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Environmental Stewardship Committee (ESC) - 14 Aug 2024 - Agenda - Pdf City of Atlantic Beach Agenda Environmental Stewardship Committee (ESC) Meeting Wednesday, August 14, 2024 - 12:00 p.m. City Hall, Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 Page(s) 1. CALL TO ORDER AND ROLL CALL 1.A. Vote for new Secretary ESC Responsibilities and Functions 5 - 8 2. APPROVAL OF AGENDA 3. COURTESY OF THE FLOOR (5 MINS.) 4. CHAIR REMARKS 5. CONSENT AGENDA 5.A. Approve minutes of the June 12th regular Environmental Stewardship Committee meeting. Environmental Stewardship Committee (ESC) - 12 Jun 2024 - Minutes - Pdf 9 - 12 5.B. Approve minutes of the July 10th regular Environmental Stewardship Committee meeting. Environmental Stewardship Committee (ESC) - 10 Jul 2024 - Minutes - Pdf 13 - 16 5.C. Approve minutes of the July 25th S&R Subcommittee meeting. Environmental Stewardship Committee Sustainability & Resiliency Subcommittee - 25 Jul 2024 - Minutes - Adopted 17 - 49 6. 90 DAY CALENDAR 6.A. 20240708 August ESC Planner Calendar Metrics Tracker 51 - 55 7. COMMISSION AND/OR STAFF REPORTS 7.A. Chapter 23 and 24 updates 7.B. Funding for ESC Priorities and COAB Budget Update 7.C. Current budget update 7.D. Town Hall & Commission meetings update 8. OLD BUSINESS Page 1 of 139 Environmental Stewardship Committee (ESC) - 14 Aug 2024 8.A. Artificial Turf 6-14-23 ESC Adopted Minutes Artificial Turf artificial_turf_comparisons_of_local_florida_ordinances_-_sheet1 57 - 86 8.B. Stormwater Management COAB Stormwater master plan: https://coab.us/DocumentCenter/View/17103/2018-Stormwater-Master-Plan- update?bidId= SW Town Hall Presentation - 07-27-24 Stormwater recommendations by CDB 07.16.24 Stormwater Management _ U.S. Green Building Council Stormwater Best Management Practices - SPC Water Resource Center 87 - 117 9. NEW BUSINESS 9.A. Resilient & Green Building Ordinance Discussion City-of-Miami-Beach City of Cincinnati Energy Incentives for Individuals_ Resi.. 119 - 139 10. SIGNIFICANT MATTERS ARISING IN SUBCOMMITTEES 10.A. Outreach Subcommittee  HOW series  Awards 10.B. Tree Subcommittee  Chapter 23 Edits/Update  Forrestal & Saratoga Tree Planting 10.C. SRSC  Fleet Assessment  LEED for Cities recertification early to align with COJ 11. MEMBERS CLOSING REMARKS 12. ADJOURNMENT Any person wishing to speak to the Environmental Stewardship Committee on any matter at this meeting should submit a Comment Card located at the entrance to Commission Chamber prior to the start of the meeting. This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit Page 2 of 139 Environmental Stewardship Committee (ESC) - 14 Aug 2024 www.coab.us/live. In accordance with the American with Disabilities Act and Section 286.26 of the Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact Deputy City Ladayija Nichols at 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, Florida not less than three (3) days prior to the date of this meeting. Page 3 of 139 Page 4 of 139 2024 ESC Officer, Member & Subcommittee Descriptions, Responsibilities and Functions DRAFT OFFICER POSITION DESCRIPTIONS ESC Chair Primary Responsibilities •Lead the ESC in meeting Chapter 23 mandates by coordinating priorities and managing resources. Included Functions •Promote community awareness of ESC's mission •Promote community understanding and engagement in meeting environmental stewardship goals •Represent the ESC as required at public activities •Coordinate responses to staff and Commission requests which require approval of the full ESC •Promote continuous improvement in the efficiency of the ESC •Manage members’ expectations of staff contributions and vice versa. Organizational responsibilities •Organize and lead required ESC meetings Included Functions •Propose agendas for ESC meetings •Lead ESC meetings following Robert's Rules of Order •Review and sign previous approved meeting minutes •Ensure subcommittee meetings are held and follow required guidelines •Coordinate subcommittee activities which have overlapping functions •Promote full participation of all members •Promote adherence to Florida Sunshine Rules •Coordinate filling of vacant ESC positions with the City Clerk and attend BMRC meetings as required •Participate in ESC meetings as a voting member •Additional key side meetings Time Commitment: ~5 hours/week (does not include time on ESC subcommittee) ESC Vice Chair Primary Responsibilities •Serve as back-up to Chair as needed •Keep ESC on track with organizational excellence and performance metrics Included Functions •Lead ESC meetings when Chair is unavailable •Attend ESC meetings monthly (~2 hours/month) Agenda Item #1.A. 14 Aug 2024 Page 5 of 139 •Produce and keep track of ESC’s calendar, planning needs, and performance metrics •Work with staff to produce quarterly tree canopy report •Create and implement ESC’s annual self-evaluation survey and report out findings •Attend additional key side meetings/calls with staff as necessary to gather metrics Time Commitment: ~1-2 hours/week or 4-8 hours/month (does not include time on ESC subcommittee) ESC Secretary & Treasurer •Attend ESC meetings monthly (~2 hours/month). •Take roll and call for votes. The Member when called would state, “present” or “present by remote”. •Assist Members with the formulation of concise motions and assist the Chair with determining if the motion is out of order. •Assist chair in guiding members through agenda using Roberts Rules of Order. •Assist the Chair with recognition of Members who wish to make a motion or speak. •Assist the Chair with time management of Members’ discussions. •Review motions, votes, and decisions made during meeting. •Provide and ensure that a Record of Decisions, including the lead on action items, is submitted to staff and ESC members soon after each ESC meeting (~1 hour/month). •Report out on status of ESC budget and finances including tree fund •Lead on organizing all ESC important documents, making them accessible to ESC members, and communicating how to access documents and major ESC platforms. Time Commitment: ~5 hours/month including 2 hour monthly ESC meeting, 1 hour Record of Decisions doc prep, 1 hour prep, .5 Report prep (does not include time on ESC subcommittee) ESC MEMBER KEY RESPONSIBILITIES & EXPECTATIONS •Have a deep commitment to ESC’s mission •Have a basic understanding of our work (e.g., read onboarding packet, Chapter 23, and Sec. 23-52) •Prepare for and attend all ESC Committee meetings (crucial) •Join at least one subcommittee and attend all meetings •Attend and participate in ESC events (e.g., Earth Day) and commitments (e.g., dedications) •Complete action items and advance ESC mission between meetings •Attend and possibly participate in City Commission meetings •Be an active “doer” -- ESC members are expected to be active doers (those that get things done; not just attend meetings) and be leaders who contribute their connections, knowledge, expertise, and energy to make a difference. Time Commitment: ~6 hours/month (4 hours or meeting time and 2 hours of homework/meeting prep time) Agenda Item #1.A. 14 Aug 2024 Page 6 of 139 SUBCOMMITEE DESCRIPTIONS Tree Subcommiitee – Meets 1st Tuesday 6-8pm ET (starting August 2024) The main purposes of the Tree Subcommittee include: •Review tree permits to verity they are in accordance with Chapter 23 •Measure, protect and expand (where possible) the tree canopy •Oversee ESC’s charge in regards to beautification Chair’s duties, role and expectations: Duties •Meet with Tree Subcommittee members monthly •Create meeting agendas •Chair meetings •Ensure that minutes are taken •Supply staff with meeting reports •Report updates to ESC •Oversee any Tree Subcommittee working groups Role •Leader of Tree Subcommittee members and volunteers •Representative for the Tree Subcommittee •Coordinator of activities between COAB tree canopy activities and ESC •Driver of Tree Subcommittee activities Expectations •Ensure that Tree Subcommittee and ESC priorities are pursued •Ensure that ESC is communicating to the community effectively about the tree canopy •Support ESC and other ESC subcommittees as needed regarding tree canopy content Time Commitment: ~2-3 hours/month Outreach Subcommittee – Meets 3rd Wednesday 4:45-6pm ET Scope: Creating and sharing educational information externally to the community at large on what COAB and ESC are doing regarding environmental stewardship. OSC’s Chair’s duties, role, and expectations: Duties •Meet with OSC members monthly •Create meeting agendas •Chair meetings •Ensure that minutes are taken •Supply staff with meeting reports •Report updates to ESC •Oversee any OSC working groups •Meet with Kevin Hogencamp monthly Role •Leader of OSC members and volunteers •Representative for the OSC Agenda Item #1.A. 14 Aug 2024 Page 7 of 139 •Coordinator of activities between COAB Marketing and OSC •Driver of OSC activities Expectations •Ensure that OSC and ESC priorities are pursued •Ensure that ESC is communicating to the community effectively •Ensure that environmental stewardship remains the OSC focus •Ensure that all communications represent the COAB brand •Ensure creative excellence in all activities Time Commitment: ~6-6.5 hours/month including 1 hour agenda prep, 1 hr prep and meeting with Kevin, 2 hour OSC meeting, 1 hour minutes prep, 1 -1.5 hrs prep. Does not include project-specific work. Sustainability & Resilience Subcommittee (S&R) – Meets 4th Thursday 9-10am ET The main purposes of the S&R Subcommittee include: •Ensure the COAB Sustainability & Resilience Community Action Plan continues to be implemented and progress reported annually •Oversees ESC’s charge regarding Parks & Open Spaces and Environmental Stewardship •Works with staff, Commission and community at large on sustainability and resilience matters and efforts S&R’s Chair’s duties, role, and expectations: Duties •Meet with S&R members monthly •Create meeting agendas •Chair meetings •Ensure that minutes are taken •Supply staff with meeting reports •Report updates to ESC •Oversee any S&R working groups Role •Leader of S&R members and volunteers •Representative for the S&R •Coordinator of activities between COAB’s sustainability and resilience efforts and ESC •Driver of S&R activities for ESC Expectations •Ensure that S&R and ESC priorities are pursued •Ensure that ESC is communicating to the community effectively about S&R •Ensure that S&R CAP is continually implemented and improved – many side calls and projects Time Commitment: ~2-3 hours/week (12 hours/month) Agenda Item #1.A. 14 Aug 2024 Page 8 of 139 Environmental Stewardship Committee (ESC) June 12, 2024 MINUTES Environmental Stewardship Committee (ESC) Meeting Wednesday, June 12, 2024 - 6:00 PM City Hall, Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 Present: Bruce Andrews, District 1308 Member Sarah Boren, District 1306 Member Mark Gabrynowicz, District 1307 Member Daniele Giovannucci, At Large Member Anastasia Houston, At Large Member Todd Miner, At Large Member Amy Palmer, At Large Member Patrick Nobles, At Large Member Heather Markaj, At Large Member Absent: Also Present: Brian Broedell, Principal Planned and Environmental Coordinator 1. CALL TO ORDER AND ROLL CALL Sarah Boren called the meeting to order. Anastasia Houston called the roll. 2. APPROVAL OF AGENDA A. Approval of the agenda MOTION: to approve the agenda Motion: Mark Gabrynowicz Second: Amy Palmer Bruce Andrews For Sarah Boren For Mark Gabrynowicz (Moved By) For Daniele Giovannucci For Anastasia Houston For Todd Miner For Amy Palmer (Seconded By) For Patrick Nobles For Heather Markaj For Motion passed 9 to 0. Page 1 of 4 Agenda Item #5.A. 14 Aug 2024 Page 9 of 139 Environmental Stewardship Committee (ESC) June 12, 2024 3. COURTESY OF THE FLOOR (5 MINS.) There were no speakers. 4. CHAIR REMARKS A. Chair Remarks Sarah Boren reported the City Manager is meeting with the Mayor regarding standardizing the ESC. She said she has asked for more clarification about what this means. She reported that ESC office hours is not possible due to staffing issues. Sarah Boren and Daniele Giovannucci spoke about the commercial composting site they visited. Sarah Boren reported the environmental language from the Charter Review committee was reviewed by Commission and will be voted on at a future Commission meeting. 5. CONSENT AGENDA A. Approve minutes of the April 10, 2024 and May 8, 2024 regular Environmental Stewardship Committee meeting. B. Approve minutes of the May 21, 2024 Tree Subcommittee C. Approve minutes of the May 23, 2024 S&R Subcommittee MOTION: to approve the consent agenda Motion: Daniele Giovannucci Second: Mark Gabrynowicz Bruce Andrews For Sarah Boren For Mark Gabrynowicz (Seconded By) For Daniele Giovannucci (Moved By) For Anastasia Houston For Todd Miner For Amy Palmer For Patrick Nobles For Heather Markaj For Motion passed 9 to 0. 6. 90 DAY CALENDAR A. 90 Day Calendar Page 2 of 4 Agenda Item #5.A. 14 Aug 2024 Page 10 of 139 Environmental Stewardship Committee (ESC) June 12, 2024 Sarah Boren reviewed the 90 day calendar. 7. STAFF PRESENTATION & PUBLIC INPUT -DUNE INVASIVE PLANT PLAN A. City of Atlantic Beach Dune Invasive Plant Plan Brian Broedell reported staff has received the invasive species inventory and they are waiting on the management plan from the consultant. Discussion about the inventory ensued. 8. COMMISSION AND/OR STAFF REPORTS A. T-mobile hometown grant Sarah Boren stated the city is still looking for a landscape architect to help apply for the grant. B. Chapter 24 updates Sarah Boren reported there will be a joint workshop between the Commission and Community Development Board to discuss stormwater on June 17. Mark Gabrynowicz encouraged members to review the STOP Committee's recommendations to Commission. 9. OLD BUSINESS A. Beautification of AB entrances -update Sarah Boren reported Amanda Askew sent Mark's comments on the Brightview landscaping contract to Public Works and the City Manager for review. Bruce Andrews reported he met with an arborist who agreed the cedar trees at the intersection of Atlantic Boulevard and Seminole Road are dying. He said he is going to continue to work with Public Works. Discussion about entrance beautification ensued. B. ESC volunteer update Sarah Boren reported Beaches Habitat for Humanity has not filled this position yet. She asked if there was anyone who is willing to lead the volunteer recruitment for the "Green Corp" and "Stewards of the Park" efforts. Mark Gabrynowicz volunteers for Stewards of the Park. 10. NEW BUSINESS A. Tree watering Bruce Andrews spoke about his concerns regarding watering newly planted trees in the right-of-ways. Brian Broedell reported the city will replant the dead trees along Donner Page 3 of 4 Agenda Item #5.A. 14 Aug 2024 Page 11 of 139 Environmental Stewardship Committee (ESC) June 12, 2024 Road in the fall. Discussion ensued. Bruce Andrews proposed asking the City Manager or Commission to provide the Pubic Works additional funding for tree watering. He suggested using a percentage of the tree fund money. B. Discussion about how to listen more to community and report back/out Todd Miner spoke about engaging with the community on ESC topics. Discussion about the logistic of engaging and sharing the community's opinions. Discussion ensued. Members decided to have a community caret towards the end of the year for input. They suggested scheduling this after a Town Hall meeting. 