1-12-26 Final Agenda
City of Atlantic Beach
Final Agenda
Regular City Commission Meeting
Monday, January 12, 2026 - 6:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page(s)
1. APPROVAL OF MINUTES
1.A.
Approve minutes of the Regular Commission Meeting held on December 8,
2025.
12-8-25 Regular City Commission Draft Minutes
7 - 12
2. COURTESY OF FLOOR TO VISITORS
2.A.
Wreaths Across America Presentation
PUBLIC COMMENT
3. CITY MANAGER REPORTS
3.A.
Accept the 90-Day Calendar (Jan. - Mar. 2026)
90-Day Calendar (Jan. - Mar. 2026)
13 - 16
3.B.
Special Magistrate
*
3.C.
Alcohol Service Policy (Proposed for Review/Feedback)
Proposed Alcohol Service Policy
17 - 21
*
3.D.
Fee Modification and Codification (Proposed for Review/Feedback)
Proposed Fee Modification and Codification Ordinance
23 - 39
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
*
4.A.
Next Steps for City Manager Selection (Mayor Ford)
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY
COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE
Page 1 of 239
Regular City Commission - 12 Jan 2026
NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
6.A.
Approve Resolution No. 26-02.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING A
MULTI-YEAR AGREEMENT WITH ALLIED UNIVERSAL CORPORATION TO PROVIDE
CHLORINE AT A UNIT PRICE OF $2,022.20 PER ONE-TON CONTAINER;
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE
ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE
Resolution No. 26-02
41 - 44
6.B.
Approve Resolution No. 26-04.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE
CITY TO ENTER INTO MULTI-YEAR AGREEMENTS FOR UTILITY CONTRACTOR
SERVICES WITH FERREIRA CONSTRUCTION, GPH SERVICES, GRUHN MAY, INC.,
HAGER CONSTRUCTION, AND THE KENTON GROUP (A.K.A. BALDWIN’S QUALITY
PLUMBING); AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND
PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE
THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE
Resolution No. 26-04
45 - 49
6.C.
Approve Resolution No. 26-05.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE
EXPENDITURE OF $54,931.39 FOR C&L LANDSCAPE, IRRIGATION & BUILDING TO
RE-DECK THE TIDE VIEWS PRESERVE NORTH DOCK; AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-05
51 - 68
6.D.
Approve Resolution No. 26-06.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
EXPENDITURE OF $56,060.25 FOR C&L LANDSCAPE, IRRIGATION & BUILDING TO
REPAIR THE GAIL BAKER COMMUNITY CENTER DECK; AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE
Resolution No. 26-06
69 - 86
6.E.
Approve Resolution No. 26-08.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE
CITY TO DECLARE FOUR VEHICLES AS SURPLUS FOR A TRADE-IN VALUE OF
$3,300; AUTHORIZING THE CITY TO PURCHASE TWO NEW 2026 GMC SIERRA
PICKUP TRUCKS AT PRICES OF $46,789 AND $46,589, RESPECTIVELY, AFTER THE
87 - 116
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Regular City Commission - 12 Jan 2026
TRADE-IN VALUE IS APPLIED; AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-08
6.F.
Approve Resolution No. 26-10.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY ENTER
INTO A MEMORANDUM OF UNDERSTANDING WITH THE JACKSONVILLE
SHERIFF’S OFFICE (JSO) TO DESIGNATE JSO’S 911 CENTER AS THE CITY OF
ATLANTIC BEACH’S BACK 911 CENTER; AUTHORIZING THE CITY MANAGER TO
EXECUTE THE AGREEMENT AND ANY RELATED DOCUMENTS TO EFFECTUATE
THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-10
117 - 150
7. COMMITTEE REPORTS
None.
8. ACTION ON RESOLUTIONS
*
8.A.
RESOLUTION NO. 26-03
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING AN
AGREEMENT FOR ELECTRICAL TROUBLESHOOTING AND REPAIRS WITH
LIMBAUGH ELECTRICAL CONTRACTING; AUTHORIZING THE CITY MANAGER TO
EXECUTE ANY AGREEMENTS AND CONTRACTS AS NECESSARY TO EFFECTUATE
THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-03
151 - 153
8.B.
RESOLUTION NO. 26-07
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY TO
ENTER INTO A MEMORANDUM OF AGREEMENT WITH U.S. IMMIGRATION AND
CUSTOMS ENFORCEMENT (ICE) PURSUANT TO SECTION 287(g) OF THE
IMMIGRATION AND NATIONALITY ACT TO PERMIT DESIGNATED OFFICERS TO
PERFORM CERTAIN IMMIGRATION ENFORCEMENT FUNCTIONS; AUTHORIZING
ATLANTIC BEACH POLICE DEPARTMENT STAFF TO PARTICIPATE IN AND
MANAGE IMPLEMENTATION OF THE PROGRAM; AUTHORIZING THE MAYOR,
CITY MANAGER, AND CITY ATTORNEY TO EXECUTE CONTRACTS AND
DOCUMENTS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-07
155 - 183
*
8.C.
RESOLUTION NO. 26-11
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ACCEPTING THE
DONATION OF A PEACE POLE FROM THE ROTARY CLUB OF JACKSONVILLE-
OCEANSIDE; APPROVING ITS INSTALLATION AT JACK RUSSELL PARK;
ESTABLISHING CONDITIONS FOR ITS MAINTENANCE AND RELOCATION; AND
185 - 189
Page 3 of 239
Regular City Commission - 12 Jan 2026
PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-11
*
8.D.
RESOLUTION NO. 26-14
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE
APPOINTMENT OF DEPUTY CITY MANAGER KEVIN HOGENCAMP AS INTERIM
CITY MANAGER; AUTHORIZING CONTINUED SERVICE IN THE CAPACITY OF CITY
MANAGER UNTIL THE APPOINTMENT OF A PERMANENT CITY MANAGER;
AUTHORIZING AN ADDITIONAL SALARY PERCENTAGE AND MILEAGE
ALLOWANCE DURING THE TERM OF SERVICE; AND PROVIDING AN EFFECTIVE
DATE.
Resolution No. 26-14
191
9. ACTION ON ORDINANCES
9.A.
ORDINANCE NO. 5-26-73, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE
OF FLORIDA, AMENDING CHAPTER 14, PLANNING/ZONING/APPEALS, ARTICLE I,
SECTION 14-1 REMOVE OUTDATED REFERENCE TO THE COMPREHENSIVE PLAN
AND ALLOW FOR AMENDMENTS TO THE COMPREHENSIVE PLAN; ARTICLE II
COMMUNITY DEVELOPMENT BOARD, SECTION 14-17, COMPOSITION;
QUALIFICATIONS OF MEMBERS; OFFICERS ADDING A SECOND ALTERNATE
MEMBER; SECTION 14-18, TERMS OF OFFICE OF MEMBERS; FILLING OF
VACANCIES, DELINEATING THE SUCCESSION OF THE ALTERNATE MEMBERS;
SECTION 14-19, REMOVAL OF MEMBERS, CLARIFYING THE PROCESS; SECTION
14-24 APPEALS, CHANGING DIRECTOR TO CITY MANAGER OR HIS/HER
DESIGNEE; PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICT;
PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND
PROVIDING AN EFFECTIVE DATE.
Ordinance No. 5-26-73
193 - 200
10. MISCELLANEOUS BUSINESS
*
10.A.
Beaches Town Center Parking Fee
10.B.
Public Hearing - APP25-0007 - Appeal of a decision of the Community
Development Board (CDB) for variance ZVAR25-0018 at 136 Oceanforest Drive
N
Request for a variance to to install a generator within the required side yard
setback.
10.B1.
City Attorney Procedural Reminders
10.B2.
Disclosure of Ex Parte Communications, if any
10.B3.
Swearing in of all persons who will speak
Page 4 of 239
Regular City Commission - 12 Jan 2026
* 10.B4. City Staff Overview
APP25-0007
201 - 239
10.B5.
Applicant Presentation
10.B6.
Public Comments
10.B7.
Closing Comments/Rebuttal
10.B8.
Commission Deliberation and Action
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13. ADJOURNMENT
This meeting will be live-streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, visit
www.coab.us/live.
If any person decides to appeal any decision made by the City Commission with respect to
any matter considered at any meeting, such person may need a record of the proceedings,
and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk prior to the meeting. For your convenience, forms for this
purpose are available at the entrance to the Commission Chamber.
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic
Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting.
Page 5 of 239
Page 6 of 239
Regular City Commission
December 8, 2025
MINUTES
Regular City Commission Meeting
Monday, December 8, 2025 - 6:00 PM
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. CC Bartle
called the roll.
ATTENDANCE:
Present: Curtis Ford, Mayor - Seat 1 (At Large)
Bruce Bole, Commissioner - Seat 2 (District 1308)
Thomas Grant, Commissioner - Seat 3 (District 1307)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Jessica Ring, Commissioner - Seat 5 (District 1312)
Also Present: William B. Killingsworth, City Manager (CM)
Jason Gabriel, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
Ladayija Nichols, Deputy City Clerk (DCC)
1 APPROVAL OF MINUTES
1A. Approve minutes of the Regular Commission Meeting held on November 24, 2025.
The Commission approved the minutes as submitted.
2. COURTESY OF FLOOR TO VISITORS
2.A. Certification Pinning Ceremony for Donna Bartle and Ladayija Nichols
Erin West, Northeast District Director of the Florida Association of City Clerks,
presented certifications and pins to DCC Nichols and CC Bartle.
PUBLIC COMMENT
The following speakers provided their comments:
Amanda Napolitano
3. CITY MANAGER REPORTS
3.A. Accept the 90-Day Calendar (Dec. 2025 - Feb. 2026)
Page 1 of 6
Agenda Item #1.A.
12 Jan 2026
Page 7 of 239
Regular City Commission
December 8, 2025
There was a CONSENSUS to accept the 90-Day Calendar.
Additional Updates
CM Killingsworth requested Commission approval to grant city employees
December 26 off. The Commission reached CONSENSUS to approve the
request. Mayor Ford noted that the approval was intended as a one-time
occurrence.
CM Killingsworth and Mayor Ford provided an update regarding parking fees at
Beaches Town Center following a meeting with Neptune Beach officials. The
discussion addressed concerns related to the recently implemented parking fees.
Neptune Beach agreed to implement a holiday rate structure through at least
January, consisting of $2.50 per hour from 10:00 a.m. to 5:00 p.m. and $5.00 per
hour from 5:00 p.m. to midnight. Staff from both municipalities are working to
revise the interlocal agreement to improve communication moving forward. The
Commission discussed potential resident parking reciprocity between the two
beaches and expressed concerns regarding the nighttime rate. The Commission
agreed to continue the discussion at a future meeting.
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
Commissioner Bole
Congratulated CC Bartle and DCC Nichols on their certifications.
