Ordinance No. 5-25-71ORDINANCE NO. 5-25-71
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, FLORIDA, REPEALING PORTIONS OF PREVIOUS
RESOLUTIONS REGARDING THE CREATION OF THE ARTS,
RECREATION, AND CULTURE COMMITTEE; CHANGING THE TITLE
OF CHAPTER 5 TO BEACHES, PARKS AND RECREATION WITH THE
PURPOSE OF ESTABLISHING PROVISIONS GOVERNING THE ARTS,
RECREATION, AND CULTURE COMMITTEE INCLUDING: PURPOSE;
MEMBERSHIP; TERMS OF MEMBERSHIP; FILLING OF VACANCIES;
REMOVAL OF MEMBERS; DUTIES AND RESPONSIBILITIES; CITY
STAFF ADMINISTRATIVE SUPPORT; PROCEDURES AND RULES;
ORGANIZATION OF OFFICERS AND LIABILITY TO CITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission adopted Resolution No. 02-13 creating a Cultural Arts
and Recreation Advisory Committee (CARAC); and
WHEREAS, the provisions of Resolution No. 02-13 were amended by Resolutions 03-05,
10-08, 18-32, 18-51, 19-68, and those Resolutions were repealed by Resolution No. 22-52, except
for provisions of Resolution No. 18-32, 18-51 and 19-68 pertaining to the Teen Council; and the
committee was renamed the Arts, Recreation, and Culture Committee; and
WHEREAS, the City Commission desires to codify the establishment of the Arts
Recreation, and Culture Committee by ordinance and provide for board and committee
standardization.
NOW, THEREFORE, BE ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. Purpose and Intent. The purpose and intent of this Ordinance are to standardize
city boards and committees to improve efficiency and productivity.
SECTION 2. Repeal of Resolution No. 22-52.
The City Commission hereby repeals all provisions of Resolution No. 22-52; provided,
however, the following provisions of Resolution Numbers 18-32, 18-51 and 19-68, pertaining to
the Teen Council are expressly retained:
Section 2 of Resolution No. 18-32, as modified in Section 2 of Resolution No. 18-
51 and as further modified in Section 2 of Resolution No. 19-68, provided all
references to CARAC in each said Sections 2 shall henceforth mean the Arts,
Recreation, and Culture Committee.
SECTION 3. Amend and New Article. Amend the title of Chapter 5 from to
Beaches, Parks, and Recreation creating a new Article V, Recreation, Sections 5-40 thru 5-44 of
the Code of Ordinances is hereby amended as follows:
ARTICLE V. - ARTS, RECREATION. AND CULTURE COMMITTEE
Sec. 5-40. - Purpose.
The purpose of the Arts, Recreation. and Culture Committee (ARCC) is to propose,
Dlan, promote and review artistic. recreational and cultural programs. exhibits, events. and
projects for the citizens of Atlantic Beach; and to make recommendations pertaining to
programming in and stewardship of active parks. The Committee is advisory only and
exists for the purpose of providing advice related to arts. recreation, and culture to the City
Commission regarding the most efficient and effective ways to spend limited tax dollars
for the maximum benefit of the community. The Committee shall propose a diverse variety
of activities related to arts. sports and leisure, culture. education. history, enrichment, and
social engagement to benefit citizens in all areas of Atlantic Beach.
Sec. 5-41. - Duties and responsibilities.
(a) The Arts. Recreation. and Culture Committee shall provide guidance, support,
and suggest priorities and projects to the City Commission and City Manager. The City
Commission will have an annual ioint Commission and ARCC workshop to discuss the
committee's priorities, suggested projects, and annual workplan. The City Commission
will prioritize the committee's work plan related to these recommendations: art, sports and
leisure, culture, education. and history programs; programs related to the Citv's artistic,
recreational and cultural grant program; youth leadership program(s); calendar of events,
matters of communication, equity and gaps in programming and accessibility; community
center needs; and special projects as requested bv staff or the City Commission. The City
Commission will prioritize the committee's work plan related to these recommendations.
(b) The Committee performs a key role in the City's annual artistic. recreational,
and cultural grant program bv: proposing grant program guidelines to the City
Commission; reviewing grant applications; and providing advice regarding grant awards
annually to the City Commission based on approved grant program guidelines, City
Commission priorities and the needs of the community and community center programs.
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(c) The Committee shall review requests for City funding for artistic, recreational
and cultural programs, events, and projects. and advise the City Commission as to which
are in line with City Commission priorities.
(d) The Committee shall perform a key role by reviewing and advising the City
Manager or his/her designee and/or the City Commission on the inventory of programs,
special events, and youth leadership program(s) administered by the City, their
effectiveness, and the budget to support them, in line with Commission priorities.
(e) The Committee may be asked to advise the City Commission on any new
recreation facilities under consideration by the City Commission, in line with City
Commission priorities.
(f) The Committee shall request and review a report of activities from the
directors of the City's community centers to the Committee at least annually.
(g) The Committee shall provide a report of its activities to the City Commission
at least twice yearly. All advisory positions and statements of the Committee shall be
adopted via official action of the Committee and shall be provided to the City Commission
by City staff or the Committee Chair (or his/her designee) for review.
Sec. 5-42. - City staff administrative support.
(a) Staff will be assigned by the City Manager or designee to provide technical and
administrative support. Staff will assist the Committee by preparing budgets, proper notice
and minutes of meetings. and other administrative and technical services. as needed. The
minutes will be filed in the City Clerk's office.
