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4-14-25 Final Agenda City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, April 14, 2025 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Joint Workshop between the City Commission and the Environmental Stewardship Committee (ESC). 3-13-25 Joint Workshop between the City Commission and the Environmental Stewardship Committee (ESC) Draft Minutes 7 - 36 * 1.B. Approve minutes of the Regular City Commission meeting held on March 24, 2025. 3-24-25 Regular City Commission Meeting Draft Minutes 37 - 49 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (April-June 2025) 90-Day Calendar (April-June 2025) 51 - 54 3.B. 20th Street Lift Station 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. Page 1 of 159 Regular City Commission - 14 Apr 2025 6.A. Approve Resolution No. 25-30 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE NINE PORTABLE RADIOS FROM MOTOROLA AT A TOTAL PRICE OF $57,981.91; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-30 55 - 57 6.B. Approve Resolution No. 25-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE REPLACEMENT OF THE WATER SERVICES ON GARDEN LANE; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-31 59 - 63 6.C. Approve Resolution No. 25-32 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF 155 USER LICENSES OF MICROSOFT OFFICE 365 GCC (GOVERNMENT COMMUNITY CLOUD) FROM SHI INTERNATIONAL CORP. AT A PRICE OF $37,682.05 WITH FUNDS ALLOCATED IN THE FISCAL YEAR 2024-25 BUDGET (ACCOUNT NO. 001 1011 516 65 02); AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-32 65 - 67 6.D. Approve Resolution No. 25-33 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF A LITTLE WONDER LEAF VACUUM FROM NICHOLS EQUIPMENT AT A PRICE OF $48,599; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-33 69 - 77 6.E. Approve Resolution No. 25-34 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DECLARING CERTAIN CITY-OWNED PROPERTY AS SURPLUS AND AUTHORIZING ITS DISPOSITION; AND PROVIDING FOR AN EFFECTIVE DATE. Resolution No. 25-34 79 - 80 7. COMMITTEE REPORTS None. Page 2 of 159 Regular City Commission - 14 Apr 2025 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 25-26 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A THIRTY-FIVE INCH DIAMETER LIVE OAK TREE AND A THIRY-ONE INCH DIAMETER MULTI-TRUNK HICKORY TREE AT 326 OCEAN BOULEVARD AS HERITAGE TREES; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-26 81 - 87 8.B. RESOLUTION NO. 25-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A THIRTY-EIGHT INCH DIAMETER LIVE OAK TREE AT 378 SIXTH STREET AS HERITAGE TREES; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-27 89 - 95 * 8.C. RESOLUTION NO. 25-35 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, OPPOSING FLORIDA HOUSE BILL 943; DIRECTING THE CITY CLERK TO TRANSMIT A COPY OF THIS RESOLUTION TO THE GOVERNOR OF FLORIDA, THE PRESIDENT OF THE FLORIDA SENATE, THE SPEAKER OF THE FLORIDA HOUSE OF REPRESENTATIVES, AND THE MEMBERS OF THE DUVAL COUNTY LEGISLATIVE DELEGATION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-35 97 - 99 * 8.D. RESOLUTION NO. 25-36 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, OPPOSING FLORIDA HOUSE BILL 247; DIRECTING THE CITY CLERK TO TRANSMIT A COPY OF THIS RESOLUTION TO THE GOVERNOR OF FLORIDA, THE PRESIDENT OF THE FLORIDA SENATE, THE SPEAKER OF THE FLORIDA HOUSE OF REPRESENTATIVES, AND THE MEMBERS OF THE DUVAL COUNTY LEGISLATIVE DELEGATION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-36 101 - 103 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 95-25-124, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 23, PROTECTION OF TREES AND THE NATURAL ENVIRONMENT, DIVISION 3. – PERMITS, SEC. 23-23.- PERMITS PROCEDURES, AND SEC. 23-25.- APPEALS; AMENDING DIVISION 6.-VIOLATIONS, ENFORCEMENT AND PENALTIES BY MOVING SEC. 23-52.-, ENVIRONMENTAL STEWARDSHIP COMMITTEE-INTENT, INTO A NEW DIVISION 7, ENTITLED ENVIRONMENTAL STEWARDSHIP COMMITTEE, AND RENUMBERING WITH NEW SECTIONS, OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR ADOPTION OF SAID AMENDMENTS; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING 105 - 127 Page 3 of 159 Regular City Commission - 14 Apr 2025 FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 95-25-124 9.B. ORDINANCE NO. 95-25-125, Public Hearing and Final Reading AN ORDINANCE TO AMEND CHAPTER 5 (BEACHES AND PARKS), ARTICLE III (PUBLIC PARKS), TO ADD A NEW SECTION 5-34 ESTABLISHING RULES AND REGULATIONS FOR CONDUCTING BUSINESS ACTIVITIES IN CITY-OWNED PARKS AND FACILITIES; PROVIDING DEFINITIONS; PROVIDING FOR RULES AND REGULATIONS; PROVIDING FOR PROHIBITIONS; PROVIDING FOR PENALTIES AND ENFORCEMENT; PROVIDING FOR CONFLICT, SEVERABILITY AND SCRIVENER’S ERRORS; PROVIDING FOR INCORPORATION AND CODIFICATION IN THE CODE OF ORDINANCES; AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 95-25-125 129 - 136 9.C. ORDINANCE NO. 5-25-71, Public Hearing and Final Reading AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REPEALING PORTIONS OF PREVIOUS RESOLUTIONS REGARDING THE CREATION OF THE ARTS, RECREATION, AND CULTURE COMMITTEE; CHANGING THE TITLE OF CHAPTER 5 TO BEACHES, PARKS AND RECREATION WITH THE PURPOSE OF ESTABLISHING PROVISIONS GOVERNING THE ARTS, RECREATION, AND CULTURE COMMITTEE INCLUDING: PURPOSE; MEMBERSHIP; TERMS OF MEMBERSHIP; FILLING OF VACANCIES; REMOVAL OF MEMBERS; DUTIES AND RESPONSIBILITIES; CITY STAFF ADMINISTRATIVE SUPPORT; PROCEDURES AND RULES; ORGANIZATION OF OFFICERS AND LIABILITY TO CITY; AND PROVIDING FOR AN EFFECTIVE DATE. Ordinance No. 5-25-71 137 - 150 9.D. ORDINANCE NO. 20-25-179, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-25-179 151 - 156 10. MISCELLANEOUS BUSINESS 10.A. Fleet Landing Sign Fleet Landing Sign 157 - 159 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit Page 4 of 159 Regular City Commission - 14 Apr 2025 www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 5 of 159 Page 6 of 159 Commission Workshop March 13, 2025 MINUTES Joint Workshop between the City Commission and the Environmental Stewardsip Committee (ESC) Thursday, March 13, 2025 - 6:00 PM City Hall, Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Bruce Bole, Commissioner - Seat 2 (District 1308) Thomas Grant, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Sarah Boren, ESC Chair Todd Miner, ESC Member Anastasia Houston, ESC Member Bruce Andrews, ESC Member Amy Palmer, ESC Member Daniele Giovannucci, ESC Member Absent: Heather Markaj, ESC Member Also Present: William B. Killingsworth, City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) Amanda Askew, Planning & Community Development Dir. (PCDD) Donna Bartle, City Clerk (CC) CALL TO ORDER Mayor Ford called the meeting to order at 6:00 PM. (Commissioner Grant arrived at 6:02 PM) 2. PUBLIC COMMENT The following speakers provided their comments: Carolyn Zisser distributed a handout to the Commission (which is attached hereto and made a part of this official record as Attachment A). Nancy Staats Ellen Glasser Geoff Selhorst Mitch Reeves Liz Rozas Page 1 of 30 Agenda Item #1.A. 14 Apr 2025 Page 7 of 159 Commission Workshop March 13, 2025 Brinkley Harrell Susanne Barker Mary Emerson-Smith 3-13-25 Attachment A 1. TOPICS FOR DISCUSSION A. Priorities Discussion The Commission and ESC referred to a handout titled “PROPOSED 2025 Priorities and Events” (which is attached hereto and made part of this official record as Attachment B) and discussed their desired priorities. Mayor Ford proposed holding an annual joint workshop and suggested that committee reports presented at regular Commission meetings be engaged with discussion from the Commission. Mayor Ford expressed interest in the joint meeting covering the following topics: the value proposition of LEED certification, the city's growth expectations, and the associated costs, including both financial and staff time. He also requested information on tree-related issues, including the number of trees being cut down without a permit, the number of citations issued, cases presented before the special magistrate, the use of Florida Statutes, and instances of tree removal affecting city infrastructure. Commissioner Ring asked that they regain focus on the list of ESC priorities within Attachment B and begin with priority one, Tree Mitigation Fund. Mayor Ford requested that the City Manager inquire with the Florida Department of Transportation about the possibility of increasing green space in the road diet project. Commissioner Grant expressed interest in creating a process for private property owners to volunteer their land for tree planting. Mayor Ford requested an update at the next Commission meeting on which items are actionable within the current budget year, with non-actionable items to be included in the next budget. He directed the ESC to compile a list of actionable items, and the City Manager will follow up accordingly. Mayor Ford also suggested scheduling the priority- setting discussion for the 90-day calendar at the next meeting. The Commission reached a CONSENSUS to ensure that during presentations, questions are asked, and the City Manager receives direction on actionable items or is instructed to report back. Additional documents that were distibuted are attached hereto and made a part of this official record as Attachments C and D. Page 2 of 30 Agenda Item #1.A. 14 Apr 2025 Page 8 of 159 Commission Workshop March 13, 2025 (Commissioner Grant left the meeting at 7:26 PM and rejoined at 7:29 PM) 3-13-25 Attachment B 3-13-25 Attachment C 3-13-25 Attachment D B. How do Commission and ESC interface C. Open Discussion ADJOURNMENT The meeting adjourned at 7:58 PM. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved:________________ Page 3 of 30 Agenda Item #1.A. 14 Apr 2025 Page 9 of 159 Page 4 of 30 Agenda Item #1.A. 14 Apr 2025 Page 10 of 159 Attachment A to 3-13-25 Minutes Page 5 of 30 Agenda Item #1.A. 14 Apr 2025 Page 11 of 159 Page 6 of 30 Agenda Item #1.A. 14 Apr 2025 Page 12 of 159 Attachment B to 3-13-25 Minutes Page 7 of 30 Agenda Item #1.A. 14 Apr 2025 Page 13 of 159 Attachment B to 3-13-25 Minutes Page 8 of 30 Agenda Item #1.A. 14 Apr 2025 Page 14 of 159 Attachment B to 3-13-25 Minutes Page 9 of 30 Agenda Item #1.A. 14 Apr 2025 Page 15 of 159 Attachment B to 3-13-25 Minutes Page 10 of 30Agenda Item #1.A.14 Apr 2025Page 16 of 159 Attachment C to 3-13-25 Minutes Page 11 of 30Agenda Item #1.A.14 Apr 2025Page 17 of 159 Attachment C to 3-13-25 Minutes Page 12 of 30Agenda Item #1.A.14 Apr 2025Page 18 of 159 Attachment C to 3-13-25 Minutes Page 13 of 30Agenda Item #1.A.14 Apr 2025Page 19 of 159 Attachment C to 3-13-25 Minutes Page 14 of 30Agenda Item #1.A.14 Apr 2025Page 20 of 159 Attachment C to 3-13-25 Minutes Page 15 of 30Agenda Item #1.A.14 Apr 2025Page 21 of 159 Attachment C to 3-13-25 Minutes Page 16 of 30Agenda Item #1.A.14 Apr 2025Page 22 of 159 Attachment D to 3-13-25 Minutes Page 17 of 30Agenda Item #1.A.14 Apr 2025Page 23 of 159 Attachment D to 3-13-25 Minutes Page 18 of 30Agenda Item #1.A.14 Apr 2025Page 24 of 159 Attachment D to 3-13-25 Minutes Page 19 of 30Agenda Item #1.A.14 Apr 2025Page 25 of 159 Attachment D to 3-13-25 Minutes Page 20 of 30Agenda Item #1.A.14 Apr 2025Page 26 of 159 Attachment D to 3-13-25 Minutes Page 21 of 30Agenda Item #1.A.14 Apr 2025Page 27 of 159 Attachment D to 3-13-25 Minutes Page 22 of 30Agenda Item #1.A.14 Apr 2025Page 28 of 159 Attachment D to 3-13-25 Minutes Page 23 of 30Agenda Item #1.A.14 Apr 2025Page 29 of 159 Attachment D to 3-13-25 Minutes Page 24 of 30Agenda Item #1.A.14 Apr 2025Page 30 of 159 Attachment D to 3-13-25 Minutes Page 25 of 30Agenda Item #1.A.14 Apr 2025Page 31 of 159 Attachment D to 3-13-25 Minutes Page 26 of 30Agenda Item #1.A.14 Apr 2025Page 32 of 159 Attachment D to 3-13-25 Minutes Page 27 of 30Agenda Item #1.A.14 Apr 2025Page 33 of 159 Attachment D to 3-13-25 Minutes Page 28 of 30Agenda Item #1.A.14 Apr 2025Page 34 of 159 Attachment D to 3-13-25 Minutes Page 29 of 30Agenda Item #1.A.14 Apr 2025Page 35 of 159 Attachment D to 3-13-25 Minutes Page 30 of 30Agenda Item #1.A.14 Apr 2025Page 36 of 159 Regular City Commission March 24, 2025 MINUTES Regular City Commission Meeting Monday, March 24, 2025 - 6:00 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. RMS Weippert called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Absent: Bruce Bole, Commissioner - Seat 2 (District 1308) Also Present: William B. Killingsworth, City Manager (CM) Jason Gabriel, City Attorney (CA) Michelle Weippert, Records Management Specialist (RMS) Kevin Hogencamp, Deputy City Manager (DCM) Victor Gualillo, Police Chief (PC) David Cameron, Police Commander 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting held on March 10, 2025. The Commission approved the minutes as submitted. 1B. Approve minutes of the Joint Workshop between the City Commission and the Environmental Stewardship Committee (ESC) held on March 13, 2025. Commissioner Kelly commented about the minutes having no record of the speakers positions and recommended deferring approval until they are reviewed for additions and resubmitted. 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT The following speakers provided their comments. Ken Simon Page 1 of 13 Agenda Item #1.B. 14 Apr 2025 Page 37 of 159 Regular City Commission March 24, 2025 Brenda Simon distributed a handout to the Commission (which is attached hereto and made a part of this official record as Attachment A). Thom Underwood 3-24-25 Attachment A 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (March-May 2025) There was a CONSENSUS to accept the 90-Day Calendar. 3.B. Kiosk Replacement at 18th & 19th Streets CM Killingsworth provided an update on paid parking options and requested consensus from the Commission. Commander Cameron answered questions from the Commission. There was a CONSENSUS to move forward with transitioning from a kiosk to an app- based parking system. 3.C. U.S. Tennis Association assessment and survey DCM Hogencamp provided an update and answered questions from the Commission. Additional Updates CM Killingsworth  Requested that the Commission provide him with priorities within the next two weeks.  Spoke about potential days/times for budget workshop meetings. There was a CONSENSUS to hold Budget Workshops at 5:00 PM in June and July, preceding the regular Commission meetings.  Notified everyone about the Neighborhoods Department which includes Planning, Permitting, and Parks and Recreation. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Grant  Spoke about noise and safety concerns from the 20th St. lift station and expressed the need to take a close look at it. Commissioner Kelly  Spoke about the City's vision, as it relates to resiliency and urged the Commission to keep resiliency in mind when they consider goals. Mayor Ford  Addressed comments from the Simons. Spoke about an agreement he had with the previous city manager to not take on projects that would impact neighborhoods or adjacent neighbors without first informing them and allowing them time to ask questions and receive responses. Page 2 of 13 Agenda Item #1.B. 14 Apr 2025 Page 38 of 159 Regular City Commission March 24, 2025  Requested that the city manager look into whether there are any checklists, Codes, Statutes, FEMA regulations, etc. in place regulating projects that impact neighborhoods or adjacent neighbors, and whether they are being followed.  Requested that the 20th St. lift station topic be placed on the April 14, 2025 agenda. CM Killingsworth explained the noise standards and answered questions from the Commission. CM Killingsworth advised that he would commit to screening any portion of the generator above the fence. Commissioner Grant requested the City address any noticeable inconveniences. CA Gabriel answered questions on permitting city projects. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA 6.A. Authorize the City to contract with Jax Utilities Management, Inc. to complete the stormwater construction for the Howell Park Restoration Project in the amount of $38,745.00 and authorize the City Manager to execute the contract. 6.B. Approve the 9-1-1 Interlocal Agreement for the distribution of 9-1-1 funds for call taker salaries and authorize for the City Manager to sign the 9-1-1 Interlocal Agreement between the City of Atlantic Beach and the City of Jacksonville. There were no items pulled for discussion. A unanimous vote was taken on items 6A & 6B as written. 7. COMMITTEE REPORTS 7.A. Arts, Recreation, and Culture Committee (ARCC) Lisa Goodrich, ARCC Chair, gave an update on ARCC's FY2024-2025 priorities. She reported on the FY2025-2026 priorities as detailed in her handout (which is attached hereto and made a part of this official record as Attachment B), provided information about programs, and answered questions from the Commission. She also reported ARCC's requests for an increase to their grant budget from $75,000 to 100,000, since they are taking on the programming for Marsh Oaks, and for the City to provide funding to Atlantic Beach Elementary in the amount of $10,000 annually without having them go through ARCC's grant process. Discussion ensued about granting funds to local schools. 3-24-25 Attachment B 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 25-28 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE EXPENDITURES OF FUNDS FROM THE TREE CONSERVATION TRUST FUND FOR DEFINED TREE PLANTINGS ON PUBLICLY OWNED LANDS ON SARATOGA CIRCLE AND FORRESTAL CIRCLE WITHIN THE CITY OF ATLANTIC BEACH; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN Page 3 of 13 Agenda Item #1.B. 14 Apr 2025 Page 39 of 159 Regular City Commission March 24, 2025 ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Adopt Resolution No. 25-28. Motion: Thomas Grant Second: Candace Kelly CM Killingsworth answered questions from the Commission. Curtis Ford For Thomas Grant (Moved By) For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 4 to 0. 8.B. RESOLUTION NO. 25-29 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING AN AGREEMENT (EXHIBIT A) FOR THE USE OF SECURITY CAMERAS BETWEEN BOYS AND GIRLS CLUBS OF NORTHEAST FLORIDA AND THE CITY OF ATLANTIC BEACH; AUTHORIZING THE CITY MANAGER OR MAYOR TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution (No.) 25-29 as read. Motion: Jessica Ring Second: Thomas Grant Curtis Ford For Thomas Grant (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 4 to 0. 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 75-25-29, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, CREATING WITHIN CHAPTER 21, NEW Page 4 of 13 Agenda Item #1.B. 14 Apr 2025 Page 40 of 159 Regular City Commission March 24, 2025 ARTICLE VIII, REGULATION OF BICYCLES, ELECTRIC BICYCLES, AND PERSONAL MOBILITY DEVICES, OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR ADOPTION OF SAID AMENDMENTS; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. The public hearing was opened, there were no speakers, and the public hearing was closed. MOTION: Approve Ordinance No. 75-25-29 as read. Motion: Candace Kelly Second: Jessica Ring PC Gualillo and CM Killingsworth answered questions from the Commission. Discussion ensued about the use of e-bikes on the beach. Mayor Ford asked for an amendment that would eliminate the language restricting the use of e-bikes on the beach. (No vote was taken on this original motion.) 0 to 0. MOTION: Amend Ordinance No. 75-25-29 amending the removal of "or upon the beach" to Section 21-107(b). (Amend Ordinance No. 75-25-29 by removing "or upon the beach" in Section 21-107(b).) Motion: Jessica Ring Second: Thomas Grant Discussion ensued. Curtis Ford For Thomas Grant (Seconded By) For Candace Kelly Against Jessica Ring (Moved By) For Motion passed 3 to 1. MOTION: Approve Ordinance No. 75-25-29 (as amended). Motion: Candace Kelly Second: Jessica Ring Curtis Ford For Thomas Grant For Candace Kelly (Moved By) Against Page 5 of 13 Agenda Item #1.B. 14 Apr 2025 Page 41 of 159 Regular City Commission March 24, 2025 Jessica Ring (Seconded By) For Motion passed 3 to 1. 9.B. ORDINANCE NO. 57-25-25, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING SECTION 13-2 CAMPING AND OBSTRUCTING PUBLIC STREETS/PUBLIC PLACES PROHIBITED; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR APPLICABILITY; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. MOTION: Approve Ordinance No. 57-25-25. Motion: Jessica Ring Second: Thomas Grant The public hearing was opened, there were no speakers, and the public hearing was closed. Curtis Ford For Thomas Grant (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 4 to 0. 9.C. ORDINANCE NO. 95-25-126, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 4 ANIMALS, TO MODIFY THE CLASSIFICATION OF DOGS AS DANGEROUS, IN COMPLIANCE WITH STATE LAW, TO ADD DISTURBING THE PEACE PROVISION, TO AMEND THE RUNNING AT LARGE AND CITATIONS AND PENALTIES SECTIONS, TO ADD A NEW IMPOUND AND BOARDING FEES PROVISION; PROVIDING FOR RULES AND REGULATIONS; PROVIDING FOR PROHIBITIONS; PROVIDING FOR PENALTIES AND ENFORCEMENT; PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING FOR INCORPORATION IN THE CODE OF ORDINANCES; AND PROVIDING AN EFFECTIVE DATE. The public hearing was opened, there were no speakers, and the public hearing was closed. MOTION: Approve Ordinance No. 95-25-126. Motion: Jessica Ring Page 6 of 13 Agenda Item #1.B. 14 Apr 2025 Page 42 of 159 Regular City Commission March 24, 2025 Second: Candace Kelly Curtis Ford For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring (Moved By) For Motion passed 4 to 0. 9.D. ORDINANCE NO. 20-25-178, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025, AND PROVIDING AN EFFECTIVE DATE. The public hearing was opened, there were no speakers, and the public hearing was closed. MOTION: Approve Ordinance No. 20-25-178 as read. Motion: Candace Kelly Second: Thomas Grant Curtis Ford For Thomas Grant (Seconded By) For Candace Kelly (Moved By) For Jessica Ring For Motion passed 4 to 0. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Mayor Ford  Informed everyone about his upcoming participation in the Legislative Action Days in Tallahassee. 13. ADJOURNMENT The meeting adjourned at 7:34 PM. Page 7 of 13 Agenda Item #1.B. 14 Apr 2025 Page 43 of 159 Regular City Commission March 24, 2025 Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved: ____________________________ Page 8 of 13 Agenda Item #1.B. 14 Apr 2025 Page 44 of 159 WHY IS THE CITY OF ATLANTIC BEACH NOT HELD TO THE SAME STANDARDS AS THEIR CmZENS? GENERATOR CONCRETE PAD, STAND, ENCLOSURE APPROX. 10' H No info on propane tank/ placement EPA-Levels of 55 decibels outdoors and 45 decibels indoors are identified as preventing activity interference and annoyance. which will permit spoken conversation and ------------------t other activities such as sleeping, 1------.;;..--;....;;...;;;.;.;.........;;;;;.....~ working and recreation, which are part of the daily human condition. 