The URL can be used to link to this page

05-12-25 Draft Agenda City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, May 12, 2025 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 2. COURTESY OF FLOOR TO VISITORS 2.A. Public Works Week 2025 Proclamation National Public Works Week 5 PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (May - July 2025) 90-Day Calendar (May - July 2025) 7 - 10 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 5.A. ESC Ordinance & Proposed Amendments Note: attachments will be included in the final agenda. 5.B. Fire Services 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Award continuing engineering services contracts to the recommended firms listed in the staff report. RFQ 25-01 11 - 26 6.B. Award continuing surveying services contracts to the four top ranked firms 27 - 42 Page 1 of 75 Regular City Commission - 12 May 2025 listed in the staff report. RFQ 25-02 7. COMMITTEE REPORTS 8. ACTION ON RESOLUTIONS 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 25-25-46, Public Hearing and Final Reading AN ORDINANCE BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH AMENDING THE CODE OF ORDINANCES, CHAPTER 8 FLOOD HAZARD AREAS, TO SPECIFY ELEVATION OF MANUFACTURED HOMES AND TO CLARIFY PREVIOUSLY ADOPTED BUILDING ELEVATIONS; PROVIDING FOR APPLICABILITY AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Ordinance No. 25-25-46 43 - 75 10. MISCELLANEOUS BUSINESS 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Page 2 of 75 Regular City Commission - 12 May 2025 Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 75 Page 4 of 75 ?tndamatiunof the dirty of Qtlantit £12m) in Recognition of National Public Works Week WHEREAS,public works services provided in our community are an integral part of our citizens' everyday lives;and WHEREAS,the support of an understanding and informed citizenry is Vital to the ef?cient operation of public works systems and programs such as streets and stormwater,beaches,sanitation,parks and building maintenance,landscape and beauti?cation;and WHEREAS,the health,safety,and comfort of this community greatly depends on these facilities and services;and WHEREAS,the quality and effectiveness of these facilities,as well as their planning,design,and construction,is vitally dependentupon the efforts and skill of public works of?cials;and WHEREAS,the ef?ciency of the quali?ed and dedicated personnel,who staff the public works department,is materially in?uenced by the people's attitude and understanding of the importance of the work they perform;and WHEREAS,this year’s theme "Advancing Quality of Life for All"speaks to the essential nature of public works services in support of everyday quality of life. NOW,THEREFORE,1,Curtis Ford,by virtue of the authority vested in me as Mayor of the City of Atlantic Beach,Florida,do hereby proclaim the week of May 18ththrough May 24th,2025 as NATIONAL PUBLIC WORKS WEEK in the City of Atlantic Beach,and call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works;and to recognize the contributions which public works of?cials make every day to our health,safety,comfort,and quality of life. IN WITNESS WHEREOF,I have set my hand and caused the Of?cial Seal of the City of Atlantic Beach to be af?xed this day of May12th ,2025 Curtis Ford,Mayor Agenda Item #2.A.12 May 2025 Page 5 of 75 Page 6 of 75 AGENDA ITEM:90-Day Calendar for the City Commission SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT TODAY’S DATE:May 1,2025 MEETING DATE:May 12,2025 BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City staff and the Commission,and is included in each agenda for consideration by consensus. Please note that the 2025 town hall meetings have been scheduled for: 0 Saturday,July 19 at Gail Baker Community Center 0 Saturday,October 18 at the Adele Grage Cultural Center Please note that the Budget Workshops for FY 2025-26 have been scheduled for 5 pm.on: 0 Monday,June 9 Monday,June 23 Monday,July 14 Monday,July 28 Monday,August 25 BUDGET:None RECOMMENDATION:Accept the 90-Day Calendar for May 2025-July 2025 by consensus ATTACHMENT(S):City Commission 90-Day Calendar (May 2025-July 2025) REVIEWED BY CITY MANAGER: Agenda Item #3.A.12 May 2025 Page 7 of 75 (n r x .‘x v _ fag car—£2EmoEmmzmg Emméoo Z 3:0 8on E23“;252 .539EN:20203 2;».2a2:5 222 8:59EN?_$953 25>o. (\l £8 ZOmmmM—ZEOUWHHU Em cone mEmomseason 23829 Eu 0 wotomhuxmomm EmN Emb?wmzMioumm EquBomcm 250 .w/uQamDv?fm.CREZLW43wdb$H.w/AHMMHZQw—uv/V455:3%>43,“OH/4 885 8050 36 Exam >8 3:952 Emm .B?onsm Essa?mzm03 Eu0 ooEEEoU 325m59:52Ewom 3 mm Saw .8535un?t0mm, Sn9% ouEEEoonsm £825003 Eno QEDQEwnEBBm EcoEcoh>cm E chg -0025 Em 006 uommmmEEoUEC Em omum 3:310? 5E 58mm£95 3 Eu 0 Emomacacia—gon— bEzEEoU ON C:I Dvuum?—F—OU0.3.5114 .EOSMOLOOMrmutdu m? En omum 845:sum: 53 coco<buxom inn 3889/ Eu 0 Eo>m 3Q EtoEoZ 2 23.25% E9 86 co?mm??ou35 En .n ExamEOE Cram:3,ng Ea NEE o— uuf?z 9555”“ mm 02m;2033: En Nana E “3122 23:5 x— EE Egg EmNéa E EVE—2Eozc? Em:38:39E9o “.5850 EB_.§m:om 33m :ommsmv Ea ma?a c— 6me ESEam Agenda Item #3.A.12 May 2025 Page 8 of 75 Egg commune: :5 3 Exam m?mi588322 2 Ccmm23m:HomasmVina2:E 032230:35 98E 203:9Em:23:53 2:538msewage:ea 3885m.@z 55322$8:ng 9.53 cots?vEmZ209532;» Ex 0 .oESn—sm biomEEmsmme Em 2802 RED 82m ©3828 Em o motom~31.on $8 886 8&5 b6 323$£53053. mN Eme En“o883.”8.;0mm EmomEoEQEgoD E 31‘3555800.8835 ?sh—.5 me 4 M2 ZOmmmHEEOU Val—U Wm??smygmwr/‘QS:”C‘CmeEH.CAEEZQFZ.m3Swami.V4920?“5-97:5; 3.8m .3335 En Ném 0. H352 who—Emu GEE$535 Ea Ni:o— 3th2 E253 35 :85: En «.5 2 3x32 Began £5 :38”: En was 2 “SEE Began SamE8559 Ea o5250 ?oatawnom cramHum—8:00 Ea on; SEEamugm?v—gm 33m =umm=mv Em NEE 2 “8‘32 mac—Emu 2 ctchégab Em86 En 0 Sn 0 somm?EEoo EC .280 mEmENBBm 8:29:90 2330 En mEngaobém.coumeuumawe—«4‘Q3310>9 535m 2 S m om £6-82:em86 co????aU 3.6 Em m no?io?835m VN mN Agenda Item #3.A.12 May 2025 Page 9 of 75 2027 om5:50bEEEboDbin :90Ed3wcuooE:mm550%S Sac motowExmumm Ea m .B?opsm Exagmsm 0% #N f". Em m. uoEEEoO 95:50 “nosmouoomn35 mmom loam—2200 WHHU EmN Batmamz303w “58088:an £60 Eme QED QEmcEBBw Eno?aohém .w/HHZDF/dW<QSE“CNQwMDIH.w/?HmmHZerV/.C‘debu.WINE/MOE ‘w/HDZDV. Sam :33 En c:Ez 839% 25 zamév Em NAEN0—Evin—2Hunts; £5 :33: En Néa o— uvvtmE msgmn. cam20::chSn0 50qu Eo?kwaom 95m:83”:En N55 9 6x32 225mm 3 25 Egg En NEE S you—E2 mEEEm Emo .Uqunu—SmBohr—10mm an E“ .E?onam numubso 0mm 2 saw gem EoEQBoSQ bEsEEoU 2 MN CuEOégcd En cone noGEEEoO >20 Ea m monmvtoaHuwusm E 23-08% =5 86 commmmESoOEMU Enmmoamvrog?mvum Agenda Item #3.A.12 May 2025 Page 10 of 75 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:RFQ25-01 Continuing Contracts for Professional Engineering Services DATE SUBMITTED:April 29,2025 SUBMITTED BY:Rick Carper,Interim Public Works Director MEETING DATE:May 12,2025 BACKGROUND:To expedite engineering and construction projects,staff advertised a Request for Quali?cations(RFQ 25-01)in accordance with the Consultant’s Competitive Negotiation Act (CCNA).It is in the City’s best interest to have multiple engineering ?rms under contract so that multiple projects can be completed expeditiously.It also allows the City to take advantage of a particular ?rm’s ability to completea speci?c size or type of project. These will be non-exclusive contracts that do not prevent the City from selecting different ?rms to perform similar services for the City.The contracts will be for a period of ?ve years,with an option to cancel a?er years 3 and 4.Covered engineering services are primarily for stonnwater,roadway, water,wastewater,and geotechnical,but may be for any City purpose.No guarantee of fees is made as a result of this selection. Each Task assigned under these Contracts is not limited in scope or amount but will be individually negotiated and authorized under the City’s normal purchasing process.Authorization of any individual task fee larger than $25,000 will require City Commission approval. Proposals from 12 quali?ed ?rms were received.Staff reviewed the proposals and ranked the ?rms based on the criteria speci?ed in the RFQ.Staff recommends the following ?rms for selection: -Almond Engineering.-J.Collins Engineering Assocs.,LLC -CMT (Crawford,Murphy &Tilly)-Jones Edmunds &Associates,Inc. -Fisher Koppenhafer -Kimley-Horn and Associates,Inc. -Geosyntec Consultants -Prime AE Group -Halff -Saltus Engineering,Inc. -Hanson Professional Services,Inc.-Simes &Rosch Engineering BUDGET:Funds will be budgeted under speci?c projects or under the Professional Services line item for the appropriate account. RECOMMENDATION:Award continuing engineering services contracts to the recommended ?rms. ATTACHMENT(S):1.Staff Ranking of Engineering Firms 2.Request for Quali?cationsRFQ25-01 3.Sample Contract APPROVED BY CITY MANAGER: Agenda Item #6.A.12 May 2025 Page 11 of 75 EVALUATION OFQUALIFICATIONSSUBMITTED FOR PROFESSIONAL ENGINEERING SERVICES RFQ25-01 Ewlualcu1 EvaluatorI \Enlumv 1 Weuh:sq wannaAve.” Aver:9 Ave»e an 17.3 17.3 Aver:‘e Avexae 11.7 Aveva5 J ‘w Aveva2 Average 87 Avm?? 5.3 93 2!: Man : Aver:‘e 3.3 8.3 7.7 Aver:e 8.7 Am:9 9.0 5a w Avevage Avevaa Amaze 'vu‘;I 193 13.3 17.7 ze?zl “minim!z Summa-a 15 15 19 12v: ‘Avera e \Vuaww a3 Avevaze 5.?Am:2naAvem LL: 97 Put Recordat Fin-1':Pmnsdml Sh?AvIIhthy .nd Prokulol-I Oull?n?m-L ijed Cipch?lly InMed Amman-hm Tum Dawns Pun-mm Rnpa?btllg Ind [miner Comb-m1 WW )1CaliElm-11..CAI-hid minim-in?ux Pnnilnlty Scar: “2,7 Vexi‘n:Wemurd :wagmen mnyneu lveyale 17,3 Aver-Re New 9 83 Aver-i!8.0 Amaze 83 New 2 a:Aver-1e Avemze 177 Avery!17.3 Ann-a 5.3 Anvil:93 1mm 1 ”use 8,0 Aware 180 'm.g:.rlt'u”V 1 a3 magma sa mum” men 1 16.3 Am:e 163 mm:90 Menage 3 M2159 a: ‘v:v -,Male 11: 17.0 Avllil-l 17,0 83 Am:a 5'3 Aven ,e an Aveuu 5V7 Mung:m7 ‘1“.‘vzv mx .1:ugh-a er .\I \ Enhmur 1 Evahmu 20 Ewhnamv1 WEIGHT:207-10%10%10%10']-10'/-20% 17 Enlum.1 1s Evaluam:1 1a Evalum:1 a Evllullm1 Evalua1a.1 2n Evahmov2 1s Enlum.2 17 Enluala:2 9 Evaluam:2 9 Evallmnr2 a Evlluiluv2 9 Evalualm2 19 AlliimEngnculnz ‘Enluawn 19 Evaluam 19 Evaluamv3 1a Evalumm 9 Evalum:3 9 Evaluamn 9 Evalualaw 19 1a Evalualov1 17 1s 11 Emuam:1 1o Eviluawl1 a Evalualu:1 a Evalum:1 20 Eunhlalol 2 17 Enlualur 2 1a Evaluam 2 9 Emma:2 9 Evaluamv2 s Enlualnr 2 9 Emma:2 19 3:11le £113|uaxm a 17 Emma's!:1 2a Evahmol a 9 Evaluua:3 9 Evaluilm:1 9 Emma:3 9 Emum:3 19 144.3 lEvaluam:1 17 17 1o Evlluaml 1 1a Evaluate!1 9 Evzllmnn 9 Evaluala:1 17 Evaluaxa:2 17 Evalualarz 17 Emu-lam a Evaluam 2 9 Evaluaml 2 a Evalumnrz 9 min-111:2 19camzhanmm.L m“Evalualm?1s Evalualora 19 Enxualala a Evaluamla 9 Emma:3 a Evalamuva 9 Emu...“1s 19 Enmalm 1 1s Evallmnr1 17 Evaluauu1 1o Evalualm1 1n Evaluam:1 a Evahman 9 E'valllliluv1 17 cm (ChanM .:::1 Enlualnrz 17 Emu-1m:17 Evalualwl a Evalualm 9 Emuamn 7 Emu-rm 9 Evaluiwv2 1amEvaluilma17Evalulml9111Evaluavo:a a Evalnalul a 9 Evaluam:3 a EVa|UIlnl 3 9 Evalualu:3 15 139.3 mums) Evalualm1 1s 15 Evlllmul 1 1n Emu-la:1 1c 5 5 1a m:14 1 1.lul Evalualurz 17 Evahmnrz 17 Evalurlnr2 e Enluava 9 Evllnalul 2 7 lEv-alunm a lEualumvz 16 ‘""Evalualars 17 Evaluamra 17 Emu-la:3 9 Enlualam 9 Evalualm:7 Emma:3 9 lEuulumm 17 125.7 acansulunu Eaamm:1 17 Eualuamn 1s Evalnlmn 1o Eva|uilar 1 1o Enluam:1 a Evllullw 1 2a Evlluilnr 2 17 Evlluilor2 17 Evaluma:2 7 Evaluala:2 9 Evanmlm 2 9 Evaluno:2 9 Emu-1.7.2 19 Fan!wmu Evahmm a 17 Evllualol2 19 Evalum::1 a Evalulluv a 9 Ethan)!a 1n Evaluua:3 9 Enlusml 3 2a 17 Evalu-ln:1 19 Evalullm1 1a 1a mum...1 10 Emma:1 a a Evaluimv2 17 Evaluamv2 17 Evaluaml2 7 Evaluilov2 9 Evlluilm2 7 Evalualuv2 9 Evamalm2 17 ua Gumuelm Duly:5mm Evaluam:a 17 Evaluam:a 17 Evaluam:a a Evaluuluv3 Evalualov:a Evaluala::1 a Evaluam 3 17 144.0 Evaluilull 1110 as 20 13.7 Average In new:17.7 Arum 7.7 Aveu'te an Amaze Mails 19 aEnumednx 5-1:):h?xn?ll .no. Evlltncl 3 Mo:1 ma:2 Seaman):3 Emu-m 1 Emma.-2Evlhltnr3 Avelae Evaluiloll Evalunar2 Evaltmam Avela a y.1 Evaluzmll Emlunam E‘Villllmla Avem e Evaluma:1 Evalualat2Mme:3 Avenue Eva-ma:1 Evaluxta:2 Evalmovs Aver:e Evauma:1 Evahlzlnr2 Emma:3 En a:1 Swill-m:Z‘Evlhlllnt3 ‘Ewlullov1 {Eu-lama:2 Eula-la: Emma:2 Evaluua:3 Ama e 18 is 19 19 1s 19 19 15 19n 19 19 19 2:1 20 19.7 19 18 15 111.7 19 19.7 20 20 19.7 19 1a 19 19 19 19 19.0 EVIlL‘IY?'3 Evatma:3 humor I Evzlultnl2 Evalum:3 Emma” Evan-mam Enlullnrs Am:a m 1 Emma:1 Emma:2 Evalmo:a Amaze Emma:3 Avevale \Evaluala:1 \Enluala:2 Eva-ma:a Avevae Eula-la:1 Emma-2 {VICE-w:J AvElaa Enluaw:I Sal-ma:2 Evaluam:3 Evaluatam Evaluator: mm a Evaltma:1 Evaluam:2Enlllllov3 Alma e 19 17 1a 15 1s 19 1g 1:: 19 17 16 1a 19 1s 19 19n 15 20 20 197 20 20 19.3 19 1s 20 19 19 193 'law:1 lualm 2 :valualur 3 Evabaalo:2 Emma.-3 Mum:1mmz Evaluarata 5mm:1 EVIWWIZ Salaam:3 Evaluala:1 Enlualol 2 Evaluate:3 Emma:1 Entuata:2 {Vim-luv 3 Avevaae Emma:1 Eula-1a:2 Evaluaw:3 Meta e Evaluatat1 Evaltma:2 Evalaama:3 Am a Evaluna:1 Emma:2 Emma:51 Aveyage Evlhllnu1 Evllunul2 Enlualor3 Man a 10 10 10 an; In In In 111 1a 19 10 1o 9 m In 9.3 a:a Avaa e :a:2 Swirl!“G Eva‘ura:1 Evalum:2mama:3 Evaluna:3 Evaluzw:1 Evalum:2 Evalumava Evazumtz Emma:11 \Evlllnlol1 ‘Evaiualo:2 Emma:3 Isa-tuna:1 Ewlllllrl 2 Enhlalnr3 Evaluara:1 M11210:2 Evallmol:1 A.e:a e Edwin}!2 Emu-lo:3 New e Evaluate:1 Evaluate:2 Evaluala:3 ID 19 97 1a 1a 9.7 10 In 1a 1a 1a 1a 111 law 10 19 111 10 mm; 10 9 Emma:1 Zvlh?ni 2 Ev?ulol 3 Aveiaie 1\. {Ewan-ta:1 Emma:2 Evatlma:3 Avela e Emma:1 Eva'na:2 Emma:1 Emma:2 Emma:3 Emma:1 mm:2 MW!3 Evaua:a:2 Evaluam:3 Emma:1 Evaluate:2 Evalum::1 u:mum0mma:0«amone :va:..-at.::.-2 Evalumov3 Emma:1 Evaluata:2 Emma:3 EvalL'ilul'1 Enamarz.lunar: Avtla e Emma:1 Emma:2 Emma:3 Amaae Evaluala:1Emma:2 Evalumov3 Evaiuala:1 Evalualo:2 Evalunnl 3 Evlhmol 1 Emma:2Evlltmu3 Eva o!I Eula-la:2 Evaluate:3 Evil-.1110!1 Evalmm:2 Evaluxla:s Evihmol 1 Evaltmol 2 Evllullol3 1D 1o 111 mu: 1!) 9.3 In 19 111 utow Emma:1 Emma:z Sam-u::1 Evil-mo:1 Emma:2imam:3 Emma:1 Emma:2 Amaze Evllllllul1 Evalvllul1Evalunav3 A:case Emma:2 Evmuatnl:1 Mela 2 Emma:1 Emma:2 31613311713 Atomic Emu-ta:2 Evlhmol a Evaluilnl 1 Ev-‘ma:2 Evamnn:3 Svlluuol 1Evllullarl Enlaalo:a 23 19 19 20 1g 13 217 19 19 19 19 19.3 20 19 2o 13 10 1117 211 19 19 193 20 19 19 19.3 211 19 19 145.3 15.3 211 19 19 meme :8 0 mm: Marin.- Averr! :67 mo Averag! mm a 137 177 «mu Avuax: Anni: 5.7 9.0 as Nevis! Average B? an 3.0 News: Am;a we”‘e 50 In: new: Aura ‘e 53 B3 67 mun mugs Avrva?e 19: 15,3 Enlumv 1 Emu-my 2 E?luamv 3 16 la 19 Evllualnr1Evahlaku2 Emma::4 18 17 1: Ew|ualol J Evalualm2 Evalumm 3 w 7 Evalualm: Ennnlm 2 Emu-m : ma 5 Emma:1 EVI||IIIW 2 Enluam a a a (mum-1 Enhlalul 2 Enlualm a mas Enlnalm 1 minute:2 Evaxumm :1 2n 19 13 142.7 17 10 Evalualov1 Eva|uatm 1 EVIlLllwl1 19 Evaluator1 17 Eva|ualut 1 1n klPl?“him EVEIUJWYZ 15 EVIIIIBIWZ 17 EVIHIDIDIZ 7 I E I M 3 aamnion-lam”)EVE"31013 15 EVIKIIBXDIZ 13 VIll 0| Evihlllol 1 15 Evalultnt1 13 Evaluamt1 1a EvlllmntZ 17 Evaluate»:13 Evatumurz u UAEMncmnI Evi|lml1|3 1e Elrdlumov3 2n Evalullut3 u Evihtalot1 19 Evallmnt 1 2n iEvalumnt]1o Evilllalol2 17 Evalualmz 17 lEViluiIDIZ 7 Hmes/DCCH Evaluator:13 Evahlalmt?17 lsvntumrzs mum.1 17 Eva|uamr1 ls lEvalumu1 Evlltmm 2 1a ‘Eviluimr2 17 Enlullnl 2 7N'I“""”"?w'l Evilullot a 19 Emu-tut:la Evaluator:aSeMcus Evihlllol1 Evlhlllol2 Evalumt 3 Evaluaml1 Evaluatut2 Evaluitnta EVIlulluv1 EVIllIllul2 Evlluitm:l Enluatov 2 Evatuazm 3 10 1o ~t~t Ell-lulu)!I Evaluator2 Enlualol a Evaluator1 EVIHIIIDI2 Emu-tar 3 Eviluilm 2 Evalualuv : Evatuntm2 Enlulml 3 a s 10 m Evaluatov1 Evilualul 2 Evaluatm a \Evuuatou ‘Ewluan-Z Evalualma Ewlualut 1 Enlualnl 2 Enluaml 3 Enlullnn Ell-luau": Ewluutnta a a 9 mu:mVV Ewtuum 1 Evalulmt 2 Evaluate!3 Evaluate:1 Evaluate:2 Ellhlaml:t Evaluatm 1 Evaluilot2 EVIIIIIID!3 Evaluimt1 Ev-Imtnv2 Evalulwl 3 1a 1a 16 2!) 1a 19 2c 19 19 19 19 131,01 Shes zamen Emru?cl uni wse “me v lune:Eda-mas mamas wrnmea wemwea We mm m. 20 Evaluamv1 Evaluam:I m mun "Au-d Hanan.- m" 9034-wumm um mama: wamea 173 15.3 Evanmnv 1 w‘o Evaluaxal1Evalualnr1 Eva|uaml 1Evaluam-1 Ann-nu!‘nlum um: m.» Enlumn Agenda Item #6.A.12 May 2025 Page 12 of 75 By.L p Y. () City ofAtlantic Beach RFQ 25-01 REQUEST FOR QUALIFICATIONS for PROFESSIONAL ENGINEERING SERVICES RFQ 25-01 The City of Atlantic Beach is seeking submittal of qualifications from engineering firms interested in providing professional services for the development,design, implementation,and overview of Public Works/Public Utilitiesprojects and programs. The goal of this RFQ is to award multiple simultaneous continuing contracts to engineering firms to provide professional services.These willbe nonexclusive, continuing contracts for a period of ?ve (5)years,with an option to cancel at the end of the 3rdand 4thyears at the discretion of the City.Fees willbe negotiated per the Consultants’Competitive Negotiation Act,Chapter 287.055 F.S.,a Task Authorization willbe assigned,and a Purchase Order will be issued for each work assignment under these continuing contracts. Res onses to this RFQ must be submitted in du licate with one 1 exact di ital co b 4:00 m Wednesda March19 2025 to: Patty Drake,Procurement Officer City of Atlantic Beach 800 Seminole Road Atlantic Beach,FL 32233 Allquestions concerning the submittal of proposals must be submitted in writing to Patty Drake at and shall be received no later than 4:00 p.m.,Friday, March 14,2025.No questions may be directed to any other party.Allinterpretations willbe provided in the form of an addendum and willbe published on the City’s website. 1.PROJECT SCOPE:The objective of this RFQ is to award simultaneous continuing contracts for engineering and other professional services required to accomplish geotechnical,structural,stormwater,roadway,traf?c,resiliency, water,wastewater,reclaimed water,landscape and park design,buildings and other Public Works/Public Utilities related projects within the City’s service area. Services requirements may include: A.Engineering and other professional services relating to contractual construction and City executed construction projects. 1)Preliminary and Final design,including all sub—consultantwork, construction cost estimates,bidding,permits,and construction documents for implementing projects. 2)Contract administration during the construction phase.Such services may include full-time or part—timeinspection,shop drawing Page 1 of 7 PDrake coab.us Agenda Item #6.A.12 May 2025 Page 13 of 75 I;III I..- am I; I f, I u l I I I I I. II II I .II (i I ."I II 52 I _II 1 I h _II I I ‘" I II _=I.I I 3 II ‘J'I '-I ' I II |' '“.1 II In I =I II I I I '9 III:I I II ‘I‘I I I I-I I II II I II -'I III -' II ."I'I . I u I?I 'II |I.I I"I.I II I I IIIIII I.-.I I -I II III ''I II "' I -I II.-u.‘a I -II I n 'IIII ' II -:-I u I.I I'n t I II - .I I II III I I 1 _,.I I.“ I1 :7 ‘I I 'I z I:I —III I n I '1.I I ‘ I-~I I |In 'II.I'J City ofAtlantic Beach RFQ 25-01 G. approvals,field surveys,as-built drawings,warranty inspections,or other services needed during or after construction. Professional services for the completion of preliminary and feasibility investigations,cost or rate studies,peer review,value engineering, economic comparisons,regulatory permitting or report preparation,and capital improvement planning activities resulting in reports and technical documents. Technical advisory services for the review of construction design plans, reports,and technical documents submitted to and prepared by the City. Detailed quantity surveys of material and labor for construction projects. Response to ?eld and engineering questions and issues. Grant writing and administration assistance for Public Works/Public Utilities projects. Modeling,mapping,and GIS data conversion.Conversion of As-Built drawings into electronic format. Presentations as applicable for City Commission meetings or Public Hearings. Other Professional Engineering Services. 2.NON-EXCLUSIVE:Notwithstanding the continuing contracts resulting from this RFQ,the City reserves the right to follow its normal purchasing procedures at any time to procure the services identi?ed herein from other consultants. 3.MINIMUMREQUIREMENTSOF CONSULTANT(S): A.Registered engineering company in compliance with the requirements of Section 471.023,Florida Statutes. A local of?ce (Duval County)in which the majority of work willbe done is preferred. Local staff with the capability of performing the required planning,design, analysis,estimating,permitting,development of technical and bid documents,and plan reviews of all phases of drainage,stormwater management,water,sewer,and roadway projects. Demonstrated capability,past experience and expertise in professional design services in one or more of the following areas:geotechnical, structural,stormwater,roadway,traffic,resiliency,water,wastewater, Page 2 of 7 Agenda Item #6.A.12 May 2025 Page 14 of 75 City of Atlantic Beach RFQ 25-01 reclaimed water,landscape &park design,buildings and other Public Works/Public Utilities related projects.Additional capabilities include construction engineering,plan review,and development of technical documents. E.Firm must have a minimum of ?ve (5)years local experience in their area(s)of expertise. 