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4-14-25 Regular City Commission Adopted MinutesMINUTES Regular City Commission Meeting Monday, April 14, 2025 - 6:00 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Bruce Bole, Commissioner - Seat 2 (District 1308) Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) Steve Swann, City Engineer (CE) Amanda Askew, Neighborhoods Department Dir. (NDD) Mayor Ford and CM Killingsworth presented potential amendments to Ordinance No. 95-25- 124 (which is attached hereto and made part of this official record as Attachment A). During the discussion, Commissioner Ring raised a point of order to clarify the nature of the Mayor's presentation, to which Mayor Ford responded that he was introducing potential amendments. CM Killingsworth added that he had met with residents and developed proposed amendments to Ordinance No. 95-25-125 (which is attached hereto and made part of this official record as Attachment B). 4-14-25 Attachment A 4-14-25 Attachment B APPROVAL OF MINUTES IA. Approve minutes of the Joint Workshop between the City Commission and the Environmental Stewardship Committee (ESC). Regular City Commission April 14, 2025 The Commission approved the minutes as submitted. 1B. Approve minutes of the Regular City Commission meeting held on March 24, 2025. The Commission approved the minutes as submitted. 1C. Approve minutes of the Town Hall held on April 5, 2025. Commissioner Ring expressed that the discussion or topics brought up should be reflected in the minutes. CA Gabriel explained that the minutes typically avoid summarizing individual comments, focusing instead on actions taken and the general topic discussed, noting the potential complications of paraphrasing. Commissioner Ring referenced the first speaker's comments regarding the 20th Street Lift Station as an example. Mayor Ford responded that this level of detail is not standard practice for minutes but clarified that the minutes would be amended to include the topics addressed by each speaker. 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT The following speakers provided their comments: Cindy Anderson Susanne Barker Sarah Boren Lisa Herrold Sarah Krusin Jim Wheatley Mary Lane Campbell Brenda Simon Ken Simon Claire Gertz Lynn Coalson Mark Gabrynowicz Silet Wylie (which is attached hereto and made part of this official record as Attachment C). Megan Russo Matthew Kachergus Emily McCarthy Malaika Underwood Tome Goelz Jackie Beckenbach Nancy Staats Peter Staats Colleen November Don Wolfson Regular City Commission April 14, 2025 Peter Coalson Penny Rauckis John Finotti Emily Miner Brinkley Harrell Trevor Parker Amy Ayers Suzanne Shaughnessy Kymberly Wolfson The following individuals chose not to speak but submitted comment cards: Christina Kelcourse Stephen Fouraker Lindsey Young Leslie Kelso Nancy White Meredith Kurosko Catherine Parker Jill Regante Matt Soergol Whitney Atlee Steven Kurusko The meeting recessed at 7:48 PM and reconvened at 8:00 PM. 4-14-25 Attachment C 3. CITY MANAGER REPORTS 3.A. Accept the 90 -Day Calendar (April -June 2025) There was CONSENSUS to accept the 90 -Day Calendar as amended, including the addition of the Opening of the Beaches Parade on April 27, 2025. 3.B. 20th Street Lift Station CM Killingsworth gave a presentation, as outlined in a PowerPoint (which is attached hereto and made part of this official record as Attachment D), and responded to questions from the Commission. Mayor Ford requested that staff provide, at the next meeting, examples of how similar cities address this issue, and expressed interest in identifying a solution or relief for residents. Commissioner Bole noted the value of receiving the Capital Improvement Plan (CIP) in advance of the budget. CE Swann also responded to Commission questions. Mayor Ford requested that the item be brought back for further discussion and expressed interest in a good faith effort to address concerns related to sound, visual blight, and gas emissions. There was CONSENSUS to direct the City Manager to explore potential remedies for sound, visual blight, and emissions. The Commission also indicated support for staff Regular City Commission April 14, 2025 drafting an ordinance to allow the City to exceed the six-foot height restriction on City property or easements for utility -related purposes. Regarding project notification processes, the Commission agreed with CM Killingsworth's recommendation to notify adjacent properties likely to be affected. The Commission also requested that CM Killingsworth return with further recommendations on potential remedies. In response to a question from CC Bartle, it was clarified that the consensus pertained to identifying the method and recipients of project notifications. The Commission agreed to postpone any ordinance action related to the height restriction at this time. 4-14-25 Attachment D 3.C. Neighborhoods Department CM Killingsworth presented the item as detailed in a slideshow (which is attached hereto and made part of this official record as Attachment E) and responded to questions from the Commission. The Commission agreed to proceed with the budget process first, and then address code revisions related to departmental organization. 