187 East Coast Drive TREE22-0011 FINALPERMIT #: TREE22-0011 AFTER THE FACT
ADDRESS:187 East Coat Drive
APPLICANT:Robert and Lori Hipp
PHONE:404 281 9992
EMAIL:robert.hipp@nice.com
CATEGORY DBH 8" - 13.9"# OF TREES INCHES OWED DBH 14" - 29.9"# OF TREES INCHES OWED DBH 30"+# OF TREES INCHES OWED TOTAL INCHES
REMOVED
PRESERVATION
CREDIT TOTAL OWED
OAK 0
and/or
-$
MARITIME SPECIES
and/or
PALM 168
Cabbage 14 3 168 (84"x 2)and/or
25,200.00$
OTHER
and/or
42 168
and/or
25,200.00$
CATEGORY INCHES # OF TREES STAFF NOTES PROPOSED- PLANT PROPOSED- PAY CATEGORY INCHES # OF TREES STAFF NOTES FINAL- PLANT FINAL- PAY
OAK OAK
MARITIME SPECIES 20 MARITIME SPECIES 20
Live Oak 5 2 double credit- Old AB shade tree requirements Live Oak 5 2 double credit- Old AB shade tree requirements
PALM
PALM 84 Cabbage Palm 17 2 114
Cabbage Palm 12 7 Cabbage Palm 16 1
Cabbage Palm 15 2
Cabbage Palm 20 1
Cabbage Palm 14 1
OTHER
OTHER
* refund applicant for excess mitigation paid
TOTALS 104 $9,600.00 (64")
TOTALS 134 $5,100.00 *(34")
TREES REMOVED
PROPOSED MITIGATION FINAL MITIGATION
DBH 30"+ = 1: 3
NEW CONSTRUCTION
MITIGATION RATIOS: (inches removed : inches replaced)
DBH 10" -13.9"= 1: 1.5
DBH 14" - 29.9" = 1: 2
Status in accordance with the City of Altantic Beach code of ordinances in effect at the time of application submittal.
APPROVDED
DENIED
TPO ADMINISTRATOR DATE
ADDITIONALINFORMATION:
•The current tree fund rate is $150.00 per inch.
•One shade tree shall be planted or preserved within the required front yard of every lot.
PLANTING REQUIRMENTS
•Oaks must be replaced with oaks and have a 4" caliper and 12' tall at time of planting.
•Maritime Species must be replaced with Maritime Species.
•Mininum 2" caliper for non oaks and 10' tall at time of planting.
•Palms may replace plams.Mininum 8ft clear trunk height at time of planting.
4/20/22X
DESCRIPTION ACCOUNT QTY PAID
PermitTRAK $9,600.00
TREE22-0011 Address: 187 EAST COAST DR APN: 172543 0000 $9,600.00
TREE MITIGATION $9,600.00
TREE MITIGATION 11200003660000 0 $9,600.00
TOTAL FEES PAID BY RECEIPT: R19337 $9,600.00
Printed: Monday, April 18, 2022 3:26 PM
Date Paid: Monday, April 18, 2022
Paid By: HIPP ROBERT C JR
Pay Method: CREDIT CARD 4
1 of 1
Cashier: SYS
Cash Register Receipt
City of Atlantic Beach
Receipt Number
R19337
PERMIT #: TREE22-0011 AFTER THE FACT
ADDRESS:187 East Coat Drive
APPLICANT:Robert and Lori Hipp
PHONE:404 281 9992
EMAIL:robert.hipp@nice.com
CATEGORY DBH 8" - 13.9"# OF TREES INCHES OWED DBH 14" - 29.9"# OF TREES INCHES OWED DBH 30"+# OF TREES INCHES OWED TOTAL INCHES
REMOVED
PRESERVATION
CREDIT TOTAL OWED
OAK 0
and/or
-$
MARITIME SPECIES
and/or
PALM 168
Cabbage 14 3 168 (84"x 2)and/or
25,200.00$
OTHER
and/or
42 168
and/or
25,200.00$
CATEGORY INCHES # OF TREES STAFF NOTES PROPOSED- PLANT PROPOSED- PAY CATEGORY INCHES # OF TREES STAFF NOTES FINAL- PLANT FINAL- PAY
OAK OAK
MARITIME SPECIES 20 MARITIME SPECIES
Live Oak 5 2 double credit- Old AB shade tree requirements
PALM 84 PALM
Cabbage Palm 12 7
OTHER OTHER
TOTALS 104 $9,600.00 (64")
TREES REMOVED
PROPOSED MITIGATION FINAL MITIGATION
DBH 30"+ = 1: 3
NEW CONSTRUCTION
MITIGATION RATIOS: (inches removed : inches replaced)
DBH 10" -13.9"= 1: 1.5
DBH 14" - 29.9" = 1: 2
Status in accordance with the City of Altantic Beach code of ordinances in effect at the time of application submittal.
APPROVDED
DENIED
TPO ADMINISTRATOR DATE
ADDITIONALINFORMATION:
•The current tree fund rate is $150.00 per inch.
•One shade tree shall be planted or preserved within the required front yard of every lot.
PLANTING REQUIRMENTS
•Oaks must be replaced with oaks and have a 4" caliper and 12' tall at time of planting.
•Maritime Species must be replaced with Maritime Species.
•Mininum 2" caliper for non oaks and 10' tall at time of planting.
•Palms may replace plams.Mininum 8ft clear trunk height at time of planting.
