The URL can be used to link to this page

11-25-24 Amended Agenda City of Atlantic Beach Amended Agenda Regular City Commission Meeting Monday, November 25, 2024 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Regular Commission Meetings held on June 10, 2024 and October 14, 2024. 6-10-24 Regular City Commission Draft Minutes 10-14-24 Regular City Commission Draft Minutes 5 - 92 * 1.B. Approve minutes of the Town Hall Meetings held on July 27, 2024 and October 19, 2024. 7-27-24 Town Hall Draft Minutes 10-19-24 Town Hall Draft Minutes 93 - 142 * 1.C. Approve minutes of the Budget Workshop held on August 29, 2024. 8-29-24 Budget Workshop Draft Minutes 143 - 159 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Nov. 2024 - Jan. 2025) 90-Day Calendar (Nov.2024- Jan.2025) 161 - 164 3.B. Veteran's Monument * 3.C. Improvements on Mayport Road (State Road A1A) from Atlantic to Dutton Island Road West Flyer December 2024 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA Page 1 of 215 Regular City Commission - 25 Nov 2024 None. 7. COMMITTEE REPORTS * 7.A. General Employees' Pension Board of Trustees - Fifth Member General Employees' Pension Board of Trustees - Fifth Member 165 - 169 8. ACTION ON RESOLUTIONS None. 9. ACTION ON ORDINANCES * 9.A. ORDINANCE NO. 95-24-123, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING SECTION 5-3, LIGHTING OF FIRES, OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR ADOPTION OF SAID AMENDMENTS; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR ENFORCEMENT; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 95-24-123 171 - 178 9.B. ORDINANCE NO. 20-24-174, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-24-174 179 - 183 * 9.C. ORDINANCE NO. 20-24-176, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-24-176 185 - 197 10. MISCELLANEOUS BUSINESS 10.A. Charter Officer FY2023-24 Performance Reviews Charter Officer FY 2023-24 performance reviews 199 - 215 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER RECESS OF RETIRING COMMISSION OATHS OF OFFICE FOR NEW COMMISSION Page 2 of 215 Regular City Commission - 25 Nov 2024 A. Bruce Bole, Commissioner - Seat 2 B. Thomas Grant, Commissioner - Seat 3 C. Curtis Ford, Mayor - Seat 1 CALL TO ORDER OF NEW COMMISSION 13. COURTESY OF THE FLOOR TO VISITORS 14. ANNOUNCEMENTS/COMMENTS 15. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 215 Page 4 of 215 Regular City Commission June 10, 2024 MINUTES Regular City Commission Meeting Monday, June 10, 2024 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 (District 1308) Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Victor Gualillo, Police Chief (PC) 1 APPROVAL OF MINUTES None. 2. COURTESY OF FLOOR TO VISITORS Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. PUBLIC COMMENT CC Bartle called each speaker to the podium. Woody Winfree opposed the recommendations outlined in Agenda Item 7A. Karen Wade raised concerns about parking across from her neighborhood. Dan Frankel voiced his concerns regarding parking on 2nd Street and submitted a petition to support his claims (which is attached hereto and made part of this Official Record as Attachment A). Page 1 of 69 Agenda Item #1.A. 25 Nov 2024 Page 5 of 215 Regular City Commission June 10, 2024 Shelley Chryst highlighted issues related to flooding in Oak Circle and shared photographs (which are attached hereto and made part of this Official Record as Attachment B). Nathan "Andy" Lee also expressed concerns about flooding in Oak Circle. Mark Gabrynowicz suggested taking a comprehensive approach to the City's parking challenges. Jackie Beckenbach commented about parking and flooding being global issues. 6-10-24 Attachment A 6-10-24 Attachment B 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (June-Aug. 2024) CM Killingworth reported on the 90-day calendar as provided in the agenda packet. There was consensus to accept the 90-Day Calendar. 3.B. Comprehensive Plan Update Link to Redlined Comprehensive Plan Principal Planner & Environmental Coordinator Brian Broedell presented a slide show (which is attached hereto and made part of this Official Record as Attachment C) and answered questions. 6-10-24 Attachment C Budget Workshops CM Killingsworth explained his proposal to schedule budget workshops at 5:30 p.m. prior to regular Commission meetings and requested consensus from the Commission. There was consensus from the Commission to hold budget workshops at 5:30 p.m. on regular meeting nights. CM Killingsworth noted he will list them on the 90-Day Calendar. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Mayor Ford acknowledged Commissioner Kelly's birthday being tomorrow and wished her a Happy Birthday.. Commissioner Bole  Requested that our city engineer attend Monday's meeting about Oak Circle in order to hear his professional opinion on solutions. Page 2 of 69 Agenda Item #1.A. 25 Nov 2024 Page 6 of 215 Regular City Commission June 10, 2024  Requested an update from the city attorney on where we stand legally on the AB Elementary School issue. CA Gabriel explained his plan to look into it and provide an answer at the next meeting. Commissioner Ring  Reported taking her youngest to the splash pad and loving it; other neighbors enjoyed it as well; urged others to check it out; thanked those staff that were involved in making it happen. Commissioner Waters  Explained the history of parking issues on 18th and 19th Streets; thanked the Safety, Traffic, and Parking (STOP) Committee. He spoke about the need to have parking spots well-demarcated, but not on every street. Commissioner Kelly  Announced the celebration of Women Veterans Day, commemorating the signing of the Women's Armed Services Immigration Act by Harry S. Truman on June 12, 1948.  Inquired about the lightning system, noting we have two now. CM Killingworth advised that some people may have heard it last week when it was tested.  Reported that she was contacted by a pensioner wanting to know the status of their request for a Cost of Living Adjustment (COLA). CM Killingworth explained his delay and plans to get something before the Commission as soon as possible.  Announced the celebration of Juneteenth in Jacksonville Beach.  Announced a fundraiser for the Beaches Veterans Memorial Park, supported by a committee of military officers, being held at Culhane's Irish Pub tomorrow night from 6 - 8 p.m.; urged support for our park. Mayor Ford  Acknowledged the public comments made during Courtesy of the Floor. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA Mayor Ford read the Consent Agenda title and items. 6.A. Award engineering services contract to Hanson Professional Services, Inc. for the project scope listed in RFQ 2024-02 in the amount of $47,339.64. 6.B. Authorize the City Manager to approve the purchase of the Philadelphia Mixer in the amount of $45,231.20. No items were pulled for discussion. MOTION: Approve Consent Agenda (Items 6A & 6B) as written. Motion: Jessica Ring Page 3 of 69 Agenda Item #1.A. 25 Nov 2024 Page 7 of 215 Regular City Commission June 10, 2024 Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 7. COMMITTEE REPORTS 7.A. Safety, Traffic, and Parking (STOP) Committee STOP Chair Richard Arthur reported on the Committee's policy recommendations as detailed in the agenda packet and answered questions from the Commission. The Committee members and DCM Hogencamp were thanked for their work. During discussion, it was requested to have Police Chief Gualillo's input on the policies and how to delineate parking spaces in the least onerous way, and to come up with associated costs to include in the budget. There was consensus from the Commission to bring back a resolution with the STOP Committee's recommendations at the next meeting. There was a discussion about ensuring that all turf grid system parking adheres to Florida Statutes §316.1945 and Florida Greenbook parking space dimension requirements. Mayor Ford requested that CM Killingworth and CA Gabriel work together to make sure that the phrasing of that gives us clear indication that we are adhering to thirty (30) feet back from stop signs on any parking in the right-of-way, not on the paved surface. Commissioner Bole expressed the need to prioritize what the most important policies are based on the magnitude of efforts the city wants to put in to enforcing it. Commissioner Waters asked to consider staff time as well. Police Chief Gualillo answered questions about parking enforcement. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 24-29 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO DISPOSE OF TRUCK PU2102 AND PURCHASE A NEW TRUCK; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Page 4 of 69 Agenda Item #1.A. 25 Nov 2024 Page 8 of 215 Regular City Commission June 10, 2024 Mayor Ford read the title of the resolution. CM Killingsworth explained the resolution as detailed in the staff report and answered questions from the Commission. MOTION: Adopt Resolution No. 24-29. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Michael Waters For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Gabriel reported having just received a temporary injunction on the Form 6 case, explained its meaning, and answered questions from the Commission. He noted that he will review the details and inform the Commission on what to file and when. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Ring  Hoped everyone stays cool during this very hot summer. Commissioner Waters  Reported on the status of the veterans fallen hero monument.  Acknowledged Ms. Chryst's flooding concerns and advised he will coordinate with CM Killingsworth about addressing it. Commissioner Bole  Reminded everyone about the ribbon cutting of the splash pad being held on Saturday, June 15th at 10 a.m.  Thanked Richard Arthur for serving as the STOP Committee Chair. The Commission expressed their gratitude. Page 5 of 69 Agenda Item #1.A. 25 Nov 2024 Page 9 of 215 Regular City Commission June 10, 2024 CM Killingsworth  Explained his procedure for placing items under Consent Agenda.  Reported that after receiving complaints about the splash pad closing too early, a change was made to have it stay open until 8 p.m. from now on. 13. ADJOURNMENT The meeting adjourned at 7:53 p.m. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved: ________________________ Page 6 of 69 Agenda Item #1.A. 25 Nov 2024 Page 10 of 215 Attachment A to 6-10-24 Minutes Page 7 of 69 Agenda Item #1.A. 25 Nov 2024 Page 11 of 215 Attachment A to 6-10-24 Minutes Page 8 of 69 Agenda Item #1.A. 25 Nov 2024 Page 12 of 215 Attachment A to 6-10-24 Minutes Page 9 of 69 Agenda Item #1.A. 25 Nov 2024 Page 13 of 215 Attachment A to 6-10-24 Minutes Page 10 of 69 Agenda Item #1.A. 25 Nov 2024 Page 14 of 215 Attachment A to 6-10-24 Minutes Page 11 of 69 Agenda Item #1.A. 25 Nov 2024 Page 15 of 215 Attachment A to 6-10-24 Minutes Page 12 of 69 Agenda Item #1.A. 25 Nov 2024 Page 16 of 215 Attachment A to 6-10-24 Minutes Page 13 of 69 Agenda Item #1.A. 25 Nov 2024 Page 17 of 215 Attachment A to 6-10-24 Minutes Page 14 of 69 Agenda Item #1.A. 25 Nov 2024 Page 18 of 215 Attachment A to 6-10-24 Minutes Page 15 of 69 Agenda Item #1.A. 25 Nov 2024 Page 19 of 215 Attachment A to 6-10-24 Minutes Page 16 of 69 Agenda Item #1.A. 25 Nov 2024 Page 20 of 215 Attachment A to 6-10-24 Minutes Page 17 of 69 Agenda Item #1.A. 25 Nov 2024 Page 21 of 215 Attachment A to 6-10-24 Minutes Page 18 of 69 Agenda Item #1.A. 25 Nov 2024 Page 22 of 215 Attachment A to 6-10-24 Minutes Page 19 of 69 Agenda Item #1.A. 25 Nov 2024 Page 23 of 215 Attachment A to 6-10-24 Minutes Page 20 of 69 Agenda Item #1.A. 25 Nov 2024 Page 24 of 215 Attachment A to 6-10-24 Minutes Page 21 of 69 Agenda Item #1.A. 25 Nov 2024 Page 25 of 215 Attachment A to 6-10-24 Minutes Page 22 of 69 Agenda Item #1.A. 25 Nov 2024 Page 26 of 215 Attachment A to 6-10-24 Minutes Page 23 of 69 Agenda Item #1.A. 25 Nov 2024 Page 27 of 215 Attachment A to 6-10-24 Minutes Page 24 of 69 Agenda Item #1.A. 25 Nov 2024 Page 28 of 215 Attachment A to 6-10-24 Minutes Page 25 of 69 Agenda Item #1.A. 25 Nov 2024 Page 29 of 215 Attachment A to 6-10-24 Minutes Page 26 of 69 Agenda Item #1.A. 25 Nov 2024 Page 30 of 215 Attachment A to 6-10-24 Minutes Page 27 of 69 Agenda Item #1.A. 25 Nov 2024 Page 31 of 215 Attachment A to 6-10-24 Minutes Page 28 of 69 Agenda Item #1.A. 25 Nov 2024 Page 32 of 215 Attachment A to 6-10-24 Minutes Page 29 of 69 Agenda Item #1.A. 25 Nov 2024 Page 33 of 215 Attachment A to 6-10-24 Minutes Page 30 of 69 Agenda Item #1.A. 25 Nov 2024 Page 34 of 215 Attachment A to 6-10-24 Minutes Page 31 of 69 Agenda Item #1.A. 25 Nov 2024 Page 35 of 215 Attachment A to 6-10-24 Minutes Page 32 of 69 Agenda Item #1.A. 25 Nov 2024 Page 36 of 215 Attachment A to 6-10-24 Minutes Page 33 of 69 Agenda Item #1.A. 25 Nov 2024 Page 37 of 215 Attachment A to 6-10-24 Minutes Page 34 of 69 Agenda Item #1.A. 25 Nov 2024 Page 38 of 215 Attachment A to 6-10-24 Minutes Page 35 of 69 Agenda Item #1.A. 25 Nov 2024 Page 39 of 215 Attachment A to 6-10-24 Minutes Page 36 of 69 Agenda Item #1.A. 25 Nov 2024 Page 40 of 215 Attachment A to 6-10-24 Minutes Page 37 of 69 Agenda Item #1.A. 25 Nov 2024 Page 41 of 215 Attachment A to 6-10-24 Minutes Page 38 of 69 Agenda Item #1.A. 25 Nov 2024 Page 42 of 215 Attachment A to 6-10-24 Minutes Page 39 of 69 Agenda Item #1.A. 25 Nov 2024 Page 43 of 215 Attachment A to 6-10-24 Minutes Page 40 of 69 Agenda Item #1.A. 25 Nov 2024 Page 44 of 215 Attachment A to 6-10-24 Minutes Page 41 of 69 Agenda Item #1.A. 25 Nov 2024 Page 45 of 215 Attachment A to 6-10-24 Minutes Page 42 of 69 Agenda Item #1.A. 25 Nov 2024 Page 46 of 215 Attachment A to 6-10-24 Minutes Page 43 of 69 Agenda Item #1.A. 25 Nov 2024 Page 47 of 215 Attachment