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1-13-25 Final Agenda City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, January 13, 2025 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Regular Commission Meetings held on November 25, 2024 and December 9, 2024. 11-25-24 Regular City Commission Draft Minutes 12-9-24 Regular City Commission Draft Minutes 7 - 33 1.B. Approve minutes of the December 9, 2024 Commission Workshop. 12-9-24 Commission Orientation Workshop Draft Minutes 35 - 52 2. COURTESY OF FLOOR TO VISITORS 2.A. Wreaths Across America Presentation PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Jan. - Mar. 2025) 90-Day Calendar (Jan.-Mar. 2025) 53 - 56 3.B. JEA Arborist * 3.C. E-Bike Presentation E-Bike Presentation 57 - 64 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS Page 1 of 214 Regular City Commission - 13 Jan 2025 None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 25-01 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE MODERNIZATION OF THE EFFLUENT CONTROL SYSTEM AT THE WASTEWATER TREATMENT PLANT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-01 65 - 72 8.B. RESOLUTION NO. 25-02 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A SIXTY-EIGHT INCH MULTI-TRUNK DIAMETER LIVE OAK TREE AT 1958 BRISTA DE MAR CIRCLE AND 1964 BRISTA DE MAR CIRCLE AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-02 73 - 76 8.C. RESOLUTION NO. 25-03 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO DISPOSE OF WASTEWATER SLUDGE HAULER TRUCK D-12 AND PURCHASE A NEW TRUCK; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-03 77 - 118 * 8.D. RESOLUTION NO. 25-04 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REQUESTING THAT THE CITY OF JACKSONVILLE REALLOCATE $500,000 IN ITS FIVE-YEAR CAPITAL IMPROVEMENT PLAN TO FUND IMPROVEMENTS TO THE CITY OF ATLANTIC BEACH’S FUTURE COMMUNITY CENTER IN MARSH OAKS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-04 119 - 137 8.E. RESOLUTION NO. 25-05 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE EXPENDITURE OF UP TO $45,000 FOR THE PURCHASE OF A 2024 GMC SIERRA PICKUP TRUCK FOR THE ANIMAL CONTROL DIVISION; AUTHORIZING THE UTILIZATION OF UNUSED FUNDS BUDGETED FOR POLICE SALARIES IN THE FISCAL YEAR 2024-25 BUDGET FOR THE PURPOSE OF MAKING THIS PURCHASE; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE 139 - 141 Page 2 of 214 Regular City Commission - 13 Jan 2025 ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-05 8.F. RESOLUTION NO. 25-06 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A ONE-YEAR AUDITOR ENGAGEMENT EXTENSION CONTINUING THE AUDITING SERVICES OF PURVIS GRAY & COMPANY; AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE ANY CONTRACTS; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-06 143 - 155 8.G. RESOLUTION NO. 25-07 A RESOLUTION OF THE CITY OF ATLANTIC BEACH EXTENDING THE TERM OF SUZANNE GREEN AS SPECIAL MAGISTRATE FOR ONE YEAR; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-07 157 - 159 * 8.H. RESOLUTION NO. 25-08 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING THE CONTRACT FOR THE BEACHES FALLEN WARTIME HEROES MONUMENT IN BEACHES VETERANS MEMORIAL PARK TO NOBLE MONUMENT COMPANY, INC.; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-08 161 - 167 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 58-24-47, Public Hearing and Final Reading AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 3, GENERAL EMPLOYEES’ RETIREMENT SYSTEM, SECTION 2-266, “BENEFIT AMOUNTS AND ELIGIBILITY”, TO PROVIDE FOR A COST-OF-LIVING ADJUSTMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Ordinance No. 58-24-47 169 - 187 9.B. ORDINANCE NO. 58-24-48, Public Hearing and Final Reading AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 4, POLICE OFFICERS’ RETIREMENT SYSTEM, SECTION 2-305, “BENEFIT AMOUNTS AND ELIGIBILITY”, TO AMEND THE BENEFIT MULTIPLIER AND TO PROVIDE FOR A COST-OF-LIVING ADJUSTMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING 189 - 207 Page 3 of 214 Regular City Commission - 13 Jan 2025 FOR AN EFFECTIVE DATE. Ordinance No. 58-24-48 * 9.C. ORDINANCE NO. 5-25-69, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING SECTION 2-16 OF THE CITY CODE TO CHANGE THE REGULAR MEETING TIME OF THE CITY COMMISSION; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Ordinance No. 5-25-69 209 - 210 9.D. ORDINANCE NO. 5-25-70, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, DIVISION 2 – SPECIAL MAGISTRATE, SECTION 2-143, SPECIAL MAGISTRATE APPOINTMENT; QUALIFICATIONS; TERM, AND SECTION 2-144 SPECIAL MAGISTRATE COMPENSATION OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR ADOPTION OF SAID AMENDMENTS; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 5-25-70 211 - 214 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of Page 4 of 214 Regular City Commission - 13 Jan 2025 how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 5 of 214 Page 6 of 214 Regular City Commission November 25, 2024 MINUTES Regular City Commission Meeting Monday, November 25, 2024 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Ladayija Nichols, Deputy City Clerk (DCC) Michelle Weippert, Records Management Specialist (RMS) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meetings held on June 10, 2024 and October 14, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 1B. Approve minutes of the Town Hall Meetings held on July 27, 2024 and October 19, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 1C. Approve minutes of the Budget Workshop held on August 29, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. Page 1 of 17 Agenda Item #1.A. 13 Jan 2025 Page 7 of 214 Regular City Commission November 25, 2024 2. COURTESY OF FLOOR TO VISITORS Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. PUBLIC COMMENT Mayor Ford read the statement of Lenny Jevic who was not present (which is attached hereto and made part of this Official Record as Attachment A). CC Bartle called each speaker to the podium. Bruce Andrews spoke on behalf of the ESC and provided updates on the activities and the developments from the committee. 11-25-24 Attachment A 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Nov. 2024 - Jan. 2025) CM Killingsworth reported as detailed in the agenda packet and answered questions from the commission. There was a CONSENSUS to accept the 90-Day Calendar as amended. 3.B. Veteran's Monument CM Killingsworth informed the commission that the necessary funding is in place to proceed with the monument at Veterans Memorial Park. Additionally, a specific vendor was requested by the veterans and has been selected for the project. 3.C. Improvements on Mayport Road (State Road A1A) from Atlantic to Dutton Island Road West Flyer December 2024 CM Killingsworth announced that the virtual meeting on December 2, 2024 is available on the City's website and the in-person meeting will be held December 4, 2024 in the Commission Chamber. 3.D. Additional Updates CM Killingsworth requested that the Commission take the opportunity to look at the committees and boards for recommended changes primarily to ARCC and ESC. There was a CONSENSUS to review boards and consider making changes, from all Commissioners except Commissioner Kelly. Mayor Ford took a moment to recognize the presence of Christine Hoffman, the Mayor of Jacksonville Beach. He thanked her for her support. Page 2 of 17 Agenda Item #1.A. 13 Jan 2025 Page 8 of 214 Regular City Commission November 25, 2024 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole  Informed everyone about the Beaches Town Center Agency (BTCA) Christmas Tree lighting event taking place on December 7, 2024 and shared details about Pete's Thanksgiving. Commissioner Kelly  Expressed hopes that we can ask our lobbyist to advocate for State Legislation concerning electric scooters.  Expressed that the ESC should remain unchanged until the scope of their duties is clearly defined. Commissioner Ring  Expressed appreciation for Bruce Andrews attendance and discussion of the Mayport Improvement Plan. She also emphasized the importance of ensuring that the west side of Mayport Road receives a well-designed sidewalk and landscaping. Mayor Ford  Reminded everyone about the Leibecki's Christmas light display at 402 Snapping Turtle Court from December 1, 2024 - December 31, 2024 at 7 PM. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS 7.A. General Employees' Pension Board of Trustees - Fifth Member CM Killingsworth reported as detailed in the agenda packet. MOTION: To confirm the appointment of John Hoff as the fifth Trustee member of the General Employees' Pension Boad of Trustees to immediately fill the unexpired term ending December 31, 2026. Motion: Michael Waters Second: Bruce Bole Mayor Ford commented that Mr. Hoff's credentials are highly impressive for this position. Candace Kelly For Jessica Ring For Michael Waters (Moved By) For Bruce Bole (Seconded By) For Page 3 of 17 Agenda Item #1.A. 13 Jan 2025 Page 9 of 214 Regular City Commission November 25, 2024 Curtis Ford For Motion passed 5 to 0. 8. ACTION ON RESOLUTIONS None. 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 95-24-123, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING SECTION 5-3, LIGHTING OF FIRES, OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR ADOPTION OF SAID AMENDMENTS; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR ENFORCEMENT; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. CM Killingsworth explained as detailed in the agenda packet. DCM Hogencamp answered questions from the Commission. The public hearing was opened, there were no speakers, and the public hearing was closed. MOTION: Approve Ordinance (No.) 95-24-123 as amended. Motion: Bruce Bole Second: Candace Kelly Candace Kelly (Seconded By) For Jessica Ring For Michael Waters For Bruce Bole (Moved By) For Curtis Ford For Motion passed 5 to 0. 9.B. ORDINANCE NO. 20-24-174, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024, AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. Page 4 of 17 Agenda Item #1.A. 13 Jan 2025 Page 10 of 214 Regular City Commission November 25, 2024 CM Killingsworth explained the ordinance. MOTION: Approve Ordinance No. 20-24-174. Motion: Jessica Ring Second: Candace Kelly The public hearing was opened, there were no speakers, and the public hearing was closed. Candace Kelly (Seconded By) For Jessica Ring (Moved By) For Michael Waters For Bruce Bole For Curtis Ford For Motion passed 5 to 0. 9.C. ORDINANCE NO. 20-24-176, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025, AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. CM Killingsworth explained as detailed in the agenda packet. MOTION: Approve Ordinance No. 20-24-176 as written (on first reading). Motion: Jessica Ring Second: Bruce Bole Commissioner Ring inquired about using the budget on a new roof for Jordan and Gail Baker and CM Killingsworth explained it is to be used to match what was spent on the interior. That the City is fully responsible for the exterior. Candace Kelly For Jessica Ring (Moved By) For Michael Waters For Bruce Bole (Seconded By) For Curtis Ford For Motion passed 5 to 0. Page 5 of 17 Agenda Item #1.A. 13 Jan 2025 Page 11 of 214 Regular City Commission November 25, 2024 10. MISCELLANEOUS BUSINESS 10.A. Charter Officer FY2023-24 Performance Reviews DCM Hogencamp Reported as detailed in the agenda packet. There was a CONSENSUS to accept the City Clerk, City Manager and City Attorney's performance review. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CC Bartle  Wished everyone a Happy Thanksgiving and expressed that she would miss Commissioner Waters. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Mayor Ford read a proclamation dedicated to Commissioner Waters (which is attached hereto and made part of this Official Records as Attachment B). The Commission took a photo to honor Commissioner Waters. Commissioner Bole  Reflected on his time working with Commissioner Waters. Commissioner Kelly  Thanked Commissioner Waters for his service. Commissioner Ring  Thanked Commissioner Waters for his service. Mayor Ford  Thanked Commissioner Waters for his service. Commissioner Waters  Conveyed what an honor it has been to serve the citizens of Atlantic Beach and thanked the Commissioners he has worked with. CM Killingsworth  Informed Commissioner Waters about a conceptual design the Transportation Planning Organization is putting together. 11-25-24 Attachment B RECESS OF RETIRING COMMISSION There being no further discussion, Mayor Ford recessed the meeting at 7:15 PM OATHS OF OFFICE FOR NEW COMMISSION Page 6 of 17 Agenda Item #1.A. 13 Jan 2025 Page 12 of 214 Regular City Commission November 25, 2024 CA Gabriel announced each oath of office. A. Bruce Bole, Commissioner - Seat 2 The Oath was administered by CC Bartle. 11-25-24 Attachment C B. Thomas Grant, Commissioner - Seat 3 The Oath was administered by Attorney Mitchell L. Stone. 11-25-24 Attachment D C. Curtis Ford, Mayor - Seat 1 The Oath was administered by Honorable Judge Gary P. Flower 11-25-24 Attachment E CALL TO ORDER OF NEW COMMISSION Mayor Ford called the second part of the meeting to order at 7:29 PM. CC Bartle called the roll. 13. COURTESY OF THE FLOOR TO VISITORS Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. PUBLIC COMMENT None. 14. ANNOUNCEMENTS/COMMENTS Commissioner Bole  Welcomed Commissioner Grant on board. Commissioner Grant  Expressed gratitude for the support of the community and that he's looking forward to serving The City of Atlantic Beach. Commissioner Kelly  Wished everyone a Happy Thanksgiving. Commissioner Ring  Congratulated Commissioner Grant, Commissioner Bole and Mayor Ford. CM Killingsworth  Wished everyone a good Thanksgiving. Mayor Ford  Expressed what a great group of Commissioners we have and that he's looking forward to the future. Page 7 of 17 Agenda Item #1.A. 13 Jan 2025 Page 13 of 214 Regular City Commission November 25, 2024 15. ADJOURNMENT The meeting adjourned at 7:33 PM. Attest: Date Approved: _________________ Donna L. Bartle, City Clerk Curtis Ford, Mayor Page 8 of 17 Agenda Item #1.A. 13 Jan 2025 Page 14 of 214 Attachment A to 11-25-24 minutes Page 9 of 17 Agenda Item #1.A. 13 Jan 2025 Page 15 of 214 Page 10 of 17 Agenda Item #1.A. 13 Jan 2025 Page 16 of 214 Attachment B to 11-25-24 minutes Page 11 of 17 Agenda Item #1.A. 13 Jan 2025 Page 17 of 214 Page 12 of 17 Agenda Item #1.A. 13 Jan 2025 Page 18 of 214 Attachment C 11-25-24 Page 13 of 17 Agenda Item #1.A. 13 Jan 2025 Page 19 of 214 Page 14 of 17 Agenda Item #1.A. 13 Jan 2025 Page 20 of 214 Attachment D 11-25-24 Page 15 of 17 Agenda Item #1.A. 13 Jan 2025 Page 21 of 214 Page 16 of 17 Agenda Item #1.A. 13 Jan 2025 Page 22 of 214 Attachment E 11-25-24 Page 17 of 17 Agenda Item #1.A. 13 Jan 2025 Page 23 of 214 Page 24 of 214 Regular City Commission December 9, 2024 MINUTES Regular City Commission Meeting Monday, December 9, 2024 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. CC Bartle called the roll. Mayor Ford introduced the AB Elementary Choir. ATTENDANCE: Present: Candace Kelly, Commissioner - Seat 4 (District 1306) Bruce Bole, Commissioner - Seat 2 Curtis Ford, Mayor - Seat 1 Thomas Grant, Commissioner - Seat 3 Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Michelle Weippert, Records Management Specialist (RMS) Amanda Askew, Planning & Community Development Dir. (PCDD) Troy Stephens, Utilities Director (UD) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meetings held on October 28, 2024 and November 12, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 1B. Approve minutes of the final Charter Review Committee meeting held on April 24, 2024. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS Agenda Item #1.A. 13 Jan 2025 Page 25 of 214 Regular City Commission December 9, 2024 Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. PUBLIC COMMENT CC Bartle called each speaker to the podium. Tim Ager spoke about a social group he manages, known as Jax Social Group, and its ability to host events in AB. Brinkley Harrell brought up matters regarding the budget and city expenditures, voicing concerns about the interlocal agreement with the City of Jacksonville (COJ). Albert Kerber informed the Commission about the Mayport Road project traffic pattern on the north side of the overpass (Atlantic and Florida Blvd). Sarah Boren thanked staff for their hard work. 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Dec. 2024 - Feb. 2025) CM Killingsworth reported as detailed in the agenda packet. MOTION: Approve the 90-Day Calendar Motion: Candace Kelly Second: Bruce Bole Candace Kelly (Moved By) For Bruce Bole (Seconded By) For Curtis Ford For Thomas Grant For Jessica Ring For Motion passed 5 to 0. 3.B. Ahern Street update PCDD Askew spoke about the latest developments regarding this project. 3.C. Floodplain Ordinance update PCDD Askew provided updates on the progress of this project. 3.D. Additional Update CM Killingsworth reported as follows Agenda Item #1.A. 13 Jan 2025 Page 26 of 214 Regular City Commission December 9, 2024  Reported on an advocacy meeting with U.S. Tennis Association (USTA) that he attended alongside DCM Hogencamp. He announced that the City now has a USTA ambassador, and the current league permit will remain in effect until the end of the season. He explained that during this period, USTA will conduct an assessment to provide guidance on future steps, which will include a community meeting. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole  Expressed that the tree lighting was a big success. Commissioner Grant  Agreed with Commissioner Bole's statements regarding the tree lighting.  Spoke about the drainage ditches and hopes there is a plan to get them back in order.  Complimented Public Utilities for quickly responding when his water main broke. Commissioner Kelly  Inquired about the ordinance against sleeping in public and if there have been any incidents. PC Gualillo provided an update.  Inquired about the Arbor Day celebration. PCDD Askew provided an update and informed everyone that it would be held on January 17, 2025 at 9 AM.  Asked about the timeline for construction on Seminole Road and Atlantic Boulevard. PCDD Askew provided an update.  Expressed hopes of obtaining a lobbyist that will suit the needs of AB. CM Killingsworth provided further information regarding this topic. Commissioner Ring  Spoke about attending the FDOT virtual meeting and wanting a safer way to cross over Mayport Road from the West side. Mayor Ford  Inquired about the status of arranging a meeting to discuss the interlocal agreement. CM Killingsworth mentioned that he has requested that CA Gabriel contact COJ's Chief of Staff however, no response has been received from COJ.  Requested that CA Gabriel provide a status update no later than December 24, 2024. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS Agenda Item #1.A. 13 Jan 2025 Page 27 of 214 Regular City Commission December 9, 2024 8.A. RESOLUTION NO. 24-58 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF THE FEMA BRIC GRANT TO PURCHASE A GENERATOR FOR THE 20TH STREET LIFT STATION; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. CM Killingsworth explained as detailed in the agenda packet. MOTION: Adopt Resolution No. 24-58 as read. Motion: Candace Kelly Second: Jessica Ring Commissioner Bole asked about the effectiveness of the generator's location. He also inquired about the possibility of revisiting a previous resolution, as he voted against it. UD Stephens explained the resolution and answered questions from the Commission. CA Gabriel clarified that it's a different bill, and voting one way on a previous matter doesn't prevent someone from voting differently this time. Mayor Ford inquired about the possibility of installing a gas line from the generator location to 20th Street to avoid the need for a truck to travel down that road. He also requested a full outline of the lift stations that have generators and those without. Commissioner Grant inquired about pumps without generators and storm events that affected the need for generators. UD Stephens provided updates. Commissioner Kelly spoke about the venerability study that was conducted and how the City is still on track with servicing the lift stations. CM Killingsworth clarified that the generator on Palm Avenue is a replacement for a generator that was already there. Candace Kelly (Moved By) For Bruce Bole For Curtis Ford For Thomas Grant For Jessica Ring (Seconded By) For Agenda Item #1.A. 13 Jan 2025 Page 28 of 214 Regular City Commission December 9, 2024 Motion passed 5 to 0. 8.B. RESOLUTION NO. 24-59 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING PURCHASE OF A REPLACEMENT GENERATOR AT THE PALM AVENUE LIFT STATION; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. CM Killingsworth explained as detailed in the agenda packet. MOTION: Approve Resolution (No.) 24-59. Motion: Bruce Bole Second: Candace Kelly Candace Kelly (Seconded By) For Bruce Bole (Moved By) For Curtis Ford For Thomas Grant For Jessica Ring For Motion passed 5 to 0. 8.C. RESOLUTION NO. 24-60 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING THE AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH AND THE BOYS’ AND GIRLS’ CLUBS OF NORTHEAST FLORIDA, INC., FOR PROGRAMMING MANAGEMENT OF GAIL BAKER COMMUNITY CENTER AND JORDAN PARK COMMUNITY CENTER; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. CM Killingsworth explained as detailed in the agenda packet. MOTION: Approve Resolution No. 24-60. Motion: Jessica Ring Second: Bruce Bole Agenda Item #1.A. 13 Jan 2025 Page 29 of 214 Regular City Commission December 9, 2024 Candace Kelly For Bruce Bole (Seconded By) For Curtis Ford For Thomas Grant For Jessica Ring (Moved By) For Motion passed 5 to 0. 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 20-24-176, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025, AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. CM Killingsworth explained the resolution as detailed in the agenda packet. The public hearing was opened, there we no speakers, and the public hearing was closed. MOTION: Approve Ordinance No. 20-24-176. Motion: Bruce Bole Second: Jessica Ring Candace Kelly For Bruce Bole (Moved By) For Curtis Ford For Thomas Grant For Jessica Ring (Seconded By) For Motion passed 5 to 0. 9.B. ORDINANCE NO. 58-24-47, Introduction and First Reading AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 3, GENERAL EMPLOYEES’ RETIREMENT SYSTEM, SECTION 2-266, “BENEFIT AMOUNTS AND ELIGIBILITY”, TO PROVIDE FOR A COST-OF-LIVING ADJUSTMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. CM Killingsworth explained the resolution as detailed in the agenda packet. Agenda Item #1.A. 13 Jan 2025 Page 30 of 214 Regular City Commission December 9, 2024 MOTION: Approve Ordinance No. 58-24-47 (on first reading). Motion: Bruce Bole Second: Candace Kelly Commissioner Grant inquired about the competitiveness of this plan in relation to other local beach plans from the different departments. CM Killingsworth explained how the City's plan works. Mayor Ford asked if a COLA has ever been given and expressed his approval for this ordinance. Commissioner Ring noted the details in the agenda packet as it relates to the history of these plans receiving a COLA. Candace Kelly (Seconded By) For Bruce Bole (Moved By) For Curtis Ford For Thomas Grant For Jessica Ring For Motion passed 5 to 0. 9.C. ORDINANCE NO. 58-24-48, Introduction and First Reading AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 4, POLICE OFFICERS’ RETIREMENT SYSTEM, SECTION 2-305, “BENEFIT AMOUNTS AND ELIGIBILITY”, TO AMEND THE BENEFIT MULTIPLIER AND TO PROVIDE FOR A COST-OF- LIVING ADJUSTMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. CM Killingsworth explained the resolution as detailed in the agenda packet. MOTION: Approve Ordinance No. 58-24-48 (on first reading). Motion: Jessica Ring Second: Bruce Bole Candace Kelly For Bruce Bole (Seconded By) For Curtis Ford For Thomas Grant For Jessica Ring (Moved By) For Agenda Item #1.A. 13 Jan 2025 Page 31 of 214 Regular City Commission December 9, 2024 Motion passed 5 to 0. 10. MISCELLANEOUS BUSINESS 10.A. Environmental Stewardship Committee (ESC) Recommendations for Awards PCDD Askew presented this item as detailed in the agenda packet. MOTION: Approve (the annual environmental awards program as proposed). Motion: Candace Kelly Second: Jessica Ring Mayor Ford spoke positively about the ESC Awards. Commissioners inquired about criteria for nominations and PCDD Askew answered questions from the Commission. There was a CONSENSUS to have the City Manager sign off on the criteria and selected candidates for the ESC annual environmental awards. Motion passed unanimously 5 to 0. MOTION: Amend the motion so the City Manager may approve the ESC awards criteria and verify said candidates meet those criteria. Motion: Candace Kelly Second: Jessica Ring Candace Kelly (Moved By) For Bruce Bole For Curtis Ford For Thomas Grant For Jessica Ring (Seconded By) For Motion passed 5 to 0. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Gabriel  Wished everyone a Happy Holiday. CC Bartle  Wished everyone a Merry Christmas and a Happy New Year. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole Agenda Item #1.A. 13 Jan 2025 Page 32 of 214 Regular City Commission December 9, 2024  Spoke about a water main break that recently happened. Commissioner Grant  Asked Commissioner Kelly to share the COAB Coastal Vulnerability Assessment and wished everyone a Merry Christmas. Commissioner Ring  Spoke positively about Public Works cleaning out ditches and wished everyone a Merry Christmas. Mayor Ford  Reminded everyone to support Luminaria at Berkshire Hathaway on December 21, 2024. 13. ADJOURNMENT The meeting adjourned at 8:11 PM. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved: ________________ Agenda Item #1.A. 13 Jan 2025 Page 33 of 214 Page 34 of 214 Commission Workshop December 9, 2024 MINUTES Commission Workshop Meeting Monday, December 9, 2024 - 5:30 PM City Hall, Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Thomas Grant, Commissioner - Seat 3 Bruce Bole, Commissioner - Seat 2 (District 1308) Michael Waters, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Michelle Weippert, Records Management Specialist (RMS) CALL TO ORDER Mayor Ford called the meeting to order at 5:30 PM. 1. TOPICS A. Regular meetings · Workshops (i.e. Priority Setting/Visioning, Budget, Projects, etc.) · Town Halls · Special Called meetings (i.e. Appeals, Waivers, Emergencies, etc.) AB Code Sec. 2-16 - Time and place of regular meetings AB Resolution No. 13-08 - Town Hall meetings AB Code Sec. 2-17.- Calling special meetings CC Bartle provided an overview of the meeting schedule and explained the process to make changes. There was a CONSENSUS to change the Regular Commission Meetings to 6:00 PM. CM Killingsworth spoke about standalone workshop meetings and incorporating them into regular Commission meetings. He also, spoke about the Town Hall meetings and the Commission recommended no changes. Page 1 of 18 Agenda Item #1.B. 13 Jan 2025 Page 35 of 214 Commission Workshop December 9, 2024 B. Scheduling/Calendar CC Bartle encouraged the Commission to let staff know of vacation plans. She asked for feedback regarding days and times of the week that are good for extra meetings. CC Bartle encouraged timely responses to emails and briefly explained the 90-Day Calendar. Commissioner Ring expressed that getting invites to events from the 90-Day Calander would be helpful. C. Agendas 2025 Agenda Deadlines and Process CC Bartle explained the agenda timelines and process and answered questions from the Commission. CC Bartle asked the Commission their preferences about getting a printed agenda. CM Killingsworth requested that agenda items/topics be presented to him for discussion and assistance prior to the Wednesday before a Commission meeting. D. Invocation CC Bartle reported on this item and requested the Commissioners let her know if they will be bringing anyone in to give the invocation. She reported that the invocation schedule will be located at each seat of the dais. CA Gabiel provided legal perspective regarding guidelines on invocations. E. Meeting Rules AB Code Sec. 2-19. Rules of conduct and procedure at meetings CM Killingsworth spoke on making some changes about conduct. Discussion ensued regarding this topic. CM Killingsworth discussed the possibility of the Mayor Pro Tem as a floor leader. Discussion ensued regarding this topic. CA Gabriel explained the Mayor Pro Tem can make a motion and does not have to vote in the affirmative. He explained that the Commission has the ability to include a rule that deviates from Robert's Rules of Order. CM Killingsworth mentioned that he would prepare the requested rules for the Commission and present them before incorporating them into an ordinance. F. Process for Public Comments · Courtesy of the Floor · Public Hearings Speaker Request Card Page 2 of 18 Agenda Item #1.B. 13 Jan 2025 Page 36 of 214 Commission Workshop December 9, 2024 CC Bartle briefly explained the public comment process, speaker forms, and answered questions from the Commission. CA Gabriel provided additional comments about requirements for public commenting. G. Use of City Email CC Bartle encouraged the Commission to use their City email for City business, she encouraged them to forward any City related emails received on their personal email account to their City email address. CC Bartle discussed the current set up of electedofficials@coab.us. CM Killingsworth explained his use of the elected officials email address and encouraged the Commission to be conscious of responding to something that has all Commissioners on it. H. Communication DCM Hogencamp briefly reported on this item as detailed in the agenda packet. I. Vision and Mission Statements Vision Statement and Mission Statement Mayor Ford deferred this item for future discussion. J. Training · Code of Ethics, Public Records, Public Meetings (Sunshine Law) · Institute of Elected Municipal Officials - Florida League of Cities (FLC) F.S. 112.3142 Ethics training for specified constitutional officers, elected municipal officers, and commissioners CA Gabriel discussed as detailed in a presentation (which is attached hereto and made a part of this official record as Attachment A). 12-9-24 Attachment A K. Establishing Priorities Mayor Ford deferred this item for future discussion. L. Miscellaneous None. 2. PUBLIC COMMENT There were no speakers. ADJOURNMENT The meeting adjourned at 6:37 PM. Page 3 of 18 Agenda Item #1.B. 13 Jan 2025 Page 37 of 214 Commission Workshop December 9, 2024 Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved: _________________ Page 4 of 18 Agenda Item #1.B. 13 Jan 2025 Page 38 of 214 LAWS PUBLIC RECORDS & SUNSHINE 1 Attachment A to 12-9-25 minutes Page 5 of 18Agenda Item #1.B.13 Jan 2025Page 39 of 214 “Moral excellence comes about as a result of habit. We become just by doing just acts, temperate by doing temperate acts, brave by doing brave acts.” -Aristotle “Secrecy in government is fundamentally anti-democratic, perpetuating bureaucratic error.” -Justice William O. Douglas QUOTATIONS 2 Attachment A to 12-9-25 minutes Page 6 of 18Agenda Item #1.B.13 Jan 2025Page 40 of 214 OPEN RECORDS LAWS ●Florida Statutes §119.01, et. seq. OPEN MEETINGS LAWS ●Florida Statutes §286.011 GOVERNMENT IN THE SUNSHINE 3 Attachment A to 12-9-25 minutes Page 7 of 18Agenda Item #1.B.13 Jan 2025Page 41 of 214 History: Florida’s first public records law was passed in 1909 and stated: “That all state, county and municipal records shall at all times be open for a personal inspection of any citizen of Florida, and those in charge of such records shall not refuse this privilege to any citizen.” Chapter 5942, Acts 1909, Sec 1. ●Codified in Chapter 119 of the Florida Statutes. ●Article 1, Section 24(a) of the Florida Constitution provides a constitutional guarantee as to the openness of public records. PUBLIC RECORDS LAW 4 Attachment A to 12-9-25 minutes Page 8 of 18Agenda Item #1.B.13 Jan 2025Page 42 of 214 Scope: ●Law requires a public custodian to permit the inspection and copying of all public records under reasonable conditions and supervision. §119.07(1) F.S. ●All documents are public records unless exempted by Florida statute. §119.011(1) F.S. ●A public record is: “Any material prepared in connection with official agency business which is intended to perpetuate, communicate or formalize knowledge.” Shevin v. Byron, Harles, et. al., 379 So.2d 633 (Fl. 1980). If it relates to official business of the government, assume it’s a public record. PUBLIC RECORDS LAW 5 Attachment A to 12-9-25 minutes Page 9 of 18Agenda Item #1.B.13 Jan 2025Page 43 of 214 §119.011(12) F.S. Definition of “Public Record”: “…all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.” PUBLIC RECORDS LAW 6 Attachment A to 12-9-25 minutes Page 10 of 18Agenda Item #1.B.13 Jan 2025Page 44 of 214 Consequences of failing to comply with the Act: ●A “knowing” violation of the law is a misdemeanor of the first degree punishable by imprisonment in jail for up to 1 year. §119.10(2) F.S. ●All other violations are noncriminal punishable by fines not exceeding $500.00. §119.10(1) F.S. ●Civil actions: Violations likely result in civil action for injunctive or declaratory relief against the City and the individual officer where the claimant will seek to: (a) declare the violation (§119.011 F.S.); (b) Compel disclosure and copying (Staton v. McMillan, 597 So.2d 940 (Fla 1 st DCA 1992); and (c) Award attorneys fees and costs in the event of violation (§119.012 F.S.). ●Records can only be destroyed with approval of the State of Florida’s Division of Library and Information Services, Department of State. (§119.05 F.S.). PUBLIC RECORDS LAW 7 Attachment A to 12-9-25 minutes Page 11 of 18Agenda Item #1.B.13 Jan 2025Page 45 of 214 ●Florida established a requirement in 1967 to have meetings open to the public. The basic law is found in Chapter 286 of the Florida Statutes where it states: “All meetings of any board or commission . . . or of any agency or authority of any county, municipal corporation, or political subdivision . . . at which official acts are to be taken are declared to be public meetings open to the public at all times, and no resolution, rule or formal action shall be considered binding except as taken or made at such meeting. The board or commission must provide reasonable notice of all such meetings.” (§286.011 F.S.). ●Article 1, Section 24(b) of the Constitution of the State of Florida provides a constitutional guarantee as to the openness of public meetings. OPEN MEETINGS “SUNSHINE” LAW 8 Attachment A to 12-9-25 minutes Page 12 of 18Agenda Item #1.B.13 Jan 2025Page 46 of 214 Scope: Law applies to all publicly elected and appointed officials, commission, councils, boards and committees and includes members-elect. ●Law requires meetings to be open to the public; ●Law requires reasonable notice of each meeting; ●Law requires minutes of each meeting to be taken and transcribed. OPEN MEETINGS “SUNSHINE” LAW 9 Attachment A to 12-9-25 minutes Page 13 of 18Agenda Item #1.B.13 Jan 2025Page 47 of 214 Consequences of failing to comply with the Act: ●A “knowing” violation of the law is a misdemeanor of the second degree punishable by imprisonment in jail for up to 60 days.