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1-27-25 Regular Commission Meeting Adopted MinutesMINUTES Regular City Commission Meeting Monday, January 27, 2025 - 6:30 PM ~' Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Thomas Grant, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Michelle Weippert, Records Management Specialist (RMS) Amanda Askew, Planning & Community Development Dir. (PCDD) APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting held on January 13, 2025. The Commission approved the minutes as submitted. 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT The following speakers provided their comments to the public: George Garcia Rick Craven Stephen Fouraker Lisa Herrold Brinkley Harrell Regular City Commission January 27, 2025 Susanne Barker presented a handout to the Commission (which is attached hereto and made part of this Official Record as Attachment A). Nancy Staats Sarah Boren Mitch Reeves 1-27-25 Attachment A 3. CITY MANAGER REPORTS 3.A. Fiscal Year 2022-23 Financial Statement and Independent Auditor's Report. Link to FY 22-23 Auditors Report Ron Whitesides presented as detailed in a slideshow presentation (which is attached hereto and made part of this Official Record as Attachment B). 1-27-25 Attachment B 3.B. Accept the 90 -Day Calendar (Jan. - Nlar. 2025) There was a CONSENSUS to accept the 90 -Day Calendar. 3.C. Consideration of legislation regarding the conduct of business activities in parks and facilities. There was a CONSENSUS to proceed with sending this legislation to the Arts, Recreation, and Culture Commitee (ARCC) before adoption. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole • Commented on the importance to move forward with Item 3C. • Thanked staff for the presentations during the January 25, 2025 Town Hall meeting. Commissioner Grant • Spoke about the January 25, 2025 Town Hall meeting and encouraged citizens to offer comments on the topics. • Spoke about stormwater runoff and requested CM provide a list of all ditches and clean out schedules. Commissioner Kelly • Asked to have a workshop with ESC before any further changes are made. Commissioner Ring • Requested to keep Town Hall meetings primarily for public forum, whenever possible and to hold workshops for lengthy topics. Mayor Ford • Spoke about the January 25, 2025 Town Hall meeting and agreed with Commissioner Ring's request. Regular City Commission January 27, 2025 • Spoke on dune protection. There was a CONSENSUS for the CM to install ropes on the dunes. • Expressed sadness for the closing of Ragtime and reported the property owners' comments. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA 6.A. Authorize the City Manager to sign the Third Amendment to Radio Services Agreement between the City of Atlantic Beach and the City of Jacksonville. 6.B. Approve Resolution No. 25-09. MOTION. To agree to the Consent Agenda to include (Resolution No.) 25-09. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 25-12 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING A SETTLEMENT AGREEMENT (ATTACHMENT A) BETWEEN THE CITY AND GPS HOLDING GROUP, LLC; AUTHORIZING THE MAYOR TO EXECUTE THE SETTLEMENT AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. MOTION. Approve Resolution No. 25-12. Motion: Jessica Ring Second: Bruce Bole Curtis Ford For Regular City Commission January 27, 2025 9. Bruce Bole (Seconded By) For Thomas Grant For Candace Kelly For Jessica Ring (Moved By) For Motion passed S to 0. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 5-25-69, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING SECTION 2-16 OF THE CITY CODE TO CHANGE THE REGULAR MEETING TIME OF THE CITY COMMISSION; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. The public hearing was opened, there we no speakers, and the public hearing was closed. MOTION: Approve (Ordinance No.) 5-25-69. Motion: Bruce Bole Second. Thomas Grant Curtis Ford For Bruce Bole (Moved By) For Thomas Grant (Seconded By) For Candace Kelly For Jessica Ring Against Motion passed 4 to 1. 9.B. ORDINANCE NO. 5-25-70, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 2, ADMINISTRATION, DIVISION 2 — SPECIAL MAGISTRATE, SECTION 2-143, SPECIAL MAGISTRATE APPOINTMENT; QUALIFICATIONS; TERM, AND SECTION 2-144 SPECIAL MAGISTRATE COMPENSATION OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR ADOPTION OF SAID AMENDMENTS; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. The public hearing was opened, there we no speakers, and the public hearing was closed. MOTION: Adopt Ordinance (No.) 5-25-70. Regular City Commission January 27, 2025 Motion: Bruce Bole Second. Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed S to 0. 9.C. ORDINANCE NO. 20-25-177, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 FOR APPROPRIATING ADDITIONAL FUNDS TO THE POLICE PENSION FUND; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Ordinance No. 20-25-177 (on first reading). Motion: Bruce Bole Second: Jessica Ring Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly For Jessica Ring (Seconded By) For Motion passed S to 0. 10. MISCELLANEOUS BUSINESS 10.A. Public Hearing - APP 25-0001 - Appeal of the Community Development Board (CDB) - Decision for ZVAR 24-0005 (223 Ocean Boulevard) Request for a variance to add a new second story over the footprint of existing nonconforming first story detached garage at 223 Ocean Boulevard. 