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4-14-25 Draft Agenda City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, April 14, 2025 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Joint Workshop between the City Commission and the Environmental Stewardship Committee (ESC). 3-13-25 Joint Workshop between the City Commission and the Environmental Stewardship Committee (ESC) Draft Minutes 5 - 34 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (April-June 2025) 90-Day Calendar (April-June 2025) 35 - 38 3.B. 20th Street Lift Station 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Approve Resolution No. 25-30 Resolution No. 25-30 39 - 41 6.B. Approve Resolution No. 25-31 Resolution No. 25-31 43 - 47 Page 1 of 135 Regular City Commission - 14 Apr 2025 6.C. Approve Resolution No. 25-32 Resolution No. 25-32 49 - 51 6.D. Approve Resolution No. 25-33 Resolution No. 25-33 53 - 61 6.E. Approve Resolution No. 25-34 Resolution No. 25-34 63 - 64 7. COMMITTEE REPORTS 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 25-26 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A THIRTY-FIVE INCH DIAMETER LIVE OAK TREE AND A THIRY-ONE INCH DIAMETER MULTI-TRUNK HICKORY TREE AT 326 OCEAN BOULEVARD AS HERITAGE TREES; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-26 65 - 71 8.B. RESOLUTION NO. 25-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A THIRTY-EIGHT INCH DIAMETER LIVE OAK TREE AT 378 SIXTH STREET AS HERITAGE TREES; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-27 73 - 79 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 5-25-71, Public Hearing and Final Reading AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REPEALING PORTIONS OF PREVIOUS RESOLUTIONS REGARDING THE CREATION OF THE ARTS, RECREATION, AND CULTURE COMMITTEE; CHANGING THE TITLE OF CHAPTER 5 TO BEACHES, PARKS AND RECREATION WITH THE PURPOSE OF ESTABLISHING PROVISIONS GOVERNING THE ARTS, RECREATION, AND CULTURE COMMITTEE INCLUDING: PURPOSE; MEMBERSHIP; TERMS OF MEMBERSHIP; FILLING OF VACANCIES; REMOVAL OF MEMBERS; DUTIES AND RESPONSIBILITIES; CITY STAFF ADMINISTRATIVE SUPPORT; PROCEDURES AND RULES; ORGANIZATION OF OFFICERS AND LIABILITY TO CITY; AND PROVIDING FOR AN EFFECTIVE DATE. Ordinance No. 5-25-71 81 - 94 9.B. ORDINANCE NO. 95-25-124, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 23, PROTECTION OF TREES AND THE NATURAL ENVIRONMENT, DIVISION 3. – PERMITS, SEC. 23-23.- PERMITS PROCEDURES, AND SEC. 23-25.- APPEALS; AMENDING DIVISION 6.-VIOLATIONS, 95 - 117 Page 2 of 135 Regular City Commission - 14 Apr 2025 ENFORCEMENT AND PENALTIES BY MOVING SEC. 23-52.-, ENVIRONMENTAL STEWARDSHIP COMMITTEE-INTENT, INTO A NEW DIVISION 7, ENTITLED ENVIRONMENTAL STEWARDSHIP COMMITTEE, AND RENUMBERING WITH NEW SECTIONS, OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR ADOPTION OF SAID AMENDMENTS; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 95-25-124 9.C. ORDINANCE NO. 95-25-125, Public Hearing and Final Reading AN ORDINANCE TO AMEND CHAPTER 5 (BEACHES AND PARKS), ARTICLE III (PUBLIC PARKS), TO ADD A NEW SECTION 5-34 ESTABLISHING RULES AND REGULATIONS FOR CONDUCTING BUSINESS ACTIVITIES IN CITY-OWNED PARKS AND FACILITIES; PROVIDING DEFINITIONS; PROVIDING FOR RULES AND REGULATIONS; PROVIDING FOR PROHIBITIONS; PROVIDING FOR PENALTIES AND ENFORCEMENT; PROVIDING FOR CONFLICT, SEVERABILITY AND SCRIVENER’S ERRORS; PROVIDING FOR INCORPORATION AND CODIFICATION IN THE CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. Ordinance No. 95-25-125 119 - 126 9.D. ORDINANCE NO. 20-25-179, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-25-179 127 - 132 10. MISCELLANEOUS BUSINESS 10.A. Fleet Landing Sign Fleet Landing Sign 133 - 135 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Page 3 of 135 Regular City Commission - 14 Apr 2025 Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 4 of 135 Commission Workshop March 13, 2025 MINUTES Joint Workshop between the City Commission and the Environmental Stewardsip Committee (ESC) Thursday, March 13, 2025 - 6:00 PM City Hall, Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Bruce Bole, Commissioner - Seat 2 (District 1308) Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Sarah Boren, ESC Chair Todd Miner, ESC Member Anastasia Houston, ESC Member Bruce Andrews, ESC Member Amy Palmer, ESC Member Daniele Giovannucci, ESC Member Absent: Heather Markaj, ESC Member Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Amanda Askew, Planning & Community Development Dir. (PCDD) Donna Bartle, City Clerk (CC) CALL TO ORDER Mayor Ford called the meeting to order at 6:00 PM. (Commissioner Grant arrived at 6:02 PM) 2. PUBLIC COMMENT The following speakers provided their comments: Carolyn Zisser distributed a handout to the Commission (which is attached hereto and made a part of this official record as Attachment A). Nancy Staats Ellen Glasser Geoff Selhorst Mitch Reeves Liz Rozas Page 1 of 30 Agenda Item #1.A.14 Apr 2025 Page 5 of 135 Commission Workshop March 13, 2025 Brinkley Harrell Susanne Barker Mary Emerson-Smith 3-13-25 Attachment A 1. TOPICS FOR DISCUSSION A. Priorities Discussion The Commission and ESC discussed their desired priorities. Mayor Ford proposed holding an annual joint workshop and suggested that committee reports presented at regular Commission meetings be engaged with discussion from the Commission. Mayor Ford expressed interest in the joint meeting covering the following topics: the value proposition of LEED certification, the city's growth expectations, and the associated costs, including both financial and staff time. He also requested information on tree-related issues, including the number of trees being cut down without a permit, the number of citations issued, cases presented before the special magistrate, the use of Florida Statutes, and instances of tree removal affecting city infrastructure. Commissioner Ring raised questions regarding a handout (which is attached hereto and made a part of this official record as Attachment B). Mayor Ford requested that the City Manager inquire with the Florida Department of Transportation about the possibility of increasing green space in the road diet project. Commissioner Grant expressed interest in creating a process for private property owners to volunteer their land for tree planting. Mayor Ford requested an update at the next Commission meeting on which items are actionable within the current budget year, with non-actionable items to be included in the next budget. He directed the ESC to compile a list of actionable items, and the City Manager will follow up accordingly. Mayor Ford also suggested scheduling the priority- setting discussion for the 90-day calendar at the next meeting. The Commission reached a CONSENSUS to ensure that during presentations, questions are asked, and the City Manager receives direction on actionable items or is instructed to report back. Additional documents that were distibuted are attached hereto and made a part of this official record as Attachments C and D. (Commissioner Grant left the meeting at 7:26 PM and rejoined at 7:29 PM) 3-13-25 Attachment B Page 2 of 30 Agenda Item #1.A.14 Apr 2025 Page 6 of 135 Commission Workshop March 13, 2025 3-13-25 Attachment C 3-13-25 Attachment D B. How do Commission and ESC interface C. Open Discussion ADJOURNMENT The meeting adjourned at 7:58 PM. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved:_________________ Page 3 of 30 Agenda Item #1.A.14 Apr 2025 Page 7 of 135 Page 4 of 30 Agenda Item #1.A.14 Apr 2025 Page 8 of 135 Attachment A to 3-13-25 Minutes Page 5 of 30 Agenda Item #1.A.14 Apr 2025 Page 9 of 135 Page 6 of 30 Agenda Item #1.A.14 Apr 2025 Page 10 of 135 Attachment B to 3-13-25 Minutes Page 7 of 30 Agenda Item #1.A.14 Apr 2025 Page 11 of 135 Attachment B to 3-13-25 Minutes Page 8 of 30 Agenda Item #1.A.14 Apr 2025 Page 12 of 135 Attachment B to 3-13-25 Minutes Page 9 of 30 Agenda Item #1.A.14 Apr 2025 Page 13 of 135 Attachment B to 3-13-25 Minutes Page 10 of 30Agenda Item #1.A.14 Apr 2025Page 14 of 135 Attachment C to 3-13-25 Minutes Page 11 of 30Agenda Item #1.A.14 Apr 2025Page 15 of 135 Attachment C to 3-13-25 Minutes Page 12 of 30Agenda Item #1.A.14 Apr 2025Page 16 of 135 Attachment C to 3-13-25 Minutes Page 13 of 30Agenda Item #1.A.14 Apr 2025Page 17 of 135 Attachment C to 3-13-25 Minutes Page 14 of 30Agenda Item #1.A.14 Apr 2025Page 18 of 135 Attachment C to 3-13-25 Minutes Page 15 of 30Agenda Item #1.A.14 Apr 2025Page 19 of 135 Attachment C to 3-13-25 Minutes Page 16 of 30Agenda Item #1.A.14 Apr 2025Page 20 of 135 Attachment D to 3-13-25 Minutes Page 17 of 30Agenda Item #1.A.14 Apr 2025Page 21 of 135 Attachment D to 3-13-25 Minutes Page 18 of 30Agenda Item #1.A.14 Apr 2025Page 22 of 135 Attachment D to 3-13-25 Minutes Page 19 of 30Agenda Item #1.A.14 Apr 2025Page 23 of 135 Attachment D to 3-13-25 Minutes Page 20 of 30Agenda Item #1.A.14 Apr 2025Page 24 of 135 Attachment D to 3-13-25 Minutes Page 21 of 30Agenda Item #1.A.14 Apr 2025Page 25 of 135 Attachment D to 3-13-25 Minutes Page 22 of 30Agenda Item #1.A.14 Apr 2025Page 26 of 135 Attachment D to 3-13-25 Minutes Page 23 of 30Agenda Item #1.A.14 Apr 2025Page 27 of 135 Attachment D to 3-13-25 Minutes Page 24 of 30Agenda Item #1.A.14 Apr 2025Page 28 of 135 Attachment D to 3-13-25 Minutes Page 25 of 30Agenda Item #1.A.14 Apr 2025Page 29 of 135 Attachment D to 3-13-25 Minutes Page 26 of 30Agenda Item #1.A.14 Apr 2025Page 30 of 135 Attachment D to 3-13-25 Minutes Page 27 of 30Agenda Item #1.A.14 Apr 2025Page 31 of 135 Attachment D to 3-13-25 Minutes Page 28 of 30Agenda Item #1.A.14 Apr 2025Page 32 of 135 Attachment D to 3-13-25 Minutes Page 29 of 30Agenda Item #1.A.14 Apr 2025Page 33 of 135 Attachment D to 3-13-25 Minutes Page 30 of 30Agenda Item #1.A.14 Apr 2025Page 34 of 135 U v CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:90-Day Calendar for the City Commission SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager TODAY’S DATE: MEETING DATE: BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City staff and the Commission,and is included in each agenda for consideration by consensus. Please note that the 2025 town hall meetings have been scheduledfor: 0 Saturday,July 19 at Gail Baker Community Center 0 Saturday,October 18 at the Adele Grage Cultural Center Please note that the Budget Workshops for FY 2025—26have been scheduled for 5 pm.on: 0 Monday,June 9 Monday,June 23 Monday,July 14 Monday,July 28 Monday,August 25 BUDGET:None RECOMMENDATION:Accept the 90-Day Calendar for April 2025-June 2025 by consensus ATTACHMENT(S):City Commission 90-Day Calendar (April 2025-June 2025) BY CITY MANAGER: April 3,2025 April 14,2025 Agenda Item #3.A.14 Apr 2025 Page 35 of 135 325$ENE SE8:a ?E295 EB355896:Eu E5 2in;2:E 32 on95m§ao>vEmNnoumoEoQhis}305$25 :85:En 7:8 3Es:mmm~onme393m$8583Eu3:Omumom?uo8.?:35:23:3.EmNH90:33 283 mouseEmH$2503 2593.8Lsmut—00Eu3@582:m:ESE Ego Stow Exmumm mmom ZOHmmHEEOUFED hw/‘QMDH/wRaf/‘23:.C‘waaz:.52mmFAQ,2/%4deb.?.w/WQZCZ .w?QZDm 25m :58 En o EEZuznne?x 38m?mmsé En—WEmS Sim—2 x558; um £5 :3va En was 0— Bfmz magnum om 25 .6333 En was 3 93.52 KEEN”— 2 am:28:39 Emw E350 mSEBMEm 25 2923: En NEE o— 5 x52 who—Emu CambUboZE Emcob commEEEoDb6 wm Eu0 .vuso??m 3:52:93GS 32922$ EmWm:ozaooomBEE vN 3 9:2 Em omno mqo?ubo mcaza0mm mm Sn o 983%08H 0mm pa 3% .B?onsm £0855 0mm 3 En o .280?amvpmaoum Enu?segcm MN Ea o Edam EoEmo?oBQ EEBEEOU 2 Sn 0 03:5600 3330 .noumohoum"mg g 6.5.825 Em cob :o‘m?EEoU 35 ca 02 5.28195 E3 0mm 25 :Em?EEoU \EU 3 25 :33: En omum @882 5:25?— Uowem:ot?oemom x080 cagsm .2\ Agenda Item #3.A.14 Apr 2025 Page 36 of 135 c1I8 EEFE 32;cause,Em :Eugen,»?:5Vtmm:omcggSn0Emma?25:35 cum—m.5939En2$0283 2:5 $2 zommmmuz—ZOUMFEU Ea méooZ aid coo—m Emcone mEmomcommcom CBEEB Emo mutom5%..on EmN Bwb?mmvé €6on EquBowcm uuoo %<.Qy~DH.<mCREME,w/d—mMS:9_w/n71. _ Zn:5/%<de. _3F 5.57/an 386 $050 36 $33:\EQ .mtoEoE Emo .BEonsm £328560% mm mm E90 .8833watt0mm Emm: ouEEEo?sm 582:608 Sno .25035%meon 13:08:83:an ?wEm¢o>=C Ea oonw commmEEoU36 \.N Em.o EmomEoEQEgoC EEDEEoJ om Ea o catch—Sow€3.50._232qu ,mt< Vang mc?Bo> Em m Egm \ED3:852 $3.82: Eu 8% :oEEEEoU 36 3:3 =omw=mv Em NEE c— 5me Buccan— mm Cram:owmzmv Ea NEE 2 «9—32 EoceEwu 95 €33: Ea Néa c— EVEZ mbzcmr Em:E00522? EmC twocoo mguEchom 33m :omwsxv Emerm 2 gov—E2 EurEwm Ev cmum 33m 590 :Pm r98<bummm .SQC., .:2:,1 C :4 J 5;.1'T». \0 Agenda Item #3.A.14 Apr 2025 Page 37 of 135 93msewage: an we ENEQpawz588:5: 2 Q5 .33gums—gmEm2:E 23292:5;ESE EtnaEm:Bongo?2;?9me 525503ca3585£3st5322GEES”ESE :otancEm2E09832:5 92529 Eu 0 motow5%“qu 885 @850 36 @365 533023 Ea m .BEonam szmE?mam0mm Em 2502 “Sam woo—m ma Eu 0.1 En o863502H0mm— a .EmomEuEQEQEQ .E 23.big—EEO BEES sonata Dwm 3 ZOMmmH—ZEOUVHHU kw/dEDH/ww>4QSE?/«Dmmbwz..5..Qm:,./42m.;/3‘szw;.w/VQZCZ V4.2 ZDm 95 :35: En NEE 3 “9—52 ?og—mm 35m :39”: En NASN9 8x82 Egan GEE2335 En N-Em3 «£52 20:5..— 95 .3325 SQ NASN2 Having 895mm E“:98:39 Em c«5280 ?niawaom 38¢5222..an.2.5% BEEwmusummuxm? 95 :35: En N-Emom 6x32 HEP—mm om Eomboaqc an 006 Exa???oo .35 En n non?uog Emgm wm MN 2 FTLCKICCPe—F. Ea :06EnwBa9:awmmm??oob5 EEO E?EaBSm Bandeau 3330 En mEaugohémdoumukooy—"meg monmiok/#032% S 2 m Agenda Item #3.A.14 Apr 2025 Page 38 of 135 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-30 authorizing the Police Department to purchase portable radios during the 2024-2025 Fiscal Year SUBMITTED BY:Victor Gualillo,Chief of Police TODAY’S DATE:March 25,2025 MEETING DATE:April 14,2025 BACKGROUND:Each year the Police Logistics Manager tracks and evaluates the radios in the Police Department to ensure that the radios used by Police personnel are in proper working order and are capable of completing the police mission safely and effectively. For the purpose of ef?cient management of Police Department resources and to provide a high level of service to the citizens of Atlantic Beach,the best practice of setting parameters for the replacement of Police radios has been used with success for many years. Current radio replacements are done on a seven-year cycle to keep pace with current radio technologies.The Police Department contracts with the City of Jacksonville’s First Coast Radio Network for our radio communications system.This network is maintainedby the City of Jacksonville and utilizes Motorola products as its sole brand of equipment. For FY 2024-25,the Police Department has identi?ed that nine portable radios are needed to maintain the equipment refresh cycle that we have established.These radios are portable units that are the primary means of communication for our of?cers in the ?eld and are carried on the of?cer’s utility belts every day and to every call for service they work.The total cost for the nine radios is $57,981.81. The selected radio model has been identi?ed by Motorola,the City of Jacksonville radio technicians and the Atlantic Beach Police Department as the most ef?cient con?guration of a portable radio for police use and includes all necessary add-ons and features needed by Police Department Personnel. Motorola is the sole source to supply these radios,and they are not available for purchase from any other source.Other manufactures radio systems are not compatible for use on the First Coast Radio network as it is a Motorola system. RECOMMENDATION:The City Commission approve Resolution No.25-30. BUDGET:The funds ($57,981.81)are available in the Police Department Account No.001- 521—2001-41-00. ATTACHMENTS:1.Resolution No.25-30 2.Radio Purchase Quot CITY MANAGER: Agenda Item #6.A.14 Apr 2025 Page 39 of 135 RESOLUTION NO.25-30 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE NINE PORTABLE RADIOS FROM MOTOROLA AT A TOTAL PRICE OF $57,981.91;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,each year the Atlantic Beach Police Department evaluates the portable radios used by public safety personnel to ensure that they are safe and effective for public safety communicationduring routine service and in response to emergency situations;and WHEREAS,the Police Department can purchase radios compatiblewith the radio system utilizedby the Police Department at favorable terms from a sole source vendor;and WHEREAS,the Police Department has determined that nine portable radios should be purchased during Fiscal Year 2024-25;and WHEREAS,Motorola is the sole source for supply of these radios;the price for the nine radios is $57,981.81;and WHEREAS,the funds necessary to complete these purchases are available in the Fiscal Year 2024-25 Police Department budget. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the purchase of nine portable radios from Motorola at a total price of $57,981.91. SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders as necessary to effectuate the provisions of this Resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach.this 14‘hday of April,2025. Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #6.A.14 Apr 2025 Page 40 of 135 0022 0723 D724 DTDH OLA S OLU TIONS BI.Jdress: ATLANTICBEACH,CITYDF BOOSEMINOLERD ATLANTICBEACHFL,32133 Customer:ATLANTICBEACH,CITYOF ('42an Name:LtchaseJamisun Contact Email:c]zmls0n@coab.us canted Phone:9042475800 TermsandConditions:PM19860NASPO00318 1 H33JF'QPWSAN la HSBDA 1b 0306CH 1c QAODSSOBA ld QAO9001AM 1e QISAK 1f £136ch 1 QAOSBITAA lI'I Q173CA HSGSDB LSVOISUBOGDA LSVOLSOSDSZA Standalone Items PMMN4142A PMNN4817A Quote Name:N70PonibIe Quatg Dill:2025-03-13 Elpiration Dam:2025-05-11 Cuntran Name:19550 —NASPO00318 APXN707 BOOMODEL4.5 PORTABLE. ADD:SMARTZONEOPERATION. ADD:ASTRODIGITALCAIOPERATION. ADD:TDMAOPERATION. ADD:WIFICAPABILITY, ADD:AES/DESVXUDE&0FBENCRYPTION ANDADP. ADD:P259600BAUDTRUNKING. ALT:BATTIMPRESLIIONIP65 lMOOT. AD SMAmONE DMNILINK, ADD:MOTOROLAAPXHOSTED RADIDCENTRAL. ENH:MULTIKEK APXN70 DMSESSENTIAL RADIDCENTRALPROGRAMMING. XVP730REMOTESPEAKERMICROPHONE NDCHANNELKNOBFORAPXNRADIOS. BATTIMPRES2 LIIONIP68440m. CHARGER,CHGRDESKTOPSINGLEUNIT IMPRES2EXTUS. TECHNOLOGYREFRESHDISCOUNT PLEASEENSURLALLLURCHASEORDERSREFLECI’THEFOLLOWINGINFORMATION: PAYMENTTERMS-NEED VENDORNAME—MotoroIaSolulians Inc YOURBILLT0 and SHIPTOADDRESS YOURPREFEREDEMAILADDRESSFORELECTRONICINVOICING NOTE: Unlessotherwise naled,this quote excludes SalesTax,Value AddedTax and other hues ofsimilarnature).Anytax (he customer Issubject (0 willbeadded toinvoices. wwww mwmwwwwwwso Quote Number:QUOTE-2639243 Qunle Cruied By: Tony Ambmslnn Motorola Soluu'ons MRAccount Manager tambmsino@emciwireless.cam $5,014,00 51.32000 5567,00 5495,00 $330.00 5879,00 $330.00 $203.40 $0.00 $0.00 5363.00 3YEARS $205.92 1YEAR 532,04 swag $248.05 $207.14 $13,157.64 Allpricingisvalidforsodays lmm thedale oflnis proposal.After571172025expirationdate,Motorolareserveslherighttorefreshpricing No pmgramming or installationservices are included inlhisquole 545,125.00 $11,580.00 $5,105.00 $4,455.00 $2,970.00 $7,911.00 $2,970.00 $1,030.50 $0.00 $0.00 $3,267.00 51,353.25 $258.35 » $4,374.00 $2,232.45 $1,864.25 $13,157.64 27.00% 27.0096 21% 27.00% 27.00% 27.33% 27.00% 27,0096 0.00% 0.00% 270036 0.00% 0.00% 27.00% 27.00% 0.00% $1,353.75 $3,550.22 $356.40 $953.50 $153.09 $413.91 51.33.65 $361.35 $89.10 $240.90 $237.33 $641.57 $09.10 5240,90 554.92 $148.48 $0.00 $0.00 $0.00 $0.00 $95.01 $264.95 $0.00 $205.92 $0.00 $32.04 $131.22|__5354.73 $65.97I $131.00 $55.93 $151.21 $0.00I $13,157,513 TOTAL $32,941.93 0022 $0,672.40 0022 53.725.19. 