1 of 6 Attachment A to 3-24-25 MinutesPage 9 of 13Agenda Item #1.B.14 Apr 2025Page 45 of 159 NEIGHBOR 1-PROXIMITY /VIEW LIFT STATION CHILDREN AT PLAY NEIGHBOR 2-PROXIMITY I VIEW LIFT STATION CHILDREN/PEOPLE AT PLAY Attachment A to 3-24-25 MinutesPage 10 of 13Agenda Item #1.B.14 Apr 2025Page 46 of 159 NEIGHBOR 3-PROXIMITY /VIEW -LIFT STATION CHILDREN AT PLAY 3 of6 Attachment A to 3-24-25 MinutesPage 11 of 13Agenda Item #1.B.14 Apr 2025Page 47 of 159 MmGATION SUGGEmONS FRM CITY ENGINEER -SOUND PROOFING-"BEST" TIER GENERATOR ENCLOSURE -GENERATOR -CHOOSE RIGHT PLACEMENT, LOCATION INFLUENCES HOW SOUND WAVES TRAVEL & DISSIPATES -REDIRECT EXHAUST AND, EIGHT TO MINIMIZE IMPACT ON HOMEOWNERS YARDS -USE SOUND ABSORBING FENCE, NO GAPS -FENCE HEIGHT, TALL ENOUGH TO BLOCK THE NOISE, ODORS AND "HIDE" GENERATOR/ EQUIPMENT -SUDING PANEL GATES W / SOUND RESISTANT MATERIAL TO MINIMIZE GAPS. MASS LOADED VINYL FENCE, NATURAL -ADD LEAFY BAMBOO TREE, ALONG ALL PROPERTIES W / EXPOSURE, TO MmGATE ORDOR/EXHAUST, NOISE AND SIGHT -CONTINUE TO USING SMALLER TRUCKS, FOR SERVICE, TO MINIMIZE FURTHER DISRUPTION TO HOMES. 4 of6 CURRENT "FENCE" SOLE PURPOSE IS TO KEEP PEOPLE OUT 2 REPURPOSED CHAIN UNK FRAME GATES W SLAT BOARDS, MANY GAPS, SEE RED UNES FOR GAPS BETTER SOLUTIONS TO MmGATE NOISE, ODOR, UNE OF SIGHT SIGHT Attachment A to 3-24-25 MinutesPage 12 of 13Agenda Item #1.B.14 Apr 2025Page 48 of 159 ARCC Priorities 1 Adopted 3-11 -25 ARTS, RECREATION & CULTURE COMMITTEE FICAL YEAR 2025-26 PRIORITIES COMMUNICATIONS Improve timely communication of the available arts, recreation, culture, education, and history programs, events, and activities. • Develop and implement strategies to ensure residents are aware of upcoming available offerings, ·such as utilizing QR codes or creating city maps that include all parks, the Turtle Crawl, and heritage trees • Improve the city website's navigability with a robust user-friendly search feature to enable users to efficiently get the information they are seeking . Include grantees in website calendar. Archive out of date reference material. • Develop and publish a professionally designed quarterly catalogue of departmental and grantee programming. Include section for Turtle Crawl description and map. PROGRAMMING Enhance arts, recreation and culture programming. • Develop a menu of offerings for Marsh Oaks Community Center that includes: o Programming contracted by the City o Potential grant awards to "fill holes" o Groups or organizations for private or public use (e.g., rentals, club meetings) o Organizations that could provide information for resident services (vets, etc.) • Gather data and feedback to enable evaluation of the effectiveness, success, and value of events and programs (e.g ., electronic surveys, attendance records, testimonials). Create process for analysis and reporting of the data. • Reinstate an event similar to "First Night", a family-friendly New Year's event, in conjunction with the 1 001h commemoration of the establishment of Atlantic Beach • Facilitate the installation of three (3) volleyball courts in Atlantic Beach for two (2) beach locations and one at the Marsh Oaks development. HUMAN RESOURCES & COLLABORATION Support the Neighborhoods Department's productivity and efficiency. • Work with staff to establish the needs and requirements for an effective Volunteer Program for the city's newly established Volunteer Coordinator to use as a framework • Cooperate with ESC and staff on overlapping events Attachment B to 3-24-25 Minutes Page 13 of 13 Agenda Item #1.B. 14 Apr 2025 Page 49 of 159 Page 50 of 159 U v CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:90-Day Calendar for the City Commission SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager TODAY’S DATE: MEETING DATE: BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City staff and the Commission,and is included in each agenda for consideration by consensus. Please note that the 2025 town hall meetings have been scheduled for: 0 Saturday,July 19 at Gail Baker Community Center 0 Saturday,October 18 at the Adele Grage Cultural Center Please note that the Budget Workshops for FY 2025—26have been scheduled for 5 pm.on: 0 Monday,June 9 Monday,June 23 Monday,July 14 Monday,July 28 Monday,August 25 BUDGET:None RECOMMENDATION:Accept the 90-Day Calendar for April 2025-June 2025 by consensus ATTACHMENT(S):City Commission 90-Day Calendar (April 2025-June 2025) BY CITY MANAGER: April 3,2025 April 14,2025 Agenda Item #3.A. 14 Apr 2025 Page 51 of 159 325$ENE SE8:a ?E295 EB355896:Eu E5 2in;2:E 32 on95m§ao>vEmNnoumoEoQhis}305$25 :85:En 7:8 3Es:mmm~onme393m$8583Eu3:Omumom?uo8.?:35:23:3.EmNH90:33 283 mouseEmH$2503 2593.8L smut—00Eu3@582:m:ESE Ego Stow Exmumm mmom ZOHmmHEEOU FED hw/‘QMDH/wRaf/‘23:.C‘waaz:.52mmFAQ,2/%4deb.?.w/WQZCZ .w?QZDm 25m :58 En o EEZ uznne?x 38m ?mmsé En—WEm S Sim—2 x558; um £5 :3va En was 0— Bfmz magnum om 25 .6333 En was 3 93.52 KEEN”— 2 am:28:39 Em w E350 mSEBMEm 25 2923: En NEE o— 5 x52 who—Emu CambUboZE Em cob commEEEoDb6 wm Eu0 .vuso??m 3:52:93GS 32922$ EmWm:ozaooomBEE vN 3 9:2 Em omno mqo?ubo mcaza0mm mm Sn o 983%08H 0mm pa 3% .B?onsm £0855 0mm 3 En o .280 ?amvpmaoum Enu?segcm MN Ea o Edam EoEmo?oBQ EEBEEOU 2 Sn 0 03:5600 3330 .noumohoum"mg g 6.5.825 Em cob :o‘m?EEoU 35 ca 02 5.28195 E3 0mm 25 :Em?EEoU \EU 3 25 :33: En omum @882 5:25?— Uowem:ot?oemom x080 cagsm .2\ Agenda Item #3.A.14 Apr 2025 Page 52 of 159 c1I8 EEFE 32;cause,Em :Eugen,»?:5Vtmm:omcggSn0Emma?25:35 cum—m.5939En2$0283 2:5 $2 zommmmuz—ZOUMFEU Ea méooZ aid coo—m Em cone mEmomcommcom CBEEB Em o mutom5%..on Em N Bwb?mmvé €6on EquBowcm uuoo %<.Qy~DH.<mCREME,w/d—mMS:9_w/n71. _ Zn:5/%<de. _ 3F 5.57/an 386 $050 36 $33:\EQ .mtoEoE Emo .BEonsm £328560% mm mm E90 .8833watt0mm Emm: ouEEEo?sm 582:608 Sno .25035%meon 13:08:83:an ?wEm¢o>=C Ea oonw commmEEoU36 \.N Em .o EmomEoEQEgoC EEDEEoJ om Ea o catch—Sow€3.50._ 232qu ,mt< Vang mc?Bo> Em m Egm \ED3:852 $3.82: Eu 8% :oEEEEoU 36 3:3 =omw=mv Em NEE c— 5me Buccan— mm Cram:owmzmv Ea NEE 2 «9—32 EoceEwu 95 €33: Ea Néa c— EVEZ mbzcmr Em:E00522? Em C twocoo mguEchom 33m :omwsxv Em erm 2 gov—E2 EurEwm Ev cmum 33m 590 :Pm r98<bummm .SQC., .:2:,1 C :4 J 5;.1'T». \0 Agenda Item #3.A.14 Apr 2025 Page 53 of 159 93m sewage: an we ENEQpawz588:5: 2 Q5 .33gums—gmEm2:E 23292:5;ESE EtnaEm:Bongo?2;?9me 525503ca3585£3st5322GEES”ESE :otancEm2E09832:5 92529 Eu 0 motow5%“qu 885 @850 36 @365 533023 Ea m .BEonam szmE?mam0mm Em 2502 “Sam woo—m ma Eu 0.1 En o863502H0mm— a .EmomEuEQEQEQ .E 23.big—EEO BEES sonata Dwm 3 ZOMmmH—ZEOUVHHU kw/dEDH/ww>4QSE?/«Dmmbwz..5..Qm:,./42m.;/3‘szw;.w/VQZCZ V4.2 ZDm 95 :35: En NEE 3 “9—52 ?og—mm 35m :39”: En NASN9 8x82 Egan GEE 2335 En N-Em3 «£52 20:5..— 95 .3325 SQ NASN2 Having 895mm E“:98:39 Em c «5280 ?niawaom 38¢5222..an.2.5% BEEwmusummuxm? 95 :35: En N-Emom 6x32 HEP—mm om Eomboaqc an 006 Exa???oo .35 En n non?uog Emgm wm MN 2 FTLCKICCPe—F. Ea :06 En w Ba 9 :awmmm??oob5 EEO E?EaBSm Bandeau 3330 En m Eaugohém doumukooy—"meg monmiok/#032% S 2 m Agenda Item #3.A.14 Apr 2025 Page 54 of 159 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-30 authorizing the Police Department to purchase portable radios during the 2024-2025 Fiscal Year SUBMITTED BY:Victor Gualillo,Chief of Police TODAY’S DATE:March 25,2025 MEETING DATE:April 14,2025 BACKGROUND:Each year the Police Logistics Manager tracks and evaluates the radios in the Police Department to ensure that the radios used by Police personnel are in proper working order and are capable of completing the police mission safely and effectively. For the purpose of ef?cient management of Police Department resources and to provide a high level of service to the citizens of Atlantic Beach,the best practice of setting parameters for the replacement of Police radios has been used with success for many years. Current radio replacements are done on a seven-year cycle to keep pace with current radio technologies.The Police Department contracts with the City of Jacksonville’s First Coast Radio Network for our radio communications system.This network is maintained by the City of Jacksonville and utilizes Motorola products as its sole brand of equipment. For FY 2024-25,the Police Department has identi?ed that nine portable radios are needed to maintain the equipment refresh cycle that we have established.These radios are portable units that are the primary means of communication for our of?cers in the ?eld and are carried on the of?cer’s utility belts every day and to every call for service they work.The total cost for the nine radios is $57,981.81. The selected radio model has been identi?ed by Motorola,the City of Jacksonville radio technicians and the Atlantic Beach Police Department as the most ef?cient con?guration of a portable radio for police use and includes all necessary add-ons and features needed by Police Department Personnel. Motorola is the sole source to supply these radios,and they are not available for purchase from any other source.Other manufactures radio systems are not compatible for use on the First Coast Radio network as it is a Motorola system. RECOMMENDATION:The City Commission approve Resolution No.25-30. BUDGET:The funds ($57,981.81)are available in the Police Department Account No.001 - 521—2001-41-00. ATTACHMENTS:1.Resolution No.25-30 2.Radio Purchase Quot CITY MANAGER: Agenda Item #6.A. 14 Apr 2025 Page 55 of 159 RESOLUTION NO.25-30 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE NINE PORTABLE RADIOS FROM MOTOROLA AT A TOTAL PRICE OF $57,981.91;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,each year the Atlantic Beach Police Department evaluates the portable radios used by public safety personnel to ensure that they are safe and effective for public safety communicationduring routine service and in response to emergency situations;and WHEREAS,the Police Department can purchase radios compatible with the radio system utilized by the Police Department at favorable terms from a sole source vendor;and WHEREAS,the Police Department has determined that nine portable radios should be purchased during Fiscal Year 2024-25;and WHEREAS,Motorola is the sole source for supply of these radios;the price for the nine radios is $57,981.81;and WHEREAS,the funds necessary to complete these purchases are available in the Fiscal Year 2024-25 Police Department budget. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the purchase of nine portable radios from Motorola at a total price of $57,981.91. SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders as necessary to effectuate the provisions of this Resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach.this 14‘hday of April,2025. Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #6.A. 14 Apr 2025 Page 56 of 159 0022 0723 D724 DTDH OLA S OLU TIONS BI.Jdress: ATLANTICBEACH,CITY DF BOOSEMINOLERD ATLANTICBEACH FL,32133 Customer:ATLANTICBEACH,CITYOF ('42an Name:Lt chase Jamisun Contact Email:c]zmls0n@coab.us canted Phone:9042475800 Terms and Conditions:PM 19860 NASPO 00318 1 H33 JF'QPWSAN la HSBDA 1b 0306CH 1c QAODSSOBA ld QAO9001AM 1e QISAK 1f £136ch 1 QAOSBITAA lI'I Q173CA HSGSDB LSVOISUBOGDA LSVOLSOSDSZA Standalone Items PMMN4142A PMNN4817A Quote Name:N70 PonibIe Quatg Dill:2025-03-13 Elpiration Dam:2025-05-11 Cuntran Name:19550 —NASPO00318 APXN707 BOOMODEL4.5 PORTABLE. ADD:SMARTZONE OPERATION. ADD:ASTRODIGITALCAIOPERATION. ADD:TDMAOPERATION. ADD:WIFICAPABILITY, ADD:AES/DESVXUDE&0FBENCRYPTION ANDADP. ADD:P25 9600 BAUDTRUNKING. ALT:BATTIMPRES LIIONIP65 lMOOT. AD SMAmONE DMNILINK, ADD:MOTOROLAAPXHOSTED RADIDCENTRAL. ENH:MULTIKEK APXN70 DMS ESSENTIAL RADIDCENTRALPROGRAMMING. XVP730REMOTESPEAKERMICROPHONE NDCHANNELKNOB FOR APX N RADIOS. BATTIMPRES 2 LIIONIP68 440m. CHARGER,CHGRDESKTOPSINGLEUNIT IMPRES 2 EXT US. TECHNOLOGYREFRESHDISCOUNT PLEASEENSURLALLLURCHASEORDERS REFLECI’THEFOLLOWINGINFORMATION: PAYMENTTERMS -NEED VENDORNAME—MotoroIa Solulians Inc YOURBILLT0 and SHIPTO ADDRESS YOUR PREFEREDEMAILADDRESSFOR ELECTRONICINVOICING NOTE: Unless otherwise naled,this quote excludes Sales Tax,Value AddedTax and other hues of similar nature).Any tax (he customer Is subject (0 will be added to invoices. wwww mwmwwwwwwso Quote Number:QUOTE-2639243 Qunle Cruied By: Tony Ambmslnn Motorola Soluu'ons MR Account Manager tambmsino@emciwireless.cam $5,014,00 51.32000 5567,00 5495,00 $330.00 5879,00 $330.00 $203.40 $0.00 $0.00 5363.00 3 YEARS $205.92 1 YEAR 532,04 swag $248.05 $207.14 $13,157.64 Allpricing is valid for sodays lmm the dale oflnis proposal.After 571172025expiration date,Motorola reserves lhe right to refresh pricing No pmgramming or installation services are included in lhis quole 545,125.00 $11,580.00 $5,105.00 $4,455.00 $2,970.00 $7,911.00 $2,970.00 $1,030.50 $0.00 $0.00 $3,267.00 51,353.25 $258.35 » $4,374.00 $2,232.45 $1,864.25 $13,157.64 27.00% 27.0096 21% 27.00% 27.00% 27.33% 27.00% 27,0096 0.00% 0.00% 270036 0.00% 0.00% 27.00% 27.00% 0.00% $1,353.75 $3,550.22 $356.40 $953.50 $153.09 $413.91 51.33.65 $361.35 $89.10 $240.90 $237.33 $641.57 $09.10 5240,90 554.92 $148.48 $0.00 $0.00 $0.00 $0.00 $95.01 $264.95 $0.00 $205.92 $0.00 $32.04 $131.22|__5354.73 $65.97I $131.00 $55.93 $151.21 $0.00I $13,157,513 TOTAL $32,941.93 0022 $0,672.40 0022 53.725.19. 0022$3,252.15 0022 $2,150.10 0022 $5,775.03 0022 $2,168.10 0022 $1,336.32 0022 $0.00 0022 $0.00 0022 $2,354.91 $1,353.23 $288.36 $3,193.02 0372 $1,529.72 $1,350.39 0735 -s13,157.54 $57,591.01 1| Unixlist Price Ext‘Lin Pncz Discount ‘34.Distount$Unit Sale Price Exl.Sale Price .‘a QAOSOSDA1i 8605535462 Agenda Item #6.A. 14 Apr 2025 Page 57 of 159 Page 58 of 159 AGENDA ITEM:Resolution No.25-31 authorizing the replacement of water services on Garden Lane SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:April 2,2025 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT MEETING DATE:April 14,2025 BACKGROUND:The Public Utilities Department Project PU2512 involves replacing poly water services on Garden Lane and the 300 Block of 20thStreet as part of the Capital Improvement Plan. Due to age,materials and environmental factors such as soil movement and temperature changes,the poly services in that area are prone to breaks;potentially leading to large,frequent service disruptions. Staff reached out to two underground utility companies for quotes to provide labor,equipment and materials to replace the old poly water lines.The work consists of locating the existing water services and taps along the work area,replacing all 3/1”lines with 1”poly services,replace existing meter boxes and lids,removing and relocating all taps from driveways,and replacing the concrete,asphalt and sod in the affected areas.Quotes were received from The Kenton Group,Inc.,DBA Baldwin’s Quality Plumbing,and Gruhn May,Inc.The lowest quote was received by Gruhn May,Inc.in the amount of $91,364.57. BUDGET:The budget for this project is available in the Public Utilities account 400-5504-533-6300 for Project PU2512 in the amount of $275,000. RECOMMENDATION:Approve Resolution No.25-31 for the Project PU2512 in the amount of $91,364.57 ATTACHMENT(S):1.Quotefrom Baldwin’s Quality Plumbing,DBA The Kenton Group,Inc. 2.Quotefrom Gruhn May,Inc. 3.Map of Garden Lane 4.Resolution 25-31 REVIEWED BY CITY MANAGER: Agenda Item #6.B. 14 Apr 2025 Page 59 of 159 10%Contingency of Base Bid 13805.5 GRAND TOTAL Bid Rem DESCRIPTION 6”x 1"double strap service saddle w/corp stop.Short side 1"Poly Water Service reduced to W locking curb stop and meter coupling. 4”x 1"double strap service saddle w/corp stop.Long side 1"Poly Water Service reduced to %”locking curb stop and meter coupling. 4”x 1”double strap service saddle w/corp stop.Short side 1”poly water service reduced to %"locking curb stop and meter coupling. 8"x 1”double strap service saddle w/corp stop. Long side 1"poly water service reduced to %” locking curb stop and meter coupling. 8“x 1”double strap service saddle w/corp stop.Short side 1”poly water service reduced to “/4”locking curb stop with meter coupling. 11”x 18”Glassmaster Composite flared Meter Box and Lid with One Touchread Hole and One Mouse hole\set to grade. St.Augustine Sod Concrete for driveways,4000 psi,5"thick Cap off all old service taps at the main. 10 33 TBD TBD 33 UNIT SF SY EA UNITCOST 2700 3250 3200 3850 3700 560 0 0 375 BASE BIDTOTAL (Items 1 EXTENDEDCOST 18900 32500 25600 15400 14800 18480 12375 138055 Baldwin Quality Plumbing 3/20/2025 thru 9) 1518605(Base Bid +Contingency) ts Agenda Item #6.B. 14 Apr 2025 Page 60 of 159 9 P9 9 Pg 9 99 l P Q 11"15"_Gl (fl 9 p Garden Lane Water Service Replacement Bid lte Description QTY Unit 6"x 1"double strap service saddle wlcorp stop. Short side 1"poly water service reduced to 3/" lockin curb sto and meter cou lin . 4"x 1"double strap service saddle wlcorp stop. 2 long side 1"poly water service reduced to 3/4''10 lockin curb sto and meter cou lin . 3 4"x 1"double strap service saddle wlcorp stop.8 short side 1"poly water service reduced to 3/4" lockin curb sto and meter cou lin . 4 8"x 1"double strap service saddle wlcorp stop.4longside1"poly water service reduced to 3/" lockin curb sto and meter cou lin . 8"x 1"double strap service saddle wlcorp 5 stop.short side 1"poly water service reduced to 4 3/"lockin curb stop and meter coupling. x assmas er omposn e are me er 6 box and lid with one Touchread hole and one 33 mouse hoe/set to rade 7 St Au ustine Sod TBD 8 Concrete for drivewa s 4000 si,5"thick TBD 9 33Caoffalloldserviceta3atthemain EA EA EA EA EA EA SF SY EA Unit Cost $1,844.00 $2,545.00 $1,824.00 $2,570.00 $1,874.00 $340.00 $0.70 $165.00 $947.00 Base Bid Total Items 1 thru 9 10%Contin enc of Base Bid Grand Total Base Bid +Contin enc Extended Cost $12,908.00 $25,450.00 $14,592.00 $10,280.00 $7,496.00 $11,220.00 $0.70 $165.00 $947.00 $83,058.70 $8,305.87 $91,364.57 Submitted b Gruhn Ma Inc Date:3/20/2025 Gordon Gruhn ts Agenda Item #6.B. 14 Apr 2025 Page 61 of 159 ?hWA/??rpl??W?NuanFV29]LNJ..§AH¢?A Water Replacements—Gardenand300Blockof20thStreet ts nun»02.5mm Agenda Item #6.B.14 Apr 2025Page 62 of 159 Attest: Donna L.Battle,City Clerk Curtis Ford,Mayor RESOLUTION NO.25-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE REPLACEMENT OF THE WATER SERVICES ON GARDEN LANE;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Public Utilities Department Capital Improvement Project PU2512 involves replacing the poly water services on Garden Lane and the 300 Block of 20thStreet;and WHEREAS,services in that area are prone to breakage due to age,materials and environmental factors;and WHEREAS,Staff received 2 quotes from the City utilized underground utility contractors The Kenton Group,Inc.,DBA Baldwin’s Quality Plumbing,and Gruhn May,Inc.;and WHEREAS,Gruhn May,Inc.returned the lowest quote to provide the labor,equipment and materials to replace the old poly services in the amount of $91,364.57;and WHEREAS,suf?cient funds are available in the Public Utilities Fund for Project PU2512 in account 400-5504-533-6300,in the amount of $275,000. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby appropriates funds from City’s Public Utilities Fund 400-5504-533-6300 for the replacement of the water services on Garden Lane. Section 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. Section 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 14th day of April,2025. Approved as to form and correctness: Jason R.Gabriel,City Attorney Agenda Item #6.B. 14 Apr 2025 Page 63 of 159 Page 64 of 159 mug/MW CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-32 authorizing the City to purchase 155 licenses of Microsoft Of?ce GCC from SHI International Corp.at a price of $37,692.05 with funds allocated in the Fiscal Year 2024-25 budget. SUBMITTED BY:Ronald Bautista,Director of Information Technology TODAY’S DATE:April 2,2025 MEETING DATE:April 14,2025 BACKGROUND:Transitioning to Microsoft Of?ce 365 GCC has saved the City money, enhanced productivity and collaboration,and increased security.Funding for email technology infrastructure and software is budgeted annually,and this project is adequately funded in the Fiscal Year 2024-25 budget. BUDGET:$37,682.05 from Account No.001 1011 516 65 02. RECOMMENDATION:Approve Resolution No.25-32. ATTACHMENT:Resolution No.25-32 SHI International Corp.quote REVIEWED BY CITY MANAGER. Agenda Item #6.C. 14 Apr 2025 Page 65 of 159 Donna L.Bartle,City Clerk Approved as to fonn and correctness: Curtis Ford,Mayor RESOLUTION NO.25-32 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE PURCHASE OF 155 USER LICENSES OF MICROSOFT OFFICE 365 GCC (GOVERNMENT COMMUNITY CLOUD) FROM SHI INTERNATIONAL CORP.AT A PRICE OF $37,682.05 WITH FUNDS ALLOCATED IN THE FISCAL YEAR 2024-25 BUDGET (ACCOUNT NO.001 1011 516 65 02);AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City utilizes Microso?Of?ce 365 GCC (Government Community Cloud)for its email server and software solution;and WHEREAS,Microsoft Of?ce 365 GCC provides an encrypted email cloud server,the latest Of?ce software,and security updates;and WHEREAS,utilizing Microsoft Of?ce 365 GCC ensures that the Police Department complies with the Florida Department of Law Enforcement (FDLE)requirements;and WHEREAS,continuing to utilize SHI International Corp’s.Sourcewell technical catalog solution cooperative purchasing contract,the purchase of 155 licenses of Microsoft Of?ce 365 GCC from SHI International Corp.would cost $37,682.05. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City to purchase 155 licenses of Microsoft Of?ce GCC from SHI International Corp.at a price of $37,682.05,utilizing funds allocated in the Fiscal Year 2024-25 budget (Account No.001 1011 516 65 02). SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,this 14thday of April,2025. Jason Gabriel,City Attorney Attest: Agenda Item #6.C. 14 Apr 2025 Page 66 of 159 °SHI Shipping $0.00 Total $37,682.05 FL-City of Atlantic Beach Ron Bautista 800 SEMINOLERD. ATTN:ACCOUNTS PAYABLE ATLANTICBEACH,FL 32233 United States Phone:(904)247-5856 Fax: Email:rbautista@coab.us AllPrices are in US Dollar (USD) Product 1 Of?ce 365 E3 600 Per User Microsoft -Part#:AAA-11650 Contract Name:Sourcewell-Technology Products &Solutions Contract #:121923-SHI Coverage Term:3/1/2025 —2/28/2026 Note:MPSA#0005846280 -4100136876 Pricing Proposal Quotation #:25797303 Reference #:MPSA#0005846280 -4100136876 Created On:2/3/2025 Valid Until:3/5/2025 Microsoft Inside Account Manager Brett Cohen SHI Intemational Corp 290 DAVIDSONAVE STE 101 SOMERSET,NJ 08873-4179 Phone:888—744-4084 Fax:732-654-8380 Email:Brett_Cohen@shi.com Qty Your Price 155 $243.11 Total $37,682.05 Additional Comments Thank you for choosing SHI lntemational Corp!The pricing offered on this quote proposal is valid through the expiration date listed above.To ensure the best level of service,please provide End User Name,Phone Number,Email Address and applicable Contract Number when submitting a Purchase Order.For any additional information including Hardware,Software and Services Contracts, please contact an SHI Inside Sales Representative at (888)744-4084.SHI lntemational Corp.is 100%MinorityOwned,Woman Owned Business.TAX lD#22-3009648;DUNS#61-1429481;CCR#61-243957G;CAGE 1HTFO Hardware items on this quote may be updated to re?ect changes due to industry wide constraints and ?uctuations. Thank you for choosing SHI lntemational Corp!The pricing offered on this quote proposal is valid through the expiration date set above.To ensure the best level of service,please provide End User Name,Phone Number,Email Address and applicable Contract Number when submitting a Purchase Order. SHI lntemational Corp.is 100%Minority Owned,Woman Owned Business. TAX ID#22-3009648;DUNS#61-1429481;CCR#61-243957G;CAGE 1HTFO The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item. Agenda Item #6.C. 14 Apr 2025 Page 67 of 159 Page 68 of 159 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND: BUDGET: RECOMMENDATION: ATTACHMENT(S): Resolution No.25-33 authorizing the purchase of a Little Wonder Leaf Vacuum. Rick Carper,Interim Director of Public Works March 31,2025 April 14,2025 City staff identi?ed the need for a Little Wonder Leaf Vacuum as being a priority and the City Commission approved the purchase of a leaf vacuum in the FY 2024-25 budget.Five quotes were gathered from various suppliers,with Nichols Equipment having the lowest price at $48,599. There is $55,000 budgeted for the leaf vacuum under Project PW2512 in the Streets Machinery and Equipment Account 001-5002-541-6400. Approve Resolution No.25-33. Quotefrom Nichols Equipment dated 3/31/2025 Quotefrom Johnson Fleet and Farm dated 2/27/2025 Quote?'om Franklin Equipment Sales dated 2/19/2025 Quotefrom Crystal Tractor &Equipment dated 3/27/2025 Quotefrom Ronnie’s Repair Shop dated 2/13/2025 Resolution No.25-33 REVIEWED BY CITY MANAGER. Agenda Item #6.D. 14 Apr 2025 Page 69 of 159 RESOLUTION NO.25-33 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE PURCHASE OF A LITTLE WONDER LEAF VACUUM FROM NICHOLS EQUIPMENT AT A PRICE OF $48,599; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,City staff identi?ed the need for a Little Wonder Leaf Vacuum as being a priority and the City Commission approved the purchase of a leaf vacuum in the FY 2024— 25budget;and WHEREAS,?ve quotes were gathered from various suppliers,with Nichols Equipment having the lowest price at $48,599. WHEREAS,the City Commission allocated $55,000 in the Fiscal Year 2024-25 budget (Account No.001-5002-541-7400)for this purpose. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the purchase of a Little Wonder Leave Vacuum from Nichols Equipment at a price of $48,599. SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders as necessary to effectuate the provisions of this Resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 14thday of April,2025. Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Curtis Ford,Mayor Agenda Item #6.D. 14 Apr 2025 Page 70 of 159 QUOTATION PAGE21 NICHOLS EQUIPMENT PHONE #:(904)463-5192 Ext:MATT DATE:313112025 10237 Beach Blvd.CELL #2 (904)453-5792 ORDER #:309396 Jacksonville,FL 32246-4793 ALT.#:CUSTOMER #:1011 Phone #2 (904)641-2922 p.03;CP:JOHN Fax #3 (904)545-5142 TERMS:Net 11m:Prox LOCATION:1 SALES TYPE:Quote STATUS:Active BILL T0 1011 SHIP TO City Of Atlantic Beach @ City Of Atlantic Beach @ 800 Seminole Rd.800 Seminole Rd. Atlantic Beach,FL 32233 Atlantic Beach.FL 32233 MFR monucr NUMBER DESCRIPTION QTY PRICE NET TOTAL LW 83560 04 018 LITTLEWONDER MONSTER TRUCK 1 $53,099.00 $45,499.00 $45,499.00 LOADER,SELF CONTAINED,10 YARD **“"’2YRWB 2 YEAR WARRANTYCOMMERCIALOR 1 $.00 $.00 $0.00 HOME NO HOUR LIMIT W"EXCL EXCLUSIONS &LIMITATIONSAPPLY.SEE 1 $.00 $.00 $0.00 WARRANTYSTMT FOR DETAIL ***"FRT FREIGHT-SHIPPING&HANDLING '1 $3,500.00 $3,100.00 $3,100.00 No return on GENERATORS.CHAINSAWS,electrical,special order parts,or items which have been used.Original receipt required &subject up to a 40%restocking fee.No returns after 90 days.Thank you for allowing us to serve you for 69 years.We value YOUR business. Prices re?ected on this quote are valid for 30 days. Effective Nov.1.2023 A 3%surcharge will be imposed on sales paid by Credit Card.No surcharge if paying by Debit Card or cash. SUBTOTAL:$43,599.00 TAX:$0.00 ORDER TOTAL: Authon'zed By: Agenda Item #6.D. 14 Apr 2025 Page 71 of 159 JOHNSON FLEETAND FARM 850827 US Highway 17 South Yu...,FL32097 Suspended Sale III "III“ (904)225—8315 J3H-SERVER2022#administrator Sold To:City 01AtlanticBeach Yulee.FL 32097 Date Cashier Payment Terms Purchase Order Source Document Customer # 02/27/25 16:14:24 sammy Suspended Sale CIT001 Line 0 Item No.Dascrl tlon List Price Extended 001 1 EACH MISC LITI'LEWONDER 83560-04—01SC 45549.00 45549.00 $45,549.00 TRUCKLOADER 002 1 EA1 FRT Freight In FOB Yulee Fl 2800.00 2800.00 $2,800.00 003 250.00 EA1 DEALERPREP DEALERPREP FEE 1.00 1.00 $250.00 004 1 EA1 DEL_CHARGE Delivery ChargeYulee to Atlantic Beach 100.00 100.00 $100.00 Pa ent:Method Amount Non Taxable SubTot 48,699.00 Taxable SubTotal 0.00 Sales Tax 0.00 Total 48,699.00 Total Due Page:1 of 1 Jm 3.1 Agenda Item #6.D. 14 Apr 2025 Page 72 of 159 SUBTOTAL:$49,199.10 TAX:$0.00 ORDER TOTAL: QUOTATION PAGE: FRANKLINEQUIPMENT SALES P.0.Box 610 551797 US Hwy 1 Hilliard,FL 32046 USA Phone #:(904)675-9129 Fax #:(904)675-9135 BILL TO 106960 CITY OF ATLANTICBEACH 800 SEMINOLERD ATLANTICBEACH,FL 32233 US MFR PRODUCT NUMBER LW 835600401 DESCRIPTION MONSTERTRUCK LOADER SELF PHONE # CELL # ALT.#: P.O.#: TERMS SALES TYPE: CONTAINED,10-YD35 HP VANGUARD MISC FREIGHT INBOUNDFREIGHT :(904)247-5800 DATE:2/1912025 :(904)247-5891 ORDER #:62551 CUSTOMER#:106960 CP:Greg F :Not 10th EOM LOCATION:1 Quote STATUS:Active SHIP TO CITY OF ATLANTICBEACH 800 SEMINOLE RD ATLANTICBEACH.FL 32233 US QTY PRICE NET TOTAL 1 $52,999.00 $47,699.10 347.699. 10 1 $1,500.00 $1,500.00 $1,500.00 Prices re?ected on this quote are valid for 15 days and while current Supplies last.However.prices are subject to change if the program or promotion the prices were quoted under is no longer in effect. ALLUSED EQUIPMENT IS SOLD AS IS WITH NO IMPLIEDOR EXPRESSED WARRANTY Authorized By: Agenda Item #6.D. 14 Apr 2025 Page 73 of 159 {Ell uu0><n 82550.2(ZOE—KO D mmEDz.Eimm .rZ mSESOM wZOHOEH |_<._.m>mO 252% 5:7? 332% m¥<2 $25.9 .0 99.3235 cm 5?3583 en.3393.“552:3an .6"..cozm?as £5 S won:52 as :05 .5329 “23:an 2:253EB.5:05a$836E 9.9..9225 .5 «a 3:535 Em 3:253 EB.£coE o , $oo¢d .0 2m.6235 cm«a chmmEn Em 3553..EB.5:2:9 ESQ»..23 FE .8228 45%..:33 i=5...:35 can:nouns£92330 0 52.5,a S 2nm=m>wwas:.35....can:woman96 59!.3:5me acm?zmn95 >5:new33:38:2:9:E38.3%on.E;“amaze2a..5225 .53 ms... IO<mm Org—(Hana >._._O "mmzn?wau .E div 2.15 film quit-.29 .E «53 MOP—n..rZDOOQDmoanmmmSSZ4(EmmJmDOEw¥<2 mmeDZ XUOFmU25._m_m._In_2DukmeODwmw4<mn 3.5 25:.use .5 .5 Ba 52.:56.$22.23.:-ES.ascan:882..canEu8.2232.2.5.2.8a.9685a.23.52%a1:82.Etc:55:326u:-b?man85538:3:.ud€893:350.50.:45.553.230.o._._SUE».550Ea:Eucasru25engine BER!9.323...5 E63 32.:3:55042th.02mmDmOmmciUIDn.mnmwn.E iotmm 0525.2m3.n<830:§2arm—QUE[mgom203$.wwqdmWED:1920.530 mnonKn?ns.WEDWho—.5émhvgmE03KmSOkmDOaw—mwod§.§0EmmEDzE030ngvom._._mu550.520 35.:521.“: .93!Eng.5enu— azjun..5qu1?ag.2th 39.2:.210 a.63%.: .E{lb-5..».E .55.... quiz-=1 .1 1328.2. d500 .E 6.3-5 W600} 23:55“.Eson ~532¥ i=2.“ msaza Juno—z 25%E51.»532%Agenda Item #6.D.14 Apr 2025 Page 74 of 159 N m0¢m 3.300%»ooquwww ZOF<OEFEUEms—0.530.Emewx<.r .225 x<._.ww..<m.E mm“.oo:23%» XS.nEEw000wmem._._._._..mXE..220mm...Emtkm 852.5» mm”.—NE... 45.0...m codes.5» >¢<§23m 20—ho<wz<mh 4—5.5. mwowEN552NEGkaDO mvwmrodzjmn?wnqaMum—:52mHODU 3342.30w?onKNODOKZommwn—mud/aownun4n..DZSMD .n_>._mQZSDOOE .mommr azjmo.Hzmi?acw a 1055....._<._.m>¢U .2:a5a.32235530:3.39....Ea8.5..new:953a:5.3%as oscmuu6.53%.:.8353.“an =25 uE3_.3»532.33 9:8 52:are3.8 £535?393 ?35:.New“.a:6m 23$52.38 E33.50 n53 SEE—o=o=wu=w§canSEES".as an3823 50:02;.2 Dana 2E2 u:ca::8:v33 r?FE 3.5 5:085.I: «520.53050mmman.43.0...oodmmwmw 45.0...mam E mm".a...Em FIG—mm... E H:Fzmzauoa to?“mn<E m:-.<>ME...92382.”...._O.52 .mOEn0213mm ham?m?cw .12 m0 NOE—m”ml—«mo IOdm—m0:25.?no >._._U Agenda Item #6.D.14 Apr 2025 Page 75 of 159 mm0<m mUEm #230090 3.35 DwDZm—hxm t2:Emu.mum—ma..22:«En.mmmEDZkm<1 grains-mun ounnn.E .osza .945 9259002..mcan— DZSND .FZMEESOW?KOPUE ._<._.m>mu amnion.x021...omz_<.._.zOO "Em—m ocdon.Ea OE. #230090mug—ml ”Ems—DZ._<_mmm 0234mmhmzomem—Gmunw vmwmhvwgm€o>>59:07.30 wwwmnvweom=00 350530 WEIR!mmwoomco?um m2mm WED mo_0>z_ mum—2:2m0_0>z_ minrodZSmo?mmcdmum—>52kaDO >3 awn—OE m¥<s_mums—DZ200.5 .5002 w¥<2 >._._._.Z<DG I0<wm 05.2be ".0 t5 ”mm—20.530 Agenda Item #6.D.14 Apr 2025 Page 76 of 159 SUBTOTAL:$56,249.00 TAX:$0.00 ORDER TOTAL: QUOTATION Ronnie's Repair Shop PHONE #: 5091 SUNBEAMROAD CELL #: JACKSONVILLE,FL 32257 USA ALT,#; Phone #:(904)636-0739 RM, Fax #:(904)737-5945 TERMS; SALES TYPE: BILL TO 38769 CITY OF ATLANTIC BEACH -STREETS DEPT 1200 SAND PIPER LANE ATLANTICBEACH,FL 32233 US MFR PRODUCT NUMBER DESCRIPTION LW 83560-04431 SELF CONTAINED,10 YARD35HP B&S VANGUARD ****FREIGHT FREIGHT!!!ESTIMATED,CAN CHANGE DAILY Prices re?ected on this quote are valid for 30 days. PAGE:1 DATE:2I1312025 (904)463-5792 ORDER #:13304-00 CUSTOMER #:38759 CP:MB Cash LOCATION:1 Quote STATUS:Active SHIP TO CITYOF ATLANTICBEACH -STREETS DEPT. 1200 SAND PIPER LANE ATLANTIC BEACH,FL 32233 US QTY PRICE NET TOTAL 1 $52,999.00 $52,999.00 $52,999.00 1 $3,250.00 $3,250.00 $3,250.00 Authorized By Agenda Item #6.D. 14 Apr 2025 Page 77 of 159 Page 78 of 159 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-34 declaring certain property to be surplus and authorizing its disposition. SUBMITTED BY:Rick Carper,Interim Director of Public Works TODAY’S DATE:March 28,2025 MEETING DATE:April 14,2025 BACKGROUND:Eight vehicles and a trailer in the Public Works yard are at the end of their useful life or have been retired.Public Works staff would like to begin the process to have these vehicles deemed as surplus so the decommissioning process can begin,and the vehicles can be removed from the Public Works yard. BUDGET:No budgeted funds will be used for this action,since the decommissionedvehicles will be prepared for auction. RECOMMENDATION:Approve Resolution No.25-34 ATTACHMENT:Resolution No.25—34 REVIEWED BY CITY MANAGER: Agenda Item #6.E. 14 Apr 2025 Page 79 of 159 RESOLUTION N 0.25-34 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DECLARING CERTAIN CITY-OWNED PROPERTY AS SURPLUS AND AUTHORIZING ITS DISPOSITION;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach,Florida,owns certain property described herein;and WHEREAS,the City Commission has determined that said property is no longer needed for public purposes and is therefore surplus to the needs of the City;and WHEREAS,the City Commission desires to authorize the disposition of said surplus property in accordance with applicable state and local laws. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.Declaration of surplus.The following described property is hereby declared surplus to the needs of the City of Atlantic Beach,Florida:2002 Ford Explorer (VIN:lFMZU63K62UD30020); Chevy Malibu (VIN:2010 Ford Hybrid Escape (VIN:lFMCU4K32AKC68646);2016 Ford Interceptor (VIN:lFAHP2L81GG105391);2009 Ford F-150 (VIN:1FTRF12W59KC05876);Polaris 4x4 (VIN: 3NSRTE874FG887179);2009 Ford Focus (VIN:1FAHP34N69W133576);2009 Ford Focus (VIN: lFAHP34N49Wl 16078);2006 Vac-Tron Combo Trailer (VIN:5HZBF19245LH52134). SECTION 2.Authorization of disposition.The City Manager is hereby authorized and directed to dispose of the surplus property described in Section 1,in a manner consistent with applicable state and local laws.This may include,but is not limited to,public auction,sealed bids,or negotiated sale,as deemed to be in the best interest of the City. SECTION 3.Terms and conditions.The City Manager is authorized to establish the terms and conditions of the disposition of the surplus property,including but not limited to,the minimum acceptable bid or sale price,and any necessary restrictions or easements. SECTION 4.Effective date.This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 14thday of April,2025. Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason Gabriel,City Attorney Agenda Item #6.E. 14 Apr 2025 Page 80 of 159 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-26,Resolution No.25-27 SUBMITTED BY:Amanda Askew,Neighborhoods Department Director TODAY’S DATE:March 24,2025 MEETING DATE:April 14,2025 SUMMARY:The Environmental Stewardship Committee (ESC)is recommending three landmark trees to be designated as Heritage Trees.These trees have been nominated by private property owners and supported by ESC because of their intrinsic value due to their size and age. Resolution No.25-26 designates a live oak and a hickory tree at 326 Ocean Blvd as private property Heritage Trees.The live oak,in the front yard,has a 35-inch diameter and is estimated to be about 140 years old.The combined 31—inch-diameterhickory tree located in the backyard is estimated to be 76.5 years old.The property owner has nominated the live oak to be named “Eros” and the hickory tree to be named “Pysche”. Resolution No.25-27 designates a 38-inch diameter live oak tree at 378 6thSt.This tree is in the rear yard of the property.The property owner has named this tree “Our Protector”.This tree is estimated to be about 152 years old. According to City Code Section 23-41 (a)“The City Commission may by resolution designate individual heritage trees.”Although a Heritage Tree designation does not prevent a tree from ever being removed,it makes it more dif?cult and costly to remove.Protected trees must be mitigated at a rate of one inch for every two inches removed;a Heritage Tree must be mitigated at a rate of one inch for every inch removed. According to the City Code,a Heritage Trees is “any designated maritime species that is thirty (30)inches DBH or greater and declared by the City Commission to be of unique or intrinsic value due to its age,size,species,and/or cultural,ecological or historical signi?cance or some other contribution to the city's or a neighborhood‘s character and which is in good condition,as determined by an arborist.” RECOMMENDATION:The City Commission approve Resolution No.25-26 and Resolution No.25-27 designating two live oaks and one hickory tree as private Heritage Trees. BUDGET:Less than $150 on a marker identifying the Heritage Tree ATTACHMENTS:1.Resolution No.25-26 2.Resolution No.25-27 3.Photographs of Trees REVIEWED BY CITY MANAGER: Agenda Item #8.A. 14 Apr 2025 Page 81 of 159 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: RESOLUTION NO.25-26 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,DESIGNATING A THIRTY-F IVE INCH DIAMETER LIVE OAK TREE AND A THIRY-ONE INCH DIAMETER MULTI—TRUNK HICKORY TREE AT 326 OCEAN BOULEVARD AS HERITAGE TREES;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and Visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission has the ability to designate individual trees as Heritage Trees according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the Heritage Tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,the Live Oak tree located in the front yard is 35 inches in diameter and the Hickory tree located in the back yard is a combined 31 inches in diameter are nominated by the property owner;and WHEREAS,the nominated tree Live Oak tree has a 109.96—inchcircumference;is approximately 140 years old;and holds intrinsic value due to its age and size;and WHEREAS,the nominated tree Hickory tree has a combined 97.39-inch circumference;is approximately 76.5 years old;and holds intrinsic value due to its age and size;and WHEREAS,the nominated live oak is named “Bros”and the hickory tree is named “Pysche”. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.hereby designates a 35—inch—diameterLive Oak and a combined 31-inch-diameter Hickory tree at 326 Ocean Boulevard as private Heritage Trees. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 14thday of April,2025. Curtis Ford,Mayor Jason R.Gabriel,City Attorney Agenda Item #8.A. 14 Apr 2025 Page 82 of 159 RESOLUTION NO.25-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DESIGNATIN G A THIRTY-EIGHT INCH DIAMETER LIVE OAK TREE AT 378 SIXTH STREET AS HERITAGE TREES;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission has the ability to designate individual trees as Heritage Trees according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the Heritage Tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,the Live Oak tree located in the back yard is 38 inches in diameter is nominated by the property owner;and WHEREAS,the nominated tree Live Oak tree has a l 19.38-inch circumference;is approximately 152 years old;and holds intrinsic value due to its age and size;and WHEREAS,the nominated tree is named “Our Protector”. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.hereby designates a 38-inch-diameter Live oak at 378 6thStreet as private “Heritage Tree.” SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 14thday of April,2025 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason R.Gabriel,City Attorney Agenda Item #8.A. 14 Apr 2025 Page 83 of 159 Agenda Item #8.A.14 Apr 2025 Page 84 of 159 Agenda Item #8.A.14 Apr 2025 Page 85 of 159 Agenda Item #8.A.14 Apr 2025 Page 86 of 159 Agenda Item #8.A.14 Apr 2025 Page 87 of 159 Page 88 of 159 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-26,Resolution No.25-27 SUBMITTED BY:Amanda Askew,Neighborhoods Department Director TODAY’S DATE:March 24,2025 MEETING DATE:April 14,2025 SUMMARY:The Environmental Stewardship Committee (ESC)is recommending three landmark trees to be designated as Heritage Trees.These trees have been nominated by private property owners and supported by ESC because of their intrinsic value due to their size and age. Resolution No.25-26 designates a live oak and a hickory tree at 326 Ocean Blvd as private property Heritage Trees.The live oak,in the front yard,has a 35-inch diameter and is estimated to be about 140 years old.The combined 31—inch-diameterhickory tree located in the backyard is estimated to be 76.5 years old.The property owner has nominated the live oak to be named “Eros” and the hickory tree to be named “Pysche”. Resolution No.25-27 designates a 38-inch diameter live oak tree at 378 6thSt.This tree is in the rear yard of the property.The property owner has named this tree “Our Protector”.This tree is estimated to be about 152 years old. According to City Code Section 23-41 (a)“The City Commission may by resolution designate individual heritage trees.”Although a Heritage Tree designation does not prevent a tree from ever being removed,it makes it more dif?cult and costly to remove.Protected trees must be mitigated at a rate of one inch for every two inches removed;a Heritage Tree must be mitigated at a rate of one inch for every inch removed. According to the City Code,a Heritage Trees is “any designated maritime species that is thirty (30)inches DBH or greater and declared by the City Commission to be of unique or intrinsic value due to its age,size,species,and/or cultural,ecological or historical signi?cance or some other contribution to the city's or a neighborhood‘s character and which is in good condition,as determined by an arborist.” RECOMMENDATION:The City Commission approve Resolution No.25-26 and Resolution No.25-27 designating two live oaks and one hickory tree as private Heritage Trees. BUDGET:Less than $150 on a marker identifying the Heritage Tree ATTACHMENTS:1.Resolution No.25-26 2.Resolution No.25-27 3.Photographs of Trees REVIEWED BY CITY MANAGER: Agenda Item #8.B. 14 Apr 2025 Page 89 of 159 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: RESOLUTION NO.25-26 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,DESIGNATING A THIRTY-F IVE INCH DIAMETER LIVE OAK TREE AND A THIRY-ONE INCH DIAMETER MULTI—TRUNK HICKORY TREE AT 326 OCEAN BOULEVARD AS HERITAGE TREES;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and Visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission has the ability to designate individual trees as Heritage Trees according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the Heritage Tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,the Live Oak tree located in the front yard is 35 inches in diameter and the Hickory tree located in the back yard is a combined 31 inches in diameter are nominated by the property owner;and WHEREAS,the nominated tree Live Oak tree has a 109.96—inchcircumference;is approximately 140 years old;and holds intrinsic value due to its age and size;and WHEREAS,the nominated tree Hickory tree has a combined 97.39-inch circumference;is approximately 76.5 years old;and holds intrinsic value due to its age and size;and WHEREAS,the nominated live oak is named “Bros”and the hickory tree is named “Pysche”. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.hereby designates a 35—inch—diameterLive Oak and a combined 31-inch-diameter Hickory tree at 326 Ocean Boulevard as private Heritage Trees. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 14thday of April,2025. Curtis Ford,Mayor Jason R.Gabriel,City Attorney Agenda Item #8.B. 14 Apr 2025 Page 90 of 159 RESOLUTION NO.25-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DESIGNATIN G A THIRTY-EIGHT INCH DIAMETER LIVE OAK TREE AT 378 SIXTH STREET AS HERITAGE TREES;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission has the ability to designate individual trees as Heritage Trees according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the Heritage Tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,the Live Oak tree located in the back yard is 38 inches in diameter is nominated by the property owner;and WHEREAS,the nominated tree Live Oak tree has a l 19.38-inch circumference;is approximately 152 years old;and holds intrinsic value due to its age and size;and WHEREAS,the nominated tree is named “Our Protector”. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.hereby designates a 38-inch-diameter Live oak at 378 6thStreet as private “Heritage Tree.” SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 14thday of April,2025 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason R.Gabriel,City Attorney Agenda Item #8.B. 14 Apr 2025 Page 91 of 159 Agenda Item #8.B.14 Apr 2025 Page 92 of 159 Agenda Item #8.B.14 Apr 2025 Page 93 of 159 Agenda Item #8.B.14 Apr 2025 Page 94 of 159 Agenda Item #8.B.14 Apr 2025 Page 95 of 159 Page 96 of 159 Committee Subst e for H 56 Bill 943 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM:Resolution No.25-35 opposing legislation substantially amending the Live Local Act and also amending requirements for local comprehensive plans and land developmen tregulations. TODAY’S DATE:April 7,2025 MEETING DATE:April 14,2025 SUBMITTED BY:Kevin Hogencamp,Deputy City Manager SUMMARY:We agree with the Florida League of Cities’position that House Bill 943 has potential negative impacts on cities and their ability to effectively govern.The legislation overreaches by stripping cities of responsible growth management,endangering neighborhoods, eliminating local control,burdening taxpayers,and enabling unchecked development.Cities should retain the authority to make informed community decisions.Speci?c concerns are delineated in the resolution. RECOMMENDATION:Commission approve Resolution No.25-35 BUDGET:N.A. ATTACHMENTS:Resolution No 25-35 CITY MANAGER: LINK: Agenda Item #8.C. 14 Apr 2025 Page 97 of 159 :4 III I: n II I I _I I .I I I.I -.III. III I .