9-22-25 Final Agenda
City of Atlantic Beach
Final Agenda
Regular City Commission Meeting
Monday, September 22, 2025 - 6:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page(s)
1. APPROVAL OF MINUTES
1.A.
Approve minutes of the Budget Workshop held on September 3, 2025.
9-3-25 Budget Workshop Draft Minutes
5 - 7
*
1.B.
Approve minutes of the Regular Commission Meeting held on September 8,
2025.
9-8-25 Regular City Commission Meeting Draft Minutes
9 - 20
2. COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
3. CITY MANAGER REPORTS
*
3.A.
Accept the 90-Day Calendar (Sept. - Nov. 2025)
90-Day Calendar (Sept. - Nov. 2025)
21 - 24
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY
COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE
NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
*
6.A.
Approve Resolution No. 25-73.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE
SUBMISSION OF AN APPLICATION FOR FLORIDA RECREATION DEVELOPMENT
25 - 26
Page 1 of 133
Regular City Commission - 22 Sep 2025
ASSISTANCE PROGRAM (FRDAP) FUNDING FROM THE FLORIDA DEPARTMENT
OF ENVIRONMENTAL PROTECTION FOR THE FISCAL YEAR 2025-26 FUNDING
CYCLE; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND
PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 25-73
7. COMMITTEE REPORTS
None.
8. ACTION ON RESOLUTIONS
*
8.A.
RESOLUTION NO. 25-77
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING
RENEWAL OF ALL LIABILITY INSURANCES AND WORKERS’ COMPENSATION
INSURANCE WITH PREFERRED GOVERNMENTAL INSURANCE TRUST FOR 2025-
2026, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE RELEVANT
DOCUMENTS.
Resolution No. 25-77
27 - 46
*
8.B.
RESOLUTION NO. 25-78
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AUTHORIZING THE PURCHASE OF A LASERFICHE DOCUMENT
MANAGEMENT SYSTEM UPGRADE FROM MCCI IN THE AMOUNT OF $48,224.97
WITH FUNDS ALLOCATED IN THE FISCAL YEAR 2024-25 BUDGET (ACCOUNT NO.
001-1011-516-4600); AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
Resolution No. 25-78
47 - 67
*
8.C.
RESOLUTION NO. 25-75, Public Hearing on Adoption of Resolution No. 24-75
for the Millage Rate
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA LEVYING THE AD
VALOREM PROPERTY TAX MILLAGE RATE FOR MUNICIPAL PURPOSES ON ALL
TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2025, AND ENDING SEPTEMBER 30, 2026; STATING THE
PERCENTAGE BY WHICH THE MILLAGE TO BE LEVIED EXCEEDS THE ROLLED-BACK
RATE; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 25-75
69 - 73
9. ACTION ON ORDINANCES
*
9.A.
Public Hearing and Final Reading on adoption of Ordinance No. 20-25-180,
establishing the Operating Budget for fiscal year 2025/2026.
75 - 79
Page 2 of 133
Regular City Commission - 22 Sep 2025
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC
BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2025, AND ENDING
SEPTEMBER 30, 2026.
Ordinance No. 20-25-180
9.B.
ORDINANCE NO. 5-25-72, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 2, "ADMINISTRATION," ARTICLE II, "CITY COMMISSION" SECTION 2-20,
"SALARY OF MEMBERS," OF THE CODE OF ORDINANCES OF THE CITY OF
ATLANTIC BEACH; PROVIDING FOR THE ANNUAL SALARIES OF THE MAYOR AND
COMMISSIONERS; PROVIDING FOR A PERIODIC REVIEW OF SAID SALARIES;
PROVIDING FOR INCORPORATION AND CODIFICATION; PROVIDING FOR
SEVERABILITY; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT HEREWITH; PROVIDING FOR AN EFFECTIVE DATE.
Ordinance No. 5-25-72
81 - 88
9.C.
ORDINANCE NO. 90-25-257, Public Hearing and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE
OF FLORIDA, AMENDING THE LAND DEVELOPMENT REGULATIONS;
SPECIFICALLY AMENDING SECTION 24-89, STORMWATER, DRAINAGE, STORAGE
AND TREATMENT REQUIREMENT TO REDUCE THE REQUIREMENTS RELATED TO
RESIDENTIAL STORMWATERS STORAGE, PROVIDING FOR RECORDATION AND
PROVIDING AN EFFECTIVE DATE.
Ordinance No. 90-25-257
89 - 108
9.D.
ORDINANCE NO. 90-25-258, Public Hearing and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE
OF FLORIDA, HEREBY AMENDING THE LAND DEVELOPMENT REGULATIONS AS
ADOPTED BY ORDINANCE NUMBER 90-24-253, INCLUDING ALL AMENDMENTS
THERETO; THIS ORDINANCE SPECIFICALLY AMENDING SECTION 24-161, OFF-
STREET PARKING AND LOADING, PROVIDING FOR RECORDATION AND
PROVIDING AN EFFECTIVE DATE.
Ordinance No. 90-25-258
109 - 133
10. MISCELLANEOUS BUSINESS
None.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13. ADJOURNMENT
This meeting will be live-streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, visit
Page 3 of 133
Regular City Commission - 22 Sep 2025
www.coab.us/live.
If any person decides to appeal any decision made by the City Commission with respect to
any matter considered at any meeting, such person may need a record of the proceedings,
and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk prior to the meeting. For your convenience, forms for this
purpose are available at the entrance to the Commission Chamber.
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic
Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting.
Page 4 of 133
Budget Workshop
September 3, 2025
MINUTES
Budget Workshop Meeting
Wednesday, September 3, 2025 - 5:00 PM
City Hall, Commission Chamber
800 Seminole Road, FL 32233
ATTENDANCE:
Present: Curtis Ford, Mayor - Seat 1 (At Large)
Bruce Bole, Commissioner - Seat 2 (District 1308)
Thomas Grant, Commissioner - Seat 3 (District 1307)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Jessica Ring, Commissioner - Seat 5 (District 1312)
Also Present: William B. Killingsworth, City Manager (CM)
Kevin Hogencamp, Deputy City Manager (DCM)
Ladayija Nichols, Deputy City Clerk (DCC)
Brittany Percell, Finance Director (FD)
Rick Carper, Interim Public Works Director (PWD)
Amanda Askew, Neighborhoods Department Dir. (NDD)
Victor Gualillo, Police Chief (PC)
Steve Swann, City Engineer (CE)
CALL TO ORDER
Mayor Ford called the meeting to order at 5:07 PM
1. PUBLIC COMMENT
The following speaker provided their comments:
Sarah Boren
2. TOPICS
A. Budget Workshop #7 Presentation
Final Overview
CM Killingsworth presented as detailed in the agenda packet and answered questions
from the Commission. FD Percell, PWD Carper, NDD Askew, PC Gualillo, and CE
Swann answered questions.
The Commission reviewed proposed enhancements and, following extensive discussion,
there was a CONSENSUS to approve funding allocations totaling approximately $1.9
million. Final decisions are reflected in an Excel spreadsheet (which is attached hereto
and made part of this Official Record as Attachment A).
Page 1 of 3
Agenda Item #1.A.
22 Sep 2025
Page 5 of 133
Budget Workshop
September 3, 2025
The Commission discussed the following items and reached agreement on the following
items as noted:
Beaches Town Center Street Light Replacement – $100,000, contingent upon
participation from Neptune Beach.
Fletcher High School Band – $5,000, contingent on matching funds from
Jacksonville Beach and/or Neptune Beach.
New Walkovers – The Commission removed this item ($140,000) from
consideration following an update from Mayor Ford regarding potential federal
funding for dune walkover projects communicated by Congressman Rutherford’s
office.
ESC Awards – The Commission agreed to incorporate the ESC awards into the
City's Annual Committee Appreciation event. CM Killingsworth noted that
approximately $2,000 could likely be identified within the existing budget to
support the film series initiative.
9-3-25 Attachment A
ADJOURNMENT
The meeting adjourned at 7:05 PM.
Attest:
Curtis Ford, Mayor Ladayija Nichols, Deputy City Clerk
Date Approved:________________________
Page 2 of 3
Agenda Item #1.A.
22 Sep 2025
Page 6 of 133
Attachment A to
9-3-25- Minutes
Page 3 of 3
Agenda Item #1.A.
22 Sep 2025
Page 7 of 133
Page 8 of 133
Regular City Commission
September 8, 2025
MINUTES
Regular City Commission Meeting
Monday, September 8, 2025 - 6:00 PM
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM.
ATTENDANCE:
Present: Curtis Ford, Mayor - Seat 1 (At Large)
Bruce Bole, Commissioner - Seat 2 (District 1308)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Jessica Ring, Commissioner - Seat 5 (District 1312)
Thomas Grant, Commissioner - Seat 3 (District 1307)
Also Present: William B. Killingsworth, City Manager (CM)
Jason Gabriel, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Ladayija Nichols, Deputy City Clerk (DCC)
Victor Gualillo, Police Chief (PC)
1 APPROVAL OF MINUTES
1A. Approve minutes of the Budget Workshop held on August 25, 2025.
The Commission approved the minutes as submitted.
1B. Approve minutes of the Regular Commission Meeting held on August 25, 2025.
The Commission approved the minutes as submitted.
2. COURTESY OF FLOOR TO VISITORS
CC Bartle called the roll.
PUBLIC COMMENT
The following speakers provided their comments:
Stephanie Trefry
Sunny Wroten
Mitch Reeves
Emily McCarthy
Brinkley Harrell
Page 1 of 12
Agenda Item #1.B.
22 Sep 2025
Page 9 of 133
Regular City Commission
September 8, 2025
3. CITY MANAGER REPORTS
3.A. Accept the 90-Day Calendar (Sept.-Nov. 2025)
There was a CONSENSUS to accept the 90-Day Calendar.
3.B. Community Development Board (CDB) Backyard Hens Discussion
CM Killingsworth explained as detailed in the agenda packet. He expressed that he
would report back on how many attached dwellings have 5,000 sq. ft. or more at the next
meeting.
Additional Updates
Wastewater Treatment Plant: Staff is in the process of draining the DAVCO tank (approx.
500,000 gallons), expected to be completed by September 9, 2025. This tank is believed to
be the primary source of odors. Commissioner Grant requested broader particle detection
capabilities beyond sulfur dioxide sensors. The Commission requested bi-weekly progress
updates be posted on the City's website each Wednesday and Friday. Commissioner Bole
requested the City Engineer attend all meetings until the issue is resolved.
Generator Installation: Reported a delay in generator installation due to a permitting
discrepancy raised by residents. He clarified that a third-party engineer had not yet signed
off as previously stated; an engineer is currently reviewing the matter.
Employee Appreciation Video: Shown and made available online through this link:
(http://weblink.coab.us/WebLink/ElectronicFile.aspx?docid=1224850&dbid=0&repo=Cit
yofAtlanticBeach).
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
Commissioner Bole
Expressed support for Atlantic Beach Elementary (ABE). He voiced concern over city
funding for public schools, given residents already pay Duval County education taxes.
He announced that he plans to attend the FABE (Friends of Atlantic Beach) fundraiser
on September 27, 2025.
Commissioner Grant
Recognized resident Mark Stewart for National Service Dog Month, highlighting his
volunteer work raising puppies for Canine Companions. He encouraged public interest
in volunteering or donating to the organization.
Commissioner Kelly
Reminded everyone that Thursday is 9/11; encouraged appreciation of first responders.
Noted the upcoming Constitution Week; encouraged reviewing the Constitution.
Commissioner Ring
Raised concerns over changes to ARCC grant criteria affecting educational programs.
Noted that the City currently provides ABE annual funding for landscaping. She
advocated increasing funding to ABE and potential support for Mayport Middle School
and Fletcher High School's band.
Addressed a recent incident that occurred near Dutton Island. PC Gualillo responded to
these concerns.
Page 2 of 12
Agenda Item #1.B.
22 Sep 2025
Page 10 of 133
Regular City Commission
September 8, 2025
Mayor Ford
Addressed the school funding issue, noting grants should be used to launch initiatives
rather than provide ongoing support. He acknowledged that ABE is a unique case as the
only school within City limits and due to existing facility access agreements.
Thanked CM Killingsworth for efforts to improve processes and transparency, noting
evolving public expectations.
Requested chair yoga expenses following a public comparison of the program's costs.
4.A. Constitution Week Proclamation
Mayor Ford read and presented this proclamation to Commissioner Kelly (which is
attached hereto and made part of this Official Record as Attachment A).
9-8-25 Attachment A
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6. CONSENT AGENDA
6.A. Approve Resolution No. 25-72.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
APPROVING THE 2025-2028 COASTAL FLORIDA POLICE BENEVOLENT
ASSOCIATION COLLECTIVE BARGAINING AGREEMENT;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT;
AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Approve Resolution (No.) 25-72 (Consent Agenda Item 6A as written).
Motion: Bruce Bole
Second: Candace Kelly
Curtis Ford For
Bruce Bole (Moved By) For
Candace Kelly (Seconded By) For
Jessica Ring For
Thomas Grant For
Motion passed 5 to 0.
7. COMMITTEE REPORTS
None.
8. ACTION ON RESOLUTIONS
None.
Page 3 of 12
Agenda Item #1.B.
22 Sep 2025
Page 11 of 133
Regular City Commission
September 8, 2025
9. ACTION ON ORDINANCES
9.A. Public Hearings and First Reading on adoption of a Tentative Millage Rate and
Ordinance No. 20-25-180 establishing the Operating Budget for fiscal year
2025/2026.
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC
BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2025, AND
ENDING SEPTEMBER 30, 2026.
Mayor Ford stated the Millage Rate is currently 2.8410 for the City. The Tentative
Millage Rate is 2.8410, the same. The Roll-Back Rate is 2.6312. The Tentative Millage
Rate is 7.97% more than the Roll-Back Rate. The purpose for adopting the millage rate
of 2.8410 is to maintain a level of ad valorem tax revenue sufficient to maintain adequate
funding for the existing level of services at anticipated and proposed cost and to continue
to maintain the City's infrastructure.
9-8-25 Attachment B
MOTION: Maintain the Millage Rate of 2.8410.
Motion: Bruce Bole
Second: Candace Kelly
The public hearing was opened.
The following speakers provided their comments:
Mitch Reeves
Brinkley Harrell
The public hearing was closed.
Discussion ensued. Commissioner Grant requested data on total salary costs and revenue
generated from increased property values. After further discussion, Commissioner Bole agreed
to send an email to staff identifying what data is being requested for the next meeting.
Curtis Ford For
Bruce Bole (Moved By) For
Candace Kelly (Seconded By) For
Jessica Ring For
Thomas Grant For
Motion passed 5 to 0.
CM Killingsworth summarized a report from the City's risk manager regarding the arborist
position. CA Gabriel agreed to further review the matter, and the Commission opted to retain
the arborist position in the budget pending additional information.
Discussion about funding for educational programs ensued.
Page 4 of 12
Agenda Item #1.B.
22 Sep 2025
Page 12 of 133
Regular City Commission
September 8, 2025
MOTION: Amend the Operating Budget including ABE, awarding them $10,000; Mayport
Middle School, awarding them $5,000; and Fletcher High School, awarding them $5,000.
Motion: Jessica Ring
Second: Thomas Grant
After further discussion, Commissioner Grant made a friendly amendment to the motion that
(instead) establishes a one-time $20,000 educational grant budget with $10,000 coming from
ARCC, reducing their total budget from $75,000 to $65,000. Commissioner Ring accepted this
amendment.
It was clarified that $20,000 will be added as a line item to the Commission budget in addition
to reducing ARCC's budget from $75,000 to $65,000.
Based on acceptance of the friendly amendment, the motion was replaced with the following
Amended Motion.
AMENDED MOTION: Amend budget to add a one-time $20,000 Commission budget line
item with $10,000 coming from ARCC, reducing their total budget from $75,000 to 65,000.
Motion: Jessica Ring
Second: Thomas Grant
Commissioner Kelly clarified her reasons for abstaining from the vote, as outlined in Form 8B
(which is attached hereto and made part of this Official Record as Attachment B).
Curtis Ford For
Bruce Bole For
Candace Kelly Abstained
Jessica Ring (Moved By) For
Thomas Grant (Seconded By) For
Motion passed 4 to 0.
MOTION: Approve Ordinance 20-25-180 as amended.
Motion: Bruce Bole
Second: Jessica Ring
Curtis Ford For
Bruce Bole (Moved By) For
Candace Kelly For
Jessica Ring (Seconded By) For
Thomas Grant For
Motion passed 5 to 0.
Page 5 of 12
Agenda Item #1.B.
22 Sep 2025
Page 13 of 133
Regular City Commission
September 8, 2025
9.B. ORDINANCE NO. 5-25-72, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 2, "ADMINISTRATION," ARTICLE II, "CITY
COMMISSION" SECTION 2-20, "SALARY OF MEMBERS," OF THE CODE
OF ORDINANCES OF THE CITY OF ATLANTIC BEACH; PROVIDING FOR
THE ANNUAL SALARIES OF THE MAYOR AND COMMISSIONERS;
PROVIDING FOR A PERIODIC REVIEW OF SAID SALARIES; PROVIDING
FOR INCORPORATION AND CODIFICATION; PROVIDING FOR
SEVERABILITY; REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR AN
EFFECTIVE DATE.
MOTION: Approve Ordinance (No.) 5-25-72 (on first reading).
Motion: Bruce Bole
Second: Thomas Grant
Curtis Ford For
Bruce Bole (Moved By) For
Candace Kelly For
Jessica Ring Against
Thomas Grant (Seconded By) For
Motion passed 4 to 1.
10. MISCELLANEOUS BUSINESS
None.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
None.
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Bole
Noted he would be in Washington, D.C. on September 22 but expected to return in time
for the Commission meeting.
Commissioner Kelly
Mentioned she would also be flying back into town on September 22 and anticipated
being present for the meeting. CM Killingsworth reminded the Commission that four
affirmative votes are required to adopt the current millage rate.
Commissioner Ring
Expressed appreciation for the employee recognition video.
Page 6 of 12
Agenda Item #1.B.
22 Sep 2025
Page 14 of 133
Regular City Commission
September 8, 2025
Mayor Ford
Commended the Commission for reaching a reasonable compromise on the education
grant funding, noting that while not all parties may be satisfied, the outcome reflects
strong collaborative effort. He thanked the Commission for their work.
13. ADJOURNMENT
The meeting adjourned at 8:32 PM.
Attest:
Donna L. Bartle, City Clerk Curtis Ford, Mayor
Date Approved: ____________________
Page 7 of 12
Agenda Item #1.B.
22 Sep 2025
Page 15 of 133
Page 8 of 12
Agenda Item #1.B.
22 Sep 2025
Page 16 of 133
Attachment A to
9-8-25 Minutes
Page 9 of 12
Agenda Item #1.B.
22 Sep 2025
Page 17 of 133
Page 10 of 12
Agenda Item #1.B.
22 Sep 2025
Page 18 of 133
Attachment B to
9-8-25 Minutes
Page 11 of 12
Agenda Item #1.B.
22 Sep 2025
Page 19 of 133
Attachment B to
9-8-25 Minutes
Page 12 of 12
Agenda Item #1.B.
22 Sep 2025
Page 20 of 133
AGENDA ITEM:90-Day Calendar for the City Commission
SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager
TODAY’S DATE:September 17,2025
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
RECOMMENDATION:Accept the 90-Day Calendar for September 2025-November 2025 by consensus
ATTACHMENT(S):City Commission 90-Day Calendar (September 2025-November 2025)
MEETING DATE:September 22,2025
BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City
staff and the Commission,and is included in each agenda for consideration by consensus.
Please note that the 2025 town hall meetings have been scheduled for:
0 Saturday,October 18 at the Adele Grage Cultural Center
BUDGET:None
REVIEWED BY CITY MANAGER:
Agenda Item #3.A.
22 Sep 2025
Page 21 of 133
Em 758 29.5%bacon—VWigwam=mm
383%
Eu0
moiom5%on
Ecwacobam
Em N
me?wwg 30on
“558.5%“;250
Sam
monmv?cgHowvnm
3
En omauvoz.anmon;
0%8:8 58%
(‘1
ZOHmmH—Z—ZOUMEMO
Ca?zpi‘mw/HSM:kw/AmeDH:_%<Qm2ZDmryxkw/HFQDH %<QZCZ kw/WQZDm
23m :08sz
En N-E~2
6432 WEE—mm
mm
25 :59
Sn 0 Ewwz0553‘
25 =am=5anE52
“SEE magn—
Hm
2am saws:
Em was 9
«3232 £255—
EmmEat—30V
Eu o
50:00 ?ougmcom
$23 $356
Ea NLEm2
“8:22 Eng—Emu
.886 3050 36
NEE—omham583
Eu 0 Sn 0 Eoméoia
QED mEmEsBBm 838500 83:30 En cob
Eaco?negam “coughed ?ea :ommmmEEoUEMU
Em N Ba 0 m‘92munugocdsam .E o Cc?o-oc>?v
vasohmm?m BMWu?MMWWWBmgem“segue—gum Ea oouo
v—EmSEED
_.m bmcsEEoU qommmEHEoO 35
3 mm mm
nw?o23%
Eu0
cotzcomnozahxwom
Ewwz.35ea
3
{L ‘
Agenda Item #3.A.22 Sep 2025
Page 22 of 133
325 i5aEs 8m 3Mam233%#8..END55 brawnswam225ed2@5302=3;5:;M:Ede _@3585 bmza??oux020mat—mo:Emacosmoéum“5:582880352mm _?
Em c
wotowbxmomm
Em c
.350 mimuh?soum
an?cohém
Em 0 En o
.280 ?rs—€335 EmomEoEmoEBQ
BuoESPEm bmnsEEoU
ZOHmmHEEOU MVP—
.w/AHMDH/«m“542,55wra‘waDHir?”5.2mm
_
Zn:5/%4Qm23.?W/AHZOZ .dunHZDm
325 E
Em2a 8m
2.5.:3ij
En NEE on
EVE—2?oatam
:ooZéE c—
»mbuiO montha»861%
25 :35
Sn 0 Emu/H?asco/w
£5 :35:
En Né?n:
Gov—$2 $058»
9
QB;2933:
EL whimo—
uoxh?a Backup
NH
5%E9539
Eu 9
#5280 msutawaom
35 :33”:
En «Aha 3
3x52 Boga»
Em m
owEEEoU23:5
nouaobom “3.1%
3
923—1525
Em oonc
aEm?EEoU 53
S
Eu 0 Engage:
ouEEEoO Em 86
325%55:52 whom commm?c?ou36
mm
Ea méooz
Pia woo—m
v
Agenda Item #3.A.22 Sep 2025
Page 23 of 133
Cramsewage:pumcsmVina2:E 0307.
US$895 Z
Ea c
morsmbxuuam
?nd—uua?Aw?kr?m
Em m.
Esbmwm?z38mm
Ee?oouomsm £50
loamy—2200 FED
‘CWQZDH/um-w/1055.w/HHmmDH:..w/uQmSZQFV/.w/‘QmSDP ?ax/‘9 Z02
Cram :vmgg
Ea N-Emc—
8ka2 magma
Eoméoéc
Em oono
coEEEEoo 35
Va
EE0
mupmom:Emuom
Ego
QEDmeEmBBm
.NHCOECOLW>:M
«1
En.»
.250QEmEmBBm
Ecoqutén
(\1
E9 0
Exam EQEQOBED
bmeSEEoD
w—
O—Emmc??oa
an
Eu>m b5 9:58";AEomégcc
Em oono
coEEEEoU 35
35 :32”:
En N-Em3
6x52 mgoFEmm
om
Cram :2 u.
Eu 0
EEZ ocmnoo<
35 :35:
En Ném 3
«32m:Eustmn.
mm
61mm:395:
Ea N-Em0—
EVth 8083.1“
Em:€85:va
Ea o
tuusou mpuutawcom
33m :33”:
En N-Em2
6x32 225$
f":
NEE—om@Q m.:€ouo>
885 8050 36
Agenda Item #3.A.22 Sep 2025
Page 24 of 133
REVIEWED BY CITY MANAGER:
CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM:Resolution No.25-73 authorizing the submission of an application for
Florida Recreation Development Assistance Program (FRDAP)funding
from the Florida Department of Environmental Protection for the Fiscal
Year 2025-26 funding cycle for upgrades to the Donner Park playground.
SUBMITTED BY:Amanda Askew,Director of Planning,Community Development and Building
TODAY’S DATE September 11,2025
MEETING DATE:September 22,2025
SUMMARY:The Florida Recreation Development Assistance Program (FRDAP)is a
competitive reimbursement grant program that provides ?nancial assistance for acquisition or
development of land for public outdoor recreation.The program is administered by Florida’s
Departmental of Environmental Protection (FDEP),Of?ce of Operations,Land and Recreation
Grants Section in accordance with Florida Administrative Code.
City staff is working with Langton Consulting to submit an application for FRDAP funding for
improvements to the Donner Park playground.If the grant is awarded,FRDAP will cost-share
based on the ranking of the project.It is anticipated that it will be a 75/25 cost share.If the grant
is awarded,the City will need a budget modi?cation for the matching funds.
FDEP’s ability to award FRDAP grants is contingent upon annual Florida Legislature
appropriation.Should the project receive funding,grantees have up to three years from the start
of the state’s ?scal year in which funds are appropriated to complete the project.
BUDGET:Depends on the grant awarded amount and the required match
RECOMMENDATION:Approval of Resolution No.25-73
ATTACHMENT:Resolution No.25-73
Agenda Item #6.A.
22 Sep 2025
Page 25 of 133
Section 1.The above recitals are true and correct and are incorporated herein.
Section 2.The Atlantic Beach City Commission hereby authorizes the ?ling of an application for a
Florida Recreation Development Assistance Program grant.
Section 3.The City Manager is authorized to execute any contracts and purchase orders necessary to
effectuate the provisions of this Resolution.
Section 4.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 22rdday of September 2025
RESOLUTION N 0.25-76
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR FLORIDA
RECREATION DEVELOPMENT ASSISTANCE PROGRAM (FRDAP)FUNDING
FROM THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
FOR THE FISCAL YEAR 2025-26 FUNDING CYCLE;AUTHORIZING THE CITY
MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,the City of Atlantic Beach recognizes there is a present and growing need for outdoor
recreation opportunities of all ages within its corporate limits;and
WHEREAS,the City of Atlantic Beach desires to provide such recreational opportunities but
requires ?nancial assistance,and the Florida Department of Environmental Protection is soliciting
applications for Florida Recreation Development Assistance Program (FRDAP)funding;and
WHEREAS,the City of Atlantic Beach desires to submit an application for FRDAP funding to
fund upgrades to the playground at Donner Park.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as
follows:
Attest:
Curtis Ford,Mayor
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Jason Gabriel,City Attorney
Agenda Item #6.A.
22 Sep 2025
Page 26 of 133
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.25-77 Renewal of Liability and Workers’Compensation
Insurance
SUBMITTED BY:Cathy Varian,Director of Human Resources
TODAY’S DATE:September 15,2025
MEETING DATE:September 22,2025
BACKGROUND:This year,Gallagher,our insurance broker,received a renewal proposal from
Preferred Governmental Insurance Trust-PGIT (incumbent carrier for Property/Crime/General
Liability/Law Enforcement Liability/Public Of?cials &Employment Practices Liability/Auto,as
well as Workers Compensation)for all lines of coverage handled by the Trust.
Due to a number of factors,we budgeted for a 10%increase in general liability and workers’comp
premiums and were thrilled to come in at an overall 4.3%decrease.
Pollution liability insurance is a three-year ?xed-price program,with the new term beginning this
year.That three-year renewal came in with a decrease from the last three-year term of 1.2%for a
total premium of 53,778.90.
The City would like to move forward with PGIT for all lines.A summary of the key PGIT advantages
are as follows:
0 The City has enjoyed great working relationship with PGIT claims and loss control resources.
0 Satisfactory Workers’Compensation insurance administration.
0 PGIT program now provides $1,000,000 of Deadly Weapons Protection including sub-limits of
coverage for Crisis Management,Counseling Services,Funeral Expenses.
0 They provide a Cyber Liability coverage that includes excellent training and customer service.
0 This premium includes our annual broker fee.
BUDGET:Current annual premiums (excluding pollution)are $945,781.49 with a budgeted
increase of 10%.Renewal premiums are $905,358.49,which represents a 4.3%decrease (-
$40,436.84).Total premium,including 3—yearpollution renewal and broker fee is $1,004,137.39,for
an overall decrease in program costs of 4.1%.
RECOMMENDATION:Approve Resolution No.25-77
ATTACHMENTS:Resolution No.25-77
Proposal of Insurance
REVIEWED BY CITY MANAGER:
Agenda Item #8.A.
22 Sep 2025
Page 27 of 133
Cutis Ford,Mayor
Approved as to form and correctness:
RESOLUTION NO.25-7 7
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
APPROVING RENEWAL OF ALL LIABILITY INSURANCES AND
WORKERS’COMPENSATION INSURANCE WITH PREFERRED
GOVERNMENTAL INSURANCE TRUST FOR 2025-2026,AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE RELEVANT
DOCUMENTS.
WHEREAS,the City of Atlantic Beach currently has a contract in place with the Preferred
Governmental Insurance Trust (PGIT)for general liability and workers’compensation insurances;
and
WHEREAS,the City’s insurance broker,received an outstanding renewal proposal from
PGIT;and
WHEREAS,the option provided by PGIT for all lines is preferable to the City for several
reasons,including the rate quotes,the positive on—goingworking relationship,the fact that PGIT
provides full prior acts coverage for Public Of?cials and Employment Practices Liability coverage
and the PGIT program now provides $1,000,000 of Deadly Weapons Protection including sub-
limits of coverage for Crisis Management,Counseling Services and Funeral Expenses;
WHEREAS,the pending City budget proposal includes a 10%increase in these premiums.
WHEREAS,this option represents a 4.3%decrease (-$40,436.84)in premiums from the
expiring policies,for a total premium (including pollution and broker fee)of $1,004,137.39.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1.The City Commission hereby approves renewal of all lines of liability
insurances and workers”compensation insurance with Preferred Governmental Insurance Trust;
SECTION 2.The City Commission hereby authorizes the City Manager to Sign all related
renewal documents.
PASSED AND ADOPTED by the City of Atlantic Beach,this 22ndday of September,
2025.
Donna L.Battle,City Clerk
Jason Gabriel,City Attorney
Attest:
Agenda Item #8.A.
22 Sep 2025
Page 28 of 133
Proposal of Insurance
City of Atlantic Beach
800 Summote Ru
Album:Beach.FL 32233
Pm?o?DI“Swumbu II 2025
Eli-cu"DID October 01 2025
Shaun W?luin
Area Emmwe Vm Fragment
Arthur J Gannon-rRisk Hun-mum W,LLC
501 Rmeretde Avenue Sung 1000
Jacksonville FL 32202
(904)548 1302
sura ce Risk Management ConsultmqRiskanagementServicesLL
C2093CA0D69293
Gallagher
Agenda Item #8.A.