Commissioner Grant
Requested an update on the water treatment plant odor issue. CM Killingsworth reported
that the City had completed most items required under its compliance agreement with
Jacksonville and was implementing additional measures beyond the agreement,
including installation of an odor-neutralizing device.
Commissioner Kelly
Requested status updates on Marsh Oaks facility programming and the parks master
plan. CM Killingsworth reported that discussions were underway with a veterans group
and a senior group regarding potential use of the facility. He further noted that work on
updating the parks master plan had not yet begun and that the matter would be discussed
with staff.
Announced that wreaths would be placed at Main Street Cemetery on Saturday,
December 6, 2025.
Commissioner Ring
Reminded residents of the holiday toy drive for children ages 12 and under, with
unwrapped toys being accepted at City Hall and the Police Department.
Mayor Ford
Commended staff and volunteers for the successful tree lighting ceremony.
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6. CONSENT AGENDA
6.A. Approve Resolution No. 25-106.
Page 2 of 6
Agenda Item #1.A.
12 Jan 2026
Page 8 of 239
Regular City Commission
December 8, 2025
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE CITY TO TRADE IN THE 2018 VAC-CON VACUUM
TRUCK FOR $125,000 AND PURCHASE A 2026 GAPVAX VACUUM TRUCK
FOR AN ADDITIONAL AMOUNT OF $475,134.87 FROM EVERVAC
EQUIPMENT LLC; AUTHORIZING THE CITY MANAGER TO EXECUTE
THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND
AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
6.B. Approve Resolution No. 25-109.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO DISPOSE OF
TRUCK PU42 AS A TRADE IN VEHICLE, AND PURCHASE A NEW TRUCK;
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND
PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO
EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
6.C. Approve Resolution No. 25-111.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING PURCHASE AND INSTALLATION OF A REPLACEMENT
GENERATOR FOR THE LAKESIDE LIFT STATION IN THE AMOUNT OF
$47,970 FROM GENERAC; AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
6.D. Approve Resolution No. 25-112.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE DECOMMISSIONING AND DONATION OR SALE OF
SURPLUS LICENSE PLATE RECOGNITION (LPR) EQUIPMENT;
PROVIDING FOR COMPLIANCE WITH GRANT CONDITIONS
DESIGNATING THE POLICE DEPARTMENT TO ADMINISTER TRANSFER
OR DISPOSAL; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Approve Resolution (Nos.) 25-106, 25-109, 25-111, and 25-112.
Motion: Bruce Bole
Second: Candace Kelly
Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant For
Candace Kelly (Seconded By) For
Jessica Ring For
Motion passed 5 to 0.
Page 3 of 6
Agenda Item #1.A.
12 Jan 2026
Page 9 of 239
Regular City Commission
December 8, 2025
7. COMMITTEE REPORTS
7.A. Environmental Stewardship Committee (ESC)
Sarah Boren, ESC Chair, and Dan Giovannucci, ESC Member, provided a presentation
as outlined in the agenda packet and responded to questions from the Commission. The
ESC requested Commission direction regarding scheduling a joint workshop in March
2026, clarification on the definition of priority items, authorization to bring forward
discrete funding requests from the Tree Fund outside of the February workshop, and
input on the content and timing of the State of the Canopy report.
The Commission agreed to allow the ESC to bring forward discrete funding requests
rather than waiting for the February workshop. CM Killingsworth suggested January
2027 as the target date for the first State of the Canopy report in order to avoid potential
conflicts with the budget process.
8. ACTION ON RESOLUTIONS
8.A. RESOLUTION NO. 25-110
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE PURCHASE AND INSTALLATION OF A
REPLACEMENT GENERATOR FOR WELL #2R IN THE AMOUNT OF
$79,435 FROM GENERAC; AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Approve Resolution (No.) 25-110.
Motion: Bruce Bole
Second: Candace Kelly
Discussion ensued.
Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant For
Candace Kelly (Seconded By) For
Jessica Ring For
Motion passed 5 to 0.
9. ACTION ON ORDINANCES
9.A. ORDINANCE NO. 5-26-73, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF
DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 14,
PLANNING/ZONING/APPEALS, ARTICLE I, SECTION 14-1 REMOVE
Page 4 of 6
Agenda Item #1.A.
12 Jan 2026
Page 10 of 239
Regular City Commission
December 8, 2025
OUTDATED REFERENCE TO THE COMPREHENSIVE PLAN AND ALLOW
FOR AMENDMENTS TO THE COMPREHENSIVE PLAN; ARTICLE II
COMMUNITY DEVELOPMENT BOARD, SECTION 14-17, COMPOSITION;
QUALIFICATIONS OF MEMBERS; OFFICERS ADDING A SECOND
ALTERNATE MEMBER; SECTION 14-18, TERMS OF OFFICE OF
MEMBERS; FILLING OF VACANCIES, DELINEATING THE SUCCESSION
OF THE ALTERNATE MEMBERS; SECTION 14-19, REMOVAL OF
MEMBERS, CLARIFYING THE PROCESS; SECTION 14-24 APPEALS,
CHANGING DIRECTOR TO CITY MANAGER OR HIS/HER DESIGNEE;
PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICT;
PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND
PROVIDING AN EFFECTIVE DATE.
MOTION: Approve (Ordinance) No. 5-26-73 on first reading.
Motion: Bruce Bole
Second: Candace Kelly
Discussion ensued.
Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant For
Candace Kelly (Seconded By) For
Jessica Ring For
Motion passed 5 to 0.
10. MISCELLANEOUS BUSINESS
None.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
CA Gabriel
Wished everyone Merry Christmas and Happy New Year.
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Bole
Expressed support for the Navy in the Army–Navy football game.
Commissioner Grant
Congratulated CC Bartle and DCC Nichols on their certifications.
Extended holiday well wishes.
Commissioner Ring
congratulated CC Bartle and DCC Nichols on their certifications.
Extended holiday well wishes.
CM Killingsworth
Page 5 of 6
Agenda Item #1.A.
12 Jan 2026
Page 11 of 239
Regular City Commission
December 8, 2025
Extended holiday well wishes.
Announced he would be out of the office on Thursday and Friday.
Mayor Ford
Congratulated CC Bartle and DCC Nichols on their certifications and thanked them for
their continued professional development.
13. ADJOURNMENT
The meeting adjourned at 7:22 PM.
Attest:
Date Approved:________________
Donna L. Bartle, City Clerk Curtis Ford, Mayor
Page 6 of 6
Agenda Item #1.A.
12 Jan 2026
Page 12 of 239
AGENDA ITEM:90-Day Calendar for the City Commission
SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager
TODAY’S DATE:December 31,2025
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
MEETING DATE:January 12,2026
BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City
staff and the Commission,and is included in each agenda for consideration by consensus.
Please note that the 2026 town hall meetings have been scheduled for:
0 Saturday,January 24 at Jordan Community Center
0 Saturday,April 18 in the Commission Chamber
0 Saturday,July 18 at Gail Baker Community Center
0 Saturday,October 17 at the Adele Grage Cultural Center
BUDGET:None
RECOMMENDATION:Accept the 90-Day Calendar for January 2026-March 2026 by consensus
ATTACHMENT(S):City Commission 90-Day Calendar (January 2026-March 2026)
BY CITY MANAGER:
Agenda Item #3.A.
12 Jan 2026
Page 13 of 239
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Agenda Item #3.A.12 Jan 2026Page 16 of 239
CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM:
activities.
TODAY’S DATE:
MEETING DATE:
SUBMITTED BY:
SUMMARY:
Review of a proposed alcohol service policy for City-sponsored events and
Jan.7.2026
Jan.12,2026
Kevin Hogencamp,Deputy City Manager
The City Manager is authorized by City Ordinance to approve the
consumption of beer and wine at up to four (4)City-sanctioned events per calendar year.While
this authority is in place,a formal,comprehensive policy outlining operational guidelines,safety
protocols,and compliance standards for alcohol service at events and other activities is necessary
to ensure consistency and minimize risks.
It is staff’s aim for this policy to providethe necessary framework to manage alcohol service
responsibly at all covered events,ranging ?'om large festivals and concerts to smaller recurring
activities like monthly art receptions.
The proposed “Alcohol Service Policy for City-Sponsored Events and Activities”is built upon the
General Principles of Safety First,Legal Compliance,and Responsible Service.The key
operational provisions include:
Policy Area
Scope
Alcohol Type
Vendor
Requirement
Insurance
Speci?c Guideline Rationale
Applies to all City-funded,organized,or Ensures uniform standards
sanctioned events/activities on City property across all applicable City
(up to four (4)per year per Ordinance).events.
Maintains current regulatory
limits and promotes lower-
'sk service.
Per City Ordinance,only beer and wine may
be served.Hard liquor is prohibited.
Alcohol service must be provided by a third-Shifts
party vendor possessing all necessary liabilitstate/local operating licenses (including licensDBPRtemporarypermits/caterer license).
licensing and service
y to a professional,
ed entity.
Vendor must provide a Certi?cate 0
General Liability Insurance listing the City
of Atlantic Beach as an Additional Insured.
Protects the City's ?nancial
interests and mitigates risk.
Agenda Item #3.C.
12 Jan 2026
Page 17 of 239
Policy Area Speci?c Guideline Rationale
Sets clear time limits and
ensures professional,trained
personnel are handling
Service must end no later than 11 pm.All
Service Standards servers must be T.I.P.S.or R.A.M.P.
equivalent certi?ed.service.
Servers must check ID (valid govemment-Promotes responsible
Service Limits issued photo ID)and limit sales to no more consumption and aids in
than one (1)drink per person per transaction.monitoring intoxication.
Servers are required to refuse service to
Intoxication/Refusal intoxicated individuals and observe patrons
for signs of impairment.
Core responsibility under
state law and safety principle.
Alcohol consumption area must be fenced Enforces open container laws
in,clearly marked,with "No alcohol past this and prevents alcohol fromDe51gnatedAreapoint"signage,and monitored at entry/exit circulating outside the
points.designated zone.
At least one police of?cer will be present at Ensures robust enforcement
..any event where alcohol is served.City staf and immediate response to
Safety/Momtonng .....
and vendors w111 monltor and report pollcy Violations or
Violations immediately.disruptive behavior.
Addresses public health and
safety by promoting
hydration alongside alcohol
consumption.
Free potable water must be readily and
Hydration visibly available within the designated
consumption area.
This policy would establish clear,comprehensive,and standardized guidelines for the safe and
responsible service of alcohol at events and activities held on City property,which are funded,
organized,or of?cially sanctioned by the City.This action will provide City staff with the
necessary clear guidance to manage City events safely,responsibly,and in full compliance with
all applicable laws.
Further,the policy adheres strictly to the existing City Ordinance limiting alcohol service to four
(4)annual events and restricting service to only beer and wine.By mandating licensed vendors
and requiring the City to be listed as an additional insured party,the policy strengthens the City's
legal position and compliance with State regulations (e.g.,DBPR licensing).
