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10-27-25 Reg. Commission - Draft Agenda City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, October 27, 2025 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 2. COURTESY OF FLOOR TO VISITORS 2.A. Auditor Presentation 2.B. Police Department: Swearing-In of Officers Jacob Pfingston and Robert Dickson PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Oct. - Dec. 2025) 90-Day Calendar (Oct. - Dec. 2025) 5 - 8 3.B. Employee Health Insurance 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Approve Resolution No. 25-85. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE ON BEHALF OF THE CITY OF ATLANTIC BEACH UTILITIES A PURCHASE ORDER REQUIRED TO ACCOMMODATE THE MAYPORT ROAD (STATE ROAD A1A) ROAD DIET PROJECT; IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND 9 - 33 Page 1 of 81 Regular City Commission - 27 Oct 2025 PROVIDING AN EFFECTIVE DATE. Resolution No. 25-85 6.B. Approve Resolution No. 25-86. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID 2425-06 AHERN STREET ROADWAY IMPROVEMENTS PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-86 35 - 39 6.C. Approve Resolution No. 25-87. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO PIGGY-BACK ON THE COMPETITIVELY BID CITY OF JACKSONVILLE DISASTER DEBRIS REMOVAL CONTRACT #6533-57 WITH J.B. COXWELL CONTRACTING, INC.; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-87 41 - 62 6.D. Approve Resolution No. 25-89. A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A ONE-YEAR AGREEMENT CONTINUING THE PROFESSIONAL SERVICES OF LANGTON ASSOCIATES, INC.; AUTHORIZING THE EXPENDITURE OF $48.381.12 ALLOCATED IN THE FISCAL YEAR 2025-26 BUDGET FOR THIS PURPOSE; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 25-89 63 - 68 7. COMMITTEE REPORTS 8. ACTION ON RESOLUTIONS 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 95-25-127, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 18, SOLICITATIONS, SECTION 18-1 DEFINITIONS TO MODIFY EXISTING DEFINITIONS; SECTION 18-2, PERMITS, REGISTRATION AND FINGERPRINTING REQUIRED TO REQUIRE DUVAL COUNTY CLERK OF COURTS PERMIT PRIOR TO SUBMISSION; SECTION 18-8, EXCEPTIONS; SECTION 18-9, PENALTIES TO CLARIFY THIS PROCESS; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. 69 - 77 Page 2 of 81 Regular City Commission - 27 Oct 2025 Ordinance No. 95-25-127 10. MISCELLANEOUS BUSINESS 10.A. Charter Officer FY 24-25 Performance Reviews Charter Officer FY 24-25 Performance Reviews 79 - 81 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 81 Page 4 of 81 AGENDA ITEM:90—DayCalendar for the City Commission CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT TODAY’S DATE:October 15,2025 MEETING DATE:October 27,2025 BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City staff and the Commission,and is included in each agenda for consideration by consensus. BUDGET:None RECOMMENDATION:Accept the 90-Day Calendar for October 2025-December 2025 by consensus ATTACHMENT(S):City Commission 90-Day Calendar (October 2025-December 2025) REVIEWED BY CITY MANAGER: SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager Agenda Item #3.A. 27 Oct 2025 Page 5 of 81 l9 Bonmb<EmEa mom mNfan=owmsmxo?.@Q as.»brawnE80203;Em C—wcnbo—Z:6:550%2Samcouwomuua€58:quwoos:5:5— Em w motumExams—m Em o Em c .280 mimuaa?m .BEU saw099 an?aobém Eco—€235 mmomH5050 Em 5m Em e um:om3“:sz 358800 gawoméz Em?325m 2:52 28m Sn 0 En o .280 mEmEdBBm Emom “59851960 Eco?qegcm bEs?EoO mm ZOHmmH—ZEOUMEMO .?/‘QMDP/«w551955W4Cw¥3$9CDmm/DA?,CAHw?DH W/«DZOZ LCMQZDVJ Beam pg 3m 95 mum eta :35: En méw o— SMEE whats» «502-53 OH @3326 30¢.a ?ock 0N 25 :3: Eu c Eme oumzoo< 35 $36 Em NAEN2 3th:P555» 3.5m:ommsmv Em NEE S gov—SE $08.8; NH as:EOEEQ En o tvocov mEEBmccm £5 :33: En ”EM 2 5x32 mgognm Eu 0 ~>=oMbo>£v 838500 2330 En cone "coum?oum.mE :o????oo 36 E 2 «9.3-0025an86 :omm?EEoU 35 En m mo?fo? coEmmEEoU55 mm mm Ea méooz 03.5 255 Agenda Item #3.A.27 Oct 2025 Page 6 of 81 23 Emcam_,v_:.~m53.33,.x5;2:E 32:2 9 V3 NEE—omwEZwmvEm?$36:wcgmwmv—g? 886 3050 b6 885 8050 36 £8 38952 E:0 35m S?umm REQEEVHEH—m Em N Bab?me 38am EoEoeomcm 250 ZOmmmH—ZEOUMPH— V4QMDH<m“583%;CHQmZDEH.w/‘Dm?ZOE?‘w/udeDH ”#49202 EQo manmc068; om Emw EEOQEmENBBM 5558:; Enw .350mEmEmRBm .mucchohém 9 En0 Exam“cacao—QED bEzEEoU M2 22mm2.8303 58 Eo>mENDmnc??u>#956023 So 006 22325200 b5 Cinn—€83: En Ném A: “8:32 enztwm om 95$:83”: En N-Em@— EEmE mprmnm 93;1.32.6 En N-Em2 3x32 9088.,“ 3 5mm ”US$39 Em c 50:00 ESE/meow Cram :ommsmv Ea mas o. “8:32 Bantam. 52$zummsmv Ea N-Emo— Huvt?z ?ung..— A?oméoéc Em coho :oE?EEoU 55 $23:$9 PaSBEx 386 $096 36 N:cO Agenda Item #3.A.27 Oct 2025 Page 7 of 81 C350 53%8:083”aims shea.8%528 Exam mNONHv?amowm 885 8050 56 886 $050 36 axiom >3 magic 5%:3m 3:396 $235300 3:5“:qu Em?z Em Tm melv Emma2333 mini .mSmeE En o mutvmSxmunm Enuanohgm Em e E9 c .350 AEmEmBBm Paom EmEmo?oEQ “Scu?uegam bEzEEoL S loam—EEOC MEMO ., k?u?mbm‘k‘wCHEM;xw/wnHmZDHHFw/.Qmm._ZQm_.vx“CHENEH .w??r/MOZ Kw/HQZDm Cinn—:ommsy: Ea maps 3 8x52 Qumran 6:3 :03st En WEN9 5x32 Eon—Ham as:23:39 Eu 0 tuocoo getawaom 35$:325: Sn we;9 90x32 whoa—am 0E“.:33: En NAENS “3.82 Eur—Em; : Em o .280 QEmEaBBm REoanHSnm A: Em w ooEEEoU €330 .nozmouoom“mt/w campgooéb Em cone nomm?EEoO £0 Agenda Item #3.A.27 Oct 2025 Page 8 of 81 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-85 authorizing the payment of $80,190 for the Utility Work by Highway Contractor Agreement to the Florida Department of Transportation for the purpose of funding the Mayport (State Road AlA) Road Diet project. SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:October 7,2025 MEETING DATE:October 27,2025 BACKGROUND:The Florida Department of Transportation (FDOT)soon will initiate construction of the Mayport Road (State Road AlA)Road Diet project that will reduce the roadway to four lanes from Dutton Island Road to Atlantic Boulevard and construct a 10-foot- wide multiuse path.The City of Atlantic Beach has water and sewer infrastructure in the FDOT right-of-way in the project area and construction of this project will result in numerous minor utility con?icts.Construction is scheduled for late 2025. The Mayport Road right-of-way is owned by FDOT and the City is obligated,as the Utility/Agency Owner,to move its utility infrastructure or otherwise accommodate construction where there is a con?ict.For this project,almost all of the utility con?icts relate to manhole covers and valve covers that need to be adjusted to match proposed pavement heights. With respect to coordination and cost,it is most ef?cient to request that the FDOT’s selected highway contractor make the required adjustments during construction.The City could opt to hire a contractor directly to make these changes.However,this option will likely be more expensive due to the extensive coordination required with the FDOT’s contractor to make the required utility adjustments at the right time in the project. The City executed Utility Work by Highway Contractor Agreements with the FDOT in the combined amount of $80,190 on July 16,2025. BUDGET:Public Utilities funds are available in the sewer collections account 410-5506-535- 6300 for Project PU2616. RECOMMENDATION:Approve Resolution No.25-85 in the amount of $80,190 ATTACHMENTS:Resolution No.25-85 Signed Utility Work by Highway Contr c Agreements REVIEWED BY CITY MANAGER: ts Agenda Item #6.A. 27 Oct 2025 Page 9 of 81 n[I n ‘.‘.m I U'I ..‘ \r' RESOLUTION NO.25-85 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE ON BEHALF OF THE CITY OF ATLANTIC BEACH UTILITIES A PURCHASE ORDER REQUIRED TO ACCOMMODATE THE MAYPORT ROAD (STATE ROAD AlA)ROAD DIET PROJECT;IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Florida Department of Transportation will be initiating construction of the Mayport Road (State Road AlA)Road Diet project in late 2025 that will reduce Mayport Road from six lanes to four lanes and add a multiuse path between Atlantic Boulevard and Dutton Island Road;and WHEREAS,the City of Atlantic Beach has water and sewer utility infrastructure in the project area that interferes with the proposed project;and WHEREAS,the City of Atlantic Beach,as the Utility Agency/Owner,is responsible for moving its utility infrastructure or otherwise accommodating its construction where there is a con?ict within right-of-way owned by the Florida Department of Transportation;and WHEREAS,it is in the best interest of the City of Atlantic Beach to authorize the Florida Department of Transportation’s highway contractor for the Mayport Road (State Road AlA)Road Diet project to rectify any utility con?icts;and WHEREAS,the Florida Department of Transportation determined that the required utility accommodation work will cost $80,190. WHEREAS,the city executed the Utility Work by Highway Contractor Agreements with the FDOT on July 16,2025. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City Manager to execute the Purchase Order for the Florida Department of Transportation for the Mayport Road (State Road AlA)Road Diet project in the amount of $80,]90 in accordance with and as necessary to effectuate the provisions of this Resolution. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. ts Agenda Item #6.A. 27 Oct 2025 Page 10 of 81 PASSED AND ADOPTED by the City of Atlantic Beach,this 27th day of October, 2025. Jason Gabriel,City Attorney Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Attest: Agenda Item #6.A. 27 Oct 2025 Page 11 of 81 Foo?) Florida Department of Transportation RON DESANTIS l [”9 S N’Im‘gon Avenue JARED W.PURDUE,P.E. GOVERNOR Ldkt‘(AH ‘ {I 12025 SECRETARY 1"},23’1.Lift) “(,9 8.Marion Avcn‘ Lake City,PI 3202; U1 Sincerely, ‘Docusmnedby: 3941;4th Todd Hunt D2 Utilities Administrator Mr.Steve Swann City of Atlantic Beach 800 Seminole Road Atlantic Beach,Florida 32233 RE:UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (Lump Sum) FPID:445428-1-52—01 Federal No.—D225—051-B County —Duval State Road —AlA (Mayport Road) Project Location —SR AlA (Mayport Road)from Atlantic Blvd to 7“IStreet Dear Mr.Swann: This is your approved Utili Workb Hi hwa ContractorA reement um Sum in the amount of $12,870.00 for the adjustment of City of Atlantic Beach —Water &Sewer manhole and valve box adjustments. Note:The De artment of Trans ortation is re uestin the De osit of the above re uired funds b Au ust 22 2025. wwwi?ot.gov CC:Wayne Tooker Jr.—Project Management —Email D2-Financial Services-Email D2 Estimates —Email D2 SPECS -Email D2 Work Program -Email D2-Utilities Of?ce-Email Local Funds Accounts —Laura Shef?eld —Email Local Funds Accounts —Chelsey Logan —Email Local Funds Accounts —Morgan Harris —Email Construction Project Manager —Not Assigned Resident Engineer —Brian Benton -Email File —Letter &Agreement ~889D6634551247F 08/06/2025 |7:11 AM EDT Docusign Envelope ID:0117E308—0949-4E35-90CO—ts Agenda Item #6.A. 27 Oct 2025 Page 12 of 81 tY 19.Has WP been updated to re?ect the changes on this form?EYes |:]No 20.Comments:PSEE funding requested on 09/18/2024 10. 11 12. Participants Name: Participants Address: City,State,Zip: Contact: E-Mail Address: STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 350—020— 03AGREEMENTSUMMARYSHEETCOMPTROLLE R 9/18 Attach this completed form to the agreement and forward to the LFA Section in the DOC,General Accounting Office,MS.423. If you have have any questions,please call 850-414-4867 or 850-414-4889. Ci of Atlantic Beach 800 Seminole Road Atlantic Beach,FL 32233 Steve Swann Phone Number:904 247-5874 sswann coab.us Fax Number:904 247-5819 Federal Employer ID #and address sequence:F 596000267 001 FEID#has a verified W—9registered with the Department of Financial Services:EYes I:lNo I:I|n Process .Refund Address: .District Contact Person: District Number: .Agreement Date: .Agreement Amount: Amount Due: Amount Due: Amount Due: -County Name: 800 Seminole Rd Atlantic Beach,FL 32233-5445 Todd Hunt Phone Number:386 961-7452 2 -Lake Cit Fax Number:386 758—3736 Q8/Q5/2925 5.Date Form Modified:7/17/2025 $12,870.00 7.Escrow Deposit Due Date:08/22/2025 $$12,870.00 Additional Deposit Due Date: $Additional Deposit Due Date: $ DUVAL 9.FDOT County Number:72 Iffund type is LFR/LFRF (DYes lNo),what is the anticipated start date of the payback: Is payback to be made in:EIScheduledPayments IjQuarterly [:lLump Sum Participant is responsible for (check one):D100%DOtherPercentage (%) 1:]Bid Items ELump Sum If participant is responsible for bid items,please complete the attached spreadsheet. Description of work: 13.Financial Project # Including 6x Phases 445428-1-52-01 City of Atalntic Beach -Water &Sewer Manhole &Valve Box Adjustments 15.Work 16.Federal Part or 14.Amount ”093':FM"Non-Federal Part.17.Contract #18.%to Bill 0 e $12,870.00 LF 0 N/A 100% Docusign Envelope ID:O117E308—0949-4E35-9CCO— Agenda Item #6.A. 27 Oct 2025 Page 13 of 81 ml. Florida Department of Transportation Of?ce of the Comptroller Wire and ACH Instructions Please wire or ACH funds to: Department of Financial Services c/o Wells Fargo Bank, NA.1 Independent Drive Jacksonville,Florida 32202 Phone:(813)225-4338 ESCROW WIRING and ACH INSTRUCTIONS Wells Fargo Bank,NA. Account #4834783896 ABA #121000248 Chief Financial Of?cer of Florida Re:DOT —K 11-78,Financial project # In order for FDOT to receive credit for the funds due to the Department,the reference line must contain “FDOT”and an abbreviated purpose,?nancial project number or LFA account number. Once the wire transfer is complete,please contact Morgan Harris at 850-414—4861or Kala Burns at 850-414-4887 with the following information: Financial Project Number,Dollar amount of transfer,Name of Participant It is critical that the above information be provided to the LFA accountants to properly process the deposit. SUBSTITUTE FORM W9:The Department of Financial Services now requires all entities who receive payments from the State of Florida to have a Substitute Form W-9 on ?le.All cash disbursements (return of cash collateral or earned income)will be subject to this requirement.The Substitute Form W-9 can be completed online through the State of Florida Vendor Portal Website htt s://?vend0r.m ?oridacfo.co Wire and ACH Instructions for Local Funds Being Deposited into the Treasury Cash Deposit Trust Fund K 11-78 with Department of Financial Services ICCD Docusign Envelope ID:0117E308—0949-4E35-9CCO- Agenda Item #6.A. 27 Oct 2025 Page 14 of 81 Docusign Envelope ID:0117E308—0949-4E35-9CCO-E65E91504F42 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form No_710-010-57 UTILITYWORK BY HIGHWAY CONTRACTOR AGREEMENT UTILITIES (LUMP SUM)07/14 Financial Project ID: Financial Project ID: Financial Project ID: County:St.Johns District Document No:1 Utility Agency/Owner (UAO):City of Atlantic Beach (water &sewer) THIS AGREEMENT,entered into this 5th day of Au ust ,year of 2925 ,by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION,hereinafter referred to as the "FDOT,"and City of Atlantic Beach Water &Sewer ,hereinafter referred to as the "UAO"; WITNESSETH: WHEREAS,the UAO owns certain utilityfacilities which are located on the public road or publicly owned rail corridor identi?ed below,hereinafter referred to as the "Facilities"(said term shall be deemed to include utilityfacilities as the same may be relocated,adjusted,or placed out of service);and WHEREAS,the FDOT,is currently engaging in a project which involves constructing,reconstructing,or othenrvise changing a public road and other improvements located on a public road or publicly owned rail corridor identified as 445428-1-52—01,State Road No.?at,hereinafter referred to as the "Project";and WHEREAS,the Project requires minor modi?cations to the Facilities or the FDOT’s design more particularly described in Exhibit A attached hereto and by this reference made a part hereof,hereinafter referred to as " UtilityWork,"and full plans and technical specifications forthe UtilityWork are not required;and WHEREAS,the FDOT will perform the UtilityWork as part of the Project;and WHEREAS,the UAO,pursuant to the terms and conditions hereof,willbear certain costs associated with the UtilityWork;and WHEREAS,the FDOT and the UAO desire to enter into an agreement which establishes the terms and conditions applicable to the UtilityWork; NOW,THEREFORE,in consideration of the premises and the mutual covenants contained herein,the FDOT and the UAO hereby agree as follows: 1.Performance of Utility Work a.The FDOT will include the UtilityWork in its plans and specifications for the Project and will include the Utility Work as part of the FDOT’s construction of the Project.The preparation of the plans and specifications and the construction of the Project willbe performed in such manner as the FDOT,in its discretion,deemed appropriate. b.All location,protection,relocation,adjustment,or removal of the UAO’s Facilities which is not listed in Exhibit A shall be performed pursuant to a separate agreement. 