11. SIGNIFICANT MATTERS ARISING IN SUBCOMMITTEES A. Tree Subcommittee Bruce Andrews gave the Tree Subcommittee report. B. Outreach Subcommittee Anastasia Houston gave the Outreach Subcommittee report. C. S&R Sarah Boren gave the Sustainability and Resiliency report. 12. MEMBERS CLOSING REMARKS 13. ADJOURNMENT Sarah Boren declared the meeting adjourned at 8:00 p.m. Attest: Amanda Askew Sarah Boren, ESC Chair Page 4 of 4 Agenda Item #5.A. 14 Aug 2024 Page 12 of 139 Environmental Stewardship Committee (ESC) July 10, 2024 MINUTES Environmental Stewardship Committee (ESC) Meeting Wednesday, July 10, 2024 - 6:00 PM City Hall, Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 Present: Bruce Andrews, District 1308 Member Sarah Boren, District 1306 Member Mark Gabrynowicz, District 1307 Member Daniele Giovannucci, At Large Member Todd Miner, At Large Member Amy Palmer, At Large Member Absent: Anastasia Houston, At Large Member Patrick Nobles, At Large Member Heather Markaj, At Large Member Also Present: Amanda Askew, Director of Planning and Community Development and Building 1. CALL TO ORDER AND ROLL CALL Sarah Boren called the meeting to order. A. Vote for new Secretary Sarah Boren asked for a volunteer to take notes on the meeting. Todd Miner volunteered. 2. APPROVAL OF AGENDA There were no changes to the agenda. 3. COURTESY OF THE FLOOR (5 MINS.) There were no speakers. 4. CHAIR REMARKS Sarah Boren thanked Daniele Giovannucci for presenting to Commission on behalf of the ESC. She reported that the proposed environmental stewardship language addition to the Charter will be on the November ballot. She gave updates about potential grant opportunities. She remined members to complete Sunshine training. She stated there will be a Parks Master Plan workshop on August 29th. She reviewed her meeting with the City Manager. 5. CONSENT AGENDA A. Approve minutes of the June 12th regular Environmental Stewardship Committee meeting. Page 1 of 4 Agenda Item #5.B. 14 Aug 2024 Page 13 of 139 Environmental Stewardship Committee (ESC) July 10, 2024 B. Approve June Tree Subcommittee Minutes C. Approve the June 27th Sustainability and Resilience Subcommittee 6. 90 DAY CALENDAR A. 90 Day Calendar Sarah Boren reviewed the 90 Day Calendar. 7. COMMISSION AND/OR STAFF REPORTS A. ESC Priorities Funding and city budget update Amanda Askew reported that the ESC budget items are still in the budget as of the most recent budget meeting. She said the next meeting will be July 22nd. B. Chapter 24 and Chapter 23 update Amanda Askew reported Chapter 24 is on hold due to ongoing stormwater discussions. C. Commission meeting report (Mark G.) Mark Gabrynowicz gave highlights from recent Commission meetings. D. Gov. DeSantis 2024-2025 Budget & Duval County Veto List Sarah Boren encouraged members to look at the attachment. E. Stormwater and Drainage discussion (Section 24-68) Amanda Askew gave an overview of stormwater, drainage, and on-site stormwater storage. Discussion ensued. 8. OLD BUSINESS A. Beautification of City entrances Mark Gabrynowicz spoke about the agenda attachment regarding landscaping guidelines. Sarah Boren proposed putting this on the list of suggestions for entrance improvements. Discussion ensued about beautification. B. Florida Friendly Landscaping https://www.palmettobluff.com/discover/stories/lowcountry-landscaping/ 9. NEW BUSINESS A. Palm Tree Daniele Giovannucci spoke about best practices sheet attached under Item 9.A. Page 2 of 4 Agenda Item #5.B. 14 Aug 2024 Page 14 of 139 Environmental Stewardship Committee (ESC) July 10, 2024 MOTION: to approve the best practices sheet attached under Item 9.A. and recommend the city implement the best practices Motion: Mark Gabrynowicz Second: Bruce Andrews Bruce Andrews (Seconded By) For Sarah Boren For Mark Gabrynowicz (Moved By) For Daniele Giovannucci For Todd Miner For Amy Palmer For Motion passed 6 to 0. B. Tree Canopy & Parking Sarah Boren expressed her concerns about parking under trees on Plaza and the compaction of the roots. Members discussed potential solutions. C. Resilient & Green Building Ordinance Discussion https://programs.dsireusa.org/system/program/detail/2809 10. SIGNIFICANT MATTERS ARISING IN SUBCOMMITTEES A. Tree Subcommittee Bruce Andrews proposed moving the meeting to a different time and date. Members discussed availability . MOTION: to have Tree Subcommittee meetings meet on the first Wednesday from 6 pm to 8 pm Motion: Mark Gabrynowicz Second: Bruce Andrews Bruce Andrews (Seconded By) For Sarah Boren For Mark Gabrynowicz (Moved By) For Daniele Giovannucci For Todd Miner For Amy Palmer For Motion passed 6 to 0. B. Outreach Subcommittee Sarah Boren reported that ESC social media posts will now be on the main City of Atlantic Beach Facebook page. She said she will get with Heather Markaj about Page 3 of 4 Agenda Item #5.B. 14 Aug 2024 Page 15 of 139 Environmental Stewardship Committee (ESC) July 10, 2024 scheduling posts. C. S&R Subcommittee Sarah Boren spoke about the proposed updates to the Community Action Plan. She reported that there is movement with the TPO fleet assessment. 11. MEMBERS CLOSING REMARKS 12. ADJOURNMENT Sarah Boren declared the meeting adjourned at 8 pm. Attest: Amanda Askew Sarah Boren, ESC Chair Page 4 of 4 Agenda Item #5.B. 14 Aug 2024 Page 16 of 139 MINUTES Budget Workshop Meeting Tuesday,July 25,2023 -5:30 PM Commission Chamber Commission Waters gave an invocation. ATTENDANCE: Present:Curtis Ford,Mayor -Seat 1 Bruce Bole,Commissioner -Seat 2 Michael Waters,Commissioner -Seat 3 Candace Kelly,Commissioner -Seat 4 Jessica Ring,Commissioner -Seat 5 Also Present:Joe Gerrity,Interim City Manager (CM) Donna Battle,City Clerk (CC) Kevin Hogencamp,Deputy City Manager (DCM) Victor Gualillo,Police Chief (PC) CALL TO ORDER Mayor Ford called the meeting to order at 5:30 pm. 1.PUBLIC COMMENT Mark Davenport spoke about adding more pickleball courts to Donner Park. Rick Carper spoke about the budget review process and the importance of keeping the public updated about on budgeting issues. Brinkley Harrell spoke about the public not having a budget draft to review.He spoke about the budget,including more detailed salary information and comments about other budgeting issues. CC Bartle read the following comment into the record: James Roman is in support of adding additional pickleball courts at Donner Park. 2.FY 2022-23 REVIEW CM Gerrity gave an overview as presented in slides one through eight of a PowerPoint (which is attached hereto and made part of this Of?cial Record as Attachment A). 7-25-23 Attachment A 3.FY 2023-24 BUDGET TOPICS Budget Workshop July 25,2023 Agenda Item #5.C. 14 Aug 2024 Page 17 of 139 Departmental Budget Overview PC Gualillo highlighted the Police Department's proposed budget as detailed in a slide show (which is attached hereto and made part of this Of?cial Record as Attachment B) and answered questions from the Commission. PC Gualillo spoke in detail about recruiting challenges and efforts. Commissioner Waters asked about the maintenance schedule for the police vehicles.PC Gualillo explained that First Vehicle is contracted out to maintain the vehicles and spoke about the conditions of the current vehicles. Commissioner Ring asked for clari?cation regarding the breakdown of total vehicles versus the number of staff.PC Gualillo responded about current and future staff numbers and vehicle usage of all staff. Mayor Ford asked about the status of the newly ordered cars,and PC Gualillo explained the status of the new cars.Clari?cation was given regarding the rolled-down car assignment to staff.Mayor Ford explained he would not support the total request of four new cars or two new cars because of the dif?culty with hiring new of?cers.Mayor Ford explained he supports extending the life of a few patrol cars and possibly adding new cars to next year’s budget. Commissioner Ring asked for clari?cation regarding the ordering timeline and process. PC Gualillo explained the process stating it could take up to 18 months to receive a new patrol car. Commission Kelly asked about the status of the Citizen Police Academy (CPA).PC Gualillo responded a new CPA class would start in Spring. Mayor Ford spoke about the option of offering vehicles being used by volunteers or part- time staff to be used by new hire of?cers if needed. Mayor Ford asked if the City approved the purchase of one new vehicle and deployed the strategy of pushing out the life expectancy of the other vehicles and would that work for the Police Department.PC Gualillo responded there are currently not enough cars in the ?eet and the department would still be short on vehicles.PC Gualillo reviewed the current numbers of staff versus vehicles needed. Commissioner Ring asked about the option of leasing police cars.PC Gualillo explained the process and pros and cons of leasing vehicles. Mayor Ford asked for con?rmation that the purpose of the meeting was for information purposes only.CM Gerrity explained the ?nal budget process and made note that staff would take information from the departmental budget workshops and prepare a ?nal Budget Workshop July 25,2023 Agenda Item #5.C. 14 Aug 2024 Page 18 of 139 budget for Commission review by August 7,2023.GM Gerrity reviewed the Budget Workshop and meeting schedule. 7-25-23 Attachment B Enterprise Funds Overview CM Gerrity reported on slides eleven and twelve from Attachment A. Discussion ensued regarding past and current salary increases for all City staff.PC Gualillo con?rmed the 5%increase for Police versus the 3%increase for non-union staff. Commissioner Kelly asked if all City staff could get equal pay increases.Mayor Ford reviewed last year’s increases.Mayor Ford asked the Commission to consider pay increases for the lower-eaming employees,bringing them up to the midpoint salary and higher-paid employees if not at the midpoint salary.Commissioner Bole spoke about employees living further away,causing an increase in transportation costs. Capital Projects CM Gerrity reported on slides thirteen through seventeen from Attachment A. Commissioner Ring asked about the search status for a replacement van for Parks and Recreation.CM Gerrity stated a van was ordered,the old van was traded in,and the van would be shared with the Boys and Girls Club. Commissioner Bole asked about the status of the reconstruction of the 16th Street Walkover.CM Gerrity explained a third engineering study would be completed. Mayor Ford asked for clari?cation regarding the Sherry Drive Phase 11 Water PVC (Pioneer/N S Mayport)and the 75%reimbursement DCIP.CM Gerrity explained most grant funding is reimbursed to the City a?er the City has paid for the entire project. Mayor Ford brie?y spoke about the bene?ts of COAB providing water to the Mayport base. Commissioner Ring asked for clari?cation regarding the Dora Drive project and the cost of the environmental study.Mayor Ford and CM Gerrity clari?ed the environmental study would cost approximately $5,000,and this budget item is for phase one of the project. CM Gerrity spoke about the items on slide eighteen of Attachment A regarding Commission Consensus needed.He explained that he and DCM Hogencamp visited multiple City parks and agreed the only place feasible to add pickleball courts would be Donner Park.He explained the project would cost approximately $230,000,and 18-20 trees would need to be removed.He mentioned another option would be to convert existing tennis courts to pickleball courts at an estimated cost of $40,000. Commissioner Kelly suggested the Parks and Recreation Master Plan should include updated plans for any changes from the Master Plan before decisions are made.She explained accommodations have already been made within the City to accommodate pickleball,and if additional changes need to be made,it should go back to the Parks and Budget Workshop July 25,2023 Agenda Item #5.C. 14 Aug 2024 Page 19 of 139 Recreation Department to be included in the Master Plan and she does not support spending additional funds for more pickleball courts at this time. Commissioner Ring asked for background information regarding the Parks and Recreation Master Plan.Commissioner Kelly explained the Parks and Recreation Department created the Master Plan,and it has never been updated to include pickleball. Commissioner Waters suggested converting the existing tennis court at Donner Park into a pickleball court and that tennis courts are available at Jack Russel Park. Mayor Ford supports adding additional funds to the budget to meet the needs and requests of the citizens for additional pickleball courts.He agreed the Parks and Recreation Master Plan could be updated but does not want to delay budgeting funds for additional courts. CM Gerrity concluded he would meet with staff and get a more speci?c quote for converting the tennis court at Donner Park into an additional pickleball court and would bring the information back to the Commission in the ?nal budget for formal consideration. Commissioner Ring suggested Pier deck/rail replacement be made at Dutton Island north pier and Sunset pier.CM Gerrity responded the City would do its best. Mayor Ford explained the City is still waiting on revenue,and it is dif?cult to determine an exact budget without all the expected revenue.Additional revenue information should be coming within the next week. Commissioner Waters suggested budgeting more money for additional pickleball courts in addition to the conversion at Donner Park.Commissioner Bole responded additional plans should be included in the Parks and Recreation Master Plan. Commissioner Ring asked about the Main Street road project to address speeding.CM Gerrity explained an active project listed in the budget addressed a traf?c calming project going out to bid.Mayor Ford suggested increasing enforcement,adding lower cost speed tables,and monitoring the results before spending much more money on traf?c calming circles.PC Gualillo suggested everyone look at the hard data in recent reports,which shows no speeding issues on Main Street.Commissioner Ring reiterated that Main Street has a speeding issue.Mayor Ford suggested an extra push of hidden speed enforcement. CM Gerrity stated this topic would be brought back for further discussion at an upcoming regular Commission meeting. ADJOURNMENT The meeting adjourned at 7:10 pm. Budget Workshop July 25,2023 Agenda Item #5.C. 14 Aug 2024 Page 20 of 139 Attest: MW Jam ,/ Donna L.Battle,City Clerk Cu s Ford,M yor Date Approved2M Budget Workshop July 25,2023 Agenda Item #5.C. 14 Aug 2024 Page 21 of 139 Attachmont A to 7-25-23 Mlnutos Fiscal Year 2023-24 Budget Commission Workshop #1 July 25,2023 Agenda Item #5.C.14 Aug 2024Page 22 of 139 Attachment A to 7-25-23 Minutes a.FY2022-23 HIGHLIGHTSADMIN/ ENGINEERINGAdministeringtheCity’s 10-year capital improvement plan (Commission Priority) Secured $574,000 from FEMA and in state appropriation for design and construction of the Cutlass Drive box culvert expansion project in the Hopkins Creek drainage ditch. Secured $194,000 FDEM grant to replace all eight bay doors at the Public Works building with 140-mph wind-rated doors. Secured $184,250 in FDEP grant for Cavalla Road lift station flood protection project. Secured $92,500 FEMAgrant for design of the Stanley Road Drainage Improvement project in the Aquatic Gardens watershed. Studying/planning for the potential purchase of Dora Drive stormwater mitigation park Agenda Item #5.C.14 Aug 2024Page 23 of 139 Attachment A to 7-25-23 Minutes .3 ATM‘JICBEACH J g ‘V fey/.64 ,1; ‘FY 2022-23 HIGHLIGHTSPUBLICWORKS/ UTILITIES°Donner Road project (August completion) -Turf block parking on George Street (14 spaces) °Dutton Island:Rebuilt fishing pier pilings,east and west lookouts and bridge culvert;planted south kayak area -Modernization of Water Plants 1 (design)and 2 (construction);water tower demolition °Old Sherry Drive water main extension °Safety improvements at Sandpiper and Plaza 'Beaches Veterans Memorial Park Merchant Marine monument °Skateboard park repairs,facelift Agenda Item #5.C.14 Aug 2024Page 24 of 139 Attachment A to 7-25-23 Minutes a;ATLMIICBEACH '5/52/2442, *** FY 2022-23 HIGHLIGHTS ?