4.SCHEDULES: A.Assignment of Consultant(s):It is the City’s intention to assign requirements in a reasonable manner with the consultant(s)having the continuing contracts which result from this RFQ.Notwithstanding,the City reserves the right of sole discretion on assignment of each requirement/project,subject solely to the best interests of the City. B.Budgetary:Consultant fees will be negotiated for each requirement via a scope of services from Public Works/Public Utilities and a written proposal from the assigned consultant. C.Time:Consultants providing services for project design,reports,bids, and/or technical documents shall begin work within 14 days of issuance of the notice to proceed,unless otherwise approved by the City.An actual production schedule willbe established during negotiation with the consu?ant 5.CITY REPRESENTATIVES: A.Designated Representatives Public Works or Public Utilitie sDirector B.Project Manager As designated for individual projects C.Technical Contacts As designated for individual projects 6.FEES:A maximum of 150%overhead and 10%pro?t willbe allowed on direct labor.Alternatively,a Florida Department of Transportation audited overhead rate may be utilized in lieu of a 150%overhead rate.Subconsultant fees and other direct costs willbe billed to the City at the direct cost to the Consultant. 7.CONSULTANT(S)WRITTEN RESPONSE REQUIREMENTSAND SELECTION PROCESS: SELECTION PROCESS:Consultant selection shall be in accordance with Page 3 of 7 Agenda Item #6.A.12 May 2025 Page 15 of 75 I II." I II Bel 'III II -I III . .II -I II I I I I H I III I .I I ''II II,.a I I -II I ‘<I 'I 'I II _ I I “I _ I l I | . I I II -I I._I I I-I I I I “ii,I r 'I III I I m.I..II I I II = I .,.II I I,.II .I A I I II II I I:~!I‘I'I'I I I.I III _ v~l..I I I I t 'u I II |.'I I I I l‘.11 :I,I I'- -I. I ..I I I H _‘-"I 'I .. ‘l I H ' ‘I I I I II I I I I- . II I I I.I I ''III 'III III _ I ”I "'I II II I 'I :c _h I I .. I _I =I"I -I II I :I I I |I II III a "--II -- I I 'I x I I Cityof Atlantic Beach RFQ 25-01 this Request For Quali?cations.The evaluation process shall determine qualifications,interest,and availability.City staff will review all written responses.This review willresult in a ranked list of fullyqualified respondents.Ifdeemed necessary,informal interviews may be conducted with selected respondents based upon the evaluation of the written responses.The City reserves the right to reject any and all responses,waive informalities and technicalities,and make awards to the firm(s)whose response best serves the interest of the City.The City reserves the right to conduct investigations as it deems necessary to determine the ability of any respondent to perform the services requested. METHOD OF RANKING:During the review of written responses,each criterion below will be ranked numerically.In addition,each criterion has been assigned a scaled value that weights the criterion's signi?cance. The scaled value willbe multiplied by the ranking of each criterion to quantify that criterion.The scaled value is denoted in brackets []following each criterion’s title.The sum of the scores derived from this multiplication process will be used as an aid in selecting the consultant(s). WRITTEN QUALIFICATIONSPACKAGE REQUIREMENT:Respondents are to adhere to the requirements shown below.Failure to do so may result in rejection of response as non-responsive. Be concise.Maximum number of response pages allowed is 40. -Provide adequate information on each criterion below. Provide the ranking criteria information below in the order shown. RANKING CRITERIA: 1)Past Record of Professional Accomplishments [20%]:A list plus a brief description of completed public sector projects similar to City projects under consideration.Provide a reference list of public sector entities within the State of Florida (preferably within Northeast Florida and the City of Atlantic Beach)for which similar services have been provided.Include the public entity’s contact person,email address,and telephone numbers. 2)Firm’s Professional Qualifications and Project Team [20%]:List Consultant team members,including detailed resumes.Give brief bullets on education,training and experience for project personnel. Team members listed in the response must be available for work on Cityprojects during the entire contract period.In the event a team member leaves the employment of the consultant during the contract period,another team member with equal or better experience and quali?cations must be submitted,subject to the Page 4 of 7 Agenda Item #6.A.12 May 2025 Page 16 of 75 (a City of Atlantic Beach RFQ 25-01 4) 5) 7) approval of the Public Works Director. Staff Availability and Capability to Meet Deadlines [10%]: Current and projected workload for the project team which indicates the availability of staff to complete assigned projects in a timely manner.The timeliness of completion of current or past projects for the City of Atlantic Beach willbe included in this criterion,if applicable. Financial Responsibility and Insurance [10%]:The form of business of the prime consultant,i.e.,proprietorship,partnership, corporation;years in business;changes in ownership;bank reference;and any other information the applicant may wish to supply to verify ?nancial responsibility.Include the most recent audit bank reference or accountin summa or other information that illustrates Financial Res onsibilit for the firm si ned b an outside third art and current certificate of insurance.Financial information ma be acka ed in a se arate sealed envelo e if desired. Cost Estimating [10%]:Provide evidence of the ability to accurately estimate the cost of construction projects.Consultant must be able to provide realistic estimates to be used in the City’s budgeting process.Accuracy of project cost estimates provided for past or current City of Atlantic Beach projects may be included in this criterion,ifapplicable. Contract Administration [10%]:The ability to observe and advise if projects are complying with plans and speci?cations.The experience of the firm and assigned personnel in observing and monitoring construction projects,including shop drawing review, construction administration,inspection,and other construction phase services. Proximity [20%]:Location of the consultant’s home of?ce (corporate headquarters)and location of the local of?ce where the project(s)will be produced.The members of the project teams should be permanently assigned to the project of?ce.Routine and responsive face—to—faceinteraction willbe important in servicing the City’s needs in carrying out this continuing contract. In the event a team member is relocated,another team member with equal or better experience and quali?cations shall be substituted.Team members shall not be transferred,relocated or reassigned while performing work on a speci?c City project without prior approval of the Public Works Director. Page 5 of 7 Agenda Item #6.A.12 May 2025 Page 17 of 75 City ofAtlantic Beach RFQ 25-01 8.INDEMNIFICATIONREQUIREMENTS:The Consultant shall indemnify and hold harmless the City and its officers and employees from liabilities,damages, losses,and costs,including,but not limited to,reasonable attorneys'fees,to the extent caused by the negligence,recklessness,or intentionally wrongful conduct of the Consultant and other persons employed or utilized by the Consultant in the performance of the contract. INSURANCE REQUIREMENTS:The consultant(s)shall procure and maintain during the term of the continuing contract,insurance of the types and in the minimum amounts stated below. Covera es Schedule Minimums .Workers’Compensation Florida $100,000 —each accident Statutory Coverage and $100,000 each employee Employer’s Liability(including $500,000 —policy limitfor disease Appropriate Federal Acts) .Comprehensive General Liability $1,000,000 —bodily injury each occurrence $1,000,000 —bodily injury aggregate $1,000,000 —property damage each occurrence $1,000,000 —property damage aggregate C.Products —Completed Operations $1,000,000 —aggregate D.Business Auto Liability Same as Comprehensive General Liability (Ali autos —owned,hired or used) .Professional Liability Same as Comprehensive General Liability Excess or Umbrella Liability Optional Insurance shall be written by an insurer holding a current certificate of authority pursuant to Chapter 624,Florida Statutes.Prior to commencing any work on the continuing contract,certificates of insurance approved by the City,evidencing the maintenance of said insurance shall be furnished to the City’s construction project manager.The certi?cates shall provide that no material alteration or cancellation,including expiration and non-renewal,shall be effective until thirty (30)days after receipt of written notice by the City.All coverages,except Workers’Compensation and Professional Liability,shall name the City as “additional insured.” Receipt of certificates or other documents of insurance or policies or copies of policies by the City,or by any of its representatives,which indicate less coverage than required willnot constitute a waiver of the successful respondent(s)’ obligation to ful?llthe insurance requirements herein. Page 6 of 7 Agenda Item #6.A.12 May 2025 Page 18 of 75 ‘u City of Atlantic Beach RFQ 25—01 10. 11. 12. ANTI-COLLUSIONREQUIREMENT:Under no circumstances shall any prospective respondent,or any person or persons acting for or on behalf of any said prospective respondent,seek to influence or gain the support of any member of the City Commission or the City Staff favorable to the interest of any prospective respondent or seek to influence or gain the support of any member of the City Commission or City Staff against the interest of any prospective respondent.Any such activities shall result in the exclusion of the prospective respondent from consideration by the City. PUBLIC ENTITYCRIMES REQUIREMENT:A person or af?liate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid,proposal,or a response on a contract with a public entity for the construction or repair of a public building or public work,may not submit bids on leases of real property to a public entity,and may not transact business with any public entity in excess of the threshold amount provided in SECTION 287.017,for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. PUBLIC RECORDS PROVISIONS FOR ALL CONTRACTS AND AMENDMENTS:As ofJuly 1,2016,an act relating to public records;amending s.119.0701,F.S.;requiring a public agency contract for services to include a statement providing the contact information of the public agency’s custodian of public records;prescribing the form of the statement;revising required provisions in a public agency contract for services regarding a contractor’s compliance with public records laws. Page 7 of 7 Agenda Item #6.A.12 May 2025 Page 19 of 75 PROFESSIONAL ENGINEERING SERVICES AGREEMENT This PROFESSIONAL ENGINEERING SERVICES AGREEMENT (“Agreement”)is entered into and is made effective as of between the Ci of Atlantic Beach,a political subdivision of the State of Florida (the “CITY”)and (the “CONSULTANT”). On the terms and conditions hereinafter set forth,the CITY retains the CONSULTANT and the CONSULTANT accepts suchretention to perform certain tasks,duties and services (hereinafter collectively referred to as “Services”). Scope of the servicesunder this agreement may be any type Engineering or related servicesneeded by the CITY. This is a nonexclusive agreement and does not preclude the CITY from using any other ?rm to perform similar services.Execution of this agreement does not obligate the CITY to award any services or to compensate the CONSULTANT in any way unless speci?cally required by a future Task Authorization. The CITY’s Designated Representativefor this Agreement will be the Public Works Director ARTICLE 1 -TERM OF AGREEMENT 1.1The Term of this Agreement shallbegin on the date hereof.ThisAgreement shall be deemeda continuing contract within the meaningof Section 287.055,Florida Statutes and such will be for a periodof ?ve (5)years. ARTICLE 2 —SCOPE OF SERVICES AND SCHEDULE 2.1 The general scope of the CONSULTANT’S obligations hereunder shall be to serve in a consultative capacity for the CITY and to perform the services necessary to accomplish the General Objectives and Tasks as set forth in a separate Task Authorization.This Task Authorization will outline the basic services and fee structure to be made a part of this Agreement.Speci?c scope,schedule and corresponding fees shall be identi?ed for each service and shallbe authorized by the CITY upon execution of a Task Authorizationunder the terms of this agreement. 2.2 The only warranty or guarantee made by the CONSULTANT in connectionwith the services performed hereunder is that the CONSULTANT will use that degree of care and skill ordinarily exercised under similar conditions by competent andreputablemembers of the profession practicing in the same or similar locality.No other warranty,expressed or implied,is made or intended bythe consulting services or by furnishing oral or written reports. The CONSULTANT shall be liable to the CITY for all work performed by subconsultants retained by the CONSULTANT as if such work had been performed directly by the CONSULTANT and applying the foregoing standard. ARTICLE 3 —PAYMENT 3.1 The CITY agrees to pay the CONSULTANT,or cause the CONSULTANT to be paid for Services rendered hereunder during the term of this Agreement,in accordance with executed Task Authorizations. CONSULTANT’S overhead is limited to 150%and pro?t is limited to 10%on direct labor.Subconsultant fees and other direct costs will be billed to the CITY at the direct cost to the CONSULTANT. 3.2 For portions of the Services that may be cost reimbursable,the CONSULTANT agrees to keep accurate records showing allcharges and expenses incurred by the CONSULTANT.The CITY hasthe right upon reasonable notice,to audit (at any time up to one year after completion of the cost reimbursable portionof the Services)expenses and disbursementsmade or incurred in connection with the Servicesto be performed and may examine any relevant records of the CONSULTANT.No examinationof the records shall unreasonablydelay or deferthe obligation of the CITY to make payment of undisputedinvoices from the CONSULTANT as provided herein,as long as suchrecords are in order and accurately re?ect the CONSULTANT’s actual costs incurred. 3.3 Payment is due from the CITY upon receipt of invoice from the CONSULTANT.The CITY shall make all payments in accordance with the Florida Prompt Payment Act.Allrequests for payment shall itemize and identify with speci?city fees charged in accordance with the fee schedule contained in the Task Authorization.Appropriat esupportingdocumentationofsubconsultantcostsanddirectcostsincurredexternaltotheCONSULTANT suf?cient to meet the CITY’s audit requirements shall be submitted with the appropriate invoice. Agenda Item #6.A.12 May 2025 Page 20 of 75 I I -<_I ‘-I '- I .III H''1 I. I I I II II . I III I .I I .I I I..I I I I I H 'I I t I II |I I II.'I -I II '|I I 2 |I I .|| I _ I I I I I I I,II . F I .I . I .....II.I ..I II r I I -I In -.I I I I II I..I --I I III I I I ,I . I‘_I I I I I I I_"I.|-'‘I II I I V I II I 'IF I -I II -|" _.I _ I I I II .I .I .I I II .- I II In I -I I '‘ -I .I >'I '1 I "I I II |‘‘-I I :I I I:I |'I "I ' I .I ,I I _. I - I ;=IIII I IvIIII —.I I I I .II.I -.II I.I II. I I I I ‘I -II II I I I III ‘I |7‘ "I I H I I i I I III 0 I I II I - I I I ''II '--'I''. I _ I II I -_I I I I II I I I1 . -I n I 'I --II I [I I I I I :I I e I |='' I II 'I I I-—".-I > .;| ARTICLE 4 —CHANGES 4.1 This Agreement may be amended,altered or changed only in a written instrument signedby the CITY and the CONSULTANT;provided,however,that the CITY may reduce the Scope of Servicesherein without approval by the CONSULTANT. ARTICLE 5 —LIMITATION OF LIABILITY 5.1 With respect to damages incurred by the CITY arising out of any error,omission or other professional negligence for which the CONSULTANT is responsiblehereunder pursuant to the standard referenced in Article 2.2 hereof,the CITY agrees that the CONSULTANT’s liability shall be limited to $1,000,000.00 (one million). 5.2 PURSUANT TO SECTION 558.0035,FLORIDA STATUTES,AN INDIVIDUAL EMPLOYEE OR AGENT OF CONSULTANT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE. ARTICLE 6 —CONSTRUCTION REPRESENTATION 6.1 With respect to construction activities based upon designs and permitsprocured hereunder,the CITY agrees that the CONSULTANT will not be expectedto make exhaustive or continuous on-site inspections,unless required by the Task Authorization,but that periodic observations appropriate to the construction stage may be performed.It is further agreed that the CONSULTANT will not assume responsibility for the contractor’s means, methods,techniques,sequences,or procedures of constructionandit isunderstoodthat ?eld services provided by the CONSULTANT will not relieve the contractor of his responsibilities for performingthe work in accordance with the plansand speci?cations.The words “supervision”,“inspection”,or “control”,are used to mean periodic observations of the work and the conducting of tests by the CONSULTANT to verify substantial compliance with the plans, speci?cations and design concepts.Full-time inspectionby the CONSULTANT does not mean the CONSULTANT is observing placement of all materials but does indicate a higher level of inspection of the work than periodic on-site inspections. 6.2 Should the CONSULTANT provide observations or monitoring services at the job site during construction,the CITY agrees that,in accordancewith generally accepted constructionpractices,the contractor will be solely and completely responsible for working conditions on the job site,including safety of all persons and property during the performance of the work and compliance with OSHA regulationsand that these requirementswill apply continuously and not be limited to normal working hours.Any monitoring of the contractor’s procedures conductedbythe CONSULTANT isnot intended to includereview of the adequacy ofthe contractor’s safetymeasures in,on,adjacent to,or near the construction site. 6.3 With respect to construction activities based upon designs and permits procured hereunder,the CONSULTANT may be required to provide appropriate certi?cation to the CITY and all permitting agencies re?ecting construction as built.Therefore,the CONSULTANT shall be responsiblefor arranging and coordinating inspections at intervals and frequencies suf?cient to base such certi?cation.If certi?cation to the CITY or permitting agencies requires as-built drawings,the as-built drawings shall be provided by the contractor or the CITY. CONSULTANT shall notify the CITY promptlyregarding any material deviations from the design and/or permit in the construction. 6.4 All inspections services shall be identi?ed by the Speci?c Task Authorization. ARTICLE 7 —TERMINATION 7.1 This Agreement or any Addenda hereunder may be terminated at any time by the CITY at its convenience upon noticeto the CONSULTANT and,in such event,the CONSULTANT will be paid for servicesrendered prior to the termination but shall not be entitled to prospective pro?ts on services not performed.The CONSULTANT shall have a reasonableamount of time,after receipt of termination notice,to terminateits activities.The CITY agrees to pay the CONSULTANT’s reasonable costs associatedwith such termination. Agenda Item #6.A.12 May 2025 Page 21 of 75 Article 8 -INDEMNIFICATION 8.1 The CONSULTANT shall indemnify and hold harmless the CITY and its of?cers and employees from liabilities,damages,losses,and costs,including,but not limitedto,reasonable attomeys'fees,to the extent caused by the negligence,recklessness,or intentionally wrongful conduct of the CONSULTANT and other persons employed or utilized by the CONSULTANT in the performance ofthe contract. ARTICLE 9 —INSURANCE 9.1 CONSULTANT carries and will continue during the term of this Agreement to carry:Workers’ Compensation/Employers’Liability,Commercial General Liability (including Contractual Liability and Completed Operations)and Business AutomobileLiability,each as occurrence based policies in the amounts and on the terms set forth inExhibitA,attached.CONSULTANT may providethe required coverage for these policies in combinationof primary and umbrella or excess liability insurance policies.CONSULTANT also now carriesand will continueduring the Term of the Agreement to carry Professional Liability Insurance on a claims-madebasis in the amounts and on the terms set forth inExhibit A,attached.All coverages shall name the City as an additional insured. ARTICLE 10 —PERMITTING 10.1 The CITY herein acknowledges that several local,state,and federal environmental regulatory permits may be required for the CITY’s project.The CONSULTANT will assist the CITY in preparing these permits at the CITY’s direction.However,the CITY acknowledges that it has the responsibility for submitting,obtaining,and abiding by all required permits.Furthermore,the CITY holds the CONSULTANT harmless from any losses or liabilities from such permitting or regulatory action;provided the foregoing does not constitute an indemnity by the CITY to the CONSULTANT regarding any claims for loss or liabilities asserted againstthe CONSULTANT bythird parties. ARTICLE 11 -—OWNERSHIP OF DOCUMENTS 11.1All original documents,including,but not limited to drawings,speci?cations,reports,boring logs,?eld notes,laboratory tests data,calculations,and estimates,prepared by the CONSULTANT as instruments of service pursuant to this Agreement,shall upon completion become the property of the CITY.The CITY agrees that all documents of any nature furnished to the CITY or CITY’S agents or designees,if not paid for,will be returnedupon demand and will not be used by the CITY for any purpose whatsoever.The CITY further agrees that under no circumstances shall the documents produced by the CONSULTANT pursuant to this Agreement be used at any location or for any project not expressly provided for in this Agreement without the written permission of the CONSULTANT.The CITY shallhave the right to obtain copies of all documents subject to payment for reasonable costs of reproduction. ARTICLE 12 —MISCELLANEOUS 12.1 Any notice required or permitted hereunder shall be deemed to have been duly given if the same shall have been sent via certi?ed or registered mail (return receipt requested),or by any commercialexpress delivery or courierservice (with receipt),with postage or other charges prepaid,in an envelope addressedto the party to whom notice is to be given,at the address shown below: If to CONSULTANT:If to CITY: Ci of AtlanticBeach 1200 Sand i er Lane Atlantic Beach FL 32233 Attention:Steve Swann Title:Ci En ineerTitle Attention Agenda Item #6.A.12 May 2025 Page 22 of 75 12.2 The CITY andthe CONSULTANT each binds itself,its successors and assigns to the other party of this Agreement and to the successors and assigns of such other part with respect to all covenants of this Agreement. Neither the CITY nor the CONSULTANT shall assign this Agreement without the prior written consent of the other party. 