-. I H - I!III ,u I II._I I-.II n -H A ._I I” 'I . I I .I rl I :. I. II ,_II 'I .II RESOLUTION NO.25-35 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, OPPOSIN G FLORIDA HOUSE BILL 943;DIRECTING THE CITY CLERK TO TRANSMIT A COPY OF THIS RESOLUTION TO THE GOVERNOR OF FLORIDA,THE PRESIDENT OF THE FLORIDA SENATE,THE SPEAKER OF THE FLORIDA HOUSE OF REPRESENTATIVES,AND THE MEMBERS OF THE DUVAL COUNTY LEGISLATIVE DELEGATION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Florida’s voters placed municipal home rulepowers into the Florida Constitution on Nov.5,1968,during the regular elections as an amendment to Article VIII;and WHEREAS,this power enables municipalities to consider,adopt,revise or remove their own laws without the need to seek legislative permission from the state and has served as the foundation upon which every municipality builds its governmental structure;and WHEREAS,the City of Atlantic Beach is a duly established municipality within the State of Florida,committedto protecting the quality of life,character,and best interests of its residents and visitors; and WHEREAS,once again in 2025,numerous bills being considered by the Florida Legislature contradict the will of the people of Florida,who express an unequivocal desire for broad home rule powers in their state constitution;and WHEREAS,the Florida Legislature is considering approving House Bill 943 ("HB 943"),which substantially amends the Live Local Act and also amends requirements for local comprehensive plans and land development regulations;and WHEREAS,the City Commission of the City of Atlantic Beach has carefully reviewed HB 943,as amended,and has identi?ed provisions that pose signi?cant concerns and potential negative impacts on the City and its ability to effectively govern;and WHEREAS,those concerns include: o Rede?ning height limit:Allows new construction to be the height of existing buildings rather than the height currently allowed.This undermines the nearly 20-year-old City Charter prohibition on structures greater than 35 feet in Atlantic Beach which withstood the 2023 Live Local Act..Endangering tree canopy:Increased density and intensity will result in additional loss of tree canopy and increase stormwater runoff. 0 Undermining local zoning:Allowing almost any building type anywhere,bypassing neighborhood ?t and public input. 0 Granting religious-institution landowners unchecked development power:Permitting any construction on religious land,potentially circumventing zoning. o Forcing high-density development in single-family areas:Mandating apartment buildings even in residential zones and opening green spaces to development. c Shifting development costs to taxpayers:Reducing impact fees paid by developers for infrastructure. 0 Exposing cities to lawsuits for enforcing basic safety rules:Limiting cities'ability to ensure adequate parking,safe sidewalks,and ?ood prevention. Resolution No.25-35 Page 1 of 2 Agenda Item #8.C. 14 Apr 2025 Page 98 of 159 0 Reducing parking requirements:Potentially worsening traf?c and parking congestion. o Preventing development pauses for critical issues:Removing cities‘ability to halt construction during emergencies like water shortages. o Prioritizing market-rate ADUs over affordable housing:Potentially increasing short-term rentals instead of addressing housing shortages. WHEREAS,This bill,despite the worthy desire for affordable housing,overreaches by stripping cities of responsible growth management,endangering neighborhoods,eliminating local control,burdening taxpayers,and enabling unchecked development.Cities should retain the authority to make informed community decisions. NOW,THEREFORE,BE IT RESOLVED by the City Commission of the City of Atlantic Beach,Florida,that: SECTION 1.The City Commission hereby expresses its strong opposition to proposed Florida House Bill 943. SECTION 2.The City Commission urges the Florida Legislature to recognize the importance of maintaining local government authority to address the unique needs and circumstances of their communities,and to reject the provisions of HB 943 as currently drafted. SECTION 3.The City Clerk is hereby directed to transmit a copy of this Resolution to the Governor of Florida,the President of the Florida Senate,the Speaker of the Florida House of Representatives,and the members of the Duval County Legislative Delegation. SECTION 4.This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,this 14t hdayofApril,2025. Resolution No.25-35 Page 2 of 2 Approved as to form and correctness: Jason Gabriel,City Attorney Curtis Ford,Mayor Donna L.Bartle,City Clerk Attest: Agenda Item #8.C. 14 Apr 2025 Page 99 of 159 Page 100 of 159 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM:Resolution No.25-36 opposing legislation requiring local governments to allow accessory dwelling units (ADUs)by-right in any area zoned for single-family residential use,except for areas designated as planned unit developments or master planned communities. TODAY’S DATE:April 7,2025 MEETING DATE:April 14,2025 SUBMITTED BY:Kevin Hogencamp,Deputy City Manager SUMMARY:The Florida Legislature is considering approving House Bill 247,which as amended,authorizes local governments to regulate the permitting,construction,and use of ADUs while specifying that local governments may not:prohibit ADUs from being rented,except as authorized by law; require the parcel owner to reside on the property;increase parking requirements on any parcel that can accommodate an additional motor vehicle on a driveway without impeding access to the primary dwelling unit;and require replacement parking if a garage or covered parking structure is converted to an ADU. Further,the bill includes certain manufactured housing within the statutory de?nition of ADU. We agree with the Florida League of Cities’position that House Bill 247 overreaches by stripping Cities of their ability to maintain local control over zoning and preserve the character and quality of life in single-family neighborhoods.Cities should retain the authority to make informed community decisions.Speci?c concerns are delineated in the resolution. RECOMMENDATION:Commission approve Resolution No.25-36 BUDGET:N.A. ATTACHMENTS:Resolution No 25-36 LINK: CITY MANAGER: Committee Substitu for 0useBi11247 Agenda Item #8.D. 14 Apr 2025 Page 101 of 159 H u H .I N .-II I I.I - ‘I I |I II II I I‘l I II I .I [a .I |I 'I I II |t - I I -I ; I l I .-III I III ‘‘ 'II ' ‘L ' I I I..II --I‘ A I I I II I I II -I -II ' I I I I II I .I Im 'H ' .|.‘-III IIIII ‘II II .-- |«I ,II ‘I I ;;.2 I II I I...»-.I.I! .I'II II Hp .2 |-II |I II "' _|=I I. ‘'H r RESOLUTION NO.25-36 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, OPPOSING FLORIDA HOUSE BILL 247;DIRECTING THE CITY CLERK TO TRANSMIT A COPY OF THIS RESOLUTION TO THE GOVERNOR OF FLORIDA,THE PRESIDENT OF THE FLORIDA SENATE,THE SPEAKER OF THE FLORIDA HOUSE OF REPRESENTATIVES,AND THE MEMBERS OF THE DUVAL COUNTY LEGISLATIVE DELEGATION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Florida’s voters placed municipal home rule powers into the Florida Constitution on Nov.5,1968,during the regular elections as an amendment to Article VIII;and WHEREAS,this power enables municipalities to consider,adopt,revise or remove their own laws without the need to seek legislative permission from the state and has served as the foundation upon which every municipality builds its governmental structure;and WHEREAS,the City of Atlantic Beach is a duly established municipality within the State of Florida,committed to protecting the quality of life,character,and best interests of its residents and visitors; and WHEREAS,once again in 2025,numerous bills being considered by the Florida Legislature contradict the will of the people of Florida,who express an unequivocal desire for broad home rule powers in their state constitution;and WHEREAS,the Florida Legislature is considering approving House Bill 247 ("I-[B 247")requiring local governments to adopt an ordinance to allow accessory dwelling units (ADUs)by right in any area zoned for single-family residential use,except for areas designated as planned unit developments or master planned communities;and WHEREAS,as amended,the legislation authorizes local governments to regulate the permitting, construction,and use of ADUs while specifying that local governments may not:prohibit ADUs from being rented,except as authorized by law;require the parcel owner to reside on the property;increase parking requirements on any parcel that can accommodate an additional motor vehicle on a driveway Without impeding access to the primary dwelling unit;and require replacement parking if a garage or covered parking structure is converted to an ADU;and WHEREAS,the bill includes certain manufactured housing within the statutory de?nition of ADU; and WHEREAS,the City Commission of the City of Atlantic Beach has carefully reviewed HB 247 and has identi?ed provisions that pose signi?cant concerns and potential negative impacts on the City and its ability to effectively govern;and WHEREAS,those concerns include: 0 Loss of local control:The state mandate overrides local zoning authority and comprehensive plans. 0 Neighborhood character changes:Increased density,parking issues,noise,and traf?c could erode the single-family character. -Manufactured housing inclusion:Integrating manufactured housing as ADUs could impact aesthetics and property values. Resolution No.25-36 Page 1 of 2 Agenda Item #8.D. 14 Apr 2025 Page 102 of 159 WHEREAS,this bill,despite the desire for affordable housing,overreaches by stripping cities of their ability to maintain local control over zoning and preserve the character and quality of life in single—familyneighborhoods.Cities should retain the authority to make informed community decisions. NOW,THEREFORE,BE IT RESOLVED by the City Commission of the City of Atlantic Beach,Florida,that: SECTION 1.The City Commission hereby expresses its strong opposition to proposed Florida House Bill 247. SECTION 2.The City Commission urges the Florida Legislature to recognize the importance of maintaining local government authority to address the unique needs and circumstances of their communities,and to reject the provisions of HB 247 as currently drafted. SECTION 3.The City Clerk is hereby directed to transmit a copy of this Resolution to the Governor of Florida,the President of the Florida Senate,the Speaker of the Florida House of Representatives,and the members of the Duval County Legislative Delegation. SECTION 4.This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,this 14t hdayofApril,2025. Resolution No.25-36 Page 2 of 2 Jason Gabriel,City Attorney Curtis Ford,Mayor Donna L.Battle,City Clerk Approved as to form and correctness: Attest: Agenda Item #8.D. 14 Apr 2025 Page 103 of 159 Page 104 of 159 II II ‘I I I ‘,II I I II II II -. I II '7 I .ll LII IIII II I III.I.I I | r j 'I I I‘. I -I I .d I I. .I III I.I I II II ,.I I I .I ,III I I I IIIII II \F I I III I I . I II I. _I I -I I ..-.I - ‘I II |' -I II.: III|I .I I I I I 'I III III-I I .. I I ...I; I.. III I I .II. I II I II II.I II ‘II"I I II I I II.I II I ' ‘‘II‘ I.I I «II III I II III II I -,I z .-_ I II .II .. _'I II— II I CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance 95-25-124 amending Chapter 23 modifying the provisions of the Environmental Stewardship Committee SUBMITTED BY:William B.Killingsworth,City Manager TODAY’S DATE:April 2,2025 MEETING DATE:April 14,2025 BACKGROUND:The City Commission voted on February 10 to approve this ordinance on ?rst read with this modi?cation:The number of committee members will be nine rather than seven,and the quorum will be ?ve members rather than four. City Commission members and staff desire to standardize the City’s standing committees to the greatest extent possible to improve ef?ciency,effectiveness,communication,governance and equity.This ordinance and Ordinance No.5-25-71 pertaining to the Arts,Recreation and Culture Committee represent a signi?cant step in this direction.As recommending bodies,these two committees are markedly different than the City’s Community Development Board and the two pension boards.The Community Development Board is quasi-judicial and required by the state statutes (F SS 163.3171)to serve as the local planning agency;and the pension boards also are governed by state statutes.It is anticipated that the future of the Board Member Review Committee will be deliberated in a separate review. Notable changes resulting from Ordinance Nos.5-25-71 and 95-25-124 include: 1)The committees would each be established by ordinance;currently,the Arts,Recreation and Culture Committee is established by Resolution No.22—52. 2)The two committees would have the same number of members nine)and similar duties, functions,and membership and meeting requirements. 3)Each City Commission district would be represented on the committees. 4)Committee members would be limited to two three-year terms. 5)Subcommittees would be eliminated. 6)Committees would be limited to two meetings in a month unless granted an exception by the City Manager. 7)The City Commission would prioritize the committees’works plans. 8)Recommendations regarding active parks for programming,amenity improvements,etc., would be made by the Arts,Recreation and Culture Committee rather than the Environmental Stewardship Committee. The changes pertaining only to Ordinance 95-25-124 are: Agenda Item #9.A. 14 Apr 2025 Page 105 of 159 0 Removal of the on-site inspections and review for the tree subcommittee 0 Removal of the ?ve (5)business day waiting period for the tree permit to become valid 0 Adding a new Division to house the Environmental Stewardship Committee.It was previous listed under Division 6 (Violations,Enforcement and Penalties).The committee duties and responsibilities were not accurately re?ected in Division 6. In terms of standardization,here are some key points to consider: 0 Improved Decision-Making: o Faster consensus and reduced con?ict (National Council of Nonpro?ts,2019; Harvard Business Review,2009).Enhanced Transparency and Accountability: 0 Standardized protocols increase public trust (Brookings Institution,2018) o Fostering Equity: 0 Standardized processes ensure equitable treatment (Urban Institute,2020).Streamlined Communication: 0 Easier information sharing and focused discussions (Harvard Business Review, 2009;Center for Effective Philanthropy,2020).Improved Cohesion &Teamwork: o Stronger group dynamics and increased member engagement (BoardSource,2019; Stanford Business,2020) o Fosters collaboration between boards (American Planning Association,2020) 0 Governance Best Practices: 0 Aligns with industry standards (National Governance Association,2021;National Association of Corporate Directors,2020).Flexibility and Agility: 0 Adaptability to change and easier management (Harvard Business Review,2009; BoardSource,2019) BUDGET:None RECOMMENDATION:Review and consider approving Ordinance No.95-25—124on ?rst reading. ATTACHMENT(S):Ordinance No.95-25-124 Environmental Stewardship Committee Feb.5,2025 meeting summary ESC Chair report on Feb.5,2025 meeting Proposed ESC amendments REVIEWED BY CITY MANAGER: Agenda Item #9.A. 14 Apr 2025 Page 106 of 159 ORDINANCE NO.95-25-124 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY OF DUVAL,STATE OF FLORIDA,AMENDING CHAPTER 23, PROTECTION OF TREES AND THE NATURAL ENVIRONMENT, DIVISION 3.—PERMITS,SEC.23-23.—PERMITS PROCEDURES,AND SEC.23-25.—APPEALS;AMENDING DIVISION 6.-VIOLATIONS, ENFORCEMENT AND PENALTIES BY MOVING SEC.23-52.-, ENVIRONMENTAL STEWARDSHIP COMMITTEE-INTENT,INTO A NEW DIVISION 7,ENTITLED ENVIRONMENTAL STEWARDSHIP COMMITTEE,AND RENUMBERING WITH NEW SECTIONS,OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES;PROVIDING FOR ADOPTION OF SAID AMENDMENTS;PROVIDING FOR PURPOSE AND INTENT;PROVIDING FOR CONFLICT;PROVIDING FOR CODIFICATION;PROVIDING FOR SEVERABILITY;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Sec.23-52 of the Code of Ordinances for the City of Atlantic Beach provides details for the Environmental Stewardship Committee (ESC)and the city recognizes this topic should be its own division (now Division 7)and renumber the subsections within Chapter 23 to help better organize the codes;and WHEREAS,the City desires to standardize city boards and committees,to the greatest extent possible;and WHEREAS,by standardizing the ESC it is necessary to remove the sections related to subcommittees (amendments to Sec.23-23 and 23—25);and WHEREAS,the City desires to standardize city boards and committees,to the greatest extent possible;and WHEREAS,establishing consistent,uniform boards improves ef?ciency and productivity. NOW,THEREFORE,BE ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Pu ose and Intent.The purpose and intent of this Ordinance are to standardize city boards and committees to improve ef?ciency and productivity. SECTION 2.Pu ose and Intent.Amend Sec.,23-23 Permit procedure,Sec.23-25 Appeals and Variances and Sec.23-52,Environmental Stewardship Committee —Intent,of the Code of Ordinances is hereby amended as follows: Ordinance No.95-25—124 Page 1 of 13 Agenda Item #9.A. 14 Apr 2025 Page 107 of 159 p Sec.23-23.Permits procedures.' (a)Application required.The applicant for a tree or vegetation removal permit shall submit the established fee along with the application form as created and provided by the city to the designated administrative department.The application shall contain all required narrative and graphical information necessary to determine compliance with this chapter.If the applicant is not the property owner,proper owner's authorization shall also be required. ('3) (1) (2) Existing lots or parcels.When a tree or vegetation removal permit is required, applications for tree or vegetation removal shall be made prior to removal and prior to any site disturbance or grading on a lot or parcel. New or re-platted subdivisions.Applications for tree or vegetation removal that will be part of a new subdivision plat or a re-plat shall be submitted along with the preliminary subdivision plat application so that due consideration may be given to the protection of regulated trees and regulated vegetation during the site planning and subdivision process.Trees to be protected shall be noted on the ?nal subdivision plat,and subsequent applications for individual lots or parcels shall be consistent with the approved ?nal subdivision plat,or application for a new tree removal permit shall be required. (3)After-the—factpermits.Any person(s)engaging in the removal of regulated tree(s)or regulated vegetation prior to obtaining a permit will be required to apply for and obtain an after—the—factpermit,and meet mitigation requirements as assessed. Su?iciency review ofapplications. (1) (2) Upon receipt of the application and appropriate fee,the administrator shall conduct a preliminary review within ?ve (5)business days to determine that all required information has been submitted and is suf?cient for review purposes.The applicant shall be noti?ed of any de?cient items.Upon submittal of de?cient or missing information,the administrator shall again review the application.If the requested information has not been provided or is insuf?cient,the applicant shall be noti?ed in writing that no further review will be performed until the requested information is provided and found to be suf?cient. The administrator shall upload all tree permit applications to the city‘s website within three (3)days of being deemed suf?cient in accordance with this section. m1 send to Environmental Stewardshi Committee ESC Ordinance No.95—25—Page 2 of 13 Agenda Item #9.A. 14 Apr 2025 Page 108 of 159 Wee—WWW .g ..‘.. 