22 Sep 2025
Page 29 of 133
Galiagher
Proposal Summary
Gallagher
Covey Mow/
Insurance RiskManagemenl Consuming
City of Atlantic Beach
We appreciate the opportunity to quote your business insurance.This proposal is a summary of policy terms and
conditions.We have been able to achieve our goal of a competitively priced program that protects your risk and
exposures.We are recommending that you place your insurance program as shown below.
This proposal provides coverage highlights along with the attached carrier quotations for the following coverages:.Commercial Package
0 Property
0 Inland Marine
0 Crime
0 Cyber
0 General Liability
0 Automobile Liability
Premises Pollution Liability
Accidental Death &Dismemberment
Workers'Compensation
Fiduciary Liability
We are not aware of any changes in your exposures to loss,nor are we aware of any changes in your business
operations that would necessitate additional coverage options.Please notify us immediately if you are planning any
new business operations.
The values and schedules are per the expiring policy or the information you have previously provided.It is your
responsibility to notify us of all necessary changes to your schedules.
Informationcontained in this proposal is intended to provide a brief overview of coverages.It should be used for
reference purposes only.It is not intended to provide a full list of policy exclusions,limitations,and conditions.The
provided quotes should be reviewed for further details.Coverage afforded to you is subject to all terms,conditions
.and exclusions of the bound and issued policies.
To Bind Covera e:
Please refer to the attachment document titled,“Client Authorization to Bind Coverage”'
Note any changes you desire to make.
Place a check mark next to the coverage(s)you wish to accept
Date and Sign
Return prior to the effective date of coverage
Thank you for allowing Gallagher to service your insurance needs.We appreciate your business and look
forward to working with you in the coming year.Please contact me if you have any questions.
Sincerely,
Corey Markle
Client Service Manager
Enclosure
Agenda Item #8.A.
22 Sep 2025
Page 30 of 133
Sen/Ice Team
Gallégher
City of Atlantic Beach
Shaun Woleshin a'.com
Corey Markle@a]g.com
Chandra Waters a".com
Gag Smid@aig.com
Your Gallagher Team
Shaun Woleshin
Area Executive Vice President
Corey Markle
Client Service Manager
Chandra Waters
Claims Advocate
Gary Smid,RPLU
Client Service Executive
Producer
Client Service Manager
Claims Advocate (P&C)
Client Service Executive
(904)548 2302 (p)
(904)421 4320 (p)
(904)421 5352 (p)
(813)367 5602 (p)
Your Gallagher team is a true partner.We have the expertise to understand your business and we’re here to service
and stay alongside you,every step of the way.
Agenda Item #8.A.
22 Sep 2025
Page 31 of 133
PremisesCommerclal.Statutory Workers'Fiduciary
Nam“"‘sm"Package P°""“°"ADS-D Compensation Liability
Liabiliw
Gallagher
City of Atlantic Beach
Named Insured
City of Atlantic
Beach
Note:Any entity not named in this proposal may not be an insured entity.This may include af?liates,subsidiaries,
LLCs,partnerships,and joint ventures.
X X X X X
Agenda Item #8.A.
22 Sep 2025
Page 32 of 133
Expiring
1:701T’
Gallagher
City of Atlantic Beach
Expiring Renewal
””9””8‘"“3“”lame 10/01/2024-2025 10/01/2025-2026
Premium Summary
Property Premium
inlandMarinePremium
Total Equipment Breakdown Premium
Total Property &IM Premium
Minimum Earned Premium
$10,000
$414,002.00
$5,565.00
Included in Property
$419,567.00
25%
$405,951.00
$5,537.00
Included in Property
$411,488.00
25%
4.9
%05%
-1.9%
$250,000
$1,000
$250,000
$1.000
$250.000
$1,000
$250,000
$1,000
AM.Best Rating
Admitted or Non Admitted
Buildings &Contents Total Insured Value
Blanket Unscheduled Equipment Total
Scheduled Equipment Total
Total Insured Value
Equipment Breakdown
Named Windstorm Per Occurrence
All Other Perils Deductible:
Per Occurrence Buildings &Contents
and Extensions of Coverage
Inland Marine Deductible -per
occurrence
Inland Marine Deductible -Named Storm
Flood Limit-Excess of NFIP,whether
purchased or not
Flood Deductible
Earth Movement
Earth Movement Deductible
Terrorism
Terrorism Deductible
Employee Dishonesty,per loss
Deductible -any one occurrence
Forgery or Alteration
Deductible -any one occurrence
Theft,Disappearance or Destruction -
Money and Securities Only
Deductible -any one occurrence
Computer Fraud including Funds
Transfer Fraud
Deductible -any one occurrence
N/A
N/A
49,344,170
708,205
2,252,384
52,304,759
49,344,170
5%TN Per Occurrence/Per
Location for Named Storm subject
to 35,000 minimum
$10,000
$5,000
5%Per Occurrence/Per Item,
35k min.
$3,000,000 Per Occurrence &
Aggregate
Excess of NFIP for Flood Zones
A&V;$10,000 All Other Zones
$5,000,000 Per Occurrence &
Aggregate
$10,000
$5,000,000 Per Occurrence &
Aggregate
$250,000
$1 ,000
$250,000
$1,000
$250,000
$1,000
$250,000
$1,000
,
$1,304.00
N/A
N/A
56,541,194 14.6%
708,205 0.0%
2,638,951 17.2%
59,888,350 14.5%
56,541,194
5%TN Per Occurrence/Per
Location for Named Storm subject
to 35,000 minimum
$10,000
$5,000
5%Per Occurrence/Per Item,
35k min.
$3,000,000 Per Occurrence &
Aggregate
Excess of NFIP for Flood Zones
A&V;$10,000 AllOther Zones
$5,000,000 Per Occurrence 8.
Aggregate
$10,000
$5,000,000 Per Occurrence &
Aggregate
.
$10,000
-0.1%Total Crime Premium $1,303.00
Crime
Variance
Agenda Item #8.A.
22 Sep 2025
Page 33 of 133
Generll Linhll?y -Occurrence Form P.G.LT.P.G.l.‘l'.a
DeadIy Weapon Protection Renewal
Claims "I“P-GJ-T-
_
Gallagher
Law Enforcement Liability Expiring
General Liability
(incl.EBL.&Drone Liability)EXP'rmg Renewal
EXPOSU
Degdly WegpanPremium ilnrclyde
$1,000,000
Included
$250,000
$250,000
$0
10/1/2019
City of Atlantic Beach
Bodily Injury &Property Damage Limit
Combined Single Limit
Personal &Advertising Injury
Products &Completed Operations Limit
Employee Bene?ts Liability Limit -Per
Person
Unmanned Aircraft -Per
Occurrence/Aggregate
Deductible -Per Occurrence
Bodily Injury &Property Damage
Combined
Payroll (excludingPolice)
Total General
Per Person
Per Occurrence
Deductible -Per Occurrence
Payroll (Policy only)
#of Full Time Of?cers
#of Part Time Of?cers
#of Volunteer Of?cers
Third Party Liability Coverage
24-hr Crisis Management Services
Counseling Services -Sublimit
Funeral Expenses —Sublimit
Deductible
Retroactive Date
$2,000,000
Included
Included
$2,000,000
$500,000
$10,000
$6,980,616
$2,000,000
$2,000,000
$10,000
$2,926,009
34
1
0
$1,000,000
Included
$250,000
$250,000
$0
10/1/2019
$2,000,000
Included
Included
$2,000,000
$500,000
$10,000
$2,000,000
$2,000,000
$10,000
$3,013,789 3.0%
-11.8°/o30
Expiring
Includ
0.0%
Renewal
6.6
6.7%$7,451,
540$48,180.00
Expgsure
Agenda Item #8.A.
22 Sep 2025
Page 34 of 133
Public Of?cialsmemy -Clalms Man‘s'
Form
‘””'“’“‘°""““‘""’——-C 5 Made Form
Galiagher
Public Officials &Employment
Practices Liability EXP'r'"9 Renewal
Limit of Liability-Per Claim/Occurrence
Limit of Liability -Aggregate
Deductible -Each Claim
Limit of Liability -Per Claim/Occurrence
Limit of Liability-Aggregate
Deductible -Each Claim
#of Full Time Employees
#of Part Time Employees
#of Volunteer Employees
Total Employees
$2,000,000
N/A
$10,000
$2,000,000
WA
$10,000
156
55
23
234
$2,000,000
WA
$10,000
$2,000,000
WA
$10,000
124
56
23
203
RenewalExpiring
Cyber Liability Premium $6,388.00 $7,033.00 10.1%
In accordance with Florida Statute 119.0725,Gallagher has omitted Cyber Liability coverage details above to shield
the City from increased potential risk of cyber and ransomware attacks should such details be released on public record.
Policy Limit-Annual Aggregate
Deductible
Retroactive Date
Same as Expiring
Same as Expiring
Same as Expiring
-1 3.2%
5.6%
-9.6%
EXRQ§W°§
City of Atlantic Beach
Agenda Item #8.A.
22 Sep 2025
Page 35 of 133
EG-I-T-
WMMMMAM ,
‘\
llllnols Umon Insurance Illmnli Unlnn Insuranceclam-w Form a.”
Gallagher
‘rmn?mn.u...~“..-.mp.h;
Auto (including Hired &Non-Owned ..
Liability)Expiring Renewal
44.2
Total PGIT Premium $935,529.00 $894,809.00 -4.4%
AM.Best Rating
Admitted or Non Admitted
Limits of Liability -Per Incident
Total Policy Aggregate Limit
Deductible -Per Incident
Retroactive Date
#of ASTs
#of USTs
A++XV
Non-Admitted
2.000.000
7.000.000
25.000
10/1/1998
A++XV
Non-Admitted
2.000.000
7.000.000
25,000
10/1/1998
4
2
City of Atlantic Beach
Bodily Injury &Property Damage
Combined Single Limit-Total Any One
Accident
Personal Injury Protection
Comprehensive/Collision Deductibles
Hired/Borrowed Auto Liability
Non-Owned Auto Liability (Excess Only)
Hired Physical Damage
Number of Autos
Auto Value
Employer Liability Limits
Gross Payroll
Experience Mod
$2,000,000
Statutory
$1,000 I $1,000
Included
Included
$35,000 Limit
$1,000 Deductible
143
7
4,850,115
y
$1,000,000 /$1 ,000,000/
$1 ,000,000
$9,906,625
0.89
$2,000,000
Statutory
$1,000 /$1,000
Included
Included
$35,000 Limit
$1 ,000 Deductible
136
474527133,
$1,000,000 /$1,000,000 ’
$1,000,000
$10,465,329
0.67
5.6%
-24.7%
PolicyPremium(PullPay for all 3 years)$53,ei’suo $551,218.00
SL Taxes and Fees $2,590.98 $2,560.90
Total Policy Premium (Full Pay)54,408.98 53,773.90 -1 .2%
TotalAnnualized Premium $18,136.33 $17,926.30 4.2%
TRIA AdditionalPremium (Optional)Declined 2,561.00
NOTE:The Total Policy Premium above is due to the carrier on a Full Pay schedule at inception -the annualized
premium is broken out for illustrative purposes and for clear explanation of its annual impact on the Total Program Cost.
Minimum Earned Premium 25%?25%
Pollution (Storage Tank)Liability (3-Expiring Renewal
year term)10101l2022-25 10101[2025-28
Exposures
-4.9%
-2.2%
Workers‘Compensation Expiring Renewal
2.7%
Exposure
Agenda Item #8.A.
22 Sep 2025
Page 36 of 133
_
Ace Aml?cln human 00.Ace AmericanInsurance Co.
mama Framinm 552mm
10101/2024-2025 10/01/2025-2026 -
Hudson Insuranca Company Hudton msunnce Comnan
_
Gallagher
"WWW“kuhMmuuu-rnm'l “mam...
$3,733.00
$1
Statutory Benefits:Accidental Death &Expiring Renewal
Dismemberment 10/01/2023-2025 1010112025-2027
Total Statutory Bene?tsPremium (2-$3,709.00yearprepaid)
City of Atlantic Beach
Accidental Death Benefit -
Unlawful&Intentional Death &
Dismemberment
Accidental Death Benefit-
in fresh pursuit
Accidental Death &Dismemberment
Bene?t -
In the line of duty
Funeral and Burial Expense bene?t
Accident Total Disability Bene?t
Headcount
Pending or Prior Proceeding Date
Continuity Date
Aggregate Limit for all losses
Deductible -Each Claim
$225,000
$150,000
$75,000
$1,000
Eligible for 100%of Bene?ts
(above)
96
10/1/2011
None
Full Prior Acts Coverage
2,000,000
5,000
$225,000
$150,000
$75,000
$1,000
Eligible for 100%of Bene?ts
(above)
96
10/1/2011
None
Full Prior Acts Coverage
2,000,000
5,000
Premiums are due and payable as billed and may be ?nanced,subject to acceptance by an approved ?nance company.Following
acceptance,completion (and signature)of a premium ?nance agreement with the speci?ed down payment is required.Note:Unless
prohibited by law,Gallagher may earn compensation for this optional value-added service.
Gallagher is responsible for the placement of the following lines of coverage:Commercial Package (Property,Inland Marine,Crime,
General Liability,Automobile Liability).Premises Pollution Liability,Accidental Death &Dismemberment,Workers'Compensation,
Commercial Lines Flood —NFlP,Fiduciary Liability.
It is understood that any other type of exposure/coverage is either self-insured or placed by another brokerage ?rm other than
Gallagher.If you need help in placing other lines of coverage or covering other types of exposures,please contact your Gallagher
representative.
$6,749.00
$67.49
$6,479.00
$64.79
Policy Premium
Surcharges
Total Premium (exc.Pollution)
Total Premium w/3-year Pollution
Renewal
Annual Broker Fee
Total Program Cost (exc.Pollution)
Total Program Cost wl 3-year
Pollution Included
Note:City paid last 3-year premium
in full in 2022
$945,781.79
$45,000.00
$990,781.79
$905,358.49
$959,137.39
$45,000.00
$950,358.49
$1,004,137.39
-4.3°/o
0.0%
-4.1°/o
4.2%
Expiring
Fidurinm l inhili‘hl
Renewal
0.6%
Exposures
Agenda Item #8.A.
22 Sep 2025
Page 37 of 133
\
\Insurance Company AM Best
1 L cOfCovorage RatelF nclalsnonglh)
MarkelRespons Admmcd
Gallagher
City of Atlantic Beach
Market Review
We approached the following carriers in an effort to provide the most comprehensive and cost-effective insurance
program.
Commercial Package Preferred Governmental Insurance Trust Quoted Non-Admitted
Premises Pollution
Liability Illinois Union Insurance Company (A++XV)Quoted Non-Admitted
AccidentalDeath &ACE American Insurance Company (A++Quoted Admitted
Dismemberment XV)
Workers'.
Compensation Preferred Governmental Insurance Trust Quoted Non-Admitted
Fiduciary Liability Hudson Insurance Company Quoted Admitted
*lfshown as an indication,the actual premium and acceptance of the coverage renuested will be determined bv the market after a
thorough review of the completed application.
“Gallagher companies use AMBest rated insurers,and the rating listed above was veri?ed on the date the proposal document was
created.
Best's Credit RatingsTMreproduced herein appear under license from AM Best and do not constitute,either expressly or impliedly,
an endorsement of Gallagher‘s sen/ice or its recommendations.AM Best is not responsible for transcription errors made in
presenting Best's Credit RatingsTM.Best's Credit RatingsTMare proprietary and may not be reproduced or distributed without the
express written permission of AM Best.
A Best‘s Financial Strength Rating is an independent opinion of an insurer's ?nancial strength and ability to meet its ongoing
insurance policy and contract obligations.It is not a warranty of a company’s ?nancial strength and ability to meet its obligations to
policyholders.Best's Credit RatingsTMare under continuous review and subject to change and/or af?rmation.For the latest Best’s
Credit Ratings.TMand Guide to Best’s Credit Ratings,visit the AM Best website at
***Ifcoverage placed with a non-admitted carrier,it is doing business in the state as a surplus lines or non-admitted carrier and is
neither subject to the same regulations as an admitted carrier nor do they participate in any state insurance guarantee fund.
Gallagher companies make no representations and warranties concerning the solvency of any carrier,nor does it make any
representation or warranty concerning the rating of the carrier which may change.
1O
hn :l/www.ambest.comlratin
Agenda Item #8.A.
22 Sep 2025
Page 38 of 133
Covera-e(s :Commercial Packa-e Immediaml ra-on clzlms dlrecu to:
—_Q_
_L____—
7—;
Covera-e -
mg...
V
I(H
remises Pollution Liabili Immediate!a-ort clalms dlrec?to:
avam rm:,
—_@__
;L_—_—
_'L
Cover:-a 3L Accidental Death 8 Dismemberment Immediate!m.on chums dllectl to:
__—_@—
#_—__._
_L
Covera~‘s :Fiduma Llabll'Immediately rear:c|a|ms dhec?m:
Coverag?s):Commercial Package,Prem|sas
Pollution Llabllhy,Accmantal Death &lmmedlately report claims dlrectly tn:
Dlsmembermem.Workers‘Com -usau'on
Gallagher
acecrs-claims chubb.com
htt s://www.chubb.com/us-en/claims/
commercial-claims.as x
Claims Reporting By Policy
Insurer:Hudson insurance Company Name:Hudson Insurance Company
chubbclaims?rstnoticechubb.com
htt s://www.chubb.com/us-en/claims/
commercial-claims.as x
acecrs-claims chubb.com
htt s://www.chubb.com/us-en/claims/
commercial-claims.as x
City of Atlantic Beach
Immediately report all claims.Each insurer requires notice of certain types of claims depending on the potential
exposure or particular injury types.It is important to thoroughly review your policy to ensure you are reporting
particular incidents and claims,based upon the insurer’s policy requirements.
If you are using a third party administrator ("TPA"),your TPA may or may not report claims to an insurer on your
behalf.Although we will assist you where requested,it is important that you understand whether your TPA will be
completing this noti?cation.
Reporting Direct to Carrier [Only When Applicable]
Company
Phone:"CHUBB Policy:800-252-4670
ACE Policy:1—800-433-0385"
Fax:"Chubb:1-800-300-2538
ACE:1-877-395-0131"
Email:
Web:
Company
Phone:"CHUBBPolicy:800-252-4670
ACE Policy:1-800-433-0385"
Fax:"Chubb:1-800-300-2538
ACE:1-877-395-0131"
Email:
Web:
Insurer:Illinois Union Insurance Company Insurer/TPA Name:Illinois Union Insuran
Policy Term:10/01/2025 —10/01/2026 HudsonClaims300 hudsonins rou .com
htt s://hudsonins rou .com/claims/
Reporting to Gallagher or Assistance in Reporting
Phone:1—
800-433-0385Fax:1-800-884-3946
Email:
Web:
Insurer/T PA
Phone:866-546-3971
Fax:
Email:
Web:
Phone:855-497-0578
Fax:225—663-3224
Email:Policy Terrn:Multipl ggb.nrcclaimscenter@aig.com
11
(—5allagherClaim Center
Policy Term:10/01/2025 —10/01/2028
Insurer:ACE American Insurance Company Insurer/T PA Name:ACE American Insurance
Policy Term:10/01/2025 10/01/2027
Company
Insurer:Illinois Union Insurance Company Insurer/TPA Name:Illinois Union Insurance
Policy Term:10/01/2025 —10/01/2026
Agenda Item #8.A.
22 Sep 2025
Page 39 of 133
Galléujher
Proposal Disclosures
City of Atlantic Beach
The following disclosures are hereby made a part of this proposal.Please review these disclosures prior to signing the Client
Authorization to Bind or e-mail con?rmation.
Proposal Disclaimer
IMPORTANT:The proposal and/or any executive summaries outline certain terms and conditions of the insurance proposed
by the insurers,based on the information provided by your company.The insurance policies themselves must be read to full
yunderstandtheterms,coverages,Exclusions including but not limited to:,limitations and/or conditions of the actual policy
contract of insurance.Policy forms will be made available upon request.We make no warranties with respect to policy limits
or coverage considerations of the carrier.
Compensation Disclosure
1.Gallagher Companies are primarily compensated from the usual and customary commissions,fees or,where permitted,a
combination of both,for brokerage and servicing of insurance policies,annuity contracts,guarantee contracts and surety
bonds (collectively “insurance coverages”)handled for a client's account,which may vary based on market conditions and the
insurance product placed for the client.
2.In placing,renewing,consulting on or servicing your insurance coverages,Gallagher companies may participate in
contingent and supplemental commission arrangements with intermediaries and insurance companies that provide for
additional compensation if certain undenrvriting,profitability,volume or retention goals are achieved.Such goals are typically
based on the total amount of certain insurance coverages placed by Gallagher with the insurance company,not on an
individual policy basis.As a result,Gallagher may be considered to have an incentive to place your insurance coverages with
a particular insurance company.If you do not wish to have your commercial insurance placement included in consideration
for additional compensation,contact your producer or service team for an Opt—outform.
3.Gallagher Companies may receive investment income on ?duciary funds temporarily held by them,or from obtaining or
generating premium finance quotes,unless prohibited by law.
4.Gallagher Companies may also access or have an ownership interest in other facilities,including wholesalers,reinsurance
intermediaries,captive managers,undenlvriting managers and others that act as intermediaries for both Gallagher and other
brokers in the insurance marketplace some of which may earn and retain customary brokerage commission and fees for their
work.
If you have speci?c questions about any compensation received by Gallagher and its affiliates in relation to your insurance
placements,please contact your Gallagher representative for more details.
TRIA/TRIPRA Disclaimer
If this proposal contains options to purchase TRlAfl'RlPRA coverage,the proposed TRIA/TRIPRA program may not cover all
terrorism losses.While the amendments to TRIAeliminated the distinction between foreign and domestic acts of terrorism.a
number of lines of coverage excluded under the amendments passed in 2005 remain excluded including commercial
automobile,burglary and theft insurance;surety insurance,farm owners multiple perils and professional liability (although
directors and of?cers liability is speci?cally included).If such excluded coverages are required,we recommend that you
consider purchasing a separate terrorism policy.Please note that a separate terrorism policy for these excluded coverages
may be necessary to satisfy loan covenants or other contractual obligations.TRIPRA includes a $100 billion cap on insurers'
aggregate liability.
TRIPRA is set to expire on December 31,2027.There is no certainty of extension,thus the coverage provided by your insurers
may or may not extend beyond December 31,2027.In the event you have loan covenants or other contractual obligations
requiring that TRIA/TRIPRA be maintained throughout the duration of your policy period,we recommend that a separate
""Stand Alone""terrorism policy be purchased to satisfy those obligations.
Property Estimator Disclaimer
These property values were obtained using a desktop Property Estimator software operated by non-appraisal professionals.
These property values represent general estimates which are not to be considered a certi?ed appraisal.These property values
include generalities and assumptions that may produce inaccurate values for Speci?c structures.
12
Agenda Item #8.A.
22 Sep 2025
Page 40 of 133
Gallagher
City of Atlantic Beach
Terms and Conditions
It is important that we clearly outline the nature of our mutual relationship.The following terms and conditions (these "Terms")
govern your relationship with Gallagher unless you have separately entered into a written services agreement with Gallagher
relative to the policies and services outlined in this Proposal,in which case that services agreement will govern and control
with respect to any con?icts with these Terms.These Terms will become effective upon your execution of the Client
Authorization to Bind Coverage (the “CAB”)included in this Proposal and shall survive for the duration of your relationship
with Gallagher relative to the policies placed pursuant to the CAB or othen/vise at your request.
Services
Gallagher will represent and assist you in all discussions and transactions with insurance companies relating to the lines of
insurance coverage set forth in the CAB and any other lines of insurance coverage with which you request Gallagher’s
assistance.Gallagher will consult with you regarding any matters involving these or other coverages for which you have
engaged Gallagher.You have the sole discretion for approving any insurance policies placed,as well as all other material
decisions involving your risk management,risk transfer and/or loss prevention needs.
Although you are responsible for notifying applicable insurance companies directly in connection with any claims,demands,
suits,notices of potential claims or any other matters as required by the terms and conditions of your policies,Gallagher will
assist you in determining applicable claim reporting requirements.
Gallagher is not required to provide Services to you if Gallagher reasonably considers that to do so would put Gallagher in
breach of,or would expose Gallagher or its af?liates to fines,penalties or sanctions under any laws,regulations,professional
rules or,in Gallagher’s sole opinion,you have breached a term/the terms of the Policies.in such circumstances,Gallagher
will be entitled to terminate its Services with immediate effect.In the event that Gallagher exercises its right to terminate its
Services with immediate effect,Gallagher will not be responsible or liable to you for any direct or indirect loss which you or
any other party may suffer as a result.
Please be aware that Gallagher is generally restricted from providing broking.claims handling or other services that relate to
Cuba and Iran,including due to signi?cant dif?culties in processing payments and other commercial and reputationai
considerations.
Treatment of Information
Gallagher understands the need to protect the confidentiality and security of your con?dential and sensitive information and
strives to comply with applicable data privacy and security laws.Your con?dential and sensitive information willbe protected
by Gallagher and only used to perform services for you;provided that Gallagher may disclose and transfer your information
(including transfers outside the United States in compliance with applicable laws)to our affiliates,agents or vendors that have
a need to know such information in connection with the provision of such services (including insurance markets,as necessary,
for marketing,quoting,placing and/or servicing insurance coverages).We may also disclose such information as required by
applicable data protection laws or the order of any court or tribunal,subject to our providing you with prior notice as permitted
by law.The parties agree that confidential information does not include aggregate,anonymized or de-identi?ed data.In
addition,we may also utilize your aggregated,anonymized,or de-identi?ed information in connection with benchmarking,risk
modeling and other data analytics,service or product improvements,and offerings,and similar business purposes.You further
agree we may use your information with arti?cial intelligence or other automated applications for the purposes of improving or
delivering our services to you.
We will (i)implement appropriate administrative,physical and technical safeguards to protect personal information;(ii)timely
report security incidents involving personal information to affected parties and/or regulatory bodies;(iii)create and maintain
required policies and procedures;and (iv)comply with data subjects'rights,as applicable.To the extent applicable under
associated data protection laws,you are a "business”or "controller,”and Gallagher is a “service provider”or “data processor."
You will ensure that any information provided to Gallagher has been provided with any required notices and that you have
obtained all required consents,if any and where required,or are otherwise authorized to transfer all information to Gallagher
and enable Gallagher to process the information for the purposes described in this Proposal and as set forth in Gallagher’s
Privacy Policy located at Gallagher may update its Privacy Policy from time to time and
any updates will be posted to such site.
13
https://www.aig.con_1[privacy-
Agenda Item #8.A.
22 Sep 2025
Page 41 of 133
City of Atlantic Beach
Dispute Resolution
Gallagher does not expect that it willever have a formal dispute with any of its clients.However,in the event that one should
arise,we should each strive to achieve a fair,expedient and efficient resolution and we’d like to clearly outline the resolution
process.
A.If the parties have a dispute regarding Gallagher’s services or the relationship governed by this Proposal (“Dispute”),
each party agrees to resolve that Dispute by mediation.If mediation fails to resolve the Dispute,you and Gallagher agree
to binding arbitration.Each party waives all rights to commence litigation in court to resolve a Dispute,and speci?cally
waives all rights to pursue relief by class action or mass action in court or through arbitration.However,the parties do not
waive the ability to seek a court order of injunction in aid of the mediation and arbitration required by these Terms.
B.The party asserting a Dispute must provide a written notice (”Notice")of the claim to the other party and to the American
Arbitration Association ("AAA”)in accordance with its Commercial Arbitration Rules and Mediation Procedures.All
Dispute resolutions will take place in Chicago,IL,unless you and Gallagher agree to another location.The parties will
equally divide all costs of the mediation and arbitration proceedings and willeach pay their own attorneys’fees.All matters
will be before a neutral,impartial and disinterested mediator or arbitrator(s)that have at least 20 years’experience in
commercial and insurance coverage disputes.
c.Mediation will occur within sixty (60)days of ?ling the Notice with the AAA.Mediation results will be reduced to a
memorandum of understanding signed by you,Gallagher and the mediator.A Dispute that is not resolved in mediation
will commence to binding arbitration.For Disputes in excess of $500,000,either party may elect to have the Dispute
heard by a panel of three (3)arbitrators.The award of the arbitrator(s)must be accompanied by a reasoned opinion
prepared and signed by the arbitrator(s).Except as may be required by law,neither you,Gallagher,nor a mediator or
arbitrator may disclose the existence,content or results of any Dispute or its dispute resolution proceeding without the
prior written consent of both you and Gallagher.
Electronic Delivery
In lieu of receiving documents in paper format,you agree,to the fullest extent permitted by law,to accept electronic delivery
of any documents that Gallagher may be required to deliver to you (including,but not limited to,insurance policies and
endorsements,account statements and all other agreements,forms and communications)in connection with services provided
by Gallagher.Electronic delivery of a document to you may be made via electronic mail or by other electronic means,including
posting documents to a secure website.
Miscellaneous Terms
Gallagher is engaged to perform services as an independent contractor and not as your employee or agent,and Gallagher
will not be operating in a ?duciary capacity.
Where applicable,insurance coverage placements and other services may require the payment of federal excise taxes,
surplus lines taxes,stamping or other fees to the Internal Revenue Service,various State(s)departments of revenue,state
regulators,boards or associations.In such cases,you will be responsible for the payment of the taxes and/or fees,which
Gallagher will separately identify on related invoices.
The Proposal and these Terms are governed by the laws of the State of Illinois,without regard to its con?ict of law rules.
If an arbitrator/court of competent jurisdiction determines that any provision of these Terms is void or unenforceable,that
provision will be severed,and the arbitrator/court will replace it with a valid and enforceable provision that most closely
approximates the original intent,and the remainder of these Terms will remain in effect.
Except to the extent in con?ict with a services agreement that you may enter into with Gallagher,these Terms and the
remainder of the Proposal constitute the entire agreement between you and Gallagher with respect to the subject matter of
the Proposal,and supersede all prior negotiations,agreements and understandings as to such matters.
14
Agenda Item #8.A.
22 Sep 2025
Page 42 of 133
uw?mmm~m0
N/AN/AN/A
3n.329:4..x.Eu__qu.3:_NEE—:2;.m:::<.ammF9523252Ethan 333530
.5.<ws_.._o_mmm_o.._>>35:35.2:—._O.665.c?mm?oés
3:25.m.:3.3230
m_:vmcom938.85 cozmmcmcomom2:52 B 35 ”252 2.25
68m2232 B 55
dear—629x333895.3980.6EmEmEm<9.833%«:25 a E Ema—om?2.om?>mE3.52.50 2 :ozmmzonEoo
$3-2“853.2“:6285..«$th”22505558.:9 22m $3.3 .
$05-2”8::acoaw?entg?omxm.033;“2.980.$8-8 ”226328 550 __<.
$8-3329580550__<.$33:555.2538.$8-8 “228m.5280 .
_.\a:-m“cozmmcmano89:25.$m.--o~65.5.293.5.$3-:”:o_~m_><.