4/18/22X
TREE22-0011
AFTER THE FACT
ＥＸＨＩＢＩＴＡ：ＴＲＥＥＰＥＲＮ【ＩＴＴＩＮＧＰＲＯＣＥＳＳＣｉｔｙｏｆＡｔｌａｎｔｉｃＢｅａｃｈ（ｏｍｍｕｎｉｔｙＤｅｖｅ－ｏｐｍｅｎｔＤｅｐａｒｔｍｅｎｔ８００ＳｅｍｉｎｏｌｅＲｏａｄ Ａｔｌａｎｔｉ（Ｂｅａ（ｈ，ＦＬ３２２３３（Ｐ）９０４‐２４７‐５８００Ｔｈｉｓｄｏｃｕｍｅｎｔｐｒｏｖｉｄｅｓａｇｅｎｅｒａ１ｇｕｉｄｅｏｆｔｈｅｔｒｅｅｒｅｍｏｖａｌｐｅｒｍｉｔｔｉｎｇｐｒｏｃｅｓｓ．ＦｏｒｃｏｍｅｔｅｉｎｆｏｒｍａｔｉｏｎｏｎｐｅｒｍｉｔｔｉｎｇｐｒｏｃｅｄｕｒｅｓｓｅｅＳｅｃｔｉｏｎ２３－２３．Ｐ１ｅａｓｅｓｉｇｎｔｈｅｂｏｔｔｏｍｏｆｔｈｉｓｐａｇｅｔｏｃｅｒｔｉｆｙｔｈａｔｙｏｕｈａｖｅｒｅａｄｔｈｉｓｄｏｃｕｎｎｅｎｔａｎｄｕｎｄｅｒｓｔａｎｄｔｈｅｐｅｒｒｎｉｔｔｉｎｇｐｒｏｃｅｓｓ．ＢＥＦＯＲＥＰＥＲＭＩＴ１５５ＵＡＮ（１．ＳｕｂｍｉｔＣｏｍｐ１ｅｔｅｄＡｐｐｌｉｃａｔｉｏｎ ・Ａ１ｌｔｒｅｅｓｏｎｐｒｏｐｅｒｔｙｍｕｓｔｂｅ－ａｂｅｌｅｄｏｎＥｘｈｉｂｉｔｓＣａｎｄＤ．２．Ｓｃｈｅｄｕーｅーｎｓｐｅｃｔｉｏｎｓ ・ＡＩ１ｔｒｅｅｓｔｏｂｅｒｅｍｏｖｅｄｍｕｓｔｂｅ１ａｂｅ１ｅｄｗｉｔｈｒｅｄｏｒｏｒａｎｇｅｔａｐｅｏｒｒｉｂｂｏｎａｎｄｎｕｍｂｅｒｅｄｐｅｒＥｘｈｉｂｉｔＣ． ・１ｆｔｈｅｒｅーｓｃｏｎｓｔｒｕｃｔｉｏｎｏｎｐｒｏｐｅｒｔｙ′ａｂａｒｒｉｃａｄｅｉｎｓｐｅｃｔｉｏｎｗｉーｌａｌｓｏｂｅｄｏｎｅａｔｔｈｉｓｔｉｍｅ． Ｃａー１ｆｏｒｎｎｏｒｅｉｎｆｏｒｍａｔｉｏｎａｔ（９０４）２４７‐５８４７．３．ＭｉｔｉｇａｔｉｏｎＡｓｓｅｓｓｍｅｎｔ ・Ｍｉｔｉｇａｔｉｏｎｓｈａ１１ｂｅｉｎｔｈｅｆｏｒｍｏｆｐｒｅｓｅｒｖａｔｉｏｎｏｒｒｅ１ｏｃａｔｉｏｎｏｆｅｘｉｓｔｉｎｇｔｒｅｅｓ′ｒｅｐ１ａｃｅｍｅｎｔｗｉｔｈｎｅｗｔｒｅｅｓｏｒ ｐａｙｍｅｎｔｉｎｔｏｔｈｅｔｒｅｅｆｕｎｄ．ＳｅｅＳｅｃｔｉｏｎ２３‐３３ｆｏｒｍｏｒｅｉｎｆｏｒｍａｔｉｏｎ． ・Ｓｔａｆｆｗｉｌーｒｅｖｉｅｗｔｈｅｔｒｅｅｓｐｒｏｐｏｓｅｄｆｏｒｒｅｍｏｖａ１ａｎｄｓｅｎｄｔｈｅａｐｐｌｉｃａｎｔａＴｒｅｅＰｅｒｍｉｔＣａ１ｃｕｌａｔｉｏｎｓｓｈｅｅｔ ｗｈｉｃｈｏｕｔｌｉｎｅｓｍｉｔｉｇａｔｉｏｎｔｈａｔｉｓｏｗｅｄ．４．ＰｒｏｐｏｓｅｄＭｉｔｉｇａｔｉｏｎＲｅｐ１ａｃｅｍｅｎｔＰ１ａｎ ・Ｓｕｂｍｉｔａｍｉｔｉｇａｔｉｏｎｒｅｐ１ａｃｅｍｅｎｔｐｌａｎｗｉｔｈｉｎ３０ｄａｙｓｏｆｒｅｃｅｉｖｉｎｇｔｈｅｍｉｔｉｇａｔｉｏｎｃａ１ｃｕ１ａｔｉｏｎｓ． ・Ｔｈｅｐｒｏｐｏｓｅｄｐ１ａｎｍｕｓｔｉｎｃ－ｕｄｅａｓｉｔｅｐ１ａｎ，ｐｒｏｐｏｓｅｄｓｐｅｃ１ｅｓａｎｄｓｉｚｅ（ｓ）．Ｐ［ａｎｓｍｕｓｔａｃｃｏｕｎｔ ｆｏｒａｌｌｉｎｃｈｅｓｏｗｅｄ． ・ＡＭＩＴＩＧＡＴＩＯＮＰＬＡＮＭＵＳＴＢＥＳＵＢＭ１ｎ「ＥＤＡＮＤＡＰＰＲＯＶＥＤＰＲＩＯＲＴＯＲＥＭＯＶＡＬＯＦＩＤＥＮＴーＦーＥＤＴＲＥＥＳ．ＡＦＴＥＲＰＥＲＭ１Ｔー５５ＵＡＮ（５，Ｐｅｒｍｉｔｌｓｓｕａｎｃｅ ・仇′ｈｅｎｔｈｅｐｅｒｍｉｔｉｓａｐｐｒｏｖｅｄ′ｓｔａｆｆｗｉｌｌｐｉａｃｅａｓｉｇｎｉｎｔｈｅｙａｒｄａｎｄｃｏｎｔａｃｔｔｈｅａｐｐｌｉｃａｎｔ，Ｔｈｉｓｓｉｇｎｍｕｓｔ ｒｅｍａｉｎｕｎｔｉ１ｔｈｅｐｅｒｍｉｔｉｓｆｉｎａ１ｅｄ． ・１ｆｐａｙｉｎｇｆｏｒｍｉｔｉｇａｔｉｏｎ′ｐａｙｍｅｎｔｍｕｓｔｂｅｍａｄｅｗｉｔｈｉｎ７ｄａｙｓｆｏ１１ｏｗｉｎｇｔｈｅｉｓｓｕａｎｃｅｏｆｔｈｅｐｅｒｍｉｔ．６．ＭｉｔｉｇａｔｉｏｎＲｅｐ１ａｃｅｍｅｎｔ ・Ｒｅｐｉａｃｅｍｅｎｔｔｒｅｅｓｍｕｓｔｂｅｐ１ａｎｔｅｄｗｉｔｈｉｎ３０ｄａｙｓｏｆｐｅｒｍｉｔｉｓｓｕａｎｃｅｏｒｐｒｉｏｒｔｏｉｓｓｕａｎｃｅｏｆａＣｅｒｔｉｆｉｃａｔｅｏｆ ｏｃｃｕｐａｎｃｙｏｒＣｅｒｔｉｆｉｃａｔｅｏｆＣｏｍｐ１ｅｔｉｏｎ．７．Ｆｉｎａ１１ｎｓｐｅｃｔｉｏｎ ・Ａｆｔｅｒｔｒｅｅｓａｒｅｐ１ａｎｔｅｄａｎｄ／ｏｒｃｏｎｓｔｒｕｃｔｉｏｎｉｓｃｏｍｐｌｅｔｅａｆｉｎａ１ｉｎｓｐｅｃｔｉｏｎｍｕｓｔｂｅｓｃｈｅｄｕ１ｅｄ． ・Ｔｒｅｅｓｐ１ａｎｔｅｄ，ｐｒｅｓｅｒｖｅｄａｎｄｒｅ１ｏｃａｔｅｄｍｕｓｔｓｕｒｖｉｖｅｔｈｒｅｅ（３）ｙｅａｒｓｆｏｌｌｏｗｉｎｇｔｈｅｄａｔｅｔｈｅｐｅｒｍｉｔｉｓｆｉｎａ１ｅｄ．ｙ漁′鳥の。 陽／ｏ≠ス ＩＮＴＯＲＴＹＰＥＮＡＭＥ ＤＡＴ０２丁ＲＥＥＲＥＭＯＶＡＬＰＥＲＭ′丁ＡＰＰＬ′ＣＡＴ’○～一ＥＸＨ′β′丁Ａ′ＴｒｅｅＰｅｒ川′ｒｒ′ｎ９Ｐｒｏ〔ｅｓ～○β．０５．２０２７
tree #8 removed by JEA
From:Ashley Usina
To:Broedell, Brian; Tyler Harris
Date:Friday, April 1, 2022 2:17:13 PM
It’s frustrating to be waiting until we are attempting to get a CO to handle this issue when we
