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11-25-24 Draft Agenda City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, November 25, 2024 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Regular Commission Meeting held on October 14, 2024. 10-14-24 Regular City Commission Draft Minutes 5 - 22 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Nov. 2024 - Jan. 2025) 90-Day Calendar (Nov.2024- Jan.2025) 23 - 26 3.B. Veteran's Monument 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA 7. COMMITTEE REPORTS 8. ACTION ON RESOLUTIONS 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 95-24-123, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING SECTION 5-3, LIGHTING OF FIRES, OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR ADOPTION OF SAID AMENDMENTS; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. 27 - 32 Page 1 of 54 Regular City Commission - 25 Nov 2024 Ordinance No. 95-24-123 9.B. ORDINANCE NO. 20-24-174, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-24-174 33 - 37 9.C. ORDINANCE NO. 20-24-176, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-24-176 39 - 50 10. MISCELLANEOUS BUSINESS 10.A. Charter Officer FY2023-24 Performance Reviews Charter Officer FY 2023-24 performance reviews 51 - 54 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER RECESS OF RETIRING COMMISSION OATHS OF OFFICE FOR NEW COMMISSION A. Commissioner - Seat 2 B. Commissioner - Seat 3 C. Mayor - Seat 1 CALL TO ORDER OF NEW COMMISSION 13. COURTESY OF THE FLOOR TO VISITORS 14. ANNOUNCEMENTS/COMMENTS 15. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to Page 2 of 54 Regular City Commission - 25 Nov 2024 any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 54 Page 4 of 54 Regular City Commission October 14, 2024 MINUTES Regular City Commission Meeting Monday, October 14, 2024 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:31 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 (District 1308) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Absent: Michael Waters, Commissioner - Seat 3 (District 1307) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Ladayija Nichols, Deputy City Clerk (DCC) Amanda Askew, Planning & Community Development Dir. (PCDD) Steve Swann, City Engineer (CE) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting held on August 26, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. Discussion on postponing agenda item 9A. Mayor Ford lead a discussion to postpone agenda item 9A. MOTION: Postpone the reading (of Ordinance No. 90-24-253) to (the) 28th of October (2024). Motion: Candace Kelly Second: Jessica Ring Page 1 of 18 Agenda Item #1.A. 25 Nov 2024 Page 5 of 54 Regular City Commission October 14, 2024 CA Gabriel clarified that this is moving it up on the agenda due to it preceding public comment and that it needs to be opened for people to speak on the postponement of the matter. Mayor Ford explained the process for public comment during this item and public comment was opened. CC Bartle called speakers to the podium. Cindy Anderson agreed that postponement was a good idea and stated she would speak during public comment. Commissioner Bole explained his reasons for planning to vote against the item. Lisa Herrold echoed Commissioner Bole's sentiments. Carole Schwarz recommended the Commission take action on this item and not postpone. Mitch Reeves supported postponement of this agenda item. CA Gabriel explained the process for postponing a public hearing. Dolly McCormick supported postponement of this item. The Commission engaged in a discussion regarding the proposed postponement. Curtis Ford For Bruce Bole Against Candace Kelly (Moved By) For Jessica Ring (Seconded By) Against Motion failed 2 to 2. 2. COURTESY OF FLOOR TO VISITORS Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. PUBLIC COMMENT CC Bartle called each speaker to the podium. Dolly McCormick thanked the Commission for the pump by the pond and asked about the timeline for culvert and ditch maintenance. Cindy Anderson expressed gratitude to the staff for their work on agenda item 9A and shared additional thoughts on the matter. Lisa Herrold thanked staff for their efforts with social media and urged the Commission to consider all possible outcomes when making decisions. Page 2 of 18 Agenda Item #1.A. 25 Nov 2024 Page 6 of 54 Regular City Commission October 14, 2024 Carole Schwarz shared her views on building and construction in AB. Steve Fouraker briefly discussed AB's form of government and the importance of meeting decorum. 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Oct-Dec 2024) CM Killingsworth reported as detailed in the agenda packet and answered questions from the Commission. There was a CONSENSUS to accept the 90-Day Calendar. 3.B. Additional Updates CM Killingsworth provided additional updates as follows:  Proposed 2025 Town Hall dates were discussed, and it was decided that the Commission would provide their feedback to the City Manager on these dates by the next meeting. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Ring  Thanked the staff for their efforts during the recent storms.. Commissioner Bole  Expressed his appreciation for the efficiency of the trash pickup efforts.. Commissioner Kelly  Echoed the sentiments of Commissioners Ring and Bole regarding the recent storms. Mayor Ford  Read a proclamation for City Government Week (which is attached hereto and made part of this Official Record as Attachment A). 10-14-24 Attachment A 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS 7.A. Environmental Stewardship Committee (ESC) Sarah Boren, ESC Chair reported as detailed in a presentation (which is attached hereto and made part of this Official Record as Attachment B). 10-14-24 Attachment B Page 3 of 18 Agenda Item #1.A. 25 Nov 2024 Page 7 of 54 Regular City Commission October 14, 2024 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 24-52 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PROVIDE FISCAL YEAR 2024-25 FUNDING TO DESIGNATED ORGANIZATIONS AND SCHOOLS FOR ARTISTIC, RECREATIONAL AND CULTURAL PROGRAMS, EVENTS AND PROJECTS UTILIZING FUNDS BUDGETED IN ACCOUNT NO. 001-6010-572- 82-00; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDER(S) IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. Lisa Goodrich, Arts, Recreation, and Culture Committee Chair and DCM Hogencamp explained the resolution and answered questions from the Commission. MOTION: Approve Resolution (No.) 24-52. Motion: Bruce Bole Second: Jessica Ring Curtis Ford For Bruce Bole (Moved By) For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 4 to 0. 