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1-13-25 Draft Agenda City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, January 13, 2025 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Regular Commission Meeting held on November 25, 2024. 11-25-24 Regular City Commission Draft Minutes 5 - 21 1.B. Approve minutes of the December 9, 2024 Commission Workshop. 12-9-24 Commission Orientation Workshop Draft Minutes 23 - 40 2. COURTESY OF FLOOR TO VISITORS 2.A. Wreaths Across America Presentation PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Jan. - Mar. 2025) 90-Day Calendar (Jan.-Mar. 2025) 41 - 44 3.B. JEA Arborist 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA 7. COMMITTEE REPORTS 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 25-01 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE MODERNIZATION OF THE EFFLUENT CONTROL SYSTEM AT THE WASTEWATER TREATMENT PLANT; AUTHORIZING THE CITY MANAGER TO EXECUTE 45 - 52 Page 1 of 166 Regular City Commission - 13 Jan 2025 CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-01 8.B. RESOLUTION NO. 25-02 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A SIXTY-EIGHT INCH MULTI-TRUNK DIAMETER LIVE OAK TREE AT 1958 BRISTA DE MAR CIRCLE AND 1964 BRISTA DE MAR CIRCLE AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-02 53 - 56 8.C. RESOLUTION NO. 25-03 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO DISPOSE OF WASTEWATER SLUDGE HAULER TRUCK D-12 AND PURCHASE A NEW TRUCK; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-03 57 - 98 8.D. RESOLUTION NO. 25-05 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE EXPENDITURE OF UP TO $45,000 FOR THE PURCHASE OF A 2024 GMC SIERRA PICKUP TRUCK FOR THE ANIMAL CONTROL DIVISION; AUTHORIZING THE UTILIZATION OF UNUSED FUNDS BUDGETED FOR POLICE SALARIES IN THE FISCAL YEAR 2024-25 BUDGET FOR THE PURPOSE OF MAKING THIS PURCHASE; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-05 99 - 101 8.E. RESOLUTION NO. 25-06 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A ONE-YEAR AUDITOR ENGAGEMENT EXTENSION CONTINUING THE AUDITING SERVICES OF PURVIS GRAY & COMPANY; AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE ANY CONTRACTS; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-06 103 - 115 8.F. RESOLUTION NO. 25-07 A RESOLUTION OF THE CITY OF ATLANTIC BEACH EXTENDING THE TERM OF SUZANNE GREEN AS SPECIAL MAGISTRATE FOR ONE YEAR; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 117 - 119 Page 2 of 166 Regular City Commission - 13 Jan 2025 Resolution No. 25-07 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 58-24-47, Public Hearing and Final Reading AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 3, GENERAL EMPLOYEES’ RETIREMENT SYSTEM, SECTION 2-266, “BENEFIT AMOUNTS AND ELIGIBILITY”, TO PROVIDE FOR A COST-OF-LIVING ADJUSTMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Ordinance No. 58-24-47 121 - 139 9.B. ORDINANCE NO. 58-24-48, Public Hearing and Final Reading AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 4, POLICE OFFICERS’ RETIREMENT SYSTEM, SECTION 2-305, “BENEFIT AMOUNTS AND ELIGIBILITY”, TO AMEND THE BENEFIT MULTIPLIER AND TO PROVIDE FOR A COST-OF-LIVING ADJUSTMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Ordinance No. 58-24-48 141 - 159 9.C. ORDINANCE NO. 5-25-69, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING SECTION 2-16 OF THE CITY CODE TO CHANGE THE REGULAR MEETING TIME OF THE CITY COMMISSION. Ordinance No. 5-25-69 161 - 162 9.D. ORDINANCE NO. 5-25-70, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, DIVISION 2 – SPECIAL MAGISTRATE, SECTION 2-143, SPECIAL MAGISTRATE APPOINTMENT; QUALIFICATIONS; TERM, AND SECTION 2-144 SPECIAL MAGISTRATE COMPENSATION OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR ADOPTION OF SAID AMENDMENTS; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 5-25-70 163 - 166 10. MISCELLANEOUS BUSINESS 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Page 3 of 166 Regular City Commission - 13 Jan 2025 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 4 of 166 Regular City Commission November 25, 2024 MINUTES Regular City Commission Meeting Monday, November 25, 2024 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Ladayija Nichols, Deputy City Clerk (DCC) Michelle Weippert, Records Management Specialist (RMS) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meetings held on June 10, 2024 and October 14, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 1B. Approve minutes of the Town Hall Meetings held on July 27, 2024 and October 19, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 1C. Approve minutes of the Budget Workshop held on August 29, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. Page 1 of 17 Agenda Item #1.A.13 Jan 2025 Page 5 of 166 Regular City Commission November 25, 2024 2. COURTESY OF FLOOR TO VISITORS Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. PUBLIC COMMENT Mayor Ford read the statement of Lenny Jevic who was not present (which is attached hereto and made part of this Official Record as Attachment A). CC Bartle called each speaker to the podium. Bruce Andrews spoke on behalf of the ESC and provided updates on the activities and the developments from the committee. 11-25-24 Attachment A 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Nov. 2024 - Jan. 2025) CM Killingsworth reported as detailed in the agenda packet and answered questions from the commission. There was a CONSENSUS to accept the 90-Day Calendar as amended. 3.B. Veteran's Monument CM Killingsworth informed the commission that the necessary funding is in place to proceed with the monument at Veterans Memorial Park. Additionally, a specific vendor was requested by the veterans and has been selected for the project. 3.C. Improvements on Mayport Road (State Road A1A) from Atlantic to Dutton Island Road West Flyer December 2024 CM Killingsworth announced that the virtual meeting on December 2, 2024 is available on the City's website and the in-person meeting will be held December 4, 2024 in the Commission Chamber. 3.D. Additional Updates CM Killingsworth requested that the Commission take the opportunity to look at the committees and boards for recommended changes primarily to ARCC and ESC. There was a CONSENSUS to review boards and consider making changes, from all Commissioners except Commissioner Kelly. Mayor Ford took a moment to recognize the presence of Christine Hoffman, the Mayor of Jacksonville Beach. He thanked her for her support. Page 2 of 17 Agenda Item #1.A.13 Jan 2025 Page 6 of 166 Regular City Commission November 25, 2024 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole  Informed everyone about the Beaches Town Center Agency (BTCA) Christmas Tree lighting event taking place on December 7, 2024 and shared details about Pete's Thanksgiving. Commissioner Kelly  Expressed hopes that we can ask our lobbyist to advocate for State Legislation concerning electric scooters.  Expressed that the ESC should remain unchanged until the scope of their duties is clearly defined. Commissioner Ring  Expressed appreciation for Bruce Andrews attendance and discussion of the Mayport Improvement Plan. She also emphasized the importance of ensuring that the west side of Mayport Road receives a well-designed sidewalk and landscaping. Mayor Ford  Reminded everyone about the Leibecki's Christmas light display at 402 Snapping Turtle Court from December 1, 2024 - December 31, 2024 at 7 PM. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS 7.A. General Employees' Pension Board of Trustees - Fifth Member CM Killingsworth reported as detailed in the agenda packet. MOTION: To confirm the appointment of John Hoff as the fifth Trustee member of the General Employees' Pension Boad of Trustees to immediately fill the unexpired term ending December 31, 2026. Motion: Michael Waters Second: Bruce Bole Mayor Ford commented that Mr. Hoff's credentials are highly impressive for this position. Candace Kelly For Jessica Ring For Michael Waters (Moved By) For Bruce Bole (Seconded By) For Page 3 of 17 Agenda Item #1.A.13 Jan 2025 Page 7 of 166 Regular City Commission November 25, 2024 Curtis Ford For Motion passed 5 to 0. 8. ACTION ON RESOLUTIONS None. 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 95-24-123, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING SECTION 5-3, LIGHTING OF FIRES, OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR ADOPTION OF SAID AMENDMENTS; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR ENFORCEMENT; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. CM Killingsworth explained as detailed in the agenda packet. DCM Hogencamp answered questions from the Commission. The public hearing was opened, there were no speakers, and the public hearing was closed. MOTION: Approve Ordinance (No.) 95-24-123 as amended. Motion: Bruce Bole Second: Candace Kelly Candace Kelly (Seconded By) For Jessica Ring For Michael Waters For Bruce Bole (Moved By) For Curtis Ford For Motion passed 5 to 0. 9.B. ORDINANCE NO. 20-24-174, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024, AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. Page 4 of 17 Agenda Item #1.A.13 Jan 2025 Page 8 of 166 Regular City Commission November 25, 2024 CM Killingsworth explained the ordinance. MOTION: Approve Ordinance No. 20-24-174. Motion: Jessica Ring Second: Candace Kelly The public hearing was opened, there were no speakers, and the public hearing was closed. Candace Kelly (Seconded By) For Jessica Ring (Moved By) For Michael Waters For Bruce Bole For Curtis Ford For Motion passed 5 to 0. 9.C. ORDINANCE NO. 20-24-176, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025, AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. CM Killingsworth explained as detailed in the agenda packet. MOTION: Approve Ordinance No. 20-24-176 as written (on first reading). Motion: Jessica Ring Second: Bruce Bole Commissioner Ring inquired about using the budget on a new roof for Jordan and Gail Baker and CM Killingsworth explained it is to be used to match what was spent on the interior. That the City is fully responsible for the exterior. Candace Kelly For Jessica Ring (Moved By) For Michael Waters For Bruce Bole (Seconded By) For Curtis Ford For Motion passed 5 to 0. Page 5 of 17 Agenda Item #1.A.13 Jan 2025 Page 9 of 166 Regular City Commission November 25, 2024 10. MISCELLANEOUS BUSINESS 10.A. Charter Officer FY2023-24 Performance Reviews DCM Hogencamp Reported as detailed in the agenda packet. There was a CONSENSUS to accept the City Clerk, City Manager and City Attorney's performance review. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CC Bartle  Wished everyone a Happy Thanksgiving and expressed that she would miss Commissioner Waters. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Mayor Ford read a proclamation dedicated to Commissioner Waters (which is attached hereto and made part of this Official Records as Attachment B). The Commission took a photo to honor Commissioner Waters. Commissioner Bole  Reflected on his time working with Commissioner Waters. Commissioner Kelly  Thanked Commissioner Waters for his service. Commissioner Ring  Thanked Commissioner Waters for his service. Mayor Ford  Thanked Commissioner Waters for his service. Commissioner Waters  Conveyed what an honor it has been to serve the citizens of Atlantic Beach and thanked the Commissioners he has worked with. CM Killingsworth  Informed Commissioner Waters about a conceptual design the Transportation Planning Organization is putting together. 11-25-24 Attachment B RECESS OF RETIRING COMMISSION There being no further discussion, Mayor Ford recessed the meeting at 7:15 PM OATHS OF OFFICE FOR NEW COMMISSION Page 6 of 17 Agenda Item #1.A.13 Jan 2025 Page 10 of 166 Regular City Commission November 25, 2024 CA Gabriel announced each oath of office. A. Bruce Bole, Commissioner - Seat 2 The Oath was administered by CC Bartle. 11-25-24 Attachment C B. Thomas Grant, Commissioner - Seat 3 The Oath was administered by Attorney Mitchell L. Stone. 11-25-24 Attachment D C. Curtis Ford, Mayor - Seat 1 The Oath was administered by Honorable Judge Gary P. Flower 11-25-24 Attachment E CALL TO ORDER OF NEW COMMISSION Mayor Ford called the second part of the meeting to order at 7:29 PM. CC Bartle called the roll. 13. COURTESY OF THE FLOOR TO VISITORS Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. PUBLIC COMMENT None. 14. ANNOUNCEMENTS/COMMENTS Commissioner Bole  Welcomed Commissioner Grant on board. Commissioner Grant  Expressed gratitude for the support of the community and that he's looking forward to serving The City of Atlantic Beach. Commissioner Kelly  Wished everyone a Happy Thanksgiving. Commissioner Ring  Congratulated Commissioner Grant, Commissioner Bole and Mayor Ford. CM Killingsworth  Wished everyone a good Thanksgiving. Mayor Ford  Expressed what a great group of Commissioners we have and that he's looking forward to the future. Page 7 of 17 Agenda Item #1.A.13 Jan 2025 Page 11 of 166 Regular City Commission November 25, 2024 15. ADJOURNMENT The meeting adjourned at 7:33 PM. Attest: Date Approved: _________________ Donna L. Bartle, City Clerk Curtis Ford, Mayor Page 8 of 17 Agenda Item #1.A.13 Jan 2025 Page 12 of 166 Attachment A to 11-25-24 minutes Page 9 of 17 Agenda Item #1.A.13 Jan 2025 Page 13 of 166 Page 10 of 17 Agenda Item #1.A.13 Jan 2025 Page 14 of 166 Attachment B to 11-25-24 minutes Page 11 of 17 Agenda Item #1.A.13 Jan 2025 Page 15 of 166 Page 12 of 17 Agenda Item #1.A.13 Jan 2025 Page 16 of 166 Attachment C 11-25-24 Page 13 of 17 Agenda Item #1.A.13 Jan 2025 Page 17 of 166 Page 14 of 17 Agenda Item #1.A.13 Jan 2025 Page 18 of 166 Attachment D 11-25-24 Page 15 of 17 Agenda Item #1.A.13 Jan 2025 Page 19 of 166 Page 16 of 17 Agenda Item #1.A.13 Jan 2025 Page 20 of 166 Attachment E 11-25-24 Page 17 of 17 Agenda Item #1.A.13 Jan 2025 Page 21 of 166 Page 22 of 166 Commission Workshop December 9, 2024 MINUTES Commission Workshop Meeting Monday, December 9, 2024 - 5:30 PM City Hall, Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Thomas Grant, Commissioner - Seat 3 Bruce Bole, Commissioner - Seat 2 (District 1308) Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Michelle Weippert, Records Management Specialist (RMS) CALL TO ORDER Mayor Ford called the meeting to order at 5:30 PM. 1. TOPICS A. Regular meetings · Workshops (i.e. Priority Setting/Visioning, Budget, Projects, etc.) · Town Halls · Special Called meetings (i.e. Appeals, Waivers, Emergencies, etc.) AB Code Sec. 2-16 - Time and place of regular meetings AB Resolution No. 13-08 - Town Hall meetings AB Code Sec. 2-17.- Calling special meetings CC Bartle provided an overview of the meeting schedule and explained the process to make changes. There was a CONSENSUS to change the Regular Commission Meetings to 6:00 PM. CM Killingsworth spoke about standalone workshop meetings and incorporating them into regular Commission meetings. He also, spoke about the Town Hall meetings and the Commission recommended no changes. Page 1 of 18 Agenda Item #1.B.13 Jan 2025 Page 23 of 166 Commission Workshop December 9, 2024 B. Scheduling/Calendar CC Bartle encouraged the Commission to let staff know of vacation plans. She asked for feedback regarding days and times of the week that are good for extra meetings. CC Bartle encouraged timely responses to emails and briefly explained the 90-Day Calendar. Commissioner Ring expressed that getting invites to events from the 90-Day Calander would be helpful. C. Agendas 2025 Agenda Deadlines and Process CC Bartle explained the agenda timelines and process and answered questions from the Commission. CC Bartle asked the Commission their preferences about getting a printed agenda. CM Killingsworth requested that agenda items/topics be presented to him for discussion and assistance prior to the Wednesday before a Commission meeting. D. Invocation CC Bartle reported on this item and requested the Commissioners let her know if they will be bringing anyone in to give the invocation. She reported that the invocation schedule will be located at each seat of the dais. CA Gabiel provided legal perspective regarding guidelines on invocations. E. Meeting Rules AB Code Sec. 2-19. Rules of conduct and procedure at meetings CM Killingsworth spoke on making some changes about conduct. Discussion ensued regarding this topic. CM Killingsworth discussed the possibility of the Mayor Pro Tem as a floor leader. Discussion ensued regarding this topic. CA Gabriel explained the Mayor Pro Tem can make a motion and does not have to vote in the affirmative. He explained that the Commission has the ability to include a rule that deviates from Robert's Rules of Order. CM Killingsworth mentioned that he would prepare the requested rules for the Commission and present them before incorporating them into an ordinance. F. Process for Public Comments · Courtesy of the Floor · Public Hearings Speaker Request Card Page 2 of 18 Agenda Item #1.B.13 Jan 2025 Page 24 of 166 Commission Workshop December 9, 2024 CC Bartle briefly explained the public comment process, speaker forms, and answered questions from the Commission. CA Gabriel provided additional comments about requirements for public commenting. G. Use of City Email CC Bartle encouraged the Commission to use their City email for City business, she encouraged them to forward any City related emails received on their personal email account to their City email address. CC Bartle discussed the current set up of electedofficials@coab.us. CM Killingsworth explained his use of the elected officials email address and encouraged the Commission to be conscious of responding to something that has all Commissioners on it. H. Communication DCM Hogencamp briefly reported on this item as detailed in the agenda packet. I. Vision and Mission Statements Vision Statement and Mission Statement Mayor Ford deferred this item for future discussion. J. Training · Code of Ethics, Public Records, Public Meetings (Sunshine Law) · Institute of Elected Municipal Officials - Florida League of Cities (FLC) F.S. 112.3142 Ethics training for specified constitutional officers, elected municipal officers, and commissioners CA Gabriel discussed as detailed in a presentation (which is attached hereto and made a part of this official record as Attachment A). 12-9-24 Attachment A K. Establishing Priorities Mayor Ford deferred this item for future discussion. L. Miscellaneous None. 2. PUBLIC COMMENT There were no speakers. ADJOURNMENT The meeting adjourned at 6:37 PM. Page 3 of 18 Agenda Item #1.B.13 Jan 2025 Page 25 of 166 Commission Workshop December 9, 2024 Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved: _________________ Page 4 of 18 Agenda Item #1.B.13 Jan 2025 Page 26 of 166 LAWS PUBLIC RECORDS & SUNSHINE 1 Attachment A to 12-9-25 minutes Page 5 of 18Agenda Item #1.B.13 Jan 2025Page 27 of 166 “Moral excellence comes about as a result of habit. We become just by doing just acts, temperate by doing temperate acts, brave by doing brave acts.” -Aristotle “Secrecy in government is fundamentally anti-democratic, perpetuating bureaucratic error.” -Justice William O. Douglas QUOTATIONS 2 Attachment A to 12-9-25 minutes Page 6 of 18Agenda Item #1.B.13 Jan 2025Page 28 of 166 OPEN RECORDS LAWS ●Florida Statutes §119.01, et. seq. OPEN MEETINGS LAWS ●Florida Statutes §286.011 GOVERNMENT IN THE SUNSHINE 3 Attachment A to 12-9-25 minutes Page 7 of 18Agenda Item #1.B.13 Jan 2025Page 29 of 166 History: Florida’s first public records law was passed in 1909 and stated: “That all state, county and municipal records shall at all times be open for a personal inspection of any citizen of Florida, and those in charge of such records shall not refuse this privilege to any citizen.” Chapter 5942, Acts 1909, Sec 1. ●Codified in Chapter 119 of the Florida Statutes. ●Article 1, Section 24(a) of the Florida Constitution provides a constitutional guarantee as to the openness of public records. PUBLIC RECORDS LAW 4 Attachment A to 12-9-25 minutes Page 8 of 18Agenda Item #1.B.13 Jan 2025Page 30 of 166 Scope: ●Law requires a public custodian to permit the inspection and copying of all public records under reasonable conditions and supervision. §119.07(1) F.S. ●All documents are public records unless exempted by Florida statute. §119.011(1) F.S. ●A public record is: “Any material prepared in connection with official agency business which is intended to perpetuate, communicate or formalize knowledge.” Shevin v. Byron, Harles, et. al., 379 So.2d 633 (Fl. 1980). If it relates to official business of the government, assume it’s a public record. PUBLIC RECORDS LAW 5 Attachment A to 12-9-25 minutes Page 9 of 18Agenda Item #1.B.13 Jan 2025Page 31 of 166 §119.011(12) F.S. Definition of “Public Record”: “…all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.” PUBLIC RECORDS LAW 6 Attachment A to 12-9-25 minutes Page 10 of 18Agenda Item #1.B.13 Jan 2025Page 32 of 166 Consequences of failing to comply with the Act: ●A “knowing” violation of the law is a misdemeanor of the first degree punishable byimprisonment in jail for up to 1 year. §119.10(2) F.S. ●All other violations are noncriminal punishable by fines not exceeding $500.00. §119.10(1) F.S. ●Civil actions: Violations likely result in civil action for injunctive or declaratory relief againstthe City and the individual officer where the claimant will seek to: (a) declare the violation(§119.011 F.S.); (b) Compel disclosure and copying (Staton v. McMillan, 597 So.2d 940 (Fla 1 st DCA 1992); and (c) Award attorneys fees and costs in the event of violation (§119.012 F.S.). ●Records can only be destroyed with approval of the State of Florida’s Division of Library andInformation Services, Department of State. (§119.05 F.S.). PUBLIC RECORDS LAW 7 Attachment A to 12-9-25 minutes Page 11 of 18Agenda Item #1.B.13 Jan 2025Page 33 of 166 ●Florida established a requirement in 1967 to have meetings open to the public. The basic law is found in Chapter 286 of the Florida Statutes where it states: “All meetings of any board or commission . . . or of any agency or authority of any county, municipal corporation, or political subdivision . . . at which official acts are to be taken are declared to be public meetings open to the public at all times, and no resolution, rule or formal action shall be considered binding except as taken or made at such meeting. The board or commission must provide reasonable notice of all such meetings.” (§286.011 F.S.). ●Article 1, Section 24(b) of the Constitution of the State of Florida provides a constitutional guarantee as to the openness of public meetings. OPEN MEETINGS “SUNSHINE” LAW 8 Attachment A to 12-9-25 minutes Page 12 of 18Agenda Item #1.B.13 Jan 2025Page 34 of 166 Scope: Law applies to all publicly elected and appointed officials, commission, councils, boards and committees and includes members-elect. ●Law requires meetings to be open to the public; ●Law requires reasonable notice of each meeting; ●Law requires minutes of each meeting to be taken and transcribed. OPEN MEETINGS “SUNSHINE” LAW 9 Attachment A to 12-9-25 minutes Page 13 of 18Agenda Item #1.B.13 Jan 2025Page 35 of 166 Consequences of failing to comply with the Act: ●A “knowing” violation of the law is a misdemeanor of the second degree punishable by imprisonment in jail for up to 60 days.§286.011(3)(b) F.S. ●All other violations are noncriminal punishable by fines not exceeding $500.00.§286.011(3)(a)) F.S. ●Civil actions: Violations likely result in civil action for injunctive or declaratory relief where the claimant will seek to: (a) declare the violation; (b) stop future violations; (c) invalidate action taken by the Council or Committee; and (d) award attorneys fees and costs in the event a violation is found even against the individual in violation (§286.011(4) F.S.). OPEN MEETINGS “SUNSHINE” LAW 10 Attachment A to 12-9-25 minutes Page 14 of 18Agenda Item #1.B.13 Jan 2025Page 36 of 166 Applicable when: ●Any 2 or more board members meet to discuss any matter which will foreseeably be acted upon by the board. This includes all meetings, subcommittee or otherwise, casual or chance gatherings, telephone conversations, written or electronic correspondence used to develop a position or engage in a written debate, liasons used to communicate information between members. ●The law does not apply to: meetings between ●single board members and the Mayor, or one or more of the Mayor’s staff,●a single board member and members of the public,●a single board member and one elected or appointed official from another board ●board members speaking about philosophies, trends and issues facing the City at a public forum where there is no intent to circumvent the law. OPEN MEETINGS “SUNSHINE” LAW 11 Attachment A to 12-9-25 minutes Page 15 of 18Agenda Item #1.B.13 Jan 2025Page 37 of 166 Types of discussions covered by the Sunshine Law: ●Any matters which will foreseeably be acted on by the board ●Pending ordinances, resolutions and agenda items ●Matters that will foreseeably be drafted into ordinances, resolutions and agenda items such as fact-finding matters, investigative inquiries, personnel matters, interviews, screening committees, most economic development matters, quasi-judicial matters and most legal matters. OPEN MEETINGS “SUNSHINE” LAW 12 Attachment A to 12-9-25 minutes Page 16 of 18Agenda Item #1.B.13 Jan 2025Page 38 of 166 Exemptions include (Shade Meetings - “out of the sunshine”): ●Certain collective bargaining strategy sessions -§447.605(1) F.S. No notice and no minutes are required ●Limited attorney-client litigation strategy sessions -§286.011(8) F.S. Strict notice, and steno-reported minutes are required to be taken and printed. ●Other exemptions that may be created by Florida Statute from time to time. OPEN MEETINGS “SUNSHINE” LAW 13 Attachment A to 12-9-25 minutes Page 17 of 18Agenda Item #1.B.13 Jan 2025Page 39 of 166 Notice, Location and Procedural Requirements ●Reasonable notice is an undefined term subject to interpretation on a caseby case basis.§286.011(1) F.S. ●24 hours is generally considered the minimum notice for special meetings.Take note of any further Ordinance or Statutory notice requirements. Further,some meetings must be advertised. ●Reasonable notice is required even if there is general knowledge of themeeting or even if a quorum will not be present. ●Notice must be posted in an area typically set aside for posting City notices. ●Meetings at public facilities are required by the City’s Ethics Code, Chapter602. ●Meetings must be located where the public has a reasonable opportunity toattend, and not a location that discriminates.§286.011(6) F.S. OPEN MEETINGS “SUNSHINE” LAW 14 Attachment A to 12-9-25 minutes Page 18 of 18Agenda Item #1.B.13 Jan 2025Page 40 of 166 AGENDA ITEM:90—DayCalendar for the City Commission SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager TODAY’S DATE:December 30,2024 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Accept the 90—DayCalendar for January 2025-March 2025 by consensus ATTACHMENT(S):City Commission 90-Day Calendar (January 2025-March 2025) MEETING DATE:January 13,2025 BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City staff and the Commission,and is included in each agenda for consideration by consensus. Please note that the 2025 town hall meetings have been scheduled for' 0 Saturday,January 25 at Jordan Community Center 0 Saturday,April 5 in the Commission Chamber 0 Saturday,July 19 at Gail Baker Community Center 0 Saturday,October 18 at the Adele Grage Cultural Center BUDGET:None REVIEWED BY CITY MANAGER: Agenda Item #3.A.13 Jan 2025 Page 41 of 166 (J Em m 023520, “oh—2 EdeMam593.9:802 2m:5509 WN Em a .BEunEm bz?w??msm0mm ?g 0 .880 923.83on H?zo?uegam 886 3&5 36 ham@8on >62 Emm Exam EoEQBoSQ bEnEEo ,. Hm ZOHmmHE—ZOUWHHU Lw/‘QmDH/{mkw/‘QDEkw/quMDHE.C‘Qm?ZQm?V/.w/‘meHDH kw/‘QZOZ kw/‘QZDm 95 :35: En «ES 2 Sim—2 158%.; cm 95 :83: EmNEE 2 “3:32 mbncam 3 0E;:33: :5 TE 2 «OVEN:msgh can$8 :ooZéS S @3820 08H 9 95 ?gs: Ea NAEW2 H3132 E088; Emc Ghombgcc .838800 9:550 Em ombBEonsm02%0mm £0588va “mg co??EEoU 35 Ego 2 3 MH AER—-095: Em omuc comm?EEoO 56 mm 886 @850 b6 b5 .b.wiv— b?sq Eta.)— Embwmw?zm?uumm “cchoLomcm2,900 Agenda Item #3.A.13 Jan 2025 Page 42 of 166 \C) mmom$3ng c2528 Em o mucow5%on Em a .BEoegm bz?mamemsm0mm 20592ch MEAD .?/WQZDH/wm.w<95:hf?mMHDEH.Can?ZQer/WmQmmDH .C‘DZCZ kw/HHZDW c820 muoEOb5 ham£5285 3:0M-oo>:© En omuc commmWEEoU35 «N CE;=meva EmN-Ew2 H.582 EoESmEaomno $.8meco?com om Sn0 .BEonsm08%0mm 9am: ooEEEansm €8208m Eno BED35%meon Eco?cotgm @— En o Emom Eu?qo?og? bEa??oU E1 0 SEEEoU 8330 dozmobum,mt< I 6:80-035: Emomuo :omw?EEoU EC 9..th gummzmv Ea ma?a a. 6x32 Bantam 25 zawsc Ea NEE.S “3:22 £9»:er. 95m :0533 Eu Nita ow 6%me whovumm,(1‘ \._.Z.a . z 3:: _ 4 u' Agenda Item #3.A.13 Jan 2025 Page 43 of 166 was2 Ea o .B?opsm Es?smsm 0mm EQN «4.1: I .12:23,j ?7.,_ NON£8.33 $9528 Em o motomMoxmomm Est .BEoo—Sm03%0mm pa 3% Baum—am @220 0% 2 EQMw Exam “5590659 bmczEEoU ZOumm—EEOU MEMO _/4QMD.;wmCandy;kw/qumDEPwaAHmSZQwrZ..w/w?mm715‘>4Q ZOE mewnHZDm QE €333 :5 is S “352 £058"— 0m 95 :03sz En NEE o— 6qu mbntmm mm 35 :35: En—N-Em3 “£32 mbccmm 25 2335 En Nae 2 “0x32 Bantam Aowmhu2033 Sn 0 :3on wbuE/wcom 35 ?gs: En NLE 2 Evin—2$08.8"— T525 Emomnc nommmmEEoD~30 vm Sn 0 .880 QEmeBBm ??o?gbém 2 En o ooEEEoO SEED «noumohoom“mt/w : THE:C Em omuc :oE?EEoU 56 3 Bwbmwmmz30on Ecz?ntowam cvou Agenda Item #3.A.13 Jan 2025 Page 44 of 166 CITY OF ATLANTIC BEACH CITY CONINIISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-01 authorizing work on the wastewater treatment plant ef?uent control system to modernize the control panel SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:December 31,2024 MEETING DATE:January 13,2025 BACKGROUND:The Public Utilities Department wastewater treatment plant is seeking a system integrator to help modernize the existing obsolete ef?uent control system.The system is currently using a mercury board pump control from 1995,and parts are no longer available to make repairs. Modernization of this control panel will service the ef?uent pumps area and will replace the existing analog controls in order to be integrated to the current SCADA system. Sta?‘reached out to ITG Technologies for a quote to providelabor,equipment and materials to modernize the control system for the ef?uent pumps area,including demolishing the mercury control;design and develop the new ef?uent pumps control strategy and integrate new controls into the SCADA system.ITG returned a quote of $102,530.00. ITG developed the SCADA control system for the city and has been the only company to service the system since it’s inception,therefore,is the only quali?ed provider to update the system. BUDGET:The budget for this project is available in the Public Utilities account 410- 5508-535—6300for Project PU2503 in the amount of $105,000. RECOMJVIENDATION:Approve Resolution for the Project PU2503 in the amount of $102,530.00 ATTACHMENT(S):1.Quotefrom ITG 2.Resolution 25—01 REVIEWED BY CITY MANAGER: ts Agenda Item #8.A.13 Jan 2025 Page 45 of 166 Donna L.Bartle,City Clerk Curtis Ford,Mayor RESOLUTION NO.25-01 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE MODERNIZATION OF THE EFFLUENT CONTROL SYSTEM AT THE WASTEWATER TREATMENT PLANT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Public Utilities Department Wastewater Treatment Ef?uent Control System is obsolete,and parts can no longer be obtained for repairs;and WHEREAS,staff reached out to ITG Technologies for a quote for the modernization of the system to be integrated with the current SCADA system;and WHEREAS,Staff received a quote from ITG Technologies in the amount of $102,530.00; and WHEREAS,ITG Technologies developed the current SCADA system and has been the only company to update and maintain it since it’s inception;and WHEREAS,suf?cient funds are available in the Public Utilities Fund for Project PU2503 in account 410-5508-535-6300,in the amount of $105,000. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby appropriatesfunds from City’s Public Utilities Fund 410—5508-535-6300for the modernization of the ef?uent control system of the wastewater treatment plant. Section 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. Section 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 13th day of January 2025. Attest: ts Agenda Item #8.A.13 Jan 2025 Page 46 of 166 Approved as to form and correctness: Page 2 of 2ResolutionNo.25-01 Jason R.Gabriel,City Attorney Agenda Item #8.A.13 Jan 2025 Page 47 of 166 u .lTJ’liT H (11'" DOCUMENT BZ4_CoAB_Effluent modernization City of Atlantic Beach 800 Seminole Road Atlantic Beach FL 32233-5445 PROPOSAL NUMBER: QUO-01502-B3HOM4 5/29/2024 10:22 A M1of5 PROPRIETARY NOTICE The information contained on all pages of this proposal consists of technical,commercial,and/or ?nancial information that is con?dential and proprietary to ITG Technologies {referenced as ITG.)This information is furnished in con?dence to Cit of Atlantic Beach with the understanding that itmay not be reproduced or used by Cit of Atlantic Beach in whole or in part,for any purpose other than evaluation of this proposal.The recipient agrees to return the proposal to ITG Technologies upon request. 7949 Atlantic Blvd.Unit201 -Jacksonville.FL32211 -904-425-4760 -Fax:904—425-4759-Email:sales@itgtec.com PRESENTED BY ITG Technologies Jacksonville,FL INFORMAHDN AUIONAHDN IN1LSRATLDSOLUIIDIS ts u Agenda Item #8.A.13 Jan 2025 Page 48 of 166 5 TC 1.3?'1’.“R HITS T'- 5/29/2024 10:22 A M2of5 TY DEVICE DESCRIPTION Proposal ID:QUO-01502-B3HOM4 May 29,2024 Attn:Gil Flores and Troy Stephens Subject:BZ4_CoAB_Effluent modernization ITG is pleased to have the opportunity to bring our talent and experience to City of Atlantic Beach.ITGis proposing the following solution for the BZ4_CoAB_Effluent modernization as detailed in the following sections. Executive Summa City of Atlantic Beach is seeking a System Integrator to help modernize the obsolete existing ef?uent control system.The existing system is a mercury board EG Pump Control from 1995 which is not available any longer due to obsolescence.The scope of work for this project is to modernize Main Control Panel located at the generators building which willservice the ef?uent pumps area and demolish the existing mercury control board.New control strategy will replace the existing analoo controls and willbe integrated to the SCADAsystem. Sco e of Work ITG is providing labor,equipment,materials,and shipping needed to modernize the control system for the ef?uent pumps area under the City of Atlantic Beach Ef?uent Control System Modernization project.Atasks breakdown willbe as follows: 0 Demolish mercury control and repurpose existing Ef?uent Control Panel for alarm signals. 0 Modernize existing controller (MIP)at generator building. 0 Design and develop new ef?uent pumps control strategy (including lead/lag alternation). o Integrate new controls into the existing SCADA system. Pro osed Services Engineering and Design Manufacturing with UL certification Factory Acceptance Testing Functional Site Acceptance Testing Commissioning and Start—up User Training 0&M Manuals Pro osed Materials: Control Panels 1 1 1 WP -Box LSH Main Instrumentation Panel Back anel Effluent Junction Box Back anel and Strobe Ef?uent Well Hi h Level Switch CLARIFICATIONAND EXCEPTIONS 7949 Atlantic Blvd:Uni1201 -Jacksonville.FL32211 ‘904-425—4760-Fax:904425—4759 Email:salesQiigtec.com INFDEHMIDH AU‘OHAIIDN IHILBRIUED SULUHOIS Agenda Item #8.A.13 Jan 2025 Page 49 of 166 "-NHL-’1 ‘ 5/29/2024 10:22 A M3of5 Customer to use their preferred Electrical Contractor to perform installation and field wiring (E.C cost not included in this proposal). This proposal assumes that all existing equipment is functional and accessible to lTG personnel at the time of service. Electricalconduit,j-boxes,wiring and installation,unless specified above,are to be provided by others. Mechanical piping,gauges,gaskets,other components,and installation,unless speci?ed above,are to be provided by others. Panelboards,MCC,MCC subcomponents and Site Lighting are provided and installed by others. Stands,stanchions,supports and other structural components are to be provided by others. Secure onsite storage facility to be provided to lTG for staging and coordination during project. No bond is included with this bid proposal. Any time spent on the project for services performed,that are not speci?ed above,willbe billed on a time and materials basis per ITG’s standard rate sheet that is ineffect at the time of work execution. lTG agrees to honor the below price for 30 calendar days unless other arrangements are agreed upon. lTG assumes no liabilityfor any installations performed by entities other than lTG staff. If at any time during the service delivery phase of the above proposal lTG employees wil lrequirespecializedsafetytraining,agrees to assist in the coordination of the required training. lTG reserves the right to charge City of Atlantic Beach our On-Site Standby rate for any external delays that prevent lTG from completing their assigned tasks,outlined in the above sections of this proposal._ lTG is only responsible for providing equipment/parts &services listed in this proposal. Any additional scope of work not de?ned herein,lTG reserves the right to billCity of Atlantic Beach,based on our standard services rate and additional equipment cost. Delays inApproval and Testing Customer Responsibilities:The customer is required to provide timely approvals for submittals,factory acceptance testing (FAT),and site acceptance testing (SAT)as per the project timeline agreed upon at the commencement of the contract.These approvals must be completed within 10 business days from the date of request by lTG. Consequences of Delay:If the customer fails to provide the necessary approvals within the stipulated 10 business day period,lTG reserves the right to: 7949 AllanlicBlvd,Unit 201 -Jacksonville.FL32211 -904-425-4760 -Fax:904-425-4759 -Email:sales tec.com INFORHAHOH AUIOHATIDI IHILERAVED SDLUIIOIS Agenda Item #8.A.13 Jan 2025 Page 50 of 166 J 3.5.?!N‘JTF"R U' -Invoice:Issue an invoice for completed work to date,irrespective of the pending approval status and must be paid within the 10 days of invoice issuance. -Storage Fees:Impose a hardware storage fee if applicable,due to the delay caused by late approvals. -Re-engagement Fees:Charge additional fees for re-engaging engineering resources,which may be required to resume work on the project after a delay. INVESTMENTDETAILS Total:$102,530.00 Submit purchase order to sales@itgtec.com. Note:proposal does not include Local and state sales taxes. Material price changes will be subject to additional material charges. Any work or changes not listed herein is excluded from this proposal. Ifyou have any questions or would liketo discuss additional engineering services please feel free to contact me at (904)425-4760. Thank you, WW Kathryn Alden Estimator 5/29/2024 10:22 A M4of5 7949 Atlantic Blvd.Unit201 -Jacksonville,FL 32211 -904-425—4760-Fax:904-425—4759-Email: TERMS &CONDITIONS GENERAL:These general terms and conditions ofsale,along with any directly associated written SELLERspeci?cation or quotation,exclusively govems the sale or licensing by SELLER of all goods and services (including without limitation,hardware,?rmwareand software products,training,programming, maintenance,engineering,parts and repair services —collectively,the products)fumished hereunder.No addition or modi?cation to these terms and conditions willbe binding to the SELLER unless agreed to in writing signed by an authorized representative at SELLER's headquarters.SELLERobjects to other terms and conditions that may be proposed by the BUYER not otherwise consistent with these or other terms and conditions set forth in SELLER's written speci?cation,quotation or order acknowledgment.Unless otherwise declared and detailed inproposal,alllabor provided in proposal is based on sales@itgtec.com INFORMA’IION IUHH‘AHDN INILGRA‘IED SULUHDIS Agenda Item #8.A.13 Jan 2025 Page 51 of 166 ‘,,JT LETEJS " 5/29/2024 10:22 AM 5 of 5 standard working hours de?ned as 8:00 am to 5:00 pmEastern Standard Time,Monday through Friday.Hours required by BUYER;outside standard working hours can be subject to premium rates.(Premium rates willrange from $200.00 per hour to $300.00 per hour depending on skills and extent of premium time required).Weekends anytime,weekdays after 5:00 pm and before 8:00 am,as well as holiday work are considered,for the purposes ofthis proposal, as premium time rates. PAYMENT TERMS:Payment due NET 10 upon receipt of or as noted on invoice,with ongoing approved credit.as determined by SELLER.SELLERwill invoice on a weekly basis for houriy services.SELLERreserves the right to suspend any further performance,under this agreement or othen/vise,inthe event payment is notmade when due.No payment by offset is permitted unless approved by SELLER.Past due payments issubject to late charges of 1.5% permonth oftotal invoice amount due. 50%Issuance or Award of Purchase OrderIProject 20%Hardware/Software Design Approval 20%BUYER Factory Acceptance Testing/Signoff at SELLER site 10%BUYERSite Acceptance TestingISignoff CANCELLATION:BUYER that received products &services willbe deemed satisfactory and accept any products inthe condition delivered,unless any damage to products in shipment or variance from order instructions isreported to SELLER,in writing,within?ve (5)days of BUYER's receipt of the Products. Returns,change orders and cancellations willbe accepted only upon written approval by SELLER,and allretums willbe at BUYER’ssole expense,freight prepaid.SELLER willnot accept returns after 20 days following delivery to BUYER.Products returned to SELLER shall be subject to restocking fees by manufacturer and a 10%handling charge of price of ordered product(s).Custom items are not returnable or exchangeable,and if cancelled,are subject to cancellation fees upto 100%of the Purchase Price,includingany shipping charges incurred. WARRANTY: A.SOFTWARE:The Standard Warranty does not cover Third Party software.BUYER shall rely exclusively on the warranties provided by such Third Parties. B.SERVICE:SELLER warrants that products comprised ofservices,including engineering and custom application programming services,whether provided on a ?xed cost ortime and material basis,willbe performed inaccordance with generally accepted industry practices to the extent such services are subject to written acceptance criteria agreed to inadvance by SELLER.Warranty on services (workmanship)provided is 30 days from delivery.Allother warranties relative to provided sen/ices are disclaimed. C.BUYERSPECIFICATIONS:SELLERdoes notwarrant and willnot be liable for any design,materials or construction criteria furnished or speci?ed by BUYERand incorporated into the products or for products made by or sourced from other manufacturers or vendors speci?ed by BUYER.Any warranty applicable to such BUYER-speci?ed products willbe limitedsolely to the warranty,ifany,extended by the original manufacturer orvendor other than SELLER to the extent permissible there under. D.REMEDIES:Satisfaction of the above warranties willbe limited,at SELLER’s option,to the replacement,repair,re-performance or modi?cation of,or issuance of a credit for the purchase price ofthe products involved,and where applicable,only after the return ofsuch products with SELLER 's consent. Replacement products may be new orreconditioned.Anywarranty service (consisting oftime,travel and expenses related to such services)performed other than at SELLER‘s location,willbe at BUYER's expense. E.GENERAL:Warranty satisfaction isavailable only if(a)SELLERispromptlynoti?ed inwriting and (b)SELLER's examination discloses,toitssatisfaction, that any alleged defect has not been caused by misuse,neglect,improper installation,operation,maintenance,repair,alteration or modi?cation,accident or to unusual deterioration or degradation ofthe products or parts thereof due to physical,electrical or electromagnetic noise environments. F.HARDWARE:SELLERprovides warranty on SELLERsupplied hardware only.SELLER does not provide anywarranty,impliedor actual,ofany existing hardware or hardware notsupplied by SELLER.Ifduring the evolution of project existing hardware is damaged or malfunctions,SELLERdoes not assume responsibilities for said hardware unless previously agreed to inwriting prior to award or project.Any delays or additional resources required to integrate hardware not supplied bySELLERwillresult inadditionalcharges at ourstandard rate of$200.00 per hourfor allhours expended troubleshooting orcorrecting hardware de?ciencies. The above warranties set forthinthis section are limitedwarranties and are the onlywarranty made by SELLER under this agreement.Except forthe warranty made by SELLER in this section,SELLER hereby disclaims,and BUYER hereby waives,all other warranties expressed or implied,including,without limitation,allimpliedwarranties of merchantability and fitness for a particular purpose.SELLER shall not guarantee any hardware,software or systems over and above warranties provided by the manufacturer to BUYER.Billingand payment willbe based on the agreed terms and willnot be withheld due tofailure of any hardware,software or systems. LIABILITY:SELLER’s liability,for the purpose ofthis proposal and for allproject work related to this proposal,shall be limitedto the total amount provided under this proposal and shall not exceed byany means the amount provided underthis proposal.The terms and conditions ofthe order shall be constructed and interpreted under the lawsof the State of Florida.This proposal issubject to errors and omissions and issubject to change upon ?nal review and analysis ofallrequirements to complete the scope of work. FORCE MAJEURE:SELLERshall not be liable for any damages or penalty for any delay in performance of,orfailure to perform,any obligation hereunder orforfailure to give the party prior notice thereof,ifsuch delay orfailureisdue to the elements,acts of God,failureor defects in telecommunications services, transportation delays,delays indelivery by vendors,or other causes beyond that party’s reasonable control. LICENSING:SELLER grants to BUYERa non—exclusive.royalty-free,perpetual license to use any software provided by SELLER hereunder includingthe right to maintain such software.SELLER grants to BUYER an exclusive,royalty—free,perpetual license to use,modify and sub-license any software customized by SELLER for BUYER and assigns to BUYERall intellectual property rights in any software developed by SELLER speci?cally for BUYER hereunder.SELLER shall provide the source code and associated documentation for any software customized or developed for BUYER.SELLER owns all intellectual property related to the BUYER's project and grants BUYER an unlimited non-exclusive right to use any and allparts ofthe solution SELLERhas developed.BUYER assumes allrisk and pro?t associated with solutions providedbySELLER and holds SELLERharmless ifthe use ofany orallcomponents ofworks provided by SELLER are used or misused by others. NON-SOLICITATION:SELLER and BUYER agree not to solicitor induce,for a period oftwo (2)years from the date ofthis agreement,on their own behalf or on behalf of any other person,?rmor entity,any employee ofthe other party to terminate his or her employment withthe other party,whether or not such employee is employed pursuant to a written agreement or at will. 7949 Atlantic Blvd.Unit201 -Jacksonville,FL 32211 .904—425-4760 -Fax:904-425-4759 -Email:sales@ilgtec.com INFORMAHON AUIOMAHDN INFEGRATED SULUHUIS Agenda Item #8.A.13 Jan 2025 Page 52 of 166 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT ADENDA ITEM:Resolution No.25-02 designating a 68-inch diameter at breast height (dbh)multi-trunk live oak tree at 1958 Brista De Mar Cir and 1964 Brista De Mar Cir as a Heritage Tree. SUBMITTED BY:Amanda Askew,Director of Planning,Community Development &Building TODAY’S DATE:December 30,2024 MEETING DATE:January 13,2025 BACKGROUND:The property owners of 1958 Brista De Mar Cir and 1964 Brista De Mar Cir have nominated one multi-trunk tree on private property as a heritage tree.Resolution 25-02 designates this live oak in the rear yard straddling the two properties as a heritage tree.The live oak is approximately68 inches in diameter combined and is estimated to be 136 years old.The property owners are naming this tree “The Twin Trees”. According to City Code Section 23-41 (a)“The City Commission may by resolution designate individual heritage trees.”Although a heritage tree designation does not prevent a tree ?om ever being removed,it makes it more dif?cult and costly to remove. According to the City of Atlantic Beach Tree Protection Code de?nitions,heritage trees on city-owned property (parks and rights-of-way)are “any designated maritime species that is thirty (30)inches DBH or greater and declared by the city commission to be of unique or intrinsic value due to its age,size,species, and/or cultural,ecological or historical signi?cance or some other contribution to the city’s or a neighborhood’s character and which is in good condition,as determined by an arborist;also,any tree designated as a Florida State Champion,United States Champion,or World Champion by the American Forestry Association which has been designated to be a heritage tree by the city commission.” BUDGET:Approximately $200 on a marker identifying the heritage tree RECOMMENDATION:The City Commission approve Resolution No.25-02,designating a 68- inch diameter multi-trunk live oak at 1958 Brista De Mar Cir and 1964 Brista De Mar Cir as a private heritage tree. ATTACHMENTS:1.Resolution No.25-02 2.Photographs of Tree CITY MANAGER: Agenda Item #8.B.13 Jan 2025 Page 53 of 166 Donna L.Bartle,City Clerk Approved as to form and correctness: RESOLUTION NO.25-02 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DESIGNATING A SIXTY-EIGHT INCH MULTI—TRUNK DIAMETER LIVE OAK TREE AT 1958 BRISTA DE MAR CIRCLE AND 1964 BRISTA DE MAR CIRCLE AS A HERITAGE TREE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmentalsanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission has the ability to designate individual trees as Heritage Trees according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the Heritage Tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,the Live Oak tree at 1958 Brista De Mar Circle and 1964 Brista De Mar Circle locatedin the back yard and nominated by the property owners is a combined 68 inches in diameter;and WHEREAS,the nominated tree has a combined 213.6-inch circumference;is approximately 136 years old;and holds intrinsic value due to its age and size;and WHEREAS,the nominated trees are named “The Twins”. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.hereby designates a combined68-inch—diameterLive Oak at 1958Brista De Mar Circle and 1964 Brista De Mar Circle as private “Heritage Tree.” SECTION 2.This Resolution shall take effectimmediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 13thday of January, 2025. Curtis Ford,Mayor Jason R.Gabriel,City Attorney Attest: Agenda Item #8.B.13 Jan 2025 Page 54 of 166 Agenda Item #8.B.13 Jan 2025 Page 55 of 166 Agenda Item #8.B.13 Jan 2025 Page 56 of 166 CITY OF ATLANTIC BEACH CITY COMNIISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-03 authorizing the purchase of a replacement Public Utilities Roll Off Truck and the dispOsalof Truck D-12 SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:December 31,2024 NIEETING DATE:January 13,2025 BACKGROUND:The Public Utilities Wastewater Treatment Plant is replacing the sludge Roll Off TruckD-12,a 2013 Mack Roll Off sludgetruck with 157,214 miles andover 5,500 engine hours. Due to its age and condition,the truck has required numerous costly repairs in the past year and will continueto deteriorate. Staff reached out to three providers and received quotes from Rush Truck Center and Tom Nehl Truck Company,but due to the Allison 4000 RDS-P transmission requirements in this particular truck,Mack Trucks was not allotted any vehicles and was unable to provide a quote.Familiarity with the Volvo brand also enablesthe city garage to perform the required maintenance on the vehicle. Staff intends to purchase the Volvo VHD Roll Off Truck per purchase agreement,dated December 26, 2024,in the amount of $250,256.00 from Tom Nehl Truck Company.The City received $13,000 trade in value from Tom Nehl for the 2013 Mack Truck,and a capital asset disposal request has been submitted to trade the truck in with the purchase. BUDGET:The budget for this truck is available in the Public Utilities account 410-5508-535-6401in the amount of $325,000.00. RECOMNIENDATION:Approve Resolution 25-03 for the disposal of Public Utilities truck D-12, and the purchaseof the new truck in the amount of $250,256.00 ATTACHMENT(S):1.Quotesfrom Tom Nehl Truck Company and Rush Truck Center 2.Resolution 25-03 3.Capital Asset Disposal Requ st REVIEWED BY CITY MANAGER: ts Agenda Item #8.C.13 Jan 2025 Page 57 of 166 “ u h n v. :34 RESOLUTION NO.25-03 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO DISPOSE OF WASTEWATER SLUDGE HAULER TRUCK D-12 AND PURCHASE A NEW TRUCK;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Public Utilities Department has a wastewater treatment plant sludge hauling truck with over 150,000 miles and 5,500 engine hours;and WHEREAS,several costly repairs have been required in the past year;and WHEREAS,staff requested quotes for a replacement truck and trade in value from Tom Nehl Truck Company,Rush Truck Center and Mack Trucks;and WHEREAS,due to vehicle specs and inventory availability,staff received quotes from Tom Nehl Truck Company and Rush Truck Center;and WHEREAS,based on recommendations from the city garage and vehicle brand maintenance familiarity,staff chose the quote in the amount of $250,256.00 from Tom Nehl Truck Company;and WHEREAS,staff has submitted a capital asset disposalrequest to trade in truck D12;and WHEREAS,suf?cient funds are availableinthe Public Utilities Fund for this vehicle in account 410—5508-535-6401,in the amount of $325,000. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby authorizes the disposal of truck D12 as a trade in vehicle. Section 3.The City Commission hereby appropriatesfunds from City’s Public Utilities Fund 410-5508-535-6401 for the purchase of the new truck in the amount of $250,256.00. Section 4.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. Section 5.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 13th day of January 2025 ts Agenda Item #8.C.13 Jan 2025 Page 58 of 166 Attest: Donna L.Bartle,City Clerk Curtis Ford,Mayor Page 2 of 2ResolutionNo.25— Approved as to form and correctness: Jason R.Gabriel,City Attorney Agenda Item #8.C.13 Jan 2025 Page 59 of 166 RETAILPURCHASEAGREEMENT he agreement on the reverse side issubject to the following terms and conditions which have been mutually agreed upon:Customer initials: 1(a). 1(b). 1(c). 1(d). 2.(b). 2.(c). 10. 11. SECURITYINTERESTIFNOT PAID INFULL.Ifyou do not make a payment in fullfor the vehicle incash,trade-in or funds from a lender,or any combination thereof, you hereby agree this document grants us a security interest inthe vehicle being purchased and any accessories,equipment,and replaceable parts installed inthe vehicle.As a result ofthe security interest,we shall have a lien on the vehicle and all rights ofa secured party under the laws of the State of Florida and the Uniform Commercial Code,including allrights of repossession as more fully described below,until we have been paid infull.Thissecurity interest isseparate and apart from, but not subordinate to,any interest granted to a third party lender ifthe vehicle is purchased on credit.Ifyou breach any of your obligations in this Retail Purchase Agreement,we have the right to immediately repossess the vehicle.Any accessories,equipment,or replacement parts willremain with the vehicle. IFTHISISACONDITIONAL RETAILPURCHASEANDSELLERIS ASSISTINGWITHFINANCESOURCING.The required finance disclosures willbe made to you prior to the time you sign the Retail Installment or Consumer Credit Sale Contract. IFTHIS ISARETAILPURCHASEAND NO SELLERFINANCESOURCINGISPROVIDED.You choose to pay the unpaid balance of the cash selling price by providing your own cash and/orfinancing.The sale is final when you sign this retail purchase agreement ?we have received funds for the unpaid balance from you or your financing source. PAYOFF OF TRADE-INBALANCEOWED.You represent there is no other extension of credit to you in connection with your trade-in except as set forth on the face of this Agreement,and agree to pay us any shortage between the pay-off quoted to us byyour lienholder as the remaining amount of the balance on your trade-in and the actual pay-off required from us to satisfy its line or to satisfy any other encumbrance on the trade-in.In order to satisfy the amount of any shortage remaining on the balance ofyour trade—in,or ifthe lender declines your application for financing the vehicle described inthe agreement after we have paid off the remaining amount of the balance on your tradain,you shall immediately pay us such amount(s)in cash or with alternate funds acceptable to us such as a money order,bank cahiers check or draft. TRADE-IN.You represent to us that you have good title to the motor vehicle(s)you are trading to us as shown in this Agreement and that each of your trade—insis free of any liens or encumbrances other than those specifically disclosed inthis document.You agree to deliver to us on demand title papers and ownership documents properly endorsed to us‘You further agree and warrant that none of your trade-ins has sustained any structural damage,collision damage,or body damage except to the extent specifically disclosed inthis document. TRADE-INALLOWANCE.The trade-in allowance shown inthis Agreement may not represent the actual cash value of your vehicle because it may contain additional discounts and over-allowances.Ifreimbursement for your trade-in vehicle isto be made for any reason,instead of return of your trade-in to you,then you willbe entitles to the actual cash value of the trade-in vehicle regardless of the amount of any trade-in allowance,over-allowance and additional discounts allowed byus. No TAMPERING OR REMOVAL.You represent that you have not tampered with or removed any safety or emissions control equipment from the trade-in vehicle(s), nor has anyone else to the best of your knowledge. DEALER.shall not be liablefor failure to deliver or delay indelivering the motor vehicle covered by this Order where such failure or delay isdue,inwhole or in part, to any cause beyond the control or without the fault or negligence of Dealer. THEPRICEFOR THEMOTOR VEHICLE.specified on the face of this order does not include federal excise taxes,sales taxes,use taxes or occupational taxes,(federal, state or local)unless expressly so stated.Purchaser assumes and agrees to pay,unless prohibited by law,any such federal excise,sales,use or occupational taxes imposed on or applicable to the transaction covered by this order,regardless ofwhich part may have primary tax liability therefor. MEDIATOIN ARBITRATIONRE UIRED BYTHIS AGREEMENT.Both parties agree that instead of litigating in a court,ifany dispute,controversy or claim (individually or collectively a "dispute”)occurs arising out of or related to the sale of this vehicle,this Agreement or to any other document or agreement relating to the vehicle (including and Retail Installment or Consumer Credit Sale Contract),the parties shall first attempt to settle the dispute by direct discussions.Ifthe dispute cannot be settled by direct discussions,the parties shall next try to settle the dispute amicably by mediation administered by an American Arbitration Associate under its Commercial Mediation Rules before resorting to arbitration.Following mediation,any unresolved dispute shall be settled by binding arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules.Such arbitration shall be conducted inthe city where seller is located.Each party shall pay his or her own costs.Following arbitration,any party may apply to any court having jurisdiction for an order confirming the arbitration award and for ajudgement or decree to be entered in conformity therewith. DEFAULT.Ifyou fail to execute all documents required to complete this transaction or fail to accept or reject delivery or revoke acceptance of the vehicle or otherwise default in any manner,we may retain as damages an appropriate portion of any payments or in lieu thereof place a lien on any trade-in vehicle(s) delivered by you.We shall be further permitted to proceed with any and allremedies available at law or in equity without waiving our rights byacceptance of such payments and trade-in(s).You shall pay all costs,charges,and expenses (including reasonable attorney’s fees)incurred for the breach. NOTICEOFBREACH.You agree to give us notice of any breach of contract or express or implied warranty applicable to the vehicle within thirty (30)days of the time you discover or should have discovered the breach or you shall be barred from any remedy for the breach.You shall return the vehicle to us within three (3)working days after notice of the breach to allow us an opportunity to cure the breach or you willbe barred from any remedy for the breach. USEDVEHICLECONDITION.You agree that,with respect to any motor vehicle,we make no representation or guarantee as to the prior usage,history,maintenance, care or condition of the motor vehicle,or whether the vehicle has sustained any previous body or frame damage.You also agree that we make no representation or guarantee as to the originality of the components or parts on a used motor vehicle nor do we accept any liability or responsibility for alterations,repairs,or changes made prior to our ownership.You acknowledge that it is your responsibility to consult with your own mechanic or body shop technician for investigation of allsuch issues relating to the used motor vehicles condition. IFTHIS ISACONDITIONALRETAILPURCHASE AND SELLERISASSISTINGWITH FINANCESOURCING.You acknowledge that the sale of the above describer vehicle is not final until your loan application has been approved by a third party lender acceptable to Seller,w a retail installment or consumer credit sale contract has been fully executed with respect to this transaction M we have received funds for the unpaid balance from the lender.Ifa lender approves your loan,it may require additional down payment or a change in the terms or number of payments.Ifchanges are required,you agree to return to Seller’s premises to execute revised documents within three (3)working days.Changes required by the lender must be acceptable to you and us.You understand that we do not represent or imply that your loan application has been approved or will be approved by executing this agreement or permitting you to remove the vehicle from the premises.Ifthe lender declines your loan application,paragraph 1(d)printed above shall apply. ORALPROMISES.Are not valid.Any promises or understandings not specified in writing in this agreement are not valid and shall not be considered a part of this agreement. ADDITIONALDOCUMENTS.You agree to execute additional forms,contracts or other documents required by this Agreement,any retail installment or consumer credit sale contract or Federal and/or state requirements. Agenda Item #8.C.13 Jan 2025 Page 60 of 166 TOM NIHL [:1 M511 1904)961-0719 land!