10.11. City Attorney Procedural Reminders CA Gabriel explained the procedures as detailed in the agenda packet. 10.C. Swearing in of all persons who will speak CC Bartle administered the oath to all speakers. 10.1). City Staff Overview Regular City Commission January 27, 2025 PCDD Askew gave a presentation (which is attached hereto and made part of this Official Record as Attachment C) and answered questions from the Commission. 1-27-25 Attachment C 10.E. Disclosure of Ex Parte Communications, if any The Commission indicated that there were no disclosures. 10.F. Applicant Presentation Ian Brown, applicant representative, gave a presentation (which is attached hereto and made part of this Official Record as Attachment D). 1-27-25 Attachment D I O.G. Public Comments The following speakers provided their comments to the public: Rick Craven Chris Thomassy Alan Winter Brinkley Harrell CC Bartle administered the oath to additional speakers. Peter TroGmenko IO.H. Closing Comments/Rebuttal PCDD Askew provided closing comments and answered questions from the Commission. Ian Brown provided closing comments and answered questions from the Commission. 10.I. Commission Deliberation and Action MOTION. Approve request for both variances. Motion: Thomas Grant Curtis Ford Against Bruce Bole Against Thomas Grant (Moved By) For Candace Kelly Against Jessica Ring Against Motion failed 1 to 4. Regular City Commission January 27, 2025 MOTION: Deny the request for both variances. Motion: Candace Kelly Second. Jessica Ring Mayor Ford discussed how challenging the decision was. Commissioner Bole discussed the challenges involved in making the decision. Commissioner Ring agreed with Commissioner Bole's perspective. Commissioner Grant expressed that he believed this met the third criteria and expressed his support for it. Curtis Ford For Bruce Bole For Thomas Grant Against Candace Kelly (Moved By) For Jessica Ring (Seconded By) For Motion passed 4 to 1. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Gabriel • Informed that public hearing notices would be published in the Jacksonville Daily Record. He also mentioned that the City would be creating a website link to make all hearing notices easily accessible. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER The following provided reports: Commissioner Bole • Informed the Commission about the Dancin' in the Street event. Commissioner Ring • Expressed sadness for the closing of Ragtime. CM Killingsworth • Updated the Commission on doing away with the elected officials' email group and shared there would be an online form that the citizens can submit. Also looking into a way to restrict the "Reply All" for emails sent to two or more Commissioners. 13. ADJOURNMENT The meeting adjourned at 9:08 PM. Regular City Commission January 27, 2025 Attest: i Donna L. Bartle, City Clerk Date Approved: 212-q/2 Curtis Ford, Mayor Regular City Commission January 27, 2025 Attachment A to 1-27-25 Minutes RESILIENT JACKSONVILLE ANNUAL UPDATE OCTOBER 2024 Resilient Jacksonville, released in October 2023, looks to the future of our city for the next 50 years and establishes an ambitious framework for tackling complex challenges over the coming decades. The strategy leans on sound science and data as the foundation for planning and decision-making to ensure actions today meet the needs of tomorrow. As the City continues to embrace change from increasing and uncertain risks, Jacksonville is well on its way to achieving its vision as a more resilient city that proactively adapts, fosters healthy communities and environments, expands opportunities, and builds for the future. Over the past year, the City has been working diligently to implement this vision, using a science -based approach to prioritizing actions and investments. The newly established Office of Resilience has added capacity and expertise to lead the implementation of Resilient Jacksonville with the same rigor as used in the development of the strategy. In the first year alone, the City has fostered a culture of resilience and moved swiftly to implement actions, with 38 of the 45 actions currently underway. Jacksonville's innovative approach to resilience has established it as a national leader in the field. In this capacity, the City has prioritized sharing best practices and lessons learned in addressing flooding and urban heat issues with communities across Florida and the country. The City is dedicated to maintaining partnerships, advancing actions, and remaining on the cutting edge of resilience. We look forward to continuing the momentum towards building a resilient Jacksonville with you. • . • • Resilient Jacksonville, released in October 2023, looks to the future of our city for the next 50 years and establishes an ambitious framework for tackling complex challenges over the coming decades. The strategy leans on sound science and data as the foundation for planning and decision-making to ensure actions today meet the needs of tomorrow. As the City continues to embrace change from increasing and uncertain risks, Jacksonville is well on its way to achieving its vision as a more resilient city that proactively adapts, fosters healthy communities and environments, expands opportunities, and builds for the future. Over the past year, the City has been working diligently to implement this vision, using a science -based approach