8-25-25 Draft Agenda
City of Atlantic Beach
Draft Agenda
Regular City Commission Meeting
Monday, August 25, 2025 - 6:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page(s)
1. APPROVAL OF MINUTES 1.A. Approve minutes of the Budget Workshop held on August 11, 2025.
8-11-25 Budget Workshop Draft Minutes
5
1.B.
Approve minutes of the Regular Commission Meeting held on August 11, 2025.
8-11-25 Regular City Commission Draft Minutes
7 - 34
2. COURTESY OF FLOOR TO VISITORS 2.A. Septic-to-Sewer Appropriation Check Presentation PUBLIC COMMENT
3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Aug. - Oct. 2025).
90-Day Calendar (Aug. - Oct. 2025)
35 - 38
3.B.
Historic Corridor Designation Request
Historic Corridor Designation Request
39 - 44
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
6. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY
COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE
NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
6.A.
Approve Resolution No. 25-70.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE
45 - 48
Page 1 of 61
Regular City Commission - 25 Aug 2025
2025 ASPHALT RESURFACING PROJECT; AUTHORIZING THE CITY MANAGER TO
EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND
AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
Resolution No. 25-70
6.B.
Approve Resolution No. 25-71.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AN INTERLOCAL AGREEMENT WITH THE CITY OF
NEPTUNE BEACH FOR THE PROVISION OF WATER FOR FIRE SUPPRESSION
SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.
Resolution No. 25-71
49 - 55
6.C.
Approve Resolution No. 25-73.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ACCEPTING AND
ADOPTING THE UPDATED DUVAL COUNTY LOCAL HAZARD MITIGATION
STRATEGY PLAN; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 25-73
57 - 61
7. COMMITTEE REPORTS
8. ACTION ON RESOLUTIONS
9. ACTION ON ORDINANCES
10. MISCELLANEOUS BUSINESS
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13. ADJOURNMENT
This meeting will be live-streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, visit
www.coab.us/live.
If any person decides to appeal any decision made by the City Commission with respect to
any matter considered at any meeting, such person may need a record of the proceedings,
and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk prior to the meeting. For your convenience, forms for this
purpose are available at the entrance to the Commission Chamber.
Page 2 of 61
Regular City Commission - 25 Aug 2025
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic
Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting.
Page 3 of 61
Page 4 of 61
Budget Workshop
August 11, 2025
MINUTES
Budget Workshop Meeting
Monday, August 11, 2025 - 5:00 PM
City Hall, Commission Chamber
800 Seminole Road, FL 32233
ATTENDANCE:
Present: Curtis Ford, Mayor - Seat 1 (At Large)
Bruce Bole, Commissioner - Seat 2 (District 1308)
Thomas Grant, Commissioner - Seat 3 (District 1307)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Jessica Ring, Commissioner - Seat 5 (District 1312)
Also Present: William B. Killingsworth, City Manager (CM)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Ladayija Nichols, Deputy City Clerk (DCC)
Troy Stephens, Utilities Director (UD)
CALL TO ORDER
Mayor Ford called the meeting to order at 5:01 PM.
1. PUBLIC COMMENT
None.
2. TOPICS
A. Budget Workshop #5 Presentation
Overview
Public Utilities
CM Killingsworth, along with UD Stephens, presented as detailed in the agenda packet
and answered questions from the Commission.
ADJOURNMENT
The meeting adjourned at 5:22 PM.
Attest:
Date Approved:________________
Donna L. Bartle, City Clerk Curtis Ford, Mayor
Page 1 of 1
Agenda Item #1.A.25 Aug 2025
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Page 6 of 61
Regular City Commission
August 11, 2025
MINUTES
Regular City Commission Meeting
Monday, August 11, 2025 - 6:00 PM
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. CC Bartle
called the roll.
ATTENDANCE:
Present: Curtis Ford, Mayor - Seat 1 (At Large)
Bruce Bole, Commissioner - Seat 2 (District 1308)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Jessica Ring, Commissioner - Seat 5 (District 1312)
Thomas Grant, Commissioner - Seat 3 (District 1307)
Also Present: William B. Killingsworth, City Manager (CM)
Jason Gabriel, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Ladayija Nichols, Deputy City Clerk (DCC)
Amanda Askew, Neighborhoods Department Dir. (NDD)
1 APPROVAL OF MINUTES
1A. Approve minutes of the Budget Workshop held on July 28, 2025.
The Commission approved the minutes as submitted.
1B. Approve minutes of the Regular Commission Meeting held on July 28, 2025.
The Commission approved the minutes as submitted.
1C. Approve minutes of the Community Workshop held on August 6, 2025.
The Commission approved the minutes as submitted.
2. COURTESY OF FLOOR TO VISITORS
2.A. Police Department: Officer Eric Kohler Swearing-in
PC Gualillo administered the police officer oath to Officer Kohler.
PUBLIC COMMENT
Page 1 of 28
Agenda Item #1.B.25 Aug 2025
Page 7 of 61
Regular City Commission
August 11, 2025
The following speakers provided their comments:
Ken Simon
Brenda Simon
Lisa Herrold
Susanne Barker
Amy Palmer
Terrie Bradshaw Cate
3. CITY MANAGER REPORTS
3.A. Accept the 90-Day Calendar (Aug. - Oct. 2025)
There was a CONSENSUS to accept the 90-Day Calendar.
3.B. Centennial Celebration
DCM Hogencamp explained the City’s planned celebrations to date and welcomed
feedback from the community and the Commission.
3.C. Hen Standards
CM Killingsworth presented as detailed in a handout (which is attached hereto and made
part of this Official Record as Attachment A). He recommended that staff work with
the Community Development Board to workshop potential ordinance changes and return
with recommendations. The Commission AGREED to proceed with this approach.