Qowd—Hmwnwmmxupwn—mLOC>>Ommwngm\mmmxummI«XVNNImv”Blanch".I o\omNum_‘”5:me 9%“CO—3004‘I
62.95352.mcm??o50>63:8 883 .mmEmanomemm=m®2 Eng :ozgcmnEou
320m:0£22.29:3822FEB30>=.322.85:m5mco_mm_EEoohowmcm.$295:9:vandamagehomg:8.82 .33 canwme @5288 EEEwa9:be $850th
mm_22:o_mm_EEoom5.22:839:£5,3:2.m?ogcoou?mzomwcso:32:o_mw_EEoo$502mmEmano.mcm??w .mmEmanomocmSmE 55>$052.5 mEomacwc>>”Soz
.mczEsEcos?oscm9553 En m>>.5250 $5 Ea:32.89 mm;5:303 599 <*
.cozmgaam3.0588 2:Ho2632 $30.65 wbum .95.:2:
>numEEEEU2___.>>350:3.omEm>oo9:howocmawoumucmEEEEQ5389:.435Em5>n3235EmEzmmcmm_8.865 E:_Ema 2:.“cozmu?E cmmm$505 2 EEEwa 05 =N
3.32053EmEmEEEcmsmacks“30>.2$3550 ucm£52 msovm?cgum 90E :Eno 2 mamwho‘s m>>_‘
nmmo?m?«ozoodv?oa955010>cmano8:835 :83:3.5.2..>._m_o:v_n_
8.536;.32“mg;3:932.?EwEEw>oo 69$me cozmwcmasooh5g8;
.,EmELmnEmeE>acom?me(\2cm:508:93....:mo_.mE<mo<w:63 .mEmv_oo<
Q3863<228588:9sz 8E:m_o:____3:53 8:26;8259.“.
8.81m.$5$2“mac.8:935_meEEw>ow nmtmhen.ommxomn.$658800
Agenda Item #8.A.22 Sep 2025
Page 43 of 133
Ganggher
Client Authorization to Bind Coverage
El Accept El Reject Premises Pollution Liability
Illinois Union Insurance Company
Accept El Reject TRIA -Commercial Package
Accept El Reject Commercial Package
Preferred Governmental Insurance Trust
After careful consideration of Gallagher's proposal,we accept the following coverage(s).Please check the desired
coverage(s)and note any coverage amendments below
I-or this coverage,1 RIA cannot be rejected
The above coverage(s)does not necessarily represent the entirety of available insurance products.If you are interested i
npursuingadditionalcoveragesotherthanthoselistedintheAdditionalRecommendedCoverages,please list below:
lncluded*TRIA -Accidental Death &Dismembemlent
El Accept El Reject
El Accept III Reject
El Accept El Reject
Accidental Death &Dismemberment
ACE American Insurance Company
Workers'Compensation
Preferred Governmental Insurance Trust
Fiduciary Liability
Hudson Insurance Company
lncluded*TRIA -Accidental Death &Dismemberment
Exposures and Values
You confirm the payroll,values,schedules,and any other information pertaining to your operations,and submitted to the
underwriters,were compiled from information provided by you.If no updates were provided to Gallagher,the values.
exposures and operations used were based on the expiring policies.You acknowledge it is your responsibility to notify
Gallagher of any material change in your operations or exposures.
16
El Accept D Reject TRIA -Premises Pollution Liability (AP to include is $2,561)
Coverag Carrier
City of Atlantic Beach
Agenda Item #8.A.
22 Sep 2025
Page 44 of 133
Gallagher
City of Atlantic Beach
Additional Terms and Disclosures
Gallagher is not an expert in all aspects of your business.Gallagher’s Proposals for insurance are based upon the
information concerning your business that was provided to Gallagher by you.Gallagher expects the information you
provide is true,correct and complete in all material respects.Gallagher assumes no responsibility to independently
investigate the risks that may be facing your business,but rather have relied upon the information you provide to
Gallagher in making our insurance Proposals.
Gallagher's liability to you arising from any of Gallagher's acts or omissions will not exceed $20 million in the aggregate.
The parties each will only be liable for actual damages incurred by the other party,and will not be liable for any indirect,
special,exemplary,consequential,reliance or punitive damages.No claim or cause of action,regardless of form (tort,
contract,statutory.or otherwise),arising out of,relating to or in any way connected with the Proposal,any of Gallagher’s
services or your relationship with Gallagher may be brought by either party any later than two (2)years after the accrual of
the claim or cause of action.
Gallagher has established security controls to protect Client con?dential information from unauthorized use or disclosure.
For additional information,please review Gallagher’s Privacy Policy located at
You have read,understand and agree that the information contained in the Proposal and all documents attached to and
incorporated into the Proposal,is correct and has been disclosed to you prior to authorizing Gallagher to bind coverage
and/or provide services to you.By signing below,or authorizing Gallagher to bind your insurance coverage through email
when allowed,you acknowledge you have reviewed and agree with terms,conditions and disclosures contained in the
Proposal.
Print Name (Specify Title)
17
Date:
Signature
Company
httgs://www.aig.com/privacy-Qolicy/
Agenda Item #8.A.
22 Sep 2025
Page 45 of 133
Galiaéher
Illinois Union Insurance Company
Name of Excess and Surplus Lines Carrier
City of Atlantic Beach
Surplus Lines Disclosure and Acknowledgement
At my direction,Arthur J.Galla her Risk Mana ement Service LLC has placed my coverage in
the surplus lines market.As required by Florida Statute 626.916,l have agreed to this placement.
I understand that superior coverage may be available in the admitted market and at a lesser cost
and that persons insured by surplus lines carriers are not protected by the Florida Insurance
Guaranty Association with respect to any right of recovery for the obligation of an insolvent
unlicensed insurer.
l further understand the policy forms,conditions,premiums,and deductibles used by surplus lines
insurers may be different from those found in policies used in the admitted market.l have been
advised to carefully read the entire policy.
City of Atlantic Beach
Named Insured
10/01/2025—2028
Effective Date of Coverage
Pollution Liability
Type of Insurance
18
Signature of Named Insured
Printed Name and Title of Person Signing
Date
Agenda Item #8.A.
22 Sep 2025
Page 46 of 133
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.25—78authorizing the purchase of a Laser?che document
management system upgrade from MCCi in the amount of $48,224.97
SUBMITTED BY:Ronald Bautista,Director of Information Technology
TODAY’S DATE:Sept.17,2025
MEETING DATE:Sept.22,2025
BACKGROUND:The City utilizes Laser?che as the primary document management system
across all City departments.The upgrade of Laser?che,which is a recommendation in the recent records
management consultant’s report,will ensure better integration with the City’s new enterprise resource
planning system,improving efficiency and reducing operational friction.The upgrade will also address
identi?ed security concerns and enhance work?ow automation capabilities,thereby strengthening
compliance and service delivery.
The cost of the Laser?che upgrade ?‘om vendor MCCi is $48,224.97 and funds are available in the Fiscal
Year 2024-25 budget (Account No.001 -1 01 1-516-4600).
BUDGET:$48,224.97
RECOMMENDATION:Commission approve Resolution No.25-78.
ATTACHMENT:Resolution No.25-78.
MCCi quote
BY CITY MANAGER:
Agenda Item #8.B.
22 Sep 2025
Page 47 of 133
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Curtis Ford,Mayor
RESOLUTION NO.25-78
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH,FLORIDA,AUTHORIZING THE PURCHASE OF A LASERFICHE
DOCUMENT MANAGEMENT SYSTEM UPGRADE FROM MCCI IN THE
AMOUNT OF $48,224.97 WITH FUNDS ALLOCATED IN THE FISCAL YEAR
2024-25 BUDGET (ACCOUNT NO.001-1011-516-4600);AUTHORIZING THE
CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS,the City of Atlantic Beach utilizes Laser?che as the primary document management
system across all City departments;and
WHEREAS,the upgrade of Laser?che will ensure better integration with the City’s new
enterprise resource planning system,improving ef?ciency and reducing operational ?iction;and
WHEREAS,the upgrade will also address identi?ed security concerns and enhance work?ow
automation capabilities,thereby strengthening compliance and service delivery;and
WHEREAS,the cost of the Laser?che upgrade is $48,224.97 ?om vendor MCCi and funds are
available in the Fiscal Year 2024-25 budget (Account No.001-1011-516-4600).
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as
follows:
SECTION 1.The City Commission hereby authorizes the purchase of the Laser?che document
management system upgrade from MCCi at a cost of $48,224.97,utilizing funds allocated in the Fiscal
Year 2024-25 budget (Account No.001-101 1-516-4600).
SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and
purchase orders in accordance with and as necessary to effectuate the provisions of this resolution.
SECTION 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,this 22‘“day
of September,2025.
Jason Gabriel,City Attorney
Attest:
Agenda Item #8.B.
22 Sep 2025
Page 48 of 133
ADDENDUM NO.1 TO MASTER SERVICESAGREEMENT NO.19503
LASERFICHEPLATFORM CHANGEORDER
Pursuant to Master Services Agreement No.19503 ("Agreement"):
This Laserfiche Platform Change Order,designated as Addendum No.1 (this "Addendum"or ”Order"),is entered into as of
("Addendum Effective Date”),by and between MCCi and Client and is hereby incorporated into the Agreement and made a part thereof.If there
is any conflict between a provision of the Agreement and this Addendum,the Agreement will control.Any capitalized terms not otherwise de?ned
herein shall have the meaning set forth in the Agreement.This Order supersedes any previous quotes or proposals received.Use of pre-printed
forms,including,but not limited to,email,purchase orders,shrink-wrap or click—wrapagreements,acknowledgements,or invoices,is for
convenience only,and all unilaterally issued and/or pre-printed terms and conditions stated thereon,except as specifically set forth in this
Addendum,are void and of no effect.
IN WITNESSWHEREOF,the parties hereto have caused this Addendum No.1 to be executed by their respective duly authorized representatives as
of the Addendum Effective Date.
MCCi,LLC CITY OF ATLANTIC BEACH ("Client")
Signed:
Name:
Signed:
Name:
Title:Title:
Date:Date:
Agenda Item #8.B.
22 Sep 2025
Page 49 of 133
dbartle coab.us
rbautista coab.us
payables@coab.us
LASERFICH
.OMNIA
Qty.Unit Cost N CPA 01_162 Annual Total
Bill to:Donna Bartle
Ship to:Ronald Bautista
PRICING:
3717 Apalachee Parkway,Suite 201
Tallahassee,FL 32311
850.701.0725
850.564.7496 fax
Client Name:City of Atlantic Beach
Client Address:800 Seminole Road,Atlantic Beach,FL 32233
Quote Number:37820
Quote Type:Platform Change
LASERFICHEANNUAL SUBSCRIPTION -BASIC
IZI Laserfiche Municipality Site License Subscription 1
(Pop <15k)
Laserfiche Records Management Subscription 1
Laserfiche Public Portal Subscription for Unlimited 1
Laserfiche Servers
Laserfiche Advanced Audit Trail Subscription
Laserfiche Forms Portal Subscription
Laserfiche SDK Subscription
Laserfiche Sandbox Subscription
_\_a_\._\_\
Laserfiche Integration with DocuSign Subscription
Laser?che Annual Recurring Subscription Subtotal
MCCi SUPPLEMENTALSUPPORT SERVICESSUBSCRIPTION
l2]MCCi Process Administration Support Services for 1
Laserfiche (M PASS)
Client needs are estimated based on the current
components provided herein:up to 20 hours that
will expire at the end of your renewa/term.
[21 MCCi's Learning Management System (LMS)for 1
Laserfiche Site License,Population Less than 15,000
[2]MCCiSLAfor Laserfiche Site License,Population 1
Less than 15,000
$16,222.50
Included*
Included*
Included*
Included*
Included*
Included*
Included*
$3,780.00
$2,300.00
$3,100.00
Quote Date:September 11,2025
$15,411.38
Included*
Included*
Included*
Included*
Included*
Included*
Included*
$3,780.00
$2,300.00
$2,790.00
MCCi Supplemental Support Services Annual Recurring Subscription Subtotal
$15,411.38
Included*
Included*
Induded*
Induded*
Induded*
Induded*
|nduded*
$15,411.38
$3,780.00
$2,300.00
$2,790.00
$8,870.00
$24,28 1.38
Page
GRAND TOTAL -RECURRINGANNUAL SUPPORT/SUBSCRIPTION
cc AP Contact:
Product Description:
Agenda Item #8.B.
22 Sep 2025
Page 50 of 133
pp 5’I)
Service Description:
OMNIA -
Qty.Unit Cost N CPA 01_162 Total
MCCi SERVICE PACKAGES
Laserfiche Licensing Platform and Version Upgrade
Package
Self-Hosted Records Management Configuration
Day (Remote)
IZl
IZl
IZI Laserfiche Repository Administrator Training Full
IZI Laserfiche User Training -Full Day (Remote)
IZI Implementation Management
Service Packages Subtotal
EXISTING LASERFICHESOFTWARE SUPPORT CREDIT
Laserfiche United Server for MS SQL
Laserfiche Retrieval User (Email included)
Laserfiche ScanConnect 10 Pack (Legacy)
Laserfiche Import Agent
Laserfiche ScanConnect
Laserfiche Full User (Email &Snapshot included)
Laserfiche WebLink
Laserfiche Software Support Credit Proration
Existing Laser?che Software Support Credit Total
EXISTING MCCI SUPPORT/SUBSCRIPTION CREDIT
IZI Managed Support Services
[ZI MCCi Supplemental Support/Subscription Services
Credit Proration
1 $5,625.00
1 $9,450.00
1 $2,415.00
1 $2,415.00
1 $8,325.00
-1
-20
-2
-1
-2
-20
-1
1
Existing MCCi Supplemental Support/Subscription Credit Total
$5,343.75
$8,977.50
$2,294.25
$2,294.25
$7,908.75
$5,343.75
$8,977.50
$2,294.25
$2,294.25
$7,908.75
$26,818.50
326,818.50
$48,224.97TOTALLASERFICHEPROJECTCOST
*Products shown as ”included”will be implemented and con?gured ONL Yif the a licab/e MCCi Service Packa e 5 is included in
this order or product(5)can be implemented and con?gured at a later date with the purchase of the applicable service package{s).
All Quotes Expire 30 Days from Quote Date
This is NOT an invoice.Please use this confirmation to initiate Client's purchasing process.
Page 2
GRAND TOTAL -ESTIMATED EXISTINGSUPPORT CREDIT ($2,874.91)
($356.94)
($2,517.97)
GRAND TOTAL -ONE-TIME SERVICE
Agenda Item #8.B.
22 Sep 2025
Page 51 of 133
f
n
The Recurring Services portion of this Order will be based on the pricing at the time of renewal.It will systematically
renew unless written notice of termination has been provided per the master agreement.In the event that a
manufacturer increases its prices for recurring annual services,the increase will be passed along to the Client.No
more than once per year,MCCi may adjust its recurring annual services to coincide with current US.inflation rates;
any increase will not exceed the cumulative increase in the Consumer Price Index (CPI)occurring since the last price
increase.Please note that if you subscribe to volume-based solutions,additional user licenses may increase the cost
of those items at the time of your next annual renewal.
Sales tax will be invoiced where applicable and is not included in the fee quote above.
All services will be performed remotely unless noted otherwise.AllServices pricing assumes the Client will grant
MCCi secure unattended access.
[remainder of page intentionally left blank]
Page 3
SALES TAX
REMOTE SERVICE
RECURRINGSERVICE
Agenda Item #8.B.
22 Sep 2025
Page 52 of 133
Product/Service Description Timing of Product Order
PRODUCT ORDER TERMS
MCCi will process Product Orders as follows:
All Software/Solutions,Within 30 days of receipt of Order
Recurring Annual
Support/Subscription,and
Supplemental Support Services
The act of MCCi processing orders determines the start date of annual Recurring Service periods.Establishment of
start dates for 3rdparty manufacturer products are subject to each manufacturer's current policy.
BILLING TERMS
MCCi will invoice Client as follows:
All Software/Solutions,Upon delivery of software or activation of the subscription
Recurring Annual 75 days in advance of expiration date
Support/Subscription,and
Supplemental Support Services
Service Packages 50%of the total upon receipt of Order,remaining 50%of each Service
Package upon delivery completion and Client acceptance.
Page 4
Initial Sale:
Annual Renewal:
Product/Service Description Timing of Billing
Agenda Item #8.B.
22 Sep 2025
Page 53 of 133
MCCi's
Managed
Support
Services
MCCi's
Process
Administration
Support Services
MMSS MPASS MPASSZ
SUPPLEMENTAL SUPPORT PACKAGES
As Client’s first-tier solution provider,MCCi provides multiple options for technical support.Client’s annual renewal
covers application break/fix support,version downloads,and continued educational resources.MCCi offers
supplemental support packages to cover remote training,basic configuration services,and maintenance of existing
business processes.MCCi's Managed Support Services (MMSS)or Process Administration Support Services (MPASS &
MPASSZ)packages are strongly encouraged to be included with every renewal.Supplemental Support Packages are
annual subscriptions and pricing is based on the package purchased and an advanced discounted block of hours,
which expire on the same date as Client's annual renewal.MMSS pricing for the advanced block of hours is based on
MCCi's Support Technician II hourly rate discounted by 10%.MPASS and MPASSZ pricing for the advanced block of
hours is based on MCCi's Application Support Analyst hourly rate discounted by 10%.
Description
Easy access to MCCi's team of Certified Technicians for application
break/fix support issues (i.e.,error codes,bug ?xes,etc.)+
Remote access support through web conferencing service+
Access to product update version and hot?xes (Client Download)+
24/7 access to the Laser?che Support Site and Laserfiche Answers
discussion foru rns+
Additional Remote Basic Training
Additional System Settings Consultation
Assistance with Implementation of Version Updates
Annual Review (upon Client's request)of Administration Settings
Priority Offering of Laser?che CPPs &Laserfiche Empower Registration
Scholarships
Configuration and maintenance of basic business processes and MCCi
packaged solution utilizing Laserfiche Forms and Work?ow
Configuration of Laser?che Quick Fields sessions
Basic Records Management Module Overview Training
Administration Con?guration Services
Dedicated Certi?ed Professional
Proactive recurring consultation calls upon the Client's request
Annual Review of business process con?gurations
Institutional Knowledge of Client's Solution
Maintenance of MCCi/Client configured complexbusiness processes
Ability to schedule after-hours upgrades
Monday-Friday 8 am to 10 pm ET and Saturday-Sunday from 12 pm to 4 pm ET
Basic javaScript,CSS,and Calculations for Laser?che Forms*
+Client’s Support/Subscription Renewal includes these benefits,regardless of whether a supplemental package is purchased.
*Excludes the development of new integrations,large-scale development projects,and SQLqueries.Excludes maintenance of custom-built
integrations,or any item not purchased from MCCi.
**Hours:MCCi allows clients to use their hours for a multitude of services,if a request will not start a service that cannot be completed with the
hours available.None of the packages listed above are intended to be utilized to configure a new complex business process.In those instances,a
separate SOW is required.
Page 5
LASERFICH
Agenda Item #8.B.
22 Sep 2025
Page 54 of 133
1“.v .1
.1
CLIENT RESPONSIBILITIES(All Packages)
For self-hosted (applications hosted by Client)solutions:Configuring/maintaining backups and any general
network,security,or operating system settings outside of Client's solution.
Managing application-level security.
Managing and creating retention policies related to Records Management Module.
Providing an IT contact (internal or third-party)for MCCi to work with as necessary.
Providing remote access capabilities as needed.If the Client requests MCCi to have unattended access,the
Client assumes all responsibility for the related session(s).The Client will work with MCCi to set up user
profiles,user tags,etc.to allow desired security rights/access.
Creating/providing process diagrams (and any other necessary papenNork/examples).
ADDITIONAL REMOTE TRAINING
Additional web-based training is conducted to train new users or as refresher training for existing users.
ADDITIONAL SYSTEM SETTINGS CONSULTATION
MCCioffers additional best practices consultation that includes recommendations for adding additional departments,
additional types of indexing,etc.
REMOTE IMPLEMENTATION OF VERSION UPDATES
While Client’s renewal includes version updates,implementation of those updates is sometimes overlooked.With the
addition of MMSS,MCCi is at Client's service to directly assist with implementing software updates such as minor
updates,quick fixes or point releases.Dependent on the complexity and the Client’s specific configurations,major
software upgrades may or may not be covered and should be discussed with Client's Account Management Team.
ANNUAL SYSTEM REVIEW&ANALYSIS
MCCiwill access Client's system to review how Client's organization uses Client's solution,to identify potential issues,
and to make recommendations for better use of the system.This analysis may be performed annually and is an
optional service that will be completed only if requested by the Client.
LASERFICHECERTIFICATIONS
Priority offering of complimentary Laserfiche certifications,based on availability.
LASERFICHECONFERENCE REGISTRATION
Priority offering of complimentary Laserfiche Empower registration,based on availability.
CONFIGURATION AND MAINTENANCE OF BASIC BUSINESS PROCESS
Utilizing Laserfiche Forms and Workflow,MCCi will assist with the configuration and maintenance of basic business
processes.A basic business process requires minimal configuration and virtually no institutional knowledge of the
Client’s business process,allowing an MCCi Application Support Analyst to assist with configuration,support,and
maintenance of the process.Examples include Filing Workflows,simple Forms,or approval/notification workflows
that have few routing steps,no integration,and little to no database lookups.
MAINTENANCEOF MCCiPACKAGED SOLUTION:MCCi will assist with maintenance with a solution MCCi has created
for a market that has a specific business process automation use.
CONFIGURATIONOF LASERFICHE QUICKFIELDS SESSIONS
Using Client’s current Quick Fields modules,MCCi will configure Quick Fields sessions,excluding custom scripting,
custom calculations,etc.
BASIC RECORDS MANAGEMENT MODULE OVERVIEW TRAINING
MCCi will provide refresher overview training of the records management module.Initial training cannot be
performed under this support level.
Page 6
SUPPLEMENTAL SUPPORT PACKAGE DEFINITIONS
Agenda Item #8.B.
22 Sep 2025
Page 55 of 133
I.
..I
I L
I_I_”
\I I.I
I .III III
.I I -.-I
|"II .
I,-'I -'-,
--:'.I v.
V
n I -.‘
I
_
II
I.II I .II I.I
I
‘
V'II
I I.I I
II
II__.,I _,_
.I.\:u I
'
m .III‘II II‘,-
II
I I II I
I -.‘
I .
I I II I.
.I I I I I
:-.-I
r I
‘
I .I 1 I
II_I I
_;I
,I .
I I
I I
4
III
II-
I I
.I ,
I I
l I
I».
I
I
L I
I.II
I
.I m
u;
ADMINISTRATIONCONFIGURATIONSERVICES
MCCi will assist with administration configuration services,including setting up users,metadata,security,etc.
DEDICATED LASERFICHECERTIFIED PROFESSIONAL
While on MCCi’s MMSS level,Client will have access to MCCi’s team of Certified Support Professionals;with MPASS
and MPASSZ,Client will have a representative dedicated to Client’s organization.
SCHEDULEDRECURRING CONSULTATION CALLS
Upon Client's request,Client's MPASS representative will schedule recurring calls with Client to discuss Client's current
and upcoming projects.This helps us stay on the same page with Client and ensure tasks and project milestones are
being completed.
ANNUAL REVIEWOF BUSINESS PROCESS CONFIGURATIONS
MCCi will review Client’s business processes to see how Client's organization uses the solution,to identify potential
issues,and to make recommendations for better use of the system.This analysis may be performed annually and is
an optional service that will be completed only if requested by the Client.
INSTITUTIONAL KNOWLEDGE OF CLIENT SOLUTION
Turnover within Client’s organization can happen,and it is important to have a plan.Who will help Client's new
solution administrator get up to speed on Client’s processes and solutions in place?Leave that to us.MCCi documents
Client's specific organization's usage and implemented business processes,integrations,etc.,and can assist with the
knowledge transfer to the new solution administrator if needed.
MAINTENANCE OF MCCIICLIENT CONFIGURED COMPLEX BUSINESS PROCESSES
The assigned representative can maintain MCCi-or Client-configured comp/ex business processes.A comp/ex
business solution is a large business process with an extensive configuration that is mission-critical to the
organization.For example,minor tweaks,updates due to upgrades,process improvements,etc.can be requested.
For creation of new complex Forms,Workflow,and Transparent Records Management configurations,please discuss
a Business Process Configuration Service with Client’s Account Executive or Account Manager.
ABILITYTO SCHEDULE AFTER-HOURSUPGRADES
Avoid MCCi's after—hours premium charge for upgrades.MPASSZ clients can schedule these anytime Monday-Friday
from 8 am to 10 pm ET and Saturday and Sunday from 12 pm to 4 pm ET
BASICJAVASCRIPT,CSS AND CALCULATIONS FOR LASERFICHEFORMS
Excludes complex scripting.
BASIC LASERFICHEWEBLINK/PUBLICPORTAL CUSTOMIZATION
MCCi will help customize Client’s WebLink/Public Portal to meet Client's needs.
Page 7
Agenda Item #8.B.
22 Sep 2025
Page 56 of 133
MCCI'S LEARNING MANAGEMENTSYSTEM (LMS)FOR LASERFICH
MCCi LMS is a powerful resource to enhance your operations by viewing Laserfiche trainings and easily create custom
videos tailored to your specific use cases.With MCCi LMS you'll be able to:
Learn how to use the Laserfiche solution with ever-increasing content of training videos
Develop training materials specific to your agency’s workflows
Streamline onboarding of new employees
improve knowledge sharing across your team
*The LMS subscr/pt/‘on gate is based on Laser?che user counts
MCCi’sSLAs are offered as additional options to Client's annual support/subscription.An SLA offers clients escalated
response times depending on the severity of the support issue,as well as other additional benefits.The SL
Adocumentationandpricingisreadilyavailableuponrequest.MCCi currently has two separate SLAs available:
Infrastructure Hosting
Application Support
Client Self-Hosted
Cloud Applications
*Fu/I SLA document is availab/e upon request
[remainder of page left intentiona/ly blank]
Page 8
SERVICELEVELAGREEMENT (SLA)
Agenda Item #8.B.
22 Sep 2025
Page 57 of 133
SERVICEPACKAGES
ASSUMPTIONS
To determine which platform/licenses are applicable,please refer to the Pricing section.The following assumptions
serve as the basis for the Service Package(s)reflected below.Any service or activity not described below is not included
in the Scope of services to be provided.Variations to the following may impact the Service Package’s cost and/or
schedule,justifying a Change Order.
MCCi's completion ofa Deliverable to Client shall constitute that MCCi has conducted its own review and believes
it meets Client’s requirements.Client shall then have the right to conduct its own review of the Deliverable as
Client deems necessary.If Client,in its reasonable discretion,determines that any submitted Deliverable does
not meet the agreed upon expectations,Client shall have five (5)business days after MCCi’s submission to give
written notice to MCCi specifying the deficiencies in reasonable detail.MCCi shall use reasonable efforts to
promptly resolve any such deficiencies.Upon resolution of any such deficiencies,MCCi shall resubmit the
Deliverable for review as set forth above.Notwithstanding the foregoing,if Client fails to reject any Deliverable
within five (5)business days,such Deliverable shall be deemed accepted.
If either party identifies a business issue during the project,MCCi and Client must jointly establish a plan to
resolve the issues with potential impact analysis of timeline and budget within five (5)business days of
identification.Any necessary business decision resulting from the identified business issues must be made by
Client within five (5)business days from request.
Client is responsible for ensuring that adequate hardware/infrastructure is in place and capable of handling the
extra resources that may be required to support the services performed.
Any additional software-licensing needs related to this service/process configuration have not been considered
or included as part of service packages.Client is responsible for ensuring required software licensing is available.
if the Services require MCCi to access client data,item,and/or use any third party software products provided or
used,Client represents and warrants that it shall have all rights and licenses,including,without limitation those
of third parties,necessary or appropriate for MCCi to access or use such data and/or third party products and
agrees to produce evidence of such rights and licenses upon the reasonable request of MCCi.
Client will maintain primary contacts and project staff for the duration of the project,as a change in staff may
result in a Change Order for time spent by MCCi on retraining,reeducating,or changes in direction.
Through the course of this project,MCCi may choose to utilize the third-party service Asana
(http://www.asana.com)for project management and team collaboration.Documentation and correspondence
exchanged between MCCi and Client may be stored in Asana.
Client will ensure that all Client's personnel who may be necessary or appropriate for the successful performance
of the services will,on reasonable notice:(i)be available to assist MCCi'personnel by answering business,
technical and operational questions and providing requested documents,guidelines and procedures in a timely
manner;(ii)participate in the services as reasonably necessary;and (iii)be available to assistMCCiwith any other
activities or tasks required to complete the services.
All Services pricing assumes the Client will grant MCCi secure unattended access to the required
infrastructure for the project.Secure unattended access requires the following:
Either a VPN connection with proper credentials or installation of on-demand remote access software
utilized by MCCi.
Connections that can be made by an assigned MCCi Project Team without intervention from the Client
from the hours of 8:00 AM ETto 8:00 PM ET.
A Windows Domain account assigned exclusively to the assigned MCCi Project Team,with passwords
provided,that has administrative access to all infrastructure being serviced for purposes of the project.
A Windows Domain account,and complete access to that account including the password,for the service
account to be used with any installed software products.
Failure to provide this access will result in a Change Order increasing the cost to Client and
timeline of the project.
Projects enter "On-Hold"status when (i)Client requests a delay in starting a new project,or (ii)Client is
unresponsive for more than 15 business days during an active project.On-Hold status will remain until a new
Page 9
Agenda Item #8.B.
22 Sep 2025
Page 58 of 133
project start date is mutually agreed upon,or until Closed.MCCi may elect to Close the project due to project
remaining On-Hold for more than 35 business days.
Projects that are Closed prior to completion,will be billed for any progress made to date and the MCCi project
team will no longer be assigned to the project.Billingfor progress made to date is based on the number of hours
worked or the estimated percentage of the project that has been completed,whichever is greater.Subsequently,
a new order is required to restart a Closed project,and to have new MCCi project resources assigned.
Client will provide a single point of contact responsible for coordinating communications and scheduling
amongst Client stakeholders.
MCCiwill conduct a project kickoff call with Client to set objectives and review systems/processes used.
Google Chrome or Chrome Microsoft Edge is installed on all Laserfiche servers.
TLS 1.2 is configured on all Laserfiche servers.
Firewall ports will be opened for and unattended remote access on all necessary servers will be granted to MCCi.
Allservices will be performed Monday —Friday,8 am to 5 pm EST.
MCCiwill only provide recordings of trainings or meetings if requested in advance.Requested recordings will be
available through MCCi's LMS for Laserfiche.
Client will acquire,install,and set up TLS certificates that meet application requirements.
Purchase of Managed Cloud services may cover some of these assumptions/deliverables.
Client will ensure previously agreed upon scheduled trainings are attended by their staff.For cancellations or
rescheduling,the minimum notice period requirement to avoid penalties is 2 calendar weeks prior to the training
date.Penalties:(i)Regardless of the notification time period,if the training was to be in person and MCCi has
incurred non-refundable travel expenses,client will reimburse MCCi accordingly,and (ii)If client cancels or
reschedules training within 7 calendar days and no less than 48 hours from the training date,the client willforfeit
half of the allotted training time,or be assessed a fee equal to 50%of the training package purchased,or (ii)If
the client cancels or reschedules the training within 48 hours of the training date,or is a no show on the training
date,the training package purchased will be charged in full and forfeited by the client.