A to 6-10-24 Minutes Page 44 of 69 Agenda Item #1.A. 25 Nov 2024 Page 48 of 215 Attachment A to 6-10-24 Minutes Page 45 of 69 Agenda Item #1.A. 25 Nov 2024 Page 49 of 215 Attachment A to 6-10-24 Minutes Page 46 of 69 Agenda Item #1.A. 25 Nov 2024 Page 50 of 215 Attachment A to 6-10-24 Minutes Page 47 of 69 Agenda Item #1.A. 25 Nov 2024 Page 51 of 215 Attachment A to 6-10-24 Minutes Page 48 of 69 Agenda Item #1.A. 25 Nov 2024 Page 52 of 215 Attachment A to 6-10-24 Minutes Page 49 of 69 Agenda Item #1.A. 25 Nov 2024 Page 53 of 215 Attachment A to 6-10-24 Minutes Page 50 of 69 Agenda Item #1.A. 25 Nov 2024 Page 54 of 215 Attachment A to 6-10-24 Minutes Page 51 of 69 Agenda Item #1.A. 25 Nov 2024 Page 55 of 215 Attachment A to 6-10-24 Minutes Page 52 of 69 Agenda Item #1.A. 25 Nov 2024 Page 56 of 215 Attachment A to 6-10-24 Minutes Page 53 of 69 Agenda Item #1.A. 25 Nov 2024 Page 57 of 215 Attachment A to 6-10-24 Minutes Page 54 of 69 Agenda Item #1.A. 25 Nov 2024 Page 58 of 215 Attachment B to 6-10-24 MinutesPage 55 of 69Agenda Item #1.A.25 Nov 2024Page 59 of 215 Page 56 of 69 Agenda Item #1.A. 25 Nov 2024 Page 60 of 215 Comprehensive Plan 2045 Proposed Amendments July 10, 2023 Jan. 17, 2024 & June 10, 2024 Attachment C to 6-10-24 Minutes Page 57 of 69Agenda Item #1.A.25 Nov 2024Page 61 of 215 What is a Comprehensive Plan? •Required by State for all municipalities •1981: AB’s 1st Comp Plan •Updated every 7 years •Purpose: •Guide future actions & decision making •Present long range goals, objectives & policies •Serves as the foundation for land development regulations •Covers a long-term time horizon Attachment C to 6-10-24 Minutes Page 58 of 69Agenda Item #1.A.25 Nov 2024Page 62 of 215 7-year Update •Evaluate Comp Plan •Identify new state requirements (i.e., Property Rights Element) •Update numbers/data •Other changes necessary •Notify & send changes to the State Attachment C to 6-10-24 Minutes Page 59 of 69Agenda Item #1.A.25 Nov 2024Page 63 of 215 Public Meetings March 2022 Community Development Board Meeting April 2022 Commission meeting April 2022 Town Hall meeting (staff put on hold to get LEED 4.1 certification) April 2023 Community Development Board meeting May 2023 Public Input meetings (held same meeting on the same day at two difference times) June 2023 Public Input meetings (held same meeting on the same day at two difference times) Jan. 20, 2024 Town Hall Meeting Jan. 22, 2024 Commission Workshop Feb. 20, 2024 Community development Board Meeting - workshopped May 21, 2024 Community Development Board –formal recommendation of approval Attachment C to 6-10-24 Minutes Page 60 of 69Agenda Item #1.A.25 Nov 2024Page 64 of 215 Title & Introduction •Informational •Background of Comp Plan process & history •Demographic Assessment and Ecosystem Analysis from the LEED for Cities certification •Updated with most recent data Attachment C to 6-10-24 Minutes Page 61 of 69Agenda Item #1.A.25 Nov 2024Page 65 of 215 Future Land Use Element •Remove wetland buffer language •Refer to zoning code •Buffers still required in code •Add marsh protection language (public feedback) •Apply medium density for Central Business District (CBD) •Code allows residential in CBD zoning district. •Need to establish density in Comp Plan or remove residential use from code. •Surrounding districts allow medium density Attachment C to 6-10-24 Minutes Page 62 of 69Agenda Item #1.A.25 Nov 2024Page 66 of 215 Transportation Element •Add minimum Level of Traffic Stress (LTS) targets based FDOT guide •FDOT wants measurable targets •Aligns with Connectivity Plan and other Comp Plan goals/objectives •Add “Complete Streets” goal, objective and policies •Complete Streets Policy adopted by commission •Adding to Comp Plan makes it more “official” and visible Attachment C to 6-10-24 Minutes Page 63 of 69Agenda Item #1.A.25 Nov 2024Page 67 of 215 Infrastructure Element •Update numbers •Add required state language Conservation & Coastal Management •Relocating/reorganizing language •Add marsh protection language based on public feedback •Objective D.1.6 Attachment C to 6-10-24 Minutes Page 64 of 69Agenda Item #1.A.25 Nov 2024Page 68 of 215 Recreation & Open Space Element •Revised LOS for baseball/softball fields based on CDB recommendation. •Not currently met (need 6, have 4) •Revise Policy E.1.2.6 •Current language designates all parks besides Tide Views, Dutton Island, and River Branch Preserves as active parks (ball fields, playgrounds, etc.) •What about parks such as Howell, Selva Preserve, & Johansen? •Revised based on CDB recommendation Attachment C to 6-10-24 Minutes Page 65 of 69Agenda Item #1.A.25 Nov 2024Page 69 of 215 Housing & Intergovernmental Coordination Elements •No significant updates. Capital Improvements Element •Remove transportation concurrency •Exempted by state around 2008 •Removed from code around 2010 (but not from Comp Plan). •Remove redundant language included in schools element •Remove language that bases development permits on park facilities •No longer required by state •Meant for expanding cities, not built out communities. Public Schools Element •No changes Attachment C to 6-10-24 Minutes Page 66 of 69Agenda Item #1.A.25 Nov 2024Page 70 of 215 Property Rights Element State Statute: “…to ensure that private property rights are considered in local decision making.” “The following rights shall be considered in local decision making: 1.The right of a property owner to physically possess and control his or her interests in the property, including easements, leases, or mineral rights. 2.The right of a property owner to use, maintain, develop, and improve his or her property for personal use or for the use of any other person, subject to state law and local ordinances. 3.The right of the property owner to privacy and to exclude others from the property to protect the owner’s possessions and property. 4.The right of a property owner to dispose of his or her property through sale or gift.” Attachment C to 6-10-24 Minutes Page 67 of 69Agenda Item #1.A.25 Nov 2024Page 71 of 215 Proposed Property Rights Element Goal J.1. The City will recognize and respect judicially acknowledged and constitutionally protected private property rights in accordance with the Community Planning Act established in Chapter 163, Florida Statutes. Objective J.1.1 Local Decision making shall be implemented and applied with sensitivity for private property rights and shall not be unduly restrictive. Policy J.1.1.1 The City will ensure that private property rights are considered in local decision making. Policy J.1.1.2 The following rights shall be considered in local decision making: 1.The right of a property owner to physically possess and control his or her interests in the property, including easements, leases, or mineral rights. 2.The right of a property owner to use, maintain, develop, and improve his or her property for personal use or for the use of any other person, subject to state law and local ordinances. 3.The right of the property owner to privacy and to exclude others from the property to protect the owner’s possessions and property. 4.The right of a property owner to dispose of his or her property through sale or gift. •Matches the City of Jacksonville’s language which has been approved by the state Attachment C to 6-10-24 Minutes Page 68 of 69Agenda Item #1.A.25 Nov 2024Page 72 of 215 Next Steps •June 24th Commission meeting for first read •Transmitted to surround jurisdictions and State for comments •Comments incorporated into Comp Plan update •Brought back to Commission for final approval CDB Recommendation City Commission City CommissionState Attachment C to 6-10-24 Minutes Page 69 of 69Agenda Item #1.A.25 Nov 2024Page 73 of 215 Page 74 of 215 Regular City Commission October 14, 2024 MINUTES Regular City Commission Meeting Monday, October 14, 2024 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:31 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 (District 1308) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Absent: Michael Waters, Commissioner - Seat 3 (District 1307) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Ladayija Nichols, Deputy City Clerk (DCC) Amanda Askew, Planning & Community Development Dir. (PCDD) Steve Swann, City Engineer (CE) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting held on August 26, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. Discussion on postponing agenda item 9A. Mayor Ford lead a discussion to postpone agenda item 9A. MOTION: Postpone the reading (of Ordinance No. 90-24-253) to (the) 28th of October (2024). Motion: Candace Kelly Second: Jessica Ring Page 1 of 18 Agenda Item #1.A. 25 Nov 2024 Page 75 of 215 Regular City Commission October 14, 2024 CA Gabriel clarified that this is moving it up on the agenda due to it preceding public comment and that it needs to be opened for people to speak on the postponement of the matter. Mayor Ford explained the process for public comment during this item and public comment was opened. CC Bartle called speakers to the podium. Cindy Anderson agreed that postponement was a good idea and stated she would speak during public comment. Commissioner Bole explained his reasons for planning to vote against the item. Lisa Herrold echoed Commissioner Bole's sentiments. Carole Schwarz recommended the Commission take action on this item and not postpone. Mitch Reeves supported postponement of this agenda item. CA Gabriel explained the process for postponing a public hearing. Dolly McCormick supported postponement of this item. The Commission engaged in a discussion regarding the proposed postponement. Curtis Ford For Bruce Bole Against Candace Kelly (Moved By) For Jessica Ring (Seconded By) Against Motion failed 2 to 2. 2. COURTESY OF FLOOR TO VISITORS Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. PUBLIC COMMENT CC Bartle called each speaker to the podium. Dolly McCormick thanked the Commission for the pump by the pond and asked about the timeline for culvert and ditch maintenance. Cindy Anderson expressed gratitude to the staff for their work on agenda item 9A and shared additional thoughts on the matter. Lisa Herrold thanked staff for their efforts with social media and urged the Commission to consider all possible outcomes when making decisions. Page 2 of 18 Agenda Item #1.A. 25 Nov 2024 Page 76 of 215 Regular City Commission October 14, 2024 Carole Schwarz shared her views on building and construction in AB. Steve Fouraker briefly discussed AB's form of government and the importance of meeting decorum. 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Oct-Dec 2024) CM Killingsworth reported as detailed in the agenda packet and answered questions from the Commission. There was a CONSENSUS to accept the 90-Day Calendar. 3.B. Additional Updates CM Killingsworth provided additional updates as follows:  Proposed 2025 Town Hall dates were discussed, and it was decided that the Commission would provide their feedback to the City Manager on these dates by the next meeting. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Ring  Thanked the staff for their efforts during the recent storms.. Commissioner Bole  Expressed his appreciation for the efficiency of the trash pickup efforts.. Commissioner Kelly  Echoed the sentiments of Commissioners Ring and Bole regarding the recent storms. Mayor Ford  Read a proclamation for City Government Week (which is attached hereto and made part of this Official Record as Attachment A). 10-14-24 Attachment A 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS 7.A. Environmental Stewardship Committee (ESC) Sarah Boren, ESC Chair reported as detailed in a presentation (which is attached hereto and made part of this Official Record as Attachment B). 10-14-24 Attachment B Page 3 of 18 Agenda Item #1.A. 25 Nov 2024 Page 77 of 215 Regular City Commission October 14, 2024 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 24-52 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PROVIDE FISCAL YEAR 2024-25 FUNDING TO DESIGNATED ORGANIZATIONS AND SCHOOLS FOR ARTISTIC, RECREATIONAL AND CULTURAL PROGRAMS, EVENTS AND PROJECTS UTILIZING FUNDS BUDGETED IN ACCOUNT NO. 001-6010-572- 82-00; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDER(S) IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. Lisa Goodrich, Arts, Recreation, and Culture Committee Chair and DCM Hogencamp explained the resolution and answered questions from the Commission. MOTION: Approve Resolution (No.) 24-52. Motion: Bruce Bole Second: Jessica Ring Curtis Ford For Bruce Bole (Moved By) For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 4 to 0. 8.B. RESOLUTION NO. 24-53 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, CITY COMMISSION, TO ADOPT A VISION ZERO POLICY, AND SETTING THE ULTIMATE GOAL OF ELIMINATING ALL TRAFFIC DEATHS AND SERIOUS INJURIES IN ATLANTIC BEACH; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. MOTION: Approve Resolution No. 24-53. Motion: Jessica Ring Second: Bruce Bole Commissioner Ring asked about the logistics of the visionary plan. CM Killingsworth clarified the transition of the STOP Committee into an advisory committee. Page 4 of 18 Agenda Item #1.A. 25 Nov 2024 Page 78 of 215 Regular City Commission October 14, 2024 Commissioner Kelly inquired about funding, and CM Killingsworth explained that the City had received a grant to support the completion of this work. Curtis Ford For Bruce Bole (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 4 to 0. 