12.3 This Agreement represents the entire and integrated Agreement between the CITY and the CONSULTANT and supersedes all prior negotiations,representations,or Agreements,either written or oral.This Agreement may be amendedonly by written instrument signed by both parties. 12.4 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have occurred and the applicable statutes of limitationsshall commence to run not later than (i)the date of substantial completion for acts or failures to act occurring prior to substantialcompletion of the CONSULTANT’s engineeringservices pursuant to the Agreement;or (ii)the date of issuance of the CONSULTANT’s ?nal invoice for acts or failures to act occurring after substantialcompletionof the engineeringservices pursuant to this Agreement. 12.5 Nothing contained in this Agreement shall create a contractualrelationship with or a cause of action in favor of a third party againsteitherthe CITY and/or the CONSULTANT. 12.6 ThisAgreement shall be governed in all respects by the laws of the State of Florida. 12.7 If any of the provisions contained in this Agreement are held invalid,illegal,or unenforceable,such invalidity,illegality,or unenforceability will not affect any other provisionandthis AGREEMENT will be constructed as if such invalid,illegal,or unenforceable provisions had never been containedherein. 12.8 Any TOTAL COST provided in Addenda under this Agreement and any invoicing thereunder are subject to adjustment to exclude any signi?cant sums by which owner determines the same to have been increased due to inaccurate,incomplete,or non-current wage rates,direct costs,and subconsultant cost;providedtheCITY shall make all such adjustments within one (1)year following the termination or completionof the Addenda services. 12.9CONSULTANT warrants that ithas not employedor retained any company or person,other than a bona ?de employee working solely for the CONSULTANT to solicit or secure this Agreement. IN WITNESS WHEREOF,the parties hereto have causedthisAgreement to be executed individuallyor by their duly authorizedof?cers. CONSULTANT:CITY: By: William B.Killingsworth,City Manager ATTEST:ATTEST: Agenda Item #6.A.12 May 2025 Page 23 of 75 EXHIBIT A PROFESSIONAL ENGINEERING SERVICES AGREEMENT INSURANCE TYPE OF COVERAGE MINIMUM LIMITS OF COVERAGE INSURANCE REQUIREMENTS:The CONSULTANT shall procure and maintain during the term of the continuing contract,insurance of the types and in the minimum amounts stated below. Covera es Schedule Minimums A.Workers’Compensation Florida $100,000 —each accident Statutory Coverage and Employer’s $100,000 each employee Liability (including Appropriate $500,000 policy limit for disease Federal Acts) B.Comprehensive General Liability $1,000,000 bodily injury each occurrence $1,000,000 —bodily injury aggregate $1,000,000 —property damage each occurrence $1,000,000 —property damage aggregate C.Products —Completed Operations $1,000,000 —aggregate D.Business Auto Liability Same as Comprehensive General Liability (All autos -owned,hired or used) E.Professional Liability Same as ComprehensiveGeneral Liability Excess or Umbrella Liability Optional Insurance shall be written by an insurer holding a current certi?cate of authority pursuant to Chapter 624, Florida Statutes.Prior to commencing any work on the continuing contract,certi?cates of insurance, approvedby the City,evidencing the maintenance of said insurance shall be furnished to the City’s construction project manager.The certi?cates shall provide that no material alteration or cancellation, including expiration and non-renewal,shall be effective until thirty (30)days after receipt of written notice by the City.All coverages,except Workers’Compensation and Professional Liability,shall name the City as “additional insured.” Receipt of certi?cates or other documents of insurance or policies or copies of policiesby the City,or by any of its representatives,which indicate less coverage than required will not constitute a waiver of the successful respondent(s)’obligation to ful?ll the insurance requirements herein. Agenda Item #6.A.12 May 2025 Page 24 of 75 PUBLIC RECORDS PROVISIONS FOR ALLCONTRACTS AND AMENDMENTS Effective as of July 1,2016 per Chapter 2016-20,Laws of Florida Section 119.0701.Public Records (a) b) (C) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT DONNA BARTLE,THE CITY CLERK ANDTHE CUSTODIAN OF PUBLIC RECORDS AT (904) 247-5809,,800 SEMINOLE ROAD,ATLANTIC BEACH,FLORIDA 32233. The contractor shall comply with Chapter 119,FloridaStatutes,in regards to public records laws, specifically to: 1.Keep and maintain public records required bythe public agency to perform the service. 2.Upon request from the public agency’s custodian of public records,provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3.Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. 4.Upon completion of the contract,transfer,at no cost,to the public agency all public records in possession of the contractor or keep and maintain public records required bythe public agency to perform the service.If the contractor transfers all public records to the public agency upon completion of the contract,the contractor shall destroy any duplicate public records that are exempt or confidential and exempt for public records disclosure requirements.Ifthe contractor keeps and maintains public records upon completion ofthe contract,the contractor shall meet al lapplicablerequirementsforretainingpublicrecords.Allrecords stored electronically must be provided to the public agency,upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems ofthe public agency. Failure to provide the public records to the public agency within a reasonable time may subject the contractor to penalties under s.119.10 and s.119.0701(4),Florida Statutes. DBARTLE COAB.US Agenda Item #6.A.12 May 2025 Page 25 of 75 PUBLICRECORDSPROVISIONS FORALLCONTRACTSANDAMENDMENTS Effective as ofJuly 1,2016 per Chapter 2016—20,Laws of Florida Signed:Print: Phone:Company- Date:E- This is to confirm that we have received the Public Records Provisions Agenda Item #6.A.12 May 2025 Page 26 of 75 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:RFQ25-02 Continuing Contracts for Surveying Services DATE SUBMITTED:April 29,2025 SUBMITTED BY:Rick Carper,Interim Public Works Director MEETING DATE:May 12,2025 BACKGROUND:To expedite surveying projects,staff advertised a Request for Quali?cations(RFQ 25-02)in accordance with the Consultant’s Competitive Negotiation Act (CCNA).It is in the City’s best interest to have multiple surveying and mapping ?rms under contract so that multiple projects can be completed expeditiously.It also allows the City to take advantage of a particular ?rm’s ability to complete a speci?c size or type of project. These will be non-exclusive contracts that do not preclude the City from selecting different ?rms to perform similar services for the City.The contracts will be for a period of ?ve years,with an option to cancel afteryears 3 and 4.Surveying and mapping services are primarily for stormwater,roadway, water and sewer,but may be for any City purpose.No guarantee of fees is made as a result of this selection. Each Task assigned under these Contracts is not limited in scope or amount,but will be individually negotiated and authorized under the City’s normal purchasing process.Authorization of any individual task fee larger than $25,000 will require City Commission approval. Proposals from 9 quali?ed ?rms were received.Staff reviewed the proposals and ranked the ?rms based on the criteria speci?ed in the RFQ.Staff recommends the top 4 ?rms be selected: -DRMP,Inc. 0 ETM (England,Thimms,and Miller) 0 SAM Surveying &Mapping,LLC 0 SSMC Southeastern Surveying and Mapping Corporation BUDGET:Funds will be budgeted under speci?c projects or under the Professional Services line item for the appropriate account. RECOMMENDATION:Award continuing surveying services contracts to the four top ranked ?rms. ATTACHMENT(S):1.Staff Ranking of Surveying Firms 2.Request for Quali?cationsRF 25-02 3.Sample Contract APPROVED BY CITY MANAGER: Agenda Item #6.B.12 May 2025 Page 27 of 75 -«.55 E.‘'_ <322:2 _aluaizr 5 Jamaicr i I aluaiorz .vaiuziay E D3nm«I r.“238o 3/312:‘nr3 I.c.m m Evalmz Evalua M .3: 2 3 .1».our) 843 85.0 Weighted 8,0 71)Weighted 24O Avera 2 28.0 Average 23.3 Average 8.0 Average 7.0 Average 12.0 Weugmed 75,0 Weighted 760 Average 25.0 Average 25.3 Average 6‘7 Average 9,0 Average 18,0 Iv hung!I «my. I.-‘n.u ‘$1 -|v|.<'v,' |-.-‘uv~E ”A.- DRMP 'nI 1 Hum h I-..Jn'1 FaIlmulnl 2' VJ mu.”'1 I.....m.1 I .-.-Iw ? [v.4 IHh-I I m in nanni Fm .vwn ;rum-.11“; In In 1“ p.l.,,4n|1 than...my hm'm?hl '4 L»‘In:I [mu-,m . I.Inl s 1:. ll 30 30%30%10%10%20% Evaluator1 25 Evaluator1 26 Evaluator1 10 Evaluator1 10 Evaluator 1 18 Evaluatar2 25 Evaluatorz 25 Evaluator2 5 Evaluator2 9 Evaluator Z 18 Aanm Englneerlng Evaluators 25 Evaluator3 25 Evaluator3 5 Evaluators a Evaluators 16 202.7 Evaluator1 24 Evaluator1 28 Evaluator 1 10 Evaluatur1 10 Evaluator1 10 Evaluator2 30 Evaluatorz 25 EvaluatorZ Evaluator2 5 Evaluator2 8 CPI:Evaluator3 30 Evaluator3 23 Evaluator3 7 Evaluator3 6 Evaluator3 18 208.0 Past Recordof Firm's Professional Staff Availability and Company Professional Quali?cations&Project Capability to Mut Actomplishments Team Deldlines CombinedWeighted Score Financial Responsibility ProximiIndInsurancety EVALUATION OF QUALIFICATIONSSUBMITTED FOR SURVEYING SERVICES RFQ25-02 67 6‘7 28074.0 Average Weighmd 580 W9!ed 67,0 Weignle?63 9,0 WP'gMed 21.3 Average 15.7 Average 72.3 Avelage 6.3 Average 9.0 Average m7 _aluzwv ‘2 Evziga:25 1.6 Evaluator;it _zluatarz 25 Evaluator:25 13072 9 Evaluawri 9 aiuatur 3 25 Evalue‘m S 2;Evaluewr3 7 Evaluam.‘3 L0 aluamr ’.23 29 Eaiuaiar 2 13 Evalua’wrZ 39 Evalua’m 2 28 :\zlua!:v2 19 Evaluauar2 I: ‘aluaxch 27 grams :3 Evaluators 9 a. 68 0 Weighted 640 7 7 Weighted 7.3 Weignzed Average 22.0 Average 21.3 Avevage 7.7 Avelage 7.3 Average 17,7 3,7 Wevghled76.0 620 Wemh‘eu 9,3 25 Average 20.7 Average 93 Average 87 Average 14.0 Average 24.7 Average 23.0 Average 6.7 Average 67 Average 1er Evaluator1 20 Evaluator 1 25 Evaluator1 10 Evaluator 1 10 Evaluator1 10 Evaluator2 15 Evaluatorz 22 Evaluator2 4 Evaluator2 9 Evaluator2 12 Team Flschel Evaluator3 20 Evaluator3 20 Evaluator3 5 Evaluator a a Evaluator3 10 1w Ln: JBPro Ma?hewsIDCCM NorthHonda Prnl‘esslonalServices Evaluator1 Evaluator2 Evaluator3 Evaluator1 Evaluatorz Evaluator3 Evaluator1 Evaluator: Evaluators 25 25 24 25 26 25 25 21 20 Evaluator1 Evalua Int 2 Evaluator3 Evaluator1 Evaluahorz Evaluator3 Evaluator 1 Evaluator2 Evaluator3 28 21 2O 25 19 13 25 19 20 Evaluator1 Evaluator 2 Evaluatora Evaluator1 Evaluatorl Evaluator 3 Evaluator 1 Evaluatorz Evaluator?) 10 10 m Evaluator1 Evaluator2 Evaluator3 Evaluator 1 Evaluator2 Evaluator3 Evaluator1 Evaluator2 Evaluator3 ID Evaluator1 Evaluator2 Evaluator3 Evaluator1 Evaluatorz Evaluator3 Evaluatorl Evaluatorz Evaluator3 5355 18 12 12 18 18 17 184.3 154.0 180.3 SAM$uw-vmy I»"dun 10155,7 6.7 3&09.0 Agenda Item #6.B.12 May 2025 Page 28 of 75 DV.V p Y. () City of Atlantic Beach RFQ 25-02 REQUEST FOR QUALIFICATIONS for PROFESSIONAL SURVEYING SERVICES RFQ 25-02 The City of Atlantic Beach is seeking submittal of qualifications from professional ?rms interested in providing surveying services.The goal of this RFQ is to award multiple simultaneous continuing contracts to firms to provide professional surveying and mapping services.These willbe nonexclusive,continuing contracts for a period of five (5)years,with an option to cancel at the end of the 3mland 4thyears at the discretion of the City.Fees will be negotiated per the Consultants’Competitive Negotiation Act, Chapter 287.055 F.S.,a Task Authorization willbe assigned,and a Purchase Order will be issued for each work assignment under these continuing contracts. Res onses to this RFQ must be submitted in du licate with one 1 exact di ital co b 4:00 m Wednesda March 19 2025 to: Patty Drake,Procurement Of?cer City of Atlantic Beach 800 Seminole Road Atlantic Beach,FL 32233 Allquestions concerning the submittal of proposals must be submitted in writing to Patty Drake at and shall be received no later than 4:00 p.m.,Friday, March 14,2025.No questions may be directed to any other party.Allinterpretations willbe provided in the form of an addendum and willbe published on the City’s website. 1.PROJECT SCOPE:The objective of this RFQ is to award simultaneous continuing contracts to obtain survey information necessary to establish horizontal and vertical control,to determine existing site conditions,and/or to develop legal descriptions including but not limited to road Rights-of—Way, utilities,and easements for various projects.General requirements are as follows: A.Alltopographic ?eld surveying accomplished under this contract shall be performed in accordance with acceptable standards for land surveying in accordance with Chapter 472 of the Florida Statutes.Third order accuracy shall be required for the horizontal and vertical control.Vertical control shall be based on NAVD 1988,Horizontal control shall be on the NAD 1983 State Plane Florida East FIPS 0901 (feet);and shall be tied to a known National Geodetic Survey benchmark.Field work shall begin within two weeks of receipt of a Purchase Order unless speci?c approval is granted by the Public Works Director. Page 1 of8 PDrake coab.us Agenda Item #6.B.12 May 2025 Page 29 of 75 u 'u u I I : h. v: Ll City of Atlantic Beach RFQ 25-02 All data entry into ?eld books willbe neat and in a legible manner.Upon completion,copies of ?eld books willbe submitted to the Public Works Director,if requested,and retained by the SURVEYOR as records. Field personnel are to comply with the requirements of the FDOT Survey Safety Handbook. B.Horizontal and Vertical Control —Temporary benchmarks shall be established as necessary.These benchmarks shall be set,using a closed level loop, from an established National Geodetic Survey benchmark.All level runs, temporary benchmark descriptions and National Geodetic Survey benchmark descriptions shall be clearly recorded in the ?eld book.Baseline control and stationing shall be established on separate AutoCAD layers ifnecessary. C.Topographic surveys conducted at the request of the City shall include all depicted areas for proposed construction or othenrvise identi?ed.The survey shall consist of collection of pertinent physical data and locating features within the indicated areas for the length of the rights-of—way.Features to be considered in the inventory include,but are not limited to,the following: 1.Type and width of pavement,with street,curb and driveway radii. 2.Apparent boundary and property lines and property irons. 3.Fences,hedges,plantings,all trees and large bushes (with sizes and types). 4.Driveways and sidewalks,type indicated. 5.Buildings and structures. 6.Streets and crossings. 7.Utilities (both above and below ground).This will include features such as poles,valves &boxes for gas,telephone,electric,TV,and water lines; meters and hydrants,sewer lines,manholes with inverts and direction and size and service cleanouts,etc. 8.Drainage structures,culverts (with sizes and types)and inverts and direction. Ifstorm systems are located within or crossing a project,obtain necessary up or downstream elevations and/or inverts to determine the elevation of the pipe where it crosses the project area. Page 2 of 8 Agenda Item #6.B.12 May 2025 Page 30 of 75 :.:~I u Cityof Atlantic Beach RFQ 25-02 Manhole numbers shall be clearly indicated and verified with Global Position System coordinates furnished by the City. D.Pro?les and Elevations —Elevations for the following specific items required for vertical control: 1 5. 6. Allrim elevations and inverts (flow lines of underground utilities such as storm sewers,catch basins,culverts,sanitary sewers,manholes (storm, sanitary,electric,telephone,etc.)or any other underground conflicts.Pipe diameters (inside diameter)shall be determined by entering manhole to make measurement,not by estimation from the top.Subsurface underground excavation (SUE)capabilities are integral to this work. Elevations of roadways,building finished floor,structure foundations,and exposed pipes. .Spot elevations at locations important to the design. Ditches,streams and other abnormal breaks in grade. One-foot contour lines for contours on all topographical drawings. All road surveys shall have stationing. Property Survey and Establishment of Easements -Survey and locations for the following specific items required to accurately locate property lines and establish UtilityEasements as requested: 1 Locate lot and property lines based on latest plat and subdivision information. Develop plans showing the easements to be located at the required distances off the lot or property lines. Establish current property ownership for the lots affected by the easements and street address numbers. Follow all requirements of the City of Atlantic Beach and City of Jacksonville /Duval County in the establishment of easements. F Computer Plotting —All survey data shall be reduced and input into computer generated drawings using the drafting software package by AutoCAD.All drawings shall be plotted with the requirements indicated in the attached Requirements for AutoCAD Plans. G.Submittals —The field notes within the AutoCAD drawing file shall be plotted to a scale of 1”=20’,24”by 36”size,unless otherwise specified.Submittal Page 3 of 8 Agenda Item #6.B.12 May 2025 Page 31 of 75 H II I II . I I I PF ZIIII II ..I III‘I‘I I I .1.'I ' I _II ‘II —,'I'H n H ='I _> 'l w City of Atlantic Beach RFQ 25-02 shall include two prints of the plotting and the original,sealed by a Florida Professional Land Surveyor.Field books shall be submitted upon request and approval of the submitted plans.A copy of the AutoCAD files shall be made available to the City of Atlantic Beach.Surveys provided are property of the City of Atlantic Beach and may be used by the City for any purpose. Cleanup —Following completion and in-house review of fieldwork,all survey tape and ?ags are to be removed from the project site.Any tree branches, palm fronds,or other vegetation cut for the survey are to be picked up but may be disposed of in the Public Works Yard green waste container. Removal of temporary benchmarks,lP nails and other ground markers is not required. 2.NON-EXCLUSIVE:Notwithstanding the continuing contracts resulting from this RFQ,the City reserves the right to follow its normal purchasing procedures at any time to procure the services identi?ed herein from other consultants. 3.MINIMUMREQUIREMENTS OF CONSULTANT(S): A. B C. D E. A. Current Florida registration as a Professional Surveyor. Preferably a local of?ce (Duval County)in which the work willbe done. Local staff with the capability of performing the required field work. Demonstrated capability,past experience,and expertise in providing professional surveying and mapping services related to Public Works/Public Utilities projects. Firm must have a minimum of ?ve (5)years local experience. SCHEDULES: Assignment of Consultant(s):It is the City’s intention to assign requirements in a reasonable manner with the consultant(s)having the continuing contracts which result from this RFQ.Notwithstanding,the City reserves the right of sole discretion on assignment of each requirement/project,subject solely to the best interests of the City. Budgetary:Consultant fees willbe negotiated for each requirement via a scope of services from Public Works/Public Utilitiesand a written proposal from the assigned consultant. Time:Consultants providing services for project design,reports,bids, and/or technical documents shall begin work within 14 days of issuance of Page 4 of8 Agenda Item #6.B.12 May 2025 Page 32 of 75 II I .I‘- ..F ~I I I II I I I. III II 'I I H I 'I‘I - I . I |— _I ll - III ”‘7“!.II. I . I II.. II 1 '| H W I :1 I a. — -II I ‘II I. -.M:III I I I III I I . I I :. I ;'|n I rH I.“ | I:;".\ T City of Atlantic Beach RFQ 25-02 the notice to proceed,unless othenNise approved by the City.An actual production schedule will be established during negotiation with the consultant. 