8-11-25 Attachment A
3.D. Fire Suppression Resolution
CM Killingsworth sought consensus to draft a resolution authorizing negotiations for a
tri-party agreement to provide fire suppression for Neptune Beach. It was clarified the
agreement would cover building sprinklers only, not potable water. There was a
CONSENSUS to proceed with bringing back a resolution.
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
Commissioner Bole
Spoke in support of adding an arborist position during the budget process, noting the
citywide value of such a position.
Announced he and Commissioner Ring would attend the upcoming Florida League of
Cities (FLC) conference and invited others to share any requests, feedback, or topics for
him to look into.
Supported assisting Neptune Beach with fire suppression, emphasizing the need for a
well-written agreement.
Commissioner Grant
Expressed support for partnering with Neptune Beach on water after reconsidering
during the community workshop.
Page 2 of 28
Agenda Item #1.B.25 Aug 2025
Page 8 of 61
Regular City Commission
August 11, 2025
Mentioned the upcoming farmers market RFP and encouraged idea sharing among
commissioners.
Commissioner Kelly
Voiced concern about the unresolved baseball contract, noting liability and use of city
property.
Apologized to the ESC for suggesting tree fund money be used for an arborist.
Commissioner Ring
Thanked the police department for their increased visibility, particularly on the first day
of school.
Requested budget consideration for sidewalk repairs on Main Street between Levy Road
and Dutton Island Road.
Mentioned Senate Bill 180 and her plan to attend a related session at the FLC conference.
Mayor Ford
Reported progress from a meeting with baseball leadership.
Clarified that the fire suppression agreement with Neptune Beach excludes potable
water.
Requested a review of the 20th Street Lift Station project and related concerns at the next
meeting.
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6. CONSENT AGENDA
None.
7. COMMITTEE REPORTS
7.A. Appointments to Arts, Recreation, and Culture Committee
MOTION: Approve the four (BMRC) recommendations on the ARCC committee (shown in
the agenda staff report), effective immediately.
Motion: Jessica Ring
Second: Bruce Bole
Curtis Ford For
Bruce Bole (Seconded By) For
Candace Kelly For
Jessica Ring (Moved By) For
Thomas Grant For
Motion passed 5 to 0.
8. ACTION ON RESOLUTIONS
8.A. Resolution No. 25-52
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Agenda Item #1.B.25 Aug 2025
Page 9 of 61
Regular City Commission
August 11, 2025
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH, FLORIDA, NAMING THE NEWLY ACQUIRED BUILDING AT 100
WEST FIRST STREET IN ATLANTIC BEACH “MARSH OAKS COMMUNITY
CENTER” IN HONOR OF THE MARSH OAKS COMMUNITY; PROVIDING
FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Approve Resolution No. 25-52.
Motion: Jessica Ring
Second: Candace Kelly
Curtis Ford For
Bruce Bole For
Candace Kelly (Seconded By) For
Jessica Ring (Moved By) For
Thomas Grant For
Motion passed 5 to 0.
8.B. Resolution No. 25-66
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
PURCHASE OF AN EQUIPPED POLICE MOTORCYCLE FOR $24,207.35
FROM ADAMEC HARLEY-DAVIDSON; AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE
DATE.
MOTION: Approve Resolution No. 25-66.
Motion: Bruce Bole
Second: Thomas Grant
Curtis Ford For
Bruce Bole (Moved By) For
Candace Kelly For
Jessica Ring For
Thomas Grant (Seconded By) For
Motion passed 5 to 0.
9. ACTION ON ORDINANCES
None.
10. MISCELLANEOUS BUSINESS
Page 4 of 28
Agenda Item #1.B.25 Aug 2025
Page 10 of 61
Regular City Commission
August 11, 2025
10.A. Public Hearing - APP25-0004 - Appeal of a decision of the Community
Development Board (CDB) for variance ZVAR25-0010 at 1025 Beach Avenue
Request for a variance to reduce the required side yard setbacks for the
construction of a proposed single-family residence.
10.A1. Disclosure of Ex Parte Communications, if any
No disclosures were reported by the Commission at this time; however, Mayor Ford
disclosed ex parte communications during 10.A.5.
10.A2. City Attorney Procedural Reminders
CA Gabriel explained the procedures as detailed in the agenda packet.
10.A3. Swearing in of all persons who will speak
CC Bartle administered the oath to all speakers.
10.A4. City Staff Overview
NDD Askew presented both appeals as detailed in a presentation (which is attached
hereto and made part of this official record as Attachment B). 8-11-25 Attachment B
10.A5. Applicant Presentation
Nathan Bussey, certified general contractor and Nathan Gray, licensed real estate
broker, presented on behalf of the property owners as detailed in a handout (which is
attached hereto and made part of this official record as Attachment C).
Mayor Ford made a correction and disclosed ex parte communication with Jan Shields,
the realtor of record for both lots under consideration. The conversation was general in
nature, regarding the process for the meeting and a belief that the applications
warranted strong consideration for approval.
Jerry Harward, property owner of 1039 Beach Avenue, explained his request.
Jan Shields, listing broker for both properties, explained her request. 8-11-25 Attachment C
10.A6. Public Comments
The following speakers provided their comments:
Norma Brizzi
Scott Cairns
Lisa Herrold
10.A7. Closing Comments/Rebuttal
Page 5 of 28
Agenda Item #1.B.25 Aug 2025
Page 11 of 61
Regular City Commission
August 11, 2025
The meeting recessed at 8:00 PM and reconvened at 8:05 PM.
Nathan Gray provided further comments and answered questions.
NDD Askew answered questions from the Commission.
10.A8. Commission Deliberation and Action
MOTION: Deny because of no grounds in 24-65 (c).