8.C. RESOLUTION NO. 24-54 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REQUESTING THAT DUVAL COUNTY PUBLIC SCHOOLS RECONFIGURE THE ATLANTIC BEACH ELEMENTARY SCHOOL ATTENDANCE ZONE TO INCLUDE ALL RESIDENCES IN ATLANTIC BEACH. Mayor Ford read the title of the resolution. CM Killingsworth explained the resolution as detailed in the agenda packet. MOTION: Approve Resolution No. 24-54. Motion: Jessica Ring Second: Candace Kelly Commissioner Ring provided an update on her report to the school board. Commissioner Bole expressed his support for the resolution. Commissioner Kelly discussed the safety of AB's roads, in relation to schoolchildren. Mayor Ford expressed his backing for the resolution and noted that there is still work to be done. Curtis Ford For Bruce Bole For Candace Kelly (Seconded By) For Jessica Ring (Moved By) For Motion passed 4 to 0. 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 90-24-253, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, ADOPTING A FULLY REVISED CHAPTER Page 5 of 18 Agenda Item #1.A. 25 Nov 2024 Page 79 of 215 Regular City Commission October 14, 2024 24, LAND DEVELOPMENT REGULATIONS, OF THE ATLANTIC BEACH CODE OF ORDINANCES, AS SET FORTH WITHIN ATTACHED EXHIBIT A, WHICH GENERALLY AND SPECIFICALLY REGULATE THE USE AND DEVELOPMENT OF LAND AND WATERS WITHIN THE CITY OF ATLANTIC BEACH, FLORIDA; REPEALING THE ENTIRETY OF THE CURRENT CHAPTER 24, ADOPTED BY ORDINANCE NUMBER 90-19-240 AS AMENDED TO DATE; SAID NEWLY ADOPTED CHAPTER 24 CONTAINING SIX ARTICLES: ARTICLE I – IN GENERAL, PROVIDING FOR ADOPTION AND AUTHORITY, PROVIDING FOR PURPOSE AND INTENT,PROVIDING FOR JURISDICTION, PROVIDING FOR AMENDMENTS, PROVIDING FOR LEGAL STATUS AND CONSISTENCY WITH THE COMPREHENSIVE PLAN; ARTICLE II. – LANGUAGE AND DEFINITIONS, PROVIDING FOR CONSTRUCTION OF LANGUAGE, PROVIDING FOR DEFINITIONS, PROVIDING FOR ACRONYMS; ARTICLE III. – ZONING REGULATIONS; PROVIDING FOR ARTICLE IV. – SUBDIVISION AND SITE IMPROVEMENT REGULATIONS; ARTICLE V. – ENVIRONMENTAL AND NATURAL RESOURCE REGULATIONS; AND ARTICLE VI. – CONCURRENCY MANAGEMENT SYSTEM; PROVIDING FOR FINDINGS OF FACT, FOR CODIFICATION, FOR APPLICABILITY, FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. Link to Redline version of Chapter 24 updates (Exhibit A) Redline version of Chapter 24 updates with editorial comments Mayor Ford read the title of the ordinance. PCDD Askew explained the ordinance as detailed in the agenda packet. PCDD Askew and CE Swann answered questions from the Commission. The public hearing was opened. CC Bartle called each speaker to the podium. Dolly McCormick inquired about and provided comments on permeable pavers. Lisa Herrold urged the Commission to seek balance before making decisions. Carole Schwarz discussed the use of artificial turf. Steve Fouraker addressed issues related to stormwater. The public hearing was closed. CA Gabriel made a recommendation on how to handle the amendments. Mayor Ford read each amendment as detailed in the agenda packet. Discussion ensure regarding the amendments. Page 6 of 18 Agenda Item #1.A. 25 Nov 2024 Page 80 of 215 Regular City Commission October 14, 2024 MOTION: Approve the first amendment (for Ordinance No.) 90-25-253. Motion: Bruce Bole Second: Jessica Ring Curtis Ford For Bruce Bole (Moved By) For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 4 to 0. MOTION: Approve the second amendment of (Ordinance No.) 90-24-253. Motion: Bruce Bole Second: Candace Kelly Commissioner Ring offered further insights on this amendment. Commissioner Kelly raised concerns regarding the disposal of pumped pool water. Mayor Ford shared additional remarks. Curtis Ford For Bruce Bole (Moved By) For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 4 to 0. The decision was made to not move forward with amendment three. Discussion ensued regarding amendment number four. MOTION: Do not approve amendment four. Motion: Jessica Ring Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Page 7 of 18 Agenda Item #1.A. 25 Nov 2024 Page 81 of 215 Regular City Commission October 14, 2024 Motion passed 4 to 0. MOTION: Approve amendment five commercial corridor changing to revert back to the previous code as it is written today, and including Section 24-175, the Mayport Business Overlay District. Motion: Jessica Ring Second: Bruce Bole CM Killingsworth clarified that the amendment would be all of the amendment in number five approve the changes in Sec. 24-171, Commissioner Ring would like to include after that and Section 24-175. Curtis Ford For Bruce Bole (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 4 to 0. Commissioner Ring provided additional comments on this amendment. Commissioner Bole spoke about the importance of informing citizens of these issues. MOTION: Adopt amendment number six. Motion: Candace Kelly Second: Bruce Bole Commissioner Bole expressed that he finds this amendment reasonable. Commissioner Ring conveyed her support for the amendment. Motion passed unanimously 5 to 0. MOTION: Approve Ordinance No. 90-24-253 as amended with the four approved amendments. Motion: Candace Kelly Second: Jessica Ring Curtis Ford For Bruce Bole For Candace Kelly (Moved By) For Jessica Ring (Seconded By) For Page 8 of 18 Agenda Item #1.A. 25 Nov 2024 Page 82 of 215 Regular City Commission October 14, 2024 Motion passed 4 to 0. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Kelly  Inquired about the Form 6. CA Gabriel reported that he would would look into the matter. Commissioner Bole  Emphasized the importance of conducting a stormwater study. Commissioner Ring  Shared her satisfaction with Ordinance No. 90-24-253.  Extended her condolences for Officer McNew. Mayor Ford  Discussed the vigil for Officer McNew and expressed his condolences. CM Killingsworth  Reminded everyone to submit their recommendations for Town Hall dates. 13. ADJOURNMENT The meeting adjourned at 8:23 PM. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved:________________ Page 9 of 18 Agenda Item #1.A. 25 Nov 2024 Page 83 of 215 Page 10 of 18 Agenda Item #1.A. 25 Nov 2024 Page 84 of 215 Attachment A to 10-14-24 Minutes Page 11 of 18 Agenda Item #1.A. 25 Nov 2024 Page 85 of 215 Page 12 of 18 Agenda Item #1.A. 25 Nov 2024 Page 86 of 215 Environmental Stewardship Committee Commission Report October 14, 2024 Presented by: Sarah Boren, Chair, District Seat 1306 Attachment B to 10-14-24 Minutes Page 13 of 18Agenda Item #1.A.25 Nov 2024Page 87 of 215 Agenda Q4 2024 Update Hopes for 2025 Attachment B to 10-14-24 Minutes Page 14 of 18Agenda Item #1.A.25 Nov 2024Page 88 of 215 •Studies and makes recommendations to the commission and staff with respect to: •Maritime forest; •Parks and open spaces; •Beautification of public and private spaces; •Environmental stewardship. •Acts as a motivating and coordinating body to encourage joint public and private participation in promoting these purposes. (Examples: Speaker Series) •Responds to requests from city commission and staff for guidance, advice and support of environmental stewardship matters. (Examples: Commission priorities regarding environmental stewardship; LEED for Cities certification; and Sustainability & Resilience Community Action Plan) Attachment B to 10-14-24 Minutes Page 15 of 18Agenda Item #1.A.25 Nov 2024Page 89 of 215 Q4 2024 Update • • • • • • • Attachment B to 10-14-24 Minutes Page 16 of 18Agenda Item #1.A.25 Nov 2024Page 90 of 215 Hopes for 2025 Attachment B to 10-14-24 Minutes Page 17 of 18Agenda Item #1.A.25 Nov 2024Page 91 of 215 Questions? Attachment B to 10-14-24 Minutes Page 18 of 18Agenda Item #1.A.25 Nov 2024Page 92 of 215 Town Hall July 27, 2024 MINUTES Town Hall Meeting Saturday, July 27, 2024 - 10:00 AM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 Following the Pledge of Allegiance to the Flag, Mayor Ford called the meeting to order at 10:04 a.m. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 (District 1308) Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Steve Swann, City Engineer (CE) 1 TOPICS FOR DISCUSSION Mayor Ford  Urged citizens to lock their vehicles when parked outside of their garage.  Reminded everyone to park in the direction of the traffic when parking on the street.  Reported paving will start in August and asked for patience  Reminded that school begins on August 12th.  Explained the process for public comments.  Thanked everyone for attending. Stormwater Management Presentations  Stormwater Management Capital Improvement Plan  Stormwater & Resiliency City Engineer (CE) Steve Swann presented the slide show included in the agenda packet and answered questions from the Commission.  Vendor Presentation Chris Bettinger, Oldcastle APG, Architectural Specification Manager, presented a slide show (which is attached hereto and made part of this Official Record as Attachment A). 7-27-24 - Attachment A Page 1 of 47 Agenda Item #1.B. 25 Nov 2024 Page 93 of 215 Town Hall July 27, 2024 Tennis Instructor Regulations Mayor Ford mentioned the information in the agenda packet. No additional presentation was given. 2 PUBLIC COMMENT - OPEN TOPICS Mayor Ford opened the floor to Public Comments. Linda Ginsberg spoke about stormwater management and motorized bicycles. Jim Wheatley spoke about stormwater management. Gregory Powell spoke about stormwater management. Brinkley Harrell spoke about stormwater management. Ken Brown spoke about stormwater management. Jeff Millaire spoke about tennis instructor regulations. Susanne Barker spoke about town hall meetings and stormwater management. Brenda Simon spoke about stormwater management and resiliency. Ellen Glasser spoke about stormwater management. Sarah Boren spoke about stormwater management. (Mayor left the meeting at 11:37 a.m. and returned at 11:39 a.m.) Steve Fouraker spoke about stormwater management. Richard Arthur, Community Development Board (CDB) Member, spoke about stormwater management. Mayor Ford closed Public Comment. DISCUSSION ON STORMWATER MANAGEMENT CM Killingsworth commented on each of the CDB Recommendations. Discussion ensued and questions from the Commission and the audience were answered. There was consensus to direct the city manager to come back at the next meeting with the language reflecting the recommended changes. Page 2 of 47 Agenda Item #1.B. 25 Nov 2024 Page 94 of 215 Town Hall July 27, 2024 Mayor Ford invited everyone to watch the demonstration of the tab block system installed outside of city hall. ADJOURNMENT The meeting adjourned at 12:15 p.m. Attest: Curtis Ford, Mayor Donna L. Bartle, City Clerk Date Approved: _____________________________ Page 3 of 47 Agenda Item #1.B. 25 Nov 2024 Page 95 of 215 Page 4 of 47 Agenda Item #1.B. 25 Nov 2024 Page 96 of 215 ATTACHMENT A to July 27, 2024 Minutes Page 5 of 47Agenda Item #1.B.25 Nov 2024Page 97 of 215 PICP Design & Construction (1 LU/HSW) July 27th, 2024 ATTACHMENT A to July 27, 2024 Minutes Page 6 of 47Agenda Item #1.B.25 Nov 2024Page 98 of 215 Chris Bettinger– Oldcastle APG Architectural Specification Manager •chris.bettinger@oldcastle.com •Cell: 321.302.4505 PICP Design & Construction Sales Representative •ethan.henninger@oldcastle.com •Cell: 904.855.5406 Ethan Henninger– Oldcastle APG ATTACHMENT A to July 27, 2024 Minutes Page 7 of 47Agenda Item #1.B.25 Nov 2024Page 99 of 215 PICP System Design and Construction ATTACHMENT A to July 27, 2024 Minutes Page 8 of 47Agenda Item #1.B.25 Nov 2024Page 100 of 215 •This course (PICP System Design and Construction) has been evaluated and approved through the Florida Department of Professional Regulation through the CE Board of Landscape Architecture •Approved Course Code: 0010819 ASLA Continuing Education Florida Department of Business Professional Regulation ATTACHMENT A to July 27, 2024 Minutes Page 9 of 47Agenda Item #1.B.25 Nov 2024Page 101 of 215 Department of Environmental Protection ATTACHMENT A to July 27, 2024 Minutes Page 10 of 47Agenda Item #1.B.25 Nov 2024Page 102 of 215 Conventional Site Design The 3 C’s Paradigm •Collect •Convey •Centralize Gutters, Pipes, and Ponds to collect and treat runoff ATTACHMENT A to July 27, 2024 Minutes Page 11 of 47Agenda Item #1.B.25 Nov 2024Page 103 of 215 Low Impact Development (LID) The 3 D’s Paradigm •Disconnect •Distribute •Decentralize ATTACHMENT A to July 27, 2024 Minutes Page 12 of 47Agenda Item #1.B.25 Nov 2024Page 104 of 215 Water Quantity & Quality Objectives •Water Quantity •Retain/infiltrate runoff volumes & peak flows •Imitate pre-development conditions •Control amount of impervious cover •Stormwater utility fee requirements •Water Quality •Capture percentage of storms •Control TSS, specific nutrients, metals ATTACHMENT A to July 27, 2024 Minutes Page 13 of 47Agenda Item #1.B.25 Nov 2024Page 105 of 215 Porous/Pervious/Permeable Paving ATTACHMENT A to July 27, 2024 Minutes Page 14 of 47Agenda Item #1.B.25 Nov 2024Page 106 of 215 Full Infiltration Used on Type A and B soils infiltration rate > 0.52 inches / hour ATTACHMENT A to July 27, 2024 Minutes Page 15 of 47Agenda Item #1.B.25 Nov 2024Page 107 of 215 PICP Section ATTACHMENT A to July 27, 2024 Minutes Page 16 of 47Agenda Item #1.B.25 Nov 2024Page 108 of 215 PICP Section ATTACHMENT A to July 27, 2024 Minutes Page 17 of 47Agenda Item #1.B.25 Nov 2024Page 109 of 215 Aggregate Gradations Bedding/Joints No. 8 Base No. 57 Sub-Base No. 2 ATTACHMENT A to July 27, 2024 Minutes Page 18 of 47Agenda Item #1.B.25 Nov 2024Page 110 of 215 Traffic Loading Need to determine amount and type of traffic over design life ATTACHMENT A to July 27, 2024 Minutes Page 19 of 47Agenda Item #1.B.25 Nov 2024Page 111 of 215 ATTACHMENT A to July 27, 2024 Minutes Page 20 of 47Agenda Item #1.B.25 Nov 2024Page 112 of 215 Demonstration Area Construction ATTACHMENT A to July 27, 2024 Minutes Page 21 of 47Agenda Item #1.B.25 Nov 2024Page 113 of 215 Demonstration Area Construction ATTACHMENT A to July 27, 2024 Minutes Page 22 of 47Agenda Item #1.B.25 Nov 2024Page 114 of 215 Demonstration Area Construction ATTACHMENT A to July 27, 2024 Minutes Page 23 of 47Agenda Item #1.B.25 Nov 2024Page 115 of 215 Demonstration Area Construction ATTACHMENT A to July 27, 2024 Minutes Page 24 of 47Agenda Item #1.B.25 Nov 2024Page 116 of 215 Demonstration Area Construction ATTACHMENT A to July 27, 2024 Minutes Page 25 of 47Agenda Item #1.B.25 Nov 2024Page 117 of 215 Demonstration Area Construction ATTACHMENT A to July 27, 2024 Minutes Page 26 of 47Agenda Item #1.B.25 Nov 2024Page 118 of 215 Demonstration Area Construction ATTACHMENT A to July 27, 2024 Minutes Page 27 of 47Agenda Item #1.B.25 Nov 2024Page 119 of 215 Demonstration Area Construction ATTACHMENT A to July 27, 2024 Minutes Page 28 of 47Agenda Item #1.B.25 Nov 2024Page 120 of 215 Demonstration Area Construction Vertical Dimensions – TOP to BOTTOM •80 MM Permeable Interlocking Concrete Pavers (PICP) •2” Leveling Bed – Washed #8 #9 or #89 Stone •4” Filter Layer – Washed #57 Stone •6” Storage Layer – Washed #2 or #4 Stone How much storage is there? 