12-12-17 CARAC MinutesCITY OF ATLANTIC BEACH
CULTURAL ARTS and RECREATION ADVISORY COMMITTEE
Meeting Minutes
Tuesday, December 12, 2017 @ 6:30 pm
Adele Grage Center
Present: Bob Burch, Grant Healy, Beverly Norman, Paula O'Bannon, Dawn Pope, Joe Schwarz, Timmy Johnson (Liaison)
Absent: Marina Kaplan, Jay Wilson, Pam White, Della Giovanni (recording secretary)
1. Call to order -Chair, Grant Healy called the meeting to order - 6:30 pm
2. Minutes from October 24, 2017 -approved as written, motion made by Beverly Norman, seconded by
Dawn Pope. All in favor.
Grant Healy *welcomed new Committee Members: Bob Burch, Paula O'Bannon, and Joe Schwartz.
*Reviewed with new members that the Committee assists the Recreation Department in planning
events
*Meeting time adjustment to 6:30 pm to accommodate members, may need to re-evaluate
3, Recognition of Visitors - Kelsey Mulder with Common Threads for funding, Mayor Glasser, new Commission
Liaison to the Recreation Committee, and Pam Monteleone for Shakespeare in the Park
4. Ongoing Business - The Chair moved Agenda Item 6A below 5B
a. Jazz Festival- Timmy Johnson for Pam White
1. Reviewed budget and remaining things to do:
a. Performers, Sound, Total expenses equaling just over $8000
2. Requested another member to volunteer as chairperson since Pam is stepping down
prior to event date
a. Paula indicated she will not be in town for event
b. Grant suggested an assistant for Pam so they could step in as she steps down.
1. Joe made possible interest depending on commitment details - will get
with Timmy Johnson
2. Topic to be tabled for next month's agenda
b. Artisans' Faire - Grant
1. Successful, positive feedback, some artists did well, moving indoors was a good
decision due to the weather
2. Beverly Norman commended the Recreation Department for the "behind the scenes"
organization
c. Shakespeare in the Park (New Business moved up on agenda) - Pam Monteleone
1. Gave history of the event, including performances in Atlantic Beach for past eight
years where students raised funds to cover cost of production/costumes
2. Grant explained to the Committee that due to the University of North Florida
dropping the Liberal Arts program, which funded the event, Committee has not been
involved in the past, but the Recreation Department has.
3. Pam reached out to the Committee for support and take on the event as a City Event,
which would include using community actors as well as college student actors
4. Timmy Johnson advised the Committee that they had $9985 remaining in the
Contribution Account
5. Joe raised concern of budget and community support from businesses, i.e.: Wells
Fargo is involved in community support - Pam advised that a budget proposal was
submitted to Timmy, which will be presented at next month's meeting
6. Dawn asked for clarification why this did not fall under Contributions - Grant
clarified the request was made to be a CARAC event, not contributions
7. Auditions need to begin in January
8. Rehearsals/facility space addressed due to very large stage set being searched
9. No motion made to accept request to be CARAC event
d. Contributions - Grant Healy
1. Reviewed process to new Board Members
a. Common Threads Presentation — Kelsey Mulder
1. Board members average score for presentation was 163.5 — 61-79%
funding category
2. Dawn motioned $3600, Beverly seconded the motion
a. With concern of Shakespeare in the Park, Joe amended the
motion to $2700, Paula seconded the motion; vote 5 — 1 with
Bob against the vote. Motion accepted.
b. Timmy Johnson requested confirmation of follow up of recipients, members
agreed Recreation Department to follow up. Grant reminded that the
Guidelines indicate the organization is responsible to submit by a given
e.
f.
deadline
c. Timmy advised the Committee that the Commission approved $500 to be
granted to OMI from the Contribution funds; an additional $10,000 will be
given to ABE and$5,000 to Mayport Middle on top of what the Committee
awarded, but will not come from the Contribution account
1. Members showed disapproval of Commission's decision of OMI since
it was a faith based program; it was to their understanding the City
does not support faith based programs
2. Disapproval that Commission did not take their advice
3. Explained Schools used to be Line Items, will go back to Line Item
and not contribution process
4. Mayor Glasser explained that the decision was made by the new
Commission, who compared scoring vs. awards agreed that it was a
minority issue not to disrespect or undermine the Committee
a. Schools were not prepared for large cut from previous years
b.OMI scoring issue raised by Commissioner Norris
c. Mayor explained the process needs "tweaking"
5. Dawn concerned with other organizations going to Commission when
requested funds not reached vs support of Commission
6. Grant expressed to Mayor Glasser their decision of Deck the Chairs
being a beaches event vs OMI faith based
7. Decision made to have a scoring workshop for next year's process
Arts in the Park — Timmy Johnson
1. Application deadline January 31
2. Submissions judged by Committee
3.48 applicants currently
Committee Responsibilities — Grant Healy
1. New brochures distributed
a. Members told to be prepared to commit to events in brochure at next meeting
b. Resolution states 9 members with 2 year terms up to 4 times
1. Requested to change number to 7 members and 2 alternates with
gradual Attrition
2. Non-voting Alternates would attend meetings regularly and step in to
participate if quorum not met
3. Dawn motioned to change Resolution with Attrition for members, as
they step down, number to be 7 with 2 alternates Joe seconded the
motion; all in favor — motion accepted
4. Members were asked to email Timmy Johnson with changes they
would like to see done to the Resolution
5. Question raised regarding Teen Council — Timmy would like to see
support of it again, Dawn and Grant agreed
6. Mayor Glasser updated the Committee on Theater usage and contracts
a.Workshop showed the community is split on the issue
b. Out of Committee's hands; City Manager will make a
decision if parties involved cannot come up with an agreement
c. There will be no exclusive use of the building by any parties
5. Upcoming Events - Nothing addressed
6. Next Meeting -January 23, 2018 C& 6:30 pm in Meeting room
a. jazz Festival Chairperson decision and update
b. Arts in the Park
c. Shakespeare in the Park CARAC Event/budget
d. Event Sign Up
7. Ad�' nment - ith no further business, Dawn motioned for adjournment, Beverly seconded the motion
t(ya burn the i ting/The meeting was unanimously adjourned at 8:17 pm.
Healy, Chairperson