0022$3,252.15 0022 $2,150.10 0022 $5,775.03 0022 $2,168.10 0022 $1,336.32 0022 $0.00 0022 $0.00 0022 $2,354.91 $1,353.23 $288.36 $3,193.020372 $1,529.72 $1,350.390735 -s13,157.54 $57,591.01 1| Unixlist Price Ext‘LinPncz Discount‘34.Distount$UnitSalePrice Exl.Sale Price .‘a QAOSOSDA1i 8605535462 Agenda Item #6.A.14 Apr 2025 Page 41 of 135 Page 42 of 135 AGENDA ITEM:Resolution No.25-31 authorizing the replacement of water services on Garden Lane SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:April 2,2025 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT MEETING DATE:April 14,2025 BACKGROUND:The Public Utilities Department Project PU2512 involves replacing poly water services on Garden Lane and the 300 Block of 20thStreet as part of the Capital Improvement Plan. Due to age,materials and environmental factors such as soil movement and temperature changes,the poly services in that area are prone to breaks;potentially leading to large,frequent service disruptions. Staff reached out to two underground utility companies for quotes to provide labor,equipment and materials to replace the old poly water lines.The work consists of locating the existing water services and taps along the work area,replacing all 3/1”lines with 1”poly services,replace existing meter boxes and lids,removing and relocating all taps from driveways,and replacing the concrete,asphalt and sod in the affected areas.Quoteswere received from The Kenton Group,Inc.,DBA Baldwin’s Quality Plumbing,and Gruhn May,Inc.The lowest quote was received by Gruhn May,Inc.in the amount of $91,364.57. BUDGET:The budget for this project is available in the Public Utilities account 400-5504-533-6300 for Project PU2512 in the amount of $275,000. RECOMMENDATION:Approve Resolution No.25-31 for the Project PU2512 in the amount of $91,364.57 ATTACHMENT(S):1.Quotefrom Baldwin’s Quality Plumbing,DBA The Kenton Group,Inc. 2.Quotefrom Gruhn May,Inc. 3.Map of Garden Lane 4.Resolution 25-31 REVIEWED BY CITY MANAGER: Agenda Item #6.B.14 Apr 2025 Page 43 of 135 10%Contingency of Base Bid 13805.5 GRAND TOTAL Bid Rem DESCRIPTION 6”x 1"double strap service saddle w/corp stop.Short side 1"Poly Water Service reduced to W locking curb stop and meter coupling. 4”x 1"double strap service saddle w/corp stop.Long side 1"Poly Water Service reduced to %”locking curb stop and meter coupling. 4”x 1”double strap service saddle w/corp stop.Short side 1”polywater service reduced to %"locking curb stop and meter coupling. 8"x 1”double strap service saddle w/corp stop. Long side 1"polywater service reduced to %” locking curb stop and meter coupling. 8“x 1”double strap service saddle w/corp stop.Short side 1”polywater service reduced to “/4”locking curb stop with meter coupling. 11”x 18”Glassmaster Composite flared Meter Box and LidwithOne Touchread Hole and One Mouse hole\set to grade. St.Augustine Sod Concrete for driveways,4000 psi,5"thick Cap off all old service taps at the main. 10 33 TBD TBD 33 UNIT SF SY EA UNITCOST 2700 3250 3200 3850 3700 560 0 0 375 BASE BIDTOTAL (Items 1 EXTENDEDCOST 18900 32500 25600 15400 14800 18480 12375 138055 Baldwin Quality Plumbing 3/20/2025 thru 9) 1518605(Base Bid +Contingency) ts Agenda Item #6.B.14 Apr 2025 Page 44 of 135 9 P9 9 Pg 9 99 l P Q11"15"_Gl (fl 9 p Garden Lane Water Service Replacement Bid lte Description QTY Unit 6"x 1"double strap service saddle wlcorp stop. Short side 1"poly water service reduced to 3/" lockin curb sto and meter cou lin . 4"x 1"double strap service saddle wlcorp stop. 2 long side 1"poly water service reduced to 3/4''10 lockin curb sto and meter cou lin . 3 4"x 1"double strap service saddle wlcorp stop.8shortside1"poly water service reduced to 3/4" lockin curb sto and meter cou lin . 4 8"x 1"double strap service saddle wlcorp stop.4longside1"poly water service reduced to 3/" lockin curb sto and meter cou lin . 8"x 1"double strap service saddle wlcorp 5 stop.short side 1"poly water service reduced to 4 3/"lockin curb stop and meter coupling. x assmas er omposn e are me er 6 box and lid with one Touchread hole and one 33 mouse hoe/set to rade 7 St Au ustine Sod TBD 8 Concrete for drivewa s 4000 si,5"thick TBD 9 33Caoffalloldserviceta3atthemain EA EA EA EA EA EA SF SY EA Unit Cost $1,844.00 $2,545.00 $1,824.00 $2,570.00 $1,874.00 $340.00 $0.70 $165.00 $947.00 Base BidTotal Items 1 thru 9 10%Contin enc of Base Bid Grand Total Base Bid +Contin enc Extended Cost $12,908.00 $25,450.00 $14,592.00 $10,280.00 $7,496.00 $11,220.00 $0.70 $165.00 $947.00 $83,058.70 $8,305.87 $91,364.57 Submitted b Gruhn Ma Inc Date:3/20/2025 Gordon Gruhn ts Agenda Item #6.B.14 Apr 2025 Page 45 of 135 ?hWA/??rpl??W?NuanFV29]LNJ..§AH¢?A Water Replacements—Gardenand300Blockof20thStreet ts nun»02.5mm Agenda Item #6.B.14 Apr 2025Page 46 of 135 Attest: Donna L.Battle,City Clerk Curtis Ford,Mayor RESOLUTION NO.25-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE REPLACEMENT OF THE WATER SERVICES ON GARDEN LANE;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Public Utilities Department Capital Improvement Project PU2512 involves replacing the poly water services on Garden Lane and the 300 Block of 20thStreet;and WHEREAS,services in that area are prone to breakage due to age,materials and environmental factors;and WHEREAS,Staff received 2 quotes from the City utilized underground utility contractors The Kenton Group,Inc.,DBA Baldwin’s Quality Plumbing,and Gruhn May,Inc.;and WHEREAS,Gruhn May,Inc.returned the lowest quote to provide the labor,equipment and materials to replace the old poly services in the amount of $91,364.57;and WHEREAS,suf?cient funds are available in the Public Utilities Fund for Project PU2512 in account 400-5504-533-6300,in the amount of $275,000. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby appropriates funds from City’s Public Utilities Fund 400-5504-533-6300 for the replacement of the water services on Garden Lane. Section 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. Section 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 14th day of April,2025. Approved as to form and correctness: Jason R.Gabriel,City Attorney Agenda Item #6.B.14 Apr 2025 Page 47 of 135 Page 48 of 135 mug/MW CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-32 authorizing the City to purchase 155 licenses of Microsoft Of?ce GCC from SHI International Corp.at a price of $37,692.05 with funds allocated in the Fiscal Year 2024-25 budget. SUBMITTED BY:Ronald Bautista,Director of Information Technology TODAY’S DATE:April 2,2025 MEETING DATE:April 14,2025 BACKGROUND:Transitioning to Microsoft Of?ce 365 GCC has saved the City money, enhanced productivity and collaboration,and increased security.Funding for email technology infrastructure and software is budgeted annually,and this project is adequately funded in the Fiscal Year 2024-25 budget. BUDGET:$37,682.05 from Account No.001 1011 516 65 02. RECOMMENDATION:Approve Resolution No.25-32. ATTACHMENT:Resolution No.25-32 SHI International Corp.quote REVIEWED BY CITY MANAGER. Agenda Item #6.C.14 Apr 2025 Page 49 of 135 Donna L.Bartle,City Clerk Approved as to fonn and correctness: Curtis Ford,Mayor RESOLUTION NO.25-32 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE PURCHASE OF 155 USER LICENSES OF MICROSOFT OFFICE 365 GCC (GOVERNMENT COMMUNITY CLOUD) FROM SHI INTERNATIONAL CORP.AT A PRICE OF $37,682.05 WITH FUNDS ALLOCATED IN THE FISCAL YEAR 2024-25 BUDGET (ACCOUNT NO.001 1011 516 65 02);AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City utilizes Microso?Of?ce 365 GCC (Government Community Cloud)for its email server and software solution;and WHEREAS,Microsoft Of?ce 365 GCC provides an encrypted email cloud server,the latest Of?ce software,and security updates;and WHEREAS,utilizing Microsoft Of?ce 365 GCC ensures that the Police Department complies with the Florida Department of Law Enforcement (FDLE)requirements;and WHEREAS,continuing to utilize SHI International Corp’s.Sourcewell technical catalog solution cooperative purchasing contract,the purchase of 155 licenses of Microsoft Of?ce 365 GCC from SHI International Corp.would cost $37,682.05. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City to purchase 155 licenses of Microsoft Of?ce GCC from SHI International Corp.at a price of $37,682.05,utilizing funds allocated in the Fiscal Year 2024-25 budget (Account No.001 1011 516 65 02). SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,this 14thday of April,2025. Jason Gabriel,City Attorney Attest: Agenda Item #6.C.14 Apr 2025 Page 50 of 135 °SHI Shipping $0.00 Total $37,682.05 FL-City of Atlantic Beach Ron Bautista 800 SEMINOLERD. ATTN:ACCOUNTSPAYABLE ATLANTICBEACH,FL32233 United States Phone:(904)247-5856 Fax: Email:rbautista@coab.us AllPrices are inUS Dollar(USD) Product 1 Of?ce 365 E3 600 Per User Microsoft -Part#:AAA-11650 Contract Name:Sourcewell-Technology Products &Solutions Contract #:121923-SHI Coverage Term:3/1/2025 —2/28/2026 Note:MPSA#0005846280 -4100136876 Pricing Proposal Quotation #:25797303 Reference #:MPSA#0005846280 -4100136876 Created On:2/3/2025 Valid Until:3/5/2025 Microsoft Inside Account Manager Brett Cohen SHI Intemational Corp 290 DAVIDSONAVESTE 101 SOMERSET,NJ08873-4179 Phone:888—744-4084 Fax:732-654-8380 Email:Brett_Cohen@shi.com Qty Your Price 155 $243.11 Total $37,682.05 Additional Comments Thank youfor choosing SHI lntemational Corp!The pricing offered on this quote proposal is valid through the expiration date listed above.To ensure the best level ofservice,please provide End User Name,Phone Number,EmailAddress and applicable Contract Number when submitting a Purchase Order.For any additional information including Hardware,Software and Services Contracts, please contact an SHI Inside Sales Representative at (888)744-4084.SHI lntemational Corp.is 100%MinorityOwned,Woman Owned Business.TAXlD#22-3009648;DUNS#61-1429481;CCR#61-243957G;CAGE 1HTFO Hardware items on this quote may be updated to re?ect changes due to industry wide constraints and ?uctuations. Thank you for choosing SHI lntemational Corp!The pricing offered on this quote proposal is valid through the expiration date set above.To ensure the best level ofservice,please provide End User Name,Phone Number,EmailAddress and applicable Contract Number when submitting a Purchase Order. SHI lntemational Corp.is 100%Minority Owned,Woman Owned Business. TAXID#22-3009648;DUNS#61-1429481;CCR#61-243957G;CAGE 1HTFO The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item. Agenda Item #6.C.14 Apr 2025 Page 51 of 135 Page 52 of 135 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND: BUDGET: RECOMMENDATION: ATTACHMENT(S): Resolution No.25-33 authorizing the purchase of a Little Wonder Leaf Vacuum. Rick Carper,Interim Director of Public Works March 31,2025 April 14,2025 City staff identi?ed the need for a Little Wonder Leaf Vacuum as being a priority and the City Commission approved the purchase of a leaf vacuum in the FY 2024-25 budget.Five quotes were gathered from various suppliers,with Nichols Equipment having the lowest price at $48,599. There is $55,000 budgeted for the leaf vacuum under Project PW2512 in the Streets Machinery and Equipment Account 001-5002-541-6400. Approve Resolution No.25-33. Quotefrom Nichols Equipmentdated 3/31/2025 Quotefrom Johnson Fleet and Farm dated 2/27/2025 Quote?'om Franklin Equipment Sales dated 2/19/2025 Quotefrom Crystal Tractor &Equipment dated 3/27/2025 Quotefrom Ronnie’s Repair Shop dated 2/13/2025 Resolution No.25-33 REVIEWED BY CITY MANAGER. Agenda Item #6.D.14 Apr 2025 Page 53 of 135 RESOLUTION NO.25-33 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE PURCHASE OF A LITTLE WONDER LEAF VACUUM FROM NICHOLS EQUIPMENT AT A PRICE OF $48,599; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,City staff identi?ed the need for a Little Wonder Leaf Vacuum as being a priority and the City Commission approved the purchase of a leaf vacuum in the FY 2024— 25budget;and WHEREAS,?ve quotes were gathered from various suppliers,with Nichols Equipment having the lowest price at $48,599. WHEREAS,the City Commission allocated $55,000 in the Fiscal Year 2024-25 budget (Account No.001-5002-541-7400)for this purpose. NOW THEREFORE,be it resolved by the City Commission of the City of AtlanticBeach as follows: SECTION 1.The City Commission hereby authorizes the purchase of a Little Wonder Leave Vacuum from Nichols Equipment at a price of $48,599. SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders as necessary to effectuate the provisions of this Resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 14thday of April,2025. Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Curtis Ford,Mayor Agenda Item #6.D.14 Apr 2025 Page 54 of 135 QUOTATION PAGE21 NICHOLS EQUIPMENT PHONE#:(904)463-5192 Ext:MATT DATE:313112025 10237 Beach Blvd.CELL #2(904)453-5792 ORDER #:309396 Jacksonville,FL32246-4793 ALT.#:CUSTOMER#:1011 Phone #2(904)641-2922 p.03;CP:JOHN Fax #3(904)545-5142 TERMS:Net 11m:Prox LOCATION:1 SALESTYPE:Quote STATUS:Active BILL T0 1011 SHIP TO City OfAtlanticBeach @ City OfAtlantic Beach @ 800 Seminole Rd.800 Seminole Rd. AtlanticBeach,FL32233 AtlanticBeach.FL 32233 MFR monucr NUMBER DESCRIPTION QTY PRICE NET TOTAL LW 83560 04 018 LITTLEWONDER MONSTERTRUCK 1 $53,099.00 $45,499.00 $45,499.00 LOADER,SELFCONTAINED,10YARD **“"’2YRWB 2 YEARWARRANTYCOMMERCIALOR 1 $.00 $.00 $0.00 HOMENO HOURLIMIT W"EXCL EXCLUSIONS&LIMITATIONSAPPLY.SEE 1 $.00 $.00 $0.00 WARRANTYSTMTFOR DETAIL ***"FRT FREIGHT-SHIPPING&HANDLING '1 $3,500.00 $3,100.00 $3,100.00 No return on GENERATORS.CHAINSAWS,electrical,special order parts,or items which have been used.Original receipt required &subject up to a 40%restocking fee.No returns after 90 days.Thank you for allowing us to serve you for 69 years.We value YOUR business. Prices re?ected on this quote are validfor 30 days. Effective Nov.1.2023 A 3%surcharge willbe imposed on sales paid by Credit Card.No surcharge if paying by DebitCard or cash. SUBTOTAL:$43,599.00 TAX:$0.00 ORDER TOTAL: Authon'zed By: Agenda Item #6.D.14 Apr 2025 Page 55 of 135 JOHNSONFLEETAND FARM 850827 US Highway 17 South Yu...,FL32097 Suspended Sale III "III“ (904)225—8315 J3H-SERVER2022#administrator Sold To:City01AtlanticBeach Yulee.FL 32097 Date Cashier Payment Terms Purchase Order Source Document Customer # 02/27/25 16:14:24 sammy Suspended Sale CIT001 Line 0 Item No.Dascrl tlon List Price Extended 001 1EACH MISC LITI'LEWONDER 83560-04—01SC 45549.00 45549.00 $45,549.00 TRUCKLOADER 002 1EA1 FRT Freight In FOBYulee Fl 2800.00 2800.00 $2,800.00 003 250.00 EA1 DEALERPREP DEALERPREP FEE 1.00 1.00 $250.00 004 1EA1 DEL_CHARGE Delivery ChargeYulee to AtlanticBeach 100.00 100.00 $100.00 Pa ent:Method Amount Non Taxable SubTot 48,699.00 Taxable SubTotal 0.00 Sales Tax 0.00 Total 48,699.00 Total Due Page:1 of 1 Jm 3.1 Agenda Item #6.D.14 Apr 2025 Page 56 of 135 SUBTOTAL:$49,199.10 TAX:$0.00 ORDERTOTAL: QUOTATION PAGE: FRANKLINEQUIPMENT SALES P.0.Box610 551797 US Hwy1 Hilliard,FL32046 USA Phone #:(904)675-9129 Fax #:(904)675-9135 BILL TO 106960 CITYOF ATLANTICBEACH 800 SEMINOLERD ATLANTICBEACH,FL32233 US MFR PRODUCT NUMBER LW 835600401 DESCRIPTION MONSTERTRUCK LOADERSELF PHONE# CELL# ALT.#: P.O.#: TERMS SALESTYPE: CONTAINED,10-YD35 HPVANGUARD MISC FREIGHT INBOUNDFREIGHT :(904)247-5800 DATE:2/1912025 :(904)247-5891 ORDER#:62551 CUSTOMER#:106960 CP:Greg F :Not 10th EOM LOCATION:1 Quote STATUS:Active SHIP TO CITYOF ATLANTICBEACH 800 SEMINOLERD ATLANTICBEACH.FL32233 US QTY PRICE NET TOTAL 1 $52,999.00 $47,699.10 347.699. 101$1,500.00 $1,500.00 $1,500.00 Prices re?ected on this quote are valid for 15 days and while current Supplies last.However.prices are subject to change if the program or promotion the prices were quoted under is no longer in effect. ALLUSED EQUIPMENT IS SOLDAS IS WITHNOIMPLIEDOR EXPRESSED WARRANTY Authorized By: Agenda Item #6.D.14 Apr 2025 Page 57 of 135 {Ell uu0><n 82550.2(ZOE—KO D mmEDz.Eimm .rZmSESOM wZOHOEH |_<._.m>mO 252% 5:7? 332% m¥<2 $25.9 .099.3235 cm5?3583 en.3393.“552:3an .6"..cozm?as £5 S won:52 as :05 .5329 “23:an 2:253EB.5:05a$836E9.9..9225 .5 «a 3:535 Em 3:253 EB.£coE o,$oo¢d .02m.6235 cm«a chmmEnEm 3553..EB.5:2:9ESQ»..23 FE .8228 45%..:33 i=5...:35 can:nouns£92330 0 52.5,a S 2nm=m>wwas:.35....can:woman96 59!.3:5me acm?zmn95 >5:new33:38:2:9:E38.3%on.E;“amaze2a..5225 .53 ms... IO<mmOrg—(Hana >._._O "mmzn?wau .E div 2.15 film quit-.29 .E «53 MOP—n..rZDOOQDmoanmmmSSZ4(EmmJmDOEw¥<2 mmeDZ XUOFmU25._m_m._In_2DukmeODwmw4<mn 3.5 25:.use .5 .5 Ba 52.:56.$22.23.:-ES.ascan:882..canEu8.2232.2.5.2.8a.9685a.23.52%a1:82.Etc:55:326u:-b?man85538:3:.ud€893:350.50.:45.553.230.o._._SUE».550Ea:Eucasru25engine BER!9.323...5 E63 32.:3:55042th.02mmDmOmmciUIDn.mnmwn.E iotmm0525.2m3.n<830:§2arm—QUE[mgom203$.wwqdmWED:1920.530mnonKn?ns.WEDWho—.5émhvgmE03KmSOkmDOaw—mwod§.§0EmmEDzE030ngvom._._mu550.520 35.:521.“: .93!Eng.5enu— azjun..5qu1?ag.2th 39.2:.210 a.63%.: .E{lb-5..».E .55....quiz-=1 .11328.2. d500 .E 6.3-5 W600} 23:55“.Eson ~532¥ i=2.“ msaza Juno—z 25%E51.»532%Agenda Item #6.D.14 Apr 2025 Page 58 of 135 Nm0¢m 3.300%»ooquwww ZOF<OEFEUEms—0.530.Emewx<.r .225x<._.ww..<m.E mm“.oo:23%» XS.nEEw000wmem._._._._..mXE..220mm...Emtkm 852.5» mm”.—NE... 45.0...m codes.5» >¢<§23m 20—ho<wz<mh 4—5.5. mwowEN552NEGkaDOmvwmrodzjmn?wnqaMum—:52mHODU 3342.30w?onKNODOKZommwn—mud/aownun4n..DZSMD .n_>._mQZSDOOE .mommr azjmo.Hzmi?acw a1055....._<._.m>¢U .2:a5a.32235530:3.39....Ea8.5..new:953a:5.3%as oscmuu6.53%.:.8353.“an=25 uE3_.3»532.33 9:8 52:are3.8 £535?393 ?35:.New“.a:6m23$52.38 E33.50 n53 SEE—o=o=wu=w§canSEES".as an3823 50:02;.2 Dana 2E2 u:ca::8:v33 r?FE 3.5 5:085.I: «520.53050mmman.43.0...oodmmwmw 45.0...mam E mm".a...Em FIG—mm... E H:Fzmzauoa to?“mn<Em:-.<>ME...92382.”...._O.52 .mOEn0213mm ham?m?cw .12 m0NOE—m”ml—«mo IOdm—m0:25.?no>._._U Agenda Item #6.D.14 Apr 2025 Page 59 of 135 mm0<m mUEm #230090 3.35 DwDZm—hxm t2:Emu.mum—ma..22:«En.mmmEDZkm<1 grains-mun ounnn.E .osza .945 9259002..mcan— DZSND .FZMEESOW?KOPUE ._<._.m>mu amnion.x021...omz_<.._.zOO "Em—m ocdon.Ea OE.#230090mug—ml ”Ems—DZ._<_mmm0234mmhmzomem—Gmunw vmwmhvwgm€o>>59:07.30wwwmnvweom=00350530 WEIR!mmwoomco?um m2mm WED mo_0>z_ mum—2:2m0_0>z_ minrodZSmo?mmcdmum—>52kaDO >3 awn—OE m¥<s_mums—DZ200.5 .5002 w¥<2 >._._._.Z<DG I0<wm 05.2be ".0 t5 ”mm—20.530 Agenda Item #6.D.14 Apr 2025 Page 60 of 135 SUBTOTAL:$56,249.00 TAX:$0.00 ORDERTOTAL: QUOTATION Ronnie's Repair Shop PHONE#: 5091 SUNBEAMROAD CELL #: JACKSONVILLE,FL32257 USA ALT,#; Phone #:(904)636-0739 RM, Fax #:(904)737-5945 TERMS; SALESTYPE: BILL TO 38769 CITYOF ATLANTICBEACH -STREETS DEPT 1200 SANDPIPER LANE ATLANTICBEACH,FL 32233 US MFR PRODUCT NUMBER DESCRIPTION LW 83560-04431 SELF CONTAINED,10 YARD35HP B&S VANGUARD ****FREIGHT FREIGHT!!!ESTIMATED,CANCHANGE DAILY Prices re?ected on this quote are validfor 30 days. PAGE:1 DATE:2I1312025 (904)463-5792 ORDER#:13304-00 CUSTOMER#:38759 CP:MB Cash LOCATION:1 Quote STATUS:Active SHIP TO CITYOF ATLANTICBEACH-STREETS DEPT. 1200 SAND PIPER LANE ATLANTICBEACH,FL32233 US QTY PRICE NET TOTAL 1 $52,999.00 $52,999.00 $52,999.00 1 $3,250.00 $3,250.00 $3,250.00 Authorized By Agenda Item #6.D.14 Apr 2025 Page 61 of 135 Page 62 of 135 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-34 declaring certain property to be surplus and authorizing its disposition. SUBMITTED BY:Rick Carper,Interim Director of Public Works TODAY’S DATE:March 28,2025 MEETING DATE:April 14,2025 BACKGROUND:Eight vehicles and a trailer in the Public Works yard are at the end of their useful life or have been retired.Public Works staff would like to begin the process to have these vehicles deemed as surplus so the decommissioning process can begin,and the vehicles can be removed from the Public Works yard. BUDGET:No budgeted funds will be used for this action,since the decommissionedvehicles will be prepared for auction. RECOMMENDATION:Approve Resolution No.25-34 ATTACHMENT:Resolution No.25—34 REVIEWED BY CITY MANAGER: Agenda Item #6.E.14 Apr 2025 Page 63 of 135 RESOLUTION N0.25-34 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DECLARING CERTAIN CITY-OWNED PROPERTY AS SURPLUS AND AUTHORIZING ITS DISPOSITION;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach,Florida,owns certain property described herein;and WHEREAS,the City Commission has determined that said property is no longer needed for public purposes and is therefore surplus to the needs of the City;and WHEREAS,the City Commission desires to authorize the disposition of said surplus property in accordancewith applicable state and local laws. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.Declaration of surplus.The following described property is hereby declared surplus to the needs of the City of Atlantic Beach,Florida:2002 Ford Explorer (VIN:lFMZU63K62UD30020); Chevy Malibu (VIN:2010 Ford Hybrid Escape (VIN:lFMCU4K32AKC68646);2016 Ford Interceptor (VIN:lFAHP2L81GG105391);2009 Ford F-150 (VIN:1FTRF12W59KC05876);Polaris 4x4 (VIN: 3NSRTE874FG887179);2009 Ford Focus (VIN:1FAHP34N69W133576);2009 Ford Focus (VIN: lFAHP34N49Wl 16078);2006 Vac-Tron Combo Trailer (VIN:5HZBF19245LH52134). SECTION 2.Authorization of disposition.The City Manager is hereby authorized and directed to dispose of the surplus property described in Section 1,in a manner consistent with applicable state and local laws.This may include,but is not limited to,public auction,sealed bids,or negotiated sale,as deemed to be in the best interest of the City. SECTION 3.Terms and conditions.The City Manager is authorizedto establish the terms and conditions of the disposition of the surplus property,including but not limited to,the minimum acceptable bid or sale price,and any necessary restrictions or easements. SECTION 4.Effective date.This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 14thday of April,2025. Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason Gabriel,City Attorney Agenda Item #6.E.14 Apr 2025 Page 64 of 135 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-26,Resolution No.25-27 SUBMITTED BY:Amanda Askew,Neighborhoods Department Director TODAY’S DATE:March 24,2025 MEETING DATE:April 14,2025 SUMMARY:The Environmental Stewardship Committee (ESC)is recommending three landmark trees to be designated as Heritage Trees.These trees have been nominated by private property owners and supported by ESC because of their intrinsic value due to their size and age. Resolution No.25-26 designates a live oak and a hickory tree at 326 Ocean Blvd as private property Heritage Trees.The live oak,in the front yard,has a 35-inch diameter and is estimated to be about 140 years old.The combined 31—inch-diameterhickory tree located in the backyard is estimated to be 76.5 years old.The property owner has nominated the live oak to be named “Eros” and the hickory tree to be named “Pysche”. Resolution No.25-27 designates a 38-inch diameter live oak tree at 378 6thSt.This tree is in the rear yard of the property.The property owner has named this tree “Our Protector”.This tree is estimated to be about 152 years old. According to City Code Section 23-41 (a)“The City Commission may by resolution designate individualheritage trees.”Although a Heritage Tree designation does not prevent a tree from ever being removed,it makes it more dif?cult and costly to remove.Protected trees must be mitigated at a rate of one inch for every two inches removed;a Heritage Tree must be mitigated at a rate of one inch for every inch removed. According to the City Code,a Heritage Trees is “any designated maritime species that is thirty (30)inches DBH or greater and declared by the City Commission to be of unique or intrinsic value due to its age,size,species,and/or cultural,ecological or historical signi?cance or some other contribution to the city's or a neighborhood‘s character and which is in good condition,as determined by an arborist.” RECOMMENDATION:The City Commission approve Resolution No.25-26 and Resolution No.25-27 designating two live oaks and one hickory tree as private Heritage Trees. BUDGET:Less than $150 on a marker identifying the Heritage Tree ATTACHMENTS:1.Resolution No.25-26 2.Resolution No.25-27 3.Photographs of Trees REVIEWED BY CITY MANAGER: Agenda Item #8.A.14 Apr 2025 Page 65 of 135 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: RESOLUTION NO.25-26 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,DESIGNATING A THIRTY-F IVE INCH DIAMETER LIVE OAK TREE AND A THIRY-ONE INCH DIAMETER MULTI—TRUNK HICKORY TREE AT 326 OCEAN BOULEVARD AS HERITAGE TREES;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and Visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission has the ability to designate individual trees as Heritage Trees according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the Heritage Tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,the Live Oak tree located in the front yard is 35 inches in diameter and the Hickory tree located in the back yard is a combined 31 inches in diameter are nominated by the property owner;and WHEREAS,the nominated tree Live Oak tree has a 109.96—inchcircumference;is approximately 140 years old;and holds intrinsic value due to its age and size;and WHEREAS,the nominated tree Hickory tree has a combined 97.39-inch circumference;is approximately 76.5 years old;and holds intrinsic value due to its age and size;and WHEREAS,the nominated live oak is named “Bros”and the hickory tree is named “Pysche”. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.hereby designates a 35—inch—diameterLive Oak and a combined 31-inch-diameter Hickory tree at 326 Ocean Boulevard as private Heritage Trees. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 14thday of April,2025. Curtis Ford,Mayor Jason R.Gabriel,City Attorney Agenda Item #8.A.14 Apr 2025 Page 66 of 135 RESOLUTION NO.25-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DESIGNATIN G A THIRTY-EIGHT INCH DIAMETER LIVE OAK TREE AT 378 SIXTH STREET AS HERITAGE TREES;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission has the ability to designate individual trees as Heritage Trees according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the Heritage Tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,the Live Oak tree located in the back yard is 38 inches in diameter is nominated by the property owner;and WHEREAS,the nominated tree Live Oak tree has a l 19.38-inchcircumference;is approximately 152 years old;and holds intrinsic value due to its age and size;and WHEREAS,the nominated tree is named “Our Protector”. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.hereby designates a 38-inch-diameter Live oak at 378 6thStreet as private “Heritage Tree.” SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 14thday of April,2025 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason R.Gabriel,City Attorney Agenda Item #8.A.14 Apr 2025 Page 67 of 135 Agenda Item #8.A.14 Apr 2025 Page 68 of 135 Agenda Item #8.A.14 Apr 2025 Page 69 of 135 Agenda Item #8.A.14 Apr 2025 Page 70 of 135 Agenda Item #8.A.14 Apr 2025 Page 71 of 135 Page 72 of 135 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-26,Resolution No.25-27 SUBMITTED BY:Amanda Askew,Neighborhoods Department Director TODAY’S DATE:March 24,2025 MEETING DATE:April 14,2025 SUMMARY:The Environmental Stewardship Committee (ESC)is recommending three landmark trees to be designated as Heritage Trees.These trees have been nominated by private property owners and supported by ESC because of their intrinsic value due to their size and age. Resolution No.25-26 designates a live oak and a hickory tree at 326 Ocean Blvd as private property Heritage Trees.The live oak,in the front yard,has a 35-inch diameter and is estimated to be about 140 years old.The combined 31—inch-diameterhickory tree located in the backyard is estimated to be 76.5 years old.The property owner has nominated the live oak to be named “Eros” and the hickory tree to be named “Pysche”. Resolution No.25-27 designates a 38-inch diameter live oak tree at 378 6thSt.This tree is in the rear yard of the property.The property owner has named this tree “Our Protector”.This tree is estimated to be about 152 years old. According to City Code Section 23-41 (a)“The City Commission may by resolution designate individualheritage trees.”Although a Heritage Tree designation does not prevent a tree from ever being removed,it makes it more dif?cult and costly to remove.Protected trees must be mitigated at a rate of one inch for every two inches removed;a Heritage Tree must be mitigated at a rate of one inch for every inch removed. According to the City Code,a Heritage Trees is “any designated maritime species that is thirty (30)inches DBH or greater and declared by the City Commission to be of unique or intrinsic value due to its age,size,species,and/or cultural,ecological or historical signi?cance or some other contribution to the city's or a neighborhood‘s character and which is in good condition,as determined by an arborist.” RECOMMENDATION:The City Commission approve Resolution No.25-26 and Resolution No.25-27 designating two live oaks and one hickory tree as private Heritage Trees. BUDGET:Less than $150 on a marker identifying the Heritage Tree ATTACHMENTS:1.Resolution No.25-26 2.Resolution No.25-27 3.Photographs of Trees REVIEWED BY CITY MANAGER: Agenda Item #8.B.14 Apr 2025 Page 73 of 135 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: RESOLUTION NO.25-26 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,DESIGNATING A THIRTY-F IVE INCH DIAMETER LIVE OAK TREE AND A THIRY-ONE INCH DIAMETER MULTI—TRUNK HICKORY TREE AT 326 OCEAN BOULEVARD AS HERITAGE TREES;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and Visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission has the ability to designate individual trees as Heritage Trees according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the Heritage Tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,the Live Oak tree located in the front yard is 35 inches in diameter and the Hickory tree located in the back yard is a combined 31 inches in diameter are nominated by the property owner;and WHEREAS,the nominated tree Live Oak tree has a 109.96—inchcircumference;is approximately 140 years old;and holds intrinsic value due to its age and size;and WHEREAS,the nominated tree Hickory tree has a combined 97.39-inch circumference;is approximately 76.5 years old;and holds intrinsic value due to its age and size;and WHEREAS,the nominated live oak is named “Bros”and the hickory tree is named “Pysche”. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.hereby designates a 35—inch—diameterLive Oak and a combined 31-inch-diameter Hickory tree at 326 Ocean Boulevard as private Heritage Trees. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 14thday of April,2025. Curtis Ford,Mayor Jason R.Gabriel,City Attorney Agenda Item #8.B.14 Apr 2025 Page 74 of 135 RESOLUTION NO.25-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DESIGNATIN G A THIRTY-EIGHT INCH DIAMETER LIVE OAK TREE AT 378 SIXTH STREET AS HERITAGE TREES;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission has the ability to designate individual trees as Heritage Trees according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the Heritage Tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,the Live Oak tree located in the back yard is 38 inches in diameter is nominated by the property owner;and WHEREAS,the nominated tree Live Oak tree has a l 19.38-inchcircumference;is approximately 152 years old;and holds intrinsic value due to its age and size;and WHEREAS,the nominated tree is named “Our Protector”. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.hereby designates a 38-inch-diameter Live oak at 378 6thStreet as private “Heritage Tree.” SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 14thday of April,2025 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason R.Gabriel,City Attorney Agenda Item #8.B.14 Apr 2025 Page 75 of 135 Agenda Item #8.B.14 Apr 2025 Page 76 of 135 Agenda Item #8.B.14 Apr 2025 Page 77 of 135 Agenda Item #8.B.14 Apr 2025 Page 78 of 135 Agenda Item #8.B.14 Apr 2025 Page 79 of 135 Page 80 of 135 u u y CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance No.5-25-71 codifying the establishment of the Arts, Recreation and Culture Committee,changing some provisions,and adding some provisions SUBMITTED BY:William B.Killingsworth,City Manager TODAY’S DATE:April 2,2025 MEETING DATE:April 14,2025 BACKGROUND:The City Commission voted on February 10 to approve this ordinance on ?rst read with this modi?cation:The number of committee members will be nine rather than seven,and the quorum will be ?ve members rather than four. Also,the Arts,Recreation and Culture Committee voted on February 11 to recommend adding this verbiage to the ordinance in Section 5-43 (e)Composition: (5)Experience with activities,programs,or events related to arts,culture,recreation, education,history,and other content under the scope of ARCC as designated by this ordinance;or with design,planning,implementation,promotion,or evaluation of such activities,programs,or events. City Commission members and staff desire to standardize the City’s standing committees to the greatest extent possible to improve ef?ciency,effectiveness,communication,governance and equity.This ordinance and Ordinance No.95-25-124 pertainingto the Environmental Stewardship Committee represent a signi?cant step in this direction.As recommending bodies,these two committees are markedly different than the City’s Community Development Board and the two pension boards.The Community Development Board is quasi-judicial and required by the state statutes (FSS 163.3171)to serve as the local planning agency;and the pension boards also are governed by state statutes.It is anticipated that the future of the Board Member Review Committee will be deliberated in a separate review. Notable changes resulting from Ordinance Nos.5-25-71 and 95-25-124 include: 1)The committees would each be established by ordinance;currently,the Arts,Recreation and Culture Committee is established by Resolution No.22-52. 2)The two committees would have the same number of members (nine)and similar duties, functions and membership requirements. 3)Each City Commission district would be represented on the committees. 4)Committee members would be limited to two three-year terms. 5)Subcommittees would not be permitted. Agenda Item #9.A.14 Apr 2025 Page 81 of 135 6)Committees would be limited to two meetings in a month unless granted an exception by the City Manager. 7)The City Commission would prioritize the committees’works plans. 8)Recommendations regarding active parks for programming,amenity improvements,etc., would be made by the Arts,Recreation and Culture Committee rather than the Environmental Stewardship Committee. The only change pertaining only to Ordinance No.5—25-71is amending and renaming Chapter 5 to include recreation. In terms of standardization,here are some key points to consider: 0 Improved Decision-Making: o Faster consensus and reduced con?ict (National Council of Nonpro?ts,2019; Harvard Business Review,2009).Enhanced Transparency and Accountability: 0 Standardized protocols increase public trust (Brookings Institution,2018) o Fostering Equity: 0 Standardized processes ensure equitabletreatment (Urban Institute,2020) o Streamlined Communication: 0 Easier information sharing and focused discussions (Harvard Business Review, 2009;Center for Effective Philanthropy,2020).Improved Cohesion &Teamwork: o Stronger group dynamics and increased member engagement (BoardSource,2019; Stanford Business,2020) o Fosters collaboration between boards (American Planning Association,2020) 0 Governance Best Practices: 0 Aligns with industry standards (National Governance Association,2021;National Association of Corporate Directors,2020).Flexibility and Agility: 0 Adaptability to change and easier management (Harvard Business Review,2009; BoardSource,2019) BUDGET:None RECOMMENDATION:Review and consider approving Ordinance No.5-25-71 ATTACHMENT(S):Ordinance No.5-25-71 Resolution No.22-52 REVIEWED BY CITY MANAGER: Agenda Item #9.A.14 Apr 2025 Page 82 of 135 ORDINANCE NO.5-25-71 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,REPEALING PORTIONS OF PREVIOUS RESOLUTIONS REGARDING THE CREATION OF THE ARTS, RECREATION,AND CULTURE COMMITTEE;CHANGING THE TITLE OF CHAPTER 5 TO BEACHES,PARKS AND RECREATION WITH THE PURPOSE OF ESTABLISHING PROVISIONS GOVERNING THE ARTS, RECREATION,AND CULTURE COMMITTEE INCLUDING:PURPOSE; MEMBERSHIP;TERMS OF MEMBERSHIP;FILLING OF VACANCIES; REMOVAL OF MEMBERS;DUTIES AND RESPONSIBILITIES;CITY STAFF ADMINISTRATIVE SUPPORT;PROCEDURES AND RULES; ORGANIZATION OF OFFICERS AND LIABILITY TO CITY;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City Commission adopted Resolution No.02—13 creating a Cultural Arts and Recreation Advisory Committee (CARAC):and WHEREAS,the provisions of Resolution No.02—13 were amended by Resolutions 03-05, 10-08,18-32,18-51,19-68,and those Resolutions were repealed by Resolution No.22-52,except for provisions of Resolution No.18-32,18-51 and 19-68 pertaining to the Teen Council;and the committee was renamed the Arts,Recreation,and Culture Committee;and WHEREAS,the City Commission desires to codify the establishment of the Arts Recreation,and Culture Committee by ordinance and provide for board and committee standardization. NOW,THEREFORE,BE ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Pu ose and Intent.The purpose and intent of this Ordinance are to standardize city boards and committees to improve ef?ciency and productivity. SECTION 2.Re eal of Resolution No.22-52. The City Commission hereby repeals all provisions of Resolution No.22-52;provided, however,the following provisions of Resolution Numbers 18-32,18—51and 19-68,pertaining to the Teen Council are expressly retained: Section 2 of Resolution No.18-32,as modi?ed in Section 2 of Resolution No.18- 51 and as further modi?ed in Section 2 of Resolution No.19-68,provided all references to CARAC in each said Sections 2 shall henceforth mean the Arts, Recreation,and Culture Committee. SECTION 3.Amend and New Article.Amend the title of Chapter 5 from Beaches and Parks to Beaches,Parks,and Recreation creating a new Article V,Recreation,Sections 5-40 thru 5-44 of Page 1 of6Ordinance5-25-71 Agenda Item #9.A.14 Apr 2025 Page 83 of 135 the Code of Ordinances is hereby amended as follows: ARTICILE V.-ARTS RECREATION AND CULTURE COMMITTEE Sec.5-40.