16’ X 30’ Demo Area •Storage Layer - Width X Height X Depth •Storage Layer - 16’ X 30’ X 6” = 240 Cubic Feet •1/3 of volume is open… 240/3 = 80 Cubic Feet of Storage •IF NECESSARY - Filter Layer can hold 52 Cubic Feet of Storage ATTACHMENT A to July 27, 2024 Minutes Page 29 of 47Agenda Item #1.B.25 Nov 2024Page 121 of 215 ASTM C 1781-Surface Infiltration Testing ATTACHMENT A to July 27, 2024 Minutes Page 30 of 47Agenda Item #1.B.25 Nov 2024Page 122 of 215 PICP Industry Recommendations C1781 acceptance testing Min. 100 in./hr. ATTACHMENT A to July 27, 2024 Minutes Page 31 of 47Agenda Item #1.B.25 Nov 2024Page 123 of 215 ASTM C1781 – Ponding & Infiltration Seconds to infiltrate 40 lbs water Minutes to Drain Approximate Surface Infiltration Rate inches/hr 30 0.5 1000 60 1 600 100 1.7 360 200 3.3 180 360 6 100 450 7.5 80 900 15 40 1800 30 20 3600 60 10 Clean NOW Clean Before It Clogs OKAY ATTACHMENT A to July 27, 2024 Minutes Page 32 of 47Agenda Item #1.B.25 Nov 2024Page 124 of 215 Sediment Capture Research 2009 Morton Arboretum Workshop Dr. Hunt-NCSU 2009 Most Sediment travel limited to upper top 1-2” ATTACHMENT A to July 27, 2024 Minutes Page 33 of 47Agenda Item #1.B.25 Nov 2024Page 125 of 215 PREVENTATIVE AND REMEDIAL MAINTENANCE Play video ATTACHMENT A to July 27, 2024 Minutes Page 34 of 47Agenda Item #1.B.25 Nov 2024Page 126 of 215 Other Pavement Cleaners Walk behind & larger street models available ATTACHMENT A to July 27, 2024 Minutes Page 35 of 47Agenda Item #1.B.25 Nov 2024Page 127 of 215 Ditch Witch FX20 Mod – Vacuum Extractor ATTACHMENT A to July 27, 2024 Minutes Page 36 of 47Agenda Item #1.B.25 Nov 2024Page 128 of 215 High Pressure Air/Vac System ATTACHMENT A to July 27, 2024 Minutes Page 37 of 47Agenda Item #1.B.25 Nov 2024Page 129 of 215 PaveVac ATTACHMENT A to July 27, 2024 Minutes Page 38 of 47Agenda Item #1.B.25 Nov 2024Page 130 of 215 Lakeville, MN Demonstration ATTACHMENT A to July 27, 2024 Minutes Page 39 of 47Agenda Item #1.B.25 Nov 2024Page 131 of 215 ATTACHMENT A to July 27, 2024 Minutes Page 40 of 47Agenda Item #1.B.25 Nov 2024Page 132 of 215 Maintenance Resources ATTACHMENT A to July 27, 2024 Minutes Page 41 of 47Agenda Item #1.B.25 Nov 2024Page 133 of 215 Permeable Paver Maintenance Advantages 1.You can easily observe when it needs maintenance 2.You can quantify surface infiltration rates very well 3.Sediment near-surface is easy to access and remove/replace joint infill 4.No confined spaces or access issues ATTACHMENT A to July 27, 2024 Minutes Page 42 of 47Agenda Item #1.B.25 Nov 2024Page 134 of 215 PICP and ADA Compliance Section 302.3 Openings. Openings in floor or ground surfaces shall not allow passage of a sphere more than 1/2 inch (13 mm) in diameter. up to ½” •Firm, stable and slip-resistant •Change in level – max ¼” •Slopes for ramps, landings •Detectable warnings – truncated domes ATTACHMENT A to July 27, 2024 Minutes Page 43 of 47Agenda Item #1.B.25 Nov 2024Page 135 of 215 Reference Tools ATTACHMENT A to July 27, 2024 Minutes Page 44 of 47Agenda Item #1.B.25 Nov 2024Page 136 of 215 Reference Tools ATTACHMENT A to July 27, 2024 Minutes Page 45 of 47Agenda Item #1.B.25 Nov 2024Page 137 of 215 Roadway Example – Atlanta, GA ATTACHMENT A to July 27, 2024 Minutes Page 46 of 47Agenda Item #1.B.25 Nov 2024Page 138 of 215 Bonus: Improved Property Values with PICP ATTACHMENT A to July 27, 2024 Minutes Page 47 of 47Agenda Item #1.B.25 Nov 2024Page 139 of 215 Page 140 of 215 Town Hall October 19, 2024 MINUTES Town Hall Meeting Saturday, October 19, 2024 - 10:00 AM The Adele Grage Cultural Center City Hall, 800 Seminole Road Atlantic Beach, FL 32233 ATTENDANCE: Present: Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Curtis Ford, Mayor - Seat 1 Jessica Ring, Commissioner - Seat 5 (District 1312) Absent: Bruce Bole, Commissioner - Seat 2 (District 1308) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) Mayor Ford called the meeting to order at 10:03 AM. PUBLIC COMMENT - OPEN TOPICS Ana Tari inquired about the progress on the development of tennis court regulations. CM Killingsworth provided an update, noting that additional information would be shared at a later time. CM Killingsworth addressed questions from both the Commission and the public concerning tennis-related matters. CM Killingsworth responded to questions regarding e-bikes. DCM Hogencamp shared details about an upcoming Bike Rodeo scheduled for November 3, 2024. Sarah Boren and Mark Gabrynowicz also offered their perspectives on the subject. A discussion followed emphasizing the importance of this topic. Sarah Boren discussed hurricane preparedness. Suzanne Shaughnessy requested that the City review the fees associated with paying utility bills. A further discussion on storm preparedness took place. Mark Gabrynowicz expressed gratitude to the Commission and staff for their continued hard work. Page 1 of 2 Agenda Item #1.B. 25 Nov 2024 Page 141 of 215 Town Hall October 19, 2024 Judith Leroux requested that the City prioritize improving the quality of meeting videos. A discussion was held regarding Chapter 24. ADJOURNMENT The meeting adjourned at 11:04 AM. Attest: Ladayija Nichols, Deputy City Clerk Curtis Ford, Mayor Date Approved:_______________________ Page 2 of 2 Agenda Item #1.B. 25 Nov 2024 Page 142 of 215 Budget Workshop August 29, 2024 MINUTES Budget Workshop Meeting Thursday, August 29, 2024 - 5:30 PM City Hall, Commission Chamber 800 Seminole Road, FL 32233 ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 (District 1308) Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Donna Bartle, City Clerk (CC) CALL TO ORDER Mayor Ford called the meeting to order at 5:32 p.m. City Clerk Bartle called roll. 1. PUBLIC COMMENT Mayor Ford opened the floor for public comments. The following person spoke: Buddy Bass expressed concerns about the pickleball hours. 2. TOPICS A. Budget Workshop #4 Presentation City Manager Killingsworth presented a revised slideshow (which is attached hereto and made part of this Official Record as Attachment A), and answered questions from the Commission. 8-29-24 - Attachment A B. Proposed FY 2024-25 Annual Operating Budget CM Killingsworth requested the Commission's decision on which enhancements they want in the budget. Discussion ensued and questions were answered. There was consensus to add Enhancements 1 through 4, Retirees COLA (Police Officers) at 50,772, and Retirees COLA (General Employees) at $81,140, which are listed on slide 14 of Attachment A, and draw down the excess reserves to fifty percent (50%). Page 1 of 17 Agenda Item #1.C. 25 Nov 2024 Page 143 of 215 Budget Workshop August 29, 2024 PUBLIC COMMENT (SECOND ROUND ADDED) Mitch Reeves commended the city manager for his presentation and spoke about stormwater fees, debt associated with Selva Preserve, and reserves. Sarah Boren commended the city manager for his presentation and requested funding for Environmental Stewardship Committee (ESC) priorities. ADJOURNMENT The meeting adjourned at 6:43 p.m. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved: _______________________ Page 2 of 17 Agenda Item #1.C. 25 Nov 2024 Page 144 of 215 City Of Atlantic Beach Proposed FY2024-25 Annual Operating Budget Budget Workshop 4 August 29, 2024 Attachment A to 8-29-24 Minutes Page 3 of 17Agenda Item #1.C.25 Nov 2024Page 145 of 215 Agenda Overview Items to Consider Attachment A to 8-29-24 Minutes Page 4 of 17Agenda Item #1.C.25 Nov 2024Page 146 of 215 Ad Valorem Taxes Current Millage Rate: 2.8410 $8,001,838 Rolled Back Rate: 2.6121 ($644,710) Majority Vote Maximum Millage: 2.8392 ($5,070) Two Thirds Vote Maximum Millage: 3.1035 $739,346 Two Thirds Vote Is Based On Full Membership of Body, Not On Members Present. Attachment A to 8-29-24 Minutes Page 5 of 17Agenda Item #1.C.25 Nov 2024Page 147 of 215 Millage Comparison 17.4153 17.8650 17.9399 19.0741 18.5690 16.5000 17.0000 17.5000 18.0000 18.5000 19.0000 19.5000 Atlantic Beach City of Jacksonville Neptune Beach Town of Baldwin Jax Beach Attachment A to 8-29-24 Minutes Page 6 of 17Agenda Item #1.C.25 Nov 2024Page 148 of 215 Overview-Update Fund FY2024 Original FY2025 Proposed Original vs Proposed % Change General Fund $18,696,633 $19,441,072 3.98% Special Revenue Funds $9,686,392 $8,780,549 (9.35)% Water Funds $8,880,291 $9,958,063 12.14% Sewer Funds $9,831,649 $11,417,759 16.13% Sanitation Fund $2,547,302 $2,491,200 (2.20)% Building Code Fund $720,609 $728,329 1.21% Stormwater Fund $5,489,097 $4,463,552 (18.68)% Pension Funds $3,294,322 $2,888,107 (12.33)% Total $59,146,295 $60,168,632 1.73% Attachment A to 8-29-24 Minutes Page 7 of 17Agenda Item #1.C.25 Nov 2024Page 149 of 215 General Fund Expenditures By Department Department FY2024 FY2025 % Change Commission $67,971 $69,366 2.05% City Manager $642,821 $629,636 (2.05%) City Clerk $394,745 $404,624 2.50% Finance $1,373,024 $1,469,373 7.02% Human Resources $282,141 $409,542 45.16% Planning & Zoning $634,395 $620,046 (2.26%) Information Technology $914,811 $995,806 8.85% Public Safety $8,367,199 $8,005,152 (4.33)% Public Works $4,462,815 $4,502,965 0.90% Cultural Arts & Recreation $538,387 $506,443 (5.93%) Attachment A to 8-29-24 Minutes Page 8 of 17Agenda Item #1.C.25 Nov 2024Page 150 of 215 Revenue By Fund Attachment A to 8-29-24 Minutes Page 9 of 17Agenda Item #1.C.25 Nov 2024Page 151 of 215 Expenditures By Fund Attachment A to 8-29-24 Minutes Page 10 of 17Agenda Item #1.C.25 Nov 2024Page 152 of 215 Stormwater Fund Subsidy From General Fund: $579,528 Current Monthly Rate: $8.39 Stormwater Utility Fees Have Not Increased Since 2012 Proposed Budget Includes Stormwater Rate Increase of 28.8% New Monthly Rate: $10.81 Recommendation To Increase Rate Annually By CPI Prospectively Attachment A to 8-29-24 Minutes Page 11 of 17Agenda Item #1.C.25 Nov 2024Page 153 of 215 Retirees’ COLA General Employees City Manager Recommendation Implement a one-time Cost of Living Adjustment for current retirees of 3% for every 5 full years elapsed since the date of benefit commencement City contribution would increase $81,140 Board of Trustees Recommendation Implement a one- time Cost of Living Adjustment for current retirees of 1% for every full year elapsed since the date of benefit commencement City contribution would increase $199,459 Attachment A to 8-29-24 Minutes Page 12 of 17Agenda Item #1.C.25 Nov 2024Page 154 of 215 Retirees’ COLA Police Officers City Manager Recommendation Implement a one-time Cost of Living Adjustment for current retirees of 3% for every 5 full years elapsed since the date of benefit commencement City contribution would increase $50,772 Board of Trustees Recommendation Implement a one- time Cost of Living Adjustment for current retirees of 1% for every full year elapsed since the date of benefit commencement, and an annual COLA of 1% prospectively for current and future retirees. City contribution would increase $306,822 Attachment A to 8-29-24 Minutes Page 13 of 17Agenda Item #1.C.25 Nov 2024Page 155 of 215 Public Safety Salary Increase Proposal Estimated Increase in Future City Pension Contribution: $100,000 1% Increase in Multiplier Increase to City Contribution: $100,000 Total Increase to Annual Salaries: $315,700 Attachment A to 8-29-24 Minutes Page 14 of 17Agenda Item #1.C.25 Nov 2024Page 156 of 215 Capital Projects Tide Views Preserve Walkway Restoration $10,000* Beaches Veterans Memorials Park Project $25,000* Oak Circle Drainage Improvements Milling and Paving* Sidewalks Needed Throughout City $125,000* Dune Walkover Maintenance & Repairs $222,180* Ahern Street Drainage Improvements Flood Enhancement $250,000 * Rollover ERP System $525,700* East Coast Atlantic Blvd. to Ahern Street Drainage Improvements $500,000 Ahern Street East Coast - Sherry $650,000 Ahern Street/Ocean to Each Coast Multi-use Path $550,000 Milling and Paving $550,180* Purchase of Dora Drive $1,100,000* Attachment A to 8-29-24 Minutes Page 15 of 17Agenda Item #1.C.25 Nov 2024Page 157 of 215 Enhancements 1.Stormwater Masterplan $200,000 2.Public Safety Salary Increase $361,700 (Sworn $315,700/ECOs $46,000) 3.New Dune Walkover – Ahern Street $130,000 4.Turtle Crawl $25,000 Landscaping that Hides Public Property $10,000 52” Zero Turner Mower $11,000 Tide Views Preserve Restroom Upgrades $17,000 Donner Park Pickleball Restroom Upgrades $17,000 Seminole/Atlantic Beautification $25,000 Atlantic Blvd. Smart Irrigation $25,000 Tide Views Preserve Kayak Launch Replacement $40,000 Replace P65 2011 Ford Ranger $43,000 New Truck to Replace #59 or #P3 $43,000 Ashby Park Upgrade Playground Equipment $45,000 Scorpion II Trailer Attenuator With Mobile Traffic /Signal Board $50,000 Two New Picnic Cabanas at Donner Splash Pad $50,000 Adele Grage Roof Replacement $50,000 Retirees COLA (Police Officers) $50,772/$306,822 Rose Park Playground Equipment $60,000 Jordan Park Roof Replacement $65,000 Patrol Vehicle 3% Price Increase $75,000 Retirees COLA (General) $81,140/$199,459 Two New Street Division Trucks $86,000 Attachment A to 8-29-24 Minutes Page 16 of 17Agenda Item #1.C.25 Nov 2024Page 158 of 215 Enhancements Dog Park Bulkhead in Pond $90,000 W. 9th Street Drainage Pipe $100,000 Building Improvements to Baker and Jordan Centers $100,000 Rebuild Last Tide Views Preserve Deck & North Kayak Ramp $125,000 Upgrade Russell Park Playground Equipment $150,000 Tennis and Basketball Court Surfaces $150,000 Replacement of 6 Bay Barn With Metal 6 Bay Building $300,000 16th Street Walkover $650,000 Dutton Island Replacement/Rehab Causeway Bridge Sheetpiling $900,000 Pay off bond debt service $1,200,280 Attachment A to 8-29-24 Minutes Page 17 of 17Agenda Item #1.C.25 Nov 2024Page 159 of 215 Page 160 of 215 AGENDA ITEM:90-Day Calendar for the City Commission SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager TODAY’S DATE:November 13,2024 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT MEETING DATE:November 25,2024 BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City staff and the Commission,and is included in each agenda for consideration by consensus. The Florida Department of Transportation will host a meeting from 4:30 to 6 pm.Wednesday,Dec.4, in the Commission Chamber on the proposed Mayport Road safety improvements.A Virtual meeting will be held Dec.2. Please note that the 2025 town hall meetings have been scheduled for" 0 Saturday,January 25 at Jordan Community Center 0 Saturday,April 5 in the Commission Chamber 0 Saturday,July 19 at Gail Baker Community Center 0 Saturday,October 18 at the Adele Grage Cultural Center BUDGET:None RECOMMENDATION:Accept the 90—DayCalendar for November 2024-January 2025 by consensus ATTACHMENT(S):City Commission 90-Day Calendar (November 2024-January 2025) REVIEWED BY CITY MANAGER: Agenda Item #3.A. 25 Nov 2024 Page 161 of 215 Engage:Em o-m32:8,;3.32:uwom”€232 If 0‘‘, (x.?l $8 538952 386 8095 $6 886 8&5 36 $33:MEN/mmmxc?ilb?zommEZwmxcm? ZOHmm—EEOU>H~U .wa?Dwa?