Alpha Testing -De?ned as internal acceptance testing performed by the project team prior to releasing the
product or configuration to the Client
Basic Deployment Testing -Defined as testing to ensure that the crucial functions of the system are
operating properly and that the deployment is stable
Beta Testing -Defined as the testing performed to verify functionality and fulfillment of user requirements
User Acceptance Testing -Defined as testing performed by the Client’s users to verify and accept the
implemented functionality or deployment
MCCi is not responsible for assigning an external URLfor any web-based platform/software module.
MCCi is not responsible for creating or maintaining backups,backup plans or recovery plans.
MCCi is not responsible for creating training documentation.
MCCi is not responsible for final testing including,but not limited to,configuration changes made by Client
prior to system handoff.
Except where specifically noted,no custom coding is included;configuration work is restricted to the
capabilities associated with the out-of-the-box solution.
Page 10
TESTING DEFINITION
GENERAL EXCLUSION
Agenda Item #8.B.
22 Sep 2025
Page 59 of 133
LASERFICHELICENSING PLATFORM AND VERSION UPGRADE PACKAGE
SELF-HOSTEDRECORDS MANAGEMENT CONFIGURATION
MCCi’s Laserfiche Licensing Platform and Version Upgrade Package is designed for MCCi to switch your existing
Laserfiche Licensing Platform (e.g.,United,Teams,Avante,Rio)to a new Laserfiche Licensing Platform (e.g.,United to
Avante or Avante to Rio,etc.)on the servers that Laserfiche is currently installed on.This includes installing new
modules that are included with your new licensing platform,installing,and configuring directory server,
converting/migrating users from your repository to directory server if needed,and upgrading your existing Laserfiche
applications to the latest version of Laserfiche.
CLIENT DELIVERABLES
-Provide a Windows account that has administrative rights to each Laserfiche server (can create,write,and read
the various Laserfiche databases,and query Active Directory)
-Acquire,install,and set up TLS Certificates that meet Laserfiche requirements
MCCi DELIVERABLES
Perform licensing update to upgrade Client to defined platform and latest version of Laserfiche.
Install and configure new modules in one (1)environment (e.g.,Test,Dev,Staging,QA,etc.)not currently
owned by Client to not exceed:directory server,Web Client,Forms,Workflow as outlined in the Laserfiche
assumptions section
Install and configure Directory Server on the appropriate server per MCCi best practices
Convert/migrate repository user accounts to Directory Server (some pre—requisitesapply)
-Con?gure Laserfiche web products for Single Sign-On using LFDS authentication in one (1)environment (e.g.,
Test,Dev,Staging,QA,etc.)
EXCLUSIONS
MCCi is not responsible for the following:
Migrating Laserfiche system or MS SQLto new Windows Servers
Migrating existing Laserfiche environment/applications to new environment
Installing and configuring failover clusters or load balancing
Configuring servers in DMZs
Configuring identity providers other than native Active Directory
Metadata Configuration
ASSUMPTIONS
Existing SQLServer version instances meet Laserfiche requirements.
Existing Windows Server version meets Laserfiche requirements.
Google Chrome or Chrome Microsoft Edge is installed on all Laserfiche servers.
Included if applicable;Installation and Configuration of AD CS Services package,see package description for full
detail.
Laserfiche Server version 11 and Laserfiche Workflow version 11 or higher are currently installed.
MCCi will configure Records Management in Client's repository using Transparent Records Management (TRM).Using
TRM,both records managers and general users can organize the same repository in the manner they each prefer,
simultaneously.The process is "transparent”because it enables general users to see through the complex records
management layout to their desired structure.Records management requirements do not interfere with day-to-day
business needs,and records managers can retain control over the way information is categorized and filed outside
of the view of everyday users of the system.
CLIENT DELIVERABLES
Provide Client representative to participate in organizing the repository through templates and folder structure
and plan out the templates,record types,and folder structure,not to exceed 15 record types that will be
implemented
Provide all necessary information on the retention schedules to be implemented
Have a testing team complete User Acceptance Testing (UAT)within two (2)weeks of the completion of
deployment
i‘L.'.:i_11CCi Page 1 1
Agenda Item #8.B.
22 Sep 2025
Page 60 of 133
REPOSITORY ADMINISTRATOR TRAINING -FULL DAY
MCCi DELIVERABLES
Create up to three (3)templates,up to fifteen (15)Record Series,and up to fifteen (15)folders
Buildworkflow(s)to file records in correct record series and create a shortcut in the end user folder structure.
Workflows will be based on information that users input into the template when adding the document to
Laserfiche.These workflows will be for filing purposes only and not include any business process steps for
approval,review,etc.
Build a workflow to run on a schedule set by Client that sends an email notification (to Client’s Records
Manager and up to one (1)other user)with up to three (3)links to display a list in the Web Client of all records
available for cutoff,disposition,or vital records that need review
Conduct one (1)remote overview session on administering and executing the processes built by the MCCi
project team
Perform alpha and beta testing on the built processes.MCCi will transition project to Client UAT team once
beta is complete and successful
EXCLUSIONS
MCCi is not responsible for the following:
Creating training documentation for these processes
Managing or providing upkeep of the Laserfiche Records Management System
Configuring any e-mail notifications for records management actions outside of basic notifications for records
available for cutoff,records available for disposition,and vital documents for review
Installing software
ASSUMPTIONS
Client owns Laserfiche Records Management Edition and Laserfiche Workflow.
Client owns and has Laserfiche Web Client installed and configured.
MCCi’s Administrator Training is available as a full-day training split into two half-day sessions.The goal is for your
organization to have a trained repository administrator.The full day includes ongoing management as well as
considerations for future growth,focusing on setting up new security permissions,repository planning,creation of
new metadata types,and more.The complete list of training topics is listed below.
User Management &Security Metadata Management Recycle Bin Settings
Monitoring User Activity Repository Architecture Overview Audit Trail (if purchased)
Licensing General Repository Settings Supplement User Security
Cloud Navigation Folder Security Troubleshooting Overview
CLIENT DELIVERABLES
Have a license available for each attendee participating in the training
Have access point for each attendee (laptop,desktop application,etc.)
-Provide the requisite IT system access
-Verify trainees can login to Laserfiche prior to scheduled training
MCCi DELIVERABLES
Provide two (2)training sessions for three (3)hours each
Provide Repository Administration training according to the level of package purchased
Provide training for up to six (6)users per session
ASSUMPTION
Attendees have either attended Laserfiche User Training or have requisite prior user experience
Onsite training will be scheduled in full-day sessions where applicable.Scheduling exceptions can be discussed
with your trainer.
EXCLUSIONS
MCCi Is not responsible for customizing training materials for the client.
Page 12
Agenda Item #8.B.
22 Sep 2025
Page 61 of 133
LASERFICHEUSER TRAINING -FULL DAY
MCCi's User Training is a great introduction to the Laserfiche repository,which is accessed through an application
called the Laserfiche Client or the Laserfiche Cloud site.Attendees will become familiar with how to import new
content,how to search and retrieve existing content,and how to export.Your organization can choose whether
training is conducted on the web-based or on the Windows Desktop Client.Your organization can work closely with
the product trainer to identify user functions.The trainer can emphasize certain topics listed below.
Import Options &Scanning Metadata Usage &Reports Repository Organization
Search &Retrieval User Navigation Document Modification
User Options Export Options OCR &Generating Text
CLIENT DELIVERABLES
Have a license available for each attendee participating in the training
Have access point for each attendee (laptop,desktop application,etc.)
Provide the requisite IT system access
Verify trainees can login to Laserfiche prior to scheduled training
MCCi DELIVERABLES
Provide two (2)training sessions for three (3)hours each
Provide Laser?che User training according to the level of package purchased
-Provide training for up to six (6)users per session
ASSUMPTION
-Onsite training will be scheduled in full-day sessions where applicable.Scheduling exceptions can be discussed
with your trainer.
EXCLUSIONS
MCCi is not responsible for customizing training materials for the client.
MCCi will manage the work,communication,and documentation MCCi deems necessary for successful project
delivery.
MCCi DELIVERABLES
Manage Client communication
Produce project documentation
Oversee risk/issue management
Oversee meeting scheduling
Ensure deliverables are met
Budgeting and Resource Management
Page 13
IMPLEMENTATION MANAGEMENT PACKAGE
Agenda Item #8.B.
22 Sep 2025
Page 62 of 133
SU OF'C mccinnovations.com
TECHNICAL SUPPORT
Clients may contact MCCi support via MCCi’s Online Support Center,email (),or
telephone 866-942-0464.Support is available Monday through Friday (excluding major holidays)from 8 am to 8 pm
Eastern Time.
MCCi
RETURN POLICY
PRE-EXISTINGINTELLECTUAL PROPERTY (IP)
CHANGE ORDER PROCESS
Any deviations from the contract will be documented in a Change Order that Client must execute.
CONFIGURATIONASSISTANCE
Many of MCCi's packages list remote configuration assistance for up to a certain number of days.This is based on
total days,not business days.
TRAVEL
MCCi will schedule travel in consecutive days for most engagements unless otherwise stated or agreed upon.
SCHEDULING
All rates are based on normal business hours,Monday through Friday from 8 am to 5 pm local time.If scheduling
needs to occur after business hours,additional rates may apply.
Any product returns are subject to the manufacturer's return policy.
If the Master Agreement is silent on each party’s limited liability,or there exists no master agreement,except for
breach ofany intellectual property right,or end user terms of use,and/or license agreement,liability is limited to the
amount of dollars received by MCCi directly associated with this Order in the twelve (12)months prior to the date of
the Claim.if the applicable agreement provides for a limitation of liability,then such limitation applies to the greatest
extent allowed.
MCCi also does not warrant any third-party products procured on behalf of Client.lfthere are any product warranties
provided by the manufacturer of the product,any remedy should be requested directly from manufacturer and MCCi
has no liability associated therewith.
The following products noted below are deemed Pre-existing IP as defined in the Master Agreement and are not
considered "Works Made for Hire”and as such all rights.title or interest remains with MCCi.Client shall retain a non-
exclusive,royalty—free,world-wide,license to use the product(s)as such product(s)is integrated into the solution
purchased from MCCi and for the term of the applicable subscription(s)by Client.
Laserfiche PowerPack by MCCi
Laserfiche EnerGov Integration by MCCi
Laserfiche Neogov integration by MCCi
GoFiche Suite for Avante/Rio/Subscription
Common Web Service API for Laserfiche
GovBuilt software
Page 14
LIMITED LIABILIT
PROFESSIONAL SERVICE
Agenda Item #8.B.
22 Sep 2025
Page 63 of 133
I 'I l
I
--—I I :.II I --I
‘
V I _I
:__I
I I A -I I-I II
'
I I -,II
---..
I
I
v I I II "
I .'
r I |'
I I I :_I I I
-I II
‘.<,‘‘
I I II I "‘l
..I
,II I I.I .I .'I -.II I '"'
..I.I...'i ."-,'I --I 'I |
V 'II I I I ;‘I I
:
I I I
a
I I I '‘
I I
I ”I I..III I I '’
I I
_I
‘..I I I I:-
'|'|I
_
I It IIII I
IIIi I I II '7 'l I I -III-I H
.-'
.II I J -I II |
I I .I I l I I 'I --I
I,I II
'I r —I I
II:I ..
I :
|-N
|
'
|
I ._-II II I .I
I
_
II I I I I -IV
'
.
I I I I I I I
I I
N .I_III I ;.II -I.I II
II-I
l I ..._-I'I I .
I I I I II |-I
...I ;II .I
I ~I |_''.I "I 'I
'II
I ‘I --I I
t =-I
'I -I I I I
III I III I 'I |-L'l II.'..I I 1 'I -'
....-I...-.I.
-—
.I I
I I .II II I I I ‘
E
I I
CLIENTSOLUTION CUSTOMIZATION
WARRANT
Client may also choose to customize their system internally without MCCi’s help.MCCi is not responsible for any
damage caused by the user's customization of the system not performed by MCCi.MCCi will not be held responsible
for correcting any problems that may occur from these customizations.Routine updates as provided by software
manufacturers may affect any customizations made by entities other than MCCi.If MCCi's help is required to
correct/update any customizations made by any entity other than MCCi,appropriate charges will apply.
For MCCi to excel in providing the highest level of service,Client must provide timely access to technical resources.
Client must provide adequate technical support for all MCCi installation and support services.If Client does not have
”in-house"technical support,it is Client’s responsibility to make available the appropriate Information Technology
resources/consultant when needed.
Client acknowledges their pre-approval for any Order Expenses,defined below,quoted,and will reimburse Company
for all reasonable out-of-pocket travel,living and other ancillary expenses paid or incurred by Company in connection
with the Services ("Order Expenses").If relevant,and provided to Company,Company will make commercially
reasonable efforts to conform to Client’s expense policy.If a dispute occurs regarding Company’s invoicing of Order
Expenses not in conformity with Client's expense policy and greater than five (5)percent of a specific invoice,such
dispute will be subject to investigation and correction;otherwise,Client agrees to reimburse Company for the full
amount of expenses invoiced.
Client acknowledges that the price of the license and/or subscription for the use of a third-party licensed product is
subject to increases during the term of the license and/or subscription or at the time of renewal.If Company is
reselling a license and/or subscription of a third-party product to Client,then Company will provide Client at least 15
days prior to written notice (an email will be sufficient)of an increase in the price of the license and/or subscription.
If Client does not agree to pay such increase in the license and/or subscription,Client must provide written notice to
Company within 15 days of the date of the notice of such increase.Upon receipt of such notice,Company will cancel
Client’s license and/or subscription to the third-party licensed product.
In all events,Client shall be liable for full payment for Services and/or Deliverables and reimbursement of Company's
expenses incurred through the effective date of termination.If Client cancels or suspends this Addendum,pursuant
to the Agreement and only if allowed hereunder,between completed milestones,Company will invoice Client for a
pro-rated share of the completed portion of each milestone(s)for Deliverables performed through the date of such
termination or delay.If Services are resumed or Deliverables continued,Company will recommence invoicing as
applicable.
Company warrants that all Services shall be performed by personnel with relevant skill sets and familiarity with the
applicable subject matter,in a professional,competent,and workman-like manner.
Company's delivery of a Deliverable to Client shall constitute a representation by Company that it has conducted a
review of the Deliverable and believes it meets the written specifications,if any,set forth in this Addendum.Client
shall then have the right to conduct any review of the Deliverable as Client shall deem necessary or desirable.If Client,
in its reasonable discretion,determines that any submitted Services or Deliverable does not meet the specifications,
set forth in the hereunder,Client shall have five (5)business days after Company’s submission to give written notice
to Company specifying the deficiencies in reasonable detail.Company shall use reasonable efforts to promptly cure
any such deficiencies.After completing any such cure,Company shall resubmit the Deliverable for review as set forth
above.Notwithstanding the foregoing,if Client fails to reject any Deliverable within five (5)business days,such
Deliverable shall be deemed accepted.
CLIENT INFORMATION TECHNOLOGY ASSISTANCE
FEE
Agenda Item #8.B.
22 Sep 2025
Page 64 of 133
_I
I
I
q
'
I
I
I
I
rllll
I.
COMPANYDOES NOT WARRANTTHAT THE SERVICESOR DELIVERABLESWILL BE UNINTERRUPTEDOR ERROR-
FREE.PROVIDEDTHAT COMPANY SHALL REMAIN OBLIGATED PURSUANT TO THIS SECTION.IF THE SERVICES FAIL TO
CONFORM TO THE FOREGOINGWARRANTYIN ANY MATERIALRESPECTOR TO THE SPECIFICATIONSET FORTH IN THIS
ORDER,CLIENT'S INITIALREMEDYWILL BE FOR COMPANY,AT ITS EXPENSE,TO PROMPTLY USE COMMERCIALL
YREASONABLEEFFORTSTOCUREORCORRECTSUCHFAILURE.UPON FAILURE OF THE FOREGOING,CLIENT’
SREMEDIES,AND COMPANY'S ENTIRE LIABILITY,AS A RESULT OF SUCH FAILURE,SHALL BE SUBJECTTO THE
LIMITATIONS SET FORTH IN THE MASTER SERVICESAGREEMENT.THE FOREGOING WARRANTY IS EXPRESSL
YCONDITIONEDUPON(I)CLIENTPROVIDING COMPANYWITH PROMPT WRITTENNOTICEOF ANY CLAIMTHEREUNDE
RPRIORTOTHEEXPIRATIONTHEREOF,WHICH NOTICE MUST IDENTIFYWITH PARTICULARITYTHE NON-CONFORMITY}
(II)CLIENT’SFULLCOOPERATION WITH COMPANY IN ALL REASONABLERESPECTSRELATINGTHERETO,INCLUDING,
IN THE CASEOF MODIFIEDSOFTWARE,ASSISTINGCOMPANYTO LOCATEAND REPRODUCETHE NON-CONFORMITY}
AND (III)WITH RESPECTTO ANYDELIVERABLE,THEABSENCEOF ANYALTERATIONOR OTHER MODIFICATIONOF SUCH
DELIVERABLEBYANYPERSON OR ENTITYOTHER THAN COMPANY.COMPANYALSO DOES NOT WARRANTANYTHIRD
-PARTYPRODUCTS PROCURED ON BEHALFOF CLIENT.IF THEREARE ANY PRODUCT WARRANTIESPROVIDED BYTHE
MANUFACTUREROF THE PRODUCT,ANY REMEDYSHOULD BE REQUESTEDDIRECTLYFROM MANUFACTURERAND
COMPANY HAS NO LIABILITYASSOCIATED THEREWITH.
EXCEPTAS EXPRESSLYPROVIDED IN THIS ORDER OR THE AGREEMENT,COMPANY DOES NOT MAKE OR GIVE AN
YREPRESENTATIONORWARRANTY,WHETHER SUCH REPRESENTATION OR WARRANTY BE EXPRESS OR IMPLIED,
INCLUDINGANY WARRANTYOF MERCHANTABILITY,QUALITY,OR FITNESS FOR A PARTICULAR PURPOSE OR AN
YREPRESENTATIONORWARRANTYFROMCOURSEOFDEALINGORUSAGEOFTRADE.
In the event that Client asserts any claim for warranty services hereunder and such claim relates to any matter that
is mutually determined by the Parties not to be Company’s responsibility hereunder (including any problem with
Client’s computer hardware or software that was not caused by any Services performed by Company),Client shall pay
Company for all costs incurred for all evaluation,correction or other services performed by Company relating to such
claim on a time and materials basis at Company's then-standard rates.
[remainder of page intentional/y le?b/ank]
Page 16
Agenda Item #8.B.
22 Sep 2025
Page 65 of 133
ASSUMPTIONS
LASERFICHEEND USER LICENSEAGREEMENT (EULA)
LASERFICHE,
The following assumptions are current as of the date of order.Manufacturer’s terms and conditions are subject to
change.
Client is responsible for ensuring they meet the recommended hardware requirements,which are available upon
request.One (1)of each of the following components will be installed as part of Client’s Laserfiche solution by default
unless Pricing section states otherwise:
LASERFICHESUBSCRIPTION
Laserfiche Server Directory Server (LFDS)*
Windows Client &Administration Console Import Agent
Web Client*Workflow (Professional/Business only)
Mobile Server Forms*(Professional/Business only)
Federated Search*Audit Trail
*Requires SSL/TLS Certi?cate.Client is responsible for acquiring and installing prior to Laser?che implementation.
Certi?cate requirements for Laser?che Directory Server can be ‘
Note:Con?guring a test environment,setting up an external DMZ,and/or setting up fai/o var/load balancing are not
included by default and must be detailed and priced in the applicable Statement of Work to be implemented.
By accepting this Order,Client acknowledges Laserfiche’s EULAand agrees to abide by its terms and absolve MCCi of
any Laserfiche product-related liability.
MCCi acts as first-tier support and works with Laserfiche,who would provide second-tier level support when needed.
Laserfiche software support plans are applicable to actively supported perpetual software and are bundled with self-
hosted Subscription and Cloud systems.Allsoftware support plans are on a yearly subscription basis and accompany
the applicable software product designed,developed,created,written,owned,or licensed by Laserfiche.Self—
hostedSubscriptionandCloudsystemsubscribersareadvisedtoexportdatafromtheirLaserfichesystemprior to
cancellation or any other termination.
ACTIVE LASERFICHESOFTWARE SUPPORT PLAN BENEFITSINCLUDE:
Easy remote access to MCCi's team of Laserfiche Gold Certified Support Technicians
Access to new product update versions and hotfixes
Software credit eligibilityfor product upgrades,as determined by Laserfiche’s then current policy
-Continued access to Client’s Laserfiche solution*
*Speci?c to Laser?che Cloud and Laser?che self-hosted Subscription licensed Clients
POLICIES
To receive periodic product updates for a Laserfiche Software Solution,its associated software support plan must
be purchased and maintained throughout the software term.
All software support plan subscriptions are annual,prepaid,and non-refundable
The annual term start date for new systems is established by Laserfiche at the time MCCi submits an order to
Laserfiche on Client's behalf.
For platform upgrades,software and support credit eligibility is determined by Laserfiche’s then-current policy.
To receive any available software or support credit,Client’s support plan must be active (i.e.,support plan has not
expired)
Page 17
LASERFICHESOFTWARE SUPPORT PLA
HARDWARE REQUIREMENTS8:INSTALLATIO
found here
Agenda Item #8.B.
22 Sep 2025
Page 66 of 133
I
'hu
I
4
u
h .-.
I h
.
vl .
u
n .
aw
For expansion purchases,the applicable service period is prorated to match Client's existing or future service
period,which is dependent on Laserfiche’s then current policy and the timing of the expansion order vs.the
Client’s annual service period renewal date i.e.,prorating for less than four months may not be permittable due
to the timing of renewal invoicing.
LATE PAYMENTS
If payment is not received before Client’s renewal date,Client’s Laserfiche software support plan expires.Please
allow up to five (5)business days after receipt of payment for MCCi to process renewal payment to Laserfiche.
Impact of Expiration:
Client will be able to access MCCi Support Technicians for 30 days post expiration.However,if there are support
issues that require Laserfiche involvement,these issues cannot be resolved until Client’s support is renewed.
Perpetual software support plan:Access to the Laserfiche support website and Laserfiche technicians will no
longer be available until MCCi receives Client's renewal payment and processes payment to Laserfiche.
Laserfiche self-hosted Subscription or Laserfiche Cloud:Access to Client’s Laserfiche solution will be turned off
after 30 days and Client’s access to the Laserfiche support website,and Laserfiche technicians will no longer be
available until MCCi receives Client’s renewal payment and processes payment to Laserfiche.Laserfiche self-
hosted Subscription Clients must reactivate the self-hosted Subscription system following payment of the
software support plan renewal to ensure uninterrupted usage.
Reinstatement Fees:In order to receive uninterrupted support for perpetual self-hosted Laserfiche Software
Solutions,Client must maintain a software support plan for the term of the Laserfiche Software Solution.In the
event that Client's software support plan is expired for more than 45 days,the plan will need to be reinstated.
Reinstatements reset the annual date of the software support plan,and the cost includes one year of the software
support plan in addition to the Reinstatement Fee.The Reinstatement Fee is a 10%markup on the lapsed value
of the software support plan.The Reinstatement Fee includes the number of days lapsed since your software
support plan expired.Laserfiche Reinstatement Fee amounts and the overall policy are subject to change and will
be based on Laserfiche's then-current policy at the time of occurrence.
Third-party Laserfiche integrations or utilities may consume one (1)or more Laserfiche user licenses depending on
how the vendor designed and coded the integration.These additional licensing needs should be verified by Client
and considered in the user licensing purchased.
As Client’s current Solution Provider of Record,Laserfiche's policy dictates that MCCi is the only Laserfiche Solution
Provider that has access to Client's support account,along with the ability to download software licenses and
activations,process subscription renewals and initiate additional purchases on Client's behalf.Unless Client decides
to cancel Client’s contract with MCCi or work with Laserfiche to formally change Client’s Laserfiche Solution Provider
of Record,future purchases and subscription renewals will be processed and provided by MCCi.
Page 18
INTEGRATION
LASERFICHE SOLUTION PROVIDER OF RECORD
Agenda Item #8.B.
22 Sep 2025
Page 67 of 133
Page 68 of 133
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Public hearing and adoption of Resolution No.25-75 levying the ad valorem
property tax millage rate for municipal purposes on all taxable property Within the City for the
?scal year beginning October 1,2025 and ending September 30,2026,and stating the percentage
by which the millage to be levied exceeds the rolled-back rate;and public hearing and adoption of
Ordinance 20—25—180adopting the ?nal budget for the City of Atlantic Beach Florida for ?scal
year beginning October 1,2025 and ending September 30,2026.
SUBMITTED BY:Brittany Percell,Director of Finance
TODAY’S DATE:September 10,2025
MEETING DATE:September 22,2025
BACKGROUND:To adopt a millage rate and operating budget,the City Commission must
adhere to a strict process,per state law.Attached is an outline for the ?nal public hearing.The
format is the same as in previous years and was read into the record as presented in order to ensure
compliance with TRIM laws (s.200.065,F.S.).
In advance of the public hearings,the City Manager presented a Proposed Operating Budget and
held seven public workshops to review and adjust with the City Commission’s guidance.
The ?rst public hearing was held on September 8,2025,in the Commission Chamber,at 6:00 p.m.,
as was noticed to all property owners by the Duval County Property Appraiser’s Office and
published in Jacksonville Daily Record.
This ?nal public hearing for the ?nal adoption of the millage by resolution and a second public
hearing for the ?nal adoption of the Operating Budget,Ordinance No.20-25-180,on September
22,2025,at 6:00 p.m.,in the City Commission Chamber.The Proposed Operating Budget is
funded using the millage rate of 2.8410.This is a 7.97%increase over the rolled-back rate.
BUDGET IMPACT:Proposed Fiscal Year 2025-26 budget expenditures $57,871,036
RECOMMENDATION:Approve Resolution No.25-75 and,upon second reading,
Ordinance No.20-25-180 with total expenditures of $57,871,036.
ATTACHMENTS:Resolution No.25-75
Ordinance No.20-25-180
Budget Summary
REVIEWED BY CITY MANAGER:
Fiscal Year 2025—26Pro osed B d etLINK:
Agenda Item #8.C.
22 Sep 2025
Page 69 of 133
Adoption of a Millage Rate of 2.8410
Open Public Hearing
State the following:
First item to be considered:
ADOPTION OF A MILLAGE AND OPERATING BUDGET
FOR FISCAL YEAR 2025-26
Here at the City of Atlantic Beach
The Rolled—BackRate 15 2.6312
The Millage Rate To be Levied Is 2.8410
The millage rate to be levied is 7.97%more than the rolled-back rate and is a percentage increase
in nmnertv taxes ner sec.200.065(2V c1 Florida Statutes.
The purpose for adopting the millage rate of 2.8410 is to maintain a level of ad valorem tax
revenue suf?cient to maintain adequate funding for the existing level of services at anticipated
and proposed cost and to continue to maintain the City’s infrastructure.
Motion to approve Resolution No.25-75,levying a Millage Rate for operating purposes of 2.8410.
Vote
Close Public Hearing
Close Public Hearing
Second item to be considered:
Ordinance No.20—25-180establishing the Operating Budget Fiscal Year 2025-26 of $57,871,036
Motion to adopt Ordinance No.20-25-180 establishing the Operating Budget for ?scal year 2025-26.
Open Public Hearing
Vote
‘—‘\—I\'/‘
Agenda Item #8.C.
22 Sep 2025
Page 70 of 133
RESOLUTION N 0.25-75
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA LEVYING
THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR MUNICIPAL
PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE
FISCAL YEAR BEGINNING OCTOBER 1,2025,AND ENDING SEPTEMBER 30,
2026;STATING THE PERCENTAGE BY WHICH THE MILLAGE TO BE
LEVIED EXCEEDS THE ROLLED-BACK RATE;AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS,Florida law requires the City Commission of the City of Atlantic Beach,Florida,to pass
a resolution levying the millage rate for ad valorem property taxes for municipal purposes on all taxable property
within the city limits of the City of Atlantic Beach,Florida,for the ?scal year beginning October 1,2025 and
ending September 30,2026;and
WHEREAS,Florida law requires said resolution to state the millage rate to be levied,and also,to state
the percentage by which the millage rate to be levied exceeds the rolled-back rate as computed pursuant to
Florida law;and
WHEREAS,the City Commission of the City of Atlantic Beach,Florida,has duly considered the
budgetary requirements of the City;a tentative budget has been prepared for the ?scal year beginning October
1,2025 and ending September 30,2026,based on a millage rate of 2.8410 mills on taxable property within the
City;and has acted in accordance with the terms,provisions,and procedures contained in section 200.065,
Florida Statutes;
NOW,THEREFORE,BE IT RESOLVED by the City Commission of the City of Atlantic Beach,
Florida,that
l.The ad valorem property tax millage rate for municipal purposes to be levied on the taxable
property within the city limits of the City of Atlantic Beach,Florida,during the ?scal year
beginning October 1,2025 and ending September 30,2026 is hereby set at the rate of 2.8410
mills.
2.The percentage by which this millage rate to be levied exceeds the rolled-back rate of 2.63 12
is 7.97%.
3.This resolution shall take effect immediately upon its passage and adoption by the City
Commission of the City of Atlantic Beach,Florida.
ADOPTED at a public hearing by the City Commission of the City of Atlantic Beach,Florida on the 22ndday
of September 2025.
Donna L.Bartle
City Clerk
Curtis Ford
Mayor
Jason Gabriel
City Attorney
ATTEST:
Approved as to form and correctness:
Agenda Item #8.C.
22 Sep 2025
Page 71 of 133
ORDINANCE 20-25-180
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF
ATLANTIC BEACH,FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1,2025,AND ENDING SEPTEMBER 30,2026.
WHEREAS,the City Commission of the City of Atlantic Beach,Florida,on September
8,2025,held a public hearing as required by Florida Statutes Section 200.065;and
WHEREAS,the City Commission of the City of Atlantic Beach,Florida on September
22,2025,held a second public hearing as required by Florida Statutes Section 200.065 ;and
WHEREAS,The City Commission of the City of Atlantic Beach,Florida,set forth the
appropriations and revenue estimates for the budget for Fiscal Year beginning October 1,2025
and ending September 30,2026,in the amount of $57,871,036.
NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA,that:
1.The Fiscal Year 2025-26 budget dated September 22,2025,is hereby adopted.
2.This Ordinance shall take effect immediately upon its adoption.
PASSED by the City Commission on ?rst reading following the ?rst public hearing on the
8th day of September,2025.
PASSED AND ADOPTED by the City Commission on second and ?nal reading following
the second public hearing the 22nd day of September,2025.
Donna L.Bartle
City Clerk
Curtis Ford
Mayor
Approved as to form and correctness:
Jason Gabriel
City Attorney
ATTEST
Agenda Item #8.C.