“3315)mm 758321 Imuu 1m v. THETEAMBEHIND YOURDRIVE. RETAIL PURCHASE AGREEMENT IZINEWDUSED|:|DEMO YEAR 2026 MAKE Volvo MODEL VHD DTRACTORIZITRUCK|:|TRAILERCOLOR White STOCKNO tbd VINNO.699932 SALESMAN Brigman GVWR 66,000 MILEAGE New LlENTO N/A DATE December 26,2024 PURCHASER City of Atlantic Beach $261,440.00 ADDRESS 800 Seminole Road CITY Atlantic Beach STATE FL ZIP 32233 PHONE (904)247-5800 EMAIL D.O.B.DRIVER‘SLlC. S.S.#FED|D# CHY PHON 1,800.00 EXEMPT BALANCEOWEDT YEAR V.I.N.# 2013 MAKE Mack MODEL 1M2AX13C8DM020485 None GU813 TRADE-INALLOWANCE TAXABLEAMOUNT STATESALESTAX 0.00% ()COUNTYSALESTAX TAG,TITLE&REGISTRATION FEDERALEXCISETAX $ ( $ 261,456.00 (13,000.00) 248,456.00 ACTUALPAYOFFAMT.$GOODTHRU MILEAGE 157,214 ACCT}:5,539 hours REMARKS New 2026 ModelYear Volvo VHD Roll-Off Truck Galbreath U5—OR-174Hoist Pioneer RP45OOSARGTarp System Municipal,sales tax exempt $1800 collected for title and tag,balance reimbursed ACTUALPAYOFFONTRADE—IN TOTALAMOUNTDUE CASHDOWNPAYMENT BALANCEDUEONDELIVERY0R AMOUNTTOFINANCE TRADE-INALLOWANCE ACTUALPAYOFFONTRADE-IN NETTRADE-IN DEPOSITRECEIVED CASHATDELIVERY TOTALDOWNPAYMENT $250,256.00 ma?é?é?é?| DISCLAIMEROFWARRANTIESBYSELLER:Theonlywarranties,itany,applyingtothevehicleas thoseofferedbymanutacturer.Sellermakesnoexpresswarrantiesonthevehicle.Thedescribedvehicleissold"ASIS'andWm allFaults“ andsellerherebyexpresslydisclaimsneitherassumesnorauthorizesanypersontoassumeforselleranyliabilityinconnectionwiththesaleofthisvehicle.Purchaser(s)shallnotbeemittedtorecoverfromselleranyconsequentialdamages, damagestoproperty,damages forlossofuse,time,pro?ts,income,orincidentaldamages. tlEDlATION/ARBITRATIONREQUIREDBYTHISAGGREEMENT:Bathpatiosagreethatinsteadof?tigattoninacourt,ifanydispute,controversy,orclaimoccursarisingoutoforrelatedtothesaleolthisvehicle,thisagreementoranyother documentoragreementrelatingtothe vehicle?ncludinganyretailinstallmentorconsumercreditsalecontract),paragraph5 printedonthebackofthisdocumentshallapply, YOUAGREETHATTHEADDITIONALTERMSANDCONDITIONSPRINTEDONTHEBACKOFTHISDOCUMENTAREAPARTOFTHISAGREEMENTANDthefrontandthebackofthisretailpurchaseagreementcontaintheentire agreementrelatedtothispurchaseandnootheragreements,understandingsorpromiseswillberecognized, NOTICETOPURCHASER(S):Donotsignthisagreementuntilyoureadit Youareentitledtoacopyofagreementsand/ordocumentsthatyousign.YouacknowledgereceiptofacompletecopyotthisagreementThisagreementisnotbinding unlesssignedbyanofficerormanageroflhe sellerandbypurchase(s). EXECUTED AT TOM NEHL TRUCK CO. AGREED:ACCEPTED: Purchaser's Signature PurchaseOrder# SelecTrucke and Leasing North Florida Western Star Tom Nehl Truck Company (Corp HQ)Tom Nehl Truck Company West 480 South Edgewood Ave Jacksonville,FL 32254 5040 University Blvd West Jacksonville,FL 32216 417 South Edgewood Ave Jacksonville,FL 32254 Dealer or Authorized Representative 333 SW Arrowhead Terr Lake City,FL 32024 Tom Nehl Truck Company North 708 Francls St Waycross.GA 31503 Date $250,256. CONTAC STAT ZI ADDRES WASTEFE SUBTOTA TRADE-ININFORMATI 16.00 SELLINGPRIC ts Agenda Item #8.C.13 Jan 2025 Page 61 of 166 Order Number Specification Date Build Date Date of Export Model Description Specification Market CDD Speci?cation Version Buyer End Customer Delivery Address Currency MODEL PACKAGE AAXO4X PRODUCT GENERATION GJXC1X VEHICLEVERSION PB100K Pricebook Release 001110 MODELSERIES 004155 MODEL 012155 MARKETINGMODEL 99X76X MANUFACTURINGLOCATION 007155 00 MODEL SR2507 COMMERCIALSICA MODEL M92101 AFTERMARKETMODEL 008021 00 BASE MODEL A1900R MODEL YEAR DLXB1X CONCEPT ABXP7X PRODUCT TYPE CKX50X VEHICLECABTYPE DDX15X CHASSISTYPE CDX23X MODELSERIES FHXL1X VEHICLEWIDTH ZBXA1X CABWIDTH ADXE1X EXTERIOR PACKAGE GENERATION A5DB1X INTERIORGENERATION 8ZCA1X HOOD AERODYNAMICS 2KXA1X FRONT WHEELOPENING FYX22X FRONT AXLEPOSITION DAX15X AXLEARRANGEMENT FDXD1X REARAXLEARRANGEMENT FAX20X STEERINGWHEEL POSITION 51AAAX BRAND M84009 INTENDEDREGISTRATION LOCATION MBT09T VEHICLECERTIFICATION 6TFZ1X EMISSION OFFSET LABEL 928998 ORDER TYPEVEHICLE REQUIREMENTS 920998 MODEL PACKAGE BZBZ1X EPA SMARTWAY 921998 DRIVERCOMFORT PACKAGE 924998 LIGHTWEIGHT PACKAGE 926998 BRIGHT PACKAGE 4LAZ1X EXTERIOR BRIGHT WORK VEHICLE ADAPTATION 114010 98XBIX MARMARKETW/PRODUCTION AREA 39XE1X CERTIFICATIONLABELS 9PXGWX MARKETSINMARSYSTEM M46001 DEALERSHIP REGION M91010 CURRENCY 24178870 03122025 03122025 11252024 VHD64B300 USAVTNA(USAV) 04142025 3* TOM NEHLJACKSONVILLE,INC.(1779068436) TOM NEHLGMCTRUCK co.(3815017027) 417 EDGEWOODAVE S,,,Jacksonville,USA,32254 USD LEGACYHEAW TRUCKS NORTHAMERICAVEHICLE VERSION 2024-10-14 PRICELIST VHDTRUCK VHDS4BBOO VHD648300 VOLVO TRUCKS -ASSEMBLEDINTHEUSA VHD64B300 VHD64B DAYCAB VHD VHD64B 2026 MODELYEAR NORTHAMERICANCONCEPT N-SERIES CONSTRUCTION 6*4 RIGID,NORTH AMERICA CONVENTIONALCAB TRUCK VHD/VAH Models -113.6"BBC 102"(2590 MM)VEHICLEWIDTH STANDARD CAB WIDTH GENERATION FIVE INTERIORGENERATION,2 HOODAERODYNAMICS,BASIC BASICFRONT WHEELOPENING /NO CLOSE-OUTPROVIDED XM=2940 MMFRONT AXLE POSITION 6X4 2 REARAXLES,2 DRIVEN LEFTHANDSTEERING WHEELPOSITION BRANDVOLVO FLORIDA EPA (ONLY)FOR VOLVO 11L/13L DIESEL WITHOUTEMISSION OFFSET LABEL RETAILOR STOCK-CUSTOM SPECIFICATIONS BASE MODELSTANDARDS NO SMARTWAY COMPLIANCE DECALPROVIDED NO DRIVERCOMFORT PACKAGEPROVIDED NO LIGHTWEIGHTPACKAGE PROVIDED NO BRIGHT PACKAGEPROVIDED NO EXTERIOR BRIGHTWORKPROVIDED USA/USA TERRITORY MARKETADAPTATION AMERICANMARKET—USAPRODUCTION USA CERTIFICATION LABELS AMERICANMARKET SOUTH-EAST REGION US DOLLARS Variant Id Family Descri MARKETADAPTATION V riant Descripti Varia Id ts Agenda Item #8.C.13 Jan 2025 Page 62 of 166 36XF1X 38XCNX 146998 125001 GPXZ1X 263206 OSCR1 X DKX99X 2KEZ1X 2MCA1X 3GCB1X 898003 259003 260006 QCXA1X E1BD1X 264001 DHX20X 78XC1X 3HAB1X 938001 885998 940001 GKXZ1X LANGUAGEON DECALS OPERATOR'S MANUALLANGUAGE AREA/DOMICILE(COOLING) AREA/DOMICILE(EXHAUST) FEDERALBRIDGE CALCULATION/SPIF CERTIFICATION VEHICLEAPPLICATION BODYCONNECTION GROSS COMBINATIONWEIGHT TRAILERTYPE VEHICLE GHG CERTIFICATION GHG APPLICATION,VEHICLE VEHICLE WARRANTYQUALIFICATION VEHICLE VOCATION OPERATINGCONDITIONS TOPOGRAPHY AMBIENTTEMPERATURE UPPER LIMIT LOADINGSURFACE FACTOR OPERATINGCLASS TRANSPORT CYCLE DOT VEHICLE CERTIFICATION CUSTOMERFLEETSIZE PROGRAM SPUR LINE CUSTOMER ADAPTATION(CA) PASSIVE AND ACTIVE SAFETY ZCXD3X D8XC1X DUXA1X 43X40X 8ZDABX ZMXA1X WRXA1X WPXB1X 9GAABX HQCZ1X J2AZ1 X GCXJ2X 5UCA1X 5VCB1X X6BA1X GBCAAX ZQEB1X W4EABX 7OXZ1X ZCEZ1X 2EEZ1 X 6HEZ1X 1PAZ1X 2PEZ1X 5RXZ1X CAB TYPE SAFETY BELT REMINDER SRS AIR BAG AUXILIARYDOWN VIEW MIRROR STABILITYCONTROL REGULATIONS ELECTRONIC STABILITYCONTROL (ESP) ANTILOCK BRAKESYSTEM MANUFACTURER ABS TRACTION CONTROL ABS SENSOR &MODULATOR ADDITIONALTRACTION CONTROL DISABLE ACTIVESTEERING COLLISIONAVOIDANCESYSTEM ACC OPTIONALAUDIO FUNCTIONS VADAVOLUMECONTROL LEVEL VADATIME GAP ACC TIMEGAP BLINDSPOT DETEC ALARMDISABLE SPEED LIMITSIGN RECOGNITION LANEKEEPING SUPPORT SYSTEM LANEDEPARTURE WARNING LANEDEPARTURE WARNING,OPTIONAL FEATURES LANEDEPARTUREWARNING SYSTEM VOLUMECONTROL LEVEL CAMERA,SURVEILLANCE DATACAPTURE BACKUP ALARM ENGLISH/SPANISHLANGUAGE ON DECALS ENGLISH NO AREA/DOMICILE(COOLING)PROVIDED 49 STATE +CANADA/NON CALIFORNIA WITHOUT USA FEDERALBRIDGE CALCULATION(SEE VEHICLE CERTIFICATION SHEET FORACTUALGVWR) TRUCK /ASPHALT OR DUMPBODY TIPPER /DUMPBODY NO GROSS COMBINATIONWEIGHT PROVIDED WITHOUTTRAILERTYPE GREEN HOUSE GASCOMPLETE VEHICLECERTIFICATION GREEN HOUSE GAS VOCATIONALAPPLICATION STANDARDHEAW DUTYWARRANTYQUALIFIED CONSTRUCTIONSERVICE ON HIGHWAY,STARTING GRADES <16% GRADES <3%DURING>98%OF DRIVINGDIST.MAXGRADE 8% SUMMER AMBIENTTEMPERATURES DO NOT REGULARLY EXCEED 104 DEGREE F (40 DEGREE C) CONCRETE LOADINGAND/OR UNLOADINGSURFACE OPERATINGCLASS TWO (ON/OFF HIGHWAY) CONSTRUCTIONTRANSPORT CYCLE DOT INCOMPLETEVEHICLECERTIFICATION DEALER FLEET WITH LESS THAN25 VEHICLES INOWN FLEET OF ANYVEHICLEBRAND NO FLEET PROGRAM SPUR LINE WITHOUTCUSTOMER ADAPTATION SPECIAL VERSION 300 -DAYCABWITH B-PILLAREXHAUST SAFETY BELT INDICATORANDAUDIBLEREMINDER AIR BAG,BASIC CONFIGURATION DOWN VIEWMIRROR OVER PASSENGER DOOR WITHOUT STABILITYCONTROL REGULATION VOLVO ENHANCEDSTABILITYTECHNOLOGY(VEST) BENDIXABS ENHANCEDTRACTION CONTROL.6 CHANNEL ABS 6 SENSORS/6 MOD(FRONT &REAR AXLES) WITHOUTADDITIONALTRACTION CONTROL DISABLE WITHOUT ACTIVESTEERING VOLVOACTIVE DRIVERASSIST (VADA 2.0)ANDRIGHTSIDE BLINDSPOT DETECTION VADA 2.0 WARNING WITH VOLUMECONTROL VADA2.0 VOLUME LEVEL,MEDIUM VADA 2.0 DRIVERADJUSTABLETIME GAP (FOLLOWING DISTANCE) ACC TIMEGAP CONFIGURATION1 RIGHTSIDE BLINDSPOT DETECTIONAUDIBLEALARMDISABLE WITHOUTTRAFFIC SIGN RECOGNITION WITHOUT LANESUPPORT SYSTEM WITHOUT LANEKEEPING SUPPORT SYSTEM DEACTIVATION NO OPTIONALFEATURES PROVIDED FOR LANEDEPARTURE WARNING NO LANEDEPARTURE WARNINGSYSTEM VOLUMELEVEL PROVIDED WITHOUT CAMERA WITHOUT DATA CAPTURE NO BACKUP ALARMPROVIDED crip IonFamny Agenda Item #8.C.13 Jan 2025 Page 63 of 166 escr onVariantidFanilyDescription 3MBA1X NUXZ1X BBBA1X ENGINE 1018H5 DPXF5X HExosx 43ABWX HAXB9A HHXY2X KTXVSX Q1CA1x H1BAAX HTXA8X REXC1X O8AE1X N1CC1X N8CC1X FBXA1X N2CZ1X CJXAAX QWXA1X JAXA2X 08AA1X 78AAAX V5CC1X Z8FT1X PARK BRAKEALARM SECURITYSYSTEM EVENT DATA RECORDER ENGINE PACKAGE ENGINE TYPE ENGINE MANUFACTURER ENGINE/MOTORPOWER ENGINE ENGINE TORQUE RANGE ENGINE EMISSION GEAR SELECTION TUNING TURBO APPLICATION ENGINE BRAKE CRANK CASE VENTILATION ENGINE PTO TORQUE CAPACITY DRIVELINETECHNOLOGY ENGINE FUEL CONCEPT FUELTYPE,LIQUID GAS FUEL TYPE EXHAUSTGAS RECIRCULATION TURBO COOLING CAPACITY ENGINE CRANKANGLE EMISSION ON BOARD DIAGCONTROL OBD EMISSIONSCONSEQUENCE NOX LIMITS ENGINE EQUIPMENT KWXA1X JWXD1X H9XK1X 7LEZ1X 209012 K9XO9X HWXD1X 9DCC1X Y6EAAX POXA1X D9EZ1X 208029 JTXAAX JSXA5X LAX05X LBXR2X NCXA5X PJXMNX 64AA1X 4CCC1X 810113 V5EZ1X L9XF1X L8XJFX L4X16X NQXB1X AIR CLEANER AIR INTAKE RADIATOR AIRINTAKE COVER FINISH RADIATORCOOLANT COOLANT COOLANT FILTER /CONDITIONER COOLANTPUMP SPEED RATIO COOLANTCOMPOSITION HEATER PIPE MATERIAL COOLING ENERGY STORAGESYSTEM FAN CLUTCH PACKAGE FAN CLUTCH MANUFACTURER FAN CLUTCHTYPE ELECTRICALSYSTEM ELECTRICALSYSTEM STARTER MOTOR ALTERNATOR ALTERNATOR MANUFACTURER ALTERNATORCABLEAMP RATING BATTERYPACKAGE SOC OPERATING WINDOW RANGE BATTERY MANUFACTURER BATTERYCAPACITY BATTERYBOX MOUNTING BATTERYBOX CONFIGURATION PARK BRAKEALARM,SOUNDS IF BRAKEOFF AND DRIVER'S DOOR OPENED NO SECURITY SYSTEM PROVIDED EVENT DATA RECORDER VOLVOD13 500HP 2100RPM 1850 LBFT-EPA'21 EMISSION LEVEL 13 L.PROPRIETARY ENGINE VOLVOMANUFACTUREDENGINE WITHOUT ENGINE /MOTOR POWER 500HP 1771-1880 LBFTENGINE TORQUE RANGE ENGINE EMISSION,LEVELUSA2021 GEAR SELECTIONTUNING,BASIC TURBO SINGLE STAGE VOLVO ENGINE BRAKE(l-VEB) CRANK CASE VENTILATIONOPEN EXTENDED ENGINE PTO TORQUE CAPACITY 1000NM DRIVELINETECHNOLOGY.COMBUSTION ENGINE FUELCONCEPT LIQUID FUEL DIESEL WITHOUT GAS TYPE WITHEXHAUST GAS RECIRCULATION TURBO BASIC DESIGN 41 DEG.C ATB COOLINGCAPACITY 2.25 DEGREE ENGINE CRANKANGLE EMISSION OBD,DISPLAYONLY,USA2025 OBD EMISSIONS,CONSEQUENCE 1 CARB LEGACY/EPA (200MG/HPHR) SINGLE STAGE AIR CLEANER HOOD MOUNTED AIR INTAKE 1240 SQ IN,2 ROW CORE RADIATOR WITHOUTAIR INTAKECOVER FINISH EXTENDEDLIFE ETHYLENEGLYCOL ANTI-FREEZE(RED- ORANGE),-34 F (-37 C) EXTENDEDLIFEANTIFREEZE -34 F (-37 C) COOLANT FILTER /CONDITIONER,LONGLIFE,NO ADDITIVES COOLANT PUMP SPEED RATIO,FIXED COOLANT COMPOSITION,ETHYLENE STEEL HEATERPIPE MATERIAL WITHOUT COOLINGENERGY STORAGE SYSTEM ELECTRONIC VISCOUSCSI FAN CLUTCH BEHR MANUFACTUREDFANCLUTCH VISCOUS TYPEFAN CLUTCH,ELECTRONICCONTROLLED,LOW NOISE 12 VOLT ELECTRICAL SYSTEM ELECTRICAL SYSTEM BRIDGE PLAN(86+70PINS) DELCO REMY12V 39MTHDSTARTER 160 AMP DELCO REMY28$|ALTERNATOR (12V) ALTERNATOR MANUFACTURER-DELCO ALTERNATOR CABLEAMPRATING,LOW (UP TO 165AMPS) 3 VOLVO 760 CCA MAINTENANCEFREE 12VBATTERIES,2280 CCA WITHOUTTRACTIONVOLTAGE BATTERYSOC OPERATING WINDOW DEKA MANUFACTUREDBATTERY 3 BATTERIES,2280 CCA BATTERY BOX,LEFT HANDSIDE,BEHIND FRONT FENDER BATTERY BOX -3 CAPACITY Y ription Variant scrip nVari Agenda Item #8.C.13 Jan 2025 Page 64 of 166 I I I. LI ,I .II II ,-I I I : I I I,_.... 5| I ll--. ). I I .. I I . U I -I I.I ,I ,I II I II x .I ..IAI ‘I Variant Id Family Description L5XF1X BATTERYBOX COVER LFXZ1X BATTERYPROTECTION NFXD1X BATTERYDISCONNECT SWITCH LLXZ1X EMERGENCYSTART SYSTEM MOXAAX BATTERYISOLATION 428001 DIESEL EXHAUST FLUIDTANK DIESEL EXHAUSTFLUIDTANKLEFTHAND MLXBMX SIDE G8BA1X AD-BLUETANKMOUNTINGLOCATION UOXA5X DIESEL EXHAUST FLUIDTANKSHAPE 6MDAAX DEF TANKVENTILATION 230049 EXHAUSTSYSTEM KSXK1X MUFFLERTYPE KLXD1X EXHAUST DIRECTION T5AH1X DIESEL PARTICLE FILTER ORIENTATION 1LAK1X SCR ORIENTATION 232088 EXHAUSTOUTLETPACKAGE KJXJ2X EXHAUSTSTACK KRXA1X EXHAUSTSTACK HEIGHT KOXC4X EXHAUSTFEATURES KNXB1X EXHAUSTSHIELD JVXH1X PRIMARYFUELFILTER E9XZ1X FUEL FILTER WATER HEATER MBXA1X PRIMARYFUELFILTER LOCATION J3XA3X SECONDARYFUEL FILTER J7XBDX AUX.FUELSYSTEM EQUIPMENT Z8CZ1X FUELLEAKDETECTOR 4SFB1X OILLIFEMONITORINGSYSTEM VWXCAX COMPRESSOR ZGBAZX CLUTCHABLEAIR COMPRESSOR B3FZ1X AIRCOMPRESSORDRIVING MOTOR EFXZ1X ENGINE OILPAN HEATER 5NXZ1X ENGINE BLOCK HEATER J2EAAX ENGINE BRAKEACTIVATION NDXZ1X ENGINE STARTING AID 26XZ1X OIL FILLTUBE ACCESS QHXABX ENGINE OIL PAN HZXZ1X ENGINE OIL DRAINKIT 7UXA1X ENGINE LUBRICANT T8XZ1X PTO,ENGINE MOUNTED FRONT T1XZ1X PTO &PUMP,ENGINE MOUNTEDREAR UBXZ1X HYDRAULICPUMP,ENGINE MOUNTED T3XZ1X PTO.ENGINE MOUNTED REAR 5YXZ1X PTO FLYWHEELADMIN TRANSMISSION 270769 TRANSMISSION PACKAGE RWXBOX TRANSMISSION PACKAGE RXXBCX TRANSMISSIONMANUFACTURER RTX10X TRANSMISSIONTYPE RRXA6X TRANSMISSIONGENERATION RUXE1X GEAR SHIFTING SYSTEM POLISHED ALUMINUMBATTERYBOXCOVER NO BATTERYPROTECTION PROVIDED BA'I'I'ERY DISCONNECTMAINSWITCH MOUNTEDINSIDE DRIVERDOOR,GROUND ACCESSIBLE WITHOUT EMERGENCYSTART STUDS RUBBER ISOLATIONPAD UNDER BATTERIES 18.5 GALLONLEFT HAND26",FRAMEMOUNTED(FILLED WITH 10 GALLONSOF DEF,WEIGHING 91 LBS) DIESEL EXHAUST FLUIDTANK18.5 GAL(70 LITER)LH SIDE DIESEL EXHAUST FLUIDTANK FRAMERAILMOUNTING LOCATION DIESEL EXHAUST FLUIDTANKS FOR 26 DIABRACKETS NO DEF TANKVENT FILTERPROVIDED INTEGRATED DPF ANDSCR MOUNTED RIGHTHANDSIDE UNDERCAB WITH CAB-MOUNTEDVERTICAL PIPE SELECTIVE CATALYST REDUCTION+DIESELPART FILTER INTERGRATED VERTICALRIGHTEXHAUSTDIRECTION DIESEL PARTICULATE FILTER,HORIZONTAL RIGHT HAND INTERGRATED HORIZONTALSELECTIVE CATALYSTREDUCTION,RIGHT HAND INTEGRATED 10'0"ALUMINIZEDSTAINLESSSTEEL SINGLE STACK ALUMINIZEDSTAINLESS STEEL EXHAUST STACK 10'0"EXHAUSTSTACK HEIGHT STRAIGHT STACK,SIDE OUTLETDIFFUSER BOX STAINLESS STEEL EXHAUST SHIELD VOLVODUALENGINE MOUNTED FUELFILTERSWITHWATER SEPARATOR PRIMARYFUEL FILTER W/O WATER HEATER STANDARDFUEL FILTER LOCATION DUALENGINE MOUNTED FUELFILTERWITHWATER SEPARATOR RETURN FUEL RECIRCULATIONVALVE NO METHANEDETECTIONSYSTEM PROVIDED OILLIFE MONITORINGSYSTEM,PASSIVE WABCO 31.8 CFM COMPRESSOR NOCLUTCHABLEAIR COMPRESSOR PROVIDED WITHOUT AIR COMPRESSOR DRIVINGMOTOR NO OILPAN HEATER PROVIDED NO ENGINE BLOCK HEATER PROVIDED ENGINE BRAKEACTIVATION,BASIC NO ENGINE STARTINGAIDPROVIDED FILLTUBE WITHOUT HOOD HATCH ACCESS CORROSION RESISTANT STAMPED STEEL OILPAN WITHOUTENGINE OIL DRAINKIT PETROLEUMBASED ENGINE LUBRICANT NO FRONT MOUNTEDENGINE PTO PROVIDED NO REAR MOUNTED ENGINE PTO PROVIDED (FOR SLEEPER MODELS,CREATE CUSTOMOPTION) NO REAR ENGINE MOUNTED HYDRAULICPUMP PROVIDED (FOR SLEEPER MODELS,CREATE CUSTOMOPTION) NO REAR MOUNTED ENGINE PTO PROVIDED NO PTO FLYWHEELADMINPROVIDED ALLISON 6 SPEED 4500 RDS SERIES WITH PTO PROVISION ALLISON4500 RDS SERIES 6 SPEED WITH PTO PROVISION ALLISON MANUFACTUREDTRANS-HD SERIES HYDRAULICTRANSMISSION TRANSMISSION GENERATION6,ALLISON POWER SHIFT (AUTOMATICTRANSMISSION) Variant Description Agenda Item #8.C.13 Jan 2025 Page 65 of 166 AI‘ I:,I—.v I I .I I .I = -_.II I II II 4 III -H IS I:n I I ‘'1 ._|I »_II I _II.IzII I III -I II I I I:II.I:II .I .l .-I I;.—.._..I .I.I I Iv I _ u I.,.I I . I.I-I "1'-- I I I _II .I -..I <..I I I.I I II..I I"I I.M |I 1 -J I =a I ---.H"|.'--‘|' _,II .I I I.X |._I._.1 '_II ,.I : ’ I l .I II.II -''.u I:H II -II a 'I I I.II ,.I I . I I I . I ..It I I .H II I I .II I.I :;I I II _' II E I _.I. n I~.I ..I.II II I ~II ,-:II -. _I H II ..I II _I .I I I ,I.I o)I..I I n :3 a :new 3 "I I I-I I._.I I "I =.I .-II :4....r|I -II -:I!I:.-I I .II I-II III 1|. I,.I I _...,.II I II .I II..I,- »I I II II;..,-_I_I _..||.I‘ II II I III .I I :-I.II,I.I __.c I .I I -n _.aI TVXZ1X U3AD7X U9AD6X QPXAAX 3UCZ1X 8FCZ1X 7RXB1X K1DA1X V6XZ1X 295998 CNXZ1X O5EZ1X 6RAZ1X ASBZ1X RVXZ1X N1DZ1X 7HAZ1X 6UAZ1X B1EC1X 3IAZ1X GSAZ1X 6TAZ1X 4LDA‘IX 779003 E1EIOX E3EZ1X E4EAAX F5EA1X N5EZ1X E5EAAX E6EAAX 778998 E7EZ1X E2EZ1X E8EZ1X E9EZ1 X F1EZ1X F6EZ1X 258056 DBBZ1X T2XD1X TOXZ1X V1FA1X 7PXZ1X T4XZ1X 5XXZ1X D4AZ1X 195215 THXCSX MRP002 204202 TRANSMISSION END YOKE SIZE HIGHGEAR RATIO (TRANSMISSION) SECOND HIGHGEAR RATIO TRANS TRANSMISSIONAPPLICATION AUX.SPEED OPERATION AUX.REVERSESPEED OPERATION TRANSMISSIONLUBRICANT TRANSMISSIONOILPROPERTIES RETARDER TRANSMISSION SOFTWARE TRANSMISSION SOFTWARE PACKAGE DRIVEMODE TRANSMISSIONPERFORMANCE MODE AMTVOCATIONOPTION GEAR SHIFT CONTROL PRE-VIEWTOPOGRAPHY ECO-ROLLCONTROL TRANSMISSIONECO-ROLL TRANSMISSION AUTONEUTRALON P- BRAKE HILLSTART ASSIST TRANSMISSIONKICK-DOWNMODE TRANS.K|CK—DOWN BONUSMODE TRANSMISSION OUTPUTTORQUE ALLISON INPUTANDOUTPUT PACKAGE ALLISONGPIOPACKAGE ROLL DIRECTION CHANGE INHIBIT AUXFUNCTIONRANGE INHIBIT PRESELECT GEAR IN ENG.BRAKE DIRECTIONCHANGEENABLE PRIMARYCALIBRATIONSHIFT MASK SECONDCALIBRATIONSHIFT MASK FUELSENSE PACKAGE FUELSENSE CALIBRATION LOAD/GRADE SHIFT SENSING DYNACTIVEBIASINPRIMARYMODE DYNACTIVEBIASSECONDARYMODE NEUTRALAT STOP ACCELERATIONRATE MGMENTBIAS TRANSMISSIONVOCATIONCODE TRANSMISSION ADAPTATION RING TRANSMISSION COOLER TRANSMISSIONOIL LEVELSENSOR TRANSMISSIONDIPSTICK ACCESS HYDRAULICPUMP GEARBOX MOUNTED PTO,TRANSMISSION MOUNTED CAB MOUNTED CONTROLFOR TRANS MTDPTO AMT/AUTOMATICTRANS PTO FUNCT. PROPSHAFT-MAIN DRIVELINEMANUFACTURER MINIMUMREQUIRED PROPSHAFT SIZE (KAX) PROPSHAFT -INTERAXLE NO PROPSHAFT FLANGE PROVIDED--|NCLUDED ON TRANSMISSION HIGHESTGEARRATIO,0.67 2ND HIGHESTGEAR RATIO,0.76 STANDARDDUTY WITHOUTAUX.SPEED OPERATION WITHOUT REVERSE SPEED OPERATION SYNTHETIC TRANSMISSIONLUBRICANT TRANSMISSION OIL PROPERTIES,BASIC NO RETARDER PROVIDED WITHOUTTRANS SOFTWARE NO VOLVO I-SHIFT TRANSMISSIONELECTRONICSPROVIDED WITHOUT DRIVEMODE NO VOLVOI-SHIFTTRANSMISSION PERFORMANCE MODE PROVIDED WITHOUTAMTVOCATION OPTION AUTOMATEDCONTROLLER NO PREDICTIVE CRUISE CONTROLPROVIDED NO VOLVO I-SHIFTECO-ROLLPROVIDED NO VOLVO I—SHIFTTRANSMISSIONECO-ROLL PROVIDED ALLISONAUTO NEUTRALSINGLE INPUT WITHSHIFT SELECTOR OVERRIDE NO HILLSTART ASSIST PROVIDED NO VOLVO I-ShiftTRANSMISSIONKICK-DOWNMODE PROVIDED NO VOLVO I-SHIFTTRANSMISSIONKICK-DOWN,PERFORMANCE MODES TIEDTO PERFORMANCEBONUS REWARDPROVIDED STANDARD OUTPUT TORQUE ALLISONINPUT/OUTPUTPACKAGE 223C ALLISONGPIO PACKAGE 223 ON/OFF HIGHWAY WITHOUT ROLLING DIRECTION CHANGEINHIBIT AUXILIARYFUNCTION RANGE INHIBITACTIVE(DATALINK) ALLISONPRESELECTED GEAR DURING ENGINE BRAKING - FOURTH,STANDARD WITHOUTDIRECTION CHANGE ENABLEFUNCTION (DATALINK) PRIMARYCALIBRATIONSHIFT SELECT MASK6 SPEED,1ST GEAR START SECONDARY CALIBRATIONSHIFT SELECT MASK6 SPEED,1ST GEAR START NO FUEL SENSE PACKAGE WITHOUT FUELSENSE WITHOUT LOAD/GRADESHIFT SENSING WITHOUT DYNACTIVEBIAS,PRIMARYCAL WITHOUT DYNACTIVEBIAS,SECONDARYCAL WITHOUTNEUTRALAT STOP WITHOUTALLISONACCELERATIONRATE MANAGEMENT STRAIGHT TRUCK DUMPTRUCK ON/OFF HIGHWAY /NO PLOW (14-55-12) WITHOUTTRANSMISSIONADAPTATION RING WATER TO OILCOOLER,ALLISONTRANS NO TRANS OILLEVELSENSOR PROVIDED TRANSMISSIONDIPSTICK ACCESS,UNDERHOOD NO TRANSMISSION MOUNTEDHYDRAULICPUMP PROVIDED NO TRANSMISSION MOUNTEDPTO PROVIDED NOTRANS PTO SWITCH PROVIDED WITHOUTAMT/AUTOMATICTRANSMISSIONPTO FUNCTIONS DANA/SPICERSPL350HD (PROPSZXL) PROP.SHAFT MANUF.BYSPICER SPL LIGHTSERIES MINIMUMREQUIRED PROPSHAFT (KAX),PROPS-M DANA/SPICERSPL250XL EXTENDEDLUBE SERIES Agenda Item #8.C.13 Jan 2025 Page 66 of 166 EMI$>IUN “R7115103TMH TKXA1X 250998 RDXZ1X RAXZ1X 8YAZ1X RBXZ1X DRIVELINE CLUTCH CLUTCH MANUFACTURER CLUTCH RATED CLUTCHTORQUE CLUTCH FEATURES PROGRAMMABLEFEATURES 9KAJ1X Y7BB1X A3AZ1X ZCCZ1X 2DCZ1X EOXZ1X BZAAAX K7XA1X D3AAEX D2AACX 2ECZ1X 12021 X 3NCZ1X JDXA1X JFXNGX YSCD3X JCXFEX U4AZ1X U5AZ1X J4DZ1X J3DZ1X 2ACZ1X 5RCZ1X ZBCZ1X E3AAEX E5AAEX QQXZ1X XZBB1X E7AZ1X E8AZ1X WGBZ1X 0PAZ1X 0NAA1X WQBZ1X W7BZ1X 4KAZ1X IDLE IDLEEMISSION LABELLOCATION ENGINE IDLEAUTOMATIC SHUTDOWN (AL) GHG AUTOMATICENG IDLESHUTDWN GHGAES ALLOWABLE HOURS ENGINE IDLESHUTDOWN TIME(AM) ENGINEIDLECOOLDOWN ENGINEIDLECONTROL (CMQ) AMBIENTTEMP MAXTHRESHOLD (CMO) AMBIENTTEMP MINTHRESHOLD (CMN) GHG AEs EXPIRATIONMILEAGE GHG VEHICLE SPEED LIMIT GHGVSL SOFT TOP CRUISE CONTROL (AG) CRUISE CONTROL,MAXIMUMSPEED (AI) PEDALROAD SPEED LIMITSETTING (P1I16) ROAD SPEED LIMITSETTING(P1AOC) GEAR DOWN VEHICLESPEED LIMITER (P1ALO) GEAR DOWN VEHICLE SPEED LIMIT (P1AOD) SUSPENSION PRESSURE DETECTION SCALABLE ROAD SPEED LIMITER GHG VEHICLESPEED LIMIT,SOFT TOP FACTOR SPEED WARNING SYSTEM GHG VEHICLE SPEED LIMIT,EXPIRATION MILEAGE CRUISE CONTROLMINSPEED (BK) ENG BRAKEENGAGE INCRUISE (AF) ENGINE BRAKEASSISTANCE (P1I2F) ROAD SPEED LIMITCONTROLTYPE (P1I01) FUELECONOMYINCENTIVE PROGRAM (P1IOG) FUEL ECONOMYINCENTIVEREWARD, SPEED LIMITINCREASE (P1IOP) CALCULATED TO TORQUE REQUIREMENTS NO CLUTCH PROVIDED NO CLUTCH PROVIDED NO CLUTCH PROVIDED NO RATEDCLUTCHTORQUE PROVIDED NO EXTENDEDLUBELINEPROVIDED IDLEEMISSIONCERTIFICATION,EPA 24 CABMOUNTEDCLEAN IDLEDECALLOCATION ENGINE IDLESHUTDOWN,DISABLE WITHOUT GREEN HOUSE GAS AUTOMATICENGINESHUTDOWN GHGAUTOMATIC ENGINE SHUTDOWNALLOWABLE IDLE0 HOURS/YEAR WITHOUT IDLESHUTDOWN TIME ENGINE IDLECOOLDOWN,ENABLE BASIC ENGINE IDLECONTROL AMBIENTTEMPERATUREMAX:80F (270) AMBIENTTEMP MIN:45F (7C) GHG AUTOMATICENGINE SHUTDOWN EXPIRATION MILEAGE0 MILES WITHOUT GREEN HOUSE GAS VEHICLE SPEED LIMITER WITHOUTGREEN HOUSE GAS VSL,SOFT TOP WITHBASIC CRUISE CONTROL MAXIMUMCRUISE,70 MPH(113 KM/H) PEDAL ROAD SPEED LIMIT,70 MPH(113 KM/H) ROAD SPEED LIMIT,70 MPH(113 KM/H) WITHOUTGEAR DOWN VEHICLESPEED LIMITER NO GEAR DOWN VEHICLESPEED SETTING PROVIDED NO SUSPENSION PRESSURE DETECTION PROVIDED NO LOADEDROAD SPEED REDUCTION PROVIDED GREEN HOUSE GAS SOFT TOP FACTOR,0 MINUTES WITHOUT ROAD SIGN RECOGNITIONDEACTIVATION CAPABLE GHG SPEED LIMITEREXPIRATIONMILEAGE0 MILES MINCRUISE,30 MPH (48 KM/H) ENGAGEENGINEBRAKE5 MPH (8.0 KM/H)ABOVE SET CRUISE SPEED WITHOUT FAN ON ENGINE BRAKEASSISTANCE WITH BASIC RSL CONTROL WITHOUT PERFORMANCE BONUSPROGRAM WITHOUT FUEL ECONOMYINCENTIVEREWARD,SPEED LIMIT INCREASE NUMBEROF SPEED BONUS STEPS (P1IOM)WITHOUTNUMBEROF SPEED BONUS STEPS DRIVERPERFORMANCE PARAMETERS (P1l0L) OPTIMIZEDFUEL ECON INDICATOR (P1LXM) SWEET SPOT TARGET %(P1IOK) IDLETIMETARGET %(P1IOJ) FUEL ECONOMYCALC DISTANCE INTERVAL(P1I53) WITHOUTDRIVER PERFORMANCEBONUS PARAMETERS OPTIMIZEDFUELECONOMY INDICATOR,SWEETSPOT WITHOUTSWEET SPOT TARGET % WITHOUT IDLETIMETARGET % WITHOUT FUELECONOMY INCENTIVEPROGRAM Va ant Descri tionV'ntld Family Description EMISSION CERTIFICATION Agenda Item #8.C.13 Jan 2025 Page 67 of 166 Variant Id Family Description X1BA1X ENGINE LOADINPTO (CMM) MAXIMUMENGINE SPEED AT 0 MPH W5BK1X (P1ANA) X4BA1X COOLANTWARMHOLDTEMP (KBS) R4BA1X PRE-TRIP DIAGNOSTICINSPECTION(JZU) 0RAD1X REGENERATIONCONTROLS,DPF K5XA2X ENGINE PROTECTIONSYSTEM (P1FQT) CUSTOMERPASSWORD,ENGINEECU stz1x (P1AOF) XSBZ1X ENGINE ECU PASWORD MASTER CODE EXXGSX PTO MAXIMUMENGINE SET SPEED (AND) EYXGSX PTO RESUME ENGINE SET SPEED (ANE) G4ABGX VEHICLEOVERSPEED,ALL COND,LOG FRONT AXLE 370407 SALESMODELQUANTITYOF FRONT SQF001 AXLES FWXA1X FRONT AXLEMANUFACTURER FXXG1X FRONT AXLETYPE FVXH1X FRONT AXLELOAD (KAX) FTXD1X GROUND CLEARANCE F.A. FZXA1X FRONT AXLEARRANGEMENT YNX99X FRONT STABILIZER 7OBB1X BRAKE REGULATION 782005 FRONT BRAKE&HUBPACKAGE X8AA1X WHEEL BRAKEMANUFACTURE,FRONT V4AA1X WHEEL BRAKETYPE,FRONT O4BA1X WHEEL BRAKELUBRICATION,FRONT U5XB1X FRONT BRAKEDIMENSION U3XA1X BRAKETYPE,FRONT AXLE LQXAWX FRONT BRAKE LININGMATERIAL K2EA1X BRAKESHOE COATINGFRONT UDXA1X FRONT AXLEBRAKEDUSTSHIELD 0KXG1X HUBS,FRONT AXLE FUXC1X FRONT AXLE CONCEPT 1BXZ1X OIL SEALS,FRONT AXLE K4AD1X WHEELNUTTYPE,FRONT 162001 FRONT AXLELUBRICANT O5FA1X FRONT AXLELUBRICANTTYPE Q7FC1X FRONT AXLELUBRICANTMANUFACT QBFE1X FRONT AXLELUBRICANTGRADE XAXBFX POWER STEERINGGEAR XBXA1X POWER STEERINGSYSTEM XEXB1X POWER STEERING ASSIST MOXB1X STEERINGSHAFT TYPE 371072 FRONT SUSPENSION PACKAGE YFXB1X FRONT SPRING TYPE YKXA1X FRONT SPRING SYSTEM YHXZ1X FRONT SPRING BIAS |RXA1X FRONT SUSP MAINTENANCE REAR AXLE 330444 REARAXLEPACKAGE SQR002 SALES MODELQTY OF REAR AXLES 30%MINIMUMENGINE LOAD LIMITIN PTO BEFORE ALLOW IDL ESHUTDOWN MAXIMUMENGINESPEED AT 0 MPH,2000 RPM COOLANTWARM HOLDTEMP ENABLED PRE—TRIPDIAGNOSTICSINSPECTION DPF REGEN CONTROL,AUTO REGEN INMOTION,MANUAL PARKEDREGEN,MANUALINHIBIT ENGINE PROTECTION (SHUTDOWN) WITHOUT CUSTOMERPASSWORD,ENGINE ECU WITHOUTCUSTOMERPASSWORD,MASTER PASSWORD CODE PTO ENGINE MAXIMUM700 RPM PTO ENGINE RESUME 700 RPM VEHICLE OVERSPEED,ALL COND,TIMELOG IFABOVE 87MPH (140KMH) VOLVOVF20 20,800 LB FRONT SPRINGS -VHDONLY SALES MODELHAS ONE (1)FRONT AXLEINSTALLED VOLVO MANUFACTUREDFRONT AXLE 20,000 LB FRONT AXLE 20,800 LBFRONT AXLELOAD LOW F.A.GROUND CLEARANCE-HIGHOFFSET 1 FRONT AXLE,0 DRIVEN NO FRONT STABILIZER PROVIDED BRAKEREGULATION,STOPPING DISTANCE310 FT(94M) FRONT BRAKEMERITOR,Q+CAST,STANDARD LUBE FRONT WHEELBRAKEMANUFACTURER,MERITOR FRONT WHEEL BRAKETYPE,"S"CAM(CAST) FRONTWHEEL BRAKELUBESTANDARDMAINTPERIOD 16.5X6 FRONT BRAKESIZE CAST IRON FRONT BRAKEDRUMOUTBOARD MOUNTED BRAKELININGMATERIALFRONT,MERITOR MA2301 BRAKESHOE COATINGFRONT,BASIC FRONT BRAKEDUST SHIELDS IRON UNITIZEDFRONT AXLE HUBS UNITBEARINGFRONT AXLE CONCEPT UNITIZEDFRONT OIL SEALS LOCK SNAP RING WITHLOCKTAB FRONT SPINDLE NUTS UNITIZEDONLY GREASE,FAG NLG|2 FRONT AXLELUBRICANT FRONT AXLELUBRICANTTYPE,GREASE FRONT AXLE LUBRICANTMANUFACTURER,FAG FRONT AXLELUBRICANTGRADE,NLGI2 TRW THP60 INTEGRAL POWER STEERING GEAR SINGLE POWER STEERING SYSTEM DUALSTEERING GEARS GREASEABLE STEERINGSHAFT MULTILEAFFRONT SUSPENSION MULTILEAFTYPE FRONT SPRING LEAFFRONT SPRING SYSTEM NO FRONT SPRING BIAS PROVIDED (EQUAL STIFFNESS LEFT AND RIGHT SPRINGS) LUBRICATEDSPRING PINS AND BUSHINGS MERITOR RT46-160 46,000 LB CAPACITY SALES MODELHAS TWO (2)REAR AXLES INSTALLED Variant Description Varia tDescnp onVariaFamiyDescri FRONT AXLEPACKAGE Agenda Item #8.C.13 Jan 2025 Page 68 of 166 .n. Variant Id Family Description R2XP1X REAR AXLE R1XF1X REAR AXLETYPE 7DAA1X REAR AXLETEMP SENSOR PORT R6XA1X REARAXLECASING 6MAA1X REAR AXLECASING WIDTH R4XZ1X REAR AXLELUBEPUMP TAXE8X REAR AXLERATIO OQXZ1X SECONDARY RATIO REAR AXLE TUXA1X DIFFERENTIALLOCK 350380 REARSUSPENSION PACKAGE F2XN2X REAR AXLESUSPENSION XUXA1X REAR SUSPENSION HEIGHT F1XK1X REAR AXLELOAD(KAX) YJXA‘IX REAR SPRING TYPE YLXA1X REAR SUSPENSION SYSTEM GWXDGX REAR BOGIE SPREAD XYXZIX TRANSVERSETORQUE RODS,R SUSP 340998 SMART SUSPENSION PACKAGE ZAX99X VOLVOSMART SUSPENSION CTXZ1X LOAD INDICATOR RFXZ1X FRONT AXLELOADLIMITER YVXA1X REAR SHOCK ABSORBER 783006 REARBRAKE &HUB PACKAGE X7AA1X WHEEL BRAKEMANUFACTURER,REAR V5AA1X WHEEL BRAKETYPE,REAR O7BA1X WHEEL BRAKELUBRICATION,REAR U8XCPX DRIVEAXLEBRAKEDIMENSION U4XA1X BRAKETYPE,DRIVE AXLE UEXA1X DRIVEAXLEBRAKEDUST SHIELD MAXAKX DRIVEAXLEBRAKELININGMATERIAL J8EA1X BRAKESHOE COATING DRIVE OLXI1X HUBS,DRIVEAXLE ROXA1X REAR AXLECONCEPT N2AE1X WHEEL NUT TYPE,REAR 1CXI2X OIL SEALS,DRIVEAXLE 163002 DRIVEAXLELUBRICANT 06FC1X REARAXLELUBRICANTTYPE O7FD1X REAR AXLELUBRICANTMANUFACTUR QQFB1X REARAXLELUBRICANTGRADE 781033 PARKING BRAKECHAMBER PACKAGE UGXA1X PARKING BRAKECHAMBERS UPXADX PARK BRAKE CHAMBER MANUFACTURER V7AD1X FRONT BRAKECHAMBER MFG. V1AB1X REAR BRAKECHAMBER SIZE UKXB‘IX CHAMBER STROKE LENGTH,DRIVEAXLE 784009 BRAKEADJUSTERS VAXBIX SLACK ADJUSTERS FRONT AND REAR UOAA1X FRONT BRAKEADJ.MANUFACTURE U1AA1X REAR BRAKEADJ MANUFACTURE Q7BZ1X TAG BRAKEADJ MANUFACTURE Q8BZ1X PUSHER BRAKEADJ MANUFACTURE OSBD1X FRONT BRAKECHAMBERSIZE 5DED1X BRAKE PNEUMATICPRESSURE CTRL AUXILIARYAXLE 335998 AUXILIARYAXLEPACKAGE CHASSIS TANDEMAXL,21T,GCW73,SRED,MERITOR(RT-46—160/164 MT— 46-16*) SINGLE REDUCTIONMERITOR REAR AXLETEMPSENSOR PORT STANDARD DUTYREARAXLECASING STANDARD REAR AXLECASING WIDTH No REAR AXLELUBE PUMP PROVIDED 3.58 REAR AXLERATIO NO SECONDARYREAR AXLERATIO PROVIDED FULLLOCKINGWHEELDIFFERENTIAL 46,000 LBVOLVO T-RIDE (3—LEAF)54"SPACING VOLVO T-RIDE REAR SUSPENSION STANDARD REARSUSPENSION HEIGHT 46,000 LB REARAXLELOAD(21 TONNES) PARABOLIC NORMALSTIFFNESS R SPRING LEAFREAR SPRING SYSTEM 54"BOGIESPREAD (1370MM) NO REAR SUSP TORQUE RODS PROVIDED NO SMART SUSPENSION PROVIDED NO SMART SUSPENSION PROVIDED WITHOUT LOAD INDICATOR WITHOUT FRONT AXLELIMITER SHOCK ABSORBERS,DRIVEAXLES REAR BRAKES MERITOR 0+,CAST,STANDARD LUBE REAR WHEEL BRAKE MANUFACTURER,MERITOR REAR WHEEL BRAKETYPE,"8"CAM(CAST) REARWHEELBRAKELUBESTANDARD MAINTPERIOD 16.5X8.625 REAR BRAKESIZE CAST IRON DRIVEAXLEBRAKE DRUMOUTBOARDMOUNTED REAR BRAKEDUST SHIELDS BRAKELININGMATERIALDRIVE,MERITORMA2301 BRAKESHOE COATING DRIVE,BASIC ALUMINIUMPRESET PLUS DRIVEAXLEHUB WITH INTEGRATED SPINDLE NUT BASIC DRIVE AXLE INTEGRATED DRIVESPINDLE NUTS CONMET PLUS DRIVEOIL SEAL SYNTHETICOIL,SHELL 75W90 DRIVEAXLE LUBRICANT REARAXLELUBRICANTTYPE,SYNTHETICOIL REAR AXLE LUBRICANTMANUFACTURER,SHELL REAR AXLE LUBRICANTGRADE,75W-90 FOUR CAM TYPE MGMTR-T AUXILIARYPARKINGBRAKECHAMBERS MGMTR-T PARK BRAKE CHAMBER FRONT BRAKECHAMBER MANUFACTURER,MGM REAR BRAKE CHAMBER 30/30 SO INCHES (SERVICE / EMERGENCY) EXTENDEDLENGTH BRAKECHAMBER STROKE HALDEXBRAKEADJUSTER FRONT AND REAR AUTOMATIC SLACKADJUSTERS FRONT BRAKEADJUSTMENT,AUTOMATICHALDEX REARBRAKEADJUSTMENT,AUTOMATICHALDEX WITHOUT TAG BRAKEADJUSTMENT WITHOUT PUSHER BRAKEADJUSTMENT FRONT BRAKECHAMBER24 SQUARE INCHES (SERVICE) BRAKEPNEUMATICPRESSURE CONTROL,CENTRAL NO AUXILIARYAXLEPACKAGE Variant Description PROVIDED Agenda Item #8.C.13 Jan 2025 Page 69 of 166 3XBDAX 3YBAHX 4HBZ1X 400224 QBXB1X F3XUSX 402055 YDXSWX KBXB1X J8XEWX J9XK1X KEXA3X HBXB1X KDXA1X 4TXZ1X BQBZ1X 4DBZ1X MFXZ1X 7PAZ1X 446998 BGEZ1X 7FEZ1X 45XZ1X 8NAB1X UBBA1X JHXA1X J6XZ1X KHXB1X KFXA1X JRXZ1X 7QBB1X VSXB1X 8HAC1X U2XB1X VHXE5X VGXA2X UWXB1X 403010 YBXB1X YAXJ1X XOXA1X QBFF1X 29XB1X X4X99X C4BZ1X 8EXB1X OAXA1X X8XB1X ZIXA1X 4ZAAAX XGXA‘IX AXXZ1X MCXZ1X 4DXEAX F7BZ1X FRXB1X Family DRIVERSIDE FRONT CHASSIS CONFIGURATION PASSENGER SIDE FRONT CHASSIS CONFIGURATION BBC/DECKPLATEPOSITION WHEELBASE ACKERMANSETTING REAR AXLEPOSITION OVERHANG REARFRAMELENGTH FUELTANKSHAPE,LIQUID LIQUID FUELTANK,LEFTHANDSIDE LIQUID FUELTANK,RIGHTHANDSIDE FUELTANKMATERIAL,LIQUID FUELTANKPOSITION -DIESEL FUELTANKMOUNTING AERODYNAMICDEVICE CHASSIS MIDCHASSIS FAIRING ACCESS AERO.DEV,CHASS