§286.011(3)(b) F.S. ●All other violations are noncriminal punishable by fines not exceeding $500.00. §286.011(3)(a)) F.S. ●Civil actions: Violations likely result in civil action for injunctive or declaratory relief where the claimant will seek to: (a) declare the violation; (b) stop future violations; (c) invalidate action taken by the Council or Committee; and (d) award attorneys fees and costs in the event a violation is found even against the individual in violation (§286.011(4) F.S.). OPEN MEETINGS “SUNSHINE” LAW 10 Attachment A to 12-9-25 minutes Page 14 of 18Agenda Item #1.B.13 Jan 2025Page 48 of 214 Applicable when: ●Any 2 or more board members meet to discuss any matter which will foreseeably be acted upon by the board. This includes all meetings, subcommittee or otherwise, casual or chance gatherings, telephone conversations, written or electronic correspondence used to develop a position or engage in a written debate, liasons used to communicate information between members. ●The law does not apply to: meetings between ●single board members and the Mayor, or one or more of the Mayor’s staff,●a single board member and members of the public,●a single board member and one elected or appointed official from another board ●board members speaking about philosophies, trends and issues facing the City at a public forum where there is no intent to circumvent the law. OPEN MEETINGS “SUNSHINE” LAW 11 Attachment A to 12-9-25 minutes Page 15 of 18Agenda Item #1.B.13 Jan 2025Page 49 of 214 Types of discussions covered by the Sunshine Law: ●Any matters which will foreseeably be acted on by the board ●Pending ordinances, resolutions and agenda items ●Matters that will foreseeably be drafted into ordinances, resolutions and agenda items such as fact-finding matters, investigative inquiries, personnel matters, interviews, screening committees, most economic development matters, quasi-judicial matters and most legal matters. OPEN MEETINGS “SUNSHINE” LAW 12 Attachment A to 12-9-25 minutes Page 16 of 18Agenda Item #1.B.13 Jan 2025Page 50 of 214 Exemptions include (Shade Meetings - “out of the sunshine”): ●Certain collective bargaining strategy sessions -§447.605(1) F.S. No notice and no minutes are required ●Limited attorney-client litigation strategy sessions -§286.011(8) F.S. Strict notice, and steno-reported minutes are required to be taken and printed. ●Other exemptions that may be created by Florida Statute from time to time. OPEN MEETINGS “SUNSHINE” LAW 13 Attachment A to 12-9-25 minutes Page 17 of 18Agenda Item #1.B.13 Jan 2025Page 51 of 214 Notice, Location and Procedural Requirements ●Reasonable notice is an undefined term subject to interpretation on a case by case basis.§286.011(1) F.S. ●24 hours is generally considered the minimum notice for special meetings. Take note of any further Ordinance or Statutory notice requirements. Further, some meetings must be advertised. ●Reasonable notice is required even if there is general knowledge of the meeting or even if a quorum will not be present. ●Notice must be posted in an area typically set aside for posting City notices. ●Meetings at public facilities are required by the City’s Ethics Code, Chapter 602. ●Meetings must be located where the public has a reasonable opportunity to attend, and not a location that discriminates.§286.011(6) F.S. OPEN MEETINGS “SUNSHINE” LAW 14 Attachment A to 12-9-25 minutes Page 18 of 18Agenda Item #1.B.13 Jan 2025Page 52 of 214 AGENDA ITEM:90—DayCalendar for the City Commission SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager TODAY’S DATE:December 30,2024 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Accept the 90—DayCalendar for January 2025-March 2025 by consensus ATTACHMENT(S):City Commission 90-Day Calendar (January 2025-March 2025) MEETING DATE:January 13,2025 BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City staff and the Commission,and is included in each agenda for consideration by consensus. Please note that the 2025 town hall meetings have been scheduled for' 0 Saturday,January 25 at Jordan Community Center 0 Saturday,April 5 in the Commission Chamber 0 Saturday,July 19 at Gail Baker Community Center 0 Saturday,October 18 at the Adele Grage Cultural Center BUDGET:None REVIEWED BY CITY MANAGER: Agenda Item #3.A. 13 Jan 2025 Page 53 of 214 (J Em m 023520, “oh—2 EdeMam593.9:802 2m:5509 WN Em a .BEunEm bz?w??msm0mm ?g 0 .880 923.83on H?zo?uegam 886 3&5 36 ham@8on >62 Em m Exam EoEQBoSQ bEnEEo ,. 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Modernization of this control panel will service the ef?uent pumps area and will replace the existing analog controls in order to be integrated to the current SCADA system. Sta?‘reached out to ITG Technologies for a quote to provide labor,equipment and materials to modernize the control system for the ef?uent pumps area,including demolishing the mercury control;design and develop the new ef?uent pumps control strategy and integrate new controls into the SCADA system.ITG returned a quote of $102,530.00. ITG developed the SCADA control system for the city and has been the only company to service the system since it’s inception,therefore,is the only quali?ed provider to update the system. BUDGET:The budget for this project is available in the Public Utilities account 410- 5508-535—6300for Project PU2503 in the amount of $105,000. RECOMJVIENDATION:Approve Resolution for the Project PU2503 in the amount of $102,530.00 ATTACHMENT(S):1.Quotefrom ITG 2.Resolution 25—01 REVIEWED BY CITY MANAGER: ts Agenda Item #8.A. 13 Jan 2025 Page 65 of 214 Donna L.Bartle,City Clerk Curtis Ford,Mayor RESOLUTION NO.25-01 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE MODERNIZATION OF THE EFFLUENT CONTROL SYSTEM AT THE WASTEWATER TREATMENT PLANT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Public Utilities Department Wastewater Treatment Ef?uent Control System is obsolete,and parts can no longer be obtained for repairs;and WHEREAS,staff reached out to ITG Technologies for a quote for the modernization of the system to be integrated with the current SCADA system;and WHEREAS,Staff received a quote from ITG Technologies in the amount of $102,530.00; and WHEREAS,ITG Technologies developed the current SCADA system and has been the only company to update and maintain it since it’s inception;and WHEREAS,suf?cient funds are available in the Public Utilities Fund for Project PU2503 in account 410-5508-535-6300,in the amount of $105,000. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby appropriates funds from City’s Public Utilities Fund 410—5508-535-6300for the modernization of the ef?uent control system of the wastewater treatment plant. Section 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. Section 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 13th day of January 2025. Attest: ts Agenda Item #8.A. 13 Jan 2025 Page 66 of 214 Approved as to form and correctness: Page 2 of 2ResolutionNo.25-01 Jason R.Gabriel,City Attorney Agenda Item #8.A. 13 Jan 2025 Page 67 of 214 u .lTJ’liT H (11'" DOCUMENT BZ4_CoAB_Effluent modernization City of Atlantic Beach 800 Seminole Road Atlantic Beach FL 32233-5445 PROPOSAL NUMBER: QUO-01502-B3HOM4 5/29/2024 10:22 A M1of5 PROPRIETARY NOTICE The information contained on all pages of this proposal consists of technical,commercial,and/or ?nancial information that is con?dential and proprietary to ITG Technologies {referenced as ITG.)This information is furnished in con?dence to Cit of Atlantic Beach with the understanding that it may not be reproduced or used by Cit of Atlantic Beach in whole or in part,for any purpose other than evaluation of this proposal.The recipient agrees to return the proposal to ITG Technologies upon request. 7949 Atlantic Blvd.Unit 201 -Jacksonville.FL 32211 -904-425-4760 -Fax:904—425-4759 -Email:sales@itgtec.com PRESENTED BY ITG Technologies Jacksonville,FL INFORMAHDN AUIONAHDN IN1LSRATLDSOLUIIDIS ts u Agenda Item #8.A. 13 Jan 2025 Page 68 of 214 5 TC 1.3?'1’.“R HITS T'- 5/29/2024 10:22 A M2of5 TY DEVICE DESCRIPTION Proposal ID:QUO-01502-B3HOM4 May 29,2024 Attn:Gil Flores and Troy Stephens Subject:BZ4_CoAB_Effluent modernization ITG is pleased to have the opportunity to bring our talent and experience to City of Atlantic Beach.ITG is proposing the following solution for the BZ4_CoAB_Effluent modernization as detailed in the following sections. Executive Summa City of Atlantic Beach is seeking a System Integrator to help modernize the obsolete existing ef?uent control system.The existing system is a mercury board EG Pump Control from 1995 which is not available any longer due to obsolescence.The scope of work for this project is to modernize Main Control Panel located at the generators building which will service the ef?uent pumps area and demolish the existing mercury control board.New control strategy will replace the existing analoo controls and will be integrated to the SCADA system. Sco e of Work ITG is providing labor,equipment,materials,and shipping needed to modernize the control system for the ef?uent pumps area under the City of Atlantic Beach Ef?uent Control System Modernization project.A tasks breakdown will be as follows: 0 Demolish mercury control and repurpose existing Ef?uent Control Panel for alarm signals. 0 Modernize existing controller (MIP)at generator building. 0 Design and develop new ef?uent pumps control strategy (including lead/lag alternation). o Integrate new controls into the existing SCADA system. Pro osed Services Engineering and Design Manufacturing with UL certification Factory Acceptance Testing Functional Site Acceptance Testing Commissioning and Start—up User Training 0&M Manuals Pro osed Materials: Control Panels 1 1 1 WP -Box LSH Main Instrumentation Panel Back anel Effluent Junction Box Back anel and Strobe Ef?uent Well Hi h Level Switch CLARIFICATION AND EXCEPTIONS 7949 Atlantic Blvd:Uni1201 -Jacksonville.FL 32211 ‘904-425—4760-Fax:904425—4759 Email:salesQiigtec.com INFDEHMIDH AU‘OHAIIDN IHILBRIUED SULUHOIS Agenda Item #8.A. 13 Jan 2025 Page 69 of 214 "-NHL-’1 ‘ 5/29/2024 10:22 A M3of5 Customer to use their preferred Electrical Contractor to perform installation and field wiring (E.C cost not included in this proposal). This proposal assumes that all existing equipment is functional and accessible to lTG personnel at the time of service. Electrical conduit,j-boxes,wiring and installation,unless specified above,are to be provided by others. Mechanical piping,gauges,gaskets,other components,and installation,unless speci?ed above,are to be provided by others. Panelboards,MCC,MCC subcomponents and Site Lighting are provided and installed by others. Stands,stanchions,supports and other structural components are to be provided by others. Secure onsite storage facility to be provided to lTG for staging and coordination during project. No bond is included with this bid proposal. Any time spent on the project for services performed,that are not speci?ed above,will be billed on a time and materials basis per ITG’s standard rate sheet that is in effect at the time of work execution. lTG agrees to honor the below price for 30 calendar days unless other arrangements are agreed upon. lTG assumes no liabilityfor any installations performed by entities other than lTG staff. If at any time during the service delivery phase of the above proposal lTG employees wil l require specialized safety training,agrees to assist in the coordination of the required training. lTG reserves the right to charge City of Atlantic Beach our On-Site Standby rate for any external delays that prevent lTG from completing their assigned tasks,outlined in the above sections of this proposal._ lTG is only responsible for providing equipment/parts &services listed in this proposal. Any additional scope of work not de?ned herein,lTG reserves the right to billCity of Atlantic Beach,based on our standard services rate and additional equipment cost. Delays in Approval and Testing Customer Responsibilities:The customer is required to provide timely approvals for submittals,factory acceptance testing (FAT),and site acceptance testing (SAT)as per the project timeline agreed upon at the commencement of the contract.These approvals must be completed within 10 business days from the date of request by lTG. Consequences of Delay:If the customer fails to provide the necessary approvals within the stipulated 10 business day period,lTG reserves the right to: 7949 Allanlic Blvd,Unit 201 -Jacksonville.FL 32211 -904-425-4760 -Fax:904-425-4759 -Email:sales tec.com INFORHAHOH AUIOHATIDI IHILERAVED SDLUIIOIS Agenda Item #8.A. 13 Jan 2025 Page 70 of 214 J 3.5.?!N‘JTF"R U' -Invoice:Issue an invoice for completed work to date,irrespective of the pending approval status and must be paid within the 10 days of invoice issuance. -Storage Fees:Impose a hardware storage fee if applicable,due to the delay caused by late approvals. -Re-engagement Fees:Charge additional fees for re-engaging engineering resources,which may be required to resume work on the project after a delay. INVESTMENT DETAILS Total:$102,530.00 Submit purchase order to sales@itgtec.com. Note:proposal does not include Local and state sales taxes. Material price changes will be subject to additional material charges. Any work or changes not listed herein is excluded from this proposal. If you have any questions or would like to discuss additional engineering services please feel free to contact me at (904)425-4760. Thank you, WW Kathryn Alden Estimator 5/29/2024 10:22 A M4of5 7949 Atlantic Blvd.Unit 201 -Jacksonville,FL 32211 -904-425—4760 -Fax:904-425—4759 -Email: TERMS &CONDITIONS GENERAL:These general terms and conditions of sale,along with any directly associated written SELLER speci?cation or quotation,exclusively govems the sale or licensing by SELLER of all goods and services (including without limitation,hardware,?rmware and software products,training,programming, maintenance,engineering,parts and repair services —collectively,the products)fumished hereunder.No addition or modi?cation to these terms and conditions will be binding to the SELLER unless agreed to in writing signed by an authorized representative at SELLER's headquarters.SELLER objects to other terms and conditions that may be proposed by the BUYER not otherwise consistent with these or other terms and conditions set forth in SELLER's written speci?cation,quotation or order acknowledgment.Unless otherwise declared and detailed in proposal,all labor provided in proposal is based on sales@itgtec.com INFORMA’IION IUHH‘AHDN INILGRA‘IED SULUHDIS Agenda Item #8.A. 13 Jan 2025 Page 71 of 214 ‘,,JT LETEJS " 5/29/2024 10:22 AM 5 of 5 standard working hours de?ned as 8:00 am to 5:00 pm Eastern Standard Time,Monday through Friday.Hours required by BUYER;outside standard working hours can be subject to premium rates.(Premium rates will range from $200.00 per hour to $300.00 per hour depending on skills and extent of premium time required).Weekends anytime,weekdays after 5:00 pm and before 8:00 am,as well as holiday work are considered,for the purposes of this proposal, as premium time rates. PAYMENT TERMS:Payment due NET 10 upon receipt of or as noted on invoice,with ongoing approved credit.as determined by SELLER.SELLER will invoice on a weekly basis for houriy services.SELLER reserves the right to suspend any further performance,under this agreement or othen/vise,in the event payment is not made when due.No payment by offset is permitted unless approved by SELLER.Past due payments is subject to late charges of 1.5% per month of total invoice amount due. 50%Issuance or Award of Purchase OrderIProject 20%Hardware/Software Design Approval 20%BUYER Factory Acceptance Testing/Signoff at SELLER site 10%BUYER Site Acceptance TestingISignoff CANCELLATION:BUYER that received products &services will be deemed satisfactory and accept any products in the condition delivered,unless any damage to products in shipment or variance from order instructions is reported to SELLER,in writing,within ?ve (5)days of BUYER's receipt of the Products. Returns,change orders and cancellations will be accepted only upon written approval by SELLER,and all retums will be at BUYER’s sole expense,freight prepaid.SELLER will not accept returns after 20 days following delivery to BUYER.Products returned to SELLER shall be subject to restocking fees by manufacturer and a 10%handling charge of price of ordered product(s).Custom items are not returnable or exchangeable,and if cancelled,are subject to cancellation fees up to 100%of the Purchase Price,including any shipping charges incurred. WARRANTY: A.SOFTWARE:The Standard Warranty does not cover Third Party software.BUYER shall rely exclusively on the warranties provided by such Third Parties. B.SERVICE:SELLER warrants that products comprised of services,including engineering and custom application programming services,whether provided on a ?xed cost or time and material basis,will be performed in accordance with generally accepted industry practices to the extent such services are subject to written acceptance criteria agreed to in advance by SELLER.Warranty on services (workmanship)provided is 30 days from delivery.Allother warranties relative to provided sen/ices are disclaimed. C.BUYER SPECIFICATIONS:SELLER does not warrant and will not be liable for any design,materials or construction criteria furnished or speci?ed by BUYER and incorporated into the products or for products made by or sourced from other manufacturers or vendors speci?ed by BUYER.Any warranty applicable to such BUYER-speci?ed products will be limited solely to the warranty,if any,extended by the original manufacturer or vendor other than SELLER to the extent permissible there under. D.REMEDIES:Satisfaction of the above warranties will be limited,at SELLER’s option,to the replacement,repair,re-performance or modi?cation of,or issuance of a credit for the purchase price of the products involved,and where applicable,only after the return of such products with SELLER 's consent. Replacement products may be new or reconditioned.Any warranty service (consisting of time,travel and expenses related to such services)performed other than at SELLER‘s location,willbe at BUYER's expense. E.GENERAL:Warranty satisfaction is available only if (a)SELLER is promptly noti?ed in writing and (b)SELLER's examination discloses,to its satisfaction, that any alleged defect has not been caused by misuse,neglect,improper installation,operation,maintenance,repair,alteration or modi?cation,accident or to unusual deterioration or degradation of the products or parts thereof due to physical,electrical or electromagnetic noise environments. F.HARDWARE:SELLER provides warranty on SELLER supplied hardware only.SELLER does not provide any warranty,implied or actual,of any existing hardware or hardware not supplied by SELLER.If during the evolution of project existing hardware is damaged or malfunctions,SELLER does not assume responsibilities for said hardware unless previously agreed to in writing prior to award or project.Any delays or additional resources required to integrate hardware not supplied by SELLER will result in additional charges at our standard rate of $200.00 per hourfor all hours expended troubleshooting or correcting hardware de?ciencies. The above warranties set forth in this section are limited warranties and are the only warranty made by SELLER under this agreement.Except forthe warranty made by SELLER in this section,SELLER hereby disclaims,and BUYER hereby waives,all other warranties expressed or implied,including,without limitation,all implied warranties of merchantability and fitness for a particular purpose.SELLER shall not guarantee any hardware,software or systems over and above warranties provided by the manufacturer to BUYER.Billing and payment will be based on the agreed terms and willnot be withheld due to failure of any hardware,software or systems. LIABILITY:SELLER’s liability,for the purpose of this proposal and for all project work related to this proposal,shall be limited to the total amount provided under this proposal and shall not exceed by any means the amount provided underthis proposal.The terms and conditions of the order shall be constructed and interpreted under the laws of the State of Florida.This proposal is subject to errors and omissions and is subject to change upon ?nal review and analysis of all requirements to complete the scope of work. FORCE MAJEURE:SELLER shall not be liable for any damages or penalty for any delay in performance of,or failure to perform,any obligation hereunder or for failure to give the party prior notice thereof,if such delay or failure is due to the elements,acts of God,failure or defects in telecommunications services, transportation delays,delays in delivery by vendors,or other causes beyond that party’s reasonable control. LICENSING:SELLER grants to BUYER a non—exclusive.royalty-free,perpetual license to use any software provided by SELLER hereunder including the right to maintain such software.SELLER grants to BUYER an exclusive,royalty—free,perpetual license to use,modify and sub-license any software customized by SELLER for BUYER and assigns to BUYER all intellectual property rights in any software developed by SELLER speci?cally for BUYER hereunder.SELLER shall provide the source code and associated documentation for any software customized or developed for BUYER.SELLER owns all intellectual property related to the BUYER's project and grants BUYER an unlimited non-exclusive right to use any and all parts of the solution SELLER has developed.BUYER assumes all risk and pro?t associated with solutions provided by SELLER and holds SELLER harmless if the use of any or all components of works provided by SELLER are used or misused by others. NON-SOLICITATION:SELLER and BUYER agree not to solicit or induce,for a period of two (2)years from the date of this agreement,on their own behalf or on behalf of any other person,?rm or entity,any employee of the other party to terminate his or her employment with the other party,whether or not such employee is employed pursuant to a written agreement or at will. 7949 Atlantic Blvd.Unit 201 -Jacksonville,FL 32211 .904—425-4760 -Fax:904-425-4759 -Email:sales@ilgtec.com INFORMAHON AUIOMAHDN INFEGRATED SULUHUIS Agenda Item #8.A. 13 Jan 2025 Page 72 of 214 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT ADENDA ITEM:Resolution No.25-02 designating a 68-inch diameter at breast height (dbh)multi-trunk live oak tree at 1958 Brista De Mar Cir and 1964 Brista De Mar Cir as a Heritage Tree. SUBMITTED BY:Amanda Askew,Director of Planning,Community Development &Building TODAY’S DATE:December 30,2024 MEETING DATE:January 13,2025 BACKGROUND:The property owners of 1958 Brista De Mar Cir and 1964 Brista De Mar Cir have nominated one multi-trunk tree on private property as a heritage tree.Resolution 25 -02 designates this live oak in the rear yard straddling the two properties as a heritage tree.The live oak is approximately 68 inches in diameter combined and is estimated to be 136 years old.The property owners are naming this tree “The Twin Trees”. According to City Code Section 23-41 (a)“The City Commission may by resolution designate individual heritage trees.”Although a heritage tree designation does not prevent a tree ?om ever being removed,it makes it more dif?cult and costly to remove. According to the City of Atlantic Beach Tree Protection Code de?nitions,heritage trees on city-owned property (parks and rights-of-way)are “any designated maritime species that is thirty (30)inches DBH or greater and declared by the city commission to be of unique or intrinsic value due to its age,size,species, and/or cultural,ecological or historical signi?cance or some other contribution to the city’s or a neighborhood’s character and which is in good condition,as determined by an arborist;also,any tree designated as a Florida State Champion,United States Champion,or World Champion by the American Forestry Association which has been designated to be a heritage tree by the city commission.” BUDGET:Approximately $200 on a marker identifying the heritage tree RECOMMENDATION:The City Commission approve Resolution No.25-02,designating a 68- inch diameter multi-trunk live oak at 1958 Brista De Mar Cir and 1964 Brista De Mar Cir as a private heritage tree. ATTACHMENTS:1.Resolution No.25-02 2.Photographs of Tree CITY MANAGER: Agenda Item #8.B. 13 Jan 2025 Page 73 of 214 Donna L.Bartle,City Clerk Approved as to form and correctness: RESOLUTION NO.25-02 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DESIGNATING A SIXTY-EIGHT INCH MULTI—TRUNK DIAMETER LIVE OAK TREE AT 1958 BRISTA DE MAR CIRCLE AND 1964 BRISTA DE MAR CIRCLE AS A HERITAGE TREE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmentalsanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission has the ability to designate individual trees as Heritage Trees according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the Heritage Tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,the Live Oak tree at 1958 Brista De Mar Circle and 1964 Brista De Mar Circle located in the back yard and nominated by the property owners is a combined 68 inches in diameter;and WHEREAS,the nominated tree has a combined 213.6-inch circumference;is approximately 136 years old;and holds intrinsic value due to its age and size;and WHEREAS,the nominated trees are named “The Twins”. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.hereby designates a combined 68-inch—diameterLive Oak at 1958 Brista De Mar Circle and 1964 Brista De Mar Circle as private “Heritage Tree.” SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 13thday of January, 2025. Curtis Ford,Mayor Jason R.Gabriel,City Attorney Attest: Agenda Item #8.B. 13 Jan 2025 Page 74 of 214 Agenda Item #8.B. 13 Jan 2025 Page 75 of 214 Agenda Item #8.B. 13 Jan 2025 Page 76 of 214 CITY OF ATLANTIC BEACH CITY COMNIISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-03 authorizing the purchase of a replacement Public Utilities Roll Off Truck and the dispOsal of Truck D-12 SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:December 31,2024 NIEETING DATE:January 13,2025 BACKGROUND:The Public Utilities Wastewater Treatment Plant is replacing the sludge Roll Off Truck D-12,a 2013 Mack Roll Off sludge truck with 157,214 miles and over 5,500 engine hours. Due to its age and condition,the truck has required numerous costly repairs in the past year and will continue to deteriorate. Staff reached out to three providers and received quotes from Rush Truck Center and Tom Nehl Truck Company,but due to the Allison 4000 RDS-P transmission requirements in this particular truck,Mack Trucks was not allotted any vehicles and was unable to provide a quote.Familiarity with the Volvo brand also enables the city garage to perform the required maintenance on the vehicle. Staff intends to purchase the Volvo VHD Roll Off Truck per purchase agreement,dated December 26, 2024,in the amount of $250,256.00 from Tom Nehl Truck Company.The City received $13,000 trade in value from Tom Nehl for the 2013 Mack Truck,and a capital asset disposal request has been submitted to trade the truck in with the purchase. BUDGET:The budget for this truck is available in the Public Utilities account 410-5508-535-6401 in the amount of $325,000.00. RECOMNIENDATION:Approve Resolution 25-03 for the disposal of Public Utilities truck D-12, and the purchase of the new truck in the amount of $250,256.00 ATTACHMENT(S):1.Quotesfrom Tom Nehl Truck Company and Rush Truck Center 2.Resolution 25-03 3.Capital Asset Disposal Requ st REVIEWED BY CITY MANAGER: ts Agenda Item #8.C. 13 Jan 2025 Page 77 of 214 “ u h n v. :34 RESOLUTION NO.25-03 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO DISPOSE OF WASTEWATER SLUDGE HAULER TRUCK D-12 AND PURCHASE A NEW TRUCK;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Public Utilities Department has a wastewater treatment plant sludge hauling truck with over 150,000 miles and 5,500 engine hours;and WHEREAS,several costly repairs have been required in the past year;and WHEREAS,staff requested quotes for a replacement truck and trade in value from Tom Nehl Truck Company,Rush Truck Center and Mack Trucks;and WHEREAS,due to vehicle specs and inventory availability,staff received quotes from Tom Nehl Truck Company and Rush Truck Center;and WHEREAS,based on recommendations from the city garage and vehicle brand maintenance familiarity,staff chose the quote in the amount of $250,256.00 from Tom Nehl Truck Company;and WHEREAS,staff has submitted a capital asset disposal request to trade in truck D12;and WHEREAS,suf?cient funds are availableinthe Public Utilities Fund for this vehicle in account 410—5508-535-6401,in the amount of $325,000. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby authorizes the disposal of truck D12 as a trade in vehicle. Section 3.The City Commission hereby appropriates funds from City’s Public Utilities Fund 410-5508-535-6401 for the purchase of the new truck in the amount of $250,256.00. Section 4.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. Section 5.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 13th day of January 2025 ts Agenda Item #8.C. 13 Jan 2025 Page 78 of 214 Attest: Donna L.Bartle,City Clerk Curtis Ford,Mayor Page 2 of 2ResolutionNo.25— Approved as to form and correctness: Jason R.Gabriel,City Attorney Agenda Item #8.C. 13 Jan 2025 Page 79 of 214 RETAILPURCHASEAGREEMENT he agreement on the reverse side is subject to the following terms and conditions which have been mutually agreed upon:Customer initials: 1(a). 1 (b). 1 (c). 1 (d). 2.(b). 2.(c). 10. 