Motion: Bruce Bole
Second: Candace Kelly
Curtis Ford Against
Bruce Bole (Moved By) For
Candace Kelly (Seconded By) For
Jessica Ring For
Thomas Grant Against
Motion passed 3 to 2.
10.B. Public Hearing - APP25-0005 - Appeal of a decision of the Community
Development Board (CDB) for variance ZVAR25-0011 at 1039 Beach Avenue
Request for a variance to reduce the required side yard setbacks for the
construction of a proposed single-family residence.
10.B1. Disclosure of Ex Parte Communications, if any
Taken up during discussion of APP25-0004.
10.B2. City Attorney Procedural Reminders
Taken up during discussion of APP25-0004.
10.B3. Swearing in of all persons who will speak
Taken up during discussion of APP25-0004.
10.B4. City Staff Overview
Taken up during discussion of APP25-0004.
10.B5. Applicant Presentation
Taken up during discussion of APP25-0004.
10.B6. Public Comments
Taken up during discussion of APP25-0004.
Page 6 of 28
Agenda Item #1.B.25 Aug 2025
Page 12 of 61
Regular City Commission
August 11, 2025
10.B7. Closing Comments/Rebuttal
Taken up during discussion of APP25-0004.
10.B8. Commission Deliberation and Action
MOTION: Deny (Appeal 25-) 0005 (finding none of the requirements in 24-65(c) exist).
Motion: Bruce Bole
Second: Candace Kelly
Curtis Ford Against
Bruce Bole (Moved By) For
Candace Kelly (Seconded By) For
Jessica Ring For
Thomas Grant Against
Motion passed 3 to 2.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
None.
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
None.
13. ADJOURNMENT
The meeting adjourned at 8:11 PM.
Attest:
Donna L. Bartle, City Clerk Curtis Ford, Mayor
Date Approved:________________
Page 7 of 28
Agenda Item #1.B.25 Aug 2025
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Page 8 of 28
Agenda Item #1.B.25 Aug 2025
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Attachment A to 8-11-25 Minutes
Page 9 of 28Agenda Item #1.B.25 Aug 2025Page 15 of 61
Page 10 of 28
Agenda Item #1.B.25 Aug 2025
Page 16 of 61
Request to appeal the order of denial of ZVAR25-
0010 & ZVAR25-0011 for a variance to reduce the
required side yard setbacks.
APP25-0004 & APP25-0005
1025 & 1039 Beach Avenue
Attachment B to 8-11-25 Minutes
Page 11 of 28Agenda Item #1.B.25 Aug 2025Page 17 of 61
Site Context and Details
Zoned Residential, General, Multi-family (RG-M)
Located on the east side of Beach Avenue
Currently exists as two vacant lots
Attachment B to 8-11-25 Minutes
Page 12 of 28Agenda Item #1.B.25 Aug 2025Page 18 of 61
Background
Community Development Board (CDB) denied the
applicant’s request for variance from Section 24-
108(e)(3)(a) reduce the side yard setbacks
Public hearing was held by the CDB on May 20, 2025
The CDB made a motion to deny the variance,the motion
to deny passed with a vote of 6-0.They found the request
did not meet any grounds from Section 24-65(c)of the Land
Development Regulations establishing grounds for approval
of a variance.
Attachment B to 8-11-25 Minutes
Page 13 of 28Agenda Item #1.B.25 Aug 2025Page 19 of 61
Background
On June 7, 2022, both previously existing structures incurred significant damage in a fire that led to the
buildings being demolished. The following code sections applied to this situation:
Section 24-85(b)(7): “legal nonconforming residential structures which incur substantial damage by a natural event may be
reconstructed within the previously existing footprint and height as lawfully permitted prior to the occurrence of the natural event
provided that such reconstruction is started within one (1) year from such natural event and completed within three (3) years.”
Section 24-84(c)(4): “site improvements or structures located on properties containing a legal nonconforming use which incur
substantial damage by a natural event may be reconstructed within the previously existing footprint and height as lawfully permitted
prior to the occurrence of the natural event provided that such reconstruction is started within one (1) year from such natural event
and completed within three (3) years.”
The property owners were notified of the redevelopment options in October 2022 however, since the
reconstruction of the properties did not commence by June 7, 2023, the properties lost the
“grandfathering” of the nonconformities.
Previously Existing Homes
Attachment B to 8-11-25 Minutes
Page 14 of 28Agenda Item #1.B.25 Aug 2025Page 20 of 61
1025 Beach Ave
Nonconformities
(previous structure):
1.Total number of units exceeds the
density permitted by the FLUM (too
many)
2.Garage apartment setback is not
met (10’ on oceanfront lots)
3.Side yard setback (combined 15’
with no less than 5’)
Attachment B to 8-11-25 Minutes
Page 15 of 28Agenda Item #1.B.25 Aug 2025Page 21 of 61
2005 Variance Granted Attachment B to 8-11-25 Minutes
Page 16 of 28Agenda Item #1.B.25 Aug 2025Page 22 of 61
1025 Beach Ave
VARIANCE REQUEST:
Pursuant to Section 24-108(e)(3)(a) of the
Land Development Regulations, side yard
setbacks for single-family dwellings require
a combined total of fifteen (15) feet, with a
minimum of five (5) feet on either side.