GROUND EFFECTS CHASSIS FAIRING LOCK CHASSIS FAIRING LANYARD FLOWBELOWAERODYNAMICDEVICES REAR AERODYNAMICFAIRING FLOWBELOW FAIRING COLOR AERODYNAMICDEVICE CAB SKIRT DPF COVER DEFTANK COVER FUEL LINES FUELTANKSCREEN FUELTANKSTRAPS FUEL TANK CAP IN-TANKFUEL HEATER VEHICLE PREP,ADDITIONALAXLES AUXILIARYAIRTANK AIR TANKARRANGEMENT AIRTANKS AIRDRYER AIRSYSTEMANTIFREEZE AIRTANKDRAINVALVE FRAMERAILPACKAGE FRAMERAILSECTION HEIGHT FRAMERAILSECTIONTHICKNESS FRAMEFLANGEWIDTH FRAMETREATMENT FRAMEINNERLINER FRONT FRAMEEXTENSION INTERMEDXMBREXCLUSIONZONE LEFTHANDBATTERYBOX -3 CAPACITY.DEFTANKMOUNTED BEHINDBATTERYBOX (VHDB) INTEGRATED DPF &SCR WITHB-PILLAREXHAUST (VHDB) NO BBC/DECKPLATE POSITIONREQUIRED 224"WHEELBASE ACKERMANSE'I'I'ING2 XM=7940 MMREAR AXLEPOSITION 55"OVERHANG 2095 MMREAR FRAMELENGTH 26"DIACYLINDRICALFUELTANK 100 GALLONLEFT HAND FUEL TANK NO RIGHTHANDDIESEL TANK PROVIDED POLISHED ALUMINUMFUEL TANKMATERIAL FUELTANKPOSITION 1 SINGLE FUELTANK MOUNTING NO CHASSIS FAIRING PROVIDED NO MIDCHASSIS FAIRING PROVIDED NO CHASSIS FAIRINGGROUND EFFECTS PROVIDED NO CHASSIS FAIRING LOCKPROVIDED NO CHASSIS FAIRING LANYARDPROVIDED NO FLOWBELOWAERODYNAMIC DEVICES PROVIDED WITHOUT REARAERODYNAMICFAIRING WITHOUT REARAERO FAIRING COLOR NO CABSKIRT PROVIDED DPF COVERSTAINLESSSTEEL,POLISHED PAINTEDDIESEL EXHAUST FLUIDTANKCOVER NYLONFUEL LINES NO FUELTANKSCREEN PROVIDED STAINLESS STEEL FUELTANKSTRAPS NON-LOCKINGFUEL TANK CAP NO lN-TANKFUEL HEATERPROVIDED VEHICLE PREPARATION,1 ADDITIONALAXLE,PUSHER AUXILIARYAIR TANKCAPACITY FOR ONE LIFTAXLE INFRAMEAIRTANKS STEEL AIRTANK WABCO AIR DRYER SS -HP WITHOUT TURBO CUT OFF VALVE WITH COALESCING FILTER DESICCANT 1 CARTRIDGEAIR DRYER MANUALPULLCORD ON BRAKESYSTEM TANKS 11.81 “X3.54"X.44"STRAIGHTSTEEL RAILS 11.81"(300MM)FRAMESECTION HEIGHT .43"(11 .1MM)FRAMESECTION THICKNESS 3.54"(90MM)FRAMEFLANGE WIDTH FRAMETREATMENT,HEATTREATEDANDQUENCHED 5MMFULL FRAME LINER NO FRONT FRAME EXTENSION PROVIDED WITHOUT INTERMEDXMBREXCLUSIONZONE INTERMEDIATECROSSMEMBERMATERIALSTEEL CROSSMEMBERMATERIAL INTERMEDIATECROSSMEMBER CONFIGURATION FORWARD REAR SUSP CROSSMEMBER MATERIAL CROSSMEMBER,BOGIE,MATERIAL BOGIE CROSSMEMBERTYPE REAR FRAMETREATMENT AUXILIARYOVERHANG XMBER CONFIGURATION CHASSIS PACKAGE FRONT BUMPER BUMPER REINFORCEMENT BUMPER POSITION BASIC INTERMEDIATECROSSMEMBER STEEL CROSSMEMBERMATERIAL STEEL CROSSMEMBERMATERIAL CROSSMEMBER,BOGIE,BASIC TYPE STRAIGHTCUT-OFF REAR CROSSMEMBER STANDARD CONFIGURATIONFOR OVERHANG CROSSMEMBER NO CUSTOMER SPECIFIED CHASSIS PACKAGE PROVIDED BRIGHT CONSTRUCTIONBUMPER-THREEPIECE NO BUMPER REINFORCEMENT PROVIDED BUMPEREXTENDED2"AHEADOF STANDARD POSITION V iant DescriptionVariant Agenda Item #8.C.13 Jan 2025 Page 70 of 166 Varian Family Descrup Ion Family Descri ,-tion Variant id Family Description 65XA1X FRONT FENDER EXTENSION 68XZ1X REAR FENDER 67XZ1X MUDFLAPTYPE,REAR AXLE 69XZ1X MUDFLAPHANGERS.REARAXLE |DXZ1X MUDFLAPHANGER LOCATION(CA) BQAZ1X REAR FENDERHEIGHT(CA) 5EXZ1X PROTECTIONPLATE,RADIATOR/OIL PAN 4EXBIX FRONT TOWINGDEVICE 6PXZ1X REARTOWING DEVICE OSAZ1X SPARE TIRE CARRIER 7OXZ1X TOOLBOX,LEFT HANDSIDE CHASSIS Q8CH1X CHASSISWIRING HARNESS CASING U7CFFX LHFUELTANKFACE LOCATION UBCZ1X RH FUELTANK FACE LOCATION TRANSPORT ADAPTATION 7KXZ1X BACK OF CAB (BOC)ACCESS PACKAGE 490998 FIFTHWHEELPACKAGE ELECTRICALCONNECTIONS END OF L1XB1X FRAME 6WXA1X CENTER CONSOLE FOR BODY CONTROLS L3XC'IX BODY BUILDERELECTRICALPREP CAB EXTERIOR 4RXZ1X AERODYNAMICDEVICE ROOF 4SXZ1X AERODYNAMICDEVICECAB SIDE F5XZIX LUGGAGE COMPARTMENT DOOR 2DX30X CABSUSPENSION 2UXZ1X AUXILIARYSIDE WINDOW OBXZ1X AUXILIARYROOF WINDOW 21XA1X AUXILIARYREARWINDOW WTXZ1X WINDSHIELD D2XA1X WIPER BLADES 28XC4X FRONT GRILLE 5FXZ1X CABGUARD,FRONT H6XA1X BUG SCREEN H8XZ1X WINTERFRONT 24XZ1X BUG DEFLECTOR,HOOD MOUNTED 0EAC1X AIR INTAKEGRILLE,FINISH EDXZ‘IX AUXILIARYMIRROR,HOOD 3FX58X EXTERIORSIDE VIEW MIRRORS 3GXC1X EXTERIORMIRROR FEATURES 7OAA1X AUX.DIRECTIONALINDICATORLAMP 87AZ1X MIRROR ARMWIND DEFLECTOR LZXC2X AIR HORN 4NXB1X EXTERIORSUNVISOR 4BEZ1X FUEL EFFICIENCY EXTERIOR BADGE CAB INTERIOR 540082 INTERIORTRIM LEVEL I4CHAX INTERIOR TRIM PACKAGE 49XA1X INTERIORSUNVISORABOVE DOOR 1DAF1X SEAT MFG.AND SERIES,DRIVER I5DA3X SEAT PROFILE,DRIVER WITH FRONT FENDER EXTENSION NO REAR FENDERPROVIDED NO REARMUDFLAPPROVIDED NO MUDFLAPHANGERPROVIDED NO MUDFLAPHANGERLOCATION PROVIDED WITHOUTREARFENDERHEIGHT NO LOWER RADIATORPROTECTION PROVIDED TWO FRONTTOWING DEVICES NO REARTOWING DEVICE PROVIDED WITHOUTSPARE TIRE CARRIER NO LEFT SIDE CHASSIS TOOLBOX PROVIDED HEAW DUTYMAINCHASSIS WIRING HARNESS COVERING LHFUELTANK FRONT FACE @ XM=4525 WITHOUTRH FUEL TANK FACE LOCATION NO BACKOF CABACCESS PACKAGE PROVIDED NOFIFTHWHEELPROVIDED BODY BUILDERCONNECTIONSEND OF FRAME MOUNTINGPLATE ONLY FOR BODY CONTROLS ELECTRICALCOMPLETE KITFOR BODY BUILDERAND/OR |- SHIFT PTO'S NO ROOF AERODYNAMICDEVICE NO CAB SIDE AERO DEVICE PROVIDED NO LUGGAGE COMPARTMENTDOOR PROVIDED AIR RIDE CAB SUSPENSION WITH LATERALDAMPENERS NO AUXILIARYSIDE WINDOW PROVIDED WITHOUTSKYLIGHT STANDARDREAR WINDOW UNHEATEDWINDSHIELD WIPER BLADES,BASIC BLACKSTATIONARY FRONT GRILLE WITHSILVER PAINTED BEZEL NO GRILLEGUARD PROVIDED BUG SCREEN BEHINDGRILLE WITHOUTWINTERFRONT NO BUG DEFLECTOR PROVIDED AIRINTAKEGRILLE,BLACK NO AUXILIARYHOOD MIRROR PROVIDED CHROMEAERODYNAMICMIRRORS HEATED,POWER AXIS MIRROR,BOTH SIDES AUX.DIRECTIONALINDICATORLAMP,INTEGRATED LOWER CONVEX MIRR NO MIRRORARM WIND DEFLECTOR PROVIDED DUALROOF MOUNTEDBRIGHT AIR HORNS,DUALTONE EXTERIOR SUN VISOR WITH CLEAR LENS LEDMARKERLAMPS WITHOUT FUEL EFFICIENCY EXTERIOR BADGE PREMIER DESIGNER CLOTHPANELS WITHWOOD GRAIN TRIM INTERIORTRIMPACKAGE 8 LIGHT,HIGH LEVEL(KNITFABRIC) INTSUNVISORDRIVER SIDE ABOVE DOOR NATIONALDRIVERSEAT WIDE WIDTH DRIVER SEAT Variant Description cript on PROVIDED V ant escri tion Agenda Item #8.C.13 Jan 2025 Page 71 of 166 .I m II I II I I II : II I II |. -:I ._ II I ; II . II _:‘II‘ |I.I .II |I. ‘I I I I I..n 'I.I 4‘ I I II II II — I I I I ,‘ I~...I I..I I II II I.—I . I I II I; III I I 'l - I ‘.'.r‘I:...‘ll __II .I .I __I I ..II I...l 'r I II ‘I I.II I I II .I:II I...—. I :a ..I.I H _ '1 I I,I.I I ~.-I I II II I I III . I II.I ,I . I I.I u . I.I I;- II I -:I ..|I _I I I,..x I. .x-I .~I ..I I . .|H t I 520107 U3CP1X 1EAACX 3ZXJ3X |7DB4X I9DB1X 1GAF1X I6DA1X 521101 U4CA1X 1HAABX 34XAAX I8DZ1X J1DZ1X 3PXA1X 0HAA1X K7AA1X OUXC1X OXXA2X 58XZ1X 4AXB1X 4LXZ1X 4BXZ1X 41X25X M5XB1X 31XK2X 28XZ1X D4XZ1X 3WX99X FNXZ1X 2PXZ1X 4JXD1X E3XZ1X P9FZ1X 4UXZ1X EHXZ1X EKXZ1X EGXZ1X EJXZ1X 5HBZ1X 2WXA1X XRXB1X 7BAA3X 571021 7CEB1X F7XC1X P1XA1X P2XA1X H4BZ1X CCXZ1X DQAZ1X PGXA1X E1AZ1X M3AZ1X 9NDB1X DRIVER SEAT DRIVERS SEAT UPHOLSTERY DRIVERSEAT UPHOLSTERYCOLOR DRIVERSEAT SUPPORT SEAT COMFORT,DRIVER SEAT CLIMATE,DRIVER SEAT MFG.&SERIES,PASSENGER SEAT PROFILE,PASSENGER PASSENGER SEAT PASSENGERS SEAT UPHOLSTERY PASSENGER SEAT UPHOLSTRY COLOR PASSENGER SEAT SUPPORT SEAT COMFORT,PASSENGER SEAT CLIMATE,PASSENGER SEAT ARMREST SEAT SUPPORT,DUST COVER SAFETY BELT LENGTH SAFETY BELT DRIVERSEAT SAFETY BELT PASSENGER SEAT EXTRACAB INSULATION CLIMATEUNIT SLEEPER CONTROL PANEL AUXILIARYCLIMATEUNIT PARKING HEATER DOG HOUSE FLOOR MATS FLOOR COVERING,REAR WORKSTATION,SLEEPER MATTRESS LOWER MATTRESS TYPE WINDSHIELDCURTAIN STORAGE OVERHEAD DRIVER STORAGE FORWARD HEADLINER DEVICE MOUNTINGPREP,DASH STORAGE OVERHEAD BUNK TOWER CABINET,DRIVERSIDE UPPER TOWER CABINET,PASSENGER SIDE UPPER TOWER CABINET,DRIVERSIDE LOWER TOWER CABINET,PASSENGER SIDE LOWER UPPER BUNKACCESS FEATURE STEERINGWHEEL STEERING WHEEL ADJUSTMENT STEERING WHEEL MATERIAL GAUGE PACKAGE INSTRUMENT CLUSTER GENERATION INSTRUMENTATIONLEVEL DRIVERINFO FIRST LANGUAGE OPTION X7 WREN LEATHER DRIVERS SEAT UPHOLSTERYALLLEATHER DRIVER SEAT UPHOLSTERY COLOR,BLACK DRIVERSEAT —AIRSUSPENDED,ADJUSTABLESHOCK,RIDE HEIGHT MEMORY,QUICK AIRRELEASE DRIVERSEAT -TWO AIRADJUSTABLE LUMBARCHAMBERS, SIDE BOLSTERS,BACKCYCLER MASSAGE HEATED ANDVENTILATEDDRIVERSEAT NATIONAL PASSENGER SEAT STANDARD WIDTHPASSENGER SEAT X1WREN VINYL . PASSENGERS SEAT UPHOLSTERY,VINYL PASSENGER SEAT UPHOLSTERY COLOR,BLACK PASSENGER SEAT -FIXEDWITHINTEGRATEDSTORAGE PASSENGER SEAT -BASE LEVELSEAT,NO ADDEDCOMFORT FEATURES WITHOUT PASSENGER SEAT CLIMATEFEATURES INBOARD DRIVERSEAT ARMREST SEAT BASE DUST COVER,DRIVERSIDE STANDARD SAFETYBELT LENGTH SAFETY BELT DRIVERSEAT,ORANGE SAFETY BELT PASSENGER SEAT.ORANGE NO EXTRAINSULATIONPROVIDED INCAB INTEGRALAIR CONDITIONERWITHHEATER MANUAL CONTROLS NO SLEEPER CONTROLPANELPROVIDED No AUXILIARYCLIMATEUNITPROVIDED WITHOUT PARKING HEATER DOG HOUSE ONE PIECE FRONT FLOORINSERTS,RUBBER NO REAR FLOOR COVERING PROVIDED NO WORKSTATIONOR TABLE PROVIDED NO BUNKPROVIDED NO MATTRESS PROVIDED NO WINDSHIELD CURTAIN PROVIDED NETTED OVERHEAD STORAGE (DRIVER /PASSENGER SIDES) WITH CB MOUNTINGAND AUXILIARYSWITCHES NO FORWARD HEADLINERSTORAGE PROVIDED WITHOUT DASH MOUNTDEVICE PREP NO REAROVERHEADSTORAGE PROVIDED NO DRIVERSIDE UPPER CABINET PROVIDED NO PASS SIDE UPPER CABINETPROVIDED NO DRIVER SIDE LOWER CABINET PROVIDED NO PASSENGER SIDE LOWER CABINETPROVIDED WITHOUT UPPER BUNKACCESS FEATURE VOLVO SAFETY 18"SPORT STEERINGWHEEL AND ADJUSTABLE STEERING COLUMN STANDARD STEERINGWHEEL ADJUSTMENT STANDARD STEERINGWHEEL COVERING TEN GAUGE INSTRUMENTCLUSTER INSTRUMENTCLUSTER GENERATION 2 HIGH INSTRUMENTATIONLEVEL FIRST OPTION LANGUAGEENGLISH DRIVER INFO SECOND LANGUAGEOPTION SECOND OPTION LANGUAGE ENGLISH SECONDARY INFORMATION DISPLAY SECONDARY GAUGEPACKAGE GAUGE EXHAUST PYROMETER TRANSMISSIONTEMPERATURE GAUGE GAUGE OIL TEMP-REAR AXLE GAUGE,REAR AIRSUSP PRESSURE TRIP METER WITHOUT SECONDARYDISPLAY NO SECONDARY GAUGEPACKAGE PROVIDED WITHOUT EXHAUST PYROMETER GAUGE TRANSMISSIONTEMPERATURE GAUGE WITHOUTAXLEOILTEMP GAUGE WITHOUT REAR AIR SUSPENSION GAUGE TRIP METER,TWO TRIPS Agenda Item #8.C.13 Jan 2025 Page 72 of 166 -LAMP,BACH‘OFCJ‘AE’i 7 ;" .y.‘ l I V 7*’.7 *i i ‘...‘_1 ‘ .1 I 1 H.v ‘ ‘ Variant DescriptionFamilyDescription LAMP,BACK OF CAB Variant Id Variant DescriptionVariantIdFmi’escri tion Variant Description PVXA2X AIR RESTRICTIONINDICATOR N8XD1X SPEEDOMETERGRADUATION LIGHTING N5XZ1X SPOTTING L7XZ1X SPOTTING LAMP,TRAILER 81AZ1X SPOTTING LAMPTECHNOLOGY NGXB1X FOG LAMPS NHXZ1X DRIVINGLAMPS NJXZ1X AUXILIARYLAMPS N7XZ‘IX WARNINGLAMP P8XBQX HEADLAMPS R7FA1X HEADLAMPHEATER V9AZ1X RAINSENSOR TO ACTIVATE WIPERS LSXG1X DAYTIMERUNNING LAMPS(DRL) X1AZ1X DRL OVERRIDE SWITCH,TIMED X2AZ1X DRLOVERRIDE SPEED THRESHOLD NEXCZX STOP ANDTAIL LIGHTS 56XGWX TAILLAMPBRACKET NPXB1X TURN SIGNAL SWITCH CYXA‘IX INSTEP LAMP AUDIOSYSTEM 590033 AUDIOPACKAGE F8XN1X AUDIOSYSTEM 5EAA1X AUDIO INTEGRAT.PHONE HANDSFRE 5FAA1X AUDIOCOMMUNICATIONCONNECTOR 19AA1X SATELLITE RADIOANTENNA M1AC1X SATELLITE RADIOSERVICE PROVIDER BQDC‘IX SERVICEAND INFOTAINMENT Q4AZ1X NAVIGATION SYSTEM 9|CZ1X MAP REGIONS FOR NAVIGATION SGAZ1X AUXAUDIO CONNECTOR 75XZ1X BACK-UP MONITORING 5HAZ1X REMOTE CONTROL INCAB 73AJ1X RADIOANTENNA LYXF1X STEERINGWHEEL CONTROLS NOXA1X MARKERINTERRUPTERSWITCH 5CXD‘IX RADIOSPEAKERS 5JXB1X CB RADIOMOUNTING SBXB5X CB ANTENNA MISC CAB EQUIPMENT 2XX35X 3AXC2X 20XA1X 8BXB1X EAXZ1X WTDZ1X M9AZ1X D1XZ1X PYXZ1X DOXZ1X 4ZXZ1X LNXZ1X 971998 WINDOW LIFT DOOR LOCKS CAB KEYTYPE KEYQUANTITYPER UNIT AUXILIARYSWITCH AUXILIARYDASH SWITCH PANEL ELECTRICAL SLEEPER OUTLET TV EQUIPMENT TELEVISIONANTENNA MICROWAVE REFRIGERATOR INVERTER GRADUATEDARI ON FILTER MPHSPEEDOMETER GRADUATION NO BACKOF CAB SPOTTING LAMPPROVIDED NO TRAILERSPOTTING LAMP PROVIDED WITHOUT SPOTTING LAMP TWO FOG LAMPS -WHITE NO DRIVINGLAMPS PROVIDED NO AUXILIARYLAMPS PROVIDED NO WARNING LAMPPROVIDED LED HEADLAMPSWITH SIGNATURE DRL HEADLAMPHEATER (VHD/VAH ONLY) WITHOUTAUTOMATIC LIGHTINGAND RAINSENSING WIPERS EQUIPPED WITH DAYTIMERUNNINGLIGHTS NO DAYTIMERUNNINGLAMPOVERRIDESWITCHPROVIDED NO DRL OVERRIDE SPEED THRESHOLDPROVIDED DUALLEDWITHINTEGRALBACKUPLIGHTS TAILLAMPBRACKET.USA SELF CANCELLINGTURNSIGNAL INSTEP LAMPON DOOR INFOTAINMENTWITHOUTNAVIGATION-INCLUDESAPPLE CARPLAYAND SIRIUS XM AUDIO UNIT,HIGHLEVEL AUDIO INTEGRATED HANDSFREE PHONE,BLUETOOTH AUDIO COMMUNICATIONCONNECTOR,USB AUDIO SATELLITE RADIOANTENNA SIRIUS/XMSATELLITE RADIOSERVICE PROVIDER SERVICE AND INFOTAINMENTLEVELHIGH WITHOUTNAVIGATION SYSTEM WITHOUTMAP REGION WITHOUTAUX.AUDIO CONNECTOR WITHOUTBACK-UP MONITOR WITHOUT REMOTE CONTROLINCAB SINGLE RIGHT HAND48 INCH MIRROR MOUNTED RADIO ANTENNA WITHSTEERINGWHEELSWITCHES MARKERINTERRUPTER SWITCH SPEAKERS IN DASHBOARD ANDDOOR OVERHEADMOUNTEDCB HOLDDOWN SINGLE LEFT HAND48 INCHMIRROR MOUNTEDCB ANTENN A POWER WINDOW LIFTBOTH DOORS REMOTE CONTROLDOOR LOCK,BOTH DOORS BASIC UNIQUE KEY 4 KEYS PROVIDED PER UNIT NO AUXILIARYSWITCHES PROVIDED NO AUXILIARYDASH SWITCH PANEL PROVIDED NO ELECTRICAL SLEEPER OUTLET PROVIDED NO TV PREP,ANTENNA,ORWIRING PROVIDED NOTVANTENNAPROVIDED NO MICROWAVE OR PREP PROVIDED NO REFRIGERATOR PROVIDED NO FACTORY INSTALLEDINVERTER OR CONVERTER PROVIDED AUXILIARYPOWER UNIT/CLIMATESYSTEM NO AUXILIARYPOWER UNIT/CLIMATESYSTEM PROVIDED Va rian Id Family Description Agenda Item #8.C.13 Jan 2025 Page 73 of 166 Varia Fa ily escrip ion 4OXL2X FIRE EXTINGUISHER X6CA1X FIRE EXTINGUISHERMANUFACTURE 4VX31X AUXILIARYSAFETY EQUIPMENT ENXZ1X FUEL PERMIT PLATE 25XZ1X CAB SIGN TIRES ANDWHEELS 093063 TIRE PACKAGEFRONT 1JXK8X TIRE DIMENSIONFRONT N6BTKX FRONT TIRE TREAD 1TXB1X TIRE MANUFACTURER FRONT 1KXL1X TIRE LOADRANGE FRONT $91120 Front Tire Pressure Rating 0940J7 TIRE PACKAGE DRIVE 1NX2RX TIRE DIMENSIONDRIVE 1RXH1X TIRE LOADRANGE DRIVE N7BO1X DRIVETIRE TREAD 1UXB1X TIRE MANUFACTURERDRIVE $93120 Rear Tire Pressure Rating 095998 TIRE PACKAGE AUXILIARYAXLE 084447 WHEEL PACKAGE FRONT 0PXK1X WHEEL WIDTH FRONT 01XC1X WHEEL 8.TIRE DIAMETERFRONT O4XC1X WHEELMANUFACTURER FRONT AXLE OGXB1X WHEEL MATERIALFRONT OAXB1X WHEEL TYPE FRONT 4OABQX WHEELSTYLE,FRONT 07XZ1X FRONT WHEELPAINT 49AB1X WHEEL FINISHING,FRONT 4QAAMX WHEEL RIMOFFSET,FRONT 60AAIX WHEELLOAD MAX,FRONT $90130 Front Wheel Pressure Rating 085437 WHEEL PACKAGE DRIVE 02XD1X WHEEL &TIRE DIAMETERDRIVE 0RXE1X WHEEL WIDTH DRIVE 05XC1X WHEELMANUFACTURER DRIVEAXLE 0HXB1X WHEELMATERIALDRIVE 57AD1X WHEEL RIMOFFSET DRIVE 58AD1X WHEELSTYLE,DRIVE 0DXA1X DRIVEWHEEL MATERIALSAME/MIXED 44ABiX WHEEL FINISHING.REAR 08XZ1X DRIVEWHEEL PAINT 0BXB1X WHEELTYPE DRIVE 56AD1X WHEEL LOAD MAXDRIVEPER WHEEL H1EBiX DRIVEWHEEL STUDS 892130 Rear Wheel Pressure Rating 086998 WHEEL PACKAGEAUXILIARYAXLE 4WCA1X TIRE CLASSIFICATION FRONT (CA) 4XCC1X TIRE CLASSIFICATIONREAR (CA) 907002 FRONT WHEEL AND TIREQUANTITY 5 POUND ABC DRYTYPE,RECHARGEABLE,MOUNTED INCAB FIRE EXTINGUISHERMFR,GENERIC TRIANGLEREFLECTORKIT NO FUEL PERMIT PLATES PROVIDED WITHOUTCABSIGNINCAB ROOF SIGNBOX 425/65R22.5L CONTINENTALHAC3 (22800 LBS.GAWR)LIGHT CONSTRUCTION 425/65 FRONT TIRE DIMENSION HAC 3,FRONT TIRE TREAD,CONTINENTAL,LIGHT CONSTRUCTION CONTINENTALMANUFACTURED FRONT TIRE FRONT TIRE LOAD RANGE L 120 PSI FRONT TIRE PRESSURE RATING 11R24.5H CONTINENTALHDCS(26440 LBS.GAWR)LIGHT CONSTRUCTION 11.00 DRIVETIRE DIMENSION DRIVE TIRE LOAD RANGE H HDC3 DRIVETIRE TREAD,CONTINENTAL,LIGHT CONSTRUCTION CONTINENTALMANUFACTUREDDRIVETIRE 120 PSI REAR TIRE PRESSURE RATING NO AUXAXLETIRE PACKAGEPROVIDED 22.5X12.25 ALCOA DURA-BRIGHTMIRROR POLISH ALUMINUM 3.9"OFFSET 12.25 INCH FRONT WHEELWIDTH 22.5 INCH DIAFRONT WHEEL &TIRE ALCOAMANUFACTURED FRONT WHEEL ALUMINUMFRONT WHEEL DISC FRONT WHEEL 286 MMBC HUBPILOT BASIC,10 HANDHOLES WHEEL STYLE,FRONT NO FRONT WHEEL PAINT PROVIDED WHEEL FINISHINGFRONT,POLISHED,DURA—BRIGHT PROTECTION WHEELRIMOFFSET,FRONT 3.88 INCHES 12,300 LB(5580KG)WHEEL LOADMAXIMUMFRONT PER WHEE L130PSIFRONTWHEELPRESSURERATING 24.5X8.25 ALCOA DURA-BRIGHTMIRROR POLISHALUMINUM OUTER/BRUSHINNER 24.5 INCHDIADRIVEWHEEL &TIRE 8.25 INCHDRIVEWHEELWIDTH ALCOAMANUFACTUREDDRIVEWHEEL ALUMINUMDRIVE WHEEL DRIVE WHEEL RIMOFFSET,6.60 INCHES BASIC,10 HANDHOLES WHEEL STYLEDRIVE BOTH INNER ANDOUTER WHEEL OF SAME MATERIAL WHEEL FINISHINGREAR,POLISHED,DURA-BRIGHT PROTECTION NODRIVEWHEELPAINT PROVIDED DISC DRIVEWHEEL 286 MMBC HUBPILOT 7,400 LB(3355 KG)WHEELLOAD MAXIMUMDRIVEPER WHEEL DRIVEWHEELSTUDS,LONG 130 PSI REAR WHEEL PRESSURE RATING NO AUXAXLERIMNVHEELPACKAGE PROVIDED GHG FRONT TIRE CLASSIFICATION,ADVANCED LOW ROLLING RESISTANCE GHG REAR TIRE CLASSIFICATION,LOW ROLLINGRESISTANCE TWO WHEELS ANDTIRES FRONT Vari tDescri tion Agenda Item #8.C.13 Jan 2025 Page 74 of 166 Variant Id escr'tion Variant Base 'on Varia tld Family Desc iption 908008 15XABX PSXZ’IX 365040 PAINT 950800 2PBH1X MP3001 9801T4 959998 BG2012 954009 981998 982998 MPBQSO MPD980 MPE980 MPC998 987998 992998 994998 996980 9869G5 956040 988401 955040 DRIVEWHEELANDTIRE QUANTITY TIRE INFLATIONVALVE HUBODOMETER INSIDEWHEEL TURNINGANGLE CAB PAINT CAB PAINTTYPE TOTAL PAINTCOLOR QUANTITY FIRST TRUCK COLOR , NEW PAINT DEVELOPMENT FEE PAINTBUGCODE COLOR FAMILY SECONDTRUCK COLOR THIRDTRUCK COLOR CAB COLOR HOOD COLOR COWL COLOR SLEEPER ROOF COLOR BUMPERCOLOR CHASSIS FAIRING COLOR ROOF FAIRING COLOR SUN VISOR COLOR CHASSIS COLOR CHASSIS PAINTTYPE DISC WHEELOR RIMCOLOR CAB PAINT TYPE BASE WARRANTYAND PURCHASEDCOVERAGES 899302 896T37 M8309T 875001 880998 888021 874900 K4CDAX 5JBE5X 2JCA1X USCD1X 9XDZ1X 9YDA1X R5CZ1 X 2|CZ1 X X3CB1X X4CZ1X X5CZ1X 870998 998998 CHASSIS COVERAGE VOLVO D11/D13 ENGINE EXTENDED COVERAGE EMISSION-SURCHARGE VEHICLE EMISSIONS COMPONENTS COVERAGE TRANSMISSION COVERAGE ADDITIONALEXTENDEDCHASSIS TOWING COVERAGE ADDITIONALEXTENDED ENGINETOWING COVERAGE VEHICLEUPTIMESETTINGS TELEMATICSCOMMUNICATGATEWAYS REMOTE DIAG SERVICES REMOTE SW UPGRADE SERVICES REMOTE PROGRAMMINGDRIVER DISPLAY ACTIVATIONPASSWORD EIGHT WHEELS ANDTIRES DRIVE TIRE INFLATIONVALVE,STANDARD NO HUBODOMETER PROVIDED INSIDE WHEELTURNING ANGLE,40 DEGREES 1 COLOR 1 COLORCAB ONE PAINT COLOR ONLY;1 GLACIERWHITE;P3029 NONEW PAINT DEVELOPMENT FEE BUG CODE EY WHITE NO SECOND TRUCK COLOR PROVIDED;NO COLOR NO THIRDTRUCKCOLOR PROVIDED;NO COLOR CAB SAME AS FIRST COLOR HOOD SAME AS FIRST COLOR COWL SAMEAS FIRST COLOR NOSLEEPER ROOF COLOR UNPAINTEDBUMPER /POWDER COAT /NO BUMPERCOLOR PROVIDED NO CHASSIS FAIRING COLOR PROVIDED NO ROOF FAIRINGCOLORPROVIDED SUN VISOR SAME AS FIRST COLOR CHASSIS BLACK;250-12370 CHASSIS PAINT STEEL DISCWHEELS -PREPAINTEDWHITE,POWDER COAT, ALUMINUMOR STYLIZED DISC -UNPAINTED AXALTABASECOAT/CLEARCOATPAINT HEAW_DUTY_STANDARD_BASE_COVERAGE12_MONTHS/ 100,000_M|LES POWER PLUS,60 MO/3OOKMILES>460 HP D11/D13 (US) EPA (ONLY)FOR VOLVO 11L/13L DIESEL US &CANADAVOLVO ENGINE EQUIPPED VEHICLEEMISSIONS COMPONENTSCOVERAGE_60 MONTHS/100K_M|LES NO TRANSMISSIONPURCHASED COVERAGEPROVIDED CHASSISTOWING 12 MO/100K MILES BASE VOLVO ENGINE TOWING COVERAGE,24 MO/250K MILE VEHICLE UPTIMEENABLED.AUTOM SERVICEACTIVATION SETTING1 GATEWAY WITH 4G/LTE ANDWLAN REMOTE DIAGONISTIC SERVICES,ENABLED REMOTE SOFTWARE UPGRADEENABLED,ALLRSWDL ALLOWED WITHOUTREMOTE PROGRAMMING PASSWORD REQUIRED REMOTE PROGRAMMING DRIVERDISPLAY REMOTE PROGRAMMINGNOTIFICATIONTO DRIVER,START UP ACTIVATION NOTIFICATION VEHICLEASSISTANCE SERVICE VOLVO LINKSERVICES DRIVER IDFUNCTION DRIVER ID,ALERT TIMER DRIVER ID,RESET TIMER NATIONALACCOUNT DELIVERY SERVICE/SALES PROGRAM DISCOUNT TSO TRACKING SCREEN &ICON VEHICLE ASSISTANCE SERVICE DISABLED VOLVO LINKSERVICES,DISABLED DRIVERIDFUNCTION,DISABLED NO DRIVERIDALERT TIMERPROVIDED NO DRIVERID RESET TIMERPROVIDED NO NATIONAL ACCOUNT DELIVERYSERVICE/SALES PROGRAM DISCOUNT PROVIDED ORDER PROCESSED ELECTRONICALLY Variant 'D cri tion uy SCHEME Agenda Item #8.C.13 Jan 2025 Page 75 of 166 Variant Description CONNECTEDSERVICES $03004 VOLVO UPTIMECARE VOLVO UPTIMECARE -60 MONTHS $02998 VOLVOACTIONSERVICE &ASIST NOADDITIONALVOLVO ACTION SERVICE &ASIST VOLVOCONNECT LOCATION & $04004 REPORTING VOLVO CONNECT LOCATION&REPORTING 60 MONTHS Variant Id Family Description Agenda Item #8.C.13 Jan 2025 Page 76 of 166 RULE?RushTruckCenter,Tampa n.8111EastAdamoDr. TRUCKCENTERS Tampa.FL33619 800-575-7383 243500. 000. 00 243500. Thankyoufortrustinguswithyourbusiness.Pleasereviewtheproposalbelow,andifyouapprove,signandreturntousatyourconvenience.We lookforwardtoworkin gwithyouandwillcontinuetodoourbesttoearnyourtrustnowandinthefuture. Year 2025 Make Peterbilt Model 567 Stock#TBD Serial#TBD AdditionalVehicleDetails:FloridaSheriffsBid23-VEH21.0Spec#56AllFees Included Peterbilt567GALFABROLLOFF CityofAtlanticBeac 4. 50 10. 4. 50 10. Quantity TruckPriceperUnit F.E.T.(Factory&DealerPaid) NetSalesPrice OptionalExtendedWarranty (ies)StateSalesTax TotalSales Price TradeAllowance(see DISCLAIMERBelow) DepositIDownPayment UnpaidBalanceDueonDelivery 243514.50 243514.50 SalesRepresentative PaulCanadine Signature PrintedName Date Purchaser Signature PrintedName[Title Date AcceptedbySalesManager orGeneralManager Signature PrintedName Date Quotegood until8l8l2024 Note:TheaboveCustomerProposalis a quotation only.Saleterms subjectto approvalofSales ManagerofDealer. DISCLAIMER:Anyorderbased onthisProposalissubjecttoCustomerexecutingDealersstandardformRetailSalesOrderandotherrequireddocumentsincorporatingtheaboveterms.Anydocumentaryfees,FET,statetax,title,registrationandicense feessubjecttoadjustmentandchange.ThisProposalisbaseduponDealerscurrentandexpectedinventory,whichissubjecttochange.Dealerisnotobligatedtoretainanyspeci?cvehiclesinstout,normaintainspeci?cInventorylevels.Dealershallnot beobligatedtoful?llProposalineventquotedvehicle(s)isnotinstockoravailablewithinrequesteddeliveryschedule.ManufacturerhasreservedtherighttochangethepricetoDealerofanyvehiclenot currentlyinDealer'sstock,withoutnoticetoDealer andDealerreserves therighttochange QuotationTotaltore?ect anypriceincreasesfromManufacturer.Dealershallnotbe liableforanydelayinprovidingorinabiitytoprovideQuotedVehicle(s).AbovelistedTradeValuebaseduponcurrentappraisalof TradeVehicle(s).DealermayadjustTradeValueofTradeVehicle(s)tore?ect changesinoondi?onand/ormileageofTradeVehicle(s)betweendataofcurrentappraisalandaweptanoeoftheTradeVehiclebyCustomer. (1)Includessubscriptionperiodfor#ofspeci?edmonths.(2)CustomersuseofRushCa’eServiceisgovernedbytheRushCareUserAgreementlocatedathttpstllvmwrushtruckcenterscomlrushcare-user—agreement.‘3’Customer‘suseofTelematics Servicesisgovernedbyseparate3rdpartylicensetermsandRushisnotliablefortheTelema‘licsService.“1GapCoverage isprovidedandadministeredbyanindependent3rdpartyproviderunderaseparatecontractd’rectlybetweenCustomerandthe 3"paty provider. BatteryDisposalFee TireFee RushCareServiceSubscription‘mz'12month 243514.243514. 0.0. DocumentaryFee 0.0.00 VEHICLEINFORMATIO 243500. 243500. Tota Customer Proposal Lette Agenda Item #8.C.13 Jan 2025 Page 77 of 166 I‘IISH TRUCKCE www.rushtruckcenters.com RushTruckCenter—Tampa 8111EastAdamoDrive,Highway60 Tampa,Florida33619 813-564-1441Direct 813~626~5024Fa Total $243,514.50 Florida Sheriffs Bid23-VEH21.0Spec #56 AllFees Included Peterbilt 567 GALFABROLLOFF 0 tion Code Descri tion Contract Pricin S ec #56 Pete rbilt 567 Base Price S 161,416.00 1526120 REAR:MERITORRT46-16046,000 5 4,552.00 1824370 HENDRICKSONHMXEX46,000 LBS,54|N AXLESPACING $8,378.00 1687090 DIFFLOCKTANDEMAXLES $1,905.00 601500 FULLSTEELINNERLINER S 1,736.00 2539740 KISSLING BATTERYDISCONNECTSWITCH $513.00 Tampa Crane GALFAB75KROLLOFF HOIST $65,000.00 State Tire Recycling Fee 5 10.00 State Batte Recycling Fee $4.50 RIG 1'US"PW PAIT.vvvvv LA T Agenda Item #8.C.13 Jan 2025 Page 78 of 166 Price Level Janl.1ary 1 2024 Complete Date‘July 09‘2024 Deal CA MX13 Quote OUO-1 18160<J500W6 Prvmed On:7/9/2024 0:33:39 Rush Pblt Trk Ctr-Jackson (P478)CITY OF ATLANTIC BEACH 5175 West Beaver Street 1200 SANDPIPER LN E Jacksonville,Florida 32254 ATLANTIC BEACH,Florida 32233 United States of America PAUL CANADINE Cell Phone:813-716-5128 Of?ce Phone:813-664-1441 Email:canadinep@rushenterprises.com Date: Number Note:All sales are F.O.B.designated plant of manufacture. Model: Type: Description 1. Description 2: Intended Serv.: Commodity' Type: Length (?): Height (ft): Max Laden Weight (lbs): No.of Trailer Axles: Type: Length (ft): Height (ft): Kingpin Inset (in): Comer Radius (in): Length (ft): Width (in): Height (ft): Approved by: Vehicle Summary Unit Model 567 Tractor 567 265 WB 196 CA MX13 Copy of 567 265 WB 196 CA MX13 Application Fr Axle Load (lbs): Rr Axle Load (lbs): G.C.W.(lbs): Road Conditions: Class A (Highway) Class B (Hwy/Mtn) Class C (Off-Hwy) Class D (Off-Road) Maximum Grade: Wheelbase (in): Overhang (in): Fr Axle to 300 (in): Cab to Axle (in): Cab to EOF (in): Chassis 3 Overall Comb.Length (in): City Delivery Refuse,Scrap,Recycling Body 0 0 0 Trailer Flatbed Restrictions Special Req. 20000 46000 66001 40 36 40 102 13.5 100% Page 1 of 15 A 567 265 WB 196 Agenda Item #8.C.13 Jan 2025 Page 79 of 166 9 DY F‘!A Dec: FHMHU ‘xr?mOno‘w Hz?m.LJL‘LW‘ Description WeightSales Code Std/ Opt 1 567 265 WB 196 7/9/2024 1 A Base Model 0005671 8 0091180 0 0093340 0 0096060 0 0098170 8 Con?guration 0200700 5 Model 567 The Model 567 is available in both a set-forward and set-back front axle con?guration to provide customers with maximum versatility for their application requirements.For weight-sensitive applications,the set- forvvard front axle provides optimized weight distribution and compliance with bridge laws.The Model 567 has steer axle ratings up to 22,000 lbs.The 567 also offers single,tandem or tridem drive axles and a variety of liftaxles for added versatility.Available with a 115"or 121"BBC and as a day cab or with a selection of detachable sleeper con?gurations,the 567 is as versatile as it is reliable. Refuse,Scrap,Recycling City Delivery Truck or tractor which hauls freight,typically operating within a 100-mile radius,on public streets and highways and other paved surfaces. Typically includes package and freight delivery. Flatbed A ?at trailer with no enclosure or doors.Can be loaded/unloaded from the sides or above,and does not require elevated access for forklifts. United States Registry Canadian Registry PackageRequires Air Conditioning Excise Tax Canada,Speedometer to be KPH ipo MPH,Daytime Running Lights and Rubber Batte Pad in Bottom of Batte Box. Not Applicable Seconda Manufacturer Frame &Equipment 0514020 0601500 0611250 0611790 0644020 0651010 0854010 0 O 10-3/4"Steel Rails 355-384" 10.75x3.5x.375 Dimension,2,136,000 RBM;Yield Strength:120.000 psi.Section Modulus:17.8 cubic inches.Weight:1.74 lbs/inch pair Full Steel Inner Liner Heavy-Duty Iron Front Spring Brackets With Front Air Leaf the front spring bracket is iron but not the shackle bracket Aluminum Frame Rail Crossmembers Excludes suspension EOF Square with Steel Crossmember Peterbilt Rear Mud?aps and Straight Hangers Mud?aps aid in protecting the frame and undercarriage from road salt. grime and debris that can cause rust and corrosion.Mud ?aps also shield other vehicles from ravel.rocks and road 3 ra . Fifth Wheel Not Furnished 14,800 490 750 35 100% Page 2 of 15 Agenda Item #8.C.13 Jan 2025 Page 80 of 166 (mm:Numb;’ WeightDescriptionSalesStd/ Code Opt January 2024 100% Deal:567 265 WB 196 CA MX13 Printed AM 0940330 S No Access Package or Deckplate Desired Use with tractors without access acka e or deckplate Front Axle &Equipment 1011890 1114030 1243020 1250250 1353550 1380290 1380380 0 S PACCAR FX-20 Steer Axle 20,000 lbs 4"Drop Axle is designed for applications with a gross axle weight rating (GAWR)of 20,000 pounds.Front axle is designed for demanding applications such as construction,heavy haul,refuse,and other vocational uses.Robust forged steel beam construction for long-lasting performance.It utilizes innovative tapered kingpin roller bearings for more ef?cient operation and improved steering ef?ciency. The PACCAR Steer Axle comes standard with the PACCAR warranty of 5 ears,750,000 miles. Taper Leaf Springs,Shocks 20,000 lb Standard with Heavy Resistance Shocks. Power Steering Sheppard SD110 Dual Gear Steering vocational and heavy haul vehicles with front axle ratings of 16,000 to 18,000 lbs.in single gear applications.Glidekote splines on steerin shaft extend service lifeof com onents. Power Steering Reservoir Frame Mounted wlCooler A power steering cooler helps reduce the heat of the power steering ?uid.This is commonly used with systems that may experience more stress from towin or off-road drivin . PHP10 Aluminum PreSet PLUS Hubs Air Disc PHP10 aluminum PreSet PLUS hubs air disc have a fullyintegrated spindle nut design,an optimized wheel spacer,magnetic ?ll plug,with a seal and bearin s.Use with Front Axle. Bendix Air Disc Front Brakes Bendix air disc front brakes use a ?oating caliper design to provide foundation braking on all axles and complies with reduced stopping distance re ulations. Tenneco Shocks For Steer Axle Integrated front suspension to suit heavy duty truck market,combining the air spring and the damper into one module. Rear Axle &Equipment 1523440 1616290 1680390 1680440 0 Dana Spicer D46-172 46,000 LBS Dana Spicer D46-172 46,000 lbs tandem drive axles offer ef?ciency improvement,axle weight reduction and reduced lube quantity PHP10 Aluminum PreSet PLUS Hubs Bendix ESP Electronic Stability Program With ATC Tractor service only.The Bendix ESP system is designed to continuously monitor a variety of vehicle parameters and sensors to determine ifthe vehicle is reaching a critical stability threshold.Ifsuch a situation develops,the system will quickly and automatically intervene to assist the driver by selectively applying tractor and trailer brakes,and de-throttlin the en ine. Refuse Service Brakes,Steer And Drive Axles Page 3 of 15 137 119 123 521 118160-J5QOW6 Agenda Item #8.C.13 Jan 2025 Page 81 of 166 m 09 A KERN-1V34n'm)‘JHM'n Hum?L" (JM WVHL‘UI’45(1’3 Mu“ WeightDescriptionSalesStd/ Code Opt 1680460 0 1682710 S 1683235 S 1684200 S 1687010 S 1687090 0 1704300 0 1821860 0 Designed for heavy-duty applications for refuse industry,providing long brake life,safet and performance. Heavy Wall,Drive Axle(s) Anti-Lock Braking System (ABS)656M ABS-6.Includes air braking system. Omit SmarTire TirePressure Monitoring System Next Gen TPMS Synthetic Axle Lubricant All Axles Peterbilt heavy duty models include Fuel Ef?cient Cognis EMGARD FE75W—90which provides customers performance advantages over current synthetic lubricants with reduced gear wear and extended maintenance intervals,resulting in increased uptime.In addition,the lubricant provides improved ?uid ?ow to protect gears in extreme cold conditions and withstand the stress from high temperatures,extending component life. Bendix Air Cam Rear Drum Brakes 16.5x7 Bendix Air Cam Rear Drum Brakes to ?t all heavy haul,contruction, refuse and highway truck and tractor applications.Includes Automatic Slack Ad'usters &Outboard Mounted Brake Dmms. Diff Lock Tandem Axles With Speed Interlock.Automatically Disengages Wheel DiffLock at Speeds Above 25 mph. Ratio 4.30 Rear Axle Peterbilt Air Trac 46,000 lbs,52in Axle Spacing Li ht Wei ht Engine &Equipment 2075810 S PACCAR MX-13455@1600 GV@2200 1650@900 (2024 Emissions) N20700 AA003 68....CC MAXTARGET SPEED N20800 AA004 10....CC MIN ENABLE SPEED N22000 AA005 OFF...DYNAMIC CC ENABLE N20830 AA006 MT....MULTITORQUE IN CC N21930 AA009 O.....DRIVER REWARD VEH SPD BONUS N2194O AA010-5....DRIVER REWARD VEH SPD PNLTY N21920 AA013 BOTH..OFFSET MODE N21950 AA015 3.....MINSPEED FOR DR SHIFT AID N21960 AA016 1.....DSA LOWEST ACTV GEAR N21970 AA017 6.....DSA HIGHEST ACTV GEAR N21640 AA019 YES...EIST PARK BRAKE RESET ENABLE N21910 AA022 30....EIST LO CLNT TEMP OVRRDE N20870 AA023 80....EIST HIAMBAIRTEMP OVRRDE N20860 AA024 39....EIST LO AMBAIR TEMP OVRRDE N20900 AA025 5.....EIST PTO MAXIDLETIME N2084O AA026 5.....EIST PARKED MAXIDLETIME N20850 AA027 5.....EIST STANDSTILL IDLETIME N20910 AA029 