BUDGET:Adopting the policy would not have a direct ?scal impact.Any costs related
to enforcement (e.g.,police presence)or providing non-alcoholic options may be incorporated into
Agenda Item #3.C.
12 Jan 2026
Page 18 of 239
the overall event budget,which is approved separately.Requiring the vendor to bear the cost of
licensing and liability insurance helps control City expenses.
RECOMMENDATION:Review and provide feedback/direction to staff for future
consideration of approval via resolution.
ATTACHMENT:Draft Alcohol Service Policy for City-sponsored events
CITY MANAGER:
Agenda Item #3.C.
12 Jan 2026
Page 19 of 239
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Alcohol Service Policy for City-Sponsored Events and Activities
I.Purpose:
This policy establishes guidelines for the responsible service of alcohol at events and activities
funded,organized,or otherwise of?cially sanctioned by the City,and held on City property.The
goal is to promote a safe and enjoyable environment for all attendees while minimizing potential
risks associated with alcohol consumption.
II.Scope:
Per City ordinance,the City Manager may approve beer and wine consumption at up to four events
in any one calendar year.This policy applies to all events funded,organized,or of?cially
sanctioned by the City,and held on City property where alcohol is served,including but not limited
to:
Festivals and fairs
Concerts and other entertainment events
Sporting events
Special events and ceremonies
Additionally,the City routinely hosts activities such as monthly art receptions.These activities
also are covered under this policy.
111.General Principles:.Safety First:The primary concern is the safety and well-being of all attendees.
0 Legal Compliance:All alcohol service must comply with applicable federal,state,and
local laws and regulations..Responsible Service:The City will promote responsible alcohol service through training,
monitoring,and enforcement.
0 Age Restrictions:Alcohol will not be served to individuals under the legal drinking age..Designated Driver Programs:The City will encourage and support designated driver
programs.
0 Public Health:The City will strive to minimize public health risks associated with
excessive alcohol consumption.
IV.Speci?c Guidelines:
0 Licensing and Insurance:
0 The City will partner with a third-party vendor to provide alcohol for events and
activities.
0 The third-party vendor must possess all necessary state and local operating
licenses,including the temporary alcohol permit or caterer license as required by
the Department of Business and Professional Regulation (DBPR)
Agenda Item #3.C.
12 Jan 2026
Page 20 of 239
w:
n:
'1
o A certi?cate of general liability insurance will be required that lists the City of
Atlantic Beach as additional insured
Service Standards:
0 Per City ordinance,only beer and wine may be served.No hard liquor is allowed.
0 Service must end no later than 11 p.m.
0 Only certi?ed (e.g.,T.I.P.S.or R.A.M.P.equivalent)in responsible alcohol service
training working for the vendor will be permitted to serve alcohol.
0 Servers will be instructed to:
-Check identi?cation to verify age.Acceptable forms of identi?cation are
valid government-issued photo IDs like a driver‘s license,passport,or
military ID).
-Refuse service to intoxicated individuals.
-Limit the sale of alcoholic beverages to no more than one (1)drink per
person per transaction.
-Observe patrons for signs of intoxication.
Monitoring and Enforcement:
0 City staff,volunteers,and the vendor will monitor alcohol service throughout the
event or activity and immediately report policy violations,over-intoxication,or
disruptive behavior to the on-site Police Of?cer/City staff.
0 At least one police of?cer will be present at any event or activity including alcohol.
0 Violations of this policy may result in ?nes and penalties as permitted by law.
Designated Areas:
0 The alcohol consumption area will be fenced in and clearly marked.
“No alcohol past this point”signs will be located at entry and exit points.A
designated staff member or volunteer will be stationed at these points to ensure
alcohol does not leave the marked consumption area.
N on-Alcoholic Beverages:
0 Free potable water must be readily and visibly available within the designated
consumption area.
VI.Review and Updates:
This policy is subject to update by the City Manager to ensure its effectiveness and
compliance with changing laws and regulations.
Alcohol Service Policy for City-Sponsored Events and Activities Page 2 of 2
Agenda Item #3.C.
12 Jan 2026
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AGENDA ITEM:
SUBMITTED BY:
DATE:
MEETING DATE:
SUMMARY:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Resolution No.26-02 authorizing a multi-year agreement with Allied
Universal Corporation to provide chlorine at a unit price of $2,022.20
per one-ton container.
Troy Stephens,Public Utilities Director
December 2,2025
January 12,2026
On November 19,2025,three bids were received for Bid No.2526-
02 Multi-Year Contract for Chlorine,a liquid chemical which is used at the City’s Water Plants and
Wastewater Plant.Bids were received from Pennco,Brenntag Southeast,and Allied Universal
Corporation.
The lowest bidder,Allied Universal Corporation,met all speci?cations and document submittal
requirements at a unit price of $2,022.20 per l-Ton Container.Allied Universal Corporation is our
current vendor and has been reliably supplying the City with this chemical for the past 10 years.
The period of the contract for Chlorine shall expire ?ve (5)years after the date of commencement.
The Contractor may cancel the contract at the end of the 3rdor 4thanniversary year,without cause,
upon six (6)months prior written noti?cation to the City.
BUDGET:
RECOMMENDATION:
ATTACHMENT(S):
Adequate funding for Chlorine is budgeted in the Water Production
account 400-5502-533-5200 and the Sewer Treatment account
number 410-5508-535-5200.
Adopt Resolution No.26-02.
Resolution No.26—02
Bid Tabulation for 2526-02 Multi-Year Contract for Chlorine (Bid is
on ?le with the City Clerk’s ff 6.)
APPROVED BY CITY MANAGER:
Agenda Item #6.A.
12 Jan 2026
Page 41 of 239
RESOLUTION NO.26-02
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING A MULTI-YEAR AGREEMENT WITH ALLIED
UNIVERSAL CORPORATION TO PROVIDE CHLORINE AT A UNIT
PRICE OF $2,022.20 PER ONE-TON CONTAINER;AUTHORIZING THE
CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE
ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO
EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND
PROVIDING AN EFFECTIVE DATE
WHEREAS,the City advertised Bid No.2526-02 Multi-Year Contract for Chlorine,and
three bids were received and opened on November 19,2025;and
WHEREAS,this contract is to provide chlorine,a liquid chemical which is used at the City’s
Water Plants and Wastewater Plant;and
WHEREAS,the lowest bidder,Allied Universal Corporation,met all speci?cation and
document submittal requirements at a unit price of $2,022.20 per l—Ton Container;and
WHEREAS,Allied Universal Corporation is our current vendor and has been reliably
supplying the City with this chemical for the past 10 years;and
WHEREAS,the agreement shall expire ?ve (5)years after the date of commencement;and
WHEREAS,the Contractor may cancel the contract at the end of the third or fourth
anniversary year,without cause,upon six (6)months prior written noti?cation to the City;and
WHEREAS,funds for Chlorine are budgeted in the Water Production account 400-5502-
533-5200 and the Sewer Treatment account 410-5508-535—5200.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
Section 1.The City Commission hereby authorizes a multi-year agreement with Allied Universal
Corporation to provide chlorine at a unit price of $2,022.20 per one-ton container.
Section 2.The City Commission hereby authorizes the City Manager to execute contracts and
purchase orders in accordance with and as necessary to effectuate the provisions of this resolution.
Section 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 12thday of January,2026.
Curtis Ford,Mayor
Page 1 of 2ResolutionNo.26—
Agenda Item #6.A.
12 Jan 2026
Page 42 of 239
Attest:
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Page 2 of 2ResolutionNo.26-02
Jason Gabriel,City Attorney
Agenda Item #6.A.
12 Jan 2026
Page 43 of 239
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Agenda Item #6.A.12 Jan 2026
Page 44 of 239
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-04 authorizing the City to enter into multi-year agreements for
utility contractor services with Ferreira Construction,GPH Services,Gruhn May,
Inc.,Hager Construction,and The Kenton Group (a.k.a.Baldwin’s Quality
Plumbing).
SUBMITTED BY:Adam Thornton,Public Works Director
Troy Stephens,Public Utilities Director
DATE:December 2,2025
MEETING DATE:January 12,2026
SUMMARY:On November 19,2025,?ve bids were received for Bid No.2526-04:Multi-Year
Contract for Utility Contractor Services.The purpose of this contract is primarily for utility repairs or minor
improvements that cannot be performed by City forces.
The ?ve bidders --Ferreira Construction,GPH Services,Gruhn May,Inc.,Hager Construction,and The
Kenton Group (a.k.a.Baldwin’s Quality Plumbing)-—met all speci?cation and document submittal
requirements.Gruhn May,Inc.and The Kenton Group are the current contractors for Utility Contractor
Services and have performed satisfactorily for the City for many years.GPH Services is the City’s current
contractor for Stormwater Jetting and Cleaning and has performed satisfactorily.Hager Construction has
performed various utility contractor services for the City;Ferreira Construction has not worked with the City
but has vast experience with underground utility projects.
It is desired to award the contract to all ?ve contractors simultaneously to allow ?exibility in operations by
having more than one contractor available for support.
The period of the contract for Utility Contractor Services shall expire ?ve (5)years after the date of
commencement.Any of the contractors may cancel the contract at the end of the third or fourth anniversary
year,without cause,upon six (6)months prior written noti?cation to the City.
BUDGET:The actual cost to be awarded under this contract is unknown.Tasks will
be awarded under the City’s purchasing policies on an as needed basis.Adequate
funding for Utility Contractor Services is budgeted as follows:
0 $75,000 in the Stormwater account 470-0000-538-3400
0 $100,000 in the Water Distribution account 400-5504-533-3400
0 $110,000 in the Sewer Collection account 410-5506-535-3400
RECOMMENDATION:Adopt Resolution No.26-04.
ATTACHMENTS:Resolution No.26-04
2526-04 Bid Analysis (Bids are 0 ?le with the City Clerk’s Of?ce)
2526-04 Bid Tabulation
APPROVED BY CITY MANAGER:
Agenda Item #6.B.
12 Jan 2026
Page 45 of 239
uu
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nnn
RESOLUTION NO.26-04
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING THE CITY TO ENTER INTO MULTI—YEAR
AGREEMENTS FOR UTILITY CONTRACTOR SERVICES WITH
FERREIRA CONSTRUCTION,GPH SERVICES,GRUHN MAY,INC.,
HAGER CONSTRUCTION,AND THE KENTON GROUP (A.K.A.