‘_ “PQLICE,OCEAN RESCUE,ANIMALCONTROL °City Commission arrived at consensus regarding new lifeguard station 'Implemented citizen online services presence on web and added Thorguard lightening prediction and crime mapping to website -Produced new annual report that presents crime statistics using the National Incident Based Reporting System,the new standard;become one of first agencies in Florida to have data FBI— certified 'Took over the management Of—and is steadily improving --the pay-tO-park program at 18thand 19thstreets Agenda Item #5.C.14 Aug 2024Page 25 of 139 Attachment A to 7-25-23 Minutes LAN/11CBEACH JJffJJ/l FY 2022-23 HIGHLIGHTS PLANNING,COMMUNITY DEVELOPMENT,BUILDI NG°Reviewing land development/stormwater management codes (Commission Priority) °Obtained federal grant to identify new opportunities to improve connectivity and bike/pedestrian safety (Commission Priority) °Preparing for a tree canopy assessment to create actions to further protect and enhance the canopy (Commission Priority) °Administering the Mayport Road Vision Implementation Plan, Connectivity Plan and Parks Master Plan (Commission Priority) 'Conducting community outreach aimed to reduce residential water consumption by 15%,and residential and City energy consumption by 10%,by Dec.31,2023 (Commission Priority) °Received LEEDGold v4.1 certification. °Planted 75 trees and recertified as Tree City USA.Agenda Item #5.C.14 Aug 2024Page 26 of 139 Attachment A to 7-25-23 Minutes ATTWJ'ICBEACH 111//"'I/‘FY 2022-23 REVIEW CULTURALARTS/ RECREATION°DevelopingpartnershipwithBoys'and Girls’Clubs of Northeast ,....I 60 YEARSOF CREATINGHondatoprowdeafter-school and summer programmmg,ensurIng @ I GREAT FUTURES that the program is certified and has qualified educators on staff mum-mm (Commission Priority) °Grew Arts,Recreation and Culture Committee grant program;added community programs °Major Events 0 Egg Hunt and Parade Tour de Parks Fall Fall Fest 0 0 Shakespeare in the Park 0 0 Jazz Fest 0 Artisans’Faire °20thanniversary of Acoustic Night and Songwriters Concerts Agenda Item #5.C.14 Aug 2024Page 27 of 139 Attachment A to 7-25-23 Minutes ;,_ATWwglc BEACH J:.z/"f?;I A/jf/ FY2022-23HIGHLIGHTSGENERALGOVERNMENT 0 City Commission:Created Safety,Traffic and Parking Committee to review beach access-parking and mobility issues,and provide recommendations to the City Commission (Commission Priority) 0 Finance/IT:Reviewing Enterprise Resource Planning software proposals;requesting funding in 2023-24 budget °Information Technology: °Upgraded server upgrade in virtual environment. °Upgraded IT HelpDesk;established Public Works IT work order request system. °Migrating on-premise email server to the Microsoft Government Cloud.Agenda Item #5.C.14 Aug 2024Page 28 of 139 Attachment A to 7-25-23 Minutes A TILLZEI’JICBEACH ACTIVE PROJECTS ___V‘J °WWTF Hydraulic &Piping Improvements 0 Out to bid Aug.14 °Main Street Traffic Calming 0 Out to bid Aug.21 °Levy Rd Sidewalk Improvements 0 Out to bid Aug.21 °Aquatic Drive Stormwater Improvements 0 C out to bld Aug 28 Minnow Donner Pork -Cirque °Lifeguard Station 0 Construction expected to begin October 2023 -Splash Pad 0 Construction expected to begin October 2023 Agenda Item #5.C.14 Aug 2024Page 29 of 139 Attachmont A to 7-25-23 Mlnutos Fiscal Year 2023-24 Budget Preliminary Overview Agenda Item #5.C.14 Aug 2024Page 30 of 139 Attachment A to 7-25-23 Minutes .F/fo?fiz .19 State Revenue Sharing Estimates provided Department of Revenue Deadline to receive Certification of Taxable Value;actually received June 26.Property Appraiser Review budget with Commissioners individually City Commission,City Manager Approval of proposed millage rate on DR-420 and scheduling of public hearings to consider the Tentative CM,Director of Finance Millage and Tentative Budget.This information is to be presented to the property appraiser by Aug.4 —- within 35 days from the July 1 date of certification deadline. AT FICBEACH June 23 to July 31 July 1 July 10-13 July 24 PAAugust24Taxnoti?cations to be mailed within 55 days of Certification,(TRIM notice of proposed property taxes). Advertise in newspaper for public hearing on adoption of Tentative Budget and Proposed Millage (The BF,CC,PA property appraiser also notified property owners). First Public Hearing to adopt the Tentative Budget and Millage (ES.200.065).CC September 21-23 Publish TRIM notice in newspaper DF September 25 Second/FinalPublic Hearing to approve Budget and Millage Rate CC Within 3 days of final Send resolution adopting the millage rate to the property appraiser and tax collector DF hea?n; Within 3 days of Complete and certify millage rate to property appraiser DF receivin,Form DR—422 Within 30 days after Complete Certification of Compliance Form (Form DR-487)along with copies of ads (whole page)proof of BF final hearing publication from newspaper and copies of ordinance adopting the budget and resolution adopting the milla-e rate September 21 September 13 Agenda Item #5.C.14 Aug 2024Page 31 of 139 Attachment A to 7-25-23 Minutes ..Jfrfl 4’ATWIICBEACH ASSUMPTIONS Maintain the lowest millage rate (3.1035)in Northeast Florida Personnel 0 No increase in number of budgeted personnel;repurpose police position for information technology responsibilities 0 4%salary increase for general and unionized blue-collar employees 0 5%salary increase for unionized police employees 0 8-10%in health insurance cost Vehicles 0 Two new police vehicles 0 One new public works vehicle (pickup truck)Agenda Item #5.C.14 Aug 2024Page 32 of 139 A ttttttttt A to 7-25-23 Minutes ATWIICBEACH \\\ ADVALOREMTAXES,, -Current millage 3.1035 'Property values increased 9% -Rolled-back millage rate is 2.8410.At this rate, the tax levy would be the same as FY2022-23 °Required to budget at least 95%of tax levy -The City usually receives between 95-97%of thelevy.Agenda Item #5.C.14 Aug 2024Page 33 of 139 Attachment A to 7-25-23 Minutes Capital Improvement Projects “- Aquatic Gardens (HMGP)2,813,000 Public Works building ($950K carryover plus 1,500,000 550K from water/sewer) Dora Drive 1,100,000 Lifeguard station ($560K CO],$340K COAB 900,000 TBD) Enterprise Resource Solution (ERP)625,000 Levy Road multi-use path ($609,573 609,573 carryover) Splash Pad 607,600 Reconstruct 16thStreet Walkover 600,000 (carryover) Baker Center expansion ($500K grant)500,000 Agenda Item #5.C.14 Aug 2024Page 34 of 139 Attachment A to 7-25-23 Minutes Capital Improvement Projects (Cont’d) «- Mary Street and Stewart Street stormwater 371,400 improvements (75%HMGP funded) Milling and paving 350,000 Traffic Safety Study ($200K grant)225,000 Dutton Island north pier deck/rail 200,000 replacement Sunset pier deck/rail replacement at Tide 200,000 Views Replace bay doors ($194K HMGP grant 194,000 funded) New beach walkover(s)(locations TBD)140,000 Sidewalks (various locations)125,000 Stanley Road sewer improvement (90%103,000 HMGm Agenda Item #5.C.14 Aug 2024Page 35 of 139 Attachment A to 7-25-23 Minutes Capital Improvement Projects —Water &Sewer “— Sherry Drive Phase II water PVC -1,400,000 Pioneer/NSMayport (75%reimburse DCIP) WTP #2 modernization-construction 1,300,000 WTP #1 modernization-construction 992,000 (carryover) WTP #3 new well/pump construction $850,000 Infiltration and inflow control —assessment 500,000 and implementation Cavalla lift station retrofit 400,000 Buccaneer lift station retrofit 384,600 WWTF Hypochlorite conversion 300,000 20thSt.lift station bulkhead and access road 250,000 reconstruction Agenda Item #5.C.14 Aug 2024Page 36 of 139 Attachment A to 7-25-23 Minutes Capital Improvement Projects —Water &Sewer (Cont’d) “— Cavalla service connections east end 250,000 Aeration tank improvement 250,000 WTP #1 ground tank clean/paint inside/out 250,000 Clay service line replacement -Selva 200,000 Marina,Oak Harbor and Park Terrace Mayport Road water PVC (carryover)197,100 Replace digester catwalk (carryover)185,030 Agenda Item #5.C.14 Aug 2024Page 37 of 139 “WF”; —J Aquatic Gardens Drainage Improvements Phase I Donner Park Splash Pad Levy Rd Multiuse Path Vulnerability Assessment & Adaptation Plan Update Mary St Drainage Construction Stanley Rd Drainage Improvements Design Cutlass Drive Box Culvert Design Public Works Building Storm Rated Bay Doors M Category Stormwater Parks Streets Planning Stormwater Stormwater Stormwater Facm?es Attachment A to 7-25-23 Minutes JICBEACH ‘ $2,813,000 $607,500 $629,000 $165,000 $371 ,400 $102,789 $81,886 $194,000 GRANT FUNDING $524,326 $382,500 $537,800 $13,050 $$92,850 $10,279 $8,189 $0 HMGP -$1,488,674 State Allocation -$800,000 FRDAP -$185,500 CDBG —$39,500 CDBG -$91,200 (might be less due to design fees,need to check grant balance wl Kim) CDBG-MIT $86,950 FDEP Resilient FL -$65,000 HMGP -$$278,550 HMGP -$92,510 HMGP -$73,697 HLMP -$194,000 Agenda Item #5.C.14 Aug 2024Page 38 of 139 Attachment A to 7-25-23 Minutes Commission Consensus Needed Public Works Pickleball court expansion/tennis court conversion 230,000 Public Works Seminole Road gateway improvement Public Works Baseball ?eld improvements (ABAA)Agenda Item #5.C.14 Aug 2024Page 39 of 139 ttttttttttttt 7-25-23 M iiiiii COMMISSIONER REQUESTS Agenda Item #5.C.14 Aug 2024Page 40 of 139 Attachment A to 7-25-23 Minutes Agenda Item #5.C.14 Aug 2024Page 41 of 139 Agenda Item #5.C.14 Aug 2024Page 42 of 139 Agenda Item #5.C.14 Aug 2024Page 43 of 139 Attachment B to 7-25-23 Minutes OTHERLARGEPROJECTS Agenda Item #5.C.14 Aug 2024Page 44 of 139 POLICE VEHICLESPATROL DIVISION Agenda Item #5.C.14 Aug 2024Page 45 of 139 Agenda Item #5.C.14 Aug 2024Page 46 of 139 Agenda Item #5.C.14 Aug 2024Page 47 of 139 Attachment B to 7-25-23 Mlnutos Vehicles .3 Fully StaffedNeed _ FY 24 Request w‘_.,-...f ;.I.“A.m ...4...,mnh‘vah?h?,, ,1 .“"' .,.y. ,’3,..,“.J .:- 0 Patrol consists of 20 FT Of?cers,4 Sergeants Agenda Item #5.C.14 Aug 2024Page 48 of 139 Attachment B to 7-25-23 Mlnutos 0 Two of?cers were just hired and willhe int ,.e Po Academy for 5 months however 2 cars are being counted as allotted to those positions 0 *Vacant positions includes one of?cer who is injured and is processing through the disability retirement option.Agenda Item #5.C.14 Aug 2024Page 49 of 139 Page 50 of 139 ESC Planner/Calendar/Metrics July 2024 Agenda Item #6.A.14 Aug 2024Page 51 of 139 ESC Planner Agenda Item #6.A.14 Aug 2024Page 52 of 139 Month COAB/ESC Internal Meetings ESC External Events ESC Initiatives/Efforts ESC Deadlines ESC Planning Timeframes Jul24 8: Budget Workshop & Commission Mtg (Dan) 10: ESC Tree Subcom & ESC Mtg 17: ESC Outreach Mtg 22: Budget Workshop & Commission Mtg 25: ESC S&R Subcom Mtg 27: Town Hall Mtg (Stormwater) Chemical Management Plan 1: ESC metrics & suggested agenda items due1: Tree Subcom agenda materials due by 3pm 10: OSC agenda materials due by 3pm 17: S&R agenda materials due by 3pm 17 Tree Subcom minutes due 24: OSC minutes due 31: S&R minutes due NL items sent at any time OSC promotes Fall 24 Adopt-a-Tree Planting program & Awards S&R works on updating CAP TSC plans for Oct streetscape planting ESC works on annual review of Chapter 23 Aug24 12: Budget Workshop & Commission Mtg (OPEN) 14: ESC Mtg 21: CDB Mtg (Bruce presents) 22: ESC S&R Subcom 26: Commission Mtg (OPEN) 28: ESC Outreach Mtg (4:45-6) 28: ESC Tree Subcom (6-8) 1: AB Env Stewardship HOW Series Chemical Management Plan 7: ESC metrics & suggested agenda items due 14: S&R agenda materials due by 3pm 21: TSC & OSC agenda materials due by 3pm 29: S&R minutes due 30: Deadline to encumber 23-24 funding 9/4: TSC & OSC minutes due NL items sent at any time OSC promotes Fall 24 Adopt-a-Tree Planting program & Awards S&R works on updating CAP TSC plans for Oct streetscape planting ESC works on annual review of Chapter 23 Sep24 9: Commission Mtg (Heather) 11: ESC Tree Subcom (5:15-6) 11: ESC Mtg 12: ESC S&R Subcom (9-10) 18: ESC Outreach Mtg 23: Commission Mtg (Heather) 25: ESC Tree Subcom (6-8) 26: ESC S&R Subcom (9-10) TBD: Parks Master Plan Special ESC Mtg 5: AB Env Stewardship HOW Series Chemical Management Plan 4: ESC metrics & suggested agenda items due 25: OSC minutes due 10/2: TSC & SRSC minutes due NL items sent at any time OSC promotes Fall 24 Adopt-a-Tree Planting program & Awards S&R presents CAP to ESC TSC plans for Oct streetscape planting ESC works on annual review of Chapter 23 STAFF orders trees for Oct planting Oct24 9: ESC Mtg 10: ESC S&R Subcom (9-10) 14: Commission Mtg (ESC Report) 16: ESC Outreach Mtg 19: Town Hall & ESC Community Meeting 25: ESC Tree Subcom (6-8) 24: ESC S&R Subcom Mtg (9-10) 28: Commission Mtg (Anastasia) 3: AB Env Stewardship HOW Series Chemical Management Plan 6: ESC metrics & suggested agenda items due 23: OSC minutes due 30: TSC & SRSC minutes due NL items sent at any time STAFF plants trees & OSC documents/celebrates OSC promotes Awards ESC hosts community meeting & survey Nov24 12: Commission Mtg 13: ESC Mtg 14: ESC S&R Subcom (9-10) 20: ESC Outreach Mtg 21: ESC Tree Subcom (6-8) 21: ESC S&R Subcom Mtg (9-10) 25: Commission Mtg 3: AB Env Stewardship HOW Series Chemical Management Plan 12/4: ESC metrics & suggested agenda items due 12/4: OSC minutes due 12/4: TSC & SRSC minutes due NL items sent at any time OSC promotes Awards ESC presents updated CAP to Commission Agenda Item #6.A.14 Aug 2024Page 53 of 139 2024 Horizon Planning Calendar July 2024 •4: Independence Day •7,14,21,28: AB Farmer’s Market •7: Songwriter’s Concert •12-14: Theatre in the Park: Sherlock Holmes Mystery (Bull Park) •18: Artist’s Reception •21: Acoustic Night •27: Town Hall Meeting (Chambers) August 2024 •4,11,18,25: AB Farmer’s Market •7: Purple Heart Day •12: DCPS first day of school •24: COAB Twilight Movies in the Park: Trolls Band Together Johansen Park) September 2024 •1,8,15,22,29: AB Farmer’s Market •2: Labor Day •28: Fall Festival (10-1 Donner) October 2024 •2: Rosh Hashanah begins •6,13,20,27: AB Farmer’s Market •12: Yom Kippur •14: Indigenous People’s Day / Columbus Day •19: Commission Town Hall; ESC Community Meeting; & Family Fun Day (4-8pm Jack Russell Park) •31: Halloween; COAB Haunts & Treats (5:30-7:30 Jack Russell Park) November 2024 •2: Jazz Festival (3-9pm Johansen Park) •3: Daylight savings time ends •3,10,17,24: AB Farmer’s Market •5: Election day •11: Veterans Day Event (9am Beaches Veteran’s Memorial Park) •28: Thanksgiving December 2024 •1,8,15,22,29: AB Farmer’s Market •3: Giving Tuesday •4: ESC Annual Awards •7: Holiday Celebration & Tree Lighting (4-8) •21: Winter begins •25: Christmas •26: Hanukkah & Kwanzaa •31: New Year’s Eve Notes: Decided events with dates still TBD: •Lunch & Learn with PV Title TBD •What is a Resilience Hub educational event TBD •Household Hazardous Waste event TBD – Fall / Q4 •Film night Agenda Item #6.A.14 Aug 2024Page 54 of 139 Beyond 2024 2025 •1/17/25 – Arbor Day •4/22/25 – Earth Day 2026 •1/16/26 – Arbor Day •4/22/26 – Earth Day 2027 •1/15/27 – Arbor Day •4/22/27 – Earth Day •Seek LEED for Cities recertification (shoot for Platinum?) 