brought it up over a year ago and made it known that palms were removed and not by the builder,
and now we are being penalized.
Please let me know, in entirety, what you need from us asap.
Thanks for your help.
Ashley Usina
Glenn Layton Homes
O: (904)758-4380 ext. 6
C: (904)327-3689
Email: ashley@glennlaytonhomes.com
Address:
4314 Pablo Oaks Court
Jacksonville, FL. 32224
From: Broedell, Brian <bbroedell@coab.us>
Sent: Friday, April 1, 2022 1:47 PM
To: Ashley Usina <Ashley@glennlaytonhomes.com>; Tyler Harris <Tyler@glennlaytonhomes.com>
Subject: RE: 187 East Coast Drive (RES20-0318)
Ashley,
The trees were removed without a permit from the property. The property owner or a
representative must submit a tree removal permit.
Brian Broedell
Principal Planner
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
(904)247-5822
bbroedell@coab.us
Want to receive City of Atlantic Beach news by email? Just say so in an email to info@coab.us.
Follow the City of Atlantic Beach on Facebook.
Florida has a very broad Public Records Law. Most written communications to or from State and Local Officials and
agencies regarding State or Local business are public records available to the public and media upon request. Your
email communications, including your email address, may therefore be subject to public disclosure.
From: Ashley Usina [mailto:Ashley@glennlaytonhomes.com]
Sent: Friday, April 01, 2022 1:29 PM
To: Broedell, Brian <bbroedell@coab.us>; Tyler Harris <Tyler@glennlaytonhomes.com>
Subject: RE: 187 East Coast Drive (RES20-0318)
Hey Brian,
Trees were not removed by the builder during the time of construction. Any trees removed were
done prior to the owner contracting with us as their builder.
Thank you,
Ashley Usina
Glenn Layton Homes
O: (904)758-4380 ext. 6
C: (904)327-3689
Email: ashley@glennlaytonhomes.com
Address:
4314 Pablo Oaks Court
Jacksonville, FL. 32224
From: Broedell, Brian <bbroedell@coab.us>
Sent: Friday, April 1, 2022 1:27 PM
To: Ashley Usina <Ashley@glennlaytonhomes.com>; Tyler Harris <Tyler@glennlaytonhomes.com>
Subject: RE: 187 East Coast Drive (RES20-0318)
Tyler,
Trees were removed from the site so we do need a tree permit to be submitted.