4-14-25 Attachment E 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole • Announced that Dancin' In The Street is seeking volunteers and sponsors. • Spoke about his intent to make a motion to table Ordinance Nos. 95-25-124 and 95-25- 125. • Requested that DCM Hogencamp research the average compensation for city commissioners in cities of similar size. Commissioner Grant • Expressed support for Commissioner Bole's upcoming motions regarding Ordinance Nos. 95-25-124 and 95-25-125. • Noted that any revisions to Ordinance No. 95-25-125 should, if possible, allow the Outside Kids school to resume full operations as previously conducted, including the use of all equipment. He mentioned that he would not support the ordinance if the school is unable to operate as before. Commissioner Kelly • Announced the ESC Awards event taking place April 16, 2025 at ABBQ at 6:30 PM. • Invited the public to attend the Daughters of the American Revolution (DAR) installation of a 250th anniversary marker at the Beaches Veterans Memorial Park on April 19, 2025, at 2:00 PM. • Spoke on behalf of former Commissioner Blythe Waters, clarifying that Waters supports the ESC and that any statements to the contrary are misguided. Commissioner Ring • Shared that the recent Town Hall was successful. • Expressed that city staff and officials are public servants. • Encouraged residents to remain informed about state -level legislation. Mayor Ford Regular City Commission April 14, 2025 • Expressed support for providing temporary relief to the Outside Kids school. • There was consensus to direct the CM to work with the Outside Kids school on the basis of the required insurance. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA 6.A. Approve Resolution No. 25-30 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE NINE PORTABLE RADIOS FROM MOTOROLA AT A TOTAL PRICE OF $57,981.91; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.B. Approve Resolution No. 25-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE REPLACEMENT OF THE WATER SERVICES ON GARDEN LANE; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.C. Approve Resolution No. 25-32 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF 155 USER LICENSES OF MICROSOFT OFFICE 365 GCC (GOVERNMENT COMMUNITY CLOUD) FROM SHI INTERNATIONAL CORP. AT A PRICE OF $37,682.05 WITH FUNDS ALLOCATED IN THE FISCAL YEAR 2024-25 BUDGET (ACCOUNT NO. 001 1011 516 65 02); AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.D. Approve Resolution No. 25-33 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF A LITTLE WONDER LEAF VACUUM FROM NICHOLS EQUIPMENT AT A PRICE OF $48,599; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.E. Approve Resolution No. 25-34 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DECLARING CERTAIN CITY -OWNED PROPERTY AS SURPLUS AND Regular City Commission April 14, 2025 8. AUTHORIZING ITS DISPOSITION; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION: Approve the consent agenda (Items (6A - 6E) as written). Motion: Candace Kelly Second. Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Thomas Grant For Candace Kelly (Moved By) For Jessica Ring For Motion passed 5 to 0. COMMITTEE REPORTS None. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 25-26 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A THIRTY-FIVE INCH DIAMETER LIVE OAK TREE AND A THIRY-ONE INCH DIAMETER MULTI -TRUNK HICKORY TREE AT 326 OCEAN BOULEVARD AS HERITAGE TREES; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution (No.) 25-26. Motion: Bruce Bole Second. Jessica Ring Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 5 to 0. 8.B. RESOLUTION NO. 25-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A THIRTY-EIGHT INCH DIAMETER LIVE OAK TREE AT 378 SIXTH STREET AS HERITAGE TREES; AND PROVIDING AN EFFECTIVE DATE. Regular City Commission April 14, 2025 MOTION: Approve Resolution (No.) 25-27. Motion: Bruce Bole Second. Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed S to 0. 8.C. RESOLUTION NO. 25-35 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, OPPOSING FLORIDA HOUSE BILL 943; DIRECTING THE CITY CLERK TO TRANSMIT A COPY OF THIS RESOLUTION TO THE GOVERNOR OF FLORIDA, THE PRESIDENT OF THE FLORIDA SENATE, THE SPEAKER OF THE FLORIDA HOUSE OF REPRESENTATIVES, AND THE MEMBERS OF THE DUVAL COUNTY LEGISLATIVE DELEGATION; AND PROVIDING AN EFFECTIVE DATE. MOTION. Approve Resolution No. 25-35 as read. Motion: Jessica Ring Second. Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Thomas Grant For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 8.D. RESOLUTION NO. 25-36 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, OPPOSING FLORIDA HOUSE BILL 247; DIRECTING THE CITY CLERK TO TRANSMIT A COPY OF THIS RESOLUTION TO THE GOVERNOR OF FLORIDA, THE PRESIDENT OF THE FLORIDA SENATE, THE SPEAKER OF THE FLORIDA HOUSE OF REPRESENTATIVES, AND THE MEMBERS OF THE DUVAL COUNTY LEGISLATIVE DELEGATION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution No. 25-36. Regular City Commission April 14, 2025 9. Motion: Jessica Ring Second. Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Thomas Grant For Candace Kelly For Jessica Ring (Moved By) For Motion passed S to 0. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 95-25-124, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 23, PROTECTION OF TREES AND THE NATURAL ENVIRONMENT, DIVISION 3. — PERMITS, SEC. 23-23: PERMITS PROCEDURES, AND SEC. 23-25: APPEALS; AMENDING DIVISION 6. VIOLATIONS, ENFORCEMENT AND PENALTIES BY MOVING SEC. 23-52.-, ENVIRONMENTAL STEWARDSHIP COMMITTEE -INTENT, INTO A NEW DIVISION 7, ENTITLED ENVIRONMENTAL STEWARDSHIP COMMITTEE, AND RENUMBERING WITH NEW SECTIONS, OF THE CITY OF ATLANTIC BEACH CODE OF ORDINANCES; PROVIDING FOR ADOPTION OF SAID AMENDMENTS; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. MOTION. To move this item to May 27, 2025 (Defer Ordinance No. 95-25-124 and continue public hearing and second reading to May 27, 2025). Motion: Bruce Bole Second. Candace Kelly Mayor Ford expressed that he had hoped the Commission would determine during this meeting what should be brought back for further consideration. However, with a motion made to defer the item for six weeks, there is now time to finalize those decisions at the next meeting, allow for publication, and discuss the item further at the following meeting, with the goal of bringing it back for a vote. Commissioner Ring recommended that the redline amendments be reviewed by the ESC, with the opportunity for the committee to provide comments on each. Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Regular City Commission April 14, 2025 Candace Kelly (Seconded By) For Jessica Ring For Motion passed S to 0. CC Bartle requested clarification on the motion. CM Killingsworth clarified that the motion was to open and continue the public hearing and second reading until May 27, 2025. 9.B. ORDINANCE NO. 95-25-125, Public Hearing and Final Reading AN ORDINANCE TO AMEND CHAPTER 5 (BEACHES AND PARKS), ARTICLE III (PUBLIC PARKS), TO ADD A NEW SECTION 5-34 ESTABLISHING RULES AND REGULATIONS FOR CONDUCTING BUSINESS ACTIVITIES IN CITY -OWNED PARKS AND FACILITIES; PROVIDING DEFINITIONS; PROVIDING FOR RULES AND REGULATIONS; PROVIDING FOR PROHIBITIONS; PROVIDING FOR PENALTIES AND ENFORCEMENT; PROVIDING FOR CONFLICT, SEVERABILITY AND SCRIVENER'S ERRORS; PROVIDING FOR INCORPORATION AND CODIFICATION IN THE CODE OF ORDINANCES; AND PROVIDING AN EFFECTIVE DATE. MOTION. Move this item to May 27, 2025 and to open the public hearing (Defer Ordinance No. 95-25-125 and continue the public hearing and second reading to May 27, 2025). Motion: Bruce Bole Second. Thomas Grant Curtis Ford For Bruce Bole (Moved By) For Thomas Grant (Seconded By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. 9.C. ORDINANCE NO. 5-25-71, Public Hearing and Final Reading AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REPEALING PORTIONS OF PREVIOUS RESOLUTIONS REGARDING THE CREATION OF THE ARTS, RECREATION, AND CULTURE COMMITTEE; CHANGING THE TITLE OF CHAPTER 5 TO BEACHES, PARKS AND RECREATION WITH THE PURPOSE OF ESTABLISHING PROVISIONS GOVERNING THE ARTS, RECREATION, AND CULTURE COMMITTEE INCLUDING: PURPOSE; MEMBERSHIP; TERMS OF MEMBERSHIP; FILLING OF VACANCIES; REMOVAL OF MEMBERS; DUTIES AND RESPONSIBILITIES; CITY STAFF ADMINISTRATIVE SUPPORT; PROCEDURES AND RULES; ORGANIZATION OF OFFICERS AND LIABILITY TO CITY; AND PROVIDING FOR AN EFFECTIVE DATE. Regular City Commission April 14, 2025 MOTION. Continue Ordinance 5-25-71 to May 27, 2025 and the public hearing (Defer Ordinance No. 5-25-71 and continue the public hearing to May 27, 2025). Motion: Bruce Bole Second. Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 9.1). ORDINANCE NO. 20-25-179, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025, AND PROVIDING AN EFFECTIVE DATE. MOTION. Approve Ordinance No. 20-25-179 (on first reading). Motion: Bruce Bole Second. Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed S to 0. 10. MISCELLANEOUS BUSINESS 10.A. Fleet Landing Sign NDD Askew presented the request for a new sign, as outlined in the agenda packet, and responded to questions from the Commission. MOTION. Approve the request for a new Fleet Landing sign. Motion: Candace Kelly Second. Thomas Grant Curtis Ford For Regular City Commission April 14, 2025 Bruce Bole For Thomas Grant (Seconded By) For Candace Kelly (Moved By) For Jessica Ring For Motion passed 5 to 0. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Grant • Announced that he would be absent from the April 28, 2025 meeting. Commissioner Kelly • Extended her apologies to those she had not yet been able to respond to. Commissioner Ring • Reminded the public about the Easter Egg Hunt at Jordan Park at 10:00 AM on April 19, 2025 and the Patriots Marker dedication at Beaches Veteran's Memorial Park on the same day at 2:00 PM. Mayor Ford • Expressed that he believes every member of the Commission cares deeply about the city's tree canopy. He encouraged residents to consider that bigger is not always better, and expressed confidence that the Commission would make the right decisions. He added that all members care about the environment and the city, and he is proud to serve alongside them. 13. ADJOURNMENT The meeting adjourned at 9:52 PM. Attest: Donna L. Bartle, City Clerk Date Approved: z� 2 Curt1s Ford, Mayor Regular City Commission April 14, 2025 Attachment A to _ y, 2 S - Nar1doLj - D. K 0 I fI rII5 UZr+k 4-14-25 Minutes Potential Amendments to Ord. 95-25-124 (ESC standardization) 1 of 5 Section # Potential Motion 1. 23-23(b)(3) The ESC tree subeotttee may review any permit application for compliance with this chapter and may provide recommendations to the administrator regarding the permit application. •2. 23-23 (b)(5) The administrator may refer the application to other city department(s), the ESC treesuHeerrjrfe, or a consultant during preliminary review. The applicant shall be notified if extended review by other departments and/or professionals is required. 3. 23-58(b) Terms. mgt -otthe iftatt"{biaafd metyrbe -s, all All members shall serve three foul -year terms. Members shall not serve more than three twQ (3 2) consecutive terms on the committee _ir- shall.not-fie a igible for-r-eaRp-ointment unLeas-ono_termhas passed since the person was term -limited. All terms shall expire on December 31 of the proper year, provided, however, that members whose terms expire shall continue to serve until replacement appointments are effective. Any committee member who wishes to resign should submit a letter of resignation to the chairman and city clerk. Any vacancy during the unexpired term of an appointed member shall be filled for the remainder of the term. Should the length of the unexpired term be less than one (1) year, then such appointment shall not count towards the maximum number of consecutive terms. 4. 23-53(c) Appointments. Fxeept#ot the inaugttfrA eCommittee members, eer"mitt:ee rnerrrhers shall be seteeted recommended by the board member review committee and shall be confirmed by the commission. Iheeornrrrisston s+�attseleet errjauguralcommtttee - 5. 23-53 (c) Grandfathering:- Any member serving in_their_as -of the adoption of this_eode New can finish4ut the term, subsection (1) -- The committee shall establish a tree subcommittee in accordance with 6. 25-52(d)(5) subsection (f) below. l fie ccsmnitHee may establish such other subcottimft,tees from among itstrrembef-s rip-asft-deemt neeessary*te perforin -its aettvtttes: Suheo-mm ttees shalt amort on their progress to Ole eom m*ttee at such times as the cot rmtctee shattrequtre:AR eornfflitt anct subeornrnittee meetings shall be open to the pubbe and ere subteet to Rorida's iovertlfl-teM in the Sun! f9tne taws. 7. 23-53 (f) Establishment of tree subcommittee, membership, terms. (1) There is hereby established a tree subcommittee of the environmental stewardship committee, referred to in this subsection as the 1 of 5 Attachment A to 4-14-25 Minutes subcommittee. The subcommittee shall systematically review tree permits submitted to the city for completeness and to determine compliance with the provisions of this chapter23 as more particularly described in this subsection. I he subcommittee shall produce a bi-annual rupuf t on the tree canopy and tree per niit� The subcommittee shalt consist of three (3) members and one (1) alternate member. The alternate shall serve in the case of the absence of any of the three (3) members. The members of the environmental stewardship committee may volunteer to serve on the subcommittee and shall be appointed to the subcommittee by the environmental stewardship committee. Alt of the members of the subcommittee shall be members of the environmental stewardship committee. The environmental stewardship committee shall appoint or remove the members of the subcommittee by a simple majority vote. Filling vacancies shall take place at the next regular scheduled meeting of the environmental stewardship committee after a seat on the subcommittee has become vacated. Members of the subcommittee may serve for as long as they serve on the environmental stewardship committee. (2) Organization of tree subcommittee. a. The environmental stewardship committee shall establish a regular meeting schedule of the tree subcommittee. Uftiessathervvisedeterrn the strbeamm ttee's tneetiftgs shall gleet an the sartre date as the envtf-on mefttal steward ipeom miltee. b. The administrator or designee shall attend all meetings of the subcommittee. A city staff member designated by the city manager shall act as clerk for the subcommittee. The clerk shall be responsible for the clerical administration of the subcommittee. The clerk shall also be responsible for the maintenance and preservation of all records of the subcommittee in coordination with the city clerk's office. c. The subcommittee shall utilize the rules of the environmental stewardship committee. Robert's Rules of Order shall be followed to conduct meetings. All meetings shalt be open to the public. The subcommittee shalt keep minutes of the proceedings, recording the vote of each member upon each question or if absent or failing to vote, indicating such facts. It shall keep records of its examinations and other official actions, all of which shall be promptly filed with the city clerk's office and shall become public record. The subcommittee wilt operate in compliance with Florida's Government in the Sunshine Laws. 8. 