to prioritizing actions and investments. The newly established Office of Resilience has added capacity and expertise to lead the implementation of Resilient Jacksonville with the same rigor as used in the development of the strategy. In the first year alone, the City has fostered a culture of resilience and moved swiftly to implement actions, with 38 of the 45 actions currently underway. Jacksonville's innovative approach to resilience has established it as a national leader in the field. In this capacity, the City has prioritized sharing best practices and lessons learned in addressing flooding and urban heat issues with communities across Florida and the country. The City is dedicated to maintaining partnerships, advancing actions, and remaining on the cutting edge of resilience. We look forward to continuing the momentum towards building a resilient Jacksonville with you. O 0 Regional Catastrophic Preparedness Grant Program Federal Emergency Management Agency $1M Safe Streets and Roads for All U.S. Department of Transportation $1.3M Resilience Funding To -Date Includes but not limited to $38.7M C 1) Climate Pollution Reduction Grant Environmental Protection Agency $1M Community Wildfire Defense Grant U.S. Forest Service $250K J Smart Surfaces Coalition National League of Cities $10M (technical assistance) National Oceanic and Resilient Florida O Grant Program Florida Department of Environmental Protection $38.7M C 1) Climate Pollution Reduction Grant Environmental Protection Agency $1M Community Wildfire Defense Grant U.S. Forest Service $250K J Smart Surfaces Coalition National League of Cities $10M (technical assistance) National Oceanic and Atmospheric Administration O KEY PROJECTS Compound Flood Model & Real -Time Forecasting The Office of Resilience is working with a PF team of experts to develop a compound flood model to measure the combined impacts of coastal surge, tidal fluctuations, riverine flooding, and inland stormwater flooding. The model will provide Jacksonville with the most advanced flood data in the country, identify the most flood -prone areas of the city, and guide project development. • The compound flood model will run 10,000 probabilistic flood scenarios, which incorporate current conditions and future projections based on the best available science. • The model will inform a real-time forecasting system that can anticipate where flooding is likely to occur in advance of a storm and guide emergency response and evacuations. Urban Forestry Management Plan The Office of Resilience is leading the development of Jacksonville's first Urban Forestry Management Plan to guide the protection and expansion of Jacksonville's tree canopy. The plan is being developed in coordination with the Jacksonville Tree Commission, parks and public works staff, community stakeholders, and guided by a team of experts. • The plan will identify new planting zones and detail the proper management, regulation, and preservation decisions needed to ensure the long-term success of tree planting projects. • The plan will help address the public health implications of extreme heat and target tree plantings in the areas of the city most in need of heat mitigation. IM Land Development Regulation Update The Office of Resilience is working with the Planning Department to update the City's land development regulations to incorporate resilience. The update is aimed at encouraging development in areas of the city that are most prepared to accommodate our growing population safely. Resilient development is a crucial step towards reducing future vulnerability to flooding and other hazards. • The updated regulations will incentivize smart and climate -adaptive development in areas of the city with lower risk of flooding and where multi -modal transportation options are available. • The project is supported by a team of consultants and an advisory group made up of developers, development attorneys, engineers, affordable housing, community and environmental advocates. Extreme Temperature EOC Standards The Office of Resilience is partnering with the Emergency Preparedness Division of the Jacksonville Fire and Rescue Department to develop standards and procedures for responding to extreme heat and freeze events. This project will ensure a swift and coordinated response to extreme temperature events, in much the same manner that we respond to other threats like hurricanes. • The project is supported by a $1M Regional Catastrophic Preparedness Grant from FEMA. • The procedures developed will guide the activation of the Emergency Operation Center for a coordinated city-wide response to extreme temperature events. !1 Attachment A to 1-27-25 Minutes RESILIENT JACKSONVILLE ONGOING ACTIONS 1.1 Update the City's land development regulations. 1 Guide future growth in areas that are at low risk and well-connected to infrastructure. 1.2 Facilitate strategic infill development in areas of low flood risk. 1.3 Incorporate resilience considerations into future land use. 2 Ensure infrastructure investments are aligned with land use priorities for growth and conservation. 5 Update public works design standards to account for climate change impacts and support resilient infrastructure development. 6 Create connected and multimodal transportation options. 7 Build ecological and recreational connections across Jacksonville's parks and open spaces, 8 Make room for the river and tributaries. 