-Purpose. The purpose of the Arts,Recreation,and Culture Committee is to propose,plan, promote and review artistic,recreational and cultural programs,exhibits,events,and projects for the citizens of Atlantic Beach;and to make recommendations pertaining to programming in and stewardship of active parks.The Committee is advisory only and exists for the purpose of providing advice related to arts,recreation,and culture to the City Commission regarding the most efficient and effective ways to spend limited tax dollars for the maximum bene?t of the community.The Committee shall propose a diverse variety of activities related to arts,sports and leisure,culture,education,history,enrichment,and social engagement to bene?t citizens in all areas of Atlantic Beach. See.5-41.Duties and responsibilities. (a)The Arts,Recreation,and Culture Committee shall provide guidance and support to the City Commission and City Manager.Upon request by the City Commission or City Manager,shall provide written recommendations on questions of general policy for City venues related to:art,sports and leisure,culture,education,and history programs; programs related to the City’s artistic,recreational and cultural grant program;youth leadership program(s);calendar of events,matters of communication,equity and gaps in programming and accessibility;community center needs;and special projects as requested bv staff or the Citv Commission.The City Commission will prioritize the committee's work plan related to these recommendations. (b)The Committee performs a key role in the City’s annual artistic,recreational, and cultural grant program by:proposing grant program guidelines to the City Commission;reviewing grant applications;and providing advice regarding grant awards annually to the City Commission based on approved grant program guidelines,City Commission priorities and the needs of the community and community center programs. Page 2 6Ordinance5-25-71 Agenda Item #9.A.14 Apr 2025 Page 84 of 135 m un N 'n H |.‘ A I l I \|_ .-.n I .. x. :M (c)The Committee shall review requests for City funding for artistic,recreational and cultural programs,events,and projects,and advise the City Commission as to which are in line with City Commission priorities. (d)The Committee shall perform a key role by reviewing and advising the City Manager or his/her designee and/or the City Commission on the inventory of programs, special events,and youth leadership program(s)administered by the City,their effectiveness,and the budget to support them,in line with Commission priorities. (e)The Committee may be asked to advise the City Commission on any new recreation facilities under consideration by the City Commission,in line with City Commission priorities. (f)The Committee shall request and review a report of activities from the directors of the City’s community centers to the Committee at least annually. (g)The Committee shall provide a report of its activities to the City Commission at least twice yearly.All advisory positions and statements of the Committee shall be adopted Viaof?cial action of the Committee and shall be provided to the City Commission by City staff or the Committee Chair (or his/her designee)for review. See.5-42.-City staff administrative support. (a)Staff will be assigned by the City Manager or designee to provide technical and administrative support.Staff will assist the Committee by preparing budgets,proper notice and minutes of meetings,and other administrative and technical services,as needed.The minutes will be ?led in the City Clerk’s of?ce. (b)Staff will be responsible for the collection and expenditure of any City funds in accordance with purchasing guidelines. Sec.5-43.-Membership,terms,appointments,geographic requirements, composition. (a)Membership.The committee shall consist of nine (9)members.Five (5)members of the committee shall constitute a quorum,although a smaller number may meet without taking of?cial action.Regardlessof the number of committee members in attendance,an action needs at least ?ve (5)votes in the af?rmative to pass or fail an item.No member of the committee shall hold any other public of?ce or elected position. Ordinance 5-25-71 Page 3 of6 Agenda Item #9.A.14 Apr 2025 Page 85 of 135 II '- It II I 'l I ..IIIII :\, I I,I I II I ._. I II -I-II I I H || I I I II I II I—II II I ___ l 'I I --II I ''I ,_I t ---I HI I I I II II -'I I I I I II I' II |''' I ._H I I :I; II I I -H .I I!III II I I I ‘.:vI :l-I II | -I I I I I III .I I =i‘II -I I 'I 'I II I I I .I _Al I I :I II I rI'‘ I I I II I I “I?II I I 'I-‘I 't ..I I II =_I I I I-I . 1 II II I .I .,-.I III.I ‘I g.-II -‘- xI Ix (b)Terms.All members shall serve three-year terms.Members shall not serve more than two (2)consecutive three-year terms on the committee.All terms shall expire on December 31 of the proper year,provided,however,that members whose terms expire shall continue to serve until replacement appointments are effective.Any committee member who wishes to resign should submit a letter of resignation to the chairman and city clerk.Any vacancy during the unexpired term of an appointedmember shall be ?lled for the remainder of the term.Should the length of the unexpired term be less than one (1)year,then such appointment shall not count towards the maximum number of consecutive terms. (0)Appointments.Committee members shall be appointedby commission. (d)Geographic requirements.There shall be at least one (1)member representing each city district on the committee.Each committee member must be a full-time resident of the city or own real property in the city.For the purpose of this section,full time residency shall be de?ned as the person's principal place of abode.Any member must immediately notify the city manager,city clerk,and chair in writing upon no longer meeting the membership quali?cations. (e)Composition.To the extent possible,committee members should demonstrate at least one (1)of the following skills,experience,expertise,educational background or interests: (1)Experience in the arts,such as art history,architecture,design or park design (2)Experience in promoting or designing cultural activities (3)Experience in promoting or designing recreational activities (4)Experience in community engagement,such as public arts projects or community outreach (5)Experience with activities,programs,or events related to arts,culture, recreation,education,history,and other content under the scope of ARCC as designated by this ordinance;or with design,planning,implementation,promotion, or evaluation of such activities,programs,or events. ()9Procedures and Rules;Organization OfO?icers. (1.)The Committee shall schedule no more than two (2)monthly meetings in the City Commission Chamber or other public venues. (2.)Special meetings may be called by the city manager,with at least a forty-eight (48)hour public notice. (3)All meetings of the Committee shall be properly noticed and open to the public. (4)The Committee and each member shall comply with the Florida Government in the Sunshine Law,Florida Code of Ethics for Public Of?cers and Employees, Ordinance 5-25-71 Page 4 6 Agenda Item #9.A.14 Apr 2025 Page 86 of 135 SECTION 4.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this Ordinance are repealed to the extent inconsistent herewith. Florida Public Records Law,and related provisions of the City’s Code of Ordinances and applicable resolutions,as may be amended from time to time. (5)The Committee shall elect a chair and vice chair at the regularly scheduled meeting in January each year. (6)In all cases involving points of parliamentary law,"Robert's Rules of Order" shall be the book of reference,and its rules,so far as they are applicable and not in con?ict with the provisions of the city's Charter,Code,or other city ordinances, shall be the rules of this Committee. (7)The Committee shall not create subcommittees. (g)Removal ofmembers.Any member on the committee may be removed for cause by the city commission upon written charges and after public meeting.Any member who fails to attend three (3)consecutive meetings without prior notice to the director of planning and community development or his/her designee and without reasonable cause shall have their seat declared vacant by the committee.The vacancy shall be promptly reported to the city clerk and ?lled by the city commission. Sec 5-44.Liability to City. The City Commission shall consider the advisory statements for funding of events proposed by the Committee,but nothing in this section or otherwise shall be construed as authorizing or empowering the Committee to impose any liability of any nature,?nancial or otherwise,upon the City,without City approval. SECTION 5.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 6.Effective Date.This Ordinance shall take effect immediately upon its passage and Page 5 of6Ordinance5-25-71 adoption. Agenda Item #9.A.14 Apr 2025 Page 87 of 135 PASSED by the City Commission on second and ?nal reading this day of PASSED by the City Commission on ?rst reading this day of ,2025. Donna L.Bartle,City Clerk Approved as to_form and correctness: Jason Gabriel,City Attorney Page 6 of6Ordinance5-25-71 ,2025. Curtis Ford,Mayor Attest: Agenda Item #9.A.14 Apr 2025 Page 88 of 135 RESOLUTION NO.22-52 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,REPEALING PORTIONS OF PREVIOUS LEGISLATION REGARDING THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE; RENAMING SAID COMMITTEE T0 THE ARTS,RECREATION, AND CULTURE COMMITTEE;ADOPTING NEW PROVISIONS GOVERNING THE COMMITTEE INCLUDING:PURPOSE; MEMBERSHIP;TERMS OF MEMBERSHIP;FILLING OF VACANCIES;REMOVAL OF MEMBERS;DUTIES AND RESPONSIBILITIES;CITY STAFF ADMINISTRATIVE SUPPORT;PROCEDURES AND RULES;ORGANIZATION OF OFFICERS AND LIABILITY TO CITY;PROVIDING FOR CONTINUITY OF CURRENT COMMITTEE MEMBERS AND TERMS;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City Commissionadopted Resolution No.02-13 creating a Cultural Arts and Recreation Advisory Committee (CARAC);and WHEREAS,the provisionsof Resolution No.02-13 have been amended by Resolutions 03-05,10-08,18-32,18-51,and 19-68;and WHEREAS,the Cultural Arts and Recreation Advisory Committee has recommended substantial revisions to these governing Resolutions. NOW THEREFORE,be itresolved by the City Commission of the City of Atlantic Beach,Florida: SECTION 1.Re eal of Resolution Numbers 02-13 03-05 and 10-08 and re eal in art of ResolutionNumbers 18—3218-51 and 19-68. The City Commission hereby repeals all provisions of ResolutionNumbers 02-13,03-05, 10-08,18-32,18-51 and 19-68;provided,however,the following provisions of Resolution Numbers 18—32,18-51 and 19-68,pertaining to the Teen Council are expressly retained: Section 2 of ResolutionNo.18-32,as modi?ed in Section2 of Resolution No.18- 51 and as further modi?ed in Section 2 of Resolution No.19-68,provided all references to CARAC in each said Sections 2 shall henceforth mean the Arts, Recreation,and Culture Committee. SECTION 2.Ado tion of New Provisions and New Committee Name. The City Commission hereby approves the name change from the Cultural Arts and Recreation Advisory Committee to the Arts,Recreation,and Culture Committee (“ARCC”)and hereby adopts the following provisionsregarding the Arts,Recreation,and Culture Committee: Resolution No.22-52 Page 1 of 6 Agenda Item #9.A.14 Apr 2025 Page 89 of 135 ARTS RECREATION AND CULTURE COMMITTEE 1.Purpose. The purpose of the Arts,Recreation,and Culture Committee (“ARCC”or “Committee”),previously named the Cultural Arts and Recreation Advisory Committee (“CARAC”),is to propose,plan,promote and review artistic,recreational and cultural programs,exhibits,events,and projects for the citizens of Atlantic Beach.The Committee is advisory only and exists for the purpose of providing advice related to arts,recreation and culture to the City Commission regarding the most ef?cient and effective ways to spendlimited tax dollars for the maximum bene?t of the community.The Committee shall propose a diverse variety of activities relatedto arts,sports and leisure,culture,education, history,enrichment,and socialengagement to bene?t citizens inall areas of Atlantic Beach. 2.Membershi . There shall be a total of seven (7)Committee members with one (1)alternate member,all appointed by the City Commission,and all of whom shall be bona ?de residents of Atlantic Beach.The alternate member is strongly encouraged to attend every meeting and shall be allowed to vote and participate in ARCC business in the absence of one or more regular Committee members. 3.Terms of memberS'fillin of vacancies. The terms of of?ce shall be for three (3)years and members may serve a maximum of three (3)consecutive terms.All terms shall expire on December 31 of the proper year, provided,however,that members whose terms expire shall continue to serve until replacement appointments are effective.Members of this Committee may hold a public of?ce or other appointed position in the City,provided the powers and authority of this Committee remain advisory only.A member may choose to resign from the Committee at any time by giving written notice to the City Clerk.Any vacancy during the unexpire d term of a member shall be ?lled by the alternate member automatically for the remainder of the term,unless the alternate member declines the position,in which case the vacant position will be ?lled by the City Commission.Should the length of the unexpired term Resolution No.22—52 Page 2 of6 Agenda Item #9.A.14 Apr 2025 Page 90 of 135 be less than one (1)year,then such appointment shall not count towards the maximum numberof consecutive terms. 4.Removal of members. Any Committeemember may be removed for cause by the City Commission upon written charges and after public hearing.Any member who fails to attend three (3) consecutive meetings without notice to the Director of the Parks and Recreation Department or his/her designee and without reasonable cause may have his/her of?ce declaredvacant by the Committee.The Committee chair shall notify the City Clerk of such vacancy,and the City Commissionshall promptly ?ll suchvacancy. 5.Duties and Res onsibilities. (a)The Committee advises the City Commissionon questions of generalpolicy for City venues related to:art,sports and leisure,culture,education,and history programs; programs related to the City’s artistic,recreational and cultural grant program;youth leadershipprogram(s);calendar of events,matters of communication,equity and gaps in programmingand accessibility;communitycenter needs;and special projectsas requested by staff or the City Commission. (b)Working collectively,the Committeeshall coordinate with staff on any needs, assessments,goals and/or program reviews within its mission;and,when appropriate,bring matters of public interest to the Director of the Parks and Recreation Department,the City Manager and/or the City Commission. (c)The Committee performs a key role in the City’s annual artistic,recreational and cultural grant program by:proposing grant program guidelines to the City Commission;reviewing grant applications;and providing advice regarding grant awards annually to the City Commission based on approved grant program guidelines,City Commission priorities and the needs of the community and community center programs. (d)The Committee shall review request for City funding for artistic,recreational and cultural programs,events,and projects,and advise the City Commission as to which are in line with City Commissionpriorities. Page 3 of 6ResolutionNo.22-52 Agenda Item #9.A.14 Apr 2025 Page 91 of 135 (e)The Committee shall perform a key role by reviewing and advising the Parks and Recreation Department,the City Manager and/or the City Commission on the inventory of programs,special events,and youth leadership program(s)administered by the Parks and Recreation Department,their effectiveness,and the budget to support them, in line with Commission priorities. (0 The Committee may be asked to advise the City Commission on any new recreation facilities under consideration by the City Commission,in line with City Commissionpriorities. (g)The Committee shall request and review a report of activities from the directors of the City’s community centers to the Committee at least annually. (h)The Committee shall provide a report of its activities to the City Commission at least twice yearly.All advisory positions and statements of the Committee shall be adopted via of?cial action of the Committee and shall be providedto the City Commission by City staff or the CommitteeChair (or his/her designee)for review. 6.Ci Staff Administrative Su ort. (a)Staff will be assigned by the City Manager to provide technical and administrative support.Staff will assist the Committee by preparing budgets,proper notice of and minutes of meetings,and other administrative and technical services,as needed. (b)Staff will be responsible for the collection and expenditureof any City funds in accordance with purchasing guidelines. 7.Procedures and RuleS'Or anization of Of?cers. (a)The Committee shall hold its regularly-scheduled meetings on the second Tuesday of each month at 6:00 pm.in the City Commission chambers or other public venue . (b)Special meetings may be called by the chair or a majority of the members. (0)All meetings of the Committeeshall be properly noticed and open to the public. Minutes of all meetings shall be recorded by City Staff and maintained by the City Clerk. Page 4 of 6ResolutionNo.22-52 Agenda Item #9.A.14 Apr 2025 Page 92 of 135 (i)The Committee shall not create subcommittees. the rules of this Committee.The Committee may draft additional rules to govern the conduct of their business,which shall be approved by the City Commission. (h)In all cases involving points of parliamentary law,”Robert's Rules ot‘Order" shall he the book of reference,and its rules.so far as they are applicable and not in con?ict with the provisions of the city's Charter.Code.or other city ordinances.shall be (d)The Committee and each member shall comply with the Florida Government in the Sunshine Law,Florida Code of Ethics for Public Of?cers and Employees,Florida Public Records Law,and related provisions of the City’s Code of Ordinances and applicableresolutions,as may be amended from time to time. (e)The Committee quorum is four members.Any of?cial acts by the Committee shall require a majority vote of the members present;however,the Committee shall take no of?cial action unless a quorum is present at a meeting. (t)The Committee shall elect a chair,vice chair,and any other of?cers it deems advisable from among the regular members at the regularly-scheduledmeeting in January each year. (g)The chair shall preside at all meetings of the Committee.In the temporary absence or disability ofthe chair,all duties of the chair shallbe performed by the vice chair. 8.Liabili to Ci The City Commission shall consider the advisory statements for funding of events proposed by the Committee,but nothing in this Resolutionor otherwiseshall be construed as authorizing or empowering the Committee to impose any liability of any nature, ?nancial or otherwise,upon the City,without City approval. SECTION 3.Continuit of Current Committee Members and Terms. Members currently serving on CARAC shall automatically continue to serve on the ARCC for the remainder of their terms.Service on CARAC by current members shall count towards the maximum number of consecutive terms. Page 5 of6ResolutionNo.22-52 Agenda Item #9.A.14 Apr 2025 Page 93 of 135 PASSED AND ADOPTED by the City of Atlantic Beach,Florida ,this day of SECTION 4.Effective Date.This Resolution shall take effect immediately upon its passage and Donna L.Bartle,City Clerk Approvedas to f0 and correctness: B enna Dur en,xtyAttorney Page 6 of 6ResolutionNo.22— E en Glasser,Mayor ?own:Attest: 2022. adoption Agenda Item #9.A.14 Apr 2025 Page 94 of 135 II II ‘I I I ‘,II I I II II II -. I II '7 I .ll LII IIII II I III.I.I I | r j 'I I I‘. I -I I .d I I. .I III I.I I II II ,.I I I .I ,III I I I IIIII II \F I I III I I . I II I. _I I -I I ..