•1025 Beach Avenue (southern lot): The
proposed side yard setbacks are 5.6 feet
(interior to new house) and 5 feet (external
to existing condos). The applicant seeks a
variance to reduce the combined side yard
setback from 15 feet to 10.6 feet
5.6’
5’
Attachment B to 8-11-25 Minutes
Page 17 of 28Agenda Item #1.B.25 Aug 2025Page 23 of 61
Attachment B to 8-11-25 Minutes
Page 18 of 28Agenda Item #1.B.25 Aug 2025Page 24 of 61
Property Appraiser indicates property was constructed in 1938
1039 Beach Ave
Nonconformities:
1.Min. lot
width is not
met (75’
required)
2.Side yard
setback did
(combined
15’ with no
less than 5’)
Attachment B to 8-11-25 Minutes
Page 19 of 28Agenda Item #1.B.25 Aug 2025Page 25 of 61
1039 Beach Avenue
Attachment B to 8-11-25 Minutes
Page 20 of 28Agenda Item #1.B.25 Aug 2025Page 26 of 61
1039 Beach Avenue
VARIANCE REQUEST:
Pursuant to Section 24-
108(e)(3)(a) of the Land
Development Regulations, side
yard setbacks for single-family
dwellings require a combined
total of fifteen (15) feet, with a
minimum of five (5) feet on either
side.
•1039 Beach Avenue (northern
lot): The proposed side yard
setbacks are 3.6 feet (external to
existing house) and 4 feet
(interior to new house). The
applicant is requesting a variance
to reduce the combined side yard
setback from 15 feet to 7.6 feet,
and the minimum setback from 5
feet to 3.6 feet and 4 feet,
respectively.
3.6’
4.0’
Attachment B to 8-11-25 Minutes
Page 21 of 28Agenda Item #1.B.25 Aug 2025Page 27 of 61
1039 Beach Avenue Attachment B to 8-11-25 Minutes
Page 22 of 28Agenda Item #1.B.25 Aug 2025Page 28 of 61
Attachment B to 8-11-25 Minutes
Page 23 of 28Agenda Item #1.B.25 Aug 2025Page 29 of 61
Attachment B to 8-11-25 Minutes
Page 24 of 28Agenda Item #1.B.25 Aug 2025Page 30 of 61
Grounds for Decision
APPOVAL- existence of one or
more of the following Section 24-65 (c)
DENIAL-1.Exceptional topographic conditions of or near
the property.
2.Surrounding conditions or circumstances
impacting the property disparately from nearby
properties.
3.Exceptional circumstances preventing the
reasonable use of the property as compared to
other properties in the area.
4.Onerous effect of regulations enacted after
platting or after development of the property or
after construction of improvement upon the
property.
5.Irregular shape of the property warranting
special consideration.
6.Substandard size of a lot of record warranting a
variance in order to provide for the reasonable
use of the property.
Review and vote on APP25-0004 & APP25-0005 (an approval would
approve Variances & denial would not approve the Variances)
The Commission may consider
a denial upon finding that
none of the requirements in
24-65 (c) exist.
Attachment B to 8-11-25 Minutes
Page 25 of 28Agenda Item #1.B.25 Aug 2025Page 31 of 61
Page 26 of 28
Agenda Item #1.B.25 Aug 2025
Page 32 of 61
Attachment C to 8-11-25 Minutes
Page 27 of 28
Agenda Item #1.B.25 Aug 2025
Page 33 of 61
Attachment C to 8-11-25 Minutes
Page 28 of 28
Agenda Item #1.B.25 Aug 2025
Page 34 of 61
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:90-Day Calendar for the City Commission
SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager
TODAY’S DATE:August 13,2025
MEETING DATE:August 25,2025
BACKGROUND:The rolling 90—daycalendar is routinely revised based on input ?om City
staff and the Commission,and is included in each agenda for consideration by consensus.
Please note that the 2025 town hall meetings have been scheduled for:
0 Saturday,October 18 at the Adele Grage Cultural Center
Please note that the Budget Workshops for FY 2025—26have been scheduled for 5 pm.on:
0 Monday,August 25
BUDGET:None
RECOMMENDATION:Accept the 90-Day Calendar for August 2025-October 2025 by consensus
ATTACHMENT(S):City Commission 90-Day Calendar (August 2025-October 2025)
REVIEWED BY CITY MANAGER:
Agenda Item #3.A.25 Aug 2025
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Agenda Item #3.A.25 Aug 2025
Page 38 of 61
m?l?ll??hl
STEWARDSHI
P(??i?m?
ESC recommends that the north side of 7th Street between Beach Avenue and Ocean
Boulevard be designated as a "historic corridor"per Chapter 23 effective immediately.The
iconic native sabal palms lining the sidewalk towards the 7th Street beach access create an
irreplaceable sense of place for residents of Atlantic Beach.
To:City Manager,City Commission,and Amanda Askew
From:Sarah Boren,ESC Chair
Date:July 2,2025
Re:Environmental Stewardship Committee (ESC)recommendation to expand
historic tree corridor
During the ESC meeting on June 18,2025,members discussed the extension of Atlantic
Beach's historic tree corridor.With a vote of 7 to 1,ESC passed the following motion:
Historically,the corridor reached towards the former site of Le Chateau restaurant and across
from Atlantic Beach’s old city hall.Ifdesignated,this stretch of palms would intersect with the
other designated historic corridor of colonnade of palms in the city right-of-way along the east
and west sides of both Ocean Boulevard and East Coast Drive from Atlantic Boulevard to Tenth
Street.
Additional Information
See enclosed full motion,discussion items,to meeting recording of motion and discussion,
and photos of proposed corridor
Definition:Historic corridors shall mean a tree lined roadway or portion thereof that exhibits
special historic,architectural,or cultural value to the citizens of the city as declared by the city
commission.
Consider incorporating signage delineating historic corridor and incorporating reason and
purpose in the “whereas”statements
The one “nay"vote was because the motion did not include formal request for signage nor
enough background explaining reason for recommendation.One ESC member was absent
due to travel.
“Effective immediately”means whenever it goes into law
Agenda Item #3.B.25 Aug 2025
Page 39 of 61
ENVIRONMENT!“ESC
Cily of Atlanli Beoc.