22 Sep 2025
Page 72 of 133
BUDGET SUMMARY
CITY OF ATLANTIC BEACH,FLORIDA -FISCAL YEAR 2025-2026
General Fund 2.3410
ESTIMATED REVENUES
Millage
per
Taxes $1000
Ad Valorem Taxes 2.8410
Sales and Use Taxes
Local Option Gas Tax
Convention Development Tax
Charges for Services
Intergovernmental Revenue
Fines &Forfeitures
Miscellaneous Revenues
Licenses and Permits
Employer Pension Contributions
Employee Pension Contributions
Internal Service Charges
TOTAL SOURCES
Transfers-In
Fund Balances/Reserves/Net Assets
BALANCES
EXPENDITURES
General Government
Public Safety
Physical Environment
Transportation
Debt Services
Human Services
Culture and Recreation
Pension Plan Benefits and Administration
TOTAL EXPENDITURES
Transfers Out
Fund Balances/Reserves/Net Assets
EXPENDITURES,TRANSFERS.
RESERVES &BALANCES
General
Fund
8,741,703
1.522.066
735.559
804,926
4,152,219
151.200
244,050
1,105,626
2.064.486
19,521,835
1.052.696
1.317.224
21,891,755
6,704,795
8,597,935
3,422,853
138.618
2.579.507
21 .443.708
448.047
21 891.755
Special
Revenue
Funds
1.152.518
719.697
121.240
128.785
170.000
15.000
27.333
120.000
2.454.573
2,454,573
225.000
93.563
115,222
433,785
2.020.788
2.454.573
Governmental
Capital Project
83,245
83,245
1,352,858
3,447,102
4,883,205
525,705
3,798,000
559,500
4,883,205
4,883,205
Debt
Service
Fund
121.240
121,240
121.240
121.240
121.240
Enterprise
Funds
14,125,409
3,952,434
276.000
544.273
18,898,116
259,178
6,207,059
25,364,353
758,451
21,804,936
1,967,055
24,530,442
833,911
25,364.353
Pension
Trust Funds
198.453
1,994,004
1.212.927
294.329
3.699.713
(543.804)
3,155,909
3,155,909
3.155.909
3.155.909
TOTAL
BUDGET
8,741,706
2,873,037
1,455,256
121,240
15.059.
1208.274.
653166.
2002.624.
6321,769,899
1,212,927
294,329
2,064,486
44,657,482
2,785,972
10,427,581
57,871 .035
7,455,500
9,449,949
21,804,936
7,336,075
2,088,295
138,618
3,139,007
3,155,909
54,568,289
3,302,746
57,871,036
Agenda Item #8.C.
22 Sep 2025
Page 73 of 133
Page 74 of 133
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Public hearing and adoption of Resolution No.25-75 levying the ad valorem
property tax millage rate for municipal purposes on all taxable property Within the City for the
?scal year beginning October 1,2025 and ending September 30,2026,and stating the percentage
by which the millage to be levied exceeds the rolled-back rate;and public hearing and adoption of
Ordinance 20—25—180adopting the ?nal budget for the City of Atlantic Beach Florida for ?scal
year beginning October 1,2025 and ending September 30,2026.
SUBMITTED BY:Brittany Percell,Director of Finance
TODAY’S DATE:September 10,2025
MEETING DATE:September 22,2025
BACKGROUND:To adopt a millage rate and operating budget,the City Commission must
adhere to a strict process,per state law.Attached is an outline for the ?nal public hearing.The
format is the same as in previous years and was read into the record as presented in order to ensure
compliance with TRIM laws (s.200.065,F.S.).
In advance of the public hearings,the City Manager presented a Proposed Operating Budget and
held seven public workshops to review and adjust with the City Commission’s guidance.
The ?rst public hearing was held on September 8,2025,in the Commission Chamber,at 6:00 p.m.,
as was noticed to all property owners by the Duval County Property Appraiser’s Office and
published in Jacksonville Daily Record.
This ?nal public hearing for the ?nal adoption of the millage by resolution and a second public
hearing for the ?nal adoption of the Operating Budget,Ordinance No.20-25-180,on September
22,2025,at 6:00 p.m.,in the City Commission Chamber.The Proposed Operating Budget is
funded using the millage rate of 2.8410.This is a 7.97%increase over the rolled-back rate.
BUDGET IMPACT:Proposed Fiscal Year 2025-26 budget expenditures $57,871,036
RECOMMENDATION:Approve Resolution No.25-75 and,upon second reading,
Ordinance No.20-25-180 with total expenditures of $57,871,036.
ATTACHMENTS:Resolution No.25-75
Ordinance No.20-25-180
Budget Summary
REVIEWED BY CITY MANAGER:
Fiscal Year 2025—26Pro osed B d etLINK:
Agenda Item #9.A.
22 Sep 2025
Page 75 of 133
Adoption of a Millage Rate of 2.8410
Open Public Hearing
State the following:
First item to be considered:
ADOPTION OF A MILLAGE AND OPERATING BUDGET
FOR FISCAL YEAR 2025-26
Here at the City of Atlantic Beach
The Rolled—BackRate 15 2.6312
The Millage Rate To be Levied Is 2.8410
The millage rate to be levied is 7.97%more than the rolled-back rate and is a percentage increase
in nmnertv taxes ner sec.200.065(2V c1 Florida Statutes.
The purpose for adopting the millage rate of 2.8410 is to maintain a level of ad valorem tax
revenue suf?cient to maintain adequate funding for the existing level of services at anticipated
and proposed cost and to continue to maintain the City’s infrastructure.
Motion to approve Resolution No.25-75,levying a Millage Rate for operating purposes of 2.8410.
Vote
Close Public Hearing
Close Public Hearing
Second item to be considered:
Ordinance No.20—25-180establishing the Operating Budget Fiscal Year 2025-26 of $57,871,036
Motion to adopt Ordinance No.20-25-180 establishing the Operating Budget for ?scal year 2025-26.
Open Public Hearing
Vote
‘—‘\—I\'/‘
Agenda Item #9.A.
22 Sep 2025
Page 76 of 133
RESOLUTION N 0.25-75
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA LEVYING
THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR MUNICIPAL
PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE
FISCAL YEAR BEGINNING OCTOBER 1,2025,AND ENDING SEPTEMBER 30,
2026;STATING THE PERCENTAGE BY WHICH THE MILLAGE TO BE
LEVIED EXCEEDS THE ROLLED-BACK RATE;AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS,Florida law requires the City Commission of the City of Atlantic Beach,Florida,to pass
a resolution levying the millage rate for ad valorem property taxes for municipal purposes on all taxable property
within the city limits of the City of Atlantic Beach,Florida,for the ?scal year beginning October 1,2025 and
ending September 30,2026;and
WHEREAS,Florida law requires said resolution to state the millage rate to be levied,and also,to state
the percentage by which the millage rate to be levied exceeds the rolled-back rate as computed pursuant to
Florida law;and
WHEREAS,the City Commission of the City of Atlantic Beach,Florida,has duly considered the
budgetary requirements of the City;a tentative budget has been prepared for the ?scal year beginning October
1,2025 and ending September 30,2026,based on a millage rate of 2.8410 mills on taxable property within the
City;and has acted in accordance with the terms,provisions,and procedures contained in section 200.065,
Florida Statutes;
NOW,THEREFORE,BE IT RESOLVED by the City Commission of the City of Atlantic Beach,
Florida,that
l.The ad valorem property tax millage rate for municipal purposes to be levied on the taxable
property within the city limits of the City of Atlantic Beach,Florida,during the ?scal year
beginning October 1,2025 and ending September 30,2026 is hereby set at the rate of 2.8410
mills.
2.The percentage by which this millage rate to be levied exceeds the rolled-back rate of 2.63 12
is 7.97%.
3.This resolution shall take effect immediately upon its passage and adoption by the City
Commission of the City of Atlantic Beach,Florida.
ADOPTED at a public hearing by the City Commission of the City of Atlantic Beach,Florida on the 22ndday
of September 2025.
Donna L.Bartle
City Clerk
Curtis Ford
Mayor
Jason Gabriel
City Attorney
ATTEST:
Approved as to form and correctness:
Agenda Item #9.A.
22 Sep 2025
Page 77 of 133
ORDINANCE 20-25-180
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF
ATLANTIC BEACH,FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1,2025,AND ENDING SEPTEMBER 30,2026.
WHEREAS,the City Commission of the City of Atlantic Beach,Florida,on September
8,2025,held a public hearing as required by Florida Statutes Section 200.065;and
WHEREAS,the City Commission of the City of Atlantic Beach,Florida on September
22,2025,held a second public hearing as required by Florida Statutes Section 200.065 ;and
WHEREAS,The City Commission of the City of Atlantic Beach,Florida,set forth the
appropriations and revenue estimates for the budget for Fiscal Year beginning October 1,2025
and ending September 30,2026,in the amount of $57,871,036.
NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA,that:
1.The Fiscal Year 2025-26 budget dated September 22,2025,is hereby adopted.
2.This Ordinance shall take effect immediately upon its adoption.
PASSED by the City Commission on ?rst reading following the ?rst public hearing on the
8th day of September,2025.
PASSED AND ADOPTED by the City Commission on second and ?nal reading following
the second public hearing the 22nd day of September,2025.
Donna L.Bartle
City Clerk
Curtis Ford
Mayor
Approved as to form and correctness:
Jason Gabriel
City Attorney
ATTEST
Agenda Item #9.A.
22 Sep 2025
Page 78 of 133
BUDGET SUMMARY
CITY OF ATLANTIC BEACH,FLORIDA -FISCAL YEAR 2025-2026
General Fund 2.3410
ESTIMATED REVENUES
Millage
per
Taxes $1000
Ad Valorem Taxes 2.8410
Sales and Use Taxes
Local Option Gas Tax
Convention Development Tax
Charges for Services
Intergovernmental Revenue
Fines &Forfeitures
Miscellaneous Revenues
Licenses and Permits
Employer Pension Contributions
Employee Pension Contributions
Internal Service Charges
TOTAL SOURCES
Transfers-In
Fund Balances/Reserves/Net Assets
BALANCES
EXPENDITURES
General Government
Public Safety
Physical Environment
Transportation
Debt Services
Human Services
Culture and Recreation
Pension Plan Benefits and Administration
TOTAL EXPENDITURES
Transfers Out
Fund Balances/Reserves/Net Assets
EXPENDITURES,TRANSFERS.
RESERVES &BALANCES
General
Fund
8,741,703
1.522.066
735.559
804,926
4,152,219
151.200
244,050
1,105,626
2.064.486
19,521,835
1.052.696
1.317.224
21,891,755
6,704,795
8,597,935
3,422,853
138.618
2.579.507
21 .443.708
448.047
21 891.755
Special
Revenue
Funds
1.152.518
719.697
121.240
128.785
170.000
15.000
27.333
120.000
2.454.573
2,454,573
225.000
93.563
115,222
433,785
2.020.788
2.454.573
Governmental
Capital Project
83,245
83,245
1,352,858
3,447,102
4,883,205
525,705
3,798,000
559,500
4,883,205
4,883,205
Debt
Service
Fund
121.240
121,240
121.240
121.240
121.240
Enterprise
Funds
14,125,409
3,952,434
276.000
544.273
18,898,116
259,178
6,207,059
25,364,353
758,451
21,804,936
1,967,055
24,530,442
833,911
25,364.353
Pension
Trust Funds
198.453
1,994,004
1.212.927
294.329
3.699.713
(543.804)
3,155,909
3,155,909
3.155.909
3.155.909
TOTAL
BUDGET
8,741,706
2,873,037
1,455,256
121,240
15.059.
1208.274.
653166.
2002.624.
6321,769,899
1,212,927
294,329
2,064,486
44,657,482
2,785,972
10,427,581
57,871 .035
7,455,500
9,449,949
21,804,936
7,336,075
2,088,295
138,618
3,139,007
3,155,909
54,568,289
3,302,746
57,871,036
Agenda Item #9.A.
22 Sep 2025
Page 79 of 133
Page 80 of 133
TODAY’S DATE:Sept.11,2025
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Ordinance No.5-25-72
MEETING DATE:Sept.22,2025
BACKGROUND:During Fiscal Year 2025-26 budget deliberations,City Commission
members have expressed a desire to re?ect current compensation standards and to include a
de?ned periodic review process.
The proposed salaries are benchmarked against the average City Commission salaries in Northeast
Florida (per the attachment to this report).
The City Commission approved this ordinance on ?rst reading at its Sept.8,2025,meeting.
RECOMMENDATION:Consider approving Ordinance No.5-25-72
ATTACHMENTS:1.Ordinance No.5-25-72 (including red-line version)
2.Commission Pay Report for Northeast Florida
BUDGET:An $18,027 increase in Fiscal Year 2025-26
BY CITY MANAGER:
SUBMITTED BY:Kevin Hogencamp,Deputy City Manager
Agenda Item #9.B.
22 Sep 2025
Page 81 of 133
ORDINANCE NO.5—25-72
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AMENDING CHAPTER 2,"ADMINISTRATION,"ARTICLE II,"CITY
COMMISSION"SECTION 2-20,"SALARY OF MEMBERS,"OF THE
CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH;
PROVIDING FOR THE ANNUAL SALARIES OF THE MAYOR AND
COMMISSIONERS;PROVIDING FOR A PERIODIC REVIEW OF SAID
SALARIES;PROVIDING FOR INCORPORATION AND
CODIFICATION;PROVIDING FOR SEVERABILITY;REPEALING ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH;PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS,the City of Atlantic Beach desires to update and amend the provisions
governing the salary of the Mayor and Commissioners to re?ect current compensation standards;
and
WHEREAS,it is in the public interest to establish a clear and transparent compensation
structure for elected of?cials that includes a de?ned periodic review process.
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF ATLANTIC BEACH,FLORIDA,AS FOLLOWS:
SECTION 1.Section 2-20,"Salary of members,"of the Code of Ordinances of the City of
Atlantic Beach,Florida,as set forth in Exhibit A attached hereto,shall be amended and replaced
in its entirety,with the following new provision:
Sec.2—20.-Salary of members.
(a)The annual salary of the Mayor—Commissionershall be thirteen thousand nine
hundred sixty-two dollars and 00/100 ($13,962.00).The annual salary of the City
Commissioners shall be eleven thousand two hundred forty-three dollars and
00/100 ($11,243.00).The annual salaries of the Mayor-Commissioner and City
Commissioners shall be made in twelve (12)equal monthly payments.
(b)A comprehensive review of the annual salary of the Mayor-Commissioner and
City Commissioners shall be conducted every ?ve (5)years.This review shall be
used to assess,and if deemed appropriate by the City Commission,adjust,the
salaries to ensure they remain competitive and commensurate with the duties of the
of?ce.
(0)Effective August 1 of each year,the basic salary of the Mayor-Commissioner
and City Commissioners shall be reviewed and adjusted by the Consumer Price
Index for All Urban Consumers (CPI-U)released in August.Adjustments,if any,
shall not exceed the cost of living adjustment provided to general employees and
shall be effective on October 1 of each year.
Ordinance No.5-25-72 Page 1 of 3
Agenda Item #9.B.
22 Sep 2025
Page 82 of 133
Donna L.Bartle,City Clerk Curtis Ford,Mayor
(d)This section shall not be construed to negate any cost—of-livingincrease or other
bene?t that may be awarded to all City employees or of?cials.Any such increase
or bene?t shall be awarded to the Mayor-Commissioner and City Commissioners
in a manner consistent with other City employees.
(e)This section shall be effective as of October 1,2025
SECTION 2.A11ordinances or parts of ordinances in con?ict with the provisions of this
Ordinance are hereby repealed.
SECTION 3.Codi?cation.It is the intention of the City Commission that the provisions
of this ordinance shall become and be made a part of the City of Atlantic Beach Code of
Ordinances;that the Sections of this ordinance may be renumbered or re-lettered to accomplish
such intention;and that the word “ordinance”may be changed to “section,”“article,”or other
appropriate designation.
SECTION 4.Severability.If any section,subsection,sentence,clause,or provision of this
ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction,such
invalidity shall not be construed as to affect the validity of the remaining provisions of this
ordinance.
SECTION 5.This Ordinance shall take effect upon ?nal passage.
PASSED by the City Commission on ?rst reading on this 8th day of September 2025.
PASSED by the City Commission on second and ?nal reading following a public hearing on this
22nd day of September 2025.
ATTEST.
Approved as to form and correctness:
Jason R.Gabn'el,Esq.
City Attorney
Page 2 of 3OrdinanceNo.5—
Agenda Item #9.B.
22 Sep 2025
Page 83 of 133
EXHIBIT A
Previous Section 2-20,"Salary of members"provision in Code of Ordinances
Section 2-20 Salary of members
(a)The annual salary of the mayor and commissioners shall be made in twelve (l 2)
equal monthly payments.
(b)Effective August 1 each year the basic salary of the mayor-commissioner and
city commissioners shall be reviewed and adjusted by the Consumer Price Index
for All Urban Consumers (CPI-U)released in August.Adjustments,if any,shall
not exceed the cost of living adjustment provided to general employees and shall
be effective on October 1 of each year.A reduction of ten (10)percent,effective
October 1,2009,shall be made to reduce the annual salary of the mayor to nine
thousand three hundred ninety-two dollars and four cents ($9,392.04)and to reduce
the annual salary of the commissioners to ?ve thousand seven hundred sixteen
dollars and thirty-two cents ($5,716.32)with the next pay adjustment under this
section being on October 1,2010,if appropriate.
(c)This review and increase in basic salary does not negate an annual cost of living
increase that might be awarded each year to all city employees.
Page 3 of 3OrdinanceNo.5-25-72
Agenda Item #9.B.
22 Sep 2025
Page 84 of 133
DD
)‘L
DLINE VERSIONORDINANCENO.5-25-72
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AMENDING CHAPTER 2,"ADMINISTRATION,"ARTICLE II,"CITY
COMMISSION"SECTION 2-20,"SALARY OF MEMBERS,"OF THE
CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH;.
PROVIDING FOR THE ANNUAL SALARIES OF THE MAYOR AND
COMMISSIONERS;PROVIDING FOR A PERIODIC REVIEW OF SAID
SALARIES;PROVIDING FOR INCORPORATION AND
CODIFICATION;PROVIDING FOR SEVERABILITY;REPEALING ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH;PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS,the City of Atlantic Beach desires to update and amend the provisions
governing the salary of the Mayor and Commissioners to re?ect current compensation standards;
and
WHEREAS,it is in the public interest to establish a clear and transparent compensation
structure for elected of?cials that includes a de?ned periodic review process.
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF ATLANTIC BEACH,FLORIDA,AS FOLLOWS:
SECTION 1.Section 2—20,"Salary of members,"of the Code of Ordinances of the City of
Atlantic Beach,Florida,as set forth in Exhibit A attached hereto,shall be amended and replaced
in its entirety,with the following new provision:
Sec.2-20.-Salary of members.
The annual sala of the Ma or—Commissionershall be thirteen thousand nine hundred sixt -
two dollars and 00/100 $13 962.00 .The annual sala of the Cit Commissioners shall be
eleven thousand two hundred fort -three dollars and 00/100 $1]243.00 .The annual salaries of
the Ma or-Commissioner and Cit Commissioners shall be made in twelve 12 e ual monthl
payments.
A com rehensive review of the annual sala of the Ma or-Commissioner and Cit
Commissioners shall be conducted eve ?ve 5 ears.This review shall be used to assess and
if deemed a r0 riate b the Cit Commission ad'ust the salaries to ensure the remain
com etitive and commensurate with the duties of the of?ce.
Ordinance No.5-25-72 Page 1 of 4
(a)
Agenda Item #9.B.
22 Sep 2025
Page 85 of 133
I)
Effective Au st 1 of each ear the basic sala of the Ma or—Commissionerand Cit
Commissioners shall be reviewed and ad'usted b the Consumer Price Index for All Urban
Consumers CPI-U released in Au st.Ad'ustments if an shall not exceed the cost of livin
ad'ustment rovided to eneral em 10 ees and shall be effective on October 1 of each ear.
d This section shall not be construed to ne ate an cost-of-livin increase or other bene?t that
ma be awarded to all Cit em 10 ees or of?cials.An such increase or bene?t shall be awarded
to the Ma or—Commissionerand Cit Commissioners in a manner consistent with other Cit
employees.
e This section shall be effective as of October 1 2025
(C)
Donna L.Bartle,City Clerk Curtis Ford,Mayor
SECTION 2.All ordinances or parts of ordinances in con?ict with the provisions of this
Ordinance are hereby repealed.
SECTION 3.Codi?cation.It is the intention of the City Commission that the provisions
of this ordinance shall become and be made a part of the City of Atlantic Beach Code of
Ordinances;that the Sections of this ordinance may be renumbered or re-lettered to accomplish
such intention;and that the word “ordinance”may be changed to “section,”“article,”or other
appropriate designation.
SECTION 4.Severability.If any section,subsection,sentence,clause,or provision of this
ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction,such
invalidity shall not be construed as to affect the validity of the remaining provisions of this
ordinance.
SECTION 5.This Ordinance shall take effect upon ?nal passage.
PASSED by the City Commission on ?rst reading on this 8th day of September 2025.
PASSED by the City Commission on second and ?nal reading following a public hearing on this
22nd day of September 2025.
ATTEST:
Approved as to form and correctness:
Page 2 of 4OrdinanceNo.5-25-72
Agenda Item #9.B.
22 Sep 2025
Page 86 of 133
Page 3 of 4OrdinanceNo.5-25-72
Jason R.Gabriel,Esq.
City Attorney
Agenda Item #9.B.
22 Sep 2025
Page 87 of 133
EXHIBIT A
Previous Section 2-20,"Salary of members"provision in Code of Ordinances
Section 2-20 Salary of members
(a)The annual salary of the mayor and commissioners shall be made in twelve (12)
equal monthly payments.
(b)Effective August 1 each year the basic salary of the mayor-commissioner and
city commissioners shall be reviewed and adjusted by the Consumer Price Index
for All Urban Consumers (CPI-U)released in August.Adjustments,if any,shall
not exceed the cost of living adjustment provided to general employees and shall
be effective on October 1 of each year.A reduction of ten (10)percent,effective
October 1,2009,shall be made to reduce the annual salary of the mayor to nine
thousand three hundred ninety-two dollars and four cents ($9,392.04)and to reduce
the annual salary of the commissioners to ?ve thousand seven hundred sixteen
dollars and thirty-two cents ($5,716.32)with the next pay adjustment under this
section being on October 1,2010,if appropriate.
(c)This review and increase in basic salary does not negate an annual cost of living
increase that might be awarded each year to all city employees.
Page 4 of 4OrdinanceNo.5-25—
Agenda Item #9.B.
22 Sep 2025
Page 88 of 133
I.
II I .
'.
I
‘.
I .
“I“III I
R
-I
I l 'I I l
I I
-I II ...:
.JL
I
.-~I --..I
I .I I,
II .I I
-u .
I I z I I II _
I ,I
.I
-I .—:
I .I I III —-.
I .I
III .--..I
II II '
::._I .q
CITY OF ATLANTIC BEACH
CITY COMNIISSION
STAFF REPORT
AGENDA ITEM:Ordinance No.90-25-257 (Amending the Land Development Code to Section
24—89to reduce the residential stormwater storage regulations.)
SUBMITTED BY:Amanda L.Askew,Neighborhoods Department Director
TODAY’S DATE September 10,2025
MEETING DATE:September 22,2025
BACKGROUND:
Following the 2024 Land Development Regulations update,ongoing discussions by City
Commission.the Community Development Board (CDB),and the community have focused on
Section 24-89,Stormwater,Drainage,Storage and Treatment Requirements.The city is
planning to update the stormwater master plan in the 2025—2026fiscal which will help guide
long—termrevision,however,City Commission has directed staff to initiate a text amendment
to provide near—term relief.
Currently,Section 24-89(c5requires property owners to provide onsite storage of stormwater
depending on the increase of impervious area associated with a building permit:
Section 24—89(c)(1):“Projects which increase the impervious surfaceon the development
parcel by more than four hundred (400)square feet shall provide onsite storage of
stormwater for the increase in the impervious surfacearea only.The four hundred (400)
square feet of impervious surfacearea shall be calculated cumulatively from the adoption
date of this ordinance.”
In May 2025,the CDB reviewed the on-site stormwater requirements resulting in a
recommendation to Commission to remove the on-site stormwater management for non-
commercial properties in its entirety,irrespective of whether the development involves a new
house or an expansion exceeding 400 square feet of impervious area.This recommendation was
brought to Commission on June 9“,where they directed the City Manager to prepare an
ordinance eliminating on-site stormwater requirements in Section 24—89.
When the code revision was presented to Commission on June 23“,the City Manager
expressed his recommendation to wait to make the changes until the Stormwater Master Plan
update was complete.Through discussion and conSensus,the Commissioners directed the City
Manager to propose relief options,such as requiring onsite stormwater storage only for new
impervious area that exceed 35%lot coverage.
The following language was proposed at the July 14thCommission meeting:
Agenda Item #9.C.
22 Sep 2025
Page 89 of 133
to over 35%im erviousb?nere—than—feur—hbmdreWWEe—feet
the—aelept—ien—éate—ef—t—his—erémanee:Pro'ects includin total reconstruction or ma'or
redevelo ment defined as a level 3 alteration in the Florida Buildin Code shall rovide
onsite stora e for the entire im ervious surface area of the r0 osed ro'ect.
Section 24—89(c)(1):“Projects which increase the impervious surface on the development
parcel shall provide
onsite storage of stormwater for the increase in the impervious surface area only
,9
Commission directed the City Manager to bring the proposed language to them through Ordinance
format.Section 24-62 requires the Community Development Board to review proposed
amendments to the zoning code and provide a recommendation to Commission.
ANALYSIS &REVIEW
Per Section 24-62(f)of the Land Development Code,the Community Development Board shall
evaluate applications for a zoning code amendment based on the following factors:
(1)Consistency with the comprehensive plan;
(2)Consistency with the intent of the land development regulations;
(3)Consistency with other professional planning principles,standards,information and
more detailed plans and studies considered relevant;
(4)Whether the proposed amendment and development permitted thereunder is premature
or otherwise creates or contributes to an urban sprawl pattern of development;
(5)Whether the proposed amendment will constitute "spot zoning,"that is an isolated
zoning district unrelated to adjacent and nearby districts;
(6)Whether the uses permitted under the proposed rezoning will be consistent or
compatible with the existing and proposed land uses and zoning of adjacent and nearby
properties or the general area;or will deviate from an established or developing logical
and orderly development pattern;
(7)Whether the uses permitted under the proposed rezoning will deviate from an
established or developing development pattern that is logical and orderly;
(8)Whether the proposed rezoning and development permitted thereunder will result in
significant adverse impacts upon property values of adjacent or nearby properties or in
the general area more than the types of uses currently permitted;and
(9)Whether the proposed rezoning and development permitted thereunder will detract from
the character and quality of life in the general area or neighborhood by creating
excessive traffic,noise,lights,vibration,fumes,odors,dust,physical activities or other
detrimental effects or nuisances.
Relevant and applicable language from the City’s Comprehensive Plan is listed below
Agenda Item #9.C.
22 Sep 2025
Page 90 of 133
Policy A.1.2.4 New development shall be subject to the stormwater regulations as set forth
within the Land Development Regulations,and post development conditions shall not
discharge any increased level of stormwater run-off into the City’s stormwater system.
Policy C.2.1.1 The City shall maintain provisions within the Land Development Regulations,
which require development to minimize stormwater runoff and eliminate erosion of areas
adjacent to natural drainage features.
Policy C.2.1.2 The City shall maintain Land Development Regulations that require land
development projects to submit plans,which demonstrate that drainage design and stormwater
management will be in compliance with the City’s LOS standards and that additional
stormwater generated shall be retained on—siteand will not adversely impact existing drainage
and stormwater systems.
The Community Development Board reviewed the proposed text change at its August 26th
meeting.After discussion and deliberation,a motion to recommend to the City Commission to
remove Section 24—89(cl(1)in its entirety was made and passed through a 5-2 vote.
REQUIREDACTION
The City Commission shall review the Community Development Board’s recommendation and hold
two public hearings to consider Ordinance 90-25-257.These two hearings are scheduled for September
22ndand October 13th.
Following these public hearings,the city commission,by ordinance,may amend the Land
Development Regulations Text,or it may deny the request.
Ordinance No.90-25—257
Exhibit A
Draft CDB Meeting Minutes
REVIEWED BY CITY MANAGER:
RECONIMENDATION:Consideration of Ordinance No.90—
ATTACHMENTS:
NoneBUDGET:
Agenda Item #9.C.
22 Sep 2025
Page 91 of 133
'
I II
I III I
r.I I I
I.I _
I I I ..I I I
II I -
I II III -I -I
_I :I I II I II
\‘II'_u ;'&I
I I I
'"
I
.v I
II I II
I II
I I .I I n
I II I
-I 2 :II 'I '
I II -II
II =.I I I
I A I.II I'
I I I
:'
I =
I
I
I
I I
-r.'l I
I H
.II "
II I
I II 'I
,I
ORDINANCE N O.90-25-257
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY OF
DUVAL,STATE OF FLORIDA,AMENDING THE LAND DEVELOPMENT
REGULATIONS;SPECIFICALLY AMENDING SECTION 24-89,
STORMWATER,‘DRAINAGE,STORAGE AND TREATMENT
REQUIREMENT TO REDUCE THE REQUIREMENTS RELATED TO
RESIDENTIAL STORMWATERS STORAGE,PROVIDING FOR
RECORDATION AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,the City of Atlantic Beach recognizes that said Chapter 24,Land
Development Regulations,requires comprehensive revisions periodically to meet the community”5
needs to update content,standards,and administrative guidance;and
WHEREAS,Commission desires to reduce the requirement related to the residential
stormwater requirements;and
WHEREAS,Section 163.3174(1),Florida Statutes,requires that the governing body of
each local government in Florida shall designate and by ordinance establish a “local planning
agency;”and
WHEREAS,the City of Atlantic Beach Community Development Board has been duly
designated as the Local Planning Agency of the City;and
WHEREAS,Section 163.3174(4)(c),Florida Statutes,provides that the land planning
agency shall review all proposed text amendments to land development regulations and make
recommendationsto the governing body as to the consistency of the proposed revisions with the
adopted comprehensive plan;and
WHEREAS,the Community Development Board acting in its capacity as Local Planning
Agency,held a duly advertised public hearing on August 26th,to receive public comments on the
proposed amendment to Chapter 24,Land Development Regulations and,voted to recommend
the complete removal of Section 24—89(c)(1)from Chapter 24 of the Land Development
Regulations;and
WHEREAS,after due notice and publication,the City Commission held two (2)public
hearings to receive public comments and receive the recommendation of the Community
Development Board;and
WHEREAS,the City Commission has found and determined that the proposed update and
revisions to Chapter 24,Land Development Regulations will reduce the burden for residential
development
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA:
Page 1 of 3OrdinanceNo.90—25—
Agenda Item #9.C.
22 Sep 2025
Page 92 of 133
SECTION 1.Re lation Amended.Section 24-89 of Chapter 24,Land Development
Regulations of the Code of Ordinances of the City of Atlantic Beach,Florida,is hereby revised,
as more fully set forth and describedin Exhibit A,attached hereto and made part hereof,and hereby
adopted to read as shows in said Exhibit A.