9 Develop a green infrastructure program across Jacksonville based on the best available stormwater science and data. 10 Expand Jacksonville's tree canopy. 11 Ensure water and energy utilities can meet the growing demands of the future. 12 Preserve ecologically important areas with the capacity to manage water and mitigate extreme heat 13 Improve land management and stewardship to enhance ecosystem value, Improve public safety, and reduce wildfire risk. 14 Discourage new development in current and future high-risk areas and mitigate downstream impacts in the watershed. 15 Enhance ecosystem and community health by improving water, soil, and air quality. 16 Invest strategically in hardened shorelines. 17 Identity shorelines where natural and nature -based solutions can provide long-lasting ecosystem service benefits 18 Improve digital security of critical assets and infrastructure from cyberattacks. 19 Strengthen emergency response and evacuation plans. 20 Strengthen Jacksonville's lifelines and supply chains to withstand extended disruptions to regular operations and commerce. 21 Expand retrofit programs for residential and commercial buildings to improve building energy performance, storm fortification, cooling, and stormwater detention. 22 Implement resilient standards and codes for existing and new construction. 23 Maximize the resilience of City -owned buildings and assets. 24 Invest strategically in existing parks to increase stormwater management capacity and reduce urban heat. 25 Repurpose vacant land for uses that best support resilience goals. 26 Retrofit parking lots and impervious surfaces to reduce urban heat and increase stormwater infiltration and storage. 27 Harden vulnerable critical assets to mitigate damage from hazards and ensure continuity of operations. 30 Strengthen the citywide response to extreme heat and other public health emergencies. 31 Increase mental and physical health and well-being across Jacksonville through tailored resource delivery. 33 Develop, implement, and monitor plans in support of eliminating all bicycle and pedestrian deaths in Jacksonville. 34 Strengthen community cohesion in all of Jacksonville's neighborhoods through quality public spaces, events, and activities. 35 Engage Jacksonville's youth to guide future resilience and climate action. 38 Market Jacksonville's resilient business climate to attract new companies and investment 39 Address rising flood and homeowners' insurance costs by investing in risk reduction. 40 Establish an Office of Resilience to facilitate the ongoing implementation of Resilient Jacksonville. 41 Expand community knowledge and participation in resilience actions. 2.1 Ensure infrastructure investments are aligned with land use priorities for growth and conservation. 5.1 Align above -ground and below -ground infrastructure specifications and review process. 5.2 Update the standard details and specifications for City of Jacksonville street designs. 5.3 Incorporate green infrastructure features into drainage specifications. 6.1 Increase public transit service and ridership. 6.2 Strengthen first and last mile connections to transit. 6.3 Increase bicycle ridership through bike share and a -bike incentives. 7.1 Support the continued buildout of and safe connections to the Emerald Trail System. 7.2 Support the expansion of Jacksonville's regional trail system. 7.3 Connect open spacesand ecosystems to establish habitat corridors and improve water management. 10.1 Plant more climate -adaptive trees to increase shade and ecosystem value. 10.2 Develop an Urban Forest Management Plan. 10.3 Improve the City's engagement with neighborhoods on the management and expansion of Jacksonville's tree canopy. 11.1 Support the implementation and regular updating of JEA's Integrated Resource Plans. 12.2 Support strategic land acquisition for conservation. 13.2 Manage invasive species and nuisance animals 13.3 Manage forests to reduce wildfire risk. 15.1 Improve watershed health and water quality. 16.1 Manage publicly owned bulkhead heights in accordance with best available flood data. 17.1 Conduct research and analyses to identify waterfront edges most suitable for natural and nature -based solutions. 17.2 Address shoreline erosion in coastal parks. 19.1 Routinely refine the city's hurricane evacuation zones based on the best available data. 19.3 Create plans for extreme heat and freeze events 20.2 Maintain commerce into and out of the city through partnerships with the Port and other agencies. 21.2 Leverage federal funding to improve community awareness of lower-cost floodproofing, heat, and energy performance upgrades. 21.4 Explore retrofits for stormwater ponds. 22.3 Develop design standards and guidelines for riverfront properties to accommodate flooding. 23.1 Conduct energy benchmarking on City buildings. 24.1 Align resilience actions with the forthcoming Master Recreation Improvement Plan. 24.2 Create multi -beneficial park amenities with intentional stormwater retention. 27.1 Fortify City -owned assets, such as evacuation roads and bridges. 27.2 Work with utilities and independent agencies to identify and fortify their vulnerable critical assets. 30.1 Expand JaxReady alert system for high heat days 30.2 Extend open hours and access to cooling infrastructure and air-conditioned public facilities during high heat days. 31.1 Support the Blue Zones Project to improve community health and wellbeing. 