YES...EIST RESET FROM ENG LOAD Page 4 of 15 88 60 291 QUO-11 :39Printed 567 265 WB 196 Agenda Item #8.C.13 Jan 2025 Page 82 of 166 Pnre Lewd Jéumary 1 2024 100%Complele Deal 7 265 W8 1 ,Quote Number QUOJ1155160—JSQOW6 aned On'I‘M/EON 033,39 AM WeightDescriptionSalesStd/ Code Opt CA MX1 3 N2117O AA030 NO....E|ST OVERRIDE FROM ENG LOAD N21190 AA031 0.....EIST EXPIRATION DISTANCE N21230 AA032 YES...E|STACCEL PEDAL RESET N21240 AA033 YES...E|ST SERVICE BRK RESET N21250 AA034 YES...E|ST CLUTCH PEDAL RESET N21260 AA035 YES...E|ST PTO OVERRIDE N20770 AA037 4.....DSL SPD OFFSET N20760 AA038 2.....AUTO RTRDR VEH SPD OFFSET N20750 AA039 0.1...TIME DELAY FOR RTRDR ACT N20940 AA042 1900..FIC MAX ENG SPEED N22080 AA043 CNCL..CAB/REM:CUSTOM PRESET 1 FU NN22090AA044750...CAB/REM:CUSTOM PRESET 1 N22100 AA045 CNCL..CAB/REM:CUSTOM PRESET 2 FU NN22110AA046850...CAB/REM:CUSTOM PRESET 2 N22120 AA047 CNCL..CAB/REM:CUSTOM PRESET 3 FU NN2213OAA048950...CAB/REM:CUSTOM PRESET 3 N2201O AA049 CNCL..CAB:CUSTOM PRESET 1 FUNC N2202O AA050 O.....CAB:CUSTOM PRESET 1 N22030 AA051 CNCL..CAB:CUSTOM PRESET 2 FUNC N2204O AAO52 O.....CAB:CUSTOM PRESET 2 N22050 AA053 CNCL..CAB:CUSTOM PRESET 3 FUNC N22060 AAO54 0.....CAB:CUSTOM PRESET 3 N20990 AAO55 ON A..CAB:CLUTCH INTLK N21010 AAO58 ON A..CAB:PARK BRK INTLK N21030 AAO57 ON A..CAB:NEUTRAL INTLK N21150 AAO59 ON A..SER BRK INTLK:NO PTO N21130 AA060 OFF...CAB:PRESET +/-SWITCH TYPE N21180 AA061 2000..CAB:MAXENG SPD—ACCEL CTRL N21120 AA062 2000..CAB:MAXENG SPD-SW CTRL N21020 AA063 6.....CAB:MAXVEH SPEED N21200 AA064 650...CAB:MIN ENG SPD N21220 AA065 800...CAB:DEDICATED PRESET (-) N21270 AA066 900...CAB:DEDICATED PRESET (+) N21900 AA067 TRQ...CAB:ACCEL PEDAL TYPE IN PTO N21140 AA068 YES...CAB:ACCEL ACTV INCAB PTO N21990 AA069 YES...PTO REM PEDAL ENABLE N21600 AA07O ON AD.REM:CLUTCH INTLK N22140 AA071 OFF...REM:CUSTOM INTLK N21700 AA072 ON AD.REM:NEUTRAL INTLK N21710 AA073 ON AD.REM:SER BRK INTLK:NO PTO N21980 AA074 2000..REM:MAX ENG SPD—ACCELCTRL N2111O AAO75 2000..REM:MAXENG SPD—SW/TSC1 CT N21320 AAO76 650...REM:MIN ENG SPD N21290 AA077 800...REM:DEDICATED PRESET (-) N21490 AAO78 900...REM:DEDICATED PRESET (+) N21580 AA079 DEDIC.REM:PRESET +/-SWITCH TYPE N20690 AA086 68....MAXACCEL PEDAL VEH SPD N21300 AA087 0.....VSL EXPIRATION DISTANCE N21310 AA088 100...LRSL SPD LMT N2074O AE001 NO....ENBL MXRETARDER IN NEUTRAL N20710 AE002 650...IDLE TARGET Page 5 of 15 Agenda Item #8.C.13 Jan 2025 Page 83 of 166 m.m .mu:2 WeightDescriptionSalesStd/ Code Opt 2091130 2091305 2091315 2091372 2091640 2092017 2092027 2092032 2092055 2092065 2092079 2092082 2140410 2140450 2140670 2140700 2513060 2521090 0 O (D(O N20930 AE003 ON....FIC ENABLE/DISABLE N22070 AA056 OFF...CAB:CUSTOM lNTLK N22170 A0001 4.....PCC Max Negative O?set (A00 N22180 A0002 4.....PCC Max Positive Offset (AQO VMUXElectronics Architecture Engine ldleShutdown Timer Enabled Enable ElST Ambient Temp Overrule Eff ElST NA Expiration Miles Effective VSL Setting NA Typical Operating Speed 68 MPH MX Retarder State Cruise Control On (Manual Mode Engine Parameter) Powertrain Optimized for Performance Best analysis for vehicles used in vocational applications or with heavy GCWRs. Dash Mounted PTO Mode Control Switch With implementation ofVECU,data is now available in REPTO through the use of the PTO mode switch.These new features include Log time and fuel in PTO mode,Disable ElST in PTO mode,PTO Mode speci?c ElST and Fan on in PTO Mode. PTO Mode Control -CAB Station Decline Driver Performance Assistant Engine Monitoring Protection -Derate (PACCAR MX)A waming is provided in the A-Panel display When DPF regeneration is required.Continued operation without regeneration willinitiate automate derating of the engine’s power and can result in damage to the engine. Engine Brake Controls Located on RH Column Remote PTO/Throttle,12-Pin Eng Bay Remote Control Provision EPA Emission Warranty EPA Engine Idling Compliance PACCAR 160 Amp Alternator,Brushed PACCAR 160 AMP alternator,brushed producing 160 Amps at road speed and 100 Amps at idle. Immersion Type Block Heater 110-120V Page 6 of 15 Printed Agenda Item #8.C.13 Jan 2025 Page 84 of 166 9()9 V‘yv'w! h:u (m F‘mmx!M: Description WeightSalesStd/ Code Opt 2522080 S 2538040 S 2539720 S 2621090 S 2738410 S 2811160 5 2921180 S 3114270 S 3291680 S 3367160 S 3387870 S Standard location is left-hand under cab,Model 520 is in bumper,and for Model 220 it is at the driver step.Plug includes a weather-proof cover that protects the receptacle.This pre-heater keeps the coolant in the en ine block from freezin when the en ine is not runnin . PACCAR Premium Starter-MX Engines Only PACCAR Premium 12 volt.Better cranking power,lower current draw and improved warranty to 36 months /350,000 mi/560,000 km. 3 PACCAR Premium 12V Dual Purpose Batt 2190 CCA Threaded stud type terminal.Stranded copper battery cables are double au ht 00 or lar er to reduce resistance. Low Voltage Disconnect System HORTON ONIOFF Fan Clutch Horton DMAdvantage Two-Speed Fan Clutch On/Off for heavy-duty, medium-duty and a variety of off-highway equipment. WABCO 25.9 CFM Air Compressor,MXonly WABCO 25.9 CFM air compressor,MXonly,provides greater air output aidin in cleaner 0 eration,hi her ef?cienc ,and durabilit . Compression Brake,MX The Mx brake features a Jacobs Brake with an integrated compression- release brake and engine overhead.the specially designed exhaust came lobe provides both exhaust cam motion and deicated Compression release timing.This results in precise timing of the valve opening,unleashing higher retarding performance with minimum loadin on the en ine. PACCAR Fuel/Water Separator 0n Engine Extended life fuel ?lter,optimized for MXengines and Includes fuel heat,12V electric heat and WIF sensor. High Ef?ciency Cooling System Cooling module is a combination of steel and aluminum components, with aluminum connections to maximize performance and cooling capability.Silicone radiator &heater hoses enhance value,durability,& reliability.Constant tension band clamps reduce leaks.Chevron Delo Extended Life Coolant (NOAT)extends maintenance intervals reducing maintenance costs.Anti-freeze effective to -30 degrees F helps protect the engine.Low coolant level sensor warns oflow coolant condition to prevent engine damage.Radiator Size by Model:520 1202 sq in,579 1456.9 sq in,535/536/537/548 949.3 sq in,537/548 VOC 1000.3 sq in, 389 HH 1604 sq in,567 1379 sq in. (1)Air Cleaner Firewall Mounted Molded rubber air intake connections with lined stainless steel clamps seal to revent contaminants in air intake. Exhaust Single RH Side of Cab DPF/SCR RH Under Cab,Single Module 24"Ht,5"Dia Chrome,Clear Coat Standpipe(s) Transmission &Equipment 4052960 0 Allison 4000 RDS-P Transmission,Gen 6 Rugged Duty Series Page 7 of 15 18160-J5QOW6 Agenda Item #8.C.13 Jan 2025 Page 85 of 166 \Iu'1r;NHHII ‘.m|='-‘ WeightDescriptionSalesStd/ Code Opt 7/9/2024 AM 4211000 0 SPL170 HD-XLDriveline,1 Midship Bearing 4216330 0 SPL170 XL Driveline lnteraxle _ Dana Spicer Life Series heavy-duty drive shafts are built for heavy loads over the Ion haul.For tandem rear axles. 4236460 0 Allison With F/O Chelsea PTO Wiring Prow'sion 4252890 0 Allison FuelSense Not Desired Dynamic Shift Sensing 4252940 0 Allison Neutral At Stop Neutral at Stop features and bene?ts:Reduces or eliminates the load on the engine when vehicle is stopped,can help lower fuel consumption and 002 emissions.and is included in FuelSense 2.0 Plus and Max packages only. 4256710 0 Allison 6-Speed Con?guration,Close Ratio Gears Allison 4000 transmission only 4256920 0 Dash Mounted Push Button Shifter Available with Allison transmissions Air &Trailer Equipment 4510190 8 Bendix AD-HF Air Dryer,Heater Bendix AD-HF air ?lters protects the life of your engine system and components.Proven PuraGuard oilcoalescing technonlgy in the the air dryer catridge.This oilcoalescing ?lter ensures the removal of oil and oil aerosols before they can contaminate the moisture removing desiccant. 4540420 8 Nylon Chassis Hose 4543320 8 Steel Painted Air Tanks Allair tanks are steel with painted ?nish except when Code 4543330 Polish Aluminum AirTanks is also selected (then exposed air tanks outside the frame rails willbe polished aluminum).Peterbilt will determine the optimal size and location of required air tanks.Narratives requesting a speci?c air tank size or location willnot be accepted for factory installation.See ECAT to determine number or location of air tanks installed. 4610340 0 Body Lighting Junction Box Without Wiring Located at EOF 4610920 8 Self-Returning Brake Hand Valve Dash mounted controls 4614000 0 AE Connections BOCIBOS,Without Hose Tenna 4614860 0 Locate AE Connections BOC/BOS As Far Rearward As possible Tires &Wheels 5033340 0 FF:GY 20ply 425I65R22.5 Armor Max MSA Page 8 of 15 75 144 00%Complete 1CA 2024 Agenda Item #8.C.13 Jan 2025 Page 86 of 166 \v»m . Description WeightSalesStd/ Code Opt CA MX 1 5104090 0 5190008 8 5210570 0 5315370 0 5390008 8 Fuel Tanks 5556190 0 5604100 0 5652890 5 5652990 0 5655029 0 5760010 0 RR:CN 16ply 11R24.5 HSC3 Ef?ciency Rating:Fair Fuel ef?cient,high mileage performance long haul steer tire.includes TPMS sensor. Code-rear Tire Qty 08 FF:Accur Stl Armor 29806PK 22.5X12.25 PHP10-5 hand holes RR:Accu-Lite Steel Armor 50409PK 24.5X8.25 Code-rear Rim Qty 08 26"Aluminum 100 Gallon Fuel Tank LH BOC Paddle handle ?ller cap with threadless ?ller neck.Top draw fuel plumbing reduces chance of introducing air into the fuel system during low fuel level conditions due to the central placement of fuel pickup tube.Wire braid fuel lines increase durability &reduce potential for leaks. Location LH BOC 100 Gallon DEF Tank Mounted LH BOC Models 220 and 520 mounted left hand back-of—cab. DEF To Fuel Ratio 2:1 Or Greater DEF Tank Medium,24 Gal RH Tank None Furnished Battery Box&Bumper 6010030 6010870 6040550 6111110 8 O S 0 Aluminum Battery Box LH Under Cab,Non-Slip Step Includes diamond pattern block shaped cover in traditional/vocational models and a smooth ?nish ta ered cover on aerod namic models Additional Alum Space Saver Battery Box RH BOC Battery access from side Aftertreatment Aluminum Non-Slip Cab Entry Aftertreatment right-hand under cab step.DPF/SCR for diesel engines. catalyst for natural gas engines.On Models 579 specifying chassis fairin s,the box is aerod namic. Steel Bumper Swept Back Painted,Without FEPTO Two tow points and step plates on top of bumper Cab &Equipment 6515690 6540160 S 0 Vocational 115"BBC Alum Cab and Metton Hood SBFA Stainless crown and grille with tiltassist. Thermal Insulation Package in Cab Page 9 of 15 224 100 88 51 A Agenda Item #8.C.13 Jan 2025 Page 87 of 166 7:M,m HUI \H‘Ww?hhrwn“ er h .m'Tm“;‘‘ ‘v 17mum/v WeightDescriptionSalesStd/ Code Opt 6540740 6700000 6800330 6911100 6921740 6930500 6930590 6939110 6939400 6939420 6939470 6939510 6939520 6939570 7000025 7001520 7037130 O O O U’(D The thermal insulation package is designed to make the cab thermally ef?cient in extreme temperatures.The model 520 adds insulation surrounding the doghouse to reduce engine heat transmitted to the cab. Peterbilt Keyless Entry The Peterbilt key fob functions to lock or unlock the vehicle.With a single click,the drivers door is locked or unlocked and with a double click all doors are locked or unlocked.The third button,depicted by a picture of a lamp,willstart the exterior light self-test sequence,helpful when perforrnin the dail re-tri ins action. No Sleeper Selected Rubber Fender Lips 4.5"Wide Peterbilt ST Driver Peterbilt ST air seat,high height backrest,adjustable seat track length, 1 chamber lumbar support,suspension with ?xed damping,fore-aft isolator with lockout,Vinyl bellows over suspension.Adds 40mm of increased space for steering wheel to chest and improved driver ingress/egress into cab and sleeper (knee sweep)with improved passenger side ingress/egress for personal carog/luggage.Standand vin I ?nish -color coordinate with interior color. Peterbilt ST Non-Adjustable Passenger Seat Standard vinyl,no suspension cover,no seat back recline. Drivers Armrest -RH Only Passenger Armrest -LH only Required with Evolution LXseats,optional with Evolution ST Seats. Toolbox Under Passenger Seat Non-Suspension Seat Air Ride Driver High Back Driver Vinyl Driver Non-Air Ride Passenger High Back Passenger Vinyl Passenger Steering Wheel With Multi-Function Includes Peterbilt logo on horn button ,audio volume,seek,mute and mode button on LHpod with cruise control on/off/cancel,set/resume and accelerate/coast on the ri ht od. Adjustable Steering Column -Tilt/Telescope Prestige Interior -Sterling Gray 0:33 AM Page 10 of 15 Quote 00%2024 Agenda Item #8.C.13 Jan 2025 Page 88 of 166 law 3»:mm Mm"!‘w \:‘Iwgmuwyu H-rm u (w WHY" Description WeightSalesStd/ Code Opt 7110680 7210420 7210540 7210550 7230060 7230360 7322010 7510070 7514010 7514050 7610500 7722120 7725710 7728030 7728050 77401 50 (I)O O O 00 Features single tone dash with tough,scratch resistant materials including soft touch points on top of dash.Top of dash,door panel uppers,and kick panel are charcoal to conceal dirt and mitigate wear. Includes unique technical grained AB,C &D instrument panels with contoured doorpads,padded fabric headliner and vinyl wall panels. Superior ergonomics are achieved while maximizing productivity featuring:multiple power ports,(2)coat hooks,header-mounted domelight,power liftdriver and passenger windows,LH and RH door mounted map pockets with built-in courtesy lights,driver and passenger dome/reading lights and footwell lighting.Comfort features include automatic temperature HVAC controls,18 inch 4-spoke soft-touch steering wheel,soft-touch steering column cover,rubber ?ooring,(3) inside sunvisors,integrated "dead pedal,cup holder and map bin in dash. Exterior Cab Entry Grabhandle Textured;NFPA compliant.Available on Day Cab speci?cations only Dark Window Tint IPO Standard Tint -Day Cab Day Cab Rear Window Day cab rear window ?ush to back of cab. 1-Piece Glass Rear Cab Window Fixed 1-Piece Curved Windshield Power Door Locks and Power Window Lifts Standard Combo Fresh Air Heater/Air Conditioner With radiator mounted condenser,dedicated side window defrosters, Bi-Level Heater/Defroster Controls,54,500 BTU/HR,and silicone heater hoses. Aero Rear View Mirror Housing,Molded Black Peterbilt Aero Rear View Mirror,Motorized Includes top mirror with motorized,adjustable dual axis heated glass. Bottom mirror is an integrated convex surface.Includes black textured arms with breakawa feature. Look Down Mirror Over Passenger Door with Black Housing Air Horn Mounted Under Cab ConcertClass,AMIFM,Weatherband,3.5 Aux Standard Speaker Package For Cab (2)Speakers Radio Mute When In Reverse For automatic or automated transmission USB Port CB Terminal Wiring,Microphone Clip,Speaker Page 11 of15 A 100% Agenda Item #8.C.13 Jan 2025 Page 89 of 166 {'er h. WeightDescriptionSalesStd/ Code Opt Number: 77481 50 7788055 7851480 7852020 7855120 7900090 7900310 7900405 7901 130 8011410 8011420 8011830 8011850 0 S O O O U30 FIG CB radio mounted center of header.Select antenna separately. (1)Antenna for Factory Installed or FIO CB Mounted LHcowl,low mount only,with antenna cable.Provides clear to of cab. SmartLlNQ Remote Diagnostics SmartLlNQ is Peterbilts proprietary remote diagnostics service which monitors the engine and aftertreatment for diagnostic codes providing real-time code analysis maximizing vehicle uptime and strengthening the ?eets partnership with their dealer.SmartLlNQ provides fault coverage for over 800 codes,a customizable email noti?cation for 116 codes plus a web portal to manage your entire ?eet included at no additional charge.SmartLlNQ is compatible with any telematics system and doesnt require a speci?c ?eet management system.For those whose customers utilize PeopleNet,the pre-wire with remote diagnostics will provide a more integrated solution utilizing the existing SmartLlNQ modem.For those whose customers utilize other ?eet services products,the existing pre-wire Option for the other ?eet service devices willcontinue to be available.Standard on Class 8 engines and available on Models 348,337,330 and 325 with a PX—9,PX—7or Cummins West ort natural as en ine. Peterbilt Electric Windshield Wipers With Intermittent Feature. Cab Air Suspension Bugscreen -Removable External Mounted Triangle Re?ector Kit,Ship Loose Florescent triangle emergency road ?ares are designed to meet and exceed all DOT standards. Fire Extinguisher,Mounted Outboard Driver Seat Hazmat approml ULlisted/rated ABC Anti-Theft System Available on PACCAR MXand Cummins ISX—12and ISX-15 Engines. System disables the cranking of the engine until a unique passcode is entered,via the menu control switch,into the pop-up menu.The unique passcode is set up initially by the Dealer Service Department. Backup Alarm (107 DB) Drive Axle #1 Front Oil Temperature Gauge 52mm round,backlit.Physical gauges must be ordered in pairs and are limited to a total of 6.Ifthis option is selected on a truck with VMUX electrical architecture,the gauge willbe included in the digital display. Drive Axle #2 Rear Oil Temperature Gauge 52mm round,backlit.Physical gauges must be ordered in pairs and are limited to a total of 6.Ifthis option is selected on a truck with VMUX electrical architecture,the gauge will be included in the digital display. Engine Oil Temperature Located in Digital Cluster Display. Transmission Oil Temperature (Main) Located in Digital Cluster Display. Page 12 of 15 100%Price 09, Agenda Item #8.C.13 Jan 2025 Page 90 of 166 WeightDescriptionSalesStd/ Code Opt 8021800 8021810 8070810 8070820 8070830 8073040 8110070 8120600 8120990 8133470 8133960 8141000 8151170 f’aint 8500710 8530770 Air Filter Restriction Pressure Gauge Located in Digital Cluster Display Brake Application Air Pressure (Tractor) Located in Digital Cluster Display. Engine Manifold Pressure (Turbo Boost) Located in Digital Cluster Display Engine Percent Torque Located in Digital Cluster Display Main Instrumentation Panel Digital Cluster 15"Display includes:Speedometer,Tachometer, Primary Air Pressure,Secondary Air Pressure,Fuel Level,DEF Level, DPF Filter Status,Fuel Economy,Oil Pressure,Coolant Temp,and Voltmeter. (1)Additional Electric Over Air Switch On/off only.switch has green indicator light,air connections on frame rail under cab.One accesso solenoid bank with lu on it. Headlights Projector Module Pod Fender mounted turn signals,projector module low beam,complex re?ector high beam,pod mounted Marker Light,Mid-Frame Mounted Per Federal regulations (FMVSS 108),all complete tractors over 30/360 in overall length require intermediate marker lights (with re?ex re?ector) mounted as close as possible to mid-frame.Marker lights can be mounted on sleeper extender,fuel tank bracket,fuel tank step,or side sensor bracket.Dealers can choose to shorten chassis length to eliminate requirement for marker lights or choose between frame mounted or sleeper extender mounted,(ifapplicable),marker lights.If frame mounted,engineering willdecide which ofthe three mounting locations to use. (5)Marker Lights,Aero LED On roof,visor,or fairing Switch &Wiring for FIO Beacon/Strobe Switch and wiring for fumished by owner beacon /strobe,10'coiled wire back-of-cab /back-of-slee er,at rear sill. Daytime Running Lights The brake interlock turns the daytime running lights otf when the parking brakes are engaged.This is required on all Canadian vehicles. LED StoplTurnITail,Backup Flange Mounted Flange mounted.LED backup and security rings.Tapered end of frame mounted under end of frame crossmember.Mounted inset between rails. (2)Load Lights,Incandescent,Flush Mtd Low lnbd Back of cab /back of slee er Standard Paint Color Selection (1)Color Axalta Two Stage -Cab/Hood Base Coat/Clear Coat Page 13 of 15 19 July 09,100% Agenda Item #8.C.13 Jan 2025 Page 91 of 166 iDrJl: .WHHUU WeightDescriptionSalesStd/ Code Opt 5 N85700 BUMPER L0001EA BLACK N85500 CAB ROOF L0006EY WHITE N85300 FENDER L0006EY WHITE N85200 FRAME L0001EA BLACK N85400 HOODTOP L0006EY WHITE Shipping Destination Options Not Subject To Discount 9400090 9400092 9407147 9408558 9408656 9408703 Miscellaneous 9409001 S (DOOO O S Peterbilt Class 8 Standard Coverage 1 year/100,000 Miles (160,000 km) PACCAR MXStandard Coverage 2 yrs/250,000 mi (400,000 km)/6,250 hrs Fuel Price Index Factor $72 NET Prognostic Connection Fee SmartLlNQ RD/OTA 5YR Sub PACCAR MX Engines Base Warr:Emissions 5YR/100K Ml-EPA Engine Day Cab I Prestige Interior (DM) July 2024 9409749 0 2024 Series Emiesions Engine Promotions Special Requirements Special Requirement 1 0098170 Special Requirement 2 Special Requirement 3 Special Requirement 4 Order Comments 1 2024 Page 14 of 15 100% 9409059 0 State Of Registry:Florida Agenda Item #8.C.13 Jan 2025 Page 92 of 166 000.4;bani-nae Dalp‘July 2024 (DUO-1 I PvicieLeveljanuary 1 202k D53!56’255 WIS 196 CA My?)0mm.-Numhe Pnnted Ow 79/2024 03¢3.0 AM Total Weight (lbs)18,753 Prices and Speci?cations Subject to Change Without Notice. Unpublished options mayrequire review/approval. Dimensional and performance data for unpublished options mayvary from that displa din CRM. PRICING DISCLAIMER While we make every effortto maintain the web site to preserve pricing accuracy,prices are subject to change without notice.Although the information in this price list is presented in good faith and believed to be correct at the time of printing,we make no representations or warranties as to the completeness or accuracy of this information.We reserve the right to change,delete or otherwise modify the pricing information which is represented herein without any prior notice.We carefully check pricing speci?cations,but occasionally errors can occur,therefore we reserve the right to change such prices withoutnotice.We disclaim all liability for any errors or omissions in the materials.In no event willwe be responsible for any damages of any nature whatsoever from the reliance upon information from these materials.Please check your order prebills to con?rm your pricing information 09, 18160— Page 15 of15 Agenda Item #8.C.13 Jan 2025 Page 93 of 166 —— at Nvmtww NlAl S‘Hv'lwv',MRU */ A MMA g lidlfab Joey Westberry |772-877-4712 |lweslberry@myEPG.com ts PROPOS L SU RY Prepared for' Heavy Duty Hoists Buildingan a legacy City of Atlantic Beach Agenda Item #8.C.13 Jan 2025 Page 94 of 166 GENVIRONMEMALPRODUCTSGROUP Joey Westbcrry‘177245774712 \Iweslherry@myFPG .om Rush Peterbilt Paul Canadine Galfab Heavy Duty Hoists Environmental Products would like to thank you for the opportunity to present the Galfab 75K Roll-Off Hoist. Environmental Products Group is the provider of Galfab Equipment inthe State of Florida,as well as many other leading industry product lines including:Vactor Sewer Cleaning Equipment,Elgin Street Sweepers,Labrie Refuse Equipment,Envirosight Inspection Cameras,PB Asphalt Pothole Patchers,Madvac Sweepers and Vacuums, Petersen Grapple Loaders,TRUVAC Hydroexcavation Equipment and a host of parts, tools and accessories for all your needs. Environmental Products Group prides itself on our local parts,service,and training capabilities.With multiple full-service locations throughout Florida,Georgia,and Memphis,Tennessee;including Vactor,Elgin,and Envirosight repair centers,extensive parts inventory,factory-trained technicians,mobile parts and service,rentals,turnkey maintenance packages,leasing options,and much more.we are ready to service your every need. EP Rents is a division of Environmental Products Group,EP Rents specializes in rental trucks when you need them.With a large inventory of Vactor Sewer Cleaners and Trailer Jetters,Elgin Sweeper,Envirosight Pipeline Inspection Cameras,Petersen Grapple Loaders.Call us for any of your rental needs. Thank you for your consideration. Agenda Item #8.C.13 Jan 2025 Page 95 of 166 GENVIRONMEMAL PRODUCTS GROUP Joey W'eskberr)"j 772»877~4712 IIweslberrygvmyEPGi'nm Price DOES NOT include Sales tax or F.E.T. All Sales tax and F.E.T.to be handled by chassis dealer Product Options:.75,000 lb.Outside Rail Galfab Roll-Off Hoist.3 section spool valve for tarper and 2 section spool valve for the hoist.PemIco Pump 1”/15”.48 Gallon Oil tank (side mount).Hot Shift PTO for auto transmission.Pintle ready Apron Hoist with split bumper auto fold ICC.Trucklite Light Sys.LED with mid-body turn signal/LED backup.Hoist Up alarm,audible with light.Hoist servicing props 0 Tool Box 20:x 16”x 48”Steel.Ratchet tie down;nylon 1 set.Fenders —Steel tandem rear 0 Stops with Aux fold down mounted per customer to ensure small cans willstop and be held in place correctly..Cable Eye J-hook 0 Pioneer Rack N’Pinion tarp o Hoist painted Black.Sleeve all hose and loom allwires for protection from the element ALL Taxes and F.E.T.to be handled by chassis dealer. Please don’t hesitate to call with questions.or ifyou need any additional information.Thank you for your interest and the opportunity to earn your business. Signature:Date: SALES PRICE =$65,000.00 Agenda Item #8.C.13 Jan 2025 Page 96 of 166 GENVIRONMENTALPRODUCTSGROUP Ioey \Nesrbeny |772-877-4712 IIweslberry@myEPG.c0m Agenda Item #8.C.13 Jan 2025 Page 97 of 166 IDIDID Public Utilities WWT Date of Request: City of Atlantic Beach Captial Asset Disposal Request Form Serial No. 2013 Mack Roll Off Truck D—12.Truck has over 157,000 miles and over 5,500 engine hours. Per Garage notes:Vehicle is requiring more and more expensive repairs and will continue to require additional repairs as it ages. Reason for Dis osal Re uest:Form Com leted B : Not Working & Be 0nd Re air Not Working- Needs Re air Workin —Obsolete Workin -Good Workin -Fair Current BookValue Approved: Amound SoldFor/Trade In Date Entered into System: Denied: Disposition Method: Online Auction/Sold Cannibalized Donated Destro ed Traded In Transferred Entered By" Date: Date: Date: Date: Date: Date: Finance Department Use Only: Date Sent to Commission: 1 Troy Stephens Vehicle VIN No.Asset Tag #: Description of item Including justification for disposal request: lM2AXl3C8DM02 0485XC1667 Department:Location: ’ Agenda Item #8.C.13 Jan 2025 Page 98 of 166 Agenda Item #8.D.13 Jan 2025 Page 99 of 166 Agenda Item #8.D.13 Jan 2025 Page 100 of 166 Agenda Item #8.D.13 Jan 2025 Page 101 of 166 Page 102 of 166 AGENDA ITEM:Resolution 25-06 authorizing a one-year auditor engagement extension continuing the auditing services of Purvis Gray &Company. SUBMITTED BY:Brittany Perccll,Director of Finance CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT TODAY’S DATE: MEETING DATE: BACKGROUND: BUDGET: RECOMMENDATION: ATTACHMENT(S): December 30,2024 January 13,2025 Auditors are required to be selectedby an auditing committee comprised of a member of the government board and two to four other members who are not employees of the City.This is a change from 2016 when a Request for Proposals (RFP)was last issued.Given the time frame,it is not in the best interest to issue a RFP this close to the end of the ?scal year to be audited. Purvis Gray &Company was contacted,and they provided the engagement extension for the FY2024 audit.The cost will not exceed $53,000 for the main audit and $4,000 for a single audit (if required).A single audit is required if the City has expended $750,000 or more in Federal and/or State funds. A total of $65,550 has been budgeted in FY2025 to cover auditing services and the accounting consultant which assists with year—endclose and writing up the ?nancial statements. Commission approve Resolution 25-06 1.Resolution No.25—06 2.Purvis Gray &Company engagement letter REVIEWED BY CITY MANAGER: Agenda Item #8.E.13 Jan 2025 Page 103 of 166 RESOLUTION NO.25-06 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A ONE-YEAR AUDITOR ENGAGEMENT EXTENSION CONTINUING THE AUDITING SERVICES OF PURVIS GRAY &COMPANY; AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE ANY CONTRACTS;AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach desires to continue the auditing services of Purvis Gray &Company,for the purpose of performing the required annual ?nancial audit;and WHEREAS,the ?scal year 2024-25 budget includes $65,550 for this purpose. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The Mayor and City Manager is hereby authorized to sign a one-year agreement continuing the auditing services of Purvis Gray &Company. SECTION 2.The City Manager is hereby authorizedto approve a purchase order on behalf of the City of Atlantic Beach. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 13th day of January,2025. Curtis Ford Mayor Approved as to form and correctness: Donna L.Bartle City Clerk Jason Gabriel City Attorney Attest: Agenda Item #8.E.13 Jan 2025 Page 104 of 166 PRV GAY Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida 800 Seminole Road Atlantic Beach,Florida 32233 We are pleased to confirm our understanding of the services we are to provide for City of Atlantic Beach, Florida (the City)for the year ended September 30,2024. Audit Scope and Objectives We will audit the financial statements of the governmental activities,the business—type activities,each major fund,and the aggregate remaining fund information,including the disclosures,which collectively comprise the basic financial statements,of the City as of and for the year ended September 30,2024. Accounting principles generally accepted in the United States of America (GAAP)provide for certain required supplementary information (RSI),suchas management’s discussion and analysis,to supplement the City’s basic financial statements.Such information,although not a part of the basic financial statements,is required by the Governmental Accounting Standards Board who considers it to be an essential part offinancial reporting for placingthe basic financial statements in an appropriate operational, economic,or historical context.As part of our engagement,we will apply certain limited procedures to the City’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS).These limited procedures willconsist ofinquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries,the basic financial statements,and other knowledge we obtain during our audit of the basic financial statements.We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance.The following RSIis required by GAAPand willbe subjected to certain limited procedures,but will not be audited: Management’s Discussion and Analysis Required Pension and Other Postretirement Benefits Major Fund Budgetary Information We have also been engaged to report on supplementary information other than RSIthat accompanies the City’s financial statements.We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures,including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves,and other additional procedures in accordance with GAAS,and we will provide an opinion on it in relation to the financial statements as a whole in a report combined with our auditor's report on the financial statements. CERTIFIED PUBLICACCOUNTANTS Gainesville |Ocala I Tallahassee |Sarasota |Orlando 1Tampa Members of American and Florida Institutes ofCerti?ed Public Accountants purvisgraycom December 23,2024 Agenda Item #8.E.13 Jan 2025 Page 105 of 166 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -2-December 23,2024 Schedule of Expenditures of Federal Awards and State FinancialAssistance Combining Non—Majorand Fiduciary Fund Statements HistoricalRevenues and Expenditures Schedule of Net Revenue in Accordance with Bond Resolutions and Other Bond Debt Disclosures Inconnection with our audit of the basic financial statements,we willread the following other information and consider whether a material inconsistency exists between the other information and the basic financial statements,or the other information otherwise appears to be materially misstated.If,based on the work performed,we conclude that an uncorrected material misstatement of the other information exists,we are required to describe it in our report. Other Statistical Section The objectives ofour audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement,whether due to fraud or error,and issue an auditor’s report that includes our opinions about whether your financial statements are fairly presented,in all material respects,in conformity with GAAP,and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and,therefore,is not a guarantee that an audit conducted in accordance with GAASand Government Auditing Standards will always detect a material misstatement when it exists.Misstatements,including omissions,can arise from fraud or error and are considered material if there is a substantial likelihood that,individually or in the aggregate,they would influence the judgment of a reasonable user made based on the financial statements.The objectives also include reporting on: Internal control over financial reporting and compliance with provisions oflaws,regulations,contracts, and award agreements,non-compliance with which could have a material effect on the financial statements in accordancewith GovernmentAuditing Standards. Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal and state statutes,regulations,and the terms and conditions of federal awards and state projects that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996,Title 2 U.S.Code of Federal Regulations (CFR)Part 200,UniformAdministrative Requirements,Cost Principles,and Audit Requirements forFederal Awards (Uniform Guidance),and the Florida Single AuditAct. Examination Scope and Objectives We willexamine the City’scompliance with: Section 218.415,FloridaStatutes The objectives of our examination are to:(1)obtain reasonable assurance about whether the City complied,in all material respects,with the requirements referenced above;and (2)to express an opinion as to whether the City complied,in all material respects,with the specified requirements. Agenda Item #8.E.13 Jan 2025 Page 106 of 166 I ‘I “v I II .II n _,I I I I :I -'I I—I' ~--—.I u I H ‘ '--'v'I .-II I F ,s =:= 'n '‘h I :.‘H _I.....I . I - .I,I I V I I--'l v. I;-I —-I ' II .-~I-;-I u‘‘I -I -»I " _I =I u .~.I -‘-I l'H ’I I n '--—‘-r-. a.I v I . _. _J ,I _ I I 4 u -.--'';I 'II I I. "-II I‘— ‘ II —u ._ ..a " 'I I I :.r I A .II -.1 I I '---/-r '‘ H——.I 'I .I'' .v -;I III :.- I-. I ‘I I I ..-I I Z -_..I I_I _:I I ii I I \l i I 'I n -v I I 1I 'III .-n I I l_I II I .I -I -vI'a: ._.I I.I III I I I 'H I '' I ...._I z I I I .I I A I' ‘I l-,I II ."I:. I I —I I --v N I II I v»1‘”'...I‘I I II <:l ..I -I n I u I I I I'H .\l I I I Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -3-December 23,2024 Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with GAAS;the standards for financial audits contained in GovernmentAuditing Standards,issued by the Comptroller General ofthe United States;the Single Audit Act Amendments of1996;and the provisions of the Uniform Guidance and the FloridaSingle AuditAct, and will include tests of accounting records,a determination of major program(s)in accordance with Uniform Guidance and the Florida Sing/e AuditAct,and other procedures we consider necessary to enable us to express such opinions.As part of an audit in accordance with GAASand Government Auditing Standards,we exercise professional judgment and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management.We will also evaluate the overall presentation of the financial statements,including the disclosures,and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement,whether from:(1)errors,(2)fraudulent financial reporting,(3)misappropriation of assets,or (4)violations of lawsor governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government.Because the determination of waste and abuse is subjective,GovernmentAuditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit,combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions,there is an unavoidable risk that some material misstatements or non-compliance may not be detected by us,even though the audit is properly planned and performed in accordance with GAASand Government Auditing Standards.In addition,an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs.However,we willinform the appropriate level of management of any material errors, any fraudulent financial reporting,or misappropriation of assets that come to our attention.We willalso inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention,unless clearly inconsequential.We will include such matters in the reports required for a Single Audit.Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. In connection with this engagement,we may communicate with you or others via email transmission.As emails can be intercepted and read,disclosed,or otherwise used or communicated by an unintended third party,or may not be delivered to each of the parties to whom they are directed and only to such parties,we cannot guarantee or warrant that emails from us will be properly delivered and read only by the addressee.Therefore,we specifically disclaim and waive any liabilityor responsibility whatsoever for interception or unintentional disclosure of emails transmitted by us in connection with the performance ofthis engagement.Inthat regard,you agree that we shall have no liabilityfor any loss or damage to any person or entity resulting from the use of email transmissions,including any consequential,incidental, direct,indirect,or special damages,such as loss of revenues or anticipated profits,or disclosure or communication of confidential or proprietary information. Agenda Item #8.E.13 Jan 2025 Page 107 of 166 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -4-December 23,2024 We will also conclude,based on the audit evidence obtained,whether there are conditions or events, considered in the aggregate,that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded inthe accounts,tests of the physical existence of inventories,and direct confirmation of receivables and certain assets and liabilitiesby correspondence with selected individuals,funding sources,creditors,and financial institutions.We willalso request written representations from your attorneys as part of the engagement. We have identified the following significant risks of material misstatement as part of our audit planning: Management Override of Controls Improper Revenue Recognition Deficiencies in Financial Close and Reporting Processes We may,from time to time and depending on the circumstances,use third—party service providers in serving your account.We may share confidential information about you with these service providers but remain committed to maintaining the confidentiality and security of your information.Accordingly,we maintain internal policies,procedures,and safeguards to protect the confidentiality of your personal information.In addition,we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we willtake reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others.Inthe event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider.Furthermore,we will remain responsible for the work provided by any such third-party service providers. Our audit of financial statements does not relieve you of your responsibilities. Independent Accountant’s Responsibilities for the Examination Reports Our examination will be conducted in accordance with the attestation standards established by the American Institute of Certified Public Accountants (AICPA).Accordingly,it will include examining,on a test basis,your records,and other procedures to obtain evidence necessary to enable us to express our opinion.We willissue a written report upon completion ofour examination.Our report will be addressed to the City Commission and Management.We cannot provide assurance that an unmodified opinion will be expressed.Circumstances may arise in which it is necessary for us to modify our opinion.Ifour opinion is other than unmodified,we will discuss the reasons with you in advance.If,for any reason,we are unable to complete the examination or are unable to form or have not formed an opinion,we may decline to express an opinion or may withdraw from this engagement. Because ofthe inherent limitation of an examination engagement,together with the inherent limitations of internal control,an unavoidable risk exists that some material misstatements may not be detected, even though the examination is properly planned and performed in accordance with the attestation standards.Our examination does not provide a legal determination on the City‘s compliance with specified requirements. Agenda Item #8.E.13 Jan 2025 Page 108 of 166 II III I.I I . .I I 1 I I ,_I I I -I II :II . Is '3 -I IA II II I .-II I I —- 'I .:n I A I_-.- =I I1 II II II II ...III I ‘'a 'a:-'L—'n _II 'I'.-I ‘I .l I . -‘I '1I ' I .II --.I—I - I ..-I I II..I .__II . I I .I.I — 'II I l ‘l A |-I 'l I 'I I "I._ I I I»‘r ..---- I "‘ I:I I 1.. I |‘:|'-I I I I I I I t I I"_‘ _—. I..I I I —-I __-,I _.:I:__II I I II 'I ‘| I | F:,II I :'I ‘II I I II I I ».-I I I M I I I _-I“I _I I I _I :I A"I I 'I w I I A II IH''1 I».'I :III I I -._.I _I .-..I II .-I‘I _-§-I I | I I I I''I I I I II 2 ‘II I I I I I _ |I . |-II “I '-—'3- II I I I I '4'I |-I II.-:I_I I I 4 ...I I __I 11 ._II I I'I .5 . Honorable Mayor,City Commissioners and Management Cityof Atlantic Beach,Florida Atlantic Beach,Florida -5-December 23,2024 The examination reports are solely to comply with the specified requirements and are not suitable for any other purpose. We will plan and perform the examination to obtain reasonable assurance about whether the government complied,with the specified requirements.Our engagement will not include a detailed inspection of every transaction and cannot be relied on to disclose all material errors or known and suspected fraud or non-compliance with laws or regulations,or internal control deficiencies,that may exist.However,we willinform you of any known and suspected fraud and non-compliance with laws or regulations,internal control deficiencies identified during the engagement,and uncorrected misstatements that come to our attention,unless clearly trivial. We understand that you willprovide us with the information required for our examination and that you are responsible for the accuracy and completeness of that information.We may advise you about appropriate criteria,but the responsibility for the subject matter remains with you. You are responsible for the presentation of the subject matter being examined in accordance with,and for compliance with,the specified requirements;and for selecting the criteria and determining that such criteria are appropriate for your purposes.You are responsible for,and agree to provide us with,a written assertion about whether the subject matter ispresented in accordance with and/oryou are in compliance with the specified requirements.Failure to provide such an assertion will result in our withdrawal from the engagement.You are also responsible for providing us with:(1)access to all information of which you are aware that is relevant to the measurement,evaluation,or disclosure of the subject matter; (2)additional information that we may request for the purpose of the examination;and (3)unrestricted access to persons within the government from whom we determine it necessary to obtain evidence. At the conclusion of the examination engagement,you agree to provide us with certain written representations in the form of a representation letter. Audit Procedures—Internal Control We will obtain an understanding of the government and its environment,including the system of internal control,sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud,and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions.The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error,as fraud may involve collusion,forgery,intentional omissions,misrepresentation,or the override of internal control.Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegalacts and other non—compliancematters that have a direct and material effect on the financial statements.Our tests,ifperformed,will be lessinscope than would be necessary to render an opinion on internal control and,accordingly,no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance and the Florida Single AuditAct,we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material non-compliance with compliance requirements applicable to each major federal award program and state project.However,our tests willbe less in scope than would be necessary to render an opinion on those controls and,accordingly,no opinion willbe expressed in our report on internal control issued pursuant to the Uniform Guidance and the Florida Single AuditAct. Agenda Item #8.E.13 Jan 2025 Page 109 of 166 ~I I. II I I "IIH -. III II II;— I I II _III I I I [I ll =II_ .I h I II V. "I r. Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -6-December 23,2024 An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses.Accordingly,we willexpress no such opinion.However,during the audit,we will communicate to management and those charged with governance internal control-related matters that are required to be communicated under AICPAprofessional standards,Government Auditing Standards, and the Uniform Guidance and the FloridaSingle Audit Act. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement,we will perform tests of the City’s compliance with provisions of applicable laws, regulations,contracts,and agreements,including grant agreements.However,the objective of those procedures will not be to provide an opinion on overall compliance,and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The UniformGuidance and the Florida Single AuditAct require that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal and state statutes, regulations,and the terms and conditions of federal awards and state financial assistance applicable to major programs.Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement and the Florida Department ofFinancial Services State Projects Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City’s major programs and state projects.For federal and state programs that are included in the Compliance Supplements,our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplements identify as being subject to audit. The purpose of these procedures will be to express an opinion on the City’scompliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance and the Florida Single AuditAct. Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for: (1)designing,implementing,establishing,and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error,including internal controls over federal awards and state financial assistance,and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met;(2)following laws and regulations;(3)ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements;and (4)ensuring that management and financial information is reliable and properly reported.Management is also responsible for implementing systems designed to achieve compliance with applicable laws,regulations, contracts and grant agreements.You are also responsible for the selection and application of accounting principles;for the preparation and fair presentation of the financial statements,schedule of expenditures of federal awards and state financial assistance,and all accompanying information in conformity with GAAP;and for compliance with applicable laws and regulations (including federal and state statutes),rules, and the provisions of contracts and grant agreements (including award agreements).Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness ofthat information. Agenda Item #8.E.13 Jan 2025 Page 110 of 166 .I ;_II I .III II :II I; II .III.I I I I.. L I I III I‘ I I I I _ I :11 _ .III .II 'HI II I I -I i':‘ .IIIII ‘I I‘ 'III I ‘I I II II.- II ‘I .|I . I II'II I _II :II II I |.I | "r :II ..I.I I I --.-II I ... II -‘I --HI I I g:_I II '“-I II II -"I'u .I.-I I II...I .II I I I I : I -I. ;.Ik . c I '-I I I —I . ‘II II >;_II |I I I |I H ‘II II II,-l\l';'I..I I H- -I I ::II. IIII I.:,I Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -7-December 23,2024 You are also responsible for making drafts of financial statements,schedule of expenditures of federal awards and state financial assistance,allfinancial records,and related information available to us;for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers);and for the evaluation of whether there are any conditions or events,considered in the aggregate,that raise substantial doubt about the government’s ability to continue as a going concern for the 12 months after the financial statements date or shortly thereafter (for example,within an additional three months ifcurrently known).You are also responsible for providing us with:(1)access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements,such as records,documentation,identification of all related parties and all related- party relationships and transactions,and other matters;(2)access to personnel,accounts,books,records, supporting documentation,and other information as needed to perform an audit under the Uniform Guidance and the Florida Single AuditAct;(3)additional information that we may request for the purpose of the audit;and (4)unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence.At the conclusion of our audit,we will require certain written representations from you about the financial statements;schedule of expenditures offederal awards and state financial assistance;federal and state award programs;compliance with laws,regulations,contracts and grant agreements;and related matters. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial,both individually and in the aggregate,to the financial statements of each opinion unit taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud,and for informing us about all known or suspected fraud affecting the government involving: (1)management,(2)employees who have significant roles in internal control,and (3)others where the fraud could have a material effect on the financial statements.Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees,former employees,gra ntors,regulators,or others.In addition,you are responsible for identifying and ensuring that the government complies with applicable laws,regulations, contracts,agreements,and grants.You are also responsible for taking timely and appropriate steps to remedy fraud and non-compliance with provisions of laws,regulations,contracts and grant agreements that we report.Additionally,as required by the Uniform Guidance and the Florida Single Audit Act,it is management’s responsibility to evaluate and monitor non-compliance with federal and state statutes, regulations,and the terms and conditions of federal and state awards;take prompt action when instances of non-compliance are identified including non-compliance identified in audit findings;promptly follow up and take corrective action on reported audit findings;and prepare a summary schedule of prior audit findings and a separate corrective action plan.The summary schedule of prior audit findings should be available for our review during preliminary fieldwork. You are responsible for identifying allfederal and state awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards and state financial assistance (including notes and non-cash assistance received,and COVlD-19 -related concepts,such as lost revenues,ifapplicable)in conformity with the Uniform Guidance and the Florida Single AuditAct.You agree to include our report on the schedule of expenditures of federal awards and state financial assistance in any document that contains,and indicates that we have reported on,the Agenda Item #8.E.13 Jan 2025 Page 111 of 166 I. II I I H‘I |I '|H .''l I I _.I I I ”7"“. 'I.. I I II._.V II -:. I v _ I:. I II I I II II II I .II I II..I ' I .."‘ I I I ; _I .. I I.'I I I II I :‘I ‘. I :_.I I I 'II Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -8—December 23,2024 schedule of expenditures of federal awards and state financial assistance.You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards and state financial assistance that includes our report thereon.Your responsibilities include acknowledging to us in the written representation letter that:(1)you are responsible for presentation of the schedule of expenditures of federal awards and state financial assistance in accordance with the Uniform Guidance and the Florida Single Audit Act;(2)you believe the schedule of expenditures of federal awards and state financial assistance,including its form and content,is stated fairly in accordance with the Uniform Guidance and the Florida Single Audit Act;(3)the methods of measurement or presentation have not changed from those used in the prior period (or,ifthey have changed,the reasons for such changes);and (4)you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures offederal awards and state financial assistance. You are also responsible for the preparation ofthe other supplementary information,whichwe have been engaged to report on,in conformity with GAAP.You agree to include our report on the supplementary information in any document that contains,and indicates that we have reported on,the supplementary information.You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon.Your responsibilities includeacknowledging to us in the written representation letter that:(1)you are responsible for presentation of the supplementary information in accordance with GAAP;(2)you believe the supplementary information, including its form and content,is fairly presented in accordance with GAAP;(3)the methods of measurement or presentation have not changed from those used in the prior period (or,if they have changed,the reasons for such changes);and (4)you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations.Management is also responsible for identifying and providing report copies of previous financial audits,attestation engagements,performance audits,or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter.This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits,attestation engagements,performance audits,or studies.You are also responsible for providing management’s views on our current findings,conclusions,and recommendations,as well as your planned corrective actions for the report,and for the timing and format for providing that information. Engagement Administration,Fees,and Other We understand that your employees willprepare all cash,accounts receivable,or other confirmations we request and will locate any documents selected by us for testing. At the conclusion of the engagement,we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings.It is management’s responsibility to electronically submit the reporting package (including ?nancial statements,schedule of expenditures of federal awards and state financial assistance,summary schedule of prior audit findings,auditor’s reports,and corrective action plan)along with the Data Collection Form to the Federal Audit Clearinghouse.We will coordinate with you the electronic submission and certification.The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. Agenda Item #8.E.13 Jan 2025 Page 112 of 166 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -9-December 23,2024 We willprovide copies of our reports to the City Commission and Management;however,management is responsible for distribution of the reports and the financial statements.Unless restricted by law or regulation,or containing privileged and confidential information,copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Purvis,Gray and Company,LLPand constitutes confidential information.However,subject to applicable laws and regulations,audit documentation and appropriate individualswill be made available upon request and in a timely manner to your oversight grantor or its designee,a federal or state agency providing direct or indirect funding,or the US.Government Accountability Officefor purposes of a quality review of the audit,to resolve audit findings,or to carry out oversight responsibilities.We will notify you of any such request.If requested, access to such audit documentation will be provided under the supervision of Purvis,Gray and Company,LLP personnel.Furthermore,upon request,we may provide copies of selected audit documentation to the aforementioned parties.These parties may intend,or decide,to distribute the copies or information contained therein to others,including other governmental agencies. Theaudit documentation for this engagement willbe retained for a minimum of five years after the report release date or for any additional period requested byyour oversight agency.Ifwe are aware that a federal and/orstate awarding agency,pass-through entity,or auditee is contesting an auditfinding,we willcontact the party(ies)contesting the audit finding for guidance prior to destroying the audit documentation. I am the engagement partner,and I am responsible for supervising the engagement and signing the reports or authorizing another individualto sign them. Our fee for these services will be at our standard hourly rates except that we agree that our gross fee, including expenses,will not exceed $53,000 for the main audit and $4,000 for State or Federal Single Audits (if applicable).Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. We willschedule the engagement based in part on deadlines,working conditions,and the availability of your key personnel.We will plan the engagement based on the assumption that your personnel will cooperate and provide assistance by performing tasks such as preparing requested schedules,retrieving supporting documents,and preparing confirmations.If,for whatever reason,your personnel are unavailable to provide the necessary assistance in a timely manner,it may substantially increase the work we have to do to complete the engagement within the established deadlines,resulting in an increase in fees over our original fee estimate.Items that will likelyincrease the agreed-upon fee include: Assistance with matters designated as management’s responsibility,including preparation of schedules and closing entries. Submission of audit data within 60 days of a client requested completion date or filing deadline, requiring overtime hours to meet the deadline. Changes in accounting pronouncements,professional standards,laws,and regulations not knownto us as of the date of this letter,that have a significant impact on time requirements. Changes in the operations and significant matters that materially change the audit scope Such as evaluation of the impact of joint ventures,debt issuance,refunding,or advance extinguishment, notice of material events,enforcement actions,required corrective actions,self-insurance, environmental liabilities,or going concern. Agenda Item #8.E.13 Jan 2025 Page 113 of 166 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -10-December 23,2024 Increases in federal or state funding,requiring Federalor State Single Audits and/orincreases to the number of grants classified as major programs,that significantly increase the extent of testing. Follow up on allegations or discovery of:(1)non-compliance with laws,regulations,and policies; (2)fraud,waste,and abuse;or (3)significant deficiencies in internal control. Our invoices will be rendered each month as work progresses and are payable on presentation.If we elect to terminate our services for non-payment,our engagement willbe deemed to have been completed upon written notification of termination,even ifwe have not completed our reports.You willbe obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. Reporting We will issue written reports upon completion of our Single Audit.Our reports will be addressed to management and the CityCommission ofthe City.Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit.Depending on the nature of these circumstances,it may be necessary for us to modify our opinions,add a separate section,or add an emphasis—of—matteror other-matter paragraph to our auditor’s report,or ifnecessary,withdraw from this engagement.Ifour opinions are other than unmodi?ed,we willdiscussthe reasons with you in advance. If,for any reason,we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports,or we may withdraw from this engagement. The GovernmentAuditing Standards report on internal control over financial reporting and on compliance and other matters willstate that:(1)the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing,and not to provide an opinion on the effectiveness of the government’s internal control or on compliance;and (2)the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the government’s internal control and compliance.The Uniform Guidance and the FloridaSingle Audit Act, report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance and the Florida Single Audit Act.Both reports willstate that the report is not suitable for any other purpose. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement.Ifyou have any questions,please let us know.Ifyou agree with the terms of our engagement as described in this letter,please sign and return it to us. Respectfully Submitted, PURVIS,GRAYANDCOMPANY,LLP Ronald D.Whitesides,CPA Partner RDW/jtp Agenda Item #8.E.13 Jan 2025 Page 114 of 166 December 23,2024 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida RESPONSE: -11- Title: Governance Signature: Date: This letter correctly sets forth the understanding of the City of Atlantic Beach,Florida Management Signature: Date: Title: Agenda Item #8.E.13 Jan 2025 Page 115 of 166 Page 116 of 166 u “ CITY OF ATLANTIC BEACH COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-07 approving the extension of Suzanne Green as Special Magistrate for a term of one year SUBMITTED BY:Amanda Askew,Director Planning,Community Development &Building TODAY’S DATE:December 30,2024 MEETING DATE:January 13,2025 BACKGROUND:In 2019,City Commission adoptedan ordinance replacing the Code Enforcement Board with a Special Magistrate.Commission’s most recent selection,Ms.Suzanne Green,has served as special magistrate to hear matters regarding code enforcement,dangerous dog cases and other matters as may be necessary and applicable,since February 2021.Typically, the special magistrate hearings are every other month. The Special Magistrate has the authority to hear and decide alleged violations of the following: (1)City of Atlantic Beach Code of Ordinances,per Chapter 162,Florida Statutes and the provisions of the AB Code,each as may be amended. (2)State of Florida Building Code,administration section of Chapter 553,Florida Statutes, as adopted by the State of Florida and by the city. (3)International Property Maintenance Code as adoptedby the city. (4)All other local codes and ordinances as allowed by Chapter 162,Part 1.,Florida Statutes,Local Government Code Enforcement Boards,as it may be amended from time to time. The jurisdiction of the Special Magistrate is not exclusive.Any alleged violation of any of the provisions above may be pursued by appropriateremedy in court at the option of the administrative of?cial whose responsibility it is to enforce that respective code or ordinance. In accordance with See.2-143 (e)of the municipal code of the City of Atlantic Beach,the term of the special magistrate is for one year and may be extended for one-year terms by resolution of the City Commission. Agenda Item #8.F.13 Jan 2025 Page 117 of 166 BUDGET:Funding for special magistrate services was approved in the FY 2024-25 budget in account 001-1006-524.34-00 Code Enforcement-Other Contractual Services. RECOMMENDATION:Staff recommends that City Commission approve Resolution No. 25-07. ATTACHMENT:Resolution No.25-07 BY CITY MANAGER: Agenda Item #8.F.13 Jan 2025 Page 118 of 166 RESOLUTION NO.25-07 A RESOLUTION OF THE CITY OF ATLANTIC BEACH EXTENDING THE TERM OF SUZANNE GREEN AS SPECIAL MAGISTRATE FOR ONE YEAR; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFF ECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City retained the Special Magistrate services of Suzanne Green as approved in Resolution No.21-13;and WHEREAS,the City of Atlantic Beach Code of Ordinances Sec.2-143 (6)stipulates that the annual term of Special Magistrate may be extended upon adoption of a resolution of the City Commission;and WHEREAS,the City of Atlantic Beach desires to extend Suzanne Green’s term as Special Magistrate for one year;and WHEREAS,the annual contract rate for Suzanne Green will remain the same. NOW THEREFORE,be it resolved by the City Commission of the City of AtlanticBeach as follows: Section 1.The City Commission hereby extends the term of Suzanne Green as Special Magistrate to perform Special Magistrate services. Section 2.Funds are available for this purpose in Account No.001—1006-524.34—00Code Enforcement-OtherContractual Services. Section 3.The City Manager is hereby authorized to execute the contract in accordance with and as necessary to effectuate the provisions of this Resolution. Section 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach this 13th day of January,2025. Attest: Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to from and correctness: Jason Gabriel,City Attorney Agenda Item #8.F.13 Jan 2025 Page 119 of 166 Page 120 of 166 m l. —u 'u n .« AGENDA ITEM: SUBMITTED BY: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Ordinance No.58—24-47 AN ORDINANCE AMENDING CHAPTER 2,ADMINISTRATION, ARTICLE VI,EMPLOYEE BENEFITS,DIVISION 3,GENERAL EMPLOYEES’RETIREMENT SYSTEM,SECTION 2-266,“BENEFIT AMOUNTS AND ELIGIBILITY”,TO PROVIDE FOR A COST-OF- LIVING ADJUSTMENT;PROVIDING FOR CONFLICT;PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. Brittany Percell,Director of Finance TODAY’S DATE: MEETING DATE: BACKGROUND: BUDGET: December 30,2024 January 13,2025 Retirees and their bene?ciaries have received three cost-of— livingadjustments.These were in the amounts of 12.5%in 1987,3%in 1997,and 5%in 2001. During the February 27,2023,City Commission meeting,Commission members expressed interest in looking into whether monthly bene?ts of retirees should keep up with in?ation. The General Employees’Pension Board of Trustees and City Manager requested actuarial impact studies for numerous COLA scenarios.During the September 23,2024,Commission meeting,Commissioners unanimously voted to move forward with the COLA scenario recommended by the City Manager with adoption of the FY 2024-25 budget:A one-time cost—of—livingadjustment for all current retirees and bene?ciaries of 3%for every ?ve years elapsed since bene?t commencement. The action will affect future budgets for the City and for the City’s pension fund.The City will have -to budget and transfer additional ?Jnds as calculated by the actuary to amortize the cost of the increase bene?t over ten years.The pension fund will have to pay the additional costs of the increased bene?ts being distributed. City Budget: The attached actuary report estimates that the increased contribution to the General Employees Plan would be $108,389 or 8.85%for the ?rst year.Future contribution requirements can be signi?cantly higher or Agenda Item #9.A.13 Jan 2025 Page 121 of 166 lower depending on the extent in which the Plan differs from that anticipated by assumptions. Pension Budget: The above future increases in the City’s budget for transfers to the pension fund will be revenues in the pension fund.This will offset the increased expenses of the additional bene?ts to be paid. RECOMMENDATION:Approve Ordinance No.58—24-47 ATTACHMENT(S):Ordinance No.58-24-47 General Employees Retirement System Actuarial Impact Statement REVIEWED BY CITY MANAGER: Agenda Item #9.A.13 Jan 2025 Page 122 of 166 |..... II I <h'I H I I III I - .|I II ' _I II I I I ‘I =|-=:.|I -H II I '|." I--I—...'‘I I I.II I .III I -'I I.—-I. II I..I .I .I :_.I I IIII I I I I II 'IV _I I .-I I II.I II I ,II _-.. II I .I.I -.I.I I .I I I II I I I I I ; II II ;'' .-.I 5 I I =-I I I I 'I 1 :1 I ORDINANCE NO.58-24-47 AN ORDINANCE AMENDING CHAPTER 2,ADMINISTRATION, ARTICLE VI,EMPLOYEE BENEFITS,DIVISION 3,GENERAL EMPLOYEES’RETIREMENT SYSTEM,SECTION 2-266,“BENEFIT AMOUNTS AND ELIGIBILITY”,TO PROVIDE FOR A COST-OF- LIVING ADJUSTMENT;PROVIDING FOR CONFLICT;PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the Board of Trustees of the City of Atlantic Beach General Employees’ Retirement System (“Retirement System”)desires to provide a one-time Cost of Living Adjustment for current retirees (DROP participants,bene?ciaries/surviving spouses,and disability such Cost-of-Living Adjustments;and WHEREAS,amendments to the Plan are necessary to conform the Retirement System to WHEREAS,the Trustees of the City of Atlantic Beach General Employees’Retirement System have requested and approved the amendment provided herein as being in the best interest of the participants and bene?ciaries and improving the administration of the Fund;and WHEREAS,the City Commission has received and reviewed an actuarial impact statement related to this change and attached as such;and WHEREAS,the City Commission deems it to be in the public interest to provide this change to the Retirement System for its General Employees. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: Page 1 of 3OrdinanceNo.58-24-47 WHEREAS,the Board of Trustees has recommended an amendment to the Retirement System to provide as such;and bene?t recipients);and Agenda Item #9.A.13 Jan 2025 Page 123 of 166 (f) PASSED by the City Commission on ?rst reading on the 9th day of December,2024. PASSED AND ADOPTED by the City Commission on second and ?nal reading on the 13th day of January,2025. SECTION 1.Additions to Section 2—266.Section 2-266,“Bene?t amounts and eligibility” of the Code of Ordinances is hereby amended by adding a subsection (f)as follows: Sec.2-266 .-Bene?t amounts and eligibility. ***** Effective October 1 2024 there shall be a one-time Cost-of -Livin Ad'ustment for all current retirees and survivin bene?ciaries receivin bene?ts of 3.00%for eve ?ve com lete ears that have ela sed since their ori inal date of bene?t commencement. SECTION 2.Con?ict.All ordinances,resolutions,of?Cialdeterminations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this ordinance are repealed to the extent inconsistent herewith. SECTION 3.Severabili .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 4.Effective Date.This ordinance shall take effect upon ?nal reading and ATTEST Donna L.Bartle City Clerk Curtis Ford Mayor Ordinance No.58-24-47 Page 2 of 3 adoption Agenda Item #9.A.13 Jan 2025 Page 124 of 166 Approved as to form and correctness: Page 3 of 3OrdinanceNo.58-24-47 Jason Gabriel City Attorney Agenda Item #9.A.13 Jan 2025 Page 125 of 166 November 12,2024 Ms.Brittany Percell Plan Administrator General Employees’Retirement System Cityof Atlantic Beach 800 Seminole Road Atlantic Beach,FL 32233 Re:City of Atlantic Beach General Employees’Retirement System Actuarial Impact Statement Dear Brittany: As requested,we have prepared the enclosed ActuarialImpact Statement measuring the first-year financial impact of the proposed ordinance (copy attached)whichwould amend the plan as follows: 0 EffectiveOctober 1,2024,there shall be a one-time Cost of LivingAdjustment for allcurrent retirees and surviving beneficiaries receiving benefits of 3.00%for every 5 complete years that have elapsed since their original date of benefit commencement. The enclosed exhibitsshow the impact of the above changes on the City’scontribution requirement,the Unfunded ActuarialAccrued Liability(UAAL),the funded ratio inthe first year and the ultimate cost to the City intoday’s dollars (for this report,the ultimate cost is the change inthe ActuarialPresent Valueof all Projected Benefits). Please note that the impact ofthe proposed plan change is being shown on the actuarially determined contribution for the fiscalyear ending September 30,2025 for illustrative purposes only using the valuation results as of October 1,2023,the most recent actuarial valuation.Ifthe proposed ordinanceis adopted,funding requirements would not be impacted until the year beginning October 1,2025. The Statement must befiled with the Divisionof Retirement before the final public hearing on the ordinance.Please have a member ofthe Board of Trustees sign the Statement.Then send the Statement along with a copy ofthe proposed ordinance to Tallahassee. Summary of Findings The baseline results shown on the enclosed exhibits are from the October 1,2023 ActuarialValuation Report dated August 6,2024.As compared to these baseline results,the proposed ordinance would have the following impacts: I The first year required City contribution would increase by$108,389,or 8.85%of covered payroll. I The FundedRatio would decrease by 2.5%,from 91.2%to 88.7%. I The ultimate cost of the proposed changes is measured bythe change in the ActuarialPresent Value of Projected Benefits,or approximately $763,000.This represents the increase infuture benefit payments expected to be funded bythe City in today’s dollars.Thisassumes allofthe actuarial assumptions are met each year. One East BrowardBoulevard Suite 505 Ft.Lauderdale,Florida33301-1804 P:9545271616 5329545259083 wwwgrscomuiting Agenda Item #9.A.13 Jan 2025 Page 126 of 166 Ms.Brittany Percell November 12,2024 Page 2 Other Cost Considerations I The enclosed figures measure the increase in the City’scontribution requirement for the first year only,and assume that all of the actuarial assumptions are met.Future costs and contribution requirements can be significantlyhigher or lower depending on the extent to which Plan experience differs from that anticipated bythe assumptions,increases or decreases are expected as part ofthe methodology usedto determine contribution requirements,and ifthere are any future changes in assumptions,plan provisions,or applicable law. -As of October 1,2023,the Actuarial Value of Assets exceeds the Market Value of Assets by approximately $954,000.Thisdifference will be gradually recognized over the next three years.In turn,the employer contribution willincrease in the absence of offsetting gains. RisksAssociated with Measuring the Accrued Liabilityand Actuarially Determined Contribution The determination ofthe accrued liabilityand the actuarially determined contribution requires the use of assumptions regarding future economic and demographic experience.The assumptions used to determine the contribution requirement and accrued liability are the same as those usedfor the October 1,2023 ActuarialValuation Report dated August 6,2024. Future actuarial measurements may differ significantlyfrom the current measurements presented in this report due to such factors as the following:plan experience differing from that anticipated by the economic or demographic assumptions;changes in economic or demographic assumptions due to changing conditions;increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period,or additional cost or contribution requirements based on the Plan’s funded status);and changes in plan provisions or applicable law. Please refer to the October 1,2023 Actuarial Valuation Report dated August 6,2024 for additional discussionsregarding the risksassociated with measuring the accrued liabilityand the actuarially determined contribution. Thescope of this Actuarial impact Statement does not includean analysis of the potential range of such future measurements or a quantitative measurement of the future risksof not achieving the assumptions. Incertain circumstances,detailed or quantitative assessments of one or more of these risksas wellas various plan maturity measures and historicalactuarial measurements may be requested from the actuary. Additionalriskassessments are generally outside the scope of an ActuarialImpact Statement.Additional assessments may includestress tests,scenario tests,sensitivity tests,stochastic modeling,and a comparison of the present value of accrued benefits at low-risk discount rates with the actuarial accrued liability Agenda Item #9.A.13 Jan 2025 Page 127 of 166 Ms.Brittany Percell November 12,2024 Page 3 Additional Disclosures Thisreport was prepared at the request ofthe Boardand is intended for use bythe Planand those designated or approved bythe Board.Thisreport may be provided to parties other than the Plan only in its entirety and only with the permission of the Board. Thisreport is intended to describe the financialeffect on the Plan of the changes in the proposed ordinance.Potential effects on other benefit plans were not considered.No statement inthis report is intended to be interpreted as a recommendation in favor ofthe changes,or in opposition to them. Determinations of financialresults associated with the benefits described inthis report,for purposes other than those identified herein may be significantly different. Thecalculationsin this report are based upon information furnished by the PlanAdministratorfor the October 1,2023 ActuarialValuation concerning Plan benefits,financial transactions,plan provisions and active members,terminated members,retirees and beneficiaries.We reviewed this information for internal and year-to—year consistency,but did not audit the data.We are not responsible for the accuracy or completeness of the information provided by the Plan Administrator. The date of the valuation was October 1,2023.This means that the results ofthe supplemental valuation indicate what the October 1,2023 valuation would have shown ifthe proposed benefit changes had been in effect on that date.Supplemental valuations do not predict the result of future actuarial valuations. Rather,supplemental valuations give an indication ofthe cost of the benefit change only without comment on the complete end result of future valuations. The calculationsare based upon assumptions regarding future events,which may or may not materialize. They are also based on the assumptions,methods,and plan provisions outlined in the October 1,2023 ActuarialValuation Report and this report.Ifyou have reason to believethat the assumptions that were used are unreasonable,that the plan provisions are incorrectly described,that important plan provisions relevant to this Report are not described,or that conditions have changed since the calculations were made,you should contact the author of the report prior to relying on information inthe report. This report was prepared using our proprietary valuation model and related software which in our professional judgment has the capability to provide results that are consistent with the purposes of the valuation and has no material limitations or known weaknesses.We performed tests to ensure that the model reasonably represents that which is intended to be modeled. Thisreport has been prepared by actuaries who have substantial experience valuing public employee retirement systems.To the best of our knowledge the information contained in this report is accurate and fairly presents the actuarial position of the Plan as of the valuation date.Allcalculationshave been made in conformity with generally accepted actuarial principles and practices,and with the Actuarial Standards of Practice issued by the Actuarial Standards Board and with applicable statutes. ?GRS Agenda Item #9.A.13 Jan 2025 Page 128 of 166 1)K“.Add Lama/ NicolasLahayeand Dina Lerner are members ofthe American Academy of Actuaries and meet the QualificationStandards of the American Academy ofActuaries to render the actuarial opinions contained herein.The undersigned actuaries are independent ofthe plan sponsor We willbe pleased to answer any questions pertaining to this report. Ms.Brittany Percell November 12,2024 Page 4 Sincerely, Gabriel,Roeder,Smith &Company Nicolas Lahaye,FSA,EA,MAAA,FCA Dina Lerner,FSA,EA,MAAA,FC AConsultant&Actuary Consultant &Actuary Enclosures Thiscommunication shall not be construed to provide tax advice,legal advice or investment advice. ?GRS Agenda Item #9.A.13 Jan 2025 Page 129 of 166 CITYOFATLANTICBEACHGENERALEMPLOYEES’RETIREMENTSYSTE M Actuarial Impact Statement —November 12,2024 Description of Amendments The proposed ordinance wouldamend the plan as follows: -EffectiveOctober 1,2024,there shall be a one-time Cost of LivingAdjustment for allcurrent retirees and surviving beneficiaries receiving benefits of 3.00%for every 5 complete years that have elapsed since their original date of benefit commencement. Funding Implications of Amendment An actuarial cost estimate is attached. Certi?cation of Administrator Ibelieve the amendment to be in compliance with Part VII,Chapter 112,Florida Statutes and Section 14, Article Xof the Constitution of the State of Florida. City ofAtlantic BeachGeneral Employees'Retirement System For the Board of Trustees as Plan Administrator Agenda Item #9.A.13 Jan 2025 Page 130 of 166 Plan City ofAtlanticBeachGeneral Employees’Retirement System SUPPLEMENTALACTUARIALVALUATION REPORT Valuation Date October 1,2023 Date of Report November 12,2024 Report Requested by Board of Trustees Prepared by Nicolas Lahaye and Dina Lerner Group Valued Allactive and inactive participants of the Plan as of October 1,2023. Bene?t Provisions Being Considered for Change Effective October 1,2024,there shall be a one-time Cost of LivingAdjustment for all current retirees and surviving beneficiariesreceiving benefits of 3.00%for every 5 complete years that have elapsed since their original date of benefit commencement. Participants Affected Allcurrent inactive Participants of the Plan (as described above). Actuarial Assumptions and Methods Same as the October 1,2023 ActuarialValuation Report dated August 6,2024.Some ofthe key assumptions/methods are: Investment Return 6.25%per year compounded annually,net of investment expenses Mortality Table Assumptions used bythe Florida Retirement System (FRS)for Regular (otherthan K-12School Instructional Personnel)members in the FRS actuarial valuation as ofJuly 1,2022. Salary increase Age based ranging from 4.8%to 9.5%(including 2.5%price inflation) Cost Method Entry Age Normal Amortization Period for Any Change in Actuarial Accrued Liability The impact ofthe proposed plan changes on the actuarial accrued liabilitywas amortized as a level dollar amount over a 10-year period. Summary of Data Used in Report See attached page entitled ”Participant Data”;based on the data used for the October 1,2023 ActuarialValuation Report dated August 6,2024. Cityof Atlantic Beach General Employees’Retirement System 6 Agenda Item #9.A.13 Jan 2025 Page 131 of 166 Actuarial Impact of Proposed Changes See attached page(s). Special Risks Involved That the Plan Has Not Been Exposed to Previously None;please refer to page 2 of this report for a discussion of risks associated with measuring the accrued liability and actuarially determined contribution. Other Cost Considerations 0 Theenclosed figures measure the increase inthe City's contribution requirement for the first year only,and assume that all of the actuarial assumptions are met.Future costs and contribution requirements can be significantly higher or lower depending on the extent to which Plan experience differs from that anticipated bythe assumptions,increases or decreases are expected as part of the methodology used to determine contribution requirements,and ifthere are any future changes in assumptions,plan provisions,or applicable law. a As of October 1,2023,the ActuarialValue of Assets exceeds the Market Value of Assets by approximately $954,000.Thisdifference willbe gradually recognized over the next three years.In turn,the employer contributionwillincrease inthe absence of offsetting gains. City of Atlantic Beach General Employees’Retirement System 7 Agenda Item #9.A.13 Jan 2025 Page 132 of 166 Increase /Baseline Plan Change (Decrease) A.Valuation Date October 1,2023 October 1,2023 ACTUARIALLYDETERMINEDEMPLOYERCONTRIBUTION(ADEC ADECto Be Paid During Fiscal Year Ending 9/30/2025 Assumed Date(s)of Employer Contribution Monthly Annual Payment to Amortize Unfunded Actuarial Liability (UAL) if Paid on the Valuation Date 5 323,202 Employer Normal Cost (including Administrative Expenses) if Paid on the Valuation Date 184,348 ADECif Paid on the Valuation Date:D+E 507,550 ADECAdjusted for Frequency of Payments and Interest to Required Time of Contribution 557,528 Covered Payroll for Contribution Year 5 1,224,587 ADECas %of Covered Payroll 45.53 % $ 9/30/2025 Monthly 421,874 184,348 606,222 665,917 1,224,587 54.38 % 5 98,672 98,672 108,389 S o 8.85 % City of Atlantic Beach General Employees’Retirement System 8 Agenda Item #9.A.13 Jan 2025 Page 133 of 166 A.Valuation Date October 1,2023 October 1,2023 ACTUARIALVALUEOF BENEFITSAND ASSET Baseline Plan Change Increase/ (Decrease) .Actuarial Present Value of All Projected Benefits for 1.Active Members a.Service Retirement Benefits S 8,730,338 5 8,730,338 S b.Vesti ng Benefits 156,005 156,005 c.Disability Benefits 79,702 79,702 - d.Preretirement Death Benefits 158,756 158,756 e.Return of Member Contributions 4,703 4,703 f.Total 9,129,504 9,129,504 2.inactive Members a.Service Retirees &Beneficiaries 18,353,517 19,078,406 724,889 b.Disability Retirees 415,734 453,412 37,678 c.Terminated Vested Members 431,447 431,447 d.Total 19,200,698 19,963,265 762,567 3.DROP Balances 291,124 291,124 4.Total for All Members 28,621,326 29,383,893 762,567 .Actuarial Accrued (Past Service) Liability under Entry Age Normal *27,239,828 28,002,395 762,567 .Plan Assets* 1.Market Value 23,878,808 23,878,808 0 2.Actuarial Value 24,832,777 24,832,777 0 .Unfunded Actuarial Accrued Liability (UAAL)2,407,051 3,169,618 762,567 .Actuarial Present Value of Projected Covered Payroll 7,967,159 7,967,159 0 .Actuarial Present Value of Projected Member Contributions 478,030 478,030 .Funded Ratio(AVA basis):EZ/D 91.2 %88.7 %(2.5)% *Includes DROPbalances. City ofAtlantic Beach General Employees’Retirement System 9 Agenda Item #9.A.13 Jan 2025 Page 134 of 166 HH CALCULATIONOF EMPLOYERNORMALCOST A.Valuation Date October 1,2023 October 1,2023 IncreaseBaselinePlanChange( Decr ease; B.Normal Cost for 1.Service Retirement Benefits 5 177,773 $177,773 5 2.Vesting Benefits 29,350 29,350 3.Disability Benefits 10,516 10,516 4.Prereti rement Death Benefits 4,764 4,764 5.Return of Member Contributions 6,931 6,931 6.Total for Future Benefits 229,334 229,334 7.Assumed Amount for Admin.Expenses 32,188 32,188 8.Total Normal Cost 261,522 261,522 C.Expected Member Contribution 5 77,174 5 77,174 s D.Net Employer Normal Cost:88 —C $184,348 5 184,348 $ City of Atlantic Beach General Employees’Retirement System 10 Agenda Item #9.A.13 Jan 2025 Page 135 of 166 PARTICIPANTDATA Number Annual Benefits Average Annual Benefit Ave rage Age Number Current Annual Benefits Average Annual Benefit Average Age TERMINATEDVESTEDMEMBER October 1,2023 October 1,2023 Baseline PlanChange ACTIVEMEMBERS Numbe r 15 15 Cove red Annual Payroll $1,224,587 S 1,224,587 Ave rage Annual Payroll S 81,639 $81,639 Ave rage Age 55.8 55.8 Ave rage Past Service 23.5 23.5 Average Age at Hire 32.3 32.3 RETIREES,BENEFICIARIES&DROP Numbe r 81 81 Current Annual Benefits S 1,714,018 $1,788,858 Average Annual Benefit 5 21,161 5 22,085 Ave rage Age 71.9 71.9 DISABILITYRETIREES 3 3 5 46,861 $51,144 5 15,620 5 17,048 70.7 70.7 6 6 S 58,265 $58,265 S 9,711 S 9,711 53.2 53.2 Cityof Atlantic Beach General Employees’Retirement System 11 Agenda Item #9.A.13 Jan 2025 Page 136 of 166 ORDINANCENO. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA AMENDINGCHAPTER 2,ADMINISTRATION,ARTICLE VI,EMPLOYEE BENEFITS,DIVISION 3,GENERAL EMPLOYEES'RETIREMENT SYSTEM,SECTION 2-266,“BENEFIT AMOUNTS AND ELIGIBILITY”, TO PROVIDE FOR A COST-OF-LIVING ADJUSTMENT;PROVIDING FOR CONFLICT;PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the Board of Trustees of the City of Atlantic Beach General Employees’Retirement System (“Retirement System")desires to provide a one-time Cost of Living Adjustment for current retirees (DROP participants,bene?ciaries/surviving spouses,and disability bene?t recipients);and WHEREAS,the trustees of the City of Atlantic Beach General Employees’ Retirement System have requested and approved the amendment provided herein as being in the best interest of the participants and bene?ciaries and improving the System to such Cost of Living Adjustments;and WHEREAS,the Board of Trustees has recommended an amendment to the WHEREAS,amendments to the Plan are necessary to conform the Retirement WHEREAS,the City Commission has received and reviewed an actuarial impact statement related to this change and attached as such;and WHEREAS,the City Commission deems it to be in the public interest to provide this change to the Retirement System for its General Employees; NOW,THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: Retirement System to provide as such;and administration of the Fund;and Agenda Item #9.A.13 Jan 2025 Page 137 of 166 (0 <3 PASSED by the City Commission on ?rst reading this day of SECTION 1.Additions to Section 2-266.Section 2—266,“Bene?t amounts and eligibility ” of the Code of Ordinances is hereby amended by adding a subsection (f)as follows: Sec.2-266 .—Benefit amounts and eligibility. ***** Effective October 1 2024 there shall be a one—timeCost of Livin Ad'ustment for all current retirees and survivin beneficiaries receivin benefits of 3.00%for eve ?ve com lete ears that have ela sed since their ori inal date of bene?t commencement. SECTION 2.Con?ict.Allordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this ordinance are repealed to the extent inconsistent herewith. SECTION 3.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 4.Effective Date.This ordinance shall take effect upon ?nal reading and ,2024. PASSED by the City Commission on second and ?nal reading this day of CITY OF ATLANTICBEACH Curtis Ford,Mayor 2024. approval. Agenda Item #9.A.13 Jan 2025 Page 138 of 166 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #9.A.13 Jan 2025 Page 139 of 166 Page 140 of 166 I I f I I z I II .I III I II ‘|I .| I I I.III I I I|.I.I .II J : .I I :‘II II -I II -I I I.I I I . I ‘ .l I.I II J, I II I I.I I I I . ., I I -I I I ''I I I JI - II III I I h II I I I I I I z = I —. .I . TODAY’S DATE:December 30,2024 AGENDA ITEM: SUBMITTED BY: MEETING DATE: BACKGROUND: BUDGET: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Ordinance No.58-24-48 AN ORDINANCE AMENDING CHAPTER 2,ADMINISTRATION, ARTICLE VI,EMPLOYEE BENEFITS,DIVISION 4,POLICE OFFICERS’RETIREMENT SYSTEM,SECTION 2-305,“BENEFIT AMOUNTS AND ELIGIBILIT ”,TO AMEND THE BENEFIT MULTIPLIER AND TO PROVIDE FOR A COST-OF-LIVING ADJUSTMENT;PROVIDING FOR CONFLICT;PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. Brittany Percell,Director of Finance January 13,2025 Retirees and their bene?ciaries have received three cost-of-living adjustments.These were in the amounts of 12.5%in 1987,3%in 1997,and 5%in 2001. During the February 27,2023,City Commission meeting,Commission members expressed interest in looking into whether monthly bene?ts of retirees should keep up with in?ation. The Police Of?cers’Pension Board of Trustees and City Manager requested actuarial impact studies for numerous COLA scenarios.During the September 23,2024,Commission meeting,Commissioners unanimously voted to move forward with the COLA scenario recommended by the City Manager with adoption of the FY 2024-25 budget:A one-time cost-of-living adjustment for all current retirees and bene?ciaries of 3%for every ?ve years elapsed since bene?t commencement. On September 26,2022,City Commission adopted Resolution No.22-47 reinstating the Police Officers pension multiplier to 3%for all hired after January 1,2013.For this change in bene?t to take effect,an ordinance and actuarial impact statement are required. The action will affect future budgets for the City and for the City’s pension fund.The City will have to budget and transfer additional funds as calculated by the actuary to amortize the cost of the increase bene?t over ?fteen years.The pension fund will have to pay the additional costs of the increased bene?ts being distributed. Agenda Item #9.B.13 Jan 2025 Page 141 of 166 WE RECOMMENDATION: ATTACHMENT(S): City Budget: The attached actuary report estimates that the increased contribution to the Police Of?cers Plan would be $152,676 or 6.10%for the ?rst year.Future contribution requirements can be signi?cantly higher or lower depending on the extent in which the Plan differs from that anticipated by assumptions. Pension Budget: The above future increases in the City’s budget for transfers to the pension fund will be revenues in the pension fund.This will off-set the increased expenses of the additional bene?ts to be paid. Approve Ordinance No.58-24-48 Ordinance No.58-24-48 General Employees Retire System Actuarial Impact Statement BY CITY MANAGER: Agenda Item #9.B.13 Jan 2025 Page 142 of 166 In H u wu u u. n hr Adjustment for current retirees;and ORDINANCE N0.58-24-48 AN ORDINANCE AMENDING CHAPTER 2,ADMINISTRATION, ARTICLE VI,EMPLOYEE BENEFITS,DIVISION 4,POLICE OFFICERS’RETIREMENT SYSTEM,SECTION 2-305,“BENEFIT AMOUNTS AND ELIGIBILITY”,TO AMEND THE BENEFIT MULTIPLIER AND TO PROVIDE FOR A COST-OF—LIVING ADJUSTMENT;PROVIDING FOR CONFLICT;PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach and the Coastal Florida Police Benevolent Association are parties to a 2022-2025 collective bargaining agreement (The “Agreement”);and WHEREAS,provisions of the Agreement affect the City of Atlantic Beach Police Of?cers’Retirement System (“Retirement System”);and WHEREAS,the Board of Trustees also desires to provide a one-time Cost of Living WHEREAS,the City Commission deems it to be in the public interest to provide these changes to the Retirement System for its Police Of?cers; WHEREAS,amendments to the Plan are necessary to conform the Retirement System to the requirements of the agreement and to provide for the Cost of Living Adjustment;and WHEREAS,the Board of Trustees of the City of Atlantic Beach Police Of?cers’ Retirement System has recommended amendments to the Retirement System to comply with the agreement and to provide for the Cost of Living Adjustment;and WHEREAS,the Trustees of the City of Atlantic Beach Police Of?cers’Retirement System have requestedand approved the amendments provided herein as being in the best interest of the participants and bene?ciaries and improving the administration of the Fund;and WHEREAS,City Commission has received and reviewed an actuarial impact statement related to this change and attached as such;and Ordinance No.58—Page 1 of 3 Agenda Item #9.B.13 Jan 2025 Page 143 of 166 (? 