23-52(b) - Seo, 23 - S6. Duties and responsibilities. Ettvrrarttrtsntaf sfewaretship old section r>f,f, -,,;+: . Scope of activities. The environmental stewardship new section committee shall provide guidance and support to the t., ity t;(,ommission 23-56 and ity ,,anagen. The City Commission will have an annual point cin and ESC workshop to set the committee's priorities and 2of5 ' Attachment A to 4-14-25 Minutes annual workplan, artel; Uupon request by the Ceity Ccommission or Ceity Mmanager, shall provide written recommendations, in the following areas lisle_d below. the (�_t>;y c.,ommi�;siuii will prioritize_ihe comm0 ee's.yyork plan related -to these recommendations: (1) Maritime forest: a. Clarifying and strengthening the city's processes and all tree and landscape related city codes and ordinances; b. Monitoring the appropriate administration and enforcement of the city's ordinances; c. Promoting transparency through online access to relevant information; d. Developing and maintaining environmental education and outreach programs about the maritime forest and relevant codes; e. Promoting appropriate planting and care of trees on private property to owners, developers, builders, and tree/landscape service contractors; f. Developing and maintaining a long-term tree plan that includes an assessment of the tree canopy, projecting future needs, and developing a calendar and budget for tree planting in parks, public spaces and along streets and rights-of-way; g. Promoting tree canopy advocacy including upholding the city's status as a bona fide "Tree City USA;" h. Developing a process for systematic, review of the city's enforcement of the existing tree codes, including the long-term health of trees planted for mitigation; and Developing and maintaining a process for citizens to communicate possible violations to the city. (2) Passive pharks and open spaces: a. Developing and maintaining a long-range plan to protect, improve and beautify parks, presefves and open spaces; b. Improving access to and amenities for parks including disability accommodations, bike paths, parking, signage and other user friendly features; c. Expanding the city's inventory of parks and conservation land through acquisition or other means; and 3 of 5 Attachment A to 4-14-25 Minutes d. Maintaining a web -based, publicly accessible inventory of parks including their history, archeological value, rules of use, deed restrictions and conservation easements. (3) Beautification of public and private spaces: a. Enhancing public spaces, including public rights-of-way, roadsides, city buildings, beach accesses and other publicly held properties with.art, carefully maintained landscape design and plantings; b. Incentivizing and advocating for beautification of private and commercial spaces; c. Reducing the number and appearance of degraded or blighted properties; and d. Developing a design theme/community branding for signage, bus shelters, lighting and other elements of the built environment. (4) Environmental stewardship: a. Utilizing best practices, including a science based approach, when making any decision about development and its impact on our environment; b. Protecting the beach, dunes, marshlands and wetlands as critical defenses in hurricane, erosion and flooding conditions; c. Communicating the dynamics of tidal drainage and floodplain with the goal of preserving the city's flood management system; d. Reviewing the city's environmental codes and ensuring enforcement of rules including, but not limited to, dumping, septic tanks and commercial pollution; and e. Reviewing, updating and maintaining the Marsh Master Plan for adherence to current research about sea level change and wetlands preservation. 9. 23-56(1)0) Develop and recommend policies, programa, and incentives aimed at preserving, protecting, and enhancing the community's tree canopy, ESC shalt work to encourage tree conservation efforts and promote sustainable urban forestry -practices. 10. Section 5 Staff or the publisher of the City of Atlantic Beach's Code of Ordinances, (ordinance) the Municipal Code Corporation (www.municode.com) is hereby directed to incorporate the revised and amended Code provisions provided herein 4 of 5 Attachment A to 4-14-25 Minutes into the City's Code of 4rdinanooti, Sections of Chapter 23 may be renumbered or re -tettered and scrivener's error% formatting and typographical -errors and other minor. ina.dvertentgraphiscal errom in Chapter 23 which do not affect -the intent maybe authorized by the City Manager and City Attorney Without the nftd of pobk hearing, by filing a m-rected-or m --codified 5 of 5 Attachment B to 4-14-25 Minutes 4-lq-25- Nandoctt- 8, I'il(115W Hh Potential Amendments to Ord. 95-25-125 (Businesses in Parks) Section # Potential Motion 1. Section 5-34(d)(6) (6) Gharge fees to reimburse for expenses 2. Last page of SECTION $, Effective Date, This ordinance shall take effect on ordinance July -1, 2025. 