33.1 Complete a Vision Zero Action Plan with a goal of zero traffic fatalities and serious injuries among all roadway users by 2035. 33.2 Complete and update additional plans in support of the VZAP, including the Pedestrian and Bicycle Master Plan, Pedestrian Safety Action Plan, and Mobility Plan. 35.2 Incorporate resilience education and materials into Jacksonville youth programs. 39.1 Maintain participation in FEMA's CRS program to lower flood insurance premiums based on risk reduction activities. 40.1 Facilitate interdepartmental and interagency collaboration throughout City government and with external partners. 40.2 Use the best available science and data to inform decisions. 41.1 Coordinate with local organizations, including nonprofits and philanthropy. 41.2 Coordinate public education and engagement activities. 42 Coordinate resilience actions and policies across agencies and relevant independent authorities. 43 Develop a Climate Action Plan that aligns Jacksonville's resilience goals with actions to promote sustainability. 43.1 Lead the development of a Climate Action Plan for the North Florida region through the EPA Climate Pollution Reduction Grant. 44 Support regional resilience efforts. 45 Coordinate and leverage resilience investments with federal partners and resources, including military partners. 45.1 Leverage federal data, tools, and other resources. 45.2 Build relationships with military and other federal partners to maximize resilience investments. C wAil I wi ...._.1 11 r 7- time, A dit Engagement— What Did We L' Financial Audit Financial Statements and Independent Auditor's Report Internal Controls and Compliance Affecting Financial Reporting Examination of Compliance with CSLFRF Program Examination of Compliance with Florida Statute on Investment of Public Funds :1 Attachment B to Auditor's Repofts 1-27-25 Minutes Auditor's Opinion on Financial • Fairly stated in all material respects Statements and Notes • Unmodified Opinion ("Clean" Opinion) • Includes an Emphasis of Matter Paragraph re Prior Year Error Internal Control, Compliance, and • Other Matters required to be reported under Government Auditing Standards Identify 2 Internal Control Over Financial Reporting Recommendations: • 2023-1 Financial Close and Reporting • 2023-2 Bank Reconciliations No material instances of noncompliance or other matters Compliance with CSLFRF Program The City complied, in all material respects, with compliance requirements tested Attachment B to Auditor's Reports 1-27-25 Minutes Compliance with F.S. 218.415 • The City complied, in all material respects, with compliance requirements for local government investments Management Letter in accordance • No current year findings or recommendations with Chapter 10.550, Rules of the • No finding of financial emergency Auditor General PURVIS GRAY Attachment B to Significant Estimates and Judgments 1-27-25 Minutes • Depreciation Expense and Accumulated Depreciation • Allowance for Uncollectible Accounts • Compensated Absences Liability • Net Pension Liability, Expense and Related Deferred Outflows and Inflows of Resources • Net OPEB Liability, Expense and Related Deferred Outflows and Inflows of Resources PURVIS GRAY Attachment B to Significant Audit Matters 1-27-25 Minutes Accounting Policies • Adopted GASB 96, SBITA's; no affect on financial statements • No transactions noted for which there is a lack of authoritative guidance Financial Statement Disclosures • The disclosures are neutral, consistent, and clear • Significant disclosures: Pension Plans Adjustments Detected by the Audit • Significant audit correcting entries were made to expenditures, Process payables, investments, accounts receivable, revenues and deferred revenues Difficulties Encountered in Performing • Completion of the audit was delayed awaiting necessary audit the Audit documentation Attachment B to Financial Highlights —General Fund 1-27"25 Minutes Expenditures General Government 2023 2022 Change Revenues 7,304,630 6,816,042 488,588 Taxes 8,533,023 8,009,856 523,167 Licenses and Permits 1,093,728 1,097,637 (3,909) Intergovernmental 2,544,905 2,740,162 (195,257) Charges for Services 1,059,239 847,851 211,388 Fines and Forfeitures 147,426 234,136 (86,710) Other 439,701 (106,621) 546,322 Total Revenues $ 13,818,022 $ 12,823,021 $ 995,001 Expenditures General Government 3,393,168 3,012,693 380,475 Public Safety 7,304,630 6,816,042 488,588 Transportation 1,753,398 1,503,867 249,531 Culture and Recreation 1,529,465 1,491,759 37,706 Capital Outlay 786,754 751,127 35,627 Total Expenditures $ 14,767,415 $ 13,575,488 $ 1,191,927 Net Transfer In (Out) $ 2,362,056 $ 2,564,997 $ (202,941) Net Change in Fund Balance $ 1,412,663 $ 1,812,530 (399,867) PURVIS GRAY Financial Highlights —General Fund Total Assets Total Liabilities Fund Balance Nonspendable Restricted Assigned Unassigned Total Fund Balance 2023 2022 Change $ 11,893,225 $ 10,571,747 $ 1,321,478 $ 716,564 $ 807,749 $ (91,185) 202,242 91,906 110,336 122,500 - 122,500 4,094,674 5,515,325 (1,420,651) 6,757,245 4,156,767 2,600,478 $ 11,176,661 $ 9,763,998 $ 1,412,663 Attachment B to 1-27-25 Minutes PURVIS GRAY Financial Highlights — Enterprise Funds Attachment B to 1-27-25 Minutes 2023 2022 Change Revenues Utilities 10,497,967 10,575,661 (77,694) Stormwater 903,456 909,139 (5,683) Sanitation 2,057,453 2,023,972 33,481 Building Code Enforcement 526,012 473,873 52,139 Total Revenues $ 13,984,888 $ 13,982,645 $ 2,243 Expenses Personnel 2,981,390 2,333,190 648,200 Other Operating Costs 5,219,035 4,052,701 1,166,334 Intergovernmental Charges 1,661,982 1,807,939 (145,957) Depreciation 2,392,811 2,482,375 (89,564) Total Expenses $ 12,255,218 $ 10,676,205 $ 1,579,013 O.