2.Cost of Utility Work a.The UAO will,at least Thirty (3_O_)calendar days prior to the date on which the FDOT advertises the Project for bids,pay the FDOT the amount of 12 870.00 for the cost of the Utility Work.Said amount will be deposited into the State Transportation Trust Fund. Page 1 of 5 State Road No.:A1A Agenda Item #6.A. 27 Oct 2025 Page 15 of 81 I ..I II I I I >2 (I I —E II I w:u I I-'II N .I II II I-I I I I _ ‘ylh I "l ‘ II 'II I I I " I v 'I I‘ I 'Z I E‘E II .|' I -I I II I I I II..I .. I I I II I I II I VI I I'I I I I a I I I '.I-II E ‘II I‘II I II "II I ''- II I II “ I ':''I :_.1r _1:"_I'' I ' _.-II;.I .I I I I.I I A 'I .'I |\I I I II II II —I a‘' I r:i -I 3 I 1'I ..I I:II I u I III I II I , .-I III I I.III I- I -I ' I I :4 -[I I II ’II -:1 I 1 II ' ,I _.I I II I I. .-I II I.I ;I. I 'II I I ‘ H II I I I I - E ,..-I..I I I I II II I I I I II‘.‘'II III I I I '.''‘ I II I I I I I I I..I:~I II II II I'-I I II II I FOR GOVERNMENT-OWNED UTILITIES: To the extent provided by law,the UAO shall indemnify,defend,and hold harmless the FDOT and all of its Docusign Envelope ID:0117E308-0949-4E35-QCCO-E65E91504F42 3. 4. Default a. b. STATE OF FLORIDADEPARTMENT OF TRANSPORTATION Form No_710—010-57 UTILITYWORK BY HIGHWAY CONTRACTOR AGREEMENT UTILITIES (LUMP SUM)07/14 The FDOT and the UAO acknowledge and agree that the amount stated above includes an additional ten percent (10%)to cover the UAO's obligation for the cost of the Utility Work as set forth in Section 337.403(1)(b).Florida Statutes. Except for costs associated with any changes or additions to the UtilityWork,the FDOT and the UAO agree that the deposit shall be an asset of the FDOT and that it constitutes a full and ?nal lump sum payment for the cost of the UtilityWork,without any requirement for a subsequent accounting for the use of the deposit. Pursuant to Section 337.403(1)(b),Florida Statutes,no changes or additions to the UtilityWork willbe made during the construction of the Project unless the UAO has made an additional deposit to cover the cost of the changes or additions.To the extent that the amount stated in Subparagraph 2.3.above exceeds the amount of the FDOT contractor’s bid that applies to the Utility Work,such excess may be applied to cover the cost of the changes or additions.All changes or additions shall be subject to the limitations on supplemental agreements and change orders contained in Section 337.1 1(8),Florida Statutes. In the event that the UAO breaches any provision of this Agreement.then in addition to any other remedies which are othenlvise provided for in this Agreement,the FDOT may exercise one or more of the following options,provided that at no time shall the FDOT be entitled to receive double recovery of damages: (1)Terminate this Agreement if the breach is material and has not been cured within 60 days from written notice thereof from the FDOT. (2)Pursue a claim for damages suffered by the FDOT. (3)Suspend the issuance of further permits to the UAO for the placement of Facilities on FDOT property if the breach is material and has not been cured within 60 days from written notice thereof from FDOT until such time as the breach is cured. (4)Pursue any other remedies legally available. (5)Perform any work with its own forces or through contractors and seek repayment forthe cost thereof under Section 337.403(3),Florida Statutes. In the event that the FDOT breaches any provision Ofthis Agreement,then in addition to any other remedies which are othenivise provided for in the Agreement,the UAO may exercise one or more of the following Options: (1)Terminate this Agreement if the breach is material and has not been cured within 60 days from written notice thereof from the UAO. (2)Pursue any other remedies legally available. Termination of this Agreement shall not relieve either party from any obligations it has pursuant to other agreements between the parties and from any statutory obligations that either party may have with regard to the subject matter hereof. Indemnification Page 2 of 5 Agenda Item #6.A. 27 Oct 2025 Page 16 of 81 I.I r.I..:(I II I III II — I.I -~I I.-I I.I - I .'I‘II .I I .'II I .I I I ’ I II I II II I I -I II I ‘ I I III ..i'I _. I ._ n .I II ‘ _I _..II I-I II II ':I .‘I I.I -..I.=...I ''-u ''- L :.I I II '-I III I II -I II I I ’i I I.._’II I 'I I cl .II I ;I II I "II .x - I.I I III II.—H I II "I|—''. II ;-I . I ._I _II .,-,,II d. .l_I.I _.A II r”.- II I. —.'’- >:I I I.7 I I.I I I .-v :- II _I .I I :II I .I :.I II I II I .III "I I I II ..I I I ". III ‘ II I IIII "I 'I-I- --II II I II 'I .'I II I I III IIl I I ...I |—'—I II I “|-'II III I I I -I -' 'I"II ‘II-II '"II IIIII .I —III '- II ‘-II I II,I I :.I _.J H __ I .II _.I I -I II I II '.I I w -.I 2.I II .II ; >I I x I -I I I II I -I I I :I II I II II II I I ' I I I I II '-"I I ..L I II 'I I .r I I III . -III II I I 'I In '=‘ Docusign Envelope ID:0117E308—0949-4E35-SCCO-E65E91504F42 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form No_710-010-57 UTILITYWORK BY HIGHWAY CONTRACTOR AGREEMENT UTILITIES (LUMP SUM)07/14 of?cers,agents,and employees from any claim,loss,damage,cost,charge,or expense arising out of any acts, action,error,neglect,or omission by the UAO,its agents,employees,or contractors during the performance of the Agreement,whether direct or indirect,and whether to any person or property to which FDOT or said parties may be subject,except that neither the UAO,its agents,employees,or contractors will be liable under this section for damages arising out of the injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its of?cers,agents,or employees during the performance of this Agreement. When the FDOT receives a notice of claim for damages that may have been caused by the UAO in the performance of services required under this Agreement,the FDOT will immediately forward the claim to the UAO.The UAO and the FDOT willevaluate the claim and reporttheir?ndings to each other withinfourteen (14) working days and willjointly discuss options in defending the claim.After reviewing the claim,the FDOT will determine whether to require the participation of the UAO in the defense of the claim or to require the UAO to defend the FDOT in such claim as described in this section.The FDOT’s failure to notify the UAO of a claim shall not release the UAO from any of the requirements of this section.The FDOT and the UAO willpay their own costs for the evaluation,settlement negotiations,and trial,if any.However,if only one party participates in the defense of the claim at trial,that party is responsible for all costs. FOR NON-GOVERNMENT-OWNEDUTILITIES: The UAO shall indemnify,defend,and hold harmless the FDOT and all of its officers,agents,and employees from any claim,loss,damage,cost,charge,or expense arising out of any acts,action,error,neglect,or omission by the UAO,its agents,employees,or contractors during the performance of the Agreement,whether direct or indirect,and whether to any person or property to which FDOT or said parties may be subject,except that neither the UAO,its agents,employees,or contractors willbe liable under this section for damages arising out of the injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its of?cers,agents,or employees during the performance of this Agreement. The UAO’s obligation to indemnify,defend,and pay for the defense or at the FDOT’s option,to participate and associate with the FDOT in the defense and trial of any damage claim or suit and any related settlement negotiations,shall arise within fourteen (14)days of receipt by the UAO of the FDOT’s notice of claim for indemnification to the UAO.The notice of claim for indemnification shall be served by certi?ed mail.The UAO’s obligation to defend and indemnify within fourteen (14)days of such notice shall not be excused because of the UAO’s inability to evaluate liability or because the UAO evaluates liability and determines the UAO is not liable or determines the FDOT is solely negligent.Only a ?nal adjudication orj'udgment finding the FDOT solely negligent shall excuse performance of this provision by the UAO.The UAO shall pay all costs and fees related to this obligation and its enforcement by the FDOT.The FDOT’s delay in notifying the UAO of a claim shall not release UAO of the above duty to defend. 5.Force Majeure Neither the UAO nor the FDOT shall be liable to the other for any failure to perform underthis Agreement to the extent such performance is prevented by an act of God,war,riots,natural catastrophe,or other event beyond the control of the non-performing party and which could not have been avoided or overcome by the exercise of due diligence;provided that the party claiming the excuse from performance has (a)promptly noti?ed the other party of the occurrence and its estimate duration,(b)promptly remedied or mitigated the effect of the occurrence to the extent possible,and (c)resumed performance as soon as possible. 6.Miscellaneous a.To the Facilities shall at all times remain the property of and be properly protected and maintained by the UAO in accordance with the then current UtilityAccommodation Manual and the current utilit ypermitfortheFacilities. b.Pursuant to Section 287.058,Florida Statutes,the FDOT may unilaterally cancel this Agreement for Page 3 of 5 Agenda Item #6.A. 27 Oct 2025 Page 17 of 81 Docusign Envelope ID:O117E308-0949-4E35-9CCO-E65E91504F42 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form No_710-010-57 UTILITYWORK BY HIGHWAY CONTRACTOR AGREEMENT UTILITIES (LUMP SUM)07/14 refusal by the UAO to allow public access to all documents,papers,letters,or other material subject to the provisions of Chapter 119,Florida Statutes,and made or received by the UAO in conjunction with this Agreement. c.This Agreement constitutes the complete and final expression of the parties with respect to the subject matter hereof and supersedes all prior agreements,understandings,or negotiations with respect thereto,except that the parties understand and agree that the FDOT has manuals and written policies and procedures which shall be applicable at the time of the Project and the relocation of the Facilities and except that the UAO and the FDOT may have entered into other agreements for work not included in Exhibit A for Facilities located within the limits of the Project.Copies of FDOT manuals,policies, and procedures will be provided to the UAO upon request. d.This Agreement shall be governed by the laws of the State of Florida.Any provision here of found to be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining portions hereof. e.Time is of essence in the performance of all obligations under this Agreement. f.All notices required pursuant to the terms hereof may be sent by ?rst class United States Mail, facsimile transmission,hand delivery,or express mail and shall be deemed to have been received by the end of ?ve business days from the proper sending thereof unless proof of prior actual receipt is provided.The UAO shall have a continuing obligation to notify each District of the FDOT of the appropriate persons for notices to be sent pursuant to this Agreement.Unless otherwise noti?ed in writing,notices shall be sent to the following addresses: Ifto the UAO: Steve Swann Cit of Atlantic Beach 800 Seminole Road Atlantic Beach,FL 32233 Ifto the FDOT: Todd Hunt Florida De artment of Trans ortation 1109 S.Marion Ave.—MS 2024 Lake City,FL 32025 7.Certification This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto bythe UAO in the form of additions,deletions,or substitutions are re?ected only in an Appendix entitled Changes to Form Document and no change is made in the text of the document itself.Hand notations on affected portions of this document may refer to changes re?ected in the above-named Appendix but are for reference purposes only and do not change the terms of the document.By signing this document,the UAO hereby represents that no change has been made to the text of this document except through the terms of the appendix entitled Changes to Form Document." You MUST signify by selecting or checking which of the following applies: No changes have been made to this Form Document and no Appendix entitled “Changes to Form Document”is attached. I:I No changes have been made to this Form Document,but changes are included on the attached Appendix entitled “Changes to Form Document.” Page 4 of 5 Agenda Item #6.A. 27 Oct 2025 Page 18 of 81 BY: BY: ----Digitallysigned by WilliamB.KillingsworthWllllamB‘Kllllngsworth Date:2025.07.15 16:33:27 -04'00' (Typed Name:W) (Typed Title:)_City Manager DATE: Docusign Envelope ID:0117E308-0949-4E35-9CCO-E65E91504F42 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form No.710431057 UTILITYWORK BY HIGHWAY CONTRACTOR AGREEMENT UTILITIES (LUMP SUM)07/14 IN WITNESS WHEREOF,the parties hereto have executed this Agreement effective the day and year ?rst written. BY: BY: (Typed Name:W (Typed Title:WWI) FEDERAL HIGHWAY ADMINISTRATION (if applicable) DATE:08/05/2025 |5:01 PM ED DmSlgned by: JW K em uDistrictCounsel STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION DocuSIgned by: FDOT Legal review DATE:_ (Typed Name: (Typed Title:) Page 5 of 5 DATE:08/05/2025 |5:02 PM EDT UTILITY:City of Atlantic Beach -(Water &Sewer) Recommend Approval by the District Utility Office Docusigned by: (BMW DATE;08/05/2025 |4:54 PM EDT District Utili Administrator Agenda Item #6.A. 27 Oct 2025 Page 19 of 81 Exhibit “A” Scope of Work FDOT FPID#445428-1-52-01:The cost within this Agreement reflects City of Atlantic Beach -Water &Sewer utility work, adjustment of manhole and valve boxes during construction by the FDOT Contractor.Refer to Utility Work by Highway Contractor Lump Sum Agreement along (SRA1A (Mayport Road)Atlantic Blvd to 7‘"Street.) Docusign Envelope ID:O117E308-0949-4E35-QCCO-E65E91504F42 Agenda Item #6.A. 27 Oct 2025 Page 20 of 81 710010-50 UTILITIE S 10: STATE OF FLORIDADEPARTMENTOF TRANSPORTATIO Docusign Envelope ID:0117E308-0949-4E35-QCCO-E65E91504F42 CORPORATE RESOLUTION,DELEGATION, AND SPECIAL POWER OF ATTORNEY NOW.THEREFORE,BE lT RESOLVED BY Ci of Atlantic Beach,HEREINAFTERREFERRED TO AS THE “UAO”, THAT: 1.The positions,the title of which appears in the chart below,are hereby delegated the authority,and the persons, the name of whom appears in the chart below,are hereby appointed as attorney—in-factfor the UAO,to approve and execute on behalf of and in the name of the UAO,any speci?ed document type listed in the chart below next to that position or person between the UAO and the STATE OF FLORIDA,DEPARTMENTOF TRANSPORTATION (hereinafter referred to as the FDOT)and all other documents,agreements and instruments which are necessary in connection with the document type speci?ed.In the event that Allis checked or speci?ed,there shall be no limitation on the authority of that position or person to approve and execute documents between the UAO and the FDOT. 2.This delegation and appointment shall remain in full force and effect,and the FDOT shall be entitled to rely upon this delegation and appointment,until written notice of the modi?cation,rescission,or revocation of this delegation and appointment,in whole or in part,in the form of a corporate resolution,has been actually delivered to the State Utility Engineer of the FDOT at its central of?ce in Tallahassee,Florida,with copies to the District Utility Engineer of each District of the F DOT.No such modi?cation,rescission,or revocation shall,in any event,be effective with respect to any documents executed or actions taken pursuant to this delegation and appointment prior to the actual delivery of written notice of such modification,rescission,or revocation to the FDOT as speci?ed above. 