2028 •1/21/28 – Arbor Day •4/22/28 – Earth Day Agenda Item #6.A.14 Aug 2024Page 55 of 139 Page 56 of 139 MINUTES t Environmental Stewardship Committee (ESC) Meeting Wednesday, June 14, 2023 - 6:00 PM Commission Chamber Present: Amy Palmer, At -Large Member, ESC Linda Chipperfield, At -Large Member, ESC Patrick Nobles, At -Large Member, ESC Daniele Giovannucci, Vice Chair, At -Large Member, ESC Romy Vann, At -Large Member, ESC Barbie Brooksher, District 1312 Member, ESC Sarah Boren, District 1306 Member, ESC Bruce Andrews, Member Absent: Anastasia Houston, At -Large Member, ESC Mark Gabrynowicz, ESC Chair, District 1307 Member Also Present: Brian Broedell, Principal Planner and Environmental Coordinator Candace Kelly, City Commissioner, Seat 4 1. CALL TO ORDER AND ROLL CALL Sarah Boren called the meeting to order in Mark Gabrynowicz' absence. Linda Chipperfield called the roll. 2. 3. 4. APPROVAL OF AGENDA There were no changes to the agenda. COURTESY OF THE FLOOR (5 MINS.) There was no public comment. CONSENT AGENDA A. Approve minutes of the May 17 regular Environmental Stewardship Committee meeting. B. Approval of Subcommittee minutes (Tree subcommittee did not meet in May and S&R did not have a quorum) MOTION: to approved the consent agenda Motion: Daniele Giovannucci Second: Romy Vann A vote was not recorded. There was no dissent to the motion. Environmental Stewardship Committee (ESC) June 14, 2023 Page 1 of 7 Agenda Item #8.A. 14 Aug 2024 Page 57 of 139 5. CHAIR REMARKS A. Joint meeting with Community Development Board (CDB) and Arts Recreation Culture Committee (ARCO) Sarah Boren recommended looking over Mark Gabrynowicz' agenda from his meeting with other chairs. She said there were lots of cross overs and opportunities to collaborate. B. Update from meeting with Recreation Dept. and Joe Schwartz Sarah Boren reported she will meet with Joe Schwartz next week to brainstorm recruitment, retention, and recognition of volunteers. Sarah Boren encouraged members to take a look at the Weekly Reports and City Projects pages on the city website. 6. SIGNIFICANT MATTERS ARISING IN SUBCOMMITTEES A. Sustainability and Resiliency Water and Energy Benchmarking Program Sarah Boren reported that the "AB Conservation Pilot Challenge" is launching soon. She said the goals are to get at least 50 households to participate and to have those households reduce their water and energy consumption. Further discussion about the program ensued. She reported that the committee is working on milestones and metrics for the Sustainability and Resiliency Community Action Plan. B. Outreach Update on Welcome Kit Linda Chipperfield stated that the draft of the ESC's portion of the welcome kit is in the agenda packet. She reviewed the draft. She said the welcome packet will be on the website and at city hall. Discussion ensued. Linda Chipperfield reported GLF, COAB's trash service, has agreed to begin recycling pickup from apartment and multi -family units. She said outreach plans on advertising this change. Sarah Boren reported the annual awards meeting was moved from December to January 25th. She reported that she is working with Kevin Hogencamp to have a folder that the ESC can upload documents to. C. Tree Bruce Andrews reported that 44 trees were planted in May for the Adopt a Tree program. He said they discussed Adopt a Tree plantings in the back yard. He said this will have to Environmental Stewardship Committee (ESC) June 14, 2023 Page 2 of 7 Agenda Item #8.A. 14 Aug 2024 Page 58 of 139 be done via ordinance change, so they want to gather other proposed changes to present all at once. He reported that they discussed palm tree relocation. He said they would like to have a workshop with different subject matter experts to talk through the process and how to encourage homeowners to take part in palm relocation. Amy Palmer reported that she has been communicating with a Commissioner for Alachua County about their tree ordinance. She said it is very strong and someone is willing to come talk to the ESC. Members were in agreement with having a presentation by Alachua County. MOTION. to have Amy Palmer contact a representative from Alachua County to have a presentation on their tree code Motion: Daniele Giovannucci Second. Linda Chipperfield Amy Palmer For Linda Chipperfield (Seconded By) For Daniele Giovannucci (Moved By) For Romy Vann For Barbie Brooksher For Sarah Boren For Bruce Andrews For Motion passed 7 to 0. Sarah Boren suggested putting a time frame on cumulating and writing revisions to Chapter 24. She said the tree assessment will be complete in October so she suggested aiming to have revisions ready to present to commission in November or December. There was no dissent to the idea. Romy Vann asked if there was any record keeping of potential spots for right-of-way trees. Bruce Andrews said Amanda Askew and Brian Broedell keep record of this. She suggested looking at Seaspray Avenue as a potential planting location. Commissioner Kelly stated that as the interviews for City Manager continue, she will be asking questions regarding Environmental Stewardship. Romy Vann proposed expanding the Heritage Tree species to all designated maritime species. She asked if this is a tree subcommittee matter. Sarah Boren said this will be recorded onto the list of potential Chapter 24 changes. Discussion about Heritage Trees ensued. 7. MAYOR AND/OR STAFF REQUEST En%ironmental Stewardship Committee (ESC) June 14, 2023 Page 3 of 7 Agenda Item #8.A. 14 Aug 2024 Page 59 of 139 A. Discussion about Artificial Turf Sarah Boren gave a summary of the proposed changes to Chapter 24 as presented by staff at the May meeting. She said they should make their recommendation base on environmental aspects. MOTION: to not allow artificial turf Motion: Daniele Giovannucci No second Motion failed Discussion about a recommendation continued. MOTION: to support staffs recommendation to consider artificial turf 100% impervious Motion: Bruce Andrews No second Motion failed Discussion about a recommendation continued. MOTION: to support staff s recommendation to consider artificial turf 100% impervious and to not allow artificial turf within 50 feet of a water body Motion: Patrick Nobles Second. Linda Chipperfield Daniele Giovannucci said the motion should specify waterbodies to include drainage features. Discussion ensued. Sarah Boren asked why staff did not include drainage features in the revision. Brian Broedell clarified that the draft does say artificial turf shall be at least 50 feet from water bodies, shall not be allowed in swales, and shall not be within the dripline of a regulated tree. Discussion ensued. Patrick Nobles withdrew his motion. MOTION. to support staffs recommendation to consider artificial turf 100% impervious Motion: Bruce Andrews Second: Romy Vann Amy Palmer For Linda Chipperfield For Patrick Nobles For Daniele Giovannucci For Romy Vann (Seconded By) For Barbie Brooksher For Sarah Boren For Bruce Andrews (Moved By) For Environmental Stewardship Committee (ESC) June 14, 2023 Page 4 of 7 Agenda Item #8.A. 14 Aug 2024 Page 60 of 139 Motion passed 8 to 0. Daniele Giovannucci suggested the language to address the root system rather than the dripline. Bruce Andrews agreed and suggested making the regulation based on the tree's diameter a breast height. A revised motion was not made. E. Discussion about Impervious Lot Coverage Sarah Boren gave a summary of the proposed changes to Chapter 24 as presented by staff at the May meeting. MOTION: to support staff s recommendation of setting the maximum impervious surface area at 45% for all residential properties within Commercial Zoning districts Motion: Daniele Giovannucci Second. Patrick Nobles Amy Palmer For Linda Chipperfield For Patrick Nobles (Seconded By) For Daniele Giovannucci (Moved By) For Romy Vann For Barbie Brooksher For Sarah Boren For Bruce Andrews For Motion passed 8 to 0. F. Discussion about making a recommendation on the grandfathering of impervious surface area ensued. MOTION. to support staffs recommendation on grandfathering of impervious surface area Motion: Daniele Giovannucci Second. Romy Vann Amy Palmer For Linda Chipperfield For Patrick Nobles For Daniele Giovannucci (Moved By) For Romy Vann (Seconded By) For Barbie Brooksher For Sarah Boren For Bruce Andrews For Environmental Ste%sardship Committee (ESC) June 14, 2023 Page 5 of 7 Agenda Item #8.A. 14 Aug 2024 Page 61 of 139 Motion passed 8 to 0. G. ESC budget status report Sarah Boren reported that the budget has been submitted to the City Manager under the Planning Department budget. H. ESC's recommendation for city managers job experience Sarah Boren gave an update on the City Manager search. Commissioner Kelly discussed this under item 6.C. 8. OLD BUSINESS A. ESC membership terms and recruitment for anticipated spots Sarah Boren stated that majority of the member's terms will be expiring at the end of 2024. She said seat 6 is open, and Bruce Andrews, Sarah Boren, Mark Gabrynowicz, and Sarah Boren will term out at the end of 2023. Discussion about the terms and Ordinances enforcing terms ensued. Sarah Boren said she would continue to work with the City Clerk to clarify terms. B. ESC Member Onboarding packet Sarah Boren asked for feedback on the draft Onboarding packet. Linda Chipperfield said she felt the packet was a bit too long. Romy Vann said she had minor edits to the language that she will email. Daniele Giovannucci said to have the main duties clear and upfront to reference. C. Neighborhood Ambassador Program Sarah Boren discussed the idea and said the ESC needs to work out the scope of work. Discussion ensued. D. ESC Calendar This item was added to the agenda. Sarah Boren asked members to email her with Amanda Askew on copy if there are any changes to the calendar. 9. NEW BUSINESS A. Proposed update to Chapter 23 (membership terms) by chair B. Howell Park clean up - tentative date June 24 Sarah Boren said the Howell Park clean up is scheduled for June 24th and she has a sign up sheet for the event. Discussion about the clean up ensued. C. Member Closing Remarks Amy Palmer expressed her concern of the potential for insurance companies dropping the state of Florida. She suggested having a speaker come speak in efforts to get ahead Environmental Stewardship Committee (ESC) June 14, 2023 Page 6 of 7 Agenda Item #8.A. 14 Aug 2024 Page 62 of 139 of the problem. Sarah Boren suggested having a speaker salon series on the topic. Members were in support. 10. ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 10:30 p.m. Attest: 1k&1'tWIj' 4' Amanda Askew Environmental Stewardship Committee (ESC) June 14, 2023 Page 7 of 7 Agenda Item #8.A. 14 Aug 2024 Page 63 of 139 Page 64 of 139 Artificial Turf Environmental Considerations Natural Turf Artificial Turf Flood control/stormwater runoff Retains more stormwater than artificial turf.Compaction reduces infiltration and increases stormwater runoff. Recharge aquifer/groundwater Greater infiltration rate than artificial turf, which means more groundwater recharge. Compaction of soil to create base results in a reduced infiltration rate and less groundwater recharge. Water Consumption Irrigation often leads to water consumption.Is not irrigated, however users often use water to cool down and wash artificial turf. Water Quality (pollutants) Root system filters and absorbs pollutants from water runoff. However pesticide use is common. Runoff contains variety of contaminants, both organic compounds and heavy metals. No pesticide use though. Wildlife Supports arthropods such as beetles, bees, and worms which in turn supports larger wildlife. Does not support wildlife. Heat Island Effect Cools surrounding area Heat the surrounding area which can lead to increased energy usage for cooling nearby building(s)Agenda Item #8.A.14 Aug 2024Page 65 of 139 Research From University of Plymouth According to the University of Plymouth : https://www.plymouth.ac.uk/discover/why-are-artificial-lawns-bad-for-the- environment#:~:text=Artificial%20grass%20can%20contribute%20to,remove%20carbon%20dioxide%20through%20photos ynthesis. “Why is replacing real grass with artificial grass becoming more popular? It does not need to be mowed with electric or fossil fuel mowers. It does not require watering, which is a serious consideration as the UK anticipates increasing water stress due to the climate crisis. It does not require the use of potentially harmful fertilizers or herbicides. It is drought resistant and eliminates puddling. It stands up to heavy use.”Agenda Item #8.A.14 Aug 2024Page 66 of 139 “Why is artificial grass harmful to the environment? •Artificial grass does not provide any food for living creatures. It restricts access to the soil beneath for burrowing insects and to the ground above for soil dwellers such as worms. •It restricts access to natural materials like leaf litter and grass clippings –essential for feeding soil organisms like worms and microscopic animals and keeping the soil healthy. •Artificial grass reaches significantly greater temperatures than those reached by natural grass under the same weather conditions. Plastic lawns can overheat in hot weather making them unusable. •Artificial grass can contribute to global warming by absorbing significantly more radiation than living grass and, to a lesser extent, by displacing living plants that could remove carbon dioxide through photosynthesis.” “However, the environmental issues caused from choosing to put down an artificial lawn far outweighs any of these potential benefits.” Source: University of Plymouth : https://www.plymouth.ac.uk/discover/why-are-artificial-lawns-bad-for-the- environment#:~:text=Artificial%20grass%20can%20contribute%20to,remove%20carbon%20dioxide%20through%20photosynthesis Agenda Item #8.A.14 Aug 2024Page 67 of 139 “Soil is a natural carbon store •especially if plants are growing in it, slowly taking carbon from the atmosphere and putting it back into the plants and the ground. Removing a large area of planting that is actively locking carbon into the ground releases that locked carbon back into the atmosphere. •Artificial grass creates a large carbon footprint during a journey that includes the manufacturing, transportation and installation of the product. •Replacing soil with sand to create a stable bed for artificial grass releases more carbon dioxide stored in the earth. •Artificial grass is more likely to cause surface run off after significant rainfall which may contribute to flooding.” Source: University of Plymouth : https://www.plymouth.ac.uk/discover/why-are-artificial-lawns-bad-for-the- environment#:~:text=Artificial%20grass%20can%20contribute%20to,remove%20carbon%20dioxide%20through%20photosynthesis Agenda Item #8.A.14 Aug 2024Page 68 of 139 “Artificial grass is made from polyethylene •polypropylene or nylon (polyamide), and fragments from this material can make their way into the soil, and beyond, in the form of microplastic pollution. •The shelf life for artificial grass is estimated to be 10-20 years and the product is difficult to reuse. Although it can be recycled, this is not easy and can only be done at specialist plants after a specific cleaning process. •Artificial grass is not totally maintenance free. It still needs to be cleaned of litter and moss growth, potentially replacing mowing with vacuuming. •We lose the tactile and sensory benefits of real grass. Children are