- 3,306,440 Chng in NP Before Capital Contributions $ 1,953,558 $ 2,640,680 $ (687,122) Development Charges & Capital Grants $ 690,177 $ 972,038 $ (281,861) Net Transfers In (Out) $ 532,975 $ 496,886 $ 36,089 Change in Net Position $ 3,176,710 $ 4,109,604 $ (932,894)1 PURVIS GRAY Attachment B to Financial — Highlights Enterprise Funds 1-27-25 Minutes Assets Current Assets Restricted Assets Capital Assets & Deferred Outflows Total Assets and Deferred Outflows Liabilities Current Liabilities Non-current Bonds, Notes and Other Pension, OPEB and Deferred Inflows Total Liabilities and Deferred Inflows Net Position Net Investment in Capital Assets Restricted Unrestricted Total Net Position 2023 2022 16,834,268 17,139,248 2,883,148 2,825,069 36,550,302 35,050,136 $ 56,267,718 $ 55,014,453 3,091,804 7,750,940 2,405,733 $ 13,248,477 25,625,960 3,050,379 14,342,902 $ 43,019,241 3,375,841 9,618,829 2,069,914 $ 15,064,584 22,748,281 2,455,901 14,745,687 $ 39,949,869 Change (304,980) 58,079 1,500,166 $ 1,253,265 (284,037) (1,867,889) 335,819 $ (1,816,107) 2,877,679 594,478 (402,785 $ 3,069,372 PURVIS GRAY Attachment B to Financial Highlights — Pensions 1-27-25 Minutes Additions Contributions Investment Earnings Total Additions Deductions Benefit Payments Administrative Expenses General 926,050 2,937,968 $ 3,864,018 2,003,249 36,135 Police 1,313,200 2,896,387 $ 4,209,587 693,226 33,983 Total Deductions $ 2,039,384 $ 727,209 Change Net Position $ 1,824,634 $ 3,482,378 Investment Rate of Return 14.05% 13.02% Actuarial Rate of Return 6.75% 6.75% PURVIS GRAY Attachment B to Financial Highlights — Pensions 1-27-25 Minutes Assets Cash and Investments Other Assets Total Assets Total Liabilities Net Assets Held for Pension Benefits Total Pension Liability at 9/30/23 General 23,817,373 54,552 $ 23,871,925 Police 16,232,048 34,781 $ 16,266,829 $ - $ 3,151 $ 23,871,925 $ 16,263,678 $ 25,540,642 $ 17,916,032 Funded % at 9/30/22 86.3% 83.5% PURVIS GRAY Attachment B to 1-27-25 Minutes RVi GRAY CERTIFIED PUBLIC ACCOUNTANTS purvisgray.com Attachment C to 1-27-25 Minutes APP24=0001 223 Ocean Boulevard Request to appeal the order of denial of ZVAR24- 0005 for a variance to Section 24-85(b) to expand a nonconforming structure and Section 24-106(e) to exceed the minimum twenty (20) foot rear yard setback to construct a second story over an existing nonconforming structure at 223 Ocean Boulevard. Attachment C to Background 1-27-25 Minutes Community Development Board (CDB) denied the applicant's request for variance from Section 24-85(b) to expand a nonconforming structure and Section 24-106(e) to exceed the minimum twenty (20) foot rear yard setback to construct a second story over an existing nonconforming structure Public hearing was held by the CDB on November 19, 2024 The CDB made a motion to deny the variance, the motion to deny passed with a vote of 5-2. The CDB found that the request did not meet any grounds from Section 24-65(c) of the Land Development Regulations establishing grounds for approval of a variance. Attachment C to Site Context and Details 1-27-25 Minutes This large property has frontages on Ocean Boulevard, Beach Avenue, and 2nd Street -108 Standard rectangle shaped lot (not irregular) however, it is the largest property on the block The principal structure fronts Ocean Blvd and the garage is 3rd St 152 C:,4 accesse on Beac Ave. 4, �. Lot is 150 feet wide by 127 feet deep..��- , Located in the Residential, Single - 2nd St Family (RS -1) zoning district_- 42 ,2 6 l v Attachment C to -27-25 Minutes 14 A i1 i• `g 3,OCEAN v • BLVD. A MA ilk trw •y •*it t r R ,41 nd Street Q u Attachment C to 1-27-25 Minutes In 2003, a new single-family home was built on the property. The owners at the time kept the garage that is original to the property. A variance to reduce the 20 -ft rear yard setback along Beach Ave. was granted in order to expand the 2- car garage to the north. Background A&M The approval placed the following condition on the property: "The garage structure shall not be converted to a Garage Apartment as such is defined within Section 24-17 of the Land Development Regulations." Attachment C to Background 1-27-2 n Connection between garage and house. This makes the garage part of the primar`• structure; / _gipp therefore, it must meet +„ prunarn structure ,r setbacks- '%A etbacks_yA rr ` 55 " I�A.