Resolution No. 25-20RESOLUTION NO. 25-20
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING
THE CITY MANAGER TO EXECUTE A HAZARD MITIGATION GRANT PROGRAM
CONTRACT MODIFICATION FOR PARTIAL FUNDING OF THE CONSTRUCTION
OF THE AQUATIC GARDENS DRAINAGE PROJECT; AUTHORIZING THE CITY
MANAGER TO SUBSEQUENTLY EXECUTE A CONTRACT WITH JAX UTILITIES
MANAGEMENT, INC. FOR CONSTRUCTION OF THE PROJECT; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the City was awarded a Hazard Mitigation Grant Program (HMGP) grant for drainage
improvements in Hopkins Creek adjacent to the Aquatic Gardens neighborhood, the Aquatic Gardens Drainage
Project; and
WHEREAS, the cost of the project exceeded available grant funding and the City requested and
received approval from the Florida Division of Emergency Management (FDEM) for a scope of work change
and budget increase to $2,934,751 for the Aquatic Gardens Drainage Project HMGP grant; and
WHEREAS, this HMGP grant will fund 75% of the construction cost of the Aquatic Gardens Drainage
Project; and
WHEREAS, the scope of work change and budget increase requires a contract modification with
FDEM that may take up to two months for FDEM to develop; and
WHEREAS, the City advertised a request for bids for construction of the Aquatic Gardens Drainage
Project and the lowest qualified bidder was Jax Utilities Management, Inc. with a price of $2,795,000 for the
work described in Exhibit A attached hereto and made a part hereof.
NOW, THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows:
SECTION 1. The City Commission hereby authorizes the City Manager to execute a contract
modification for the Aquatic Gardens Drainage Project HMGP grant when received from FDEM.
SECTION 2. The City Commission hereby authorizes the City Manager to execute a contract with
Jax Utilities Management, Inc. in the amount of $2,795,000 for construction of the Aquatic Gardens Drainage
Project and such other documents as may be necessary to effectuate the purpose of this Resolution.
SECTION 3. This Resolution shall be effective immediately upon adoption.
ADOPTED at a regular meeting of the City Commission of the City of Atlantic Beach, Florida, 10`s
day of March 2025.
Attest: i�Mme p/ _ j`
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Jason G ne i orney
Curtis Ford, Mayor
EXHIBIT
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�Cuc04s+Za Ghariie Freshwater - president 1 Rick Johns - Vice Presiftnt f Steven Jordan -
Project: Aquatic Drive - Channel & Box Culvert
Date:
10/2/2024
Contractor: lax Utilities Management
Design: Jones Edmunds
Proposal & Schedule
of Values
Mobilization
General Conditions
1.00 LS
Subtotal
$201,547.75
NPDES
NPDES Fee
1.00 EA
NPDES Reporting
1.00 LS
Subtotal
$12,453.55
Survey & Asbuilt
Surveying
1.00 LS
As Builts
1.00 LS
Subtotal
$71,060.40
Testing
Density Testing
1.00 LS
Subtotal
$19,739.00
Erosion Control
Rip Rap
1,655.00 SY
Silt Fence [regular]
805.00 LF
Floating Turbidity Barrier
90.00 LF
Inlet Protection
6.00 EA
Subtotal
$439,008.16
MOT
Maintenance of Traffic
1.00 LS
Subtotal
$49,347.49
Demolition
Demolish Box Culvert
62.00 LF
Demolish Curb
135.00 LF
Demolish Asphalt
350.00 SY
Demolish Inlets & Manholes
3.00 EA
Demolish Pipe
166.00 LF
Subtotal
$192,939.84
Clearing
Clear & Haul
1.00 LS
Subtotal
$51,374.15
www.jaxum.com 5465 Verna Blvd I Jacksonville FL 132205 Page 1 of 5
Excavation
Channel & Pond Dewatering
1.00 LS
Channel Excavation
1.00 LS
Subtotal
$499,094.14
Grading
Finish Grade
5,930.00 SY
Dress Out
2,650.00 LF
Subtotal
$65,536.40
Grassing
Site Sod
5,550.00 SY
Subtotal
$43,845.00
Roadway
12" LBR 40 Stabilization
380.00 SY
8" Limerock Base
380.00 SY
Prime Limerock
380.00 SY
3" Asphalt
95.00 SY
2.5" Asphalt
255.00 SY
Striping & Signs
1.00 LS
Subtotal
$184,978.44
Concrete Curb
18" Type "A" Curb & Gutter
135.00 LF
Subtotal
$7,994.70
Handrail
Handrail
100.00 LF
Subtotal
$19,739.00
Sheetpiling
Sheetpile Wall
30.00 LF
Temporary Sheetpile Wall
125.00 LF
Subtotal
$218,311.30
Storm Drain
Dewatering For Storm
1.00 LS
Trench Protection For Storm
32.00 LF
Type E Inlet 4-6' Deep
2.00 EA
Type F Inlet 6-8' Deep
1.00 EA
Inverts
3.00 EA
Top Adjustments
3.00 EA
15" MES
1.00 EA
24" "U" Type Endwall
1.00 EA
Box Culvert Headwall
2.00 EA
15" RCP
24.00 LF
24" RCP
18.00 LF
36" RCP
12.00 LF
Box Culvert
72.00 LF
Punch Out Storm
54.00 LF
Subtotal
$718,030.68
Total Price $2,795,000.00
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The items below are expressly EXCLUDED from this proposal:
General
1 All engineering, design, and associated permits needed to perform the work are provided by the Owner/General Contractor.