able to sit and play on a soft lawn, make a daisy or dandelion chain, and pluck a blade of grass to whistle with. •Artificial grass alternatives, such as natural bark chips, are easy to maintain and provide a softer surface than artificial grass and reduce the possibilities of friction burns.” Source: University of Plymouth : https://www.plymouth.ac.uk/discover/why-are-artificial-lawns-bad-for-the- environment#:~:text=Artificial%20grass%20can%20contribute%20to,remove%20carbon%20dioxide%20through%20photosynthesis Agenda Item #8.A.14 Aug 2024Page 69 of 139 The benefits of a natural lawn •Grass, like all living plants, takes up carbon dioxide and releases oxygen. •A natural lawn acts as an air filter, trapping and absorbing smoke, dust, and pollutants that would otherwise be breathed in by us. •A natural lawn creates an ecological barrier between your house and the street. •Lawns are a home for beetles, other insects and worms, and they attract birds such as starlings that feed on the invertebrates hidden below. •Lawns can also provide seed for birds. Those of annual meadow grass, plantain, buttercup and dandelion are particular favourites. •Lawns improve water quality and prevents soil erosion. •Grass absorbs sound and reduces noise pollution. •Access to a natural lawn can reduce stress and improve wellbeing. Source: University of Plymouth : https://www.plymouth.ac.uk/discover/why-are-artificial-lawns-bad-for-the- environment#:~:text=Artificial%20grass%20can%20contribute%20to,remove%20carbon%20dioxide%20through%20photosynthesis Agenda Item #8.A.14 Aug 2024Page 70 of 139 Research From US Turf According to the US Turf: https://usturfsandiego.com/news/artificial-turf-good-for-the-environment/ “One of the biggest benefits of artificial turf over natural grass is that it’s an environmentally-friendly landscaping option. From reduced water usage to eco-friendly maintenance, synthetic lawns are a great way to reduce your carbon footprint and start a green trend in your neighborhood.” “Reduced Water Usage For those who live in areas of the country affected by drought, like San Diego and greater Southern California,sustainable landscape design keeps water usage in mind. Artificial turf requires little to no watering outside of the occasional rinsing to get rid of dirt and debris. Turf also reduces excessive water waste from timed sprinkler systems that run whether they need to or not. Reduced water usage isn’t just good for the environment, but good for the budget-conscious. In areas with water shortages, water usage can get expensive. Cut your water bills significantly by replacing a natural lawn with artificial turf.” https://usturfsandiego.com/news/artificial-turf-good-for-the-environment/Agenda Item #8.A.14 Aug 2024Page 71 of 139 “No Chemical Products Regular maintenance on a natural lawn often means the use of harsh chemicals like pesticides and herbicides to keep that lawn free from invasive pests. If you have pets or children at home, you need to be extra careful about reading labels on these products, as many of them can be toxic when exposed to the skin or when ingested. These chemicals may also be harmful if they leech into local water sources, an important consideration for those in drought- ridden areas.” https://usturfsandiego.com/news/artificial-turf-good-for-the-environment/Agenda Item #8.A.14 Aug 2024Page 72 of 139 “No Air-Polluting Equipment According to the U.S. Environmental Protection Agency, lawnmowers and other lawn maintenance equipment like hedge trimmers and edgers are a major source of air pollutant emissions across the country. The bigger your natural lawn, the more emissions you’re likely releasing into the air. This causes not only a rise in local air pollutants but puts you at risk for exposure to harmful particles, especially if you’re the one doing the yard work. Installing an artificial lawn reduces your own exposure to pollutants and keeps unnecessary emissions out of the atmosphere. It’s an easy way to reduce your carbon footprint and keep maintenance and fuel costs low.” https://usturfsandiego.com/news/artificial-turf-good-for-the-environment/Agenda Item #8.A.14 Aug 2024Page 73 of 139 “Recycled Materials Some proponents of natural lawns worry about the environmental effects of plastics used in some turf materials. The good news is, many turf products are made with recycled materials and can be recycled once they’re ready for replacement.” https://usturfsandiego.com/news/artificial-turf-good-for-the-environment/Agenda Item #8.A.14 Aug 2024Page 74 of 139 https://www.ehhi.org/chemicals.php Environment & Human Health, Inc. is a ten-member, science-based non-profit organization composed of physicians, public health professionals and policy experts dedicated to protecting human health from environmental harms through research, education and the promotion of sound public policies. Artificial Turf: Chemical Analysis STUDY CONDUCTED AT THE YALE SCHOOL OF THE ENVIRONMENT ON CRUMB RUBBER INFILL FOR SYNTHETIC TURF FIELDS AND PLAYGROUND RUBBER MULCH RESULTS OF THE STUDY: 10 CARCINOGENS AND 20 IRRITANTS FOUND There were 96 chemicals found in the 14 samples analyzed.Half of those chemicals had no government testing on them —so we have no idea whether they are safe or harmful to health.Of those chemicals found that have had some government testing done, these are the findings with their health effects. 10 chemicals have CARCINOGENS and 20 chemicals have IRRITANTS Agenda Item #8.A.14 Aug 2024Page 75 of 139 10 CARCINOGENS 2-mercaptobenzothiazole Carcinogen,toxic to aquatic life 9,10-dimethylanthracene Carcinogen,respiratory irritant and can cause asthma Bis(2-ethylhexyl) phthalate Carcinogen,may cause damage to fetuses Fluoranthene Carcinogen,one of the US EPA's 16 priority pollutants, a PAH Phenol, 4-(1,1,3,3-tetramethylbutyl)- Carcinogen Phenanthrene Carcinogen,a PAH Pyrene, 1-methyl- Carcinogen Tetratriacontane Carcinogen,eye and skin irritant. Can cause systemic damage to central nervous system. Pyrene Carcinogen,toxic to liver and kidneys, a PAH Carbon Black 20 IRRITANTS 1,4-Benzenediamine, N-(1,3-dimethylbutyl)—causes skin and eye irritation, toxic to aquatic life 1,4-Benzenediamine, N-(1-methylethyl)-—causes skin and eye irritation, toxic to aquatic life 2(3H)-Benzothiazolone—causes skin and lung irritation 2-Dodecen-1-yl(-)succinic anhydride —causes eye, skin and lung irritation 3,5-di-tert-Butyl-4-hydroxybenzaldehyde —causes eye, skin and lung irritation Anthracene —causes skin, eye and respiratory irritation. Breathing it can irritate the nose, throat and lungs causing coughing and wheezing. Benzenamine, 4-octyl-N-(4-octylphenyl)-—causes eye and skin irritation Benzenesulfonanilide Considered hazardous, very little testing has been done on it. Benzothiazole, 2-(methylthio)-—causes skin and eye irritation Dehydroabietic acid ---Toxic to aquatic organisms Docosane —causes skin irritation Hexadecanoic acid, butyl ester—causes eye, skin and lung irritation. Can cause reproductive effects. Methyl stearate —causes eye, skin and lung irritation Octadecane —causes skin, eye and lung irritation Octadecanoic acid also known as Stearic acid —causes skin, eye and respiratory irritation Oleic Acid —causes skin and eye irritation Phenol, 2,2'-methylenebis[6-(1,1-dimethylethyl)-4-ethyl-—causes skin, eye and respiratory irritation Tetradecanoic acid Toxic to aquatic organisms. Skin and eye irritant Anthracene, 2-methyl- Acute aquatic toxicity, Not much data available —what exists shows it to be an eye, skin and lung irritant Anthracene, 9-methyl- Acute aquatic toxicity, serious eye irritant https://www.ehhi.org/chemicals.php Agenda Item #8.A.14 Aug 2024Page 76 of 139 https://www.ehhi.org/chemicals.php Environment & Human Health, Inc. is a ten-member, science-based non-profit organization composed of physicians, public health professionals and policy experts dedicated to protecting human health from environmental harms through research, education and the promotion of sound public policies. Artificial Turf: Chemical Analysis STUDY CONDUCTED AT THE YALE SCHOOL OF THE ENVIRONMENT ON CRUMB RUBBER INFILL FOR SYNTHETIC TURF FIELDS AND PLAYGROUND RUBBER MULCH RESULTS OF THE STUDY: 10 CARCINOGENS AND 20 IRRITANTS FOUND There were 96 chemicals found in the 14 samples analyzed.Half of those chemicals had no government testing on them —so we have no idea whether they are safe or harmful to health.Of those chemicals found that have had some government testing done, these are the findings with their health effects.Agenda Item #8.A.14 Aug 2024Page 77 of 139 Examples Municipality Regulations Orlando, FL Treated as impervious surface. Not allowed within 50 feet of water body. Cutler Bay, FL Not allowed in single-family districts. Not allowed in drainage features (swales, ponds, etc.) Marco Island, FL Not allowed in drainage features. West Palm Beach, FL Not allowed in residential districts. Not allowed in drainage features. Treated as an impervious surface. Surfside, FL Not allowed in drainage features. Doral, FL Not allowed in front yards or in drainage features.Agenda Item #8.A.14 Aug 2024Page 78 of 139 Artificial Turf: Comparisons of Local Florida Ordinances City/Town Definition Pervious or Impervious Design/Material Standards Installation Standards Maintenance Standards Prohibited Uses Placement on Residential Property Process to Permit Surfside, Florida "A dense and continuous surface of synthetic fibers mounted on a permeable backing and of sufficient density and green color to replicate the appearance of healthy, natural grass" Pervious -Min. eight-year "no fade" warranty -Type: cut pile infill with pile fibers of a min. height of 1.75 inches and max. height of 2.5 inches -Min. face weight of 75 oz per square yard -Manufactured from polyethylene monofilament, dual yard system, and made in the US -Have backing that is permeable -Be lead free and flame retardant -Must be installed according to manufacturer's specificiations -Must be anchored to ensure that turf will withstand the effects of wind -All seams must be nailed and glued, not sewn, and edges must be trimmed to fit against all regular and irregular edges to resemble a natural look -For seawalls, the artificial turf must be pinned or staked behind the seawall. None may be attached directly to or placed on a seawall or seawall cap -Proper drainage must be provided -Must be visually leveled with the grain pointing in one direction -A solid barrier device (e.g. concrete mow strip, bender board) is required to separate living and nonliving landscape -Precautions for installation around trees may be restricted to ensure tree roots are not damaged or the overall health of the tree is not compromised -Be maintained in an attractive and clean condition with no holes, tears, stains, discoloration, seam separations, uplifted surfaces or edges, heat degradation or excessive wear -Be maintained in a green fadeless condition and free of weeds, debris, and impressions -Cannot be in the public ROW or swales -Cannot be used as screening material -Permitted on all properties -Separated from planter areas and tree wells by a concrete mow strip, bender board other other barrier with a minimum four-inch thickness to prevent the intrusion of living plant material into the synthetic turf -Irrigation system shall be directed away from the synthetic turf -Requires Building Permit (1) Application includes landscape plan; (2) Existing/proposed irrigation system; (3) Brand and type of turf with manufacturer specifications and warranties; (4) Scaled cross section and details of proposed materials and installation; (5) Survey of the property -Previously Installed Turf Property owners of artificial turf must submit proof satisfactory to the Town to show that the property is in compliance. The Town will review proof of compliance satisfactory to determine if turf may stay or if it in violation of the Code, which is subject to immediate removal Agenda Item #8.A.14 Aug 2024Page 79 of 139 Artificial Turf: Comparisons of Local Florida Ordinances City/Town Definition Pervious or Impervious Design/Material Standards Installation Standards Maintenance Standards Prohibited Uses Placement on Residential Property Process to Permit Orlando, Florida N/A Impervious Landscape Code sites "living" material as pervious areas -Material must appear natural in appearance and color -Other generally accepted colors are reviewed be Appearance Review Officer -Installed outside of the drip line of any tree -Must be installed according to manufacturer's specificiations -Must be anchored to ensure that turf will withstand the effects of wind -All seams must be nailed and glued, not sewn, and edges must be trimmed to fit against all regular and irregular edges to resemble a natural look -For seawalls, the artificial turf must be pinned or staked behind the seawall. None may be attached directly to or placed on a seawall or seawall cap -Proper drainage must be provided -Must be visually leveled with the grain pointing in one direction -A solid barrier device (e. g. concrete mow strip, bender board) is required to separate living and nonliving landscape -Precautions for installation around trees may be restricted to ensure tree roots are not damaged or the overall health of the tree is not compromised -Cannot be installed within 50 ft of any artificial or natural body of water -Prohibited within drainage features -Prohibited within Historic Preservation Districts -Prohibited within public and private ROW -Use of indoor/outdoor plastic or nylon carpeting as artificial turf is prohibited -Permitted on residential, private parks, schools, commercial sites and limited play areas of public parks and institutions -Requires Engineering Permit -Owner/Builder Declaration form required (for doing work as the homeowner and not hiring a contractor) -Notice of Commencement must be provided for jobs more than $2,500 -All plans must include: (1) Site plan/survey/plot plan - must be signed and sealed by surveryor with property lines and easements included (2) Placement and dimension (L x W) of artificial turf (3) Distance between property line and where the artificial grass starts (L x W) (4) ISR calculations included on plans (5) Product specfications (6) Applicant must submit a statement regarding implementation of erosion sediment control measures in reference to The City of Orlando's Guidelines for Erosion Sediment Control Agenda Item #8.A.14 Aug 2024Page 80 of 139 Artificial Turf: Comparisons of Local Florida Ordinances City/Town Definition Pervious or Impervious Design/Material Standards Installation Standards Maintenance Standards Prohibited Uses Placement on Residential Property Process to Permit Winter Park, Florida "Artificial turf or synthetic grass means an artificial grass mat manufactured with man- made materials such as polypropylene, polyethylene, and/or other materials, which is used to replicate the appearance of natural grass" -Impervious unless specifically designed and permitted with a proper porous permeable underlying material such as gravel. -Standard engineering coefficients of permeability shall be utilized for mixed surfaces. Installation is distinguished between Impervious and Pervious materials -Impervious Installations requires: (1) permit (2) New total impervious area coverage (3) proof of permeability not required (4) first inch of stormwater runoff from the artificial turf must be retained onsite -Pervious Installations requires: (1) permit (2) Backing