SECTION 2.Pu ose and Intent.This Ordinance is enacted to carry out the purpose and
intent of,and exercise the authority set out in,the Community Planning Act,as codi?ed in the
applicable portions of Chapter 163,Part II,Florida Statutes.
SECTION 3.Findin s.The City Commission hereby ?nds and determines that:
(a)The ?ndings set forth in the recitals to this Ordinance are true and correct.
(b)The Community Development Board,acting in its capacity as the Local Flaming
Agency for the City held a public hearing on August 26th,to consider the proposed
amendment to Chapter 24,Land Development Regulations of the City’s Code of
Ordinances,and recommended the complete removal of the residential stormwater
requirements.
SECTION 4.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof
previously adopted or entered by the City or any of its of?cials and in con?ict with this Ordinance
are repealed to the extent inconsistent herewith.
SECTION 5.Codi?cation and Scrivener’s Errors.The publisher of the City of Atlantic
Beach’s Code of Ordinances,the Municipal Code Corporation,is hereby directed to incorporate
the Land Development Regulations Update as Chapter 24 into the City’s Code of Ordinances.
Sections of the Land Development Regulations Update may be renumbered or re-lettered and
scrivener’s errors,formatting and typographical errors and other minor,inadvertent graphical
errors in Chapter 24 which do not affect the intent may be authorized by the City Manager and
City Attorney without the need of public hearing,by ?ling a corrected or re-codi?ed copy of same
with the City Clerk.
SECTION 6.Applicability.The provisions of the Land Development Regulations
amendment shall apply to all applications,decisions or controversies pending before the City of
Atlantic Beach upon the effective date hereof or ?led or initiated thereafter,provided that certain
development,land use or construction,if quali?ed,may have vested rights to continue or be
completed under the terms of the repealed ordinances or provisions therein.
SECTION 7.Severabilit .If any section,sentence,clause,or other provision of this
Ordinance,or any provision of the Land Development Regulations amendment shall be held to be
invalid or unconstitutional by a court of competent jurisdiction,such portion shall be deemed a
separate,distinct and independent provision,and such holding of invalidity or unconstitutionality
shall not be construed as to render invalid or unconstitutional the remaining sections,sentences,
clauses,or provisions of this Ordinance,or of the Land Development Regulations Update.
Page 2 of 3OrdinanceNo.90-25—257
Agenda Item #9.C.
22 Sep 2025
Page 93 of 133
SECTION 8.Effective Date.This Ordinance shall take effect upon ?nal review and
approval.
PASSED by the City Commission on ?rst day of ,2025
PASSEDby the City Commission on second and ?nal reading this day of ,
2025.
Approved as to form and correctness.
Donna L.Bartle,City Clerk
Page 3 of 3OrdinanceNo.90-25-257
Jason Gabriel,City Attorney
CITY OF ATLANTIC BEACH
Curtis Ford,Mayor
Attest:
Agenda Item #9.C.
22 Sep 2025
Page 94 of 133
to over 35%
ordinaneeTPro'ects includin total reconstruction or ma'or redevelo ment defined as a level 3
alteration in the Florida Buildin Code shall rovide onsite stora e for the entire im ervious
surface area of the ro osed ro'ect.
Exhibit A
Sec.24-89.Stormwater,drainage,storage and treatment requirements.
(a)
(b)
(C)
Except as required to meet coastal construction codes as set forth within a valid permit from the
Florida Department of Environmental Protection;or as required to meet applicable ?ood zone or
storrnwater regulations as set forth herein,the elevation or topography of a development or
redevelopment site shall not be altered.
Topography and grading.All lots and development sites shall be constructed and graded in such a
manner so that the storrnwater drains to the adjacent street,an existing natural element used to
convey stonnwater,or a city drainage structure after meeting onsite storage requirements,as set
forth within this section.The city shall be provided with a pre—constructiontopographical survey
prior to the issuance of a development permit and a post-construction topographical survey prior to
the issuance of a certificate of occupancy.Elevations in all topographic surveys will be referenced to
NAVD 1988.Said surveys shall be signed and sealed by a licensed Florida surveyor.All new
developments and redevelopments shall provide assurance that adjacent or nearby properties not
owned or controlled by the applicant will not be adversely affected by drainage or ?ooding.
Onsite storage.Except as provided for herein,an applicant shall be required to provide onsite
storage of storrnwater in accordance with this section as follows:
(1)Projects which increase the impervious surface on the development parcel
shall provide onsite storage of
storrnwater for the increase in the impervious surface area only.
(2)Any modification or replacement of driveway and sidewalk areas only on a developed lot shall
not be required to provide onsite storage improvements provided the modification or
replacement does not alter the footprint of the existing driveway or sidewalk area.
(3)Applicants shall provide documentations and calculations to demonstrate compliance with
submittal of applications for construction.
(4)Projects permitted by the St.Johns River Water Management District (SJRWMD),which have
an in-compliance existing retention or detention areas that collect and control storrnwater are
exempt for further onsite storage requirements;provided,however,a copy of the engineer's
certification of as—builtconstruction to the SJRWMD must be submitted to the city before
building permits for individual lot construction may be issued.
(5)When onsite storage is required,an as—builtsurvey,signed and sealed by a licensed Florida
surveyor,documenting proper construction and required volume of the storage system,must be
submitted to and approved by the director of public works prior to permit closeout or issuance
of a certificate of occupancy.For an under-ground system,a notarized letter from the general
contractor,along with as-built plans and construction photographs will be sufficient to
document proper construction.
(6)In addition,a declaration of restrictivecovenant,in recordable form and approved by the city,
identifying and describing the required on-site storage improvements to be maintained,shall be
executed and recorded in the public records of Duval County,Florida,by the owner of the
development parcel and shall be binding on successors and assigns,prior to permit closeouts or
issuance of a certificate of occupancy.
Agenda Item #9.C.
22 Sep 2025
Page 95 of 133
III
I
.I I
I.I
I
_.=I
I I II -I:III I ~I
II I
I ..I I _I _I I.II I II--'II .II II‘-'
I'I -I I II III "I I
.4 I .‘l
.I
.I
I ..
II III II
'-”II I
II II II I I =I I
=-"
I
I .n .—.I..--I I-II''IIII »:g .—-‘I I
II I
1 II _I I I -I I
I .I I I
-I"I
““
II
II II II I I'II I .II .
-I.-;II II .I I .I II
I _I I I I II I
II 'I1 I I ‘I 2 I H I
|N ‘I
I
I I II III I I
«1 I‘_II -I III III 'II I -
'‘
III ‘|I
'"
II'I -
II I II I I :II II ‘I II
5 I_1 'II II-,I I II
I IIV‘
_I l-I I
II I .
2 |‘_|
_I I :I I I I I I ''
I III II III I I -III
'I rl '
I
I -III '-II I ‘L-I
II :I I I'r.I I I
‘
I
'
I I I -'=
_I II“..
I
.-:III
I I '-II‘I I I '
I II II n I-.I 1 u IIIII II II III II
::
I“._III I -|I'—‘-IIII I
I.
k
_._II .
I II
‘III I II I II -
I I.\-.I __-:IIIII II -I '
—I I II ..~-
(d)
(e)
(f)
(g)
Exhibit A
(7)Volume calculations for any projects that require onsite storage shall be based on the following
calculation:
V =CAR/12,where
V =volume of storage in cubic feet,
A =total impervious area,
R =25-year and 24-hour rainfall depth (9.3 inches)over the lot area,and
C =runoff coefficient,which is the difference between impervious area (C=l.0)and undeveloped
conditions (C=0.08).
This volume must be stored at least one (1)foot above the wet season water table and below the
over?ow point to offsite (in many cases this may be the adjacent road elevation).As an option,and
as approved by the director of public works,an applicant may implement,at the applicant's cost,
offsite storage and necessary conveyance to control existing ?ood stages offsite,provided
documentation showing appropriate authorization for the off-site use and meeting the requirements
of this section is submitted and approved by the city.
Floodplain storage.There shall be no net loss of storage for areas in a special ?ood hazard area
(lOO—year?oodplain),where a base ?ood elevation has been defined by the Federal Emergency
Management Agency (FEMA)on ?ood insurance rate maps (FIRMS).Site grading shall create
storage onsite to mitigate for filling of volume onsite.This storage is in addition to the storage
required for the increase in impervious surface area.The applicant shall provide signed and sealed
engineering plans and calculations documenting that this "no net loss"requirement is met.
Stormwater treatment.For all new development or redevelopment of existing properties,excluding
single-and two-family uses,where construction meets limits for requiring building code upgrades,
stormwater treatment shall be provided for a volume equivalent to either retention or detention with
filtration,of the runoff from the first one (1)inch of rainfall;or as an option,for facilities with a
drainage area of less than one hundred (100)acres,the first one-half (1/2)inch of runoff pursuant to
Chapter 62-330,Florida Administrative Code (FAC).No discharge from any stormwater facility
shall cause or contribute to a violation of water quality standards as provided in Section 62-302,
FAC.This treatment volume can be included as part of the onsite storage requirement in subsection
(b)of this section.
NPDES requirements.All construction activities shall be in conformance with the city's National
Pollutant Discharge Elimination Systems (NPDES)permit,in addition to the requirements of the St.
Johns River Water Management District and the Florida Department of Environmental Protection.
NPDES requirements include use of best management practices (BMPs)prior to discharge into
natural or artificial drainage systems.All construction projects of one (1)acre or more require a
stand-alone NPDES permit.Site clearing,demolition and construction on any size site may not
commence until site inspection and approval of the proper installation of a required best
management practices erosion and sediment control plan is completed.
Enforcement.Subsequent to approval of a property owner's final grading,including onsite and/or
?oodplain storage and stormwater treatment and closeout of the applicable permit or issuance of
certificates of occupancy,the improvements shall be maintained by the property owner.In order to
ensure compliance with the provisions of this section and the requirements to maintain onsite
stormwater improvements over time,the city is authorized to conduct inspections of property,upon
reasonable notice and at reasonable times,for the purpose of inspecting said property and/or onsite
storage improvements for compliance with this section and with any applicable conditions of
previously issued permits.Failure to maintain the improvements will require restoration upon
notification by the director of public works,within a stipulated time frame.If restoration is not
Agenda Item #9.C.
22 Sep 2025
Page 96 of 133
EXhibitA
timely completed,the city shall have the right to complete the restoration,and the city's actual cost
incurred,together with a charge of one hundred (100)percent of said costs to cover the city's
administrative expenses,shall be charged to the then owner of the property.
(h)Variances to impervioussurface area limits.Variances to impervious surface limits shall be subject
to the provisions in section 24-65.Impervious surface requirements shall not be eligible for relief via
waivers from the city commission.
(Ord.No.90-24-253,§3(Exh.A),10-14-24)
Agenda Item #9.C.
22 Sep 2025
Page 97 of 133
MINUTES
Community Development Board (CDB)Meeting
Tuesday,August 26,2025 -6:00 PM
City Hall,Commission Chamber
800 Seminole Road,Atlantic Beach,FL 32233
Present:Kirk Hansen,Chair
Ellen Golombek,Vice Chair
Angela Farford,Member
Harold Gear,Member
Richard Arthur,Member
Jeff Haynie,Member
Gregory (Greg)Beliles,AlternateMember
Absent:Jennifer Lagner,Member
Also Present:Amanda Askew,Neighborhoods Department Dir.(NDD)
Abrielle Genest,Principal Planner (PP)
Valerie Jones,Recording Clerk
Rob Graham,City Attorney (CA)
1.CALL TO ORDER AND ROLL CALL
Chair Hansen called the meeting to order at 6:00 pm.
2.APPROVAL OF MINUTES
A.Approve minutes of the July 15,2025 regular meeting of the Community
Development Board.
The minutes were approved.
3.OLD BUSINESS
There was no new business.
4.NEW BUSINESS
A.2127 Beach Avenue ZVAR25-0015 (Stephanie Gallagher and Kevin Partel)
Request for a variance to Section 24-151(a)to build an accessory use prior to
having a principal use and Section 24-157(b)(5)to exceed the maximum height for
a retaining wall and the minimum 40 feet separation between retaining walls at
2127 Beach Avenue.
Principal Planner Abrielle Genest presented the request for a variance from Section 24-
151(a)to build an accessory use prior to having a principal use and Section 24-
157 (b)(5)to exceed the maximum height for a retaining wall and the minimum 40 feet
separation between retaining walls at 2127 Beach Avenue.
Community Development Board (CDB)
Amulet 26.2025
Agenda Item #9.C.
22 Sep 2025
Page 98 of 133
I-I
II
III,
I
L
I.
II .I.II .I
I.
‘
I
III
I
I
I
::I
I
I.I
II .1]I ,.I I
I
'r
I’d.
II..|
I
I.I
1 I
II II.
I
A I
u
'II
II I
I
I
I r
...
I
I I.I
II ,
II
I
-.I
I
I
;'
I _
._—an
‘I I2 I I....
I 'I
III ---I .I I'
II II :lII I I I
II
:II I
II
'
I.n
'l -II
I _l _
.'—rI—rtv-IIrrxv:-
--I -.
Iv"_I IIIF
II
II
‘I II-.I I
.II .
II
Genest explained that the property is located on the north end of Beach Avenue in the
residential multifamily general zoning district.It is oceanfront,75 feet wide and 182
feet deep.She noted "the previous home was demolished in 2018.It has since sat
vacant."The applicant is proposing to reconstruct the existing bulkhead and build a
new wood deck cantilevered over the bulkhead before constructing the single-family
home.
The existing bulkhead was built in the early 2000s and permitted through DEP,though
a variance was not obtained at that time.Genest explained the ?rst request relates to
Section 24-151(a),which states "accessory uses and structures are permitted within any
zoning district where the accessory uses or structures are clearly ancillary in connection
with and incidental to the principal use allowed within that zoning district."Since the
deck would be constructed before the single-family home,a variance is required.
The second request involves the bulkhead height.The code limits retaining walls to 4
feet with a minimum 40-foot separation between walls.The existing bulkhead is 7 feet
high,and there's a buried seawall 9 feet away from it.Genest stated:"So the applicant
is requesting to reduce that separation from 40 feet to 9 fee ."
Richard Arthur inquired about what it would look like to meet code requirements.
Genest responded that "if they had to come into compliance with the code,we would
only allow maximum retaining wall height of 4 feet,so that would require some
additional grading of the lot."
When asked if replacement calls for sheet pile metal,Genest indicated she believed the
engineering plans in the application would show those details.
The Chair declared no ex parte communications from board members.
Applicant representative Stephanie Gallagher,a planner representing the Fergusons,
explained that the homeowners purchased the property at the end of last year with plans
to build a new home.She stated:"First thing they thought they should do is replace that
wall and deck.It's a little dilapidated."
Gallagher argued that starting with the bulkhead made logical sense from a building
standpoint,noting "the rules were there.It was interpreted differently."She explained
that when municipalities "lump walls and fences together with bulkheads and retaining
walls,you're almost always going to have a huge drop off on the other side or at least
some sort of grade variation."
Regarding the deck,Gallagher said:"I mean,we don't have to do the deck now.It
kinda made sense to do it with the wall,so that's something we could,you know,do
later.I think we were surprised that a deck is seen as an accessory use."She
emphasized that the lots in the area "slope up to about 20 feet"and they're trying to
maintain the existing grade.
When asked why build the deck before the principal structure,Gallagher explained:
"From the builder's perspective,starting at the back of the lot and getting this replaced
Community Development Board (CDB)
Amulet 26.2025
Agenda Item #9.C.
22 Sep 2025
Page 99 of 133
.:I I I II I 1
II I I 'I I
.II .I 'II I -i..II I .I I I ,.I"
I;.
II _.___.I
_.I _II .I
”I..,I --.'"
II '
I
~.
_.,I .I I II
_I I II II I L In '
_
I _.:I I II .I
I I'I _I _I I I
__I I I z '-;
"‘:
I.-A --=I.-‘I
t I I I u 'I''
I..II.-..I I —--_
I....>II I .,I III
II a I .1 II ‘I .I I:II
I _.'II I I I I --':
I _I I I I
II ."‘
I '
._
I
”
I
.-I |.;-
‘l I l I II .-'I I -
I I I I ’I 'II II I:-I"
‘v I‘I I
.I -I I I
II I 'II I I.I I 'II
I I I I ::I I I I II.z —.I I =.-II |
;:_I I II.I -
I
‘K .
‘I II II II ‘I
II :'I 'II I I I '3'‘I I
I ‘I‘II I
'
''I
I I-II I I ''''
r .|.I II I I
‘
_I I
I =I ....I.I :'
-
‘
I
'II I .._
.=..II I-.II.I ..
first and then building the house farther back made sense."She also noted concerns
about knowing the site layout and grading before planning the home.
On the height variance,a board member asked why not grade down when excavating.
Gallagher responded that there's a code requirement not to signi?cantly change the
grade,and that lowering would make this property lower than adjacent properties
which are also at about 20 feet elevation.She emphasized that Atlantic Beach
stormwater regulations would require them to "retain all the runoff on—site,likely in
some sort of underground containment."
During the courtesy of the ?oor,several neighbors spoke in opposition:
Brent Swindle stated:"I'm not trying to shut anybody down.Someone just paid $6
million for a lot.Like,I get it.You wanna build your house by all means.All I'm
asking is can there‘s a reason for the code.Can we bring it to code?"He expressed
concerns about the property already sitting "signi?cantly higher than ours"with
existing runoff issues,asking "if there's a code and I know Atlantic Beach is very
stringent on code.If there's a code,why aren't we sticking to it?“
Jennifer Moreno,who lives directly behind the property,described having to spend
“over 6 ?gures in our backyard"due to drainage issues from the higher elevation.She
stated:"that property that is all the same height dropped right down into our property,
which is 6 feet lower.And so we're just sitting there waiting to drown."She noted
ongoing erosion issues because the property "was left unkempt.Everything's
overgrown,and it's constantly blowing and damaging our backyard."
Megan Timke of Seminole Road raised concerns about precedent,stormwater runoff,
erosion to the beach,and habitat for gopher tortoises.She stated:"We have our rules in
place for a reason,and we need our citizens to follow those rules.We grant the
severity,what's next?Who else is gonna come for what reason?"
Andrew Thomas from Ocean Village condos stated:"Building codes exist so that all
residents can enjoy Atlantic Beach equally.Granting variances to those codes restricts
others'rights to that mutual enjoyment."He described his small 10x30 foot backyard
immediately adjacent to the property,noting the overgrown foliage has caused his
fence to nearly fall.He asked the city to "postpone the approval of variances until a
study can be done to look at the consequences of the requested changes."
Board discussion was extensive.One member struggled with the fact that the bulkhead
was previously approved in 2002 and 2006,asking "how can you physically meet that
code?"Another member expressed similar concerns about con?icting evidence
regarding property elevations and potential impacts to neighbors.
A board member noted:"If they're sitting up with it,effectively,a 7 foot wall today,
and the variance is not granted and they have to drop it to 4,and then the DEP says you
can't do that,then the homeowner‘s stuck."
Angela Farford stated:"I have no problem with those variances.I understand these
Community Development Board (CDB)
Anaust 26.2025
Agenda Item #9.C.
22 Sep 2025
Page 100 of 133
concerns,but those are not concerns for us today."
Ellen Golombek suggested the applicant withdrawand resolve outstanding issues,
saying:"Stormwater retention doesn’t resolve all the issues.There's still runoff that
goes into neighbors’yards no matter how much retention what kind of a retention pond
you put in."
Chair Hansen weighed in:"There's a 7 foot wall there right now,and they‘re what they
wanna do is retain that wall.So they're not changing topographically anything."He
noted seeing a berm between properties and stated:“I feel like if we say they can't do
that,it's a little bit ex post facto here.You‘re changing the law and saying you can't do
this because we changed the law on you."
MOTION:After extensive debate,the board voted on the requests separately:
For the retaining wall variance:
To approve ZVAR 25-0015 with regards to the retaining walls based on "onerous effects of
regulations enacted after platting or after development of the property or after construction of
improvements upon the property."
Motion:Richard Arthur
Second:Harold Gear
Kirk Hansen
Ellen Golombek
Angela F arford
Harold Gear (Seconded By)
Richard Arthur (Moved By)
JeffHaynie
Gregory (Greg)Beliles
Motion passed 6 to 1.
MOTION:For the accessory use (deck)variance:
To deny ZVAR25-0015 for the request for variance of 24-151(a)to build an accessory use
prior to having a principal use.
Motion:Harold Gear
Second:Richard Arthur
Kirk Hansen
Ellen Golombek
Angela F arford
Harold Gear (Moved By)
Against
For
For
For
Community Development Board (CDB)
Allollst 26.2025
For
Against
For
For
For
For
For
Agenda Item #9.C.
22 Sep 2025
Page 101 of 133
I .I II II
II,‘——.
-I I
I'II '|
I I,
I _
'1‘”I I 1:
II
_:I I _
I 'I
I I
I_I II,
‘3
I.I
I :
'‘i “I I_I I:
I II
I
II II
"
II
II v
I
I
II I,J.I I
III I
_I I
I 'III
M.'if:I
-.-III'I
.:I _
''"II
I I 'I__;
I I '!
II -I
___;__:.g I
I
I .‘l I I "
lull I II
‘I“i l‘‘
I I I I II
I .II I -.—III
II I I
'
I:''-'-....I I .I ..
I
___'II.I
H II I"II
_
I .
I "H h‘I_
'II II
‘F I.2 I
Richard Arthur (Seconded By)For
Jeff Haynie Against
Gregory (Greg)Beliles For
Motion passed 5 to 2.
B.644 Beach Avenue ZVAR25-0014 (Michael Sittner)
Request for a variance from Section 24-108(e)(1)to exceed the front yard setback
and Section 24-82(b)(1)to exceed the maximum front yard projection to build a
new single-family home at 644 Beach Avenue.
Principal Planner Abrielle Genest presented a request for a variance from Section 24-
82(b)(1)to exceed the maximum front yard projection to build an open porch at 644
Beach Avenue.
Genest explained the property is located on the west side of Beach Avenue in the
residential general two-family zoning district with a single-family home currently on
the property.The lot is 50 feet wide by 78 feet deep.She noted:"This property was
developed in 1923,and this was prior to the adoption of the land development
regulations."The current ?rst ?oor setback is 5 feet from the front property line,and
the second-?oor setback is 0 feet with an enclosed sunroom projection.The required
front yard setback is currently 20 feet.
Originally,the applicant proposed to completely demolish the structure,but Genest
explained:“They have since revised their scope of work,and now they're planning to
preserve the ?rst ?oor,take it down to the framing,demolish the second ?oor,and do
additions."Since they're keeping the ?rst ?oor,they're not abandoning the
nonconformity and remain legal nonconforming with their setbacks.
The request is to construct a second-story porch that projects beyond the maximum
allowable 4-foot projection.The applicant is requesting to build this second story
projection to the front of the ?rst story,5 feet from the front property line.Genest
showed graphics indicating the existing second story in red,proposed additions in blue
(meeting the 20-foot setback),and the variance area in green where they want the open
balcony at 5 feet instead of the allowed 16 feet.
Board member Richard disclosed ex parte communication:“T he agent reached out to
me before the packet went out and just asked if I was aware of this.I hadn't seen it yet,
and we just discussed the year built and the size of the lot."
Applicant Michael Sittner explained they decided to keep the main framing for the ?rst
?oor "because we wanted a stronger application,really trying to abide by the zoning
code as best as we can."He emphasized the property was built in 1923 on a 0.09-acre
lot that‘s only 80 feet deep and 50 feet wide.He argued they meet criteria 4 and 5 for
the variance:"onerous effect of regulations adopted after platting or development"and
"substandard size of a lot of record."He noted:"The 20-foot setback as in current code
is based on a minimum hundred foot depth lot.We're at 80 feet."
Community Development Board (CDB)
Ananst 26.2025
Agenda Item #9.C.
22 Sep 2025
Page 102 of 133
When asked about expanding the ?rst ?oor,Sittner clari?ed:"We're not expanding the
?rst-?oor footprint.“Regarding the pool,he con?rmed it would be removed but they
would abide by rear setback requirements.
During public comment,Jamie Buckland of 327 Fifth Street spoke in favor,sharing
memories of sitting on ?'ont porches in his hometown in Virginia.He stated:"It
appears to me that what the applicant is simply trying to do is take an enclosed,albeit
not compliant in today's standards with the setbacks,but take anenclosed room and
turning it into a front porch,which is,I think,lovely and exactly what we need to be
promoting in this neighborhood."
Matthew Bruce of 525 Beach Avenue,who lived next door to the property for 4 years,
also spoke in favor:"It's really been a bunker.So we closed in the ugly,never been
taken care of."He explained they're trying to "get rid of the ugly porch in the front,get
rid of the parking that you see right now where the car can park out over the actually,
the driveway and the walkway areas,and then to make it look like a better place."
Board discussion was brief and supportive.One member noted:"I think it's a less
intense use ask.I think if you look at trying to tear down a 50 by 80 or try to build new
on a 50 by 80,there'd be a lot more variance requests to meet setbacks."Another
agreed it was "making it better,not worse.It's open air.It's not enclosed.
MOTION:To approve ZVAR25-0014 on the grounds of substandard size of lot of record
warranting a variance in order to provide for the reasonable use of property.
Motion:Harold Gear
Second:Je?Haynie
Kirk Hansen For
Ellen Golombek For
Angela Farford For
Harold Gear (Moved By)For
Richard Arthur For
Jeff Haynie (Seconded By)For
Gregory (Greg)Beliles For
Motion passed 7 to 0.
C.1804 Selva Grande Drive ZVAR25-0017 (Katherine Cole)
Request for a variance to Section 23-51 and 23-52 to reduce the required tree
mitigation for an after the fact permit at 1804 Selva Grande Drive based on an
inaccurate arborist letter.
Principal Planner Abrielle Genest presented a request for variance from Sections 23-51
and 23-52 to reduce the required tree mitigation for an after-the-fact permit at 1804
Selva Grande Drive based on an inaccurate arborist letter.
Community Development Board (CDB)
Anonst ’26.2025
Agenda Item #9.C.
22 Sep 2025
Page 103 of 133
I.I II
I.III II .I I I .I
v I I-.III I
I‘'---II "I .
II I .I II
I II.
...___I .
'.I ''II..Iv I I I -In |I I I
I.I II
:HI I I .II I -
.7.
'-
I
'I V II I II I '-'II
I |'(k :II 'I .I
""J II 'I I I
‘
I I
“I-
II --"''I .I
III |.I |
-
I.{I A -
I I II
I z _
'''"=I I I1 I II
II
_-,I I I
I .‘I I ..I II I II .I'III
_
I
'“'I -'‘-I-I |“
II.
'I II I I .=.'
I I II II I -'_I.
.d.I ”I .
I
_
III _.I III I II II .I I L I .I..
II .'III 'I -II
‘
I
I |I I I II .1 I
I I I I
I 'I II p “‘.‘-I _I
<'-II I I v I I .:II I II I
II-I»I II I I I
I I'II II I -I II
I II!I -II I L I II
_.z‘.‘4‘__I.';5 __72‘_
I I I I II I
I I -.--':;I I .
I I
I I I I II I I I I
i "i
I .
L I I t
-
II I I II ,—II I II |I I a
I
II ''II II
‘"I I I --
II II I II I v I,I I II I I I II I
I I 'II |I ''II II I“.1 I '“‘.II‘I.III II I I .I I _.I I II __
I -‘I '
The property is located on the corner of Saturiba Drive and Selva Grande Drive in the
residential Selva Marina zoning district.The lot is 110 feet wide by 130 feet deep.
Genest explained that Chapter 23 was created "with the purpose of enhancing,
conserving,restoring,protecting,and preserving the natural environment.“
The code requires a permit for removal of any tree 8 inches or greater in diameter at
breast height.The property owner hired a company in 2024 that produced two letters
stating trees were diseased and removed them without a permit -one 25-inch water oak
and one 9-inch hickory.Genest explained:"When we looked at the letters that were
provided by the tree company,we did ?nd that it did not meet the state statute
exempting it from a permit.Additionally,we did reach out to the arborist named on the
report,and he did con?rm with staff that he did not write the letter."
Because regulated trees removed in violation require double mitigation,the 25-inch
water oak requires 59 inches of mitigation and the 9-inch hickory requires 9 inches,
totaling 68 inches or $10,200.The applicant is requesting to reduce this to the standard
ratio of 29.5 inches or $4,425.
Jeff Haynie asked about the timeline and process.Genest con?rmed staff was on the
property the day trees were being removed after likely receiving a neighbor complaint
about an out-of—towntree service.
Another member asked:"Do you know when that letter was produced,this RP Arbor
reports that were found to be ?audulent?"Genest indicated it was produced within the
same week of removal,with dates around March 29,2024.
Applicant representative Stella,who owns a pool company hired by the Coles to build
a pool,explained Mrs.Cole couldn't attend with her three young children and Mr.Cole
is a pilot out of town.She stated:"They assumed that their arborist letter was
accepted."She noted the original issue came back to light when ?ling for permits to
remove trees for the pool project.
Stella emphasized:"The Coles were not trying to pull a fast one.Someone came out
and gave them an arborist letter and told them that if you had an arborist letter,a permit
wasn't required."She described the tree company as fraudulent,noting they "totally
disappeared"when the Coles tried to contact them.With the pool project requiring
removal of 8 cabbage palms,the total mitigation would be $21,000.She argued:"To
plant more trees on their yard is a little bit of the hardship because if you notice the
picture of their yard,they have 62 trees on their property."
Board discussion focused on the limited grounds for granting tree variances.One
member stated:"None of the criteria meet.They want to get their money back.They
need to go talk to the politicians.“
Jeff Haynie expressed sympathy but noted:"I don't think there are grounds to grant
this.I also think this is not the result that the commission intended or that the code,you
know,is there for.I don't think it's the goal to punish somebody like this."He wished
the commission would consider adding broader variance grounds,noting these grounds
"are very,very limited and are not gonna apply to people like this and probably
Community Development Board (CDB)
Allmlsf 26.2025
Agenda Item #9.C.
22 Sep 2025
Page 104 of 133
others."
Ellen Golombek suggested:"I would recommend the applicant withdraw the
application and go back and resolve some of these outstanding issues."
Chair Hansen offered a different perspective:"These people aren't trying to get out of
paying any mitigation.They're prepared to pay the mitigation for the trees...somebody
did them wrong...When somebody comes up from South Daytona and starts preying
on our citizens here,I wanna protect them."
MOTION:To deny ZVAR 25-0017 as there are no criteria met.
Motion:Harold Gear
Second:Je?'Haynie
Kirk Hansen Against
Ellen Golombek For
Angela F arford For
Harold Gear (Moved By)For
Richard Arthur Against
Jeff Haynie (Seconded By)For
Gregory (Greg)Beliles For
Motion passed 5 to 2.
D.Stormwater Text Amendment Change
ORDINANCE NO.90-25-257:An Ordinance of the City of Atlantic Beach,
County of Duval,State of Florida,Hereby amending the Land Development
Regulations as adopted by Ordinance Number 90-24-253,including all
amendments thereto;this ordinance speci?cally amending Section 24-89,
Stormwater,Drainage,Storage and Treatment requirements,providing
recordation and providing an effective date.