3.This delegation and appointment shall not be exclusive and shall not be deemed to limit the authority of any other position or person which may othenivise have authority for the UAO. Approved to Sign (Please check or Name of Representative Title of Representative spew}.type) All Speci?ed Document Type .....UtilityWork by Hwy William B.Killingsworth City Manager Contractor Agreement DDDDDDDDDDDDDUD El Page 1 of 2 (If by NAME Please Type or Print apptoved names)(If by TITLE Please Type 0!Print approved titles) Agenda Item #6.A. 27 Oct 2025 Page 21 of 81 77A};A/f’t‘ 710-01060 UTILITI ES 1W STATE OF FLORIDADEPARTMENTOF TRANSPORTAUO (If by NAMEPlease Type or PM 3pm,,“names)(If by TITLE Please Type or Pn'mappmved titles) CORPORATE RESOLUTION,DELEGATION, AND SPECIAL POWER OF ATTORNEY Approved to Sign (Please check 01' specify type! Speci?ed Document Type Name of Representative Title of Representative All day .,. DATE: ON MOTIONof seconded by the above resolution was introduced and passed by the UAO on the nf ,year NAME: Title:Curtis Ford,Mayor ATTEST: Title:Donna Bartle,City lerk Page 2 of 2 Docusign Envelope ID:O117E308-0949-4E35-QCCO-E65E91504F42 Agenda Item #6.A. 27 Oct 2025 Page 22 of 81 tv FDO‘ch Florida Department of Transportation RON DESANTIS I '0‘.)S_?\I<\l'10[1 /\\(\nuv JARED w.PURDIJE,P.E. GOVERNOR [dkf (I-itV1:1 3 ”'2;SECRETARY 09 8 Marion Avenue -..ak:eCity,FL 3202: Mr.Steve Swann City of Atlantic Beach 800 Seminole Road Atlantic Beach,Florida 32233 RE:UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (Lump Sum) FPID:443502-1-52-01 Federal No.—D225-102—B County —Duval State Road —AlA (Mayport Road) Project Location —SR AlA (Mayport Road)from Atlantic Blvd to Dutton Island Road Dear Mr.Swann: This is your approved Utili Work b Hi hwa Contractor A reement Lum Sum in the amount of $67,320.00 for the adjustment of City of Atlantic Beach —Water &Sewer —manhole and valve box adjustments. Note:The De artment of Trans ortation is re uestin the De osit of the above re uired funds b Au ust 22 2025. www.fdot.gov CC:Wayne Tooker Jr.—Project Management Email D2-Financial Services-Email D2 Estimates —Email D2 SPECS -Emai1 D2 Work Program -Email D2-Utilities Of?ce-Email Local Funds Accounts —Laura Shef?eld —Email Local Funds Accounts —Chelsey Logan —Email Local Funds Accounts —Morgan Harris —Email Construction Project Manager —Not Assigned Resident Engineer —Brian Benton -Email File —Letter &Agreement Sincerely, Dacuslgned Hy: (sum w v68903834951247F,., Todd Hunt D2 Utilities Administrator III\J 08/06/2025 |7:11 AM EDT Docusign Envelope ID:29645508-A08B-41D5-ABAB- ts Agenda Item #6.A. 27 Oct 2025 Page 23 of 81 19.Has WP been updated to re?ect the changes on this form?IZYes I: INo20.Comments:PSEE funding requested on 09/18/2024 Docusign Envelope ID:29645508-AOBB-41D5-ABAB-BCF408A18E8C 93-h 10. 11. 12. STATE OF FLORIDA DEPARTMENTOF TRANSPORTATION AGREEMENT SUMMARY SHEET Attach this completed form to the agreement and fowvard to the LFA Section in the 000,General Accounting Office,MS.423. If you have have any questions,please call 850-414-4867 or 850-414-4889. 350-020-03 COMPTROLLER 9/18 Participants Name:Cit of Atlantic Beach Participants Address:800 Seminole Road City,State,Zip:Atlantic Beach,FL 32233 Contact:Steve Swann Phone Number:904 247-5874 E-Mail Address:sswann coab.us Fax Number:904 -247-5819 Federal Employer ID #and address sequence:F 596000267 001 FEID#has a verified W-9 registered with the Department of Financial Services:EYes DNo Din Process .Refund Address:800 Seminole Rd Atlantic Beach,FL 32233-5445 District Contact Person:Todd Hunt Phone Number:386 961-7452 District Number:2 -Lake Cit Fax Number:386 758-3736 .Agreement Date:(18/05/2025 5.Date Form Modified:7/17/2025 Agreement Amount:$67,320.00 7.Escrow Deposit Due Date:08/22/2025 Amount Due:35 $67,320.00 Additional Deposit Due Date: Amount Due:$Additional Deposit Due Date: Amount Due:$ .County Name:DUVAL 9.FDOT County Number:72 if fund type is LFR/LFRF (IZIYes IZNO),what is the anticipated start date of the payback: Is payback to be made in:EIScheduledPayments DQuarterly I:|Lump Sum Participant is responsible for (check one):[:1100%[:IOther Percentage (%) I:|Bid Items IZILumpSum If participant is responsible for bid items,please complete the attached spreadsheet. Description of work:City of Atalntic Beach -Water &Sewer Manhole &Valve Box Adjustments 13.Financial Project #15.Work 16.Federal Part or Including 6x Phases 14.Amount ”0923":Fund Non-Federal Part.17.Contract #18.%to Bill 0 e 443502-1-52-01 $67,320.00 LF 0 N/A 100% Agenda Item #6.A. 27 Oct 2025 Page 24 of 81 Florida Department of Transportation Of?ce of the Comptroller Wire and ACH Instructions Please wire or ACH funds to: Department of Financial Services c/o Wells Fargo Bank, NA.1 Independent Drive Jacksonville,Florida 32202 Phone:(813)225-4338 ESCROW WIRING and ACH INSTRUCTIONS Wells Fargo Bank,NA. Account #4834783896 ABA #121000248 Chief Financial Of?cer of Florida Re:DOT —K 11-78,Financial project # In order for FDOT to receive credit for the funds due to the Department,the reference line must contain “FDOT”and an abbreviated purpose,?nancial project number or LFA account number. Once the wire transfer is complete,please contact Morgan Harris at 850-414-4861 or Kala Burns at 850-414-4887 with the following information: Financial Project Number,Dollar amount of transfer,Name of Participant It is critical that the above information be provided to the LFA accountants to properly process the deposit. SUBSTITUTE FORM W9:The Department of Financial Services now requires all entities who receive payments from the State of Florida to have a Substitute Form W-9 on ?le.All cash disbursements (return of cash collateral or earned income)will be subject to this requirement.The Substitute Form W-9 can be completed online through the State of Florida Vendor Portal Website ht s://?vend0r.m ?oridacfo.co Wire and ACH Instructions for Local Funds Being Deposited into the Treasury Cash Deposit Trust Fund K 11-78 with Department of Financial Services Docusign Envelope ID:29645508-A083—41DS-ABAB— Agenda Item #6.A. 27 Oct 2025 Page 25 of 81 Docuslgn Envelope ID:29645508-ADBB-41D5-ABAB-BCF408A18EBC STATE OF FLORIDADEPARTMENT OF TRANSPORTATION Form No.710-010-57 UTILITYWORK BY HIGHWAY CONTRACTOR AGREEMENT UTILITIES (LUMP SUM)07/14 Financial Project ID: Financial Project ID: Financial Project ID: County:St.Johns State Road No.:A1A District Document No:1 Utility Agency/Owner (UAO):City of Atlantic Beach (water &sewer) THIS AGREEMENT,entered into this 5th day of Au ust ,year of 2025 ,by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION,hereinafter referred to as the "FDOT,"and City of Atlantic Beach Water &Sewer ,hereinafter referred to as the "UAO"; WITNESSETH: WHEREAS,the UAO owns certain utilityfacilities which are located on the public road or publicly owned rail corridor identi?ed below,hereinafter referred to as the "Facilities"(said term shall be deemed to include utilityfacilities as the same may be relocated,adjusted,or placed out of service);and WHEREAS,the FDOT,is currently engaging in a project which involves constructing,reconstructing,or othenrvise changing a public road and other improvements located on a public road or publicly owned rail corridor identified as 443502—1-52-01,State Road No.?,hereinafter referred to as the "Project";and WHEREAS,the Project requires minor modi?cations to the Facilities or the FDOT’s design more particularly described in Exhibit A attached hereto and by this reference made a part hereof,hereinafter referred to as "Utility Work,"and full plans and technical specifications for the UtilityWork are not required;and WHEREAS,the FDOT will perform the UtilityWork as part of the Project;and WHEREAS,the UAO,pursuant to the terms and conditions hereof,willbear certain costs associated with the Utility Work;and WHEREAS,the FDOT and the UAO desire to enter into an agreement which establishes the terms and conditions applicable to the UtilityWork; NOW,THEREFORE,in consideration of the premises and the mutual covenants contained herein,the FDOT and the UAO hereby agree as follows: 1.Performance of Utility Work a.The FDOT will include the UtilityWork in its plans and specifications for the Project and will include the UtilityWork as part of the FDOT’s construction of the Project.The preparation of the plans and speci?cations and the construction of the Project will be performed in such manner as the FDOT,in its discretion,deemed appropriate. b.All location,protection,relocation,adjustment,or removal of the UAO’s Facilitieswhich is not listed in Exhibit A shall be performed pursuant to a separate agreement. 2.Cost of Utility Work a.The UAO will,at least Thirty (gg)calendar days prior to the date on which the FDOT advertises the Project for bids,pay the FDOT the amount of 67 320.00 for the cost of the Utility Work.Said amount will be deposited into the State Transportation Trust Fund. Page 1 of 5 Agenda Item #6.A. 27 Oct 2025 Page 26 of 81 m H I. I II H II N I I "1 VH I I I.‘II I 'I I I 4:. I‘i Ir. I Ir H II .11": .2 I I I :I II H I Docusign Envelope ID:29645508—A088—41D5-ABAB-BCF408A18ESC b. 3.Default STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form No.710-010-57 UTILITYWORK BY HIGHWAY CONTRACTOR AGREEMENT UTILITIES (LUMP SUM)07/14 The FDOT and the UAO acknowledge and agree that the amount stated above includes an additional ten percent (10%)to cover the UAO’s obligation forthe cost of the UtilityWork as set forth in Section 337.403(1)(b),Florida Statutes. Except for costs associated with any changes or additions to the UtilityWork,the FDOT and the UAO agree that the deposit shall be an asset of the FDOT and that it constitutes a full and ?nal lump sum payment for the cost of the Utility Work,without any requirement for a subsequent accounting for the use of the deposit. Pursuant to Section 337.403(1)(b),Florida Statutes,no changes or additions to the UtilityWork willbe made during the construction of the Project unless the UAO has made an additional deposit to cover the cost of the changes or additions.To the extent that the amount stated in Subparagraph 2.a.above exceeds the amount of the FDOT contractor's bid that applies to the UtilityWork,such excess may be applied to cover the cost of the changes or additions.Allchanges or additions shall be subject to the limitations on supplemental agreements and change orders contained in Section 337.11(8),Florida Statutes. In the event that the UAO breaches any provision of this Agreement,then in addition to any other remedies which are othen/vise provided for in this Agreement,the FDOT may exercise one or more of the following options,provided that at no time shall the FDOT be entitled to receive double recovery of damages: (1)Terminate this Agreement ifthe breach is material and has not been cured within 60 days from written notice thereof from the FDOT. (2)Pursue a claim for damages suffered by the FDOT. (3)Suspend the issuance of further permits to the UAO for the placement of Facilities on FDOT property if the breach is material and has not been cured within 60 days from written notice thereof from FDOT until such time as the breach is cured. (4)Pursue any other remedies legally available. (5)Perform any work with its own forces or through contractors and seek repayment forthe cost thereof under Section 337.403(3),Florida Statutes. In the event that the FDOT breaches any provision of this Agreement,then in addition to any other remedies which are othenNise provided for in the Agreement,the UAO may exercise one or more of the following options: (1)Terminate this Agreement if the breach is material and has not been cured within 60 days from written notice thereof from the UAO. (2)Pursue any other remedies legally available. Termination of this Agreement shall not relieve either party from any obligations it has pursuant to other agreements between the parties and from any statutory obligations that either party may have with regard to the subject matter hereof. 4.Indemnification FOR GOVERNMENT-OWNED UTILITIES: To the extent provided by law,the UAO shall indemnify,defend,and hold harmless the FDOT and all of its Page 2 of 5 Agenda Item #6.A. 27 Oct 2025 Page 27 of 81 .II II .‘I I I I ‘I. I I (. .1 1:: II II :4 III Docusign Envelope ID:29645508-AOBB-41D5-ABAB-BCF408A18EBC STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form No.710-010-57 UTILITYWORK BY HIGHWAY CONTRACTOR AGREEMENT UTILITIES (LUMP SUM)07/14 of?cers,agents,and employees from any claim,loss,damage,cost,charge,or expense arising out of any acts, action,error,neglect,or omission by the UAO,its agents,employees,or contractors during the performance of the Agreement,whether direct or indirect,and whether to any person or property to which FDOT or said parties may be subject,except that neither the UAO,its agents,employees,or contractors will be liable under this section for damages arising out of the injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its officers,agents,or employees during the performance of this Agreement. When the FDOT receives a notice of claim for damages that may have been caused by the UAO in the performance of services required under this Agreement,the FDOT will immediately fonIvard the claim to the UAO.The UAO and the FDOT willevaluate the claim and report their?ndings to each otherwithin fourteen (14) working days and willjointly discuss options in defending the claim.After reviewing the claim,the FDOT will determine whether to require the participation of the UAO in the defense of the claim or to require the UAO to defend the FDOT in such claim as described in this section.The FDOT's failure to notify the UAO of a claim shall not release the UAO from any of the requirements of this section.The FDOT and the UAO will pay their own costs for the evaluation,settlement negotiations,and trial,if any.However,if only one party participates in the defense of the claim at trial,that party is responsible for all costs. FOR NON-GOVERNMENT-OWNEDUTILITIES: The UAO shall indemnify,defend,and hold harmless the FDOT and all of its of?cers,agents,and employees from any claim,loss,damage,cost,charge,or expense arising out of any acts,action,error,neglect,or omission by the UAO,its agents,employees,or contractors during the performance of the Agreement,whether direct or indirect,and whetherto any person or property to which FDOT or said parties may be subject,except that neither the UAO,its agents,employees,or contractors willbe liable under this section for damages arising out of the injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its of?cers,agents,or employees during the performance of this Agreement. The UAO’s obligation to indemnify,defend,and pay for the defense or at the FDOT’s option,to participate and associate with the FDOT in the defense and trial of any damage claim or suit and any related settlement negotiations,shall arise within fourteen (14)days of receipt by the UAO of the FDOT’s notice of claim for indemnification to the UAO.The notice of claim for indemnification shall be served by certi?ed mail.The UAO’s obligation to defend and indemnify within fourteen (14)days of such notice shall not be excused because of the UAO’s inability to evaluate liability or because the UAO evaluates liability and determines the UAO is not liable or determines the FDOT is solely negligent.Only a ?nal adjudication orjudgment finding the FDOT solely negligent shall excuse performance of this provision by the UAO.The UAO shall pay all costs and fees related to this obligation and its enforcement by the FDOT.The FDOT’s delay in notifying the UAO of a claim shall not release UAO of the above duty to defend. 