7: NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: SECTION 1.Revisions to Section 2-305 .Section 2-305,“Bene?t amounts and eligibility”,subsection (b),Normal retirement bene?t,of the Code of Ordinances is hereby Sec.2-305 .-Bene?t amounts and eligibility. (b) *i?ri?: Normal retirement bene?t.A member retiring hereunder on or after his normal retirement date shall receive a monthly bene?t which shall commence on the ?rst day of the month coincident with or next following his retirement and be continued thereafter during member’s lifetime, ceasing upon death,but with one hundred twenty (120)monthly payments guaranteed in any event.For members ,the monthly retirement bene?t shall equal three (3)percent of average ?nal compensation for each year of credited service. ***** SECTION 2.Additions to Section 2-305.Section 2-305,“Bene?t amounts and eligibility”of the Code of Ordinances is hereby amended by adding a subsection (1)as follows: Sec.2-305 .-Benefit amounts and eligibility. 9252*}??? Effective October 1 2024 there shall be a one-time Cost of Livin Ad'ustment for all current retirees and survivin bene?ciaries receivin bene?ts of 3.00%for eve ?ve com lete ears that have ela sed since their ori inal date of bene?t commencement. SECTION 3.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof previously adoptedor entered by the City or any of its of?cials and in con?ict with this ordinance are repealed to the extent inconsistent herewith. Page 2 of 3OrdinanceNo.58-24-48 amended as follows: Agenda Item #9.B.13 Jan 2025 Page 144 of 166 PASSED by the City Commission on ?rst reading on the 9th day of December,2024. PASSED AND ADOPTED by the City Commission on second and ?nal reading on the 13th day of January,2025. SECTION 4.Severabili .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 5.Effective Date.This ordinance shall take effect upon ?nal reading and ATTEST Page 3 of 3OrdinanceNo.58-24-48 Donna L.Bartle City Clerk Curtis Ford Mayor Approved as to form and correctness: Jason Gabriel City Attorney adoption. Agenda Item #9.B.13 Jan 2025 Page 145 of 166 us November 12,2024 Ms.Brittany Percell PlanAdministrator PoliceOfficers’Retirement System City of AtlanticBeach 800 Seminole Road AtlanticBeach,FL 32233 Re:City of Atlantic Beach Police Officers’Retirement System Actuarial impact Statement Dear Brittany: Asrequested,we have prepared the enclosed ActuarialImpact Statement measuring the first-year financial impact ofthe proposed ordinance (copy attached)which would amend the plan as summarized below: 0 EffectiveOctober 1,2024,implement a one-time Cost of LivingAdjustment for allcurrent retirees and surviving beneficiaries receiving benefits of 3.00%for every 5 complete years that have elapsed since their original date of benefit commencement. 0 For members hiredon or after January 1,2013,increase the benefit multiplier from 2%to 3%for all years of credited service. The enclosed exhibits show the impact of the above changes on the City’scontribution requirement,the Unfunded ActuarialAccrued Liability(UAAL),the funded ratio in the first year and the ultimate cost to the City in today’s dollars (for this report,the ultimate cost isthe change inthe ActuarialPresent Valueof all Projected Benefits). Please note that the increase in the UAALwas amortized over 15 years inthis analysis,rather than the 30- year period which has been used by the Boardto amortize plan changes inthe past.Since the proposed plan change significantly increases liabilitiesfor current retirees and for benefits attributable to past years of service,the shorter amortization period accelerates funding and limitsthe transfer of costs to future taxpayers. The impact of the proposed plan changes is being shown on the actuarially determined contribution for the fiscalyear ending September 30,2025 for illustrative purposes only using the valuation resultsas of October 1,2023,the most recent actuarial valuation.Ifthe proposed ordinance is adopted,funding requirements would not be impacted until the year beginning October 1,2025. The Statement must be filed with the Division of Retirement before the final public hearing on the ordinance.Please have a member of the Board of Trustees sign the Statement.Then send the Statement along with a copy of the proposed ordinance to Tallahassee. One East Broward Boulevard Suite 505 Ft.Lauderdale.Florida33301-1804 P:954.527.1616 F:954.525.0083 wwwgrsconsuhmg Agenda Item #9.B.13 Jan 2025 Page 146 of 166 Ms.Brittany Percell November 12,2024 Page 2 Summary of Findings The baseline results shown on the enclosed exhibits are from the October 1,2023 ActuarialValuation Report dated May 9,2024.As compared to these baseline results,the proposed ordinance w0uld have the following impacts: I The first year required City contribution would increase by $152,676,or 6.10%of covered payroll. I TheFunded Ratio would decrease by 3.8%,from 86.8%to 83.0%. I The ultimate cost of the proposed change for current plan participants is measured by the change in the ActuarialPresent Value of Projected Benefits,or approximately $1,590,000.This represents the increase in future benefit payments expected to be funded by the Cityin today's dollars.This assumes allofthe actuarial assumptions are met each year. Other Cost Considerations I The enclosed figures measure the increase in the City’scontribution requirement for the first year only,and assume that all ofthe actuarial assumptions are met.Future costs and contribution requirements can be significantly higher or lower depending on the extent to which Plan experience differs from that anticipated by the assumptions,increases or decreases are expected as part of the methodology used to determine contribution requirements,and ifthere are any future changes in assumptions,plan provisions,or applicable law. I As of October 1,2023,the Actuarial Value of Assets exceeds the Market Value of Assets by approximately $825,000.Thisdifference willbe gradually recognized over the next three years.In turn,the employer contribution willincrease inthe absence of offsetting gains. RisksAssociated with Measuring the Accrued Liabilityand Actuarially Determined Contribution The determination of the accrued liabilityand the actuarially determined contribution requires the use of assumptions regarding future economic and demographic experience.The assumptions used to determine the contribution requirement and accrued liabilityare the same as those used for the October 1,2023 ActuarialValuation Report dated May 9,2024. Future actuarial measurements may differ signi?cantly from the current measurements presented in this report due to such factors as the following:plan experience differing from that anticipated by the economic or demographic assumptions;changes ineconomic or demographic assumptions due to changing conditions;increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period,or additional cost or contribution requirements based on the Plan’sfunded status);and changes in plan provisions or applicable law. Please refer to the October 1,2023 ActuarialValuation Report dated May 9,2024 for additional discussions regarding the risks associated with measuring the accrued liabilityand the actuarially determined contribution. Agenda Item #9.B.13 Jan 2025 Page 147 of 166 Ms.Brittany Percell November 12,2024 Page 3 The scope ofthis ActuarialImpact Statement does not include an analysis of the potential range of such future measurements or a quantitative measurement of the future risks of not achieving the assumptions. Incertain circumstances,detailed or quantitative assessments of one or more ofthese risksas well as various plan maturity measures and historical actuarial measurements may be requested from the actuary. Additionalriskassessments are generally outside the scope of an Actuarial Impact Statement.Additional assessments may includestress tests,scenario tests,sensitivity tests,stochastic modeling,and a comparison of the present value of accrued benefits at low-riskdiscount rates with the actuarial accrued liability. Additional Disclosures Thisreport was prepared at the request of the Board and is intended for use by the Plan and those designated or approved by the Board.This report may be provided to parties other than the Plan only in its entirety and only with the permission of the Board. Thisreport isintended to describe the financial effect on the Planof the changes inthe proposed ordinance.Potential effects on other benefit plans were not considered.No statement inthis report is intended to be interpreted as a recommendation in favor ofthe changes,or in opposition to them. Determinations of financial results associated with the benefits described in this report,for purposes other than those identified herein may be significantly different. The calculationsinthis report are based upon information furnished by the PlanAdministratorfor the October 1,2023 ActuarialValuation concerning Plan benefits,financial transactions,plan provisions and active members,terminated members,retirees and beneficiaries.We reviewed this information for internal and year-to—year consistency,but did not audit the data.We are not responsible for the accuracy or completeness of the information provided by the PlanAdministrator. The date of the valuation was October 1,2023.Thismeans that the results of the supplemental valuation indicate what the October 1,2023 valuation would have shown ifthe proposed benefit changes had been in effect on that date.Supplemental valuations do not predict the result offuture actuarial valuations. Rather,supplemental valuations give an indicationof the cost of the benefit change only without comment on the complete end result of future valuations. The calculationsare based upon assumptions regarding future events,which may or may not materialize. They are also based on the assumptions,methods,and plan provisions outlined in the October 1,2023 ActuarialValuation Report and this report.Ifyou have reason to believe that the assumptions that were used are unreasonable,that the plan provisions are incorrectly described,that important plan provisions relevant to this Report are not described,or that conditions have changed since the calculations were made,you should contact the author of the report prior to relyingon information in the report. This report was prepared using our proprietary valuation model and related software which in our professional judgment has the capability to provide results that are consistent with the purposes of the valuation and has no material limitations or known weaknesses.We performed tests to ensure that the model reasonably represents that which is intended to be modeled. #76RS Agenda Item #9.B.13 Jan 2025 Page 148 of 166 Ms.Brittany Percell November 12,2024 Page 4 This report has been prepared byactuaries who have substantial experience valuing public employee retirement systems.To the best of our knowledge the information contained inthis report is accurate and fairly presents the actuarial position of the Planas of the valuation date.Allcalculations have been made inconformity with generally accepted actuarial principles and practices,and withthe ActuarialStandards of Practice issued bythe ActuarialStandards Board and with applicable statutes. Nicolas Lahaye and Dina Lerner are members of the American Academy of Actuaries and meet the QualificationStandards ofthe American Academy of Actuaries to render the actuarial opinions contained herein.Theundersigned actuaries are independent of the plan sponsor. We willbe pleased to answer any questions pertaining to this report. i) Sincerely, Gabriel,Roeder,Smith &Company Nicolas Lahaye,FSA,EA,MAAA,FCA Dina Lerner,FSA,EA,MAAA,FC AConsultant&Actuary Consultant &Actuary Enclosures '76R Thiscommunication shall not be construed to provide tax advice,legal advice or investment advice. Agenda Item #9.B.13 Jan 2025 Page 149 of 166 CITYOF ATLANTICBEACHPOLICEOFFICERS’RETIREMENTSYSTEM Actuarial Impact Statement -—November 12,2024 Description of Amendments The proposed ordinance would amend the plan as follows: 0 EffectiveOctober 1,2024,implement a one—timeCost of LivingAdjustment for allcurrent retirees and surviving beneficiaries receiving benefits of 3.00%for every 5 complete years that have elapsed since their original date of benefit commencement. 0 For members hired on or after January 1,2013,increase the benefit multiplierfrom 2%to 3%for allyears of credited service. Funding Implications of Amendment An actuarial cost estimate is attached. Certi?cation of Administrator Ibelieve the amendment to be in compliance with Part VII,Chapter 112,Florida Statutes and Section 14, Article Xof the Constitution of the State of Florida. City of Atlantic Beach Police Officers’Retirement SystemGR§ For the Board of Trustees as Plan Administrator Agenda Item #9.B.13 Jan 2025 Page 150 of 166 Plan City of Atlantic Beach PoliceOfficers’Retirement System SUPPLEMENTALACTUARIALVALUATION REPOR Valuation Date October 1,2023 Date of Report November 12,2024 Report Requested by Boardof Trustees Prepared by Nicolas Lahaye and Dina Lerner Group Valued Allactive and inactive participants ofthe Planas of October 1,2023. Bene?t Provisions Being Considered for Change The proposed ordinance would amend the plan as follows: 0 EffectiveOctober 1,2024,implement a one-time Cost of LivingAdjustment for allcurrent retirees and surviving beneficiaries receiving benefits of 3.00%for every 5 complete years that have elapsed since their original date of benefit commencement. 0 For members hired on or afterJanuary 1,2013,increase the benefit multiplier from 2%to 3% for allyears of credited service. Participants Affected Active and inactive participants ofthe Plan (as described above). Actuarial Assumptions and Methods Same as the October 1,2023 ActuarialValuation Report dated May 9,2024.Some of the key assumptions/methods are: Investment Return 6.25%per year compounded annually,net of investment expenses Mortality Table Assumptions used bythe FloridaRetirement System (FRS)for Special Risk members in the FRSactuarial valuation as ofJuly 1,2022. Salary increase Age based ranging from 4.5%to 18.5%(including 2.5%price inflation) Cost Method Entry Age Normal Amortization Period for Any Change in Actuarial Accrued Liability The impact of the proposed plan change on the actuarial accrued liabilitywas amortized as a level percentage of payroll over a 15-year period.The payroll growth rate used to amortize the unfunded actuarial accrued liabilitieswas 3.50%. Summary of Data Used in Report See attached page entitled ”Participant Data”;based on the data used for the October 1,2023 Actuarial Valuation Report dated May 9,2024. City of Atlantic Beach Police Officers'Retirement System 6 Agenda Item #9.B.13 Jan 2025 Page 151 of 166 Actuarial Impact of Proposed Changes See attached page(s). Special Risks Involved That the Plan Has Not Been Exposed to Previously None;please refer to page 2 ofthis report for a discussion of risksassociated with measuring the accrued liability and actuarially determined contribution. Other Cost Considerations 0 The enclosed figures measure the increase in the City’scontribution requirement for the first year only,and assume that allofthe actuarial assumptions are met.Future costs and contribution requirements can be significantly higher or lower depending on the extent to which Plan experience differs from that anticipated by the assumptions,increases or decreases are expected as part of the methodology used to determine contribution requirements,and ifthere are any future changes in assumptions,plan provisions,or applicable law. 0 As of October 1,2023,the ActuarialValue of Assets exceeds the Market Value of Assets by approximately $825,000.Thisdifference willbe gradually recognized over the next three years.In turn,the employer contribution will increase in the absence of offsetting gains. City of Atlantic Beach Police Officers’Retirement System 7 Agenda Item #9.B.13 Jan 2025 Page 152 of 166 Increase /Base/me Plan Changes (Decrease) A.Valuation Date October 1,2023 October 1,2023 ACTUARIALLYDETERMINEDEMPLOYERCONTRIBU110N(ADEC City of Atlantic Beach Police Officers’Retirement System 8 B.ADECto Be Paid During Fiscal Year Ending 9/30/2025 9/30/2025 C.Assumed Date(s)of Employer Contribution Monthly Monthly D.Annual Payment to Amortize Unfunded Actuarial Liability (UAL) if Paid on the Valuation Date 5 187,048 S 257,380 S 70,332 E.Employer Normal Cost (including Administrative Expenses) if Paid on the Valuation Date 355,628 424,285 68.657 F.ADECif Paid on the Valuation Date:D+E 542,676 681,665 138,989 G.ADECAdjusted for Frequency of Payments and Interest to Required Time of Contribution 596,113 748,789 152,676 H.Covered Payroll for Contribution Year S 2,504,363 $2,504,363 $0 I.ADECas %of Covered Payroll in Contribution Year:G+H 23.80 %29.90 %6.10 % J.Estimated Credit for State Revenue in Contribution Year*165,133 165,133 K.Required Employer Contribution (REC) in Contribution Year:G -J 430,980 583,656 152,676 L RECas %of Covered Payroll in Contribution Year:K—:—H 17.21 %23.31 %6.10 % *Chapter 185 FloridaStatutes.The Citycontribution amount may need to be increased ifthe amount received under the provisions of Chapter 185,FloridaStatutes,is not sufficient to meet the total employer contribution requirement. Agenda Item #9.B.13 Jan 2025 Page 153 of 166 A.Valuation Date October 1,2023 October 1,2023 ACTUARIALVALUEOF BENEFITSAND ASSET Cityof Atlantic Beach Police Officers’Retirement System 9 *Includes DROPbalances. .Actuarial Present Value of All Projected Benefits for 1.Active Members a.Service Retirement Benefits b.Vesting Benefits c.Disability Benefits d.Preretirement Death Benefits e.Return of Member Contributions f.Total 2.Inactive Members a.Service Retirees &Beneficiaries b.Disability Retirees c.Terminated Vested Members d.Total 3.DROP Balances 4.Total for All Members .Actuarial Accrued (Past Service) Liability under Entry Age Normal“ .Plan Assets* 1.MarketValue 2.Actuarial Value .Unfunded Actuarial Accrued Liability (UAAL) .Actuarial Present Value of Projected Covered Payroll .Actuarial Present Value of Projected Member Contributions .Funded Ratio (AVAbasis):EZ/D Baseline $13,598,760 515,881 198,360 72,763 95,304 14,481,068 6,000,990 661,907 1,339,853 8,002,750 91,274 22,575,092 19,593,367 16,176,869 17,001,835 2,591,532 14,323,976 1,145,918 86.8 % Plan Changes 5 14,459,865 630,596 220,688 84,035 95,304 15,490,488 6,511,787 731,861 1,339,853 8,583,501 91,274 24,165,263 20,477,079 16,176,869 17,001,835 3,475,244 14,323,976 1,145,918 83.0 % Increase / (Decrease) 861,105 114,715 22,328 11,272 0 1,009,420 510,797 69,954 580,751 1,590,171 883,712 0 0 883,712 (3.8)% Agenda Item #9.B.13 Jan 2025 Page 154 of 166 CALCULATIONOF EMPLOYERNORMALCOST A.ValuationDate October 1,2023 October 1,2023 Baseline Plan Changes Increase /(Decrease) B.Normal Cost for 1.Service Retirement Benefits $385,139 5 445,232 $60,093 2.Vesting Benefits 68,093 74,658 6,565 3.Disability Benefits 23,487 24,739 1,252 4.Preretirement Death Benefits 4,486 5,233 747 5.Return of Member Contributions 24,935 24,935 6.Total for Future Benefits 506,140 574,797 68,657 7.Assumed Amount for Admin.Expenses 26,723 26,723 - 8.Total Normal Cost 532,863 601,520 68,657 C.Expected Member Contribution $177,235 $177,235 S D.Net Employer Normal Cost:B8 —C $355,628 $424,285 $68,657 City of Atlantic Beach Police Officers’Retirement System 10 Agenda Item #9.B.13 Jan 2025 Page 155 of 166 PARTICIPANTDATA October 1,2023 October 1,2023 Number Annual Benefits Average Annual Benefit Ave rage Age Number Current Annual Benefits Average Annual Benefit Ave rage Age VESTEDMEMBER ACTIVEMEMBERS Number Covered Annual Payroll Average Annual Payroll Average Age Average Past Service Ave rage Age at Hire REI'IREES,BENEFICIARIES8:DROP Number Current Annual Benefits Average Annual Benefit Ave rage Age DISABILITYRI:TIREES 'UI- Baseline 25 2,378,410 95,136 42.8 11.8 31.0 18 595,460 33,081 69.7 59,673 19,891 65.6 5 131,973 26,395 51.0 Plan Changes 25 S 2,378,410 S 95,136 42.8 11.8 31.0 18 S 650,200 S 36,122 69.7 S 66,506 S 22,169 65.6 5 S 131,973 S 26,395 51.0 Cityof Atlantic Beach Police Of?cers'Retirement System 11 Agenda Item #9.B.13 Jan 2025 Page 156 of 166 ORDINANCE NO. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA AMENDING CHAPTER 2,ADMINISTRATION,ARTICLE VI,EMPLOYEE BENEFITS,DIVISION 4,POLICE OFFICERS’RETIREMENT SYSTEM, SECTION 2-305 “BENEFIT AMOUNTS AND ELIGIBILITY”,TO AMEND THE BENEFITMULTIPLIERAND TO PROVIDE FOR A COST-OF-LIVING ADJUSTMENT;PROVIDING FOR CONFLICT;PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach and the Coastal Florida Police Benevolent Association are parties to a 2022-2025 collective bargaining agreement (the WHEREAS,provisions of the Agreement affect the City of Atlantic Beach Police Of?cers’Retirement System (“Retirement System");and WHEREAS,the Board of Trustees also desires to provide a one-time Cost of WHEREAS,the City Commission has received and reviewed an actuarial impact statement related to these changes and attached as such;and Living Adjustment for current retirees;and WHEREAS,amendments to the Plan are necessary to conform the Retirement System to the requirements of the agreement and to provide for the Cost of Living Adjustment; and WHEREAS,the Board of Trustees of the City of Atlantic Beach Police Officers’ Retirement System has recommended amendments to the Retirement System to comply with the agreement and to provide for the Cost of LivingAdjustment;and WHEREAS,the trustees of the City of Atlantic Beach Police Of?cers’Retirement System have requested and approved the amendments provided herein as being in the best interests of the participants and bene?ciaries and improving the administration of the Fund;and “Agreement");and Agenda Item #9.B.13 Jan 2025 Page 157 of 166 (f) WHEREAS,the City Commission deems it to be in the public interest to provide these changes to the Retirement System for its Police Of?cers; NOW,THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Revisions to Section 2-305 b.Section 2-305,“Bene?t amounts and eligibility”,subsection (b),Normal retirement bene?t,of the Code of Ordinances is hereby amended as follows: Sec.2-305 .—Benefit amounts and eligibility. ***** (b)Normal retirement bene?t.A member retiring hereunder on or after his normal retirement date shall receive a monthly bene?t which shall commence on the ?rst day of the month coincident with or next following his retirement and be continued thereafter during member's lifetime,ceasing upon death,but with one hundred twenty (120) monthly payments guaranteed in any event.For a_|[members hired befere—Janua-Iy—t—ZO-Q,the monthly retirement bene?t shall equal three (3)percent of average ?nal compensation for each year of creditedservice.Foemembers—hwed—en—er— after—January—LIZM-S—tm'fl 'fUI'IH‘. ***** SECTION 2.Additions to Section 2-305.Section 2-305,“Benefitamounts and eligibility ” of the Code of Ordinances is hereby amended by adding a subsection (f)as follows: Sec.2-305 .—Benefit amounts and eligibility. ***** Effective October 1 2024 there shall be a one-time Cost of Livin Ad'ustment for all current retirees and survivin bene?ciaries receivin bene?ts of 3.00%for eve 5 com lete ears that have ela sed since their ori inal date of the bene?t commencement. Agenda Item #9.B.13 Jan 2025 Page 158 of 166 SECTION 3.Con?ict.Allordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this ordinance are repealed to the extent inconsistent herewith. SECTION 4.Severabili .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in fullforce and intact. SECTION 5.Effective Date.This ordinance shall take effect upon ?nal reading and approval. 2024. PASSED by the City Commission on second and ?nal reading this day of PASSED by the City Commission on ?rst reading this day of Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney ,2024 CITYOF ATLANTIC BEACH Curtis Ford,Mayor Attest: Agenda Item #9.B.13 Jan 2025 Page 159 of 166 Page 160 of 166 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT BUDGET:N.A. AGENDA ITEM:Ordinance No.5-25-69 establishing that regular City Commission meetings shall be heldat 6 pm.instead of 6:30pm. TODAY’S DATE:December 30,2024 MEETING DATE:January 13,2025 SUBMITTED BY:Kevin Hogencamp,Deputy City Manager SUMMARY:At their December 9,2024,workshop,City Commission members expressed the desire to change regular City Commission meetings from 6:30 pm.to 6 pm.for the purpose of uniformity and better accommodating City Commission member and City staff schedules. RECOMMENDATION:Commission consider approving Ordinance No.5-25-69 on ?rst reading on January 13,2025,and on secondreading on January 27,2025. ATTACHMENT:Ordinance No.5-25-69 CITY MANAGER: Agenda Item #9.C.13 Jan 2025 Page 161 of 166 ORDINANCE NO.5-25-69 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA, AMENDING SECTION 2-16 OF THE CITY CODE TO CHANGE THE REGULAR MEETING TIME OF THE CITY COMMISSION. WHEREAS,the City Commission of the City of Atlantic Beach,Florida,desires to amend the time of its regular meetings;and WHEREAS,the City Commission believes that changing the regular meeting time is better suited in terms of uniformity and better accommodating City Commission and City staff schedules. NOW,THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA AS FOLLOWS: SECTION 1.Amendment.Section 2-16 of the City Code is hereby amended to read as follows:The regular meetings of the city commission shall be held on the secondand fourth Mondays of each month, except December,in city hall,at 6:00 pm.If the second or fourth Monday falls on a holiday,the regular meeting shall be held on Tuesday immediately following the holiday.In the month of December,the regular meeting shall be held on the second Monday of the month. SECTION 2.Severabilit .If any provision of this Ordinance shall be held to be invalid or unconstitutional,such invalidity shall not affect other provisions hereof,and to this end the provisions of this Ordinance are hereby declared to be severable. SECTION 3.Effective Date.This Ordinance shall become effective immediately upon its passage and publication as required by law. PASSED by the City Commission on ?rst reading this 13thday of January 2025. PASSED by the City Commission on second and ?nal reading this 27th day of January 2025. Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason Gabriel,City Attorney CITY OF ATLANTIC BEACH Agenda Item #9.C.13 Jan 2025 Page 162 of 166 SUBMITTED BY:Amanda Askew,Director of Planning,Community Development and Building AGENDA ITEM:Ordinance No.5-25-70 an ordinance,amending Chapter 2,section 2-143, special magistrate appointment,quali?cation and term and section 2-144 compensation,allowing the city manager to extend the contract. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Approve Ordinance No.5— 25-70 ATTACHMENT(S):Ordinance No.5-25-70 TODAY’S DATE:December 30,2024 MEETING DATE:January 13,2025 BACKGROUND:Staff is recommending an improvement to ef?ciency and productivity by removing the requirement for annual Commission approval of contract renewals for the Special Magistrate.Instead,staff proposes that the City Manager be authorized to extend the contract,provided there are no objections from the Commission.The Commission will retain the authority to terminate the contract by providing written notice at least 30 days in advance. The Special Magistrate is appointed by the Commission and is included in the annual budget.Serving a vital role in the code enforcement process,the Special Magistrate hears all code enforcement issues and also adjudicates dangerous dog complaints. BUDGET:None REVIEWED BY CITY MANAGER: Agenda Item #9.D.13 Jan 2025 Page 163 of 166 DD ORDINANCE NO.5-25-70 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY OF DUVAL,STATE OF FLORIDA,AMENDING CHAPTER 2, ADMINISTRATION,DIVISION 2 —SPECIAL MAGISTRATE,SECTION 2-143,SPECIAL MAGISTRATE APPOINTMENT;QUALIFICATIONS; TERM,AND SECTION 2-144 SPECIAL MAGISTRATE COMPENSATION OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR ADOPTION OF SAID AMENDMENTS;PROVIDING FOR PURPOSE AND INTENT;PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION;PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Section 2-143 of the Code of Ordinances for the City of Atlantic Beach provides for the appointment of the special magistrate and the terms and section 2-144 sets the compensation;and WHERAS,Commission appointments and special magistrate and the magistrate must remain be in good standing with the city and compensation is added into the annual budget;and WHEREAS,the City desires to make it possible to extend the contract for the special magistrate by the city manager provided Commission has no objection;and WHEREAS,this minor change will help streamline future agendas provided we are not changing the special magistrate and improved ef?ciency and productivity;and NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Section 2-143 S ecial ma istrate a ointment'ualificationS°term of the Code of Ordinances is hereb amended as follows: Sec.2-143.-Special magistrate appointment;quali?cations;term. (a)The city commission shall by resolution appoint a special magistrate or special magistrates, as needed. (b)The special magistrate or special magistrates shall have the jurisdiction and authority granted by this division. (0)Appointment of the special magistrate or special magistrates shall be made on the basis of experience and interest in the subject matter,in the sole discretion of the city commission. ((1)Any special magistrate appointed hereunder must be a member in good standing of the Florida Bar for at least ?ve (5)years prior to appointment. Agenda Item #9.D.13 Jan 2025 Page 164 of 166 pbthecitmanaerrovided cit commission has no ob'ection (e)The appointment of a special magistrate shall be made for a term of one (1)year,with the city commission reserving the right to terminate the term prior to its natural end,in writing, with no less than thirty (30)days'notice,upon resolution of the city commission.The term may be extended .No term limits shall be established herein for any appointed special magistrate.If the special magistrate Wishes to terminate the term prior to its natural end,the special magistrate shall notify the city,in writing,no less than sixty (60)days in advance. Sec.2-144.-Special magistrate compensation. The specialmagistrate shall receive such compensation as determined by the city commission. Such compensation shall be set forth in the CITY OF ATLANTIC BEACH SECTION 2.Pu ose and Intent.The purpose and intent of this Ordinance is to help streamline future agendas,improve ef?ciency and productivity. SECTION 3.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 4.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 5.Effective Date.This ordinance shall take effect upon ?nal reading and approval. PASSED by the City Commission on ?rst reading this day of ,2025. PASSED by the City Commission on second and ?nal reading this day of ,2025. Curtis Ford,Mayor Attest: budget. Agenda Item #9.D.13 Jan 2025 Page 165 of 166 Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #9.D.13 Jan 2025 Page 166 of 166