'i"1 1,11'1 1'51}. E}j (C) (d) (6) (f) ()The administrator may refer the application to other city department(s), or a consultant during preliminary review.The applicant shall be noti?ed if extended review by other departments and/or professionals is required. ()An application shall be deemed abandoned thirty (30)days after the date the administrator noti?es the applicant of any de?ciencies contained in the application if the applicant has failed to submit all of the de?cient or missing information.The administrator may,upon written request and justi?cation by the applicant,grant not more than one (1 ),thirty-day extension.At the expiration of the extension,the application shall automatically become null and void.In such cases,the application review fees will not be refunded. Review by other agencies.At the discretion of the administrator,relative to the environmental sensitivity of the site,appropriate written sign-offs,permits or consents from the agencies listed below which have jurisdiction may be required prior to regulated tree or regulated vegetation removal ?'om sites contiguous to or containing environmentally sensitive areas or lands.The applicant shall obtain the written approvals,permits,or consents and submit the agencies'written veri?cation to the city: (1)Army Corp of Engineers (ACOE); (2)Saint Johns River Water Management District (SJ RWMD); (3)Florida Department of Environmental Protection (FDEP); (4)Any other applicable governmental agencies extending jurisdictional controls over the site. Compliance review and approval ofapplications.When the administrator's application review process and inspections have been completed,the administrator shall distribute tree permit to the applicant and all members of the ESC and upload the draft permit to the city's website. Expiration ofpermits.Work pursuant to the permit shall commence within six (6)months of the date of issuance,or the permit shall expire.If the tree removal permit is in connection with a development permit,compliance with the tree removal permit shall be determined before the applicable development permit's ?nal inspection,or issuance of certi?cate of completion or certi?cate of occupancy,as applicable. Content ofpermits.The permit shall be issued in such form as may be prescribed by the administrator and shall set forth in detail the conditions upon which the permit is granted and speci?cally identify which land areas shall be cleared and/or which trees shall be permitted to be removed.One (1)permit may cover several trees or groups of trees as long as the trees or groups of trees can be clearly identi?ed thereon;provided,however,no permit may be issued for more than one (1)lot,parcel or area of land unless such lots, Ordinance No.95-25-124 Page 3 of 13 Agenda Item #9.A. 14 Apr 2025 Page 109 of 159 u M a (g) (h) parcels or areas of land shall be contiguous to one another and considered as one (1)parcel for the purpose of development. Posting ofpermits.The permit shall be posted in a conspicuous and visible place at the front of the property by the applicant prior to any tree removal.The permit shall remain posted on the property during all applicable tree and vegetation removal activity and until ?nal inspection by the city.It is the responsibility of the applicant to maintain the permit in a clearly visible manner at all times. Amendment ofpermits.Requests for minor changes to approved plans shall be made as an amendment to the applicable permit.Additional information submitted with a request for permit amendment shall be adequate to fully document the nature of the proposed change and the effect it will have on all aspects regulated by this chapter.All plans,reports, calculations,and other information affected by the proposed amendment shall be updated so as to maintain an accurate record of the development activity.Review time for any changes to plans approved for a permitted site shall be the same as speci?ed for the review of a new application.An amendment to a permit shall not automatically extend the expiration date. Substantial changes,including signi?cant increases in the number of trees to be removed or land to be cleared,increases in impervious surface area,changes to intended land use, modi?cation of stormwater management systems,or any other change that constitutes a major modi?cation to a site plan or subdivision,new phases of development or other additions,shall not be treated as amendments,but shall require a new permit application and fee. (0 Revocation ofpermits. (1)By administrator.The administrator may revoke any permit issued pursuant to this chapter,following notice in writing to the permittee and after providing the permittee opportunity to respond to the notice,in either of the following circumstances: a.The administrator ?nds that the permittee has continued with any development activity on a site for which a permit was issued,while the site is under a stop work order which has not been reversed,canceled or suspended pursuant to this chapter, except for speci?ed remedial work required to bring the violation into compliance with the approved permit;or b.If the administrator ?nds that the approval of the permit was based on incorrect information furnished by the applicant for the permit.Based upon such ?nding, however,the administrator may make reasonably necessary accommodations to the conditions of a permit in lieu of revoking it. (2)Discontinuance ofwork.Revocation of a permit may also result in a stop work order in accordance with section 23-48. See.23-25.Appeals and variances. (a)Appeals.Appeals of ?nal decisions by the administrator made under the authority of this chapter may be made by the applicant,any member of the ESC ,or an adversely affected party in accordance with the following provisions.Any appeal ?led pursuant to this section shall stay all work on the premises and all proceedings in furtherance of the action appealed,unless the appropriate administrative of?cial certi?es that a stay would cause imminent peril to life or property. Ordinance No.95-25-124 Page 4 of 13 Agenda Item #9.A. 14 Apr 2025 Page 110 of 159 or re uest a (1)Appeals of a ?nal action or decision by the administrator shall be ?led in writing with the administrator within ?ve (5)business days after rendition of the decision or ?nal order being appealed.Upon receipt of a timely ?led appeal,the administrator shall place the matter on the agenda of the next ESC meeting within a reasonable period of time with proper public notice,as well as due notice to interested parties.ESC shall review the application for compliance with the requirements of hapter 23 and shall,by majority vote,recommend that the administrator either approve,approve with conditions,or deny the appeal.If the appellant is a member of the ESC ,that member shall not participate in the decision.The administrator shall issue or deny the permit within ?ve (5)business days after the ESC meeting. (b)Variances.The community development board is authorized to grant relief from the strict application of this chapter where,due to an exceptional situation,adherence to the regulations of this chapter results in "exceptional practical dif?culties or undue hardship" upon a property owner.The community development board must determine that granting the request will not cause substantial detriment to the public good and will not be inconsistent with the general intent and purpose of this chapter.The applicant has the burden of proof.Any request for a variance pursuant to this section shall stay all work on the premises and all proceedings in furtherance of the action appealed,unless the appropriate administrative of?cial certi?es that a stay would cause imminent peril to life or property. (1)A request for a variance shall be submitted on an application form as provided by the city and shall contain each of the following: a.A legal description of the property for which the variance is requested. b.A reasonable statement describing the reasons and justi?cation for the variance. 0.A survey or site plan indicating existing,removed,and/or proposed trees;existing and proposed construction,as well as other signi?cant features existing on the lot. d.The signature of the owner,or the signature of the owner's authorized agent. Written and notarized authorization by the owner for the agent to act on behalf of the property owner shall be provided with the application. (2)Upon receipt of a complete and proper application,the administrator shall within a reasonable period of time schedule the application for a public hearing before the community development board following the required public notice as set forth in section 24-51.At the public hearing,the applicant may appear in person and/or may be represented by an authorized agent. a.Applications for a variance shall be considered on a case-by—casebasis and shall be approved only upon ?ndings of fact that the application is consistent with the de?nition of a variance and consistent with the provisions of this section. b.Variances shall not be granted solely for the personal comfort or convenience,for relief from ?nancial circumstances,or for relief from situations created by the property owner. Ordinance No.95-25-124 Page 5 of 13 s ecial meetin qlhe—tree—subeemmi?ee Agenda Item #9.A. 14 Apr 2025 Page 111 of 159 DIVISION 7.—ENVIRONMENTAL STEWARDSHIP COMMITTEE 25;Eammwwardsi?p—eenmi?ee—InteMPur ose (3)Grounds for approval of a variance.The community development board shall ?nd that one (1)or more of the following factors exist to support an application for a variance: a.Existing topographic elevation changes that would result in the likelihood that preserved or planted materials would not survive. b.Existing electrical lines or utility easements that prevent or restrict the preservation or planting of landscape materials. c.Barrier island or dune ecosystem planting conditions that cannot support certain hardwood species. (1.Designs and plans that,to the greatest extent feasible,avoid encroachment upon preservation areas and/or trees. In the event the community development board ?nds that none of the above exist,then the community development board shall deny the variance. (4)Approval of a variance.To approve an application for a variance,the community development board shall ?nd that the request is in accordance with the preceding terms and provisions of this section and that the granting of the variance will be in harmony with the purpose and intent of this chapter.In granting a variance,the community development board may prescribe appropriate conditions in conformance with and to maintain consistency with city Code.Violation of such conditions,when made a part of the terms under which the variance is granted,shall be deemed a violation of this chapter,and shall be subject to established code enforcement procedures. (5)Approval of lesser variances.The community development board shall have the authority to approve a lesser variance than requested if a lesser variance shall be more appropriately in accord with the terms and provisions of this section and with the purpose and intent of this chapter. (6)Nearby nonconformity.Nonconforming characteristics of nearby lands,structures or buildings shall not be grounds for approval of a variance. (7)Waiting period for re—submittal.If an application for a variance is denied by the community development board,no further action on another application for substantially the same request on the same property shall be accepted for three hundred sixty-?ve (365)days from the date of denial. Sec.23-5 The maritime forest in Atlantic Beach is core to the city's identity as a small coastal village. The tree canopy creates beauty,provides a home for wildlife,functions as an element of the water management system and enhances property values.It is in the best interest for this committee to be the stewards of the tree canopy through advocacy,assessment,maintenance, planting and preservation of this natural resource.The city parks provide open spaces for recreation,exercise,wildlife habitat,relaxation and encounters with the natural world.This committee intends to support the community to provide a variety of park spaces that are well maintained,accessible and secure.This committee shall take the lead and set high community standards in the beauti?cation and maintenance of public spaces located within the city.The Ordinance No.95-25—124 Page 6 of13 Agenda Item #9.A. 14 Apr 2025 Page 112 of 159 Passive P reserves Ce Ce Ce Mm L {mi—Eu Qe Ce Ce Mm listed below.The Cit Commission will rioritize the committee’s work lan related to these recommendations 6b}Sec.23 56.Duties and res onsib?ities.En¥£Fenme?£&Ls%er&hif?e?m?¥tee— Atlantic Ocean,the St.Johns River and the Intracoastal Waterway have a great deal of in?uence on the micro climate,drainage issues and the diverse vegetation and wildlife that thrive within the city.The care and health of the coast and marsh must be paramount in every recommendation made by this committee about the use of our land,water system and tree canopy. (a).It shall be the purpose of the environmentalstewardship committee: (1)To study and make recommendations to the city commission and city staff with respect to the city's: a.Maritime forest; b.,arks and open spaces; 0.Beauti?cation of public and private spaces;and (1.Environmental stewardship. (2)To act as a motivating and coordinating body to encourage joint public and private participation in promoting these purposes. Scope ofactivities.The environmental stewardship committee shall provide guidance and support to the ity »ommission and ity .anager pon request by the ity ommission or ity anager,shall provide written recommendations,in the following areas (1)Maritime forest: a.Clarifying and strengthening the city's processes and all tree and landscape related city codes and ordinances; b.Monitoring the appropriate administration and enforcement of the city's ordinances; 0.Promoting transparency through online access to relevant information; (1.Developing and maintaining environmental education and outreach programs about the maritime forest and relevant codes; 6.Promoting appropriate planting and care of trees on private property to owners,developers,builders,and tree/landscape service contractors; f.Developing and maintaining a long-term tree plan that includes an assessment of the tree canopy,projecting future needs,and developing a calendar and budget for tree planting in parks,public spaces and along streets and rights-of-way; g.Promoting tree canopy advocacy including upholding the city's status as a bona ?de "Tree City USA," h.Developing a process for systematic,review of the city's enforcement of the existing tree codes,including the long-term health of trees planted for mitigation;and Ordinance No.95-25-124 Page 7 of13 Agenda Item #9.A. 14 Apr 2025 Page 113 of 159 () DD YDD I:H p Passive P Sec.23-57.—Cit staff administration su orts. a Staff will be assi nedb the Cit Mana er or dcsi nceto rovidetechnical and administrative su ort.Staff will assistthe Committeeb re arin a endas r0 er notice (2) Developing and maintaining a process for citizens to communicate possible violations to the city. arks and open spaces: Developing and maintaining a long-range plan to protect,improve and beautify park spaces; Improving access to and amenities for parks including disability accommodations,bike paths,parking,signage and other user friendly features; Expanding the city's inventory of parks and conservation land through acquisition or other means;and Maintaining a web-based,publicly accessible inventory of parks including their history,archeological value,rules of use,deed restrictions and conservation easements. (3)Beauti?cation of public and private spaces: a.Enhancing public spaces,including public rights-of-way,roadsides,city buildings,beach accesses and other publicly held properties with art, carefully maintained landscape design and plantings; Incentivizing and advocating for beauti?cation of private and commercial spaces; Reducing the number and appearance of degraded or blighted properties;and Developing a design theme/community branding for signage,bus shelters, lighting and other elements of the built environment. (4)Environmental stewardship: a.Utilizing best practices,including a science based approach,when making any decision about development and its impact on our environment; Protecting the beach,dunes,marshlands and wetlands as critical defenses in hurricane,erosion and ?ooding conditions; Communicating the dynamics of tidal drainage and ?oodplain with the goal of preserving the city's ?ood management system; Reviewing the city's environmental codes and ensuring enforcement of rules including,but not limited to,dumping,septic tanks and commercial pollution;and Reviewing,updating and maintaining the Marsh Master Plan for adherence to current research about sea level change and wetlands preservation. Page 8 of 13OrdinanceNo.95-25-124 passive S T€SCFVCS and 0 61’ Agenda Item #9.A. 14 Apr 2025 Page 114 of 159 (), , p p \‘ *9 53* v m).2 2 p q p it; _LJ 3 11 :1 Li 1 )p. ()Membership.The committee shall and minutes of meetin s and other administrative and technical services as needed.The minutes will be ?led with the Cit Clerks of?ce. b Staff will onsible for the collection and ex enditure of an Cit funds in accordance with urchasin uidelines. Sec.23—58.—Membershi terms a ointments e0 ra hic re uirements com osition. eleven—6H9—consist of nine 9 We?the—?lled—seats—efthe eemmittee—shall—eenstitute—a—que?u?rFive5members of the committee shall constitute a uorum althou h a smaller number ma meet without takin of?cial action.Re ardless of the number of committee members in attendance an action needs at least ?ve 5 or elected osition.m— vrelatren three—QJ-two(2)three—ear No member of the committee shall hold any other public of?ce (.)Terms. members shall serve three-year terms.Members shall not serve more than consecutive terms on the committee.All terms shall expire on December 31 of the proper year,provided,however,that members whose terms expire shall continue to serve until replacement appointments are effective.Any committee member who wishes to resign should submit a letter of resignation to the chairman and city clerk.Any vacancy during the unexpired term of an appointed member shall be ?lled for the remainder of the term.Should the length of the unexpired term be less than one (1)year,then such appointment shall not count towards the maximum number of consecutive terms. ()Appointments.ommittee members shall be selected by the commission. Page 9 of13OrdinanceNo.95-25-124 votes .t0 ass or failtheaf?rmative an item. be res members. Agenda Item #9.A. 14 Apr 2025 Page 115 of 159 (r: (l v 7 7 [Ll’i\ f6!Procedures and rules of Officers (lL—(Jaw Ce aaaeet—en—the—seeend??wsday—otleaeh—momh schedule no more than two ‘2 monthly meetings in the Cit Commission Chamber or other ublic venue 12)ehair cit mana er Wwith g s'L..1 l ll ..Fl 1 s of the Committee shall be ro erl noticed and 0 on to the () ()Geographical requirements.There shall be at least one (1)member representing each city district on the omrnittee.Each committee member must be a full time resident of the city or own real property in the city.For the purpose of this section, full time residency shall be de?ned as the person's principal place of abode.Any member must immediately notify the city manager . 'and chair in writing upon no longer meeting the membership quali?cations. ()Composition.To the extent possible,committee members should demonstrate at least one (1)of the following skills,experience,expertise,educational background or interests: 3. P"9.0P‘qsrhsb Knowledge of best practices in environmental management and sustainability; Land development and building construction; Urban planning and design; Arboriculture and horticulture; Landscape architecture; Environmental policy; Environmental and constitutional law; Community engagement;and Educational programming. Organization The ommittee shall Special meetings may be called by the at least forty-eight (48)hour notice Ordinance No.95-25—Page 10 of 13 A11meetin cit clerk Agenda Item #9.A. 14 Apr 2025 Page 116 of 159 ()DV D 217 . 1)1; 44+ ()nL rv V 21" p ()The committee shall subcommittee 4 The Committee and each member shall com 1 with the Florida Government in the Sunshine Law Florida Code of Ethics for Public Of?cers and Em lo ees Florida Public Records Law and related rovisions of the Cit ’8 Code of Ordinances and a licable resolutions as ma be amended from time to time. 5 The Committee shall elect a chair and Vice-chair at the re ularl -scheduled meetin in Janua each ear. 6 In all cases involvin oints of arliamenta law "Robert's Rules of Order" shall be the book of and its rules so far as the are a licable and not in con?ict with the rovisions of the cit 's Charter Code or other cit ordinances shall be the rules of this Committee. their—hisoil?ee—seat ()Removal of members.Any member on the committee may be removed for cause by the city commission upon written charges and after public -.Any member who fails to attend three (3)consecutive meetings without prior notice to the director of planning and community development or his/her designee and without reasonable cause shall have declared vacant by the committee.The vacancy shall be promptly reported to the city clerk and ?lled by the city commission. Page 11 of13OrdinanceNo.95-25-124 reference (3) Agenda Item #9.A. 14 Apr 2025 Page 117 of 159 ,E' ).V) Sec 23-59.Liabilitx to Cit . The Cit Commission shall consider the recommendations ro osed b the Committee but nothin in this section or otherwise shall be construed as authorizin or em owerin the Committee to im 056 an liabilit of an nature financial or otherwise u on the Cit without Cit a roval. Page 12 of 13OrdinanceNo.95-25-124 Agenda Item #9.A. 14 Apr 2025 Page 118 of 159 SECTION 3.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 4.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 5.Effective Date.This ordinance shall take effect upon ?nal reading and approval. PASSED by the City Commission on ?rst reading this day of ,2025. PASSED by the City Commission on second and ?nal reading this day of ,2025. Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor CITY OF ATLANTIC BEACH Page 13 of 13OrdinanceNo.95— Jason Gabriel,City Attorney Attest: Agenda Item #9.A. 14 Apr 2025 Page 119 of 159 I ___.- In,I a-_ I _ 'I"H 'II I ;-'I _. l'':I III I;. I I. .I ..III , II -I I .. a:x'“'I I ,7 .'II.II I. .«A-I E II IIII r =-I I II :9 II --.-. I II I I III I I II II ..H II I‘I I. _-.-.I I . ‘— I :I'.lI.5 ‘I "I I, ... : III : — .u'I I '-‘I r I -, -I II ', I_I _ "I II VI - 'IIIII. .,-I.-,I , .I II 'I a I, "- l'i 'IIII II I I III 'I,I.I ; 2mlESC Special Meeting 2/5/25 Members present:Sarah,Amy,Heather,Bruce,Dan 1.Meeting Overview The ESC Special Meeting was convened to discuss the city manager’s counteroffer following the January 29th meeting.Key topics included proposed changes to membership structure,quorum rules,meeting frequency,subcommittees,and ESC’s role in setting priorities. Discussions focused on how these changes would impact ESC’s effectiveness,autonomy, and ability to fulfill its advisory role. 2.Membership 8:Quorum Structure.The city manager proposed reducing ESC membership from 11 to 9..Concerns were raised about losing expertise and ensuring consistent attendance for a quorum..The general agreement is that the quorum should be based on filled seats,not the total number of possible members. 3.Meeting Structure &Frequency.Proposalto eliminate subcommittees and hold full ESC meetings (maximum of 3 per month)..Members raised concerns about the increased burden on members and staff. 0 Discuss alternative options,including allowing optionalworking meetings that do not require a quorum. 4.ESC’s Autonomy 8:City Commission Priorities.The city manager proposed that the City Commission set ESC’s priorities annually. .Members debated whether to accept,negotiate,or oppose this change. 0 Some felt it would diminish ESC’s ability to identify and address emerging environmental concerns. 5.Sunshine Law Compliance Agenda Item #9.A. 14 Apr 2025 Page 120 of 159 v: i" w. H o The city manager cited concerns about past violations of Sunshine Laws in subcommittees..Members requested specific evidence or examples of violations..Some felt this concern was being used to justify eliminating subcommittees rather than addressing compliance issues directly. 6.Informal Motions Attempted Throughout the meeting,several informal motions were proposed but not formally voted on:.Membership Reduction:Proposal to accept 9 members while noting concerns about expertise loss and attendance..Quorum Definition:Agreement that quorum should be based on active members, not total potential seats. 0 Meeting Flexibility:Proposal to allow optional working meetings that do not require full attendance or quorum..Autonomy &Priorities:Discussion on formally opposing Commission-controlled priorities for E80..Request for Evidence:Proposal to formally request the city manager provide specific examples of Sunshine Law violations..General Motion Attempted:A broad motion summarizing all concerns and positions was proposed but not voted on due to lack of full agreement. Agenda Item #9.A. 14 Apr 2025 Page 121 of 159 ESC ;;.’