Director Amanda Askew presented proposed changes to stormwater regulations.She
explained the Community Development Board had previously recommended different
language,but the Commission felt removing on—sitestormwater requirements entirely
before the stormwater study was completed was premature.The proposed compromise
would delete the 400 square foot trigger and add a trigger for anything over 35%
impervious requiring on-site stormwater for the difference between 35%and 45%.
Askew noted a potential issue:"If you come in and you have you're wanting to add a
shed and the shed is a hundred square feet,you technically would have to have storm
water requirements for that hundred square feet."
Board discussion was critical of the proposed language.Richard Arthur asked about the
level 3 alteration de?nition,concerned it could trigger stormwater requirements for
interior renovations.One member worried:"If you put in new ?ooring in the house,
Community Development Board (CDB)
Ammsf 26.2025
Agenda Item #9.C.
22 Sep 2025
Page 105 of 133
would that be a hundred percent of the house?"
Jeff Haynie stated:"I mean,I would say 3 times this board has recommended removal
of the entire ordinance and,you know,2 from this board and l ?om a completely
different board makeup."He noted staff wanted to keep requirements while
acknowledging the 35%came from "legend and folklore"of original city maximums.
He emphasized:"You know,as the planner set out here,we're the only city,which I
think there's 7 out of 411 that have this for residential."
Chair Hansen expressed frustration:"Do we have to say this at all?We've got 45
percent impervious surface ratio.As long as we're 45 percent,why don't we just get on
with life?"He added:"All we're doing is making it more dif?cult and saying,if you
wanna add on,we're not even gonna let you have 45 percent.We‘re not even gonna let
you have 35 percent.It's like,come on.That's just silly."
Jeff Haynie warned:"I'm afraid it's becoming kind of a Frankenstein if we just keep on
adding."Another member agreed:"Basically,you've got a trigger at 35 now where
before you could have been at 35.And you added 400,and it put it into 40.But now all
of a sudden,with this one,it's making it more over."
MOTION:To recommend to the City Commission that they remove Section (c)1 in its
entirety.
Motion:Harold Gear
Second:Je?Haynie
Kirk Hansen For
Ellen Golombek Against
Angela F atford Against
Harold Gear (Moved By)For
Richard Arthur For
Jeff Haynie (Seconded By)For
Gregory (Greg)Beliles For
Motion passed 5 to 2.
E.Shared Parking Text Amendment Change
ORDINANCE NO.90-25-258:An Ordinance of the City of Atlantic Beach,
County of Duval,State of Florida,Hereby amending the Land Development
Regulations as adopted by Ordinance Number 90-24-253,including all
amendments thereto;this ordinance speci?cally amending Section 24-161,Off-
street Parking and Loading,providing recordation and providing an effective
date.
Director Amanda Askew presented proposed language to allow on-site shared parking,
noting this arose from the 42 East Coast variance request.The proposed text would
establish procedures for on—siteshared parking when two or more uses on the same
Community Development Board (CDB)
Alwnst 26.2025
Agenda Item #9.C.
22 Sep 2025
Page 106 of 133
5.
parcel would utilize spaces at different times.
Chair Hansen questioned why not simply add "on-site"to the existing off-site shared
parking provisions.Discussion revealed the off-site provisions were minimal -just
stating parking may be permitted on property other than where the use is located.
Board members debated whether to combine on—siteand off-site provisions.Richard
noted the language refers to "the same parcel"which wouldn't work for off-site.The
attorney explained:"The whole purpose of this language is to allow for on-site shared
parking,and this is what this accomplishes."
One member expressed concern about the provision that businesses must stop
operating if shared parking is lost,asking "What about a 30 day grace period?"Askew
suggested most agreements would have termination clauses built in.
Another member worried:"This says that they could also use those spaces.Am I
reading that incorrectly?"regarding multiple businesses sharing the same spaces.She
suggested limiting on—siteshared parking to just two businesses rather than multiple.
Director Askew warned:"Staff has grave concerns,and that would be tracking this
over time.And as businesses ebb and ?ow,I mean,it would be dif?cult to track."She
noted it would be challenging to monitor when businesses change or new tenants
arrive.
After extensive debate about enforcement challenges and potential for abuse,one
member stated:"As much as I hate to have resources wasted,which I think our
resources are wasted when you have an opportunity for temporally sharing things,I see
the Pandora's box of trying to manage this.“
MOTION:To recommend adoption of the suggested language for Section 24-16l(g)(3)as
presented.
Motion:Je?Haynie
Second:Richard Arthur
Kirk Hansen For
Ellen Golombek For
Angela Farford For
Harold Gear Against
Richard Arthur (Seconded By)For
Je?‘Haynie (Moved By)For
Gregory (Greg)Beliles For
Motion passed 6 to 1.
REPORTS
Community Development Board (CDB)
Anallsf 26.2025
Agenda Item #9.C.
22 Sep 2025
Page 107 of 133
Amanda Askew Kirk Hansen,Chair
A.Backyard Hen Discussion
Director Amanda Askew explained that Commissioner Ring asked the city manager to
look at potentially allowing backyard hens on duplexes and townhomes.Currently,
code only allows them on single-family homes.Research showed most municipalitie
srequiresingle-family homes and/or minimum lot sizes.
When asked about current permits,Director Askew con?rmed there are 5 permits for
hens in the city.There is no lot size minimum currently,though other cities like
Neptune Beach and Jacksonville Beach require 5,000 square feet minimum.
Richard Arthur disclosed he has permit number 3.Board consensus was to keep
regulations as-is.One member stated:"I don't think multifamily dwellings or duplexes
or townhomes,that's infringing on...There's no setbacks with those homes."Another
agreed about West Atlantic Beach having "small lots,duplexes."
The board reached consensus to report back to the City Commission that they don't
think the regulations should be extended to townhouses and that the code should
remain as is,restricting hens to single-family homes,due to concerns about space
limitations and potential con?icts with neighbors on smaller lots and in multi-family
settings.
PUBLIC COMMENT
Their was no public comment.
ADJOURNMENT
There being no further discussion,Chair Hansen declared the meeting adjourned at 7:53 pm.
Community Development Board (CDB)
Allaust 26.2025
Attest:
Agenda Item #9.C.
22 Sep 2025
Page 108 of 133
(111'
DD
CITY OF ATLANTIC BEACH
CITY COMlVlISSION
REPORT
AGENDA ITEM:Ordinance No.90-25-258 (Amending the Land Development Code to Section
24—161to add regulations addressing shared parking on single parcels.)
SUBMITTED BY:Amanda L.Askew,Neighborhoods Department Director
TODAY’S DATE September 10,2025
MEETING DATE:September 22,2025
BACKGROUND:
In May 2025,the CDB reviewed the on-site parking requirements resulting in a recommendation to
Commission to introduce provisions in Chapter 24 that allow for shared parking arrangements
within the same parcel or development,provided that the businesses involved operate during
different hours.For example,a bar could share parking spaces with an office if their operating
hours do not overlap.
This recommendation was brought to Commission on June 91‘,where they directed the City
Manager to prepare an ordinance incorporating the recommendation into Section 24-161.
The following language was proposed at the June 23rdCommission meeting:
Section 24-161(g)(3)
3 0 site and Onsite Shared arkin .Re uired arkin s aces ma be emitted to be
utilized for meetin the arkin re uirements of two or more se arate ermitted uses on the
same arcel or develo mentor offsite when it is clear]established b the a licant that the
two or more uses will utilize the 3 aces at different times of the da week month or ear.A
recordable covenant with the correct 1e a1 descri tion shall be submitted b the owners of
the ro ert and the two or more businesses or tenants involved in a form acce table to the
office of the Cit Attome .The covenant shall be recorded in the clerk of courts at
the A licant ’s ex ense and shall run with the land.The covenant shall rovide that
the use or ortion of a use that re uires the shared ‘arkin in order to obtain the necess
ermits or licenses shall cease and terminate u}on an Chan 6 in their res ective schedules of
o eration that results in con?ictin or overla in usa e of the arkin facilities and no
nonresidential use ma be made of that ortion of the to ert until the re uired ‘arkin
facilities are available and rovided.The covenant shall also rovide that the Cit ma
collect attome s’fees if liti ation is necess to enforce the re uirements of this Section.
Commission directed the City Manager to bring the proposed language to them through
Ordinance format.Section 24-62 requires the Community Development Board to review
proposed amendments to the zoning code and provide a recommendation to Commission.
ANALYSIS &REVIEW
Agenda Item #9.D.
22 Sep 2025
Page 109 of 133
I I
I:.
I.
II I II
I 1 -II I '.II I I =I
I II I-I '
I I --|
I II I I I
I I
II I 'I.
I J_I
I I I
-|I-
I
I I»
I:=‘l
.l ..I
_II
I I z
I II
'I I II_N I
lu'I -
I -
''I'II '
I.:I
II II I I f :
-I
HII I.
H
II II I
I I II
'..I.I
'1
'II”I II I I
I I
II I
I ,I I
I II II
.I I
I II I III -
HI H '
III ..II I.I I-I.
-.II ‘I.
I T 1 ;
II
I I 'I 'I
'I
I F .
VI
i II
I
_
II I
Per Section 24—62(f)of the Land Development Code,the Community Development Board shall
evaluate applications for a zoning code amendment based on the following factors:
(1)Consistency with the comprehensive plan;
(2)Consistency with the intent of the land development regulations;
(3)Consistency with other professional planning principles,standards,information and
more detailed plans and studies considered relevant;
(4)Whether the proposed amendment and development permitted thereunder is premature
or otherwise creates or contributes to an urban sprawl pattern of development;
(5)Whether the proposed amendment will constitute "spot zoning,"that is an isolated
zoning district unrelated to adjacent and nearby districts;
(6)Whether the uses permitted under the proposed rezoning will be consistent or
compatible with the existing and proposed land uses and zoning of adjacent and nearby
properties or the general area;or will deviate from an established or developing logical
and orderly development pattern;
(7)Whether the uses permitted under the proposed rezoning will deviate from an
established or developing development pattern that is logical and orderly;
(8)Whether the proposed rezoning and development permitted thereunder will result in
significant adverse impacts upon property values of adjacent or nearby properties or in
the general area more than the types of uses currently permitted;and
(9)Whether the proposed rezoning and development permitted thereunder will detract from
the character and quality of life in the general area or neighborhood by creating
excessive traffic,noise,lights,vibration,fumes,odors,dust,physical activities or other
detrimental effects or nuisances.
Relevant and applicable language from the City’s Comprehensive Plan is listed below.
Policy A.1.5.1 The City shall review all applications for development permits to determine
compliance with the Land Development Regulations,particularly with regard to provision of
open space,required parking,on-site traffic ?ow,appropriate signage,impervious surface area
limits,landscaping and tree protection so as to avoid traffic congestion,hazardous public safety
conditions and inefficient land use,which may also result in harmful environmental or aesthetic
effects.
Policy A.1.5.2 The City shall consider,in conjunction with the issuance of all development
permits within its boundaries,the impacts of development upon adjacent jurisdictions,regional
service entities,regional planning policies,and hurricane evacuation plans.Further,the City
shall cooperate with such entities to ensure equitable,timely,and coordinated urban
development activities.
Agenda Item #9.D.
22 Sep 2025
Page 110 of 133
Policy A.1.5.6 Commercial and light industrial development shall be located and designed so
as to minimize adverse effects on residential areas,traffic facilities and the aesthetic character
of the City.
Policy B.2.2.5 The City shall continue to enforce land use and subdivision regulations to
provide for the safe and convenient on-site traffic ?ow,considering motorized and non-
motorized traffic movements and parking requirements.
The Community Development Board reviewed the proposed text change at its August 26
meeting.A motion to recommend approval to Commission passed with a 6-1 vote.
REQUIREDACTION
The City Commission shall review the Community Development Board’s recommendation and hold
two public hearings to consider Ordinance 90—25—258.These two hearings are scheduled for September
22ndand October 13th.
Following these public hearings,the city commission,by ordinance,may amend the Land
Development Regulations Text,or it may deny the request.
BUDGET:None
RECOMNIENDATION:Consideration of Ordinance No.90-25-258
Ordinance No.90-25-258
Exhibit A
Draft CDB Meeting Minutes
BY CITY MANAGER:
ATTACHNIENTS:
Agenda Item #9.D.
22 Sep 2025
Page 111 of 133
I .
I
.I.
r T
IV
I
_I
|
I :II
‘I
.I
I'II
I II
'II I:
U I II
I
'\I I |
I |=
I -\I H I
I
|I I
|I
I ‘|-“
II II
t 'II
II I _
=I ~_
I I __I-I
"‘
I I I
‘
I I II
I I -:.II I I
I I I I
I .II
ORDINANCE NO.90-25-258
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY OF
DUVAL,STATE OF FLORIDA,HEREBY AMENDING THE LAND
DEVELOPMENT REGULATIONS AS ADOPTED BY ORDINANCE
NUMBER 90-24-253,INCLUDING ALL AMENDMENTS THERETO;THIS
ORDINANCE SPECIFICALLY AMENDING SECTION 24-161,OFF-STREET
PARKING AND LOADING,PROVIDING FOR RECORDATION AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,on October 14,2024 the City Commission of the City of Atlantic Beach
enacted Ordinance No.90-24-253 amending and restating the City of Atlantic Beach Land
Development Regulations,Chapter 24 of the City’s Code of Ordinances,and
WHEREAS,the City of Atlantic Beach recognizes that said Chapter 24,Land
Development Regulations,requires comprehensive revisions periodically to meet the community’5
needs to update content,standards,and administrative guidance;and
WHEREAS,the City of Atlantic Beach desires to have Land Development Regulations
that are clear,concise,and streamlined;and
WHEREAS,Section 163.3174(1),Florida Statutes,requires that the governing body of
each local government in Florida shall designate and by ordinance establish a “local planning
agency;”and
WHEREAS,the City of Atlantic Beach Community Development Board has been duly
designated as the Local Planning Agency of the City;and
WHEREAS,Section 163.3174(4)(c),Florida Statutes,provides that the land planning
agency shall review all proposed text amendments to land development regulations and make
recommendations to the governing body as to the consistency of the proposed revisions with the
adopted comprehensive plan;and
WHEREAS,the Community Development Board acting in its capacity as Local Planning
Agency,held a duly advertised public hearing on August 26th,to receive public comments on the
proposed amendment to Chapter 24,Land Development Regulations and,?nding the proposed
amendment to said Chapter 24 consistent with the City’s adopted 2045 Comprehensive Plan,voted
to recommend adoption of said update and revisions to Chapter 24,Land Development
Regulations;and
WHEREAS,after due notice and publication,the City Commission held two (2)public
hearings to receive public comments and receive the recommendation of the Community
Development Board;and
WHEREAS,the City Commission has found and determinedthat the proposed update and
revisions to Chapter 24,Land Development Regulations will foster and preserve the public health,
Ordinance No.90-25—258 Page 1 of 3
Agenda Item #9.D.
22 Sep 2025
Page 112 of 133
safety and welfare and aid in the harmonious,orderly and progress development of the City of
Atlantic Beach and thus will serve a valid public purpose.
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA:
SECTION 1.Re ulation Amended.Section 24-161 of Chapter 24,Land Development
Regulations of the Code of Ordinances of the City of Atlantic Beach,Florida,is hereby revised,
as more fully set forth and described in Exhibit A,attached hereto and made part hereof,and hereby
adopted to read as shows in said Exhibit A
SECTION 2.Pu ose and Intent.This Ordinance is enacted to carry out the purpose and
intent of,and exercise the authority set out in,the Community Flaming Act,as codi?ed in the
applicable portions of Chapter 163,Part 11,Florida Statutes.
SECTION 3.Findin s.The City Commission hereby ?nds and determines that:
(a)The ?ndings set forth in the recitals to this Ordinance are true and correct.
(b)The Community Development Board,acting in its capacity as the Local Flaming
Agency for the City held a public hearing on August 26th,to consider the proposed
amendment to Chapter 24,Land Development Regulations of the City’s Code of
Ordinances,and found them to be consistent with the Comprehensive Plan,and
recommended that the City Commission adopt said amendment to Chapter 24,Land
Development Regulations.
(c)The amendment to Chapter 24,Land Development Regulations,of the City’s Code of
Ordinances,is consistent with the City’s adopted 2045 Comprehensive Plan.
SECTION 4.Con?ict.A11ordinances,resolutions,of?cial determinations or parts thereof
previously adopted or entered by the City or any of its of?cials and in con?ict with this Ordinance
are repealed to the extent inconsistent herewith.
SECTION 5.Codi?cation and Scrivener’s Errors.The publisher of the City of Atlantic
Beach’s Code of Ordinances,the Municipal Code Corporation,is hereby directed to incorporate
the Land Development Regulations Update as Chapter 24 into the City’s Code of Ordinances.
Sections of the Land Development Regulations Update may be renumbered or re—letteredand
scrivener’s errors,formatting and typographical errors and other minor,inadvertent graphical
errors in Chapter 24 which do not affect the intent may be authorized by the City Manager and
City Attorney without the need of public hearing,by ?ling a corrected or re-codi?ed copy of same
with the City Clerk.
SECTION 6.Applicability.The provisions of the Land Development Regulations
amendment shall apply to all applications,decisions or controversies pending before the City of
Atlantic Beach upon the effective date hereof or ?led or initiated thereafter,provided that certain
development,land use or construction,if quali?ed,may have vested rights to continue or be
completed under the terms of the repealed ordinances or provisions therein.
Ordinance No.90-25-258 Page 2 of 3
Agenda Item #9.D.
22 Sep 2025
Page 113 of 133
SECTION 7.Severabilit .If any section,sentence,clause,or other provision of this
Ordinance,or any provision of the Land Development Regulations amendment shall be held to be
invalid or unconstitutional by a court of competent jurisdiction,such portion shall be deemed a
separate,distinct and independent provision,and such holding of invalidity or unconstitutionality
shall not be construed as to render invalid or unconstitutional the remaining sections,sentences,
clauses,or provisions of this Ordinance,or of the Land Development Regulations Update.
SECTION 8.Effective Date.This Ordinance shall take effect upon ?nal review and
approval.
PASSED by the City Commission on ?rst read day of ,2025
PASSED by the City Commission on second and ?nal reading this __
day ,2025.
CITY OF ATLANTIC BEACH
Attest:
Donna L.Battle,City Clerk
Curtis Ford,Mayor
Page 3 of 3OrdinanceNo.90-25—
Approved as to form and correctness:
Jason Gabriel,City Attorney
of
Agenda Item #9.D.
22 Sep 2025
Page 114 of 133
EXHIBITA
Sec.24-161.Off-street parking and loading.
(a)
(1))
Purpose and intent.Off—streetvehicular parking spaces required by this section shall be
provided at the time of the construction or expansion of any building for the uses listed in
this section.This section is intended to specify appropriate design and location for parking,
support the creation of walkable communities,and lessen unnecessary con?icts between
vehicles and pedestrians.Parking areas shall be arranged for convenient access and the
safety of pedestrians and vehicles;shall provide barriers when located at the perimeter of a
lot to prevent encroachment on to adjacent properties;and when lighted,lights shall be
directed away from adjacent properties.Table 4 depicts the minimum parking required by
use.
General requirements and limitations for parking areas.
(1)Adequate drainage shall be provided,and parking areas shall be maintained in a
dustproof condition kept free of litter and debris.
(2)A11parking areas shall be paved unless an alternative surface is approved by the
director of public works.Any such alternative surface shall be maintained as installed
and shall be converted to a paved surface if a failure to maintain results in adverse
drainage or aesthetic impacts.
(3)All parking areas are subject to the landscape requirements set forth is section 24-176.
(4)Parking for residential uses shall be located within paved or stabilized driveways,
private garages or carports or such areas intended for the day—to-dayparking of
vehicles.Vehicles shall not be routinely parked within grassed or landscaped areas of a
residential lot.
(5)There shall be no sales,service or business activity of any kind within any parking
area.
(6)Parking,stacking,and loading space areas shall not be used for any other purpose,
including,but not limited to the storage of equipment,materials,boats,or recreational
vehicles.
(7)Applications to vary from the requirements of this section shall follow the procedures
set forth in subsections 24-65(a)and (b).The community development board may
approve such application only upon finding that the intent of this section as set forth in
preceding subsection (a)is met.
(8)Parking areas and driveways shall not obstruct storrnwater facilities,drainage swales or
clear vehicular sight distances.
(9)Excess parking is discouraged,and in no case shall the number of extra surface parking
spaces exceed ten (10)spaces or ten (10)percent,whichever is greater.
(10)Required parking shall be maintained for the duration of the use it serves.
Plans required.A composite site plan depicting the arrangement and dimensions of required
parking and loading spaces,access aisles and driveways in relationship to the buildings or
uses to be served shall be included on all plans submitted for review.Parking calculations
Agenda Item #9.D.
22 Sep 2025
Page 115 of 133
onsite
(d)
(e)
(f)
(g)
EXHIBITA
demonstrating provision of required parking shall be provided with all building permit
applications submitted for review.
Measurement.Where floor area determines the amount of off-street parking and loading
required,the ?oor area of a building shall be the sum of the horizontal area of every ?oor of
the building.In places of public assembly in which occupants utilize benches,pews or
similar seating,each twenty-four (24)lineal inches of such seating,or seven (7)square feet
of ?oor area where no seating is provided,shall be considered one (1)seat.When
computations result in requirement of a fractional space,a fraction equal to or more than
one-half (1/2)shall require a full space.
Uses not specifically mentioned.Requirements for off-street parking and loading for uses
not specifically mentioned in this section shall be the same as required for the use most
similar to the one (1)sought,it being the intent of this section to require all uses to provide
adequate off-street parking and loading.
Location of required o?—streetparking spaces.
(1)Parking spaces for residential uses shall be located on the same property with principal
building(s)to be served.
(2)Parking spaces for uses other than residential uses shall be provided
or not more than four hundred (400)feet away,provided that such required off-
street parking shall in no case be separated from the use it serves by arterial streets or
major collector streets,or other similar barriers to safe access between parking and the
use,and shall require a shared parking agreement in accordance with this
section.
(3)Off-street parking for all uses other than single and two-family residential shall be
designed and constructed such that vehicles will not back into public rights-of—way,
unless approved as onstreet parking.Parking spaces shall not extend across any public
or private sidewalk or other pedestrian thoroughfare.
(4)Off-street parking spaces for any use shall not be located where,in the determination
of the director of public safety,an obstruction to safe and clear vehicular sight distance
would be created when vehicles are parked in such spaces.
(5)Parking lots shall be accessed from a side street or alley unless no such access is
available.
Parking reductions.Allowable parking reductions in parking space requirements.This
section provides procedures and criteria for the reduction of the off-street parking
requirements of this chapter,except for residential and lodging uses.
(1)Tree protection.Required vehicle parking may be reduced by a maximum of ten (10)
percent when necessary to preserve legacy trees,as defined in chapter 23.Required
vehicle parking may be reduced by a maximum of five (5)percent when necessary to
preserve regulated trees,as defined in chapter 23.These reductions cannot be
combined.
if necessar
Agenda Item #9.D.
22 Sep 2025
Page 116 of 133
()ff 1:£4;v
2 a v
P
pp
n V P V
UP
a 9 Va
9
9 pp D
WW,v D P Y
n o
3 0 site and Onsite Shared arkin .Re uired arkin st aces ma be emitted to be
utilized for meetin the ‘arkin re uirements of two or more 56 arate
ermitted uses on the same arcel or develo ment or offsite when it is clearl
established b the at licant that the two or more uses will utilize the 5 aces at different
times of the da week month or ear.A recordable covenant with the correct 1e a1
descri tion shall be submitted b the owners of the to ert and the two or more
businesses or tenants involved in a form acce table to the office of the Cit Attome .
The covenant shall be recorded in the clerk of courts at the A licant ’5 ex ense and
shall run with the land.The covenant shall rovide that the use or ortion of a use that
re uires the shared arkin in order to obtain the necessar ermits or licenses shall
cease and terminate u on an Chan e in their res ective schedules of 0 eration that
results in conflictin or overla in usa e of the arkin facilities and no
nonresidential use ma be made of that ortion of the r0 ert until the re uired
arkin facilities are available and rovided.The covenant shall also rovide that
the Cit ma collect attorne s’fees if liti ation is necessar to enforce the
re uirements of this Section.
()Motorcycle parking.For every two (2)motorcycle parking spaces provided,the
required vehicle parking may be reduced by one (1)space,up to five (5)percent of
required parking.Each motorcycle parking space must have dimensions of at least four
and one—half(41/2)feet by eight (8)feet per space.
()Bicycle parking.For each additional four (4)bicycle parking spaces provided,the
provision of vehicular parking spaces required by this Code may be reduced by one (1)
space,up to a maximum of twenty (20)percent of the total number of vehicular
parking spaces required.
()Transportation network company.Developments within the central business district
(CBD)and traditional marketplace (TM)district which provide preferred parking
spaces or drop—offzones (e.g.,covered,shaded,or near building entrance)for TNCs
may reduce their parking requirement by two (2)vehicle spaces for every one (1)space
which is marked and reserved for TNCs at a preferred location,up to a maximum of
ten (10)percent of the total number of vehicular parking spaces required or four (4)
vehicle parking spaces,whichever is less.Drop—offzones shall be located so as to
minimize impediments to traffic ?ow.
I ()0n-street parking.Developments shall receive credit for on-street parking.This
reduction shall be limited to the number of parking spaces provided along the street
frontage directly adjacent to the site.
(h)Design requirements.
(1)Parking space dimensions shall meet the following standards.
(a)Each off—streetparking space shall be a minimum of nine (9)feet by eighteen (18)
feet,except that smaller dimensions may be provided for single family residential
Agenda Item #9.D.
22 Sep 2025
Page 117 of 133
EXHIBITA
lots,provided that adequate onsite parking is provided to accommodate two (2)
vehicles.
(b)No more than thirty (30)percent of the required parking spaces may be reduced to
eight (8)feet by sixteen (16)feet and specifically designated for compact-size
automobiles.
(0)Parallel parking spaces shall be a minimum of eight (8)feet by twenty (20)feet.
(2)Accessible parking spaces shall comply with the accessibility guidelines for buildings
and facilities (ADAAG),and shall have a minimum width of twelve (12)feet.
(3)Within parking lots,the minimum width for a one—way drive aisle shall be twelve (12)
feet,and the minimum width for a two-way drive aisle shall be twenty-two (22)feet.
The aisle Width may be reduced to ten (10)feet for one-way traffic and eighteen (18)
feet for two-way traffic where no parking occurs or where necessary to provide
sufficient landscape area around a preserved tree.
(4)Parking lots containing more than five (5)rows of parking in any configuration shall
provide a row identification system to assist patrons with the location of vehicles,and
internal circulation shall be designed to minimize potential for con?icts between
vehicles and pedestrians.
(5)Tandem parking configurations are only permitted on residential properties,unless
approved as part of a valet parking plan or for a change of use within an existing
building.
(6)Curbs,wheel stops,or parking stops shall be provided next to sidewalks.
(i)Parking space requirements.Where existing uses,which do not provide the
required number of off-street parking spaces as set forth within this paragraph are
replaced with similar uses (such as a restaurant replacing a restaurant),with no
expansion in size or increase in number of seats,additional parking shall not be
required.Any increase in ?oor area or expansion in building size,including the
addition of seats shall require provision of additional parking for such increase or
expansion.
CITY OF ATLANTIC BEACH\OFF-STREET PARKING REQUIREMENTS
USE MINIMUM PARKING REQUIRED
RESIDENTIAL USES
Multi-family residential uses Within
commercial zonin districts
Studio/one-bedroom One (1)s ace er unit
Two-bedroom One and one-half (11/2)5 ace er unit
Three—bedroomor more Two (2)8 aces er unit
Roomin and boardin houses One (1)s ace for each uest bedroom
All other residential uses Two (2)3 aces er dwellin unit
COMMERCIAL/OFFICE USES
Auditoriums,theaters or other places of One (1)space for every four (4)seats or
assembl seatin laces
Agenda Item #9.D.
22 Sep 2025
Page 118 of 133
-<r1:
°P
EXHIBITA
Bowlin alle s
Hotels and motels
Medical office or dental clinic
Marinas
Restaurants,bars,nightclubs
Financial institutions
Truck/trailer rental
Minor automotive service,major automotive
re air
Retail,office,or service uses not otherwise
s ecified
INDUSTRIAL USES
Light assembly and fabrication,
manufacturing -heavy,printing,engravings
and related re roductive services
Mini-warehouse
Outside storage
Warehouse/storage (inside)
Four (4)3 aces for each alle
One (1)space for each sleeping unit plus
spaces required for accessory uses such as
restaurants,lounges,etc.,plus one (1)
employee space per each twenty (20)sleeping
units or ortion thereof
One (1)space for each two hundred (200)
s uare feet of ross ?oor area
One (1)space per boat slip plus spaces
required for parking accessory uses such as
office
One (1)space for each four (4)seats.Any
outdoor seating where service occurs shall be
included
One (1)space for each three hundred (300)
s uare feet
One (1)space for each two hundred (200)
s uare feet,five (5)s aces minimum
Two (2)spaces for each service bay (service
ha is not a arkin s ot)
One (1)space for each four hundred (400)
s uare feet of ross ?oor area
One (1)space for each five hundred (500)
square feet
Three (3)spaces,plus one (1)for each one
hundred (100)units
One (1)space for each two thousand (2,000)
s uare feet of desi nated site area
One (1)space for each one thousand (1,000)
s uare feet
INSTITUTIONAL AND COMMUNITY SERVICE USES
Assisted living.senior care and similar
housing for the elderly where residents do not
routinely drive or maintain vehicles on the
ro ert
Churches,temples or places of worship
Clubs or lodges
Hospitals,clinics and similar institutional
uses
One (1)Space for each four (4)occupant
accommodations
One (1)space for each four (4)seats or
seatin laces
One (1)space for each four (4)seats or
seating places or one (1)space for each two
hundred (200)square feet of gross ?oor area,
whichever is reater
One and one-half (11/2)spaces for each
hos ital bed
Agenda Item #9.D.
22 Sep 2025
Page 119 of 133
p Y
EXHIBITA
Libraries and museums One (1)space for each five hundred (500)
s uare feet of ross floor area
Mortuaries,funeral homes One (1)space for each four (4)seats or
seating spaces in chapel plus one (1)space for
each three (3)em 10 ees
Schools and educational uses a.Elementary and middle high schools:Two
(2)spaces for each classroom,office and
kitchen
b.Senior high schools:Six (6)spaces for
each classroom plus one (1)space for each
staff member
Vocational,trade and business schools One (1)space for each three hundred (300)
s uare feet of ross ?oor area
Child care facilities One (1)space for each four hundred (400)
square feet of gross ?oor area,plus one (1)
paved off—streetpedestrian loading and
unloading space for an automobile on a
through,"circular"drive for each ten (10)
students cared for (excluding child care in a
residence).An additional lane shall also be
required to allow pass by or through traffic to
move while automobiles waiting or parked to
pick up children occupy loading/unloading
areas.