/wQHmm.w/AHmMDZHH??meDmkyx.w/uQmMDH.CmQZOE “CHQZDm 886 82.5 >5 @231 $0 mambuu> ?oweo22%: Enw-wzosmoowmHmmt< Eu0 .BEobsm banm??msm0mm nuT, Emomno wEmomc0715,» Con—EEOV Emc wutmmbxmuum EaN 32$meEouum “55088:,”—280 Eac .BEonsm09L.0mm :5m: ouEEEngw LUMP—H30Umm.— Ego .BEUQEmEmBBm _S:vE:o:>:m €w€0But/L :5o 3:803— 885228m Eu 0 wut._EEoU 82:50 £230va rmt< D IN Ea o Emom EoEmoE>oD bis?EoD €8h?uo>cb Ea Omno noEEEEoU EC :5 5-5m 5 5:85 22050 $39825 Ea cmuo c05£EEOU 36 mm :5 wé cosmic? bEsEEoU Umm w— O?wmmambuo>v Em m Eu>m hammag—30> :5 :23: En méa A: “av—hm:WEE—.5 L vm Cran—205:5 Ea Nita E EVEN:Eu?cf 0:5.:35: En ”Eu 2 “8:32 EorEmn. C» 0%;:sm::5 o tuocou Eogtkmcom $th :ommsmv En N-Emo— Hovt?z £9:me -rLv\ v 0 (Ll N Agenda Item #3.A.25 Nov 2024 Page 162 of 215 29 3EnwéH850ESP9&3:8Fa8:838 5:0:AumEO203$Ea T?mecomamvoum6E4. wmomH3885 886 8qu $0 386 8050 56 >59 mg?mtno Pym—mmgmw?o Em a .OHEUn?m ém???wsm 0mm Saw .3835 08H 0mm Eu #6 2.59an 58550 0mm M: Ego vaom“5:523an bEsEEoU C ZOmmmmzzOU MEL— ,w/uQMDH/amV4.95:V49m¢32?H4.Qw?Zervx.w/‘Dmmbvr CuQZOZ m?m?ZDm Emméooz QEDwoo—m £5:3: Enw-m ohm;.m§m_t< N? Emo .250353.355 EamEcobém I 3&5:anan3.3 @882“smacking; 98¢:25:Room v Eme BEEEoO83:6 “cosmosum«mg 2 coesw?veao3 350$:30 55c28<bommm Ambumabgnd pa 9% commmmEEoUEMU $5 :35: En was S “8132 $2.:me 01mm:8ng En “Ana 2 H9132 $08.5”— mm 95 :85: En NEE S “BEE 308.8% 2 9E zany: Em ”Eu 2 «81m 2 mum—Emu 35 :3:En 0 95280 mhzgmzom 35 :33: En N-Em2 How—EH2msgmm Agenda Item #3.A.25 Nov 2024 Page 163 of 215 25 Ewex559%onmarooE:mmESP—l RAM 885 8050 56 3Q mb?tr Buz loamy—2200 ..5.nHMDH<mkw/REME.w/‘QmmDEHMCIQmm_ZA:.H.V/.w/RHWQDH Lw/H?/«OZ ”#492“; Ao?om-oo>:d Em omnw nommmmEEoU36 mm Aduomégcc Em ©ch :oEEEEoU EC 2 886 8&8 36 30 gm wag h2g5 Era—2 53$me 36on.5:58ch onou a:. :5:\3>,HMDMMLDJ. Agenda Item #3.A.25 Nov 2024 Page 164 of 215 Agenda Item #7.A. 25 Nov 2024 Page 165 of 215 Agenda Item #7.A. 25 Nov 2024 Page 166 of 215 Agenda Item #7.A. 25 Nov 2024 Page 167 of 215 Agenda Item #7.A. 25 Nov 2024 Page 168 of 215 Agenda Item #7.A. 25 Nov 2024 Page 169 of 215 Page 170 of 215 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance 95—24-123amending Section 5—3regarding beach ?res. SUBMITTED BY:Kevin Hogencamp,Deputy City Manager TODAY’S DATE:November 20,2024 MEETING DATE:November 25,2024 BACKGROUND:In an effort to help manage ?re numbers,ensure safety,and fund beach maintenance and beach ?re enforcement,staff is proposing to amend Section 5-3 of the City’s Code of Ordinance to increase the permit application fee from $25 to $75;speci?cally delineate the refundable deposit as $150;and include permit conditions,violations of which may result in forfeiture of the deposit a citation and/or a ?ne of $500. *Please note that this staff report for the ?nal Nov.25 agenda includes amended ordinance language further addressing penalties. BUDGET:It is anticipated that the permit application fee and nonrefunded deposits will offset staff costs of enforcement and cleanup. RECOMMENDATION:Commission approve Ordinance No.95-24-123 amending Section 5-3 on second reading,as amended. ATTACHMENTS:Ordinance No.95-24-123 (redlined with latest amendments highlighted) Ordinance No.95-24-123 (clean) Photos of Beach Fire Debris REVIEWED BY CITY MANAGER: Agenda Item #9.A. 25 Nov 2024 Page 171 of 215 () — .2:— __E_E—_ #__L 1)nn 1)v v v ()v n gn _g——4 ()D 1V () Y] ENFORCEMENT ' PROVIDING FOR ORDINANCE NO.95-24-123 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY OF DUVAL,STATE OF FLORIDA,AMENDING SECTION 5-3,LIGHTING OF FIRES,OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES;PROVIDING FOR ADOPTION OF SAID AMENDMENTS;PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICT;PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Section 5-3 of the Code of Ordinances for the City of Atlantic Beach provides for the lighting of ?res on the beach;and WHEREAS,the City has determined that updates need to be made to the ordinance,last updated in 2003,to help manage ?re numbers,ensure safety,and fund beach maintenance and beach ?re enforcement;and WHEREAS,the City has determined that the fee amount should be adjusted and the deposit amount should be delineated to recover the City’s costs associated with permitting,enforcement and cleanup;and WHEREAS,the City also has determined that enforcement action may be necessary to enforce these requirements by way of a ?ne of $500 per violation. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Section 5-3 Li htin of Fires of the Code of Ordinances is hereb amended as follows: Sec.5-3.Li htin of ?res. It shall be unlawful for anyone to start,maintain,allow,or have an open ?re on the beach unless permission is approved in writing by the city manager or his designee.The city may require a non-refundable application fee,and a deposit ,to assure that the requesting entity complies with all conditions of the permit. (a) ?ve—dol-laiLW—sevent -?ve dollar $75.00 net—to exceed+wo—(—Z)+rmes—the—estrmated—eests—efelean—&pofonehundred??dollars $150.00 Perrnittees must be at least 21 cars old and the ermit holder must be onsite durin the entire len h of the errnitted beach ?re and clean—u. No more than 25 t eo ,le ma.attend a ermitted beach ?re. Beach ?res ma onl take lace between 6 .m.and 10 .m.dail . A Cit -issued beach ?re ermit si must be osted for ublic dis la at each ?re on the beach not the dune within 15 feet of the ?re and must be returned to Ci staff at Adele Gra‘e Cultural Center the next da . Beach ?res are rohibited at the Atlantic Ahern 7th 15th and 19‘hStreet beach accesses and within 200 feet of said accesswa 5 measured from the end of the accesswa oriented towards the beach to the closest ‘oint of ermitted ?re to said accesswa Beach ?res must be within 100 feet of the access listed on the ermit.Beach ?res are rohibited within twent 20 feet of an beach dune. Page 1 of 3OrdnanceNo.95—24— Agenda Item #9.A. 25 Nov 2024 Page 172 of 215 () DTPYDDl’tV [1V() () ‘D ()()___7 All cam ?re ashes/debris must be com letel removed from the beach.All ?res and holes must be ?lled in with sand no coals ashes or other debris and leveled with the surroundin area.An r0 6 utilized for ‘u oses of beach ?res shall be brou ht to the same condition it was rior to the errnitted beach ?re. 8 All remnants of burnt wood and ashes must be thorou hl soaked before dis osal.All dis osal of ?re debris and trash shall be removed from the beach.Hot coals or sand ma not be laced in an Cit arba e can. 9 Beach ?res shall onl be made with natural (1 untreated wood ieces less than three 3 ?t lon .The wood ma not contain nails screws or other metals.Bumin Christmas trees allets construction material arba e or chemical]treated wood is not ermitted. (m Beach ?res shall not be more than three 3 feet in diameter and two 2 feet in ?ame hei ht. ll Enforcement enalties and a eals. a.Law enforcement of?cers of the cit 's olice de artment are hereb authorized to enforce the rovisions of this Code. b.An erson who violates 5-3 shall' 1.be sub'ect to receivin a citation and civil enalt in the amount of ?ve-hundred dollars 500 for each violation. 2.immediatel remed the violation 3.immediatel have their beach ?re errnit revoked c.An erson who re?ises to com 1 with the re ‘ulations of this Code after bein directed to do so b a law enforcement of?cer commits a misdemeanor unishable as rovided in F SS 775.082 or 775.083 (1.An erson who receives a citation shall elect either to: .Pa the civil ?ne within thirt 30 da 3 from the date of the citation in the manner indicated on the citation 3 rovided if such ‘a ent is not timel aid a late fee of ?ft dollars 50.00 shall be im osed on the named violator‘or 2.Contact the Duval Count Clerk of Courts to at eal the citation.The re uest shall be submitted to the count court in the manner indicated on the citation no later than ten 10 da 5 a?er service of the citation. e.Failure of the named violator to a eal the citation within the rescribed time shall constitute a waiver of the violator's ri ht to a hearin before the count court and shall be treated as an admission of the violation and enalties shall be assessed accordin 1 b the Page 2 of 3OrdnanceNo.95-24-123 Agenda Item #9.A. 25 Nov 2024 Page 173 of 215 Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor This section does not prohibit ?res in ,commercially available heating devices fueled by gas.Heating devices ?leled by wood,charcoal,or similar materials shall be prohibited. SECTION 2.Pu ose and Intent.The purpose and intent of this Ordinance is to help manage ?re numbers, ensure safety,and fund beach maintenance and beach ?re enforcement. SECTION 3.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 4.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 5.Effective Date.This ordinance shall take effect upon ?nal reading and approval. day of ,2024. PASSED by the City Commission on second and ?nal reading this day of ,2024. PASSED by the City Commission on ?rst reading this CITY OF ATLANTIC BEACH Page 3 of 3OrdnanceNo.95-24-123 Jason Gabriel,City Attorney Attest: Minedself-contained Agenda Item #9.A. 25 Nov 2024 Page 174 of 215 ORDINANCE NO.95-24-123 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY OF DUVAL,STATE OF FLORIDA,AMENDING SECTION 5-3,LIGHTING OF FIRES,OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES;PROVIDING FOR ADOPTION OF SAID AMENDMENTS;PROVIDING FOR PURPOSE AND INTENT;PROVIDING FOR ENFORCEMENT;PROVIDING FOR CONFLICT;PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Section 5-3 of the Code of Ordinances for the City of Atlantic Beach provides for the lighting of ?res on the beach;and WHEREAS,the City has determined that updates need to be made to the ordinance,last updated in 2003,to help manage ?re numbers,ensure safety,and fund beach maintenance and beach ?re enforcement;and WHEREAS,the City has determined that the fee amount should be adjusted and the deposit amount should be delineated to recover the City’s costs associated with permitting,enforcement and cleanup;and WHEREAS,the City also has determined that enforcement action may be necessary to enforce these requirements by way of a ?ne of $500 per violation. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Section 5—3Li htin of Fires of the Code of Ordinances is hereb amended as follows: Sec.5-3.—Li htin of ?res. (a)It shall be unlawful for anyone to start,maintain,allow,or have an open ?re on the beach unless permission is approved in writing by the city manager or his designee.The city may require a seventy— ?ve dollar ($75.00)non—refundableapplication fee,and a deposit of one hundred ?fty dollars ($150.00), to assure that the requesting entity complies with all conditions of the permit. (1)Permittees must be at least 21 years old,and the permit holder must be onsite during the entire length of the permitted beach ?re and clean-up. (2)No more than 25 people may attend a permitted beach ?re. (3)Beach ?res may only take place between 6 pm.and 10 pm.daily. (4)A City-issued beach ?re permit sign must be posted for public display at each ?re (on the beach,not the dune,within 15 feet of the ?re)and must be returned to City staff at Adele Grage Cultural Center the next day. (5)Beach ?res are prohibited at the Atlantic,Ahem,7th,15th,and 19thStreet beach accesses and within 200 feet of said accessways (measured from the end of the accessway oriented towards the beach to the closest point of permitted ?re to said accessway). (6)Beach ?res must be within 100 feet of the access listed on the permit.Beach ?res are prohibited within twenty (20)feet of any beach dune. Page 1 of 3OrdnanceNo.95-24-123 Agenda Item #9.A. 25 Nov 2024 Page 175 of 215 I II I -H I- 'I I I I I ““I'- I I-I .-,III I II -I 'I \l I -\|I I :l‘I I I I I n .I H ,II >1 :1 ..