8.B. RESOLUTION NO. 24-53 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, CITY COMMISSION, TO ADOPT A VISION ZERO POLICY, AND SETTING THE ULTIMATE GOAL OF ELIMINATING ALL TRAFFIC DEATHS AND SERIOUS INJURIES IN ATLANTIC BEACH; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. MOTION: Approve Resolution No. 24-53. Motion: Jessica Ring Second: Bruce Bole Commissioner Ring asked about the logistics of the visionary plan. CM Killingsworth clarified the transition of the STOP Committee into an advisory committee. Page 4 of 18 Agenda Item #1.A. 25 Nov 2024 Page 8 of 54 Regular City Commission October 14, 2024 Commissioner Kelly inquired about funding, and CM Killingsworth explained that the City had received a grant to support the completion of this work. Curtis Ford For Bruce Bole (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 4 to 0. 8.C. RESOLUTION NO. 24-54 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REQUESTING THAT DUVAL COUNTY PUBLIC SCHOOLS RECONFIGURE THE ATLANTIC BEACH ELEMENTARY SCHOOL ATTENDANCE ZONE TO INCLUDE ALL RESIDENCES IN ATLANTIC BEACH. Mayor Ford read the title of the resolution. CM Killingsworth explained the resolution as detailed in the agenda packet. MOTION: Approve Resolution No. 24-54. Motion: Jessica Ring Second: Candace Kelly Commissioner Ring provided an update on her report to the school board. Commissioner Bole expressed his support for the resolution. Commissioner Kelly discussed the safety of AB's roads, in relation to schoolchildren. Mayor Ford expressed his backing for the resolution and noted that there is still work to be done. Curtis Ford For Bruce Bole For Candace Kelly (Seconded By) For Jessica Ring (Moved By) For Motion passed 4 to 0. 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 90-24-253, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, ADOPTING A FULLY REVISED CHAPTER Page 5 of 18 Agenda Item #1.A. 25 Nov 2024 Page 9 of 54 Regular City Commission October 14, 2024 24, LAND DEVELOPMENT REGULATIONS, OF THE ATLANTIC BEACH CODE OF ORDINANCES, AS SET FORTH WITHIN ATTACHED EXHIBIT A, WHICH GENERALLY AND SPECIFICALLY REGULATE THE USE AND DEVELOPMENT OF LAND AND WATERS WITHIN THE CITY OF ATLANTIC BEACH, FLORIDA; REPEALING THE ENTIRETY OF THE CURRENT CHAPTER 24, ADOPTED BY ORDINANCE NUMBER 90-19-240 AS AMENDED TO DATE; SAID NEWLY ADOPTED CHAPTER 24 CONTAINING SIX ARTICLES: ARTICLE I – IN GENERAL, PROVIDING FOR ADOPTION AND AUTHORITY, PROVIDING FOR PURPOSE AND INTENT,PROVIDING FOR JURISDICTION, PROVIDING FOR AMENDMENTS, PROVIDING FOR LEGAL STATUS AND CONSISTENCY WITH THE COMPREHENSIVE PLAN; ARTICLE II. – LANGUAGE AND DEFINITIONS, PROVIDING FOR CONSTRUCTION OF LANGUAGE, PROVIDING FOR DEFINITIONS, PROVIDING FOR ACRONYMS; ARTICLE III. – ZONING REGULATIONS; PROVIDING FOR ARTICLE IV. – SUBDIVISION AND SITE IMPROVEMENT REGULATIONS; ARTICLE V. – ENVIRONMENTAL AND NATURAL RESOURCE REGULATIONS; AND ARTICLE VI. – CONCURRENCY MANAGEMENT SYSTEM; PROVIDING FOR FINDINGS OF FACT, FOR CODIFICATION, FOR APPLICABILITY, FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. Link to Redline version of Chapter 24 updates (Exhibit A) Redline version of Chapter 24 updates with editorial comments Mayor Ford read the title of the ordinance. PCDD Askew explained the ordinance as detailed in the agenda packet. PCDD Askew and CE Swann answered questions from the Commission. The public hearing was opened. CC Bartle called each speaker to the podium. Dolly McCormick inquired about and provided comments on permeable pavers. Lisa Herrold urged the Commission to seek balance before making decisions. Carole Schwarz discussed the use of artificial turf. Steve Fouraker addressed issues related to stormwater. The public hearing was closed. CA Gabriel made a recommendation on how to handle the amendments. Mayor Ford read each amendment as detailed in the agenda packet. Discussion ensure regarding the amendments. Page 6 of 18 Agenda Item #1.A. 25 Nov 2024 Page 10 of 54 Regular City Commission October 14, 2024 MOTION: Approve the first amendment (for Ordinance No.) 90-25-253. Motion: Bruce Bole Second: Jessica Ring Curtis Ford For Bruce Bole (Moved By) For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 4 to 0. MOTION: Approve the second amendment of (Ordinance No.) 90-24-253. Motion: Bruce Bole Second: Candace Kelly Commissioner Ring offered further insights on this amendment. Commissioner Kelly raised concerns regarding the disposal of pumped pool water. Mayor Ford shared additional remarks. Curtis Ford For Bruce Bole (Moved By) For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 4 to 0. The decision was made to not move forward with amendment three. Discussion ensued regarding amendment number four. MOTION: Do not approve amendment four. Motion: Jessica Ring Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Page 7 of 18 Agenda Item #1.A. 25 Nov 2024 Page 11 of 54 Regular City Commission October 14, 2024 Motion passed 4 to 0. MOTION: Approve amendment five commercial corridor changing to revert back to the previous code as it is written today, and including Section 24-175, the Mayport Business Overlay District. Motion: Jessica Ring Second: Bruce Bole CM Killingsworth clarified that the amendment would be all of the amendment in number five approve the changes in Sec. 24-171, Commissioner Ring would like to include after that and Section 24-175. Curtis Ford For Bruce Bole (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 4 to 0. Commissioner Ring provided additional comments on this amendment. Commissioner Bole spoke about the importance of informing citizens of these issues. MOTION: Adopt amendment number six. Motion: Candace Kelly Second: Bruce Bole Commissioner Bole expressed that he finds this amendment reasonable. Commissioner Ring conveyed her support for the amendment. Motion passed unanimously 5 to 0. MOTION: Approve Ordinance No. 90-24-253 as amended with the four approved amendments. Motion: Candace Kelly Second: Jessica Ring Curtis Ford For Bruce Bole For Candace Kelly (Moved By) For Jessica Ring (Seconded By) For Page 8 of 18 Agenda Item #1.A. 25 Nov 2024 Page 12 of 54 Regular City Commission October 14, 2024 Motion passed 4 to 0. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Kelly  Inquired about the Form 6. CA Gabriel reported that he would would look into the matter. Commissioner Bole  Emphasized the importance of conducting a stormwater study. Commissioner Ring  Shared her satisfaction with Ordinance No. 90-24-253.  Extended her condolences for Officer McNew. Mayor Ford  Discussed the vigil for Officer McNew and expressed his condolences. CM Killingsworth  Reminded everyone to submit their recommendations for Town Hall dates. 13. ADJOURNMENT The meeting adjourned at 8:23 PM. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved:________________ Page 9 of 18 Agenda Item #1.A. 25 Nov 2024 Page 13 of 54 Page 10 of 18 Agenda Item #1.A. 25 Nov 2024 Page 14 of 54 Attachment A to 10-14-24 Minutes Page 11 of 18 Agenda Item #1.A. 25 Nov 2024 Page 15 of 54 Page 12 of 18 Agenda Item #1.A. 25 Nov 2024 Page 16 of 54 Environmental Stewardship Committee Commission Report October 14, 2024 Presented by: Sarah Boren, Chair, District Seat 1306 Attachment B to 10-14-24 Minutes Page 13 of 18Agenda Item #1.A.25 Nov 2024Page 17 of 54 Agenda Q4 2024 Update Hopes for 2025 Attachment B to 10-14-24 Minutes Page 14 of 18Agenda Item #1.A.25 Nov 2024Page 18 of 54 •Studies and makes recommendations to the commission and staff with respect to: •Maritime forest; •Parks and open spaces; •Beautification of public and private spaces; •Environmental stewardship. •Acts as a motivating and coordinating body to encourage joint public and private participation in promoting these purposes. (Examples: Speaker Series) •Responds to requests from city commission and staff for guidance, advice and support of environmental stewardship matters. (Examples: Commission priorities regarding environmental stewardship; LEED for Cities certification; and Sustainability & Resilience Community Action Plan) Attachment B to 10-14-24 Minutes Page 15 of 18Agenda Item #1.A.25 Nov 2024Page 19 of 54 Q4 2024 Update • • • • • • • Attachment B to 10-14-24 Minutes Page 16 of 18Agenda Item #1.A.25 Nov 2024Page 20 of 54 Hopes for 2025 Attachment B to 10-14-24 Minutes Page 17 of 18Agenda Item #1.A.25 Nov 2024Page 21 of 54 Questions? Attachment B to 10-14-24 Minutes Page 18 of 18Agenda Item #1.A.25 Nov 2024Page 22 of 54 AGENDA ITEM:90-Day Calendar for the City Commission SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager TODAY’S DATE:November 13,2024 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT MEETING DATE:November 25,2024 BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City staff and the Commission,and is included in each agenda for consideration by consensus. The Florida Department of Transportation will host a meeting from 4:30 to 6 pm.Wednesday,Dec.4, in the Commission Chamber on the proposed Mayport Road safety improvements.A Virtual meeting will be held Dec.2. Please note that the 2025 town hall meetings have been scheduled for" 0 Saturday,January 25 at Jordan Community Center 0 Saturday,April 5 in the Commission Chamber 0 Saturday,July 19 at Gail Baker Community Center 0 Saturday,October 18 at the Adele Grage Cultural Center BUDGET:None RECOMMENDATION:Accept the 90—DayCalendar for November 2024-January 2025 by consensus ATTACHMENT(S):City Commission 90-Day Calendar (November 2024-January 2025) REVIEWED BY CITY MANAGER: Agenda Item #3.A. 25 Nov 2024 Page 23 of 54 Engage:Em o-m32:8,;3.32:uwom”€232 If 0‘‘, (x.?l $8 538952 386 8095 $6 886 8&5 36 $33:MEN/mmmxc?ilb?zommEZwmxcm? 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Emo .250353.355 EamEcobém I 3&5:anan3.3 @882“smacking; 98¢:25:Room v Eme BEEEoO83:6 “cosmosum«mg 2 coesw?veao3 350$:30 55c28<bommm Ambumabgnd pa 9% commmmEEoUEMU $5 :35: En was S “8132 $2.:me 01mm:8ng En “Ana 2 H9132 $08.5”— mm 95 :85: En NEE S “BEE 308.8% 2 9E zany: Em ”Eu 2 «81m 2 mum—Emu 35 :3:En 0 95280 mhzgmzom 35 :33: En N-Em2 How—EH2msgmm Agenda Item #3.A.25 Nov 2024 Page 25 of 54 25 Ewex559%onmarooE:mmESP—l RAM 885 8050 56 3Q mb?tr Buz loamy—2200 ..5.nHMDH<mkw/REME.w/‘QmmDEHMCIQmm_ZA:.H.V/.w/RHWQDH Lw/H?/«OZ ”#492“; Ao?om-oo>:d Em omnw nommmmEEoU36 mm Aduomégcc Em ©ch :oEEEEoU EC 2 886 8&8 36 30 gm wag h2g5 Era—2 53$me 36on.5:58ch onou a:. :5:\3>,HMDMMLDJ. Agenda Item #3.A.25 Nov 2024 Page 26 of 54 63% CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance 95-24—123amending Section 5-3 regarding beach ?res. SUBMITTED BY:Kevin Hogencamp,Deputy City Manager TODAY’S DATE:November 13,2024 MEETING DATE:November 25,2024 BACKGROUND:In an effort to help manage ?re numbers,ensure safety,and fund beach maintenance and beach ?re enforcement,staff is proposing to amend Section 5-3 of the City’s Code of Ordinance to increase the permit application fee from $25 to $75;speci?cally delineate the refundable deposit as $150;and include permit conditions,violations of which may result in forfeiture of the deposit or a citation with a ?ne of $500. BUDGET:It is anticipated that the permit application fee and nonrefunded deposits will offset staff costs of enforcement and cleanup. RECOMMENDATION:Commission approve Ordinance No.95-24-123 amending Section 5-3 on second reading. ATTACHMENTS:Ordinance No.95-24—123(redlined) Ordinance No.95-24—123(cle Photos of Beach Fire ' BY CITY MANAGER: Agenda Item #9.A. 25 Nov 2024 Page 27 of 54 (] L)__34‘V K J Y D L.)p I) .‘l u , 1 I Y] p ?¥e—del-1-ar—(¥$2§TQQ)— exeeed—twe{2+?mes—the—es?ma$ed—ees¥se£e1ean—u~pof one hundred ?ft dollars $1 ORDINANCE NO.95-24-123 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY OF DUVAL,STATE OF FLORIDA,AMENDING SECTION 5-3,LIGHTING OF FIRES,OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES;PROVIDING FOR ADOPTION OF SAID AMENDMENTS;PROVIDING FOR PURPOSE AND INTENT;PROVIDING FOR CONFLICT;PROVIDING FOR CODIFICATION;PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Section 5-3 of the Code of Ordinances for the City of Atlantic Beach provides for the lighting of ?res on the beach;and WHEREAS,the City has determined that updates need to be made to the ordinance,last updated in 2003,to help manage ?re numbers,ensure safety,and fund beach maintenance and beach ?re enforcement;and WHEREAS,the City has determined that the fee amount should be adjusted and the deposit amount should be delineated to recover the City’s costs associated with permitting,enforcement and cleanup;and WHEREAS,the City also has determined that enforcement action may be necessary to enforce these requirements by way of a ?ne of $500 per violation. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Section 5-3 Li htin of Fires of the Code of Ordinances is hereb amended as follows: Sec.5-3.Li htin of ?res. It shall be unlawful for anyone to start,maintain,allow,or have an open ?re on the beach unless permission is approved in writing by the city manager or his designee.The city may require a non-refundable application fee,and a deposit ,to assure that the requesting entity complies with all conditions of the permit. Pennittees must be at least 21 ears old and the ermit holder must be onsite durin the entire 1611th of the emitted beach ?re and clean-u . No more than 25 60 1e ma attend a ermitted beach ?re. Beach ?res ma on]take lace between 6 .m.and 10 .1n.dail A Cit -issued beach ?re , ermit si yn must be ublic dis la at each ?re on the beach not the dune within 15 feet of the ?re and must be returned to Cit staff at Adele Gra e Cultural Center the next da . Beach ?res are rohibited at the Atlantic Ahern 7‘h 15th and 19‘11Street beach accesses and within 200 feet of said accesswa s measured from the end of the accesswa oriented towards the beach to the closest oint of ermitted ?re to said accesswa Beach ?res must be within 100 feet of the access listed on the ermit.Beach ?res are Ordinance No.95-24-123 Page 2 of 2 05th for sevent -?ve dollar $75.00 .00 Agenda Item #9.A. 25 Nov 2024 Page 28 of 54 g VL)1 ()n D (1: yvpy pm g p n (l D 31 )1 . () L'V E L'.H )(l ()R _l'P— rohibited within twent 20 feet of an beach dune. 7 All cam ?re ashes/debris must be com_letel removed from the beach.All ?res and holes must be ?lled in with sand no coals ashes or other debris and leveled with the surroundin area.An ro ert utilized for u oses of beach ?res shall be brou ht to the same condition it was rior to the ermitted beach ?re. 8 All remnants of burnt wood and ashes must be thorou hl soaked before dis osal.All dis osal of ?re debris and trash shall be removed from the beach.Hot coals or sand ma not be laced in an Cit arba 6 can. 9 Beach ?res shall onl be made with natural dr untreated wood ieces less than three ;feet lon .The wood ma not contain nails screws or other metals.Burnin Christmas trees allets construction material arba e or chemicall treated wood is not ermitted. 