10-9-24 Emergency Hurricane Briefing Adopted MinutesMINUTES
City Commission Emergency Briefing
r 1� on Hurricane Milton
Wednesday, October 9, 2024 -12:30 PM
Commission Chamber, City Hall
800 Seminole Road, Atlantic Beach, FL 32233
ATTENDANCE:
Present: Curtis Ford, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2 (District 1308)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Jessica Ring, Commissioner - Seat 5 (District 1312)
Absent: Michael Waters, Commissioner - Seat 3 (District 1307)
Also Present: Jason Gabriel, City Attorney (CA)
Donna Bartle, City Clerk (CC)
William B. Killingsworth, City Manager (CM)
Kevin Hogencamp, Deputy City Manager (DCM)
1. CALL TO ORDER AND ROLL CALL
Mayor Ford called the meeting to order at 12:30 p.m. He explained the purpose for this emergency
meeting and expressed concerns about the potential for flooding and falling trees.
2. DEPARTMENTAL REPORTS
City Manager (CM) Bill Killingsworth reported on the following storm preparations.
• COAB Incident Management Team Activated.
• ABPD Liaison deployed to COJ EOC.
• Emergency Generator Fueled.
• Tiger Dam was ordered from the COJ EOC/State of FL to protect the lifeguard station
construction project.
• Emergency proclamation issued.
• Established website landing page www.coab.us/Milton.
• Messaging on Website, eBlasts to 9,000+ subscribers, Facebook, NextDoor, Linkedln, and
SaferWatch
• All critical data backups have been verified.
• Cloud backups were also confirmed.
• Physical servers and network hardware are being secured.
• Ensured fuel is ordered.
• Postponed utility cutoffs.
• Issue emergency purchase orders.
• Emailed all contractors (1800) to secure job sites.
• Public Utilities equipment has been secured.
• Lift Station's generators were supplied with propane this week.
• Lift Station's pumps and wet wells will all be monitored.
• Pumped 2,362,522 gallons from the Aquatic Pond getting ready for Hurricane Helene and
pumped about a million gallons in preparation for Hurricane Milton.
• Running both Grapple Trucks, two dump trailers, and two yard debris trailers every day since
Hurricane Helene.
Special Meeting of the City Commission
October 9, 2024
3.
Attest:
• Hired two other Grapple Trucks and two big Trailer Crews to help with the debris removal of
Hurricane Helene.
• All COAB streets have been hit with at least one pass of the debris removal and most a second
time.
• Total debris removal up to October 8, 2024 is 3,666 cubic yards.
• All flags have been taken down.
• Flood and hot spots have been addressed.
• Beach trash cans have been zip -tied down.
Police Chief (PC) Vic Gualillo reported on the Police Department's incident management plan, staffing,
timelines, and coordination with other agencies and answered questions from the Commission.
PC Gualillo reported the following.
• Unsafe ocean conditions; urged to stay out of the water.
• Through City of Jacksonville, trying to deploy geolocation messaging through cell phones.
• Warned about falling limbs; urged awareness of what's going on around you.
• No curfews have been issued at this time.
• Projected timeline for storm impacts.
• Explained the possibility of road and bridge closures.
CM Killingsworth addressed temporary campaign signs. Mayor Ford noted downed trees and winds
contribute to delays in JEA services.
Deputy City Manager (DCM) Kevin Hogencamp provided a brief overview of communications and
explained where updates are posted. It was reported that Tracy Gebeaux is available to assist with
transporting people in need.
Mayor Ford spoke about JEA resources.
(City Attorney Jason Gabriel arrived at 12:52 p.m.)
The following topics were addressed: Tiger Dams, Beach Accesses, documenting expenses on FEMA
forms, Reserves, yard debris pickup, recycle pickup, communications with other agencies, public
utilities, and generators.
Mayor Ford expressed gratitude to staff, other agencies, and everyone involved in emergency
management and wished for everyone to be safe.
ADJOURNMENT
The meeting adjourned at 1:00 p.m.
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Donna L. Bartle, City Clerk
Date Approved: /%l2 -y
Curtis Ford, Mayor
Special Meeting of the City Commission
October 9, 2024