...;..;; C'ty of AQlo I:Beach Correct.No alternates. _(will there be an alternate?Alternates seem challenging and hard to recruit for) ESC’sResponse to Staff Recommendations to ESC Standardization as of 2/5/25 ESCvoted 5-0 to send this response back to the City Manager to consider when drafting ordinance language ESCresponses and discussion points are listed below in to each proposed change made by the City Manager in o 9 members Correct ESC Response:Fine ESC Discussion Points &Anticipated Consequences: -Will lose expertise and institutional knowledge 0 Fewer diverse perspectives mean less informed,well thought out recommendations to Commission 0 Would like to see a proactive and regular recruitment process for new ESC members ideally with Commission and ESC input (e.g.,Commissioners help recruit district members;ESC shares the perspectives they believe they need on the committee to meet their goals;ESC member (e.g.,Vice Chair)sits in on interviews of ESC candidates and has a vote ESC Response: 0 Fine if quorum is based on current active membership and total number does not include vacancies ESC Discussion Points &Anticipated Consequences: o Vacancies are out of ESC’scontrol 0 Proactive and regular recruitment needed o No subcommittees but ESCcan meet more often —just can’t vote on anything if don’t have quorum.(Will staff be required to attend these anticipated additional meetings?) o Quorum Majority of body (will need 5 votes to pass even if there are only 5 members present) .\ !ESES‘Ci{7‘}A. I ah I; 1...! r[ 7I‘1 MD blue green STEWARDS Agenda Item #9.A. 14 Apr 2025 Page 122 of 159 ...a,..-,.—_..JI...r'-l -_r.I..-._-. _-I. II'I_I....-..-_.--._.__...I..-_-.-.I-._ -_.-.I.J..._---.-.---..J."I.--I--I-._. .I..-.JII..I I.----...-..I-—l..-.._.-.....___..I.J_-.-—IJ __-..I..II “—l-l-I I I—l-'--—-l-_-'-ll-- —'II —'-I'-''-I —I-f II I-I'I'- IIIII'I'-I'I-J'II"- IIr.n.I.I.-J.I.I-I.u.-.II'I PFI'Ir.I H —.n--I-r I'T' FI-I JI .1:I'I'fl'.-.I--I—IrI II—l LII—5..."--r fl'l'd'l'lI'I-I'-‘I'-— I.-_'l.II-I'II -I-.I-'-I-l-ll.-II..I -I-I--"—'III I n I -.-_I..Ir -II-I.I-I-Il-I-I—----I--.|---r - III 'I I I ——II-III—I-I-J—'-I—-II-'II -..--.I..I-. I -I..__.-_-_._I- I'III -I—'-—' --ll-———l—--l-I-I-I-III'I I—I -IF.---_._.-I a.-_-.-__.I..1- -.II.-'I .--.-.-..--.lu-.I-.I.-.-I-I_. I"..- I 'I ll llll-I-JI'--III— l I..|'-.I_.I.III I-III.-IIr I l—-l l—--- _l I -l -l I—IIJI -I—I--I--'III I I'I— I 'JI—'I'II--——I -rI-III '-I-I -'''r'' .I.I-.lull-I'l-.ar..-I..u----.I.-.-.I..I..-..I.-I..--”_-_.-.--. —-J--'-IIII IIII-IJI—--I'II'I'II I-I'I Correct and yes.Let‘s keep meetings to 3 or less a month not counting Speaker's Series and Special events Quality assurance/appeal process still to be determined/clarified.Possible pathways include: 0 Return to old code process:Staff>ESC>CDB>Commission o Staff>ESC(last stop with appeal fee)and required Form 1 for all ESC members 0 Staff>ESC(no appeal fee or Form 1 required)>CDB (last stop;ESC member present) ESC Response: 0 Fine with removing subcommittees contingent upon attendance requirement.Please only require attendance at main monthly ESC meeting (2"dWed)and not at special meetings ESC Discussion Points &Anticipated Consequences: -Higher staff burden than before 0 Higher time commitment and burden on ESC members 0 Less work will get done 0 Going from 4 meetings to 2 or 3 meetings so less time to work on things and probable inability to meet quorums to move forward with action items more quickly 0 Feel like this new structure is setting ESC up for failure ESC Response: -ESC’spreferred quality assurance process that the tree code is being correctly implemented by staff is: All permit information emailed to all ESC members 0 Permit reviewed by staff 0 ESC provides technical review if homeowner objects to staff ruling (no appeal fee) 0 Formal appeal/variance request goes to CDB if homeowner disagrees with staff and ESC rulings —-ESC member presents explanation at CDB appeal/variance meeting 0 Magistrate ESC Discussion Points &Anticipated Consequences: o ESC still very much wants regular tree permit data 0 Technical review provides a formal yet informal way for residents to have another chance for their case to be heard and reviewed by people who know code well 0 Proposed process retains quality assurance if staff suddenly does not implement ordinance well -Requiring completion of Form 1 for all ESC members may affect recruitment -Seems to make sense to keep CDB as the one quasi-judicial committee yet ESCwould like opportunity to present its perspective at appeal/variance meetings dealing with tree code. I'm ok with the first two bullets.I don't understand the third.If ESC has a preference,pick one. Agenda Item #9.A. 14 Apr 2025 Page 123 of 159 I u-nu—u—n-Inu—Ir h—n?a—‘m-??lu'—fl—-F-!--'—I.'III-""II- --I---|--—-—I- I-.- ----J——--u -III----'—I—II I--'u-" I-‘II--—--II -'—P 1—— —--—J--—II——J--'--'-'-—I-...—..--I.__._..-._._..--I|_.II.-.. |..rI-.'-J--I-.I.-.-|-------.-I--I._.__r-.1-.-I—h.. I-I-u —'-"-'—Ju'ulllll'l PH-I'Ell'fq 'I'II" —h-v----hn - .-.._-.._.,._._.--l--_. .._l._...._..-.-.-..-_..-.,|._..|.I II .'1''I' --|._-_.__-_".....--I—I-_I. —-—I--'ll'.‘--- -I “1 l-u—-—'—---I—---—--—- —--III-uuu'uulun'IIII-II-nu'lu I'IJ'-'-'-“—...IIIIIIIII --.—-I u —--1----—I-—---u -l--u ----II-n'n'uu .r.-.-..-II Il'I-f'—'.-r -I-|-r-.----I— .-___..-..-_-_I-.__-.|..|_ .___-_._-....-.........‘._l....l._ __-.._.|_|_|..._... -|..-.|...-.|.-.-.-.-.r I..-I---r- --._._,"-..——..---_._.-_|.. —-I--uu'n'uu'I-I'ul—Jlu'f-"u I'uu-' I -JI-l—1l-ll—ll--l Correct.Staff. (Please clarify who will steward and make recommendations on the long term ”horizontal”health of active parks/) Remove active parks from ESC's scope Correct.It encourages turn over,new thoughts and ideas. ESC Response: 0 Fine contingent on ESC can still make recommendations on long term health, sustainability,and resilience of active parks (e.g.,if ESC recommends COAB not use Round Up in passive parks it would like to say the same for active parks) ESC Discussion Points &Anticipated Consequences: o Figuring out solutions to protecting trees on Plaza due to parking at Jack Russell Park or losing 260 trees in two years at Dutton Island takes time,debate,finding and listening to subject matter experts,and lots of conversation. ESC Response: 0 Fine contingent on there remains a staggering of when members role off so committee does not lose all those with institutional knowledge at once and current ESC members get to complete their third terms. 0 Also,assuming all other boards/committeesare being reduced to two 3 year terms as well (see table provided by City Clerk in Dec 2023 which was on ESC Dec 2023 agenda) ESC Discussion Points &Anticipated Consequences: o Befuddleby reason provided because ESC has natural attrition due to members moving, starting a family,work,etc.and there has been plenty of opportunity for Commissioners to recruit new people to the ESC.Turn over,new thoughts and ideas were/arealready happening within the ESC—Todd,Heather &Anatasia are all relatively new members and have brought fresh energy,perspective,and diverse skills 0 It takes a LONG time to learn how the city works and for an ESC member to feel comfortable navigating the culture and rules of the City.Institutional knowledge is invaluable to not reinventing the wheel and rehashing things already decided. 0 Again proactive and regular recruitment is important 0 Reduce number of consecutive terms from three 3 year terms to two 3 year terms —reason given 50 Commissioners have a chance of getting who they want on the Committee Agenda Item #9.A. 14 Apr 2025 Page 124 of 159 BMRC Recommend Munbcn Ya ESC when summing: Incubus from 'm munbcrs Yes r-—— ‘E19 jgglz Ii Q'JMg/gm-J?ul ‘B?ll‘dl #ot Term Cover-lug bug":at R c”?Out-may '“a"D“.Commute:Members |Quorum Expln?‘W150i Terms Term “mi:libdmur;D Gm ‘Cnmct om“ ' _ II (ye-rs)len "I“(“313‘imw';,(rm.:3)Il?dlng Br].\,‘Amajoriry Res Nos.F“ . 7mg1’5 "s urns D”3,9.8!.951522 CMLCQ-H,An 5 Emu-n.A m-jl?ry uDir“..,7rcgular ofils Ord No:42.11.41 ”n m .Dec.3l .,3‘a:d W MID 5mm; :.l‘?‘g 5-l‘J-? 9:13:54,625:A majm-ily an Nos.1mg[{rw?n?7 regular uf its Doc 3]92-13.(134};V Yea No 5.,‘Yes advisory qu'gg I .Imm membe‘ship 'IO-??.1312 '‘my ("hugging-e 13-51 19M ~-——-——- r‘ndc Sn:5:-' V.n I :*‘3%"de 2“ngmn ,1 =1 (31"1 0rd M:moqx ‘m N“3 ND Ya .dey Stem x’smn Lug:'1 0f lhe Dec.31 1%{0"”“9 3 7 Int-large I only ,'s;g ..{Had sans w inwzunl .-QTEM',4 mime“' 95-.L119.Mb”)4 Dun-ml ,. N i._0. 'dm ..l v m'‘ ESC Tree 3 mgulu NM NM W"No No Y“*1 0:1?)- Suboommino:131mm 1 __Far .. ,_Appointed IAm-JW Came 21in when ya Va 1 m ‘C‘ !5W-r ants Dw.3|“*L-f-“t?—“i'am!'5 __.1 I Inmate manhmhio g]v nflnAjL _.a I —--“——f *"A m;jon'ty For ‘‘ n is r ~-Appom‘lad -\Y “SImunhashiv(H Nn sma-3‘.....|.....Y”‘‘9 a only 90 Speck!Nam: Modi?edIan!01 BMRC1:5:mm]af5 voting members—l sitting Commissionerapppinledas Chair (1-year lama).3 citizen members (3 bond/mince foxwhichvacancy or remointmemis wrmnlly being considered. -yeu\u1ns \.andlmcmbe?smeChakohbn (Will Commission be determining ARCCand other Committee/Boardpriorities as well as part of standardization?Please also clarify what happens if Commission does not put anything relating to ESC’sfour areas it is supposed to continually steward on their priorities —does ESC simply stop all activities like tree giveaways,refinement of Ch23, etc?) ESC Response: -Prefer two or three business days in case the staff does not rule in alignment with the ordinance.This slight delay allows ESC members to seek clarification if needed,share a different interpretation than staff,and offer additional ideas and suggestions ESC Discussion Points &Anticipated Consequences: o ESC's understanding is that this "delay”affects existing home projects like remodels the most where time is money yet believe it is important to keep this step in the process. Codify that Commission will determine ESC’spriorities annually Correct.Yes,Commission will provide ARCC priorities as well. Eliminate 5 day required response time from ESC(formerly TSC Correct “M1 and CD1 1L”! Sal-n: Agenda Item #9.A. 14 Apr 2025 Page 125 of 159 -unr—.I.'-'----J-I—I--'---'-I I I'-'1"?fr' .-..-.-._-_.-.__..I.-a.-....I u-‘u-u-Il'lI --"J'u'1..._._-.p....-.._--I.--.-....-.l.- _...._...I..“..-—._—-—-I—J-.I.-....-_._a -.--.I 'l .-I-- I '-I-'l-l-I--"I-I-'l I.II-Ir-.._..-I—__-.l _.__..-_-_..--_- "--'u —-'f'-'f-I '-'- a-u --—i-n—II-II-—'-I Jul'l I--II.'II"I-'f''III' 'II'I'I'11'u-'-.I'IIL .-.II_I ul.--.I-I-.-r-IlI-.--I-I-u'-I—-."I -‘_""I ..Il—”_--—I... u --——I---- —-—-—'--I-l ---—-'....-J.I--_I.-._.—I-I----IJ-I--—I—'-l'--'--I--I Ir.-I-H- .-I ..-.1---..-.-.-.-I-l---.-.---.-.a._..,?._._._...l -"II—"_-...-— -J-II'..-.'IJ"l—l'l"l'l ---I——_- .."._..__...I..._-..I._._a.-..|.I__ _..-.._--.I.-.a-..I-.-.I_-. I.I.-I-I.I..-_-I--I---.-I-.-I-.-I-I.__...-.I.a.--.-.--I .-II.-I--—.I--- .--I.l-.II..-._r—a -.-I---I---I-—-—-—- —.-I--I--II---I.__r _...--_-—--r _.....n----._ _-.--1 --_I.I.-.-...u-I-.-I-.: -'-Iu-J I..--..-u -.-..--.l -.-I.-I----- .l-‘lf-I""l'-fl' ESC Response: 0 If wording about priorities needs to be added to the ordinance (rather than adopt an internal best practice policy)then ESC prefers the following:”Commission and ESC wil lhaveanannualworkshoptoreviewanddetermineprioritiesalignedwithCh23code especially those that need funding support in city departments and significant staff resources.” ESC Discussion Points &Anticipated Consequences: -Still unclear what happens if Commission does not put any of Ch23 requirements on their annual priorities ESC strongly recommends keeping district representation and believes this has brought tremendous value and intentional focus on all areas of the city. Keep district representation requirement 0 Possible additional change not discussed but mentioned in the past by the City Clerk:Remove having a business as residency qualification ESC did not formally discuss Overall Comments/Sentimentfrom ESC members -ESC members feel demoralized 0 Feel like practically all the perceived issues that led to these changes could have been dealt with through better communication and a joint workshop with Commission 0 Allthese recommendations are about limiting,controlling,and diminishing ESC’swork 0 Received no real clarity on how these changes will help ESC or support what ESC needs to fulfill Ch23 requirements.Sure...ESC can reluctantly live with and adjust to these proposed changes but it is unclear how the changes will improve ESC’swork —especially when ESC believed it was already doing great work with no one formally telling them any different 0 Message ESC is receiving from staff and Commission is to ”do less”at a time when the community has been saying ”we like what you have been doing”and ”environmental stewardship must be a priority” 0 Befuddled why city would reduce the number of passionate,knowledgeable citizens who want to volunteer their time to make the city better and tell them to do less —especially when ESCas an entity has zero power and staff and Commission can always say no or not implement ESC recommendations. WHAT FOLLOWSBELOW WAS NOT PART OF THE MOTION VOTED ON.THEYARE MORE NOTES FROM THE MEETING IN GENERAL Agenda Item #9.A. 14 Apr 2025 Page 126 of 159 VD DD DD To:City Manager and City Commission From:Amanda L.Askew,AICP,Neighborhood Department Director City of Atlantic Beach Planning &Community Development 800 Seminole Road Atlantic Beach,FL 32233 '5‘\\.ll" “The ESC ma review an ermit a lication for com liance with this cha ter and ma rovide recommendations to the administrator re ardin the ermita iication.” " Ille.administrator ma refer the a ‘lication to other cit de artment s the ESC or a consultant durin relimina review.The a licant shall be notified if extended review b other de artments and/or rofessionais is re uired." 'oint Commission and E80 worksho to review and discuss committee’s riorities and annual work ian Date:February 19,2025 Re:Environmental Stewardship Committee (ESC)recommendations to board standardization ordinance (Ord.No.9525124) During the regular ESC meeting on February 12th,the board standardization ordinance (Ord.No.9525124)was discussed.The discussion was based on the ordinance following its first reading,which proposed a reduction in total membership from 11 members to 9,as well as a quorum requirement of 5 members.Following a vote of 5 to O,the ESC recommended the following changes: Sec.23-23 (b)(3)Restore (b)(3);Restore this exact wording Sec.23-23 (b)(5)—Restore what was formerly (b)(5);Exact wording: Sec.23-56 —Add this language:Scope of activities:The environmental stewardship committee shall provide guidance and support the City Commission and City Manager U pon request by the City Commission or City Manager, shall provide written recommendations,in the following areas listed below. Sec.23-58 Membership —(add a grandfather clause) Grandfather clause to allow current members to complete their third term per discussion with City Manager The Cit Commission will have an annual O Agenda Item #9.A. 14 Apr 2025 Page 127 of 159 Page 128 of 159 :I. I I.I I ; I II.|'‘I...I . _II I _r f I I. II IIII I II II I 'T _' .I II I '‘ .I |I -'—I I I _: .I....-I II I 'I _ 'I II :‘I I II I II :.I_ .I ._ I .-.-II 'I I.I 'II I.I II I I II I I :I .I I |z ,s.I II -.u ||I I:II . II I '-_J‘I I II II III ‘.I I I 2 II I .. I I I I I -I ,.I I I I I I I III II I II I 'I -IlI =I -; CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM:Ordinance No.95-25-125 amending Chapter 5 (Beaches and Parks), Article 111 (Public Parks),to add a new section 5-34 establishing rules and regulations for conducting business activities in Public Parks and City facilities. SUBMITTED BY:Kevin Hogencamp,Deputy City Manager TODAY’S DATE:April 2,2025 MEETING DATES:April 14,2025 SUMMARY:Prudently regulating business activity within city parks and facilities enables local government to ensure that these valuable public resources are used thoughtfully,effectively and equitably for the bene?t of the entire community,and that liability is mitigated.At the encouragement of City Commission members,City staff prepared a draft ordinance that was presented for review at the City Commission’s Jan.27 meeting;approved on ?rst reading at the City Commission’s Feb.10 meeting;and reviewed by the Arts,Recreation and Culture Committee at its Feb.11 meeting. Rules and regulations in the form of a policy on business activities in city parks and facilities has since been developed and included as Exhibit A Cities regulate business and often prohibit business activity in parks and facilities for many reasons.Among them: 0 Mitigating Liability:Prohibiting business activities in parks can mitigate liability for the park's governing body in several ways: 0 Reduced Risk of Injury:Some businesses involve activities that increase the risk of injury to park Visitors. 0 Increased Foot Traf?c:Businesses can significantly increase foot traf?c in a park, potentially leading to overcrowding,congestion,and a higher likelihood of accidents. 0 Safety Standards:Businesses operating within a park may not adhere to the same safety standards as the park itself.This can create inconsistencies in safety measures and increase the risk of accidents. 0 Liability for Business Activities:If a visitor is injured due to the negligence of a business operating within the park,the park‘s governing body could be held partially liable,even if it did not directly cause the injury. Agenda Item #9.B. 14 Apr 2025 Page 129 of 159 o Preserving Public Space/Maintaining the Public Purpose:City parks and facilities are intended for the enjoyment and recreation of all citizens.Unrestricted business activity can create: 0 Distraction and Noise:Commercial activities can generate noise,traf?c,and other disturbances that disrupt the peaceful and recreational nature of the park. 0 Visual Impact:Businesses may introduce visual clutter and detract from the natural beauty of the park environment. 0 Barriers to access:Commercial activities can make city parks and facilities feel exclusive or unwelcoming to certain groups and take up space needed for passive recreation like walking,picnicking,or simply enjoying nature. 0 Protecting the Environment:Parks often contain sensitive ecosystems.Business activities can: 0 Damage natural resources by harming trees,plants,and wildlife habitats. 0 Increase Pollution:Businesses may generate waste,noise,and light pollution that negatively impact the park's ecological integrity. .Easier to Maintain and Supervise: 0 Reduced Complexity:Prohibiting business activity simpli?es park management by reducing the number of entities and activities that need to be monitored and regulated. 0 Improved Enforcement:Clear prohibitions on business activity make it easier to enforce park regulations,mitigate risks,and ensure that the city only approves activities that align with the city’s objectives. 0 Lead to con?icts:Competition between businesses and the potential for overcrowding can lead to con?icts within city parks and facilities. (*Informationsources include:National Recreation and Parks Association:“Parks and Recreation is Essential”;Trout Brook Arborists:”Understanding the Impact of Urban Development on Trees”;Santa Clara University Markkula Center for Applied Ethis:“Public Officialsas Fiduciaries”;Health Facility Management magazine:“Regulatory Guidance for Facilities Managers ) RECOMMENDATION:Commission adopt Ordinance No.95-125-25 BUDGET:N.A. ATTACHMENT:Ordinance No.95-125-5 CITY MANAGER. Agenda Item #9.B. 14 Apr 2025 Page 130 of 159 ORDINANCE N O.95-25-125 AN ORDINANCE TO AMEND CHAPTER 5 (BEACHES AND PARKS), ARTICLE III (PUBLIC PARKS),TO ADD A NEW SECTION 5-34 ESTABLISHING RULES AND REGULATIONS FOR CONDUCTING BUSINESS ACTIVITIES IN CITY-OWNED PARKS AND FACILITIES; PROVIDING DEFINITIONS;PROVIDING FOR RULES AND REGULATIONS;PROVIDING FOR PROHIBITIONS;PROVIDING FOR PENALTIES AND ENFORCEMENT;PROVIDING FOR CONFLICT, SEVERABILITY AND SCRIVENER’S ERRORS;PROVIDING FOR INCORPORATION AND CODIFICATION IN THE CODE OF ORDINANCES;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach owns and administers parks and other recreational facilities;and WHEREAS,the City of Atlantic Beach desires to maintain the integrity and intended use of its parks and its recreation facilities for the enjoyment and bene?t of all residents and visitors; and WHEREAS,the conduct of commercial activities within these public spaces may have an adverse impact on the recreational use,environmental quality,and overall character of such areas; and WHEREAS,it is necessary to establish clear and consistent guidelines for the approval of business activities within public parks and City facilities and it has been determined that the adoption of this Ordinance is in the best interest of the City and its residents. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH that: SECTION 1.Code of Ordinances Amended to add a New Section.New Section 5-34 Business Activities in Public Parks is hereby added to the Code of Ordinances to the City of Atlantic Beach,Florida as follows (and renumber subsequent sections,accordingly): Sec.5-34 —Business Activities in Public Parks and City Facilities (a)Definitions For the purposes of this Ordinance,the following de?nitions shall apply:."Business Activity"shall mean any activity conducted for pro?t,including but not limited to:*Sales of goods or services *Solicitation of donations or contributions * Advertising or promotional activities *Use of park or facility for commercial ?lming or photography *Conducting classes or workshops for pro?t,tips or donations. Ordinance No.95-25-125 Page 1 of 3 60143760 v1 Agenda Item #9.B. 14 Apr 2025 Page 131 of 159 o "City Manager"shall mean the City Manager of the City of Atlantic Beach or his/her designee.."Public Park"shall mean any park,playground,green space,or other public area owned or maintained by the City of Atlantic Beach. 0 "City Facility"shall mean any building,structure,or other facility owned or maintained by the City of Atlantic Beach including but not limited to City Hall, community centers,and cultural centers. (b)Prohibition of Business Activities.Business Activities are prohibited in all Public Parks and City Facilities,unless as otherwise expressly provided in this Chapter.No person or entity shall conduct any Business Activity in any Public Park or City Facility without ?rst obtaining written approval from the City Manager. (0)Limited Approval for Non-Pro?t Entities and City Partnerships.The City Manager shall only approve Business Activities in Public Parks or City Facilities conducted by permit,other approval,and/or in partnership with the City. ((1)City Manager's Authority The City Manager shall have the administrative authority to do any of the following: 1.Approve or deny any request or application for the conduct of a Business Activity. 2.Impose conditions or restrictions on approved activities. 3.Revoke approval for any Business Activity that violates this Ordinance or any other applicable laws or regulations. 4.Execute agreements for the use of the Public Park or City Facility which includes insurance and indemni?cations provisions,as form approved by the City Attorney. 