10 Beach ?r shall not be more than three '3 feet in diameter and two 2 feet in ?ame hei ht. Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor CS This section does not prohibit ?res in ,commercially available heating devices fueled by gas.Heating devices fueled by wood,charcoal,or similar materials shall be prohibited. SECTION 2.Pu ose and Intent.The purpose and intent of this Ordinance is to help manage ?re numbers, ensure safety,and fund beach maintenance and beach ?re enforcement. SECTION 3.Con?ict.A11ordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 4.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 5.Effective Date.This ordinance shall take effect upon ?nal reading and approval. PASSED by the City Commission on ?rst reading this day of ,2024. PASSED by the City Commission on second and ?nal reading this day of ,2024. CITY OF ATLANTIC BEACH Jason Gabriel,City Attorney Ordinance No.95-24—123 Page 2 of 2 Attest: (') selr?ee?ieai?eéself—contained Agenda Item #9.A. 25 Nov 2024 Page 29 of 54 ORDINANCE NO.95-24-123 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY OF DUVAL,STATE OF FLORIDA,AMENDING SECTION 5-3,LIGHTING OF FIRES,OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES;PROVIDING FOR ADOPTION OF SAID AMENDMENTS;PROVIDING FOR PURPOSE AND INTENT;PROVIDING FOR CONFLICT;PROVIDING FOR CODIFICATION;PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Section 5-3 of the Code of Ordinances for the City of Atlantic Beach provides for the lighting of ?res on the beach;and WHEREAS,the City has determined that updates need to be made to the ordinance,last updated in 2003,to help manage ?re numbers,ensure safety,and fund beach maintenance and beach ?re enforcement;and WHEREAS,the City has determined that the fee amount should be adjusted and the deposit amount should be delineated to recover the City’s costs associated with permitting,enforcement and cleanup;and WHEREAS,the City also has determined that enforcement action may be necessary to enforce these requirements by way of a ?ne of $500 per violation. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Section 5-3 Li htin of Fires of the Code of Ordinances is hereb amended as follows: Sec.5-3.Li htin of ?res. (a)It shall be unlawful for anyone to start,maintain,allow,or have an open ?re on the beach unless permission is approved in writing by the city manager or his designee.The city may require a seventy- ?ve dollar ($75.00)non-refundable application fee,and a deposit of one hundred ?fty dollars ($150.00), to assure that the requesting entity complies with all conditions of the permit. (1)Permittees must be at least 21 years old,and the permit holder must be onsite during the entire length of the permitted beach ?re and clean-up. (2)No more than 25 people may attend a permitted beach ?re. (3)Beach ?res may only take place between 6 pm.and 10 pm.daily. (4)A City-issued beach ?re permit sign must be posted for public display at each ?re (on the beach,not the dune,within 15 feet of the ?re)and must be returned to City staff at Adele Grage Cultural Center the next day. (5)Beach ?res are prohibited at the Atlantic,Ahem,7th,15th,and 19thStreet beach accesses and within 200 feet of said accessways (measured from the end of the accessway oriented towards the beach to the closest point of permitted ?re to said accessway). (6)Beach ?res must be within 100 feet of the access listed on the permit.Beach ?res are prohibited within twenty (20)feet of any beach dune. Page 2 of 2OrdinanceNo.95-24-123 Agenda Item #9.A. 25 Nov 2024 Page 30 of 54 (7)All camp?re ashes/debris must be completely removed from the beach.All ?res and holes must be ?lled in with sand (no coals,ashes or other debris)and leveled with the surrounding area.Any property utilized for purposes of beach ?res shall be brought to the same condition it was prior to the permitted beach ?re. (8)All remnants of burnt wood and ashes must be thoroughly soaked before disposal.All disposal of ?re debris and trash shall be removed from the beach.Hot coals or sand may not be placed in any City garbage can. (9)Beach ?res shall only be made with natural,dry,untreated wood pieces less than three (3)feet long.The wood may not contain nails,screws or other metals.Burning Christmas trees,pallets, construction material,garbage,or chemically treated wood is not permitted. (10)Beach ?res shall not be more than three (3)feet in diameter and two (2)feet in ?ame height. (b)This section does not prohibit ?res in self-contained,commercially available heating devices fueled by gas.Heating devices ?ieled by wood,charcoal,or similar materials shall be prohibited. SECTION 2.Pu ose and Intent.The purpose and intent of this Ordinance is to help manage ?re numbers, ensure safety,and fund beach maintenance and beach ?re enforcement. SECTION 3.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 4.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 5.Effective Date.This ordinance shall take effect upon ?nal reading and approval. PASSED by the City Commission on ?rst reading this day of ,2024. PASSED by the City Commission on second and ?nal reading this day of ,2024. CITY OF ATLANTIC BEACH Attest: Donna L.Battle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason Gabriel,City Attorney Page 2 of 2OrdinanceNo.95-24-123 Agenda Item #9.A. 25 Nov 2024 Page 31 of 54 Agenda Item #9.A.25 Nov 2024 Page 32 of 54 CITY OF ATLANTIC BACH CITY COMMISSION MEETING STAFF REPORT BUDGET:General Fund -$93,254 increase in revenue AGENDA ITEM:Ordinance No.20-24-174 amending the operating budget for the ?scal year beginning Oct.1,2023,and ending Sept.30,2024. SUBMITTED BY:Brittany Percell,Director of Finance TODAY’S DATE:November 13,2024 MEETING DATE:November 25,2024 BACKGROUND:Local governments have up to 60 days after the end of a ?scal year to amend the recently ended ?scal year budget.The budgets of ?ve funds needed to be amended/adjusted as outlined below. General Fund Section 2-313 of the City Code allows for transfers of appropriations between general classi?cations of expenditures within an of?ce,department or agency.It does not allow for transfers between one of?ce,department or agency to another;those transfers must be approved by ordinance.This is the case within the General Fund.The Planning and Community Development Department needed additional funds in personnel.The funds needed were subtracted from another department within the General Fund,resulting