5.CITY REPRESENTATIVES: B.Project Manager As designated for individual projects C.Technical Contacts As designated for individual projects FEES:A maximum of 150%overhead and 10%profit will be allowed on direct labor.Alternatively,a Florida Department of Transportation audited overhead rate may be utilized in lieu of a 150%overhead rate.Subconsultant fees and other direct costs will be billed to the City at the direct cost to the Consultant. CONSULTANT(S)WRITTEN RESPONSE REQUIREMENTSAND SELECTION PROCESS: A.SELECTION PROCESS:Consultant selection shall be in accordance with this Request For Quali?cations.The evaluation process shall determine quali?cations,interest,and availability.City staff will review all written responses.This review willresult in a ranked list of fully qualified respondents.Ifdeemed necessary,informal interviews may be conducted with selected respondents based upon the evaluation of the written responses.The City reserves the right to reject any and all responses,waive informalities and technicalities,and make awards to the ?rm(s)whose response best serves the interest of the City.The City reserves the right to conduct investigations as it deems necessary to determine the ability of any respondent to perform the services requested. B.METHOD OF RANKING:During the review of written responses,each criterion below willbe ranked numerically.In addition,each criterion has been assigned a scaled value that weights the criterion’s signi?cance. The scaled value will be multiplied by the ranking of each criterion to quantify that criterion.The scaled value is denoted in brackets []followin geachcriterion’s title.The sum of the scores derived from this multiplication process will be used as an aid in selecting the consultant(s). C WRITTEN QUALIFICATIONSPACKAGE REQUIREMENT:Respondents are to adhere to the requirements shown below.Failure to do so may result in rejection of response as non-responsive. Page 5 of 8 A.Designated Representatives -Public Works Director Agenda Item #6.B.12 May 2025 Page 33 of 75 (u City of Atlantic Beach RFQ 25-02 Be concise.Maximum number of response pages allowed is 40 Provide adequate information on each criterion below. Provide the ranking criteria information below in the order shown. D RANKINGCRITERIA: 1)Past Record of Professional Accomplishments [30%]:A list plus a brief description of completed public sector projects similar to City projects under consideration.Provide a reference list of public sector entities within the State of Florida (preferably within Northeast Florida and the City of Atlantic Beach)for which similar services have been provided.Include the public entity’s contact person,email address,and telephone numbers. 2)Firm’s Professional Qualifications and Project Team [30%]:List Consultant team members,including detailed resumes.Give brief bullets on education,training and experience for project personnel. Team members listed in the response must be available for work on Cityprojects during the entire contract period.In the event a team member leaves the employment of the consultant during the contract period,another team member with equal or better experience and qualifications must be submitted,subject to the approval of the Public Works Director. 3)Staff Availability and Capability to Meet Deadlines [10%]: Current and projected workload for the project team which indicates the availability of staff to complete assigned projects in a timely manner.The timeliness of completion of current or past projects for the City of Atlantic Beach will be included in this criterion,if applicable. 4)Financial Responsibility and Insurance [10%]:The form of business of the prime consultant,i.e.,proprietorship,partnership, corporation;years in business;changes in ownership;bank reference;and any other information the applicant may wish to supply to verify financial responsibility.Include the most recent audit bank reference or accountin summa or other information that illustrates Financial Res onsibilit for the ?rm si ned b an outside third art and current certi?cate of insurance.Financial information ma be acka ed in a se arate sealed envelo e if desired. 5)Proximity [20%]:Location of the consultant’s home of?ce (corporate headquarters)and location of the local of?ce where the project(s)willbe produced.The members of the project teams Page 6 of 8 Agenda Item #6.B.12 May 2025 Page 34 of 75 City of Atlantic Beach RFQ 25—02 C D. should be permanently assigned to the project office.Routine and responsive face-to-face interaction will be important in servicing the City’s needs in carrying out this continuing contract. Inthe event a team member is relocated,another team member with equal or better experience and qualifications shall be substituted.Team members shall not be transferred,relocated or reassigned while performing work on a speci?c City project without prior approval of the Public Works Director. INDEMNIFICATIONREQUIREMENTS:The Consultant shall indemnify and hold harmless the City and its of?cers and employees from liabilities,damages, losses,and costs,including,but not limited to,reasonable attorneys'fees,to the extent caused by the negligence,recklessness,or intentionally wrongful conduct of the Consultant and other persons employed or utilized by the Consultant in the performance of the contract. INSURANCE REQUIREMENTS:The consultant(s)shall procure and maintain during the term of the continuing contract,insurance of the types and in the minimum amounts stated below. Covera es Schedule Minimums Workers’Compensation Florida $100,000 —each accident Statutory Coverage and $100,000 —each employee Employer’s Liability (including $500,000 —policy limitfor disease Appropriate Federal Acts) Comprehensive General Liability $1,000,000 bodily injury each occurrence $1,000,000 —bodily injury aggregate $1,000,000 property damage each occurrence $1,000,000 —property damage aggregate Products —Completed Operations $1,000,000 aggregate Business Auto Liability Same as Comprehensive General Liability (All autos —owned,hired or used) Professional Liability Same as Comprehensive General Liability .Excess or Umbrella Liability Optional Insurance shall be written by an insurer holding a current certificate of authority pursuant to Chapter 624,Florida Statutes.Prior to commencing any work on the continuing contract,certi?cates of insurance approved by the City,evidencing the maintenance of said insurance shall be furnished to the City’s construction Page 7 of 8 Agenda Item #6.B.12 May 2025 Page 35 of 75 I II 'rl LI II I I I HI I -N I I I IH'I' I.l II ' ml II r i I I | I I I . II I MN I II .‘l III - IF'I I. II .1 II I 'I I I TI City of Atlantic Beach RFQ 25-02 10. 11. 12. project manager.The certificates shall provide that no material alteration or cancellation,including expiration and non-renewal,shall be effective untilthirty (30)days after receipt of written notice by the City.All coverages,except Workers’Compensation and Professional Liability,shall name the City as “additional insured.” Receipt of certificates or other documents of insurance or policies or copies of policies by the City,or by any of its representatives,which indicate less coverage than required willnot constitute a waiver of the successful respondent(s)’ obligation to ful?llthe insurance requirements herein. ANTI-COLLUSION REQUIREMENT:Under no circumstances shall any prospective respondent,or any person or persons acting for or on behalf of any said prospective respondent,seek to in?uence or gain the support of any member of the City Commission or the City Staff favorable to the interest of any prospective respondent or seek to influence or gain the support of any member of the City Commission or City Staff against the interest of any prospective respondent.Any such activities shall result in the exclusion of the prospective respondent from consideration by the City. PUBLIC ENTITYCRIMES REQUIREMENT:A person or af?liate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid,proposal,or a response on a contract with a public entity for the construction or repair of a public building or public work,may not submit bids on leases of real property to a public entity,and may not transact business with any public entity in excess of the threshold amount provided in SECTION 287.017,for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. PUBLIC RECORDS PROVISIONS FOR ALL CONTRACTS AND AMENDMENTS:As ofJuly 1,2016,an act relating to public records;amending 5.119.0701,F.S.;requiring a public agency contract for services to include a statement providing the contact information of the public agency's custodian of public records;prescribing the form of the statement;revising required provisions in a public agency contract for services regarding a contractor’s compliance with public records laws. Page 8 of 8 Agenda Item #6.B.12 May 2025 Page 36 of 75 PROFESSIONAL SURVEYING SERVICES AGREEMENT This PROFESSIONAL SURVEYING SERVICES AGREEMENT (“Agreement”)is entered into and is made effective as of between the Ci of Atlantic Beach,a political subdivision of the State of Florida(the “CITY”)and (the “CONSULTANT”). 0n the terms and conditions hereinafter set forth,the CITY retains the CONSULTANT and the CONSULTANT accepts such retentionto perform certaintasks,duties and services(hereinafter collectively referred to as “Services”). Scope of the servicesunder this agreement may be any type Engineering or related services needed by the CITY. This is a nonexclusive agreement and does not preclude the CITY from using any other ?rm to perform similar services.Execution of this agreement does not obligate the CITY to award any services or to compensate the CONSULTANT in any way unless speci?cally requiredby a future Task Authorization. The CITY’SDesignated Representative for this Agreement will be the Public Works Director. ARTICLE 1 -TERM OF AGREEMENT 1.1The Term of this Agreement shallbegin on the datehereof.This Agreement shall be deemeda continuing contract within the meaning of Section 287.055,Florida Statutes and suchwill be for a period of ?ve (5)years. ARTICLE 2 —SCOPE OF SERVICES AND SCHEDULE 2.1 The general scope of the CONSULTANT’S obligations hereunder shall be to serve in a consultative capacity for the CITY and to perform the services necessary to accomplish the General Objectives and Tasks as set forth in a separate Task Authorization.Future Task Authorizationwilloutline the basic servicesand fee structure to be made a part of this Agreement.Speci?c scope,scheduleand correspondingfees shallbe identi?ed for each service and shall be authorizedby the CITY upon execution of a Task Authorizationunder the terms of this agreement. 2.2 The only warranty or guarantee made by the CONSULTANT in connectionwith the services performed hereunder is that the CONSULTANT will use that degree of care and skill ordinarily exercised under similar conditionsby competent and reputablemembersof the profession practicingin the same or similar locality.No other warranty,expressedor implied,ismade or intendedby the consulting servicesor by furnishing oral or written reports. The CONSULTANT shall be liable to the CITY for all work performed by subconsultants retained by the CONSULTANT as if such work had been performed directly by the CONSULTANT and applying the foregoing standard. ARTICLE 3 PAYMENT 3.1 The CITY agrees to pay the CONSULTANT,or cause the CONSULTANT to be paid for Services rendered hereunder during the term of this Agreement,in accordance with executed Task Authorizations. CONSULTANT’S overhead is limited to 150%and pro?t is limited to 10%on direct labor.Subconsultantfees and other direct costs will be billed to the CITY at the direct cost to the CONSULTANT. 3.2 For portions of the Services that may be cost reimbursable,the CONSULTANT agrees to keepaccurate recordsshowing all charges and expenses incurred by the CONSULTANT.The CITY has the right upon reasonable notice,to audit (at any time up to one year after completion of the cost reimbursableportion of the Services)expenses and disbursements made or incurred in connection with the Services to be performed and may examine any relevant recordsof the CONSULTANT.No examination of the records shall unreasonably delay or defer the obligationof the CITY to make payment of undisputed invoices from the CONSULTANT as provided herein,as long as such records are in order and accurately re?ect the CONSULTANT’S actual costs incurred. 3.3 Payment is due from the CITY upon receipt of invoice from the CONSULTANT.The CITY shallmake all payments in accordancewith the Florida Prompt Payment Act.Allrequests for payment shall itemize and identify with speci?city fees charged in accordance with the fee schedule contained in the Task Authorization.Appropriate supportingdocumentation of subconsultant costs and direct costs incurred external to the CONSULTANT suf?cient to meet the CITY’S audit requirements shall be submittedwith the appropriate invoice. Agenda Item #6.B.12 May 2025 Page 37 of 75 ARTICLE 4 —CHANGES 4.1 This Agreement may be amended,altered or changed only in a written instrument signed by the CITY and the CONSULTANT;provided,however,that the CITY may reduce the Scope of Services herein without approval by the CONSULTANT. ARTICLE 5 —LIMITATION OF LIABILITY 5.1 With respect to damages incurred by the CITY arising out of any error,omission or other professional negligence for which the CONSULTANT is responsible hereunder pursuant to the standard referenced in Article 2.2 hereof,the CITY agrees that the CONSULTANT’s liability shall be limited to $1,000,000.00 (one million). 5.2 PURSUANT TO SECTION 558.0035,FLORIDA STATUTES,AN INDIVIDUAL EMPLOYEE OR AGENT OF CONSULTANT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE. ARTICLE 6 —TERMINATION 6.1 This Agreement or any Addenda hereunder may beterminatedat any timebythe CITY at its convenience upon notice to the CONSULTANT and,in such event,the CONSULTANT will be paid for servicesrendered prior to the termination but shall not be entitledto prospective pro?ts on servicesnot performed.The CONSULTANT shall have a reasonable amount of time,after receipt of termination notice,to terminate its activities.The CITY agrees to pay the CONSULTANT’s reasonablecosts associated with such termination. ARTICLE 7 -INDEMNIFICATION 7.1 The CONSULTANT shall indemnify and hold harmless the CITY and its of?cers and employees from liabilities,damages,losses,and costs,including,but not limited to,reasonable attomeys'fees,to the extent caused by the negligence,recklessness,or intentionally wrongful conduct of the CONSULTANT and other persons employed or utilized by the CONSULTANT in the performance of the contract. ARTICLE 8 —-INSURANCE 8.1 CONSULTANT carries and will continue during the term of this Agreement to carry:Worker’s Compensation/Employers’Liability,Commercial General Liability (including Contractual Liability and Completed Operations)andBusinessAutomobile Liability,each as occurrence based policies inthe amounts and on the terms set forth in Exhibit A,attached.CONSULTANT may provide the required coverage for these policies in combinationof primary andumbrella or excess liability insurance policies.CONSULTANT alsonow carries and will continue during the Term of the Agreement to carry,Professional Liability Insurance on a claims-madebasis in the amounts and on the terms set forth in Exhibit A,attached.All coverages shall name the CITY as “additional insured.” ARTICLE 9 —OWNERSHIP OF DOCUMENTS 9.1 All original documents prepared by the CONSULTANT as instruments of service pursuant to this Agreement shall,upon completion,become the property of the CITY.The CITY agrees that all documents of any nature furnished to the CITY or CITY’s agents or designees,if not paid for,will be returned upon demand and will not be used by the CITY for any purpose whatsoever.The CITY further agrees that under no circumstances shall the documents produced by the CONSULTANT pursuant to this Agreement be used at any location or for any project not expressly provided for in this Agreement without the written permission of the CONSULTANT.The CITY shall have the right to obtain copies of alldocuments subject to payment for reasonablecosts of reproduction. ARTICLE 10 —MISCELLANEOUS 10.1 Any notice requiredor permitted hereunder shall be deemed to have been duly given if the same shall have been sent via certi?ed or registered mail (return receipt requested),or by any commercial express delivery or courier service (with receipt),with postage or other charges prepaid,in an envelope addressed to the party to whom notice is to be given,at the address shown below Agenda Item #6.B.12 May 2025 Page 38 of 75 If to CITY:If to CONSULTANT: Ci of Atlantic Beach 1200 Sand i er Lane Atlantic Beach FL 32233 Attention:Steve Swann Title Title:Ci En ineer 10.2 The CITY and the CONSULTANT each binds itself,its successors and assignsto the other party of this Agreement and to the successors and assigns of such other part with respect to all covenants of this Agreement. Neitherthe CITY nor the CONSULTANT shall assignthis Agreement without the prior written consent of the other party. 10.3 This Agreement represents the entire and integrated Agreement between the CITY and the CONSULTANT and supersedes all prior negotiations,representationsor Agreements,either written or oral.This Agreement may be amended only by written instrument signed by both parties. 10.4 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemedto have occurred and the applicablestatutes of limitations shall commence to run not later than (i)the date of substantial completion for acts or failures to act occurring prior to substantial completion of the CONSULTANT’s surveying services pursuant to the Agreement;or (ii)the date of issuance of the CONSULTANT’s ?nal invoice for acts or failures to act occurring after substantialcompletionof the engineering services pursuant to this Agreement. 10.5 Nothing contained in this Agreement shall create a contractualrelationship with or a cause of action in favor of a third party againsteither the CITY and/or the CONSULTANT. 10.6 This Agreement shall be governed in all respects by the laws of the State of Florida. 10.7 If any of the provisions contained in this Agreement are held invalid,illegal,or unenforceable,such invalidity,illegalityor unenforceability willnot affect any other provision and this AGREEMENT will be constructed as if such invalid,illegal or unenforceable provisions had never been contained herein. 10.8 Any TOTAL COST provided in Addenda under this Agreement and any invoicing thereunder are subject to adjustment to exclude any signi?cant sums by which owner determines the same to have been increased due to inaccurate,incomplete,or non—currentwage rates,direct costs and subconsultantcost;provided the CITY shall make all such adjustments within one (1)year following the termination or completion ofthe Addenda services. 10.9CONSULTANT warrants that ithas not employed or retained any company or person,other than a bona ?de employee working solely for the CONSULTANT to solicit or secure this Agreement. IN WITNESS WHEREOF,the partieshereto have caused this Agreement to be executed individuallyor by their duly authorized of?cers. CONSULTANT:CITY: By: William B.Killingsworth,City Manager ATTEST:ATTEST Attention Agenda Item #6.B.12 May 2025 Page 39 of 75 EXHIBIT A PROFESSIONAL SURVEYING SERVICES AGREEMENT INSURANCE TYPE OF COVERAGE MINIMUM LIMITS OF COVERAGE INSURANCE REQUIREMENTS:The CONSULTANT shall procure and maintain during the term of the continuing contract,insurance of the types and in the minimum amounts stated below. Covera es Schedule Minimums A.Workers’Compensation Florida $100,000 each accident Statutory Coverage and Employer ’s $100,000 each employee Liability (including Appropriate $500,000 policy limit for disease Federal Acts) B.Comprehensive General Liability $1,000,000 —bodily injury each occurrence $1,000,000 bodily injury aggregate $1,000,000 property damage each occurrence $1,000,000 property damage aggregate C.Products —Completed Operations $1,000,000 —aggregate D.Business Auto Liability Same as Comprehensive General Liability (Allautos —owned,hired or used) E.Professional Liability Same as Comprehensive General Liability F.Excess or Umbrella Liability Optional Insurance shall be written by an insurer holding a current certi?cate of authority pursuant to Chapter 624, Florida Statutes.Prior to commencing any work on the continuing contract,certi?cates of insurance, approved by the City,evidencing the maintenance of said insurance shall be furnished to the City’s constructionproject manager.The certi?cates shall provide that no material alteration or cancellation, including expiration and non-renewal,shall be effective until thirty (30)days after receipt of written notice bythe City.All coverages,except Workers’Compensation and Professional Liability,shall name the City as “additional insured.” Receipt of certi?cates or other documents of insurance or policies or copies of policies by the City,or by any of its representatives,which indicate less coverage than required will not constitute a waiver of the successfulrespondent(s)’obligation to ful?ll the insurance requirements herein. Agenda Item #6.B.12 May 2025 Page 40 of 75 PUBLIC RECORDS PROVISIONS FOR ALL CONTRACTS AND AMENDMENTS Effective as of July 1,2016 per Chapter 2016—20,Laws of Florida Section 119.0701.Public Records (a) bl (C) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT DONNA BARTLE,THE CITY CLERK AND THE CUSTODIAN OF PUBLIC RECORDS AT (904) 247-5809,,800 SEMINOLE ROAD,ATLANTIC BEACH,FLORIDA 32233. The contractor shall comply with Chapter 119,Florida Statutes,in regards to public records laws, specifically to: 1.Keep and maintain public records required bythe public agency to perform the service. 2.Upon request from the public agency’s custodian of public records,provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3.Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. 