-.I - ‘I II |'-I II.:III|I .I I I I I 'I III III-I I .. I I ...I; I.. III I I .II. I II I II II.I II ‘II"I I II I I II.I II I '‘‘II‘ I.I I «II III I II III II I -,I z .-_I II .II .. _'I II— II I CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance 95-25-124 amending Chapter 23 modifying the provisions of the Environmental Stewardship Committee SUBMITTED BY:William B.Killingsworth,City Manager TODAY’S DATE:April 2,2025 MEETING DATE:April 14,2025 BACKGROUND:The City Commission voted on February 10 to approve this ordinance on ?rst read with this modi?cation:The number of committee members will be nine rather than seven,and the quorum will be ?ve members rather than four. City Commission members and staff desire to standardize the City’s standing committees to the greatest extent possible to improve ef?ciency,effectiveness,communication,governance and equity.This ordinance and Ordinance No.5-25-71 pertaining to the Arts,Recreation and Culture Committee represent a signi?cant step in this direction.As recommending bodies,these two committees are markedly different than the City’s Community Development Board and the two pension boards.The Community Development Board is quasi-judicial and required by the state statutes (FSS 163.3171)to serve as the local planning agency;and the pension boards also are governed by state statutes.It is anticipated that the future ofthe Board Member Review Committee will be deliberated in a separate review. Notable changes resulting from Ordinance Nos.5-25-71 and 95-25-124 include: 1)The committees would each be established by ordinance;currently,the Arts,Recreation and Culture Committee is established by Resolution No.22—52. 2)The two committees would have the same number of members nine)and similar duties, functions,and membership and meeting requirements. 3)Each City Commission district would be represented on the committees. 4)Committee members would be limited to two three-year terms. 5)Subcommittees would be eliminated. 6)Committees would be limited to two meetings in a month unless granted an exception by the City Manager. 7)The City Commission would prioritize the committees’works plans. 8)Recommendations regarding active parks for programming,amenity improvements,etc., would be made by the Arts,Recreation and Culture Committee rather than the Environmental Stewardship Committee. The changes pertaining only to Ordinance 95-25-124 are: Agenda Item #9.B.14 Apr 2025 Page 95 of 135 0 Removal of the on-site inspections and review for the tree subcommittee 0 Removal of the ?ve (5)business day waiting period for the tree permit to become valid 0 Adding a new Division to house the Environmental Stewardship Committee.It was previous listed under Division 6 (Violations,Enforcement and Penalties).The committee duties and responsibilities were not accurately re?ected in Division 6. In terms of standardization,here are some key points to consider: 0 Improved Decision-Making: o Faster consensus and reduced con?ict (National Council of Nonpro?ts,2019; Harvard Business Review,2009).Enhanced Transparency and Accountability: 0 Standardized protocolsincrease public trust (Brookings Institution,2018) o Fostering Equity: 0 Standardized processes ensure equitable treatment (Urban Institute,2020).Streamlined Communication: 0 Easier information sharing and focused discussions (Harvard Business Review, 2009;Center for Effective Philanthropy,2020).Improved Cohesion &Teamwork: o Stronger group dynamics and increased member engagement (BoardSource,2019; Stanford Business,2020) o Fosters collaboration between boards (American Planning Association,2020) 0 Governance Best Practices: 0 Aligns with industry standards (National Governance Association,2021;National Association of Corporate Directors,2020).Flexibility and Agility: 0 Adaptability to change and easier management (Harvard Business Review,2009; BoardSource,2019) BUDGET:None RECOMMENDATION:Review and consider approving Ordinance No.95-25—124on ?rst reading. ATTACHMENT(S):Ordinance No.95-25-124 Environmental Stewardship Committee Feb.5,2025 meeting summary ESC Chair report on Feb.5,2025 meeting Proposed ESC amendments REVIEWED BY CITY MANAGER: Agenda Item #9.B.14 Apr 2025 Page 96 of 135 ORDINANCE NO.95-25-124 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY OF DUVAL,STATE OF FLORIDA,AMENDING CHAPTER 23, PROTECTION OF TREES AND THE NATURAL ENVIRONMENT, DIVISION 3.—PERMITS,SEC.23-23.—PERMITS PROCEDURES,AND SEC.23-25.—APPEALS;AMENDING DIVISION 6.-VIOLATIONS, ENFORCEMENT AND PENALTIES BY MOVING SEC.23-52.-, ENVIRONMENTAL STEWARDSHIP COMMITTEE-INTENT,INTO A NEW DIVISION 7,ENTITLED ENVIRONMENTAL STEWARDSHIP COMMITTEE,AND RENUMBERING WITH NEW SECTIONS,OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES;PROVIDING FOR ADOPTION OF SAID AMENDMENTS;PROVIDING FOR PURPOSE AND INTENT;PROVIDING FOR CONFLICT;PROVIDING FOR CODIFICATION;PROVIDING FOR SEVERABILITY;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Sec.23-52 of the Code of Ordinances for the City of Atlantic Beach provides details for the Environmental Stewardship Committee (ESC)and the city recognizes this topic should be its own division (now Division 7)and renumber the subsections within Chapter 23 to help better organize the codes;and WHEREAS,the City desires to standardize city boards and committees,to the greatest extent possible;and WHEREAS,by standardizing the ESC it is necessary to remove the sections related to subcommittees (amendments to Sec.23-23 and 23—25);and WHEREAS,the City desires to standardize city boards and committees,to the greatest extent possible;and WHEREAS,establishing consistent,uniform boards improves ef?ciency and productivity. NOW,THEREFORE,BE ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Pu ose and Intent.The purpose and intent of this Ordinance are to standardize city boards and committees to improve ef?ciency and productivity. SECTION 2.Pu ose and Intent.Amend Sec.,23-23 Permit procedure,Sec.23-25 Appeals and Variances and Sec.23-52,Environmental Stewardship Committee —Intent,of the Code of Ordinances is hereby amended as follows: Ordinance No.95-25—124 Page 1 of13 Agenda Item #9.B.14 Apr 2025 Page 97 of 135 p Sec.23-23.Permits procedures.' (a)Application required.The applicant for a tree or vegetation removal permit shall submit the established fee along with the application form as created and provided by the city to the designated administrative department.The application shall contain all required narrative and graphical information necessary to determine compliance with this chapter.If the applicant is not the property owner,proper owner's authorization shall also be required. ('3) (1) (2) Existing lots or parcels.When a tree or vegetation removal permit is required, applications for tree or vegetation removal shall be made prior to removal and prior to any site disturbance or grading on a lot or parcel. New or re-platted subdivisions.Applications for tree or vegetation removal that will be part of a new subdivision plat or a re-plat shall be submitted along with the preliminary subdivision plat application so that due consideration may be given to the protection of regulated trees and regulated vegetation during the site planning and subdivision process.Trees to be protected shall be noted on the ?nal subdivision plat,and subsequentapplicationsfor individual lots or parcels shall be consistent with the approved ?nal subdivision plat,or application for a new tree removal permit shall be required. (3)After-the—factpermits.Any person(s)engaging in the removal of regulated tree(s)or regulated vegetation prior to obtaining a permit will be required to apply for and obtain an after—the—factpermit,and meet mitigation requirements as assessed. Su?iciency review ofapplications. (1) (2) Upon receipt of the application and appropriate fee,the administrator shall conduct a preliminary review within ?ve (5)business days to determine that all required information has been submitted and is suf?cient for review purposes.The applicant shall be noti?ed of any de?cient items.Upon submittal of de?cient or missing information,the administrator shall again review the application.If the requested information has not been provided or is insuf?cient,the applicant shall be noti?ed in writing that no further review will be performed until the requested information is provided and found to be suf?cient. The administrator shall upload all tree permit applications to the city‘s website within three (3)days of being deemed suf?cient in accordance with this section. m1 send to Environmental Stewardshi Committee ESC Ordinance No.95—25—Page 2 of13 Agenda Item #9.B.14 Apr 2025 Page 98 of 135 Wee—WWW .g ..‘.. 'i"1 1,11'1 1'51}. E}j (C) (d) (6) (f) ()The administrator may refer the application to other city department(s), or a consultant during preliminary review.The applicant shall be noti?ed if extended review by other departments and/or professionals is required. ()An application shall be deemed abandoned thirty (30)days after the date the administrator noti?es the applicant of any de?ciencies contained in the application if the applicant has failed to submit all of the de?cient or missing information.The administrator may,upon written request andjusti?cation by the applicant,grant not more than one (1),thirty-day extension.At the expiration of the extension,the application shall automatically become null and void.In such cases,the application review fees will not be refunded. Review by other agencies.At the discretion of the administrator,relative to the environmental sensitivity of the site,appropriate written sign-offs,permits or consents from the agencies listed below which have jurisdiction may be required prior to regulated tree or regulated vegetation removal ?'om sites contiguous to or containing environmentally sensitive areas or lands.The applicant shall obtain the written approvals,permits,or consents and submit the agencies'written veri?cation to the city: (1)Army Corp of Engineers (ACOE); (2)Saint Johns River Water Management District (SJRWMD); (3)Florida Department of Environmental Protection (FDEP); (4)Any other applicablegovernmental agencies extending jurisdictional controls over the site. Compliance review and approval ofapplications.When the administrator's application review process and inspectionshave been completed,the administrator shall distribute tree permit to the applicant and all members of the ESC and upload the draft permit to the city's website. Expiration ofpermits.Work pursuant to the permit shall commence within six (6)months of the date of issuance,or the permit shall expire.If the tree removal permit is in connection with a development permit,compliance with the tree removal permit shall be determined before the applicable development permit's ?nal inspection,or issuance of certi?cate of completion or certi?cate of occupancy,as applicable. Content ofpermits.The permit shall be issued in such form as may be prescribed by the administrator and shall set forth in detail the conditions upon which the permit is granted and speci?cally identify which land areas shall be cleared and/or which trees shall be permitted to be removed.One (1)permit may cover several trees or groups of trees as long as the trees or groups of trees can be clearly identi?ed thereon;provided,however,no permit may be issued for more than one (1)lot,parcel or area of land unless such lots, Ordinance No.95-25-124 Page 3 of13 Agenda Item #9.B.14 Apr 2025 Page 99 of 135 u M a (g) (h) parcels or areas of land shall be contiguous to one another and considered as one (1)parcel for the purpose of development. Posting ofpermits.The permit shallbe posted in a conspicuous and visible place at the front of the property by the applicant prior to any tree removal.The permit shall remain posted on the property during all applicable tree and vegetation removal activity and until ?nal inspection by the city.It is the responsibility of the applicant to maintain the permit in a clearly visible manner at all times. Amendmentofpermits.Requests for minor changes to approvedplans shall be made as an amendment to the applicablepermit.Additional information submitted with a request for permit amendment shall be adequate to fully document the nature of the proposedchange and the effect it will have on all aspects regulated by this chapter.All plans,reports, calculations,and other information affected by the proposed amendment shall be updated so as to maintain an accurate record of the development activity.Review time for any changes to plans approved for a permitted site shall be the same as speci?ed for the review of a new application.An amendment to a permit shall not automatically extend the expiration date. Substantialchanges,including signi?cant increases in the number of trees to be removed or land to be cleared,increases in impervious surface area,changes to intended land use, modi?cation of stormwater management systems,or any other change that constitutes a major modi?cation to a site plan or subdivision,new phases of development or other additions,shall not be treated as amendments,but shall require a new permit application and fee. (0 Revocation ofpermits. (1)By administrator.The administrator may revoke any permit issued pursuant to this chapter,following notice in writing to the permittee and after providing the permittee opportunity to respond to the notice,in either of the following circumstances: a.The administrator ?nds that the permittee has continued with any development activity on a site for which a permit was issued,while the site is under a stop work order which has not been reversed,canceled or suspended pursuant to this chapter, except for speci?ed remedial work required to bring the violation into compliance with the approved permit;or b.If the administrator ?nds that the approval of the permit was based on incorrect information furnished by the applicant for the permit.Based upon such ?nding, however,the administrator may make reasonably necessary accommodations to the conditions of a permit in lieu of revoking it. (2)Discontinuance ofwork.Revocation of a permit may also result in a stop work order in accordance with section 23-48. See.23-25.Appeals and variances. (a)Appeals.Appeals of ?nal decisions by the administrator made under the authority of this chapter may be made by the applicant,any member of the ESC ,or an adversely affected party in accordance with the following provisions.Any appeal ?led pursuant to this section shall stay all work on the premises and all proceedings in furtherance of the action appealed,unless the appropriate administrative of?cial certi?es that a stay would cause imminent peril to life or property. Ordinance No.95-25-124 Page 4 of13 Agenda Item #9.B.14 Apr 2025 Page 100 of 135 or re uest a (1)Appeals of a ?nal action or decision by the administrator shall be ?led in writing with the administrator within ?ve (5)business days after rendition of the decision or ?nal order being appealed.Upon receipt of a timely ?led appeal,the administrator shall place the matter on the agenda of the next ESC meeting within a reasonable period of time with proper public notice,as well as due notice to interested parties.ESC shall review the application for compliance with the requirements of hapter 23 and shall,by majority vote,recommend that the administrator either approve,approve with conditions,or deny the appeal.If the appellant is a member of the ESC ,that member shall not participate in the decision.The administrator shall issue or deny the permit within ?ve (5)business days after the ESC meeting. (b)Variances.The community development board is authorizedto grant relief from the strict application of this chapter where,due to an exceptional situation,adherence to the regulations of this chapter results in "exceptionalpractical dif?culties or undue hardship" upon a property owner.The community development board must determine that granting the request will not cause substantial detriment to the public good and will not be inconsistent with the general intent and purpose of this chapter.The applicant has the burden of proof.Any request for a variance pursuant to this section shall stay all work on the premises and all proceedings in furtherance of the action appealed,unless the appropriateadministrative of?cial certi?es that a stay would cause imminent peril to life or property. (1)A request for a variance shall be submitted on an application form as provided by the city and shall contain each of the following: a.A legal description of the property for which the variance is requested. b.A reasonable statement describing the reasons and justi?cation for the variance. 0.A survey or site plan indicating existing,removed,and/or proposedtrees;existing and proposed construction,as well as other signi?cant features existing on the lot. d.The signature of the owner,or the signature of the owner's authorized agent. Written and notarized authorization by the owner for the agent to act on behalf of the property owner shall be provided with the application. (2)Upon receipt of a complete and proper application,the administrator shall within a reasonable period of time schedule the application for a public hearing before the community development board following the required public notice as set forth in section 24-51.At the public hearing,the applicant may appear in person and/or may be represented by an authorized agent. a.Applications for a variance shall be consideredon a case-by—casebasis and shall be approved only upon ?ndings of fact that the application is consistent with the de?nition of a variance and consistent with the provisions of this section. b.Variances shall not be granted solely for the personal comfort or convenience,for relief from ?nancial circumstances,or for relief from situations created by the property owner. Ordinance No.95-25-124 Page 5 of13 s ecial meetin qlhe—tree—subeemmi?ee Agenda Item #9.B.14 Apr 2025 Page 101 of 135 DIVISION 7.