in no change.This amendment also appropriates additional funds for internal revenue expected from various funds. Court Cost Trainin Fund This amendment appropriates additional funds for the Public Safety training and membership expense line items. Sanitation Fund This amendment appropriates additional funds needed to cover August and September invoices for the City’s contracted waste hauler. General Em lo ees’Pension Fund This amendment appropriates additional funds for service retired pay and drop pay de?ned bene?t plan line items. Stormwater Fund This amendment also appropriates additional funds for internal revenue expected from another fund. Agenda Item #9.B. 25 Nov 2024 Page 33 of 54 Court Cost Training Fund —$370 increase in expenditures Sanitation Fund -$128,351increase in expenditures General Employees’Pension Fund -$356,197 increase in revenues $356,197 increase in expenditures Stormwater -$101,714 increase in revenue RECOMMENDATION:Approve Ordinance No.20-24-174. ATTACHMENT:Ordinance No.20-24-174 CITY MANAGER: Agenda Item #9.B. 25 Nov 2024 Page 34 of 54 $93,254 3 12;,254) ORDINANCE NO.20-24-174 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,2023 AND ENDING SEPTEMBER 30, 2024,AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level,and WHEREAS,the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time-to—time,and WHEREAS,the City is amending the operating budget to add net funds totaling $93,254 in the General Fund;$370 in the Court Cost Training Fund;$128,351 in the Sanitation Fund;$0 in the General Employees’Pension Fund and $101,714 in the Stormwater Fund for various expenditures. WHEREAS,the City of Atlantic Beach did not include the funding for these expenditures in the original adoption of the Fiscal Year 2024 Annual Operating Budget and therefore must amend the budget to have suf?cient amounts within the General,Court Cost Training,Sanitation, Police Of?cers’Pension and General Employees’Pension in order to ?nd the expenditures. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: SECTION 1.The Fiscal Year 2023/2024 Operating Budget is hereby amended as follows: Internal Service Charges Fund Balance: Expenditures: General Government Insurance Com rehensive Plannin Salaries Special Pay F.I.C.A Total Expenditures: Ordinance No.20-24-174 $(64,153) 56,579 5,174 2 4 0 $0 Page 1 of 3 GENERAL FUND Revenues: Agenda Item #9.B. 25 Nov 2024 Page 35 of 54 Expenditures: Other Contractual Services/Pick Up &Haul Contract $128,351 g 112§2§§H Expenditures: Books,Subscriptions,Memberships $24 Training 346 Fund Balance: COURT COST TRAINING FUND $101,714 3 Revenues: Internal Funds Transfer (13 0) Revenues: MSSB Investment Expenditures: Service Retired Pay Drop Pay De?ned Bene?t Plan Fund Balance: $(356,197) $191,214 164,983 $11.91! ATTEST: SECTION 2.This ordinance shall take effect immediately upon adoption. PASSED by the City Commission on ?rst reading this 12thday of November 2024. PASSED by the City Commission on second and ?nal reading this 25thday of November 2024. Curtis Ford Mayor Donna L.Bartle City Clerk Ordinance No.20—24—174 Page 2 of 3 STORMWATER Fund Balance: SANITATION FUND Fund Balance: GENERAL EMPLOYEES’PENSION FUND 370 Agenda Item #9.B. 25 Nov 2024 Page 36 of 54 Approved as to form and correctness: Ordinance No.20-24-174 Page 3 of 3 Jason Gabriel City Attorney Agenda Item #9.B. 25 Nov 2024 Page 37 of 54 Page 38 of 54 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance No.20-24-176 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,2024,AND ENDING SEPTEMBER 30,2025,AND PROVIDING AN EFFECTIVE DATE. SUBMITTED BY:Brittany Percell,Director of Finance TODAY’S DATE:November 13,2024 MEETING DATE:November 25,2024 BACKGROUND:In July 2023,the City of Atlantic Beach entered-into an agreement with Boys and Girls Clubs of Northeast Florida (BGCNF)to operate a?erschool and summer programming at Gail Baker Community Center and Jordan Park Community Center.The Boys and Girls Clubs of Northeast Florida was established 60 years ago as a 501(c)(3)organization to provide after-school and summer programs to underserved children and youth in neighborhoods of need.By all accounts,from programming to enrollment numbers,the City’s partnership with BGCNF is off to a very successful start. As part of the City’s agreement with BGCNF,the City agreed to allocate up to $100,000 for interior improvements to Gail Baker Community Center and Jordan Park Community Center.This money will be donated as a grant to BGCNF,which is required to match the City funding.Flamed improvements at the Gail Baker Center include,but are not limited to,a new interior classroom;new interior doors;carpet; painting;new ADA bathroom ?xtures;new LED lighting;and new kitchen counters.Flamed improvements at Jordan Park Community Center include,but are not limited to,new wall designs;new interior windows and doors;new ?ooring;painting;new ADA bathroom ?xtures;and new LED lighting. The City will issue building permits for all improvements and will work with BGCNF to ensure the project is carried out as anticipated. BUDGET:$100,000 RECOMMENDATION:Approve Ordinance No.20-24-176 ATTACHMENT(S):Ordinance No.20-24-176 Boys and Girls Club Agreement Quotesfor Improvements REVIEWED BY CITY MANAGER: Agenda Item #9.C. 25 Nov 2024 Page 39 of 54 RESOLUTION 23-23 EXHIBIT A CONTRACT BETWEEN THE CITY OF ATLANTIC BEACH AND BOYS’&GIRLS’CLUBS OF NORTHEAST FLORIDA,INC. FOR PROGRAMMING MANAGEMENT OF GAIL BAKER COMIVIUNITY CENTER AND JORDAN PARK COMIVIUNITY CENTER THIS CONTRACTfor programming management of GAIL BAKER COMMUNITY CENTER AND JORDAN PARK COMMUNITY CENTER is made and entered into this day of 2023,(the “Effective Date”),by and between the CITY OF ATLANTIC BEACH,a consolidated municipal corporation and political subdivision existing under the Constitution and laws of the State of Florida,whose address is 1200 Sandpiper Ln,Atlantic Beach ,Florida 32233 (hereinafter the “City”),and BOYS’&GIRLS’CLUBS 0F NORTHEAST FLORIDA,INC.,a Florida not for pro?t corporation whose address is 10 South Newnan Street,Jacksonville,Florida 32202 (hereinafter “Contractor”). WITNESSETH: IN CONSIDERATION of the premises and the mutual covenants contained below,and of other good and valuable consideration acknowledged by the parties to be suf?cient,the parties agree as follows: 1.Performance of Services.The Contractor shall provide alter-school,summer programming and related events (“Services”)at the Gail Baker Community Center located at 2072 George St,Atlantic Beach FL,32233 and at the Jordan Park Community Center located at 1671 Francis Ave, Atlantic Beach FL,32233.The Services will be performed by Contractor as speci?ed herein,and the attached Exhibit A and Exhibit B which are both incorporated herein by reference. 2.Annual Fee.Contractor shall pay City an annual fee of $1.00 for use of the City-owned properties for the Services and any of its related programs and activities. 