5.Delegate his/her authority regarding these matters. (e)Rules and Regulations The Rules and Regulations in Exhibit A are hereby adopted as policy,and may be updated or amended by the City Manager upon notice to the City Commission. (f)Enforcement Any person or entity that violates this Ordinance shall be subject to a civil penalty of not more than $500 for each Violation. SECTION 2.Inco oration Codi?cation Scrivener’s Errors Con?ict and Severabilit . (a)It is the intention of the City Commission and it is hereby ordained that the provisions of this Ordinance shall become and be made a part of the Code of Ordinances of the City of Atlantic Beach,Florida,and that the sections of this ordinance may be renumbered or relettered and that the word "ordinance"may be changed to "section,""article,"or other appropriate word. Page 2 of 3OrdinanceNo.95-25-125 60143760 v1 Agenda Item #9.B. 14 Apr 2025 Page 132 of 159 ATTEST: (b)The publisher of the City of Atlantic Beach’s Code of Ordinances,the Municipal Code Corporation (www.municode.com)is hereby directed to incorporate the revised and amended Code provisions provided herein into the City’s Code of Ordinances.Sections of Chapter 5 may be renumbered or re-lettered and scrivener’s errors,formatting and typographical errors and other minor,inadvertent graphical errors in Chapter 5 which do not affect the intent may be authorized by the City Manager and City Attorney Without the need of public hearing,by ?ling a corrected or re-codi?ed copy of same with the City Clerk. (c)All Ordinances,Resolutions,Code of Ordinances or parts of thereof in con?ict herewith are hereby repealed to the extent of such con?ict. (d)If any word,phrase,clause,subsection,or section of this Ordinance is for any reason held unconstitutional or invalid by a court of competent jurisdiction,the invalidity thereof shall not affect the validity of any remaining portions of the Ordinance. PASSED by the City Commission on first reading on the 10th day of February 2025. PASSED AND ADOPTED by the City Commission on second and ?nal reading on the 14th day of April 2025. Jason Gabriel City Attorney Page 3 of 3OrdinanceNo.95— 60143760 v] Curtis Ford Mayor Donna L.Bartle City Clerk Approved as to form and correctness: Agenda Item #9.B. 14 Apr 2025 Page 133 of 159 CITYOF ATLANTICBEAC HPOLICYDOCUMENT POLICYTITLE:BUSINESSACTIVITIESIN CITYPARKSAND FACILITIES PURPOSE The purposes for this policy include but are not limited to: Ensure public safety,health and welfare of all City park and facility users and visitors. Guarantee City parks and facilities are available for the benefit of all city citizens. Preserve the environmental and recreational nature of the City's parks and care of the City’s facilities. Set clear rules for permitted business activities in City parks and facilities. Protect the city’s property and risk,and guarantee uses consistent with City parks and facilities. Establish clear rules on the time,place and manner of business activities in City parks and facilities. POLICYSTATEMENT Business Activities:For this policy business activities shall mean a course of dealing which requires the time,attention and labor of the person so engaged for the purpose of earning a livelihood or profit.Business activities include,but are not limited to,individual/group instructional services,individual/group coaching and/or individual/group training or educational activities.Such activities imply a continuous and regular course of dealing, rather than an irregular or isolated transaction or event.A person may be engaged in one or more businesses.There is a rebuttable presumption that a person is engaged in a business activity where through advertising or other means one communicates to the public that they are engaged in an activity for a fee and/orone ?les tax returns,schedules and/ ordocumentsthatarerequiredonlyofpersonsorentitiesengagedintradeorbusiness. Business Activities Re istration:For this policy,business activities registration shall mean the required documentation issued by the City which is evidence of approval to conduct business activities on park land or within a facility owned by the City of Atlantic Beach. Aside from their participation in City-operated or —partnered activities such as markets, festivals and events,no person shall sell or make an offer to sell goods or services within a park or facility owned by the City of Atlantic Beach (hereinafter ”park or facility")without first obtaining a business activities registration from the City,paying all required rental and reservation fees,any applicable permit fees,and/orentering into a facilities use agreement where applicable. Business activities registration applications shall be approved or denied by the City Manager or his/herdesignee. The City shall endeavor to provide comprehensive programing and services for its citizens. When the City seeks to augment services through third-party vendors,or to procure Page 1 of 3 EXHIBITA Agenda Item #9.B. 14 Apr 2025 Page 134 of 159 products or equipment,it shall follow the City of Atlantic Beach’s procurement policies. BUSINESSACTIVITIESREGISTRATIONAPPLICATIONS Re istration A lication Re uirements:The City shall consider applications to use parks and facilities for business activities under the following circumstances: 1.Applicants shall complete 3 Parks and Recreation Request for Business Activities Registration (hereinafter ”Application"). 2.By filing out an Application,the Applicant agrees to abide by all requirements, stipulations and pay all fees associated with the potential issuance of 3 Parks and Recreation business activities registration. 3.The Applicant shall identify the proposed park or recreation facility. 4.The Applicant shall identify the proposed times and provide a detailed explanation of the business activities to be conducted. 5.Businesses operating in parks and City parks and facilities are required to remove all equipment and materials at the end of their activity. 6.Additional information may be requested depending on the business activity. Applicants must provide all the above information to be considered for a business activity. If an application is incomplete or the applicant fails to provide all the required information, the City shall deny the request.Upon issuance ofa business registration,the Applicant must agree to provide all rental and/or reservations fees applicable to the park or recreation facility identi?ed. Evaluation Criteria for Permit A lication:The City shall issue a registration for applications based on the following criteria: The business activity requested must be a recreational or instructional activity that is consistent with the City’s desire to support green spaces,active lifestyles,parks,and programming. The applicant must have a City Business License,if required pursuant to City Code. The applicant must have or be able to obtain insurance coverage sufficient to indemnify the City of Atlantic Beach and provide evidence of such insurance to cover all injuries to people or damage to park property. Where the proposed activity may impact health and safety,the applicant must provide credentials including evidence of his/her degrees and/or certifications to provide the services proposed. The applicant’s business activities must be consistent with the established uses for the proposed City Park and/or facility Page 2 of 3 EXHIBITA Agenda Item #9.B. 14 Apr 2025 Page 135 of 159 EXHIBITA The City may deny applications where the times,the site requested and/or the business activities proposed will interfere or impact the normal access to the park or facility requested.The City shall deny the Application where the number of proposed participants or the size of the space cannot safely accommodate the proposed business activity. The City shall deny proposed business activities that will create a health or safety risk for parks and recreation patrons. The City may deny an Application where some other person or entity has already reserved the proposed park or facility space or where the City already has an ongoing recreational or instructional activity in the identified park or facility at the proposed time and place for the Applicant’s business activity. The City shall deny an Application where there is a materially false statement within the Application. REGISTRATION APPROVAL AND TIMELINE Upon receipt of an Application and any additional documentation requested,City staff shall prepare a summary and Recommendation to approve or deny the application based upon the criteria in Section IV. The City Manager or his/herdesignee will determine whether to grant or deny a business activities registration pursuant to the evaluation criteria under Section IV.He/sheshall identify the basis for a denial ofthe Application in writing.He/sheshall notify the applicant of the intent to issue or deny the registration and upon intent to issue,may at that time ask for documentation of liability insurance and business license. The Applicant shall receive a timely response to applications and notice of intent within a reasonable period not to exceed Twenty (20)business days from the date all requested documentation has been provided to the City of Atlantic Beach. The registration shall be issued upon receipt of completed documentation demonstrating that the applicant has obtained sufficient insurance coverage to indemnify the City of Atlantic Beach and evidence of a business license to conduct business in accordance with City Code,where required under the City Code. Upon issuance of a business activities registration,applicants shall enter into a Facility Use/RentalAgreement,where applicable,and/or pay such fees as are required to reserve space or conduct business on park land. Page 3 of 3 Agenda Item #9.B. 14 Apr 2025 Page 136 of 159 u u y CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance No.5-25-71 codifying the establishment of the Arts, Recreation and Culture Committee,changing some provisions,and adding some provisions SUBMITTED BY:William B.Killingsworth,City Manager TODAY’S DATE:April 2,2025 MEETING DATE:April 14,2025 BACKGROUND:The City Commission voted on February 10 to approve this ordinance on ?rst read with this modi?cation:The number of committee members will be nine rather than seven,and the quorum will be ?ve members rather than four. Also,the Arts,Recreation and Culture Committee voted on February 1 1 to recommend adding this verbiage to the ordinance in Section 5-43 (e)Composition: (5)Experience with activities,programs,or events related to arts,culture,recreation, education,history,and other content under the scope of ARCC as designated by this ordinance;or with design,planning,implementation,promotion,or evaluation of such activities,programs,or events. City Commission members and staff desire to standardize the City’s standing committees to the greatest extent possible to improve ef?ciency,effectiveness,communication,governance and equity.This ordinance and Ordinance No.95-25-124 pertaining to the Environmental Stewardship Committee represent a signi?cant step in this direction.As recommending bodies,these two committees are markedly different than the City’s Community Development Board and the two pension boards.The Community Development Board is quasi-judicial and required by the state statutes (FSS 163.3171)to serve as the local planning agency;and the pension boards also are governed by state statutes.It is anticipated that the future of the Board Member Review Committee will be deliberated in a separate review. Notable changes resulting from Ordinance Nos.5-25-71 and 95-25-124 include: 1)The committees would each be established by ordinance;currently,the Arts,Recreation and Culture Committee is established by Resolution No.22-52. 2)The two committees would have the same number of members (nine)and similar duties, functions and membership requirements. 3)Each City Commission district would be represented on the committees. 4)Committee members would be limited to two three-year terms. 5)Subcommittees would not be permitted. Agenda Item #9.C. 14 Apr 2025 Page 137 of 159 6)Committees would be limited to two meetings in a month unless granted an exception by the City Manager. 7)The City Commission would prioritize the committees’works plans. 8)Recommendations regarding active parks for programming,amenity improvements,etc., would be made by the Arts,Recreation and Culture Committee rather than the Environmental Stewardship Committee. The only change pertaining only to Ordinance No.5—25-71is amending and renaming Chapter 5 to include recreation. In terms of standardization,here are some key points to consider: 0 Improved Decision-Making: o Faster consensus and reduced con?ict (National Council of Nonpro?ts,2019; Harvard Business Review,2009).Enhanced Transparency and Accountability: 0 Standardized protocols increase public trust (Brookings Institution,2018) o Fostering Equity: 0 Standardized processes ensure equitable treatment (Urban Institute,2020) o Streamlined Communication: 0 Easier information sharing and focused discussions (Harvard Business Review, 2009;Center for Effective Philanthropy,2020).Improved Cohesion &Teamwork: o Stronger group dynamics and increased member engagement (BoardSource,2019; Stanford Business,2020) o Fosters collaboration between boards (American Planning Association,2020) 0 Governance Best Practices: 0 Aligns with industry standards (National Governance Association,2021;National Association of Corporate Directors,2020).Flexibility and Agility: 0 Adaptability to change and easier management (Harvard Business Review,2009; BoardSource,2019) BUDGET:None RECOMMENDATION:Review and consider approving Ordinance No.5-25-71 ATTACHMENT(S):Ordinance No.5-25-71 Resolution No.22-52 REVIEWED BY CITY MANAGER: Agenda Item #9.C. 14 Apr 2025 Page 138 of 159 ORDINANCE NO.5-25-71 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,REPEALING PORTIONS OF PREVIOUS RESOLUTIONS REGARDING THE CREATION OF THE ARTS, RECREATION,AND CULTURE COMMITTEE;CHANGING THE TITLE OF CHAPTER 5 TO BEACHES,PARKS AND RECREATION WITH THE PURPOSE OF ESTABLISHING PROVISIONS GOVERNING THE ARTS, RECREATION,AND CULTURE COMMITTEE INCLUDING:PURPOSE; MEMBERSHIP;TERMS OF MEMBERSHIP;FILLING OF VACANCIES; REMOVAL OF MEMBERS;DUTIES AND RESPONSIBILITIES;CITY STAFF ADMINISTRATIVE SUPPORT;PROCEDURES AND RULES; ORGANIZATION OF OFFICERS AND LIABILITY TO CITY;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City Commission adopted Resolution No.02—13 creating a Cultural Arts and Recreation Advisory Committee (CARAC):and WHEREAS,the provisions of Resolution No.02—13 were amended by Resolutions 03-05, 10-08,18-32,18-51,19-68,and those Resolutions were repealed by Resolution No.22-52,except for provisions of Resolution No.18-32,18-51 and 19-68 pertaining to the Teen Council;and the committee was renamed the Arts,Recreation,and Culture Committee;and WHEREAS,the City Commission desires to codify the establishment of the Arts Recreation,and Culture Committee by ordinance and provide for board and committee standardization. NOW,THEREFORE,BE ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Pu ose and Intent.The purpose and intent of this Ordinance are to standardize city boards and committees to improve ef?ciency and productivity. SECTION 2.Re eal of Resolution No.22-52. The City Commission hereby repeals all provisions of Resolution No.22-52;provided, however,the following provisions of Resolution Numbers 18-32,18—51and 19-68,pertaining to the Teen Council are expressly retained: Section 2 of Resolution No.18-32,as modi?ed in Section 2 of Resolution No.18- 51 and as further modi?ed in Section 2 of Resolution No.19-68,provided all references to CARAC in each said Sections 2 shall henceforth mean the Arts, Recreation,and Culture Committee. SECTION 3.Amend and New Article.Amend the title of Chapter 5 from Beaches and Parks to Beaches,Parks,and Recreation creating a new Article V,Recreation,Sections 5-40 thru 5-44 of Page 1 of 6Ordinance5-25-71 Agenda Item #9.C. 14 Apr 2025 Page 139 of 159 the Code of Ordinances is hereby amended as follows: ARTICILE V.-ARTS RECREATION AND CULTURE COMMITTEE Sec.5-40.-Purpose. The purpose of the Arts,Recreation,and Culture Committee is to propose,plan, promote and review artistic,recreational and cultural programs,exhibits,events,and projects for the citizens of Atlantic Beach;and to make recommendations pertaining to programming in and stewardship of active parks.The Committee is advisory only and exists for the purpose of providing advice related to arts,recreation,and culture to the City Commission regarding the most efficient and effective ways to spend limited tax dollars for the maximum bene?t of the community.The Committee shall propose a diverse variety of activities related to arts,sports and leisure,culture,education,history,enrichment,and social engagement to bene?t citizens in all areas of Atlantic Beach. See.5-41.Duties and responsibilities. (a)The Arts,Recreation,and Culture Committee shall provide guidance and support to the City Commission and City Manager.Upon request by the City Commission or City Manager,shall provide written recommendations on questions of general policy for City venues related to:art,sports and leisure,culture,education,and history programs; programs related to the City’s artistic,recreational and cultural grant program;youth leadership program(s);calendar of events,matters of communication,equity and gaps in programming and accessibility;community center needs;and special projects as requested bv staff or the Citv Commission.The City Commission will prioritize the committee's work plan related to these recommendations. (b)The Committee performs a key role in the City’s annual artistic,recreational, and cultural grant program by:proposing grant program guidelines to the City Commission;reviewing grant applications;and providing advice regarding grant awards annually to the City Commission based on approved grant program guidelines,City Commission priorities and the needs of the community and community center programs. Page 2 6Ordinance5-25-71 Agenda Item #9.C. 14 Apr 2025 Page 140 of 159 m un N 'n H |.‘ A I l I \|_ .-.n I .. x. :M (c)The Committee shall review requests for City funding for artistic,recreational and cultural programs,events,and projects,and advise the City Commission as to which are in line with City Commission priorities. (d)The Committee shall perform a key role by reviewing and advising the City Manager or his/her designee and/or the City Commission on the inventory of programs, special events,and youth leadership program(s)administered by the City,their effectiveness,and the budget to support them,in line with Commission priorities. (e)The Committee may be asked to advise the City Commission on any new recreation facilities under consideration by the City Commission,in line with City Commission priorities. (f)The Committee shall request and review a report of activities from the directors of the City’s community centers to the Committee at least annually. (g)The Committee shall provide a report of its activities to the City Commission at least twice yearly.All advisory positions and statements of the Committee shall be adopted Via of?cial action of the Committee and shall be provided to the City Commission by City staff or the Committee Chair (or his/her designee)for review. See.5-42.-City staff administrative support. (a)Staff will be assigned by the City Manager or designee to provide technical and administrative support.Staff will assist the Committee by preparing budgets,proper notice and minutes of meetings,and other administrative and technical services,as needed.The minutes will be ?led in the City Clerk’s of?ce. (b)Staff will be responsible for the collection and expenditure of any City funds in accordance with purchasing guidelines. Sec.5-43.-Membership,terms,appointments,geographic requirements, composition. (a)Membership.The committee shall consist of nine (9)members.Five (5)members of the committee shall constitute a quorum,although a smaller number may meet without taking of?cial action.Regardlessof the number of committee members in attendance,an action needs at least ?ve (5)votes in the af?rmative to pass or fail an item.No member of the committee shall hold any other public of?ce or elected position. Ordinance 5-25-71 Page 3 of6 Agenda Item #9.C. 14 Apr 2025 Page 141 of 159 II '- It II I ' l I ..IIIII :\, I I,I I II I ._. I II -I-II I I H || I I I II I II I—II II I ___ l 'I I --II I ''I ,_I t --- I HI I I I II II -'I I I I I II I' II |''' I ._ H I I :I; II I I - H .I I!III II I I I ‘.:vI :l-I II | -I I I I I III .I I =i‘II -I I 'I 'I II I I I .I _Al I I :I II I rI'‘ I I I II I I “I?II I I 'I-‘I 't ..I I II =_I I I I-I . 1 II II I .I .,-.I III.I ‘I g.-II -‘- xI Ix (b)Terms.All members shall serve three-year terms.Members shall not serve more than two (2)consecutive three-year terms on the committee.All terms shall expire on December 31 of the proper year,provided,however,that members whose terms expire shall continue to serve until replacement appointments are effective.Any committee member who wishes to resign should submit a letter of resignation to the chairman and city clerk.Any vacancy during the unexpired term of an appointed member shall be ?lled for the remainder of the term.Should the length of the unexpired term be less than one (1)year,then such appointment shall not count towards the maximum number of consecutive terms. (0)Appointments.Committee members shall be appointed by commission. (d)Geographic requirements.There shall be at least one (1)member representing each city district on the committee.Each committee member must be a full-time resident of the city or own real property in the city.For the purpose of this section,full time residency shall be de?ned as the person's principal place of abode.Any member must immediately notify the city manager,city clerk,and chair in writing upon no longer meeting the membership quali?cations. (e)Composition.To the extent possible,committee members should demonstrate at least one (1)of the following skills,experience,expertise,educational background or interests: (1)Experience in the arts,such as art history,architecture,design or park design (2)Experience in promoting or designing cultural activities (3)Experience in promoting or designing recreational activities (4)Experience in community engagement,such as public arts projects or community outreach (5)Experience with activities,programs,or events related to arts,culture, recreation,education,history,and other content under the scope of ARCC as designated by this ordinance;or with design,planning,implementation,promotion, or evaluation of such activities,programs,or events. ()9Procedures and Rules;Organization OfO?icers. (1.)The Committee shall schedule no more than two (2)monthly meetings in the City Commission Chamber or other public venues. (2.)Special meetings may be called by the city manager,with at least a forty-eight (48)hour public notice. (3)All meetings of the Committee shall be properly noticed and open to the public. (4)The Committee and each member shall comply with the Florida Government in the Sunshine Law,Florida Code of Ethics for Public Of?cers and Employees, Ordinance 5-25-71 Page 4 6 Agenda Item #9.C. 14 Apr 2025 Page 142 of 159 SECTION 4.