—ENVIRONMENTAL STEWARDSHIP COMMITTEE 25;Eammwwardsi?p—eenmi?ee—InteMPur ose (3)Grounds for approval of a variance.The community development board shall ?nd that one (1)or more of the following factors exist to support an application for a variance: a.Existing topographic elevation changes that would result in the likelihood that preserved or planted materials would not survive. b.Existing electricallines or utility easements that prevent or restrict the preservation or planting of landscape materials. c.Barrier island or dune ecosystem planting conditions that cannot support certain hardwoodspecies. (1.Designs and plans that,to the greatest extent feasible,avoid encroachment upon preservation areas and/or trees. In the event the community development board ?nds that none of the above exist,then the community development board shall deny the variance. (4)Approval of a variance.To approve an application for a variance,the community development board shall ?nd that the request is in accordance with the preceding terms and provisions of this section and that the granting of the variance will be in harmony with the purpose and intent of this chapter.In granting a variance,the community development board may prescribe appropriate conditions in conformance with and to maintain consistency with city Code.Violation of such conditions,when made a part of the terms under which the variance is granted,shall be deemed a violation of this chapter,and shall be subject to established code enforcement procedures. (5)Approval of lesser variances.The community development board shall have the authority to approve a lesser variance than requested if a lesser variance shall be more appropriately in accord with the terms and provisions of this section and with the purpose and intent of this chapter. (6)Nearby nonconformity.Nonconforming characteristics of nearby lands,structures or buildings shall not be grounds for approval of a variance. (7)Waiting period for re—submittal.If an application for a variance is denied by the community development board,no further action on another application for substantially the same request on the same property shall be accepted for three hundred sixty-?ve (365)days from the date of denial. Sec.23-5 The maritime forest in Atlantic Beach is core to the city's identity as a small coastal village. The tree canopy creates beauty,provides a home for wildlife,functions as an element of the water management system and enhances property values.It is in the best interest for this committee to be the stewards of the tree canopy through advocacy,assessment,maintenance, planting and preservation of this natural resource.The city parks provide open spaces for recreation,exercise,wildlife habitat,relaxation and encounters with the natural world.This committee intends to support the community to provide a variety of park spaces that are well maintained,accessible and secure.This committee shall take the lead and set high community standards in the beauti?cation and maintenance of public spaces located within the city.The Ordinance No.95-25—124 Page 6 of13 Agenda Item #9.B.14 Apr 2025 Page 102 of 135 Passive P reserves Ce Ce Ce Mm L {mi—Eu Qe Ce Ce Mm listed below.The Cit Commission will rioritize the committee’s work lan related to these recommendations 6b}Sec.23 56.Duties and res onsib?ities.En¥£Fenme?£&Ls%er&hif?e?m?¥tee— Atlantic Ocean,the St.Johns River and the Intracoastal Waterway have a great deal of in?uence on the micro climate,drainage issues and the diverse vegetation and wildlife that thrive within the city.The care and health of the coast and marsh must be paramount in every recommendation made by this committee about the use of our land,water system and tree canopy. (a).It shall be the purpose of the environmentalstewardship committee: (1)To study and make recommendations to the city commission and city staff with respect to the city's: a.Maritime forest; b.,arks and open spaces; 0.Beauti?cation of public and private spaces;and (1.Environmentalstewardship. (2)To act as a motivating and coordinating body to encourage joint public and private participationin promoting these purposes. Scope ofactivities.The environmental stewardship committee shall provide guidance and support to the ity »ommission and ity .anager pon request by the ity ommission or ity anager,shall providewritten recommendations,in the following areas (1)Maritime forest: a.Clarifying and strengthening the city's processes and all tree and landscape related city codes and ordinances; b.Monitoring the appropriate administration and enforcement of the city's ordinances; 0.Promoting transparency through online access to relevant information; (1.Developing and maintaining environmental education and outreach programs about the maritime forest and relevant codes; 6.Promoting appropriateplanting and care of trees on private property to owners,developers,builders,and tree/landscape service contractors; f.Developing and maintaining a long-term tree plan that includes an assessment of the tree canopy,projecting future needs,and developing a calendar and budget for tree planting in parks,public spaces and along streets and rights-of-way; g.Promoting tree canopy advocacy including upholding the city's status as a bona ?de "Tree City USA," h.Developing a process for systematic,review of the city's enforcement of the existing tree codes,including the long-term health of trees planted for mitigation;and Ordinance No.95-25-124 Page 7 of13 Agenda Item #9.B.14 Apr 2025 Page 103 of 135 () DD YDD I:H p Passive P Sec.23-57.—Cit staff administration su orts. a Staff will be assi nedb the Cit Mana er or dcsi nceto rovidetechnical and administrative su ort.Staff will assistthe Committeeb re arin a endas r0 er notice (2) Developing and maintaining a process for citizens to communicate possible violations to the city. arks and open spaces: Developing and maintaining a long-range plan to protect,improve and beautify park spaces; Improving access to and amenities for parks including disability accommodations,bike paths,parking,signage and other user friendly features; Expanding the city's inventory of parks and conservation land through acquisition or other means;and Maintaining a web-based,publicly accessible inventory of parks including their history,archeological value,rules of use,deed restrictions and conservation easements. (3)Beauti?cation of public and private spaces: a.Enhancing public spaces,including public rights-of-way,roadsides,city buildings,beach accesses and other publicly held propertieswith art, carefully maintained landscape design and plantings; Incentivizing and advocating for beauti?cation of private and commercial spaces; Reducing the number and appearance of degraded or blighted properties;and Developing a design theme/community branding for signage,bus shelters, lighting and other elements of the built environment. (4)Environmental stewardship: a.Utilizing best practices,including a science based approach,when making any decision about development and its impact on our environment; Protecting the beach,dunes,marshlands and wetlands as critical defenses in hurricane,erosion and ?ooding conditions; Communicating the dynamics of tidal drainage and ?oodplain with the goal of preserving the city's ?ood management system; Reviewing the city's environmental codes and ensuring enforcement of rules including,but not limited to,dumping,septic tanks and commercial pollution;and Reviewing,updating and maintaining the Marsh Master Plan for adherence to current research about sea level change and wetlands preservation. Page 8 of13OrdinanceNo.95-25-124 passive S T€SCFVCS and 0 61’ Agenda Item #9.B.14 Apr 2025 Page 104 of 135 (),,p p \‘ *9 53* v m).2 2 p q p it; _LJ 3 11 :1 Li 1 )p. ()Membership.The committee shall and minutes of meetin s and other administrative and technical services as needed.The minutes will be ?led with the Cit Clerks of?ce. b Staff will onsible for the collection and ex enditure of an Cit funds in accordance with urchasin uidelines. Sec.23—58.—Membershi terms a ointments e0 ra hic re uirements com osition. eleven—6H9—consist of nine 9 We?the—?lled—seats—efthe eemmittee—shall—eenstitute—a—que?u?rFive5members of the committee shall constitute a uorum althou h a smaller number ma meet without takin of?cial action.Re ardless of the number of committee members in attendance an action needs at least ?ve 5 or elected osition.m— vrelatren three—QJ-two(2)three—ear No member of the committee shall hold any other public of?ce (.)Terms. members shall serve three-year terms.Members shall not serve more than consecutive terms on the committee.All terms shall expire on December 31 of the proper year,provided,however,that members whose terms expire shall continue to serve until replacement appointments are effective.Any committee member who wishes to resign should submit a letter of resignation to the chairman and city clerk.Any vacancy during the unexpired term of an appointedmember shall be ?lled for the remainder of the term.Should the length of the unexpired term be less than one (1)year,then such appointment shall not count towards the maximum number of consecutive terms. ()Appointments.ommittee members shall be selected by the commission. Page 9 of13OrdinanceNo.95-25-124 votes .t0 ass or failtheaf?rmative an item. be res members. Agenda Item #9.B.14 Apr 2025 Page 105 of 135 (r: (l v 7 7 [Ll’i\ f6!Procedures and rules ofOfficers (lL—(Jaw Ce aaaeet—en—the—seeend??wsday—otleaeh—momh schedule no more than two ‘2 monthly meetings in the Cit Commission Chamber or other ublic venue 12)ehair cit mana er Wwith g s'L..1 l ll ..Fl 1 s of the Committee shall be ro erl noticed and 0 on to the () ()Geographical requirements.There shallbe at least one (1)member representing each city district on the omrnittee.Each committee member must be a full time resident of the city or own real property in the city.For the purpose of this section, full time residency shall be de?ned as the person's principal place of abode.Any member must immediately notify the city manager .'and chair in writing upon no longer meeting the membership quali?cations. ()Composition.To the extent possible,committee members should demonstrate at least one (1)of the following skills,experience,expertise,educational background or interests: 3. P"9.0P‘qsrhsb Knowledge of best practices in environmental management and sustainability; Land development and building construction; Urban planning and design; Arboriculture and horticulture; Landscape architecture; Environmental policy; Environmental and constitutional law; Community engagement;and Educational programming. Organization The ommittee shall Special meetings may be called by the at least forty-eight (48)hour notice Ordinance No.95-25—Page 10 of13 A11meetin cit clerk Agenda Item #9.B.14 Apr 2025 Page 106 of 135 ()DV D 217 . 1)1; 44+ ()nL rv V 21" p ()The committee shall subcommittee 4 The Committee and each member shall com 1 with the Florida Government in the Sunshine Law Florida Code of Ethics for Public Of?cers and Em lo ees Florida Public Records Law and related rovisions of the Cit ’8 Code of Ordinances and a licable resolutions as ma be amended from time to time. 5 The Committee shall elect a chair and Vice-chair at the re ularl -scheduled meetin in Janua each ear. 6 In all cases involvin oints of arliamenta law "Robert's Rules of Order" shall be the book of and its rules so far as the are a licable and not in con?ict with the rovisions of the cit 's Charter Code or other cit ordinances shall be the rules of this Committee. their—hisoil?ee—seat ()Removal ofmembers.Any member on the committee may be removed for cause by the city commission upon written charges and after public -.Any member who fails to attend three (3)consecutive meetings without prior notice to the director of planning and community development or his/her designee and without reasonable cause shall have declaredvacant by the committee.The vacancy shall be promptly reported to the city clerk and ?lled by the city commission. Page 11 of13OrdinanceNo.95-25-124 reference (3) Agenda Item #9.B.14 Apr 2025 Page 107 of 135 ,E' ).V) Sec 23-59.Liabilitx to Cit . The Cit Commission shall consider the recommendations ro osed b the Committee but nothin in this section or otherwise shall be construed as authorizin or em owerin the Committee to im 056 an liabilit of an nature financial or otherwise u on the Cit without Cit a roval. Page 12 of13OrdinanceNo.95-25-124 Agenda Item #9.B.14 Apr 2025 Page 108 of 135 SECTION 3.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof previously adoptedor entered by the City or any of its of?cials and in con?ict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 4.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 5.Effective Date.This ordinance shall take effect upon ?nal reading and approval. PASSED by the City Commission on ?rst reading this day of ,2025. PASSED by the City Commission on second and ?nal reading this day of ,2025. Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor CITY OF ATLANTIC BEACH Page 13 of13OrdinanceNo.95— Jason Gabriel,City Attorney Attest: Agenda Item #9.B.14 Apr 2025 Page 109 of 135 I ___.-In,I a-_ I _ 'I"H 'II I ;-'I _. l'':I III I;. I I..I ..III, II -I I .. a:x'“'I I ,7 .'II.II I. .«A-I E II IIII r =-I I II :9 II --.-. I II I I III I I II II ..H II I‘I I. _-.-.I I . ‘— I :I'.lI.5 ‘I "I I, ...: III :—.u'I I '-‘I r I -, -I II ', I_I _ "I II VI - 'IIIII. .,-I.-,I ,.I II 'I a I, "-l'i 'IIII II I I III 'I,I.I ; 2mlESC Special Meeting 2/5/25 Members present:Sarah,Amy,Heather,Bruce,Dan 1.Meeting Overview The ESC Special Meeting was convened to discuss the city manager’s counteroffer following the January 29th meeting.Keytopics included proposed changes to membership structure,quorum rules,meeting frequency,subcommittees,and ESC’s role in setting priorities. Discussions focused on how these changes would impact ESC’seffectiveness,autonomy, and ability to fulfill its advisory role. 2.Membership 8:Quorum Structure.The city manager proposed reducing ESC membership from 11 to 9..Concerns were raised about losing expertise and ensuring consistent attendance for a quorum..The general agreement is that the quorum should be based on filled seats,not the total number of possible members. 3.Meeting Structure &Frequency.Proposalto eliminate subcommittees and hold full ESC meetings (maximum of 3 per month)..Members raised concerns about the increased burden on members and staff. 0 Discuss alternative options,including allowing optionalworking meetings that do not require a quorum. 4.ESC’s Autonomy 8:City Commission Priorities.The city manager proposed that the City Commission set ESC’s priorities annually..Members debated whether to accept,negotiate,or oppose this change. 0 Some felt it would diminish ESC’sability to identify and address emerging environmental concerns. 5.Sunshine Law Compliance Agenda Item #9.B.14 Apr 2025 Page 110 of 135 v: i" w. H o The city manager cited concerns about past violations of Sunshine Laws in subcommittees..Members requested specific evidence or examples of violations..Some felt this concern was being used to justify eliminating subcommittees rather than addressing compliance issues directly. 6.Informal Motions Attempted Throughout the meeting,several informal motions were proposed but not formally voted on:.Membership Reduction:Proposal to accept 9 members while noting concerns about expertise loss and attendance..Quorum Definition:Agreement that quorum should be based on active members, not total potential seats. 0 Meeting Flexibility:Proposal to allow optional working meetings that do not require full attendance or quorum..Autonomy &Priorities:Discussion on formally opposing Commission-controlled priorities for E80..Request for Evidence:Proposal to formally request the city manager provide specific examples of Sunshine Law violations..General Motion Attempted:Abroad motion summarizing all concerns and positions was proposed but not voted on due to lack of full agreement. Agenda Item #9.B.14 Apr 2025 Page 111 of 135 ESC ;;.’...;..;; C'ty of AQlo I:Beach Correct.No alternates. _(will there be an alternate?Alternates seem challenging and hard to recruit for) ESC’sResponse to Staff Recommendations to ESCStandardization as of 2/5/25 ESCvoted 5-0 to send this response back to the City Manager to consider when drafting ordinance language ESCresponses and discussion points are listed below in to each proposed change made by the City Manager in o 9 members Correct ESCResponse:Fine ESCDiscussion Points &Anticipated Consequences: -Will lose expertise and institutional knowledge 0 Fewer diverse perspectives mean less informed,well thought out recommendations to Commission 0 Would like to see a proactive and regular recruitment process for new ESCmembers ideally with Commission and ESCinput (e.g.,Commissioners help recruit district members;ESCshares the perspectives they believe they need on the committee to meet their goals;ESCmember (e.g.,Vice Chair)sits in on interviews of ESC candidates and has a vote ESCResponse: 0 Fine if quorum is based on current active membership and total number does not include vacancies ESCDiscussion Points &Anticipated Consequences: o Vacancies are out of ESC’scontrol 0 Proactive and regular recruitment needed o No subcommittees but ESCcan meet more often —just can’t vote on anything if don’t have quorum.(Will staff be required to attend these anticipated additional meetings?) o Quorum Majority of body (will need 5 votes to pass even if there are only 5 members present) .\ !ESES‘Ci{7‘}A. I ahI; 1...!r[ 7I‘1 MD blue green STEWARDS Agenda Item #9.B.14 Apr 2025 Page 112 of 135 ...a,..-,.—_..JI...r'-l -_r.I..-._-. _-I. II'I_I....-..-_.--._.__...I..-_-.-.I-._ -_.-.I.J..._---.-.---..J."I.--I--I-._. .I..-.JII..I I.----...-..I-—l..-.._.-.....___..I.J_-.-—IJ __-..I..II “—l-l-I I I—l-'--—-l-_-'-ll-- —'II —'-I'-''-I —I-f II I-I'I'- IIIII'I'-I'I-J'II"- IIr.n.I.I.-J.I.I-I.u.-.II'I PFI'Ir.I H —.n--I-r I'T' FI-I JI .1:I'I'fl'.-.I--I—IrI II—l LII—5..."--r fl'l'd'l'lI'I-I'-‘I'-— I.-_'l.II-I'II -I-.I-'-I-l-ll.-II..I -I-I--"—'III I n I -.-_I..Ir -II-I.I-I-Il-I-I—----I--.|---r - III 'I I I ——II-III—I-I-J—'-I—-II-'II -..--.I..I-. I -I..__.-_-_._I- I'III -I—'-—' --ll-———l—--l-I-I-I-III'I I—I -IF.---_._.-I a.-_-.-__.I..1- -.II.-'I .--.-.-..--.lu-.I-.I.-.-I-I_. I"..- I 'I ll llll-I-JI'--III— l I..|'-.I_.I.III I-III.-IIr I l—-l l—--- _l I -l -l I—IIJI -I—I--I--'III I I'I— I 'JI—'I'II--——I -rI-III '-I-I -'''r''.I.I-.lull-I'l-.ar..-I..u----.I.-.-.I..I..-..I.-I..--”_-_.-.--. —-J--'-IIII IIII-IJI—--I'II'I'II I-I'I Correct and yes.Let‘skeep meetings to 3 or less a month not counting Speaker's Series and Special events Quality assurance/appeal process still to be determined/clarified.Possible pathways include: 0 Return to old code process:Staff>ESC>CDB>Commission o Staff>ESC(last stop with appeal fee)and required Form 1 for all ESCmembers 0 Staff>ESC(no appeal fee or Form 1 required)>CDB (last stop;ESCmember present) ESCResponse: 0 Fine with removing subcommittees contingent upon attendance requirement.Please only require attendance at main monthly ESCmeeting (2"dWed)and not at special meetings ESCDiscussion Points &Anticipated Consequences: -Higher staff burden than before 0 Higher time commitment and burden on ESCmembers 0 Less work will get done 0 Going from 4 meetings to 2 or 3 meetings so less time to work on things and probable inability to meet quorums to move forward with action items more quickly 0 Feel like this new structure is setting ESCup for failure ESCResponse: -ESC’spreferred quality assurance process that the tree code is being correctly implemented by staff is: Allpermit information emailed to all ESCmembers 0 Permit reviewed by staff 0 ESCprovides technical review if homeowner objects to staff ruling (no appeal fee) 0 Formal appeal/variance request goes to CDB if homeowner disagrees with staff and ESCrulings —-ESCmember presents explanation at CDBappeal/variance meeting 0 Magistrate ESCDiscussion Points &Anticipated Consequences: o ESCstill very much wants regular tree permit data 0 Technical review provides a formal yet informal way for residents to have another chance for their case to be heard and reviewed by people who know code well 0 Proposed process retains quality assurance if staff suddenly does not implement ordinance well -Requiring completion of Form 1 for all ESCmembers may affect recruitment -Seems to make sense to keep CDBas the one quasi-judicial committee yet ESCwould like opportunity to present its perspective at appeal/variance meetings dealing with tree code. I'm ok with the first two bullets.I don't understand the third.If ESChas a preference,pick one. Agenda Item #9.B.14 Apr 2025 Page 113 of 135 I u-nu—u—n-Inu—Ir h—n?a—‘m-??lu'—fl—-F-!