3.Maximum Indebtedness.N/A 4.Term and TerminationRight.The term of this Contract shall commence on Effective Date,and shall continue for four (4)years through July 31st,2027,unless sooner terminated by either party in accordance with the terms of this Contract.This Contract may be renewed for two (2)additional four (4)year periods upon the mutual agreement of the parties in writing.This Contract shall be subject to the following termination rights by the City: (a)This Contract may be terminated for any reason whatsoever by the City,upon no less than a thirty (30)calendar day notice,unless a lesser time is mutually agreed to by both parties. (b)This Contract may be terminated by the City if the Contractor fails to provide the Services set forth in this Contract or fails to perform,violates or otherwise breaches any of the other provisions of this Contract and in such event the City shall provide the Contractor notice of such violation,breach or failure which the Contractor shall be given ?ve (5)business days to correct.If the matter has not been corrected in such time period the City in its discretion may terminate this Contract with no less than twenty- four (24)hours written notice to Contractor. 51191816 v2 Agenda Item #9.C. 25 Nov 2024 Page 40 of 54 .II I I 'IrII I'“I I” I l—. A ‘2-} T I |I I I \ a I I I II'ZI II .I m H y—" II - I -.In I. 'I :'I u'.'I r .-.I, m u ‘I u ‘ II 1 I I I II .1 i I I I 5.Contract Documents.This Contract consists of the following documents,which are hereby incorporated as if fully set forth herein and the parties hereto agree to the terms,provisions,obligations, bene?ts and burdens set forth in each: 0 This Contract,as modi?ed by any subsequent signed amendments 0 Exhibit A entitled BGCNF COAB Partnership Agreement 0 Exhibit B titled Additional Provisions 6.Notices.All notices under this Contract shall be in writing and shall be delivered by certi?ed mail,return receipt requested,or by other delivery with receipt to the following: As to the City: Kevin Hogencamp Deputy,City Manager 800 Seminole Road Atlantic Beach ,Florida 32233 As to the Contractor: Paul Martinez Boys’&Girls’Clubs of Northeast Florida,Inc. 555 West 250‘Street Jacksonville,Florida 32206 7.Agreement Managers.Each party will designate a Contract Manager during the term of this Contract whose responsibility shall be to oversee the party's performance of its duties and obligations pursuant to the terms of this Contract.As of the Effective Date,City’s Contract Manager is Kevin Hogencamp (khogencamp@coab.us),and Contractor’s Contract Manager is Paul Martinez(paulm@bcgr1£org.Each party shall provide prompt written notice to the other party of any changes to the party's Contract Manager or his or her contact information;provided,such changes shall not be deemed Contract amendments and may be provided via email. 8.Entire Agreement.This Contract constitutes the entire agreement between the parties hereto for the Services to be performed and furnished by Contractor.No statement,representation,writing, understanding,agreement,course of action,or course of conduct made by either party or any representative of either party which is not expressed herein shall be binding.Contractor may not unilaterallymodify the terms of this Contract by af?xing additional terms to materials delivered to City (c.g.,“shrink wrap”terms accompanying or af?xed to a deliverable)or by including such terms on a purchase order or payment document.Contractor acknowledges that it is entering intothis Contract for its own purposes and not for the bene?t of any third party. 9.Amendments.All changes to,additions to,modi?cations of,or amendments to thisContract or any of the terms,provisions,and conditions hereof shall be binding only when in writing and signedby the authorized of?cer,agent,or representative of each of the parties hereto. 51191816 v2 Agenda Item #9.C. 25 Nov 2024 Page 41 of 54 f‘5(”(E?tr‘if ’11"Hwy ,»A? L i Uti'x}!i 5 MSJU§ 'PrTnT” Name: 10.Counterparts.This Contrectand all amendments hereto may be executed in several counterparts,eachof which shall be deemedan original,and all of such counterparts together shallconstitute one and the same instrument. IN WITNESS WHEREOF,therespective partieshereto have executed this Contractfor thepurpose sexpressedhereineffectivethedayandyear?rst above written. WITNESS CITY OF ATLANTIC BEACH WITNESS 9%.,“?6 ”(-1 PCPWQMa 9056*:P:(«r-u pm»“9.Page:‘(go BOYS’8:GIRLS’CLUBS 0F NORTHEAS TFLORIDA,INC. BY-? PrintNameTitle: 51151815 v2 Print Name Form Approved C \:'\("H Cou J1. Tittle .M ‘(._‘__'_._.._‘_-’— Print?ém Agenda Item #9.C. 25 Nov 2024 Page 42 of 54 BOYS &GIRLS CLUBS OF NORTHEAST FLORIDA "Exhibit A” Boys &Girls Clubs of Northeast Florida,Inc.(the ”Club")and City of Atlantic Beach, Florida (”COAB”or ”City”)Contract for Gail Baker and Jordan Park Community Centers: 0 The Club wishes to be the sole provider of after school and summer programing and related events at the Gail Baker Community Center located at 2072 George St,Atlantic Beach FL,32233 and Jordan Park Community Center located at 1671 Francis Ave,Atlantic Beach FL,32233 (individually ”Center”and collectively the ”Centers”). 0 The Club will provide After-School Programs that will serve youth ages 5-18 from 2:30pm-7pm M-F and such programs will run consistent and congruent with the academic year that is required by the Duval County Public Schools (DCPS)Calendar. 0 The Club will host a Summer Camp for 6 Weeks M-F 83m to 5pm during a set of dates that is approved by the City in writing,in its sole discretion. 0 The Club shall provide FullTime staff at the Centers from 10am-7pm M-Fand shall be granted access to the Centers at other times as approved by the City in writing,in its sole discretion. 0 The Club will be granted the use (by the City)of a City vehicle for transporting youth (if available)and will provide all required Certificate(s)of Insurance for use of said vehicle(s),in coverage amounts and from qualified insurers as approved by the City in writing,in its sole discretion. 0 The Club shall have access to each Center and shall have priority use of the interior building as to protect their assets.The Club acknowledges that such access is not exclusive and such spaces will be shared with the City. Accordingly,the City shall have no liability whatsoever,and makes no representations,guarantees or warranties as to the protection of the Club's assets. 0 The Club shall provide a Certificate of Insurance to the City evidencing proof of insurance for coverage amounts and subject to the requirements set forth in Exhibit B attached to this Contract,or as otherwise as approved by the City in writing,in its sole discretion. 51191813 v2 Agenda Item #9.C. 25 Nov 2024 Page 43 of 54 u :4 5| H.I . c .‘ .-.