COMMITTEE
STEWARDS‘LW/BL DEW“
l
:Per the code (23—41(a)"Asof May 2021 the only
designated historic corridor isthe public colonnade of palms in the city right-of—wayis on
the east and west sides of both Ocean Boulevard and East Coast Drive from Atlantic
Boulevard to Tenth Street"
The property line is 35'north of the sidewalk on 7th
Street between Ocean and Beach.The palms in this area are located on both on public
and private property.
uestion 2:Are there currently any historic corridors per the ordinance?We remembered that
there might be one on Ocean Blvd.
Res onse from Amanda Askew
Background
At its May 26,2025 meeting,the ESCTree Subcommittee passed a motion to recommend the
designation of a historic corridor per Chapter 23 Section 23-8 de?nition:Historic corridor shall mean a
tree lined roadway or portion thereofthat exhibits special historic,architectural,or cultural value to the
citizens ofthe city as declared by the city commission.
Staff were consulted on follow-up questions and provided the following responses:
uestion 1:Are the trees pictured in the attachments located in the right of way?Shown is
recommended historic corridor.
Res onse from Amanda Askew:
Historically,the corridor reached towards the former site of LeChateau restaurant and across from
Atlantic Beach’s old city hall.Ifmotion passes ESCand Commission,this stretch of palms would intersect
with the other designated historic corridor of colonnade of palms in the city right—of—wayalong the east
and west sides of both Ocean Boulevard and East Coast Drive from AtlanticBoulevard to Tenth Street.
Motion to Designate a "Historic Corridor"
Submitted by Amy Palmer,ESCVice Chair &At-Large Member
Agenda Item #3.B.25 Aug 2025
Page 40 of 61
o Yays Andrews,Boren,Franqui,Gracy,Kelcourse,Miner,Palmer
Nays -—Giovannucci voted nay because he wanted the motion to have more detail and include
signage for corridor and the background formally added into motion
0 Absent —Houston (on travel)
El Motion Passed with Amendment(s)/Vote:
El Motion Declined /Vote:
Voting Results
Motion
ESCrecommends that the north side of 7th Street between Beach Avenue and Ocean Boulevard be
designated as a "historic corridor"per Chapter 23 e?‘ectiveimmediately.The iconic native sabal palms
lining the sidewalk towards the 7th Street beach access create an irreplaceable sense ofplace for
residents ofAtlantic Beach.
Moved ?rst by Bruce Andrews,then withdrawn,then same motion moved by Todd Miner
2'“:Amy Franqui
Discussion Items:
0 Andrews suggested put background as "whereas"and even draft the whereas’s
o Process/NextSteps:Amanda writes memo to City Manager;City Manager decides when to bring
forth to Commission;when goes to Commission the ”whereas“statements explaining reason,
value,and purpose can be crafted
a Franqui suggests we make sure there signage/marker attached to motion and request
to meeting recording of motion and discussion
Attachments
Agenda Item #3.B.25 Aug 2025
Page 41 of 61
First two photos and local artist painting looking at 7thStreet with beach access behind
Agenda Item #3.B.25 Aug 2025
Page 42 of 61
Photos looking towards 7thStreet beach access with Adele Grage Cultural Center behind
Photo looking at corner of 7thStreet and Ocean Blvdfrom 7thStreet
.H...(In
Agenda Item #3.B.25 Aug 2025
Page 43 of 61
,.._.-_—-x.....—
Photo looking north on Ocean Blvdfrom corner of 7thStreet &Ocean Blv
Agenda Item #3.B.25 Aug 2025
Page 44 of 61
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.25-70 authorizing staff to piggy-back on the competitively
bid City of Jacksonville Continuous AsphaltResurfacing Program contract
(Bid 22-0143-22)to complete the FY25 Resurfacing Project.
SUBMITTED BY:Rick Carper,P.E.,Interim Public Works Director
TODAY’S DATE:August 8,2025
MEETING DATE:August 25,2025
BACKGROUND:Public Works staff used a combination of Roadbotics Pavement Management
grades from 2023 and Public Works Director physical inspections to create a list of roads to be
included in the FY25 Resurfacing Project.In addition to the paving program,new speed humps
are proposed for traf?c calming on Parkside Drive.Staff is also including the Dutton Island Road
Drainage Improvements in this proposed program,because the design by the City Engineer is
primarily a paving upgrade on Dutton Island Road from the park entrance to the bridge.
Staff proposes to piggyback on the competitively bid City of Jacksonville Continuous Asphalt
Resurfacing Program contract (Contract #72065-22,Bid 22-0143-22)for this project.Staff
estimated cost for the project is $520,824.Staff expects to have approximately 5%of this year’s
allocated funds as contingency.
BUDGET:The FY 25 budget has $550,180 budgeted for the 2025 Resurfacing Project,Account
300—5002-541-6300,Project PW 2345.The FY25 Budget also includes $70,000 for Dutton
Island Road Drainage Improvements,Account 470-0000-538-6300,Project AR2212.
RECOMMENDATION:Authorize the City Manager to approve Purchase Orders up to the
budgeted amounts.Staff intends to ‘piggy-back’on existing large-scale contracts for resurfacing
as allowed by the City’s Purchasing Code 2-336(6).