4.Upon completion of the contract,transfer,at no cost,to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service.Ifthe contractor transfers all public records to the public agency upon completion of the contract,the contractor shall destroy any duplicate public records that are exempt or confidential and exempt for public records disclosure requirements.Ifthe contractor keeps and maintains public records upon completion ofthe contract,the contractor shallmeet all applicable requirements for retaining public records.All records stored electronically must be provided to the public agency,upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems ofthe public agency. Failure to provide the public records to the public agency within a reasonable time may subject the contractor to penalties under s.119.10 and s.119.0701(4),Florida Statutes. COAB.US Agenda Item #6.B.12 May 2025 Page 41 of 75 PUBLICRECORDSPROVISIONS FORALLCONTRACTSANDAMENDMENTS Effective as of July 1,2016 per Chapter 2016-20,Laws of Florid Print:Signed: Phone:Company: E-Date: This isto confirm that we have received the PublicRecords Provisions Agenda Item #6.B.12 May 2025 Page 42 of 75 D p CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance No.25-25-46,Flood Hazard Areas SUBMITTED BY:Amanda L.Askew,Neighborhoods Department Director TODAY’S DATE:May 1,2025 MEETING DATE:May 12,2025 BACKGROUND:The purpose of the city’s ?oodplain ordinance is to protect public health and safety and to minimize public and private losses due to ?ooding through the regulation of development in ?ood hazard areas.Further,the ordinance is required for the city to participate in the FEMA National Flood Insurance Program (NFIP)which provides ?ood insurance to property owners, renters and businesses.Without the ordinance,federal ?ood insurance would not be available within the city. The NFIP Community Rating System (CRS)is a voluntary incentive program that provides discounted ?ood insurance premium rates within cities that exceed the minimum NFIP requirements by implementing “higher”(stricter)standards.Atlantic Beach is one of over 1,500 communities that participate in the CRS.In 2020,Atlantic Beach increased its rating from a Class 7 to a Class 6 community resulting in a premium discount of 20%for property owners,renters and businesses. To maintain the cit ’5current CRS Class 6 ratin and 20%discount the cit must u date its ?ood lain ordinance to meet the new FEMA standard re uirin manufactured homes to meet the same elevation standards as other homes.The ro osed ordinance onl contains the minimum re uired to maintain the cit ’s NFIP status. Staff worked with the Florida Division of Emergency Management (FDEM)on the proposed update. FDEM serves as the State Coordinating Agency of the NFIP to work with municipalities to administer and update ?oodplain ordinances.Amendments to the ?oodplain ordinance were previously brought to Commission in 2023.This proposed amendment does NOT include changes proposed in 2023 including: -Accessory structure regulations (have since been adopted by the state). 0 Requirements regarding FEMA forms such as Elevation Certi?cates. 0 Variance requests going to Community Development Board rather than Commission. 0 Treating Coastal A Zones as V—Zones(stricter regulations for homes subject to wave action). BUDGET:None RECOMMENDATION:Commission reviewand vote on Ordinance No.25-25-46 ATTACHMENT(S):1)Ordinance No.25-25-46 2)Exhibit A Chapter 8 Flood Hazard Areas (redline version) REVIEWED BY CITY MANAGER: Agenda Item #9.A.12 May 2025 Page 43 of 75 WI II 1 II .I II . II I.. II II _I I II I II I II I I III II I_I I II 2 -\ a...I II .,_._ ..-'|n - ..il .;I NI -..II I =- I.I I -. I I I I I I I I,. II I II I . v I I I I -.I4 I.I I I I II I '-|'I! I V :‘-.|'" ‘I II 'II II II ‘I I . . . l'. I. .3- _II. II .. I = ORDINANCE NO.25-25—46 AN ORDINANCE BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH AMENDING THE CODE OF ORDINANCES, CHAPTER 8 FLOOD HAZARD AREAS,TO SPECIFY ELEVATION OF MANUFACTURED HOMES AND TO CLARIFY PREVIOUSLY ADOPTED BUILDING ELEVATIONS;PROVIDING FOR APPLICABILITY AND SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the Legislature of the State of Florida has,in Chapter 166 — Municipalities,Florida Statutes,conferred upon local governments the authority to adopt regulations designed to promote the publichealth,safety,and general welfare of its citizenry; and WHEREAS,the City of Atlantic Beach participates in the National Flood Insurance Program and participates in the NFIP’s Community Rating System,a voluntary incentive program that recognizes and encourages community ?oodplain management activities that exceed the minimum program requirements;and WHEREAS,the City of Atlantic Beach achieved a CRS rating of Class 6,making citizens who purchase NFIP ?ood insurance policies eligible for premium discounts;and WHEREAS,in 2020 the NFIP Community Rating System established certain minimum prerequisites for communities to qualify for or maintain class ratings of Class 8 or better;and WHEREAS,to satisfy the prerequisite and for City of Atlantic Beach to maintain the current CRS rating,all manufactured homes installed or replaced in special ?ood hazard areas must be elevated such that the lowest ?oors are at or above at least the base ?ood elevation plus 1 foot,which necessitates modi?cation of the existing requirements;and WHEREAS,the City Commission determined that it is in the public interest to amend the ?oodplain management regulations to better protect owners and occupants of manufactured homes and to continue participating in the Community Rating System at the current class rating;and WHEREAS,Chapter 553,Florida Statutes,allows for local administrative and technical amendments to the Florida Building Code that provide for more stringent requirements than those speci?ed in the Code and allows adoption of local administrativeand local technical amendments to the Florida Building Code to implement the National Flood Insurance Program and incentives; and Agenda Item #9.A.12 May 2025 Page 44 of 75 WHEREAS,the City Commission previously adopted a local technical amendment to the Florida Building Code and is reformatting those amendments as part of Chapter 8 Flood Hazard Areas. NOW,THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA. SECTION 1.Amendments.This ordinance speci?cally amends the Code of Ordinance, Chapter 8,Flood Hazard Areas,as set forth in “Exhibit A”attached to this ordinance and incorporated herein,as shown in strikethrough and underline format. SECTION 2.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof previously adopted by the City or any of its of?cial and in con?ict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 3.Fiscal Impact Statement.In terms of design,plan application review,construction and inspection of buildings and structures,the cost impact as an overall average is negligible in regard to the local technical amendments because all development has been subject to the requirements of the local ?oodplain management ordinance adopted for participationin the National Flood Insurance Program.Therefore,in terms of lower potential for ?ood damage, there will be continued savings and bene?ts to consumers. SECTION 4.Applicability.For the purposes of jurisdictional applicability,this ordinance shall apply in the City of Atlantic Beach.This ordinance shall apply to all applications in special ?ood hazard areas submitted on or after the effective date of this ordinance. SECTION 5.Inclusion into the Code of Ordinances.It is the intent of the City Commission that the provisions of this ordinance shall become and be made a part of the City of Atlantic Beach’s Code of Ordinances,and that the sections of this ordinance may be renumberedor re-lettered and the word “ordinance”may be changed to “section,”“article,”“regulation,”or such other appropriateword or phrase in order to accomplish such intentions. SECTION 6.Severabilit .If any section,subsection,sentence,clause or phrase of this ordinance is,for any reason,declared by the courts to be unconstitutional or invalid,such decision shall not affect the validity of the ordinance as a whole,or any part thereof,other than the part so declared. SECTION 7.Effective Date.This ordinance shall take effect upon ?nal reading and approval. Passed by the City Commission on ?rst reading this of April,2025. Agenda Item #9.A.12 May 2025 Page 45 of 75 Donna L.Bartle,City Clerk Approved as to form and correctness: Passed by the City Commission on second and ?nal reading on this of May,2025. CITY OF ATLANTIC BEACH Curtis Ford,Mayor Jason R.Gabriel,City Attorney Attest: Agenda Item #9.A.12 May 2025 Page 46 of 75 DIVISION1.GENERAL—APPLICABILITY—DUTIESANDPOWERSOF THE FLOODPLAINADMINISTRATOR—PERMITS—SITEPLANSAND CONSTRUCTIO NVARIANCESANDAPPEALS—VIOLATIONS Chapter 8 FLOODHAZARDAREA S1 ARTICLEI.ADMINISTRATION Sec.8-1.[Title.] These regulations shall be known as the floodplain management ordinance of the City of Atlantic Beach, hereinafter referred to as "this chapter." (Ord.No.25-13-43,§2,4-8-13) Sec.8-2.Scope. The provisions of this chapter shall apply to all development that iswholly within or partially within any flood hazard area,including but not limited to the subdivision of land;filling,grading,and other site improvements and utility installations;construction,alteration,remodeling,enlargement,improvement,replacement,repair, relocation or demolition of buildings,structures,and facilities that are exempt from the Florida Building Code; placement,installation,or replacement of manufactured homes and manufactured buildings;installation or replacement of tanks;placement of recreational vehicles;installation of swimming pools;and any other development. (Ord.No.25-13—43,§2,4-8-13) Sec.8-3.Intent. The purposes of this chapter and the flood load and flood resistant construction requirements of the Florida Building Code are to establish minimum requirements to safeguard the public health,safety,and general welfare 1Editor'snote(s)—Section 2 of Ord.No.25—13-43,adopted April8,2013,repealed the former Ch.8,§§8-1—8-12, 8-21—8-25,8—31—8—35,and enacted a new Ch.8 as set out herein.The former Ch.8 pertained to similar subject matter and derived from Ord.No.25-11-42,§1,adopted Oct.10,2011. Cross reference(s)—Bui|dings and building regulations,Ch.6;mobile homes,Ch.10;planning/zoning/appeals,Ch. 14;zoning and subdivision regulations,Ch.24. State law reference(s)—Water resources,F.S.Ch.373. Subdivision I.In General Agenda Item #9.A.12 May 2025 Page 47 of 75 and to minimize public and private losses due to flooding through regulation of development in flood hazard areas to: (1) (2) (3) (4) (5) (6) (7) (8) Minimize unnecessary disruption of commerce,access and public service during times of flooding; Require the use of appropriate construction practices in order to prevent or minimize future flood damage; Manage filling,grading,dredging,mining,paving,excavation,drilling operations,storage of equipment or materials,and other development which may increase flood damage or erosion potential; Manage the alteration of flood hazard areas,watercourses,and shorelines to minimize the impact of development on the natural and beneficial functions of the floodplain; Minimize damage to public and private facilities and utilities; Help maintain a stable tax base by providing for the sound use and development of flood hazard areas; Minimize the need for future expenditure of public funds for flood control projects and response to and recovery from flood events;and Meet the requirements of the National Flood Insurance Program for community participation as set forth in the Title 44 Code of Federal Regulations,Section 59.22. (Ord.No.25-13-43,§2,4-8-13) Sec.8-4.Coordination with the Florida Building Code. This chapter is intended to be administered and enforced in conjunction with the Florida Building Code. Where cited,ASCE24 refers to the edition of the standard that is referenced by the Florida Building Code. (Ord.No.25-13—43,§2,4-8-13) Sec.8-5.Warning. The degree of flood protection required by this chapter and the FloridaBuilding Code,as amended by this community,is considered the minimum reasonable for regulatory purposes and is based on scientific and engineering considerations.Larger floods can and willoccur.Flood heights may be increased by manmade or natural causes.This chapter does not imply that land outside of mapped special flood hazard areas,or that uses permitted within such flood hazard areas,will be free from flooding or flood damage.The flood hazard areas and base flood elevations contained in the flood insurance study and shown on flood insurance rate maps and the requirements of Title 44 Code of Federal Regulations,Sections 59 and 60 may be revised by the Federal Emergency Management Agency,requiring this community to revise these regulations to remain eligible for participation in the National Flood Insurance Program.No guaranty of vested use,existing use,or future use is implied or expressed by compliance with this chapter (Ord.No.25-13-43,§2,4-8-13) Sec.8-6.Disclaimer of liability. This chapter shall not create liability on the part of the City Commission of the City of Atlantic Beach or by any officer or employee thereof for any flood damage that results from reliance on this chapter or any administrative decision lawfully made thereunder. (Ord.No.25-13-43,§2,4-3-13) Agenda Item #9.A.12 May 2025 Page 48 of 75 Sec.8-7.General. Where there is a conflict between a general requirement and a specific requirement,the specific requirement shall be applicable. (Ord.No.25-13-43,§2,4-8-13) Subdivision ll.Applicability Sec.8-8.Areas to which this chapter applies. This chapter shall apply to all flood hazard areas within the City of Atlantic Beach,as established in section 8- 9 of this chapter. (Ord.No.25-13-43,§2,4-8—13) Sec.8-9.Basis for establishing flood hazard areas. The flood insurance study for DuvalCounty,Floridaand incorporated areas with an effective date of November 2,2018,and allsubsequent amendments and revisions,and the accompanying flood insurance rate maps (FIRM),and allsubsequent amendments and revisions to such maps,are adopted by reference as a part of this chapter and shall serve as the minimum basis for establishing flood hazard areas.Studies and maps that establish flood hazard areas are on ?le at the City of Atlantic Beach Building Department,800 Seminole Road, Atlantic Beach,Florida. (Ord.No.25-13-43,§2,4-8-13;Ord.No.25-18—44,§2,7—9-18) Sec.8-10.Submission of additional data to establish flood hazard areas. To establish flood hazard areas and base flood elevations,pursuant to sections 8-30 through 8—33of this chapter,the floodplain administrator may require submission of additional data.Where field surveyed topography prepared by a Florida licensed professional surveyor or digital topography accepted by the community indicates that ground elevations: (1)Are below the closest applicable base flood elevation,even in areas not delineated as a special flood hazard area on a FIRM,the area shall be considered as flood hazard area and subject to the requirements of this chapter and,as applicable,the requirements of the Florida Building Code. (2)Are above the closest applicable base flood elevation,the area shall be regulated as special flood hazard area unless the applicant obtains a letter of map change that removes the area from the special flood hazard area. (Ord.No.25—13-43,§2,4-8-13) Sec.8-11.Other laws. The provisions of this chapter shall not be deemed to nullify any provisions of local,state or federal law. (Ord.No.25-13-43,§2,4-8-13) Atlantic Beach,Florida,Code of Ordinances Created:2921-19-22 19:99:57 [EST] (Supp.No.47) Page 3 of 29 Agenda Item #9.A.12 May 2025 Page 49 of 75 Sec.8-12.Abrogation and greater restrictions. This chapter supersedes any ordinance in effect for management of development in flood hazard areas. However,it is not intended to repeal or abrogate any existing ordinances including but not limited to land development regulations,zoning ordinances,stormwater management regulations,or the Florida Building Code the event of a conflict between this chapter and any other ordinance,the more restrictive shall govern.This chapter shall not impair any deed restriction,covenant or easement,but any land that is subject to such interests shall also be governed by this chapter. (Ord.No.25-13-43,§2,4—8-13) Sec.8-13.Interpretation. In the interpretation and application of this chapter,all provisions shall be: (1)Considered as minimum requirements; (2)Liberally construed in favor of the governing body;and (3)Deemed neither to limit nor repeal any other powers granted under state statutes. (Ord.No.25-13-43,§2,4—8-13) Subdivision Ill.Duties and Powers of the Floodplain Administrator Sec.8-14.Designation. The city manager or his or her designee as the floodplain administrator.The floodplain administrator may delegate performance of certain duties to other employees. (Ord.No.25-13-43,§2,4-8—13) Sec.8-15.General. The floodplain administrator is authorized and directed to administer and enforce the provisions ofthis chapter.The floodplain administrator shall have the authority to render interpretations of this chapter consistent with the intent and purpose of this chapter and may establish policies and procedures in order to clarify the application of its provisions.Such interpretations,policies,and procedures shall not have the effect of waiving requirements specifically provided in this chapter without the granting of a variance pursuant to sections 8-38 through 8-45 of this chapter. (Ord.No.25-13-43,§2,4-8-13) Sec.8-16.Applications and permits. The floodplain administrator,in coordination with other pertinent of?ces of the community,shall: (1)Review applications and plans to determine whether proposed new development will be located in flood hazard areas; (2)Review applications for modification of any existing development in flood hazard areas for compliance with the requirements of this chapter; Agenda Item #9.A.12 May 2025 Page 50 of 75 (3)Interpret flood hazard area boundaries where such interpretation is necessary to determine the exact location of boundaries;a person contesting the determination shall have the opportunity to appeal the interpretation; (4)Provide available flood elevation and flood hazard information; (5)Determine whether additional flood hazard data shall be obtained from other sources or shall be developed by an applicant; (6)Review applications to determine whether proposed development will be reasonably safe from flooding; (7)Issue floodplain development permits or approvals for development other than buildings and structures that are subject to the Florida Building Code,including buildings,structures and facilities exempt from the FloridaBuilding Code,when compliance with this chapter is demonstrated,or disapprove the same in the event of noncompliance;and (8)Coordinate with and provide comments to the building official to assure that applications,plan reviews,and inspections for buildings and structures in flood hazard areas comply with the applicable provisions of this chapter. (Ord.No.25-13-43,§2,4—8-13) Sec.8-17.Substantial improvement and substantial damage determinations. For applications for building permits to improve buildings and structures,including alterations,movement, enlargement,replacement,repair,change of occupancy,additions,rehabilitations,renovations,substantial improvements,repairs of substantial damage,and any other improvement of or work on such buildings and structures,the floodplain administrator,in coordination with the building of?cial,shall: (1)Estimate the market value,or require the applicant to obtain an appraisal of the market value prepared by a qualified independent appraiser,of the building or structure before the start of construction ofthe proposed work;in the case of repair,the market value of the building or structure shall be the market value before the damage occurred and before any repairs are made; (2)Compare the cost to perform the improvement,the cost to repair a damaged building to its pre- damaged condition,or the combined costs of improvements and repairs,ifapplicable,to the market value of the building or structure; (3)Determine and document whether the proposed work constitutes substantial improvement or repair of substantial damage;and (4)Notify the applicant ifit is determined that the work constitutes substantial improvement or repair of substantial damage and that compliance with the flood resistant construction requirements of the FloridaBuilding Code and this chapter is required. (Ord.No.25-13-43,§2,4-8-13) Sec.8-18.Modi?cations of the strict application of the requirements of the Florida Building Code. The floodplain administrator shall review requests submitted to the building official that seek approval to modify the strict application of the flood load and flood resistant construction requirements of the FloridaBuilding Code to determine whether such requests require the granting of a variance pursuant to sections 8-38 through 8- 45 of this chapter. (Ord.No.25-13-43,§2,4-8-13) Agenda Item #9.A.12 May 2025 Page 51 of 75 Sec.8-19.Notices and orders. The floodplain administrator shall coordinate with appropriate localagencies for the issuance of all necessary notices or orders to ensure compliance with this chapter. (Ord.No.25-13-43,§2,4-8-13) Sec.8-20.Inspections. The floodplain administrator shall make the required inspections as specified in sections 8-34 through 8-37 of this chapter for development that is not subject to