-.. “L. I During Club program hours the Club shall have priority use of the playground, basketball,and field space with exception given to any current athletic association as long as they provide a monthly schedule,and with express exception to the City for any of its needs. The Club desires to make cosmetic improvements to the interior of the Centers which shall be subject to the City’swritten approval and any required federal,state or local permits or approvals that may be applicable.The City will in good faith provide matching funding up to $100,000.00 in total subject to timelines,processes,requirements and approvals as authorized by the City. The Club Desires to have naming rights of the Centers based on Donor desires of which will include the phraise “...Boys &Girls Club at Gail Baker Community Center/JordanPark”subject to the City's approval in writing, within 30 days of the request,in its sole discretion. The Club Desires to have branding and signage outside of the building and by the road compliant with all applicable COAB codes,laws,policies or requirements of which COAB shall have final approval prior to placement. COAB shall be responsible for providing all water,sewer,wastewater and electric utilities and trash pick-up to the sites.COAB shall additionally be responsible for any building repairs necessary to include but not limited to HVAC,Roof,appliances etc,that aren't caused by the Club and its members and to maintain the lawn,irrigation,and landscaping. The Club shall ensure all staff and volunteers complete DCF level 2 Background Screenings prior to working with the youth and participants in its programs.The Club shall comply with all applicable federal,state and local laws. 51191813 v2 Agenda Item #9.C. 25 Nov 2024 Page 44 of 54 Iv ”I .-IIII II I I 31 ' II II _II I I III I ,I I I I z I I I . :''I I II II I I I.II .I I I I I I I .I ..I " II I 'II II If ‘I 'II I (I ..I II ; I _I I- II II =I II =r I I I II I I I .II I .I I . ‘|.. u L Expenditures: Aids To Private Organizations Total Expenses:$005000 ORDINANCE NO.20-24-176 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2024 AND ENDING SEPTEMBER 30,2025,AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level;and WHEREAS,the nature of budgetary systems and those day—to-daydecisions affecting such budgetary systems require adjustments from time-to-time,and WHEREAS,the City desires now to amend the current operating budget funds totaling $100,000 for interior improvements to Gail Baker and Jordan Park Community Centers. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: SECTION 1.The Fiscal Year 2024/2025 Operating Budget is hereby amended as follows: SECTION 2.This ordinance shall take effect immediately upon adoption. PASSED by the City Commission on first reading on the 25th day of November,2024. PASSED AND ADOPTED by the City Commission on second and final reading on the 9th day of December,2024. Ordinance No.20-24-176 Page 1 of 2 ATTEST: GENERAL FUND Fund Balance:g§100i0001 Agenda Item #9.C. 25 Nov 2024 Page 45 of 54 Curtis Ford Mayor Donna L.Bartle City Clerk Ordinance No.20-24-176 Page 2 of 2 Approved as to form and correctness: Jason Gabriel City Attorney Agenda Item #9.C. 25 Nov 2024 Page 46 of 54 .,‘_‘ IDJmGI‘ISlQn SIP P “a: CID Dimension Construction 1045 N.Liberty Street Jacksonville,FL 32206 0601508799 CSI FORMAT CSI 1 CSI 2 CSI 4 CSI 5 CSI 6 CSI 8 CSI 9 CSI12 CSI15 CSI16 EKJYSEEGHRLSCHIDBSorNORTHEASTFLORIDA Jordan Community Center 1671 Francis Ave.Atlantic Beach,FL 32233 SCOPE OF WORK:Alterations to existing building Project Square feet to be altered Description General Requirements Project Coordination Mobilization,Facilities,Equipment Job Overhead &Profit Trash Removal,Dumpsters and Final Clean up Architectural and en ineerin lens for ermit set.B others Private Provider ins ecticn Site Work Demolition E ui ment rental Masonry Metals Carpentry Install new 4"base boards and LVT in the common areas.The board and Iatten design will be in the main entrance room only.Floor to ceiling.The carpet removal will destroy the sheetrock Remove and install new countertops for the kitchen and the game room. Windows &Doors Install 10 new wood doors with glass view.All solid wood doors,metal frame.The doors are all located in the main area.The remaining doors will be sanded and painted only. Finishes New Flooring.LVT.6"x48"random layout.Light grey.The flooring to match other Clubs.The ?ooring will be installed only in the main entrance area and 1/2 of the area in the addition that we willbe opening.Approximately 2000 square feet. Install new 4 inch Cove base throughout. Commercial Carpet tiles.Installed in the of?ce. Prime all new walls,doors,trim,exisitng doors,ceilings that have popcorn texture. Paint all trim Semigloss.Paint cabinets a matching color as the walls in the kitchen and the play area. repair all drywall damaged after the removal of the small walls.Repair and patch all other holes and misc Both ADA bathrooms.Install new tile flooring and walls up to 36 inches Ceiling tiles.Replace ceiling tiles in the main room.Tiles only. Furnishings Supplied and installed by Client Mechanical HVAC.Remove and clean all AC registers Plumbing.New toiles and sinks for the 2 ADA bathrooms.Install new kitchen sink and hand sink in the kitchen area as needed Electrical 3780 Amount $8,500.00 $1,500.00 $24,070.00 $3,400.00 $0.00 $1,750.00 $2,800.00 $1,000.00 $0.00 $0.00 $10,800.00 $8,500.00 $18,500.00 $14,700.00 $900.00 $16,700.00 $3,200.00 $5,200.00 $1,900.00 $0.00 $1,500.00 $3,600.00 Construction www.dimensionconstruction.biz 20241106 BGCNF AB Jordan Park renovation Buildout Estimate.xlsx Agenda Item #9.C. 25 Nov 2024 Page 47 of 54 $1,500.00 $1,000.00 $3,920.00 $6,420.00 20241106 BGCNF AB Jordan Park renovation Buildout Estimate.xlsx Install new LED ?xtures,or retro?t fixtures that are attached to the ceiling with LED $15,900.00 bulbs to avoid alterations to the ceiling.Approximater 60 ?xtures Up to 10 new outlets as instructed by client for the TV‘s.Install up to 5 TV mounts. GRAND TOTAL $144,420.00 Dimension Construction Donated Time 8.Materials Project Coordination Donated Mobilization,Facilities,Equipment Job Overhead &Profit Total Donated Amounts NEW Proposal Amount $138,000.00 ADDITIONS: Allwork to be performed during regular business hours. This proposal is valid for 30 days after the date noted on this page. No asbestos reports or remediation is included in this contract This proposal is a prelimanary estimate.The ?nal project estimate will be negotiated once the permit has been issued. Prepared I Dimension Construction 1045 N.Liberty Street Jacksonville,FL 32206 Client Boys &Girls Club of Northeast Florida Ramin Partow,President EXHIBITA Contractor Agenda Item #9.C. 25 Nov 2024 Page 48 of 54 \\ “\ r ‘,DLImeI‘ISIQI‘I Dimension Construction 1045 N.Liberty Street Jacksonville,FL 32206 0601508799 CSI FORMAT CSI 1 CSI 2 CSI 4 CSI 5 CSI 6 CSI 8 CSI 9 CSI 12 CSI 15 16 BOYS &GIRLS CLUBS OF NORTHEAST FLORIDA Donner Park Club 2072 George Street,Atlantic Beach,FL 32233 SCOPE OF WORK:Alterations to existing building Project Square feet to be altered Description General Requirements Project Coordination Mobilization,Facilities,Equipment Job Overhead &Profit Trash Removal,Dumpsters and Final Clean