ATTACHMENTS:1.Resolution 25-70
2.Cost Estimate for Proposed Mill &Resurface List
REVIEWED BY CITY MANAGER:
Agenda Item #6.A.25 Aug 2025
Page 45 of 61
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SECTION 1.The City Commission hereby approves the 2025 Asphalt Resurfacing Project;
SECTION 2.The City Commission hereby authorizes the City Manager to execute the Contract
with Preferred Materials,Inc.and approve a Purchase Order to said vendor in the amount up to
$620,180.00;
Resolution No.25-70 2025 Asphalt Resurfacing Project Page 1 of 2
RESOLUTION NO.25-70
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
APPROVING THE 2025 ASPHALT RESURFACING PROJECT;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS
AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY
TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,City staff has used a combination of Roadbotics Pavement Management grades
from 2023 and Public Works Director physical inspections to create a list of roads to be included in the
FY25 Resurfacing Project;and
WHEREAS,in addition to the paving program,new speed humps are proposed for traf?c
calming on Parkside Drive;and
WHEREAS,City staff is also including the Dutton Island Road Drainage Improvements in this
proposed program,because the design by the City Engineer is primarily a paving upgrade on Dutton
Island Road from the park entrance to the bridge;and
WHEREAS,Preferred Materials,Inc.has a current contract with the City of Jacksonville,
Contract #72065-22,that the City of Atlantic Beach can piggyback on to complete this project;and
WHEREAS,the City of Atlantic Beach Commission approved a budget of $550,180.00 towards
asphalt resurfacing in the FY2025 Capital Improvements Plan,under Account 300-5002-541-6300,
Project PW2345.The FY2025 Budget also includes $70,000 for Dutton Island Road Drainage
Improvements,Account 470-0000-538-6300,Project AR2212;and
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as
Agenda Item #6.A.25 Aug 2025
Page 46 of 61
PASSED AND ADOPTED by the City of Atlantic Beach,this 25thday of August 2025.
SECTION 3.This Resolution shall take effect immediately upon its passage and adoption.
Jason Gabriel,City Attorney
Approved as to form and correctness:
Resolution No.25—702025 Asphalt Resurfacing Project Page 2 of 2
Curtis Ford,Mayor
Donna L.Battle,City Clerk
Attest:
Agenda Item #6.A.25 Aug 2025
Page 47 of 61
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Page 48 of 61
Y”Llwf‘w/
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.25-71 authorizing the City Manager to negotiate an
interlocal agreement with the City of Neptune Beach for the
provision of water for ?re suppression services.
SUBMITTED BY:William B.Killingsworth,City Manager
TODAY’S DATE:Aug.12,2025
MEETING DATE:Aug.25,2025
BACKGROUND:In a June 3,2025,letter to Mayor Curtis Ford,Neptune Beach Mayor
Corrine Bylund requested that the City of Atlantic Beach serve 500 and 572 Atlantic Boulevard in
Neptune Beach with ?re ?ow protection.The two mayors hosted a community workshop on the
matter on Aug.6,2025,and at its meeting on Aug.11,2025,the Atlantic Beach City Commission
by consensus directed the City Manager to draft a resolution authorizing the City Manager to
negotiate an interlocal agreement with the City of Neptune Beach for the provision of water for
?re suppressionservices.
RECOMMENDATION:Consider approving Resolution No.25-71.
ATTACHMENTS:
1)
2)
3)
Resolution No.25-71
June 3,2025,letter from Neptune Beach Mayor Corrine Bylund
to Atlantic Beach Mayor Curtis Ford requesting that the City of
Atlantic Beach serve 500 and 572 Atlantic Boulevard in
Neptune Beach with ?re ?ow protection.
Aug.6,2025,Community Workshop Minutes
BUDGET:
REVIEWED BY CITY MANAGER:
Agenda Item #6.B.25 Aug 2025
Page 49 of 61
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RESOLUTION NO.25-71
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AN
INTERLOCAL AGREEMENT WITH THE CITY OF NEPTUNE BEACH
FOR THE PROVISION OF WATER FOR FIRE SUPPRESSION
SERVICES;AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS,the City of Atlantic Beach ("Atlantic Beach")maintains a municipal water
utility with the capacity to provide water for ?re suppressionservices;and
WHEREAS,the City of Neptune Beach ("Neptune Beach")has requested that Atlantic
Beach consider providing water for ?re suppression services to Neptune Beach;and
WHEREAS,an interlocal agreement for such services could bene?t both municipalities;
and
WHEREAS,pursuant to Section 163.01,Florida Statutes,the Florida Interlocal
Cooperation Act of 1969,a local government may enter into agreements with other local
governments to perform a function or service that each party is authorized to perform;and
WHEREAS,it is in the best interest of the citizens of Atlantic Beach to investigate and
evaluate such a partnership to ensure the delivery of high-quality,cost-effective water services for
?re suppression to Neptune Beach;and
WHEREAS,the City Commission of Atlantic Beach deems it appropriate to authorize the
City Manager to enter into negotiations and develop a formal proposalfor an interlocalagreement.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF ATLANTIC BEACH,FLORIDA,AS FOLLOWS:
SECTION 1.The City Commission hereby authorizes the City Manager of the City of Atlantic
Beach to enter into negotiations with the City of Neptune Beach to determine the feasibility of an
interlocal agreement for the provision of water for ?re suppression services by the City of Atlantic
Beach to the City of Neptune Beach.
SECTION 2.The City Manager is directed to evaluate the operational,?nancial,and legal
implications of such an agreement,including water ?ow requirements,in?astructure
compatibility,compensation models,and liability considerations.
SECTION 3.Following negotiations,the City Manager shall present a ?nal proposed interlocal
agreement to the City Commission for its review,discussion,and potential approval.
SECTION 4.This Resolution shall take effect immediately upon its adoption by the City
Commission.
Page 1 of 2ResolutionNo.25-71
Agenda Item #6.B.25 Aug 2025
Page 50 of 61
PASSED AND ADOPTED by the City of Atlantic Beach,this 25thday of August 2025.
Page 2 of 2ResolutionNo.25-71
Curtis Ford,Mayor
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Jason Gabriel,City Attorney
Attest:
Agenda Item #6.B.25 Aug 2025
Page 51 of 61
Neptune Beach
City of
6*E
U
it +3»Com?"