5.Force Majeure Neither the UAO nor the FDOT shall be liable to the other for any failure to perform underthis Agreementto the extent such performance is prevented by an act of God,war,riots,natural catastrophe,or other event beyond the control of the non-performing party and which could not have been avoided or overcome by the exercise of due diligence;provided that the party claiming the excuse from performance has (a)promptly noti?ed the other party of the occurrence and its estimate duration,(b)promptly remedied or mitigated the effect of the occurrence to the extent possible,and (c)resumed performance as soon as possible. 6.Miscellaneous a.To the Facilities shall at all times remain the property of and be properly protected and maintained by the UAO in accordance with the then current UtilityAccommodation Manual and the current utilit ypermitfortheFacilities. b.Pursuant to Section 287.058,Florida Statutes,the FDOT may unilaterally cancel this Agreement for Page 3 of 5 Agenda Item #6.A. 27 Oct 2025 Page 28 of 81 Docusign Envelope ID:29645508—A088—41D5-ABAB-BCF408A18E8C STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form No_710_010_57 UTILITYWORK BY HIGHWAY CONTRACTOR AGREEMENT UTILITIES (LUMP SUM)07/14 refusal by the UAO to allow public access to all documents,papers,letters,or other material subject to the provisions of Chapter 1 19,Florida Statutes,and made or received by the UAO in conjunction with this Agreement. c.This Agreement constitutes the complete and final expression of the parties with respect to the subject matter hereof and supersedes all prior agreements,understandings,or negotiations with respect thereto,except that the parties understand and agree that the FDOT has manuals and written policies and procedures which shall be applicable at the time of the Project and the relocation of the Facilities and except that the UAO and the FDOT may have entered into other agreements for work not included in Exhibit A for Facilities located within the limits of the Project.Copies of FDOT manuals,policies, and procedures will be provided to the UAO upon request. d.This Agreement shall be governed by the laws of the State of Florida.Any provision here of found to be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining portions hereof. e.Time is of essence in the performance of all obligations under this Agreement. f.All notices required pursuant to the terms hereof may be sent by ?rst class United States Mail, facsimile transmission,hand delivery,or express mail and shall be deemed to have been received by the end of ?ve business days from the proper sending thereof unless proof of prior actual receipt is provided.The UAO shall have a continuing obligation to notify each District of the FDOT of the appropriate persons for notices to be sent pursuant to this Agreement.Unless othenNise noti?ed in writing,notices shall be sent to the following addresses: Ifto the UAO: Steve Swann Cit of Atlantic Beach 800 Seminole Road Atlantic Beach,FL 32233 If to the FDOT: Todd Hunt Florida De artment of Trans ortation 1109 8.Marion Ave.-MS 2024 Lake City,FL 32025 7.Certification This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by the UAO in the form of additions,deletions,or substitutions are re?ected only in an Appendix entitled Changes to Form Document and no change is made in the text of the document itself.Hand notations on affected portions of this document may refer to changes re?ected in the above-named Appendix but are for reference purposes only and do not change the terms of the document.By signing this document,the UAO hereby represents that no change has been made to the text of this document except through the terms of the appendix entitled Changes to Form Document." You MUST signify by selecting or checking which of the following applies: No changes have been made to this Form Document and no Appendix entitled “Changes to Form Document"is attached.' E]No changes have been made to this Form Document,but changes are included on the attached Appendix entitled "Changes to Form Document." Page 4 of 5 Agenda Item #6.A. 27 Oct 2025 Page 29 of 81 ‘mmi—Ehwb——— W Admlnl Iralar mum—[WH— mum—Emm— BY: ----Digitallysigned by WilliamB.KillingsworthWlulamBKllllngSWOl‘thDate:2025.07.1615:21:45 -o4'00'BY: (Typed Name:)W (Typed Title:)_City Manager Recommend Approval by the District Utility Office DATE:_ Docusign Envelope ID:29645508-AOSB-41D5-ABAB-BCF408A18EBC STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form No_710-01067 UTILITYWORK BY HIGHWAY CONTRACTOR AGREEMENT UTILITIE S(LUMP SUM)07/14 IN WITNESS WHEREOF,the parties hereto have executed this Agreement effective the day and year first written. BY: BY: (Typed Name:W) (Typed Title:WW FEDERAL HIGHWAY ADMINISTRATION (if applicable) Docusigmd by: (Baum Docuslgmd by: KWK.MM District Counsel DATE:08/05/2025 |4:54 PM ED FDOT Legal review BY:DATE:_ (Typed Name:) (Typed Title:) Page 5 of 5 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION DATE;08/05/2025 |5:01 PM ED DocuSigned by: UTILITY:City of Atlantic Beach -(water &sewer) DATE:08/05/2025 |4:52 PM ED Agenda Item #6.A. 27 Oct 2025 Page 30 of 81 ‘Xhibit “A” Scope of Work FDOT FPID#443502-1-52-01:The cost within this Agreement reflects City of Atlantic Beach -Water &Sewer utility work, adjustment of manhole and valve boxes during construction by the FDOT Contractor.Refer to Utility Work by Highway Contractor Lump Sum Agreement,along (SR-A1A (Mayport) Atlantic Blvd to Dutton Island Road.) Docusign Envelope ID:29645508-A08B-41DS-ABAB- Agenda Item #6.A. 27 Oct 2025 Page 31 of 81 STATE OF FLORIDADEPARTMENTOF TRANSPORTATIO 710— 010-50UTILITIE S 10/04 Docusign Envelope ID:29645508-A08B-41D5-ABAB-BCF408A18E80 CORPORATE RESOLUTION,DELEGATION, AND SPECIAL POWER OF ATTORNEY NOW,THEREFORE,BE IT RESOLVED BY Ci of Atlantic Beach,HEREINAFTER REFERRED TO AS THE “UAO”, THAT: 1.The positions,the title of which appears in the chart below,are hereby delegated the authority,and the persons, the name of whom appears in the chart below,are hereby appointed as attorney-in-fact for the UAO,to approve and execute on behalf of and in the name of the UAO,any speci?ed document type listed in the chart below next to that position or person between the UAO and the STATE OF FLORIDA,DEPARTMENTOF TRANSPORTATION (hereinafter referred to as the FDOT)and all other documents,agreements and instruments which are necessary in connection with the document type speci?ed.In the event that A?is checked or speci?ed,there shall be no limitation on the authority of that position or person to approve and execute documents between the UAO and the FDOT. 2.This delegation and appointment shall remain in full force and effect,and the FDOT shall be entitled to rely upon this delegation and appointment,until written notice of the modi?cation,rescission,or revocation of this delegation and appointment,in whole or in part,in the form of a corporate resolution,has been actually delivered to the State Utility Engineer of the FDOT at its central of?ce in Tallahassee,Florida,with copies to the District Utility Engineer of each District of the FDOT.No such modi?cation,rescission,or revocation shall,in any event,be effective with respect to any documents executed or actions taken pursuant to this delegation and appointment prior to the actual delivery of written notice of such modification,rescission,or revocation to the FDOT as speci?ed above. 3.This delegation and appointment shall not be exclusive and shall not be deemed to limit the authority of any other position or person which may othenivise have authority for the UAO. Approved to Sign (Please check or Name of Representative Title of Representative 8mm type) All Speci?ed Document Type _,__,Utility Work by Hwy William B.Killingsworth City Manager Contractor Agreement DDDDDDDDDDDDDDD D Page 1 of 2 (If by NAME Please Type or Print appmved names)(If by TITLE Please Type 01 Prim approved titles) Agenda Item #6.A. 27 Oct 2025 Page 32 of 81 Eh A/r‘b STATE OF FLORIDADEPARTMENTOF TRANSPORTATI (If by NAMEPiease Type 0:m approved names)(If by TITLEHeasa Type or P?m approved tines) Approved to Sign (Please check or .tat'Title of Representative Specify type) Name of Represen we A"Specified Document Type CORPORATE RESOLUTION,DELEGATION, AND SPECIAL POWER OF ATTORNEY 710—010-50 UTILiTlE S 10'04 DATE: DATE: ON MOTIONof seconded by the above resolution was introduced and passed by the UAO on the ?aw of .Year NAME: TitIEI Curtis Ford.Mayor ATTEST: Title:Donna Bartle,City lerk -.--.—,—. Page 2 of 2 Docusign Envelope ID:29645508-A08B-41D5—ABAB- Agenda Item #6.A. 27 Oct 2025 Page 33 of 81 Page 34 of 81 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution 25-86 to Award Bid 2425-06 Ahem Street Roadway Improvements SUBMITTED BY:Rick Carper,Interim Public Works Director TODAY’S DATE:October 9,2025 MEETING DATE:October 27,2025 BACKGROUND:The purpose of this project is to select a Contractor to perform approximately 280 linear feet (LF)of roadway reconstruction,500 LF of curbing,installation of an approximately 190 LF underground stormwater storage system,brick sidewalk reconstruction, and driveway apron concrete work.On September 10,2025,four bids were received and opened for Bid 2425-06 Ahem Street Roadway Improvements. The bids ranged from $552,383.15 to $1,625,258.80,with Florida Infrastructure,Inc.being the lowest bidder. BUDGET:The cost for the project will be fully funded from the $800,000.00 currently budgeted under two project numbers,PW2514 for “Multi-Use Path Ahem—East”,and PW2518 for “Ahem Drainage Improvements.” RECOMMENDATION:Adopt Resolution 25-86 and award Bid 2425-06 to Florida Infrastructure,Inc.,and authorize the City Manager to execute the contract. ATTACHMENTS:Resolution 25-86 Bid 2425-06 Ahem Street Roadway Improvements Bid Analysis Bid 2425-06 Ahem Street Roadway Improvements Bid Tabulation BY CITY MANAGER: Agenda Item #6.B. 27 Oct 2025 Page 35 of 81 Curtis Ford,Mayor RESOLUTION NO.25-86 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING BID 2425-06 AHERN STREET ROADWAY IMPROVEMENTS PROJECT;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE WHEREAS,on September 10,2025,four bids were received and opened for Bid 2425-06 Ahem Street Roadway Improvements Project;and WHEREAS,the purpose of this project is to select a Contractor to perform approximately 280 linear feet (LF)of roadway reconstruction,500 LP of curbing,installation of an approximately 190 LF underground stormwater storage system,brick sidewalk reconstruction,and driveway apron concrete work along Ahem Street;and WHEREAS,the bids ranged from $552,383.15 to $1,625,258.80,with Florida Infrastructure, Inc.being the lowest bidder;and WHEREAS,the cost for the project will be fully funded from the $800,000.00 currently budgeted under two project numbers:PW2514 for “Multi-Use Path Ahem-East”,and PW2518 for “Ahem Drainage Improvements”;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby awards Bid 2425-06 Ahem Street Roadway Improvements to Florida In?‘astructure,Inc.; SECTION 2.The City Commission hereby authorizes the City Manager to execute the contract with Florida Infrastructure,Inc.and approve a Purchase Order to said vendor in the amount of $552,383.15; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 2"thday of October 2025. Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gab?el,City Attorney Attest: Agenda Item #6.B. 27 Oct 2025 Page 36 of 81 552.5250.2:onion—banana55955250 ma?a:5:.swam«ESEE6m5Eééasm .3 2:2 mHZm—SEVOMMSE¥<>>Q<O~mHam—“HmZMHE< 3-2%Em m2.”.3hoaaoaom EU<Hm05245:?m0MPH—U Quzmwz?zou $3 @5808:353,29;m?mnmnwma ems—“€33 mam—Buzz22m ~23 12905ecummvuAim— Agenda Item #6.B.27 Oct 2025 Page 37 of 81 8.88.88.85.88.08.38.08.88.08.88.08.88.08.88.88.8 8.81m;8458.8388.388.08.88.088.08.88.898H oodwméaw09mm»8dide00.3%oodh?mwcomma8.806%00.9%me 8.85.88.wa8.88.0889%8.95.88.888.88.88.082: 8.8888.288.88.0.88.83»8.88.88.888.88.88.88mm 8.8;88$888.88.88.;8.08.38.838.888.83w 8.83.88N8888;;8.888.8588.888.80.288.888 8.81:88.838.88.888.838.89888.838.08.888.388H 8.03..th8.838.80.088.81"8.88.3”88$8.08.888.3%8“ 8.88.38.85888.88388.8588$8.08.388%E 8.98.890388.08458.888.88.388.038.8388.88mm: oodhmdwacod;oodvo?mwooéwwoo.mwa.hmw8.meoodho?meooNowmwv? oodm?vgoodmwwoodmmdmw00.3300.80.39oedemaoodomdmwoodmmwm: 8.88803%8.88.588.38883.88888.88.88.8888 8.81888.188.81838.288.83%8.2%888.8888%8: 8.8%;8.8me888.8»8.8388.8338.83;8.08.88.08.8H 8.838848.888.88.888.88.8.88.8388.8388.88.888838H 8.88558.88.898.3.888.8388.80.“;8.88.2»8.83.88.83%H 585.8t 58962mg5.8:2:5895:55.so8pu:2:u:2:Su?sm .5E:BozucaBo=z<=3mm mock—u:x3.:ozuaumcoohaw-«I0550:3352..EESu—zumcoo:30mo mNONBEmoMHz—Zuni.06......vaEm m._.2m2>omm2_><>>D<O¢mmmhm2mm1< <m_ u..— u... n: >m >w >w >w >m >w >m >m E. >w >0 w._ m._ w._ :2: v_U<m mv=m u.mn_>._..mmtzo a $50 mhwmozoo D mat .mmDomhmmozoo v5.1.7.0 .w><>>w>_mn_wv_._<>>m_n=mmhmmUZOU 36% 58:91;$3528 oz<535QO E528 ._._<_.mz_wx Dz<Oz_._.m_xw m>OZmE.._<m3._.om_._._Iom<.mzw><n_ v.._<>>mn:wr_<mD._.om_._._IOm<.mmm><n_ 22,28 J<§5wtzom<.885 82;.5.:62.88 9:sz.512 £me 5;:.8 20:33.25 mmat ?fth e 80%88 ézoEo ooaks:go:.3 .m?.8 ma:.:<z%.< :3892.a pzMzEza 55.32 0255 023.: 292280 .5528 Emzamm oz<29on 20.2580: 405.200 Din—<5. zo_._.n=zomuaEm...— NH 2 ma ma vH m4. 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Coxwell Contracting,Inc. SUBMITTED BY:Rick Carper,Interim Public Works Director TODAY’S DATE:October 9,2025 MEETING DATE:October 27,2025 BACKGROUND:The City of Atlantic Beach has an opportunity to piggy-back onto the City of Jacksonville Citywide Debris Management Services Contract #6533-57,providing for the operations of citywide debris management and removal following a disaster.The contract was competitively bid and opened on May 17,2017,and extended through February 24,2026.In the event of a declared emergency,J .B.Cowell Contracting,Inc.would already be working in our area with our COJ partner to remove disaster-related debris. BUDGET:This is a Pre—Event/Contingency Contract and would be executed on an emergency/as needed basis.No funds are appropriated in advance for disaster debris cleanup. RECOMMENDATION:Adopt Resolution 25-87 and piggy-back onto COJ Contract #6533-57 for Disaster Debris Removal with J .B.Coxwell Contracting,Inc,and authorize the City Manager to execute the contract. ATTACHMENTS:Resolution 25-87 City of Jacksonville Contract #6533-57 with J .B.Coxwell Contracting, Inc. REVIEWED BY CITY MANAGER: Agenda Item #6.C. 27 Oct 2025 Page 41 of 81 Curtis Ford,Mayor RESOLUTION NO.25-87 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING STAFF TO PIGGY—BACK ON THE COMPETITIVELY BID CITY OF JACKSONVILLE DISASTER DEBRIS REMOVAL CONTRACT #6533-57 WITH J.B.COXWELL CONTRACTING,INC.;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City of Atlantic Beach has an opportunity to piggy-back onto the City of Jacksonville Citywide Debris Management Services Contract #6533-57 with J .B.Coxwell Contracting, Inc.;and WHEREAS,the contract provides for the operations of citywide debris management and removal following a disaster and the contract was competitively bid and opened on May 17,2017,and extended through February 24,2026;and WHEREAS,in the event of a declared emergency,J .B.Coxwell Contracting,Inc.would already be working in our area with our COJ partner to remove disaster-related debris;and WHEREAS,this is a pre-event/contingency contract and would be executed on an emergency/as needed basis and no funds are appropriated in advance for disaster debris cleanup. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby agrees to piggy-back onto City of Jacksonville Contract #6533-57 with J .B.Coxwell Contracting,Inc.; SECTION 2.The City Commission hereby authorizes the City Manager to execute the contract with J .B.Coxwell Contracting,Inc.; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 27th day of October 2025. Donna L.Battle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #6.C. 27 Oct 2025 Page 42 of 81 llilyIf .llll?lmll'll.HI'iIa Donna Deegan;Mayo r Department of Public Works 214 N.Hogan St.,10th?oor Jacksonville,FL 32202 (904)255-8786 Jacksonville.gov u. A NEW DAY. September 18,2025 TO'James R.McCain,Jr. Corporation Secretary/Assistant General Counsel THRU:Anna Brosche Director of Finance/Chis'fef‘ipancialOf?cer FROM:Rose Nettles,M.E Fosstulips Public Works Admi......?BitFé€§‘.‘?:JRager SUBJECT:Citywide Debris Management Services Contractor:J.B.Coxwell Contracting,Inc. Bid No:ESC-0135-17 Contract No:6533-57 Forwarded herewith for execution is Change Order No/Zo‘rsubjectproject. Original Contract Amount ................................................$22.109,070.00 Previous Change Order #1-7 .........................................337.890.930.00 Change Order #8 .......................................................... ................. $0.00 Total ?aked Ccntrc‘.Arman:......................................$3,333,333.33 AccountNumber............ _ ..................................................... ................ N/A This of?ce recommends the Change Order be approved by your of?ce,the Of?ce of General Counsel, and Mayor Deegan,in accordance with Executive Order No.13—05. 1' Attachments:1.Change Order 2.Back-uplnformation 3.'LegalRequest Memorandum .0 Docusign Envelope ID:3BA122ED-1EF94ABS-9EC3-1F5092EEOAB 1 70500 Agenda Item #6.C. 27 Oct 2025 Page 43 of 81 I6 2026' W (0/ Change Order No. Description of Project Name ot'Contractor Contractor's Address Contract No.6533-57 Account No.N/A *PreviousChange Order 1-7 CITY OF JACKSONVILLE DEPARTMENTOF PUBLIC WORKS [ENGINEERING DIVISION CONSI RUCTIONCHANGEORDER ‘See attached appendixfor additional listings. Seven (8)Date 5 tember I7.2025 Cit wide Debris Man emcnt Service: LB.Coxwell Contractin .Ine. 674l Llo d Road WeSLIacksomille.FL 32254 Original Contract $22.I09.070.00 $37.890.930.00 +Change Order No.8 $0.00 IOTAI REVISED CONTR.ACI 560.000.000.00 Bid Number Consuuction Completion Date RevisedConstructionCompletion Date Contracl [\piration Date ESC-0l35—I7 Nutcmber 26.2025 RevisedContract ExpirationDate Feb 24.2026 In compliance with General Conditions of above-referencedcontract.CONTRAC'IOR and OWNER do both hereby agree that the CON I RAC IOR shall make the following changes additions or deletions to the Work specul‘ed in the plans and speci?cations:See attached.Add 90 non compensablecalaendardays to contract expiration date. Justi?cation:See attached. By execution of this document.the Contractor acknowledges that all issues related to Contract Time and Compensation are resolted. The Issuing Authority has looked o\er cost and pricing data for this change order and has determinedthat this change order is necessary and all costs are reasonable. Acceptedfor tract LB Signed 'l‘itle Signed Of?ce of Director Issuing Authority Signed by: 9/18/2025ScottCat/tut,(he. ‘ BDQQthADFCN'IE uctton Mgmt Div Date Signed by:C 9/1 9/2025iEFAzzaosozmzDate Sigma by: 5“1,...9123/2025 519F‘1DS17352456:nt Date Director of Finance Date t ell Contractin Inc. Attcst Title {73' Date Sun“by: 9 l7 2 at RSI,MHM 9’18’2025 geotasasenmm Date I UUIIV I‘U:0.1 .launch-J“nus n Deanna»- Assistant Counsel "at eKolll of?cer 09qu For:Ma tho - Ma)or Executive 3''c Corpora Duh: Docuslgn Envelope ID:SBA122ED-1EF9—4ABS-9EC3— Agenda Item #6.C. 27 Oct 2025 Page 44 of 81 // {?E1 Part 1 -Form Type:JPAC Award Request:Renewals,Extensions,and Unit Price increases Goods and /or Services:Citywide Debris Management Services Requested Action and Justi?cation: Recommendapproval to extend the award with 1.8.Coxwellfor ninety (90)days to allow time for lengthy bid review and new contract to be negotiated and fully executed.The current contract expires during hurricane season.This willextend the contract through February 24,2026.Total expenditure not to exceed amount of S60,000,000.00willremain unchanged. 0 be executed by formal contract amendment through the Of?ce of General Counsel. ?t!at smile.?n?lla Procurement Award Farm (PAF) Supplier:1.3.CoxwellConivatung,Inc.Basis of Award:N/A BID Opening Date:05/17/2017 FDA 4::711s4~21 PO it:ran Change Order it:n/a Solicitation it:RFP-Noncon 300135 17 Contract it:5533.27 Contract And it:8 Term:5 ears Options:2/2yr Options Used:2 Federally Funded:yes JSEB Rec:N A Bonds Waived Licenses Veri?ed:Ye,JSEB 96:N A Pursuant To:"IA Fund:00000 Center:000000 Acct:000000 Pro]:000000 Activity:00000 $0.00 Fund:Center:Acct:Pro]:Activity:5 Fund:Center:Acct:Pro):Activity:5 New NTE/GMP:S 50,000.00000 Contingent Amt:$0.00 DMP/ODPOAmt:$0.00 USiI‘IBARMY/BU:PWOD'OFFlCE or THE DIRECTOR Centurrestsr Titk':-,-...........0 -.....-.....-°‘<""" Concurrence.72:;AM Title:DIRECYORor PUBLICWORKS 8/7/2°25 Concurrence:"‘"”“M Title: Concurrence:Title: Procurement Analyst/Buyer:e...“(1.3...“Chief of Procurement:'1'»:I“8 12 2025 Name:REIIhV,umuannu Name:Uu??'?‘?‘eeman Part 2 —JPAC Action:Part 3 -Final Awarding Authority Actlo'n: All award actions subject to lawfully appropriated funds. Members who approve:3 Members who disapprove:0 Date:8/14/2025 Action: Signature: Date: Approved my: WM” .cK-auwm 8/14/2025 Dowsign Envelope ID:3BA122ED-1EF9— Agenda Item #6.C. 27 Oct 2025 Page 45 of 81 ' '.r 4 ..,..P :5 1‘§ . .';,.I ‘.___ V.W . I '.'I:..._ I um = .._‘ 1 7 'I I M ‘ '....4. 'r ‘u ‘m-.__.- .A , N I 'I‘wu ‘»-...h _ -3 i I I.'v. ''-II ..u _ ,,.,'.-H ‘H W '‘I -.' _,:,_..' _._...._,,1 . I h.I ".. _.r;.._.‘ __.H I '|-.>‘f....=u ;<_..- l I -'- .. ._2 .H..‘.- PAF Instructions Part 1 (using agency) Form Type:This form will be used for both Administrative Awards and JPAC Requests.Select type from dropdown options. Goods and/or Services:Enter a brief description of the types of goods and servicesincluded in the request. Requested Action and Justi?cation:Enter a brief description of the requested action or authority being sought.i.e.;Request permission to award the lowest.responsive responsible bidderfor an I TB or award the highest ranked supplierfor an RFP.This block should also be used for additional information such as additional 4'“account strings,or other information essential for contract execution. Supplier:Enter awarded supplier name.If multiple,include in “Requested Action and Justification"box. Basis of Award:Select from Lowest Price TechnicalAcceptable(LPTA),Highest Price TechnicalAcceptable(HPTA)or N/A. Bid Opening Date:The date bids were unsealed by Procurement. POA #:This is your lC loud generated Agreement number.Select Type,Enter Number. PO it:Enter the PO number or agreement release number. Change Order #:Provide the applicablechange order number represented by this request. Solicitation #:Select Prefix type,Enter Number.and Year. Contract #:This number sh0uld be the same as your POA number (unless procured prior to 2020) Contract Amendment #:Provide the applicable amendment number representedby this request. Term:Select the Period of Performance or Term for the initial period. Options:Period of time for each renewalor option. Options Used:Prior to this request,enter how many options were already used. Federally Funded:Select yes or no from dropdown if Federal Funds will be used. JSEB Ree:Select Encouragement or JSEB Set Aside Option. JESB %:If JSEB Participation,enter the percentage. Bonds Waived Pursuant to:Select option from Drop down. Funding Sources:Fund/Center/Account/Project/Activity,all ?elds are required even if zeros. New NTE/GMP:Enter the new total not to exceed amount.Note.this shouldmatch the contract maximum indebtedness.if applicable. Contingent Amount:if your agency requests an allowance for unforeseen additionalexpenses,then specify the amount of your requested increase and new NTE that represents the contingency allowance.This is over and above any quote. DMPIODPO Account:Enter the Direct Materials Purchase/Owner Direct Purchase Order Account.Used mainly for ClP (Capital Improvement/Construction)Projects Using Agency/BU:Select one from the dropdown list. Concurrence:Using Agency internalrouting requirementsfor ElectronicSignatures (follow Proc Manualfor threshold requirements) Title:Title of person electronically signing form. Attachments:Included any supplementalinformation to the Procurement Award Form.i.e.;Scope ofwork.previous awards. ‘14ny ?eld where there is no data available.or no entry is required.either leave it blank or enter .\'.i..ln't-?eldswhere there is known data.includeforinformationalpurposes..-lny changes to an original award should contain the data that is being changed and any other relevant data required forJPA C review and approval. Docusign Envelope ID:3BA122ED-1EF9—4ABB-9ECS— Agenda Item #6.C. 27 Oct 2025 Page 46 of 81 Rose Nettles Emergency Management Coordinator City of Jacksonville.Public Works Dcpanment 214 Nonh Hogan Street,lOIh Floor Jacksonville.FL 32202 J.B.Coxwell Contracting,Inc. 6741 Lloyd Road West Jacksonville,Florida 32254 Of?ce (904)786-1120 Fax (904)783-2970 August S'h,2025 ristopher C.Blank Chief Operating Of?cer RE:Citywide Emergency Debris Management Services City of Jacksonville County of Duval 2'“Iextension of 90 days for current Contract 6533-57 Dear Ms.Nettles: As requested,JB Coxwell Contracting.Inc.(JBCCI)agrees to extend the above referenced contract 90 days past the November 26"“,2025 contract expiration. JBCCl appreciates the opportunity to serve The City of Jacksonville and our local cammunity when emergency debris management services are needed and while we hope to see another quite storm season this year and next.we stand ready to respond when called. Respectfully, .l.B.CO W G,INC. Docusign Envelope ID:38A122ED-1EF9—4ABB-9ECB—1F5C92EEOAB Agenda Item #6.C. 27 Oct 2025 Page 47 of 81 Part 1-Form Type:JPACAward Request:Renewals,Extensions,and Unit Price Increases Goods and/or Services:Citywide Debris Management Services Requested Action and Justi?cation: Recommend approval to extend Contract #6533—57with LB.Coxwellfor ninety (90)days to allow time for new solicitation to be evaluated and new contract to be negotiated and fully executed.The current contract expires during the height of hurricane season.LB.Coxweli's memo agreeing to extend through November 26,2025,is attached. ?it!nl‘snnvllla,Hal'illa Procurement Award Form (PAP)w 60.000.000.00 9—5-4 Fund: Fund: Fund: Center: Center: Center: 0000000 $0.09 $ $ Supplier:1.3.CaxwellContracting,Inc. POA ?:71184-21 Solicitation ll:N A ESC~013S Term:3, Federally Funded:Ves Licenses Veri?ed:yes Basis of Award:N/A PO 1!: 17 Contract 3: Options: JSEB Rec:NIA JSEB 96:N A Acct: Acct: Acct: TED 6533-57 2/2 yr BIDOpening Date:05/17/ 2017 Change Order it:#7 Contract All“.t:N A Options Used:N/A Bonds Waived Pursuant To:NM 355%s DMP/ODPOAmt:s DIRECTOROF PUBLICWORKS chief of Procurement: New N'l'E/GMP:$Contingent Amt: Using ASEHCV/BU-IPWEN:ENGINEERINGAND CONSTRUCTIONMANAGEMENT c:—:Larrcnoc-'V'tl-l... Concurrence:7DLM Title: Concurrence:Title: Concurrence:Title: Procurement Analyst/Buyer: Name: Part 2 -JPAC Action: Allaward actions subject to lawfully appropriated funds. Members who approve: Members who disapprove: Date: Part 3 -Final Awarding Authority Action: Action: Signature: Date: 4/17/ 2025 Dustin l.Fleeman Pro]: Pro}: Pro]: n n.»rm“: 0.00 0.00 00000000000000000 000000 Docusign Envelope ID:SBA122ED-1EF9-4ABB-9EC3- Agenda Item #6.C. 27 Oct 2025 Page 48 of 81 _.,_,m,-‘I ‘- I .x -'=II I _‘_.h ..,_.I _:.._....v‘ .._ I I ,-_:n -—L "“— L ‘:I -'‘”*‘'V .A 'I'"~I _ I -.-—“T __‘. ._:..n ”I.. _. A "V ’'n _.II J .m ‘‘"—I. .k —u.v. .1 n 'I:' I _‘x.1‘’v _.H .,-‘'h ‘h -._‘ I.. IN.|‘ __‘-_"h I '._.V';:i I ”-I ‘h _..‘w--_‘-'“; ..H. .,,.u. A ‘'‘ m .:I .-I “‘I y - i .._.‘.‘.A ____..,y.._ -|_;:- PAF Instructions Part 1 (using agency) Form Type:This form will be used for both Administrative Awards and J PAC Requests.Select type from dropdown options. Goods and/or Services:Enter a brief description of the types of goods and services included in the request. Requested Action and Justi?cation:Enter a brief description of the requested action or authority being sought.i.e.;Request permission to award the lowest.responsive responsible bidderfor an ITBor award the highest ranked supplierfor an RFP.This block should also be used for additional information such as additional 4'haccount strings,or other information essential for contract execution. Supplier:Enter awarded supplier name.If multiple,include in “Requested Action and Justification”box. Basis of Award:Select from Lowest Price Technical Acceptable (LPTA),Highest Price Technical Acceptable (HPTA)or N/A. Bid Opening Date:The date bids were unsealed by Procurement. POA #:This is your lCloud generated Agreement number.Select Type,Enter Number. P0 #:Enter the PO number or agreement release number. Change Order #:Providethe applicable change order number represented by this request. Solicitation #:Select Pre?x type,Enter Number,and Year. Contract #:This number should be the same as your POA number (unless procured prior to 2020) Contract Amendment #:Provide the applicable amendment number represented by this request. Term:Select the Period of Performance or Term for the initial period. Options:Period of time for each renewal or option. Options Used:Prior to this request,enter how many options were already used. Federally Funded:Select yes or no from dropdown if Federal Funds will be used. JSEB Rec:Select Encouragement or JSEB Set Aside Option. J ESB %:If JSEB Participation,enter the percentage. Bonds Waived Pursuant to:Select option from Drop down. Funding Sources:Fund/Center/Account/Project/Activity,all ?elds are required even if zeros. New NTE/GMP:Enter the new total not to exceed amount.Note.this should match the contract maximum indebtedness.if applicable. Contingent Amount:If your agency requests an allowance for unforeseen additionalexpenses,then specify the amount of your requested increase and new NTE that represents the contingencyallowance.This is over and above any quote. DMP/ODPO Account:Enter the Direct Materials Purchase/Owner Direct Purchase Order Account.Used mainly for ClP (Capital Improvement/Construction)Projects Using Agency/BU:Select one from the dropdown list. Concurrence:Using Agency internal routing requirements for ElectronicSignatures (follow Proc Manual for threshold requirements) Title:Title of person electronically signing form. Attachments:Included any supplemental information to the Procurement Award Form.i.e.;Scope ofwork.previous awards. *Any?eld where there is no data available.or no entry is required.either leave it blank or enter N A.Any ?eldswhere there is known data.includefor informationalpurposes.Any changes to an original award should contain the data that is being changed and any other relevant data required forJPA C‘review and approval. Docusign EnVEIOpeID:BBA1ZZED-1EF9-4ABS-9EC3- Agenda Item #6.C. 27 Oct 2025 Page 49 of 81 J.B.Coxwell Contracting,Inc. 6741 Lloyd Road West Jacksonville,Florida 32254 Of?ce (904)786-1120 Fax (904)7832970 April 15,2025 Ben Kemp Purchasing Analyst City of Jacksonville,Public Works Department 214 North Hogan Street Jacksonville,FL 32202 Dear Mr.Kemp: As requested,J .B.Coxwell Contracting,Inc (JBCCI)agrees to a 90-day extension of the above subject contract,extending the end date to November 26"“.2025. JBCCI appreciates the opportunity to serve The City of Jacksonville and our local community when emergencv debris management services are needed and while we hope to see another quiet storm season this vear and next.we stand readv to respond when called, Citywide Emergency Debris Management Services City of Jacksonville County of Duval 90-Day Extension for Proposal Number ESC-0135-17 Contract 6533-57 INC. Chn'st . Chief Operating Of?cer Respectful], J. Docusign Envelope ID:SBA122ED—1EF9-4ABangc3—1F5092EEOAB8 Agenda Item #6.C. 27 Oct 2025 Page 50 of 81 OPEN DATE:05I17I2017 SUBJECT:CITYWIDEEMERGENCYDEBRIS MANAGEMENTSERVICES BID #ESC-0135-17 COMPETITIVE SEALED PROPOSAL EVALUATION COMMITTEE KINDAND BASIS OF CONTRACT:CONSTRUCTIONSERVICES -INITIALTERM EXECUTION OF CONTRACT FOR FOUR (4)YEARS.WITH TWO (2)TWO (2)YEAR RENEWAL OPTIONS AGENCY:DEPARTMENTOF PUBLIC WORK BASISOF AWARD:EVALUATION CRITERIA NUMBEROF BIDS INVITED:9—NUMBERRECEIVED:5 OTHER:9 SUMMARY OF BIDS AND RECOMMENDED ACTIONS: Recommend approval to utilize the second and ?nal 2-year renewal option with J.B.Coxwell Contracting.Inc.,(contract #6533-57).Period of Service will be from August 27.2023 through August 26.2025.The total contract award amount remains at $60,000,000.00. Funding Source:To be executed by formal contract amendment #7 through the Of?ce of General Counsel and encumbered by purchase order(s)on as-needed basis. Attachments:Recommendation Memo.Previous Award(s) BUYER RESPECTFULLY SUBMITTED W JACLY STA REEMAN.CHIEF PRO EMENTDIVISION CONCURRENCE BY:William Williams Director of O rations uinc Works (ALL AWARD ACTIONSSUBJECT TO LAWFULLY APPROPRIATED FUNDS) ACTION OF CSPEC COMMITTEE ON RECOMMENDATIONSABOVE f MEMBERS APPROVING 0 MEMBERSDISAPPROVING_QDATE;5/523 01——OTHER !»0 l APPROVED /DISAPPROVED : OTHER: ACTION OF AWARDINGAUTHORITY DATE 21“12:3 nan C 'QAdminislraliveOf?cer UnéerAuthority of: SIGNATURE OF AUTHENTICATIO Docusign EnVEIOpeID:35A122ED—1EF9— Agenda Item #6.C. 27 Oct 2025 Page 51 of 81 ?tyo mas mun-rm ONE cm ONEJACKSONVIL LE March 03.2023 Lenny Curry,Mayor Department of Public Works 214 N.Hogan SL.10‘h?oor Jacksonville,FL 32202 (904)255-8786 ww.coj.net TO:Dustin Freeman Chief of Procurement THRU.Steven D.Long.Jr..PE.M] Director FROM:WillWiiiiams M ?