Brian Broedell
Principal Planner
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
(904)247-5822
bbroedell@coab.us
Want to receive City of Atlantic Beach news by email? Just say so in an email to info@coab.us.
Follow the City of Atlantic Beach on Facebook.
Florida has a very broad Public Records Law. Most written communications to or from State and Local Officials and
agencies regarding State or Local business are public records available to the public and media upon request. Your
email communications, including your email address, may therefore be subject to public disclosure.
From: Ashley Usina [mailto:Ashley@glennlaytonhomes.com]
Sent: Friday, April 01, 2022 12:13 PM
To: Tyler Harris <Tyler@glennlaytonhomes.com>; Broedell, Brian <bbroedell@coab.us>
Subject: Fwd: 187 East Coast Drive (RES20-0318)
Hey Brian,
Here is our correspondence from Feb 2021 stating we did not need a tree permit because we did
not remove any trees from the property.
Please advise what we should do from here.
Thanks!
Ashley Usina
Begin forwarded message:
From: "Broedell, Brian" <bbroedell@coab.us>
Date: February 2, 2021 at 2:47:22 PM EST
Subject: RE: 187 East Coast Drive (RES20-0318)
Thanks, Ashley.
As long as no trees will be or were removed, then we do not need a tree permit.
-Brian
From: Ashley Lynn [mailto:Ashley@glennlaytonhomes.com]
Sent: Tuesday, February 02, 2021 10:39 AM
To: Broedell, Brian <bbroedell@coab.us>
Cc: Genest, Abrielle <agenest@coab.us>
Subject: FW: 187 East Coast Drive (RES20-0318)
Hi Brian,
Please see below regarding your tree email. We aren’t removing any trees so I filled
out this application. Let me know if I need to do anything else.
Thanks,
Ashley
From: Ashley Lynn
Sent: Thursday, January 14, 2021 12:49 PM
To: Genest, Abrielle <agenest@coab.us>
Subject: RE: 187 East Coast Drive (RES20-0318)
Okay, thanks! Application is attached. Let me know if you need anything else from us.
Best,
Ashley Lynn
Glenn Layton Homes
O: (904)758-4380 ext. 6
C: (904)327-3689
F: (904)562-3335
Email: ashley@glennlaytonhomes.com
Address:
4314 Pablo Oaks Court
Jacksonville, FL. 32224
From: Genest, Abrielle <agenest@coab.us>
Sent: Thursday, January 14, 2021 11:29 AM
To: Ashley Lynn <Ashley@glennlaytonhomes.com>
Subject: RE: 187 East Coast Drive (RES20-0318)
Yes, You can sign as the contractor.
Abrielle
From: Ashley Lynn [mailto:Ashley@glennlaytonhomes.com]
Sent: Wednesday, January 13, 2021 2:22 PM
To: Genest, Abrielle <agenest@coab.us>; Building, Dept <Building-Dept@coab.us>
Subject: RE: 187 East Coast Drive (RES20-0318)
Thanks so much. Can we sign this as the contractor, or does it need to be signed by the
property owners?
Ashley Lynn
Glenn Layton Homes
O: (904)758-4380 ext. 6
C: (904)327-3689
F: (904)562-3335
Email: ashley@glennlaytonhomes.com
Address:
4314 Pablo Oaks Court
Jacksonville, FL. 32224
From: Genest, Abrielle <agenest@coab.us>
Sent: Wednesday, January 13, 2021 10:20 AM
To: Building, Dept <Building-Dept@coab.us>; Ashley Lynn
<Ashley@glennlaytonhomes.com>
Subject: RE: 187 East Coast Drive (RES20-0318)
Ashley,
Since you are not removing any trees, please fill out the Tree and Vegetation Affidavit
and submit this in your revision. Below is the link for the form.
http://www.coab.us/DocumentCenter/View/9757/Affidavit-of-No-Tree-or-Vegetation-
Removal?bidId=
Abrielle Genest
Planner
City of Atlantic Beach
agenest@coab.us
Want to receive City of Atlantic Beach news by email? Just say so in an email to
info@coab.us.
Follow the City of Atlantic Beach on Facebook.
Florida has a very broad Public Records Law. Most written communications to or from
State and Local Officials and agencies regarding State or Local business are public
records available to the public and media upon request. Your email communications,
including your email address, may therefore be subject to public disclosure.
From: Giles, Christian On Behalf Of Building, Dept
Sent: Wednesday, January 13, 2021 9:53 AM
To: Ashley Lynn <Ashley@glennlaytonhomes.com>
Cc: Genest, Abrielle <agenest@coab.us>
Subject: RE: 187 East Coast Drive (RES20-0318)
Ashley,
I believe the best person to speak about this is Abrielle in Zoning. I have included her on
this message.
If you would like to speak with her via phone, please call 904-247-5800 and request
Abrielle in Zoning (ext. 5846)
Thank You,
Christian Giles
Receptionist – Building Dept.
City of Atlantic Beach
904-247-5800
CGILES@COAB.US
From: Ashley Lynn [mailto:Ashley@glennlaytonhomes.com]
Sent: Wednesday, January 13, 2021 9:29 AM
To: Giles, Christian <cgiles@coab.us>
Subject: FW: 187 East Coast Drive
Sorry, Christian – one other question… in regards to the tree removal rejection, we
aren’t removing any trees. Can you please help us understand why we need a tree
removal permit?
Thank you!
Ashley
From: Ashley Lynn
Sent: Wednesday, January 13, 2021 9:23 AM
To: Giles, Christian <cgiles@coab.us>
Subject: 187 East Coast Drive
Hi Christian,
I’m sorry, it looks like we attached the old/original ecalcs and didn’t include the Manual
D. It’s attached.
Sorry about that!
