04-24-18 CARAC Minutes-Approved 06-04-18CITY OF ATLANTIC BEACH
CULTURAL ARTS and RECREATION ADVISORY COMMITTEE
Meeting Minutes
Tuesday, April 24, 2018 @ 6:00 pm
City Hall Commission Chambers
Present. Bob Burch, Grant Healy, Marina Kaplan, Beverly Norman, Paula O'Bannon, Dawn Pope, Timmy Johnson (Liaison)
Absent. Pam White, Della Giovanni (Recording Secretary)
1. Call to order -Chairperson, Grant Healy, called the meeting to order - 6:00 pm
2. Minutes - Dawn Pope Motioned to accept the minutes as written, Beverly Norman seconded the
Motion; all in favor 5-0. (Marina Kaplan arrived after Motion of the Minutes)
3. Recognition of Visitors - Mayor Ellen Glasser
4. Ongoing Business
a. Creation Health - Timmy Johnson
1. Representatives presented a program last month to be held at the Adele Grage Center
during the Well Being Wednesday program as the Mid -Week Market is going on
2. Concerns that were to be followed up on were reviewed:
a. Bob Burch checked with the YMCA in Clay County regarding the faith based
organization - confirmed that there is nothing in the building having to do
with Faith.
3. Marina Motioned to approve request of the organization, Bob seconded the Motion
a. Discussion: Bob reviewed the program process of 8 Step Program, and
suggested to leave the Faith portion to the end and allow participants to opt in
or out to partake; Referred to Clay County existing program.
b. City letter to go to organization requesting specific concerns
c. Marina Kaplan's concerns were of the wording of the material and
distinguishing religious usage/used Qigong which is offered as an example.
d. Paula O'Bannon's concerns were religion vs state and program's description.
4. Timmy reminded the Committee that it has been on the Agenda three times, a
resolution needs to be decided.
a. Reminded the Committee of the Blue Zone Healthy Living and planning ideas
it brings.
b. Due to issue of charging for materials, he said copies could be made so not to
charge the attendees.
c. Confirmed no conflicts with current schedules.
d. Organization has not responded to requests of concerns for additional
information.
5. Grant took a vote: 0-6 Motion Denied
b. Arts in the Park Review - Timmy Johnson
1. Cancelled due to weather; highly recommend rescheduling if not in next two months
then in the fall season.
2. Dawn questioned possibility to combine with Jazz Festival in September.
3. Bob Motioned to have at end of May due to the fall season being a busy time of the
year, Marina seconded the Motion.
a. May was reviewed of all weekend events causing Bob to withdraw the
Motion, Beverly seconded the withdraw of Motion.
b. Paula suggested a photo booth option for event
c. Bocce Ball - Grant
1. Founding Chairperson no longer on Committee, no leader to take charge of event
2. Event was unanimously decided to table for next year
a. Dawn requested funds from Bocce Ball be moved to rescheduled Arts in the
Park for additional costs to reschedule and advertise. Timmy advised it can be
done.
d. Budget for 2018-19 - Grant
1. Explanation of Budget process and timeline, describing that Timmy meets with City
Manager at the end of May with approved Budget from the Committee.
2. Suggest including Bocce Ball in next year's budget just in case a leader is found to
help plan the event, whether a Committee Member or volunteer or put another event in its place.
3. Schools are not budgeted, were put in Contribution Process causing a cut in funding
from years past. Mayor Glasser explained that the Commission suggests making schools
separate line items for budgeting of schools, which causes the schools to report their financials to
the City.
a. Discussion was raised of difference of budgets between schools
i. Number of kids and programs offered was clarified to be differential
b. Committee agreed to move $28,500 from Contribution to Sub -categorize
schools as line items
c. Mayor Glasser suggested the application be modified for schools without a
specific price point.
4. Grant raised concern over staffing in Recreation Department to work on Committee
events with overtime. Questioned cost for someone to be Committee's Event Coordinator not
being in the budget. Explained that the City is doing City sponsored events at the same time as
Committee events.
a. Suggested a salary based personnel possibility and allow in Committee budget
as a line item.
b. Mayor Glasser explained that salaries are separate from Budget, she suggested
a part-time outside event coordinator.
5. Paula Motioned to accept the Budget with the increase for the schools to $78,000.00,
Beverly seconded the Motion.
5. New Business
a. Contribution Process — Timmy
1. Needs to be discussed at a Special Called Meeting
2. Timeline needs to be decided
3. Application to be tweaked — Marina to work with Timmy to complete
4. Paula Motioned for a June 5a' meeting, Marina seconded the Motion. Timmy to
check Chambers calendar.
6. Other Agenda Items
a. Committee Make-up - Grant
1. Request to Commission to change Committee size for 7 official members and 2
Alternates since Pam White is leaving and Joe Schwarz resigned.
b. Next Meeting - Special Called Meeting to be advised by Timmy
Agenda for Contribution Process
7. Adjournment -Dawn Motioned to adjourn the meeting at 7:43 pm., Marina seconded the Motion.
Grant Healy, Chairperson