} 114 During construction, a covered breeze way was built connecting the main house and the garage, therefore, the structure is considered attached and shall comply with the yard requirements for the principal structure. Attachment C to 1-27-25 Minutes During construction, a covered breeze way was built connecting the main house and the garage, therefore the structure is considered attached and shall comply with the yard requirements for the principal structure. Front yard — Ocean Blvd. 20 foot setback Rear yard- Beach Ave. 20 foot setback The existing garage is located, 0.9 feet from the eastern property line Attachment C to 1-27-25 Minutes - T F - C E -T i —�f E E E E E T ETE 0 Existing f Garage L I E T Attachment C to 1-27-25 Minutes CARRIAGE HOUSE FRONT ELEVATION 1/4'=1'-O" EAST FRONT ELEVATION SCALE. u4• = V -o' Attachment, osed Work & Need for Variance 1 -'pp — . • The applicant is proposing to expand the second story of the garage, which requires 2 variances: REQUEST 1 • Section 24-85(b): "No nonconforming structure shall be expanded or enlarged unless such expansion or enlargement complies with the terms of this section and other applicable provisions of this chapter, including without limitation, building setbacks. " HX4 111- EXISTING IrEXISTING FQ-;I F,IX)R .;All -I PF 101.4 X11 77 r r L=r REMOVE EXISTING SECOND FLOOR EXTERIOR WALLS. INTERIOR WALLS. S1AI . CEILING. ROOF TRUSSES t LL ROOF TYP II SECOND FLOOR GARAGE DEMOLITION PLAN SCAM ane• • V -m Attach �me"Mi used Work & Need for Variance 1-27-25 Minesl REQUEST 2 Section 24-106(e) states the minimum rear yard setback is 20 feet. Continue the nonconforming garage vertically 0 W Q W Q � O O Q O Attachment C to 1-27-25 Minutes Considerations Although the northern addition to the garage was approved through a variance, the structure is still considered legal nonconforming and any additions beyond the scope of the original variance requires a new variance. In 2003, a condition of approval was placed on the variance stating "The garage structure shall not be converted to a Garage Apartment as such is defined within Section 24-17 of the Land Development Regulations." to 1Attachment -2725Min tes Grounds for Decision APPOVAL- existence of one or more of the following Section 24-65 (c) i. Exceptional topographic conditions of or near the property. Surrounding conditions or circumstances impacting the property disparately from nearby properties. Exceptional circumstances preventing the reasonable use of the property as compared to other properties in the area. 4 Onerous effect of regulations enacted after platting or after development of the property or after construction of improvement upon the property. 5 Irregular shape of the property warranting special consideration. b. Substandard size of a lot of record warranting a variance in order to provide for the reasonable use of the property. DENIAL - The Commission may consider a denial upon finding that none of the requirements in 24-65 (c) exist. Review and vote on APP25-001 (an approval would approve ZVAR24- 0005 and a denial would not approve ZVAR24-0005) TABLE OF CONTENTS: EXECUTIVE SUMMARY EXHIBITS Aerial of Subject Survey Garage Images (Int & Ext) Beach Ave Garage Apts Approval Criteria Support Letters Attachment D to 1-27-25 Minutes VARIANCE APPEAL 223 OCEAN BLVD +ti -W Ir iAWF4i A Attachment D to 1-27-25 Minutes EXECUTIVE SUMMARY Summary of facts and requested relief below — • Large lot - Subject is large corner lot, totaling 0.44 acres (Very uncommon triple lot) • 3 Frontage Streets - Subject has frontage on Ocean Blvd, 211d Street, and Beach Ave (garage faces Beach Ave) • Old Garage/Predates Code — Subject garage estimated age of construction 1927-1936 • 2nd Story over garage currently exists — Survey identifies "2 -Story Frame Garage" • 2nd Story currently an apartment — Aging family member currently occupies apt above subject garage • 2nd Story Configuration Requires Modernization — See Exhibit/Photos (Steep sloping walls, functional obsolescence) • Complies with 45% coverage ratio- No relief sought for coverage • Complies with 25' height limit - No relief sought for height (before and after) • Rare "Old Atlantic Beach" structure - warrants deviation from strict interpretation of code to prevent demolition • Not Crowded or Overbuilt - Corner lot has atypical greenspace along 2nd Street parcel boundary (approx. 50x127 of greenspace) • Significant Greenspace - Corner location and undeveloped greenspace mitigates any visual or perceived "crowding" of the site • Garage Apartment(s) are Very Common on Beach Ave— 28 GARAGE APTS (2 Story) on Beach Ave between Ahern & 7th • Facilitates Multi -Generational Housing and Desire to "Age in Place" — Consistent with trending public policy to relax ADU regulation • CDB Variance Hearing Split Vote — CDB was split (5-2) and applicant did not articulate all the criteria he satisfies Attachment D to 1-27-25 Minutes i. V' A EXHIBIT- SURVEY v Nr�d:i:%' I N''T (u n.LRrO� �. •'j �0� � :Il •P•.ws neo — 4_I „ t ,OI .1 �k �. MOGA M r- 1 I I?' iii'• >,r+>i` , .r, O I' ^'•,.1 � r • I It �.b b J a �� 1, I•— I > `r> �-t�,.q�lr't �:�(. . T:�. 1 ulwa � k BI OCA 1At Large 3 Lot '..I [ Corner Parcelcc � I �ql _ _ '_•il v i O I I Ini OCA 7A IfI 1 IA v, r i L n > ti N i'dv'll0" 'N 127 09• i41 A.::IRr`•; ' • I 1<f 27' (IA AT) sF;:onn s-<Frr �,Y na+, i �•� Attachment D to 1-27-25 Minutes EXHIBIT - SUBJECT GARAGE AS SEEN FROM BEACH AVE Attachment D to 1-27-25 Minutes EXHIBIT - SUBJECT GARAGE APT INTERIOR PHOTOS Attachment D to 1-27-25 Minutes EXHIBIT - SUBJECT GARAGE APT INTERIOR PHOTOS Attachment D to 1-27-25 Minutes EXHIBIT -BEACH AVE GARAGE APTS (AHERN TO 7T" ST) Attachment D to 1-27-25 Minutes EXHIBIT -BEACH AVE GARAGE APTS (AHERN TO 7T" ST) *; mot . SUMMARY TABLE Subject Attachment D to 1-27-25 Minutes BEACH AVE GARAGE APTS (AHERN TO 7T" ST) Address Distance (in ft rounded to 0.5) -Beach Ave Pavement Edge to Structure 51 Beach Ave 24 63 Beach Ave 20 99 Beach Ave 18 109 Beach Ave 31 133 