(b) Staff will be responsible for the collection and expenditure of any City funds in
accordance with purchasing guidelines.
Sec. 5-43. - Membership. terms. appointments, geographic requirements. composition.
(a) Membership. The committee shall consist of nine (9) members. The majority of
filled seats of the committee shall constitute a quorum. Regardless of the number of
committee members in attendance, it shall take an action of the majority of the seats filled
in the affirmative to pass or fail an item. No member of the committee shall hold any other
public office in violation of Article II Section 5(a), Florida Constitution.
Ordinance No. 5-25-71 Page 3 of 6
(b) Terms. All members shall serve three-vear terms. Members shall not serve more
than three (3) consecutive three-year terms on the committee. All terms shall expire on
December 31 of the proper year, provided, however, that members whose terms expire
shall continue to serve until replacement appointments are effective. Any committee
member who wishes to resign should submit a letter of resignation to the chairman and city
clerk. Anv vacancy during the unexpired term of an appointed member shall be filled for
the remainder of the term. Should the length of the unexpired term be less than one (1)
year, then such appointment shall not count towards the maximum number of consecutive
terms.
(c) Appointments. Committee members shall be recommended by the board members
review committee and shall be approved by commission.
(d) Geographic reauirements. There shall be at least one (1) member representing
each city district on the Committee. Each committee member must be a full-time resident
of the city or own real property in the city. For the purpose of this section, full time
residency shall be defined as the person's principal place of abode. Anv member must
immediately notify the city manager, city clerk, and chair in writing upon no longer
meeting the membership qualifications.
(e) Composition. To the extent possible, committee members should demonstrate at
least one (1) of the following skills, experience, expertise, educational background or
interests:
(1) Experience in the arts, such as art history, architecture, design or park design
(2) Experience in promoting or designing cultural activities
(3) Experience in promoting or designing recreational activities
(4) Experience in community engagement, such as public arts projects or
community outreach
(5) Experience with activities, programs, or events related to arts, culture,
recreation, education, history, and other content under the scope of ARCC as
designated by this ordinance; or with design, planning, implementation,
promotion, or evaluation of such activities, programs, or events.
(f) Procedures and Rules; Organization of Officers.
(1.) The Committee shall schedule no more than two (2) monthly meetings in the
City Commission Chamber or other public venues.
Ordinance No. 5-25-71 Page 4 of 6
(2.) Special meetings may be called by the city manager or designee, with at least
a forty-eight (48) hour public notice.
(3) All meetings of the Committee shall be properly noticed and open to the public.
(4) The Committee and each member shall comply with the Florida Government
in the Sunshine Law, Florida Code of Ethics for Public Officers and
Employees. Florida Public Records Law, and related provisions of the City's
Code of Ordinances and applicable resolutions, as may be amended from time
to time.
(5) The Committee shall elect a chair and vice chair at the regularly scheduled
meeting in January each year.
(6) In all cases involving points of parliamentary law, "Robert's Rules of Order"
shall be the book of reference, and its rules, so far as they are applicable and
not in conflict with the provisions of the citv's Charter. Code, or other city
ordinances, shall be the rules of this Committee.
(7) The Committee shall not create subcommittees.
(g) Removal of members. Anv member on the committee may be removed for cause
by the city commission upon written charges and after public meeting. Anv member who
fails to attend three (3) ARCC meetings in three (3) consecutive months without prior
notice to the director of planning and community development or his/her designee and
without reasonable cause shall have their seat declared vacant by the committee. The
vacancy shall be promptly reported to the city clerk and filled by the city commission.
Sec. 5-44. Liability to City.
The City Commission shall consider the advisory statements for funding of events
proposed by the Committee. but nothing in this section or otherwise shall be construed as
authorizing or empowering the Committee to impose any liability of any nature, financial or
otherwise, upon the City, without City approval.
SECTION 4. Conflict. All ordinances, resolutions, official determinations or parts thereof
previously adopted or entered by the City or any of its officials and in conflict with this Ordinance
are repealed to the extent inconsistent herewith.
Ordinance No. 5-25-71 Page 5 of 6
SECTION 5. Severability. If a Court of competent jurisdiction at any time finds any provision of
this Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed
severable and removed from the remaining provisions of this Ordinance which shall remain in full
force and intact.
SECTION 6. Scrivener's errors. Staff or the publisher of the City of Atlantic Beach's Code of
Ordinances, the Municipal Code Corporation (www.municode.com) is hereby directed to
incorporate the revised and amended Code provisions provided herein into the City's Code of
Ordinances. Sections of Chapter 23 may be re -numbered or re -lettered and scrivener's errors,
formatting and typographical errors and other minor, inadvertent graphical errors which do not
affect the intent may be authorized by the City Manager and City Attorney without the need of
public hearing, by filing a corrected or re -codified copy of the same with the City Clerk.
SECTION 7. Effective Date. This Ordinance shall take effect immediately upon its passage and
adoption.
PASSED by the City Commission on first reading this 10th day of February, 2025.
PASSED by the City Commission on second and final reading this 27th day of May,
2025.
Attest:
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Donna L. Bartle, City Clerk
Approved as to form and correctness:
Jas
riel City Attorney
Ordinance No. 5-25-71
Curtis Ford, Mayor
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