the Florida Building Code,including buildings,structures and facilities exempt from the Florida Building Code.The floodplain administrator shall inspect flood hazard areas to determine if development is undertaken without issuance of a permit. (Ord.No.25—13-43,§2,4-8-13) Sec.8-21.Other duties of the floodplain administrator. The floodplain administrator shall have other duties,including but not limited to: (1) (2) (3) (4) (5) (6) Establish,in coordination with the building official,procedures for administering and documenting determinations of substantial improvement and substantial damage made pursuant to section 8-17 of this chapter; Require that applicants proposing alteration of a watercourse notify adjacent communities and the Florida Division of Emergency Management,State Floodplain Management Office,and submit copies of such notifications to the Federal Emergency Management Agency (FEMA); Require applicants who submit hydrologic and hydraulic engineering analyses to support permit applications to submit to FEMAthe data and information necessary to maintain the flood insurance rate maps if the analyses propose to change base flood elevations,flood hazard area boundaries,or floodway designations;such submissions shall be made within six(6)months of such data becoming available; Review required design certifications and documentation of elevations specified by this chapter and the FloridaBuilding Code and this chapter to determine that such certifications and documentations are complete; Notify the Federal Emergency Management Agency when the corporate boundaries of the Cityof Atlantic Beach are modified;and Advise applicants for new buildings and structures,including substantial improvements,that are located in any unit of the Coastal Barrier Resources System established by the Coastal Barrier Resources Act (Pub.L.97-348)and the Coastal Barrier Improvement Act of 1990 (Pub.L.101-591)that federal flood insurance is not available on such construction;areas subject to this limitation are identified on flood insurance rate maps as "coastal barrier resource system areas"and "otherwise protected areas." (0rd.No.25-13-43,§2,4-8-13) Created:26214642 10:69:57 [EST] (Supp.No.47) Page 6 of 29 Agenda Item #9.A.12 May 2025 Page 52 of 75 Sec.8-22.Floodplain management records. Regardless of any limitation on the period required for retention of public records,the floodplain administrator shall maintain and permanently keep and make available for public inspection all records that are necessary for the administration ofthis chapter and the flood resistant construction requirements of the Florida Building Code,including flood insurance rate maps;letters of ,.change;records of issuance of permits and denial of permits;determinations ofwhether proposed work constitutes substantial improvement or repair of substantial damage;required design certifications and documentation of elevations specified by the Florida Building Code and this chapter;notifications to adjacent communities,FEMA,and the state related to alterations of watercourses;assurances that the flood carrying capacity of altered watercourses will be maintained; documentation related to appeals and variances,including justification for issuance or denial;and records of enforcement actions taken pursuant to this chapter and the flood resistant construction requirements of the Florida Building Code.These records shall be available for public inspection at Cityof Atlantic Beach Building Department 800 Seminole Road AtlanticBeach,Florida. (Ord.No.25—13—43,§2,4—8-13) Subdivision IV.Permits Sec.8-23.Permits required. Any owner or owner's authorized agent (hereinafter "applicant")who intends to undertake any development activity within the scope of this chapter,including buildings,structures and facilities exempt from the Florida Building Code,which is wholly within or partially within any flood hazard area shallfirst make application to the floodplain administrator,and the building of?cial if applicable,and shall obtain the required permit(s)and approval(s).No such permit or approval shall be issued until compliance with the requirements of this chapter and all other applicable codes and regulations has been satisfied. (Ord.No.25-13-43,§2,4-8-13) Sec.8-24.Floodplain development permits or approvals. Floodplain development permits or approvals shall be issued pursuant to this chapter for any development activities not subject to the requirements of the Florida Building Code,including buildings,structures and facilities exempt from the Florida Building Code.Depending on the nature and extent of proposed development that includes a building or structure,the floodplain administrator may determine that a floodplain development permit or approval is required in addition to a building permit. (Ord.No.25-13-43,§2,4-8-13) Sec.8-24.1.Buildings,structures and facilities exempt from the Florida Building Code. Pursuant to the requirements of federal regulation for participation in the National Flood Insurance Program (44 C.F.R.Sections 59 and 60),floodplain development permits or approvals shall be required for the following buildings,structures and facilities that are exempt from the Florida Building Code and any further exemptions provided by law,which are subject to the requirements of this chapter: (1)Railroads and ancillary facilities associated with the railroad. (2)Nonresidential farm buildings on farms,as provided in F.S.§604.50. (3)Temporary buildings or sheds used exclusively for construction purposes. Agenda Item #9.A.12 May 2025 Page 53 of 75 (4) (5) (6) (7) (8) (9) Mobile or modular structures used as temporary offices. Those structures or facilities of electric utilities,as defined in F5.§36602,which are directly involved in the generation,transmission,or distribution of electricity. Chickees constructed by the Miccosukee Tribe of Indians of Floridaor the Seminole Tribe of Florida.As used in this paragraph,the term "chickee"means an open—sidedwooden hut that has a thatched roof of palm or palmetto or other traditional materials,and that does not incorporate any electrical, plumbing,or other non-wood features. Family mausoleums not exceeding two hundred fifty (250)square feet in area which are prefabricated and assembled on site or preassembled and delivered on site and have walls,roofs,and a floor constructed of granite,marble,or reinforced concrete. Temporary housing provided by the Department of Corrections to any prisoner in the state correctional system. Structures identified in F.S.§553.73(10)(k),are not exempt from the Florida Building Code if such structures are located in flood hazard areas established on ?ood insurance rate maps. (0rd.No.25-13-43,§2,4-8—13) Sec.8-25.Application for a permit or approval. To obtain a floodplain development permit or approval the applicant shall first ?le an application in writing on a form furnished by the community.The information provided shall: (1) (2) (3) (4) (5) (6) (7) Identify and describe the development to be covered by the permit or approval. Describe the land on which the proposed development is to be conducted by legal description,street address or similar description that will readily identify and definitively locate the site. indicate the use and occupancy for which the proposed development is intended. Be accompanied by a site plan or construction documents as speci?ed in sections 8—30through 8-33 of this chapter. State the valuation of the proposed work. Be signed by the applicant or the applicant's authorized agent. Give such other data and information as required by the floodplain administrator. (Ord.No.25-13-43,§2,4-8—13;Ord.N0.25-18-44,§2,7-9—18) Sec.8-26.Validity of permit or approval. The issuance of a floodplain development permit or approval pursuant to this chapter shall not be construed to be a permit for,or approval of,any violation of this chapter,the Florida Building Codes,or any other ordinance of this community.The issuance of permits based on submitted applications,construction documents,and information shall not prevent the floodplain administrator from requiring the correction of errors and omissions. (Ord.No.25-13-43,§2,4-8-13) Sec.8-27.Expiration. Afloodplain development permit or approval shall become invalid unless the work authorized by such permit is commenced within one hundred eighty (180)days after its issuance,or ifthe work authorized is suspended or Agenda Item #9.A.12 May 2025 Page 54 of 75 abandoned for a period of one hundred eighty (180)days after the work commences.Extensions for periods of not more than one hundred eighty (180)days each shall be requested in writing and justi?able cause shall be demonstrated. (Ord.No.25-13-43,§2,4-8—13) Sec.8-28.Suspension or revocation. The floodplain administrator is authorized to suspend or revoke a floodplain development permit or approval ifthe permit was issued in error,on the basis of incorrect,inaccurate or incomplete information,or in violation of this chapter or any other ordinance,regulation or requirement of this community (Ord.No.25—13-43,§2,4-8-13) Sec.8-29.Other permits required. Floodplain development permits and building permits shall include a condition that all other applicable state or federal permits be obtained before commencement of the permitted development,including but not limited to the following: (1)The St.Johns River Water Management District;F.S.§373.036. (2)Florida Department of Health for onsite sewage treatment and disposal systems;F.S.§381.0065,and Chapter 64E-6,F.A.C. (3)Florida Department of Environmental Protection for construction,reconstruction,changes,or physical activities for shore protection or other activities seaward of the coastal construction control line;F.S.§ 161.141. (4)FloridaDepartment of Environmental Protection for activities subject to the Joint Coastal Permit;F.S.§ 161.055. (5)FloridaDepartment of Environmental Protection for activities that affect wetlands and alter surface water flows,in conjunction with the U.S.Army Corps of Engineers;Section 404 of the Clean Water Act. (6)Federal permits and approvals. (Ord.No.25-13-43,{52,4-8-13) Subdivision V.Site Plans and Construction Documents Sec.8—30.Information for development in flood hazard areas. The site plan or construction documents for any development subject to the requirements of this chapter shall be drawn to scale and shall include,as applicable to the proposed development: (1)Delineation of flood hazard areas,floodway boundaries and flood zonels),base flood elevation(s),and ground elevations if necessary for review of the proposed development. (2)Where base flood elevations,or floodway data are not included on the FIRMor in the flood insurance study,they shall be established in accordance with subsection 8-31(2)or 8—32(3)of this chapter. (3)Where the parcel on which the proposed development willtake place will have more than fifty (50)lots or is larger than five (5)acres and the base flood elevations are not included on the FIRMor in the Created:2621-16—22 10:69:57 [EST] (Supp.No.47) Page 9 of 29 Agenda Item #9.A.12 May 2025 Page 55 of 75 and one— (4) (5) (6) (7) (8) (9) flood insurance study,such elevations shall be established in accordance with subsection 831(1)of this chapter. Location ofthe proposed activity and proposed structures,and locations of existing buildings and structures;in coastal high hazard areas,new buildings shall be located landward of the reach of mean high tide. Location,extent,amount,and proposed final grades of any filling,grading,or excavation. Where the placement of ?ll is proposed,the amount,type,and source of fill material;compaction specifications;a description of the intended purpose of the fill areas;and evidence that the proposed fillareas are the minimum necessary to achieve the intended purpose. Delineation of the Coastal Construction Control Line or notation that the site is seaward of the coastal construction control line,if applicable. Extent of any proposed alteration of sand dunes or mangrove stands,provided such alteration is approved by the Florida Department of Environmental Protection. Existing and proposed alignment of any proposed alteration of a watercourse. The floodplain administrator is authorized to waive the submission of site plans,construction documents, and other data that are required by this chapter but that are not required to be prepared by a registered design professional if it is found that the nature of the proposed development is such that the review of such submissions is not necessary to ascertain compliance with this chapter. (Ord.No.25-13-43,§2,4—8-13) Sec.8-31.Information in flood hazard areas without base flood elevations (approximate zone A). Where flood hazard areas are delineated on the FIRMand base flood elevation data have not been provided, the floodplain administrator shall: (1) (2) (3) (4) Require the applicant to include base flood elevation data prepared in accordance with currently accepted engineering practices; Obtain,review,and provide to applicants base flood elevation and floodway data available from a federal or state agency or other source or require the applicant to obtain and use base flood elevation and floodway data available from a federal or state agency or other source; Where base flood elevation and floodway data are not available from another source,where the available data are deemed by the floodplain administrator to not reasonable reflect flooding conditions,or where the available data are known to be scientifically or technically incorrect or otherwise inadequate: a.Require the applicant to develop base flood elevation data prepared in accordance with currently accepted engineering practices;or b.Specifythat the base flood elevation is '‘.5 feet above the highest adjacent grade at the location of the development,provided there is no evidence indicating flood depths have been or may be greater than feet. Where the base flood elevation data are to be used to support a letter of map change from FEMA, advise the applicant that the analyses shall be prepared by a Florida licensed engineer in a format required by FEMA,and that it shall be the responsibility of the applicant to satisfy the submittal requirements and pay the processing fees. and one- —hI'u-I Agenda Item #9.A.12 May 2025 Page 56 of 75 (Ord.No.25-13-43,{72,4-8-13) Sec.8-32.Additional analyses and certifications. As applicable to the location and nature of the proposed development activity,and in addition to the requirements of this section,the applicant shall have the following analyses signed and sealed by a Florida licensed engineer for submission with the site plan and construction documents: (1) (2) (3) (4) For development activities proposed to be located in a regulatory floodway,a floodway encroachment analysis that demonstrates that the encroachment of the proposed development will not cause any increase in base flood elevations;where the applicant proposes to undertake development activities that do increase base flood elevations,the applicant shall submit such analysis to FEMAas specified in section 8-33 of this chapter and shallsubmit the conditional letter of map revision,if issued by FEMA, with the site plan and construction documents. For development activities proposed to be located in a riverine flood hazard area for which base flood elevations are included in the flood insurance study or on the FIRMand floodways have not been designated,hydrologic and hydraulic analyses that demonstrates that the cumulative effect of the proposed development,when combined with allother existing and anticipated flood hazard area encroachments.will not increase the base flood elevation more than one (1)foot at any point within the community.Thisrequirement does not apply in isolated flood hazard areas not connected to a riverine flood hazard area or in flood hazard areas identified as zone A0 or zone AH. For alteration of a watercourse,an engineering analysis prepared in accordance with standard engineering practices which demonstrates that the flood-carrying capacity of the altered or relocated portion of the watercourse willnot be decreased,and certification that the altered watercourse shall be maintained in a manner which preserves the channel's flood—carryingcapacity;the applicant shall submit the analysis to FEMAas specified in section 8-33 of this chapter. For activities that propose to alter sand dunes or mangrove stands in coastal high hazard areas (zone V),an engineering analysis that demonstrates that the proposed alteration willnot increase the potential for flood damage. (Ord.No.25-13-43,§2,4-8-13) Sec.8-33.Submission of additional data. When additional hydrologic,hydraulic or other engineering data,studies,and additional analyses are submitted to support an application,the applicant has the right to seek a letter of map change from FEMAto change the base flood elevations,change floodway boundaries,or change boundaries of flood hazard areas shown on FlRMs,and to submit such data to FEMAfor such purposes.The analyses shall be prepared by a Floridalicensed engineer in a format required by FEMA.Submittal requirements and processing fees shall be the responsibility of the applicant. (Ord.No.25—13—43,§2,4-8-13) Subdivision VI.Inspections Created:2621—18-22 19:69:57 [EST] (Supp.No.47) Page 11 of 29 Agenda Item #9.A.12 May 2025 Page 57 of 75 Sec.8-34.1.Development other than buildings and structures. The floodplain administrator shall inspect alldevelopment to determine compliance with the requirements of this chapter and the conditions of issued floodplain development permits or approvals. (Ord.No.25-13—43,§2,4-8-13) Development for which a floodplain development permit or approval is required shall be subject to inspection. (Ord.No.25-13-43,§2,4-8-13) Sec.8-34.General. Sec.8—34.2.Buildings,structures and facilities exempt from the Florida Building Code. The floodplain administrator shall inspect buildings,structures and facilities exempt from the Florida Building Code to determine compliance with the requirements of this chapter and the conditions of issued floodplain development permits or approvals. (Ord.No.25-13-43,§2,4-8-13) Sec.8-35.Same,lowest floor inspection. Upon placement of the lowest floor,including basement,and prior to further vertical construction,the owner of a building,structure or facility exempt from the Florida Building Code,or the owner's authorized agent, shall submit to the floodplain administrator: (1)Ifa design flood elevation was used to determine the required elevation of the lowest floor,the certification of elevation ofthe lowest floor prepared and sealed by a Florida licensed professional SUFVEYOI’;or (2)Ifthe elevation used to determine the required elevation of the lowest floor was determined in accordance with subsection 8-31(3)(b)of this chapter,the documentation of height of the |0west floor above highest adjacent grade,prepared by the owner or the owner's authorized agent. (Ord.No.25-13-43,§2,4-8-13) Sec.8-36.Same,final inspection. As part of the final inspection,the owner or owner's authorized agent shall submit to the ?oodplain administrator a final certi?cation of elevation of the lowest floor or final documentation of the height ofthe lowest floor above the highest adjacent grade;such certifications and documentations shall be prepared as specified in section 8—35of this chapter. (Ord.No.25-13-43,§2,4-8-13) Created:2921-10-22 10:99:57 [EST] (Supp.No.47) Page 12 of 29 Agenda Item #9.A.12 May 2025 Page 58 of 75 Sec.8-37.Manufactured homes. The building official shall inspect manufactured homes that are installed or replaced in flood hazard areas to determine compliance with the requirements of this chapter and the conditions of the issued permit.Upon placement of a manufactured home,certification of the elevation of the lowest floor shall be submitted to the building official. (Ord.No.25-13-43,§2,4-8-13) Subdivision VII.Variances and Appeals Sec.8-38.General. The city commission shall hear and decide on requests for appeals and requests for variances from the strict application of this chapter.Pursuant to F5.