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this Ordinance are repealed to the extent inconsistent herewith. Florida Public Records Law,and related provisions of the City’s Code of Ordinances and applicable resolutions,as may be amended from time to time. (5)The Committee shall elect a chair and vice chair at the regularly scheduled meeting in January each year. (6)In all cases involving points of parliamentary law,"Robert's Rules of Order" shall be the book of reference,and its rules,so far as they are applicable and not in con?ict with the provisions of the city's Charter,Code,or other city ordinances, shall be the rules of this Committee. (7)The Committee shall not create subcommittees. (g)Removal ofmembers.Any member on the committee may be removed for cause by the city commission upon written charges and after public meeting.Any member who fails to attend three (3)consecutive meetings without prior notice to the director of planning and community development or his/her designee and without reasonable cause shall have their seat declared vacant by the committee.The vacancy shall be promptly reported to the city clerk and ?lled by the city commission. Sec 5-44.Liability to City. The City Commission shall consider the advisory statements for funding of events proposed by the Committee,but nothing in this section or otherwise shall be construed as authorizing or empowering the Committee to impose any liability of any nature,?nancial or otherwise,upon the City,without City approval. SECTION 5.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 6.Effective Date.This Ordinance shall take effect immediately upon its passage and Page 5 of 6Ordinance5-25-71 adoption. Agenda Item #9.C. 14 Apr 2025 Page 143 of 159 PASSED by the City Commission on second and ?nal reading this day of PASSED by the City Commission on ?rst reading this day of ,2025. Donna L.Bartle,City Clerk Approved as to_form and correctness: Jason Gabriel,City Attorney Page 6 of 6Ordinance5-25-71 ,2025. Curtis Ford,Mayor Attest: Agenda Item #9.C. 14 Apr 2025 Page 144 of 159 RESOLUTION NO.22-52 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,REPEALING PORTIONS OF PREVIOUS LEGISLATION REGARDING THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE; RENAMING SAID COMMITTEE T 0 THE ARTS,RECREATION, AND CULTURE COMMITTEE;ADOPTING NEW PROVISIONS GOVERNING THE COMMITTEE INCLUDING:PURPOSE; MEMBERSHIP;TERMS OF MEMBERSHIP;FILLING OF VACANCIES;REMOVAL OF MEMBERS;DUTIES AND RESPONSIBILITIES;CITY STAFF ADMINISTRATIVE SUPPORT;PROCEDURES AND RULES;ORGANIZATION OF OFFICERS AND LIABILITY TO CITY;PROVIDING FOR CONTINUITY OF CURRENT COMMITTEE MEMBERS AND TERMS;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City Commission adopted Resolution No.02-13 creating a Cultural Arts and Recreation Advisory Committee (CARAC);and WHEREAS,the provisions of Resolution No.02-13 have been amended by Resolutions 03-05,10-08,18-32,18-51,and 19-68;and WHEREAS,the Cultural Arts and Recreation Advisory Committee has recommended substantial revisions to these governing Resolutions. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach,Florida: SECTION 1.Re eal of Resolution Numbers 02-13 03-05 and 10-08 and re eal in art of Resolution Numbers 18—3218-51 and 19-68. The City Commission hereby repeals all provisions of Resolution Numbers 02-13,03-05, 10-08,18-32,18-51 and 19-68;provided,however,the following provisions of Resolution Numbers 18—32,18-51 and 19-68,pertaining to the Teen Council are expressly retained: Section 2 of Resolution No.18-32,as modi?ed in Section 2 of Resolution No.18- 51 and as further modi?ed in Section 2 of Resolution No.19-68,provided all references to CARAC in each said Sections 2 shall henceforth mean the Arts, Recreation,and Culture Committee. SECTION 2.Ado tion of New Provisions and New Committee Name. The City Commission hereby approves the name change from the Cultural Arts and Recreation Advisory Committee to the Arts,Recreation,and Culture Committee (“ARCC”)and hereby adopts the following provisions regarding the Arts,Recreation,and Culture Committee: Resolution No.22-52 Page 1 of 6 Agenda Item #9.C. 14 Apr 2025 Page 145 of 159 ARTS RECREATION AND CULTURE COMMITTEE 1.Purpose. The purpose of the Arts,Recreation,and Culture Committee (“ARCC”or “Committee”),previously named the Cultural Arts and Recreation Advisory Committee (“CARAC”),is to propose,plan,promote and review artistic,recreational and cultural programs,exhibits,events,and projects for the citizens of Atlantic Beach.The Committee is advisory only and exists for the purpose of providing advice related to arts,recreation and culture to the City Commission regarding the most ef?cient and effective ways to spend limited tax dollars for the maximum bene?t of the community.The Committee shall propose a diverse variety of activities related to arts,sports and leisure,culture,education, history,enrichment,and social engagement to bene?t citizens in all areas of Atlantic Beach. 2.Membershi . There shall be a total of seven (7)Committee members with one (1)alternate member,all appointed by the City Commission,and all of whom shall be bona ?de residents of Atlantic Beach.The alternate member is strongly encouraged to attend every meeting and shall be allowed to vote and participate in ARCC business in the absence of one or more regular Committee members. 3.Terms of memberS'fillin of vacancies. The terms of of?ce shall be for three (3)years and members may serve a maximum of three (3)consecutive terms.All terms shall expire on December 31 of the proper year, provided,however,that members whose terms expire shall continue to serve until replacement appointments are effective.Members of this Committee may hold a public of?ce or other appointed position in the City,provided the powers and authority of this Committee remain advisory only.A member may choose to resign from the Committee at any time by giving written notice to the City Clerk.Any vacancy during the unexpire d term of a member shall be ?lled by the alternate member automatically for the remainder of the term,unless the alternate member declines the position,in which case the vacant position will be ?lled by the City Commission.Should the length of the unexpired term Resolution No.22—52 Page 2 of6 Agenda Item #9.C. 14 Apr 2025 Page 146 of 159 be less than one (1)year,then such appointment shall not count towards the maximum number of consecutive terms. 4.Removal of members. Any Committee member may be removed for cause by the City Commission upon written charges and after public hearing.Any member who fails to attend three (3) consecutive meetings without notice to the Director of the Parks and Recreation Department or his/her designee and without reasonable cause may have his/her of?ce declared vacant by the Committee.The Committee chair shall notify the City Clerk of such vacancy,and the City Commission shall promptly ?ll such vacancy. 5.Duties and Res onsibilities. (a)The Committee advises the City Commission on questions of general policy for City venues related to:art,sports and leisure,culture,education,and history programs; programs related to the City’s artistic,recreational and cultural grant program;youth leadership program(s);calendar of events,matters of communication,equity and gaps in programming and accessibility;community center needs;and special projects as requested by staff or the City Commission. (b)Working collectively,the Committee shall coordinate with staff on any needs, assessments,goals and/or program reviews within its mission;and,when appropriate,bring matters of public interest to the Director of the Parks and Recreation Department,the City Manager and/or the City Commission. (c)The Committee performs a key role in the City’s annual artistic,recreational and cultural grant program by:proposing grant program guidelines to the City Commission;reviewing grant applications;and providing advice regarding grant awards annually to the City Commission based on approved grant program guidelines,City Commission priorities and the needs of the community and community center programs. (d)The Committee shall review request for City funding for artistic,recreational and cultural programs,events,and projects,and advise the City Commission as to which are in line with City Commission priorities. Page 3 of 6ResolutionNo.22-52 Agenda Item #9.C. 14 Apr 2025 Page 147 of 159 (e)The Committee shall perform a key role by reviewing and advising the Parks and Recreation Department,the City Manager and/or the City Commission on the inventory of programs,special events,and youth leadership program(s)administered by the Parks and Recreation Department,their effectiveness,and the budget to support them, in line with Commission priorities. (0 The Committee may be asked to advise the City Commission on any new recreation facilities under consideration by the City Commission,in line with City Commissionpriorities. (g)The Committee shall request and review a report of activities from the directors of the City’s community centers to the Committee at least annually. (h)The Committee shall provide a report of its activities to the City Commission at least twice yearly.All advisory positions and statements of the Committee shall be adopted via of?cial action of the Committee and shall be provided to the City Commission by City staff or the Committee Chair (or his/her designee)for review. 6.Ci Staff Administrative Su ort. (a)Staff will be assigned by the City Manager to provide technical and administrative support.Staff will assist the Committee by preparing budgets,proper notice of and minutes of meetings,and other administrative and technical services,as needed. (b)Staff will be responsible for the collection and expenditure of any City funds in accordance with purchasing guidelines. 7.Procedures and RuleS'Or anization of Of?cers. (a)The Committee shall hold its regularly-scheduled meetings on the second Tuesday of each month at 6:00 pm.in the City Commission chambers or other public venue . (b)Special meetings may be called by the chair or a majority of the members. (0)All meetings of the Committee shall be properly noticed and open to the public. Minutes of all meetings shall be recorded by City Staff and maintained by the City Clerk. Page 4 of 6ResolutionNo.22-52 Agenda Item #9.C. 14 Apr 2025 Page 148 of 159 (i)The Committee shall not create subcommittees. the rules of this Committee.The Committee may draft additional rules to govern the conduct of their business,which shall be approved by the City Commission. (h)In all cases involving points of parliamentary law,”Robert's Rules ot‘Order" shall he the book of reference,and its rules.so far as they are applicable and not in con?ict with the provisions of the city's Charter.Code.or other city ordinances.shall be (d)The Committee and each member shall comply with the Florida Government in the Sunshine Law,Florida Code of Ethics for Public Of?cers and Employees,Florida Public Records Law,and related provisions of the City’s Code of Ordinances and applicable resolutions,as may be amended from time to time. (e)The Committee quorum is four members.Any of?cial acts by the Committee shall require a majority vote of the members present;however,the Committee shall take no of?cial action unless a quorum is present at a meeting. (t)The Committee shall elect a chair,vice chair,and any other of?cers it deems advisable from among the regular members at the regularly-scheduledmeeting in January each year. (g)The chair shall preside at all meetings of the Committee.In the temporary absence or disability of the chair,all duties of the chair shall be performed by the vice chair. 8.Liabili to Ci The City Commission shall consider the advisory statements for funding of events proposed by the Committee,but nothing in this Resolution or otherwise shall be construed as authorizing or empowering the Committee to impose any liability of any nature, ?nancial or otherwise,upon the City,without City approval. SECTION 3.Continuit of Current Committee Members and Terms. Members currently serving on CARAC shall automatically continue to serve on the ARCC for the remainder of their terms.Service on CARAC by current members shall count towards the maximum number of consecutive terms. Page 5 of6ResolutionNo.22-52 Agenda Item #9.C. 14 Apr 2025 Page 149 of 159 PASSED AND ADOPTED by the City of Atlantic Beach,Florida ,this day of SECTION 4.Effective Date.This Resolution shall take effect immediately upon its passage and Donna L.Bartle,City Clerk Approved as to f0 and correctness: B enna Dur en,xty Attorney Page 6 of 6ResolutionNo.22— E en Glasser,Mayor ?own:Attest: 2022. adoption Agenda Item #9.C. 14 Apr 2025 Page 150 of 159 CITY OF ATLANTIC BACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance No.20-25-179 amending the operating budget for the ?scal year beginning Oct.1,2024,and ending Sept.30,2025. SUBMITTED BY:Brittany Percell,Director of Financ@ TODAY’S DATE:April 3,2025 MEETING DATE:April 14,2025 BACKGROUND:The budgets of two funds need to be amended as outlined below. Buildin Code Enforcement Fund In 2022 the City outsourced the Building Of?cial position to Universal Engineering Sciences.An opportunity arose to bring the Building Of?cial back in-house.The team believes this position would be more effective as an internal position and intends to expand the role to include additional responsibilities such as Floodplain Administrator and Certi?ed Code Enforcer.Due to this,there will be a period of overlap in services and compensation needs to be adjusted to re?ect the increase in duties associated with the position. Water Fund The City’s comprehensive water system program includes upgrading the water treatment plants, wells,storage tanks,and potable water piping.The upgrades being performed at water treatment plant #1 by PBM Constructors and their subcontractors are nearing completion.The upgrades included new high service pumps,variable speed drives and the elimination of chlorine gas treatment in favor of a safer liquid chlorine feed system. Throughout the process costs increased signi?cantly,along with lead times for fabrication and delivery.Due to this the contractor was approached with the idea of performing the upgrades at water treatment plant #2 as a change order to the current water treatment plant #1 contract.This would result in time and costs savings for the City and provide the continuity of construction from water treatment plant #1. The contractor agreed to provide a ?rm,not-to-exceed total price for upgrades to water treatment plants 1 and 2.The change order would add an additional $4,343,000 to the original contract amount of $1,240,000 (project PU2l 10).To cover the additional costs for the change order funds would be reallocated from WTP #2 Modemization—Construction (project PU2312)in the amount of $1,300,000 and WTP #2 New 500,000 Gallon Ground Storage Tank (project PU2508)in the amount of $2,300,000.The remaining $743,000 would be pulled from reserves. BUDGET:Building Code Enforcement Fund -$36,000 increase in expenditure Water Fund -$743,000 increase in expenditure Agenda Item #9.D. 14 Apr 2025 Page 151 of 159 RECOMMENDATION:Approve Ordinance No.20-25-179. ATTACHMENT:Ordinance No.20-25-1 79 WTP 1 &2 Upgrades Change Order #2 Worksheet PBM Proposal REVIEWED BY CITY MANAGER: Agenda Item #9.D. 14 Apr 2025 Page 152 of 159 46“:“‘1'RM [A n. $36,000 $36,000! Expenditures: Salaries Fund Balance: ORDINANCE NO.20-25-179 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,2024 AND ENDING SEPTEMBER 30, 2025,AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Charter of the City of AtlanticBeach requires that the City Commission approve all budgetary increases and'transfers at the fund level,and WHEREAS,the nature of budgetarysystems and those day-to-day decisions affecting such budgetary systems require adjustments from time-to-time,and WHEREAS,the City is amending the operating budget to add net funds totaling ($36,000) in the Building Code Enforcement fund and ($743,000)in the Water fund for various expenditures. WHEREAS,the City of Atlantic Beach did not include the funding for these expenditures in the original adoption of the Fiscal Year 2025 Annual Operating Budget and therefore must amend the budget to have suf?cient amounts within the Building Code Enforcement and Water funds in order to fund the expenditures. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: SECTION 1.The Fiscal Year 2024/2025 Operating Budget is hereby amended as follows: BUILDING CODE ENFORCEMENT FUND $743,000 (§243,000! Expenditures: Infrastructure Fund Balance: SECTION 2.This ordinance shall take effect immediately upon adoption. Page 1 of 2OrdinanceNo.20— WATER FUND Agenda Item #9.D. 14 Apr 2025 Page 153 of 159 PASSED by the City Commission on ?rst reading this 14thday of April 2025. PASSED by the City Commission on second and ?nal reading this 28thday of April 2025. Jason Gabriel City Attorney Page 2 of 2OrdinanceNo.20-25-179 Curtis Ford Mayor Donna L.Bartle City Clerk Approved as to form and correctness: ATTEST: Agenda Item #9.D. 14 Apr 2025 Page 154 of 159 WTP#1 &2 Upgrades- City of Atlantic Beach,FL Bid No.2122-15 CHANGE ORDER NUMBER 2 Contractor:PBM Constructors,Inc Owner:City of Atlantic Beach PO Box11089 800 Seminole Road Jacksonville,FL 32239 Atlantic Beach,FL 904—751-7500 (904)247-5800 Fax 904-751-0600 Engineer:J.Collins Engineering Associates,LLC 12412 San Jose Blvd.,Suite 204 Jacksonville,Florida 32223 (904)262-4121 Date:March 4,2025 INCREASE OR DECREASE IN CONTRACT ITEM Total Cost/Price PRICE 1 Provide all re uired labor,material,i in ui ment to u rade Water $4,343,000.00 $4,343,000.00 Treatment Plant #2 VVTP to standards of on oin work at VVTP#1 currentl bein erformed b PBM Constructors,Inc.Work includes three hi h service um s,VFD controls,”uid feed chlorines stem,and u raded electrical motor control center/switchgear.Additional work at WTP#2 includes a new 500,000 alIon round store e reservoir,aeration treatment,and a new chlorinationbuildin SUBTOTAL $4,343,000.00 ORIGINAL CONTRACT PRICE $1,240,000.00 CHANGE ORDER #1 $7,500.00 TOTAL CONTRACTAMOUNT $1 247 500.00 CHANGE ORDER $4,343,000.00 ORDER $5,590,500.00 Date: Engineer Date: Owner Accepted by: Accepted by : Accepted by: NET INCREASE RESULTING FROM THIS CURRENT CONTRACT PRICE INCLUDINGTHIS CHANGE This document shall become an amendment to the contract and all revisions of the contract will a l hereto. Contractor Date: Agenda Item #9.D. 14 Apr 2025 Page 155 of 159 PB Constructors Inc.-Revised Pro osal 3000 Fa e FL 32226 CG C037694 To:John Collins City of Atlantic Beach From:Ben Moore President,PBM Constructors,Inc. City of Atlantic Beach -Atlantic Beach Water Treatment Plant #2 Upgrades and Improvements To whom it may concern, PBM Constructors is pleased to provide the following proposal for the work proposed by the City of Atlantic Beach for the Atlantic Beach Water Treatment Plant #2 Upgrades and Improvements project. This includes furnishing all labor,materials and equipment required to install the new high service pumps,pre~stressed concrete ground storage tank and appurtenances,temporary liquid sodium hypochlorite tank and piping,pre-engineered metal building and accessories,liquid sodium hypochlorite feed assembly and accessories,pH and chlorine residual monitoring equipment,all required electrical work and gear,controls and instrumentation,and sodding/seeding.This also includes modifying the existing electrical gear,restoring all site fine grading for all disturbed areas,removing the existing gas chlorination system,abandoning the existing poured-in-place reinforced concrete ground storage reservoir,and any other work depicted in the plans and speci?cations provided by the City of Atlantic Beach. PBM Constructors plans to utilize the following subcontractors and vendors to aid in the completion of this work: Cogburn Bros,Inc. Harrell Construction Company,Inc. Precon Corporation McKendree's Plumbing and Heating,Inc. ITG Technologies Tom Evans Environmental,Inc. If you have any further questions or concerns,you may contact me directly. William B.Moore 904-714-6353. Complete Project Price:$4,343,000.00 February 4,2025 Agenda Item #9.D. 14 Apr 2025 Page 156 of 159 "urn-“4‘31 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Request for a new entrance sign for the Fleet Landing neighborhood within the city right—of—wayof Mayport Road. SUBMITTED BY:Amanda Askew,Neighborhood Department Director TODAY’S DATE:April 3,2025 MEETINGJ-B-ATE:April 14,2025 BACKGROUND:The Fleet Landing community is requesting to replace the existing neighborhood sign located in the city-of-way.Section 17-28(b)of the city’s Sign code requires neighborhood signs that are proposed in the city right-of—wayto be approved by the City Commission and states that these signs shall “complement and conform to the “WELCOME TO ATLANTIC BEACH”signs in features including lettering,color,composition,structural materials,?nished surface,and shall be constructed of wood or similar material giving the ?nished appearance of carved or sandblasted wood.” Existing sign at Mayport Road and Fleet Landing Blvd.intersection The proposed sign will be replacing the neighborhood sign shown above.The sign is located at the entrances of the Fleet Landing community,at the northeast corner of Mayport Road and Fleet Landing Boulevard.The existing sign is 8 feet tall and 9.8 feet wide (78 square feet). u? Agenda Item #10.A. 14 Apr 2025 Page 157 of 159 ‘‘ru‘ The new sign will be made of horizontal hardie boards on top of a shell stone veneer base.The hardie board background will be white in color and the letters will be navy blue.The font and color of the letters spelling out “Fleet Landing”will be similar to those on the existing sign.The sign itself will be 8 feet tall by 10.33 feet wide (82.4 square feet)and externally illuminated by a 48”long white led bar on both sides of the sign.The sign does not exceed the maximum size requirements in the sign code for monument signs therefore,meets code. +/-10'-‘"2"FINA].BASE0AM. 10'4"CABINET0AM. 6'4)"LOGO CHARCOALBRONZEANGlE 1I'-0' ‘8'LONGWMTELEDBARFOI!EXTERNALILLUMINATIONMOUNTED 0N ALIIHINI'MTUBEBARPAINTEDPI .TWO(2)PERSIDE,PM (4)[INTOTAL. In 2011,the City Commission approved the Fleet Landing neighborhoodsign in the same location Within the city right-of-way. 8"WHITEHARMEBOARDS 1 1/2“DEEPBACKLITCHANNEL LETTERSVI!1'SPACES. INTERNALALWINWFRAME \‘?MIN.3!?THICKEXTERTOR SHEATIHGIPLYWOOD. 5‘X5"X15"87-5 114'LONG TOP STEELTUBE. 31:;SHELLsumsmam use INTERNALTUBEFRAMEWIDURO CKCEMENTBOARD. 5'X5"X.25"Q l'-6"LON'G BOTTOMSTELTUBE. K:or.252 .Ewmr .5233..93 993 .v.ammo .346 Bun None.BUDGET: RECOMMENDATION:To review the request to replace the monument Sign with a new Sign. ATTACHMENT(S):Proposed sign designs. REVIEWED BY CITY MANAGER: ’2'..”7,1;TRIM. 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