u Architectural and en ineerin lens for ermit set.B others Private Provider ins ection Site Work Demolition Equipment rental Masonry Metals Carpentry LVT wall trim moldings.On the walls. install new laminate counterto s in the kitchen. Remove the two adjoining closets between the office and the room and add the space to the room so that it could as as a classroom. Windows &Doors install new metal frame solid core metal frame doors for both bathrooms,kitchen with glass,of?ce with glass and second room with glass.6 doors Finishes New Flooring.LVT.6"x48"random layout.Light gray throughout.Bathrooms will have new tile on the floor and walls up to 36"AFF. Commercial Carpet tiles.installed in the of?ce. Paint all walls &Trim Drywall and finish as needed for the rooms and of?ce.Patch all holes. Both ADA bathrooms.install new tile flooring and walls up to 48 inches Ceiling tiles.Replace ceiling tiles in the main room.Tiles only Furnishings Supplied and installed by Client Mechanical HVAC.Remove and clean all AC registers Plumbing.New toiles and sinks for the 2 ADA bathrooms.install new kitchen sink and hand sink in the kitchen area as needed Electrical 2310 Amount $8,500.00 $1,500.00 $19,810.00 $750.00 $0.00 $1 ,250.00 $1,150.00 $1 ,000.00 $0.00 $0.00 $5,400.00 $4,800.00 $4,750.00 $15,700.00 $12,800.00 $900.00 $1 1,500.00 $3,200.00 $7,200.00 $1,850.00 $0.00 $1 ,500.00 $2,800.00 CSI www.dimensionconstruction.biz 20241106 BGCNF AB Donner Park renovation Buildout Estimate.xlsx Agenda Item #9.C. 25 Nov 2024 Page 49 of 54 $1,860.00 $1 ,000.00 $2,000.00 $4,860.00 Insta||new LED fixtures,or retrofit fixtures that are attached to the ceiling with LED $12,500.00 bulbs to avoid alterations to the ceiling.Approximately 20 fixtures Up to 5 new outlets as instructed by client for the TV's.Install up to 5 TV mounts. GRAND TOTAL Dimension Construction Donated Time &Materials Project Coordination Donated Mobilization,Facilities,Equipment Job Overhead &Profit Total Donated Amounts NEW Proposal Amount $114,000.00 ADDITIONS: All work to be performed during regular business hours. This proposal is valid for 30 days after the date noted on this page. No asbestos reports or remediation is included in this contract This proposal is a preliminary estimate.The ?nal project estimate will be negotiated once the permit has been issued. Prepared [Dimension Construction 1045 N.Liberty Street Jacksonville,FL 32206 Client Boys &Girls Club of Northeast Florida Contractor Ramin Partow,President $118,860.00 20241106 BGCNF AB Donner Park renovation Buildout Estimate.xlsx Agenda Item #9.C. 25 Nov 2024 Page 50 of 54 TODAY’S DATE:November 13,2024 MEETING DATE:November 25,2024 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Charter of?cer FY 2023-24 performance reviews SUBMITTED BY:Kevin Hogencamp,Deputy City Manager BACKGROUND:Per Article II,Section 9 of the City Charter,the City Commission “shall perform an annual performance review of the city clerk,city manager and city attorney.” The City Commission members’completed performance reviews of the charter of?cers will be included in the November 25 meeting ?nal agenda packet. BUDGET:NA RECOMMENDATION:Accept the city clerk,city manager,and city attorney’s FY 2023-24 annual performance reviews. ATTACHMENTS:1.Article II,Section 9 of the City Charter Performance Reviews REVIEWED BY CITY MANAGER: Agenda Item #10.A. 25 Nov 2024 Page 51 of 54 10/1/2020 Sec.9.—Powers. Atlantic Beach,FL Code of Ordinances Except as may be otherwise provided in this Charter,all powers of the city and the determination of all matters of policy shall be vested in the city commission.Without limitation of the foregoing,the city commission shall have power to: (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) Adopt a budget; Authorize the issuance of bonds,revenue certificates,and other evidences of indebtedness; Establish or abolish official boards and elect the members thereof as recommended by the mayor; Adopt and modify the official map of the city; Regulate and restrict the height,number of stories,and size of buildings and other structures,the percentage of a lot that may be occupied,the size ofyards,courts,and other open spaces,the density of population,and the location and use of buildings, structures,and land and water for trade,industry,residence or other purposes; Provide for an independent audit; Pass ordinances and laws for the preservation ofthe public peace and order and impose penalties for the violation thereof;provided that the maximum penalty to be imposed shall be a fine of not more than one thousand dollars ($1,000.00)and imprisonment for a period of time not longer than ninety (90)days,or as otherwise provided for by Florida Statutes; Lease golf courses,hospitals and airports,or any portion thereof,after the city commission has passed an ordinance authorizing any such lease; Sell golf courses and the public utility system,or any portion thereof,now owned by the city or hereafter acquired by it after the city commission has passed an ordinance that: (a)there is a finding that public welfare no longer requires the operation of any such facility;and (b)the terms of sale of real property within the city limits are stated;and (c) after such ordinance has been submitted to the qualified voters of the city at an election called for that purpose; Provide rules and regulations for all purchases and sales made for and in behalf of the city; Appoint,remove and fix the compensation of all officers and employees appointed by the city commission as hereinafter provided;the Exercise any right or authority given or permitted by the Constitution and the laws of the State of Florida to city commissions not inconsistent with the provisions of this Charter. city commission shall perform annual performance review of the city clerk,city manager and city attorney; 1/2 Agenda Item #10.A. 25 Nov 2024 Page 52 of 54 10I112020 Atlantic Beach.FL Code of Ordinances (13)The mayor pro tempore shall be appointed by the city commission from Its members. (14)Provide for the protection and preservation of parks as follow:Any real property owned by the city which is used principally or held out for use as a public park,shall be used only as a public park;and parks shall not be sold,leased long term,gifted,changed in description or use,or otherwise disposed of;and no structure shall be built in any such park to accommodate activities not customarily associated with park use or outdoor recreation;unless such sale,lease disposal,gift or structure is approved by unanimous vote of the entire city commission. (Ord.No.33-15-19,§1(Exh.A),5-11—15) 2/2 Agenda Item #10.A. 25 Nov 2024 Page 53 of 54 Performance Review Period Today’s Date City of ntic Beach Charter Officers Annual Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? Yes No Signature Mayor/Commissioner Signature Date Mayor/Commissioner Printed Name Date Comments: Charter Officer Charter Of?cer Name Title Agenda Item #10.A. 25 Nov 2024 Page 54 of 54