of a uniform (every square inch) woven material, which precludes the use of a solid backed material with periodic holes (3) Required min. rate of permeability is 30 inches per hour uniformly (every square inch) across the artificial turf (4) Underlying material (gravel, drainfield rock, sand setting, fabric, etc.) must be included in the design per the manufacturer's specifications to meet the min. rate of permeability -Routine maintenance required to include cleaning, brushing, debris removal, repairing and replacing turf as needed -Code violation if turf is not maintained as designed and permitted -Installations prohibited under tree canopies -Property owner must enter into a recorded agreement with the City to maintain the turf in good standing and remain in compliance to Code. I. Property owner required to remove and/or replace the turf in the future if it ceases to function as designed and permitted II. The City's remedies in the event the property owner fails to comply with its maintenance, repair, and replacement obligations III. Property owner's indemnification and hold harmless of the City and its officials and employees with respect to the turf installation, maintenance, and repai, including any drainage problem that may arise therefrom Agenda Item #8.A.14 Aug 2024Page 81 of 139 Artificial Turf: Comparisons of Local Florida Ordinances City/Town Definition Pervious or Impervious Design/Material Standards Installation Standards Maintenance Standards Prohibited Uses Placement on Residential Property Process to Permit West Palm Beach, Florida N/A Impervious -Must appear green, lifelike with individual blades of grass that emulate natural turf -Min. pile height of 1.5 inches -Min. tufted weight of 56 oz per square yard -Min. permeability of 30 inches per hour per square yard -Min. eight year manufacturer's warranty that protects against color fading and a decrease in pile height -Must be lead free -Must include test documentation declaring the turf yard and backing materials are disposable under normal conditions at any US landfill station (Total Content Leach Protocol (TCLP) test) -Must be installed according to manufacturer's specificiations -Must be anchored to ensure that turf will withstand the effects of wind -All seams must be nailed and glued, not sewn, and edges must be trimmed to fit against all regular and irregular edges to resemble a natural look -For seawalls, the artificial turf must be pinned or staked behind the seawall. None may be attached directly to or placed on a seawall or seawall cap -Proper drainage must be provided -Must be visually leveled with the grain pointing in one direction -A solid barrier device (e.g. concrete mow strip, bender board) is required to separate living and nonliving landscape -Precautions for installation around trees may be restricted to ensure tree roots are not damaged or the overall health of the tree is not compromised -Town or other public entity or utility company may remove turf at any time and for any reason, including but not limited to, in order to provide underground access to utility work -The owner shall bear and pay any and all costs to replace and reintall turf -Synthetic turf is prohibited in the public right-of-way and swales Use and location limited to: (1) Non-city-owned athletic fields and playgrounds associated with non-city-owned community center, park, school, or university (2) Part of a construction of any nonresidential development (3) On roof terrances -Requires Building Permit -Special use permit issued for non-city- owned athletic fields and playgrounds associated with non- city-owned community center, park, school, or university Agenda Item #8.A.14 Aug 2024Page 82 of 139 Artificial Turf: Comparisons of Local Florida Ordinances City/Town Definition Pervious or Impervious Design/Material Standards Installation Standards Maintenance Standards Prohibited Uses Placement on Residential Property Process to Permit Marco Island, Florida N/A N/A -Must appear live turf, organic turf, grass, sod, or lawn -Type: cut pile infill with pile fibers -Min. height of 1.75 inches -Min. 75 oz per square yard -Must be manufactured from polyethylene monofilament, dual yard system -Be affixed to permeable backing -Min. 8-year "No Fade" warranty -Must be lead free -Must be flame retardant -Material other than polyethylene monofilament may be approved by CM/designatee if the product is certified to meet applicable environmental and health regulations regarding lead content -Recognized as a fill in material, rather than as a planned element of the landscape -Infill medium consists of clean silica sand or other approved mixture brushed into the fibers to ensure fibers are in an upright position and provide ballast to help hold the turf in place and provide a cushioning effect -Must be installed by a Florida-licensed general contractor or Florida- licensed landscape architect in a manner prescribed by the manufacturer -Must be installed over a subgrade prepared to provide positive drainage and an evenly graded mass of compacted, porous crushed rock aggregate material that is a minimum of three inches in depth -Cannot have seams visible between multiple panels -Must be achored at all edges and seams -Panels of turf must have seams joined in a tight and secure manner -An infill medium consisting of clean silica sand or other mixture, pursuant to the manufacturer's specifications or as approved by the City Engineer, that shall (1) be brushed into the fibers to ensure that the fibers remain in an upright position, (2) provide ballast that will help hold the turf in place and (3) provide a cushioning effect -Must be fadeless and free of dirt, mud, stains, weeds, debris, tears, holes and impressions -The City, City employees or its contractors are not responsible to repair or replace any synthetic turf located within the public ROW, swales, or easements damaged as a result of an associated city project or work order. -Replacement of turf material removed or damaged to repair or maintain roadways or utilities in the public ROW, swales, or easements is the responsibility of the property owner and such repairs shall be made within 30 days or result in a code compliance violation -Cannot be installed on areas with a slope percentage greater than 5% -Use of indoor/outdoor plastic or nylon carpeting as artificial turf is prohibited -Synthetic turf is prohibited in the public right-of-way and swales within the City -Use of an irrigation system for non-active use turf shall be prohibited -An existing irrigation system that will not be utilized for the synthetic turf may remain, however, heads shall be removed and pipes shall be capped below ground -Separated from planter areas and tree wells by a concrete mow strip, bender board other other barrier with a minimum 3/8" thickness to prevent the intrusion of living plant material into the synthetic turf areas -Areas of living plant material shall be installed or maintained in conjunction with the installation of synthetic turf when utilized in the front yard area. Living plant material shall include shrubs, vines, trees and groundcovers in separate planter areas and tree wells -Material specifications and plans must be provided to the City Manager or designee for review and approval prior to the installment of turf -Submittal shall include: I. A landscape plan showing turfed area, area of living plant material, and separation material between these areas II. Dimensioned cross section of proposed materials and installation details, including subgrade, drainage, base or leveling layer, and infill III. Edge material and detail for treatment of seams IV. Material description and specifications, including manufacturer, installer (with contact information), and warranty information Agenda Item #8.A.14 Aug 2024Page 83 of 139 Artificial Turf: Comparisons of Local Florida Ordinances City/Town Definition Pervious or Impervious Design/Material Standards Installation Standards Maintenance Standards Prohibited Uses Placement on Residential Property Process to Permit Lantana, Florida N/A N/A -Must appear green, lifelike with individual blades of grass that emulate natural turf -Min. pile height of 1.5 inches -Min. tufted weight of 56 oz per square yard -Min. permeability of 30 inches per hour per square yard -Min. eight year manufacturer's warranty that protects against color fading and a decrease in pile height -Must be lead free - Must include test documentation declaring the turf yard and backing materials are disposable under normal conditions at any US landfill station (Total Content Leach Protocol (TCLP) test) -Must be installed according to manufacturer's specificiations -Must be anchored to ensure that turf will withstand the effects of wind -All seams must be nailed and glued, not sewn, and edges must be trimmed to fit against all regular and irregular edges to resemble a natural look -For seawalls, the artificial turf must be pinned or staked behind the seawall. None may be attached directly to or placed on a seawall or seawall cap -Proper drainage must be provided -Must be visually leveled with the grain pointing in one direction -A solid barrier device (e.g. concrete mow strip, bender board) is required to separate living and nonliving landscape -Precautions for installation around trees may be restricted to ensure tree roots are not damaged or the overall health of the tree is not compromised -Must be maintained in a green, fadeless condition and free of dirt, mud, odors, stains, weeds, invasive roots, debris, tears, holes, impressions, and flat or matted areas -Repair depressions and ruts to maintain a visually-level surface -All edges must not be loose and must maintain appropriate edging and stakes -Must be replaced if the material falls into disrepair with fading, holes, or loose areas -Replacement and/or repairs must be done with like materials from the same manufacturer and done so in a manner that blends in with the existing turf -Town or other public entity or utility company may remove turf at any time and for any reason, including but not limited to, in order to provide underground access to utility work -The owner shall bear and pay any and all costs to replace and reintall turf -Use of indoor/outdoor plastic or nylon carpeting as artificial turf is prohibited -Requires Building Permit Agenda Item #8.A.14 Aug 2024Page 84 of 139 Artificial Turf: Comparisons of Local Florida Ordinances City/Town Definition Pervious or Impervious Design/Material Standards Installation Standards Maintenance Standards Prohibited Uses Placement on Residential Property Process to Permit Ocean Ridge, Florida N/A Considered 100% pervious area -Must appear green, lifelike with individual blades of grass that emulate natural turf -Min. pile height of 1.5 inches -Min. tufted weight of 56 oz per square yard -Min. permeability of 30 inches per hour per square yard -Min. eight year manufacturer's warranty that protects against color fading and a decrease in pile height -Must be lead free -Must include test documentation declaring the turf yard and backing materials are disposable under normal conditions at any US landfill station (Total Content Leach Protocol (TCLP) test) -Must be installed according to manufacturer's specificiations -Must be anchored to ensure that turf will withstand the effects of wind -All seams must be nailed and glued, not sewn, and edges must be trimmed to fit against all regular and irregular edges to resemble a natural look -For seawalls, the artificial turf must be pinned or staked behind the seawall. None may be attached directly to or placed on a seawall or seawall cap -Proper drainage must be provided -Must be visually leveled with the grain pointing in one direction -A solid barrier device (e.g. concrete mow strip, bender board) is required to separate living and nonliving landscape -Precautions for installation around trees may be restricted to ensure tree roots are not damaged or the overall health of the tree is not compromised -Must be maintained in a green, fadeless condition and free of dirt, mud, odors, stains, weeds, invasive roots, debris, tears, holes, impressions, and flat or matted areas -Repair depressions and ruts to maintain a visually-level surface -All edges must not be loose and must maintain appropriate edging and stakes -Must be replaced if the material falls into disrepair with fading, holes, or loose areas -Replacement and/or repairs must be done with like materials from the same manufacturer and done so in a manner that blends in with the existing turf -Town or other public entity or utility company may remove turf at any time and for any reason, including but not limited to, in order to provide underground access to utility work -The owner shall bear and pay any and all costs to replace and reintall turf -Use of indoor/outdoor plastic or nylon carpeting as artificial turf is prohibited Locations allowed: -Allowed in rear and side yards, but cannot exceed 25% of the total lot area Locations not allowed: -In any front yard areas or in any area visible from the public ROW (regardless of whether it is in the rear or side yard), unless placed between paver blocks or similar items in a manner where the area for the turf does not exceed four inches in width, provided that the synthetic turf area does not exceed 50% of the total lot area using the paver blocks. -Screening, as approved by the building official, may be used in order to comply with the visibility requirement, further any turf polaced in between paver blocks shall not count toward the 25% maximum amount allowed -No turf allowed in the ROW -Requires Building Permit Exisitng Turf: -For properties where turf is currently installed that is not in compliance with the Code, when the existing turf is replaced or repaired, in an amount exceeding 50%, then compliance with Code is required -All exisitng turf, not in compliance, must be replaced within 10 years of the adoption of the turf ordinance Agenda Item #8.A.14 Aug 2024Page 85 of 139 Artificial Turf: Comparisons of Local Florida Ordinances City/Town Definition Pervious or Impervious Design/Material Standards Installation Standards Maintenance Standards Prohibited Uses Placement on Residential Property Process to Permit Lighthouse Point, Florida "A dense and continuous surface of synthetic fibers mounted on a permeable backing and of sufficient density and green color to replicate the appearance of healthy, natural grass" Pervious -Min. eight-year "no fade" warranty -Type: cut pile infill with pile fibers of a min. height of 1.75 inches and max. height of 2.5 inches -Min. face weight of 75 oz per square yard -Manufactured from polyethylene monofilament, dual yard system, and made in the US -Have backing that is permeable -Be lead free and flame retardant -Must be installed by a licensed professional pursuant to manufacturer's requirements -Must be installed over a subgrade prepared to provide positive drainage and an evenly graded mass of compacted, porous crushed rock aggregate material -Must be achored at all edges and seams -Drainage system must be installed underneath to prevent excessive runoff or pooling -Panels of turf must have seams joined in a tight and secure manner -An infill medium consisting of clean silica sand or other mixture, which should ensure that the fibers remain in an upright position, provide ballast that will help hold the turf in place and provide a cushioning effect -Be maintained in an attractive and clean