2 Payment and performance bonds are excluded.
3 Special insurances i.e. builder's risk, pollution, terrorism, excess liability and/or umbrella are excluded.
4 Owner or general contractor shall provide a verified benchmark, and 2 horizontal control points for the work.
5 Job trailer or leased construction office is excluded.
6 Temporary utilities, meters, etc. for job trailers or otherwise are excluded.
7 No provision has been made for an offsite lay down yard.
8 Concrete wash out areas/clean-up are excluded.
NPDES & Erosion Control
9 Maintenance of and removal of the erosion control measures after completion of the work is excluded and is the
responsibility of the GC or the Owner.
Maintenance of Traffic
Demolition
10 Demolition and coring of existing structures/buildings is excluded.
11 If removal of septic tanks and drain fields is required to be done by a licensed plumber, it will be excluded.
12 Removal or relocation of existing boats, trash, vehicles, mobile homes, and buildings is excluded.
Clearing & Earthwork
13 If clearing debris cannot be burned on site, it must be cut or chipped an hauled off site. Cutting, chipping, and hauling
14 clearing debris off site is excluded.
15 Removal, disposal, and replacement of unsuitable materials including, but not limited to,
16 muck, marl, silt, clay, organics, peat, rock, shell, coquina, hard pan, buried debris, trash, general debris, foreign objects,
17 pollution, contaminants, hazardous materials, or any other condition is excluded.
18 Site surcharging to facilitate consolidation of unsuitable materials and associated testing is excluded.
19 Dewatering and abatement of natural springs or wells is excluded.
20 All design, dewatering, excavation, and installation of retaining walls or pipe penetrations through walls are excluded.
21 All design, dewatering, excavation, and installation of pond liners or pipe penetrations through liners are excluded.
Base & Paving
Curbs & Concrete
Fences
Guardrail & Handrail
Retaining Walls
Brick Pavers
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Utilities
22 Water & sewer capacity fees are excluded.
23 Water meters, bypass piping, meter fees, etc. are excluded.
24 Dewatering and trench protection is included for typical utility installation.
25 Special dewatering measures and engineered dewatering and trench protection plans are excluded.
26 Relocation of existing utilities including, storm drain, water, sewer, gas, CATV is excluded.
27 Light pole holding, removal, or relocation is excluded.
28 Electric service to lift stations is excluded.
29 Electric, CATV, and telephone relocations and/or adjustments are excluded.
30 Electrical and lighting conduits, sweeps, pads, and associated work is excluded.
31 Electrical installation for construction trailer is excluded.
32 Electrical, irrigation, cable, gas main, and telephone sleeves are excluded.
33 Removal, relocation, or replacement of overhead electric and poles is excluded.
Landscaping & Irrigation
34 Landscaping, landscape lighting, and irrigation is excluded.
Wetland Mitigation & Creation
35 All wetland mitigation & creation is excluded.
Special Features
36 All special features e.g.: [trash cans, benches, wash stations, mailboxes, grills/picnic areas, dog waste stations, dog parks,
playground equipment, water fountains, play courts, bicycle racks, docks, boat ramps, water
features, entry signs, monuments, etc.] are excluded.
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Terms & Conditions
Acceptance & Disputes
This proposal is offered for acceptance within thirty (30) days from the date shown above. After this date, the proposal is
subject to confirmation by Jax Utilities Management, Inc. Upon the execution and delivery of this document to
Jax Utilities Management, Inc., this shall constitute a legal contract. Any contract or purchase order issued to
Jax Utilities Management, Inc. shall include or reference this proposal. This contract shall be governed by the laws
of the State of Florida and any disputes shall be settled by mediation and arbitration in Duval County, FL.
Payment
Monthly progress payments shall be paid the 10th of the month for all work performed and invoiced by the 25th
of the prior month unless otherwise clarified herein. Final payment shall be due upon completion of all punch
lists provided for work performed by Jax Utilities Management, Inc. All payments shall be made to
Jax Utilities Management, Inc., 5465 Verna Blvd. Jacksonville, FL 32205.
NTO's & Liens
Recorded Notice of Commencement and any project information required by Jax Utilities Management, Inc. to
issue a notice to owner shall be provided by the GC or Owner prior to commencement of work. If agreed payment
terms are not adhered to, Jax Utilities Management, Inc. will pursue it's legal remedies including lien rights,
suspension of the work, suspension of the contract time, and demobilizaiton until payment is made.
All past due payments will accrue interest at the maximum rate allowable by law together with costs
for collection of any late payments including, but not limited to, attorney's fees.
Changes in the Work
Any work not specifically mentioned herein shall be considered a change in the work.
Any change in work or work not covered according to this proposal shall be considered a change order and subject to
additional pricing and approval prior to commencement of work. Where there is a variance between the plans and
specifications and this proposal, the scope of work quoted herein will supersede the plans and specifications.
Time & materials / force account work will be billed and paid for separately from the work performed herein.
Any force account work shall be approved by the Jax Utilities Management, Inc. prior to commencement.
No retainage shall be withheld from force account work and payment is due upon completion.
Delays to the Work
Jax Utilities Management, Inc. is not responsible for delays of the work schedule due to strikes, acts of God,
terrorism, pandemics, government mandates, labor disputes, accidents, delays caused by the Owner
or Owner's contractors or representatives, inclement weather, or any other incidents beyond the control of
Jax Utilities Management, Inc.
Acceptance:
Jax Utilities Management, Inc.
Signed:
Signed:
By:
By:
Date:
Date:
Thank you for the opportunity to quote this project.
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