--'—I.'III-""II- --I---|--—-—I- I-.- ----J——--u -III----'—I—II I--'u-" I-‘II--—--II -'—P 1—— —--—J--—II——J--'--'-'-—I-...—..--I.__._..-._._..--I|_.II.-.. |..rI-.'-J--I-.I.-.-|-------.-I--I._.__r-.1-.-I—h.. I-I-u —'-"-'—Ju'ulllll'l PH-I'Ell'fq 'I'II" —h-v----hn - .-.._-.._.,._._.--l--_. .._l._...._..-.-.-..-_..-.,|._..|.I II .'1''I' --|._-_.__-_".....--I—I-_I. —-—I--'ll'.‘--- -I “1 l-u—-—'—---I—---—--—- —--III-uuu'uulun'IIII-II-nu'lu I'IJ'-'-'-“—...IIIIIIIII --.—-I u —--1----—I-—---u -l--u ----II-n'n'uu .r.-.-..-II Il'I-f'—'.-r -I-|-r-.----I— .-___..-..-_-_I-.__-.|..|_ .___-_._-....-.........‘._l....l._ __-.._.|_|_|..._... -|..-.|...-.|.-.-.-.-.r I..-I---r- --._._,"-..——..---_._.-_|.. —-I--uu'n'uu'I-I'ul—Jlu'f-"u I'uu-' I -JI-l—1l-ll—ll--l Correct.Staff. (Please clarify who will steward and make recommendations on the long term ”horizontal”health of active parks/) Remove active parks from ESC'sscope Correct.It encourages turn over,new thoughts and ideas. ESC Response: 0 Fine contingent on ESCcan still make recommendations on long term health, sustainability,and resilience of active parks (e.g.,if ESCrecommends COABnot use Round Up in passive parks it would like to say the same for active parks) ESC Discussion Points &Anticipated Consequences: o Figuring out solutions to protecting trees on Plaza due to parking at Jack Russell Park or losing 260 trees in two years at Dutton Island takes time,debate,finding and listening to subject matter experts,and lots of conversation. ESCResponse: 0 Fine contingent on there remains a staggering of when members role off so committee does not lose all those with institutional knowledge at once and current ESCmembers get to complete their third terms. 0 Also,assuming all other boards/committeesare being reduced to two 3 year terms as well (see table provided by City Clerk in Dec 2023 which was on ESCDec 2023 agenda) ESCDiscussion Points &Anticipated Consequences: o Befuddleby reason provided because ESChas natural attrition due to members moving, starting a family,work,etc.and there has been plenty of opportunity for Commissioners to recruit new people to the ESC.Turn over,new thoughts and ideas were/arealready happening within the ESC—Todd,Heather &Anatasia are all relatively new members and have brought fresh energy,perspective,and diverse skills 0 It takes a LONGtime to learn how the city works and for an ESCmember to feel comfortable navigating the culture and rules of the City.Institutional knowledge is invaluable to not reinventing the wheel and rehashing things already decided. 0 Again proactive and regular recruitment is important 0 Reduce number of consecutive terms from three 3 year terms to two 3 year terms —reason given 50 Commissioners have a chance of getting who they want on the Committee Agenda Item #9.B.14 Apr 2025 Page 114 of 135 BMRCRecommendMunbcn Ya ESCwhen summing: Incubus from 'mmunbcrs Yes r-—— ‘E19 jgglzIiQ'JMg/gm-J?ul ‘B?ll‘dl #ot Term Cover-lug bug":at R c”?Out-may '“a"D“.Commute:Members|Quorum Expln?‘W150i Terms Term “mi:libdmur;D Gm ‘Cnmct om“' _II (ye-rs)len "I“(“313‘imw';,(rm.:3)Il?dlng Br].\,‘Amajoriry Res Nos.F“.7mg1’5 "s urns D”3,9.8!.951522 CMLCQ-H,An 5 Emu-n.A m-jl?ry uDir“..,7rcgular ofils Ord No:42.11.41 ”n m .Dec.3l .,3‘a:d W MID 5mm; :.l‘?‘g 5-l‘J-?9:13:54,625:Amajm-ily an Nos.1mg[{rw?n?7regular ufits Doc 3]92-13.(134};V Yea No 5.,‘Yes advisory qu'gg I .Imm membe‘ship 'IO-??.1312 '‘my ("hugging-e 13-51 19M ~-——-——- r‘ndcSn:5:-'V.n I :*‘3%"de 2“ngmn ,1 =1 (31"1 0rd M:moqx ‘m N“3 ND Ya .deyStemx’smn Lug:'1 0f lhe Dec.31 1%{0"”“9 3 7Int-large I only ,'s;g ..{Had sans w inwzunl .-QTEM',4 mime“' 95-.L119.Mb”)4Dun-ml ,.N i._0. 'dm ..l v m'‘ESC Tree 3mgulu NM NM W"No No Y“*1 0:1?)-Suboommino:131mm 1__Far..,_Appointed IAm-JW Came 21in when ya Va 1 m ‘C‘!5W-r ants Dw.3|“*L-f-“t?—“i'am!'5__.1 I Inmate manhmhio g]v nflnAjL _.a I—--“——f *"Am;jon'ty For ‘‘ n is r ~-Appom‘lad -\Y “SImunhashiv(H Nn sma-3‘.....|.....Y”‘‘9 a only 90 Speck!Nam: Modi?edIan!01 BMRC1:5:mm]af5 votingmembers—lsitting Commissionerapppinledas Chair(1-year lama).3citizenmembers(3 bond/mince foxwhichvacancy orremointmemiswrmnllybeingconsidered. -yeu\u1ns \.andlmcmbe?smeChakohbn (Will Commission be determining ARCCand other Committee/Boardpriorities as well as part of standardization?Please also clarify what happens ifCommission does not put anything relating to ESC’sfour areas it is supposed to continually steward on their priorities —does ESCsimply stop allactivities like tree giveaways,refinement of Ch23, etc?) ESCResponse: -Prefer two or three business days in case the staff does not rule in alignment with the ordinance.This slight delay allows ESCmembers to seek clarification if needed,share a different interpretation than staff,and offer additional ideas and suggestions ESCDiscussion Points &Anticipated Consequences: o ESC'sunderstanding isthat this "delay”affects existing home projects like remodels the most where time is money yet believe it is important to keep this step in the process. Codify that Commission willdetermine ESC’spriorities annually Correct.Yes,Commission will provide ARCCpriorities as well. Eliminate5 day required response time from ESC(formerly TSC Correct “M1 andCD1 1L”! Sal-n: Agenda Item #9.B.14 Apr 2025 Page 115 of 135 -unr—.I.'-'----J-I—I--'---'-I I I'-'1"?fr' .-..-.-._-_.-.__..I.-a.-....I u-‘u-u-Il'lI --"J'u'1..._._-.p....-.._--I.--.-....-.l.- _...._...I..“..-—._—-—-I—J-.I.-....-_._a -.--.I 'l .-I-- I '-I-'l-l-I--"I-I-'l I.II-Ir-.._..-I—__-.l _.__..-_-_..--_- "--'u —-'f'-'f-I '-'- a-u --—i-n—II-II-—'-I Jul'l I--II.'II"I-'f''III' 'II'I'I'11'u-'-.I'IIL .-.II_I ul.--.I-I-.-r-IlI-.--I-I-u'-I—-."I -‘_""I ..Il—”_--—I... u --——I---- —-—-—'--I-l ---—-'....-J.I--_I.-._.—I-I----IJ-I--—I—'-l'--'--I--I Ir.-I-H- .-I ..-.1---..-.-.-.-I-l---.-.---.-.a._..,?._._._...l -"II—"_-...-— -J-II'..-.'IJ"l—l'l"l'l ---I——_- .."._..__...I..._-..I._._a.-..|.I__ _..-.._--.I.-.a-..I-.-.I_-. I.I.-I-I.I..-_-I--I---.-I-.-I-.-I-I.__...-.I.a.--.-.--I .-II.-I--—.I--- .--I.l-.II..-._r—a -.-I---I---I-—-—-—- —.-I--I--II---I.__r _...--_-—--r _.....n----._ _-.--1 --_I.I.-.-...u-I-.-I-.: -'-Iu-J I..--..-u -.-..--.l -.-I.-I----- .l-‘lf-I""l'-fl' ESC Response: 0 Ifwording about priorities needs to be added to the ordinance (rather than adopt an internal best practice policy)then ESCprefers the following:”Commission and ESCwil lhaveanannualworkshoptoreviewanddetermineprioritiesalignedwithCh23code especially those that need funding support in city departments and significant staff resources.” ESC Discussion Points &Anticipated Consequences: -Still unclear what happens if Commission does not put any of Ch23 requirements on their annual priorities ESCstrongly recommends keeping district representation and believes this has brought tremendous value and intentional focus on all areas of the city. Keep district representation requirement 0 Possible additional change not discussed but mentioned in the past bythe City Clerk:Remove having a business as residency qualification ESCdid not formally discuss Overall Comments/Sentimentfrom ESCmembers -ESCmembers feel demoralized 0 Feel like practically all the perceived issues that led to these changes could have been dealt with through better communication and a joint workshop with Commission 0 Allthese recommendations are about limiting,controlling,and diminishing ESC’swork 0 Received no real clarity on how these changes will help ESCor support what ESCneeds to fulfillCh23 requirements.Sure...ESCcan reluctantly live with and adjust to these proposed changes but it is unclear how the changes will improve ESC’swork —especially when ESC believed it was already doing great work with no one formally telling them any different 0 Message ESCis receiving from staff and Commission is to ”do less”at a time when the community has been saying ”we like what you have been doing”and ”environmental stewardship must be a priority” 0 Befuddled why city would reduce the number of passionate,knowledgeable citizens who want to volunteer their time to make the city better and tell them to do less —especially when ESCas an entity has zero power and staff and Commission can always say no or not implement ESCrecommendations. WHAT FOLLOWSBELOWWAS NOT PARTOF THE MOTION VOTEDON.THEYAREMORE NOTES FROM THEMEETING INGENERAL Agenda Item #9.B.14 Apr 2025 Page 116 of 135 VD DD DD To:City Manager and City Commission From:Amanda L.Askew,AICP,Neighborhood Department Director City of Atlantic Beach Planning &Community Development 800 Seminole Road Atlantic Beach,FL 32233 '5‘\\.ll" “The ESC ma review an ermit a lication for com liance with this cha ter and ma rovide recommendations to the administrator re ardin the ermita iication.” " Ille.administrator ma refer the a ‘lication to other cit de artment s the ESC or a consultant durin relimina review.The a licant shall be notified if extended review b other de artments and/or rofessionais is re uired." 'oint Commission and E80 worksho to review and discuss committee’s riorities and annual work ian Date:February 19,2025 Re:Environmental Stewardship Committee (ESC)recommendations to board standardization ordinance (Ord.No.9525124) During the regular ESC meeting on February 12th,the board standardization ordinance (Ord.No.9525124)was discussed.The discussion was based on the ordinance following its first reading,which proposed a reduction in total membership from 11 members to 9,as well as a quorum requirement of 5 members.Following a vote of 5 to O,the ESC recommended the following changes: Sec.23-23 (b)(3)Restore (b)(3);Restore this exact wording Sec.23-23 (b)(5)—Restore what was formerly (b)(5);Exact wording: Sec.23-56 —Add this language:Scope of activities:The environmental stewardship committee shall provide guidance and support the City Commission and City Manager U pon request by the City Commission or City Manager, shall provide written recommendations,in the following areas listed below. Sec.23-58 Membership —(add a grandfather clause) Grandfather clause to allow current members to complete their third term per discussion with City Manager The Cit Commission willhave an annual O Agenda Item #9.B.14 Apr 2025 Page 117 of 135 Page 118 of 135 nn I II I 'I II I I..I III II III ' HT l I II III- :|I . I I II n.2 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM:Ordinance No.95-25-125 amending Chapter 5 (Beaches and Parks), Article 111(Public Parks),to add a new section 5-34 establishing rules and regulations for conducting business activities in Public Parks and City facilities. SUBMITTED BY:Kevin Hogencamp,Deputy City Manager TODAY’S DATE:April 2,2025 MEETING DATES:April 14,2025 SUMMARY:Prudently regulating business activity within city parks and facilities enables local government to ensure that these valuable public resources are used thoughtfully,effectively and equitably for the bene?t of the entire community,and that liability is mitigated.At the encouragement of City Commission members,City staff prepared a draft ordinance that was presented for review at the City Commission’s Jan.27 meeting;approved on ?rst reading at the City Commission’s Feb.10 meeting;and reviewed by the Arts,Recreation and Culture Committee at its Feb.11 meeting. Rules and regulations in the form of a policy on business activities in city parks and facilities has since been developed and included as Exhibit A Cities regulate business and often prohibit business activity in parks and facilities for many reasons.Among them: o Mitigating Liability:Prohibiting business activities in parks can mitigate liability for the park's governing body in several ways: 0 Reduced Risk of Injury:Some businesses involve activities that increase the risk of injury to park visitors. 0 Increased Foot Traf?c:Businesses can signi?cantly increase foot traf?c in a park, potentially leading to overcrowding,congestion,and a higher likelihood of accidents. 0 Safety Standards:Businesses operating within a park may not adhere to the same safety standards as the park itself.This can create inconsistencies in safety measures and increase the risk of accidents. 0 Liability for Business Activities:If a visitor is injured due to the negligence of a business operating within the park,the park‘s governing body could be held partially liable,even if it did not directly cause the injury. Agenda Item #9.C.14 Apr 2025 Page 119 of 135 .Preserving Public Space/Maintainingthe Public Purpose:City parks and facilities are intended for the enjoyment and recreation of all citizens.Unrestricted business activity can create: 0 Distraction and Noise:Commercial activities can generate noise,traf?c,and other disturbances that disrupt the peaceful and recreational nature of the park. 0 Visual Impact:Businesses may introduce visual clutter and detract fromthe natural beauty of the park environment. 0 Barriers to access:Commercial activities can make city parks and facilities feel exclusive or unwelcoming to certain groups and take up space needed for passive recreation like walking,picnicking,or simply enjoying nature..Protecting the Environment:Parks often contain sensitive ecosystems.Business activities can: 0 Damage natural resources by harming trees,plants,and wildlife habitats. 0 Increase Pollution:Businesses may generate waste,noise,and light pollution that negatively impact the park's ecological integrity. .Easier to Maintain and Supervise: 0 Reduced Complexity:Prohibiting business activity simpli?es park management by reducing the number of entities and activities that need to be monitored and regulated. 0 Improved Enforcement:Clear prohibitions on business activity make it easier to enforce park regulations,mitigate risks,and ensure that the city only approves activities that align with the city’s objectives. 0 Lead to con?icts:Competition between businesses and the potential for overcrowding can lead to con?icts within city parks and facilities. (*Informationsources include:National Recreation and Parks Association:“Parks and Recreation is Essential”;Trout Brook Arborists:“Understanding the Impact of Urban Development on Trees”;Santa Clara University Markkula Center for Applied Ethis:”Public O?icials as Fiduciaries”;Health Facility Management magazine:“Regulatory Guidance for Facilities Managers ) RECOMMENDATION:Commission adopt Ordinance No.95-125-25 BUDGET:N.A. ATTACHMENT:Ordinance No.95-125-5 CITY MANAGER. Agenda Item #9.C.14 Apr 2025 Page 120 of 135 ORDINANCE NO.95-25-125 AN ORDINANCE TO AMEND CHAPTER 5 (BEACHES AND PARKS), ARTICLE III (PUBLIC PARKS),TO ADD A NEW SECTION 5-34 ESTABLISHING RULES AND REGULATIONS FOR CONDUCTING BUSINESS ACTIVITIES IN CITY-OWNED PARKS AND FACILITIES; PROVIDING DEFINITIONS;PROVIDING FOR RULES AND REGULATIONS;PROVIDING FOR PROHIBITIONS;PROVIDING FOR PENALTIES AND ENFORCEMENT;PROVIDING FOR CONFLICT, SEVERABILITY AND SCRIVENER’S ERRORS;PROVIDING FOR INCORPORATION AND CODIFICATION IN THE CODE OF ORDINANCES;PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach owns and administers parks and other recreational facilities;and WHEREAS,the City of Atlantic Beach desires to maintain the integrity and intended use of its parks and its recreation facilities for the enjoyment and bene?t of all residents and visitors; and WHEREAS,the conduct of commercial activities within these public spaces may have an adverse impact on the recreational use,environmental quality,and overall character of such areas; and WHEREAS,it is necessary to establish clear and consistent guidelines for the approvalof business activities within public parks and City facilities and it has been determined that the adoption of this Ordinance is in the best interest of the City and its residents. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH that: SECTION 1.Code of Ordinances Amended to add a New Section.New Section 5-34 Business Activities in Public Parks is hereby added to the Code of Ordinances to the City of Atlantic Beach,Florida as follows (and renumber subsequent sections,accordingly): Sec.5-34 —Business Activities in Public Parks and City Facilities (a)Definitions For the purposes of this Ordinance,the following de?nitions shall apply:."Business Activity"shall mean any activity conducted for pro?t,including but not limited to:*Sales of goods or services *Solicitation of donations or contributions * Advertising or promotional activities *Use of park or facility for commercial ?lming or photography *Conducting classes or workshops for pro?t,tips or donations. Ordinance No.95-25-125 Page 1 of 3 60143760 vl Agenda Item #9.C.14 Apr 2025 Page 121 of 135 ."City Manager"shall mean the City Manager of the City of Atlantic Beach or his/her designee.."Public Park"shall mean any park,playground,green space,or other public area owned or maintained by the City of Atlantic Beach. 0 "City Facility"shall mean any building,structure,or other facility owned or maintained by the City of Atlantic Beach including but not limited to City Hall, community centers,and cultural centers. (b)Prohibition of Business Activities.Business Activities are prohibited in all Public Parks and City Facilities,unless as otherwise expressly provided in this Chapter.No person or entity shall conduct any Business Activity in any Public Park or City Facility without ?rst obtaining written approval from the City Manager. (c)Limited Approval for Non-Pro?t Entities and City Partnerships.The City Manager shall only approve Business Activities in Public Parks or City Facilities conducted by permit,other approval,and/or in partnership with the City. (d)City Manager's Authority The City Manager shall have the administrative authority to do any of the following: 1.Approve or deny any request or application for the conduct of a Business Activity 2.Impose conditions or restrictions on approved activities. 3.Revoke approval for any Business Activity that violates this Ordinance or any other applicable laws or regulations. 4.Execute agreements for the use of the Public Park or City Facility which includes insurance and indemni?cations provisions,as form approved by the City Attorney. 