-.I..I I"'1i III . I I II “'' II I 'I II '-I I II . -I I . I I ' I: II -'I :I I I V “ I III ‘ I II I I I I -I -'I '‘1 I I -'I II 'I‘I I “N I I _ I I 'I II II .|:=-. III I:{4 II I:I I II—..III I I I I I.- II II ‘”I -II' I III I I -II '.| ‘I - I .I :II I II': II 'II . I I I I -III -II II I = 'I'.. (7)All camp?re ashes/debris must be completely removed from the beach.All ?res and holes must be ?lledrin with sand (no coals,ashes or other debris)and leveled with the surrounding area.Any property utilized for purposes of beach ?res shall be brought to the same condition it was prior to the permitted beach ?re. (8)All remnants of burnt wood and ashes must be thoroughly soaked before disposal.All disposal of ?re debris and trash shall be removed from the beach.Hot coals or sand may not be placed in any City garbage can. (9)Beach ?res shall only be made with natural,dry,untreated wood pieces less than three (3)feet long.The wood may not contain nails,screws or other metals.Burning Christmas trees,pallets, construction material,garbage,or chemically treated wood is not permitted. (10)Beach ?res shall not be more than three (3)feet in diameter and two (2)feet in ?ame height. (11)Enforcement,penalties,and appeals. a.Law enforcement of?cers of the city‘s police department are hereby authorized to enforce the provisions of this Code. b.Any person who violates 5-3 shall; 1.be subject to receiving a citation and civil penalty in the amount of ?ve-hundred dollars ($500)for each violation. 2.immediately remedy the Violation 3.immediately have their beach ?re permit revoked c.Any person who refuses to comply with the regulations of this Code after being directed to do so by a law enforcement of?cer commits a misdemeanor punishable as provided in FSS 775.082 or 775.083 (1.Any person who receives a citation shall elect either to: 1.Pay the civil ?ne within thirty (30)days from the date of the citation in the manner indicated on the citation,provided,if such payment is not timely paid,a late fee of ?fty dollars ($50.00)shall be imposed on the named violator;or 2.Contact the Duval County Clerk of Courts to appeal the citation.The request shall be submitted to the county court in the manner indicated on the citation no later than ten (10)days after service of the citation. e.Failure of the named violator to appeal the citation withinthe prescribed time shall constitute a waiver of the violator's right to a hearing before the county court and shall be treated as an admission of the violation and penalties shall be assessed accordingly by the Page 2 of 3OrdnanceNo.95— city. Agenda Item #9.A. 25 Nov 2024 Page 176 of 215 Donna L.Battle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor (b)This section does not prohibit ?res in self—contained,commercially available heating devices fueled by gas.Heating devices fueled by wood,charcoal,or similar materials shall be prohibited. SECTION 2.Pu ose and Intent.The purpose and intent of this Ordinance is to help manage ?re numbers, ensure safety,and fund beach maintenance and beach ?re enforcement. SECTION 3.Con?ict.A11ordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 4.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 5.Effective Date.This ordinance shall take effect upon ?nal reading and approval. PASSED by the City Commission on ?rst reading this day of ,2024. PASSED by the City Commission on second and ?nal reading this day of ,2024. CITY OF ATLANTIC BEACH Page 3 of 3OrdnanceNo.95-24-123 Jason Gabriel,City Attorney Attest: Agenda Item #9.A. 25 Nov 2024 Page 177 of 215 Agenda Item #9.A.25 Nov 2024 Page 178 of 215 CITY OF ATLANTIC BACH CITY COMMISSION MEETING STAFF REPORT BUDGET:General Fund -$93,254 increase in revenue AGENDA ITEM:Ordinance No.20-24-174 amending the operating budget for the ?scal year beginning Oct.1,2023,and ending Sept.30,2024. SUBMITTED BY:Brittany Percell,Director of Finance TODAY’S DATE:November 13,2024 MEETING DATE:November 25,2024 BACKGROUND:Local governments have up to 60 days after the end of a ?scal year to amend the recently ended ?scal year budget.The budgets of ?ve funds needed to be amended/adjusted as outlined below. General Fund Section 2-313 of the City Code allows for transfers of appropriations between general classi?cations of expenditures within an of?ce,department or agency.It does not allow for transfers between one of?ce,department or agency to another;those transfers must be approved by ordinance.This is the case within the General Fund.The Planning and Community Development Department needed additional funds in personnel.The funds needed were subtracted from another department within the General Fund,resulting in no change.This amendment also appropriates additional funds for internal revenue expected from various funds. Court Cost Trainin Fund This amendment appropriates additional funds for the Public Safety training and membership expense line items. Sanitation Fund This amendment appropriates additional funds needed to cover August and September invoices for the City’s contracted waste hauler. General Em lo ees’Pension Fund This amendment appropriates additional funds for service retired pay and drop pay de?ned bene?t plan line items. Stormwater Fund This amendment also appropriates additional funds for internal revenue expected from another fund. Agenda Item #9.B. 25 Nov 2024 Page 179 of 215 Court Cost Training Fund —$370 increase in expenditures Sanitation Fund -$128,351increase in expenditures General Employees’Pension Fund -$356,197 increase in revenues $356,197 increase in expenditures Stormwater -$101,714 increase in revenue RECOMMENDATION:Approve Ordinance No.20-24-174. ATTACHMENT:Ordinance No.20-24-174 CITY MANAGER: Agenda Item #9.B. 25 Nov 2024 Page 180 of 215 $93,254 3 12;,254) ORDINANCE NO.20-24-174 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,2023 AND ENDING SEPTEMBER 30, 2024,AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level,and WHEREAS,the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time-to—time,and WHEREAS,the City is amending the operating budget to add net funds totaling $93,254 in the General Fund;$370 in the Court Cost Training Fund;$128,351 in the Sanitation Fund;$0 in the General Employees’Pension Fund and $101,714 in the Stormwater Fund for various expenditures. WHEREAS,the City of Atlantic Beach did not include the funding for these expenditures in the original adoption of the Fiscal Year 2024 Annual Operating Budget and therefore must amend the budget to have suf?cient amounts within the General,Court Cost Training,Sanitation, Police Of?cers’Pension and General Employees’Pension in order to ?nd the expenditures. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: SECTION 1.The Fiscal Year 2023/2024 Operating Budget is hereby amended as follows: Internal Service Charges Fund Balance: Expenditures: General Government Insurance Com rehensive Plannin Salaries Special Pay F.I.C.A Total Expenditures: Ordinance No.20-24-174 $(64,153) 56,579 5,174 2 4 0 $0 Page 1 of 3 GENERAL FUND Revenues: Agenda Item #9.B. 25 Nov 2024 Page 181 of 215 Expenditures: Other Contractual Services/Pick Up &Haul Contract $128,351 g 112§2§§H Expenditures: Books,Subscriptions,Memberships $24 Training 346 Fund Balance: COURT COST TRAINING FUND $101,714 3 Revenues: Internal Funds Transfer (13 0) Revenues: MSSB Investment Expenditures: Service Retired Pay Drop Pay De?ned Bene?t Plan Fund Balance: $(356,197) $191,214 164,983 $11.91! ATTEST: SECTION 2.This ordinance shall take effect immediately upon adoption. PASSED by the City Commission on ?rst reading this 12thday of November 2024. PASSED by the City Commission on second and ?nal reading this 25thday of November 2024. Curtis Ford Mayor Donna L.Bartle City Clerk Ordinance No.20—24—174 Page 2 of 3 STORMWATER Fund Balance: SANITATION FUND Fund Balance: GENERAL EMPLOYEES’PENSION FUND 370 Agenda Item #9.B. 25 Nov 2024 Page 182 of 215 Approved as to form and correctness: Ordinance No.20-24-174 Page 3 of 3 Jason Gabriel City Attorney Agenda Item #9.B. 25 Nov 2024 Page 183 of 215 Page 184 of 215 AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Ordinance No.20-24—176 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,2024,AND ENDING SEPTEMBER 30,2025,AND PROVIDING AN EFFECTIVE DATE. Brittany Percell,Director of Finance November 14,2024 MEETING DATE:November 25,2024 BACKGROUND:The budgets of two funds need to be amended as outlined below. General Fund In July 2023,the City of Atlantic Beach entered into an agreement with Boys and Girls Clubs of Northeast Florida (BGCNF)to operate a?erschool and summer programming at Gail Baker Community Center and Jordan Park Community Center.The Boys and Girls Clubs of Northeast Florida was established 60 years ago as a 501(c)(3)organization to provide after-school and summer programs to underserved children and youth in neighborhoods of need.By all accounts,from programming to enrollment numbers,the City’s partnership with BGCNF is off to a very success?al start. As part of the City’s agreement with BGCNF,the City agreed to allocate up to $100,000 for interior improvements to Gail Baker Community Center and Jordan Park Community Center.This money will be donated as a grant to BGCNF,which is required to match the City funding.Planned improvements at the Gail Baker Center include,but are not limited to,a new interior classroom;new interior doors;carpet; painting;new ADA bathroom ?xtures;new LED lighting;and new kitchen counters.Planned improvements at Jordan Park Community Center include,but are not limited to,new wall designs;new interior windows and doors;new ?ooring;painting;new ADA bathroom ?xtures;and new LED lighting. The City will issue building permits for all improvements and will work with BGCNF to ensure the project is carried out as anticipated. Utilit Fund There was an unexpected well failure this past September.In October the City’s well contractor, Complete Services,pulled the 120’pump from the well casing.The casing was televised which showed no abnormality.The City has received a quote to replace the old pump.In anticipation of associated costs,such as electrical,$60,000 is the expected total repair cost. Agenda Item #9.C. 25 Nov 2024 Page 185 of 215 BUDGET:$160,000 RECOMMENDATION:Approve Ordinance No.20-24-176 ATTACHMENT(S):Ordinance No.20-24-176 Boys and Girls Club Agreement Quotesfor Improvements Quotefor Well Replacement REVIEWED BY CITY MANAGER: Agenda Item #9.C. 25 Nov 2024 Page 186 of 215 Expenditures: Aids To Private Organizations Total Expenses:100 000 ORDINANCE NO.20-24-176 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2024 AND ENDING SEPTEMBER 30,2025,AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level;and WHEREAS,the nature of budgetary systems and those day-to—daydecisions affecting such budgetary systems require adjustments from time-to-time,and WHEREAS,the City desires now to amend the current operating budget funds totaling $100,000 in the General Fund and $60,000 in the Water Fund for various expenditures. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: SECTION 1.The Fiscal Year 2024/2025 Operating Budget is hereby amended as follows: Expenditures: Infrastructure Total Expenses:£60,000 FUND Fund Balance: SECTION 2.This ordinance shall take effect immediately upon adoption. Page 1 of 2OrdinanceNo.20— g$ GENERAL FUND Fund Balance:g§10050001 Agenda Item #9.C. 25 Nov 2024 Page 187 of 215 PASSED by the City Commission on ?rst reading on the 25th day of November,2024. PASSED AND ADOPTED by the City Commission on second and ?nal reading on the 9th day of December,2024. Jason Gabriel City Attorney Approved as to form and correctness: Page 2 of 2OrdinanceNo.20-24-176 ATTEST: Curtis Ford Mayor Donna L.Bartle City Clerk Agenda Item #9.C. 25 Nov 2024 Page 188 of 215 RESOLUTION 23-23 EXHIBIT A CONTRACT BETWEEN THE CITY OF ATLANTIC BEACH AND BOYS’&GIRLS’CLUBS OF NORTHEAST FLORIDA,INC. FOR PROGRAMMING MANAGEMENT OF GAIL BAKER CONIMUNITY CENTER AND JORDAN PARK COMB/[UNITY CENTER THIS CONTRACTfor programming management of GAIL BAKER COMMUNITY CENTER AND JORDAN PARK COMMUNITY CENTER is made and entered into this _day of 2023,(the “Effective Date”),by and between the CITY OF ATLANTIC BEACH,a consolidated municipal corporation and political subdivision existing under the Constitution and laws of the State of Florida,whose address is 1200 Sandpiper Ln,Atlantic Beach ,Florida 32233 (hereinafter the “City”),and BOYS’&GIRLS’CLUBS OF NORTHEAST FLORIDA,INC.,a Florida not for pro?t corporation whose address is 10 South Newnan Street,Jacksonville,Florida 32202 (hereinafter “Contractor”). WITNESSETH: IN CONSIDERATION of the premises and the mutual covenants contained below,and of other good and valuable consideration acknowledged by the parties to be suf?cient,the parties agree as follows: 1.Performance of Services.The Contractor shall provide after—school,summer programming and related events (“Services”)at the Gail Baker Community Center located at 2072 George St,Atlantic Beach FL,32233 and at the Jordan Park Community Center located at 1671 Francis Ave, Atlantic Beach FL,32233.The Services will be performed by Contractor as speci?ed herein,and the attached Exhibit A and Exhibit B which are both incorporated herein by reference. 2.Annual Fee.Contractor shall pay City an annual fee of $1.00 for use of the City-owned properties for the Services and any of its related programs and activities. 