11. SECURITY INTERESTIF NOT PAID IN FULL.If you do not make a payment in full for the vehicle in cash,trade-in or funds from a lender,or any combination thereof, you hereby agree this document grants us a security interest in the vehicle being purchased and any accessories,equipment,and replaceable parts installed in the vehicle.As a result of the security interest,we shall have a lien on the vehicle and all rights ofa secured party under the laws of the State of Florida and the Uniform Commercial Code,including all rights of repossession as more fully described below,until we have been paid in full.This security interest is separate and apart from, but not subordinate to,any interest granted to a third party lender if the vehicle is purchased on credit.If you breach any of your obligations in this Retail Purchase Agreement,we have the right to immediately repossess the vehicle.Any accessories,equipment,or replacement parts will remain with the vehicle. IF THIS IS A CONDITIONAL RETAILPURCHASE AND SELLER IS ASSISTING WITH FINANCE SOURCING.The required finance disclosures will be made to you prior to the time you sign the Retail Installment or Consumer Credit Sale Contract. IF THIS IS A RETAILPURCHASE AND NO SELLER FINANCE SOURCING IS PROVIDED.You choose to pay the unpaid balance of the cash selling price by providing your own cash and/or financing.The sale is final when you sign this retail purchase agreement ?we have received funds for the unpaid balance from you or your financing source. PAYOFF OF TRADE-INBALANCE OWED.You represent there is no other extension of credit to you in connection with your trade-in except as set forth on the face of this Agreement,and agree to pay us any shortage between the pay-off quoted to us by your lienholder as the remaining amount of the balance on your trade-in and the actual pay-off required from us to satisfy its line or to satisfy any other encumbrance on the trade-in.In order to satisfy the amount of any shortage remaining on the balance of your trade—in,or if the lender declines your application for financing the vehicle described in the agreement after we have paid off the remaining amount of the balance on your tradain,you shall immediately pay us such amount(s)in cash or with alternate funds acceptable to us such as a money order,bank cahiers check or draft. TRADE-IN.You represent to us that you have good title to the motor vehicle(s)you are trading to us as shown in this Agreement and that each of your trade—ins is free of any liens or encumbrances other than those specifically disclosed in this document.You agree to deliver to us on demand title papers and ownership documents properly endorsed to us‘You further agree and warrant that none of your trade-ins has sustained any structural damage,collision damage,or body damage except to the extent specifically disclosed in this document. TRADE-IN ALLOWANCE.The trade-in allowance shown in this Agreement may not represent the actual cash value of your vehicle because it may contain additional discounts and over-allowances.If reimbursement for your trade-in vehicle is to be made for any reason,instead of return of your trade-in to you,then you will be entitles to the actual cash value of the trade-in vehicle regardless of the amount of any trade-in allowance,over-allowance and additional discounts allowed by us. No TAMPERING OR REMOVAL.You represent that you have not tampered with or removed any safety or emissions control equipment from the trade-in vehicle(s), nor has anyone else to the best of your knowledge. DEALER.shall not be liable for failure to deliver or delay in delivering the motor vehicle covered by this Order where such failure or delay is due,in whole or in part, to any cause beyond the control or without the fault or negligence of Dealer. THE PRICE FOR THE MOTOR VEHICLE.specified on the face of this order does not include federal excise taxes,sales taxes,use taxes or occupational taxes,(federal, state or local)unless expressly so stated.Purchaser assumes and agrees to pay,unless prohibited by law,any such federal excise,sales,use or occupational taxes imposed on or applicable to the transaction covered by this order,regardless of which part may have primary tax liability therefor. MEDIATOIN ARBITRATION RE UIRED BYTHIS AGREEMENT.Both parties agree that instead of litigating in a court,if any dispute,controversy or claim (individually or collectively a "dispute”)occurs arising out of or related to the sale of this vehicle,this Agreement or to any other document or agreement relating to the vehicle (including and Retail Installment or Consumer Credit Sale Contract),the parties shall first attempt to settle the dispute by direct discussions.Ifthe dispute cannot be settled by direct discussions,the parties shall next try to settle the dispute amicably by mediation administered by an American Arbitration Associate under its Commercial Mediation Rules before resorting to arbitration.Following mediation,any unresolved dispute shall be settled by binding arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules.Such arbitration shall be conducted in the city where seller is located.Each party shall pay his or her own costs.Following arbitration,any party may apply to any court having jurisdiction for an order confirming the arbitration award and for a judgement or decree to be entered in conformity therewith. DEFAULT.If you fail to execute all documents required to complete this transaction or fail to accept or reject delivery or revoke acceptance of the vehicle or otherwise default in any manner,we may retain as damages an appropriate portion of any payments or in lieu thereof place a lien on any trade-in vehicle(s) delivered by you.We shall be further permitted to proceed with any and all remedies available at law or in equity without waiving our rights by acceptance of such payments and trade-in(s).You shall pay all costs,charges,and expenses (including reasonable attorney’s fees)incurred for the breach. NOTICE OF BREACH.You agree to give us notice of any breach of contract or express or implied warranty applicable to the vehicle within thirty (30)days of the time you discover or should have discovered the breach or you shall be barred from any remedy for the breach.You shall return the vehicle to us within three (3)working days after notice of the breach to allow us an opportunity to cure the breach or you will be barred from any remedy for the breach. USED VEHICLE CONDITION.You agree that,with respect to any motor vehicle,we make no representation or guarantee as to the prior usage,history,maintenance, care or condition of the motor vehicle,or whether the vehicle has sustained any previous body or frame damage.You also agree that we make no representation or guarantee as to the originality of the components or parts on a used motor vehicle nor do we accept any liability or responsibility for alterations,repairs,or changes made prior to our ownership.You acknowledge that it is your responsibility to consult with your own mechanic or body shop technician for investigation of all such issues relating to the used motor vehicles condition. IF THIS IS A CONDITIONAL RETAILPURCHASE AND SELLERIS ASSISTING WITH FINANCE SOURCING.You acknowledge that the sale of the above describer vehicle is not final until your loan application has been approved by a third party lender acceptable to Seller,w a retail installment or consumer credit sale contract has been fully executed with respect to this transaction M we have received funds for the unpaid balance from the lender.If a lender approves your loan,it may require additional down payment or a change in the terms or number of payments.If changes are required,you agree to return to Seller’s premises to execute revised documents within three (3)working days.Changes required by the lender must be acceptable to you and us.You understand that we do not represent or imply that your loan application has been approved or will be approved by executing this agreement or permitting you to remove the vehicle from the premises.If the lender declines your loan application,paragraph 1(d)printed above shall apply. ORAL PROMISES.Are not valid.Any promises or understandings not specified in writing in this agreement are not valid and shall not be considered a part of this agreement. ADDITIONAL DOCUMENTS.You agree to execute additional forms,contracts or other documents required by this Agreement,any retail installment or consumer credit sale contract or Federal and/or state requirements. Agenda Item #8.C. 13 Jan 2025 Page 80 of 214 TOM NIHL [:1 M511 1904)961-0719 land!“3315)mm 758321 Imuu 1m v. THE TEAM BEHIND YOUR DRIVE. RETAIL PURCHASE AGREEMENT IZINEWDUSED|:|DEMO YEAR 2026 MAKE Volvo MODEL VHD DTRACTORIZITRUCK|:|TRAILERCOLOR White STOCKNO tbd VINNO.699932 SALESMAN Brigman GVWR 66,000 MILEAGE New LlENTO N/A DATE December 26,2024 PURCHASER City of Atlantic Beach $261,440.00 ADDRESS 800 Seminole Road CITY Atlantic Beach STATE FL ZIP 32233 PHONE (904)247-5800 EMAIL D.O.B.DRIVER‘SLlC. S.S.#FED|D# CHY PHON 1,800.00 EXEMPT BALANCEOWEDT YEAR V.I.N.# 2013 MAKE Mack MODEL 1M2AX13C8DM020485 None GU813 TRADE-INALLOWANCE TAXABLEAMOUNT STATESALESTAX 0.00% ()COUNTYSALESTAX TAG,TITLE&REGISTRATION FEDERALEXCISETAX $ ( $ 261,456.00 (13,000.00) 248,456.00 ACTUALPAYOFFAMT.$GOODTHRU MILEAGE 157,214 ACCT}:5,539 hours REMARKS New 2026 Model Year Volvo VHD Roll-Off Truck Galbreath U5—OR-174Hoist Pioneer RP45OOSARGTarp System Municipal,sales tax exempt $1800 collected for title and tag,balance reimbursed ACTUALPAYOFFONTRADE—IN TOTALAMOUNTDUE CASHDOWNPAYMENT BALANCEDUEONDELIVERY0R AMOUNTTO FINANCE TRADE-INALLOWANCE ACTUALPAYOFFONTRADE-IN NETTRADE-IN DEPOSITRECEIVED CASHAT DELIVERY TOTALDOWNPAYMENT $250,256.00 ma?é?é?é?| DISCLAIMEROFWARRANTIESBYSELLER:Theonlywarranties,it any,applyingto the vehicleas those offeredby manutacturer.Sellermakes no express warrantieson the vehicle.Thedescribedvehicleis sold"ASIS'and Wm all Faults“ and sellerherebyexpresslydisclaimsneitherassumes norauthorizesany persontoassume for sellerany liabilityinconnectionwiththe sale ofthis vehicle.Purchaser(s)shallnot be emittedto recoverfromselleranyconsequentialdamages, damages to property,damages for loss of use,time,pro?ts,income,or incidentaldamages. tlEDlATION/ARBITRATIONREQUIREDBYTHISAGGREEMENT:Bathpatios agree that insteadof ?tigattonin a court,ifany dispute,controversy,or claimoccursarising out of or relatedto the sale olthis vehicle,thisagreementor any other documentor agreementrelatingto the vehicle?ncludinganyretailinstallmentorconsumercreditsale contract),paragraph5 printedon the back of thisdocumentshallapply, YOU AGREETHATTHEADDITIONALTERMSANDCONDITIONSPRINTEDONTHEBACKOFTHISDOCUMENTAREAPARTOF THISAGREEMENTANDthe frontand the back ofthis retailpurchase agreementcontainthe entire agreementrelated to thispurchase and no other agreements,understandingsor promiseswillbe recognized, NOTICETO PURCHASER(S):Do not signthis agreementuntilyou read it You are entitledto a copyof agreementsand/ordocuments that yousign.You acknowledgereceiptof a completecopyotthis agreement This agreementis not binding unless signedby an officeror manageroflhe sellerand by purchase(s). EXECUTED AT TOM NEHL TRUCK CO. AGREED:ACCEPTED: Purchaser's Signature PurchaseOrder# SelecTrucke and Leasing North Florida Western Star Tom Nehl Truck Company (Corp HQ)Tom Nehl Truck Company West 480 South Edgewood Ave Jacksonville,FL 32254 5040 University Blvd West Jacksonville,FL 32216 417 South Edgewood Ave Jacksonville,FL 32254 Dealer or Authorized Representative 333 SW Arrowhead Terr Lake City,FL 32024 Tom Nehl Truck Company North 708 Francls St Waycross.GA 31503 Date $250,256. CONTAC STAT ZI ADDRES WASTEFE SUBTOTA TRADE-ININFORMATI 16.00 SELLINGPRIC ts Agenda Item #8.C. 13 Jan 2025 Page 81 of 214 Order Number Specification Date Build Date Date of Export Model Description Specification Market CDD Speci?cation Version Buyer End Customer Delivery Address Currency MODEL PACKAGE AAXO4X PRODUCT GENERATION GJXC1X VEHICLE VERSION PB100K Pricebook Release 001110 MODEL SERIES 004155 MODEL 012155 MARKETINGMODEL 99X76X MANUFACTURINGLOCATION 007155 00 MODEL SR2507 COMMERCIALSICA MODEL M92101 AFTERMARKETMODEL 008021 00 BASE MODEL A1900R MODEL YEAR DLXB1X CONCEPT ABXP7X PRODUCT TYPE CKX50X VEHICLE CAB TYPE DDX15X CHASSIS TYPE CDX23X MODELSERIES FHXL1X VEHICLEWIDTH ZBXA1X CAB WIDTH ADXE1X EXTERIOR PACKAGE GENERATION A5DB1X INTERIOR GENERATION 8ZCA1 X HOOD AERODYNAMICS 2KXA1X FRONT WHEEL OPENING FYX22X FRONT AXLE POSITION DAX15X AXLE ARRANGEMENT FDXD1X REAR AXLEARRANGEMENT FAX20X STEERINGWHEEL POSITION 51AAAX BRAND M84009 INTENDEDREGISTRATION LOCATION MBT09T VEHICLE CERTIFICATION 6TFZ1X EMISSION OFFSET LABEL 928998 ORDER TYPE VEHICLE REQUIREMENTS 920998 MODEL PACKAGE BZBZ1X EPA SMARTWAY 921998 DRIVERCOMFORT PACKAGE 924998 LIGHT WEIGHT PACKAGE 926998 BRIGHT PACKAGE 4LAZ1X EXTERIOR BRIGHT WORK VEHICLE ADAPTATION 1 14010 98XBIX MARMARKETW/PRODUCTION AREA 39XE1X CERTIFICATIONLABELS 9PXGWX MARKETS IN MAR SYSTEM M46001 DEALERSHIP REGION M91010 CURRENCY 24178870 03122025 03122025 11252024 VHD64B300 USAVTNA(USAV) 04142025 3* TOM NEHLJACKSONVILLE,INC.(1779068436) TOM NEHLGMC TRUCK co.(3815017027) 417 EDGEWOODAVE S,,,Jacksonville,USA,32254 USD LEGACYHEAW TRUCKS NORTH AMERICA VEHICLE VERSION 2024-10-14 PRICELIST VHDTRUCK VHDS4BBOO VHD648300 VOLVO TRUCKS -ASSEMBLED IN THE USA VHD64B300 VHD64B DAY CAB VHD VHD64B 2026 MODEL YEAR NORTH AMERICAN CONCEPT N-SERIES CONSTRUCTION 6*4 RIGID,NORTH AMERICA CONVENTIONALCAB TRUCK VHD /VAH Models -113.6"BBC 102"(2590 MM)VEHICLEWIDTH STANDARD CAB WIDTH GENERATION FIVE INTERIOR GENERATION,2 HOOD AERODYNAMICS,BASIC BASIC FRONT WHEEL OPENING /NO CLOSE-OUTPROVIDED XM =2940 MM FRONT AXLE POSITION 6X4 2 REAR AXLES,2 DRIVEN LEFT HAND STEERING WHEEL POSITION BRAND VOLVO FLORIDA EPA (ONLY)FOR VOLVO 11L/13L DIESEL WITHOUT EMISSION OFFSET LABEL RETAIL OR STOCK -CUSTOM SPECIFICATIONS BASE MODEL STANDARDS NO SMARTWAY COMPLIANCE DECAL PROVIDED NO DRIVERCOMFORT PACKAGE PROVIDED NO LIGHTWEIGHT PACKAGE PROVIDED NO BRIGHT PACKAGE PROVIDED NO EXTERIOR BRIGHTWORKPROVIDED USA /USA TERRITORY MARKETADAPTATION AMERICAN MARKET—USAPRODUCTION USA CERTIFICATION LABELS AMERICAN MARKET SOUTH-EAST REGION US DOLLARS Variant Id Family Descri MARKETADAPTATION V riant Descripti Varia Id ts Agenda Item #8.C. 13 Jan 2025 Page 82 of 214 36XF1X 38XCNX 146998 125001 GPXZ1 X 263206 OSCR1 X DKX99X 2KEZ1 X 2MCA1X 3GCB1 X 898003 259003 260006 QCXA1X E1 BD1X 264001 DHX20X 78XC1X 3HAB1X 938001 885998 940001 GKXZ1X LANGUAGE ON DECALS OPERATOR'S MANUALLANGUAGE AREA/DOMICILE(COOLING) AREA/DOMICILE(EXHAUST) FEDERAL BRIDGE CALCULATION/SPIF CERTIFICATION VEHICLE APPLICATION BODY CONNECTION GROSS COMBINATIONWEIGHT TRAILER TYPE VEHICLE GHG CERTIFICATION GHG APPLICATION,VEHICLE VEHICLE WARRANTYQUALIFICATION VEHICLE VOCATION OPERATING CONDITIONS TOPOGRAPHY AMBIENT TEMPERATURE UPPER LIMIT LOADING SURFACE FACTOR OPERATING CLASS TRANSPORT CYCLE DOT VEHICLE CERTIFICATION CUSTOMER FLEET SIZE PROGRAM SPUR LINE CUSTOMER ADAPTATION(CA) PASSIVE AND ACTIVE SAFETY ZCXD3X D8XC1X DUXA1X 43X40X 8ZDABX ZMXA1X WRXA1X WPXB1X 9GAABX HQCZ1 X J2AZ1 X GCXJ2X 5UCA1X 5VCB1X X6BA1 X GBCAAX ZQEB1X W4EABX 7OXZ1X ZCEZ1 X 2EEZ1 X 6HEZ1 X 1PAZ1X 2PEZ1X 5RXZ1X CAB TYPE SAFETY BELT REMINDER SRS AIR BAG AUXILIARYDOWN VIEW MIRROR STABILITYCONTROL REGULATIONS ELECTRONIC STABILITYCONTROL (ESP) ANTILOCK BRAKESYSTEM MANUFACTURER ABS TRACTION CONTROL ABS SENSOR &MODULATOR ADDITIONALTRACTION CONTROL DISABLE ACTIVE STEERING COLLISIONAVOIDANCESYSTEM ACC OPTIONALAUDIO FUNCTIONS VADA VOLUME CONTROL LEVEL VADA TIME GAP ACC TIME GAP BLINDSPOT DETEC ALARM DISABLE SPEED LIMITSIGN RECOGNITION LANE KEEPING SUPPORT SYSTEM LANEDEPARTURE WARNING LANE DEPARTURE WARNING,OPTIONAL FEATURES LANE DEPARTURE WARNING SYSTEM VOLUME CONTROL LEVEL CAMERA,SURVEILLANCE DATA CAPTURE BACKUP ALARM ENGLISH/SPANISHLANGUAGE ON DECALS ENGLISH NO AREA/DOMICILE(COOLING)PROVIDED 49 STATE +CANADA /NON CALIFORNIA WITHOUT USA FEDERALBRIDGE CALCULATION(SEE VEHICLE CERTIFICATION SHEET FOR ACTUAL GVWR) TRUCK /ASPHALT OR DUMP BODY TIPPER /DUMP BODY NO GROSS COMBINATIONWEIGHT PROVIDED WITHOUT TRAILERTYPE GREEN HOUSE GASCOMPLETE VEHICLE CERTIFICATION GREEN HOUSE GAS VOCATIONAL APPLICATION STANDARD HEAW DUTY WARRANTYQUALIFIED CONSTRUCTIONSERVICE ON HIGHWAY,STARTING GRADES <16% GRADES <3%DURING >98%OF DRIVING DIST.MAXGRADE 8% SUMMER AMBIENTTEMPERATURES DO NOT REGULARLY EXCEED 104 DEGREE F (40 DEGREE C) CONCRETE LOADINGAND /OR UNLOADINGSURFACE OPERATINGCLASS TWO (ON/OFF HIGHWAY) CONSTRUCTIONTRANSPORT CYCLE DOT INCOMPLETE VEHICLE CERTIFICATION DEALER FLEET WITH LESS THAN 25 VEHICLES IN OWN FLEET OF ANY VEHICLE BRAND NO FLEET PROGRAM SPUR LINE WITHOUT CUSTOMER ADAPTATION SPECIAL VERSION 300 -DAY CAB WITH B-PILLAREXHAUST SAFETY BELT INDICATOR ANDAUDIBLEREMINDER AIR BAG,BASIC CONFIGURATION DOWN VIEW MIRROR OVER PASSENGER DOOR WITHOUT STABILITY CONTROL REGULATION VOLVO ENHANCEDSTABILITYTECHNOLOGY(VEST) BENDIXABS ENHANCEDTRACTION CONTROL.6 CHANNEL ABS 6 SENSORS/6 MOD(FRONT &REAR AXLES) WITHOUT ADDITIONALTRACTION CONTROL DISABLE WITHOUT ACTIVE STEERING VOLVO ACTIVE DRIVERASSIST (VADA 2.0)AND RIGHT SIDE BLINDSPOT DETECTION VADA 2.0 WARNING WITH VOLUME CONTROL VADA 2.0 VOLUME LEVEL,MEDIUM VADA 2.0 DRIVER ADJUSTABLETIME GAP (FOLLOWING DISTANCE) ACC TIMEGAP CONFIGURATION1 RIGHT SIDE BLIND SPOT DETECTIONAUDIBLEALARMDISABLE WITHOUT TRAFFIC SIGN RECOGNITION WITHOUT LANE SUPPORT SYSTEM WITHOUT LANE KEEPING SUPPORT SYSTEM DEACTIVATION NO OPTIONALFEATURES PROVIDED FOR LANE DEPARTURE WARNING NO LANE DEPARTURE WARNING SYSTEM VOLUME LEVEL PROVIDED WITHOUT CAMERA WITHOUT DATA CAPTURE NO BACKUP ALARM PROVIDED crip IonFamny Agenda Item #8.C. 13 Jan 2025 Page 83 of 214 escr onVariantidFanilyDescription 3MBA1X NUXZ1X BBBA1X ENGINE 1018H5 DPXF5X HExosx 43ABWX HAXB9A HHXY2X KTXVSX Q1 CA1x H1BAAX HTXA8X REXC1X O8AE1X N1CC1X N8CC1X FBXA1X N2CZ1X CJXAAX QWXA1X JAXA2X 08AA1X 78AAAX V5CC1X Z8FT1X PARK BRAKE ALARM SECURITYSYSTEM EVENT DATA RECORDER ENGINE PACKAGE ENGINE TYPE ENGINE MANUFACTURER ENGINE/MOTOR POWER ENGINE ENGINE TORQUE RANGE ENGINE EMISSION GEAR SELECTION TUNING TURBO APPLICATION ENGINE BRAKE CRANK CASE VENTILATION ENGINE PTO TORQUE CAPACITY DRIVELINETECHNOLOGY ENGINE FUEL CONCEPT FUEL TYPE,LIQUID GAS FUEL TYPE EXHAUSTGAS RECIRCULATION TURBO COOLING CAPACITY ENGINE CRANK ANGLE EMISSION ON BOARD DIAG CONTROL OBD EMISSIONS CONSEQUENCE NOX LIMITS ENGINE EQUIPMENT KWXA1X JWXD1X H9XK1X 7LEZ1X 209012 K9XO9X HWXD1X 9DCC1X Y6EAAX POXA1X D9EZ1 X 208029 JTXAAX JSXA5X LAX05X LBXR2X NCXA5X PJXMNX 64AA1X 4CCC1X 810113 V5EZ1X L9XF1X L8XJFX L4X16X NQXB1X AIR CLEANER AIR INTAKE RADIATOR AIR INTAKE COVER FINISH RADIATOR COOLANT COOLANT COOLANT FILTER /CONDITIONER COOLANTPUMP SPEED RATIO COOLANTCOMPOSITION HEATER PIPE MATERIAL COOLING ENERGY STORAGE SYSTEM FAN CLUTCH PACKAGE FAN CLUTCH MANUFACTURER FAN CLUTCH TYPE ELECTRICALSYSTEM ELECTRICALSYSTEM STARTER MOTOR ALTERNATOR ALTERNATOR MANUFACTURER ALTERNATOR CABLE AMP RATING BATTERY PACKAGE SOC OPERATING WINDOW RANGE BATTERY MANUFACTURER BATTERY CAPACITY BATTERY BOX MOUNTING BATTERY BOX CONFIGURATION PARK BRAKEALARM,SOUNDS IF BRAKEOFF AND DRIVER'S DOOR OPENED NO SECURITY SYSTEM PROVIDED EVENT DATA RECORDER VOLVO D13 500HP 2100RPM 1850 LBFT -EPA'21 EMISSION LEVEL 13 L.PROPRIETARY ENGINE VOLVO MANUFACTURED ENGINE WITHOUT ENGINE /MOTOR POWER 500HP 1771-1880 LBFT ENGINE TORQUE RANGE ENGINE EMISSION,LEVELUSA2021 GEAR SELECTION TUNING,BASIC TURBO SINGLE STAGE VOLVO ENGINE BRAKE (l-VEB) CRANK CASE VENTILATIONOPEN EXTENDED ENGINE PTO TORQUE CAPACITY 1000NM DRIVELINETECHNOLOGY.COMBUSTION ENGINE FUEL CONCEPT LIQUID FUEL DIESEL WITHOUT GAS TYPE WITH EXHAUST GAS RECIRCULATION TURBO BASIC DESIGN 41 DEG.C ATB COOLINGCAPACITY 2.25 DEGREE ENGINE CRANK ANGLE EMISSION OBD,DISPLAYONLY,USA2025 OBD EMISSIONS,CONSEQUENCE 1 CARB LEGACY/EPA (200MG/HPHR) SINGLE STAGE AIR CLEANER HOOD MOUNTED AIR INTAKE 1240 SQ IN,2 ROW CORE RADIATOR WITHOUT AIR INTAKECOVER FINISH EXTENDEDLIFE ETHYLENEGLYCOL ANTI-FREEZE(RED- ORANGE),-34 F (-37 C) EXTENDEDLIFE ANTIFREEZE -34 F (-37 C) COOLANT FILTER /CONDITIONER,LONG LIFE,NO ADDITIVES COOLANT PUMP SPEED RATIO,FIXED COOLANT COMPOSITION,ETHYLENE STEEL HEATER PIPE MATERIAL WITHOUT COOLING ENERGY STORAGE SYSTEM ELECTRONIC VISCOUS CSI FAN CLUTCH BEHR MANUFACTUREDFAN CLUTCH VISCOUS TYPE FAN CLUTCH,ELECTRONICCONTROLLED,LOW NOISE 12 VOLT ELECTRICAL SYSTEM ELECTRICAL SYSTEM BRIDGE PLAN(86+70PINS) DELCO REMY12V 39MTHDSTARTER 160 AMP DELCO REMY 28$|ALTERNATOR (12V) ALTERNATOR MANUFACTURER-DELCO ALTERNATOR CABLE AMP RATING,LOW (UP TO 165AMPS) 3 VOLVO 760 CCA MAINTENANCEFREE 12V BATTERIES,2280 CCA WITHOUT TRACTIONVOLTAGE BATTERY SOC OPERATING WINDOW DEKA MANUFACTUREDBATTERY 3 BATTERIES,2280 CCA BATTERY BOX,LEFT HANDSIDE,BEHIND FRONT FENDER BATTERY BOX -3 CAPACITY Y ription Variant scrip nVari Agenda Item #8.C. 13 Jan 2025 Page 84 of 214 I I I. LI ,I .II II ,-I I I : I I I,_.... 5| I ll--. ). I I .. I I . U I -I I.I ,I ,I II I II x .I ..IAI ‘I Variant Id Family Description L5XF1X BATTERYBOX COVER LFXZ1X BATTERY PROTECTION NFXD1X BATTERY DISCONNECT SWITCH LLXZ1X EMERGENCY START SYSTEM MOXAAX BATTERY ISOLATION 428001 DIESEL EXHAUST FLUIDTANK DIESEL EXHAUSTFLUIDTANK LEFT HAND MLXBMX SIDE G8BA1X AD-BLUETANK MOUNTINGLOCATION UOXA5X DIESEL EXHAUST FLUID TANK SHAPE 6MDAAX DEF TANK VENTILATION 230049 EXHAUSTSYSTEM KSXK1X MUFFLERTYPE KLXD1X EXHAUST DIRECTION T5AH1X DIESEL PARTICLE FILTER ORIENTATION 1LAK1X SCR ORIENTATION 232088 EXHAUSTOUTLETPACKAGE KJXJ2X EXHAUST STACK KRXA1X EXHAUST STACK HEIGHT KOXC4X EXHAUST FEATURES KNXB1X EXHAUST SHIELD JVXH1X PRIMARY FUEL FILTER E9XZ1X FUEL FILTER WATER HEATER MBXA1X PRIMARYFUEL FILTER LOCATION J3XA3X SECONDARY FUEL FILTER J7XBDX AUX.FUEL SYSTEM EQUIPMENT Z8CZ1X FUEL LEAK DETECTOR 4SFB1X OIL LIFE MONITORINGSYSTEM VWXCAX COMPRESSOR ZGBAZX CLUTCHABLEAIR COMPRESSOR B3FZ1X AIR COMPRESSOR DRIVING MOTOR EFXZ1X ENGINE OIL PAN HEATER 5NXZ1X ENGINE BLOCK HEATER J2EAAX ENGINE BRAKEACTIVATION NDXZ1X ENGINE STARTING AID 26XZ1X OIL FILLTUBE ACCESS QHXABX ENGINE OIL PAN HZXZ1X ENGINE OIL DRAIN KIT 7UXA1X ENGINE LUBRICANT T8XZ1X PTO,ENGINE MOUNTED FRONT T1XZ1X PTO &PUMP,ENGINE MOUNTED REAR UBXZ1X HYDRAULICPUMP,ENGINE MOUNTED T3XZ1X PTO.ENGINE MOUNTED REAR 5YXZ1X PTO FLYWHEELADMIN TRANSMISSION 270769 TRANSMISSION PACKAGE RWXBOX TRANSMISSION PACKAGE RXXBCX TRANSMISSIONMANUFACTURER RTX10X TRANSMISSIONTYPE RRXA6X TRANSMISSIONGENERATION RUXE1X GEAR SHIFTING SYSTEM POLISHED ALUMINUMBATTERY BOX COVER NO BATTERY PROTECTION PROVIDED BA'I'I'ERY DISCONNECTMAINSWITCH MOUNTED INSIDE DRIVER DOOR,GROUND ACCESSIBLE WITHOUT EMERGENCYSTART STUDS RUBBER ISOLATIONPAD UNDER BATTERIES 18.5 GALLONLEFT HAND26",FRAMEMOUNTED (FILLED WITH 10 GALLONSOF DEF,WEIGHING 91 LBS) DIESEL EXHAUST FLUID TANK 18.5 GAL (70 LITER)LH SIDE DIESEL EXHAUST FLUID TANK FRAMERAIL MOUNTING LOCATION DIESEL EXHAUST FLUIDTANKS FOR 26 DIA BRACKETS NO DEF TANK VENT FILTER PROVIDED INTEGRATED DPF AND SCR MOUNTED RIGHTHANDSIDE UNDER CAB WITH CAB-MOUNTED VERTICAL PIPE SELECTIVE CATALYST REDUCTION+DIESELPART FILTER INTERGRATED VERTICAL RIGHT EXHAUSTDIRECTION DIESEL PARTICULATE FILTER,HORIZONTAL RIGHT HAND INTERGRATED HORIZONTAL SELECTIVE CATALYST REDUCTION,RIGHT HAND INTEGRATED 10'0"ALUMINIZEDSTAINLESS STEEL SINGLE STACK ALUMINIZEDSTAINLESS STEEL EXHAUST STACK 10'0"EXHAUST STACK HEIGHT STRAIGHT STACK,SIDE OUTLETDIFFUSER BOX STAINLESS STEEL EXHAUST SHIELD VOLVO DUALENGINE MOUNTED FUEL FILTERS WITH WATER SEPARATOR PRIMARYFUEL FILTER W/O WATER HEATER STANDARDFUEL FILTER LOCATION DUAL ENGINE MOUNTED FUEL FILTER WITH WATER SEPARATOR RETURN FUEL RECIRCULATIONVALVE NO METHANEDETECTIONSYSTEM PROVIDED OIL LIFE MONITORINGSYSTEM,PASSIVE WABCO 31.8 CFM COMPRESSOR NO CLUTCHABLEAIR COMPRESSOR PROVIDED WITHOUT AIR COMPRESSOR DRIVINGMOTOR NO OIL PAN HEATER PROVIDED NO ENGINE BLOCK HEATER PROVIDED ENGINE BRAKE ACTIVATION,BASIC NO ENGINE STARTING AID PROVIDED FILL TUBE WITHOUT HOOD HATCH ACCESS CORROSION RESISTANT STAMPED STEEL OIL PAN WITHOUT ENGINE OIL DRAIN KIT PETROLEUMBASED ENGINE LUBRICANT NO FRONT MOUNTED ENGINE PTO PROVIDED NO REAR MOUNTED ENGINE PTO PROVIDED (FOR SLEEPER MODELS,CREATE CUSTOM OPTION) NO REAR ENGINE MOUNTED HYDRAULIC PUMP PROVIDED (FOR SLEEPER MODELS,CREATE CUSTOM OPTION) NO REAR MOUNTED ENGINE PTO PROVIDED NO PTO FLYWHEELADMIN PROVIDED ALLISON 6 SPEED 4500 RDS SERIES WITH PTO PROVISION ALLISON 4500 RDS SERIES 6 SPEED WITH PTO PROVISION ALLISON MANUFACTURED TRANS-HD SERIES HYDRAULICTRANSMISSION TRANSMISSION GENERATION6,ALLISON POWER SHIFT (AUTOMATIC TRANSMISSION) Variant Description Agenda Item #8.C. 13 Jan 2025 Page 85 of 214 AI‘ I:,I—.v I I .I I .I = -_.II I II II 4 III -H IS I:n I I ‘'1 ._|I »_II I _II.IzII I III -I II I I I:II.I:II .I .l .-I I;.—.._..I .I.I I Iv I _ u I. ,.I I . 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I,.I I _...,.II I II .I II..I,- »I I II II;..,-_I_I _..||.I‘ II II I III .I I :-I.II,I.I __.c I .I I -n _.aI TVXZ1X U3AD7X U9AD6X QPXAAX 3UCZ1X 8FCZ1X 7RXB1X K1DA1X V6XZ1X 295998 CNXZ1X O5EZ1 X 6RAZ1X ASBZ1X RVXZ1X N1 DZ1X 7HAZ1X 6UAZ1X B1EC1X 3IAZ1X GSAZ1X 6TAZ1X 4LDA‘IX 779003 E1 EIOX E3EZ1X E4EAAX F5EA1X N5EZ1 X E5EAAX E6EAAX 778998 E7EZ1 X E2EZ1 X E8EZ1 X E9EZ1 X F1 EZ1X F6EZ1 X 258056 DBBZ1X T2XD1X TOXZ1X V1FA1 X 7PXZ1 X T4XZ1X 5XXZ1X D4AZ1X 195215 THXCSX MRP002 204202 TRANSMISSION END YOKE SIZE HIGH GEAR RATIO (TRANSMISSION) SECOND HIGH GEAR RATIO TRANS TRANSMISSIONAPPLICATION AUX.SPEED OPERATION AUX.REVERSESPEED OPERATION TRANSMISSIONLUBRICANT TRANSMISSIONOIL PROPERTIES RETARDER TRANSMISSION SOFTWARE TRANSMISSION SOFTWARE PACKAGE DRIVE MODE TRANSMISSIONPERFORMANCE MODE AMTVOCATIONOPTION GEAR SHIFT CONTROL PRE-VIEW TOPOGRAPHY ECO-ROLLCONTROL TRANSMISSIONECO-ROLL TRANSMISSION AUTO NEUTRALON P- BRAKE HILLSTART ASSIST TRANSMISSIONKICK-DOWN MODE TRANS.K|CK—DOWN BONUS MODE TRANSMISSION OUTPUT TORQUE ALLISON INPUT AND OUTPUT PACKAGE ALLISON GPIO PACKAGE ROLL DIRECTION CHANGE INHIBIT AUX FUNCTIONRANGE INHIBIT PRESELECT GEAR IN ENG.BRAKE DIRECTION CHANGEENABLE PRIMARYCALIBRATIONSHIFT MASK SECOND CALIBRATIONSHIFT MASK FUEL SENSE PACKAGE FUELSENSE CALIBRATION LOAD/GRADE SHIFT SENSING DYNACTIVE BIAS IN PRIMARYMODE DYNACTIVE BIAS SECONDARY MODE NEUTRALAT STOP ACCELERATIONRATE MGMENT BIAS TRANSMISSIONVOCATIONCODE TRANSMISSION ADAPTATION RING TRANSMISSION COOLER TRANSMISSIONOIL LEVEL SENSOR TRANSMISSIONDIPSTICK ACCESS HYDRAULICPUMP GEARBOX MOUNTED PTO,TRANSMISSION MOUNTED CAB MOUNTED CONTROL FOR TRANS MTD PTO AMT/AUTOMATICTRANS PTO FUNCT. PROPSHAFT -MAIN DRIVELINEMANUFACTURER MINIMUMREQUIRED PROPSHAFT SIZE (KAX) PROPSHAFT -INTERAXLE NO PROPSHAFT FLANGE PROVIDED--|NCLUDED ON TRANSMISSION HIGHESTGEAR RATIO,0.67 2ND HIGHEST GEAR RATIO,0.76 STANDARDDUTY WITHOUT AUX.SPEED OPERATION WITHOUT REVERSE SPEED OPERATION SYNTHETIC TRANSMISSIONLUBRICANT TRANSMISSION OIL PROPERTIES,BASIC NO RETARDER PROVIDED WITHOUT TRANS SOFTWARE NO VOLVO I-SHIFT TRANSMISSIONELECTRONICS PROVIDED WITHOUT DRIVEMODE NO VOLVO I-SHIFTTRANSMISSION PERFORMANCE MODE PROVIDED WITHOUT AMT VOCATION OPTION AUTOMATEDCONTROLLER NO PREDICTIVE CRUISE CONTROLPROVIDED NO VOLVO I-SHIFT ECO-ROLLPROVIDED NO VOLVO I—SHIFTTRANSMISSIONECO-ROLL PROVIDED ALLISON AUTO NEUTRALSINGLE INPUT WITHSHIFT SELECTOR OVERRIDE NO HILLSTART ASSIST PROVIDED NO VOLVO I-Shift TRANSMISSIONKICK-DOWNMODE PROVIDED NO VOLVO I-SHIFT TRANSMISSIONKICK-DOWN,PERFORMANCE MODES TIED TO PERFORMANCEBONUS REWARD PROVIDED STANDARD OUTPUT TORQUE ALLISON INPUT/OUTPUTPACKAGE 223C ALLISON GPIO PACKAGE 223 ON/OFF HIGHWAY WITHOUT ROLLING DIRECTION CHANGE INHIBIT AUXILIARYFUNCTION RANGE INHIBITACTIVE(DATALINK) ALLISON PRESELECTED GEAR DURING ENGINE BRAKING - FOURTH,STANDARD WITHOUTDIRECTION CHANGE ENABLEFUNCTION (DATALINK) PRIMARYCALIBRATION SHIFT SELECT MASK6 SPEED,1ST GEAR START SECONDARY CALIBRATIONSHIFT SELECT MASK 6 SPEED,1ST GEAR START NO FUEL SENSE PACKAGE WITHOUT FUELSENSE WITHOUT LOAD/GRADESHIFT SENSING WITHOUT DYNACTIVE BIAS,PRIMARYCAL WITHOUT DYNACTIVE BIAS,SECONDARY CAL WITHOUT NEUTRAL AT STOP WITHOUT ALLISON ACCELERATIONRATE MANAGEMENT STRAIGHT TRUCK DUMP TRUCK ON/OFF HIGHWAY /NO PLOW (14-55-12) WITHOUT TRANSMISSIONADAPTATION RING WATER TO OIL COOLER,ALLISON TRANS NO TRANS OIL LEVEL SENSOR PROVIDED TRANSMISSIONDIPSTICK ACCESS,UNDER HOOD NO TRANSMISSION MOUNTED HYDRAULIC PUMP PROVIDED NO TRANSMISSION MOUNTED PTO PROVIDED NO TRANS PTO SWITCH PROVIDED WITHOUT AMT/AUTOMATICTRANSMISSIONPTO FUNCTIONS DANA/SPICERSPL350HD (PROPSZXL) PROP.SHAFT MANUF.BY SPICER SPL LIGHT SERIES MINIMUMREQUIRED PROPSHAFT (KAX),PROPS-M DANA/SPICER SPL250XL EXTENDEDLUBE SERIES Agenda Item #8.C. 13 Jan 2025 Page 86 of 214 EMI$>IUN “R7 115103TMH TKXA1X 250998 RDXZ1X RAXZ1X 8YAZ1 X RBXZ1X DRIVELINE CLUTCH CLUTCH MANUFACTURER CLUTCH RATED CLUTCH TORQUE CLUTCH FEATURES PROGRAMMABLEFEATURES 9KAJ1X Y7BB1X A3AZ1X ZCCZ1X 2DCZ1 X EOXZ1X BZAAAX K7XA1X D3AAEX D2AACX 2ECZ1X 12021 X 3NCZ1 X JDXA1X JFXNGX YSCD3X JCXFEX U4AZ1X U5AZ1X J4DZ1 X J3DZ1 X 2ACZ1 X 5RCZ1X ZBCZ1X E3AAEX E5AAEX QQXZ1X XZBB1X E7AZ1X E8AZ1 X WGBZ1X 0PAZ1 X 0NAA1X WQBZ1 X W7BZ1 X 4KAZ1X IDLE IDLE EMISSION LABEL LOCATION ENGINE IDLE AUTOMATIC SHUTDOWN (AL) GHG AUTOMATICENG IDLE SHUTDWN GHG AES ALLOWABLE HOURS ENGINE IDLE SHUTDOWN TIME (AM) ENGINE IDLE COOLDOWN ENGINE IDLE CONTROL (CMQ) AMBIENTTEMP MAXTHRESHOLD (CMO) AMBIENTTEMP MIN THRESHOLD (CMN) GHG AEs EXPIRATIONMILEAGE GHG VEHICLE SPEED LIMIT GHG VSL SOFT TOP CRUISE CONTROL (AG) CRUISE CONTROL,MAXIMUMSPEED (AI) PEDAL ROAD SPEED LIMITSETTING (P1 I16) ROAD SPEED LIMITSETTING (P1AOC) GEAR DOWN VEHICLE SPEED LIMITER (P1ALO) GEAR DOWN VEHICLE SPEED LIMIT (P1AOD) SUSPENSION PRESSURE DETECTION SCALABLE ROAD SPEED LIMITER GHG VEHICLE SPEED LIMIT,SOFT TOP FACTOR SPEED WARNING SYSTEM GHG VEHICLE SPEED LIMIT,EXPIRATION MILEAGE CRUISE CONTROL MINSPEED (BK) ENG BRAKEENGAGE IN CRUISE (AF) ENGINE BRAKEASSISTANCE (P1I2F) ROAD SPEED LIMITCONTROL TYPE (P1I01) FUEL ECONOMY INCENTIVE PROGRAM (P1IOG) FUEL ECONOMY INCENTIVE REWARD, SPEED LIMITINCREASE (P1IOP) CALCULATED TO TORQUE REQUIREMENTS NO CLUTCH PROVIDED NO CLUTCH PROVIDED NO CLUTCH PROVIDED NO RATED CLUTCH TORQUE PROVIDED NO EXTENDEDLUBE LINEPROVIDED IDLEEMISSION CERTIFICATION,EPA 24 CAB MOUNTED CLEAN IDLE DECAL LOCATION ENGINE IDLESHUTDOWN,DISABLE WITHOUT GREEN HOUSE GAS AUTOMATICENGINE SHUTDOWN GHG AUTOMATIC ENGINE SHUTDOWNALLOWABLE IDLE0 HOURS/YEAR WITHOUT IDLE SHUTDOWN TIME ENGINE IDLE COOLDOWN,ENABLE BASIC ENGINE IDLECONTROL AMBIENTTEMPERATURE MAX:80F (270) AMBIENTTEMP MIN:45F (7C) GHG AUTOMATICENGINE SHUTDOWN EXPIRATION MILEAGE 0 MILES WITHOUT GREEN HOUSE GAS VEHICLE SPEED LIMITER WITHOUT GREEN HOUSE GAS VSL,SOFT TOP WITH BASIC CRUISE CONTROL MAXIMUMCRUISE,70 MPH (113 KM/H) PEDAL ROAD SPEED LIMIT,70 MPH (113 KM/H) ROAD SPEED LIMIT,70 MPH (113 KM/H) WITHOUT GEAR DOWN VEHICLE SPEED LIMITER NO GEAR DOWN VEHICLE SPEED SETTING PROVIDED NO SUSPENSION PRESSURE DETECTION PROVIDED NO LOADED ROAD SPEED REDUCTION PROVIDED GREEN HOUSE GAS SOFT TOP FACTOR,0 MINUTES WITHOUT ROAD SIGN RECOGNITIONDEACTIVATION CAPABLE GHG SPEED LIMITEREXPIRATION MILEAGE 0 MILES MIN CRUISE,30 MPH (48 KM/H) ENGAGE ENGINE BRAKE 5 MPH (8.0 KM/H)ABOVE SET CRUISE SPEED WITHOUT FAN ON ENGINE BRAKEASSISTANCE WITH BASIC RSL CONTROL WITHOUT PERFORMANCE BONUS PROGRAM WITHOUT FUEL ECONOMYINCENTIVE REWARD,SPEED LIMIT INCREASE NUMBER OF SPEED BONUS STEPS (P1IOM)WITHOUT NUMBER OF SPEED BONUS STEPS DRIVER PERFORMANCE PARAMETERS (P1l0L) OPTIMIZED FUEL ECON INDICATOR (P1LXM) SWEET SPOT TARGET %(P1IOK) IDLE TIME TARGET %(P1IOJ) FUEL ECONOMY CALC DISTANCE INTERVAL(P1I53) WITHOUT DRIVER PERFORMANCE BONUS PARAMETERS OPTIMIZED FUEL ECONOMY INDICATOR,SWEET SPOT WITHOUT SWEET SPOT TARGET % WITHOUT IDLE TIME TARGET % WITHOUT FUEL ECONOMY INCENTIVE PROGRAM Va ant Descri tionV'ntld Family Description EMISSION CERTIFICATION Agenda Item #8.C. 13 Jan 2025 Page 87 of 214 Variant Id Family Description X1BA1X ENGINE LOAD IN PTO (CMM) MAXIMUMENGINE SPEED AT 0 MPH W5BK1X (P1ANA) X4BA1X COOLANT WARM HOLD TEMP (KBS) R4BA1X PRE-TRIP DIAGNOSTICINSPECTION(JZU) 0RAD1X REGENERATIONCONTROLS,DPF K5XA2X ENGINE PROTECTION SYSTEM (P1FQT) CUSTOMER PASSWORD,ENGINE ECU stz1x (P1AOF) XSBZ1X ENGINE ECU PASWORD MASTER CODE EXXGSX PTO MAXIMUMENGINE SET SPEED (AND) EYXGSX PTO RESUME ENGINE SET SPEED (ANE) G4ABGX VEHICLE OVERSPEED,ALL COND,LOG FRONT AXLE 370407 SALES MODEL QUANTITY OF FRONT SQF001 AXLES FWXA1X FRONT AXLEMANUFACTURER FXXG1X FRONT AXLE TYPE FVXH1X FRONT AXLE LOAD (KAX) FTXD1X GROUND CLEARANCE F.A. FZXA1X FRONT AXLEARRANGEMENT YNX99X FRONT STABILIZER 7OBB1X BRAKE REGULATION 782005 FRONT BRAKE&HUB PACKAGE X8AA1X WHEEL BRAKEMANUFACTURE,FRONT V4AA1X WHEEL BRAKE TYPE,FRONT O4BA1X WHEEL BRAKE LUBRICATION,FRONT U5XB1X FRONT BRAKEDIMENSION U3XA1X BRAKETYPE,FRONT AXLE LQXAWX FRONT BRAKE LINING MATERIAL K2EA1X BRAKESHOE COATING FRONT UDXA1X FRONT AXLEBRAKE DUST SHIELD 0KXG1X HUBS,FRONT AXLE FUXC1X FRONT AXLE CONCEPT 1BXZ1X OIL SEALS,FRONT AXLE K4AD1X WHEEL NUT TYPE,FRONT 162001 FRONT AXLE LUBRICANT O5FA1X FRONT AXLE LUBRICANTTYPE Q7FC1X FRONT AXLELUBRICANT MANUFACT QBFE1X FRONT AXLE LUBRICANTGRADE XAXBFX POWER STEERING GEAR XBXA1X POWER STEERING SYSTEM XEXB1X POWER STEERING ASSIST MOXB1X STEERING SHAFT TYPE 371072 FRONT SUSPENSION PACKAGE YFXB1X FRONT SPRING TYPE YKXA1X FRONT SPRING SYSTEM YHXZ1X FRONT SPRING BIAS |RXA1X FRONT SUSP MAINTENANCE REAR AXLE 330444 REAR AXLEPACKAGE SQR002 SALES MODEL QTY OF REAR AXLES 30%MINIMUMENGINE LOAD LIMITIN PTO BEFORE ALLOW IDL ESHUTDOWN MAXIMUMENGINE SPEED AT 0 MPH,2000 RPM COOLANT WARM HOLD TEMP ENABLED PRE—TRIPDIAGNOSTICSINSPECTION DPF REGEN CONTROL,AUTO REGEN IN MOTION,MANUAL PARKED REGEN,MANUALINHIBIT ENGINE PROTECTION (SHUTDOWN) WITHOUT CUSTOMERPASSWORD,ENGINE ECU WITHOUTCUSTOMER PASSWORD,MASTER PASSWORD CODE PTO ENGINE MAXIMUM700 RPM PTO ENGINE RESUME 700 RPM VEHICLE OVERSPEED,ALL COND,TIME LOG IF ABOVE 87MPH (140KMH) VOLVO VF20 20,800 LB FRONT SPRINGS -VHD ONLY SALES MODEL HAS ONE (1)FRONT AXLE INSTALLED VOLVO MANUFACTURED FRONT AXLE 20,000 LB FRONT AXLE 20,800 LB FRONT AXLE LOAD LOW F.A.GROUND CLEARANCE-HIGHOFFSET 