condition with no holes, tears, stains, discoloration, seam separations, uplifted surfaces or edge, heat degradation or excessive wear -Free of weeds, debris, and impressions -Synthetic turf is prohibited in the public right-of-way and swales within the City -Cannot be treated as a filler for landscaping that is not part of a planned element of landscaping -Permitted on residential and commercial properties -An existing irrigation system that will not be utilized for the synthetic turf may remain, however, heads shall be removed and pipes shall be capped below ground -Separated from planter areas and tree wells by a concrete mow strip, bender board other other barrier with a minimum 3/8" thickness to prevent the intrusion of living plant material into the synthetic turf areas -Areas of living plant material shall be installed or maintained in conjunction with the installation of synthetic turf when utilized in the front yard area. Living plant material shall include shrubs, vines, trees and groundcovers in separate planter areas and tree wells -Requires Building Permit -Submittal shall include: (1) A landscape plan showing turfed area, area of living plant material, and method of separation between these areas (2) Details regarding existing or proposed irrigation proximate to the turf (3) Brand and type of turf with manufacturer specifications and warranties; (4) Scaled cross section and details of proposed materials and installation, including but not limited to subgrade, drainage, base or leveling layer, and infill; (5) Survey of the property, signed and sealed by a licensed surveyor, depicting all existing easements located on the property (6) A form signed by any holder of an easement on the property consenting to the installation of the synthetic turf within the easement, with an accompanying acknowledgement by the property owner that in the event the easement holder performs work in the easement that it is the property owner's responsibility to repair and replace the synthetic turf disturbed as a result of the work in the easement Agenda Item #8.A.14 Aug 2024Page 86 of 139 Stormwater & Resiliency Town Hall Meeting July 27, 2024 Agenda Item #8.B.14 Aug 2024Page 87 of 139 The ability of city systems to adapt and thrive in the face of acute shocks and chronic stressors. Resiliency Agenda Item #8.B.14 Aug 2024Page 88 of 139 Ø Acute •Extreme Rainfall Events •Extreme Heat Events •Infrastructure Failure •High Winds Ø Chronic •Sea Level Rise •High Tide Flooding •Heavy Rainfall •Coastal Erosion •Urban Heat Island Effect •Aging Infrastructure Stressors on Atlantic Beach Agenda Item #8.B.14 Aug 2024Page 89 of 139 Ø Proactively adapt Ø Foster healthy communities and environments Ø Expand opportunities Ø Build for the future City of Jax Goals for a Resilient City Agenda Item #8.B.14 Aug 2024Page 90 of 139 Coastal Vulnerability Assessment •Identified critical infrastructure exposure and vulnerability •Currently being updated with new information Adaptation Plan •Actions to be taken to minimize vulnerability •Living document updated as new information is received Resiliency Assessment •All capital projects assessed in the context of resiliency Atlantic Beach Resiliency Actions Agenda Item #8.B.14 Aug 2024Page 91 of 139 Ø Extreme Rain Events – 1.5-2 times increase expected by 2070 Ø High Tide Flooding Days – 40-60 more days annually anticipated by 2050 Ø Increase in Impervious Area – Trend is towards max allowable lot coverage Ø Tougher Stormwater Requirements – New rules require: •Increased nutrient reduction requirements •80% Phosphorus •45% Nitrogen •Increased operations and maintenance requirements Trends Agenda Item #8.B.14 Aug 2024Page 92 of 139 Trends Agenda Item #8.B.14 Aug 2024Page 93 of 139 ØCity served by a series of pipes, ditches and canals ØMostly constructed prior to modern standards ØMany improvement projects are planned or underway ØWater quality treatment is not provided in most of the system ØDesign goal level of service for flood protection: •Residential streets should be passable with water not exceeding the crown of the road during a 5- year flood event (6.1 inches in 24 hours). Storm Sewer System Overview Agenda Item #8.B.14 Aug 2024Page 94 of 139 Drainage Basins Sherman Creek Sherman Canal Hopkins Creek Agenda Item #8.B.14 Aug 2024Page 95 of 139 Sherman Canal Water Levels Hurricane Irma - 2017 Puckett Creek Water Level 5 FT City Hall Water Level 6.4 FT ABCC Mayport Rd 2.5 Miles For reference, Howell Park at Pine St is at elevation 5 FT Agenda Item #8.B.14 Aug 2024Page 96 of 139 Section 24-68(b)(1) - Improvements that exceed 50% of the market value triggers onsite stormwater Ø Recommendation: Remove trigger (as long as property remains at 45% lot coverage) Ø Discussion: •Intent was to require tear-downs to implement onsite storage •50% was utilized as the threshold to be in line with other requirements that properties be brought into compliance with all codes when the 50% threshold is exceeded •A different threshold could be considered •Threshold could be eliminated, resulting in grandfathering all existing impervious area Community Development Board (CDB) Recommendations Agenda Item #8.B.14 Aug 2024Page 97 of 139 Section 24-68(b)(3) - One time exemption from Onsite Stormwater Requirements Ø Recommendation: Remove this trigger for willful demolition or remodel. Allow for issues related to natural disasters Ø Discussion: •Intent was to allow for complete remodel of older homes (exceeding the 50% threshold) that didn’t result in an increase in impervious area to be exempt •If removed, major remodels will be required to implement onsite stormwater •In these cases, onsite stormwater is difficult to implement without impacting mature landscape/trees •“One time” could be removed from exemption language •Allowances for rebuilding after natural disasters already contained in Section 24-85(c)(4) CDB Recommendations Agenda Item #8.B.14 Aug 2024Page 98 of 139 Section 24-68(b)(2) - Increase in impervious surfaces by 250 square feet triggers onsite stormwater for the square feet added Ø Recommendation: Remove trigger (as long as property remains at 45% lot coverage) Ø Discussion: •The intent was to allow for walkways and other small improvements to be completed without the burden of creating onsite storage •Removing the trigger may result in significant increase in stormwater runoff as properties below the 45% maximum lot coverage expand without storage •The trigger was formerly 400 square feet; that could be reinstated. •An analysis could be completed to objectively determine appropriate trigger CDB Recommendations Agenda Item #8.B.14 Aug 2024Page 99 of 139 Section 24-17 - Definitions - The water surface area of swimming pools shall be calculated as fifty (50) percent impervious surface Ø Recommendation: Keep this calculation Ø Discussion: •Many cities consider pools as impervious, while others consider pools pervious •50 percent impervious was a compromise based on arguments that pools generally have some degree of freeboard and retain some stormwater water •Difficult to calculate & enforce freeboard requirements •Stormwater that does fill a pool must eventually be pumped out CDB Recommendations Agenda Item #8.B.14 Aug 2024Page 100 of 139 Onsite Stormwater Retention - Tailor stormwater retention according to the hydrology of specific neighborhoods Ø Recommendation: Have City staff research and define hydrology based on topography and geographic areas. Ø Discussion: •Soil types and depth to the groundwater table vary across the city •Onsite storage requirements currently account for depth to the groundwater table; the deeper the groundwater table, the more soil storage is credited •This recommendation is probably best analyzed during completion of the next Stormwater Master Plan update CDB Recommendations Agenda Item #8.B.14 Aug 2024Page 101 of 139 Pervious Pavers Ø Recommendation: Allow to be treated as permeable as determined by the manufactures specifications and ensure they are installed correctly Ø Discussion: •Open grid pavers (turf block) are provided 50% credit •Pervious pavers require maintenance (per most manufacturers’ specifications) to maintain permeability – vacuuming, etc. •Staff has observed older pervious pavers that don’t percolate water well •Open grid pavers and tabbed pavers (pavers with visible joints between the blocks) appear to work better over time than permeable type pavers where water soaks through the paver •Could allow full or partial pervious credit for various types of pavers (25% credit was considered at one time) CDB Recommendations Agenda Item #8.B.14 Aug 2024Page 102 of 139 Paver Types Pervious Pavers – Tabbed Blocks Permeable Pavers – No Tabs on Blocks Open Grid Pavers – Turf Block Agenda Item #8.B.14 Aug 2024Page 103 of 139 Paver Performance Pervious Pavers – 7 years old 1.2 inches of rain in 45 minutes Permeable Pavers – 10 years old 0.7 inches of rain in 2 hours Pervious Pavers – 14 years old 1.2 inches of rain in 45 minutes Agenda Item #8.B.14 Aug 2024Page 104 of 139 Paver Performance Pervious Concrete – 8 years old 0.7 inches of rain in 2 hours Pervious Pavers – >14 years old 1.4 inches of rain in 1.25 hours Open Grid Pavers – 10 years old 0.7 inches of rain in 2 hours Agenda Item #8.B.14 Aug 2024Page 105 of 139 Artificial Turf Ø Recommendation: Allow to be treated as permeable as determined by the manufacturers’ specifications and ensure they are installed correctly (need to weigh the environmental aspects) Ø Discussion: •Currently artificial turf is considered pervious if it is demonstrated to Public Works personnel that it is pervious •Some cities have banned artificial turf due to localized heat effects, potential for water pollution, runoff potential, etc. •Some cities, like Orlando, consider it impervious area •Some artificial turfs percolate better than others •Some types of artificial turf do not percolate water well •Similar to pavers, maintenance is required – brushing, debris removal and occasional rinsing to maintain appearance and drainage CDB Recommendations Agenda Item #8.B.14 Aug 2024Page 106 of 139 Pervious Artificial Turf Types Woven Backing Solid Backing - Hole-Punched for Drainage Agenda Item #8.B.14 Aug 2024Page 107 of 139 Final Thoughts Ø Atlantic Beach is flat, surrounded by water and has a high groundwater table, making it difficult to get rid of stormwater runoff in a cost-effective, efficient and permittable manner Ø Small changes in runoff can have measurable cumulative impacts over time on the stormwater drainage system Ø The 2012 Stormwater Master Plan Update concluded that by far, the most cost-effective means of controlling stormwater runoff is at its source – onsite storage Ø The City’s Stormwater Utility Program generates about $865,000/year. Rates have not changed in 20 years and funds are barely adequate to cover maintenance Ø The 2024 Stormwater Master Plan Update should include an objective evaluation of CDB concerns and recommendations, revisit onsite stormwater calculations to make sure we have it right and consider the impacts of climate change Agenda Item #8.B.14 Aug 2024Page 108 of 139 City of Atlantic Beach Planning, Community Development & Building 800 Seminole Road Atlantic Beach, FL 32233 MEMO To: Bill Killingsworth, City Manager From: Amanda Askew, Director of Planning and Community Development Cc: Kevin Hogencamp, Deputy City Manager Steve Swann, City Engineer Community Development Board (CDB) Date: July 22, 2024 Re: Community Development Board (CDB) recommendations regarding Stormwater requirements in Section 24-68(b) of the land development regulations. On July 16th, the Community Development Board (CDB) discussed the stormwater regulations found in Section 24-68(b) of the land development regulations. They discussed the following are making the following recommendations: DISCUSSION TOPICS CDB RECOMMENDATION CODE SECTIONS EFFECTED & OUTCOME 1. Section 24-68(b)(1) Improvements that exceed 50% of the market value triggers for onsite stormwater Remove this trigger (as long as property remains at 45% lot coverage) Section 24-68(b)(1) No stormwater requirement based on value of structure. 2. Section 24-68(b)(2) Increase impervious surfaces by 250 square Remove this trigger (as long as property remains at 45% lot coverage) Section 24-68(b)(2) No residential stormwater Agenda Item #8.B. 14 Aug 2024 Page 109 of 139 feet that triggers on site stormwater requirements 3. Section 24-68(b)(3) One time exemption Remove this trigger for willful demolition or remodel. Allow for issues related to natural disasters Get properties into compliance with remodels and demolition. 4. Pools calculated as fifty (50) percent impervious surface Keep this calculation No changes to codes 5. Pervious Pavers Allow to be treated as permeable as determined by the manufactures specifications and ensure they are installed correctly Update requirement in codes (i.e. definition section) 6. Artificial Turf Allow to be treated as permeable as determined by the manufactures specifications and ensure they are installed correctly (need to weigh the environmental aspects) Update requirement in codes (i.e. definition section) 7. Tailoring stormwater retention according to the hydrology of specific neighborhoods Have city research and define hydrology based on topography and geographic areas Will be reviewed in a stormwater master plan update Please note that these recommendations become official upon review and approval of the July 16th meeting minutes. The minutes will be placed on the next (August 21st) CDB meeting. Upon final approval the recommendations will be forwarded to Commission. These topics and recommendations will be forwarded to the Environmental Stewardship Committee for review and recommendations at their next meeting on August 14th. Their recommendations will also be forwarded to Commission. Agenda Item #8.B. 14 Aug 2024 Page 110 of 139 Cities - Plan & Design v4.1 - LEED v4.1 Water Efficiency Possible 5 Points Share on Stormwater Management All creditsLanguageGuideAddendaResources and tips Courses Forum Intent To reduce runoff volume, prevent erosion, flooding and recharge groundwater. Requirements Option 1. Rainfall event based (3-5 points) Provide adequate infrastructure to manage stormwater within the city to demonstrate reduction in runoff, maximum capture, treatment and reuse of stormwater for a minimum of 60th percentile of local or regional rainfall event for ten year 24-hr rainfall event data. Refer the methodology given in Part I, Section E of U.S. EPA Section 438 Technical Guidance on Implementing the Stormwater Runoff Requirements for Federal Projects of the Energy Independence and Security Act to obtain 60th percentile rainfall event. Points are awarded according to Table 1. Table 1 Points for retaining percentile of rainfall retained in the city or community OR Option 2. Reducing post-development stormwater run-off (3-5 points) Reduce post-development stormwater run-off by preserving pre-development runoff conditions in the planned city or community. The post-construction rate, volume, duration and temperature of runoff should not exceed the pre-development rates and the predevelopment hydrology should be replicated through design and other appropriate strategies. These goals should be accomplished through the use of infiltration, evapotranspiration, and/or rainwater harvesting and reuse. Table 2. Points for preserving pre-development to post-development run-off conditions in the city