3.Maximum Indebtedness.N/A 4.Term and TerminationRight.The term of this Contract shall commence on Effective Date,and shall continue for four (4)years through July 3 lst,2027,unless sooner terminated by either party in accordance with the terms of this Contract.This Contract may be renewed for two (2)additionalfour (4)year periods upon the mutual agreement of the parties in writing.This Contract shall be subject to the following termination rights by the City: (a)This Contract may be terminated for any reason whatsoever by the City,upon no less than a thirty (30)calendar day notice,unless a lesser time is mutually agreed to by both parties. (b)This Contract may be terminated by the City if the Contractor fails to provide the Services set forth in this Contract or fails to perform,violates or otherwise breaches any of the other provisions of this Contract and in such event the City shall provide the Contractor notice of such violation,breach or failure which the Contractor shall be given five (5)business days to correct.If the matter has not been corrected in such time period the City in its discretion may terminate this Contract with no less than twenty- four (24)hours written notice to Contractor. 51191816 v2 Agenda Item #9.C. 25 Nov 2024 Page 189 of 215 __I V. I _-I -'II r u...-I ,I I I ..- I I I I .'II I I .-‘|I?I II ..II III; I I I III I I;:I I I x I _I .—vi "‘" _. —I . I I I.l4 I ,2 . _ I ..'— .II -I II III I _=—.II I : III 9 II I ::I ‘I II -'.9..I II .' :I.._II _I II I _I II I II x w nI I. I .I. I . I,- .._ .—..I :5. I '‘ .'_' 5.Contract Documents.This Contract consists of the following documents,which are hereby incorporated as if fully set forth herein and the parties hereto agree to the terms,provisions,obligations, bene?ts and burdens set forth in each: c This Contract,as modi?ed by any subsequent signed amendments 0 Exhibit A entitled BGCNF COAB Partnership Agreement 0 Exhibit B titled Additional Provisions 6.Notices.All notices under this Contract shall be in writing and shallbe deliveredby certi?ed mail,relum receipt requested,or by other delivery with receipt to the following: As to the City: Kevin Hogencamp Deputy,City Manager 800 Seminole Road Atlantic Beach ,Florida 32233 As to the Contractor: Paul Martinez Boys’&Girls’Clubs of Northeast Florida,Inc. 555 West 25‘hStreet Jacksonville,Florida 32206 7.Agreement Managers.Each party will designate a Contract Manager during the term of this Contract whose responsibility shall be to oversee the party's performance of its duties and obligations pursuant to the terms of this Contract.As of the Effective Date,City’s Contract Manager is Kevin Hogencamp (khogencamp@coab.us),and Contractor’s Contract Manager is Paul Martinez (paulm@bcgnf.org_.Each party shall provide prompt written notice to the other party of any changes to the party's Contract Manager or his or her contact information;provided,such changes shall not be deemed Contract amendments and may be provided via email. 8.Entire Agreement.This Contract constitutes the entire agreement between the parties hereto for the Services to be performed and ?lmished by Contractor.No statement,representation,writing, understanding,agreement,course of action,or course of conduct made by either party or any representative of either party which is not expressed herein shall be binding.Contractor may not unilaterallymodify the terms of this Contract by af?xing additional terms to materials delivered to City (e.g.,“shrink wrap”terms accompanying or af?xed to a deliverable)or by including such terms on a purchase order or payment document.Contractor acknowledges that it is entering into this Contract for its own purposes and not for the bene?t of any third party. 9.Amendments.All changes to,additions to,modi?cations of,or amendments to this Contract or any of the terms,provisions,and conditions hereof shall be binding only when in writing and signed by the authorized of?cer,agent,or representative of each of the parties hereto. 51191816 V2 Agenda Item #9.C. 25 Nov 2024 Page 190 of 215 10.Counterparts.This Contractand all amendments hereto may be executed in several counterparts,eachof whichshallbe deemedanoriginal,and all of such counterparts together shallconstitute one and the same instrument. IN WITNESS WHEREOF,the respectivepartieshereto have executedthis Contractfor thepurposes expressed herein effective the day and year ?rst above written. WITNESS CITY OF ATLANTIC BEACH WITNESS QAML?6 «(J1 POW-QMav-« Og\>¢’w*?¢P:¢<..PAULMIT?N57 3Pitcher"(go By:__ Print Namg:___ Title:" BOYS’&GIRLS’CLUBS 0F NORTHEAS TFLORIDA,INC. 51191815 v2 Print Name r”..., Form Approved: ,0.tA: 42-. r(,2 A PrihtNém Jim ?‘???trffr.y Hm'mm Agenda Item #9.C. 25 Nov 2024 Page 191 of 215 BOYS &GIRLS CLUBS OF NORTHEAST FLORIDA "Exhibit A” Boys 8:Girls Clubs of Northeast Florida,Inc.(the ”Club”)and City of Atlantic Beach, Florida (“'COAB”or ”City")Contract for Gail Baker and Jordan Park Community Centers: 0 The Club wishes to be the sole provider of after school and summer programing and related events at the Gail Baker Community Center located at 2072 George St,Atlantic Beach FL,32233 and Jordan Park Community Center located at 1671 Francis Ave,Atlantic Beach FL,32233 (individually ”Center"and collectively the ”Centers”). 0 The Club will provide After-School Programs that will serve youth ages 5-18 from 2:30pm-7pm M-F and such programs will run consistent and congruent with the academic year that is required by the Duval County Public Schools (DCPS)Calendar. 0 The Club will host a Summer Camp for 6 Weeks M—F8am to 5pm during a set of dates that is approved by the City in writing,in its sole discretion. 0 The Club shall provide FullTime staff at the Centers from 10am-7pm MP and shall be granted access to the Centers at other times as approved by the City in writing,in its sole discretion. 0 The Club will be granted the use (by the City)of a City vehicle for transporting youth (if available)and will provide all required Certificate(s)of Insurance for use of said vehicle(s),in coverage amounts and from qualified insurers as approved by the City in writing,in its sole discretion. 0 The Club shall have access to each Center and shall have priority use of the interior building as to protect their assets.The Club acknowledges that such access is not exclusive and such spaces will be shared with the City. Accordingly,the City shall have no liability whatsoever,and makes no representations,guarantees or warranties as to the protection of the Club’s assets. 0 The Club shall provide a Certificate of insurance to the City evidencing proof of insurance for coverage amounts and subject to the requirements set forth in Exhibit B attached to this Contract,or as otherwise as approved by the City in writing,in its sole discretion. 51191813 v2 Agenda Item #9.C. 25 Nov 2024 Page 192 of 215 u .l ' '1 -I .I III II I {I |I I II I ,_ 'l I I ' I I I J l I II ‘ II I-I —I II .II: II I1 1 m .5 I.. u I 'dI .I v II I I During Club program hours the Club shall have priority use ofthe playground, basketball,and field space with exception given to any current athletic association as long as they provide a monthly schedule,and with express exception to the City for any of its needs. The Club desires to make cosmetic improvements to the interior of the Centers which shall be subject to the City’swritten approval and any required federal,state or local permits or approvals that may be applicable.The City will in good faith provide matching funding up to $100,000.00 in total subject to timelines,processes,requirements and approvals as authorized by the City. The Club Desires to have naming rights of the Centers based on Donor desires of which will include the phraise “...Boys &Girls Club at Gail Baker Community Center/JordanPark”subject to the City’s approval in writing, within 30 days of the request,in its sole discretion. The Club Desires to have branding and signage outside of the building and by the road compliant with all applicable COAB codes,laws,policies or requirements of which COABshall have final approval prior to placement. COAB shall be responsible for providing all water,sewer,wastewater and electric utilities and trash pick-up to the sites.COAB shall additionally be responsible for any building repairs necessary to include but not limited to HVAC,Roof,appliances etc,that aren't caused by the Club and its members and to maintain the lawn,irrigation,and landscaping. The Club shall ensure all staff and volunteers complete DCF level 2 Background Screenings prior to working with the youth and participants in its programs.The Club shall comply with all applicable federal,state and local 51191813 v2 Agenda Item #9.C. 25 Nov 2024 Page 193 of 215 \V -.rID‘ImenSIQn &P P ‘Um qp Dimension Construction 1045 N.Libeny Street Jacksonville.FL 32205 0601508799 CSI FORMAT CSI 1 CSI 2 CSI 4 CSI 5 CSI 6 CSI 8 CSI 9 CSI12 CSI15 CSI16 BOYS 8:GIRLS CLUBS 0F NORTHEAST FLORIDA - Jordan Community Center 1671 Francis Ave.Atlantic Beach,FL 32233 SCOPE OF WORK:Alterations to existing building Project Square feet to be altered Description General Requirements Project Coordination Mobilization,Facilities,Equipment Job Overhead &Profit Trash Removal,Dumpsters and Final Clean u Architectural and en ineerin Ians for ermit set.B others Private Provider ins ection Site Work Demolition E ui ment rental Masonry Metals Carpentry Install new 4"base boards and LVT in the common areas.The board and latten design will be in the main entrance room only.Floor to ceiling.The carpet removal will destroy the sheetrock Remove and install new countertops for the kitchen and the game room. Windows &Doors Install 10 new wood doors with glass view.All solid wood doors,metal frame.The doors are all located in the main area.The remaining doors will be sanded and painted only. Finishes New Flooring.LVT.6"x48"random layout.Light grey.The flooring to match other Clubs.The ?ooring will be installed only in the main entrance area and 1/2 of the area in the addition that we willbe opening.Approximately 2000 square feet. Install new 4 inch Cove base throughout. Commercial Carpet tiles.Installed in the of?ce. Prime all new walls,doors,trim,exisitng doors,ceilings that have popcorn texture. Paint all trim Semigloss.Paint cabinets a matching color as the walls in the kitchen and the play area. repair all drywall damaged after the removal of the small walls.Repair and patch all other holes and misc Both ADA bathrooms.Install new tile flooring and walls up to 36 inches Ceiling tiles.Replace ceiling tiles in the main room.Tiles only. Furnishings Supplied and installed by Client Mechanical HVAC.Remove and clean all AC registers Plumbing.New toiles and sinks for the 2 ADA bathrooms.Install new kitchen sink and hand sink in the kitchen area as needed Electrical 3780 Amount $8,500.00 $1,500.00 $24,070.00 $3,400.00 $0.00 $1,750.00 $2,800.00 $1,000.00 $0.00 $0.00 $10,800.00 $8,500.00 $18,500.00 $14,700.00 $900.00 $16,700.00 $3,200.00 $5,200.00 $1,900.00 $0.00 $1,500.00 $3,600.00 Construction www.dimensionconstructionbiz 20241106 BGCNF AB Jordan Park renovation Buildout Estimate.xlsx Agenda Item #9.C. 25 Nov 2024 Page 194 of 215 $1,500.00 $1,000.00 $3,920.00 $6,420.00 20241106 BGCNF AB Jordan Park renovation Buildout Estimate.xlsx Install new LED ?xtures,or retro?t fixtures that are attached to the ceiling with LED $15,900.00 bulbs to avoid alterations to the ceiling.Approximately 6O ?xtures Up to 10 new outlets as instructed by client for the W's.Install up to 5 TV mounts. GRAND TOTAL $144,420.00 Dimension Construction Donated Time &Materials Project Coordination Donated Mobilization,Facilities,Equipment Job Overhead &Profit Total Donated Amounts NEW Pro osal Amount $138,000.00 ADDITIONS: Allwork to be performed during regular business hours. This proposal is valid for 30 days after the date noted on this page. No asbestos reports or remediation is included in this contract This proposal is a prelimanary estimate.The final project estimate willbe negotiated once the permit has been issued. Prepared t Dimension Construction 1045 N.Liberty Street Jacksonville,FL 32206 Client Boys at Girls Club of Northeast Florida Ramin Partow,President EXHIBIT A Contractor Agenda Item #9.C. 25 Nov 2024 Page 195 of 215 V “‘\"\D‘IMGI‘ISIOI‘I up Dimension Construction 1045 N.Liberty Street Jacksonville,FL 32206 CGC1508799 CSI FORMAT CSI 1 CSI 2 CSI 4 CSI 5 CSI 6 CSI 8 CSI 9 CSI 12 CS|15 CSI 16 BOYS 8:GIRLS CLUBS OF NORTHEAST FLORIDA Donner Park Club 2072 George Street,Atlantic Beach,FL 32233 SCOPE OF WORK:Alterations to existing building Project Square feet to be altered Description General Requirements Project Coordination Mobilization,Facilities,Equipment Job Overhead &Profit Trash Removal,Dum sters and Final Clean up Architectural and en ineerin lans for ermit set.B others Private Provider ins ection Site Work Demolition E ul ment rental Masonry Metals Carpentry LVT wall trim moldings.On the walls. Install new laminate counterto s in the kitchen. Remove the two adjoining closets between the of?ce and the room and add the space to the room so that it could as as a classroom. Windows 8.Doors Install new metal frame solid core metal frame doors for both bathrooms,kitchen with glass,of?ce with glass and second room with glass.6 doors Finishes New Flooring.LVT.6"x48"random layout.Light gray throughout.Bathrooms will have new tile on the ?oor and walls up to 36"AFF. Commercial Carpet tiles.Installed in the of?ce. Paint all walls &Trim Drywall and finish as needed for the rooms and of?ce.Patch all holes. Both ADA bathrooms.Install new tile flooring and walls up to 48 inches Ceiling tiles.Replace ceiling tiles in the main room.Tiles only. Furnishings Supplied and installed by Client Mechanical HVAC.Remove and clean all AC registers Plumbing.New toiles and sinks for the 2 ADA bathrooms.Install new kitchen sink and hand sink in the kitchen area as needed Electrical 2310 Amount $8,500.00 $1 .500. 