§553.73(5),the city commission shall hear and decide on requests for appeals and requests for variances from the strict application of the flood resistant construction requirements of the Florida Building Code.This section does not apply to Section 3109 of the Florida Building Code,Building. (Ord.No.25-13-43,§2,4-8-13) Sec.8-39.Appeals. The city commission shall hear and decide appeals when it is alleged there is an error in any requirement, decision,or determination made by the floodplain administrator in the administration and enforcement of this chapter.Any person aggrieved by the decision of the city commission may appeal such decision to the circuit court, as provided by Florida Statutes. (Ord.No.25-13-43,§2,4-8-13) Sec.8-40.Limitations on authority to grant variances. The city commission shall base its decisions on variances on technical justifications submitted by applicants, the considerations for issuance in section 8—44of this chapter,the conditions of issuance set forth in section 8-45 of this chapter,and the comments and recommendations of the floodplain administrator and the building official. The city commission has the right to attach such conditions as it deems necessary to further the purposes and objectives of this chapter. (Ord.No.25-13-43,§2,4—8-13) Sec.8-41.Restrictions in floodways. A variance shall not be issued for any proposed development in a floodway ifany increase in base flood elevations would result,as evidenced by the applicable analyses and certifications required insection 8—32of this chapter. (Ord.No.25-13-43,§2,4-8-13) Created:2621—16-22 10:09:57 [EST] (Supp.No.47) Page 13 of 29 Agenda Item #9.A.12 May 2025 Page 59 of 75 Sec.8—42.Historic buildings. A variance is authorized to be issued for the repair,improvement,or rehabilitation of a historic building that is determined eligible for the exception to the flood resistant construction requirements of the FloridaBuilding Code,Existing Building,Chapter 11 Historic Buildings,upon a determination that the proposed repair, improvement,or rehabilitation willnot preclude the building's continued designation as a historic building and the variance is the minimum necessary to preserve the historic character and design of the building.Ifthe proposed work precludes the building's continued designation as a historic building,a variance shall not be granted and the building and any repair,improvement,and rehabilitation shall be subject to the requirements of the Florida Building Code. (Ord.No.25-13-43,§2,4—8-13) Sec.8-43.Functionally dependent uses. A variance is authorized to be issued for the construction or substantial improvement necessary for the conduct of a functionally dependent use,as defined in this chapter,provided the variance meets the requirements of section 8-41,is the minimum necessary considering the flood hazard,and all due consideration has been given to use of methods and materials that minimize flood damage during occurrence of the base flood. (Ord.No.25-13-43,§2,4—8-13) Sec.8-44.Considerations for issuance of variances. In reviewing requests for variances,the city commission shall consider alltechnical evaluations,all relevant factors,all other applicable provisions of the Florida Building Code,this chapter,and the following: (1)The danger that materials and debris may be swept onto other lands resulting in further injury or damage; (2)The danger to life and property due to flooding or erosion damage; (3)The susceptibility of the proposed development,including contents,to flood damage and the effect of such damage on current and future owners; (4)The importance of the services provided by the proposed development to the community; (5)The availability of alternate locations for the proposed development that are subject to lower riskof flooding or erosion; (6)The compatibility of the proposed development with existing and anticipated development; (7)The relationship of the proposed development to the comprehensive plan and floodplain management program for the area; (8)The safety of access to the property in times offlooding for ordinary and emergency vehicles; (9)The expected heights,velocity,duration,rate of rise and debris and sediment transport of the floodwaters and the effects of wave action,ifapplicable,expected at the site;and (10)The costs of providing governmental services during and after flood conditions including maintenance and repair of public utilities and facilities such as sewer,gas,electrical and water systems,streets and bridges. (Ord.No.25-13-43,§2,4-8-13) Created:262146-22 16:09:57 [EST] (Supp.No.47) Page 14 of 29 Agenda Item #9.A.12 May 2025 Page 60 of 75 Sec.8-45.Conditions for issuance of variances. Variances shall be issued only upon: (1) (2) (3) (4) Submission by the applicant,of a showing of good and sufficient cause that the unique characteristics of the size,configuration,or topography of the site limit compliance with any provision of this chapter or the required elevation standards; Determination by the city commission that: a.Failure to grant the variance would result in exceptional hardship due to the physical characteristics of the land that render the lot undevelopable;increased costs to satisfy the requirements or inconvenience do not constitute hardship; b.Thegranting ofa variance will not result in increased flood heights,additional threats to public safety,extraordinary public expense,nor create nuisances,cause fraud on or victimization of the public or conflict with existing local laws and ordinances;and c.The variance is the minimum necessary,considering the flood hazard,to afford relief. Receipt of a signed statement by the applicant that the variance,ifgranted,shall be recorded in the office of the clerk of the court in such a manner that it appears in the chain of title of the affected parcel of land;and Ifthe request is for a variance to allow construction of the lowest floor of a new building,or substantial improvement of a building,below the required elevation,a copy in the record of a written notice from the floodplain administrator to the applicant for the variance,specifying the difference between the base flood elevation and the proposed elevation of the lowest floor,stating that the cost of federal flood insurance willbe commensurate with the increased risk resulting from the reduced floor elevation (up to amounts as high as twenty-five dollars ($25.00)for one hundred dollars ($100.00)of insurance coverage),and stating that construction below the base flood elevation increases risks to life and property. (0rd.No.25-13-43,§2,4-8-13) Subdivision VIII.Violations Sec.8-46.Violations. Any development that is not within the scope of the Florida Building Code but that is regulated by this chapter that is performed without an issued permit,that is in conflict with an issued permit,or that does not fully comply with this chapter,shall be deemed a violation of this chapter.A building or structure without the documentation of elevation of the lowest floor,other required design certifications,or other evidence of compliance required by this chapter or the Florida Building Code is presumed to be a violation until such time as that documentation is provided. (Ord.No.25-13—43,§2,4-8—13) Sec.8-47.Reserved. Created:2621-19-22 16:09:57 [EST] (Supp.No.47) Page 15 of 29 Agenda Item #9.A.12 May 2025 Page 61 of 75 Sec.8-48.Authority. For development that is not within the scope of the Florida Building Code but that is regulated by this chapter and that isdetermined to be a violation,the floodplain administrator is authorized to serve notices of violation or stop work orders to owners of the property involved,to the owner's agent,or to the person or persons performing the work. (Ord.No.25-13—43,§2,4-8-13) Sec.8-49.Unlawful continuance. Any person who shall continue any work after having been served with a notice of violation or a stop work order,except such work as that person is directed to perform to remove or remedy a violation or unsafe condition, shall be subject to penalties as prescribed by law. (Ord.No.25-13-43,§2,4-8-13) Sec.8-50.Scope. Unless otherwise expressly stated,the following words and terms shall,for the purposes of this chapter, have the meanings shown in this article. (Ord.No.25-13-43,§2,4-8-13) Sec.8-51.Terms de?ned in the Florida Building Code. Where terms are not defined inthis chapter and are defined in the Florida Building Code,such terms shall have the meanings ascribed to them in that code. (0rd.No.25-13-43,§2,4-8-13) Sec.8-52.Terms not de?ned. Where terms are not defined in this chapter or the Florida Building Code,such terms shall have ordinarily accepted meanings such as the context implies. Alteration ofa watercourse.Adam,impoundment,channel relocation,change in channel alignment, channelization,or change in cross-sectional area of the channel or the channel capacity,or any other form of modification which may alter,impede,retard or change the direction and/orvelocity of the riverine flow of water during conditions of the base flood. Appeal.A request for a review of the floodplain administrator's interpretation of any provision of this chapter or a request for a variance. ASCE24.Astandard titled Flood Resistant Design and Construction that is referenced by the Florida Building Code.ASCE24 is developed and published by the American Society of CivilEngineers,Reston,VA. Created:2821-10-22 16:09:57 [EST] (Supp.No.47) Page 16 of 29 ARTICLEII.DEFINITION Agenda Item #9.A.12 May 2025 Page 62 of 75 ;0_2~16-1— 024:64r2T2—. CoastalA Zone.Flood hazard areas that have been delineated as sub'ect to wave hei hts between 1 1/2457 mm and 3 feet ‘914 mm .Such areas are seaward of the Limit of Moderate Wave Action shown on the Flood Insurance Rate Ma Also defined in Florida Buildin Code FBC B Section 202 Base flood.A flood having a one—percent chance of being equaled or exceeded in any given year.[Also defined in FBC,B,Section ‘']The base flood is commonly referred to as the "100-yearflood"or the "one— percent-annual chance flood." Base floodelevation.The elevation of the base flood,including wave height,relative to the National Geodetic Vertical Datum (NGVD),North American Vertical Datum (NAVD)or other datum speci?ed on the flood insurance rate map (FIRM).[Alsodefined in FBC,B,Section _] Basement.The portion of a building having its floor subgrade (below ground level)on allsides.[Also defined in FBC,B,Section ] Coastal construction control line.The line established by the State of Florida pursuant to F.S.§161.053,and recorded in the official records of the community,which defines that portion of the beach—dunesystem subject to severe fluctuations based on a 100—yearstorm surge,storm waves or other predictable weather conditions. Coastal high hazard area.A special flood hazard area extending from offshore to the inland limit ofa primary ‘ -Tdune along an open coast and any other area subject to high velocity wave action from storms or seismic sources.Coastal high hazard areas are also referred to as "high hazard areas subject to high velocity wave action"or "Vzones"and are designated on flood insurance rate maps (FIRM)as zone V1-V30, VE,or V. Design flood.The flood associated with the greater of the following two (2)areas:[Also defined in FBC,B, Section -,] (1)Area with a floodplain subject to a one-percent or greater chance of flooding in any year;or (2)Area designated as a flood hazard area on the community's flood hazard map,or otherwise legally designated. Design floodelevation.The elevation of the "design flood,"including wave height,relative to the datum specified on the community's legally designated flood hazard map.In areas designated as zone AD,the design flood elevation shall be the elevation of the highest existing grade of the building's perimeter plus the depth number (in feet)speci?ed on the flood hazard map.In areas designated as zone AO where the depth number isnot specified on the map,the depth number shall be taken as being equal to two (2)feet.[Alsode?ned in FBC,B, Section 1612.2.] Development.Any manmade change to improved or unimproved real estate,including,but not limited to, buildings or other structures,tanks,temporary structures,temporary or permanent storage of equipment or materials,mining,dredging,filling,grading,paving,excavations,drilling operations or any other land disturbing activities. Encroachment.The placement of fill,excavation,buildings,permanent structures or other development into a flood hazard area which may impede or alter the flow capacity of riverine flood hazard areas. Existing building and existing structure.Any buildings and structures for which the "start of construction" commenced before March 15,1977.Also defined in FBC,B,Section 1612.2. rea within the _2o_2;642T2 Agenda Item #9.A.12 May 2025 Page 63 of 75 £46127}. Qatar}; garage: thea ,creek meane- 12% Federal Emergency ManagementAgency (FEMA).The federal agency that,in addition to carrying out other functions,administers the National Flood Insurance Program. Flood orflooding.A general and temporary condition of partial or complete inundation of normally dry land from:[Alsodefined in FBC,B,Section _.] (1)The overflow of inland or tidal waters. (2)The unusual and rapid accumulation or runoff of surface waters from any source. Flood damage—resistant materials.Any construction material capable of withstanding direct and prolonged contact with floodwaters without sustaining any damage that requires more than cosmetic repair.[Alsodefined in FBC,B,Section ‘] Flood hazard area.The greater of the following two (2)areas:[Also defined in FBC,B,Section .] (1)The area within a floodplain subject to a one—percent or greater chance of flooding in any year. (2)The area designated as a flood hazard area on the community's flood hazard map,or otherwise legally designated. Flood insurance rate map (FIRM).The official map of the community on which the Federal Emergency Management Agency has delineated both special flood hazard areas and the risk premium zones applicable to the community.[Also defined in FBC,B,Section ,] Floodinsurance study (FIS).The official report provided by the Federal Emergency Management Agency that contains the flood insurance rate map,the flood boundary and floodway map (if applicable),the water surface elevations of the base flood,and supporting technical data.[Alsodefined in FBC,B,Section -] Floodplain administrator.The office or position designated and charged with the administration and enforcement of this chapter (may be referred to as the floodplain manager). Floodplain development permit or approval.An of?cial document or certificate issued by the community,or other evidence of approval or concurrence,which authorizes performance of specific development activities that are located in flood hazard areas and that are determined to be compliant with this chapter. Floodway.The channel of 'river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one (1)foot.[Also defined in FBC,B,Section ] Floodway encroachment analysis.An engineering analysis of the impact that a proposed encroachment into a floodway isexpected to have on the floodway boundaries and base flood elevations;the evaluation shall be prepared by a qualified Florida licensed engineer using standard engineering methods and models. FloridaBuilding Code.The family of codes adopted by the Florida Building Commission,including:Florida Building Code,Building;Florida Building Code,Residential;Florida Building Code,Existing Building;FloridaBuilding Code,Mechanical;Florida Building Code,Plumbing;Florida Building Code,Fuel Gas. Functionally dependent use.A use which cannot perform its intended purpose unless it is located or carried out in close proximity to water,including only clocking facilities,port facilities that are necessary for the loading and unloading of cargo or passengers,and ship building and ship repair facilities;the term does not include long- term storage or related manufacturing facilities. Highest adjacent grade.The highest natural elevation of the ground surface prior to construction next to the proposed walls or foundation of a structure. Historic structure.Any structure that is determined eligible for the exception to the flood hazard area requirements of the FloridaBuilding Code,Existing Building,Chapter 11 Historic Buildings. Letter ofmap change (LOMC).An official determination issued by FEMAthat amends or revises an effective flood insurance rate map or flood insurance study.Letters of map change include: @3542; ?aé-l—ZT}. Agenda Item #9.A.12 May 2025 Page 64 of 75 body laneL naermahemr 5%tobeusedasadwemn whenconnededha+5e4w?HyAM?kaa+mn?mxm%kwnéakm like-kind determinedb a ualifiedinde endenta raiser county wear and tear ne lect (1)Letter ofmap amendment (LOMA).An amendment based on technical data showing that a property was incorrectly included in a designated special flood hazard area.A LOMAamends the current effective flood insurance rate map and establishes that a specific property,portion of a property,or structure is not located in a special flood hazard area. (2)Letter ofmap revision (LOMR).A revision based on technical data that may show changes to flood zones,flood elevations,special flood hazard area boundaries and floodway delineations,and other planimetric features. (3)Letter ofmap revision based on fill(LOMR-F).Adetermination that a structure or parcel of land has been elevated by fill above the base flood elevation and is,therefore,no longer located within the special flood hazard area.In order to qualify for this determination,the fill must have been permitted and placed in accordance with the community's floodplain management regulations. (4)Conditional letter ofmap revision (CLOMR).Aformalreview and comment as to whether a proposed floodprotection project or other project complies with the minimum NFlP requirements forsuch projects with respect to delineation ofspecial floodhazard areas.A CLOMRdoes not revise the effective flood insurance rate map or flood insurance study;upon submission and approval of certified as-built documentation,a letter of map revision may be issued by FEMAto revise the effective FIRM. Light-duty truck.As defined in 40 CPR.86.082-2,any motor vehicle rated at eight thousand five hundred (8,500)pounds gross vehicular weight rating or less which has a vehicular curb weight of 6,000 pounds or less and which has a basic vehicle frontal area of forty-five (45)square feet or less,which is: (1)Designed primarily for purposes of transportation of property or is a derivation of such a vehicle;or (2)Designed primarily for transportation of persons and has a capacity of more than twelve (12)persons; or (3)Available with special features enabling off-street or off—highwayoperation and use. Lowestfloor.The lowest floor ofthe lowest enclosed area of a building or structure,including basement,but excluding any unfinished or flood-resistant enclosure,other than a basement,usable solely for vehicle parking, building access or limited storage provided that such enclosure is not built so as to render the structure in violation of the non—elevationrequirements of the Florida Building Code or ASCE24.[Also defined in FBC,B,Section 1 Manufacturedhome.A structure,transportable in one (1)or more sections,which is eight (8)feet or more inwidth _,greater than four hundred (400)square feet,and which is built on a‘integral chassis and designed ' 'to the required utilities.The term ”manufactured home"does not include a "recreational vehicle" or "park trailer."[Alsode?ned in 15C—1.0101,F.A.C.] Manufacturedhome park or subdivision.A parcel (or contiguous parcels)of land divided into two (2)or more manufactured home lots for rent or sale. Market value. As used in this chapter,the term refers to the value of buildings and structures,excluding the land and other improvements on the parcel.Market value 3 actual cash value (.,replacement cost depreciated for age .and quality of construction), '.or tax assessment value adjusted to approximate market value by a factor provided by the property appraiser. Limit 0 moderate wave action.Line shown on FIRMSto indicate the inland iimit of the 1 V2foot 457 mm breakin wave hei ht durin the base flood.Also defined in FBC B Section 202 ”damn «Hm/Janna garage? Agenda Item #9.A.12 May 2025 Page 65 of 75 The land area Arkapea—lniehe—?eedplai-n-,_‘‘flood hazards and shown on a Flood Insurance Rate Ma or other flood hazard ma a—ene—pereent—epgreater—elmeeef-?eedmg—megwen WWW £36424: garage: alteration New construction.For the purposes of administration of this chapter and the flood resistant construction requirements of the Florida Building Code,structures for which the "start of construction"commenced on or after March 15,1977 and includes any subsequent improvements to such structures. Park trailer.Atransportable unit which has a body width not exceeding fourteen (14)feet and which is built on a single chassis and is designed to provide seasonal or temporary living quarters when connected to utilities necessary for operation of installed fixtures and appliances. Recreational vehicle.See F.S.§320.01 Sand dunes.Naturally occurring accumulations of sand in ridges or mounds landward of the beach. Special floodhazard area.subject to ' as zone A,A0,A1-A30,AE,A99,AH,V1-V30,VEor V.[Also defined in FBC,BSection ] Start ofcanstruction.The date of issuance for new construction and substantial improvements to existing structures,provided the actual start of construction,repair,reconstruction,rehabilitation,addition,placement,or other improvement is within one hundred eighty (180)days of the date of the issuance.The actual start of construction means the ?rst placement of permanent construction of a building (including a manufactured home)on a site,such as the pouring of slab or footings,the installation of pil,s,.the construction of columns. Permanent construction does not include land preparation (such as clearing,rading,or filling), the installation of streets or walkways,excavation for a basement,footings,piers,or foundations,the erection of temporary forms or the installation of accessory buildings such as garages or sheds not occupied as dwelling units or not part of the main buildings.For a substantial improvement,the actual "start of construction"means the first alteration of any wall,ceiling,floor or other structural part of a building,whether or not that alteration affects the external dimensions of the building.[Also defined in FBC,BSection ' _] Substantial damage.Damage of any origin sustained by a building or structure whereby the cost of restoring the building or structure to its before-damaged condition would equal or exceed 50 percent of the market value of the building or structure before the damage occurred.