Thanks,
Ashley
Want to receive City of Atlantic Beach news by email? Just say so in an email to
info@coab.us. Follow the City of Atlantic Beach on Facebook
https://www.facebook.com/CityOfAtlanticBeach. Florida has a very broad Public
Records Law. Most written communications to or from State and Local Officials and
agencies regarding State or Local business are public records available to the public and
media upon request. Your email communications, including your email address, may
therefore be subject to public disclosure.
Want to receive City of Atlantic Beach news by email? Just say so in an email to
info@coab.us. Follow the City of Atlantic Beach on Facebook
https://www.facebook.com/CityOfAtlanticBeach. Florida has a very broad Public
Records Law. Most written communications to or from State and Local Officials and
agencies regarding State or Local business are public records available to the public and
media upon request. Your email communications, including your email address, may
therefore be subject to public disclosure.
Want to receive City of Atlantic Beach news by email? Just say so in an email to
info@coab.us. Follow the City of Atlantic Beach on Facebook
https://www.facebook.com/CityOfAtlanticBeach. Florida has a very broad Public
Records Law. Most written communications to or from State and Local Officials
and agencies regarding State or Local business are public records available to the
public and media upon request. Your email communications, including your email
address, may therefore be subject to public disclosure.
Want to receive City of Atlantic Beach news by email? Just say so in an email to info@coab.us.
Follow the City of Atlantic Beach on Facebook at www.facebook.com/cityofatlanticbeach. Florida has
a very broad public records law. Most written communications to or from state and local officials
and agencies regarding state or local business are public records available to the public and media
upon request. Your email communications, including your email address, may therefore be subject
to public disclosure.
Want to receive City of Atlantic Beach news by email? Just say so in an email to info@coab.us.
Follow the City of Atlantic Beach on Facebook at www.facebook.com/cityofatlanticbeach. Florida has
a very broad public records law. Most written communications to or from state and local officials
and agencies regarding state or local business are public records available to the public and media
upon request. Your email communications, including your email address, may therefore be subject
to public disclosure.
From:Genest, Abrielle
To:"robert.hipp@nice.com"
Date:Thursday, April 7, 2022 11:45:00 AM
Attachments:image002.jpg
image003.png
Hello again,
We got word from JEA that a palm was removed on 11/13/2020. You will not be required to mitigate for this tree.
Thank you,
Abrielle Genest
From: Genest, Abrielle
Sent: Thursday, April 7, 2022 10:04 AM
To: 'robert.hipp@nice.com' <robert.hipp@nice.com>
Subject: RE: 187 East Coast Drive TREE22-0011
Robert,
Following up with our phone conversation.
Regarding tree #8, we will need record from JEA stating they removed the tree. We cannot accept letters from neighbors
attesting to the removal by JEA.
The chart below shows the ratios used when calculating mitigation. This property is classified as “New Construction” and will
be charged with double mitigation.
Upon receipt of mitigation calculations, you have the option to submit an appeal to the ESC Tree Subcommittee or a variance
to the Community Development board. Below is information on both of these processes.
APPEAL
· Request to appeal must be filed in writing within 5 business days of receipt of mitigation calculations.
· The ESC Tree Subcommittee will review the application for compliance with Chapter 23. For example, they will
review how the mitigation calculations were applied, if the DBH of trees were properly assessed, species were
properly identified, etc.)
· The Tree Subcommittee will vote to approve the appeal (chapter 23 was not correctly assessed), deny the appeal
(staff correctly applied chapter 23), or approve with conditions (certain parts of chapter 23 were applied correctly).
VARIANCE
· Chapter 23 Variance application must be submitted
· Request will be placed on the regularly scheduled meeting date for the CDB (3rd Tuesday of each month)
· The CDB must find that one of the following hardships are present to grant a variance. The property owner has the
burden of proof to show that the application fits into one of the 4 criteria:
A .Existing topographic elevation changes that would result in the likelihood that preserved or planted materials would
not survive.
b. Existing electrical lines or utility easements that prevent or restrict the preservation or planting of landscape
materials.
c. Barrier island or dune ecosystem planting conditions that cannot support certain hardwood species.
d. Designs and plans that, to the greatest extent feasible, avoid encroachment upon preservation areas and/or trees.
· The CDB will vote to approve the variance (find that criteria is met), deny the variance (criteria was not met), or
approve with conditions (criteria was met, but additional conditions shall be applied). For example, you request to
have no mitigation. The CDB finds that criteria is met, but place a condition that you must meet ½ of the required
mitigation.
I hope all of this information clears up your options moving forward. Please let me know if you have any further questions.
Abrielle Genest
From: Genest, Abrielle
Sent: Thursday, April 7, 2022 9:12 AM
To: 'robert.hipp@nice.com' <robert.hipp@nice.com>
Subject: 187 East Coast Drive TREE22-0011
Good morning,
I have received your tree removal permit application and added it to our system. Since this permit was submitted after trees
were removed, this is considered after-the-fact and will require double permit fees ($125 X2) and double mitigation. The
check included with the application was processed, so $125.00 is the remaining balance. Payment can be made over the
phone via Visa or Master Card at 904 247 5837 or a check can be dropped off at City Hall (800 Seminole Rd).
In addition, page 2 of the permit application was not signed. This page explains the permitting process. Please sign this page
and return to me via email or at City Hall.
https://www.coab.us/DocumentCenter/View/13101/Tree-Removal-Permit-Application-08052021?bidId=
Please see the attached staff notes. The submitted site plan did not include 2- 14” trees removed in the front yard and within
the foot print of the house. These will be included in the mitigation calculations. Trees #3 and #4 did not have diameters at
breast height and are not protected. Please see the picture below that depicts the trees in the front yard.
What to expect moving forward:
· Staff will complete the mitigation calculations based off the trees removed.
· Staff will send the applicant calculations and mitigation details/requirements.
· The applicant will send a proposed mitigation plan that accounts for all inches owed.
· With receipt of a successful plan, staff will approve the permit. Mitigation must be planted within 30 days of permit
approval.
Please let me know if you have any questions.
