5-12-25 Priority-Setting meeting Adopted MinutesMINUTES
Commission Priority -Setting Meeting
Monday, May 12, 2025 - 5:00 PM
City Hall, Commission Chamber
800 Seminole Road, Atlantic Beach, FL 32233
ATTENDANCE:
Present: Curtis Ford, Mayor - Seat 1 (At Large)
Bruce Bole, Commissioner - Seat 2 (District 1308)
Thomas Grant, Commissioner - Seat 3 (District 1307)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Jessica Ring, Commissioner - Seat 5 (District 1312)
Also Present: William B. Killingsworth, City Manager (CM)
Kevin Hogencamp, Deputy City Manager (DCM)
Donna Bartle, City Clerk (CC)
Michelle Weippert, Records Management Specialist (RMS)
1. CALL TO ORDER
Mayor Ford called the meeting to order at 5:02 p.m.
2. WELCOME
Mayor Ford welcomed everyone.
3. PUBLIC COMMENT
Mayor Ford opened the floor to public comments, there we no speakers, and the public comment
was closed.
4. OVERVIEW OF NOMINAL GROUP PROCESS, SMART FRAMEWORK FOR GOAL
SETTING AND URGENT/IMPORTANT MATRIX (LINDA LANIER,
FACILITATOR)
Mayor Ford introduced and thanked Linda Lanier, Facilitator.
Ms. Lanier explained the purpose of setting priorities, noting that a priority is a topic that will
receive particular, unusual, and significant attention during this next year. She also explained
the nominal group process with the theme of "All of you are smarter together than any one of
you are alone."
5. RE -CAP OF VISION AND STRATEGIC PLAN ELEMENTS:
Commission Workshop
May 12, 2025
Ms. Lanier presented sheets of goals presented by Commissioners, the Environmental
Stewardship Committee, and the Arts, Recreation, and Culture Committee in advance of this
workshop. The Commission provided input and offered additional ideas to consider. The
following topics were discussed and placed in the appropriate categories.
ENVIRONMENTAL STEWARDSHIP COMMITTEE (ESC)
• Approve Tree Mitigation Fund (Action and Spending Plan 2025-2026)
• Chapter 23 revision recommendations
• Incentive protection of mature trees
• Create tree report
• Work towards 2050 Goals and Recertification: Sustainability and Resilience Community
Action Plan Recertification in 2027
ARTS, RECREATION, AND CULTURE COMMITTEE
Communications
• Use QR codes and maps to inform residents of city offerings
• Improve website (More user-friendly searches, less old reference information)
• Publish catalogue of department and grantee programs
Programming
• Develop menu of offerings for Marsh Oaks Community Center
• Gather data and feedback to evaluate programs
• Reinstate "First Night"
• Install three volleyball courts (two beachside, one Marsh Oaks)
Human Resources and Collaboration
• Help develop framework for new Volunteer Coordinator position
• Work with ESC on overlapping events
CREATE A STRONG SENSE OF BELONGING AND SAFTEY
• Conduct ongoing customer satisfaction survey
• New property and evidence management system
• New permitting software online system (permits, inspections, payments)
• Campaign finance online portal
• New position -Communications Director
• Monthly CM Newsletter to citizens
• Retain highly qualified staff (competitive pay/benefits)
PRESERVE COMMUNITY CHARACTER
• Designate resiliency hub with post storm resources
• Commit to LEEDS Community Action Plan or delete it
• Choose one project that could benefit most neighborhoods and fully fund it
-Utilize Right of Way (ROW) - more ditches and drainage
-Public Utilities and Public Works asset management system
-Cleaning cycle for current ditches
-Clean out retention ponds
Commission Workshop
May 12, 2025
• Incentives for buildings that include sustainable, disaster -resilient features
• Protect marsh from further erosion and degradation
CONNECT OUR NEIGHBORHOODS AND BUSINESSES
• Prioritize public/private initiatives for storm prep: swales, trees, ditches, permeability
MAINTAIN STRONG FINANCIAL CONDITION TO IMPLEMENT VISION
• Finalize Interlocal Agreement
• Implement new ERP system (in progress)
• Migrate to AMI water metering - residential, roll out by neighborhood
• Reduce City's liability - review city's parks, what city owns
PROMOTE A SOCIALLY LINKED AB THROUGH GREEN SPACES, ACTIVE
LIFESTYLES, PARKS, PROGRAMMING
• Donner Park - baseball field upgrade
• Donner Park - squish pad for splash park
• Dog parks upgrade - turf, agility and obstacle course
• Marsh Oaks upgrades
6. PRIORITY -SETTING EXERCISE
Ms. Lanier explained the voting process. Commissioners were given four (4) dots to allocate to
the committee recommendations and ten (10) dots to allocate to the other priorities.
Sticker numbers were assigned as follows:
Commissioner Bole - 2
Commissioner Grant - 3
Commissioner Kelly - 4
Commissioner Ring - 5
Mayor Ford - 1
Photos of the voting results are attached hereto and made part of this Official Record as
ATTACHMENT A.
5-12-25 Attachment A
7. NEXT STEPS
Ms. Lanier spoke about the importance of setting priorities and thanked the Commission.
8. ADJOURNMENT
The meeting adjourned at 6:05 PM
Commission Workshop
May 12, 2025
Attest:
Donna L. Bartle, City Clerk Cu ora, Mdyor
Date Approved: (/23 25
Commission Workshop
May 12, 2025
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