[Also defined in FBC,BSection ._] Substantial improvement.Any repair,reconstruction,rehabilitation,,:addition,or other improvement of a building or structure,the cost of which equals or exceeds ?fty (50)percent of the market value of the building or structure before the improvement or repair is started.Ifthe structure has incurred "substantial damage,"any repairs are considered substantial improvement regardless of the actual repair work performed.The term does not,however,include either:[Alsodefined in FBC,B,Section ‘',] (1)Any project for improvement of a building required to correct existing health,sanitary,or safety code violations identified by the building official and that the minimum necessary to assure safe living conditions. (2)Any alteration of a historic structure provided the alteration will not preclude the structure's continued designation as a historic structure. i_sa .i?ge 9L £4,619.72: excavation Agenda Item #9.A.12 May 2025 Page 66 of 75 () Variance.A grant of relief from the requirements of this chapter,or the flood resistant construction requirements of the Florida Building Code,which permits construction in a manner that would not otherwise be permitted by this chapter or the FloridaBuilding Code. Watercourse.A river,creek,stream,channel or other topographic feature in,on,through,or over which water flows at least periodically. Sec.8-53.Florida Buildin Code Amendments. 1 Florida Buildin Code Buildin and Residential technical amendments. a.Allbuildin s and structures that are within a s ecial flood hazard area shall have the lowest floor clr flood roofin measures or the bottom of the lowest horizontal structural member of the lowest floor as a licable to occu am:and flood zone at or above the base flood elevation lus two and one—half2.5 feet. ARTICLEIII.FLOOD RESISTANTDEVELOPMENT DIVISION1.BUILDINGSAND STRUCTURES,SUBDIVISIONS,SITEIMPROVEMENTS, MANUFACTUREDHOMES,RECREATIONALVEHICLESAND PARKTRAILERS,TANKS ,OTHERDEVELOPMENT Subdivision I.Buildings and Structures,Subdivisions,Site Improvements Sec.8-5 .Design and construction of buildings,structures and facilities exempt from the Florida Building Code. Pursuant to section 8—24.1of this chapter,buildings,structures,and facilities that are exempt from the Florida Building Code,including substantial improvement or repair of substantial damage of such buildings, structures and facilities,shall be designed and constructed in accordance with the flood load and flood resistant construction requirements of ASCE24.Structures exempt from the Florida Building Code that are not walled and roofed buildings shall comply with the requirements of sections 8-75 through 8-82 of this chapter (Ord.No.25-13-43,§2,4-8-13;Ord.No.25-18-44,§2,7-9-18) Sec.8-5 .Buildings and structures seaward of the coastal construction control line. Ifextending,in whole or in part,seaward of the coastal construction control line and also located,in whole or in part,in a flood hazard area: (1)Buildings and structures shall be designed and constructed to comply with the more restrictive applicable requirements of the Florida Building Code,Building Section 3109 and Section 1612 or Florida Building Code,Residential Section R322. (Ord.No.25-13-43,§2,4-8-13) Wet lood mo in The use of flood dama e—resistant materials and construction techni ues to minimize flood dama e to structures b intentionall allowin floodwater to enter and exit automaticall without human intervention to minimize une ual ressure of water on walls called h drostatic load or ressure . Agenda Item #9.A.12 May 2025 Page 67 of 75 (2)Minor structures and non-habitable major structures as defined in PS.§161.54,shall be designed and constructed to comply with the intent and applicable provisions of this chapter and ASCE24. (Ord.No.25-13-43,§2,4-8-13) Sec.8-5 .Subdivisions;minimum requirements. Subdivision proposals,including without limitation,proposals for manufactured home parks and subdivisions,shall be reviewed to determine that: (1)Such proposals are consistent with the need to minimize flood damage and will be reasonably safe from flooding; (2)Allpublic utilities and facilities such as sewer,gas,electric,communications,and water systems are located and constructed to minimize or eliminate flood damage;and (3)Adequate drainage is provided to reduce exposure to flood hazards and to comply with all stormwater and impervious surface regulations contained in chapter 24,land development regulations.In zones AH and A0,adequate drainage paths shallalso be provided to guide floodwaters around and away from proposed structures. (Ord.No.25-13-43,§2,4—8-13;Ord.No.25-18-44,§2,7-9-18) Editor's note(s)—Ord.No.25-18-44,’9}2,adopted July 9,2018,changed the title of §8-55 from "Minimum requirements"to read as herein set out. Sec.8—5 .Subdivision plats. Where any portion of proposed subdivisions,including without limitation,manufactured home parks and subdivisions,lies within a flood hazard area,the following shall be required: (1)Delineation of flood hazard areas,floodway boundaries and flood zones,and design flood elevations, as appropriate,shall be shown on preliminary plats and final plats; (2)Where the subdivision has more than fifty (50)lots or is larger than ?ve (5)acres and base flood elevations are not included on the FIRM,the base flood elevations shall be determined in accordance with section 8-31(1)of this chapter;and (3)Compliance with the site improvement and utilities requirements of sections 8-5 through 8-6 of this chapter. (Ord.No.25-13-43,§2,4-8-13;Ord.No.25—18-44,§2,7-9-18) Sec.8-5 .Site improvements,utilities and limitations;minimum requirements. Allproposed new development shall be reviewed to determine that: (1)Such proposals are consistent with the need to minimize flood damage and will be reasonably safe from flooding; (2)Allpublic utilities and facilities such as sewer,gas,electric,communications,and water systems are located and constructed to minimize or eliminate flood damage;and (3)Adequate drainage is provided to reduce exposure to flood hazards and to comply with all stormwater and impervious surface regulations contained in chapter 24,land development regulations.Inzones AH Created:262146-22 16:99:58 [EST] (Supp.No.47) Page 22 of 29 3- Agenda Item #9.A.12 May 2025 Page 68 of 75 and A0,adequate drainage paths shall also be provided to guide floodwaters around and away from proposed structures. (Ord.NO.25-13-43,§2,4-8-13;Ord.No.25-18—44,§2,7-9-18) Editor's note(s)—Ord.No.25-18-44,§2,adopted July 9,2018,changed the title of §8—57from "Minimum requirements"to read as herein set out. Sec.8-5 .Sanitary sewage facilities. Allnew and replacement sanitary sewage facilities,private sewage treatment plants (including all pumping stations and collector systems),and on—sitewaste disposal systems shall be designed in accordance with the standards for onsite sewage treatment and disposal systems in Chapter 64E—6,F.A.C.and ASCE24 Chapter 7 to minimize or eliminate infiltration of floodwaters into the facilities and discharge from the facilities into floodwaters,and impairment of the facilities and systems. (Ord.No.25-13-43,§2,4-8-13) Sec.8-.Water supply facilities. Allnew and replacement water supply facilities shall be designed in accordance with the water well construction standards in Chapter 62—532.500,F.A.C.and ASCE24 Chapter 7 to minimize or eliminate infiltration of floodwaters into the systems. (Ord.No.25-13-43,§2,4-8-13) Sec.8-6 .Limitations on sites in regulatory floodways. No development,including but not limited to site improvements,and land disturbing activity involvingfillor regrading,shall be authorized in the regulatory floodway unless the floodway encroachment analysis required in subsection 8—32(1)of this chapter demonstrates that the proposed development or land disturbing activity will not result in any increase in the base flood elevation. (Ord.No.25-13-43,§2,4-8-13) Sec.8-6 .Limitations on placement of fill. Subject to the limitations of this chapter,fillshall be designed to be stable under conditions of flooding including rapid rise and rapid drawdown of floodwaters,prolonged inundation,and protection against flood- related erosion and scour.In addition to these requirements,ifintended to support buildings and structures (zone A only),fill shall comply with the requirements of the Florida Building Code. (Ord.No.25—13—43,§2,4-8-13) Sec.8-6 .Limitations on sites in coastal high hazard areas (zone V). In coastal high hazard areas,alteration of sand dunes and mangrove stands shall be permitted only if such alteration is approved by the FloridaDepartment of Environmental Protection and only ifthe engineering analysis required by section 8—32(4)of this chapter demonstrates that the proposed alteration will not increase the potential for flood damage.Construction or restoration of dunes under or around elevated buildings and structures shall comply with section 8-82(3)of this chapter. (Ord.No.25-13-43,§2,4-8-13;Ord.No.25-18-44,§2,7-9—18) 10 Q59 Agenda Item #9.A.12 May 2025 Page 69 of 75 76 Allmanufactured homes that are laced re laced or substantiall im roved in flood hazard areas shall be elevated such that the bottom ofthe frame is at or above the base flood elevation lus two and one-half 2.5 @WWWWWWW PART II CODEOF ORDINANCES Chapter 8 -FLOODHAZARDAREAS ARTICLEIII.-FLOODRESISTANTDEVELOPMENT DIVISION1.BUILDINGSAND STRUCTURES,SUBDIVISIONS,SITEIMPROVEMENTS,MANUFACTUREDHOMES, RECREATIONALVEHICLESAND PARKTRAILERS,TANKS,OTHERDEVELOPMENT Subdivision ll.Manufactured Homes Subdivision II.Manufactured Homes Sec.8-6 .General. Allmanufactured homes installed in flood hazard areas shall be installed by an installer that is licensed pursuant to F.S.§320.8249,and shall comply with the requirements of Chapter 15C-1,FAQ and the requirements of this chapter.Iflocated seaward of the coastal construction control line,all manufactured homes shall comply with the more restrictive of the applicable requirements. (0rd.No.25-13—43,§2,4—8-13) Sec.8-6 .Foundations. Allnew manufactured homes and replacement manufactured homes installed in flood hazard areas shall be installed on permanent,reinforced foundations that: (1)In flood hazard areas (zone A)other than coastal high hazard areas,are designed in accordance with the foundation requirements of the Florida Building Code,Residential Section R3222 and this chapter. (2)Incoastal high hazard areas (zone V),are designed in accordance with the foundation requirements of the Florida Building Code,Residential Section R3223 and this chapter. (Ord.No.25-13-43,§2,4—8-13) Sec.8-6 .Anchoring. Allnew manufactured homes and replacement manufactured homes shall be installed using methods and practices which minimize flood damage and shall be securely anchored to an adequately anchored foundation system to resist flotation,collapse or lateral movement.Methods of anchoring include,but are not limited to,use of over-the-top or frame ties to ground anchors.This anchoring requirement is in addition to applicable state and local anchoring requirements for wind resistance. (Ord.No.25-13-43,§2,4—8—13) Sec.8-6 Elevation. (Ord.No.25-13-43,§2,4-8-13) Created:2621-16-22 10:09:58 [EST]Atlantic Beach,Florida,Code of Ordinances (Supp.No.47) Page 24 of 29 Agenda Item #9.A.12 May 2025 Page 70 of 75 Sec.8-68.Enclosures. Enclosed areas below elevated manufactured homes shall comply with the requirements of the Florida Building Code,Residential Section R322 for such enclosed areas,as applicable to the flood hazard area. (Ord.No.25-13-43,§2,4-8-13) Sec.8-69.Utility equipment. Utility equipment that serves manufactured homes,including electric,heating,ventilation,plumbing,and air conditioning equipment and other service facilities,shall comply with the requirements of the Florida Building Code,Residential Section R322,as applicable to the flood hazard area. (Ord.No.25-13-43,§2,4-8-13) Subdivision Ill.Recreational Vehicles and Park Trailers Sec.8-70.Temporary placement. Recreational vehicles and park trailers placed temporarily in flood hazard areas shall: Created:2621-19-22 10:69:58 [EST] (Supp.No.47) Page 25 of 29 (Ord.No.25-13-43,§2,4-8-13) (Ord.No.25—13-43,§2,4-8-13) Agenda Item #9.A.12 May 2025 Page 71 of 75 (1)Be on the site for fewer than one hundred eighty (180)consecutive days;or (2)Be fully licensed and ready for highway use,which means the recreational vehicle or park model ison wheels or jacking system,is attached to the site only by quick—disconnect type utilities and security devices,and has no permanent attachments such as additions,rooms,stairs,decks and porches. (Ord.No.25-13—43,§2,4—8—13) Sec.8-70.1.Permanent placement. Recreational vehicles and park trailers that do not meet the limitations in section 8-70 of this chapter for temporary placement shall meet the requirements of sections 8—63through 8-69 of this chapter for manufactured homes. (Ord.No.25-13-43,§2,4-8-13) Subdivision IV.Tanks Sec.8-71.Underground tanks. Underground tanks in flood hazard areas shall be anchored to prevent flotation,collapse or lateral movement resulting from hydrodynamic and hydrostatic loads during conditions of the design flood,including the effects of buoyancy assuming the tank is empty. (Ord.No.25-13-43,§2,4-8-13) Sec.8-72.Above-ground tanks,not elevated. Above-ground tanks that do not meet the elevation requirements of section 8-73 of this chapter shall: (1)Be permitted in flood hazard areas (zone A)other than coastal high hazard areas,provided the tanks are anchored or otherwise designed and constructed to prevent flotation,collapse or lateral movement resulting from hydrodynamic and hydrostatic loads during conditions of the design ?ood, including the effects of buoyancy assuming the tank isempty and the effects of flood-borne debris. (2)Not be permitted in coastal high hazard areas (zone V). (Ord.No.25-13-43,§2,4-8—13) Sec.8-73.Above-ground tanks,elevated. Above—groundtanks in flood hazard areas shall be attached to and elevated to or above the design flood elevation on a supporting structure that is designed to prevent flotation,collapse or lateral movement during conditions of the design flood.Tank—supporting structures shall meet the foundation requirements of the applicable flood hazard area. (Ord.No.25-13-43,§2,4-8-13) Sec.8-74.Tank inlets and vents. Tank inlets,fillopenings,outlets and vents shall be: Agenda Item #9.A.12 May 2025 Page 72 of 75 (1)At or above the design flood elevation or fitted with covers designed to prevent the inflow of floodwater or outflow of the contents of the tanks during conditions of the design ?ood;and (2)Anchored to prevent lateral movement resulting from hydrodynamic and hydrostatic loads,including the effects of buoyancy,during conditions of the design flood. (Ord.No.25-13-43,§2,4-8—13) Subdivision V.Other Development Sec.8-75.General requirements for other development. Alldevelopment,including manmade changes to improved or unimproved real estate for which speci?c provisions are not specified in this chapter or the FloridaBuilding Code,shall: (1)Be located and constructed to minimize flood damage; (2)Meet the limitations of section 8-6 of this chapter if located in a regulated floodway; (3)Beanchored to prevent flotation,collapse or lateral movement resulting from hydrostatic loads, including the effects of buoyancy,during conditions of the design flood; (4)Beconstructed of flood damage-resistant materials;and (5)Have mechanical,plumbing,and electrical systems above the design flood elevation,except that minimum electric service required to address lifesafety and electric code requirements is permitted below the design flood elevation provided it conforms to the provisions of the electrical part of building code for wet locations. (Ord.No.25-13-43,§2,4-8-13) Sec.8—75.Fences in regulated floodways. Fences in regulated floodways that have the potential to blockthe passage of floodwaters,such as Stockade fences and wire mesh fences,shall meet the limitations of section 8—6 of this chapter. (Ord.No.25-13-43,§2,4-8-13) Sec.8-77.Retaining walls,sidewalks and driveways in regulated floodways. Retaining walls and sidewalks and driveways that involve the placement of fill in regulated ?oodways shall meet the limitations of section 8-6 of this chapter. (Ord.No.25-13-43,§2,4-8-13) Sec.8-78.Roads and watercourse crossings in regulated floodways. Roads and watercourse crossings,including roads,bridges,culverts,low-water crossings and similarmeans for vehicles or pedestrians to travel from one (1)side of a watercourse to the other side,that encroach into regulated floodways shall meet the limitations of section 8-6 of this chapter.Alteration of a watercourse that is part of a road or watercourse crossing shall meet the requirements of subsection 8-32(3)of this chapter. (Ord.No.25-13-43,§2,4-8—13) Agenda Item #9.A.12 May 2025 Page 73 of 75 Sec.8-79.Concrete slabs used as parking pads,enclosure floors,landings,decks,walkways, patios and similar nonstructural uses in coastal high hazard areas (zone V). In coastal high hazard areas,concrete slabs used as parking pads,enclosure floors,landings,decks, walkways,patios and similar nonstructural uses are permitted beneath or adjacent to buildings and structures provided the concrete slabs are designed and constructed to be: (1)Structurally independent of the foundation system of the building or structure; (2)Frangible and not reinforced,so as to minimize debris during flooding that is capable of causing significant damage to any structure;and (3)Have a maximum slab thickness of not more than four (4)inches. (Ord.No.25-13-43,§2,4-8-13) Sec.8-80.Decks and patios in coastal high hazard areas (zone V). In addition to the requirements of the Florida Building Code,incoastal high hazard areas decks and patios shall be located,designed,and constructed in compliance with the following: (1)Adeck that is structurally attached to a building or structure shall have the bottom of the lowest horizontal structural member at or above the design flood elevation and any supporting members that extend below the design flood elevation shall comply with the foundation requirements that apply to the building or structure,which shall be designed to accommodate any increased loads resulting from the attached deck. (2)Adeck or patio that is located below the design flood elevation shall be structurally independent from buildings or structures and their foundation systems,and shall be designed and constructed either to remain intact and in place during design flood conditions or to break apart into small pieces to minimize debris during flooding that is capable of causing structural damage to the building or structure or to adjacent buildings and structures. (3)A deck or patio that has a vertical thickness of more than twelve (12)inches or that is constructed with more than the minimum amount of fill necessary for site drainage shall not be approved unless an analysis prepared by a qualified registered design professional demonstrates no harmful diversion of floodwaters or wave runup and wave reflection that would increase damage to the building or structure or to adjacent buildings and structures. (4)A deck or patio that has a vertical thickness of twelve (12)inches or less and that is at natural grade or on nonstructural fill material that is similar to and compatible with local soils and is the minimum amount necessary for site drainage may be approved without requiring analysis of the impact on diversion of floodwaters or wave runup and wave re?ection. (0rd.No.25-13-43,9'2,4-8-13) Sec.8-81.Other development in coastal high hazard areas (zone V). In coastal high hazard areas,development activities other than buildings and structures shall be permitted only if also authorized by the appropriate federal,state or local authority;if located outside the footprint of,and not structurally attached to,buildings and structures;and ifanalyses prepared by qualified registered design professionals demonstrate no harmful diversion of floodwaters or wave runup and wave reflection that would increase damage to adjacent buildings and structures.Such other development activities include but are not limited to: Agenda Item #9.A.12 May 2025 Page 74 of 75 (1) (2) (3) Bulkheads,seawalls,retaining walls,revetments,and similar erosion control structures; Solid fences and privacy walls,and fences prone to trapping debris,unless designed and constructed to fall under flood conditions less than the design flood or otherwise function to avoid obstruction of floodwaters;and On-site sewage treatment and disposal systems defined in 64E-6.002,F.A.C.,as filled systems or mound systems. (Ord.No.25-13-43,§2,4—8-13) Sec.8-82.Nonstructural fill in coastal high hazard areas (zone V). In coastal high hazard areas: (1) (2) (3) Minor grading and the placement of minor quantities of nonstructural fillshall be permitted for landscaping and for drainage purposes under and around buildings. Nonstructural fill with finished slopes that are steeper than one (1)unit vertical to five (5)units horizontal shall be permitted only if an analysis prepared by a qualified registered design professional demonstrates no harmful diversion of floodwaters or wave runup and wave reflection that would increase damage to adjacent buildings and structures. Where authorized by the Florida Department of Environmental Protection or applicable localapproval, sand dune construction and restoration of sand dunes under or around elevated buildings are permitted without additional engineering analysis or certification of the diversion of floodwater or wave runup and wave reflection if the scale and location of the dune work is consistent with local beach-dune morphology and the vertical clearance is maintained between the top of the sand dune and the lowest horizontal structural member of the building. (0rd.No.25-13-43,§2,4—8-13) Agenda Item #9.A.12 May 2025 Page 75 of 75