“ Director of Operations Rose Nettles Qw’??m Administration Manager,Special Projects SUBJECT;Citywide Debris Management Services Bid No.2 ESC-0135.‘|7 Bid Date:May 17.2017 Award Amount:N/A lntemal Services Account No.00111-153001 The Subject contract was executed August 27.2021 and IS set to expire August 26,2023.The Department at Public WorKs nas received a request trom J.B.Coxwetl Contracting,inc.to exercrse tne second or two,two-year renewal options for BIDESC-0135-17.Contract 1!6533-57 for Citywide Debris Management Services.The City's JSEB program is {tut appitwbie u)ulna psmect. Accordingly.we recommend approvai to exercise the renewal option requested by J.B.Coxwell Contracting.Inc. for Contract 6533-57 for the 2nd of the 2-year renewals,thereby extending the contract from 8127123thru 8126/25. The contract limit remains at $60,000,000.00. Attachments:Contractor Request SLlrn IIE Docusign Envelope ID:33A122ED—1EF9—4ABS-9EC3—1FSCQZEEOAB Agenda Item #6.C. 27 Oct 2025 Page 52 of 81 J3.Coxmll Contracting,Inc. 6741 Lloyd RoadWest Jacksonville,Florida 32254 Of?ce (904)786-1120 Fax (904)783- 2970 March 2.2023 Rose Nettles Emergency ManagementCoordinator City of Jacksonville,Public Works Department 214 Nonh Hogan Street,l0th Floor Jacksonville,FL 32202 RE:Citywide Emergency DebrisManagement Services City of Jacksonville County of Duval Requeet to Exercise the 2"Renewal for Proposal Number ESC-ol35-l‘7 Contract 6533-57 Dear Ms.Nettles: As noted in section 4 of the service contract between The City of Jacksonville and J.B.Coxwell Contracting,Inc.(J'BCCI)for citywide emergency debris mamgement mica.proposal number ESC- Ol35-l‘7 dated August 28.2017,we hereby respect?rlly request to exercise our second two-year contract renewal Option.This renewalshall extend our current agreement thru August 27,2025. IBCCI appreciates the opportunity to serve The City of Jacksonvilleand our local cammmtity when emergency debris management services are needed and whilewe hope to see another quite storm season ?u'e voo-anrl «ave «m non—A .4...4..in "run”.I 0."-1 Respectfully. J.B.W L Christopher C.8 Chief Operating Of?cer Docusign Envelope ID:3BA122ED—1EF9—4ABB-9EC3-1F5CQZEEOAB Agenda Item #6.C. 27 Oct 2025 Page 53 of 81 SUBJECT:COTYWIDEEMERGENCYDEBRIS MANAGEMENTSERVICE SBID#ESC-0135-11 COMPETITIVE SEALED PROPOSAL EVALUATI MMITTE KINDANDBASIS OF CONTRACT:CONSTRUCTIONSERVICES —INITIALTERM EXECUTIONOF CONTRACT FOR FOUR (4)YEARS.WITHTWO (2)1'W0 (2)YEARRENEWALOPTIONS AGENCY:DEPARTMENTOFmm 393$ BASIS OF AWARD:W NUMBEROF BIDS INVITED:.9.NUMBERRECEIVED:4 OTHER:_0_ ?u????x OF BIO§AND RECOMMENDED AETIQE?; Recommend approval to amend the award wiIh J.B.Coxwe?Contracting,Inc Ior a 10.I5%CPI adiustmentto the rates per the attached rate schedule from April 2021 to the present.ToIal expenditure remahs at 960000.00000 'To be executed by formal contract amendment through the OI?oe of General Counse!and encumbered by purchase order(s)on asmeded basis. Attachments:R mme emo.Vendor Leder and PreviousAwards BUYER RESPECTFULLY SUBMITTED JAC STAMOS PEASE.CHIEF W PR MENTDIVISION CONCURRENCE av:WW (ALI.AWARDACTIONSSUBJECT TO LAWFULLYAPPROPRIATED FUNDS) ACTIONOF CSPEC COMMITTEEON RECOMMENDATIONSABOVE ; MEMBERSAPPROVING5 MEMBERSDISAPPROVIN6 6 DATE OTHER APPROVED OTHER: ACTIONOF AWARDING AUTHORITY DATE /5’”22, SIGNATURE OF AUTHENTICATIO B?an Hughes cm Admwmwe O?icar Fot:Maya!Lonny Curry |1-4.:I mhmiw o" DISAPPROVED: OPEN DATE:05l17l201‘ Docusign Envelope ID'.38A122ED-1EF9— Agenda Item #6.C. 27 Oct 2025 Page 54 of 81 OPEN DATE:05I17I201 SUBJECT:CITYWIDEEMERGENCYDEBRIS MANAGEMENTSERVICE SBID#580-01354? COMPETITIVE SEALED PROPOSAL EVALUATION COMMITTEE KINDANDBASIS OF CONTRACT:CONSTRUCTIONSERVICES —INITIALTERMEXECUTIONOF CONTRACT FOR FOUR (4)YEARS,WITH Two (2)Two (2)YEARRENEWALOPTIONS AGENCY:DEPARIQENTOF EUBLICWOBES BASIS OF AWARD:EV&UATIQ§CRITERIA NUMBEROF BIDS INVITED:.9.NUMBERRECEIVED:5 OTHER:9 s ARV OF BIDS AND RECOMMENDED ACTI N ' Recommend approval to utilizethe ?rst of two.2-year renewal options and to incorporate a new rate schedule for Bid ESC-0135-17 with J.B CoxwellContracting.Inc..(contract #6533-57).Period of Service will be from 8127/21 thru 8f26l23 The total contract award amount remains at $60,000.000.0D. Funding Souroe:To be executed by formal contract change order through the Office of General Counsel and enoumbered by purchase order(s)on as-needed basis; Attachments:Recommendation Memo.PrEViousAward(s) BUYER RESPECTFULLYSUBMITTED EKOLEHULTT GRE RY A E.CHIEF PRO R NT DIVISION CONCURRENCEBY:Willlam J.Jo ce RE.0 rations Dlrectorl Rose Nettles Administ -Publlc WEISSDepartment (ALI.AWARDACTIONSSUBJECT TO LAWFULLYAPPROPRIATEDFUNDS) ACTIONOF CSPEC COMMITTEEON RECOMMENDATIONSABOVE Nearest-tsAPPROVING 5 MEMBERSDISAPPROVING 6 DATE 0 OQ-I /Ivé—M—“(WZ OTHER .1;L0 9"? "I. PENNOFAWARDIAUTHORITY DATEmPPROVEDfall;DISAPPROVED: OTHER: SIGNATUREOF AUTHENTICATION all nan ug 5 CruelAdmlnlsiraliveO?icer ,vu Undo:Aulhoriw0|: Ill ' Docusign Envelope ID:3BA12250-1EF9— Agenda Item #6.C. 27 Oct 2025 Page 55 of 81 SUBJECT:BITVWIOEEMERGENCYDEBEISMANAGEMENTSERVICES BIDl 250013541 OPEN DATE 05!!7’20" 0 ETIT VE P P0 ION COMM TT KINDANDBASISOF CONTRACT:CONSTRUCTIONSERVICES-lNITIAt TERMEXECUTIONOF CONTRACT FOR FOUR(I)TENTS.WITHTWO (1'me (2)YEARRENEWALOPTIONS AGENCY:W BAS'S 0‘AWARD:Wm NUMBER0:anosmvneo-.L wmasn«CM?!»3 9mm ; ??????l QE 3mg 539 ngcg?ggmggsfngu?;Mmmnd Ippvovai hummus «m to J..Comu mung.Inc.Keane:3653357..In m.m of 515.000.000.00[a cover In 9010mmImpacts um umany Mace duringhumane mum Tum ”vised ”an amount net-Io-omdsomeone00. Funding Scum:To 00 named by tunnel connni change ores!Imwgh the own 0!mm CaunuI and unmanned by patches.Udall!)on some hauls. mchmmp:Mcmmndllbn Mama,PrMuu:Awards) swan W144“RESPECTFULLYsummer; mmwuu LER use.me: P NT DIVISION concunpsnce av:p 1 '.I - mm (AU.AWARDACTIOHSSUBJECT TO LAWFULLV”PHOFRIA‘I’EORINGS) ACTIONOF CSPEC COMMFI'TEEON RECOMMENDATIONSABOVEwrawwnovmcwinwm?nswswpm-ma 2 3 9:15 AM..— I 'I \m ’OW - I A 4 X-417/ an:"‘" new OF AWARDING monm (we 5 IQ/Imamas~DISAPPROVED OTHER: SIGNATUREOF AUTHENTICATION Chic!Adminlsluuva 034cm FM:Mayo:Lonny Curvy Unoer Aulhm?y oi Enocuhve0169:No 20|MZ Docusign Envelope ID:33A122ED—1EF9—4ABS-9ECS Agenda Item #6.C. 27 Oct 2025 Page 56 of 81 31 E Mama a .1 Of?cer F M1]uny U « Ex culwc cf No.2015- SUBJECT:CITYWIDEEMERGENCY DEBRIS MANAGEMENTSERVICES BID II EEC-013547 OPEN DATE.osmnon COMP VE SE LE ROPOSA EVAL T COMMITTE KINDANDBASISOF CONTRACT:CONSTRUCIION SERVICES-INITIALTERM EXECUTIONOF CONTRACTFO RFOUR(0)YEARS.WITHNO (2)TWO(2)YEARRENEWALOPTIONS AGENCY:W BASIS OF AWARD:W NUMBEROF BIOS INVITED:9_NUMBERRECEIVED:5 OTHER:9 §UMMA§I 9E mag A??Regggmggogg ACIION5: aneumnd mmal Io mend ":9 award lo J.B.Cami!Co?lracing.Inc.to add the lemming line items:Wood Clipper at $1 IMO pot hour and An Terrain Man un at $115.00 par hm.and Io Mono mad In Ihe umounI cl 810.000.000.00.Tom!“vised award amount noble-mead 545.000.000.00. Funding Source:To be enacted by lama!nomad change om:Ihmuph the Otfico 01 Geneva!Comma!and ancuwheud by pumhaso orderts}on as-naodad basis. Anachm ls:acomma alien Memo.ProvtousAwurdm BUYS FIESPECTFULLYSUBMITTED MARILY IDLEFI GFIE .CHIEF PRO 6 1'DIVISION 0 UFIRENCEBY:5 I J..O sr Iona Drool I I h M -3!:1 Man - W (ALLAWARD ACTIONSSUBJECT TO LAWFULLYAPPROPRIATE!)FUNDS) AC'I’IONOF CSPEC COMMITTEEON RECOMMENDATIONSABOVE I e SAPPaovme 5 msmsaasmsmpaoma 2 anew—U .\ M4;—,,61in» Liv-(7577‘ ACTIONOF A on a A onnv DATE 4/\ImnippnoveoDISAPPROUEO: omen;' SIGNATUREOF AUTHENTICATIO OTHER Docusign Enveiope ID:3BA122ED—1EF9— Agenda Item #6.C. 27 Oct 2025 Page 57 of 81 SUBJECT:C?YW!C-EBeams MANAGEMENTSERVlCES BIDI 5512-0135117 OPEN DATE‘05/17/2017 COM ETiTsVE SE LED PRO OSAL EVAL ATION OMMITTEE KINDAND BASlSOF CONTRACT:CONS1RUCT|ON SERVICES—INITIALTERM EXECUTIONOF CONTRACT FOR FOUR (4)YEARS.WITHTWO (2)TWO (2)YEARRENEWAL OPTIONS AGENCY:ggPAnng?T OF Egg“;'?gn?g BASISOF AWARD:gggLuamgg gallgglg NUMBEi—‘a0F8st INVWEO 2.NUMBER RECEIVEC'5 OTHER 2 mummy 9F 812.5 ANO_REODMB§EPDF"MT:9-35. Rawmmcnc approval to hcruaso award in J 3.Cornell Commuting.In:{canuacl 125533-57).(n ma amcum a!512.890.930.00‘lav a revised km!award amount noI-aa-enceed SSSKDOOBOODO in J 3 ru 3 Tm. 2 .m a a S C 9 Au 5 S E .1 _: 5 U.u 3,?ng r.TI:aw. H 3 r G 3.:i.“.3.A .... :23 S ><J Vu — .:.23..T.d .b. n r»7 k T 2.. ‘1‘p. Docusign Envelope ID:3BA122ED-1EF9—4ABB-9EC3— Agenda Item #6.C. 27 Oct 2025 Page 58 of 81 SUBJECT:CITYWIOEoeemsMANAGEMENTSERVICES BIG8 650013547 OPEN DATE.05mm" CO P TIVE EALED PR P S ALUATIO C MITTEE KiNDAND BASISOF CONTRACT:CONSTRUCTION SERVICES~INlTlALTERM EXECUTIONOF CONTRACT FOR FOURH)YEARS.WlTHTWO 12)TWO (2)YEAR RENEWAL OF‘HONS AGENCY:QEPQRTMEEI9FELEM;?Q?Kg BASiS OF AWARD:gvggygnggg55.5;ng NUMBEROF BIDS lNVlTED:.2...NUMBERRECEIVED:5 OTHER:9 SUEMABVOF §lD§AQQ?EgQM?ENDED ACIIDN§t Recommendawnvullo unund llis award to 1.8.Donnell Conuacling.Inc,to add melollnmng was:cast iron:baud below 1.Remove Hangoris).Leave Debris Curbside in Right-ol-Way.......Unil Cosl ........s M EA 2.Process 250.000 CY a!sac ..........'Jnii Cosi...........S JEL CY 3.Load.Haul and Dispose ol TDS malarial rcao)lo An Approved Permananl Disposal Site [0-30 Milas)......,.......UnilCos!..........,...$19.49 CY 4.Load.Hauland Dispose nl T05 malarial (6&0)lo An ApprovedPermanent Disposal Site (31-60 Miles)....UnilCost ...............s igg?CY 5.load.Hauland Dispose oi TDSmalarial (C60)lo An Approved Permanent Disposal Sire (61 Miles or Grealer)...Unil Cos:...............s I?25 CY Please see money‘s memo lor additional clarification and changes needed. Funding Source:To be executed by low conlracl change ordor through lineOllice 0!General Counsel and encumbered by purchase order“)on ail-needed basin. 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Tau "me mm!W Waugh out.o!ml Counsel.no land:win he mum-tad at IN:MI and willbe process-d by IndividualPurchaseOdors ulna tho «cum mama sat up II ?ne a!momummy. Attaching magma“Mum.Swing mm Bid‘I‘abun?cn Sheet.EvaluationMall swan L_t%-«Bg.?k’RESPECTFULLVsuammeo MMLYN G 0%#55.CHIEFunNTDIVISION URREM’JEBY:IN ..0 am I:cum l1 Mason.In!”a ‘I Wm IALLAWARDACTIO S UBJEC‘I‘O LAWFULLYAPPROPRIATEDFUNDS] HEW!"CSPECCOMMITTEEON REN‘U"?"C‘‘TICSISABCvii WW memesnsom»mowm_.£__DATE:__.§-‘ l7 "' ,2/9.' (I:“a n$uce \ up ACTIO 0F AWAFI UTI-IRITY DATE ts:”111p?HOVEO DISAPPHOVED:licIAd nisIratwaOMCer WV Curry OTHER:UnderAulhmilyor: II V I .3 SIGNATUREOF AUTHENTICATION ' OPEN DATE:0511HIGH7 Dowsign Envelope ID”.3BA122ED—1EF9—4A88—F5C92EEO Agenda Item #6.C. 27 Oct 2025 Page 61 of 81 ; REQUEST FOR LEGAL SERVICES TO:The Office of General Counsel Telephone 904-255-5100 117 West Duval Street,Suite 480,Jacksonville,FL 32202 FAX 904-255-5119 Please Send Your Request for Legal Services To:Govto sle alre uest co'.net CLIENT:Name Nina Sickler,P.E. Title Director of Public Works Dept Public Works Division Engineering and Construction Management A.The Of?ce of General Counsel is requested to provide legal assistance as detailed in this request and supporting documents.Give brief description:Change 0rder8 -JB Coxwell Contracting.Inc. Contract 6533-57 I FDA-7118421 -time extension only B.Is a speci?c attorney already involved?No D Yes Name Jim McCain C.Date submitted:09/29/2025 Completion is requested by (date):10/06/2025 D.For more information or discussion,contact: Name Scott Carter,P.E. Title Chief.Engineering and Construction Management Telephone 255-8710 FAX Email arte t E.Bi"to agency (name,address)Eng.8.CM Division,214 N.Hogan St.10th Floor Bill to account number (index code)15300103136 Oracle Account String 00111‘153001-549532—00000000-00000—0000000 (For use by Of?ce of General Counsel only) DATE OPENED: CLOSING BOX NO. CATEGORY CODE FORUM ADVERSARY ATTY: OUTCOME INDEX CODE: DATE CLOSED: Document Numbers: 1395104 [Fillabie PDF] ATTORNEY(S)Primary Secondary Dept.Head MATTER NO.CLIENT ID CLIENT WORK DESCRIPTION:50 spaces available for adversary party (attach ?rst page of complaint) NOTES AND/OR COURT CASE NO: Agenda Item #6.C. 27 Oct 2025 Page 62 of 81 REVIEWED BY CITY MANAGER: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.25-89 continuing the City’s grant-writing and related services agreement with Langton Associates,Inc. SUBMITTED BY:Kevin Hogencamp,Deputy City Manager TODAY’S DATE:Oct.15,2025 MEETING DATE:Oct.27,2025 BACKGROUND:The City of Atlantic Beach desires to continue the services of Langton Associates,Inc.for the City’s grant-writing and related needs.Langton has agreed to a renewal of its contract with the same terms and conditions of the current contract,plus a 3%cost-of- living adjustment.The FY 2024-25 agreement amount is $48,381.12. The services that Langton provides to the City are as follows: Update Needs Assessment and Strategic Grants Plan Determination of Relevant Funding Sources Preparation and Submission of Grant Applications Technical Assistance on Grant Administration Personalized Grant Research and Consultation Intergovernmental Relations with Federal and State Governments Provide a Biweekly eMail Grant Alert RECOMMENDATION:The City Commission approve Resolution No.25-89 ATTACHMENTS:Resolution No.25-89 Langton Associates,Inc.2025-26 consulting agreement Langton Associates,Inc.2025 annual report BUDGET:$48,381.12 allocated in the 2025-26 budget. Agenda Item #6.D. 27 Oct 2025 Page 63 of 81 RESOLUTION NO.25-89 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A ONE-YEAR AGREEMENT CONTINUING THE PROFESSIONAL SERVICES OF LANGTON ASSOCIATES,INC.;AUTHORIZING THE EXPENDITURE OF $48.381.12 ALLOCATED IN THE FISCAL YEAR 2025-26 BUDGET FOR THIS PURPOSE;AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach desires to continue the professional services of Langton Associates,Inc.,for the purpose of obtaining various governmental grants and assistance offered by governmental agencies and bodies;and WHEREAS,the ?scal year 2025-26 budget includes $48,381.12 for this purpose. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.Subject to and contingent upon inclusion of funding for this purpose in the ?scal year 2024-25 City Commission-approved budget,the City Manager is hereby authorized to sign a one-year agreement continuing the professional services of Langton Associates and approve a purchase order for $48,381.12 on behalf of the City of Atlantic Beach. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 27th day of October 2025. Approved as to form and correctness: Donna L.Bartle,City Clerk Jason Gabriel,City Attorney Curtis Ford,Mayor Attest: Agenda Item #6.D. 27 Oct 2025 Page 64 of 81 CONSULTING AGREEMENT This consulting agreement made on this day of October 2025,by and between Lan ton Associates Inc.,hereinafter referred to as "Langton",and City of Atlantic Beach hereina?er referred to as "Client"on the following terms and conditions: RECITALS WHEREAS,Langton is a Florida corporation engaged in the business of offering consulting support to municipalities,counties,other governmental bodies and non—pro?tsgroups, and WHEREAS,Client is in need of professional services of consulting for the purpose of obtaining various governmental grants and assistance offered by various governmental agencies and bodies,and WHEREAS,the parties are desirous to enter into this contract,to establish a contractual relationship and set up the fees to be charged by Langton to Client for the services rendered and to establish the guidelines for consulting work to be performed. IT IS THEREFORE agreed as follows: 1.Langton agrees to provide professional consulting services to Client for the term commencing October 1,2025 and ending September 30,2026.Langton agrees to exercise its best efforts to obtain governmental grants and bene?ts for client.It is understood,however,that Langton cannot guarantee results that any certain amount of funds will be obtained for Client. 2.Pursuant to this agreement Langton agrees to provide speci?c services as follows: Update Needs Assessment and Strategic Grants Plan Determination of Relevant Funding Sources Preparation and Submission of Grant Applications Technical Assistance on Grant Administration Personalized Grant Research and Consultation Intergovernmental Relations with Federal and State Governments Provide Bi-Weekly SMARTSGrantsTME-mail Grant Alert 3.In exchange for Langton performing these services as established herein and devoting his time,Client agrees to pay Langton professional fees in the amount of $48,381.12 in twelve (12)monthly installments of $4,031.76. 4.In conjunction with services relating to Client,the Client agrees to pay expenses of Langton.This shall include,but not be limited to,travel expenses,which shall be air expenses on coach ?ights,car rental,hotel (at commercial rates),and food (maximum of $25.00 per person per day).Langton will submit the invoice for these expenses which shall be paid by the 10thday of the following month after submission of the expense report by Langton.Langton will not Agenda Item #6.D. 27 Oct 2025 Page 65 of 81 incur travel expenses without approval of the client. 5.Langton agrees to devote the necessary time and performance of his duties for Client. Inasmuch as the professional services rendered are of a subjective nature subject to differences of opinion,mutual con?dence and respect are necessary.Accordingly,this contract can be terminated by either party without cause upon giving of a thirty (30)day notice as follows: A.As to Langton: PO.Box 37007 Jacksonville,FL 32236-7007 B.As to Client: City of Atlantic Beach 800 Seminole Road Atlantic Beach,FL 32233 City of Atlantic Beach,Florida BY: William B.Killingsworth,City Manager ATTEST: 5.Should litigation be necessary to enforce any provision of this agreement then the prevailing party shall be entitled to recover a reasonable attorney's fee from the other side. LANGTON ASSOCIATES,INC BY: Michael Langton,President ATTEST: Agenda Item #6.D. 27 Oct 2025 Page 66 of 81 Langton CONSULTING m...uwww .Mnu v “mm“.vaW wwww 4 w w,»:</4 .m-w m.,7 mm w w,.m WW Mun.»,7 w um“wwwmm w www "w,H»y;vvauuvw n.w..‘“hum City of Atlantic Beach Annual Report October 14,2025 Dear BillKillingsworth,Mayor Ford,and the City Commission, The Langton Consulting team is honored to continue our partnership with the City of Atlantic Beach.Over the past ten years,we’ve worked closely with City staff and elected officials to secure competitive grant funding for projects that strengthen infrastructure,enhance resilience,and improve the quality of life for residents.Our collaboration spans multiple departments including Public Works,Utilities,Parks &Recreation,Planning &Community Development,and Public Safety,as well as community organizations dedicated to maintaining Atlantic Beach as a vibrant and sustainable coastal community. Since our last annual report (August 26,2024),Langton staff has worked with City staff to submit $5,409,386 in funding requests on behalf of the City of Atlantic Beach.During this period,$1,292,660 has been funded,including funding for the Naval Station Mayport Emergency Potable Water Source Phase 2 through the Defense Communities Infrastructure Program and the Veterans Park Community Center Resilience Hub through the Hurricane Loss Mitigation Program. Several proposals remain pending,including the Safe Streets Atlantic Beach Implementation Project,multiple Hazar dMitigationGrantProgramsubmissionsrelatedtoHurricanesMiltonandHelene,and the City of Atlantic Beach Resilient Lift Station Project Phase I.Together,these pending applications represent over $3,821,545 in potential funding to enhance flood protection,public safety,and community resilience. In addition to the submissions listed in this report,Langton staff has identified and evaluated a range of potential funding sources that were ultimately not pursued due to timing,project readiness,or program eligibility,which are factors inherent to strategic grant development.We have also provided technical assistance and ongoing grant administration support as needed. The following pages summarize grants a)submitted over the past year,b)previously submitted but awarded during this period,and c)currently in development for upcoming submission cycles. Grants Submitted from August 2024 -October 2025 Project Grant Program Submission Request Status Date Amount Vulnerable Lift Station Resilient Florida Infrastructure 8/29/24 $1,338,721.00 Declined Protection —Phase I (Resubmit) Donner Park Field Florida Recreation 10/14/24 $150,000.00 Declined Upgrades (Phase 1)Development Assistance Program Sea Gardens Sewage Lift Building Resilient 2/10/25 $99,120.00 Program Station Generator Infrastructure and Cancelled Communities Safe Streets Atlantic Safe Streets and Roads for All 6/25/25 $645,323.77 Pending Beach:Multimodal Safety Implementation Agenda Item #6.D. 27 Oct 2025 Page 67 of 81 5th St Walkover Coastal Partnership Initiative 10/31/ Upgrades for High-Injury Roads &Intersections Palm Ave LiftStation Flood Protection Dora Drive Flood Mitigation Pond Sea Gardens Sewage Lift Station Generator City of Atlantic Beach Resilient LiftStation Project Phase I (Resubmit) Donner Park Playground Improvements Project Naval Station Mayport Emergency Potable Water Source Phase 2 (Resubmit) Veterans Park Community Center Resilience Hub Project Hazard Mitigation Grant Program -Hurricane Milton (DR-4834) Hazard Mitigation Grant Program -Hurricane Helene (DR-4828) Hazard Mitigation Grant Program -Hurricane Milton (DR-4834) Resilient Florida Implementation Grant Florida Recreation Development Assistance Program 7/24/25 7/24/25 7/24/25 8/27/25 9/29/25 $382,500.00 $1,275,000.00 $67,500.00 $1,338,721.00 $112,500.00 Pending at Time of Last Annual Report,Since Funded Grant Program Defense Communities Infrastructure Program Hurricane Loss Mitigation Program Submission Date 6/13/24 7/15/24 Currently in Development Grant Program Request Amount $1,073,660 $219,000 Deadline Pending Pending Pending Pending Pending Status FUNDED FUNDED www.|an tonconsultin .com mlamzmnfalang‘ronconsulfinacom The Langton Consulting team looks forward to continuing our collaboration with the City of Atlantic Beach to secure strategic funding that advances community resilience,infrastructure improvement,and overall quality of life.We remain committed to supporting the City’s vision and appreciate your continued trust and partnership in these important endeavors. Sincerely, @051: Michael Langton,GPC President,Langton Consulting 5627 Atlantic Blvd.,Suite 4,Jacksonville,FL32207 904.614.9861 Michapl Langmn.GPC,Prsqidnnt Request Amount $140,000 Agenda Item #6.D. 27 Oct 2025 Page 68 of 81 NoneBUDGET: RECOMMENDATION:Approve Ordinance No.95-25-127 on second and ?nal reading. ATTACHMENT(S):Ordinance No.95-25-127 Exhibit A Business Impact Statement BY CITY MANAGER: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance No.95—25-127amending Chapter 18-Solicitations,Section 18-1 De?nitions to modify existing de?nitions;Section 18—2,Permits,registration and ?ngerprinting required to require Duval County Clerk of Courts permit prior to submission;Section 18-8,Exceptions;Section 18—9,Penalties to clarify this process;providing for purpose and intent;providing for con?ict ;providing for codi?cation;providing for severability;and providing an effective date. SUBMITTED BY:Amanda L.Askew,AICP,Neighborhoods Department Director TODAY’S DATE:October 15,2025 MEETING DATE:October 27,2025 BACKGROUND:Staff recommends amending the City’s solicitation ordinance to streamline the permitting process and improve regulatory compliance.The current ordinance requires applicants to undergo a background check and be ?ngerprinted;however,the Police Department does not have the capability to perform ?ngerprinting,creating challenges in enforcing this requirement. The proposed amendment aligns the City’s process with Florida Statute 501.022,which mandates that all solicitors obtain a solicitation permit through their local Clerk of Court.This state-mandated process includes comprehensive requirements,such as background checks and ?ngerprinting. Additionally,to promote greater accountability for tree-related solicitation,staff recommends requiring solicitors to obtain the City’s Veri?ed Tree Service Certi?cation.This ensures that tree service providers are knowledgeable of and compliant with the City's tree protection regulations outlined in Chapter 23 of the City Code. These proposed amendments have been reviewed by the Police Department and other relevant City departments to ensure consistency with existing regulations and feasibility of implementation. This ordinance was approved by the City Commission on ?rst reading on October 13,2025 Agenda Item #9.A. 27 Oct 2025 Page 69 of 81 ORDINANCE NO.95-25-127 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY OF DUVAL,STATE OF FLORIDA,AMENDING CHAPTER 18, SOLICITATIONS,SECTION 18-1 DEFINITIONS TO MODIFY EXISTING DEFINITIONS;SECTION 18—2,PERMITS,REGISTRATION AND FINGERPRINTING REQUIREDTO REQUIRE DUVAL COUNTY CLERK OF COURTS PERMIT PRIOR TO SUBMISSION;SECTION 18-8, EXCEPTIONS;SECTION 18—9,PENALTIES TO CLARIFY THIS PROCESS;PROVIDING FOR PURPOSE AND INTENT;PROVIDING FOR CONFLICT;PROVIDING FOR CODIFICATION;PROVIDING FOR SEVERABILITY;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Chapter 18 of the Code of Ordinances for the City of Atlantic Beach provides for the regulations for door-to-door solicitations in the city;and WHEREAS,the City seeks to clarify the regulations and require applicants to obtain and submit the approved Duval Clerk of Courts soliciting applications as required by Florida State Statutes 501.022;and WHEREAS,the City desires to require all tree-related solicitations to ?rst obtain veri?cation under the City of Atlantic Beach Tree Service Statute before applying for a permit; and NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Re lation Amended.Chapter 18 Solicitation,of the City of Atlantic Beach,Florida,Code of Ordinances is hereby revised,as more fully set forth and described in Exhibit A,attached hereto and made part hereof,and hereby adopted to read as shown in Exhibit A. SECTION 2.Pu ose and Intent.The purpose and intent of this Ordinance is to update the code to clarify and streamline the solicitation permitting process. SECTION 3.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 4.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 5.Codi?cation and Scrivener’s Errors.The publisher of the City of Atlantic Beach’s Code of Ordinances,the Municipal Code Corporation,is hereby directed to incorporate the changes to Chapter 18 (exhibit A)into the City’s Code of Ordinances.Sections of the Chapter Ordinance No.95—25-127 Page 1 of 2 Agenda Item #9.A. 27 Oct 2025 Page 70 of 81 Donna L.Bartle,City Clerk Curtis Ford,Mayor may be renumbered or re-lettered and scrivener’s errors,formatting and typographical errors and other minor,inadvertent graphical errors in Chapter 18 which do not affect the intent may be authorized by the City Manager and City Attorney without the need of public hearing,by ?ling a corrected or re-codi?ed copy of same with the City Clerk SECTION 6.Effective Date.This ordinance shall take effect upon ?nal reading and approval. PASSED by the City Commission on ?rst reading this day of ,2025. PASSED by the City Commission on second and ?nal reading this day of ,2025. Approved as to form and correctness: Page 2 of 2OrdinanceNo.95— Jason R.Gabriel,Esq. City Attorney ATTEST: Agenda Item #9.A. 27 Oct 2025 Page 71 of 81 () iJ-E—Ew? x:R rv v -—P__—Y ,w m mu . u a D v door—to—door 1 er or material desi ned to han or be af?xed to a door or ent oin door-to-door oro eratin on ublic ro ert 91c material desi ned to han or be af?xed to a door or ent wa Chapter 18 SOLICITATIONS Sec.18-1.Definitions. [The following de?nitions,when used in this chapter,shall have the meanings ascribed to them in this section, except where context clearly indicates a different meaning:] Charitable shall mean of or relating to any benevolent,civic,educational,fraternal,philanthropic,religious, humane,patriotic,voluntary health or other eleemosynary activity or cause. Donation shall mean the act of making a gift or contribution to a charitable activity or cause,including,but not limited to,contributions of clothing,food,money,pledges,property,subscriptions or anything else of value. Person shall mean any individual,?rm,partnership,corporation,company,association,society,organization, trust,group or league. Solicitation shall mean the ,.. " , 'request,eitherdirectlyor indirectly,for any donationorcontribution, including,but not limited to,any oral .-,written request .,_.. ,;the offer or attempt to sell any article,service,publication,advertisement,subscription,membershiporothe rthing;the announcement through the press or other media concerning an appeal,drive or campaign to which the public is requested to make a donation.A solicitation shall be deemed to have taken place when the request is made, whether or not the person making the request receives any donation or makes a sale. Solicitor shall mean any individual ...1 ‘-‘‘.,1 _.who requests,eithe rdirectlyorindirectly,any donation or contribution,including,butnot limitedto,any oral written request ‘,or any individual who attempts to sell any article, service,publication,advertisement,subscription,membershiporother thing. (Ord.No.95-93—58,§1,6-28-93;Ord.No.95-94-61,§1,9-12-94) Sec.18-2.Permit;registration required. Each and every solicitor,before entering into or upon a residential premises within the city for the purpose of soliciting,shall register with the city manager or designee,obtain a permit,and furnish the city manager or designee with the following: (1) (J:x 5r) 69 WWWMWW dismguishing—physieal—eharacte?sties—ef—the—apphea?tAvalidsolicitors ermit from the Duval Count Clerk of Courts EMM—MWWMWWWW If the service bein offered is tree service related co of veri?ed tree service rovider certi?cate. The Cit of Atlantic Beach ermit will ex ire at the same time as the Duval Count Clerk of Courts ?rmit. Autheriza?e?