Abrielle Genest
Planner
(904) 247 5847
City of Atlantic Beach
agenest@coab.us
From:Ashley Usina
To:Genest, Abrielle
Cc:Robert Hipp; Askew, Amanda; John Harris; heritagegroupfl@gmail.com
Date:Monday, April 18, 2022 9:31:59 AM
Attachments:image001.png
Noted, but since we are where we are…any assistance you can provide is greatly appreciated.
Thanks,
Ashley Usina
Glenn Layton Homes
O: (904)758-4380 ext. 6
C: (904)327-3689
Email: ashley@glennlaytonhomes.com
Address:
4314 Pablo Oaks Court
Jacksonville, FL. 32224
From: Genest, Abrielle <agenest@coab.us>
Sent: Monday, April 18, 2022 9:29 AM
To: Ashley Usina <Ashley@glennlaytonhomes.com>
Cc: Robert Hipp <Robert.Hipp@nice.com>; Askew, Amanda <aaskew@coab.us>; John Harris <John@glennlaytonhomes.com>;
heritagegroupfl@gmail.com
Subject: RE: 187 East Coast Drive Mitigation Calculations
Ashley,
Correct, trees must be on the subject property and may not be planted in the ROW or retention areas. A potential location on this
property is directly north of the driveway or on the south side of the lot. This is why we require a tree removal permit to be pulled
and approved prior to removal of trees and development of the lot, so landscaping and location requirement can be taken into
consideration during the design process.
Abrielle Genest
From: Ashley Usina [mailto:Ashley@glennlaytonhomes.com]
Sent: Monday, April 18, 2022 9:15 AM
To: Genest, Abrielle <agenest@coab.us>
Cc: Robert Hipp <Robert.Hipp@nice.com>; Askew, Amanda <aaskew@coab.us>; John Harris <John@glennlaytonhomes.com>;
heritagegroupfl@gmail.com
Subject: RE: 187 East Coast Drive Mitigation Calculations
Good morning!
Could you all please make a recommendation of where they could be planted?
1. They have to be planted on Mr. Hipp’s lot, which is very limited in size.
2. They are not permitted in the ROW
3. They are not permitted in the retention area.
We have submitted 3 plans that are not to your satisfaction. In efforts of getting this completed correctly asap, could you please
make recommendations as to where, on the property, we can plant the trees for mitigation?
Thanks so much!
Ashley Usina
Glenn Layton Homes
O: (904)758-4380 ext. 6
C: (904)327-3689
Email: ashley@glennlaytonhomes.com
Address:
4314 Pablo Oaks Court
Jacksonville, FL. 32224
From: Genest, Abrielle <agenest@coab.us>
Sent: Monday, April 18, 2022 9:07 AM
To: Ashley Usina <Ashley@glennlaytonhomes.com>
Cc: Robert Hipp <Robert.Hipp@nice.com>; Askew, Amanda <aaskew@coab.us>
Subject: RE: 187 East Coast Drive Mitigation Calculations
Ashley,
This plan is not approved. Mitigation is not allowed to be planted in retention areas. Please revise plans so the proposed palms are
not in the designated retention area.
Abrielle Genest
From: Ashley Usina [mailto:Ashley@glennlaytonhomes.com]
Sent: Thursday, April 14, 2022 9:44 AM
To: Genest, Abrielle <agenest@coab.us>
Subject: Fwd: 187 East Coast Drive Mitigation Calculations
See revised. Palms removed from ROW
Ashley Usina
From: Derek Walton <heritagegroupfl@gmail.com>
Sent: Thursday, April 14, 2022 8:25:43 AM
To: Ashley Usina <Ashley@glennlaytonhomes.com>
Cc: John Harris <John@glennlaytonhomes.com>
Subject: Re: FW: 187 East Coast Drive Mitigation Calculations
Good morning Ashley,
I have revised the plan for Hipp moving the palms out of the easement. At Roberts request I have also added 2
palms to the plan.
Sincerely,
Derek Walton
Heritage Group of North Florida, Inc.
4348 Southpoint Blvd.
Suite 200
Jacksonville, Fl 32216
(904) 859-0695
Heritagegroupfl@gmail.com
On Wed, Apr 13, 2022 at 11:07 AM Derek Walton <heritagegroupfl@gmail.com> wrote:
Ashley,
Attached is the landscape plan noting the palms and the live oaks that were originally planted with the
landscape package.
Sincerely,
Derek Walton
Heritage Group of North Florida, Inc.
4348 Southpoint Blvd.
Suite 200
Jacksonville, Fl 32216
(904) 859-0695
Heritagegroupfl@gmail.com
On Tue, Apr 12, 2022 at 7:04 PM Derek Walton <heritagegroupfl@gmail.com> wrote:
Hey Ashley,
I have attached the landscape plan that shows where we propose to plant (5) Cabbage palms at the Hipp
residence. I have also attached the proposal for these palms. Please let me know if there are any
modifications that need to be made.
Thank you!
Sincerely,
Derek Walton
Heritage Group of North Florida, Inc.
4348 Southpoint Blvd.
Suite 200
Jacksonville, Fl 32216
(904) 859-0695
Heritagegroupfl@gmail.com
On Tue, Apr 12, 2022 at 11:45 AM Ashley Usina <Ashley@glennlaytonhomes.com> wrote:
Can you mark the 4 trees you discussed planting with Robert Hipp on the existing plan and notate in red so we can
submit to COAB.
They are holding our CO.
Thank you!!
Ashley Usina
Glenn Layton Homes
O: (904)758-4380 ext. 6
C: (904)327-3689
Email: ashley@glennlaytonhomes.com
Address:
4314 Pablo Oaks Court
Jacksonville, FL. 32224
From: Robert Hipp <Robert.Hipp@nice.com>
Sent: Tuesday, April 12, 2022 11:40 AM
To: Ashley Usina <Ashley@glennlaytonhomes.com>
Subject: FW: 187 East Coast Drive Mitigation Calculations
They will hold up the CO for the trees..