or community OR Option 3. Green Stormwater Infrastructure (3-5 points) P e r c e nt ile r a infall ret a ined Poi nts 60th percentile 3 80th percentile 4 90th percentile 5 P r e -d e v e lopment to post-devel opmen t r uno f f percentage Poin ts 15%3 10%4 Lesser than 10%5 Attend Greenbuild 2024 in Philadelphia from Nov. 12-15. Register He lp 8/9/24, 3:30 PM Stormwater Management | U.S. Green Building Council https://www.usgbc.org/credits/cities-plan-design/v41-14 1/2 Agenda Item #8.B. 14 Aug 2024 Page 111 of 139 Ensure that 35% of the jurisdiction’s land area has designated green stormwater infrastructure providing bioretention and infiltration services that are interconnected. Provide details on strategies planned to be adopted to inspect and maintain the stormwater management facilities. Table 3. Points for percentage of land area with designated stormwater infrastructure In a manner best replicating natural site hydrology processes, retain (i.e. infiltrate, evapotranspirate, or collect and reuse) on site the runoff from the developed site for Option 1, Option 2 and Option 3. For all cities and communities, the use of coal tar sealants shall be prohibited in any application exposed to stormwater, wash waters, condensates, irrigation water, snowmelt, or icemelt. A combination of Low Impact Development (LID) approaches are recommended (but not required) as they are holistic measures which maximize benefits. In contrast to LID, conventional stormwater techniques include grey infrastructure, such as detention or retention ponds, pipes, and vaults. Conventional grey infrastructure devices may be accepted only if integrated within a holistic LID system (i.e. a combination of LID techniques). % of lan d a r e a wi th desi gnated s t ormwater i nf r a s tru c t ure Poi nt s 35%3 40%4 50%5 Join LEEDuser Ask questions, share tips, and get notified of new forum posts by joining LEEDuser, a tool developed by BuildingGreen and supported by USGBC! C rea te f ree a ccou n t Sample for ms If you would like sample forms and more information about documenting LEED for Cities & Communities projects please reach out to cities@usgbc.org and we'll be happy to help. 8/9/24, 3:31 PM Stormwater Management | U.S. Green Building Council https://www.usgbc.org/credits/cities-plan-design/v41-14 2/2 Agenda Item #8.B. 14 Aug 2024 Page 112 of 139 SPC Water Resource Center (https://spcwater.org) / Topics (https://spcwater.org/topics/) / Stormwater Management (https://spcwater.org/topics/stormwater-management/) / Stormwater Best Management Practices (https://spcwater.org/topics/stormwater-management/stormwater-best-management-practices-2/) Stormwater Best Management Practices The primary method to control stormwater runo is the use of best management practices (BMPs). Stormwater BMPs are devices, practices, or methods that are used to manage stormwater runo by controlling peak runo rate, improving water quality, and managing runo volume. Important considerations when selecting BMPs include but are not limited to: 1) site conditions (e.g. slope and soil types); 2) existing and surrounding land uses; 3) priority stormwater management goals (e.g. water quality regulations); and, 4) additional site development or redevelopment goals (e.g. recreational opportunities). See our Sustainable Development (https://spcwater.org/sustainable-land-use-planning/) page for more information on selecting stormwater BMPs to t the natural environment and systems. T YPES OF BMPS Pennsylvania’s Stormwater Best Management Practice Manual (http://www.depgreenport.state.pa.us/elibrary/GetFolder?FolderID=4673) divides common stormwater best management practices (BMPs) into two categories: structural or non-structural. Structural BMPs are engineered systems that “reduce and mitigate impacts of development” while non-structural BMPs are “broader planning and design approaches…that prevent stormwater generation” (PA Stormwater BMP Manual). More information on each BMP is available below. (https://spcwater.org) About (https://spcwater.org/about/) Contact(https://spcwater.org/contact/) Search TOPICS(HT TPS://SPCWATER.ORG/TOPICS/)REGIONAL RESOURCES(HTTPS://SPCWATER.ORG/REGIONAL- RESOURCES/) EDUCATIONAL RESOURCES(HTTPS://SPCWATER.ORG/EDUCATIONAL-RESOURCES/) REGULATIONS(HTTPS://SPCWATER.ORG/REGULATIONS-2/) EVENTS(HT TPS://SPCWATER.ORG/EVENTS/) Agenda Item #8.B. 14 Aug 2024 Page 113 of 139 BY L AND USE Nonpoint source water pollutants enter streams and other aquatic environments through precipitation that runs o the land. Pollutants originate from a variety of dierent land uses such as residential, agricultural, commercial, urban, brownelds, and highways/roads. Explore BMPs for each land use below. Water pollutants that may originate from residential properties include sediment, pathogens, nutrients, toxins such as pesticides, yard waste, and trash. Homeowners can help control stormwater runo and improve water quality by utilizing best management practices (BMPs) on their property. Common stormwater runo and inltration practices for the homeowner can consist of structural, non-structural, and behavioral changes. Examples of structural BMPs include rain gardens, inltration trenches, permeable pavement, walkways, patios, and rain barrels/cisterns. Non-structural BMPs for residents include downspout disconnection, riparian stream buers with native vegetation, and minimizing disturbed area. Behavioral changes can include scooping animal waste, containing garbage, bagging or composting grass clippings, reducing de-icer, washing cars on lawns or in car washes, and proper car maintenance. See gure 1 for common sources and BMPs to address each pollutant. POLLUTANT COMMON SOURCE BMP EXAMPLES Sediment Home construction/renovation, streambank erosion, eroding ditches, bare spots in lawn Proper permitting for home grading and construction, restore stream buers, cover bare spots in lawn NON-STRUCTURAL BMPS STRUCTURAL BMPS RESIDENTIAL (https://spcwater.org) About (https://spcwater.org/about/) Contact(https://spcwater.org/contact/) TOPICS(HT TPS://SPCWATER.ORG/TOPICS/)REGIONAL RESOURCES(HTTPS://SPCWATER.ORG/REGIONAL- RESOURCES/) EDUCATIONAL RESOURCES(HTTPS://SPCWATER.ORG/EDUCATIONAL-RESOURCES/) REGULATIONS(HTTPS://SPCWATER.ORG/REGULATIONS-2/) EVENTS(HT TPS://SPCWATER.ORG/EVENTS/) Agenda Item #8.B. 14 Aug 2024 Page 114 of 139 Pathogens Animal waste, leaking septic systems, garbage Proper installation and maintenance of sanitary sewer lines, establish stream buers, scoop the poop, contain garbage to cans Nutrients Animal waste, fertilizers, soap from washing cars, grass clippings, septic systems Scoop animal waste, reduce use of fertilizers, wash car on lawn or in car wash, plant native species, create rain gardens, establish stream buers Chemicals Misapplication of pesticides/herbicides, improper disposal of chemicals, home car repairs, de-icer Proper car maintenance, proper disposal of hazardous waste, reduce use of de-icer Trash Uncontained garbage Contain garbage to cans, pick up trash on lawns/streets Figure 1. Common residential stormwater pollutants, their source, and how to manage. Find more resources on our Stormwater Resources (http://spcwater.org/educational-resources/stormwater-management-resources/) page. AGRICULTURAL CONSTRUCTION URBAN BROWNFIELDS HIGHWAYS AND ROADS (https://spcwater.org) About (https://spcwater.org/about/) Contact(https://spcwater.org/contact/) TOPICS(HT TPS://SPCWATER.ORG/TOPICS/)REGIONAL RESOURCES(HTTPS://SPCWATER.ORG/REGIONAL- RESOURCES/) EDUCATIONAL RESOURCES(HTTPS://SPCWATER.ORG/EDUCATIONAL-RESOURCES/) REGULATIONS(HTTPS://SPCWATER.ORG/REGULATIONS-2/) EVENTS(HT TPS://SPCWATER.ORG/EVENTS/) Agenda Item #8.B. 14 Aug 2024 Page 115 of 139 (https://facebook.com/spcre(https://instagram.com/s(https://www.linked pennsylvania- commission/) (https://twitter.c(https://ww Southwestern Pennsylvania Commission 42 21st Street, Suite 101 ALSO VISIT SPC (HTTPS://WWW.SPCREGION.ORG) COMMUTEINFO (HTTPS://COMMUTEINFO.ORG) Postal Code Name NEWSLETTER SIGNUP Email ∗ BMP/SCM MAINTENANCE GREEN INFRASTRUCTURE Explore Stormwater Resources and Tools STORMWATER RESOURCES (HTTP://SPCWATER.ORG/EDUCATIONAL-RESOURCES/STORMWATER- MANAGEMENT-RESOURCES/) PLANNING DOCUMENTS (HTTP://SPCWATER.ORG/REGIONAL-RESOURCES/PLANNING- DOCUMENTS/) SUSTAINABLE LAND USE PLANNING (HTTP://SPCWATER.ORG/TOPICS/PLANNING-AND- RESILIENCY/SUSTAINABLE-LAND-USE-PLANNING/) (https://spcwater.org) About (https://spcwater.org/about/) Contact(https://spcwater.org/contact/) TOPICS(HT TPS://SPCWATER.ORG/TOPICS/)REGIONAL RESOURCES(HTTPS://SPCWATER.ORG/REGIONAL- RESOURCES/) EDUCATIONAL RESOURCES(HTTPS://SPCWATER.ORG/EDUCATIONAL-RESOURCES/) REGULATIONS(HTTPS://SPCWATER.ORG/REGULATIONS-2/) EVENTS(HT TPS://SPCWATER.ORG/EVENTS/) Agenda Item #8.B. 14 Aug 2024 Page 116 of 139 Pittsburgh, PA 15222 Directions (https://goo.gl/maps/fFhTKVdMzgPa5rG76) | Title VI (https://www.spcregion.org/title- vi-notice-to-public/) P: (412) 391-5590 SIGN UP! Copyright © 2020 Southwestern Pennsylvania Commission. All Rights Reserved. General Disclaimer (/general-disclaimer/) (https://spcwater.org) About (https://spcwater.org/about/) Contact(https://spcwater.org/contact/) TOPICS(HT TPS://SPCWATER.ORG/TOPICS/)REGIONAL RESOURCES(HTTPS://SPCWATER.ORG/REGIONAL- RESOURCES/) EDUCATIONAL RESOURCES(HTTPS://SPCWATER.ORG/EDUCATIONAL-RESOURCES/) REGULATIONS(HTTPS://SPCWATER.ORG/REGULATIONS-2/) EVENTS(HT TPS://SPCWATER.ORG/EVENTS/) Agenda Item #8.B. 14 Aug 2024 Page 117 of 139 Page 118 of 139 CITY OF MIAMI BEACH Su stainability M anager Flavia Tonioli Chief of Community Planning & Sustainability Planning, Rogelio Madan Agenda Item #9.A.14 Aug 2024Page 119 of 139 2015 GHG INVENTORY Agenda Item #9.A.14 Aug 2024Page 120 of 139 •Improve energy efficiency •Encourage water & resource conservation •Reduce waste generated by construction •Reduce long-term building operating & maintenance costs •Improve indoor air quality & occupant health GREEN BUILDING Design, build, and operate a new generation of efficient, environmentally responsible, healthy and resilient buildings Agenda Item #9.A.14 Aug 2024Page 121 of 139 •Land use attorneys, developers, real estate professionals, planners, environmentalists, architects, green building professionals, and city’s staff from several departments •Sustainability and Resiliency Committee; Land Use and Development Committee; Miami Beach Chamber of Commerce’s Real Estate Committee STAKEHOLDER ENGAGEMENT POLICY DEVELOPMENT Agenda Item #9.A.14 Aug 2024Page 122 of 139 •Single-family homes areas represented 47% of the City’s developed area (yellow) •Top 25% of proposed homes were above the threshold of 7,000 square feet POLICY DEVELOPMENT Agenda Item #9.A.14 Aug 2024Page 123 of 139 •Buildings 7,000 SF+ •Alternative Fee of 5% of Construction Cost •Creation of a Sustainability & Resiliency Fund GREEN BUILDING ORDINANCE Agenda Item #9.A.14 Aug 2024Page 124 of 139 IMPLEMENTATION Level of Certification Achieved Sustainability Fee Reimbursement Failure to obtain Certification 0% LEED Certified 50% LEED Silver Certified 66% LEED Gold Certified or International Living Future Institute Petals or Net Zero Energy Certified 100% LEED Platinum Certified or International Living Future Institute Living Building Challenge Certified 100%Agenda Item #9.A.14 Aug 2024Page 125 of 139 IMPLEMENTATION SUSTAINABILITY & RESILIENCY FUND •Environmental restoration, remediation and monitoring projects •Enhanced storm water quality and quantity improvements •Green infrastructure •Sustainability planning efforts Agenda Item #9.A.14 Aug 2024Page 126 of 139 •Sustainable roofing Solar Roof Blue Roof White Roof Cool Roof Green Roof Metal Roof Other Roof Recognize by a Green Building Certification Agency •Solar carports •Cool/Porous Pavement •Solar Panels URBAN HEAT ISLAND ORDINANCE Agenda Item #9.A.14 Aug 2024Page 127 of 139 Adaptation Action Areas (AAA) Miami Beach Comprehensive Plan Future Land Use Element Encourage the use of landscaping techniques that enhance stormwater management Modify the level of service for storm sewer capacity to be consistent with the City’s Storm Water Master Plan. Infrastructure Element Require that the Land Development Regulations include a freeboard requirement that requires the raising of ground floors in new construction to reduce losses due to flooding. Modify the level of service for the drainage facilities design storm standard. Conservation/Coastal Zone Management Element Encourage the use of highly water-absorbent native and Florida friendly plants. Designate the City of Miami Beach as an AAA pursuant to section 163.3177(6)(g)(10), Florida Statutes and establish resiliency strategies. Sets basis for measuring Sea Level Rise –Southeast Florida Regional Climate Action Plan. Sea Level Rise Projections (NGVD) Low Prj.High Prj.Low Prj.High Prj. Mean Sea Level Mean High Water 1992 0.60 0.60 1.81 1.81 2030 1.10 1.43 2.31 2.64 2060 1.77 2.77 2.98 3.98 2100 3.18 5.68 4.39 6.89 Sea Level Rise Projections (NAVD) Low Prj.High Prj.Low Prj.High Prj. Mean Sea Level Mean High Water 1992 -0.96 -0.96 0.25 0.25 2030 -0.46 -0.13 0.75 1.08 2060 0.21 1.21 1.42 2.42 2100 1.62 4.12 2.83 5.33 Agenda Item #9.A.14 Aug 2024Page 128 of 139 FREEBOARD ORDINANCE Chapter 54 of City Code Minimum Base Flood Elevation (BFE): 8.0 ft. NGVD (6.44 ft. NAVD) City of Miami Beach Freeboard: Minimum 1 ft. Maximum 5 ft. Adjusted Grade: Midpoint elevation between grade (sidewalk elevation) and the minimum required flood elevation. New Residential Construction Finished floor must be above BFE + minimum Freeboard. Garages constructed no lower than Adjusted Grade and must have sufficient height to accommodate being raised in the future. New Nonresidential Construction Lowest floor, electric, and mechanical equipment must be located above BFE + minimum Freeboard. Alternatively in A-zones, watertight floodproofing may be used, WITH up to the level of the Freeboard. Seawall Elevation: Built to accommodate a height of 7.26 ft. NGVD (5.7 ft. NAVD)Agenda Item #9.A.14 Aug 2024Page 129 of 139 GRADE ORDINANCE Land Development Regulations: Height of Buildings measured from Base Flood Elevation plus Freeboard. For commercial properties, height shall be measured from the base flood elevation, plus freeboard Height of the first floor shall be tall enough to allow the first floor to eventually be elevated to BFE + Freeboard, with a future minimum interior height of at least 12 ft. as measured from the height of the future elevated adjacent right-of-way elevation as provided under the city's public works manual. Future Crown of Road: 5.26 NGVD (3.7 NAVD) Residential Districts Yard Elevations: Minimum Yard Elevation: 6.56 ft. NGVD (5 ft. NAVD). Maximum Yard Elevation: Greater of 30 inches above grade or Future Adjusted Grade (Adjusted Grade from Future Crown of Road). Does not apply to driveways and walkways. Requires stormwater retention and retaining walls Agenda Item #9.A.14 Aug 2024Page 130 of 139 THANK YOU! Rogelio Madan, Chief of Community Planning & Sustainability Planning rogeliomadan@miamibeachfl.gov Flavia To nioli, Sustainability Manager flaviatonioli@miamibeachfl.gov Agenda Item #9.A.14 Aug 2024Page 131 of 139 Page 132 of 139 Agenda Item #9.A. 14 Aug 2024 Page 133 of 139 Agenda Item #9.A. 14 Aug 2024 Page 134 of 139 Agenda Item #9.A. 14 Aug 2024 Page 135 of 139 Agenda Item #9.A. 14 Aug 2024 Page 136 of 139 Agenda Item #9.A. 14 Aug 2024 Page 137 of 139 Agenda Item #9.A. 14 Aug 2024 Page 138 of 139 Agenda Item #9.A. 14 Aug 2024 Page 139 of 139