-fer-aemi?albaekgmund mvestiga?en: ('IA)The name and address ...,,...of the employer or organization represented (Ord.No.95—93-58,§1,6-28-93;Ord.No.95-94-61,§1,9-12-94;Ord.No.45—16-22,§1,5-23-16) or on publlc prope? Exhibit A Agenda Item #9.A. 27 Oct 2025 Page 72 of 81 nn IL I II v I I-I I I u“I- I u :I Sec.18-3.Fees. A fee of thirty-?ve dollars ($35.00)to cover the cost of investigation of the applicant and processing of the application shall be paid to the city manager or designee when the application is ?led and shall not be returnable under any circumstances.In addition to the aforementioned fee,each solicitor shall be required to pay for a solicitor's permit as provided in section 20-59 of the City Code. (Ord.No.95-93—58,§1,6-28-93;Ord.No.95-94-61,§1,9-12—94;Ord.No.45-16-22,§1,5-23-16) Sec.18-4.Regulations and prohibitions. (a)While engaged in soliciting in or upon residential premises,each solicitor shall carry and prominently display the permit issued by the city manager or designee which shall contain the name,address and telephone number of the solicitor,as well as the name of the person or organization for whose bene?t or on whose behalf the solicitor is acting. (b)No solicitor shall in any way unlawfully obstruct,delay or interfere with the free movements of any person against that person's will or seek to coerce or physically disturb any other person. (c)No solicitor shall in any way unlawfully obstruct,delay or interfere with vehicular traf?c within the city. (d)No solicitor shall solicit door-to—doorat any residence between the hours of sunset and 9:00 am. (e)No solicitor shall solicit,except under the conditions permitted,if permit required,by section 18-2. (0 It shall be unlawful to solicit at,nor enter upon,any premises within the city where a "No Solicitation"sign is posted in accordance with the provisions of this subchapter,unless otherwise invited onto the premises for that purpose. (g)It is unlawful for any person in connection with the planning,conduct or execution of any solicitation to: (1)Make misrepresentations or misleading statements to the effect that any other person or organization sponsors or endorses such solicitation,approves of its purpose,or is connected therewith,when that person or organization has not given written consent to the use of its name. (2)Represent that the contribution is for or on behalf of an organization or sponsor or to use any emblem, device or printed matter belonging to or associated with an organization or sponsor,without ?rst being authorized in writing to do so by the organization or sponsor. (3)Use a name,symbol,emblem,device,service mark or statement so closely related or similar to that used by another organization or sponsor that the use thereof would mislead the public. (4)Falsely state that the person is a member of or a representative of an organization or sponsor,or falsely state or represent that the person is a member of or represents a law enforcement or emergency service organization. (5)Misrepresent or mislead anyone by any manner,means,practice or device whatsoever to believe that the person or organization on whose behalf the solicitation or sale is being conducted is a charitable organization or sponsor,or that any of the proceeds of the solicitation or sale will be used for charitable or sponsor purposes,if that is not the fact. (6)Represent that a charitable organization or sponsor will receive a ?xed or estimated percentage of the gross revenue from a solicitation campaign greater than that identi?ed in any ?lings required under Chapter 496,Florida Statutes,or that a charitable organization or sponsor will receive an actual or estimated dollar amount or percentage per unit of goods or services purchased or used in the charitable or sponsor sales promotion that is greater than that agreed to by the commercial coventurer and the charitable organization or sponsor. (7)Use or exploit the fact of registration or the ?ling of any report with any governmental agency so as to lead any person to believe that such registration in any manner constitutes an endorsement or approval by the state. Agenda Item #9.A. 27 Oct 2025 Page 73 of 81 u w: (8)Make misrepresentations or misleading statements to the effect that a contribution or the display of any sticker,emblem or insignia offered to contributors will entitle such other person to any special treatment by emergency service employees or law enforcement of?cers in the performance of their of?cial duties. (9)Solicit contributions from another person or organization while wearing the uniform of an emergency service employee or law enforcement of?cer,or while on duty as an emergency service employee or law enforcement officer,except where the solicitation is for an organization exempt from federal income tax under s.501(c)(3)of the Internal Revenue Code or except when soliciting contributions to bene?t an emergency service employee or law enforcement of?cer who has been injured in the line of duty or to bene?t the family or dependents of an emergency service employee or law enforcement of?cer who has been killed in the line of duty. (10)Solicit contributions on behalf of another person or organization using any statement that the failure to make a contribution shall result in a reduced level of law enforcement services being provided to the public or the person solicited. (11)Employ in any solicitation any device,scheme or arti?ce to defraud or to obtain a contribution by means of any deception,false pretense,misrepresentation or false promise. (12)Notify any other person by any means,as part of an advertising scheme or plan,that the other person has won a prize,received an award or has been selected or is eligible to receive anything of value if the other person is required to purchase goods or services,pay any money to participate in or submit to a promotion effort. (13)Fail to provide complete and timely payment of the proceeds from a solicitation campaign to a charitable organization or sponsor organization. (14)Fail to apply contributions in a manner substantially consistent with the solicitation. (15)Fail to identify his professional relationship to the person for whom the solicitation is being made. (Ord.No.95-93—58,§1,6-28-93;Ord.No.95-94-61,§1,9-12-94;Ord.No.45-16-22,§1,5-23-16) Sec.18-5.Posting of "No Solicitation"sign. Any person in possession or in charge of any premises within the city who desires to remain undisturbed by the visit of uninvited solicitors may post or place in a conspicuous place near or at the entrance of the premises a sign containing the words "No Solicitation"or a substantially similar message in letters easily read by a person approaching the premises. (Ord.No.95-93-58,§1,6—28-93;Ord.No.95-94-61,§1,9-12—94) Sec.18-6.Inspection of books and records. Upon request of the city manager or designee,the holder of a permit shall make available for inspection,by any agent of the city,all books,records and papers pertaining to the registered solicitation at any reasonable time while the permit is in effect or after it has expired. (Ord.No.95-93-58,§1,6-28-93;Ord.No.95-94-61,§1,9-12-94;Ord.No.45-16-22,§1,5—23—16) Sec.18-7.Revocation. The city manager or designee shall revoke any permit issued under this article if he or she ?nds that the permittee has given false information or has knowingly withheld information in obtaining same or upon violation of any portion of this chapter. (Ord.No.95-93-58,§1,6-28-93;Ord.No.95-94-61,§1,9-12-94;Ord.No.45—16-22,§1,5-23-16) Agenda Item #9.A. 27 Oct 2025 Page 74 of 81 VP or re uire a ermit form497W}: An erson who violates this code is unishable as rovided in Section 1—11 of the Code of Ordinances. Sec.18-8.Exceptions. The provisions of subsections 18—2(‘,and section 18-3 shall not apply (1)Any person who visits any residence or apartment at the request or invitation of the owner or occupant thereof; (2)Unpaid members of any civic or charitable organization who are registered as such with the city manager or designee and the names of the solicitors have been listed as such members and the organization has provided each person listed with an approved means of identi?cation with the organization represented; (3)Newsboys soliciting subscriptions to any newspaper for home delivery within the city; (4)Route deliverymen who make deliveries to regular customers and whose solicitation is only incidental to their regular deliveries; (5)Solicitors or agents of life or other insurance companies who hold a license issued by the insurance commissioner of the state;and (6)Any charitable,religious,fraternal,youth,civic,service or other organization when the organization makes occasional sales or engages in fundraising projects when the projects are performed exclusively by the members thereof and when the proceeds derived from the activities are used exclusively in the charitable,religious,fraternal,youth,civic and service activities of the organization. (Ord.No.95-93-58,§1,6-28-93;Ord.No.95-94-61,§1,9-12-94;Ord.No.45-16-22,§1,5-23—16) Sec.18-9.Penalties. (Ord.No.95-93-58,§1,6-28-93;Ord.No.95-94-61,§1,9—12-94) Agenda Item #9.A. 27 Oct 2025 Page 75 of 81 Business lm act Estimate Form CITY OF ATLANTIC BEACH FLORIDA Ordinance Title:AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL,STATE OF FLORIDA,AMENDING CHAPTER 18, SOLICITATIONS,SECTION 18-1 DEFINITIONS TO MODIFY EXISTING DEFINITIONS;SECTION 18-2,PERMITS,REGISTRATION AND FINGERPRINTING REQUIRED TO REQUIRE DUVAL COUNTY CLERK OF COURTS PERMIT PRIOR TO SUBMISSION;SECTION 18—8,EXCEPTIONS; SECTION 18-9,PENALTIES TO CLARIFY THIS PROCESS;PROVIDING FOR PURPOSE AND INTENT;PROVIDING FOR CONFLICT;PROVIDING FOR CODIFICATION;PROVIDING FOR SEVERABILITY;AND PROVIDING AN EFFECTIVE DATE. Ordinance Number:95-25-127 Date:October 8,2025 Pursuant to Florida Statute 166.041(4),the City of Atlantic Beach has prepared this Business Impact Estimate for the proposed ordinance described below.This estimate is provided to inform the public and businesses of the potential economic impacts of the proposed ordinance,as required by law. 1.Summary of the Proposed Ordinance (statement of public purpose): The proposed ordinance serves the public health,safety,morals,and welfare of the City of Atlantic Beach,Florida by: Clarifying the process through which solicitors apply for a permit,ensuring they have undergone proper vetting and are in full compliance with FSS 501.022.This process is designed to safeguard the community by verifying the legitimacy of solicitors and reducing the risk of fraudulent or unsafe activity. The ordinance requires proposed solicitors to obtain a permit through Duval Clerk of Courts prior to applying for the city’s solicitors permit. 2.Estimated Direct Economic Impact on Private,For-Profit Businesses: The following estimates outline the direct economic impact of the proposed ordinance on private,for-profit businesses within the [Insert Name of Municipality].as required by Florida Statute 166.041(4)(a)(2). Agenda Item #9.A. 27 Oct 2025 Page 76 of 81 ... I. I .I ' -, ' h I .I |-'.—.u- . ‘I I ..II ..': I I a.Estimated Direct Compliance Costs Business will incur the cost of obtaining a permit through the clerk of courts.The city currently has permit fees associated with the current ordinance and these fees are not increasing. b.Identification of New Charges or Fees No new charges or fees are proposed .The proposed ordinance does not apply non-pro?t organizations. c.Estimated Municipal Regulatory Costs (including estimated revenues from any new charges or fees to cover such costs).The municipality estimates regulatory costs of $1,500]for the issusance of the permit through the building department and enforcement (if needed)through the police department..These costs will be offset by the permit fees. 3.Good Faith Estimate of Businesses Likely Impacted .Approximately 10 businesses are estimated to be impacted,based on previous inquiries for solicitation permits.[ Posted on:agenda packet in the staff report (09.24.25) Website:https://coab.us/ Note:This Business Impact Estimate is provided in compliance with Florida Statute 166.041(4).Certain ordinances,such as those related to budgets,debt issuance,or compliance with federal or state law,may be exempt from this requirement. 4.Additional Information Agenda Item #9.A. 27 Oct 2025 Page 77 of 81 Page 78 of 81 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Charter of?cer FY 2024-25 performance reviews SUBMITTED BY:Kevin Hogencamp,Deputy City Manager TODAY’S DATE:October 15,2025 BACKGROUND:Per Article II,Section 9 of the City Charter,the City Commission “shall perform an annual performance review of the city clerk,city manager and city attorney.” The City Commission members’completed performance reviews of the charter officers will be included in the October 27 meeting ?nal agenda packet. BUDGET:NA RECOMMENDATION:Accept the city clerk,city manager,and city attomey’s FY 2023-24 annual performance reviews. ATTACHMENT:1.Article II,Section 9 of the City Charter BY CITY MANAGER: MEETING DATE:October 27,2025 Agenda Item #10.A. 27 Oct 2025 Page 79 of 81 city commission shall perform annual performance review of the city clerk,city manager and city attorney; 10/1/2020 Sec.9.-Powers. AtlanticBeach,FL Code of Ordinances Except as may be otherwise provided in this Charter,all powers of the city and the determination of all matters of policy shall be vested in the city commission.Without limitation of the foregoing,the city commission shall have power to: (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) Adopt a budget; Authorize the issuance of bonds,revenue certificates,and other evidences of indebtedness; Establish or abolish official boards and elect the members thereof as recommended by the mayor; Adopt and modify the official map of the city; Regulate and restrict the height,number of stories,and size of buildings and other structures,the percentage of a lot that may be occupied,the size of yards,courts,and other open spaces,the density of population,and the location and use of buildings, structures,and land and water for trade,industry,residence or other purposes; Provide for an independent audit; Pass ordinances and laws for the preservation ofthe public peace and order and impose penalties for the violation thereof;provided that the maximum penalty to be imposed shall be a fine of not more than one thousand dollars ($1,000.00)and imprisonment for a period of time not longer than ninety (90)days,or as otherwise provided for by Florida Statutes; Lease golf courses,hospitals and airports,or any portion thereof,after the city commission has passed an ordinance authorizing any such lease; Sell golf courses and the public utility system,or any portion thereof,now owned by the city or hereafter acquired by it after the city commission has passed an ordinance that: (a)there is a finding that public welfare no longer requires the operation of any such facility;and (b)the terms of sale of real property within the city limits are stated;and (c) after such ordinance has been submitted to the qualified voters of the city at an election called for that purpose; Provide rules and regulations for all purchases and sales made for and in behalf of the city; Appoint,remove and fix the compensation of all officers and employees appointed by the city commission as hereinafter provided;the Exercise any right or authority given or permitted by the Constitution and the laws of the State of Florida to city commissions not inconsistent with the provisions of this Charter. 1/2 Agenda Item #10.A. 27 Oct 2025 Page 80 of 81 10/1/2020 AtlanticBeach.FL Code of Ordinances (13)The mavor bro tempore shall be appointed by the city commission from its members. (14)Provide for the protection and preservation of parks as follow:Any real property owned by the city which is used principallyor held out for use as a public park,shall be used only as a public park;and parks shall not be sold,leased long term,gifted,changed in description or use,or otherwise disposed of;and no structure shall be built in any such park to accommodate activities not customarily associated with park use or outdoor recreation;unless such sale,lease disposal,gift or structure is approved by unanimous vote of the entire city commission. 2/2 (Ord.No.33-15-19,§1(Exh.A),5— Agenda Item #10.A. 27 Oct 2025 Page 81 of 81