From: Askew, Amanda <aaskew@coab.us>
Sent: Tuesday, April 12, 2022 11:21 AM
To: Robert Hipp <Robert.Hipp@nice.com>
Cc: Genest, Abrielle <agenest@coab.us>
Subject: RE: 187 East Coast Drive Mitigation Calculations
Hello Robert,
We understand it difficult getting landsacape architect, architects, engineers and have no issue
with you submiiting your plan a fews days late.
Per Section 23-23 € We cannot issue a certificate of occupancy unless the trees are planted.
“Expiration of permits. Work pursuant to the permit shall commence within six (6) months of the
date of issuance, or the permit shall expire. If the tree removal permit is in connection with a
development permit, compliance with the tree removal permit shall be determined before the
applicable development permit's final inspection, or issuance of certificate of completion or
certificate of occupancy, as applicable.”
From: Robert Hipp [mailto:Robert.Hipp@nice.com]
Sent: Tuesday, April 12, 2022 11:13 AM
To: Askew, Amanda
Cc: Genest, Abrielle
Subject: RE: 187 East Coast Drive Mitigation Calculations
Good morning Amanda,
Per our conversation, I am pursuing landscape architects to do a remediation plan. As I mentioned, I am trying to
meet the 5 day window to submit a remediation plan but the landscape companies are all very busy. I will advise on a
realistic timeline after I get a commitment from one of them..
From reading online it appears that once the remediation plan is approved, we can obtain our C.O. and have 30 days
to implement the plan and have it inspected by COAB. Is that correct?
Thank you,
Robert
From: Askew, Amanda <aaskew@coab.us>
Sent: Monday, April 11, 2022 3:27 PM
To: Robert Hipp <Robert.Hipp@nice.com>
Cc: Genest, Abrielle <agenest@coab.us>
Subject: FW: 187 East Coast Drive Mitigation Calculations
Hello Robert,
After we chatted, I had the opportunity to review the tree mitigation for your property. In this
case, the code does not allow staff to deviate on the required mitigation.
As Abrielle mentioned below you do have two options available:
1. Apply for a variance to reduce the required mitigation (Section 23-25 (b)of the code). This
is a public hearing and is heard before the Community Development Board.
2. Appeal the administration interpretation of the code (Section 23-25 (a)(1). Technically, this
process does not grant relief from the code it deals with staff’s administration of the code.
If you want to move forward with either option we’ll be happy to help you out.
From: Genest, Abrielle
Sent: Monday, April 11, 2022 3:04 PM
To: Askew, Amanda
Subject: FW: 187 East Coast Drive Mitigation Calculations
From: Genest, Abrielle
Sent: Friday, April 8, 2022 3:03 PM
To: 'Ashley Usina' <Ashley@glennlaytonhomes.com>
Cc: Robert Hipp <Robert.Hipp@nice.com>
Subject: RE: 187 East Coast Drive Mitigation Calculations
Ashley,
A permit is required for removing any protected trees. The permit was passed by zoning because a Tree and
Vegetation Affidavit was submitted by you certifying that no trees were removed or will be removed. Please also
refer to the emails with Brian Broedell on February 2, 2021 confirming a permit is needed for trees that “will be or
were removed”.
You are in violation of this affidavit and Chapter 23, therefore double mitigation and permit fees are assessed with
the after the fact permit. It does not matter if the trees were removed by the builders or a separate entity. Trees were
removed without a permit and approval, therefore this is an after the fact permit and meeting the requirements is the
responsibility of the property owner.
You have the option to submit a variance application to the CDB or appeal to the ESC tree subcommittee. I provided
Robert with information on these processes, but please let me know if you would like more information.
Abrielle Genest
From: Ashley Usina [mailto:Ashley@glennlaytonhomes.com]
Sent: Friday, April 8, 2022 2:12 PM
To: Genest, Abrielle <agenest@coab.us>
Cc: Robert Hipp <Robert.Hipp@nice.com>
Subject: RE: 187 East Coast Drive Mitigation Calculations
Yes, that correspondence is correct. We the builders did not remove any trees from the property but we did have the
two palms identified on our approved on out site plan to come out. Is there a way to not be charged 4x mitigation on
the trees noted on our approved plan?
Ashley Usina
Glenn Layton Homes
O: (904)758-4380 ext. 6
C: (904)327-3689
Email: ashley@glennlaytonhomes.com
Address:
4314 Pablo Oaks Court
Jacksonville, FL. 32224
From: Genest, Abrielle <agenest@coab.us>
Sent: Friday, April 8, 2022 1:59 PM
To: Ashley Usina <Ashley@glennlaytonhomes.com>
Cc: Robert Hipp <Robert.Hipp@nice.com>
Subject: RE: 187 East Coast Drive Mitigation Calculations
Ashley and Robert,
Attached is an email stream from 01.13.2021 to 04.01.2022. In this, it is stated that no trees were removed or were
being removed from the property. Additionally, the builders submitted a tree and vegetation affidavit (attached)
which affirms no regulated trees will be removed from the property.
Any regulated trees planned for removal requires a tree removal permit application to be submitted and approved
prior to tree removal. That was not done for the palms removed from the property, therefore the tree removal permit
application is after-the-fact for all trees.
Section 23-51(d) “Sanctions for failure to obtain a permit” enforces a double application fee and double mitigation
assessment for after the fact permits.
The property is classified as new construction. As shown below, the normal rate for trees that are “equal to or greater
than 14” and less than 30”” is 1:2 (inches removed : inches owed). Per the normal rate, a 14” tree = 28” of
mitigation owed. Since this is an after the fact permit, mitigation ratios are doubled, and the rate for removal of a 14”
tree is 1:4.
