05-27-21 CARAC Minutes-Approved 06-08-21Cultural Arts and Recreation Advisory Committee (CARAC)
May 27, 2021
MINUTES
Cultural Arts and Recreation Advisory
Committee (CARAC) Meeting
Thursday, May 27, 2021 - 10:00 AM
Commission Chamber
Present: An Oskarsson, Member
Jane Stevens, Member
Mateo Jurasic, Member
Mauricio Gonzalez, Member
Eastman Curtis, Chair of Cultural Arts and Recreation Advisory Committee
Tracy Marko, Member
Absent:
Also Present: Timmy Johnson, Dir. of Rec. & Spec. Events
1. CALL TO ORDER AND ROLL CALL
A. The meeting was called to order at 10:00 am.
2. RECOGNITION OF VISITORS
A. Chair recognized Mayor Glasser.
3. TOPICS
A. Committee Survey
Draft survey questions were reviewed and the committee requested that the staff
promulgate it via email, Facebook poll and possible the newsletter.
B. Canine Carnival
Timmy proposed a November 13 date for the event. It was noted that Terri Rae,
who had volunteered to head the event has moved. It was also noted that there are
no COVID restrictions on events. The committee recommended a small scale event.
C. Contribution Process
It was noted that some organizations requested the full $3,000 because in the past
they were funded at a percentage of the amount requested. The committee will
review the applications, hear from the presenters, score independently and disc uss
the event or program.
It was suggested that committee members visit the projects to be able to add to the
evaluation process. It was mentioned that photos could be used to promote the
projects.
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Cultural Arts and Recreation Advisory Committee (CARAC)
May 27, 2021
It was mentioned that the budget could be increased to provide additional funds
and organizations should submit a letter of recommendation along with their
application.
D. 2021-2022 Budget Proposal
The committee reviewed the proposed budget and recommended the following
changes:
• Remove funding for Artisans' Faire.
• Add $5,000 for a possible survey event.
• Add $300 for planning software.
• Add $1,500 for a summer intern to assist with recreation programs.
E. Strategic Plan
The strategic plan was discussed and will be placed on the next agenda for vote. It
was suggested that planning software be acquired to assist in tracking progress with
the plan. An has extensive experience with this type of software and recommends
scrumwise.com.
Timmy will inquire about current city used planning software.
F. Permit Fees
An recommended that the city adopt an online platform for reservations and
payments. Timmy mentioned he inquired about online payments and the city is
moving in the direction of online reservations.
It was suggested that the fees charged for different a ctivities are too high and the
cost should be covered by taxes.
It was mentioned that fees are important to provide a record of which groups are
using the facilities and to safeguard the facilities through deposits. Timmy
mentioned that a small number of deposits have been withheld over the years.
4. ADJOURNMENT
There being no further business, Chair Eastman adjourned the meeting at 12:00 p.m.
Attest:
Eastman Curtis
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