3. Policy III A A. Registration AppAication Rgq_UIr m-ents: The City shall (Registration consider applications to use parks and facilities for Application business activities under the following circumstances: Requirements) 1. Applicants shall complete a Parks and Recreation Request for Business Activities Registration (hereinafter "Application"). 2. By filing out an Application, the Applicant agrees to abide by all requirements, stipulations and pay all fees associated with the potential issuance of a Parks and Recreation business activities registration. 3. The Applicant shall identifythe proposed parks or recreation facilities. 4. The Applicant shall identify the proposed times and provide a detailed explanation of the business activities to be conducted. 5. Businesses operating in parks and City parks and facilities are required to remove all equipment and materials at the end of their activity. 6. Additional information may be requested depending on the business activity. 4. Section 5-34 (e) Appeals of -administrative decisions of -City Manager, Ap"ats of a dadsLon of the city manager maybe made to the city commission by any adversely affected person(s). or any officer. board or department of.the city affected Oy a -decision of the city manager made under -ft authority of this chapter, Such meal shalt be filed in writing with the city clerk within thirty (34) days after rendition of the ruling. decision or determinatiQnheing appealed. 1 of 1 Attachment C to 4-14-25 Minutes.- - Z`J Pardoui- s ivYix Good Afternoon ! My name is Silet Wylie. I live at 1855 Live Oak Lane. First I want to give a shout out to our Fire Department for saving a family of ducklings from a stormwater drain !! I have two topics I'd like address: First, I urge you to vote NO on ordinances 95-25-124 and 95-25-125. We need to save our parks and trees and have the citizens of Atlantic Beach be apart of decisions made to do so. If I'm understanding these ordinance changes, It sounds like you want to take away the voice of the citizens of Atlantic Beach. So, unfortunately here we are, without the workshop with the commissioners and the ESC, which was asked for by the Atlantic Beach citizens. - By all appearances this seems to be a power grab. All we want is communication, education and the opportunity to have our voices heard. I feel that the ESC is an essential part of our cities health and success. What I understand and the questions I have: Amendment: " City Manager shall have administrative authority to authorize use of applicable parks & city facilities..." - ` agreements with private entities that preclude public use ? 95-25-125: Ques. 1 - Who, or what entity currently oversees and/or approves "business" activities in public parks and city facilities ? Ques. 2 - What oversight or mechanism for oversight will be in place to review the City Manager's decisions? What is the procedure? If not established , a process needs to be established prior to approval of the ordinance. 95-25-124: Ques 1 - Define "Passive Park" Ques 2 - Why restrict ESC recommendations and review to "passive Parks"? Which parks in Atlantic Beach are identified as "passive parks, preserves, and open spaces"? Ques 3 - Why eliminate subcommittees? Ques 4 - Why remove the 5 business day waiting period for tree permits? All of these questions and more should have been answered and communicated with the citizens of Atlantic Beach prior to this meeting and this final vote. Attachment C to 4-14-25 Minutes Second, Again I live at 1855 Live Oak Lane. (23 years) Including my neighbor's in this statement, - I, have an ongoing problem with flooding and standing water in my backyard and under my house. - The standing water is there for weeks! Not only am I concerned about my home's foundation, I am concerned about the health related issues with mosquitoes and mold. - I have documentation that the city has looked into this drainage problem in my Selva Marina neighbor going back to 2001. This problem has severely intensified because of permits, variances, yard soil buildup and loss of trees. Hopefully you are the commissioners that will step up to the plate and resolve this issue. I am starting to feel like its more important to spend our tax payer dollars on city landscaping, etc., than address the import issue of proper city stormwater drainage. I feel that you are saying that not all Atlantic Beach citizens are not treated equally. Some citizens get proper storm drainage while others like myself do not get equal representation. - That it's ok to ignore the storm drainage in my neighborhood - that we need to suck it up and fend for ourselves. I don't want to feel like our elected officials only represent some of the citizens of Atlantic Beach. - That only some of the citizens get proper stormwater drainage. Again, I ask you to address and resolve this urgent problem ! Thank you Attachment C to 4-14-25 Minutes --.