Beach Ave 33 149 Beach Ave 11 150 2nd (Beach Aye Garage Apt) 17.5 Beach Ave 6 2nd • 11 161 Beach Ave' • 15.5 Beach Ave 1 11 C2230cean/Beach AveAplj$m(?jj._qj 14.5.1 16 227 Beach Ave 20 239 Beach Ave 17 261 Beach Ave 11 275 Beach Ave 31 42 3rd (Beach Ave Garage Apt) 11 307 Beach Ave 125 343 Beach Ave 12.5 399 Beach Ave 13.5 407 Beach Ave 21 465 Beach Ave— 19 445th (Beach Ave Garage Apt) 16.5 525 Beach Ave 125 541 Beach Ave 31.5 555 Beach Ave 16.5 631 Beach Ave " 14.5 to 16.5 659 Beach Ave 17.5 675 Beach Ave 10.5 (wall) 21 (Apt) Ave age Median 18.1 16.75 'appears to be converted garage/2-story apt at hard corner large/3bay garage ObservableTrend - Older Structures Closerto Beach Ave Comparable 3 Bay Apt llwtoGrui Mt Attachment D to 1-27-25 Minutes PHOTO SUMMARY - BEACH AVE GARAGE APTS (AHERN TO 7T" ST) Attachment D to 1-27-25 Minutes CRITERIA FOR APPROVAL OF APP25-0007/ZVAR24-005 A variance may be granted, at the discretion of the Community Development Board, for the following reasons: (1) Exceptional topographic conditions of or near the property. (2) Surrounding conditions or circumstances impacting the property disparately from nearby properties. (3) Exceptional circumstances preventing the reasonable use of the property as compared to other properties in the area. YES (4) Onerous effect of regulations enacted after platting or after development of the property or after construction of improvements upon the property. YES (5) Irregular shape of the property warranting special consideration. YES (6) Substandard size of a lot of record warranting a variance in order to provide for the reasonable use of the property. Attachment D to 1-27-25 Minutes CRITERIA FOR APPROVAL OF APP25-0001/ZVAR24-005 (3) Exceptional circumstances preventing the reasonable use of the property as compared to other properties in the area. YES The variance is a zoning requirement for renovation of an existing non- conforming garage/carriage house with reported constructed date of 1927 or 1936. Today, the structure is utilized as a garage with accessory dwelling unit (ADU) above. The ADU is currently occupied, provides multi -generational housing, and facilitates in- home healthcare options for owner's aging family members. The proposed renovation is to cure functional obsolescence, steep -pitched roof with sloping walls, low ceilings, and insufficient headroom. APProve APP25-00071ZVAR24-005 Attachment D to 1-27-25 Minutes CRITERIA FOR APPROVAL OF APP25-00071ZVAR24-005 (4) Onerous effect of regulations enacted after platting or after development of the property or after construction of improvements upon the property. YES As referenced above, the existing structure pre -dates current zoning and land development code of Atlantic Beach. The proposed renovation is to remodel the 2nd story and cure functional issues with the construction and configuration of the space, so that family can live on the property and age in place. The footprint of the existing carriage house/garage will not change/extend towards Beach Ave, nor will any existing parking be impacted or reduced. The proposed renovation is consistent with the neighborhood, as well as nearby and adjacent properties that have similar ADUs above garages facing Beach Ave. Approve APP25-0001/ZVAR24-005 Attachment D to 1-27-25 Minutes CRITERIA FOR APPROVAL OF APP25-0001/ZVAR24-005 (5) Irregular shape of the property warranting special consideration. YF"' The subject is a triple -lot corner property (NEQ of Ocean Blvd & 2nd St) with approx. 0.44 acres and frontage along three (3) streets — Ocean Blvd, 2nd St, and Beach Ave. These are unique and atypical lot conditions. While the existing carriage house/ADU along Beach Ave is non -conforming, the property is provides a significant setback along 2nd St, which is approx. 60 feet from the primary home. The property is not overbuilt, has no other setbacks issues, and satisfies all other zoning code requirements to allow permitting of the renovation. Pnrove APP25-00071ZVAR24-005 Attachment D to 1-27-25 Minutes EXHIBIT -NEIGHBOR IN SUPPORT (NOT IN ATTENDANCE) TO: City Commission From: Ken and Kelly Brown Re: Item No: APP25-0001— Ap of the CDB decision for ZVAR24-0015 223 ocean Boulevard Applicant: Peter Troflmenko Date: January 20, 2025 To Whom it May Concern. We received notice of this hearing because we are within 300 feet of the address, above. While we cannot attend the meeting, we are writing in advance to say: 1. We have no objection to the applicant's appeal. 2. We support Applicant's request because his proposed addition would Integrate homogenousiy with the existing structures similarly located In the immediate area. Attachment D to 1-27-25 Minutes EXHIBIT -NEIGHBOR IN SUPPORT (NOT IN ATTENDANCE) Item No: APP25-0001 - Appeal re: ZVAR24-0015 Decision - Neighbor Input From: Andy Pitler (atpitler®yahoo.com) To: aaskew®coab.us Date: Saturday, January 25, 2025 at 11:26 AM EST Amanda, please add this message to the appropriate file for this public hearing as I will be unable to attend the Commission Meeting Monday evening. "I am an immediate and long-term neighbor (2 lots north) of Mr. Trofimenko's and his property. I have no issues with his plans to expand his existing garage structure as outlined and encourage all members of the Commission to support and approve his appeal." Many thanks, Andy Pitler 290 Beach Ave. Atlantic Beach, FL 32233