Spa,gym,health club and school for the fine One (1)space for each three (3)seats or one
or performing arts or martial arts (1)space for each one hundred (100)square
feet,whichever is reater
Community center,government uses,One (1)space for each three hundred (300)
buildin ,or facilit s uare feet
Hospice One (1)space for each six (6)beds,and one
(1)space for each employee on the largest
shift
Emergency ambulance service One (1)space for each three hundred (300)
square feet and one (1)space for each seven
hundred and fifty (750)square feet of site
area
*Please refer to section 24-161(g)for parking reductions
**Please refer to section 24-161(e)for uses not s ecificall mentioned.
Table 4 O?-StreetParking Requirements
0)O?—streetloading spaces.Off-street loading and delivery spaces shall be provided that are
adequate to serve the use such that interference with routine parking,pedestrian activity and
daily business operations is avoided.Where possible,loading and delivery areas should be
located at the rear of a site and shall not be required to back into a public right-of—way.
Agenda Item #9.D.
22 Sep 2025
Page 120 of 133
EXHIBITA
These off-street loading spaces shall be not less than ten (10)feet wide,twenty-five (25)
feet long,provide vertical clearance of fifteen (15)feet,and provide adequate area for
maneuvering,ingress and egress.The length of one (1)or more of the loading spaces may
be increased up to fifty—five(55)feet if full-length tractor-trailers must be accommodated.
(k)Additional requirements for multi-family residential uses.New multi—familyresidential
(1)
(m)
development shall provide adequate area designated for parking of routine service vehicles
such as used by repair,contractor and lawn service companies.For new multi-family
development located east of Seminole Road,three (3)spaces per dwelling unit shall be
required in order to accommodate increased parking needs resulting from beach—going
Visitors.
Bicycle parking.All new development including any redevelopment or expansion that
requires any change or reconfiguration of parking areas,except for single-and two-family
residential uses,shall provide bicycle parking facilities on the same site,in accordance with
the following:
(1)Bicycle parking facilities shall be separated from vehicular parking areas by the use of
a fence.curb or other such barrier so to protect parked bicycles from damage by cars.
(2)Bicycle parking facilities shall provide the ability to lock or secure bicycles in a stable
position without damage to wheels,frames or components.
(3)Bicycle parking shall be located in areas of high visibility that are well—lighted.
(4)Required bicycle parking shall be located no more than fifty (50)feet from the doors
and entryways typically used by residents or customers for access to a building,not to
include doors intended to be used solely as delivery doors or emergency exits.
(5)Bicycle parking shall be provided at a rate of one (1)bicycle parking space for every
ten (10)required vehicle parking spaces plus two (2)additional bicycle parking spaces.
When computations result in requirement of a fractional space,a fraction equal to or
more than one-half (1/2)shall require a full space.
(6)All required bicycle parking for multi—familyresidential uses shall be located under or
within a covered structure or structures.
(7)Bicycle parking shall be located so as to not interfere with pedestrian movement and
with adequate clearance to give cyclists room to maneuver.An unobstructed pedestrian
aisle at least four (4)feet wide shall be provided.
(8)Each bicycle parking space shall be sufficient to accommodate a bicycle at least six (6)
feet in length and two (2)feet wide.
(9)Each bicycle rack shall be located at least three (3)feet from another bicycle rack or
from a wall.
Illumination values for parking areas.Illumination values at the property line of a new
commercial or industrial development or redevelopment shall not be more than 0.2 fc at any
point when a project is located next to any residential use or residentially zoned property.
The illumination values at the property line of a project adjacent to any other use shall not
be more than 1.0 fc.Compliance with these criteria shall not be required between two (2)
Agenda Item #9.D.
22 Sep 2025
Page 121 of 133
EXHIBITA
adjacent nonresidential properties of like zoning or use classification provided that the
properties are under the same ownership or have common parking areas or driveways.
At canopied areas,such as those found at drive-through facilities,gas stations,convenience
centers,and car-washes,lighting under the canopy,awning,porte cochere,or similar structure
shall be either recessed or cut-off fixtures.
The city may require a lighting plan in order to determine compliance with this section.
(11)Valet parking.Valet parking does not require individual striping and may take into account
the tandem or mass storage of vehicles.Non-residential developments may utilize valet
parking subject to the following:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
Submission and approval of a site plan that includes the layout and dimensions of the
parking spaces and drive aisles showing sufficient parking and maneuverability for a
variety of passenger automobiles,motor vehicles,and light trucks.
The dimensions of valet parking spaces may be reduced to seven and one-half (7 1/2)
feet stall width by eighteen (18)feet stall length.
Valet parking spaces shall be provided on-site,unless included in a shared parking
agreement approved by the city.
An on-site drop off area that does not block public right-of—wayfor vehicles using the
valet parking service shall be provided.
If the valet parking plan includes parking spaces that are required to meet the
applicable minimum parking requirements,the valet parking service must be provided
for those parking spaces during all operating hours of the use.
The valet parking service shall not utilize public parking spaces.
Changes to a parking lot or facility with valet parking that are changed to be self—
parking shall require a revised site plan and shall meet the minimum parking
requirements of this section.
(Ord.No.90-24—253,§3(Exh.A),10-14-24)
Agenda Item #9.D.
22 Sep 2025
Page 122 of 133
MINUTES
Community DevelOpment Board (CDB)Meeting
Tuesday,August 26,2025 -6:00 PM
City Hall,Commission Chamber
800 Seminole Road,Atlantic Beach,FL 32233
Present:KirkHansen,Chair
Ellen Golombek,Vice Chair
Angela Farford,Member
Harold Gear,Member
Richard Arthur,Member
Jeff Haynie,Member
Gregory (Greg)Beliles,AlternateMember
Absent:Jennifer Lagner,Member
Also Present:Amanda Askew,Neighborhoods Department Dir.(NDD)
Abrielle Genest,PrincipalPlanner (PP)
Valerie Jones,Recording Clerk
Rob Graham,City Attorney (CA)
1.CALL TO ORDER AND ROLL CALL
Chair Hansen called the meeting to order at 6:00 pm.
2.APPROVAL OF MINUTES
A.Approve minutes of the July 15,2025 regular meeting of the Community
Development Board.
The minutes were approved.
3.OLD BUSINESS
There was no new business.
4.NEW BUSINESS
A.2127 Beach Avenue ZVAR25-0015 (Stephanie Gallagher and Kevin Partel)
Request for a variance to Section 24-151(a)to build an accessory use prior to
having a principal use and Section 24-157(b)(5)to exceed the maximum height for
a retaining wall and the minimum 40 feet separation between retaining walls at
2127 Beach Avenue.
Principal Planner Abrielle Genest presented the request for a variance from Section 24-
151(a)to build an accessoryuse prior to having a principal use and Section 24-
157(b)(5)to exceed the maximum height for a retaining wall and the minimum 40 feet
separation between retaining walls at 2127 Beach Avenue.
Community Development Board (CDB)
Anunst 26.2025
Agenda Item #9.D.
22 Sep 2025
Page 123 of 133
HI
I -I I
I I
I _I -
I I II .'_.J .
II ..IIII
I
‘~II
_._
—II .
'-J '.....w
H.‘
I I I
I I I _I V
I III .
.__.
H
_I ..
I I
II
I.I =I
l.‘V
I .I
''
II a I -II
I rill I 'I
;'II 2'.
r,I I
I
.
‘I I I .’II 1
u.l‘I I
‘I
I..
,,»
_c_.
I
.‘V
I!‘III
I
I
I
l'I
I
II II
I
,.n .I
.I
Genest explained that the property is located on the north end of Beach Avenue in the
residential multifamily general zoning district.It is ocean?‘ont,75 feet wide and 182
feet deep.She noted "the previous home was demolished in 2018.It has since sat
vacant."The applicant is proposing to reconstruct the existing bulkhead and build a
new wood deck cantilevered over the bulkhead before constructing the single-family
home.
The existing bulkhead was built in the early 2000s and permitted through DEP,though
a variance was not obtained at that time.Genest explained the ?rst request relates to
Section 24-151(a),which states "accessory uses and structures are permitted within any
zoning district where the accessory uses or structures are clearly ancillary in connection
with and incidental to the principal use allowed within that zoning district."Since the
deck would be constructedbefore the single-familyhome,a variance is required.
The second request involves the bulkhead height.The code limits retaining walls to 4
feet with a minimum 40-foot separation between walls.The existing bulkhead is 7 feet
high,and there‘sa buried seawall 9 feet away from it.Genest stated:"So the applicant
is requesting to reduce that separation from 40 feet to 9 fee ."
Richard Arthur inquired about what it would look like to meet code requirements.
Genest responded that "if they had to come into compliance with the code,we would
only allow maximum retaining wall height of 4 feet,so that would require some
additional grading of the lot."
When asked if replacement calls for sheet pile metal,Genest indicated she believed the
engineering plans in the application would show those details.
The Chair declared no ex parte communications from board members.
Applicant representative Stephanie Gallagher,a planner representing the Fergusons,
explained that the homeowners purchased the property at the end of last year with plans
to build a new home.She stated:"First thing they thought they should do is replace that
wall and deck.It's a little dilapidated."
Gallagher argued that starting with the bulkhead made logical sense from a building
standpoint,noting "the rules were there.It was interpreted differently."She explained
that when municipalities "lump walls and fences together with bulkheads and retaining
walls,you're almost always going to have a huge drop off on the other side or at least
some sort of grade variation."
Regarding the deck,Gallagher said:"I mean,we don't have to do the deck now.It
kinda made sense to do it with the wall,so that‘s something we could,you know,do
later.I think we were surprised that a deck is seen as an accessory use."She
emphasized that the lots in the area "slope up to about 20 feet"and they're trying to
maintain the existing grade.
When asked why build the deck before the principal structure,Gallagher explained:
"From the builder's perspective,starting at the back of the lot and getting this replaced
Community Development Board (CDB)
Almust 26.2025
Agenda Item #9.D.
22 Sep 2025
Page 124 of 133
'I I :1
"'3 I
5
I ._--..—
II I.-I I 'I 'I I I I
.'II I I:u I'I
‘"'"'
.I
''I'II .I I ‘1 II ='I
-...II I .II =''5.II I _z:
t I III I V 'I
‘_
I II I I II I 4'.-""I ''..I _.»I II V“I :I
I l :I -I
I
U
II III -r:
I I r II I 'II I“
I—‘l -
II .I
_.I .I I I I ._.
;I I II I -
I =
'
._-II -I
5-
I I -''m 'I II I
'-,='II I
‘1 I_II I -;.-..I
-‘I ':I .-I
‘'.I "
“.I
'?II '‘I 5
..-'c -I *II
V II --I.I.
3 '
.
I n t
.I .--
.|.z .-v.-I
..‘II
.—.
‘
I I II I-1 I I I '
.;m I I II .A.II .“
II I
‘
II I 'II
-II 'II I |I I
‘""'1.\.II:-I I I
I ,ri __~I -':-"
H
.
r H I I ,I l'I
_:I .I .I I ;II I II 1 .'..V
I H
_III N .H I IIII
an .I ___.-'I II :I 'I‘
II -.a I I II
‘
I I I "I
II I '|I |'
I I z -'v I
'z '‘
I :1
-II-.II LII"III
_.._...I-z
i z -I.
‘I ;
?rst and then building the house farther back made sense."She also noted concerns
about knowing the site layout and grading before planning the home.
On the height variance,a board member asked why not grade down when excavating.
Gallagher responded that there‘s a code requirement not to signi?cantly change the
grade,and that lowering wouldmake this property lower than adjacent properties
which are also at about 20 feet elevation.She emphasized that Atlantic Beach
stormwater regulations would require them to "retain all the runoff on-site,likely in
some sort of underground containment."
During the courtesy of the ?oor,several neighbors spoke in opposition:
Brent Swindle stated:"I'm not trying to shut anybody down.Someone just paid $6
million for a lot.Like,I get it.You wanna build your house by all means.All I'm
asking is can there's a reason for the code.Can we bring it to code?"He expressed
concerns about the property already sitting "signi?cantly higher than ours"with
existing runoff issues,asking "if there's a code and I know Atlantic Beach is very
stringent on code.If there‘s a code,why aren't we sticking to it?"
Jennifer Moreno,who lives directly behind the property,described having to spend
"over 6 ?gures in our backyard"due to drainage issues from the higher elevation.She
stated:"that property that is all the same height dropped right down into our property,
which is 6 feet lower.And so we're just sitting there waiting to drown."She noted
ongoing erosion issues because the property "was le?unkempt.Everything's
overgrown,and it's constantly blowing and damaging our backyard."
Megan Timke of Seminole Road raised concerns about precedent,stormwater runoff,
erosion to the beach,and habitat for gopher tortoises.She stated:"We have our rules in
place for a reason,and we need our citizens to follow those rules.We grant the
severity,what's next?Who else is gonna come for what reason?"
Andrew Thomas from Ocean Village condos stated:"Building codes exist so that all
residents can enjoy Atlantic Beach equally.Granting variances to those codes restricts
others'rights to that mutual enjoyment.“He described his small 10x30 foot backyard
immediately adjacent to the property,noting the overgrown foliage has caused his
fence to nearly fall.He asked the city to "postpone the approval of variances until a
study can be done to look at the consequences of the requested changes."
Board discussion was extensive.One member struggled with the fact that the bulkhead
was previously approved in 2002 and 2006,asking "how can you physically meet that
code?"Another member expressed similar concerns about con?icting evidence
regarding property elevations and potential impacts to neighbors.
A board member noted:"If they're sitting up with it,effectively,a 7 foot wall today,
and the variance is not granted and they have to drop it to 4,and then the DEP says you
can't do that,then the homeowner‘s stuck."
Angela Farford stated:"I have no problem with those variances.I understand these
Community Development Board (CDB)
Anoust 26.2025
Agenda Item #9.D.
22 Sep 2025
Page 125 of 133
concerns,but those are not concerns for us today."
Ellen Golombek suggested the applicant withdrawand resolve outstanding issues,
saying:"Stormwater retention doesn't resolve all the issues.There's still runoff that
goes into neighbors'yards no matter how much retention what kind of a retention pond
you put in."
Chair Hansen weighed in:"There‘s a 7 foot wall there right now,and they're what they
wanna do is retain that wall.So they're not changing topographically anything."He
noted seeing a berm between properties and stated:"I feel like if we say they can't do
that,it's a little bit ex post facto here.You're changing the law and saying you can‘t do
this because we changed the law on you."
MOTION:After extensive debate,the board voted on the requests separately:
For the retaining wall variance:
To approve ZVAR 25-0015 with regards to the retaining walls based on "onerous effects of
regulations enacted after platting or after development of the property or after construction of
improvements upon the property."
Motion:Richard Arthur
Second:Harold Gear
Kirk Hansen For
Ellen Golombek Against
Angela F alford For
Harold Gear (Seconded By)For
Richard Arthur (Moved By)For
Je?Haynie For
Gregory (Greg)Beliles For
Motion passed 6 to 1.
MOTION:For the accessory use (deck)variance:
To deny ZVAR25-0015 for the request for variance of 24-151(a)to build an accessory use
prior to having a principal use.
Motion:Harold Gear
Second:Richard Arthur
Kirk Hansen Against
Ellen Golombek For
Angela Fatford For
Harold Gear (Moved By)For
Community Development Board (CDB)
Analle 26.2025
Agenda Item #9.D.
22 Sep 2025
Page 126 of 133
Richard Arthur (Seconded By)For
JeffHaynie Against
Gregory (Greg)Beliles For
Motion passed 5 to 2.
B.644 Beach Avenue ZVAR25-0014 (Michael Sittner)
Request for a variance from Section 24-108(e)(1)to exceed the front yard setback
and Section 24-82(b)(1)to exceed the maximum front yard projection to build a
new single-family home at 644 Beach Avenue.
Principal Planner Abrielle Genest presented a request for a variance from Section 24-
82(b)(1)to exceed the maximum front yard projection to build an open porch at 644
Beach Avenue.
Genest explained the property is located on the west side of Beach Avenue in the
residential general two-family zoning district with a single-family home currently on
the property.The lot is 50 feet wide by 78 feet deep.She noted:"This property was
developed in 1923,and this was prior to the adoption of the land development
regulations."The current ?rst ?oor setback is 5 feet from the front property line,and
the second-?oor setback is 0 feet with an enclosed sunroom projection.The required
front yard setback is currently 20 feet.
Originally,the applicant proposed to completely demolish the structure,but Genest
explained:“They have since revised their scope of work,and now they're planning to
preserve the ?rst ?oor,take it down to the framing,demolish the second ?oor,and do
additions."Since they're keeping the ?rst ?oor,they're not abandoning the
nonconformity and remain legal nonconforming with their setbacks.
The request is to construct a second-story porch that projects beyond the maximum
allowable 4-foot projection.The applicant is requesting to build this second story
projection to the front of the ?rst story,5 feet from the front property line.Genest
showed graphics indicating the existing second story in red,proposed additions in blue
(meeting the 20-foot setback),and the variance area in green where they want the open
balcony at 5 feet instead of the allowed 16 feet.
Board member Richard disclosed ex parte communication:"The agent reached out to
me before the packet went out and just asked if I was aware of this.I hadn't seen it yet,
and we just discussed the year built and the size of the lot."
Applicant Michael Sittner explained they decided to keep the main framing for the ?rst
?oor "because we wanted a stronger application,really trying to abide by the zoning
code as best as we can."He emphasized the property was built in 1923 on a 0.09-acre
lot that‘s only 80 feet deep and 50 feet wide.He argued they meet criteria 4 and 5 for
the variance:“onerous effect of regulations adopted after platting or developmen "and
"substandard size of a lot of record."He noted:"The 20-foot setback as in current code
is based on a minimum hundred foot depth lot.We're at 80 feet."
Community Development Board (CDB)
Anonst 26.2025
Agenda Item #9.D.
22 Sep 2025
Page 127 of 133
When asked about expanding the ?rst ?oor,Sittnerclari?ed:"We're not expanding the
?rst-?oor footprint.“Regarding the pool,he con?rmed it would be removed but they
would abide by rear setback requirements.
During public comment,Jamie Buckland of 327 Fifth Street spoke in favor,sharing
memories of sitting on front porches in his hometown in Virginia.He stated:“It
appears to me that What the applicant is simply trying to do is take an enclosed,albeit
not compliant in today‘s standards with the setbacks,but take anaenclosed room and
turning it into a front porch,which is,I think,lovely and exactly what we need to be
promoting in this neighborhood."
Matthew Bruce of 525 Beach Avenue,who lived next door to the property for 4 years,
also spoke in favor:"It‘s really been a bunker.So we closed in the ugly,never been
taken care of.“He explained they‘re trying to "get rid of the ugly porch in the front,get
rid of the parking that you see right now Where the car can park out over the actually,
the driveway and the walkway areas,and then to make it look like a better place."
Board discussion was brief and supportive.One member noted:"I think it's a less
intense use ask.I think if you look at trying to tear down a 50 by 80 or try to build new
on a 50 by 80,there‘d be a lot more variance requests to meet setbacks."Another
agreed it was “making it better,not worse.It‘s open air.It‘s not enclosed.
MOTION:To approve ZVAR25-0014 on the grounds of substandard size of lot of record
warranting a variance in order to provide for the reasonable use of property.
Motion:Harold Gear
Second:JeffHaynie
Kirk Hansen For
Ellen Golombek For
Angela F arford For
Harold Gear (Moved By)For
Richard Arthur For
Jeijaynie (Seconded By)For
Gregory (Greg)Beliles For
Motion passed 7 to 0.
C.1804 Selva Grande Drive ZVAR25-0017 (Katherine Cole)
Request for a variance to Section 23-51 and 23-52 to reduce the required tree
mitigation for an after the fact permit at 1804 Selva Grande Drive based on an
inaccurate arborist letter.
Principal Planner Abrielle Genest presented a request for variance from Sections 23—51
and 23-52 to reduce the required tree mitigation for an after-the-fact permit at 1804
Selva Grande Drive based on an inaccurate arborist letter.
Community Development Board (CDB)
August 26.2025
Agenda Item #9.D.
22 Sep 2025
Page 128 of 133
-v I ''''.l-I II ,;‘
;u .I.II I I.I I
I II III _._|.I '
I _
.II._
I |._I I
II I;I ...=I
-II -.,.,-
,7 _-
z -I --I .
I I .-:-IIII .I II .III I.z '';II .I _'“
I
-II II.I
-
.I
”
I _,II |.I‘I
=II 'I
“
I I '‘..I .
I;-I
II ->-.-
;II 'I ''III
..I n I 'I _.
g..I.=..—I I
_,.._.
.‘I'r ..',.
.....
I I II II ,._
I
I .
II II -u I-II -II I v
p ';I'II
I I -z.
I I::—II
__I ,.__
-
I I II II I
'I I I"'I‘'.‘l ,7 -II
II "I I 'II'"‘"
|I I I II I I .~I 'I I“II I ''I..I ._...
_II .I II .I ..:I I
I |I I 'dI '
'I I I
'
I '=."'-
I .-.I I -;-
I I
7|I r II I‘II II
'I'>I
'
.I .._.._I 'H _
I
|II.I II
zI I
.I .I;I-I;I I.f I -I .-I I~
II I .I III I.—_II
‘
I -,;
,I II .I I :V I ~II II
-_"I "I —'
I.
=I
The property is located on the comer of Saturiba Drive and Selva Grande Drive in the
residential Selva Marina zoning district.The lot is 110 feet Wide by 130 feet deep.
Genest explained that Chapter 23 was created "with the purpose of enhancing,
conserving,restoring,protecting,and preserving the natural environment."
The code requires a permit for removal of any tree 8 inches or greater in diameter at
breast height.The property owner hired a company in 2024 that produced two letters
stating trees were diseased and removed them without a permit -one 25-inch water oak
and one 9—inchhickory.Genest explained:"When we looked at the letters that were
provided by the tree company,we did ?nd that it did not meet the state statute
exempting it from a permit.Additionally,we did reach out to the arborist named on the
report,and he did con?rm with staff that he did not write the letter."
Because regulated trees removed in violation require double mitigation,the 25-inch
water oak requires 59 inches of mitigation and the 9-inch hickory requires 9 inches,
totaling 68 inches or $10,200.The applicant is requesting to reduce this to the standard
ratio of 29.5 inches or $4,425.
Jeff Haynie asked about the timeline and process.Genest con?rmed staff was on the
property the day trees were being removed after likely receiving a neighbor complaint
about an out-of-town tree service.
Another member asked:"Do you know when that letter was produced,this RP Arbor
reports that were found to be fraudulent?"Genest indicated it was produced within the
same week of removal,with dates around March 29,2024.
Applicant representative Stella,who owns a pool company hired by the Coles to build
a pool,explained Mrs.Cole couldn‘t attend with her three young children and Mr.Cole
is a pilot out of town.She stated:"They assumed that their arborist letter was
accepted."She noted the original issue came back to light when ?ling for permits to
remove trees for the pool project.
Stella emphasized:"The Coles were not trying to pull a fast one.Someone came out
and gave them an arborist letter and told them that if you had an arborist letter,a permit
wasn‘t required."She described the tree company as ?audulent,noting they "totally
disappeared"when the Coles tried to contact them.With the pool project requiring
removal of 8 cabbage palms,the total mitigation would be $21,000.She argued:“To
plant more trees on their yard is a little bit of the hardship because if you notice the
picture of their yard,they have 62 trees on their property."
Board discussion focused on the limited grounds for granting tree variances.One
member stated:"None of the criteria meet.They want to get their money back.They
need to go talk to the politicians."
Jeff Haynie expressed sympathy but noted:"I don't think there are grounds to grant
this.I also think this is not the result that the commission intended or that the code,you
know,is there for.I don't think it's the goal to punish somebody like this."He wished
the commission would consider adding broader variance grounds,noting these grounds
"are very,very limited and are not gonna apply to people like this and probably
Community Development Board (CDB)
Annnst 26.2025
Agenda Item #9.D.
22 Sep 2025
Page 129 of 133
others."
Ellen Golombek suggested:"I would recommend the applicant withdraw the
application and go back and resolve some of these outstanding issues."
Chair Hansen offered a different perspective:"These people aren't trying to get out of
paying any mitigation.They're prepared to pay the mitigation for the trees...somebody
did them wrong...When somebody comes up from South Daytona and starts preying
on our citizens here,I wanna protect them.“
MOTION:To deny ZVAR 25-0017 as there are no criteria met.
Motion:Harold Gear
Second:JeffHaynie
Kirk Hansen Against
Ellen Golombek For
Angela F alford For
Harold Gear (Moved By)For
Richard Arthur Against
Je?Haynie (Seconded By)For
Gregory (Greg)Beliles For
Motion passed 5 to 2.
D.Stormwater Text Amendment Change
ORDINANCE NO.90-25-257:An Ordinance of the City of Atlantic Beach,
County of Duval,State of Florida,Hereby amending the Land Development
Regulations as adopted by Ordinance Number 90-24-253,including all
amendments thereto;this ordinance speci?cally amending Section 24-89,
Stormwater,Drainage,Storage and Treatment requirements,providing
recordation and providing an effective date.
Director Amanda Askew presented proposed changes to stormwater regulations.She
explained the Community Development Board had previously recommended different
language,but the Commission felt removing on-site stormwater requirements entirely
before the stormwater study was completed was premature.The proposed compromise
would delete the 400 square foot trigger and add a trigger for anything over 35%
impervious requiring on-site stormwater for the difference between 35%and 45%.
Askew noted a potential issue:"If you come in and you have you're wanting to add a
shed and the shed is a hundred square feet,you technically would have to have storm
water requirements for that hundred square fee ."
Board discussion was critical of the proposed language.Richard Arthur asked about the
level 3 alteration de?nition,concerned it could trigger stormwater requirements for
interior renovations.One member worried:"If you put in new ?ooring in the house,
Community Development Board (CDB)
Anonst 26.2025
Agenda Item #9.D.
22 Sep 2025
Page 130 of 133
would that be a hundred percent of the house?"
Jeff Haynie stated:”I mean,I would say 3 times this board has reconnnended removal
of the entire ordinance and,you know,2 ?om this board and 1 from a completely
different board makeup."He noted staff wanted to keep requirements while
acknowledging the 35%came from "legend and folklore"of original city maximums.
He emphasized:"You know,as the planner set out here,we‘re the only city,which I
think there‘s 7 out of 411 that have this for residential."
Chair Hansen expressed ?'ustration:"Do we have to say this at all?We've got 45
percent impervious surface ratio.As long as we're 45 percent,why don't we just get on
with life?"He added:"All we're doing is making it more dif?cult and saying,if you
wanna add on,we're not even gonna let you have 45 percent.We're not even gonna let
you have 35 percent.It’s like,come on.That's just silly."
Jeff Haynie warned:"I'm afraid it's becoming kind of a Frankenstein if we just keep on
adding."Another member agreed:"Basically,you've got a trigger at 35 now where
before you could have been at 35.And you added 400,and it put it into 40.But now all
of a sudden,with this one,it's making it more over."
MOTION:To recommend to the City Commission that they remove Section (c)l in its
entirety.
Motion:Harold Gear
Second:JeffHaynie
Kirk Hansen For
Ellen Golombek Against
Angela F arford Against
Harold Gear (Moved By)For
Richard Arthur For
Jeijaynie (Seconded By)For
Gregory (Greg)Beliles For
Motion passed 5 to 2.
E.Shared Parking Text Amendment Change
ORDINANCE NO.90-25-258:An Ordinance of the City of Atlantic Beach,
County of Duval,State of Florida,Hereby amending the Land Development
Regulations as adopted by Ordinance Number 90-24-253,including all
amendments thereto;this ordinance speci?cally amending Section 24-161,Off-
street Parking and Loading,providing recordation and providing an effective
date.
Director Amanda Askew presented proposed language to allow on-site shared parking,
noting this arose from the 42 East Coast variance request.The proposed text would
establish procedures for on—siteshared parking when two or more uses on the same
Community Development Board (CDB)
Anonst 26.2025
Agenda Item #9.D.
22 Sep 2025
Page 131 of 133
5.
parcel would utilize spaces at different times.
Chair Hansen questioned why not simply add "on-site"to the existing off-site shared
parking provisions.Discussion revealed the off-site provisionswere minimal -just
stating parking may be permitted on property other than where the use is located.
Board members debated whether to combine on-site and off-site provisions.Richard
noted the language refers to "the same parcel"which wouldn't work for off-site.The
attorney explained:"The whole purpose of this language is to allow for on-site share
dparking,and this is what this accomplishes."
One member expressed concern about the provision that businesses must stop
operating if shared parking is lost,asking "What about a 30 day grace period?"Askew
suggested most agreements would have termination clauses built in.
Another member worried:"This says that they could also use those spaces.Am I
reading that incorrectly?"regarding multiple businesses sharing the same spaces.She
suggested limiting on-site shared parking to just two businesses rather than multiple.
Director Askew warned:"Staff has grave concerns,and that would be tracking this
over time.And as businesses ebb and ?ow,I mean,it would be dif?cult to track."She
noted it would be challenging to monitor when businesses change or new tenants
arrive.
After extensive debate about enforcement challenges and potential for abuse,one
member stated:"As much as I hate to have resources wasted,which I think our
resources are wasted when you have an opportunity for temporally sharing things,I see
the Pandora's box of trying to manage this."
MOTION:To recommend adoption of the suggested language for Section 24-161(g)(3)as
presented.
Motion:JeffHaynie
Second:Richard Arthur
Kirk Hansen For
Ellen Golombek For
Angela Farford For
Harold Gear Against
Richard Arthur (Seconded By)For
JeffHaynie (Moved By)For
Gregory (Greg)Beliles For
Motion passed 6 to 1.
REPORTS
Community Development Board (CDB)
Ammst 26.2025
Agenda Item #9.D.
22 Sep 2025
Page 132 of 133
Amanda Askew Kirk Hansen,Chair
A.Backyard Hen Discussion
Director Amanda Askew explainedthat Commissioner Ring asked the city manager to
look at potentially allowing backyard hens on duplexes and townhomes.Currently,
code only allows them on single-family homes.Research showed most municipalitie
srequiresingle-family homes and/or minimum lot sizes.
When asked about current permits,Director Askew con?rmed there are 5 permits for
hens in the city.There is no lot size minimum currently,though other cities like
Neptune Beach and Jacksonville Beach require 5,000 square feet minimum.
Richard Arthur disclosed he has permit number 3.Board consensus was to keep
regulations as-is.One member stated:"I don't think multifamily dwellings or duplexes
or townhomes,that's infringing on...There's no setbacks with those homes."Another
agreed about West Atlantic Beach having "small lots,duplexes.“
The board reached consensus to report back to the City Commission that they don‘
tthinktheregulationsshouldbeextendedtotownhousesandthatthecodeshould
remain as is,restricting hens to single-family homes,due to concerns about space
limitations and potential con?icts with neighbors on smaller lots and in multi-family
settings.
PUBLIC COMMENT
Their was no public comment.
ADJOURNMENT
There being no further discussion,Chair Hansen declared the meeting adjourned at 7:53 pm.
Community Development Board (CDB)
All?'ll?f 26.2025
Attest:
Agenda Item #9.D.
22 Sep 2025
Page 133 of 133