1 FRONT AXLE,0 DRIVEN NO FRONT STABILIZER PROVIDED BRAKE REGULATION,STOPPING DISTANCE 310 FT (94M) FRONT BRAKEMERITOR,Q+CAST,STANDARD LUBE FRONT WHEEL BRAKE MANUFACTURER,MERITOR FRONT WHEEL BRAKE TYPE,"S"CAM (CAST) FRONT WHEEL BRAKE LUBE STANDARDMAINTPERIOD 16.5X6 FRONT BRAKESIZE CAST IRON FRONT BRAKEDRUM OUTBOARD MOUNTED BRAKE LINING MATERIALFRONT,MERITOR MA2301 BRAKE SHOE COATING FRONT,BASIC FRONT BRAKEDUST SHIELDS IRON UNITIZEDFRONT AXLE HUBS UNIT BEARINGFRONT AXLE CONCEPT UNITIZEDFRONT OIL SEALS LOCK SNAP RING WITH LOCK TAB FRONT SPINDLE NUTS UNITIZEDONLY GREASE,FAG NLG|2 FRONT AXLELUBRICANT FRONT AXLE LUBRICANTTYPE,GREASE FRONT AXLE LUBRICANTMANUFACTURER,FAG FRONT AXLELUBRICANTGRADE,NLGI 2 TRW THP60 INTEGRAL POWER STEERING GEAR SINGLE POWER STEERING SYSTEM DUAL STEERING GEARS GREASEABLE STEERING SHAFT MULTILEAFFRONT SUSPENSION MULTILEAFTYPE FRONT SPRING LEAF FRONT SPRING SYSTEM NO FRONT SPRING BIAS PROVIDED (EQUAL STIFFNESS LEFT AND RIGHT SPRINGS) LUBRICATED SPRING PINS AND BUSHINGS MERITOR RT46-160 46,000 LB CAPACITY SALES MODEL HAS TWO (2)REAR AXLES INSTALLED Variant Description Varia tDescnp onVariaFamiyDescri FRONT AXLEPACKAGE Agenda Item #8.C. 13 Jan 2025 Page 88 of 214 .n. Variant Id Family Description R2XP1X REAR AXLE R1XF1X REAR AXLE TYPE 7DAA1X REAR AXLETEMP SENSOR PORT R6XA1X REAR AXLE CASING 6MAA1X REAR AXLE CASING WIDTH R4XZ1X REAR AXLE LUBE PUMP TAXE8X REAR AXLE RATIO OQXZ1X SECONDARY RATIO REAR AXLE TUXA1X DIFFERENTIALLOCK 350380 REAR SUSPENSION PACKAGE F2XN2X REAR AXLE SUSPENSION XUXA1X REAR SUSPENSION HEIGHT F1XK1X REAR AXLE LOAD (KAX) YJXA‘IX REAR SPRING TYPE YLXA1X REAR SUSPENSION SYSTEM GWXDGX REAR BOGIE SPREAD XYXZIX TRANSVERSE TORQUE RODS,R SUSP 340998 SMART SUSPENSION PACKAGE ZAX99X VOLVO SMART SUSPENSION CTXZ1X LOAD INDICATOR RFXZ1X FRONT AXLE LOAD LIMITER YVXA1X REAR SHOCK ABSORBER 783006 REAR BRAKE &HUB PACKAGE X7AA1X WHEEL BRAKE MANUFACTURER,REAR V5AA1X WHEEL BRAKE TYPE,REAR O7BA1X WHEEL BRAKE LUBRICATION,REAR U8XCPX DRIVE AXLEBRAKEDIMENSION U4XA1X BRAKETYPE,DRIVE AXLE UEXA1X DRIVE AXLE BRAKEDUST SHIELD MAXAKX DRIVE AXLE BRAKELINING MATERIAL J8EA1X BRAKESHOE COATING DRIVE OLXI1X HUBS,DRIVE AXLE ROXA1X REAR AXLE CONCEPT N2AE1X WHEEL NUT TYPE,REAR 1CXI2X OIL SEALS,DRIVEAXLE 163002 DRIVEAXLELUBRICANT 06FC1X REAR AXLE LUBRICANTTYPE O7FD1X REAR AXLE LUBRICANT MANUFACTUR QQFB1X REAR AXLE LUBRICANT GRADE 781033 PARKING BRAKE CHAMBER PACKAGE UGXA1X PARKING BRAKE CHAMBERS UPXADX PARK BRAKE CHAMBER MANUFACTURER V7AD1X FRONT BRAKECHAMBER MFG. V1AB1X REAR BRAKE CHAMBER SIZE UKXB‘IX CHAMBER STROKE LENGTH,DRIVE AXLE 784009 BRAKEADJUSTERS VAXBI X SLACK ADJUSTERS FRONT AND REAR UOAA1X FRONT BRAKE ADJ.MANUFACTURE U1AA1X REAR BRAKEADJ MANUFACTURE Q7BZ1X TAG BRAKEADJ MANUFACTURE Q8BZ1X PUSHER BRAKE ADJ MANUFACTURE OSBD1X FRONT BRAKE CHAMBER SIZE 5DED1X BRAKE PNEUMATICPRESSURE CTRL AUXILIARYAXLE 335998 AUXILIARYAXLE PACKAGE CHASSIS TANDEMAXL,21T,GCW73,SRED,MERITOR(RT-46—160/164 MT— 46-16*) SINGLE REDUCTIONMERITOR REAR AXLE TEMP SENSOR PORT STANDARD DUTY REAR AXLE CASING STANDARD REAR AXLE CASING WIDTH No REAR AXLELUBE PUMP PROVIDED 3.58 REAR AXLE RATIO NO SECONDARY REAR AXLE RATIO PROVIDED FULL LOCKING WHEEL DIFFERENTIAL 46,000 LB VOLVO T-RIDE (3—LEAF)54"SPACING VOLVO T-RIDE REAR SUSPENSION STANDARD REAR SUSPENSION HEIGHT 46,000 LB REAR AXLE LOAD (21 TONNES) PARABOLIC NORMAL STIFFNESS R SPRING LEAF REAR SPRING SYSTEM 54"BOGIE SPREAD (1370MM) NO REAR SUSP TORQUE RODS PROVIDED NO SMART SUSPENSION PROVIDED NO SMART SUSPENSION PROVIDED WITHOUT LOAD INDICATOR WITHOUT FRONT AXLE LIMITER SHOCK ABSORBERS,DRIVEAXLES REAR BRAKES MERITOR 0+,CAST,STANDARD LUBE REAR WHEEL BRAKE MANUFACTURER,MERITOR REAR WHEEL BRAKETYPE,"8"CAM (CAST) REAR WHEEL BRAKELUBE STANDARD MAINTPERIOD 16.5X8.625 REAR BRAKESIZE CAST IRON DRIVEAXLE BRAKE DRUM OUTBOARDMOUNTED REAR BRAKEDUST SHIELDS BRAKELINING MATERIAL DRIVE,MERITORMA 2301 BRAKESHOE COATING DRIVE,BASIC ALUMINIUMPRESET PLUS DRIVE AXLE HUB WITH INTEGRATED SPINDLE NUT BASIC DRIVE AXLE INTEGRATED DRIVESPINDLE NUTS CONMET PLUS DRIVE OIL SEAL SYNTHETICOIL,SHELL 75W90 DRIVE AXLE LUBRICANT REAR AXLE LUBRICANTTYPE,SYNTHETICOIL REAR AXLE LUBRICANTMANUFACTURER,SHELL REAR AXLE LUBRICANTGRADE,75W-90 FOUR CAM TYPE MGM TR-T AUXILIARYPARKING BRAKE CHAMBERS MGM TR-T PARK BRAKE CHAMBER FRONT BRAKECHAMBER MANUFACTURER,MGM REAR BRAKE CHAMBER 30/30 SO INCHES (SERVICE / EMERGENCY) EXTENDEDLENGTH BRAKE CHAMBER STROKE HALDEXBRAKE ADJUSTER FRONT AND REAR AUTOMATIC SLACK ADJUSTERS FRONT BRAKE ADJUSTMENT,AUTOMATICHALDEX REAR BRAKE ADJUSTMENT,AUTOMATICHALDEX WITHOUT TAG BRAKEADJUSTMENT WITHOUT PUSHER BRAKE ADJUSTMENT FRONT BRAKECHAMBER 24 SQUARE INCHES (SERVICE) BRAKEPNEUMATICPRESSURE CONTROL,CENTRAL NO AUXILIARYAXLE PACKAGE Variant Description PROVIDED Agenda Item #8.C. 13 Jan 2025 Page 89 of 214 3XBDAX 3YBAHX 4HBZ1X 400224 QBXB1X F3XUSX 402055 YDXSWX KBXB1X J8XEWX J9XK1X KEXA3X HBXB1X KDXA1X 4TXZ1X BQBZ1X 4DBZ1X MFXZ1X 7PAZ1 X 446998 BGEZ1X 7FEZ1 X 45XZ1X 8NAB1X UBBA1X JHXA1X J6XZ1X KHXB1X KFXA1X JRXZ1 X 7QBB1 X VSXB1X 8HAC1 X U2XB1X VHXE5X VGXA2X UWXB1X 403010 YBXB1X YAXJ1X XOXA1X QBFF1 X 29XB1X X4X99X C4BZ1X 8EXB1X OAXA1X X8XB1X ZIXA1X 4ZAAAX XGXA‘IX AXXZ1X MCXZ1X 4DXEAX F7BZ1X FRXB1X Family DRIVER SIDE FRONT CHASSIS CONFIGURATION PASSENGER SIDE FRONT CHASSIS CONFIGURATION BBC /DECKPLATEPOSITION WHEELBASE ACKERMAN SETTING REAR AXLEPOSITION OVERHANG REAR FRAME LENGTH FUEL TANK SHAPE,LIQUID LIQUID FUEL TANK,LEFTHANDSIDE LIQUID FUEL TANK,RIGHTHANDSIDE FUEL TANK MATERIAL,LIQUID FUEL TANK POSITION -DIESEL FUEL TANK MOUNTING AERODYNAMICDEVICE CHASSIS MID CHASSIS FAIRING ACCESS AERO.DEV,CHASS GROUND EFFECTS CHASSIS FAIRING LOCK CHASSIS FAIRING LANYARD FLOWBELOWAERODYNAMICDEVICES REAR AERODYNAMICFAIRING FLOWBELOW FAIRING COLOR AERODYNAMICDEVICE CAB SKIRT DPF COVER DEF TANK COVER FUEL LINES FUEL TANK SCREEN FUEL TANK STRAPS FUEL TANK CAP IN-TANKFUEL HEATER VEHICLE PREP,ADDITIONALAXLES AUXILIARYAIR TANK AIR TANK ARRANGEMENT AIR TANKS AIR DRYER AIR SYSTEM ANTIFREEZE AIR TANK DRAIN VALVE FRAMERAIL PACKAGE FRAME RAIL SECTION HEIGHT FRAME RAIL SECTION THICKNESS FRAME FLANGE WIDTH FRAMETREATMENT FRAMEINNERLINER FRONT FRAMEEXTENSION INTERMEDXMBR EXCLUSION ZONE LEFT HAND BATTERY BOX -3 CAPACITY.DEF TANK MOUNTED BEHIND BATTERY BOX (VHDB) INTEGRATED DPF &SCR WITH B-PILLAREXHAUST (VHDB) NO BBC /DECKPLATE POSITION REQUIRED 224"WHEELBASE ACKERMAN SE'I'I'ING 2 XM =7940 MM REAR AXLEPOSITION 55"OVERHANG 2095 MM REAR FRAMELENGTH 26"DIA CYLINDRICALFUEL TANK 100 GALLONLEFT HAND FUEL TANK NO RIGHT HAND DIESEL TANK PROVIDED POLISHED ALUMINUMFUEL TANK MATERIAL FUEL TANK POSITION 1 SINGLE FUEL TANK MOUNTING NO CHASSIS FAIRING PROVIDED NO MID CHASSIS FAIRING PROVIDED NO CHASSIS FAIRINGGROUND EFFECTS PROVIDED NO CHASSIS FAIRING LOCK PROVIDED NO CHASSIS FAIRING LANYARDPROVIDED NO FLOWBELOWAERODYNAMIC DEVICES PROVIDED WITHOUT REAR AERODYNAMICFAIRING WITHOUT REAR AERO FAIRING COLOR NO CAB SKIRT PROVIDED DPF COVER STAINLESS STEEL,POLISHED PAINTED DIESEL EXHAUST FLUID TANK COVER NYLON FUEL LINES NO FUEL TANK SCREEN PROVIDED STAINLESS STEEL FUEL TANK STRAPS NON-LOCKING FUEL TANK CAP NO lN-TANK FUEL HEATER PROVIDED VEHICLE PREPARATION,1 ADDITIONALAXLE,PUSHER AUXILIARYAIR TANK CAPACITY FOR ONE LIFT AXLE IN FRAMEAIR TANKS STEEL AIR TANK WABCO AIR DRYER SS -HP WITHOUT TURBO CUT OFF VALVE WITH COALESCING FILTER DESICCANT 1 CARTRIDGEAIR DRYER MANUALPULL CORD ON BRAKESYSTEM TANKS 11.81 “X3.54"X.44"STRAIGHTSTEEL RAILS 11.81"(300MM)FRAME SECTION HEIGHT .43"(11 .1MM)FRAME SECTION THICKNESS 3.54"(90MM)FRAME FLANGE WIDTH FRAMETREATMENT,HEAT TREATED AND QUENCHED 5MM FULL FRAME LINER NO FRONT FRAME EXTENSION PROVIDED WITHOUT INTERMEDXMBR EXCLUSION ZONE INTERMEDIATECROSSMEMBER MATERIAL STEEL CROSSMEMBER MATERIAL INTERMEDIATECROSSMEMBER CONFIGURATION FORWARD REAR SUSP CROSSMEMBER MATERIAL CROSSMEMBER,BOGIE,MATERIAL BOGIE CROSSMEMBER TYPE REAR FRAME TREATMENT AUXILIARYOVERHANG XMBER CONFIGURATION CHASSIS PACKAGE FRONT BUMPER BUMPER REINFORCEMENT BUMPER POSITION BASIC INTERMEDIATE CROSSMEMBER STEEL CROSSMEMBER MATERIAL STEEL CROSSMEMBERMATERIAL CROSSMEMBER,BOGIE,BASIC TYPE STRAIGHTCUT-OFF REAR CROSSMEMBER STANDARD CONFIGURATIONFOR OVERHANG CROSSMEMBER NO CUSTOMER SPECIFIED CHASSIS PACKAGE PROVIDED BRIGHT CONSTRUCTIONBUMPER-THREE PIECE NO BUMPER REINFORCEMENT PROVIDED BUMPER EXTENDED2"AHEADOF STANDARD POSITION V iant DescriptionVariant Agenda Item #8.C. 13 Jan 2025 Page 90 of 214 Varian Family Descrup Ion Family Descri ,-tion Variant id Family Description 65XA1X FRONT FENDER EXTENSION 68XZ1X REAR FENDER 67XZ1X MUDFLAPTYPE,REAR AXLE 69XZ1X MUDFLAPHANGERS.REAR AXLE |DXZ1X MUDFLAPHANGER LOCATION(CA) BQAZ1X REAR FENDER HEIGHT (CA) 5EXZ1X PROTECTION PLATE,RADIATOR/OIL PAN 4EXBIX FRONT TOWING DEVICE 6PXZ1X REAR TOWING DEVICE OSAZ1X SPARE TIRE CARRIER 7OXZ1X TOOLBOX,LEFT HAND SIDE CHASSIS Q8CH1X CHASSIS WIRING HARNESS CASING U7CFFX LH FUEL TANK FACE LOCATION UBCZ1X RH FUEL TANK FACE LOCATION TRANSPORT ADAPTATION 7KXZ1X BACK OF CAB (BOC)ACCESS PACKAGE 490998 FIFTHWHEEL PACKAGE ELECTRICAL CONNECTIONS END OF L1XB1X FRAME 6WXA1X CENTER CONSOLE FOR BODY CONTROLS L3XC'IX BODY BUILDERELECTRICALPREP CAB EXTERIOR 4RXZ1X AERODYNAMICDEVICE ROOF 4SXZ1X AERODYNAMIC DEVICE CAB SIDE F5XZIX LUGGAGE COMPARTMENT DOOR 2DX30X CAB SUSPENSION 2UXZ1 X AUXILIARYSIDE WINDOW OBXZ1X AUXILIARYROOF WINDOW 21XA1X AUXILIARYREAR WINDOW WTXZ1X WINDSHIELD D2XA1X WIPER BLADES 28XC4X FRONT GRILLE 5FXZ1X CAB GUARD,FRONT H6XA1X BUG SCREEN H8XZ1X WINTERFRONT 24XZ1X BUG DEFLECTOR,HOOD MOUNTED 0EAC1X AIR INTAKEGRILLE,FINISH EDXZ‘IX AUXILIARYMIRROR,HOOD 3FX58X EXTERIOR SIDE VIEW MIRRORS 3GXC1X EXTERIORMIRROR FEATURES 7OAA1X AUX.DIRECTIONAL INDICATORLAMP 87AZ1X MIRROR ARM WIND DEFLECTOR LZXC2X AIR HORN 4NXB1X EXTERIORSUNVISOR 4BEZ1X FUEL EFFICIENCY EXTERIOR BADGE CAB INTERIOR 540082 INTERIORTRIM LEVEL I4CHAX INTERIOR TRIM PACKAGE 49XA1X INTERIOR SUNVISOR ABOVE DOOR 1DAF1X SEAT MFG.AND SERIES,DRIVER I5DA3X SEAT PROFILE,DRIVER WITH FRONT FENDER EXTENSION NO REAR FENDER PROVIDED NO REAR MUDFLAPPROVIDED NO MUDFLAPHANGER PROVIDED NO MUDFLAPHANGER LOCATION PROVIDED WITHOUT REAR FENDER HEIGHT NO LOWER RADIATOR PROTECTION PROVIDED TWO FRONT TOWING DEVICES NO REAR TOWING DEVICE PROVIDED WITHOUT SPARE TIRE CARRIER NO LEFT SIDE CHASSIS TOOLBOX PROVIDED HEAW DUTY MAINCHASSIS WIRING HARNESS COVERING LH FUEL TANK FRONT FACE @ XM=4525 WITHOUT RH FUEL TANK FACE LOCATION NO BACK OF CABACCESS PACKAGE PROVIDED NO FIFTHWHEEL PROVIDED BODY BUILDERCONNECTIONS END OF FRAME MOUNTINGPLATE ONLY FOR BODY CONTROLS ELECTRICALCOMPLETE KIT FOR BODY BUILDERAND/OR |- SHIFT PTO'S NO ROOF AERODYNAMICDEVICE NO CAB SIDE AERO DEVICE PROVIDED NO LUGGAGE COMPARTMENTDOOR PROVIDED AIR RIDE CAB SUSPENSION WITH LATERAL DAMPENERS NO AUXILIARYSIDE WINDOW PROVIDED WITHOUT SKYLIGHT STANDARDREAR WINDOW UNHEATEDWINDSHIELD WIPER BLADES,BASIC BLACK STATIONARY FRONT GRILLE WITH SILVER PAINTED BEZEL NO GRILLE GUARD PROVIDED BUG SCREEN BEHIND GRILLE WITHOUT WINTERFRONT NO BUG DEFLECTOR PROVIDED AIR INTAKEGRILLE,BLACK NO AUXILIARYHOOD MIRROR PROVIDED CHROMEAERODYNAMIC MIRRORS HEATED,POWER AXIS MIRROR,BOTH SIDES AUX.DIRECTIONAL INDICATORLAMP,INTEGRATED LOWER CONVEX MIRR NO MIRRORARM WIND DEFLECTOR PROVIDED DUALROOF MOUNTED BRIGHT AIR HORNS,DUALTONE EXTERIOR SUN VISOR WITH CLEAR LENS LED MARKER LAMPS WITHOUT FUEL EFFICIENCY EXTERIOR BADGE PREMIER DESIGNER CLOTH PANELS WITH WOOD GRAIN TRIM INTERIOR TRIM PACKAGE 8 LIGHT,HIGH LEVEL (KNIT FABRIC) INT SUNVISOR DRIVER SIDE ABOVE DOOR NATIONAL DRIVERSEAT WIDE WIDTH DRIVER SEAT Variant Description cript on PROVIDED V ant escri tion Agenda Item #8.C. 13 Jan 2025 Page 91 of 214 .I m II I II I I II : II I II |. -:I ._ II I ; II . II _:‘II‘ |I.I .II |I. ‘I I I I I..n 'I.I 4‘ I I II II II — I I I I ,‘ I~...I I..I I II II I.—I . I I II I; III I I 'l - I ‘.'.r‘I:...‘ll __II .I .I __I I ..II I...l 'r I II ‘I I.II I I II .I:II I...—. I :a ..I.I H _ '1 I I,I.I I ~.-I I II II I I III . I II.I ,I . I I.I u . I.I I;- II I -:I . .|I _I I I,..x I. .x-I .~I ..I I . .|H t I 520107 U3CP1 X 1EAACX 3ZXJ3X |7DB4X I9DB1X 1GAF1X I6DA1X 521101 U4CA1X 1HAABX 34XAAX I8DZ1X J1 DZ1X 3PXA1X 0HAA1X K7AA1X OUXC1X OXXA2X 58XZ1 X 4AXB1X 4LXZ1X 4BXZ1X 41 X25X M5XB1X 31XK2X 28XZ1 X D4XZ1X 3WX99X FNXZ1X 2PXZ1 X 4JXD1 X E3XZ1X P9FZ1X 4UXZ1X EHXZ1X EKXZ1X EGXZ1X EJXZ1X 5HBZ1X 2WXA1X XRXB1X 7BAA3X 571021 7CEB1X F7XC1X P1XA1X P2XA1X H4BZ1X CCXZ1X DQAZ1X PGXA1X E1AZ1X M3AZ1X 9N DB1X DRIVER SEAT DRIVERS SEAT UPHOLSTERY DRIVER SEAT UPHOLSTERYCOLOR DRIVER SEAT SUPPORT SEAT COMFORT,DRIVER SEAT CLIMATE,DRIVER SEAT MFG.&SERIES,PASSENGER SEAT PROFILE,PASSENGER PASSENGER SEAT PASSENGERS SEAT UPHOLSTERY PASSENGER SEAT UPHOLSTRY COLOR PASSENGER SEAT SUPPORT SEAT COMFORT,PASSENGER SEAT CLIMATE,PASSENGER SEAT ARMREST SEAT SUPPORT,DUST COVER SAFETY BELT LENGTH SAFETY BELT DRIVERSEAT SAFETY BELT PASSENGER SEAT EXTRACAB INSULATION CLIMATEUNIT SLEEPER CONTROL PANEL AUXILIARYCLIMATE UNIT PARKING HEATER DOG HOUSE FLOOR MATS FLOOR COVERING,REAR WORKSTATION,SLEEPER MATTRESS LOWER MATTRESS TYPE WINDSHIELD CURTAIN STORAGE OVERHEAD DRIVER STORAGE FORWARD HEADLINER DEVICE MOUNTINGPREP,DASH STORAGE OVERHEAD BUNK TOWER CABINET,DRIVERSIDE UPPER TOWER CABINET,PASSENGER SIDE UPPER TOWER CABINET,DRIVERSIDE LOWER TOWER CABINET,PASSENGER SIDE LOWER UPPER BUNK ACCESS FEATURE STEERING WHEEL STEERING WHEEL ADJUSTMENT STEERING WHEEL MATERIAL GAUGE PACKAGE INSTRUMENT CLUSTER GENERATION INSTRUMENTATIONLEVEL DRIVER INFO FIRST LANGUAGE OPTION X7 WREN LEATHER DRIVERS SEAT UPHOLSTERYALL LEATHER DRIVER SEAT UPHOLSTERY COLOR,BLACK DRIVERSEAT —AIR SUSPENDED,ADJUSTABLESHOCK,RIDE HEIGHT MEMORY,QUICK AIR RELEASE DRIVERSEAT -TWO AIR ADJUSTABLE LUMBARCHAMBERS, SIDE BOLSTERS,BACK CYCLER MASSAGE HEATED AND VENTILATEDDRIVERSEAT NATIONAL PASSENGER SEAT STANDARD WIDTHPASSENGER SEAT X1WREN VINYL . PASSENGERS SEAT UPHOLSTERY,VINYL PASSENGER SEAT UPHOLSTERY COLOR,BLACK PASSENGER SEAT -FIXED WITH INTEGRATEDSTORAGE PASSENGER SEAT -BASE LEVEL SEAT,NO ADDED COMFORT FEATURES WITHOUT PASSENGER SEAT CLIMATEFEATURES INBOARD DRIVERSEAT ARMREST SEAT BASE DUST COVER,DRIVER SIDE STANDARD SAFETY BELT LENGTH SAFETY BELT DRIVERSEAT,ORANGE SAFETY BELT PASSENGER SEAT.ORANGE NO EXTRAINSULATION PROVIDED IN CAB INTEGRAL AIR CONDITIONER WITH HEATER MANUAL CONTROLS NO SLEEPER CONTROL PANEL PROVIDED No AUXILIARYCLIMATEUNIT PROVIDED WITHOUT PARKING HEATER DOG HOUSE ONE PIECE FRONT FLOOR INSERTS,RUBBER NO REAR FLOOR COVERING PROVIDED NO WORKSTATION OR TABLE PROVIDED NO BUNK PROVIDED NO MATTRESS PROVIDED NO WINDSHIELD CURTAIN PROVIDED NETTED OVERHEAD STORAGE (DRIVER /PASSENGER SIDES) WITH CB MOUNTINGAND AUXILIARYSWITCHES NO FORWARD HEADLINERSTORAGE PROVIDED WITHOUT DASH MOUNT DEVICE PREP NO REAR OVERHEADSTORAGE PROVIDED NO DRIVERSIDE UPPER CABINET PROVIDED NO PASS SIDE UPPER CABINET PROVIDED NO DRIVER SIDE LOWER CABINET PROVIDED NO PASSENGER SIDE LOWER CABINET PROVIDED WITHOUT UPPER BUNKACCESS FEATURE VOLVO SAFETY 18"SPORT STEERING WHEEL AND ADJUSTABLE STEERING COLUMN STANDARD STEERING WHEEL ADJUSTMENT STANDARD STEERING WHEEL COVERING TEN GAUGE INSTRUMENT CLUSTER INSTRUMENTCLUSTER GENERATION 2 HIGH INSTRUMENTATIONLEVEL FIRST OPTION LANGUAGE ENGLISH DRIVER INFO SECOND LANGUAGE OPTION SECOND OPTION LANGUAGE ENGLISH SECONDARY INFORMATION DISPLAY SECONDARY GAUGE PACKAGE GAUGE EXHAUST PYROMETER TRANSMISSIONTEMPERATURE GAUGE GAUGE OIL TEMP-REAR AXLE GAUGE,REAR AIR SUSP PRESSURE TRIP METER WITHOUT SECONDARY DISPLAY NO SECONDARY GAUGE PACKAGE PROVIDED WITHOUT EXHAUST PYROMETER GAUGE TRANSMISSIONTEMPERATURE GAUGE WITHOUT AXLE OIL TEMP GAUGE WITHOUT REAR AIR SUSPENSION GAUGE TRIP METER,TWO TRIPS Agenda Item #8.C. 13 Jan 2025 Page 92 of 214 -LAMP,BACH‘OFCJ‘AE’i 7 ;" .y.‘ l I V 7*’.7 *i i ‘...‘_1 ‘ .1 I 1 H.v ‘ ‘ Variant DescriptionFamilyDescription LAMP,BACK OF CAB Variant Id Variant DescriptionVariantIdFmi’escri tion Variant Description PVXA2X AIR RESTRICTIONINDICATOR N8XD1X SPEEDOMETER GRADUATION LIGHTING N5XZ1X SPOTTING L7XZ1X SPOTTING LAMP,TRAILER 81AZ1X SPOTTING LAMPTECHNOLOGY NGXB1X FOG LAMPS NHXZ1X DRIVING LAMPS NJXZ1X AUXILIARYLAMPS N7XZ‘IX WARNING LAMP P8XBQX HEADLAMPS R7FA1 X HEADLAMP HEATER V9AZ1X RAIN SENSOR TO ACTIVATE WIPERS LSXG1X DAYTIMERUNNING LAMPS (DRL) X1AZ1X DRL OVERRIDE SWITCH,TIMED X2AZ1X DRL OVERRIDE SPEED THRESHOLD NEXCZX STOP AND TAIL LIGHTS 56XGWX TAIL LAMP BRACKET NPXB1X TURN SIGNAL SWITCH CYXA‘IX INSTEP LAMP AUDIO SYSTEM 590033 AUDIO PACKAGE F8XN1X AUDIO SYSTEM 5EAA1X AUDIO INTEGRAT.PHONE HANDSFRE 5FAA1X AUDIO COMMUNICATIONCONNECTOR 19AA1X SATELLITE RADIO ANTENNA M1AC1X SATELLITE RADIO SERVICE PROVIDER BQDC‘IX SERVICE AND INFOTAINMENT Q4AZ1X NAVIGATION SYSTEM 9|CZ1X MAP REGIONS FOR NAVIGATION SGAZ1X AUX AUDIO CONNECTOR 75XZ1X BACK-UP MONITORING 5HAZ1X REMOTE CONTROL IN CAB 73AJ1X RADIO ANTENNA LYXF1X STEERING WHEEL CONTROLS NOXA1X MARKERINTERRUPTER SWITCH 5CXD‘IX RADIO SPEAKERS 5JXB1X CB RADIO MOUNTING SBXB5X CB ANTENNA MISC CAB EQUIPMENT 2XX35X 3AXC2X 20XA1X 8BXB1X EAXZ1X WTDZ1X M9AZ1X D1XZ1X PYXZ1X DOXZ1X 4ZXZ1X LNXZ1X 971 998 WINDOW LIFT DOOR LOCKS CAB KEY TYPE KEY QUANTITY PER UNIT AUXILIARYSWITCH AUXILIARYDASH SWITCH PANEL ELECTRICAL SLEEPER OUTLET TV EQUIPMENT TELEVISIONANTENNA MICROWAVE REFRIGERATOR INVERTER GRADUATEDARI ON FILTER MPH SPEEDOMETER GRADUATION NO BACK OF CAB SPOTTING LAMP PROVIDED NO TRAILER SPOTTING LAMP PROVIDED WITHOUT SPOTTING LAMP TWO FOG LAMPS -WHITE NO DRIVINGLAMPS PROVIDED NO AUXILIARYLAMPS PROVIDED NO WARNING LAMP PROVIDED LED HEADLAMPSWITH SIGNATURE DRL HEADLAMPHEATER (VHD /VAH ONLY) WITHOUTAUTOMATIC LIGHTINGAND RAIN SENSING WIPERS EQUIPPED WITH DAYTIMERUNNINGLIGHTS NO DAYTIMERUNNING LAMPOVERRIDE SWITCH PROVIDED NO DRL OVERRIDE SPEED THRESHOLD PROVIDED DUAL LED WITH INTEGRAL BACKUP LIGHTS TAIL LAMP BRACKET.USA SELF CANCELLINGTURN SIGNAL INSTEP LAMP ON DOOR INFOTAINMENT WITHOUT NAVIGATION-INCLUDESAPPLE CARPLAY AND SIRIUS XM AUDIO UNIT,HIGH LEVEL AUDIO INTEGRATED HANDSFREE PHONE,BLUETOOTH AUDIO COMMUNICATIONCONNECTOR,USB AUDIO SATELLITE RADIO ANTENNA SIRIUS/XMSATELLITE RADIO SERVICE PROVIDER SERVICE AND INFOTAINMENT LEVEL HIGH WITHOUT NAVIGATION SYSTEM WITHOUT MAP REGION WITHOUT AUX.AUDIO CONNECTOR WITHOUT BACK-UP MONITOR WITHOUT REMOTE CONTROL IN CAB SINGLE RIGHT HAND 48 INCH MIRROR MOUNTED RADIO ANTENNA WITH STEERING WHEEL SWITCHES MARKERINTERRUPTER SWITCH SPEAKERS IN DASHBOARD AND DOOR OVERHEADMOUNTED CB HOLD DOWN SINGLE LEFT HAND 48 INCH MIRROR MOUNTED CB ANTENN A POWER WINDOW LIFT BOTH DOORS REMOTE CONTROL DOOR LOCK,BOTH DOORS BASIC UNIQUE KEY 4 KEYS PROVIDED PER UNIT NO AUXILIARYSWITCHES PROVIDED NO AUXILIARYDASH SWITCH PANEL PROVIDED NO ELECTRICAL SLEEPER OUTLET PROVIDED NO TV PREP,ANTENNA,OR WIRING PROVIDED NO TV ANTENNAPROVIDED NO MICROWAVE OR PREP PROVIDED NO REFRIGERATOR PROVIDED NO FACTORY INSTALLED INVERTER OR CONVERTER PROVIDED AUXILIARYPOWER UNIT/CLIMATESYSTEM NO AUXILIARYPOWER UNIT/CLIMATE SYSTEM PROVIDED Va rian Id Family Description Agenda Item #8.C. 13 Jan 2025 Page 93 of 214 Varia Fa ily escrip ion 4OXL2X FIRE EXTINGUISHER X6CA1X FIRE EXTINGUISHERMANUFACTURE 4VX31X AUXILIARYSAFETY EQUIPMENT ENXZ1X FUEL PERMIT PLATE 25XZ1X CAB SIGN TIRES AND WHEELS 093063 TIRE PACKAGEFRONT 1JXK8X TIRE DIMENSION FRONT N6BTKX FRONT TIRE TREAD 1TXB1X TIRE MANUFACTURER FRONT 1KXL1X TIRE LOAD RANGE FRONT $91120 Front Tire Pressure Rating 0940J7 TIRE PACKAGE DRIVE 1NX2RX TIRE DIMENSION DRIVE 1RXH1X TIRE LOAD RANGE DRIVE N7BO1X DRIVETIRE TREAD 1UXB1X TIRE MANUFACTURERDRIVE $93120 Rear Tire Pressure Rating 095998 TIRE PACKAGE AUXILIARYAXLE 084447 WHEEL PACKAGE FRONT 0PXK1X WHEEL WIDTH FRONT 01XC1X WHEEL 8.TIRE DIAMETERFRONT O4XC1X WHEEL MANUFACTURER FRONT AXLE OGXB1X WHEEL MATERIALFRONT OAXB1X WHEEL TYPE FRONT 4OABQX WHEEL STYLE,FRONT 07XZ1X FRONT WHEEL PAINT 49AB1X WHEEL FINISHING,FRONT 4QAAMX WHEEL RIM OFFSET,FRONT 60AAIX WHEEL LOAD MAX,FRONT $90130 Front Wheel Pressure Rating 085437 WHEEL PACKAGE DRIVE 02XD1X WHEEL &TIRE DIAMETER DRIVE 0RXE1X WHEEL WIDTH DRIVE 05XC1X WHEEL MANUFACTURER DRIVE AXLE 0HXB1X WHEEL MATERIAL DRIVE 57AD1X WHEEL RIM OFFSET DRIVE 58AD1X WHEEL STYLE,DRIVE 0DXA1X DRIVEWHEEL MATERIAL SAME/MIXED 44ABiX WHEEL FINISHING.REAR 08XZ1X DRIVEWHEEL PAINT 0BXB1X WHEEL TYPE DRIVE 56AD1X WHEEL LOAD MAXDRIVE PER WHEEL H1EBiX DRIVE WHEEL STUDS 892130 Rear Wheel Pressure Rating 086998 WHEEL PACKAGE AUXILIARYAXLE 4WCA1X TIRE CLASSIFICATION FRONT (CA) 4XCC1X TIRE CLASSIFICATIONREAR (CA) 907002 FRONT WHEEL AND TIRE QUANTITY 5 POUND ABC DRY TYPE,RECHARGEABLE,MOUNTED IN CAB FIRE EXTINGUISHER MFR,GENERIC TRIANGLE REFLECTOR KIT NO FUEL PERMIT PLATES PROVIDED WITHOUTCABSIGN IN CAB ROOF SIGNBOX 425/65R22.5L CONTINENTALHAC3 (22800 LBS.GAWR)LIGHT CONSTRUCTION 425/65 FRONT TIRE DIMENSION HAC 3,FRONT TIRE TREAD,CONTINENTAL,LIGHT CONSTRUCTION CONTINENTALMANUFACTURED FRONT TIRE FRONT TIRE LOAD RANGE L 120 PSI FRONT TIRE PRESSURE RATING 11R24.5H CONTINENTAL HDCS (26440 LBS.GAWR)LIGHT CONSTRUCTION 11.00 DRIVETIRE DIMENSION DRIVE TIRE LOAD RANGE H HDC3 DRIVETIRE TREAD,CONTINENTAL,LIGHT CONSTRUCTION CONTINENTALMANUFACTURED DRIVETIRE 120 PSI REAR TIRE PRESSURE RATING NO AUX AXLE TIRE PACKAGE PROVIDED 22.5X12.25 ALCOA DURA-BRIGHTMIRROR POLISH ALUMINUM 3.9"OFFSET 12.25 INCH FRONT WHEEL WIDTH 22.5 INCH DIA FRONT WHEEL &TIRE ALCOAMANUFACTURED FRONT WHEEL ALUMINUMFRONT WHEEL DISC FRONT WHEEL 286 MM BC HUB PILOT BASIC,10 HAND HOLES WHEEL STYLE,FRONT NO FRONT WHEEL PAINT PROVIDED WHEEL FINISHINGFRONT,POLISHED,DURA—BRIGHT PROTECTION WHEEL RIM OFFSET,FRONT 3.88 INCHES 12,300 LB (5580KG)WHEEL LOAD MAXIMUMFRONT PER WHEE L130PSIFRONTWHEELPRESSURERATING 24.5X8.25 ALCOA DURA-BRIGHTMIRROR POLISH ALUMINUM OUTER/BRUSH INNER 24.5 INCH DIA DRIVEWHEEL &TIRE 8.25 INCH DRIVE WHEEL WIDTH ALCOA MANUFACTUREDDRIVE WHEEL ALUMINUMDRIVE WHEEL DRIVE WHEEL RIM OFFSET,6.60 INCHES BASIC,10 HAND HOLES WHEEL STYLE DRIVE BOTH INNER AND OUTER WHEEL OF SAME MATERIAL WHEEL FINISHINGREAR,POLISHED,DURA-BRIGHT PROTECTION NO DRIVEWHEEL PAINT PROVIDED DISC DRIVE WHEEL 286 MM BC HUB PILOT 7,400 LB (3355 KG)WHEEL LOAD MAXIMUMDRIVE PER WHEEL DRIVE WHEEL STUDS,LONG 130 PSI REAR WHEEL PRESSURE RATING NO AUX AXLERIMNVHEELPACKAGE PROVIDED GHG FRONT TIRE CLASSIFICATION,ADVANCED LOW ROLLING RESISTANCE GHG REAR TIRE CLASSIFICATION,LOW ROLLINGRESISTANCE TWO WHEELS AND TIRES FRONT Vari tDescri tion Agenda Item #8.C. 13 Jan 2025 Page 94 of 214 Variant Id escr'tion Variant Base 'on Varia tld Family Desc iption 908008 15XABX PSXZ’IX 365040 PAINT 950800 2PBH1 X MP3001 9801 T4 959998 BG2012 954009 981998 982998 MPBQSO MPD980 MPE980 MPC998 987998 992998 994998 996980 9869G5 956040 988401 955040 DRIVE WHEEL AND TIRE QUANTITY TIRE INFLATION VALVE HUBODOMETER INSIDE WHEEL TURNING ANGLE CAB PAINT CAB PAINT TYPE TOTAL PAINT COLOR QUANTITY FIRST TRUCK COLOR , NEW PAINT DEVELOPMENT FEE PAINT BUG CODE COLOR FAMILY SECOND TRUCK COLOR THIRD TRUCK COLOR CAB COLOR HOOD COLOR COWL COLOR SLEEPER ROOF COLOR BUMPER COLOR CHASSIS FAIRING COLOR ROOF FAIRING COLOR SUN VISOR COLOR CHASSIS COLOR CHASSIS PAINT TYPE DISC WHEEL OR RIMCOLOR CAB PAINT TYPE BASE WARRANTYAND PURCHASED COVERAGES 899302 896T37 M8309T 875001 880998 888021 874900 K4CDAX 5JBE5X 2JCA1 X USCD1X 9XDZ1X 9YDA1X R5CZ1 X 2|CZ1 X X3CB1X X4CZ1X X5CZ1X 870998 998998 CHASSIS COVERAGE VOLVO D11/D13 ENGINE EXTENDED COVERAGE EMISSION -SURCHARGE VEHICLE EMISSIONS COMPONENTS COVERAGE TRANSMISSION COVERAGE ADDITIONALEXTENDEDCHASSIS TOWING COVERAGE ADDITIONALEXTENDED ENGINETOWING COVE RAG E VEHICLE UPTIME SETTINGS TELEMATICSCOMMUNICATGATEWAYS REMOTE DIAG SERVICES REMOTE SW UPGRADE SERVICES REMOTE PROGRAMMINGDRIVER DISPLAY ACTIVATIONPASSWORD EIGHT WHEELS AND TIRES DRIVE TIRE INFLATION VALVE,STANDARD NO HUBODOMETER PROVIDED INSIDE WHEEL TURNING ANGLE,40 DEGREES 1 COLOR 1 COLOR CAB ONE PAINT COLOR ONLY;1 GLACIERWHITE;P3029 NO NEW PAINT DEVELOPMENT FEE BUG CODE EY WHITE NO SECOND TRUCK COLOR PROVIDED;NO COLOR NO THIRD TRUCK COLOR PROVIDED;NO COLOR CAB SAME AS FIRST COLOR HOOD SAME AS FIRST COLOR COWL SAME AS FIRST COLOR NO SLEEPER ROOF COLOR UNPAINTEDBUMPER /POWDER COAT /NO BUMPER COLOR PROVIDED NO CHASSIS FAIRING COLOR PROVIDED NO ROOF FAIRING COLOR PROVIDED SUN VISOR SAME AS FIRST COLOR CHASSIS BLACK;250-12370 CHASSIS PAINT STEEL DISC WHEELS -PREPAINTED WHITE,POWDER COAT, ALUMINUMOR STYLIZED DISC -UNPAINTED AXALTABASECOAT/CLEARCOAT PAINT HEAW_DUTY_STANDARD_BASE_COVERAGE12_MONTHS/ 100,000_M|LES POWER PLUS,60 MO/3OOKMILES >460 HP D11/D13 (US) EPA (ONLY)FOR VOLVO 11L /13L DIESEL US &CANADA VOLVO ENGINE EQUIPPED VEHICLEEMISSIONS COMPONENTS COVERAGE_60 MONTHS/100K_M|LES NO TRANSMISSIONPURCHASED COVERAGE PROVIDED CHASSIS TOWING 12 MO/100K MILES BASE VOLVO ENGINE TOWING COVERAGE,24 MO/250K MILE VEHICLE UPTIME ENABLED.AUTOM SERVICE ACTIVATION SETTING 1 GATEWAY WITH 4G/LTE AND WLAN REMOTE DIAGONISTIC SERVICES,ENABLED REMOTE SOFTWARE UPGRADE ENABLED,ALL RSWDL ALLOWED WITHOUT REMOTE PROGRAMMING PASSWORD REQUIRED REMOTE PROGRAMMING DRIVERDISPLAY REMOTE PROGRAMMINGNOTIFICATIONTO DRIVER,START UP ACTIVATION NOTIFICATION VEHICLE ASSISTANCE SERVICE VOLVO LINK SERVICES DRIVER ID FUNCTION DRIVER ID,ALERT TIMER DRIVER ID,RESET TIMER NATIONAL ACCOUNT DELIVERY SERVICE/SALES PROGRAM DISCOUNT TSO TRACKING SCREEN &ICON VEHICLE ASSISTANCE SERVICE DISABLED VOLVO LINK SERVICES,DISABLED DRIVERID FUNCTION,DISABLED NO DRIVERID ALERT TIMER PROVIDED NO DRIVERID RESET TIMER PROVIDED NO NATIONAL ACCOUNT DELIVERYSERVICE/SALES PROGRAM DISCOUNT PROVIDED ORDER PROCESSED ELECTRONICALLY Variant 'D cri tion uy SCHEME Agenda Item #8.C. 13 Jan 2025 Page 95 of 214 Variant Description CONNECTED SERVICES $03004 VOLVO UPTIME CARE VOLVO UPTIMECARE -60 MONTHS $02998 VOLVO ACTION SERVICE &ASIST NO ADDITIONALVOLVO ACTION SERVICE &ASIST VOLVO CONNECT LOCATION & $04004 REPORTING VOLVO CONNECT LOCATION&REPORTING 60 MONTHS Variant Id Family Description Agenda Item #8.C. 13 Jan 2025 Page 96 of 214 RULE?Rush Truck Center,Tampa n.8111East AdamoDr. TRUCKCENTERS Tampa.FL33619 800-575-7383 243500. 000. 00 243 500. Thankyoufortrustingus withyourbusiness.Pleasereviewthe proposalbelow,and ifyou approve,sign andreturnto us at yourconvenience.We lookforwardto workin gwithyouandwillcontinuetodoourbesttoearnyourtrustnowandinthefuture. Year 2025 Make Peterbilt Model 567 Stock#TBD Serial#TBD AdditionalVehicleDetails:FloridaSheriffsBid23-VEH21.0Spec #56AllFees Included Peterbilt567GALFABROLLOFF CityofAtlanticBeac 4. 50 10. 4. 50 10. Quantity TruckPriceper Unit F.E.T.(Factory&DealerPaid) NetSales Price OptionalExtendedWarranty (ies)State Sales Tax TotalSales Price TradeAllowance(see DISCLAIMERBelow) DepositI DownPayment UnpaidBalanceDueon Delivery 243514.50 243514.50 Sales Representative PaulCanadine Signature PrintedName Date Purchaser Signature PrintedName[Title Date Acceptedby Sales Manager or GeneralManager Signature PrintedName Date Quote good until 8l8l2024 Note:The above Customer Proposalis a quotation only.Sale terms subject to approvalof Sales Managerof Dealer. DISCLAIMER:Anyorder based on this Proposalis subject to CustomerexecutingDealers standardform RetailSales Orderand other requireddocumentsincorporatingthe above terms.Anydocumentaryfees,FET,statetax,title,registrationand icense fees subjectto adjustmentand change.ThisProposalis based upon Dealers current and expectedinventory,whichis subject to change.Dealeris not obligatedto retainany speci?cvehiclesin stout,nor maintainspeci?cInventorylevels.Dealershallnot be obligatedto ful?llProposalinevent quotedvehicle(s)is notinstockor availablewithinrequesteddeliveryschedule.Manufacturerhas reservedthe rightto change the priceto Dealerof any vehiclenot currentlyinDealer'sstock,withoutnoticeto Dealer and Dealerreserves the rightto change QuotationTotalto re?ect any priceincreases from Manufacturer.Dealershallnot be liablefor any delay in providingor inabiityto provideQuotedVehicle(s).AbovelistedTrade Valuebased uponcurrentappraisalof Trade Vehicle(s).Dealermayadjust Trade Value of Trade Vehicle(s)to re?ect changes inoondi?onand/or mileage of Trade Vehicle(s)between data ofcurrent appraisaland aweptanoe ofthe Trade Vehicleby Customer. (1)Includessubscriptionperiodfor #of speci?edmonths.(2)Customers use of RushCa’eServiceis governedby the RushCare UserAgreementlocatedat httpstllvmwrushtruckcenterscomlrushcare-user—agreement.‘3’Customer‘suse of Telematics Servicesis governed byseparate 3rdpartylicense terms and Rush is not liableforthe Telema‘licsService.“1Gap Coverage is providedand administeredbyan independent3rdpartyproviderunder a separate contractd’rectlybetween Customerandthe 3"paty provider. BatteryDisposalFee TireFee RushCareServiceSubscription‘mz'12 month 243 514.243514. 0.0. DocumentaryFee 0.0.00 VEHICLEINFORMATIO 243 500. 243 500. Tota Customer Proposal Lette Agenda Item #8.C. 13 Jan 2025 Page 97 of 214 I‘IISH TRUCKCE www.rushtruckcenters.com RushTruckCenter—Tampa 8111EastAdamoDrive,Highway60 Tampa,Florida33619 813-564-1441Direct 813~626~5024Fa Total $243,514.50 Florida Sheriffs Bid 23-VEH21.0Spec #56 All Fees Included Peterbilt 567 GALFABROLLOFF 0 tion Code Descri tion Contract Pricin S ec #56 Pete rbilt 567 Base Price S 161,416.00 1526120 REAR:MERITORRT46-160 46,000 5 4,552.00 1824370 HENDRICKSONHMXEX 46,000 LBS,54|N AXLESPACING $8,378.00 1687090 DIFF LOCKTAN DEMAXLES $1,905.00 601500 FULLSTEELINNER LINER S 1,736.00 2539740 KISSLING BATTERYDISCONNECTSWITCH $513.00 Tampa Crane GALFAB75K ROLLOFF HOIST $65,000.00 State Tire Recycling Fee 5 10.00 State Batte Recycling Fee $4.50 RIG 1'US"PW PAIT.vvvvv LA T Agenda Item #8.C. 13 Jan 2025 Page 98 of 214 Price Level Janl.1ary 1 2024 Complete Date‘July 09‘2024 Deal CA MX13 Quote OUO-1 18160<J500W6 Prvmed On:7/9/2024 0:33:39 Rush Pblt Trk Ctr-Jackson (P478)CITY OF ATLANTIC BEACH 5175 West Beaver Street 1200 SANDPIPER LN E Jacksonville,Florida 32254 ATLANTIC BEACH,Florida 32233 United States of America PAUL CANADINE Cell Phone:813-716-5128 Of?ce Phone:813-664-1441 Email:canadinep@rushenterprises.com Date: Number Note:All sales are F.O.B.designated plant of manufacture. Model: Type: Description 1. Description 2: Intended Serv.: Commodity' Type: Length (?): Height (ft): Max Laden Weight (lbs): No.of Trailer Axles: Type: Length (ft): Height (ft): Kingpin Inset (in): Comer Radius (in): Length (ft): Width (in): Height (ft): Approved by: Vehicle Summary Unit Model 567 Tractor 567 265 WB 196 CA MX13 Copy of 567 265 WB 196 CA MX13 Application Fr Axle Load (lbs): Rr Axle Load (lbs): G.C.W.