BALDWIN’S QUALITY PLUMBING);AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN
EFFECTIVE DATE
WHEREAS,the City advertisedBid No.2526-04 Multi-Year Contract for Utility Contractor
Services,and ?ve bids were received and opened on November 19,2025;and
WHEREAS,the purpose of this contract is primarily for utility repairs or minor
improvements that cannot be performed by City forces;and
WHEREAS,the bidders -—Ferreira Construction,GPH Services,Gruhn May,Inc.,Hager
Construction,and The Kenton Group (a.k.a.Baldwin’s Quality Plumbing)--met all speci?cation
and document submittal requirements;and
WHEREAS,staff recommends awarding Bid 2526-04 to all ?ve bidders —-Ferreira
Construction,GPH Services,Gruhn May,Inc.,Hager Construction,and The Kenton Group (a.k.a.
Baldwin’s Quality Plumbing)-—simultaneously;and
WHEREAS,the period of the contract for Utility Contractor Services shall expire ?ve (5)
years after the date of commencement,and the Contractors may cancel the contract at the end of the
third or fourth anniversary year,without cause,upon six (6)months prior written noti?cation to the
City;and
WHEREAS,funds for Utility Contractor Services are budgeted as follows:$75,000 in the
Stormwater account 470-0000-538-3400;$100,000 in the Water Distribution account 400-5504-
533-3400:and $110,000 in the Sewer Collection account 410-5506-535-3400.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
Section 1.The City Commission hereby authorizes awarding Bid 2526-04 to Ferreira
Construction,GPH Services,Gruhn May,Inc.,Hager Construction,and The Kenton Group (a.k.a.
Baldwin’s Quality Plumbing).
Section 2.The City Commission hereby authorizes the City Manager to execute the contracts with
the above-mentioned companies.
Page 1 of 2Resolution26-04
Agenda Item #6.B.
12 Jan 2026
Page 46 of 239
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Section 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 12thday of January,2026.
Page 2 of 2Resolution26-04
Curtis Ford,Mayor
Jason Gabriel,City Attorney
Attest:
Agenda Item #6.B.
12 Jan 2026
Page 47 of 239
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Agenda Item #6.B.12 Jan 2026
Page 49 of 239
Page 50 of 239
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-05 authorizing the expenditure of $54,931.39 for C&L
Landscape,Irrigation &Building to re-deck the Tide Views Preserve North
Dock.
SUBMITTED BY:Adam Thornton,Director of Public Works
TODAY’S DATE:December 2,2025
MEETING DATE:January 12,2026
BACKGROUND:The Tide Views Preserve North Dock Re—Decking Project has been
identi?ed as a priority project in the 2026 City’s Capital Improvements Plan due to its deteriorated
condition.C&L Landscape,Irrigation &Building has a current contract with the City of
Jacksonville,Contract #72000-22,that the City of Atlantic Beach can piggyback on to complete
this project.
The project cost is $54,931.39 and scope of work is to complete the renovations to the Tide Views
Preserve North Dock as listed in the attached proposal.All work will be performed in accordance
with the contract documents.The project is located at Tide Views Preserve,1 Begonia Street.
BUDGET:The total cost can be funded from Account #001-5002—541—6300,where there is
$100,000 budgeted for this project.
RECOMMENDATION:Adopt Resolution No.26-05.
ATTACHMENTS:Resolution No.26—05
Tide Views Preserve North Dock Re—Deckingproposal dated April 3,2025
City of Jacksonville Contract #72000-22
UREVIEWEDBYCITYMANAGER:
Agenda Item #6.C.
12 Jan 2026
Page 51 of 239
RESOLUTION NO.26-05
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING THE EXPENDITURE OF $54,931.39 FOR C&L
LANDSCAPE,IRRIGATION &BUILDING TO RE-DECK THE TIDE
VIEWS PRESERVE NORTH DOCK;AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS,the Tide Views North Dock Re—DeckingProject is a priority project in the
City’s 2026 Capital Improvements Plan,due to its deteriorated condition;and
WHEREAS,C&L Landscape,Irrigation &Building has a current contract with the City
of Jacksonville,Contract #72000-22,that the City of Atlantic Beach can piggyback on to complete
this project;and
WHEREAS,the project scope of work is to complete the renovations to the Tide Views
Preserve North Dock as listed in the attached proposal.All work will be performed in accordance
with the contract documents.The project is located at Tide Views Preserve,1 Begonia Street;and
WHEREAS,the total cost can be funded from Account #001 -5002-541 -63 .00,where there
is $100,000 budgeted for this project.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
Section 1.The City Commission hereby authorizes the expenditure of $54,931.39 for C&L
Landscaping to re-deck the Tide Views Preserve North Dock.
Section 2.The City Commission hereby authorizes the City Manager to execute congrats and
purchase orders necessary to effectuate the provisions of this resolution.
Section 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 12thday of January,2026.
Attest:
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Curtis Ford,Mayor
Jason Gabriel,City Attorney
Agenda Item #6.C.
12 Jan 2026
Page 52 of 239
MGM'IONL’L\T!
HlUk'l'
C &L Landscape,Irrigation &Building
PO.Box 23425,Jacksonville,FL32241
(904)353-6620
4/3/2025 Fax (904)355-5985
Tide View Sunset Option C -North Dock Proposal
Quantity Type Description Unit Price Extended Price
1 1a Mob.5 250.00 $250.00
680 39 Labor to remove all decking,Handrailing $60.00 $40,800.00
and replace.
Main Dock,275'x6‘
Plateform,24'x8'
Haul off all debris.
Re-use exisitng SST Lags on Railing.
TOTAL 3 41,050.00
Proposal
Troy Kruse
Project Manager
C &L Landscape and Building Inc.
Cell:(904)568-7741
Of?ce:(904)353-6620
Fax:(904)355-5985
Email:TroyKruse@yahoo.com
$54,931.39
Quantity
305
65
200
54
Type
No line item
No line item
No line item
No line item
No line item
Description
50 2"x6"x12'Decking
2"x8"x10'Handrail and Decking
2"x6"x10'Railing
2"x6"x8'Plateform Decking
Boxes SST Screws
Dumpster
wwmwmm
Unit Price
24.00
13.80
12.65
11.35
325.00
950.00
Vim-(111003104110)
Unit Material
Mark Up
15.18
13.92
12.49
357.50
1,045.00
Total
Extended Material
mmmmwmww
Mark Up
7,320.00
986.70
2,783.00
674.19
1,072.50
1,045.00
13,881.39
Item Pricing
Agenda Item #6.C.
12 Jan 2026
Page 53 of 239
m
?itvut Jacksonville,Huril
laProcurementAwardForm (PAF)
Goods and/or ServiceS'Annual Dock Maintenance
Recommend approval to utilize the third (3)and ?nal renewal option with C&LLandscape in the amount of $1,000,000.00 to
continue providing dock maintenance at various locations.Period of service will be from October 1,2025,through September
30,2026.The total not to exceed is $4,050,000.00
To be executed by formal contract amendment through the Office of General Counsel.
his award is subject to appropriation by the City in the ?scal year beginning October 1,2025.No funds have been
appropriated to date.The City has no obligation for payment and work hereunder is not authorized unless funds are
appropriated for the work herein.A written notification will be provided in the event that funds are appropriated.
Part 1 —Form Type:JPAC Award Request:Renewals,Extensions,and Unit Price Increases
LPTA
POA-72000-22
RFP-NONCON 500397 22
1 ear
CHIEFOF NATURALAND MARINERESOURCES 9/2/
000962
N/A
0000000 $1,000,000.00
$
$
$0.00
N/A
72000-22
3,1-yr options
N/
AN A
C&LLandscape Basis of Award:
PO #:
Contract #:
Options:
BID Opening Date:07/13/
2023
Change Order #1
Contract Amd #:
Options Used:
Bonds Waived
Pursuant To:
Activity:
Activity:
Activity:
9/9/
af?‘é?f?h‘ata mmosnustm Eiffeema
Approved
WW
Layw.bow
h'1042mm!“.
9/11/
Part 2 -JPAC Action:Part 3 -Final Awarding Authority Action:
All award actions subject to lawfully appropriated funds.
Members who approve:Action:
Members who disapprove:0 Signature:
Date:Date:
Chief of Procurement:
Name:
Supplier:
POA #:
Solicitation #:
Term:
Federally Funded:
Licenses Verified:
Fund:Center:
Fund:Center:
Fund:Center:
New NTE/GMP:
Using Agency/BU:
Concurrence:
Concurrence:
Concurrence:
Concurrence:
Procurement Analyst/Buyer:
Name:
JSEB Rec:
JSEB %:
Acct:
Acct:
Acct:
Contingent Amt:DMP/ODPOAmt:
9/11/
Kate"Bowling
Chief A?m'mls?'n?ve Of?ce!
r:Mayor Donna Deegan
Under Amrily OI:
Exec-Rive Dram No:101302
N/
A
Proj:
Proj:
Proj:
$4,050,000.00
RPOD20FFICEOF THE DIRECTO
Title:
Title:
Title:
Title:
mam .
0.00
56505116710132124
Encouragement
Requested Action and Justificati
Docusign Envelope ID:EC7ZDBB5-3828-4CDC-9FEC-
Agenda Item #6.C.
12 Jan 2026
Page 54 of 239
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PAF Instructions
Part 1 (using agency)
Form Type:This form will be used for both Administrative Awards and JPAC Requests.Select type from dropdown options.
Goods and/or Services:Enter a brief description of the types of goods and services included in the request.
Requested Action and Justi?cation:Enter a brief description of the requested action or authority being sought.i.e.;Request
permission to award the lowest,responsive responsible bidder for an 1TB or award the highest ranked supplier for an RFP.This
block should also be used for additional information such as additional 4‘haccount strings,or other information essential for
contract execution.
Supplier:Enter awarded supplier name.If multiple,include in “Requested Action and Justi?cation”box.
Basis of Award:Select from Lowest Price Technical Acceptable (LPTA),Highest Price Technical Acceptable GJPTA)or N/A.
Bid Opening Date:The date bids were unsealed by Procurement.
POA #:This is your lCloud generated Agreement number.Select Type,Enter Number.
PO #:Enter the PO number or agreement release number.
Change Order #:Provide the applicable change order number representedby this request.
Solicitation #:Select Pre?x type,Enter Number,and Year.
Contract #:This number should be the same as your POA number (unless procured prior to 2020)
Contract Amendment #:Provide the applicable amendment number represented by this request.
Term:Select the Period of Performance or Term for the initial period.
Options:Period of time for each renewal or option.
Options Used:Prior to this request,enter how many options were already used.
Federally Funded:Select yes or no from dropdown if Federal Funds will be used.
JSEB Rec:Select Encouragement or J SEB Set Aside Option.
JESB %:If JSEB Participation,enter the percentage.
Bonds Waived Pursuant to:Select option from Drop down.
Funding Sources:Fund/Center/Account/Projcot/Activity,all ?elds are required even if zeros.
New NTE/GMP:Enter the new total not to exceed amount.Note,this should match the contract maximum indebtedness,if
applicable.