5.Delegate his/her authority regarding these matters. (e)Rules and Regulations The Rules and Regulations in Exhibit A are hereby adopted as policy,and may be updated or amended by the City Manager upon notice to the City Commission. (0 Enforcement Any person or entity that violates this Ordinance shallbe subject to a civil penalty of not more than $500 for each violation. SECTION 2.Inco oration Codi?cation Scrivener’s Errors Con?ict and Severabilit . (a)It is the intention of the City Commission and it is hereby ordained that the provisions of this Ordinance shall become and be made a part of the Code of Ordinances of the City of Atlantic Beach,Florida,and that the sections of this ordinance may be renumbered or relettered and that the word "ordinance"may be changed to "section,""article,"or other appropriate word. Page 2 of 3OrdinanceNo.95-25-125 60143760v1 Agenda Item #9.C.14 Apr 2025 Page 122 of 135 ATTEST. (b)The publisher of the City of Atlantic Beach’s Code of Ordinances,the Municipal Code Corporation (www.municode.com)is hereby directed to incorporate the revised and amended Code provisions provided herein into the City’s Code of Ordinances.Sections of Chapter 5 may be renumberedor re-lettered and scrivener’s errors,formatting and typographical errors and other minor,inadvertent graphical errors in Chapter 5 which do not affect the intent may be authorized by the City Manager and City Attorney without the need of public hearing,by ?ling a corrected or re-codi?ed copy of same with the City Clerk. (0)All Ordinances,Resolutions,Code of Ordinances or parts of thereof in con?ict herewith are hereby repealed to the extent of such con?ict. ((1)If any word,phrase,clause,subsection,or section of this Ordinance is for any reason held unconstitutionalor invalid by a court of competent jurisdiction,the invalidity thereof shall not affect the validity of any remaining portions of the Ordinance. PASSED by the City Commission on ?rst reading on the 10th day of February 2025. PASSED AND ADOPTED by the City Commission on second and ?nal reading on the 14th day of April 2025. Jason Gabriel City Attorney Page 3 of 3OrdinanceNo.95— 60143760 v1 Curtis Ford Mayor Donna L.Bartle City Clerk Approved as to form and correctness: Agenda Item #9.C.14 Apr 2025 Page 123 of 135 CITYOF ATLANTICBEAC HPOLICYDOCUMENT POLICYTITLE:BUSINESSACTIVITIESIN CITYPARKSANDFACILITIES PURPOSE The purposes for this policy include but are not limited to: Ensure public safety,health and welfare of allCity park and facility users and visitors. Guarantee Cityparks and facilitiesare available for the benefit of all city citizens. Preserve the environmental and recreational nature of the City's parks and care of the City’s facilities. Set clear rules for permitted business activities in City parks and facilities. Protect the city’s property and risk,and guarantee uses consistent with City parks and facilities. Establish clear rules on the time,place and manner of business activities in City parks and facilities. POLICYSTATEMENT Business Activities:For this policy business activities shall mean a course of dealing which requires the time,attention and labor of the person so engaged for the purpose of earning a livelihood or profit.Business activities include,but are not limited to,individual/group instructional services,individual/group coaching and/or individual/group training or educational activities.Such activities imply a continuous and regular course of dealing, rather than an irregular or isolated transaction or event.A person may be engaged in one or more businesses.There is a rebuttable presumption that a person is engaged in a business activity where through advertising or other means one communicates to the public that they are engaged in an activity for a fee and/orone ?les tax returns,schedules and/ ordocumentsthatarerequiredonlyofpersonsorentitiesengagedintradeorbusiness. Business Activities Re istration:For this policy,business activities registration shall mean the required documentation issued by the City which is evidence of approval to conduct business activities on park land or within a facility owned by the City of Atlantic Beach. Aside from their participation in City-operated or ~partnered activities such as markets, festivals and events,no person shall sell or make an offer to sell goods or services within a park or facility owned by the City of Atlantic Beach (hereinafter ”park or facility")without first obtaining a business activities registration from the City,paying all required rental and reservation fees,any applicable permit fees,and/orentering into a facilities use agreement where applicable. Business activities registration applications shall be approved or denied by the City Manager or his/herdesignee. The City shall endeavor to provide comprehensive programing and services for its citizens. When the City seeks to augment services through third-party vendors,or to procure Page 1 of 3 EXHIBITA Agenda Item #9.C.14 Apr 2025 Page 124 of 135 products or equipment,it shall follow the City of Atlantic Beach’sprocurement policies. BUSINESSACTIVITIESREGISTRATIONAPPLICATIONS Re istration A lication Re uirements:The City shall consider applications to use parks and facilities for business activities under the following circumstances: 1.Applicants shall complete a Parks and Recreation Request for Business Activities Registration (hereinafter ”Application"). 2.By filing out an Application,the Applicant agrees to abide by all requirements, stipulations and pay all fees associated with the potential issuance of a Parks and Recreation business activities registration. 3.The Applicant shall identify the proposed park or recreation facility. 4.The Applicant shall identify the proposed times and provide a detailed explanation ofthe business activities to be conducted. 5.Businesses operating in parks and City parks and facilities are required to remove all equipment and materials at the end of their activity. 6.Additional information may be requested depending on the business activity. Applicants must provide allthe above information to be considered for a business activity. Ifan application is incomplete or the applicant fails to provide allthe required information, the City shall deny the request.Upon issuance ofa business registration,the Applicant must agree to provide all rental and/orreservations fees applicable to the park or recreation facility identified. Evaluation Criteria for Permit A lication:The City shall issue a registration for applications based on the following criteria: The business activity requested must be a recreational or instructional activity that is consistent with the City’s desire to support green spaces,active lifestyles,parks,and programming. The applicant must have a City Business License,if required pursuant to City Code. The applicant must have or be able to obtain insurance coverage sufficient to indemnify the City of Atlantic Beach and provide evidence of such insurance to cover all injuries to people or damage to park property. Where the proposed activity may impact health and safety,the applicant must provide credentials including evidence of his/her degrees and/or certifications to provide the services proposed. The applicant’s business activities must be consistent with the established uses for the proposed City Park and/orfacility. Page 2 of 3 A Agenda Item #9.C.14 Apr 2025 Page 125 of 135 EXHIBITA The City may deny applications where the times,the site requested and/orthe business activities proposed will interfere or impact the normal access to the park or facility requested.The City shall deny the Application where the number of proposed participants or the size ofthe space cannot safely accommodate the proposed business activity. The City shall deny proposed business activities that will create a health or safety risk for parks and recreation patrons. The City may deny an Application where some other person or entity has already reserved the proposed park or facility space or where the City already has an ongoing recreational or instructional activity in the identified park or facility at the proposed time and place for the Applicant's business activity. The City shall deny an Application where there is a materially false statement within the Application. REGISTRATION APPROVAL ANDTIMELINE Upon receipt of an Application and any additional documentation requested,City staff shall prepare a summary and Recommendation to approve or deny the application based upon the criteria in Section IV. The City Manager or his/herdesignee willdetermine whether to grant or deny a business activities registration pursuant to the evaluation criteria under Section IV.He/sheshall identify the basis for a denial ofthe Application in writing.He/sheshall notify the applicant of the intent to issue or deny the registration and upon intent to issue,may at that time ask for documentation of liability insurance and business license. The Applicant shall receive a timely response to applications and notice of intent within a reasonable period not to exceed Twenty (20)business days from the date all requested documentation has been provided to the City of Atlantic Beach. The registration shall be issued upon receipt of completed documentation demonstrating that the applicant has obtained sufficient insurance coverage to indemnify the City of Atlantic Beach and evidence of a business license to conduct business in accordance with City Code,where required under the City Code. Upon issuance of a business activities registration,applicants shall enter into a Facility Use/RentalAgreement,where applicable,and/or pay such fees as are required to reserve space or conduct business on park land. Page 3 of 3 Agenda Item #9.C.14 Apr 2025 Page 126 of 135 CITY OF ATLANTIC BACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance No.20-25-179 amending the operating budget for the ?scal year beginning Oct.1,2024,and ending Sept.30,2025. SUBMITTED BY:Brittany Percell,Director of Financ@ TODAY’S DATE:April 3,2025 MEETING DATE:April 14,2025 BACKGROUND:The budgets of two funds need to be amended as outlined below. Buildin Code Enforcement Fund In 2022 the City outsourced the Building Of?cial position to Universal Engineering Sciences.An opportunity arose to bring the Building Of?cial back in-house.The team believes this position would be more effective as an internal position and intends to expandthe role to include additional responsibilities such as Floodplain Administrator and Certi?ed Code Enforcer.Due to this,there will be a period of overlap in services and compensation needs to be adjusted to re?ect the increase in duties associated with the position. Water Fund The City’s comprehensive water system program includes upgrading the water treatment plants, wells,storage tanks,and potable water piping.The upgrades being performed at water treatment plant #1 by PBM Constructors and their subcontractors are nearing completion.The upgrades included new high service pumps,variable speed drives and the elimination of chlorine gas treatment in favor of a safer liquid chlorine feed system. Throughout the process costs increased signi?cantly,along with lead times for fabrication and delivery.Due to this the contractor was approached with the idea of performing the upgrades at water treatment plant #2 as a change order to the current water treatment plant #1 contract.This would result in time and costs savings for the City and provide the continuity of construction from water treatment plant #1. The contractor agreed to provide a ?rm,not-to-exceedtotal price for upgrades to water treatment plants 1 and 2.The change order would add an additional $4,343,000 to the original contract amount of $1,240,000 (project PU2l 10).To cover the additional costs for the change order funds would be reallocated from WTP #2 Modemization—Construction (project PU2312)in the amount of $1,300,000 and WTP #2 New 500,000 Gallon Ground Storage Tank (project PU2508)in the amount of $2,300,000.The remaining $743,000 would be pulled from reserves. BUDGET:Building Code Enforcement Fund -$36,000 increase in expenditure Water Fund -$743,000 increase in expenditure Agenda Item #9.D.14 Apr 2025 Page 127 of 135 RECOMMENDATION:Approve Ordinance No.20-25-179. ATTACHMENT:Ordinance No.20-25-1 79 WTP 1 &2 Upgrades Change Order #2 Worksheet PBM Proposal REVIEWED BY CITY MANAGER: Agenda Item #9.D.14 Apr 2025 Page 128 of 135 46“:“‘1'RM [A n. $36,000 $36,000! Expenditures: Salaries Fund Balance: ORDINANCE NO.20-25-179 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,2024 AND ENDING SEPTEMBER 30, 2025,AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Charter of the City of AtlanticBeach requires that the City Commission approve all budgetary increases and'transfers atthe fund level,and WHEREAS,the nature of budgetarysystems and those day-to-day decisions affecting such budgetary systems require adjustments from time-to-time,and WHEREAS,the City is amending the operating budget to add net funds totaling ($36,000) in the Building Code Enforcement fund and ($743,000)in the Water fund for various expenditures. WHEREAS,the City of Atlantic Beach did not include the funding for these expenditures in the original adoption of the Fiscal Year 2025 Annual Operating Budget and therefore must amend the budget to have suf?cient amounts within the Building Code Enforcement and Water funds in order to fund the expenditures. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: SECTION 1.The Fiscal Year 2024/2025 Operating Budget is hereby amended as follows: BUILDING CODE ENFORCEMENT FUND $743,000 (§243,000! Expenditures: Infrastructure Fund Balance: SECTION 2.This ordinance shall take effect immediately upon adoption. Page 1 of 2OrdinanceNo.20— WATER FUND Agenda Item #9.D.14 Apr 2025 Page 129 of 135 PASSED by the City Commission on ?rst reading this 14thday of April 2025. PASSED by the City Commission on second and ?nal reading this 28thday of April 2025. Jason Gabriel City Attorney Page 2 of 2OrdinanceNo.20-25-179 Curtis Ford Mayor Donna L.Bartle City Clerk Approved as to form and correctness: ATTEST: Agenda Item #9.D.14 Apr 2025 Page 130 of 135 WTP#1 &2 Upgrades- Cityof AtlanticBeach,FL BidNo.2122-15 CHANGEORDER NUMBER2 Contractor:PBMConstructors,Inc Owner:CityofAtlantic Beach PO Box11089 800 Seminole Road Jacksonville,FL 32239 Atlantic Beach,FL 904—751-7500 (904)247-5800 Fax 904-751-0600 Engineer:J.Collins Engineering Associates,LLC 12412 San Jose Blvd.,Suite 204 Jacksonville,Florida32223 (904)262-4121 Date:March4,2025 INCREASE OR DECREASE IN CONTRACT ITEM Total Cost/Price PRICE 1 Provide all re uired labor,material,i in ui ment to u rade Water $4,343,000.00 $4,343,000.00 Treatment Plant #2 VVTP to standards of on oin workat VVTP#1 currentl bein erformed b PBMConstructors,Inc.Work includes three hi h service um s,VFD controls,”uidfeed chlorines stem,and u raded electrical motor controlcenter/switchgear.Additionalworkat WTP#2 includes a new 500,000 alIon round store e reservoir,aeration treatment,and a new chlorinationbuildin SUBTOTAL $4,343,000.00 ORIGINALCONTRACT PRICE $1,240,000.00 CHANGEORDER #1 $7,500.00 TOTALCONTRACTAMOUNT $1 247 500.00 CHANGEORDER $4,343,000.00 ORDER $5,590,500.00 Date: Engineer Date: Owner Accepted by: Accepted by : Accepted by: NET INCREASE RESULTING FROMTHIS CURRENT CONTRACT PRICE INCLUDINGTHISCHANGE This document shall become an amendment to the contract and all revisions of the contract willa l hereto. Contractor Date: Agenda Item #9.D.14 Apr 2025 Page 131 of 135 PB Constructors Inc.-Revised Pro osal 3000 Fa e FL32226 CG C037694 To:John Collins City of Atlantic Beach From:Ben Moore President,PBMConstructors,Inc. City of Atlantic Beach -Atlantic Beach Water Treatment Plant #2 Upgrades and Improvements To whom it may concern, PBM Constructors is pleased to provide the following proposal for the work proposed bythe City of Atlantic Beach for the Atlantic BeachWater Treatment Plant #2 Upgrades and Improvements project. This includes furnishing all labor,materials and equipment required to install the new high service pumps,pre~stressed concrete ground storage tank and appurtenances,temporary liquidsodium hypochlorite tank and piping,pre-engineered metal building and accessories,liquid sodium hypochlorite feed assembly and accessories,pH and chlorine residual monitoring equipment,all required electrical work and gear,controls and instrumentation,and sodding/seeding.This also includes modifying the existing electrical gear,restoring allsite fine grading for alldisturbed areas,removing the existing gas chlorination system,abandoning the existing poured-in-place reinforced concrete ground storage reservoir,and any other work depicted in the plans and speci?cations provided by the City of Atlantic Beach. PBMConstructors plans to utilize the following subcontractors and vendors to aid in the completion of this work: Cogburn Bros,Inc. Harrell Construction Company,Inc. Precon Corporation McKendree's Plumbing and Heating,Inc. ITG Technologies Tom Evans Environmental,Inc. Ifyou have any further questions or concerns,you may contact me directly. William B.Moore 904-714-6353. Complete Project Price:$4,343,000.00 February 4,2025 Agenda Item #9.D.14 Apr 2025 Page 132 of 135 "urn-“4‘31 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Request for a new entrance sign for the Fleet Landing neighborhood within the city right—of—wayofMayport Road. SUBMITTED BY:Amanda Askew,Neighborhood Department Director TODAY’S DATE:April 3,2025 MEETINGJ-B-ATE:April 14,2025 BACKGROUND:The Fleet Landing community is requesting to replace the existing neighborhood sign located in the city-of-way.Section 17-28(b)of the city’s Signcode requires neighborhood signs that are proposedin the city right-of—wayto be approved by the City Commission and states that these signs shall “complement and conform to the “WELCOME TO ATLANTIC BEACH”signs in features including lettering,color,composition,structural materials,?nished surface,and shall be constructed of wood or similar material giving the ?nished appearance of carved or sandblasted wood.” Existing sign at Mayport Road and Fleet Landing Blvd.intersection The proposed sign will be replacing the neighborhood sign shown above.The sign is located at the entrances of the Fleet Landing community,at the northeast corner of Mayport Road and Fleet Landing Boulevard.The existing sign is 8 feet tall and 9.8 feet wide (78 square feet). u? Agenda Item #10.A.14 Apr 2025 Page 133 of 135 ‘‘ru‘ The new sign will be made of horizontal hardie boards on top of a shell stone veneer base.The hardie board background will be white in color and the letters will be navy blue.The font and color of the letters spelling out “Fleet Landing”will be similar to those on the existing sign.The sign itself will be 8 feet tall by 10.33 feet wide (82.4 square feet)and externally illuminated by a 48”long white led bar on both sides of the sign.The sign does not exceed the maximum size requirements in the sign code for monument signs therefore,meets code. +/-10'-‘"2"FINA].BASE0AM. 10'4"CABINET0AM. 6'4)"LOGO CHARCOALBRONZEANGlE 1I'-0' ‘8'LONGWMTELEDBARFOI!EXTERNALILLUMINATIONMOUNTED 0NALIIHINI'MTUBEBARPAINTEDPI.TWO(2)PERSIDE,PM (4)[INTOTAL. In 2011,the City Commission approved the Fleet Landing neighborhoodsign in the same location Withinthe city right-of-way. 8"WHITEHARMEBOARDS 11/2“DEEPBACKLITCHANNEL LETTERSVI!1'SPACES. INTERNALALWINWFRAME \‘?MIN.3!?THICKEXTERTOR SHEATIHGIPLYWOOD. 5‘X5"X15"87-5 114'LONG TOPSTEELTUBE. 31:;SHELLsumsmam use INTERNALTUBEFRAMEWIDURO CKCEMENTBOARD. 5'X5"X.25"Ql'-6"LON'G BOTTOMSTELTUBE. K:or.252 .Ewmr .5233..93 993 .v.ammo .346Bun None.BUDGET: RECOMMENDATION:To review the request to replace the monument Signwith a new Sign. ATTACHMENT(S):Proposed sign designs. REVIEWED BY CITY MANAGER: ’2'..”7,1;TRIM. 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