--.................... 1 1 1 1 1 1. 1 r r m 1 V 0 i o SEEVA GRANDE tSSffSSSMffSSlff � /pRlyE -�- `L � �/ r--------- 1 1 1 1 a 1 U 1 1 ; r 1 i 1 1 1 1 1 I n 1 1 - i�y- 1 1 I -- - --- - - 1 1 1 1 1 1 1 V I 1 � , 1 O 1 I 1 1 I /1 v n \ ! N z 1� N u '1••1•••'tEJ•lI•ItF� "s 1 ii•'1t��RFflitai���� 1; Y • -may r r m 1 V 0 i o SEEVA GRANDE tSSffSSSMffSSlff � /pRlyE -�- `L � �/ r--------- 1 1 1 1 a 1 U 1 1 ; r 1 i 1 1 1 1 1 I n 1 1 - i�y- 1 1 I -- - --- - - 1 1 1 1 1 1 1 V I 1 � , 1 O 1 I 1 1 I /1 v n \ ! N z N u '1••1•••'tEJ•lI•ItF� "s 1 ii•'1t��RFflitai���� ENLARGEMENT MAN --.. ----- _ _ - a.« n r.cwo I LUCAS & ASSOCIATES, INC. PAWNG, DRAINAGE & S6'EtHt E V DWROVEMENTS OF SELVA _. ----- t 1LTING MID DESIGN D1011F R5 L. HABENA PRIVATE STREETS x EP FOR wm re _JL TL �w u.oa.wu - ..uso.vau. n um. F I CRY OF A'MNnC BEACH a�sui w an �—_ •� w ^� am sso r.. nal »-�.y Attachment D to 41425 Minutes 20thStreet Lift Station Attachment D to 41425 Minutes Noise Standards • HUD's noise standards may be found in 24 CFR Part 51, Subpart B. For proposed new construction in high noise areas, the project must incorporate noise mitigation features. Consideration of noise applies to the acquisition of undeveloped land and existing development as well. All sites whose environmental or community noise exposure exceeds the day night average sound level (DNL) of 65 decibels (dB) are considered noise -impacted areas. For new construction that is proposed in high noise areas, grantees shall incorporate noise attenuation features to the extent required by HUD environmental criteria and standards contained in Subpart B (Noise Abatement and Control) of 24 CFR Part 51. The interior standard is 45dB. • Day -night average sound level (DNL) is the 24-hour average sound level, in decibels, obtained after the addition of 10 dB to the sound levels occurring between 10 p.m. and 7 a.m. It is used by agencies for estimating sound impacts and establishing guidelines for compatible land uses. • Florida leaves noise regulation to local governments; but, it exempts emergency situations, construction activities, agricultural activities, and special events. • The City of Atlantic Beach has no objective standard; but, it does state that "...nor shall they be construed, to regulate the usual and customary noise incidental to urban life." Attachment D to 41425 Minutes dB Levels of Common Residential Items dB Levels of Common Residential Items Site specific detail • Air Conditioning Unit 50-75dB • Specified at 75clB @ 7m ( 23ft) of clear space • 60dB Conversational Speech • Located within a wood fenced compound • Dishwasher 55-70clB approximately 37 feet from a privacy fence • Food Processor 80-90clB • A home that is well sealed but not acoustically treated will have a noise reduction level of 27 - 30 dB. • Hair Dryer 60-95dB NoiseQuest Pennsylvania State University • Toilet Flushing 75-85dB • Lawn Mower 65-95dB • Leaf Blower 90-100dB • Weed Eater 80-100dB Screening Camellia Street Attachment D to 41425 Minutes N Montreal Street What's appropriate? 20th Street Fairway Villas L� Attachment D to 41425 Minutes Process • Current Process • Currently for major projects in the CIP we conduct workshops • Work in the ROW we place door hangers 48hr in advance on the work • We don't notice or conduct workshops for work on city property considered usual and customary • Future Process? In Atlantic Beach, we have a strong sense of belonging and safety. Our citizens and government care deeply about community character and understand that unified support is required to preserve it. We are graced with the functional beauty of our beach, our marsh, and our tree canopy. Our shady streets and multi -use paths connect our welcoming neighborhoods and vibrant local businesses. Our city supports our diverse, multigenerational, socially linked community with green spaces, active lifestyles, parks, and programming. . -W 11, J.. I • r �j ,.., Attachment E to * , 41425 Minutes _•' lk Vision Statement V 0 In Atlantic Beach, we have a strong sense of belonging and safety. Our citizens and government care deeply about community character and understand that unified support is required to preserve it. We are graced with the functional beauty of our beach, our marsh, and our tree canopy. Our shady streets and multi -use paths connect our welcoming neighborhoods and vibrant local businesses. Our city supports our diverse, multigenerational, socially linked community with green spaces, active lifestyles, parks, and programming. . -W 11, J.. I Attachment E to Themes 41425 Minutes Create a strong sense of belonging and safety Promote a Preservcomm unity character cially linked V community through green spaces, active lifestyles, parks, and programming Connect our neighborhoods