Contingent Amount:If your agency requests an allowance for unforeseen additional expenses,then specify the amount of your
requested increase and new NTE that represents the contingency allowance.This is over and above any quote.
DMP/ODPO Account:Enter the Direct Materials Purchase/Owner Direct Purchase Order Account.Used mainly for CIP (Capital
Improvement/Construction)Projects
Using Agency/BU:Select one from the dropdown list.
Concurrence:Using Agency internal routing requirements for Electronic Signatures (follow Proc Manual for threshold
requirements)
Title:Title of person electronically signing form.
Attachments:Included any supplemental information to the Procurement Award Form.i.e.;Scope ofwork,previous awards.
*Any?eld where there is no data available,or no entry is required,either leave it blank or enter N/A.Any ?eldswhere
there is known data,include for informationalpurposes.Any changes to an original award should contain the data that is
being changed and any other relevant data required for JPAC review and approval.
Agenda Item #6.C.
12 Jan 2026
Page 55 of 239
Knew n5US’KAPE
mow?f3 40%g ’o‘wn
C &L Landscape,Irrigation,&Building
PO.Box 23425
Jacksonville,FL 32241
Phone:904 353-6620
Fax :904-355-5985
August 27,2025
Wendy Jones
214 N.Hogan Street
Jax.Fl.32202
WendyHchoj .net
904-255-7907
We at C&L Landscape Inc.would like to renew our contract SC-397—22Annual Dock
Maintenance POA —72000—22.
Thanks,
Tana Hamburger
Pt II"(HEW
Docusign Envelope ID:EC72DBB5-3828-40DC-9FEC-
Agenda Item #6.C.
12 Jan 2026
Page 56 of 239
Docusign Envelope ID:EC72DBBS-3828—
4CDC-9FEC-974F1E674DBF
SUBJECT:ANNUAL DOCK MAINTENANCE
BID #:500397-22 OPEN DATE:2022-07-13
3 //203
CONCURRENCEBY:Da lJose h Director arks Recreation and Communi Services De artment
(ALL AWARD ACTIONS SUBJECT TO LAWFULLY APPROPRIATED FUNDS)
ACTIONOF GGAC COMMITTEEON RECOMMENDATIONSABOVE
MEMBERSAPPROVING "MEMBERS DISAPPROVING DATE:
GENERAL GOVERNMENTAWARDS COMMITTEE
KINDAND BASIS OF CONTRACT:SERVICE CONTRACT —PERIOD OF SERVICEWILLBE FROM OCTOBER 1.
2022 THROUGHSEPTEMBER 30,2023,WITHTHREE (3)ONE (1)YEAR RENEWAL OPTIONS
AGENCY:PARKS,RECREATION ANDCOMMUNITYSERVICES
BASIS OF AWARD:ALL OR NONETO THE LOWEST RESPONSIVE,RESPONSIBLE BIDDER
NUMBER OF BIDS INVITED:g NUMBER RECEIVED:g OTHER:Q
SUMMARYOF BIDS AND RECOMMENDED ACTIONS:
Recommend approval of award to the lowest responsive.responsible bidder C &L LANDSCAPEINC.for the Annual Dock
Maintenance.The requested total contract expenditure no to exceed $500,000.00.Period of service will be from October ‘I,
2022 through September 30,2023.
Funding to be encumbered by account 32111.167101.565051.000962.00000000100000.0000000.to be executed by individual
purchase order(s).
This award is subject to appropriation by the City in the ?scal year beginning October 1,2022.No funds have been appropriated
to date.The City has no obligation for payment and work hereunder is not authorized unless funds are appropriated for the work
herein.A written noti?cation will be provided in the event that funds are appropriated.
Attachments:Recommendation Memo,Bid Tabulation.Terms and Conditions.Speci?cations
ANALYST:RESPECTFULLY SUBMITTED:
RUBEN OLA PEASE,CHIEF
PRO REMENT DIVISION
DATE
DISAPPROVE
02 r'!
B 34.”ACTION OF AWARDING AUTHORITY
APPROVED
OTHER
SIGNATURE OF AUTHENTICATIO
Chief AdministrativeOf?cer
For:Ma or Lenn Cu
Under Aulhorily 0!:
Executive Order No:2019-02
(If?
OTHER:
Agenda Item #6.C.
12 Jan 2026
Page 57 of 239
Docusign Envelope ID:EC72DBB5-3828-4CDC-9FEC-
Agenda Item #6.C.
12 Jan 2026
Page 58 of 239
sit.of
Daryl Joseph,Director
Parks.Recreation and Community Services Department
214 N Hogan Street,4thFloor
Jacksonville,FL 32202
(904)255-7903
ONE CITY.ONE www.coj.net
JACKSONVILLE
August 4,2022
MEMORANDUM
TO:Gregory Pease Chief
Procurement Division
FROM:Jiit Enz Chief /%{Z:
Natural and Marinehfesources
i
FIE:500397-22 AnnualDockMain enance Award Recommendation
In response to the soliCItat'Ion for bids for Annual Dock Maintenance,the Procurement Division received
responses from three (3)bids and forwarded the results to the Parks.Recreation and Community Services
Department to review for a recommendation of award.
Vendor Amount
Harbor Marine Dock Co,inc $5730290.00
Ha er Construction Com an $461,495.88
0 8:L Landscape inc $127,375.00
After reviewing the bid,Parks.Recreation and Community Services Department respectfully recommends the
award be given to lowest bidder C &L Landscape,Inc.
The total not-to exceed maximum indebtedness will be $500,000.00
The funding source willbe:
32111-167101-565051-000962—00000000-00000-0000000 —$0.01
Your assistance in concurring with this recommendation for the respective award would be appreciated.
If you have questions or need addItional information regarding this request.please contact Amy Honey at 255-
7909.
JE/ah
Attachment:Bid Tab
Docusign Envelope ID:EC72DBB5-3828-4CDC-9FEC-
Agenda Item #6.C.
12 Jan 2026
Page 59 of 239
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Agenda Item #6.C.
12 Jan 2026
Page 60 of 239
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Page 61 of 239
Docusign Envelope ID:EC72DBBS-38284CDC-9FEC-974F1E674DBF
Agenda Item #6.C.
12 Jan 2026
Page 62 of 239
TERMS AND CONDITIONS
ANNUAL DOCK MAINTENANCE
SCOPE
The Information Technologies Division of the City of Jacksonville,Florida is Currently accepting bids to
obtain source(s)of supply for the items as outlinedin the bid documents provided.The purpose of this bid
invitation is to obtain information about your ?rm and its ability to provide these item(s)l service(s)and
to obtain pricing commitments for ANNUAL DOCK MAINTENANCE,as listed in the bid documents.
AWARD
Award will be ALL 0R NONE to the lowest responsive,responsiblebidder grand total amount.Bidders must bid
on all items to be consideredfor award.ALL awards are subject to the availability of funds.
TERM OF AGREEMENT
The term of this agreement will be from October 1,2022 through September 30,2023,with three (3)one
(1)year renewal options.Renewal Options may be exercisedat the discretion of the City based on supplier
performance and adherence to the terms and condition set forth in the bid documents.
MINIMUM RE UIREMENTS
Bidders should submit or comply with the following requirements;failure to submit any of these
requirements may be grounds for rejection:
a.Contractor must provide three (3)references in which the contractor has previded marine
construction work within the past two (2)years
b.Contractor must a have a current State of Florida issued Marine Contractor license,General
Contractor License and/or a building Contractor license.A current copy must be submitted with
proposale
c.Contractor shall provide proof of applicable local business license.
PRE-BID CONFERENCE
Mandatory Pre-Bid meeting will be held on June 30,2022,at 3:00 pm,Room 825,Fish Bowl Conference Room
214 N.Hogan Street,8‘’1Floor Room 825,Jacksonville FL,32202.
STATE CONTRACTS
The City reserves the right to utilize contracts establishedby the State of Floridaand or other governmental
agencies for item(s)r‘service(s)covered under this bid.The city reserves the right to cancel this contract in
whole or in part for such item(s)iservice(s).
UANTITIES
Quantitiesindicated re?ect the estimated quantities to be purchasedthroughout the contract period and
are subject to ?uctuation in accordance with actual requirements.The City reserves the right to add or
delete items,or increase the volume of services required,or not to make any purchase against this bid if
it so deems necessary at any time during the contract period.
25
Docusign Envelope ID:ECTZDBBS—
#SC-0397-22
Agenda Item #6.C.
12 Jan 2026
Page 63 of 239
10.
ll.
12.
13.
I4.
BID #SC-0397-22
DELIVERY
The services in the bid documents shall be performed at various city locations throughout the City of
Jacksonville,Duval County,Florida.
ESCALATION/DE-ESCALATION
All pricing submitted shall remain ?rm for the initial term period.Upon renewal (if applicable),a supplie
rmaysubmitinwritingarequestforpriceescalation/de-escalationfor the percentage of change as listed in
the Consumer Pricing Index (CPI)and/or documentation notifying of an industry wide increase.The City
reserves the right to decline any price increase request.
PRICES
All unit prices shall include material,installation,labor,storage,freight,delivery,handling charges,
disposal of damaged items (to include wood and concrete)and any other items to complete the
servicesftask listed on the Speci?cations and Bid Proposal Form.Extended total will be calculated by
multiplying unit cost price by listed approximate quantity.Extended total base bid will be calculated by
adding all extended total prices together.In case of error(s),unit cost prices will govern.
PICK UP AND RETURNS
The City reserves the right to return an order in whole or in part if the merchandise is not in compliance
with the bid speci?cations.The City or its agencies will determine compliance with bid speci?cations.
Pick up and returns will be made within 48 hours of noti?cation at no charge to the City or its agencies.
COMPLIANCE WITH SPECIFICATIONS
The bidder,by af?xing their signature to the bid form submitted,agrees to provide item(s)i"service(s)in
accordance with the bid documents provided.Bid only a single offering for each bid item.Multiple
offerings,alternates (unless stated)and or stipulations may be cause for bid rejection.Bid only on forms
provided herein unless otherwise stated.Bid submissions shall be in ink or typewritten.All corrections
must be initialed.
INVOICING
Invoices will be issued once suppliesr‘servicesare delivered andx'orrendered to the City of Jacksonville or
its agencies.At a minimum,invoices must include:purchase order number or contract number,ite
mnumberanddescription,date of shipment,quantity ordered and shipped,unit prices,unit of measure,and
extended totals.Payment terms are Net 30 days.All original invoices shall be submitted through the City
of Jacksonville lCloud procurement system or to:City of Jacksonville,General Accounting Division,I [7
West Duval Street,Suite 375,Jacksonville,Florida 32202.
INSURANCE/INDEMNIFICATION
Each supplier shall maintain,for the entire term of this bid,current insurance coverage as stated in the bid
documents.All insurance certi?cates shall list the City of Jacksonville as an additional insured.Bid
number should be listed on certi?cate.The awardedbidder is required to submit their insurance certi?cate
within ten (10)days after notice of award.