00$19,810.00 $750.00 $0.00 $1 250.00 $1,150.00 $1,000.00 $0.00 $0.00 $5,400.00 $4,800.00 $4,750.00 $15,700.00 $12,800.00 $900.00 $1 1,500.00 $3,200.00 $7,200.00 $1 ,850.00 $0.00 $1,500.00 $2,800.00 Construction www.dimensionconstruction.biz 20241106 BGCNF AB Donner Park renovation Buildout Estimate.xlsx Agenda Item #9.C. 25 Nov 2024 Page 196 of 215 $1,860.00 $1,000.00 $2,000.00 $4,860.00 Install new LED fixtures.or retrofit fixtures that are attached to the ceiling with LED $12,500.00 bulbs to avoid alterations to the ceiling.Approximately 20 fixtures Up to 5 new outlets as instructed by client for the TV's.Install up to 5 TV mounts. GRAND TOTAL Dimension Construction Donated Time &Materials Project Coordination Donated Mobilization,Facilities,Equipment Job Overhead &Profit Total Donated Amounts NEW Proposal Amount $114,000.00 ADDITIONS: All work to be performed during regular business hours. This proposal is valid for 30 days after the date noted on this page. No asbestos reports or remediation is included in this contract This proposal is a preliminary estimate.The ?nal project estimate will be negotiated once the permit has been issued. Prepared EDimension Construction 1045 N.Liberty Street Jacksonville,FL 32206 Client Boys &Girls Club of Northeast Florida Contractor Ramin Partow,President $118,860.00 20241106 BGCNF AB Donner Park renovation Buildout Estimate.xlsx Agenda Item #9.C. 25 Nov 2024 Page 197 of 215 Page 198 of 215 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Charter of?cer FY 2023-24 performance reviews SUBMITTED BY:Kevin Hogencamp,Deputy City Manager TODAY’S DATE:November 20,2024 MEETING DATE:November 25,2024 BACKGROUND:Per Article II,Section 9 of the City Charter,the City Commission “shall perform an annual performance review of the city clerk,city manager and city attorney.” The City Commission members’completed performance reviews of the charter of?cers will be included in the November 25 meeting ?nal agenda packet. BUDGET:NA RECOMMENDATION:Accept the city clerk,city manager,and city attorney’s FY 2023-24 annual performance reviews. **Please note that completed performance reviews have been added as an attachment to this staff report. ATTACHMENTS:1.Article II,Section 9 of the City Charter 2.Completed Performance Reviews REVIEWED BY CITY MANAGER: Agenda Item #10.A. 25 Nov 2024 Page 199 of 215 |—_——— l/é/IMMQLIW—I+|l m u v ALL,_M__— :I: 5!J //f ZZZ/€763 //4 I: Performance Review Period Today’s Date City of Atlantic Beach Charter Officers Review Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? Yes No Signature llZd -—all; our;920 3:”,3,“f/caj'urc71»MarkW'I‘H‘Ha ls Mf/D‘SOI’Cy/l/l”(52% “;'b chalk/5:55LI'IZI'zLM,shill i,6'6’I'1'41'53IM~’O’F'll'cnéc1%4 9194 549! » Hc Lasjrcd”cer'm/‘HxI'?/‘IB«skills 4m]Ant/€35# 152115)és/Hu'ans 4'0 um/v/exissues.I3nrH16 a "/‘Jorrqahq?Aida/ caéW/J Im/DfNo6/9541«ifMfmse472(Hum communzoa‘llr-m- s, ??j Om (Wen?cMs dei?ed?4350+’FM’I’Wraw/+5“am“#615 C ,”0111:("a "”102" H I‘?7-99. Mayor/Commissioner Signature Date Mayor/Co 'ssion rm me Date Comments: Charter Officer Information Charter Of?cer Name Title Agenda Item #10.A. 25 Nov 2024 Page 200 of 215 MAP/4L /1/u-I Performance Review Period Today’s Date City of Atlantic Beach Charter Officers nnual Performance Review Charter Officer Information Yes No Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? Signature [DjnmJ alwaysm/mLM:I lulu/476'rc’v'ns[Ti/mmCAI/S4447/6mm];and, is Van 04:20:Cnfajwl.mtc‘H3Mt?u‘l’csarc 55:3B's-deal{mayMal ?fdwl:6 mud‘I'm/3'7“")(54:m/d )uer.{Dorms14.anbxm‘l’oasWinn:+ 64/21461’?‘Hw?k‘f‘?/[muss ‘?ofaw Loads,Lammr‘l‘f‘ec’s4m}Parka/ 0a ,5mcmécrs.{Ac p4)";close,ail-anti”;v"«hind/oQ/?/lmm‘}rplaaA/{o ice/deal;(cal/oer}?Din/mis o’clbh‘HLI1L9wukw,#,495/é’carly at)5,5 A“Job.New/615WaltMil}:NH!»sébdh?m {If Aer/fer éxgid‘h'm Winn6’161.3mm ‘mvfc )Lfat‘m‘w4M!alt/IoMy”: :11“I [Par I!If 2‘) Mayor/Commissioner Signature Date Mayor/Commi sioner 'Name Date Comments: Charter Of?cer Name Title Agenda Item #10.A. 25 Nov 2024 Page 201 of 215 An J £114.! (7/1414: // (":27 17/24 ?/q Performance Review Period Today’s Date City of Atlantic Beach Charter Officers nual Review NoYes Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? £507?Arwséqrca‘Itan-?/mcme//A!046560‘V/(4/57% alwaysBe“1;”..qu1‘0?y Ac (Meals ?{am/6}:{Jr/[?#7AC['5 no?!,1sz 5m 471%«Mn/cl an a ivy—?lmor[550:.#c/yrcmzé,W//4M] lorr??u?al9,(5 [7(Cit/17,5a!”July1;chPew/I on 63:)”“1.1%3:40” (543:7,CHI’ZMucommlg?qc?s6a,:45¢v’A/ucAt[4.43574,4A?{3}]47,45 Hc((5.a/nmafa/m b 4V4f/AA/c10/a fAI/na/l anal(“/Dm‘é41ml),‘7’: £n30;(l'652:{6506643-ism Iii 6/5““.46,masuaa/f/ Aaro?il gin/ $456M,-J/qscn A51V445"know/calc6P Caj-{Va/Mar}«00/1/565 [7'5 canqcollt‘ms Cur/is76/14 H 1’/?\\‘\ 1;(1//I Z- Mayor/Commissioner Signature Date Mayor/Co sioner Printed Name Date S gnature Comments: Charter Officer Information Charter Officer Name Title Agenda Item #10.A. 25 Nov 2024 Page 202 of 215 CH?! \v§wm¥h DU J Performance Review Period Toda 5 Date City of Atlantic Beach Charter Officers Annual Yes No Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? Signature Mayor/Com ssioner Signature Date Mayor/Commissioner Printed Name Date a0 Novat/ 9w NWQV Charter Officer Information Charter Officer Name Title Agenda Item #10.A. 25 Nov 2024 Page 203 of 215 M «I: Performance Review Period Today’5 Date City of Atlantic Beach Charter Officers Annual Signature Mayor/Commissioner Signature Date Mayor/Commissioner rinted Name Date D a ?lm Cl C!45 ML SAUNa/QL! Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? Yes No Jr "CWK’SOQTZQ(Unn‘i’n 7 smqoi h}a?“é?mhfefig;a:Siph‘aWLLmihAloh a/ 05m wrem m $ 4 (\a A i5 51%(him/148$;Her“n—H6gp] —MSW438“3 area—$1607WEEhaIpFuI.a: 0MHui11me WmlrsoTM\_FF426QJY\me4, U LUV ”)Em Comments: Charter Officer Charter Officer Name Title Information Agenda Item #10.A. 25 Nov 2024 Page 204 of 215 Performance Review Period Toda ’5 Date Charter Officer Name City of Atlantic Beach Charter Officers Yes No Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? Signature Mayor/Commis 0 er Signature Date Mayor/Commissioner Printed Name Date {?meéjhniqlQIHWWalvmgeéGIL[Mm?SIO/x mae‘ H?{my+30%“'mangM/«clr?h?r MSOM‘ vh. 9 3 5 6/ @?okmrérmna Ww MM Whig 5mm" WAS2W:{SW Cmmx‘ssmneas0'1 “4 ‘5 o);\Qg?‘?m@méka”(WWWDEC/DEW»W“6gbfé/I: Charter Officer Information Title Agenda Item #10.A. 25 Nov 2024 Page 205 of 215 CW Today's Date 17 November 2024 City of Atlantic Beach Charter Officers Review Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? )3.Yes No Comments:Billhas done an outstandingjob as City Manager.His background has proven invaluable to the city and the community at large.Billdoes solid analysis and provides excellent insight into complex issues.I have full trust that he will do the right thing even when it’s not the popular course.My only comment going forward is to move to equally enforce the all the City’s policies and statutes in an aggressive manner;with that being said I've seen progress in our liability programs.Billis the best hire that I’ve seen in my last four years on the Commission. Signature Mayor/Commissioner Signature Date 9-0;“! Mayor/Commissioner PrintedName Date fg?be 13 MW :26ng Charter Officer Information Charter Of?cer Name Bill Killin sworth i Mana er Performance Review Period 01 October 2023-31 October 2024 Title Agenda Item #10.A. 25 Nov 2024 Page 206 of 215 my Today’s Date 17 November ,2024 Charter Of?cer Name onna Bartle i Clerk City of Atlantic Beach Charter Officers Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? $2 Yes No Comments:Donna has done an exemplary job as City Clerk.She is also prompt on returning calls and finding information.Her office is well run and her experience makes her critical to the AB team.My only recommendation is to stay vigilant on proper procedure during the Commission meetings. Signature Mayor/Commissioner Signature Date H Date ASWWL 953% N Wm ?g}? Mayor/Commissioner Printed Name Charter Officer Information Performance Review Period 01 October 2023-31 October 2024 Title Agenda Item #10.A. 25 Nov 2024 Page 207 of 215 C 1y y Today's Date 17 November 2024 Charter Officer Name ason Gabriel i Attome City of Atlantic Beach Charter Officers Review Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? 78’Yes No Comments:Jason continues to do an excellent job as City Attorney.He is also prompt on returning calls and finding information.I appreciate him keeping us informed on the latest State requirements and Sunshine law issues.His knowledge of real estate law makes him invaluable.My only recommendation is to stay vigilant on proper procedure during the Commission meetings. Signature ’32,on '3ng Mayor/Commissioner Printed Name 1’:NOVISWBcS/L8029 Date Not/W 3035 Mayor/ommissioner Signature Date Charter Officer Information Performance Review Period 01 October 2023—31October 2024 Title Agenda Item #10.A. 25 Nov 2024 Page 208 of 215 ///$ 4,7/\ 7/7PerformanceReviewPeriod Today’s Date ,//////'p?// I/ City of Atlantic Beach Charter Officers Review Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? Yes No Comments: Z/V//_({Kat/60¢[déy/éI/nf/z Md fax/?; («y/M59?/?a?0/0My 44%m Ma/ ?M/Aion mew/f- Signature /'0//Z xA/L/M7 ””77 Mayor/Commissioner Printed Name Date ///7d7’ DateMayor/Commissioner Signature Charter Officer Information Charter Officer Name Title Agenda Item #10.A. 25 Nov 2024 Page 209 of 215 An Performance Review Period Today’s Date (3/ch /I/?/} (7 04/ (D l/LJ -9/30 //¢o City of Atlantic Beach Charter Officers Performance Review Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? Yes No Comments: %//W}9f41’4’?)7”,/(/?/17/4425 ?A’é’ V/l face/IML/4x/??gy”?g/“??/c/ {(?/Xé’lij W?? Signature Mayor/Commissio e Printed Name Mayor/Commissioner Signature Charter Officer Information Charter Officer Name Title Agenda Item #10.A. 25 Nov 2024 Page 210 of 215 Performance Review Period Today’s Date [O City of Atlantic Beach Charter Officers nnual Performance Review Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? X Yes No Signature %¢?é Z/?/fff W 2.47? Mayor/mmissioner Printed Name Date /”//%79 ayor/Commissioner Signature D te Comments: Charter Officer Information Charter Officer Name //70'7/7 Title Agenda Item #10.A. 25 Nov 2024 Page 211 of 215 City of Atlantic Beach Charter Officers nnual Performance Review CharterOf?cerInformation Charter Of?cer Name ill Killin sworth i Mana er Mayor/Commissioner Printed Name D te Performance Review Period 3/24 Today's Date 1/19/2024 Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? Yes No Comments:Throughout his ?rst year with the city,Mr.Killingsworth has demonstrated effective communication with staff,community stakeholders,and the commission.He has initiated changes for the better in policies and procedures to streamline our processes in operational efficiency:i.e.through his work with the citizen boards and committees, implementing the naming of parks procedures,and guidance during the review ofthe comprehensive plan and amendments to land and development chapter.Mr.Killingsworth has demonstrated strong leadership in managing city projects like the acquirement ofthe future Marsh Oaks Community Center,taking the community and commission’s vision into account throughout that process.Mr.Killingsworth directed department staff and presented the upcoming yeafs budget concisely,maintaining strong ?scal responsibility exhibited in our healthy city reserve all the while meeting our city staff and commission's initiatives. It has been a pleasure having Mr.Killingsworth join our city.His public administrative experience and intergovernmental relationships are an unmatched asset.I look forward to another successful year working with Mr.Killingsworth as our city departments and community needs emerge anticipating ways we can improve to better serve our citizens. $833 Signature“ Title Agenda Item #10.A. 25 Nov 2024 Page 212 of 215 EM%gm 0 W Mayor mmissioner Signature Date Agenda Item #10.A. 25 Nov 2024 Page 213 of 215 Cty -->..In Charter Officer Information Charter Of?cer Name onna Bartle i Clerk City of Atlantic Beach Charter Officers Review “RK381(LL)a‘\ Performance Review Period 3/24 Today’s Date 11/19/2024 Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? Yes No Comments:Ms.Bartle and the city clerk‘s of?ce have done a successfuljob of maintaining accurate,timely,and thorough records throughout this past year for the commission, multitude of public input meetings,as well as our citizen boards and committees.She and her of?ce have overseen the records,minutes,and agendas for six standing committees and boards,alongside two ad hoc committees this past year (the Charter Review Committee and the Safety,Traf?c,and Parking Committee).Ms.Bartle’sexperience and knowledge of the city/s meeting procedures and compliance standards have contributedto the overall smooth operation of our city assemblies. Signature Mayo Commissioner Printed Nam Date Mayor mmissionerSignature Date Title Agenda Item #10.A. 25 Nov 2024 Page 214 of 215 Toda ’5 Date 11/19/2024 Charter Officer lnformatlo nCharterOf?cer Name ason Gabriel i Attome City of Atlantic Beach Charter Officers Do you find the Charter Officer’s performance to have been satisfactory during the performance review period specified above? Yes No Comments:Throughout this past year,Mr.Gabriel has consistently delivered quality legal counsel.He worked alongside the city manager,department directors,and commission to guide,draft,and represent the city through the process of creating our city parks and recreation insurance policy,and advising staff and commission during the acquirement of Marsh Oaks Community Center and Dora Drive property purchases.Mr.Gabriel is always readily available and communicates well with city staff and commission. Signature Date 2/ Mayor/Commissioner Printed Name 0—655w”(“Ix Mayo mmissioner Signature Date Performance Review Period 3/24 Title Agenda Item #10.A. 25 Nov 2024 Page 215 of 215