(lbs): Road Conditions: Class A (Highway) Class B (Hwy/Mtn) Class C (Off-Hwy) Class D (Off-Road) Maximum Grade: Wheelbase (in): Overhang (in): Fr Axle to 300 (in): Cab to Axle (in): Cab to EOF (in): Chassis 3 Overall Comb.Length (in): City Delivery Refuse,Scrap,Recycling Body 0 0 0 Trailer Flatbed Restrictions Special Req. 20000 46000 66001 40 36 40 102 13.5 100% Page 1 of 15 A 567 265 WB 196 Agenda Item #8.C. 13 Jan 2025 Page 99 of 214 9 DY F‘!A Dec: FHMHU ‘xr?mOno‘w Hz?m.LJL‘LW‘ Description WeightSales Code Std/ Opt 1 567 265 WB 196 7/9/2024 1 A Base Model 0005671 8 0091180 0 0093340 0 0096060 0 0098170 8 Con?guration 0200700 5 Model 567 The Model 567 is available in both a set-forward and set-back front axle con?guration to provide customers with maximum versatility for their application requirements.For weight-sensitive applications,the set- forvvard front axle provides optimized weight distribution and compliance with bridge laws.The Model 567 has steer axle ratings up to 22,000 lbs.The 567 also offers single,tandem or tridem drive axles and a variety of lift axles for added versatility.Available with a 115"or 121"BBC and as a day cab or with a selection of detachable sleeper con?gurations,the 567 is as versatile as it is reliable. Refuse,Scrap,Recycling City Delivery Truck or tractor which hauls freight,typically operating within a 100-mile radius,on public streets and highways and other paved surfaces. Typically includes package and freight delivery. Flatbed A ?at trailer with no enclosure or doors.Can be loaded/unloaded from the sides or above,and does not require elevated access for forklifts. United States Registry Canadian Registry PackageRequires Air Conditioning Excise Tax Canada,Speedometer to be KPH ipo MPH,Daytime Running Lights and Rubber Batte Pad in Bottom of Batte Box. Not Applicable Seconda Manufacturer Frame &Equipment 0514020 0601500 0611250 0611790 0644020 0651010 0854010 0 O 10-3/4"Steel Rails 355-384" 10.75x3.5x.375 Dimension,2,136,000 RBM;Yield Strength:120.000 psi.Section Modulus:17.8 cubic inches.Weight:1.74 lbs/inch pair Full Steel Inner Liner Heavy-Duty Iron Front Spring Brackets With Front Air Leaf the front spring bracket is iron but not the shackle bracket Aluminum Frame Rail Crossmembers Excludes suspension EOF Square with Steel Crossmember Peterbilt Rear Mud?aps and Straight Hangers Mud?aps aid in protecting the frame and undercarriage from road salt. grime and debris that can cause rust and corrosion.Mud ?aps also shield other vehicles from ravel.rocks and road 3 ra . Fifth Wheel Not Furnished 14,800 490 750 35 100% Page 2 of 15 Agenda Item #8.C. 13 Jan 2025 Page 100 of 214 (mm:Numb;’ WeightDescriptionSalesStd/ Code Opt January 2024 100% Deal:567 265 WB 196 CA MX13 Printed AM 0940330 S No Access Package or Deckplate Desired Use with tractors without access acka e or deckplate Front Axle &Equipment 1011890 1114030 1243020 1250250 1353550 1380290 1380380 0 S PACCAR FX-20 Steer Axle 20,000 lbs 4"Drop Axle is designed for applications with a gross axle weight rating (GAWR)of 20,000 pounds.Front axle is designed for demanding applications such as construction,heavy haul,refuse,and other vocational uses.Robust forged steel beam construction for long-lasting performance.It utilizes innovative tapered kingpin roller bearings for more ef?cient operation and improved steering ef?ciency. The PACCAR Steer Axle comes standard with the PACCAR warranty of 5 ears,750,000 miles. Taper Leaf Springs,Shocks 20,000 lb Standard with Heavy Resistance Shocks. Power Steering Sheppard SD110 Dual Gear Steering vocational and heavy haul vehicles with front axle ratings of 16,000 to 18,000 lbs.in single gear applications.Glidekote splines on steerin shaft extend service life of com onents. Power Steering Reservoir Frame Mounted wlCooler A power steering cooler helps reduce the heat of the power steering ?uid.This is commonly used with systems that may experience more stress from towin or off-road drivin . PHP10 Aluminum PreSet PLUS Hubs Air Disc PHP10 aluminum PreSet PLUS hubs air disc have a fully integrated spindle nut design,an optimized wheel spacer,magnetic ?ll plug,with a seal and bearin s.Use with Front Axle. Bendix Air Disc Front Brakes Bendix air disc front brakes use a ?oating caliper design to provide foundation braking on all axles and complies with reduced stopping distance re ulations. Tenneco Shocks For Steer Axle Integrated front suspension to suit heavy duty truck market,combining the air spring and the damper into one module. Rear Axle &Equipment 1523440 1616290 1680390 1680440 0 Dana Spicer D46-172 46,000 LBS Dana Spicer D46-172 46,000 lbs tandem drive axles offer ef?ciency improvement,axle weight reduction and reduced lube quantity PHP10 Aluminum PreSet PLUS Hubs Bendix ESP Electronic Stability Program With ATC Tractor service only.The Bendix ESP system is designed to continuously monitor a variety of vehicle parameters and sensors to determine ifthe vehicle is reaching a critical stability threshold.If such a situation develops,the system will quickly and automatically intervene to assist the driver by selectively applying tractor and trailer brakes,and de-throttlin the en ine. Refuse Service Brakes,Steer And Drive Axles Page 3 of 15 137 119 123 521 118160-J5QOW6 Agenda Item #8.C. 13 Jan 2025 Page 101 of 214 m 09 A KERN-1V34n'm)‘JHM'n Hum?L" (JM WVHL‘UI’45(1’3 Mu“ WeightDescriptionSalesStd/ Code Opt 1680460 0 168271 0 S 1683235 S 1684200 S 168701 0 S 1687090 0 1704300 0 1821 860 0 Designed for heavy-duty applications for refuse industry,providing long brake life,safet and performance. Heavy Wall,Drive Axle(s) Anti-Lock Braking System (ABS)656M ABS-6.Includes air braking system. Omit SmarTire TirePressure Monitoring System Next Gen TPMS Synthetic Axle Lubricant All Axles Peterbilt heavy duty models include Fuel Ef?cient Cognis EMGARD FE75W—90which provides customers performance advantages over current synthetic lubricants with reduced gear wear and extended maintenance intervals,resulting in increased uptime.In addition,the lubricant provides improved ?uid ?ow to protect gears in extreme cold conditions and withstand the stress from high temperatures,extending component life. Bendix Air Cam Rear Drum Brakes 16.5x7 Bendix Air Cam Rear Drum Brakes to ?t all heavy haul,contruction, refuse and highway truck and tractor applications.Includes Automatic Slack Ad'usters &Outboard Mounted Brake Dmms. Diff Lock Tandem Axles With Speed Interlock.Automatically Disengages Wheel Diff Lock at Speeds Above 25 mph. Ratio 4.30 Rear Axle Peterbilt Air Trac 46,000 lbs,52in Axle Spacing Li ht Wei ht Engine &Equipment 2075810 S PACCAR MX-13 455@1600 GV@2200 1650@900 (2024 Emissions) N20700 AA003 68....CC MAX TARGET SPEED N20800 AA004 10....CC MIN ENABLE SPEED N22000 AA005 OFF...DYNAMIC CC ENABLE N20830 AA006 MT....MULTI TORQUE IN CC N21930 AA009 O.....DRIVER REWARD VEH SPD BONUS N2194O AA010-5....DRIVER REWARD VEH SPD PNLTY N21920 AA013 BOTH..OFFSET MODE N21950 AA015 3 .....MIN SPEED FOR DR SHIFT AID N21960 AA016 1.....DSA LOWEST ACTV GEAR N21970 AA017 6 .....DSA HIGHEST ACTV GEAR N21640 AA019 YES...EIST PARK BRAKE RESET ENABLE N21910 AA022 30....EIST LO CLNT TEMP OVRRDE N20870 AA023 80....EIST HI AMBAIR TEMP OVRRDE N20860 AA024 39....EIST LO AMBAIR TEMP OVRRDE N20900 AA025 5.....EIST PTO MAX IDLE TIME N2084O AA026 5.....EIST PARKED MAX IDLE TIME N20850 AA027 5.....EIST STANDSTILL IDLE TIME N20910 AA029 YES...EIST RESET FROM ENG LOAD Page 4 of 15 88 60 291 QUO-11 :39Printed 567 265 WB 196 Agenda Item #8.C. 13 Jan 2025 Page 102 of 214 Pnre Lewd Jéumary 1 2024 100%Complele Deal 7 265 W8 1 ,Quote Number QUOJ1155160—JSQOW6 aned On'I‘M/EON 033,39 AM WeightDescriptionSalesStd/ Code Opt CA MX1 3 N2117O AA030 NO....E|ST OVERRIDE FROM ENG LOAD N21190 AA031 0 .....EIST EXPIRATION DISTANCE N21230 AA032 YES...E|STACCEL PEDAL RESET N21240 AA033 YES...E|ST SERVICE BRK RESET N21250 AA034 YES...E|ST CLUTCH PEDAL RESET N21260 AA035 YES...E|ST PTO OVERRIDE N20770 AA037 4 .....DSL SPD OFFSET N20760 AA038 2 .....AUTO RTRDR VEH SPD OFFSET N20750 AA039 0.1...TIME DELAY FOR RTRDR ACT N20940 AA042 1900..FIC MAX ENG SPEED N22080 AA043 CNCL..CAB/REM:CUSTOM PRESET 1 FU NN22090AA044750...CAB/REM:CUSTOM PRESET 1 N22100 AA045 CNCL..CAB/REM:CUSTOM PRESET 2 FU NN22110AA046850...CAB/REM:CUSTOM PRESET 2 N22120 AA047 CNCL..CAB/REM:CUSTOM PRESET 3 FU NN2213OAA048950...CAB/REM:CUSTOM PRESET 3 N2201O AA049 CNCL..CAB:CUSTOM PRESET 1 FUNC N2202O AA050 O.....CAB:CUSTOM PRESET 1 N22030 AA051 CNCL..CAB:CUSTOM PRESET 2 FUNC N2204O AAO52 O.....CAB:CUSTOM PRESET 2 N22050 AA053 CNCL..CAB:CUSTOM PRESET 3 FUNC N22060 AAO54 0 .....CAB:CUSTOM PRESET 3 N20990 AAO55 ON A..CAB:CLUTCH INTLK N21010 AAO58 ON A..CAB:PARK BRK INTLK N21030 AAO57 ON A..CAB:NEUTRAL INTLK N21150 AAO59 ON A..SER BRK INTLK:NO PTO N21130 AA060 OFF...CAB:PRESET +/-SWITCH TYPE N21180 AA061 2000..CAB:MAX ENG SPD—ACCEL CTRL N21120 AA062 2000..CAB:MAX ENG SPD-SW CTRL N21020 AA063 6 .....CAB:MAX VEH SPEED N21200 AA064 650...CAB:MIN ENG SPD N21220 AA065 800...CAB:DEDICATED PRESET (-) N21270 AA066 900...CAB:DEDICATED PRESET (+) N21900 AA067 TRQ...CAB:ACCEL PEDAL TYPE IN PTO N21140 AA068 YES...CAB:ACCEL ACTV IN CAB PTO N21990 AA069 YES...PTO REM PEDAL ENABLE N21600 AA07O ON AD.REM:CLUTCH INTLK N22140 AA071 OFF...REM:CUSTOM INTLK N21700 AA072 ON AD.REM:NEUTRAL INTLK N21710 AA073 ON AD.REM:SER BRK INTLK:NO PTO N21980 AA074 2000..REM:MAX ENG SPD—ACCELCTRL N2111O AAO75 2000..REM:MAX ENG SPD—SW/TSC1 CT N21320 AAO76 650...REM:MIN ENG SPD N21290 AA077 800...REM:DEDICATED PRESET (-) N21490 AAO78 900...REM:DEDICATED PRESET (+) N21580 AA079 DEDIC.REM:PRESET +/-SWITCH TYPE N20690 AA086 68....MAX ACCEL PEDAL VEH SPD N21300 AA087 0 .....VSL EXPIRATION DISTANCE N21310 AA088 100...LRSL SPD LMT N2074O AE001 NO....ENBL MX RETARDER IN NEUTRAL N20710 AE002 650...IDLE TARGET Page 5 of 15 Agenda Item #8.C. 13 Jan 2025 Page 103 of 214 m.m .mu:2 WeightDescriptionSalesStd/ Code Opt 2091130 2091305 2091315 2091372 2091640 2092017 2092027 2092032 2092055 2092065 2092079 2092082 2140410 21 40450 2140670 2140700 2513060 2521090 0 O (D(O N20930 AE003 ON....FIC ENABLE/DISABLE N22070 AA056 OFF...CAB:CUSTOM lNTLK N22170 A0001 4 .....PCC Max Negative O?set (A00 N22180 A0002 4 .....PCC Max Positive Offset (AQO VMUX Electronics Architecture Engine ldleShutdown Timer Enabled Enable ElST Ambient Temp Overrule Eff ElST NA Expiration Miles Effective VSL Setting NA Typical Operating Speed 68 MPH MX Retarder State Cruise Control On (Manual Mode Engine Parameter) Powertrain Optimized for Performance Best analysis for vehicles used in vocational applications or with heavy GCWRs. Dash Mounted PTO Mode Control Switch With implementation of VECU,data is now available in REPTO through the use of the PTO mode switch.These new features include Log time and fuel in PTO mode,Disable ElST in PTO mode,PTO Mode speci?c ElST and Fan on in PTO Mode. PTO Mode Control -CAB Station Decline Driver Performance Assistant Engine Monitoring Protection -Derate (PACCAR MX)A waming is provided in the A-Panel display When DPF regeneration is required.Continued operation without regeneration will initiate automate derating of the engine’s power and can result in damage to the engine. Engine Brake Controls Located on RH Column Remote PTO/Throttle,12-Pin Eng Bay Remote Control Provision EPA Emission Warranty EPA Engine Idling Compliance PACCAR 160 Amp Alternator,Brushed PACCAR 160 AMP alternator,brushed producing 160 Amps at road speed and 100 Amps at idle. Immersion Type Block Heater 110-120V Page 6 of 15 Printed Agenda Item #8.C. 13 Jan 2025 Page 104 of 214 9()9 V‘yv'w! h:u (m F‘mmx!M: Description WeightSalesStd/ Code Opt 2522080 S 2538040 S 2539720 S 2621090 S 2738410 S 2811160 5 2921180 S 3114270 S 3291680 S 3367160 S 3387870 S Standard location is left-hand under cab,Model 520 is in bumper,and for Model 220 it is at the driver step.Plug includes a weather-proof cover that protects the receptacle.This pre-heater keeps the coolant in the en ine block from freezin when the en ine is not runnin . PACCAR Premium Starter-MX Engines Only PACCAR Premium 12 volt.Better cranking power,lower current draw and improved warranty to 36 months /350,000 mi/560,000 km. 3 PACCAR Premium 12V Dual Purpose Batt 2190 CCA Threaded stud type terminal.Stranded copper battery cables are double au ht 00 or lar er to reduce resistance. Low Voltage Disconnect System HORTON ONIOFF Fan Clutch Horton DM Advantage Two-Speed Fan Clutch On/Off for heavy-duty, medium-duty and a variety of off-highway equipment. WABCO 25.9 CFM Air Compressor,MX only WABCO 25.9 CFM air compressor,MX only,provides greater air output aidin in cleaner 0 eration,hi her ef?cienc ,and durabilit . Compression Brake,MX The Mx brake features a Jacobs Brake with an integrated compression- release brake and engine overhead.the specially designed exhaust came lobe provides both exhaust cam motion and deicated Compression release timing.This results in precise timing of the valve opening,unleashing higher retarding performance with minimum loadin on the en ine. PACCAR Fuel/Water Separator 0n Engine Extended life fuel ?lter,optimized for MX engines and Includes fuel heat,12V electric heat and WIF sensor. High Ef?ciency Cooling System Cooling module is a combination of steel and aluminum components, with aluminum connections to maximize performance and cooling capability.Silicone radiator &heater hoses enhance value,durability,& reliability.Constant tension band clamps reduce leaks.Chevron Delo Extended Life Coolant (NOAT)extends maintenance intervals reducing maintenance costs.Anti-freeze effective to -30 degrees F helps protect the engine.Low coolant level sensor warns of low coolant condition to prevent engine damage.Radiator Size by Model:520 1202 sq in,579 1456.9 sq in,535/536/537/548 949.3 sq in,537/548 VOC 1000.3 sq in, 389 HH 1604 sq in,567 1379 sq in. (1)Air Cleaner Firewall Mounted Molded rubber air intake connections with lined stainless steel clamps seal to revent contaminants in air intake. Exhaust Single RH Side of Cab DPF/SCR RH Under Cab,Single Module 24"Ht,5"Dia Chrome,Clear Coat Standpipe(s) Transmission &Equipment 4052960 0 Allison 4000 RDS-P Transmission,Gen 6 Rugged Duty Series Page 7 of 15 18160-J5QOW6 Agenda Item #8.C. 13 Jan 2025 Page 105 of 214 \Iu'1r;NHHII ‘.m|='-‘ WeightDescriptionSalesStd/ Code Opt 7/9/2024 AM 4211000 0 SPL170 HD-XL Driveline,1 Midship Bearing 4216330 0 SPL170 XL Driveline lnteraxle _ Dana Spicer Life Series heavy-duty drive shafts are built for heavy loads over the Ion haul.For tandem rear axles. 4236460 0 Allison With F/O Chelsea PTO Wiring Prow'sion 4252890 0 Allison FuelSense Not Desired Dynamic Shift Sensing 4252940 0 Allison Neutral At Stop Neutral at Stop features and bene?ts:Reduces or eliminates the load on the engine when vehicle is stopped,can help lower fuel consumption and 002 emissions.and is included in FuelSense 2.0 Plus and Max packages only. 4256710 0 Allison 6-Speed Con?guration,Close Ratio Gears Allison 4000 transmission only 4256920 0 Dash Mounted Push Button Shifter Available with Allison transmissions Air &Trailer Equipment 4510190 8 Bendix AD-HF Air Dryer,Heater Bendix AD-HF air ?lters protects the life of your engine system and components.Proven PuraGuard oil coalescing technonlgy in the the air dryer catridge.This oil coalescing ?lter ensures the removal of oil and oil aerosols before they can contaminate the moisture removing desiccant. 4540420 8 Nylon Chassis Hose 4543320 8 Steel Painted Air Tanks All air tanks are steel with painted ?nish except when Code 4543330 Polish Aluminum Air Tanks is also selected (then exposed air tanks outside the frame rails will be polished aluminum).Peterbilt will determine the optimal size and location of required air tanks.Narratives requesting a speci?c air tank size or location will not be accepted for factory installation.See ECAT to determine number or location of air tanks installed. 4610340 0 Body Lighting Junction Box Without Wiring Located at EOF 4610920 8 Self-Returning Brake Hand Valve Dash mounted controls 4614000 0 AE Connections BOCIBOS,Without Hose Tenna 4614860 0 Locate AE Connections BOC/BOS As Far Rearward As possible Tires &Wheels 5033340 0 FF:GY 20ply 425I65R22.5 Armor Max MSA Page 8 of 15 75 144 00%Complete 1CA 2024 Agenda Item #8.C. 13 Jan 2025 Page 106 of 214 \v»m . Description WeightSalesStd/ Code Opt CA MX 1 5104090 0 5190008 8 5210570 0 5315370 0 5390008 8 Fuel Tanks 5556190 0 5604100 0 5652890 5 5652990 0 5655029 0 5760010 0 RR:CN 16ply 11R24.5 HSC3 Ef?ciency Rating:Fair Fuel ef?cient,high mileage performance long haul steer tire.includes TPMS sensor. Code-rear Tire Qty 08 FF:Accur Stl Armor 29806PK 22.5X12.25 PHP10-5 hand holes RR:Accu-Lite Steel Armor 50409PK 24.5X8.25 Code-rear Rim Qty 08 26"Aluminum 100 Gallon Fuel Tank LH BOC Paddle handle ?ller cap with threadless ?ller neck.Top draw fuel plumbing reduces chance of introducing air into the fuel system during low fuel level conditions due to the central placement of fuel pickup tube.Wire braid fuel lines increase durability &reduce potential for leaks. Location LH BOC 100 Gallon DEF Tank Mounted LH BOC Models 220 and 520 mounted left hand back-of—cab. DEF To Fuel Ratio 2:1 Or Greater DEF Tank Medium,24 Gal RH Tank None Furnished Battery Box&Bumper 6010030 6010870 6040550 6111110 8 O S 0 Aluminum Battery Box LH Under Cab,Non-Slip Step Includes diamond pattern block shaped cover in traditional/vocational models and a smooth ?nish ta ered cover on aerod namic models Additional Alum Space Saver Battery Box RH BOC Battery access from side Aftertreatment Aluminum Non-Slip Cab Entry Aftertreatment right-hand under cab step.DPF/SCR for diesel engines. catalyst for natural gas engines.On Models 579 specifying chassis fairin s,the box is aerod namic. Steel Bumper Swept Back Painted,Without FEPTO Two tow points and step plates on top of bumper Cab &Equipment 6515690 6540160 S 0 Vocational 115"BBC Alum Cab and Metton Hood SBFA Stainless crown and grille with tilt assist. Thermal Insulation Package in Cab Page 9 of 15 224 100 88 51 A Agenda Item #8.C. 13 Jan 2025 Page 107 of 214 7:M,m HUI \H‘Ww?hhrwn“ er h .m 'Tm“;‘‘ ‘v 17mum/v WeightDescriptionSalesStd/ Code Opt 6540740 6700000 6800330 6911100 6921 740 6930500 6930590 6939110 6939400 6939420 6939470 6939510 6939520 6939570 7000025 7001520 70371 30 O O O U’(D The thermal insulation package is designed to make the cab thermally ef?cient in extreme temperatures.The model 520 adds insulation surrounding the doghouse to reduce engine heat transmitted to the cab. Peterbilt Keyless Entry The Peterbilt key fob functions to lock or unlock the vehicle.With a single click,the drivers door is locked or unlocked and with a double click all doors are locked or unlocked.The third button,depicted by a picture of a lamp,will start the exterior light self-test sequence,helpful when perforrnin the dail re-tri ins action. No Sleeper Selected Rubber Fender Lips 4.5"Wide Peterbilt ST Driver Peterbilt ST air seat,high height backrest,adjustable seat track length, 1 chamber lumbar support,suspension with ?xed damping,fore-aft isolator with lockout,Vinyl bellows over suspension.Adds 40mm of increased space for steering wheel to chest and improved driver ingress/egress into cab and sleeper (knee sweep)with improved passenger side ingress/egress for personal carog/luggage.Standand vin I ?nish -color coordinate with interior color. Peterbilt ST Non-Adjustable Passenger Seat Standard vinyl,no suspension cover,no seat back recline. Drivers Armrest -RH Only Passenger Armrest -LH only Required with Evolution LX seats,optional with Evolution ST Seats. Toolbox Under Passenger Seat Non-Suspension Seat Air Ride Driver High Back Driver Vinyl Driver Non-Air Ride Passenger High Back Passenger Vinyl Passenger Steering Wheel With Multi-Function Includes Peterbilt logo on horn button ,audio volume,seek,mute and mode button on LH pod with cruise control on/off/cancel,set/resume and accelerate/coast on the ri ht od. Adjustable Steering Column -Tilt/Telescope Prestige Interior -Sterling Gray 0:33 AM Page 10 of 15 Quote 00%2024 Agenda Item #8.C. 13 Jan 2025 Page 108 of 214 law 3»:mm Mm"!‘w \:‘Iwgmuwyu H-rm u (w WHY" Description WeightSalesStd/ Code Opt 71 10680 721 0420 7210540 7210550 7230060 7230360 732201 0 7510070 7514010 7514050 7610500 7722120 7725710 7728030 7728050 77401 50 (I)O O O 00 Features single tone dash with tough,scratch resistant materials including soft touch points on top of dash.Top of dash,door panel uppers,and kick panel are charcoal to conceal dirt and mitigate wear. Includes unique technical grained AB,C &D instrument panels with contoured doorpads,padded fabric headliner and vinyl wall panels. Superior ergonomics are achieved while maximizing productivity featuring:multiple power ports,(2)coat hooks,header-mounted domelight,power lift driver and passenger windows,LH and RH door mounted map pockets with built-in courtesy lights,driver and passenger dome/reading lights and footwell lighting.Comfort features include automatic temperature HVAC controls,18 inch 4-spoke soft-touch steering wheel,soft-touch steering column cover,rubber ?ooring,(3) inside sunvisors,integrated "dead pedal,cup holder and map bin in dash. Exterior Cab Entry Grabhandle Textured;NFPA compliant.Available on Day Cab speci?cations only Dark Window Tint IPO Standard Tint -Day Cab Day Cab Rear Window Day cab rear window ?ush to back of cab. 1-Piece Glass Rear Cab Window Fixed 1-Piece Curved Windshield Power Door Locks and Power Window Lifts Standard Combo Fresh Air Heater/Air Conditioner With radiator mounted condenser,dedicated side window defrosters, Bi-Level Heater/Defroster Controls,54,500 BTU/HR,and silicone heater hoses. Aero Rear View Mirror Housing,Molded Black Peterbilt Aero Rear View Mirror,Motorized Includes top mirror with motorized,adjustable dual axis heated glass. Bottom mirror is an integrated convex surface.Includes black textured arms with breakawa feature. Look Down Mirror Over Passenger Door with Black Housing Air Horn Mounted Under Cab ConcertClass,AMIFM,Weatherband,3.5 Aux Standard Speaker Package For Cab (2)Speakers Radio Mute When In Reverse For automatic or automated transmission USB Port CB Terminal Wiring,Microphone Clip,Speaker Page 11 of15 A 100% Agenda Item #8.C. 13 Jan 2025 Page 109 of 214 {'er h. WeightDescriptionSalesStd/ Code Opt Number: 77481 50 7788055 7851480 7852020 7855120 7900090 7900310 7900405 7901 130 8011410 8011420 8011830 8011850 0 S O O O U30 FIG CB radio mounted center of header.Select antenna separately. (1)Antenna for Factory Installed or FIO CB Mounted LH cowl,low mount only,with antenna cable.Provides clear to of cab. SmartLlNQ Remote Diagnostics SmartLlNQ is Peterbilts proprietary remote diagnostics service which monitors the engine and aftertreatment for diagnostic codes providing real-time code analysis maximizing vehicle uptime and strengthening the ?eets partnership with their dealer.SmartLlNQ provides fault coverage for over 800 codes,a customizable email noti?cation for 116 codes plus a web portal to manage your entire ?eet included at no additional charge.SmartLlNQ is compatible with any telematics system and doesnt require a speci?c ?eet management system.For those whose customers utilize PeopleNet,the pre-wire with remote diagnostics will provide a more integrated solution utilizing the existing SmartLlNQ modem.For those whose customers utilize other ?eet services products,the existing pre-wire Option for the other ?eet service devices will continue to be available.Standard on Class 8 engines and available on Models 348,337,330 and 325 with a PX—9,PX—7or Cummins West ort natural as en ine. Peterbilt Electric Windshield Wipers With Intermittent Feature. Cab Air Suspension Bugscreen -Removable External Mounted Triangle Re?ector Kit,Ship Loose Florescent triangle emergency road ?ares are designed to meet and exceed all DOT standards. Fire Extinguisher,Mounted Outboard Driver Seat Hazmat approml UL listed/rated ABC Anti-Theft System Available on PACCAR MX and Cummins ISX—12and ISX-15 Engines. System disables the cranking of the engine until a unique passcode is entered,via the menu control switch,into the pop-up menu.The unique passcode is set up initially by the Dealer Service Department. Backup Alarm (107 DB) Drive Axle #1 Front Oil Temperature Gauge 52mm round,backlit.Physical gauges must be ordered in pairs and are limited to a total of 6.If this option is selected on a truck with VMUX electrical architecture,the gauge will be included in the digital display. Drive Axle #2 Rear Oil Temperature Gauge 52mm round,backlit.Physical gauges must be ordered in pairs and are limited to a total of 6.If this option is selected on a truck with VMUX electrical architecture,the gauge will be included in the digital display. Engine Oil Temperature Located in Digital Cluster Display. Transmission Oil Temperature (Main) Located in Digital Cluster Display. Page 12 of 15 100%Price 09, Agenda Item #8.C. 13 Jan 2025 Page 110 of 214 WeightDescriptionSalesStd/ Code Opt 8021800 8021 810 8070810 8070820 8070830 8073040 8110070 8120600 8120990 8133470 81 33960 8141000 8151170 f’aint 8500710 8530770 Air Filter Restriction Pressure Gauge Located in Digital Cluster Display Brake Application Air Pressure (Tractor) Located in Digital Cluster Display. Engine Manifold Pressure (Turbo Boost) Located in Digital Cluster Display Engine Percent Torque Located in Digital Cluster Display Main Instrumentation Panel Digital Cluster 15"Display includes:Speedometer,Tachometer, Primary Air Pressure,Secondary Air Pressure,Fuel Level,DEF Level, DPF Filter Status,Fuel Economy,Oil Pressure,Coolant Temp,and Voltmeter. (1)Additional Electric Over Air Switch On/off only.switch has green indicator light,air connections on frame rail under cab.One accesso solenoid bank with lu on it. Headlights Projector Module Pod Fender mounted turn signals,projector module low beam,complex re?ector high beam,pod mounted Marker Light,Mid-Frame Mounted Per Federal regulations (FMVSS 108),all complete tractors over 30/360 in overall length require intermediate marker lights (with re?ex re?ector) mounted as close as possible to mid-frame.Marker lights can be mounted on sleeper extender,fuel tank bracket,fuel tank step,or side sensor bracket.Dealers can choose to shorten chassis length to eliminate requirement for marker lights or choose between frame mounted or sleeper extender mounted,(if applicable),marker lights.If frame mounted,engineering will decide which of the three mounting locations to use. (5)Marker Lights,Aero LED On roof,visor,or fairing Switch &Wiring for FIO Beacon/Strobe Switch and wiring for fumished by owner beacon /strobe,10'coiled wire back-of-cab /back-of-slee er,at rear sill. Daytime Running Lights The brake interlock turns the daytime running lights otf when the parking brakes are engaged.This is required on all Canadian vehicles. LED StoplTurnITail,Backup Flange Mounted Flange mounted.LED backup and security rings.Tapered end of frame mounted under end of frame crossmember.Mounted inset between rails. (2)Load Lights,Incandescent,Flush Mtd Low lnbd Back of cab /back of slee er Standard Paint Color Selection (1)Color Axalta Two Stage -Cab/Hood Base Coat/Clear Coat Page 13 of 15 19 July 09,100% Agenda Item #8.C. 13 Jan 2025 Page 111 of 214 iDrJl: .WHHUU WeightDescriptionSalesStd/ Code Opt 5 N85700 BUMPER L0001EA BLACK N85500 CAB ROOF L0006EY WHITE N85300 FENDER L0006EY WHITE N85200 FRAME L0001EA BLACK N85400 HOOD TOP L0006EY WHITE Shipping Destination Options Not Subject To Discount 9400090 9400092 9407147 9408558 9408656 9408703 Miscellaneous 9409001 S (DOOO O S Peterbilt Class 8 Standard Coverage 1 year/100,000 Miles (160,000 km) PACCAR MX Standard Coverage 2 yrs/250,000 mi (400,000 km)/6,250 hrs Fuel Price Index Factor $72 NET Prognostic Connection Fee SmartLlNQ RD/OTA 5YR Sub PACCAR MX Engines Base Warr:Emissions 5YR/100K Ml-EPA Engine Day Cab I Prestige Interior (DM) July 2024 9409749 0 2024 Series Emiesions Engine Promotions Special Requirements Special Requirement 1 0098170 Special Requirement 2 Special Requirement 3 Special Requirement 4 Order Comments 1 2024 Page 14 of 15 100% 9409059 0 State Of Registry:Florida Agenda Item #8.C. 13 Jan 2025 Page 112 of 214 000.4;bani-nae Dalp‘July 2024 (DUO-1 I PvicieLeveljanuary 1 202k D53!56’255 WIS 196 CA My?)0mm.-Numhe Pnnted Ow 79/2024 03¢3.0 AM Total Weight (lbs)18,753 Prices and Speci?cations Subject to Change Without Notice. Unpublished options mayrequire review/approval. Dimensional and performance data for unpublished options mayvary from that displa din CRM. PRICING DISCLAIMER While we make every effort to maintain the web site to preserve pricing accuracy,prices are subject to change without notice.Although the information in this price list is presented in good faith and believed to be correct at the time of printing,we make no representations or warranties as to the completeness or accuracy of this information.We reserve the right to change,delete or otherwise modify the pricing information which is represented herein without any prior notice.We carefully check pricing speci?cations,but occasionally errors can occur,therefore we reserve the right to change such prices without notice.We disclaim all liability for any errors or omissions in the materials.In no event willwe be responsible for any damages of any nature whatsoever from the reliance upon information from these materials.Please check your order prebills to con?rm your pricing information 09, 18160— Page 15 of15 Agenda Item #8.C. 13 Jan 2025 Page 113 of 214 —— at Nvmtww NlAl S‘Hv'lwv',MRU */ A MMA g lidlfab Joey Westberry |772-877-4712 |lweslberry@myEPG.com ts PROPOS L SU RY Prepared for' Heavy Duty Hoists Building an a legacy City of Atlantic Beach Agenda Item #8.C. 13 Jan 2025 Page 114 of 214 GENVIRONMEMALPRODUCTSGROUP Joey Westbcrry‘177245774712 \Iweslherry@myFPG .om Rush Peterbilt Paul Canadine Galfab Heavy Duty Hoists Environmental Products would like to thank you for the opportunity to present the Galfab 75K Roll-Off Hoist. Environmental Products Group is the provider of Galfab Equipment in the State of Florida,as well as many other leading industry product lines including:Vactor Sewer Cleaning Equipment,Elgin Street Sweepers,Labrie Refuse Equipment,Envirosight Inspection Cameras,PB Asphalt Pothole Patchers,Madvac Sweepers and Vacuums, Petersen Grapple Loaders,TRUVAC Hydroexcavation Equipment and a host of parts, tools and accessories for all your needs. Environmental Products Group prides itself on our local parts,service,and training capabilities.With multiple full-service locations throughout Florida,Georgia,and Memphis,Tennessee;including Vactor,Elgin,and Envirosight repair centers,extensive parts inventory,factory-trained technicians,mobile parts and service,rentals,turnkey maintenance packages,leasing options,and much more.we are ready to service your every need. EP Rents is a division of Environmental Products Group,EP Rents specializes in rental trucks when you need them.With a large inventory of Vactor Sewer Cleaners and Trailer Jetters,Elgin Sweeper,Envirosight Pipeline Inspection Cameras,Petersen Grapple Loaders.Call us for any of your rental needs. Thank you for your consideration. Agenda Item #8.C. 13 Jan 2025 Page 115 of 214 GENVIRONMEMAL PRODUCTS GROUP Joey W'eskberr)"j 772»877~4712 IIweslberrygvmyEPGi'nm Price DOES NOT include Sales tax or F.E.T. All Sales tax and F.E.T.to be handled by chassis dealer Product Options:.75,000 lb.Outside Rail Galfab Roll-Off Hoist.3 section spool valve for tarper and 2 section spool valve for the hoist.PemIco Pump 1”/15”.48 Gallon Oil tank (side mount).Hot Shift PTO for auto transmission.Pintle ready Apron Hoist with split bumper auto fold ICC.Trucklite Light Sys.LED with mid-body turn signal/LED backup.Hoist Up alarm,audible with light.Hoist servicing props 0 Tool Box 20:x 16”x 48”Steel.Ratchet tie down;nylon 1 set.Fenders —Steel tandem rear 0 Stops with Aux fold down mounted per customer to ensure small cans will stop and be held in place correctly..Cable Eye J-hook 0 Pioneer Rack N’Pinion tarp o Hoist painted Black.Sleeve all hose and loom all wires for protection from the element ALL Taxes and F.E.T.to be handled by chassis dealer. Please don’t hesitate to call with questions.or if you need any additional information.Thank you for your interest and the opportunity to earn your business. Signature:Date: SALES PRICE =$65,000.00 Agenda Item #8.C. 13 Jan 2025 Page 116 of 214 GENVIRONMENTALPRODUCTSGROUP Ioey \Nesrbeny |772-877-4712 I Iweslberry@myEPG.c0m Agenda Item #8.C. 13 Jan 2025 Page 117 of 214 IDIDID Public Utilities WWT Date of Request: City of Atlantic Beach Captial Asset Disposal Request Form Serial No. 2013 Mack Roll Off Truck D—12.Truck has over 157,000 miles and over 5,500 engine hours. Per Garage notes:Vehicle is requiring more and more expensive repairs and will continue to require additional repairs as it ages. Reason for Dis osal Re uest:Form Com leted B : Not Working & Be 0nd Re air Not Working- Needs Re air Workin —Obsolete Workin -Good Workin -Fair Current BookValue Approved: Amound Sold For/Trade In Date Entered into System: Denied: Disposition Method: Online Auction/Sold Cannibalized Donated Destro ed Traded In Transferred Entered By" Date: Date: Date: Date: Date: Date: Finance Department Use Only: Date Sent to Commission: 1 Troy Stephens Vehicle VIN No.Asset Tag #: Description of item Including justification for disposal request: lM2AXl3C8DM02 0485XC1667 Department:Location: ’ Agenda Item #8.C. 13 Jan 2025 Page 118 of 214 Agenda Item #8.D. 13 Jan 2025 Page 119 of 214 Agenda Item #8.D. 13 Jan 2025 Page 120 of 214 Agenda Item #8.D. 13 Jan 2025 Page 121 of 214 Agenda Item #8.D. 13 Jan 2025 Page 122 of 214 Agenda Item #8.D. 13 Jan 2025 Page 123 of 214 Agenda Item #8.D. 13 Jan 2025 Page 124 of 214 Agenda Item #8.D. 13 Jan 2025 Page 125 of 214 Agenda Item #8.D. 13 Jan 2025 Page 126 of 214 Agenda Item #8.D. 13 Jan 2025 Page 127 of 214 Agenda Item #8.D. 13 Jan 2025 Page 128 of 214 Agenda Item #8.D. 13 Jan 2025 Page 129 of 214 Agenda Item #8.D. 13 Jan 2025 Page 130 of 214 Agenda Item #8.D. 13 Jan 2025 Page 131 of 214 Agenda Item #8.D. 13 Jan 2025 Page 132 of 214 Agenda Item #8.D. 13 Jan 2025 Page 133 of 214 Agenda Item #8.D. 13 Jan 2025 Page 134 of 214 Agenda Item #8.D. 13 Jan 2025 Page 135 of 214 Agenda Item #8.D. 13 Jan 2025 Page 136 of 214 Agenda Item #8.D. 13 Jan 2025 Page 137 of 214 Page 138 of 214 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-05 authorizing the purchase of an Animal Control truck utilizing surplus salary money SUBMITTED BY:Victor Gualillo,Chief of Police TODAY’S DATE:December 28,2024 MEETING DATE:January 13,2025 BACKGROUND:In late November,Animal Control truck #1727 (a 2017 Ford F150)would no longer move in reverse and was having other major mechanical issues.The City’s ?eet maintenance team determined that the truck’s frame is cracked,and that the vehicle is not suitable for driving and beyond repair due to extensive rust and frame wear to the vehicle. The Police Department did not budget for a new Animal Control truck in FY 2024-25,as we were unaware of the extent of wear and the condition of the vehicle frame.There is not a suitable vehicle replacement currently owned by the city that is worthy of being driven on the beach and in good enough condition to run daily.The time it would take to order a new truck and wait for delivery is 6 months minimum. We received a quote from Garber,Bozard &Alan Jay,all for different vehicles with Garber being the cheapest,able to meet our needs,and provide the vehicle immediately,whereas Alan Jay would take up to 6 months to purchase off a contract.We request using salary lapse funds in the FY 2024—25Police Department budget acct #001 2002 521 12 00 and transferring them to #001 2005 562 46 01 to purchase and out?t a 2024 GMC Sierra off the lot of a local dealership. BUDGET:$45,000.00 RECOMMENDATION:Commission to approve Resolution No.25-05 to purchase a 2024 GMC Siera 1500 Pro from Garber Automall. ATTACHMENT:Resolution No.25-05 REVIEWED BY CITY MANAGER: Agenda Item #8.E. 13 Jan 2025 Page 139 of 214 RESOLUTION NO.25-05 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE EXPENDITURE OF UP TO $45,000 FOR THE PURCHASE OF A 2024 GMC SIERRA PICKUP TRUCK FOR THE ANIMAL CONTROL DIVISION;AUTHORIZING THE UTILIZATION OF UNUSED FUNDS BUDGETED FOR POLICE SALARIES IN THE FISCAL YEAR 2024-25 BUDGET FOR THE PURPOSE OF MAKING THIS PURCHASE; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,each year the Atlantic Beach Police Department evaluates the number and condition of the vehicles in its ?eet to ensure that they are safe and effective to be used for public safety activities during routine service and in response to emergency situations;and WHEREAS,the Animal Control truck is beyond being repair-worthy and must be replaced to meet minimum daily public service requirements;and WHEREAS,the Police Department can purchase and out?t vehicles from one or more State of Florida purchasing contracts or secure favorable pricing and terms of contract from other vendors;and WHEREAS,the Police Department has determined that one Animal Control truck should be purchased;and WHEREAS,a 2024 GMC Sierra can be purchased from a local dealership and out?tted for approximately $45,000;and WHEREAS,the funds necessary for this purchase are available from unused funds budgeted for police salaries in the FY 2024-25 Police Department budget 001 2002 521 12 00,that will be transferred to 001 2005 562 46 01 to make this purchase. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the expenditure of up to $45,000 for the purchase of a 2024 GMC Sierra pickup truck with unused funds budgeted for police salaries in the Fiscal Year 2024-25 budget. SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and PASSED AND ADOPTED by the City of Atlantic Beach,this 13thday of January 2025. adoption. Agenda Item #8.E. 13 Jan 2025 Page 140 of 214 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Jason R.Gabriel,City Attorney Curtis Ford,Mayor Agenda Item #8.E. 13 Jan 2025 Page 141 of 214 Page 142 of 214 AGENDA ITEM:Resolution 25-06 authorizing a one-year auditor engagement extension continuing the auditing services of Purvis Gray &Company. SUBMITTED BY:Brittany Perccll,Director of Finance CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT TODAY’S DATE: MEETING DATE: BACKGROUND: BUDGET: RECOMMENDATION: ATTACHMENT(S): December 30,2024 January 13,2025 Auditors are required to be selected by an auditing committee comprised of a member of the government board and two to four other members who are not employees of the City.This is a change from 2016 when a Request for Proposals (RFP)was last issued.Given the time frame,it is not in the best interest to issue a RFP this close to the end of the ?scal year to be audited. Purvis Gray &Company was contacted,and they provided the engagement extension for the FY2024 audit.The cost will not exceed $53,000 for the main audit and $4,000 for a single audit (if required).A single audit is required if the City has expended $750,000 or more in Federal and/or State funds. A total of $65,550 has been budgeted in FY2025 to cover auditing services and the accounting consultant which assists with year—endclose and writing up the ?nancial statements. Commission approve Resolution 25-06 1.Resolution No.25—06 2.Purvis Gray &Company engagement letter REVIEWED BY CITY MANAGER: Agenda Item #8.F. 13 Jan 2025 Page 143 of 214 RESOLUTION NO.25-06 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A ONE-YEAR AUDITOR ENGAGEMENT EXTENSION CONTINUING THE AUDITING SERVICES OF PURVIS GRAY &COMPANY; AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE ANY CONTRACTS;AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach desires to continue the auditing services of Purvis Gray &Company,for the purpose of performing the required annual ?nancial audit;and WHEREAS,the ?scal year 2024-25 budget includes $65,550 for this purpose. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The Mayor and City Manager is hereby authorized to sign a one-year agreement continuing the auditing services of Purvis Gray &Company. SECTION 2.The City Manager is hereby authorized to approve a purchase order on behalf of the City of Atlantic Beach. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 13th day of January,2025. Curtis Ford Mayor Approved as to form and correctness: Donna L.Bartle City Clerk Jason Gabriel City Attorney Attest: Agenda Item #8.F. 13 Jan 2025 Page 144 of 214 PRV GAY Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida 800 Seminole Road Atlantic Beach,Florida 32233 We are pleased to confirm our understanding of the services we are to provide for City of Atlantic Beach, Florida (the City)for the year ended September 30,2024. Audit Scope and Objectives We will audit the financial statements of the governmental activities,the business—type activities,each major fund,and the aggregate remaining fund information,including the disclosures,which collectively comprise the basic financial statements,of the City as of and for the year ended September 30,2024. Accounting principles generally accepted in the United States of America (GAAP)provide for certain required supplementary information (RSI),such as management’s discussion and analysis,to supplement the City’s basic financial statements.Such information,although not a part of the basic financial statements,is required by the Governmental Accounting Standards Board who considers it to be an essential part offinancial reporting for placing the basic financial statements in an appropriate operational, economic,or historical context.As part of our engagement,we will apply certain limited procedures to the City’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS).These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries,the basic financial statements,and other knowledge we obtain during our audit of the basic financial statements.We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance.The following RSI is required by GAAP and will be subjected to certain limited procedures,but will not be audited: Management’s Discussion and Analysis Required Pension and Other Postretirement Benefits Major Fund Budgetary Information We have also been engaged to report on supplementary information other than RSIthat accompanies the City’s financial statements.We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures,including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves,and other additional procedures in accordance with GAAS,and we will provide an opinion on it in relation to the financial statements as a whole in a report combined with our auditor's report on the financial statements. CERTIFIED PUBLIC ACCOUNTANTS Gainesville |Ocala I Tallahassee |Sarasota |Orlando 1Tampa Members of American and Florida Institutes of Certi?ed Public Accountants purvisgraycom December 23,2024 Agenda Item #8.F. 13 Jan 2025 Page 145 of 214 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -2-December 23,2024 Schedule of Expenditures of Federal Awards and State Financial Assistance Combining Non—Majorand Fiduciary Fund Statements HistoricalRevenues and Expenditures Schedule of Net Revenue in Accordance with Bond Resolutions and Other Bond Debt Disclosures In connection with our audit of the basic financial statements,we will read the following other information and consider whether a material inconsistency exists between the other information and the basic financial statements,or the other information otherwise appears to be materially misstated.If,based on the work performed,we conclude that an uncorrected material misstatement of the other information exists,we are required to describe it in our report. Other Statistical Section The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement,whether due to fraud or error,and issue an auditor’s report that includes our opinions about whether your financial statements are fairly presented,in all material respects,in conformity with GAAP,and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and,therefore,is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists.Misstatements,including omissions,can arise from fraud or error and are considered material if there is a substantial likelihood that,individually or in the aggregate,they would influence the judgment of a reasonable user made based on the financial statements.The objectives also include reporting on: Internal control over financial reporting and compliance with provisions of laws,regulations,contracts, and award agreements,non-compliance with which could have a material effect on the financial statements in accordance with GovernmentAuditing Standards. Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal and state statutes,regulations,and the terms and conditions of federal awards and state projects that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996,Title 2 U.S.Code of Federal Regulations (CFR)Part 200,UniformAdministrative Requirements,Cost Principles,and Audit Requirements for Federal Awards (Uniform Guidance),and the Florida Single Audit Act. Examination Scope and Objectives We will examine the City’s compliance with: Section 218.415,Florida Statutes The objectives of our examination are to:(1)obtain reasonable assurance about whether the City complied,in all material respects,with the requirements referenced above;and (2)to express an opinion as to whether the City complied,in all material respects,with the specified requirements. Agenda Item #8.F. 13 Jan 2025 Page 146 of 214 I ‘ I “ v I II .II n _,I I I I :I -'I I—I' ~--—.I u I H ‘ '--'v'I .-II I F ,s =:= 'n '‘h I :.‘ H _I.....I . I - .I,I I V I I--'l v. I;-I —-I ' II .-~I-;-I u‘‘I -I -»I " _I =I u .~.I -‘-I l'H ’ I I n '--— ‘-r-. a.I v I . _. _J ,I _ I I 4 u -.--'';I 'II I I. "-II I‘— ‘ II —u ._ ..a " 'I I I :.r I A .II -.1 I I '---/-r '‘ H—— .I 'I .I'' .v -;I III :.- I-. I ‘ I I I ..-I I Z -_..I I_I _:I I ii I I \l i I 'I n -v I I 1I 'III .-n I I l_I II I .I -I -vI'a: ._.I I.I III I I I ' H I '' I ...._I z I I I .I I A I' ‘ I l-,I II ." I:. I I —I I --v N I II I v»1‘”'...I‘I I II <:l ..I -I n I u I I I I'H .\l I I I Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -3-December 23,2024 Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with GAAS;the standards for financial audits contained in GovernmentAuditing Standards,issued by the Comptroller General of the United States;the Single Audit Act Amendments of 1996;and the provisions of the Uniform Guidance and the Florida Single AuditAct, and will include tests of accounting records,a determination of major program(s)in accordance with Uniform Guidance and the Florida Sing/e AuditAct,and other procedures we consider necessary to enable us to express such opinions.As part of an audit in accordance with GAAS and Government Auditing Standards,we exercise professional judgment and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management.We will also evaluate the overall presentation of the financial statements,including the disclosures,and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement,whether from:(1)errors,(2)fraudulent financial reporting,(3)misappropriation of assets,or (4)violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government.Because the determination of waste and abuse is subjective,GovernmentAuditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit,combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions,there is an unavoidable risk that some material misstatements or non-compliance may not be detected by us,even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards.In addition,an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs.However,we will inform the appropriate level of management of any material errors, any fraudulent financial reporting,or misappropriation of assets that come to our attention.We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention,unless clearly inconsequential.We will include such matters in the reports required for a Single Audit.Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. In connection with this engagement,we may communicate with you or others via email transmission.As emails can be intercepted and read,disclosed,or otherwise used or communicated by an unintended third party,or may not be delivered to each of the parties to whom they are directed and only to such parties,we cannot guarantee or warrant that emails from us will be properly delivered and read only by the addressee.Therefore,we specifically disclaim and waive any liability or responsibility whatsoever for interception or unintentional disclosure of emails transmitted by us in connection with the performance of this engagement.In that regard,you agree that we shall have no liability for any loss or damage to any person or entity resulting from the use of email transmissions,including any consequential,incidental, direct,indirect,or special damages,such as loss of revenues or anticipated profits,or disclosure or communication of confidential or proprietary information. Agenda Item #8.F. 13 Jan 2025 Page 147 of 214 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -4-December 23,2024 We will also conclude,based on the audit evidence obtained,whether there are conditions or events, considered in the aggregate,that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts,tests of the physical existence of inventories,and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals,funding sources,creditors,and financial institutions.We will also request written representations from your attorneys as part of the engagement. We have identified the following significant risks of material misstatement as part of our audit planning: Management Override of Controls Improper Revenue Recognition Deficiencies in Financial Close and Reporting Processes We may,from time to time and depending on the circumstances,use third—party service providers in serving your account.We may share confidential information about you with these service providers but remain committed to maintaining the confidentiality and security of your information.Accordingly,we maintain internal policies,procedures,and safeguards to protect the confidentiality of your personal information.In addition,we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others.In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider.Furthermore,we will remain responsible for the work provided by any such third-party service providers. Our audit of financial statements does not relieve you of your responsibilities. Independent Accountant’s Responsibilities for the Examination Reports Our examination will be conducted in accordance with the attestation standards established by the American Institute of Certified Public Accountants (AICPA).Accordingly,it will include examining,on a test basis,your records,and other procedures to obtain evidence necessary to enable us to express our opinion.We will issue a written report upon completion of our examination.Our report will be addressed to the City Commission and Management.We cannot provide assurance that an unmodified opinion will be expressed.Circumstances may arise in which it is necessary for us to modify our opinion.If our opinion is other than unmodified,we will discuss the reasons with you in advance.If,for any reason,we are unable to complete the examination or are unable to form or have not formed an opinion,we may decline to express an opinion or may withdraw from this engagement. Because of the inherent limitation of an examination engagement,together with the inherent limitations of internal control,an unavoidable risk exists that some material misstatements may not be detected, even though the examination is properly planned and performed in accordance with the attestation standards.Our examination does not provide a legal determination on the City‘s compliance with specified requirements. Agenda Item #8.F. 13 Jan 2025 Page 148 of 214 II III I.I I . .I I 1 I I ,_I I I -I II :II . Is '3 -I IA II II I .- II I I — - 'I .:n I A I_-.- =I I1 II II II II ...III I ‘'a 'a:-'L—'n _ II 'I'.-I ‘ I .l I . -‘ I '1I ' I .II --.I—I - I ..-I I II..I .__II . I I .I.I — 'II I l ‘l A |-I 'l I 'I I "I. _ I I I»‘r ..---- I "‘ I: I I 1.. I | ‘:|'-I I I I I I I t I I"_ ‘ _—. I..I I I —-I __-,I _.:I: __II I I II 'I ‘| I | F:,II I :'I ‘II I I II I I ».-I I I M I I I _-I“I _I I I _I :I A"I I 'I w I I A II IH''1 I».'I :III I I -._.I _I .-..I II .-I‘I _- §-I I | I I I I''I I I I II 2 ‘ II I I I I I _ |I . |-II “ I '-— '3- II I I I I '4'I |-I II .-:I_I I I 4 ...I I __I 11 ._II I I'I .5 . Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -5-December 23,2024 The examination reports are solely to comply with the specified requirements and are not suitable for any other purpose. We will plan and perform the examination to obtain reasonable assurance about whether the government complied,with the specified requirements.Our engagement will not include a detailed inspection of every transaction and cannot be relied on to disclose all material errors or known and suspected fraud or non-compliance with laws or regulations,or internal control deficiencies,that may exist.However,we will inform you of any known and suspected fraud and non-compliance with laws or regulations,internal control deficiencies identified during the engagement,and uncorrected misstatements that come to our attention,unless clearly trivial. We understand that you will provide us with the information required for our examination and that you are responsible for the accuracy and completeness of that information.We may advise you about appropriate criteria,but the responsibility for the subject matter remains with you. You are responsible for the presentation of the subject matter being examined in accordance with,and for compliance with,the specified requirements;and for selecting the criteria and determining that such criteria are appropriate for your purposes.You are responsible for,and agree to provide us with,a written assertion about whether the subject matter is presented in accordance with and/oryou are in compliance with the specified requirements.Failure to provide such an assertion will result in our withdrawal from the engagement.You are also responsible for providing us with:(1)access to all information of which you are aware that is relevant to the measurement,evaluation,or disclosure of the subject matter; (2)additional information that we may request for the purpose of the examination;and (3)unrestricted access to persons within the government from whom we determine it necessary to obtain evidence. At the conclusion of the examination engagement,you agree to provide us with certain written representations in the form of a representation letter. Audit Procedures—Internal Control We will obtain an understanding of the government and its environment,including the system of internal control,sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud,and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions.The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error,as fraud may involve collusion,forgery,intentional omissions,misrepresentation,or the override of internal control.Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other non—compliancematters that have a direct and material effect on the financial statements.Our tests,if performed,will be less in scope than would be necessary to render an opinion on internal control and,accordingly,no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance and the Florida Single Audit Act,we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material non-compliance with compliance requirements applicable to each major federal award program and state project.However,our tests will be less in scope than would be necessary to render an opinion on those controls and,accordingly,no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance and the Florida Single AuditAct. Agenda Item #8.F. 13 Jan 2025 Page 149 of 214 ~I I. II I I "IIH -. III II II;— I I II _III I I I [I ll =II_ .I h I II V. "I r. Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -6-December 23,2024 An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses.Accordingly,we will express no such opinion.However,during the audit,we will communicate to management and those charged with governance internal control-related matters that are required to be communicated under AICPA professional standards,Government Auditing Standards, and the Uniform Guidance and the Florida Single Audit Act. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement,we will perform tests of the City’s compliance with provisions of applicable laws, regulations,contracts,and agreements,including grant agreements.However,the objective of those procedures will not be to provide an opinion on overall compliance,and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance and the Florida Single AuditAct require that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal and state statutes, regulations,and the terms and conditions of federal awards and state financial assistance applicable to major programs.Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement and the Florida Department of Financial Services State Projects Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City’s major programs and state projects.For federal and state programs that are included in the Compliance Supplements,our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplements identify as being subject to audit. The purpose of these procedures will be to express an opinion on the City’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance and the Florida Single Audit Act. Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for: (1)designing,implementing,establishing,and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error,including internal controls over federal awards and state financial assistance,and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met;(2)following laws and regulations;(3)ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements;and (4)ensuring that management and financial information is reliable and properly reported.Management is also responsible for implementing systems designed to achieve compliance with applicable laws,regulations, contracts and grant agreements.You are also responsible for the selection and application of accounting principles;for the preparation and fair presentation of the financial statements,schedule of expenditures of federal awards and state financial assistance,and all accompanying information in conformity with GAAP;and for compliance with applicable laws and regulations (including federal and state statutes),rules, and the provisions of contracts and grant agreements (including award agreements).Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness ofthat information. Agenda Item #8.F. 13 Jan 2025 Page 150 of 214 .I ;_ II I .III II :II I; II .III.I I I I.. L I I III I‘ I I I I _ I :11 _ .III .II 'HI II I I -I i':‘ .IIIII ‘ I I‘ 'III I ‘ I I II II.- II ‘I .|I . I II'II I _II :II II I |.I | "r :II ..I.I I I --.-II I ... II -‘I --HI I I g:_I II '“- I II II -"I'u .I.-I I II...I .II I I I I : I -I. ;.Ik . c I '-I I I —I . ‘II II >;_II |I I I |I H ‘II II II,-l\l';'I..I I H- - I I ::II. IIII I.:,I Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -7-December 23,2024 You are also responsible for making drafts of financial statements,schedule of expenditures of federal awards and state financial assistance,all financial records,and related information available to us;for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers);and for the evaluation of whether there are any conditions or events,considered in the aggregate,that raise substantial doubt about the government’s ability to continue as a going concern for the 12 months after the financial statements date or shortly thereafter (for example,within an additional three months if currently known).You are also responsible for providing us with:(1)access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements,such as records,documentation,identification of all related parties and all related- party relationships and transactions,and other matters;(2)access to personnel,accounts,books,records, supporting documentation,and other information as needed to perform an audit under the Uniform Guidance and the Florida Single AuditAct;(3)additional information that we may request for the purpose of the audit;and (4)unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence.At the conclusion of our audit,we will require certain written representations from you about the financial statements;schedule of expenditures of federal awards and state financial assistance;federal and state award programs;compliance with laws,regulations,contracts and grant agreements;and related matters. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial,both individually and in the aggregate,to the financial statements of each opinion unit taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud,and for informing us about all known or suspected fraud affecting the government involving: (1)management,(2)employees who have significant roles in internal control,and (3)others where the fraud could have a material effect on the financial statements.Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees,former employees,gra ntors,regulators,or others.In addition,you are responsible for identifying and ensuring that the government complies with applicable laws,regulations, contracts,agreements,and grants.You are also responsible for taking timely and appropriate steps to remedy fraud and non-compliance with provisions of laws,regulations,contracts and grant agreements that we report.Additionally,as required by the Uniform Guidance and the Florida Single Audit Act,it is management’s responsibility to evaluate and monitor non-compliance with federal and state statutes, regulations,and the terms and conditions of federal and state awards;take prompt action when instances of non-compliance are identified including non-compliance identified in audit findings;promptly follow up and take corrective action on reported audit findings;and prepare a summary schedule of prior audit findings and a separate corrective action plan.The summary schedule of prior audit findings should be available for our review during preliminary fieldwork. You are responsible for identifying all federal and state awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards and state financial assistance (including notes and non-cash assistance received,and COVlD-19 -related concepts,such as lost revenues,if applicable)in conformity with the Uniform Guidance and the Florida Single AuditAct.You agree to include our report on the schedule of expenditures of federal awards and state financial assistance in any document that contains,and indicates that we have reported on,the Agenda Item #8.F. 13 Jan 2025 Page 151 of 214 I. II I I H‘ I |I '|H .''l I I _.I I I ”7"“. ' I.. I I II._.V II -:. I v _ I:. I II I I II II II I .II I II..I ' I .."‘ I I I ; _I .. I I. ' I I I II I :‘I ‘. I :_.I I I 'II Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -8—December 23,2024 schedule of expenditures of federal awards and state financial assistance.You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards and state financial assistance that includes our report thereon.Your responsibilities include acknowledging to us in the written representation letter that:(1)you are responsible for presentation of the schedule of expenditures of federal awards and state financial assistance in accordance with the Uniform Guidance and the Florida Single Audit Act;(2)you believe the schedule of expenditures of federal awards and state financial assistance,including its form and content,is stated fairly in accordance with the Uniform Guidance and the Florida Single Audit Act;(3)the methods of measurement or presentation have not changed from those used in the prior period (or,if they have changed,the reasons for such changes);and (4)you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards and state financial assistance. You are also responsible for the preparation ofthe other supplementary information,which we have been engaged to report on,in conformity with GAAP.You agree to include our report on the supplementary information in any document that contains,and indicates that we have reported on,the supplementary information.You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon.Your responsibilities include acknowledging to us in the written representation letter that:(1)you are responsible for presentation of the supplementary information in accordance with GAAP;(2)you believe the supplementary information, including its form and content,is fairly presented in accordance with GAAP;(3)the methods of measurement or presentation have not changed from those used in the prior period (or,if they have changed,the reasons for such changes);and (4)you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations.Management is also responsible for identifying and providing report copies of previous financial audits,attestation engagements,performance audits,or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter.This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits,attestation engagements,performance audits,or studies.You are also responsible for providing management’s views on our current findings,conclusions,and recommendations,as well as your planned corrective actions for the report,and for the timing and format for providing that information. Engagement Administration,Fees,and Other We understand that your employees will prepare all cash,accounts receivable,or other confirmations we request and will locate any documents selected by us for testing. At the conclusion of the engagement,we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings.It is management’s responsibility to electronically submit the reporting package (including ?nancial statements,schedule of expenditures of federal awards and state financial assistance,summary schedule of prior audit findings,auditor’s reports,and corrective action plan)along with the Data Collection Form to the Federal Audit Clearinghouse.We will coordinate with you the electronic submission and certification.The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. Agenda Item #8.F. 13 Jan 2025 Page 152 of 214 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -9-December 23,2024 We will provide copies of our reports to the City Commission and Management;however,management is responsible for distribution of the reports and the financial statements.Unless restricted by law or regulation,or containing privileged and confidential information,copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Purvis,Gray and Company,LLP and constitutes confidential information.However,subject to applicable laws and regulations,audit documentation and appropriate individuals will be made available upon request and in a timely manner to your oversight grantor or its designee,a federal or state agency providing direct or indirect funding,or the US.Government Accountability Office for purposes of a quality review of the audit,to resolve audit findings,or to carry out oversight responsibilities.We will notify you of any such request.If requested, access to such audit documentation will be provided under the supervision of Purvis,Gray and Company,LLP personnel.Furthermore,upon request,we may provide copies of selected audit documentation to the aforementioned parties.These parties may intend,or decide,to distribute the copies or information contained therein to others,including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by your oversight agency.Ifwe are aware that a federal and/orstate awarding agency,pass-through entity,or auditee is contesting an audit finding,we will contact the party(ies)contesting the audit finding for guidance prior to destroying the audit documentation. I am the engagement partner,and I am responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fee for these services will be at our standard hourly rates except that we agree that our gross fee, including expenses,will not exceed $53,000 for the main audit and $4,000 for State or Federal Single Audits (if applicable).Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. We will schedule the engagement based in part on deadlines,working conditions,and the availability of your key personnel.We will plan the engagement based on the assumption that your personnel will cooperate and provide assistance by performing tasks such as preparing requested schedules,retrieving supporting documents,and preparing confirmations.If,for whatever reason,your personnel are unavailable to provide the necessary assistance in a timely manner,it may substantially increase the work we have to do to complete the engagement within the established deadlines,resulting in an increase in fees over our original fee estimate.Items that will likely increase the agreed-upon fee include: Assistance with matters designated as management’s responsibility,including preparation of schedules and closing entries. Submission of audit data within 60 days of a client requested completion date or filing deadline, requiring overtime hours to meet the deadline. Changes in accounting pronouncements,professional standards,laws,and regulations not known to us as of the date of this letter,that have a significant impact on time requirements. Changes in the operations and significant matters that materially change the audit scope Such as evaluation of the impact of joint ventures,debt issuance,refunding,or advance extinguishment, notice of material events,enforcement actions,required corrective actions,self-insurance, environmental liabilities,or going concern. Agenda Item #8.F. 13 Jan 2025 Page 153 of 214 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida -10-December 23,2024 Increases in federal or state funding,requiring Federal or State Single Audits and/orincreases to the number of grants classified as major programs,that significantly increase the extent of testing. Follow up on allegations or discovery of:(1)non-compliance with laws,regulations,and policies; (2)fraud,waste,and abuse;or (3)significant deficiencies in internal control. Our invoices will be rendered each month as work progresses and are payable on presentation.If we elect to terminate our services for non-payment,our engagement will be deemed to have been completed upon written notification of termination,even if we have not completed our reports.You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. Reporting We will issue written reports upon completion of our Single Audit.Our reports will be addressed to management and the City Commission ofthe City.Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit.Depending on the nature of these circumstances,it may be necessary for us to modify our opinions,add a separate section,or add an emphasis—of—matteror other-matter paragraph to our auditor’s report,or if necessary,withdraw from this engagement.If our opinions are other than unmodi?ed,we will discuss the reasons with you in advance. If,for any reason,we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports,or we may withdraw from this engagement. The GovernmentAuditing Standards report on internal control over financial reporting and on compliance and other matters will state that:(1)the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing,and not to provide an opinion on the effectiveness of the government’s internal control or on compliance;and (2)the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the government’s internal control and compliance.The Uniform Guidance and the Florida Single Audit Act, report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance and the Florida Single Audit Act.Both reports will state that the report is not suitable for any other purpose. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement.If you have any questions,please let us know.If you agree with the terms of our engagement as described in this letter,please sign and return it to us. Respectfully Submitted, PURVIS,GRAYAND COMPANY,LLP Ronald D.Whitesides,CPA Partner RDW/jtp Agenda Item #8.F. 13 Jan 2025 Page 154 of 214 December 23,2024 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida RESPONSE: -11- Title: Governance Signature: Date: This letter correctly sets forth the understanding of the City of Atlantic Beach,Florida Management Signature: Date: Title: Agenda Item #8.F. 13 Jan 2025 Page 155 of 214 Page 156 of 214 u “ CITY OF ATLANTIC BEACH COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-07 approving the extension of Suzanne Green as Special Magistrate for a term of one year SUBMITTED BY:Amanda Askew,Director Planning,Community Development &Building TODAY’S DATE:December 30,2024 MEETING DATE:January 13,2025 BACKGROUND:In 2019,City Commission adopted an ordinance replacing the Code Enforcement Board with a Special Magistrate.Commission’s most recent selection,Ms.Suzanne Green,has served as special magistrate to hear matters regarding code enforcement,dangerous dog cases and other matters as may be necessary and applicable,since February 2021.Typically, the special magistrate hearings are every other month. The Special Magistrate has the authority to hear and decide alleged violations of the following: (1)City of Atlantic Beach Code of Ordinances,per Chapter 162,Florida Statutes and the provisions of the AB Code,each as may be amended. (2)State of Florida Building Code,administration section of Chapter 553,Florida Statutes, as adopted by the State of Florida and by the city. (3)International Property Maintenance Code as adopted by the city. (4)All other local codes and ordinances as allowed by Chapter 162,Part 1.,Florida Statutes,Local Government Code Enforcement Boards,as it may be amended from time to time. The jurisdiction of the Special Magistrate is not exclusive.Any alleged violation of any of the provisions above may be pursued by appropriate remedy in court at the option of the administrative of?cial whose responsibility it is to enforce that respective code or ordinance. In accordance with See.2-143 (e)of the municipal code of the City of Atlantic Beach,the term of the special magistrate is for one year and may be extended for one-year terms by resolution of the City Commission. Agenda Item #8.G. 13 Jan 2025 Page 157 of 214 BUDGET:Funding for special magistrate services was approved in the FY 2024-25 budget in account 001-1006-524.34-00 Code Enforcement-Other Contractual Services. RECOMMENDATION:Staff recommends that City Commission approve Resolution No. 25-07. ATTACHMENT:Resolution No.25-07 BY CITY MANAGER: Agenda Item #8.G. 13 Jan 2025 Page 158 of 214 RESOLUTION NO.25-07 A RESOLUTION OF THE CITY OF ATLANTIC BEACH EXTENDING THE TERM OF SUZANNE GREEN AS SPECIAL MAGISTRATE FOR ONE YEAR; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFF ECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City retained the Special Magistrate services of Suzanne Green as approved in Resolution No.21-1 3;and WHEREAS,the City of Atlantic Beach Code of Ordinances Sec.2-143 (6)stipulates that the annual term of Special Magistrate may be extended upon adoption of a resolution of the City Commission;and WHEREAS,the City of Atlantic Beach desires to extend Suzanne Green’s term as Special Magistrate for one year;and WHEREAS,the annual contract rate for Suzanne Green will remain the same. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby extends the term of Suzanne Green as Special Magistrate to perform Special Magistrate services. Section 2.Funds are available for this purpose in Account No.001—1006-524.34—00Code Enforcement-Other Contractual Services. Section 3.The City Manager is hereby authorized to execute the contract in accordance with and as necessary to effectuate the provisions of this Resolution. Section 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach this 13th day of January,2025. Attest: Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to from and correctness: Jason Gabriel,City Attorney Agenda Item #8.G. 13 Jan 2025 Page 159 of 214 Page 160 of 214 Agenda Item #8.H. 13 Jan 2025 Page 161 of 214 Agenda Item #8.H. 13 Jan 2025 Page 162 of 214 Agenda Item #8.H. 13 Jan 2025 Page 163 of 214 Agenda Item #8.H. 13 Jan 2025 Page 164 of 214 Agenda Item #8.H. 13 Jan 2025 Page 165 of 214 Agenda Item #8.H. 13 Jan 2025 Page 166 of 214 Agenda Item #8.H.13 Jan 2025 Page 167 of 214 Page 168 of 214 m l. —u 'u n .« AGENDA ITEM: SUBMITTED BY: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Ordinance No.58—24-47 AN ORDINANCE AMENDING CHAPTER 2,ADMINISTRATION, ARTICLE VI,EMPLOYEE BENEFITS,DIVISION 3,GENERAL EMPLOYEES’RETIREMENT SYSTEM,SECTION 2-266,“BENEFIT AMOUNTS AND ELIGIBILITY”,TO PROVIDE FOR A COST-OF- LIVING ADJUSTMENT;PROVIDING FOR CONFLICT;PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. Brittany Percell,Director of Finance TODAY’S DATE: MEETING DATE: BACKGROUND: BUDGET: December 30,2024 January 13,2025 Retirees and their bene?ciaries have received three cost-of— livingadjustments.These were in the amounts of 12.5%in 1987,3%in 1997,and 5%in 2001. During the February 27,2023,City Commission meeting,Commission members expressed interest in looking into whether monthly bene?ts of retirees should keep up with in?ation. The General Employees’Pension Board of Trustees and City Manager requested actuarial impact studies for numerous COLA scenarios.During the September 23,2024,Commission meeting,Commissioners unanimously voted to move forward with the COLA scenario recommended by the City Manager with adoption of the FY 2024-25 budget:A one-time cost—of—livingadjustment for all current retirees and bene?ciaries of 3%for every ?ve years elapsed since bene?t commencement. The action will affect future budgets for the City and for the City’s pension fund.The City will have -to budget and transfer additional ?Jnds as calculated by the actuary to amortize the cost of the increase bene?t over ten years.The pension fund will have to pay the additional costs of the increased bene?ts being distributed. City Budget: The attached actuary report estimates that the increased contribution to the General Employees Plan would be $108,389 or 8.85%for the ?rst year.Future contribution requirements can be signi?cantly higher or Agenda Item #9.A. 13 Jan 2025 Page 169 of 214 lower depending on the extent in which the Plan differs from that anticipated by assumptions. Pension Budget: The above future increases in the City’s budget for transfers to the pension fund will be revenues in the pension fund.This will offset the increased expenses of the additional bene?ts to be paid. RECOMMENDATION:Approve Ordinance No.58—24-47 ATTACHMENT(S):Ordinance No.58-24-47 General Employees Retirement System Actuarial Impact Statement REVIEWED BY CITY MANAGER: Agenda Item #9.A. 13 Jan 2025 Page 170 of 214 |..... II I <h'I H I I III I - .|I II ' _I II I I I ‘I =|-=:.|I -H II I '|." I--I—...'‘ I I I.II I .III I -'I I.—-I. II I..I . I .I :_.I I IIII I I I I II 'IV _ I I .-I I II.I II I ,II _-.. II I .I.I -.I.I I .I I I II I I I I I ; II II ; '' .-.I 5 I I =-I I I I 'I 1 :1 I ORDINANCE NO.58-24-47 AN ORDINANCE AMENDING CHAPTER 2,ADMINISTRATION, ARTICLE VI,EMPLOYEE BENEFITS,DIVISION 3,GENERAL EMPLOYEES’RETIREMENT SYSTEM,SECTION 2-266,“BENEFIT AMOUNTS AND ELIGIBILITY”,TO PROVIDE FOR A COST-OF- LIVING ADJUSTMENT;PROVIDING FOR CONFLICT;PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the Board of Trustees of the City of Atlantic Beach General Employees’ Retirement System (“Retirement System”)desires to provide a one-time Cost of Living Adjustment for current retirees (DROP participants,bene?ciaries/surviving spouses,and disability such Cost-of-Living Adjustments;and WHEREAS,amendments to the Plan are necessary to conform the Retirement System to WHEREAS,the Trustees of the City of Atlantic Beach General Employees’Retirement System have requested and approved the amendment provided herein as being in the best interest of the participants and bene?ciaries and improving the administration of the Fund;and WHEREAS,the City Commission has received and reviewed an actuarial impact statement related to this change and attached as such;and WHEREAS,the City Commission deems it to be in the public interest to provide this change to the Retirement System for its General Employees. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: Page 1 of 3OrdinanceNo.58-24-47 WHEREAS,the Board of Trustees has recommended an amendment to the Retirement System to provide as such;and bene?t recipients);and Agenda Item #9.A. 13 Jan 2025 Page 171 of 214 (f) PASSED by the City Commission on ?rst reading on the 9th day of December,2024. PASSED AND ADOPTED by the City Commission on second and ?nal reading on the 13th day of January,2025. SECTION 1.Additions to Section 2—266.Section 2-266,“Bene?t amounts and eligibility” of the Code of Ordinances is hereby amended by adding a subsection (f)as follows: Sec.2-266 .-Bene?t amounts and eligibility. ***** Effective October 1 2024 there shall be a one-time Cost-of -Livin Ad'ustment for all current retirees and survivin bene?ciaries receivin bene?ts of 3.00%for eve ?ve com lete ears that have ela sed since their ori inal date of bene?t commencement. SECTION 2.Con?ict.All ordinances,resolutions,of?Cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this ordinance are repealed to the extent inconsistent herewith. SECTION 3.Severabili .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 4.Effective Date.This ordinance shall take effect upon ?nal reading and ATTEST Donna L.Bartle City Clerk Curtis Ford Mayor Ordinance No.58-24-47 Page 2 of 3 adoption Agenda Item #9.A. 13 Jan 2025 Page 172 of 214 Approved as to form and correctness: Page 3 of 3OrdinanceNo.58-24-47 Jason Gabriel City Attorney Agenda Item #9.A. 13 Jan 2025 Page 173 of 214 November 12,2024 Ms.Brittany Percell Plan Administrator General Employees’Retirement System City of Atlantic Beach 800 Seminole Road Atlantic Beach,FL 32233 Re:City of Atlantic Beach General Employees’Retirement System Actuarial Impact Statement Dear Brittany: As requested,we have prepared the enclosed Actuarial Impact Statement measuring the first-year financial impact of the proposed ordinance (copy attached)which would amend the plan as follows: 0 Effective October 1,2024,there shall be a one-time Cost of LivingAdjustment for all current retirees and surviving beneficiaries receiving benefits of 3.00%for every 5 complete years that have elapsed since their original date of benefit commencement. The enclosed exhibits show the impact of the above changes on the City’s contribution requirement,the Unfunded Actuarial Accrued Liability(UAAL),the funded ratio in the first year and the ultimate cost to the City in today’s dollars (for this report,the ultimate cost is the change in the Actuarial Present Value of all Projected Benefits). Please note that the impact of the proposed plan change is being shown on the actuarially determined contribution for the fiscal year ending September 30,2025 for illustrative purposes only using the valuation results as of October 1,2023,the most recent actuarial valuation.If the proposed ordinance is adopted,funding requirements would not be impacted until the year beginning October 1,2025. The Statement must be filed with the Division of Retirement before the final public hearing on the ordinance.Please have a member of the Board of Trustees sign the Statement.Then send the Statement along with a copy of the proposed ordinance to Tallahassee. Summary of Findings The baseline results shown on the enclosed exhibits are from the October 1,2023 Actuarial Valuation Report dated August 6,2024.As compared to these baseline results,the proposed ordinance would have the following impacts: I The first year required City contribution would increase by $108,389,or 8.85%of covered payroll. I The Funded Ratio would decrease by 2.5%,from 91.2%to 88.7%. I The ultimate cost of the proposed changes is measured by the change in the ActuarialPresent Value of Projected Benefits,or approximately $763,000.This represents the increase in future benefit payments expected to be funded by the City in today’s dollars.This assumes all of the actuarial assumptions are met each year. One East Broward Boulevard Suite 505 Ft.Lauderdale,Florida33301-1804 P:9545271616 5329545259083 wwwgrscomuiting Agenda Item #9.A. 13 Jan 2025 Page 174 of 214 Ms.Brittany Percell November 12,2024 Page 2 Other Cost Considerations I The enclosed figures measure the increase in the City’s contribution requirement for the first year only,and assume that all of the actuarial assumptions are met.Future costs and contribution requirements can be significantly higher or lower depending on the extent to which Plan experience differs from that anticipated by the assumptions,increases or decreases are expected as part of the methodology used to determine contribution requirements,and if there are any future changes in assumptions,plan provisions,or applicable law. -As of October 1,2023,the Actuarial Value of Assets exceeds the Market Value of Assets by approximately $954,000.Thisdifference will be gradually recognized over the next three years.In turn,the employer contribution will increase in the absence of offsetting gains. Risks Associated with Measuring the Accrued Liability and Actuarially Determined Contribution The determination of the accrued liability and the actuarially determined contribution requires the use of assumptions regarding future economic and demographic experience.The assumptions used to determine the contribution requirement and accrued liability are the same as those used for the October 1,2023 ActuarialValuation Report dated August 6,2024. Future actuarial measurements may differ significantly from the current measurements presented in this report due to such factors as the following:plan experience differing from that anticipated by the economic or demographic assumptions;changes in economic or demographic assumptions due to changing conditions;increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period,or additional cost or contribution requirements based on the Plan’s funded status);and changes in plan provisions or applicable law. Please refer to the October 1,2023 Actuarial Valuation Report dated August 6,2024 for additional discussions regarding the risks associated with measuring the accrued liability and the actuarially determined contribution. The scope of this Actuarial impact Statement does not include an analysis of the potential range of such future measurements or a quantitative measurement of the future risks of not achieving the assumptions. In certain circumstances,detailed or quantitative assessments of one or more of these risks as well as various plan maturity measures and historical actuarial measurements may be requested from the actuary. Additional risk assessments are generally outside the scope of an Actuarial Impact Statement.Additional assessments may include stress tests,scenario tests,sensitivity tests,stochastic modeling,and a comparison of the present value of accrued benefits at low-risk discount rates with the actuarial accrued liability Agenda Item #9.A. 13 Jan 2025 Page 175 of 214 Ms.Brittany Percell November 12,2024 Page 3 Additional Disclosures This report was prepared at the request of the Board and is intended for use by the Plan and those designated or approved by the Board.This report may be provided to parties other than the Plan only in its entirety and only with the permission of the Board. This report is intended to describe the financial effect on the Plan of the changes in the proposed ordinance.Potential effects on other benefit plans were not considered.No statement in this report is intended to be interpreted as a recommendation in favor of the changes,or in opposition to them. Determinations of financial results associated with the benefits described in this report,for purposes other than those identified herein may be significantly different. The calculations in this report are based upon information furnished by the Plan Administrator for the October 1,2023 ActuarialValuation concerning Plan benefits,financial transactions,plan provisions and active members,terminated members,retirees and beneficiaries.We reviewed this information for internal and year-to—year consistency,but did not audit the data.We are not responsible for the accuracy or completeness of the information provided by the Plan Administrator. The date of the valuation was October 1,2023.This means that the results ofthe supplemental valuation indicate what the October 1,2023 valuation would have shown if the proposed benefit changes had been in effect on that date.Supplemental valuations do not predict the result of future actuarial valuations. Rather,supplemental valuations give an indication of the cost of the benefit change only without comment on the complete end result of future valuations. The calculations are based upon assumptions regarding future events,which may or may not materialize. They are also based on the assumptions,methods,and plan provisions outlined in the October 1,2023 ActuarialValuation Report and this report.If you have reason to believe that the assumptions that were used are unreasonable,that the plan provisions are incorrectly described,that important plan provisions relevant to this Report are not described,or that conditions have changed since the calculations were made,you should contact the author of the report prior to relying on information in the report. This report was prepared using our proprietary valuation model and related software which in our professional judgment has the capability to provide results that are consistent with the purposes of the valuation and has no material limitations or known weaknesses.We performed tests to ensure that the model reasonably represents that which is intended to be modeled. This report has been prepared by actuaries who have substantial experience valuing public employee retirement systems.To the best of our knowledge the information contained in this report is accurate and fairly presents the actuarial position of the Plan as of the valuation date.Allcalculations have been made in conformity with generally accepted actuarial principles and practices,and with the Actuarial Standards of Practice issued by the Actuarial Standards Board and with applicable statutes. ?GRS Agenda Item #9.A. 13 Jan 2025 Page 176 of 214 1)K“.Add Lama/ NicolasLahaye and Dina Lerner are members ofthe American Academy of Actuaries and meet the QualificationStandards of the American Academy of Actuaries to render the actuarial opinions contained herein.The undersigned actuaries are independent of the plan sponsor We will be pleased to answer any questions pertaining to this report. Ms.Brittany Percell November 12,2024 Page 4 Sincerely, Gabriel,Roeder,Smith &Company Nicolas Lahaye,FSA,EA,MAAA,FCA Dina Lerner,FSA,EA,MAAA,FC AConsultant&Actuary Consultant &Actuary Enclosures This communication shall not be construed to provide tax advice,legal advice or investment advice. ?GRS Agenda Item #9.A. 13 Jan 2025 Page 177 of 214 CITYOF ATLANTICBEACHGENERALEMPLOYEES’RETIREMENTSYSTE M Actuarial Impact Statement —November 12,2024 Description of Amendments The proposed ordinance would amend the plan as follows: -Effective October 1,2024,there shall be a one-time Cost of LivingAdjustment for all current retirees and surviving beneficiaries receiving benefits of 3.00%for every 5 complete years that have elapsed since their original date of benefit commencement. Funding Implications of Amendment An actuarial cost estimate is attached. Certi?cation of Administrator I believe the amendment to be in compliance with Part VII,Chapter 112,Florida Statutes and Section 14, Article X of the Constitution of the State of Florida. City of Atlantic Beach General Employees'Retirement System For the Board of Trustees as Plan Administrator Agenda Item #9.A. 13 Jan 2025 Page 178 of 214 Plan City of Atlantic Beach General Employees’Retirement System SUPPLEMENTALACTUARIALVALUATION REPORT Valuation Date October 1,2023 Date of Report November 12,2024 Report Requested by Boa rd of Trustees Prepared by Nicolas Lahaye and Dina Lerner Group Valued Allactive and inactive participants of the Plan as of October 1,2023. Bene?t Provisions Being Considered for Change Effective October 1,2024,there shall be a one-time Cost of LivingAdjustment for all current retirees and surviving beneficiaries receiving benefits of 3.00%for every 5 complete years that have elapsed since their original date of benefit commencement. Participants Affected All current inactive Participants of the Plan (as described above). Actuarial Assumptions and Methods Same as the October 1,2023 Actuarial Valuation Report dated August 6,2024.Some ofthe key assumptions/methods are: Investment Return 6.25%per year compounded annually,net of investment expenses Mortality Table Assumptions used by the Florida Retirement System (FRS)for Regular (otherthan K-12 School Instructional Personnel)members in the FRS actuarial valuation as ofJuly 1,2022. Salary increase Age based ranging from 4.8%to 9.5%(including 2.5%price inflation) Cost Method Entry Age Normal Amortization Period for Any Change in Actuarial Accrued Liability The impact ofthe proposed plan changes on the actuarial accrued liability was amortized as a level dollar amount over a 10-year period. Summary of Data Used in Report See attached page entitled ”Participant Data”;based on the data used for the October 1,2023 Actuarial Valuation Report dated August 6,2024. City of Atlantic Beach General Employees’Retirement System 6 Agenda Item #9.A. 13 Jan 2025 Page 179 of 214 Actuarial Impact of Proposed Changes See attached page(s). Special Risks Involved That the Plan Has Not Been Exposed to Previously None;please refer to page 2 of this report for a discussion of risks associated with measuring the accrued liability and actuarially determined contribution. Other Cost Considerations 0 The enclosed figures measure the increase in the City's contribution requirement for the first year only,and assume that all of the actuarial assumptions are met.Future costs and contribution requirements can be significantly higher or lower depending on the extent to which Plan experience differs from that anticipated by the assumptions,increases or decreases are expected as part of the methodology used to determine contribution requirements,and ifthere are any future changes in assumptions,plan provisions,or applicable law. a As of October 1,2023,the ActuarialValue of Assets exceeds the Market Value of Assets by approximately $954,000.This difference will be gradually recognized over the next three years.In turn,the employer contribution will increase in the absence of offsetting gains. City of Atlantic Beach General Employees’Retirement System 7 Agenda Item #9.A. 13 Jan 2025 Page 180 of 214 Increase /Baseline Plan Change (Decrease) A.Valuation Date October 1,2023 October 1,2023 ACTUARIALLYDETERMINEDEMPLOYERCONTRIBUTION(ADEC ADECto Be Paid During Fiscal Year Ending 9/30/2025 Assumed Date(s)of Employer Contribution Monthly Annual Payment to Amortize Unfunded Actuarial Liability (UAL) if Paid on the Valuation Date 5 323,202 Employer Normal Cost (including Administrative Expenses) if Paid on the Valuation Date 184,348 ADECif Paid on the Valuation Date:D +E 507,550 ADECAdjusted for Frequency of Payments a nd Interest to Required Ti me of Contribution 557,528 Covered Payroll for Contribution Year 5 1,224,587 ADECas %of Covered Payroll 45.53 % $ 9/30/2025 Monthly 421,874 184,348 606,222 665,917 1,224,587 54.38 % 5 98,672 98,672 108,389 S o 8.85 % City of Atlantic Beach General Employees’Retirement System 8 Agenda Item #9.A. 13 Jan 2025 Page 181 of 214 A.Valuation Date October 1,2023 October 1,2023 ACTUARIALVALUE OF BENEFITSAND ASSET Baseline Plan Change Increase/ (Decrease) .Actuarial Present Value of All Projected Benefits for 1.Active Members a.Service Retirement Benefits S 8,730,338 5 8,730,338 S b.Vesti ng Benefits 156,005 156,005 c.Disability Benefits 79,702 79,702 - d.Preretirement Death Benefits 158,756 158,756 e.Return of Member Contributions 4,703 4,703 f.Total 9,129,504 9,129,504 2.inactive Members a.Service Retirees &Beneficiaries 18,353,517 19,078,406 724,889 b.Disability Retirees 415,734 453,412 37,678 c.Terminated Vested Members 431,447 431,447 d.Total 19,200,698 19,963,265 762,567 3.DROP Balances 291,124 291,124 4.Total for All Members 28,621,326 29,383,893 762,567 .Actuarial Accrued (Past Service) Liability under Entry Age Normal *27,239,828 28,002,395 762,567 .Plan Assets* 1.Market Value 23,878,808 23,878,808 0 2.Actuarial Value 24,832,777 24,832,777 0 .Unfunded Actuarial Accrued Liability (UAAL)2,407,051 3,169,618 762,567 .Actuarial Present Value of Projected Covered Payroll 7,967,159 7,967,159 0 .Actuarial Present Value of Projected Member Contributions 478,030 478,030 .Funded Ratio(AVA basis):EZ/D 91.2 %88.7 %(2.5)% *Includes DROP balances. City of Atlantic Beach General Employees’Retirement System 9 Agenda Item #9.A. 13 Jan 2025 Page 182 of 214 HH CALCULATIONOF EMPLOYER NORMAL COST A.Valuation Date October 1,2023 October 1,2023 Increase Baseline Plan Change ( Decr ease; B.Normal Cost for 1.Service Retirement Benefits 5 177,773 $177,773 5 2.Vesting Benefits 29,350 29,350 3.Disability Benefits 10,516 10,516 4.Prereti rement Death Benefits 4,764 4,764 5.Return of Member Contributions 6,931 6,931 6.Total for Future Benefits 229,334 229,334 7.Assumed Amount for Admin.Expenses 32,188 32,188 8.Total Normal Cost 261,522 261,522 C.Expected Member Contribution 5 77,174 5 77,174 s D.Net Employer Normal Cost:88 —C $184,348 5 184,348 $ City of Atlantic Beach General Employees’Retirement System 10 Agenda Item #9.A. 13 Jan 2025 Page 183 of 214 PARTICIPANT DATA Number Annual Benefits Average Annual Benefit Ave rage Age Number Current Annual Benefits Average Annual Benefit Average Age TERMINATEDVESTEDM EMBER October 1,2023 October 1,2023 Baseline Plan Change ACTIVEMEMBERS Numbe r 15 15 Cove red Annual Payroll $1,224,587 S 1,224,587 Ave rage Annual Payroll S 81,639 $81,639 Ave rage Age 55.8 55.8 Ave rage Past Service 23.5 23.5 Average Age at Hire 32.3 32.3 RETIREES,BENEFICIARIES&DROP Numbe r 81 81 Current Annual Benefits S 1,714,018 $1,788,858 Average Annual Benefit 5 21,161 5 22,085 Ave rage Age 71.9 71.9 DISABILITYRETIREES 3 3 5 46,861 $51,144 5 15,620 5 17,048 70.7 70.7 6 6 S 58,265 $58,265 S 9,711 S 9,711 53.2 53.2 City of Atlantic Beach General Employees’Retirement System 11 Agenda Item #9.A. 13 Jan 2025 Page 184 of 214 ORDINANCE NO. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA AMENDING CHAPTER 2,ADMINISTRATION,ARTICLE VI,EMPLOYEE BENEFITS,DIVISION 3,GENERAL EMPLOYEES'RETIREMENT SYSTEM,SECTION 2-266,“BENEFIT AMOUNTS AND ELIGIBILITY”, TO PROVIDE FOR A COST-OF-LIVING ADJUSTMENT;PROVIDING FOR CONFLICT;PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the Board of Trustees of the City of Atlantic Beach General Employees’Retirement System (“Retirement System")desires to provide a one-time Cost of Living Adjustment for current retirees (DROP participants,bene?ciaries/surviving spouses,and disability bene?t recipients);and WHEREAS,the trustees of the City of Atlantic Beach General Employees’ Retirement System have requested and approved the amendment provided herein as being in the best interest of the participants and bene?ciaries and improving the System to such Cost of Living Adjustments;and WHEREAS,the Board of Trustees has recommended an amendment to the WHEREAS,amendments to the Plan are necessary to conform the Retirement WHEREAS,the City Commission has received and reviewed an actuarial impact statement related to this change and attached as such;and WHEREAS,the City Commission deems it to be in the public interest to provide this change to the Retirement System for its General Employees; NOW,THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: Retirement System to provide as such;and administration of the Fund;and Agenda Item #9.A. 13 Jan 2025 Page 185 of 214 (0 <3 PASSED by the City Commission on ?rst reading this day of SECTION 1.Additions to Section 2-266.Section 2—266,“Bene?t amounts and eligibility ” of the Code of Ordinances is hereby amended by adding a subsection (f)as follows: Sec.2-266 .—Benefit amounts and eligibility. ***** Effective October 1 2024 there shall be a one—timeCost of Livin Ad'ustment for all current retirees and survivin beneficiaries receivin benefits of 3.00%for eve ?ve com lete ears that have ela sed since their ori inal date of bene?t commencement. SECTION 2.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this ordinance are repealed to the extent inconsistent herewith. SECTION 3.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 4.Effective Date.This ordinance shall take effect upon ?nal reading and ,2024. PASSED by the City Commission on second and ?nal reading this day of CITY OF ATLANTIC BEACH Curtis Ford,Mayor 2024. approval. Agenda Item #9.A. 13 Jan 2025 Page 186 of 214 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #9.A. 13 Jan 2025 Page 187 of 214 Page 188 of 214 I I f I I z I II .I III I II ‘|I .