Docusign Envelope ID:EC72DBBS-38284CDC-9FEC-974F1E674DBF
Agenda Item #6.C.
12 Jan 2026
Page 64 of 239
15.
16.
BID #SC-0397-22
REPORTING
The City may request,during the term of this bid,reports including but not limited to;usage,pricing,and
delivery.Suppliers will be required to provide reports requested in hard copy and electronic format as
required.
SUPPLIER ACCESSIBILITY
The City or its representative must be able to contact,during normal business hours,by telephone or email
any supplier providing goods or services to the City or its agencies.Any supplier accessibility
requirements outlined in the speci?cations supersede this section.
Docusign Envelope ID:EC7ZDBBS-3828-4CDC-9FEC-
Agenda Item #6.C.
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Docusign Envelope ID:EC72DBB5-3828—4CDC-9FEC-974F1E674DBF
BID #SC-0397-22
SPECIFICATIONS
ANNUAL DOCK MAINTENANCE
1-SW
Contractor to provide for the grand total amount to include the repair,restoring and/or replacing
docks-“dock components (stationary or ?oating);ramps/boardwalks:"handrails (walk and boat);
piling/piling components (wood,concrete or sheet);excavation,scouring,dredging,?lling,carpentry and
concrete work as directed.Work requires furnishing all labor,material,tools,supplies,equipment,ladders,
hoisting,scaffolding,barges,boats,trucks,fuel,trash disposal,cleanup,freight accessories,etc.to safely
accomplish in a workmanlike manner all work requested.
Quantitieslisted are not absolute.Work requirements will be determined by ?eld requirements.Unit prices
will determinework order values.All Whalers,cover boards,fender boards,handrails and decking shall
be pressure treated .60 lumber and pilings shall be pressure treated 2.5 lumber unless otherwise speci?ed.
The work may also include temporary barriers,signage,false work,clean-up to perform additional
required work.The contractor may be required to mobilize and retrieve,secure,remove or dispose of any
dock or debris that has become dislodged from its anchoring and is ?oat within the lake,river,wetland,
waterway and ocean if so directed.
All work must comply with City of Jacksonville Engineering Design Standards,Florida Building Code
and 2010 ADA Standards for Accessible Design.
Any work order repair exceeding the de?nition of the itemized unit prices deemed necessary to complete
or facilitate completing a work element not described shall be paid the two (2)man crew*hourly rate plus
any material”utilized at supplier invoice cost plus a mark-up of (bid amount,but not more than 10%).
The hourly rate plus material will be paid according to the hourly rate and the material cost plus mark-up
and additionally any specializedequipment rental or sublet work and approveddisposal hauling and fees,
permit fees,regulatory applications will be marked up 10%for Contractor pro?t and overhead.
*All work to be accomplishedminimally with a two (2)man work crew (one person ofthe crew must be
capable as a working supervisor)on a per hour rate including materials,transportation,taxes,insurance,
overheadl'pro?t,tools and equipment.Hourly rate should be bid based on work being undetermined
requiring site visit-’inspection,suggested remedy,application and performance.
Hourly rate:May be consideredto any requested work (dock,ramp,boardwalk,gangway,pier,structure),
surveysfreports of existing conditions,obtaining permits,exploration,cleaning and disposal of debris,
spills,environmental cleanup,vegetation eradication,silt removal,dredging,revetment work,welding,
rigging/hoistingi’driving,demolition,disposal,movingi’disposal of abandoned vessel,retrievals from
water,drainage,dewatering,diving ,excavation/?llllimerock/concrete.-'rip-rap.-'?lterscreen,testing,
sampling,video,temporary protection/sandbagging,scouring and barriers with mark up as applicable for
materials or specialized equipment usage.(Does not include payment for estimatesfproposals)
MMaterials:Contractor to provideall new materials,sheet metal,trim,bolts,cables,lumber,accessories,
concrete,docks,ramps,paint or coatings,specialty items,fasteners,accessories,bumpers,cleats,safety
treads,signs,buoys lights,?ags,signals,piling,etc.
Audr‘tProvisions:The nature of awards made under this bid is such that City Ordinance No.179.![2 may
be applicable.The general concept of the referenced ordinance provides the City Council Auditor access
28
Agenda Item #6.C.
12 Jan 2026
Page 66 of 239
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BID #SC-0397-22
to records of the contractor(s)as relates to prices charged for labor,materials,etc.under the contract
resulting from this bid.A copy of this ordinance is posted on the Purchasing Division Bulletin Board for
local vendor interest.
The workmen a?er arriving at the site making the repair shall walk the immediate area and report any
potential problem to Parks,Recreation and Community Services Department via phone,fax or E-mail and
if minor and given direction to proceed to execute the repair to match.(Minor being less than four (4)
hours work).Submit attached with invoices,a detailed report providing Name of Park,address,site of
work location on the property,copies of supplier invoices and any recommended additional repairs
observed needed on the site.
Repairs:The primary purchase of this bid is to provide a competitive source of service for repairs and
emergency repairs.
The City is de?ning repairs as a necessary or an emergency to protect City assets to original functional
use.Emergency is defined as a sudden occurrence of a serious and urgent nature that endangers health,
equipment/supplies,safety,and/or the stmcture and demands immediateaction.
Purchase orders may include cleanup or compatible work related to the repair work or alteration for repairs
or emergency without obtaining competitive quotation when the City‘s anticipates such repairs not to
exceed $50,000.00.The City reserves the right to obtain additional quotations for any emergency or urgent
repair outside this agreement or piggyback other government agencies exist agreements.
The Contractor shall,upon request,visit the site with the City’s representative or under their instruction,
to determine the needs and provide an itemized list of repairs with unit prices from this bid award and a
scheduleto completethe scope.Invoices must correlate back to the purchase order.Work shall not exceed
the purchase order amount including any contingency except with an agreed upon executedchange order.
Repairs shall begin within two (2)weeks of PO issued and be completed within sixty (60)days,except
with an agreed upon extension.
Mobilization:The Contractor shall provide a schedule upon determination of a scope of work and work
within that schedule and update unforeseen changes.
The Contractor must provide an after-hour emergency number to reSpond to any storm-relateddamage
and capable to mobilize within four (4)hours after notification or sooner depending on the situation.A
named contact person and phone number and fax must be kept current for both non—emergency and
emergency calls.
Contractor shall be prepared to secure the emergency to as safe a condition as possible upon arrival.
Parks,Recreation and Community Services Department considers the integrity of maintaining its facilities
in a safe condition.Work orders will not be issued to the contractor who at the discretion of the Parks,
Recreation and Community Services Department has failed to timely respond.It expects the work to be
performed in a workmanlike manner and be consistent with manufacturers recommended practices.All
work is to be done in an orderly,courteous,safe manner using new materials and leaving the site clean.
All debris generated from the work items shall be disposed in an approved land?ll.
Calls placed after 5:00 pm (EST)or on weekends will be paid at l “2 the hourly rate.Overtime will not
be paid if work starts before 5:00 pm (EST)Monday through Friday and extends beyoud that time.
29
Docusign Envelope ID:EC72DBB5-3828-40DC-9FEC-
Agenda Item #6.C.
12 Jan 2026
Page 67 of 239
u
Docusign Envelope ID:EC72DBB5—3828—4CDC-9FEC-974F1E674DBF
BID #800397-22
Overtime will be paid on City holidays for emergency work only.Work started before a holiday and
extending into a holiday or weekend will be a regular hourly rate.
Repairs shall provide a minimum six (6)month guarantee without a charge for callbacks.
All work shall be performed in a safe manner with respect to park occupants,boater’s
(boatsa’trailersftrucks),visitors,and vendor employees.Contractors must comply with all current OSHA
requirementsas applicableto service performed.
3
Agenda Item #6.C.
12 Jan 2026
Page 68 of 239
«£in
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-06 authorizing the expenditure of $56,060.25 for C&L
Landscape,Irrigation &Building to repair the Gail Baker Community
Center deck.
SUBMITTED BY:Adam Thornton,Director of Public Works
TODAY’S DATE:December 2,2025
MEETING DATE:January 12,2026
BACKGROUND:The Gail Baker Center Decking Repair Project has been identi?ed as a
priority project in the 2026 City’s Capital Improvements Plan,due to its deteriorated condition.
C&L Landscape Irrigation &Building has a current contract with the City of Jacksonville,
Contract #72000-22,that the City of Atlantic Beach can piggyback on to complete this project.
The project scope of work is to complete the repairs to the Gail Baker Community Center deck as
listed in the attached proposal.All work will be performed in accordance with the contract
documents.The project is located at 2072 George Street.
BUDGET:The total cost can be funded from Account #001-5002-541-63.00,where there is
$60,000 budgeted for this project.
RECOMMENDATION:Adopt Resolution No.26-06.
ATTACHMENTS:Resolution No.26-06
Gail Baker Center Decking Repair proposal dated June 30,2025
City of Jacksonville Contract #72000—22
REVIEWED BY CITY MANAGER:
Agenda Item #6.D.
12 Jan 2026
Page 69 of 239
RESOLUTION NO.26-06
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
EXPENDITURE OF $56,060.25 FOR C&L LANDSCAPE,IRRIGATION &
BUILDING TO REPAIR THE GAIL BAKER COMMUNITY CENTER DECK;
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND
PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO
EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING
AN EFFECTIVE DATE
WHEREAS,the Gail Baker Center Decking Repair Project has been identi?ed as a priority
project in the 2026 City’s Capital Improvements Plan,due to its deteriorating condition;and
WHEREAS,C&L Landscape,Irrigation &Building has a current contract with the City of
Jacksonville,Contract #72000-22,that the City of Atlantic Beach can piggyback on to complete this
project;and
WHEREAS,the project scope of work is to complete the renovations to the Gail Baker Center
deck as listed in the attached proposal.All work will be performed in accordance with the contract
documents.The project is located at 2072 George Street;and
WHEREAS,the total cost can be funded from Account #001—5002-541-6300,Where there is
$60,000 budgeted for this project;and
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as
follows:
Section 1.The City Commission hereby approves the expenditure of $56,060.25 for C&L Landscaping
to repair the Gail Baker Community Center deck.
Section 2.The City Commission hereby authorizes the City Manager to execute the contracts and
purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution.
Section 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 12thday of January,2026.
Attest:
Curtis Ford,Mayor
Donna L.Battle,City Clerk
Approved as to form and correctness:
Jason Gabriel,City Attorney
Agenda Item #6.D.
