06-15-18 CARAC Minutes-Approved 06-26-18IN ATTENDANCE:
Chairperson Grant Hill
Bob Burch
Beverly Norman
Paula O'Bannon
1. Call to Order:
MINUTES
CONTRIBUTION WORKSHOP
June 15, 2018
CITY HALL, 800 SEMINOLE ROAD
Liaison Timmy Johnson
Recording Secretary Della Giovanni
Absent:
Dawn Pope
Pam White
Grant Healy called the meeting to order at 11:02 a.m. Grant called the roll and noted that a quorum was present.
2. Courtesy of the Floor to Visitors
Grant made recognition to visitors on the floor: Brandy Beeler — ABE After School Program
3. Contribution Guidelines- Marina Kaplan led the workshop
A. Reviewer Instructions- Marina Kaplan went over the Instructions for the Committee as they review
each application emphasizing 200 total points maximum; suggested rubric formula for scoring; comments very
critical in process; explained difference of Box A vs Box B.
B. Review & Score Package- Marina continued by suggesting the Committee decide on per person
cost and discussed status with the schools procedures; deadline to get scores for Box A to Recreation Department;
Special Called meeting required to view scores and decide on a short list; reviewed time line on page 6 of package.
i. Grant Healy asked for clarification for final financial reports due date -Committee
agreed final report would be due thirty days after the event.
ii. Reviewed Package with suggested changes in red and yellow
C. Application
. i. It was agreed by the Committee that the application would not be accepted by the
Recreation Department for review if not all submitted criteria was met.
ii. How to score each application — example of last year's was reviewed
a. Scoring ranges for Box A — conscious of scoring based on information
provided only, cannot speculate
b. Timmy Johnson informed the Committee that if any questions arise for clarity
regarding scoring that they should contact him for clarification.
c. Formula presented by Marina: per person cost vs. number served
a. Intensity of frequency of meetings
b. Amount divided by number participants x number of hours
c. Cost effectiveness of program crucial -make bold QUALITY AND
IMPACT OF PROGRAM HELPS WITH SCORING
d. Delete on page 3 How will residents benefit
e. Disciplinary Actions split to 25 points; Evaluation now 30 points;
number 4 make 10 points; number 7 make 30 points
f. Formula to be decided at next meeting
g. School Application Process — Timmy Johnson indicated Schools to be
line item as suggested by Commission making them not to be scored
i. Need to determine what falls under "school" category
ii. Reviewed what schools AB students attend
September 12, 2016 REGULAR COMMISSION MEETING Paae 2
iii. Committee wants schools to go through application process
Motion: Move to accept Contribution Package as amended at workshop
Moved by Marina Kaplan
Bob Burch questioned the rush for Motion, Grant Healy explained due to timeline feared quorum would not be met.
Seconded by Bob Burch
Roll Call Votes:
Aye: 5 - Burch, Healy, Kaplan, Norman, O'Bannon
Nay: 0
MOTION CARRIED
Adjournment
There being no further discussion, Grant Healy asked for a Motion to Adjourn.
Motioned by
Seconded by
Grant Healy declared the workshop adjourned at 12:25 p.m.
Grant Healy
Chairperson