| I I I.III I I I|.I.I .II J : .I I :‘ II II -I II -I I I.I I I . I ‘ .l I.I II J, I II I I.I I I I . ., I I -I I I ''I I I JI - II III I I h II I I I I I I z = I — . .I . TODAY’S DATE:December 30,2024 AGENDA ITEM: SUBMITTED BY: MEETING DATE: BACKGROUND: BUDGET: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Ordinance No.58-24-48 AN ORDINANCE AMENDING CHAPTER 2,ADMINISTRATION, ARTICLE VI,EMPLOYEE BENEFITS,DIVISION 4,POLICE OFFICERS’RETIREMENT SYSTEM,SECTION 2-305,“BENEFIT AMOUNTS AND ELIGIBILIT ”,TO AMEND THE BENEFIT MULTIPLIER AND TO PROVIDE FOR A COST-OF-LIVING ADJUSTMENT;PROVIDING FOR CONFLICT;PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. Brittany Percell,Director of Finance January 13,2025 Retirees and their bene?ciaries have received three cost-of-living adjustments.These were in the amounts of 12.5%in 1987,3%in 1997,and 5%in 2001. During the February 27,2023,City Commission meeting,Commission members expressed interest in looking into whether monthly bene?ts of retirees should keep up with in?ation. The Police Of?cers’Pension Board of Trustees and City Manager requested actuarial impact studies for numerous COLA scenarios.During the September 23,2024,Commission meeting,Commissioners unanimously voted to move forward with the COLA scenario recommended by the City Manager with adoption of the FY 2024-25 budget:A one-time cost-of-living adjustment for all current retirees and bene?ciaries of 3%for every ?ve years elapsed since bene?t commencement. On September 26,2022,City Commission adopted Resolution No.22-47 reinstating the Police Officers pension multiplier to 3%for all hired after January 1,2013.For this change in bene?t to take effect,an ordinance and actuarial impact statement are required. The action will affect future budgets for the City and for the City’s pension fund.The City will have to budget and transfer additional funds as calculated by the actuary to amortize the cost of the increase bene?t over ?fteen years.The pension fund will have to pay the additional costs of the increased bene?ts being distributed. Agenda Item #9.B. 13 Jan 2025 Page 189 of 214 WE RECOMMENDATION: ATTACHMENT(S): City Budget: The attached actuary report estimates that the increased contribution to the Police Of?cers Plan would be $152,676 or 6.10%for the ?rst year.Future contribution requirements can be signi?cantly higher or lower depending on the extent in which the Plan differs from that anticipated by assumptions. Pension Budget: The above future increases in the City’s budget for transfers to the pension fund will be revenues in the pension fund.This will off-set the increased expenses of the additional bene?ts to be paid. Approve Ordinance No.58-24-48 Ordinance No.58-24-48 General Employees Retire System Actuarial Impact Statement BY CITY MANAGER: Agenda Item #9.B. 13 Jan 2025 Page 190 of 214 In H u wu u u. n hr Adjustment for current retirees;and ORDINANCE N 0.58-24-48 AN ORDINANCE AMENDING CHAPTER 2,ADMINISTRATION, ARTICLE VI,EMPLOYEE BENEFITS,DIVISION 4,POLICE OFFICERS’RETIREMENT SYSTEM,SECTION 2-305,“BENEFIT AMOUNTS AND ELIGIBILITY”,TO AMEND THE BENEFIT MULTIPLIER AND TO PROVIDE FOR A COST-OF—LIVING ADJUSTMENT;PROVIDING FOR CONFLICT;PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach and the Coastal Florida Police Benevolent Association are parties to a 2022-2025 collective bargaining agreement (The “Agreement”);and WHEREAS,provisions of the Agreement affect the City of Atlantic Beach Police Of?cers’Retirement System (“Retirement System”);and WHEREAS,the Board of Trustees also desires to provide a one-time Cost of Living WHEREAS,the City Commission deems it to be in the public interest to provide these changes to the Retirement System for its Police Of?cers; WHEREAS,amendments to the Plan are necessary to conform the Retirement System to the requirements of the agreement and to provide for the Cost of Living Adjustment;and WHEREAS,the Board of Trustees of the City of Atlantic Beach Police Of?cers’ Retirement System has recommended amendments to the Retirement System to comply with the agreement and to provide for the Cost of Living Adjustment;and WHEREAS,the Trustees of the City of Atlantic Beach Police Of?cers’Retirement System have requested and approved the amendments provided herein as being in the best interest of the participants and bene?ciaries and improving the administration of the Fund;and WHEREAS,City Commission has received and reviewed an actuarial impact statement related to this change and attached as such;and Ordinance No.58—Page 1 of 3 Agenda Item #9.B. 13 Jan 2025 Page 191 of 214 (? 7: NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: SECTION 1.Revisions to Section 2-305 .Section 2-305,“Bene?t amounts and eligibility”,subsection (b),Normal retirement bene?t,of the Code of Ordinances is hereby Sec.2-305 .-Bene?t amounts and eligibility. (b) *i?ri?: Normal retirement bene?t.A member retiring hereunder on or after his normal retirement date shall receive a monthly bene?t which shall commence on the ?rst day of the month coincident with or next following his retirement and be continued thereafter during member’s lifetime, ceasing upon death,but with one hundred twenty (120)monthly payments guaranteed in any event.For members ,the monthly retirement bene?t shall equal three (3)percent of average ?nal compensation for each year of credited service. ***** SECTION 2.Additions to Section 2-305.Section 2-305,“Bene?t amounts and eligibility”of the Code of Ordinances is hereby amended by adding a subsection (1)as follows: Sec.2-305 .-Benefit amounts and eligibility. 9252*}??? Effective October 1 2024 there shall be a one-time Cost of Livin Ad'ustment for all current retirees and survivin bene?ciaries receivin bene?ts of 3.00%for eve ?ve com lete ears that have ela sed since their ori inal date of bene?t commencement. SECTION 3.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this ordinance are repealed to the extent inconsistent herewith. Page 2 of 3OrdinanceNo.58-24-48 amended as follows: Agenda Item #9.B. 13 Jan 2025 Page 192 of 214 PASSED by the City Commission on ?rst reading on the 9th day of December,2024. PASSED AND ADOPTED by the City Commission on second and ?nal reading on the 13th day of January,2025. SECTION 4.Severabili .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 5.Effective Date.This ordinance shall take effect upon ?nal reading and ATTEST Page 3 of 3OrdinanceNo.58-24-48 Donna L.Bartle City Clerk Curtis Ford Mayor Approved as to form and correctness: Jason Gabriel City Attorney adoption. Agenda Item #9.B. 13 Jan 2025 Page 193 of 214 us November 12,2024 Ms.Brittany Percell Plan Administrator PoliceOfficers’Retirement System City of Atlantic Beach 800 Seminole Road Atlantic Beach,FL 32233 Re:City of Atlantic Beach Police Officers’Retirement System Actuarial impact Statement Dear Brittany: As requested,we have prepared the enclosed Actuarial Impact Statement measuring the first-year financial impact of the proposed ordinance (copy attached)which would amend the plan as summarized below: 0 Effective October 1,2024,implement a one-time Cost of Living Adjustment for all current retirees and surviving beneficiaries receiving benefits of 3.00%for every 5 complete years that have elapsed since their original date of benefit commencement. 0 For members hired on or after January 1,2013,increase the benefit multiplier from 2%to 3%for all years of credited service. The enclosed exhibits show the impact of the above changes on the City’s contribution requirement,the Unfunded ActuarialAccrued Liability(UAAL),the funded ratio in the first year and the ultimate cost to the City in today’s dollars (for this report,the ultimate cost is the change in the Actuarial Present Value of all Projected Benefits). Please note that the increase in the UAALwas amortized over 15 years in this analysis,rather than the 30- year period which has been used by the Board to amortize plan changes in the past.Since the proposed plan change significantly increases liabilities for current retirees and for benefits attributable to past years of service,the shorter amortization period accelerates funding and limitsthe transfer of costs to future taxpayers. The impact of the proposed plan changes is being shown on the actuarially determined contribution for the fiscal year ending September 30,2025 for illustrative purposes only using the valuation results as of October 1,2023,the most recent actuarial valuation.If the proposed ordinance is adopted,funding requirements would not be impacted until the year beginning October 1,2025. The Statement must be filed with the Division of Retirement before the final public hearing on the ordinance.Please have a member of the Board of Trustees sign the Statement.Then send the Statement along with a copy of the proposed ordinance to Tallahassee. One East Broward Boulevard Suite 505 Ft.Lauderdale.Florida33301-1804 P:954.527.1616 F:954.525.0083 wwwgrsconsuhmg Agenda Item #9.B. 13 Jan 2025 Page 194 of 214 Ms.Brittany Percell November 12,2024 Page 2 Summary of Findings The baseline results shown on the enclosed exhibits are from the October 1,2023 Actuarial Valuation Report dated May 9,2024.As compared to these baseline results,the proposed ordinance w0uld have the following impacts: I The first year required City contribution would increase by $152,676,or 6.10%of covered payroll. I The Funded Ratio would decrease by 3.8%,from 86.8%to 83.0%. I The ultimate cost of the proposed change for current plan participants is measured by the change in the Actuarial Present Value of Projected Benefits,or approximately $1,590,000.This represents the increase in future benefit payments expected to be funded by the City in today's dollars.This assumes all of the actuarial assumptions are met each year. Other Cost Considerations I The enclosed figures measure the increase in the City’s contribution requirement for the first year only,and assume that all ofthe actuarial assumptions are met.Future costs and contribution requirements can be significantly higher or lower depending on the extent to which Plan experience differs from that anticipated by the assumptions,increases or decreases are expected as part of the methodology used to determine contribution requirements,and if there are any future changes in assumptions,plan provisions,or applicable law. I As of October 1,2023,the Actuarial Value of Assets exceeds the Market Value of Assets by approximately $825,000.This difference will be gradually recognized over the next three years.In turn,the employer contribution willincrease in the absence of offsetting gains. Risks Associated with Measuring the Accrued Liabilityand Actuarially Determined Contribution The determination of the accrued liability and the actuarially determined contribution requires the use of assumptions regarding future economic and demographic experience.The assumptions used to determine the contribution requirement and accrued liability are the same as those used for the October 1,2023 ActuarialValuation Report dated May 9,2024. Future actuarial measurements may differ signi?cantly from the current measurements presented in this report due to such factors as the following:plan experience differing from that anticipated by the economic or demographic assumptions;changes in economic or demographic assumptions due to changing conditions;increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period,or additional cost or contribution requirements based on the Plan’s funded status);and changes in plan provisions or applicable law. Please refer to the October 1,2023 Actuarial Valuation Report dated May 9,2024 for additional discussions regarding the risks associated with measuring the accrued liability and the actuarially determined contribution. Agenda Item #9.B. 13 Jan 2025 Page 195 of 214 Ms.Brittany Percell November 12,2024 Page 3 The scope ofthis Actuarial Impact Statement does not include an analysis of the potential range of such future measurements or a quantitative measurement of the future risks of not achieving the assumptions. In certain circumstances,detailed or quantitative assessments of one or more of these risks as well as various plan maturity measures and historical actuarial measurements may be requested from the actuary. Additional risk assessments are generally outside the scope of an Actuarial Impact Statement.Additional assessments may include stress tests,scenario tests,sensitivity tests,stochastic modeling,and a comparison of the present value of accrued benefits at low-risk discount rates with the actuarial accrued liability. Additional Disclosures This report was prepared at the request of the Board and is intended for use by the Plan and those designated or approved by the Board.This report may be provided to parties other than the Plan only in its entirety and only with the permission of the Board. This report is intended to describe the financial effect on the Plan of the changes in the proposed ordinance.Potential effects on other benefit plans were not considered.No statement in this report is intended to be interpreted as a recommendation in favor of the changes,or in opposition to them. Determinations of financial results associated with the benefits described in this report,for purposes other than those identified herein may be significantly different. The calculations in this report are based upon information furnished by the Plan Administrator for the October 1,2023 ActuarialValuation concerning Plan benefits,financial transactions,plan provisions and active members,terminated members,retirees and beneficiaries.We reviewed this information for internal and year-to—year consistency,but did not audit the data.We are not responsible for the accuracy or completeness of the information provided by the Plan Administrator. The date of the valuation was October 1,2023.This means that the results of the supplemental valuation indicate what the October 1,2023 valuation would have shown if the proposed benefit changes had been in effect on that date.Supplemental valuations do not predict the result of future actuarial valuations. Rather,supplemental valuations give an indication of the cost of the benefit change only without comment on the complete end result of future valuations. The calculations are based upon assumptions regarding future events,which may or may not materialize. They are also based on the assumptions,methods,and plan provisions outlined in the October 1,2023 ActuarialValuation Report and this report.If you have reason to believe that the assumptions that were used are unreasonable,that the plan provisions are incorrectly described,that important plan provisions relevant to this Report are not described,or that conditions have changed since the calculations were made,you should contact the author of the report prior to relying on information in the report. This report was prepared using our proprietary valuation model and related software which in our professional judgment has the capability to provide results that are consistent with the purposes of the valuation and has no material limitations or known weaknesses.We performed tests to ensure that the model reasonably represents that which is intended to be modeled. #76RS Agenda Item #9.B. 13 Jan 2025 Page 196 of 214 Ms.Brittany Percell November 12,2024 Page 4 This report has been prepared by actuaries who have substantial experience valuing public employee retirement systems.To the best of our knowledge the information contained in this report is accurate and fairly presents the actuarial position of the Plan as of the valuation date.Allcalculations have been made in conformity with generally accepted actuarial principles and practices,and with the Actuarial Standards of Practice issued by the ActuarialStandards Board and with applicable statutes. Nicolas Lahaye and Dina Lerner are members of the American Academy of Actuaries and meet the QualificationStandards of the American Academy of Actuaries to render the actuarial opinions contained herein.The undersigned actuaries are independent of the plan sponsor. We will be pleased to answer any questions pertaining to this report. i) Sincerely, Gabriel,Roeder,Smith &Company Nicolas Lahaye,FSA,EA,MAAA,FCA Dina Lerner,FSA,EA,MAAA,FC AConsultant&Actuary Consultant &Actuary Enclosures '76R This communication shall not be construed to provide tax advice,legal advice or investment advice. Agenda Item #9.B. 13 Jan 2025 Page 197 of 214 CITYOF ATLANTICBEACHPOLICEOFFICERS’RETIREMENTSYSTEM Actuarial Impact Statement -—November 12,2024 Description of Amendments The proposed ordinance would amend the plan as follows: 0 Effective October 1,2024,implement a one—timeCost of LivingAdjustment for all current retirees and surviving beneficiaries receiving benefits of 3.00%for every 5 complete years that have elapsed since their original date of benefit commencement. 0 For members hired on or after January 1,2013,increase the benefit multiplierfrom 2%to 3%for all years of credited service. Funding Implications of Amendment An actuarial cost estimate is attached. Certi?cation of Administrator I believe the amendment to be in compliance with Part VII,Chapter 112,Florida Statutes and Section 14, Article X of the Constitution of the State of Florida. City of Atlantic Beach Police Officers’Retirement SystemGR§ For the Board of Trustees as Plan Administrator Agenda Item #9.B. 13 Jan 2025 Page 198 of 214 Plan City of Atlantic Beach Police Officers’Retirement System SUPPLEMENTALACTUARIALVALUATION REPOR Valuation Date October 1,2023 Date of Report November 12,2024 Report Requested by Board of Trustees Prepared by Nicolas Lahaye and Dina Lerner Group Valued All active and inactive participants ofthe Plan as of October 1,2023. Bene?t Provisions Being Considered for Change The proposed ordinance would amend the plan as follows: 0 Effective October 1,2024,implement a one-time Cost of Living Adjustment for all current retirees and surviving beneficiaries receiving benefits of 3.00%for every 5 complete years that have elapsed since their original date of benefit commencement. 0 For members hired on or afterJanuary 1,2013,increase the benefit multiplier from 2%to 3% for all years of credited service. Participants Affected Active and inactive participants ofthe Plan (as described above). Actuarial Assumptions and Methods Same as the October 1,2023 Actuarial Valuation Report dated May 9,2024.Some of the key assumptions/methods are: Investment Return 6.25%per year compounded annually,net of investment expenses Mortality Table Assumptions used by the Florida Retirement System (FRS)for Special Risk members in the FRS actuarial valuation as ofJuly 1,2022. Salary increase Age based ranging from 4.5%to 18.5%(including 2.5%price inflation) Cost Method Entry Age Normal Amortization Period for Any Change in Actuarial Accrued Liability The impact of the proposed plan change on the actuarial accrued liability was amortized as a level percentage of payroll over a 15-year period.The payroll growth rate used to amortize the unfunded actuarial accrued liabilities was 3.50%. Summary of Data Used in Report See attached page entitled ”Participant Data”;based on the data used for the October 1,2023 Actuarial Valuation Report dated May 9,2024. City of Atlantic Beach Police Officers'Retirement System 6 Agenda Item #9.B. 13 Jan 2025 Page 199 of 214 Actuarial Impact of Proposed Changes See attached page(s). Special Risks Involved That the Plan Has Not Been Exposed to Previously None;please refer to page 2 ofthis report for a discussion of risks associated with measuring the accrued liability and actuarially determined contribution. Other Cost Considerations 0 The enclosed figures measure the increase in the City’s contribution requirement for the first year only,and assume that all ofthe actuarial assumptions are met.Future costs and contribution requirements can be significantly higher or lower depending on the extent to which Plan experience differs from that anticipated by the assumptions,increases or decreases are expected as part of the methodology used to determine contribution requirements,and if there are any future changes in assumptions,plan provisions,or applicable law. 0 As of October 1,2023,the Actuarial Value of Assets exceeds the Market Value of Assets by approximately $825,000.This difference will be gradually recognized over the next three years.In turn,the employer contribution will increase in the absence of offsetting gains. City of Atlantic Beach Police Officers’Retirement System 7 Agenda Item #9.B. 13 Jan 2025 Page 200 of 214 Increase /Base/me Plan Changes (Decrease) A.Valuation Date October 1,2023 October 1,2023 ACTUARIALLYDETERMINEDEMPLOYERCONTRIBU110N(ADEC City of Atlantic Beach Police Officers’Retirement System 8 B.ADECto Be Paid During Fiscal Year Ending 9/30/2025 9/30/2025 C.Assumed Date(s)of Employer Contribution Monthly Monthly D.Annual Payment to Amortize Unfunded Actuarial Liability (UAL) if Paid on the Valuation Date 5 187,048 S 257,380 S 70,332 E.Employer Normal Cost (including Administrative Expenses) if Paid on the Valuation Date 355,628 424,285 68.657 F.ADECif Paid on the Valuation Date:D +E 542,676 681,665 138,989 G.ADECAdjusted for Frequency of Payments and Interest to Required Time of Contribution 596,113 748,789 152,676 H.Covered Payroll for Contribution Year S 2,504,363 $2,504,363 $0 I.ADECas %of Covered Payroll in Contribution Year:G+H 23.80 %29.90 %6.10 % J.Estimated Credit for State Revenue in Contribution Yea r*165,133 165,133 K.Required Employer Contribution (REC) in Contribution Yea r:G -J 430,980 583,656 152,676 L RECas %of Covered Payroll in Contribution Year:K—:—H 17.21 %23.31 %6.10 % *Chapter 185 Florida Statutes.The City contribution amount may need to be increased if the amount received under the provisions of Chapter 185,Florida Statutes,is not sufficient to meet the total employer contribution requirement. Agenda Item #9.B. 13 Jan 2025 Page 201 of 214 A.Valuation Date October 1,2023 October 1,2023 ACTUARIALVALUEOF BENEFITSAND ASSET City of Atlantic Beach Police Officers’Retirement System 9 *Includes DROP balances. .Actuarial Present Value of All Projected Benefits for 1.Active Members a.Service Retirement Benefits b.Vesting Benefits c.Disability Benefits d.Preretirement Death Benefits e.Return of Member Contributions f.Total 2.Inactive Members a.Service Retirees &Beneficiaries b.Disability Retirees c.Terminated Vested Members d.Total 3.DROP Balances 4.Total for All Members .Actuarial Accrued (Past Service) Liability under Entry Age Normal“ .Plan Assets* 1.MarketValue 2.Actuarial Value .Unfunded Actuarial Accrued Liability (UAAL) .Actuarial Present Value of Projected Covered Payroll .Actuarial Present Value of Projected Member Contributions .Funded Ratio (AVA basis):EZ/D Baseline $13,598,760 515,881 198,360 72,763 95,304 14,481,068 6,000,990 661,907 1,339,853 8,002,750 91,274 22,575,092 19,593,367 16,176,869 17,001,835 2,591,532 14,323,976 1,145,918 86.8 % Plan Changes 5 14,459,865 630,596 220,688 84,035 95,304 15,490,488 6,511,787 731,861 1,339,853 8,583,501 91,274 24,165,263 20,477,079 16,176,869 17,001,835 3,475,244 14,323,976 1,145,918 83.0 % Increase / (Decrease) 861,105 114,715 22,328 11,272 0 1,009,420 510,797 69,954 580,751 1,590,171 883,712 0 0 883,712 (3.8)% Agenda Item #9.B. 13 Jan 2025 Page 202 of 214 CALCULATIONOF EMPLOYERNORMAL COST A.ValuationDate October 1,2023 October 1,2023 Baseline Plan Changes Increase /(Decrease) B.Normal Cost for 1.Service Retirement Benefits $385,139 5 445,232 $60,093 2.Vesting Benefits 68,093 74,658 6,565 3.Disability Benefits 23,487 24,739 1,252 4.Preretirement Death Benefits 4,486 5,233 747 5.Return of Member Contributions 24,935 24,935 6.Total for Future Benefits 506,140 574,797 68,657 7.Assumed Amount for Admin.Expenses 26,723 26,723 - 8.Total Normal Cost 532,863 601,520 68,657 C.Expected Member Contribution $177,235 $177,235 S D.Net Employer Normal Cost:B8 —C $355,628 $424,285 $68,657 City of Atlantic Beach Police Officers’Retirement System 10 Agenda Item #9.B. 13 Jan 2025 Page 203 of 214 PARTICIPANTDATA October 1,2023 October 1,2023 Number Annual Benefits Average Annual Benefit Ave rage Age Number Current Annual Benefits Average Annual Benefit Ave rage Age VESTEDMEMBER ACTIVEMEMBERS Number Covered Annual Payroll Average Annual Payroll Average Age Average Past Service Ave rage Age at Hire REI'IREES,BENEFICIARIES8:DROP Number Current Annual Benefits Average Annual Benefit Ave rage Age DISABILITYRI:TIREES 'UI- Baseline 25 2,378,410 95,136 42.8 11.8 31.0 18 595,460 33,081 69.7 59,673 19,891 65.6 5 131,973 26,395 51.0 Plan Changes 25 S 2,378,410 S 95,136 42.8 11.8 31.0 18 S 650,200 S 36,122 69.7 S 66,506 S 22,169 65.6 5 S 131,973 S 26,395 51.0 City of Atlantic Beach Police Of?cers'Retirement System 11 Agenda Item #9.B. 13 Jan 2025 Page 204 of 214 ORDINANCE NO. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA AMENDING CHAPTER 2,ADMINISTRATION,ARTICLE VI,EMPLOYEE BENEFITS,DIVISION 4,POLICE OFFICERS’RETIREMENT SYSTEM, SECTION 2-305 “BENEFIT AMOUNTS AND ELIGIBILITY”,TO AMEND THE BENEFIT MULTIPLIERAND TO PROVIDE FOR A COST-OF-LIVING ADJUSTMENT;PROVIDING FOR CONFLICT;PROVIDING FOR SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach and the Coastal Florida Police Benevolent Association are parties to a 2022-2025 collective bargaining agreement (the WHEREAS,provisions of the Agreement affect the City of Atlantic Beach Police Of?cers’Retirement System (“Retirement System");and WHEREAS,the Board of Trustees also desires to provide a one-time Cost of WHEREAS,the City Commission has received and reviewed an actuarial impact statement related to these changes and attached as such;and Living Adjustment for current retirees;and WHEREAS,amendments to the Plan are necessary to conform the Retirement System to the requirements of the agreement and to provide for the Cost of Living Adjustment; and WHEREAS,the Board of Trustees of the City of Atlantic Beach Police Officers’ Retirement System has recommended amendments to the Retirement System to comply with the agreement and to provide for the Cost of Living Adjustment;and WHEREAS,the trustees of the City of Atlantic Beach Police Of?cers’Retirement System have requested and approved the amendments provided herein as being in the best interests of the participants and bene?ciaries and improving the administration of the Fund;and “Agreement");and Agenda Item #9.B. 13 Jan 2025 Page 205 of 214 (f) WHEREAS,the City Commission deems it to be in the public interest to provide these changes to the Retirement System for its Police Of?cers; NOW,THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Revisions to Section 2-305 b.Section 2-305,“Bene?t amounts and eligibility”,subsection (b),Normal retirement bene?t,of the Code of Ordinances is hereby amended as follows: Sec.2-305 .—Benefit amounts and eligibility. ***** (b)Normal retirement bene?t.A member retiring hereunder on or after his normal retirement date shall receive a monthly bene?t which shall commence on the ?rst day of the month coincident with or next following his retirement and be continued thereafter during member's lifetime,ceasing upon death,but with one hundred twenty (120) monthly payments guaranteed in any event.For a_|[members hired befere—Janua-Iy—t—ZO-Q,the monthly retirement bene?t shall equal three (3)percent of average ?nal compensation for each year of creditedservice.Foemembers—hwed—en—er— after—January—LIZM-S—tm'fl 'fUI'IH‘. ***** SECTION 2.Additions to Section 2-305.Section 2-305,“Benefit amounts and eligibility ” of the Code of Ordinances is hereby amended by adding a subsection (f)as follows: Sec.2-305 .—Benefit amounts and eligibility. ***** Effective October 1 2024 there shall be a one-time Cost of Livin Ad'ustment for all current retirees and survivin bene?ciaries receivin bene?ts of 3.00%for eve 5 com lete ears that have ela sed since their ori inal date of the bene?t commencement. Agenda Item #9.B. 13 Jan 2025 Page 206 of 214 SECTION 3.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this ordinance are repealed to the extent inconsistent herewith. SECTION 4.Severabili .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 5.Effective Date.This ordinance shall take effect upon ?nal reading and approval. 2024. PASSED by the City Commission on second and ?nal reading this day of PASSED by the City Commission on ?rst reading this day of Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney ,2024 CITY OF ATLANTIC BEACH Curtis Ford,Mayor Attest: Agenda Item #9.B. 13 Jan 2025 Page 207 of 214 Page 208 of 214 Agenda Item #9.C. 13 Jan 2025 Page 209 of 214 Agenda Item #9.C. 13 Jan 2025 Page 210 of 214 SUBMITTED BY:Amanda Askew,Director of Planning,Community Development and Building AGENDA ITEM:Ordinance No.5-25-70 an ordinance,amending Chapter 2,section 2-143, special magistrate appointment,quali?cation and term and section 2-144 compensation,allowing the city manager to extend the contract. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Approve Ordinance No.5— 25-70 ATTACHMENT(S):Ordinance No.5-25-70 TODAY’S DATE:December 30,2024 MEETING DATE:January 13,2025 BACKGROUND:Staff is recommending an improvement to ef?ciency and productivity by removing the requirement for annual Commission approval of contract renewals for the Special Magistrate.Instead,staff proposes that the City Manager be authorized to extend the contract,provided there are no objections from the Commission.The Commission will retain the authority to terminate the contract by providing written notice at least 30 days in advance. The Special Magistrate is appointed by the Commission and is included in the annual budget.Serving a vital role in the code enforcement process,the Special Magistrate hears all code enforcement issues and also adjudicates dangerous dog complaints. BUDGET:None REVIEWED BY CITY MANAGER: Agenda Item #9.D. 13 Jan 2025 Page 211 of 214 DD ORDINANCE NO.5-25-70 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY OF DUVAL,STATE OF FLORIDA,AMENDING CHAPTER 2, ADMINISTRATION,DIVISION 2 —SPECIAL MAGISTRATE,SECTION 2-143,SPECIAL MAGISTRATE APPOINTMENT;QUALIFICATIONS; TERM,AND SECTION 2-144 SPECIAL MAGISTRATE COMPENSATION OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR ADOPTION OF SAID AMENDMENTS;PROVIDING FOR PURPOSE AND INTENT;PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION;PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Section 2-143 of the Code of Ordinances for the City of Atlantic Beach provides for the appointment of the special magistrate and the terms and section 2-144 sets the compensation;and WHERAS,Commission appointments and special magistrate and the magistrate must remain be in good standing with the city and compensation is added into the annual budget;and WHEREAS,the City desires to make it possible to extend the contract for the special magistrate by the city manager provided Commission has no objection;and WHEREAS,this minor change will help streamline future agendas provided we are not changing the special magistrate and improved ef?ciency and productivity;and NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Section 2-143 S ecial ma istrate a ointment'ualificationS°term of the Code of Ordinances is hereb amended as follows: Sec.2-143.-Special magistrate appointment;quali?cations;term. (a)The city commission shall by resolution appoint a special magistrate or special magistrates, as needed. (b)The special magistrate or special magistrates shall have the jurisdiction and authority granted by this division. (0)Appointment of the special magistrate or special magistrates shall be made on the basis of experience and interest in the subject matter,in the sole discretion of the city commission. ((1)Any special magistrate appointed hereunder must be a member in good standing of the Florida Bar for at least ?ve (5)years prior to appointment. Agenda Item #9.D. 13 Jan 2025 Page 212 of 214 pbthecitmanaer rovided cit commission has no ob'ection (e)The appointment of a special magistrate shall be made for a term of one (1)year,with the city commission reserving the right to terminate the term prior to its natural end,in writing, with no less than thirty (30)days'notice,upon resolution of the city commission.The term may be extended .No term limits shall be established herein for any appointed special magistrate.If the special magistrate Wishes to terminate the term prior to its natural end,the special magistrate shall notify the city,in writing,no less than sixty (60)days in advance. Sec.2-144.-Special magistrate compensation. The special magistrate shall receive such compensation as determined by the city commission. Such compensation shall be set forth in the CITY OF ATLANTIC BEACH SECTION 2.Pu ose and Intent.The purpose and intent of this Ordinance is to help streamline future agendas,improve ef?ciency and productivity. SECTION 3.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 4.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 5.Effective Date.This ordinance shall take effect upon ?nal reading and approval. PASSED by the City Commission on ?rst reading this day of ,2025. PASSED by the City Commission on second and ?nal reading this day of ,2025. Curtis Ford,Mayor Attest: budget. Agenda Item #9.D. 13 Jan 2025 Page 213 of 214 Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #9.D. 13 Jan 2025 Page 214 of 214