12 Jan 2026
Page 70 of 239
IRRHuYH0‘.\IAN]ISI'
EUUNTAL
Qua ntity
560
25
30
Type
No line item
No line item
No line item
No line item
No line item
Item Pricing
Description
1-1/4“x6"x12'PT Premium Decking
3"x10"x12'PT Timber for Fascia
SST Decking Screws
Dumpster
1-1/2"Round Aluminum Railing with Brac-
ket.30'in length.
mmmmm
Unit Price
14.50
49.50
295.00
950.00
125.00
Unit Material
mummy»
Mark Up
15.95
54.45
324.50
1,045.00
137.50
Extended Material
mmmmm
Mark Up
8,932.00
1,361.25
1,947.00
1,045.00
4,125.00
TOTAL 5 38,650.00
C &L Landscape,Irrigation &Building
P.O.Box 23425,Jacksonville,FL32241
(904)353-6620
6/30/2025 Fax (904)355-5985
Gail Baker Center Decking Repair Proposal
Quantity Type Description Unit Price Extended Price
1 la Mob.S 250.00 $250.00
640 39 Labor to remove exsitng decking on center 5 60.00 $38,400.00
as well as the Fascia and replace with all
new Premium PT Decking material and
Fascia.
Replace all Colum Bases and install 30'
Alumnum handrailing.
Haul off all debris.
Proposal
Troy Kruse
Project Manager
C &L Landscape and Building Inc.
Cell:(904)568-7741
Of?ce:(904)353—6620
Fax:(904)355-5985
Email:TroyKruse@yahoo.com
$56,060.25
Total $17,410.25
Agenda Item #6.D.
12 Jan 2026
Page 71 of 239
(-1i[W
Cityat Jan sunvilla.Hori
daProcurementAwardForm(PAF)
Goods and/0r Services:Annual DockMaintenance
Recommend approval to utilize the third (3)and final renewal option with C&LLandscape in the amount of $1,000,000.00 to
continue providing dock maintenance at various locations.Period of service will be from October 1,2025,through September
30,2026.The total not to exceed is $4,050,000.00
To be executed by formal contract amendment through the Office of General Counsel.
his award is subject to appropriation by the City in the fiscal year beginning October 1,2025.No funds have been
appropriated to date.The City has no obligation for payment and work hereunder is not authorized unless funds are
appropriated for the work herein.A written notification will be provided in the event that funds are appropriated.
Bart1 -Form Type:JPAC AwardRequest:Renewals,Extensions,and UnitPriceIncreas
C&LLandscape LPT
CHIEFOF NATURALAND MARINE RESOURCES 9/2/
000952 0000000 $1,000,000.00
N/
AN A
N/A
72000-22
3,1-yr options
Supplier:
POA #:
Solicitation #:
Term:
Federally Funded:
Licenses Verified:
JSEB Rec:
JSEB %:
Acct:
Acct:
Acct:
POA-72000-22
RFP—NONCON 500397 22
1 ear
Basis of Award:
PO #2
Contract #:
Options:
BID Opening Date:07/13/
2023
Change Order #2
Contract Amd #:
Options Used:
Bonds Waived
Pursuant To:
Activity:
Activity:
Activity:
buw?Wu.
af???‘whata gemf.lireema
Approved
Wm
W boa/
Ustmwm1,,
9/11/
Part 2 —JPAC Action:Part 3 Final Awarding Authority Action:
All award actions subject to lawfully appropriated funds.
Members who approve:Action:
Members who disapprove:Signature:
Date:Date:
Chief of Procurement:
Name:
Fund:Center:
Fund:Center:
Fund:Center:
New NTE/GMP:
Using Agency/BU:
Concurrence:
Concurrence:
Concurrence:
Concurrence:
Procurement Analyst/Buyer:
Name:
Contingent Amt:DMP/ODPOAmt:
9/9 2025
Title:
Title:
Title:
Title:
9/11/
Karen Bow|ing
Chm Administnm Of?cer
For Mayor Danna Deega"
Under Amity 0":
Enemy:nmr No:2023-02
N/
AN A
Proj:
Proj:
Proj:
$0.00S0.00$4,050,000.00
RPODzOFFlCEOF THE DIRECTO
32124 565051167101
N/Encouragement
3equested Action and Ju§t_
Docusign Envelope ID:EC72DBB5-3828-4CDC-9FEC-
Agenda Item #6.D.
12 Jan 2026
Page 72 of 239
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PAF Instructions
Part 1 (using agency)
Form Type:This form will be used for both Administrative Awards and JPAC Requests.Select type from dropdown options.
Goods and/or Services:Enter a brief description of the types of goods and services included in the request.
Requested Action and Justi?cation:Enter a brief description of the requested action or authority being sought.i.e.;Request
permission to award the lowest,responsive responsible bidderfor an ITB or award the highest ranked supplier for an RFP.This
block should also be used for additional information such as additional 4thaccount strings,or other information essential for
contract execution.
Supplier:Enter awarded supplier name.If multiple,include in “Requested Action and Justi?cation”box.
Basis of Award:Select from Lowest Price Technical Acceptable (LPTA),Highest Price Technical Acceptable (HPTA)or N/A.
Bid Opening Date:The date bids were unsealed by Procurement.
POA #:This is your 1C10udgenerated Agreement number.Select Type,Enter Number.
PO #:Enter the PO number or agreement release number.
Change Order #:Provide the applicable change order number represented by this request.
Solicitation #:Select Pre?x type,Enter Number,and Year.
Contract #:This number should be the same as your POA number (unless procured prior to 2020)
Contract Amendment #:Provide the applicable amendment number represented by this request.
Term:Select the Period of Performance or Term for the initial period.
Options:Period of time for each renewal or option.
Options Used:Prior to this request,enter how many options were already used.
Federally Funded:Select yes or no from dropdown if Federal Funds will be used.
JSEB Rec:Select Encouragement or JSEB Set Aside Option.
JESB %:If JSEB Participation,enter the percentage.
Bonds Waived Pursuant to:Select option from Drop down.
Funding Sources:F und/Center/Account/Project/Activity,all ?elds are required even if zeros.
New NTE/GMP:Enter the new total not to exceed amount.Note,this should match the contract maximum indebtedness,if
applicable.
Contingent Amount:If your agency requests an allowance for unforeseen additional expenses,then specify the amount of your
requested increase and new NTE that represents the contingency allowance.This is over and above any quote.
DMP/ODPO Account:Enter the Direct Materials Purchase/Owner Direct Purchase Order Account.Used mainly for CIP (Capital
Improvement/Construction)Projects
Using Agency/BU:Select one from the dropdown list.
Concurrence:Using Agency internal routing requirements for Electronic Signatures (follow Proc Manual for threshold
requirements)
Title:Title of person electronically signing form.
Attachments:Included any supplemental information to the Procurement Award Form.i.e.;Scope ofwork,previous awards.
*Any?eld where there is no data available,or no entry is required,either leave it blank or enter N/A.Any ?eldswhere
there is known data,include for informationalpurposes.Any changes to an original award should contain the data that is
being changed and any other relevant data required for JPAC review and approval.
DOCUSignEnvelope ID:EC72DBB5-3828-4CDC-9FEC-
Agenda Item #6.D.
12 Jan 2026
Page 73 of 239
gil?a
v0
C &L Landscape,Irrigation,&Building
PO.Box 23425
Jacksonville,FL 32241
Phone:904 353—6620
Fax :904-355-5985
August 27,2025
Wendy Jones
214 N.Hogan Street
Jax.Fl.32202
Wendy}!@coj .net
904-255-7907
We at C&L Landscape Inc..would like to renew our contract SC-397-22 Annual Dock
Maintenance POA 42000-22.
Thanks,
Tana Hamburger
1-1)l
Docusign Envelope ID:EC72DBB5—3828—
Agenda Item #6.D.
12 Jan 2026
Page 74 of 239
Docusign Envelope ID:EC72DBB5-3828-4CDC-9FEC-
974F1E674DBF
SUBJECT:ANNUALDOCK MAINTENANCE
BID #:86-0397-22 OPEN DATE:2022-07-13
3 //£203
GENERAL GOVERNMENTAWARDS COMMITTEE
KIND AND BASIS OF CONTRACT:SERVICE CONTRACT-PERIOD OF SERVICE WILLBE FROM OCTOBER 1.
2022 THROUGH SEPTEMBER 30,2023.WITHTHREE (3)ONE (1)YEAR RENEWAL OPTIONS
AGENCY:PARKS,RECREATIONAND COMMUNITYSERVICES
BASIS OF AWARD:ALL OR NONE TO THE LOWEST RESPONSIVEIRESPONSIBLE BIDDER
NUMBER OF BIDS INVITED:E NUMBER RECEIVED:g OTHER:Q
SUMMARYOF BIDS AND RECOMMENDEDACTIONS:
Recommend approval of award to the lowest responsive.responsible bidder C a L LANDSCAPEINC.for the Annual Dock
Maintenance.The requested total contract expenditure no to exceed $500.000.00.Period of service will be from October 1,
2022 through September 30,2023.
Funding to be encumbered by account 32111.167101.565051.000962.00000000000000000000.to be executed by individual
purchase order(s).
This award is subject to appropriation by the City in the ?scal year beginning October 1,2022‘No funds have been appropriated
to date.The City has no obligation for payment and work hereunder is not authorized unless funds are appropriated for the work
herein.A written noti?cation will be provided in the event that funds are appropriated.
Attachments:Recommendation Memo,Bid Tabulation.Terms and Conditions.Speci?cations
ANALYST:RESPECTFULLYSUBMITTED:
RUBEN OLA PEASE.CHIEF
PRO REMENTDIVISION
CONCURRENCEBY:Da lJose h Director a ks Recreation and Communi Services De artment
(ALL AWARD ACTIONS SUBJECT TO LAWFULLY APPROPRIATED FUNDS)
ACTION OF GGAC COMMITTEEON RECOMMENDATIONSABOVE
MEMBERS APPROVING'MEMBERS DISAPPROVING DATE:
OTHER:
DATE
DISAPPROVE
ACHONOFAWIRMNGAUTHORW
Y
APPROVED
OTHER
SIGNATUREOF AUTHENTICATIO
Chief AdministrativeOf?cer
For:Ma or Lenn Cur
Under Aulhority 0!:
Executive Order No:2019-
[W
Agenda Item #6.D.
12 Jan 2026
Page 75 of 239
Docusign Envelope ID:EC72DBBS-3828-4CDC-9FEC-
Agenda Item #6.D.
12 Jan 2026
Page 76 of 239
Daryl Joseph,Director
Parks,Recreation and Community Services Department
214 N Hogan Street,4‘“Floor
Jacksonville,FL 32202
(904)255-7903
ONE CITY.ONE www.coj.net
JACKSONVILLE
August4.2022
MEMORANDUM
TO:Gregory Pease Chief
Procurement Division#{MFROM:Jiii Enz Chief ‘/
_7NaturalandMarinehesources2RE:500397-22 AnnualDockMain enance—Award Recommendation
In response to the soliCItation for bids for Annual Dock Maintenance,the Procurement Division received
responses from three (3)bids and forwarded the results to the Parks.Recreation and Community Services
Department to review for a recommendation of award.