Mayor Cori BylundJune3,2025
The Honorable CurtisFord,Mayor
City ofAtlantic Beach
800 Seminole Road
Atlantic Beach,FL 32266
Re:Fire Flow Protection
Dear Mayor Ford,
The City of Neptune Beach respect?illy requests that the City of Atlantic Beach serve
the 500 Atlantic Boulevard proposeddevelopment,as well as 572 AtlanticBoulevard,with ?re
?ow protection.
The City of Neptune Beach has suf?cient potable water and wastewater capacities,
however,to serve the developmentas currently envisioned.
I appreciateyour consideration and look forward to your timely response.
116 First Street -Neptune Beach Florida 32266—6140
(904)270-2400
cc:RichardPike,City Manager,City of Neptune Beach
Deryle Calhoun,Director of Public Works,City of Neptune Beach
Sincerely,
Mayor CorrineBylund
City of Neptune Beach
Agenda Item #6.B.25 Aug 2025
Page 52 of 61
8—6-25Attachmem A
MINUTES
Community Workshop
Wednesday,August 6,2025 -6:00 PM
Commission Chamber
Present:CurtisFord,Mayor -Seat 1 (At Large)
Bruce Bole,Commissioner-Seat 2 (District 1308)
Thomas Grant,Commissioner-Seat 3 (District 1307)
Candace Kelly,Commissioner-Seat 4 (District 1306)
Jessica Ring,Commissioner-Seat 5 (District 1312)
Also Present:William B.Killingsworth,City Manager (CM)
Donna Battle,City Clerk (CC)
Kevin Hogencamp,Deputy City Manager (DCM)
CALL TO ORDER
Mayor Ford called the meeting to order at 6:00 PM.
1.WELCOME AND INTRODUCTIONS
Mayor Ford welcomed of?cials from Neptune Beach and Atlantic Beach.The meeting
addressedNeptune Beach’srequest to use AtlanticBeach water for ?re suppressionat the Kmart
Plaza.
Mayor Ford explainedthe discussionwas informational,with public comment to follow,and
committedto allowing publicinputbefore any resolution vote.
Mayor Bylund clari?ed the request is for a developer-fundedmeter on existinginfrastructure,
used only if a ?re triggers the sprinklersystem.The intent is to meet insurance requirements,
not supply water for ?re?ghting.
2.PRESENTATION ANDDISCUSSION:ATLANTIC BEACH WATER SUPPLY
Steve Diebenow,representativefor the developer and Matt Melchiori,Civil Engineer for
Prosser|Primegave a presentationas detailedin a photo (which is attachedheretoand made part
of this of?cial record as Attachment A)and answeredquestions.
2 PUBLIC COMMENT
The following speakers provided their comments and engaged in discussion with the
Commissionand presenters:
Mitch Reeves
Jim Wheatley
Miscellaneous Public Meeting
August 6,2025
\Hmr.r
”m
ATTENDANCE
n
Agenda Item #6.B.25 Aug 2025
Page 53 of 61
6&%
Donna L.Battle,City Clerk CurtisFord,Mayor
g”,25’
CM Killingsworth and Mayor Ford explainedwhat action would be neededto move forward.
Brinkley Harrell
Ray Brown
Charlie Miller
ADJOURNMENT
The meeting was adjournedat 7:12 PM.
Miscellaneous Public Meeting
August 6,2025
Date Approved
Attest:
Agenda Item #6.B.25 Aug 2025
Page 54 of 61
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Page 55 of 61
Page 56 of 61
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
htt s://www.'axread .com/etmedia/79fel124-cd91-4976-a7ed-
580ad536d457/Duva1-Count-LMS—2025—DRAFT-20250709-df
AGENDA ITEM:Resolution No.25-73 accepting and adopting the undated Duval County Local Hazard
Mitigation Strategy Plan.
SUBMITTED BY:Steve Swann,PE,City Engineer
TODAY’S DATE:August 13,2025
MEETING DATE:August 25,2025
BACKGROUND:As required by law,Duval County has updated the county Local Mitigation
Strategy Plan (LMS).This plan is required to be updated every ?ve years,and the amendmentsare made
with input from other governmentalagencies as well as the private sector.Atlantic Beach has participated
in this process for a number of years as a member of the LMS Advisory Committee and LMS Working
Group.
The Local Mitigation Strategy provides the basis for mitigation planning and the associated grant funding
for all of Duval County.A Resolution adopting the county plan is a requirement for the City to remain
eligible for mitigation grant funding.The City has received numerous grants for projects which were
adoptedinto the Duval County mitigation project list after being reviewed by the LMS Committee.Most
notably,stormwater improvement projects focused on rehabilitating sections of aging infrastructure and
emergency generators for City Hall and Public Works have been funded with grants adopted under the
county LMS plan.
BUDGET:None
RECOMMENDATION:Approve Resolution No.25-73 adopting the 2025 Duval County LMS Plan
ATTACHMENT(S):Resolution No.25-73
FDEM Plan Approval Letter July 22,2025
FDEM Plan Review Process Memorandum —December 1,2022
Link to Duval County 2025 Local Mitigation Strategy:
BY CITY MANAGER:
Agenda Item #6.C.25 Aug 2025
Page 57 of 61
RESOLUTION NO.25-73
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
ACCEPTING AND ADOPTING THE UPDATED DUVAL COUNTY LOCAL
HAZARD MITIGATION STRATEGY PLAN;AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS,the City of Jacksonville Mayor’s Security and Emergency Preparedness
Flaming Council (SEPPC)serves as the Local Mitigation Strategy (LMS)Working Group which
includes representation from the City of Atlantic Beach;and
WHEREAS,the Duval County Local Mitigation Strategy has been updated by the LMS
Working Group and Duval County Emergency Preparednessto meet federal requirements;and
WHEREAS,this Local Mitigation Strategy is intended to provide a strategy to mitigate
dangers and costs associated with natural and manmade hazards and provides a plan for mitigation
activities before and after a hazardous event occurs in Duval County;and
WHEREAS,the Duval County LMS Working Group has completed an update to the Local
Mitigation Strategy plan,which has been reviewed by the Florida State Department of Emergency
Management and the Federal Emergency Management Agency,and it is necessary for participating
municipalities in Duval County to re-adopt the document.
NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1.The City Commission hereby accepts and adopts the 2025 Duval County Local
Mitigation Strategy and assigns review and maintenance responsibilities of the LMS to the Local
Mitigation Strategy Working Group to be coordinated by the Duval County Emergency
Preparedness Division.
SECTION 2.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 25Lhday of August,2025.
Curtis Ford,Mayor
ATTEST
Donna L.Battle,City Clerk
Approvedas to form and correctness:
Jason Gabriel,City Attorney
Agenda Item #6.C.25 Aug 2025
Page 58 of 61
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis Kevin Guthrie
Governor Executive Director
D I v Is I o N H E A D Q u A R T E R 3 Telephone;850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard 2702 Directors Row
Tallahassee.FL 32399-2100 Orlando.FL 32809-5631
Andre Ayoub,Director
Duval County Emergency Management
515 North Julia Street Suite 400
Jacksonville,FL 32202
Re:Duval County Local Hazard Mitigation Plan Approved Pending Adoption
Dear Director Ayoub,
This is to con?rm that we have completed a State review of the Duval County Local Mitigatio
nStrategy(LMS)update for compliance with the federal hazard mitigation planning standards
contained in 44 CFR 201.6(b)—(d).Based on our review and comments,Duval County
developed and submitted all the necessary plan revisions and our staff has reviewed and
approved these revisions.We have determined that the Duval County LMS plan is compliant
with federal standards,subject to formal community adoption,for the jurisdictions below:
City of Jacksonville
City of Jacksonville Beach
City of Atlantic Beach
City of Neptune Beach
Town of Baldwin
Upon submittal of a copy of all participating jurisdictions’documentation of their adoption
resolutions to our of?ce,we willsend all necessary documentation to the Federal Emergency
Management Agency (FEMA)who willissue formal approval of the Duval County LMS.
If you have any questions regarding this matter,please contact your LMS Liaison Evan
Jenkins at or 850-443-4280.
Respectfully,
Digitallysigned by Kristin
LentzKristinLentzDam:202507.25
13:58:02 —O4'OO'
Laura Dhuwe,
Bureau Chief,Mitigation
State Hazard Mitigation Of?cer
www.F|oridaDisaster.or
LD/ej
Evan.Jenkins em.m ?orida.com
July 22,2025
Agenda Item #6.C.25 Aug 2025
Page 59 of 61
D Iv Is I o N H E A D Q u A R T E R 5 Telephone:850-81541000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard 2702 Directors Row
Tallahassee FL 32399-2100 Orlando,32809-5631
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis Kevin Guthrie
Governor Executive Director
MEMORANDUM
TO:Local Mitigation Strategy Working Group Chair
FROM:Laura Dhuwe,Mitigation Bureau Chief,FDEM
DATE:December 1,2022
SUBJECT:Local Mitigation Strategy Plan Review Process
Florida operates under Federal Emergency Management Agency’s (FEMA)Program Administratio
nbyStates(PAS)with regard to the review and approval of Local Mitigation Strategy (LMS)plans.
Under this designation,the Florida Division of Emergency Management (FDEM)manages the
approval of LMS plans with minimal FEMAoversight.FEMAsends final approval letters to the state
for dissemination their county jurisdictions.
Updated LMS plans must be submitted to the FDEM six (6)months prior to the plan expiration date.
Plans submitted later than this timeframe will be reviewed in the order they are received after timely
submissions have been attended to.FDEMwillattempt to complete reviews within 45 days
whenever possible.The of?cial submission shall consist of:
0 Electronic copy (Excel version)of the Florida LMS Review Tool,completed as described in
the Review Tool’s instructions
0 Electronic copy (email or ?le share platform e.g.SharePoint,Dropbox)of all the plan
document(s)to be reviewed
The LMSworking group must notify their state LMS liaison (via email or phone call)that their plan
has been submitted.The assigned state mitigation planner will provide a con?rmation of receipt.
Upon completion of the review the state mitigation planner will inform the LMS chairperson that the
plan is:
a.Approved Pending Adoption (APA)
OR
b.In need of revision.In this case,the plan must be revised and resubmitted to FDEMwithin
30 days of noti?cation.
Once the county receives FDEM's APA letter.you may then take it to yourjurisdictions to begin the
adoption process.There is no speci?c order requirement forjurisdiction adoption.A copy of all
adoption Resolutions must be submitted to FDEMfor transmittal to FEMA.
Upon FDEM's receipt of each of yourjurisdiction’s resolutions,the FDEM Mitigation Planning Unit
willsend them to FEMA and await their approval letter.Once FDEM receives it,we willsend itto
the county for their records and further disbursement to your jurisdiction.
Ifyou have any questions about this process,please speak with your state LMS liaison.
www.F|oridaDisaster.o
FL
Agenda Item #6.C.25 Aug 2025
Page 60 of 61
ll
Attachments:MEMORADUM:State approval of LMS plans under Program Administration by
States (PAS)
cc:FEMA Region IV,Mitigation Division —Risk Analysis Branch
Agenda Item #6.C.25 Aug 2025
Page 61 of 61