an businesses Maintain a strong financia condition suitable for implementing the City's vision Attachment E to 41425 Minutes Prior Organization Charts - - RECREATION DIRECTOR rueYr Wad Dkwtoe YOf1 WA/w, oft OMF Mr1Y._— RECREATION ADMINISTRATIVE ASSOCIATE ASSISTANT PART TIME 1� Neighborhoods Organization Chart NEIGHBORHOODS DEPARTMENT 01 7.U,LD,NGD,V,S,ON r PLANNING DIVISION BUILDING OFFICIAL PLAN ,May be Full time REVIEWER/INSPECTOR employee) (Mike Jones) PLAN BUILDING PERMIT REVIEWER/INSPECT TECHNICIAN IV OR (Maybe (Toni Gindlesperger) outsourced) BUILDING PERMIT TECHNICIAN (Luciana Cruz) PRINCIPAL PLANNER (Abrielle Genest) PLANNER (Kevin Auster) CODE ENFORCEMENT / GIS COORDINATOR (Angela Irizarry) ADMIN - PT (Valerie Jones) ENVIRONMENTALPARKS MAINTENANCE & STEWARDSHIP DIVISION PARKS MAINT b ENVIRONMENTAL STEWARDSHIP MANAGER (Andre Gethers) PARK RANGERS (6) Sean Daley Eric Williams Alec Stewart Scott Underwood Travis Canaday Mario Rhone _. ADMINISTRATIVE ASSISTANT (Vacant) SPECIAL EVENTS, PROGRAMMING & PERMITTING MANAGER (New) RECREATION ASSOCIATE (Veronica Richard) RECREATION ASSOCIATE (Charlene Ovshak) PT (budgeted FT) Attachment E to 41425 Minutes C Attachment E to 41425 Minutes Authority THIS EMPLOYMENT AGREEMENT ( hereinafter referred to as the " Agreement") is by and between the City of Atlantic Beach, a municipal corporation ( hereinafter referred to as the City"), and William Killingsworth ( hereinafter referred to as "Killingsworth" or as "City Manager"), an individual who has the education. training and experience in local government management and meets all of the qualification requirements of the City Charter including but not limited to Section 22. E. It shall also be the duty of the City Manager to organize, reorganize and arrange the staff of the City and to develop and establish internal regulations, rules and procedures which the City Manager deems necessary for the efficient and effective operation of the City consistent with the lawful directives, policies, ordinances, state and federal law. Sec. 13. Creation of new departments or offices; change of duties. The city commission, by ordinance, may create, change or abolish offices, departments, authorities or agencies. The city commission may, by ordinance, assign additional functions or duties to the offices, departments or agencies established by this Charter, but may not discontinue or assign to any other office, department or agency any function or duty assigned by this Charter to a particular office, department or agency. (Ord. No. 33-15-19, § 1(Exh. A), 5-11-15) Sec. 26. City departments. Administrative departments as established by ordinance shall report to and serve under the city manager. Attachment E to 41425 Minutes Ordinance established departments CHAPTER 2 ARTICLE IV. - DEPARTMENTS DIVISION 1. - GENERALLY DIVISION 2. - POLICE DEPARTMENT DIVISION 3. - FIRE DEPARTMENT DIVISION 4. - DEPARTMENT OF FINANCE DIVISION 5. - DEPARTMENT OF PUBLIC WORKS DIVISION 6. - DEPARTMENT OF PUBLIC UTILITIES CHAPTER 5 ARTICLE III. - Public Parks • References Parks and Recreation Department CHAPTER 6 ARTICLE II. - BUILDING CODE • Establishes Building Department • References Development Services Department • References Planning and Zoning Department CHAPTER 19 ARTICLE I. Section 19-4 - Special Events • References Recreation Department CHAPTER 24 ARTICLE III. - Section 24-48 • Establishes Planning and Community Development Director's Office • Section 24-124 References Community Development Dept. DIVISION 5. - DEPARTMENT OF PUBLIC WORKS Sec. 2-79. - Created. There is hereby created and established a department of public works. The department shall be an administrative department of the city responsible to the city manager. (Ord. No. 5-86-14, § 1, 1-27-86) Sec. 2-80. - Director of public works/city engineer—Appointment, compensation. The director of public works/city engineer shall be the head of the department of public works and his appointment or removal shall be authorized by the city manager. The director of public works/city engineer shall receive such compensation as determined by the city commission. (Ord. No. 5-86-14, § 1, 1-27-86; Ord. No. 5-01-35, § 1, 6-1 1-01) Sec. 2-81. - Same—Duties. The director of public works/city engineer, under the direction of the city manager, shall be responsible for the supervision of the maintenance of streets, sanitation, drainage facilities, stormwater and fleet maintenance. (Ord. No. 5-86-14, § 1, 1-27-86; Ord. No. 5-01-35, § 1, 6-1 1-01) Sec. 2-82. - Reserved. Editor's note— Ord. No. 5-01-35, § 1, adopted June 11, 2001, deleted former § 2-82, which pertained to divisions; appointment, compensation of chiefs, and derived from Ord. No. 5-86-14, § 1, adopted January 27, 1986. Sec. 2-83. - Other duties. The department shall perform such other duties as may be assigned by the city manager and the director of the department shall be responsible for keeping the city manager informed of the activities of the department. 76 Attachment E to 41425 Minutes So how shall we move forward?