Section 23-33(f)(2) states “Incentive credit shall be granted for the use of Designated Maritime Species when
replacing regulated trees that are not a Designated Maritime Species. The incentive credit is equal to two (2) times
the normal replacement credit”. A 5” live oak shall receive double credit when replacing a palm, therefore you
received 20” of credit for planting 2- 5” live oaks.
Abrielle Genest
From: Ashley Usina [mailto:Ashley@glennlaytonhomes.com]
Sent: Friday, April 8, 2022 1:27 PM
To: Genest, Abrielle <agenest@coab.us>
Cc: Robert Hipp <Robert.Hipp@nice.com>
Subject: FW: 187 East Coast Drive Mitigation Calculations
Hi Abrielle,
Could you please send us the ordinance showing the double mitigation?
We want to read and understand how the double mitigation works.
Can you also please explain why are getting charged 4x for the palms but only 2x credit for the live oaks?
We’re hoping reading the ordinance will provide clarity on why it isn’t the same math.
Thanks for your help.
Ashley Usina
Glenn Layton Homes
O: (904)758-4380 ext. 6
C: (904)327-3689
Email: ashley@glennlaytonhomes.com
Address:
4314 Pablo Oaks Court
Jacksonville, FL. 32224
From: Robert Hipp <Robert.Hipp@nice.com>
Sent: Friday, April 8, 2022 11:45 AM
To: Ashley Usina <Ashley@glennlaytonhomes.com>
Subject: Fwd: 187 East Coast Drive Mitigation Calculations
City came back with this..
Sent from my iPhone
Begin forwarded message:
From: Robert Hipp <Robert.Hipp@nice.com>
Date: April 8, 2022 at 09:29:30 CST
To: "Genest, Abrielle" <agenest@coab.us>
Subject: Re: 187 East Coast Drive Mitigation Calculations
Hi Abrielle,
Two of the 14” trees (1 & 2) are on the Glenn Layton building permit to be taken out. Therefore, they
should not be double mitigation, correct?
Thank you,
Robert
Sent from my iPhone
On Apr 8, 2022, at 09:23, Genest, Abrielle <agenest@coab.us> wrote:
Good morning,
Please see the attached mitigation calculations for the after-the-fact tree permit at 187 East
Coast Drive. As previously stated, mitigation is double due to removal without a permit. A
total of 168” of mitigation is owed, which is equivalent to $25,200.00 ($150.00 per inch
owed).
Two 5” live oak trees have already been planted on the property, which accounts for 20” of
mitigation. As a result, 148” of mitigation remain ($22,200.00).
Please see the information below about planting requirements:
Mitigation must be met in the form of planting trees on site, paying into the tree fund,
or a combination of the two.
All new trees must be selected from the attached approved species list.
Planting maritime species will result in double credit (ex: 4” live oak = 8” of credit)
All new oak trees must have a minimum 4” caliper and 12 feet tall at time of planting.
All other new species must have a minimum 2” caliper and be 10 feet tall at time of
planting.
All new palm trees must have 8 feet of clear trunk height at time of planting.
Once a mitigation plan is submitted and approved, you will have 30 days to plant
mitigation and/or 7 days to pay the mitigation rate.\
Example mitigation plans:
· Plant 4 -5” maritime species (40” credit), 4 -10” palm trees. Pay of 68” = $10,200
· Plant 10 -10” palms. Pay for 48” = $7,200.00
The next step is submit a proposed mitigation plan. Please provide a survey or site plan
showing the location of new trees, the species, and caliper size.
Please let me know if you have any questions.
Abrielle Genest
Planner
(904) 247 5847
City of Atlantic Beach
agenest@coab.us
Want to receive City of Atlantic Beach news by email? Just say so in an email to
info@coab.us. Follow the City of Atlantic Beach on Facebook at
www.facebook.com/cityofatlanticbeach. Florida has a very broad public records law. Most
written communications to or from state and local officials and agencies regarding state or
local business are public records available to the public and media upon request. Your email
communications, including your email address, may therefore be subject to public
disclosure.
Want to receive City of Atlantic Beach news by email? Just say so in an email to info@coab.us. Follow the City of
Atlantic Beach on Facebook at www.facebook.com/cityofatlanticbeach. Florida has a very broad public records law.
Most written communications to or from state and local officials and agencies regarding state or local business are
public records available to the public and media upon request. Your email communications, including your email
address, may therefore be subject to public disclosure.
Want to receive City of Atlantic Beach news by email? Just say so in an email to info@coab.us. Follow the City of
Atlantic Beach on Facebook at www.facebook.com/cityofatlanticbeach. Florida has a very broad public records law.
Most written communications to or from state and local officials and agencies regarding state or local business are
public records available to the public and media upon request. Your email communications, including your email
address, may therefore be subject to public disclosure.
Want to receive City of Atlantic Beach news by email? Just say so in an email to info@coab.us. Follow the City of
Atlantic Beach on Facebook at www.facebook.com/cityofatlanticbeach. Florida has a very broad public records law.
Most written communications to or from state and local officials and agencies regarding state or local business are
public records available to the public and media upon request. Your email communications, including your email
address, may therefore be subject to public disclosure.
Want to receive City of Atlantic Beach news by email? Just say so in an email to info@coab.us. Follow the City of Atlantic Beach on
Facebook at www.facebook.com/cityofatlanticbeach. Florida has a very broad public records law. Most written communications to
or from state and local officials and agencies regarding state or local business are public records available to the public and media
upon request. Your email communications, including your email address, may therefore be subject to public disclosure.
Want to receive City of Atlantic Beach news by email? Just say so in an email to info@coab.us. Follow the City of Atlantic Beach on
Facebook at www.facebook.com/cityofatlanticbeach. Florida has a very broad public records law. Most written communications to
or from state and local officials and agencies regarding state or local business are public records available to the public and media
upon request. Your email communications, including your email address, may therefore be subject to public disclosure.
187 East Coast Drive
TREE22-0011
Final Mitigation