Vendor Amount
Harbor Marine Dock Co,inc $5730290.00
Ha er Construction Com an $461,495.88
C &L Landscape an $127,375.00
After reviewing the bid.Parks.Recreation and Community Services Department respectfully recommends the
award be given to lowest bidder C &L Landscape,Inc.
The total not-to exceed maximum indebtedness will be $500,000.00
The funding source will be:
321 1 1-167101-56505 l-000962-00000000-00000-0000000 -$0.01
Your assistance in concurring with this recommendation for the respective award would be appreciated.
If you have questions or need addItional information regarding this request,please contact Amy Honey at 255-
7909.
Attachment:Bid Tab
JE/ah
0f JBEKSIIIMIIB,fl?l‘
Docusign Envelope ID:EC72DBBS-3828-4CDC-9FEC-
Agenda Item #6.D.
12 Jan 2026
Page 77 of 239
Docusign Envelope ID:EC72DBBS-3828-4CDC-9FEC-
Agenda Item #6.D.
12 Jan 2026
Page 78 of 239
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DOCusign Envelope ID:EC72DBBS—3828—Agenda Item #6.D.12 Jan 2026
Page 79 of 239
Docusign Envelope ID:EC72DBBS-3828-4CDC-9FEC-
Agenda Item #6.D.
12 Jan 2026
Page 80 of 239
BID #SC-0397-22
TERMS AND CONDITIONS
ANNUAL DOCK MAINTENANCE
SCOPE
The Information Technologies Division of the City of Jacksonville,Florida is currently accepting bids to
obtain source(s)of supply for the items as outlined in the bid documents provided.The purpose of this bid
invitation is to obtain information about your ?rm and its ability to provide these item(s)/service(s)and
to obtain pricing commitmentsfor ANNUAL DOCK MAINTENANCE,as listed in the bid documents.
AWARD
Award will be ALL OR NONE to the lowest responsive,responsible bidder grand total amount.Bidders must bid
on all items to be considered for award.ALL awards are subject to the availability of funds.
TERM OF AGREEMENT
The term of this agreement will be from October 1,2022 through September 30,2023,with three (3)one
(1)year renewal options.RenewalOptions may be exercised at the discretion of the City based on supplier
performance and adherence to the terms and condition set forth in the bid documents.
MINIMUM RE UIREMENTS
Bidders should submit or comply with the following requirements;failure to submit any of these
requirements may be grounds for rejection:
a.Contractor must provide three (3)references in which the contractor has provided marine
construction work within the past two (2)years
b.Contractor must a have a current State of Florida issued Marine Contractor license,General
Contractor License and/or a building Contractor license.A current copy must be submitted with
proposale
c.Contractor shall provide proof of applicable local business license.
PRE~BID CONFERENCE
Mandatory Pre-Bid meeting will be held on June 30,2022,at 3:00 pm,Room 825,Fish Bowl Conference Room
214 N.Hogan Street,8'hFloor Room 825,Jacksonville FL,32202.
STATE CONTRACTS
The City reserves the right to utilize contracts established by the State of Florida and or other governmental
agencies for item(s)fservice(s)covered under this bid.The city reserves the right to cancel this contract in
whole or in part for such item(s)l'service(s).
UANTITIES
Quantitiesindicated re?ect the estimated quantities to be purchasedthroughout the contract period and
are subject to ?uctuation in accordance with actual requirements.The City reserves the right to add or
delete items,or increase the volume of services required,or not to make any purchase against this bid if
it so deems necessary at any time during the contract period.
25
Docusign Envelope ID:EC7ZDBB5-3828-4CDC-
Agenda Item #6.D.
12 Jan 2026
Page 81 of 239
Docusign Envelope ID:EC72DBB5-3828-4CDC-9FEC-974F1E674DBF
10.
ll.
12.
13.
I4.
BID #SC-0397-22
DELIVERY
The services in the bid documents shall be performed at various city locations throughout the City of
Jacksonville,Duval County,Florida.
ESCALATIONlDE-ESCALATION
All pricing submitted shall remain ?rm for the initial term period.Upon renewal (if applicable),a supplier
may submit in writing a request for price escalation/de-escalationfor the percentage of change as listed in
the Consumer Pricing Index (CPI)and/or documentation notifying of an industry wide increase.The City
reserves the right to decline any price increase request.
PRICES
All unit prices shall include material,installation,labor,storage,freight,delivery,handling charges,
disposal of damaged items (to include wood and concrete)and any other items to complete the
services/task listed on the Speci?cations and Bid Proposal Form.Extended total will be calculated by
multiplying unit cost price by listed appmximate quantity.Extended total base bid will be calculated by
adding all extended total prices together.In case of error(s),unit cost prices will govern.
PICK UP AND RETURNS
The City reserves the right to return an order in whole or in part if the merchandiseis not in compliance
with the bid speci?cations.The City or its agencies will determine compliance with bid speci?cations.
Pick up and returns will be made within 48 hours of noti?cation at no charge to the City or its agencies.
COMPLIANCE WITH SPECIFICATIONS
The bidder,by af?xing their signature to the bid form submitted,agrees to provide item(s)i"service(s)in
accordance with the bid documents provided.Bid only a single offering for each bid item.Multiple
offerings,alternates (unless stated)and or stipulations may be cause for bid rejection.Bid only on forms
provided herein unless otherwise stated.Bid submissions shall be in ink or typewritten.All corrections
must be initialed.
INVOICING
Invoices will be issued once suppliesr‘servicesare delivered andr'orrendered to the City of Jacksonville or
its agencies.At a minimum,invoices must include:purchase order number or contract number,item
number and description,date of shipment,quantity ordered and shipped,unit prices,unit of measure,and
extended totals.Payment terms are Net 30 days.All original invoices shall be submitted through the City
of Jacksonville lCloud procurement system or to:City of Jacksonville,General Accounting Division,11
7WestDuvalStreet,Suite 375,Jacksonville,Florida 32202.
INSURANCE/INDEMNIFICATION
Each supplier shall maintain,for the entire term of this bid,current insurance coverage as stated in the bid
documents.All insurance certi?cates shall list the City of Jacksonville as an additional insured.Bid
number should be listed on certi?cate.The awarded bidder is required to submit their insurance certi?cate
within ten (10)days after notice of award.
26
Agenda Item #6.D.
12 Jan 2026
Page 82 of 239
15.
16.
BID #SC~0397~
22REPORTING
The City may request,during the term of this bid,reports including but not limited to;usage,pricing,and
delivery.Suppliers will be required to provide reports requested in hard copy and electronic format as
required.
SUPPLIER ACCESSIBILITY
The City or its representativemust be able to contact,during normal business hours,by telephone or emai
lanysupplierprovidinggoodsorservicestotheCityoritsagencies.Any supplier accessibility
requirements outlined in the speci?cations supersede this section.
27
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Agenda Item #6.D.
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Docusign Envelope ID:EC72DBB5-3828-4CDC-9FEC-974F1E674DBF
BID #SC-0397-22
SPECIFICATIONS
ANNUAL DOCK MAINTENANCE
1-W
Contractor to provide for the grand total amount to include the repair,restoring and/or replacing
docksidock components (stationary or ?oating);rampsfboardwalksfhandrails (walk and boat);
piling/piling components (wood,concrete or sheet);excavation,scouring,dredging,?lling,carpentry and
concrete work as directed.Work requires furnishing all labor,material,tools,supplies,equipment,ladders,
hoisting,scaffolding,barges,boats,trucks,fuel,trash disposal,cleanup,freight accessories,etc.to safely
accomplish in a workmanlike manner all work requested.
Quantitieslisted are not absolute.Work requirements will be determined by ?eld requirements.Unit prices
will determine work order values.All Whalers,cover boards,fender boards,handrails and decking shall
be pressure treated .60 lumber and pilings shall be pressure treated 2.5 lumber unless otherwise speci?ed.
The work may also include temporary barriers,signage,false work,clean-up to perform additional
required work.The contractor may be required to mobilize and retrieve,secure,remove or dispose of any
dock or debris that has become dislodged from its anchoring and is ?oat within the lake,river,wetland,
waterway and ocean if so directed.
All work must comply with City of Jacksonville Engineering Design Standards,Florida Building Code
and 2010 ADA Standards for Accessible Design.
Any work order repair exceeding the definition of the itemized unit prices deemed necessary to complete
or facilitate completing a work element not described shall be paid the two (2)man crew"hourly rate plus
any materialM utilized at supplier invoice cost plus a mark-up of (bid amount,but not more than 10%).
The hourly rate plus material will be paid according to the hourly rate and the material cost plus mark-up
and additionally any specializedequipment rental or sublet work and approved disposal hauling and fees,
permit fees,regulatory applications will be marked up 10%for Contractor pro?t and overhead.
*All work to be accomplished minimally with a two (2)man work crew (one person ofthe crew must be
capable as a working supervisor)on a per hour rate including materials,transportation,taxes,insurance,
overheadipro?t,tools and equipment.Hourly rate should be bid based on work being undetermined
requiring site visit-"inspection,suggested remedy,application and performance.
Hourly rate:May be considered to any requested work (dock,ramp,boardwalk,gangway,pier,structure),
surveysireports of existing conditions,obtaining permits,exploration,cleaning and disposal of debris,
spills,environmentalcleanup,vegetation eradication,silt removal,dredging,revetment work,welding,
rigging/hoistingfdriving ,demolition,disposal,movingidisposal of abandoned vessel,retrievals from
water,drainage,dewatering,diving ,excavation/?lls’limerock/concrete.~'rip-rapr'?lterscreen,testing,
sampling,video,temporary protection/sandbagging,scouring and barriers with mark up as applicable for
materials or specialized equipment usage.(Does not include payment for estimatesr‘proposals)
"Materials:Contractor to provide all new materials,sheet metal,trim,bolts,cables,lumber,accessories,
concrete,docks,ramps,paint or coatings,specialty items,fasteners,accessories,bumpers,cleats,safety
treads,signs,buoys lights,?ags,signals,piling,etc.
Audi!Provisions:The nature of awards made under this bid is such that City Ordinance No.179.]12 may
be applicable.The general concept of the referenced ordinance provides the City Council Auditor access
28
Agenda Item #6.D.
12 Jan 2026
Page 84 of 239
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BID #SC-0397-22
to records of the contractor(s)as relates to prices charged for labor,materials,etc.under the contract
resulting from this bid.A copy of this ordinance is posted on the Purchasing Division Bulletin Board for
local vendor interest.
The workmen after arriving at the site making the repair shall walk the immediate area and report any
potential problem to Parks,Recreation and Community Services Department via phone,fax or E—mailand
if minor and given direction to proceed to execute the repair to match.(Minor being less than four (4)
hours work).Submit attached with invoices,a detailed report providing Name of Park,address,site of
work location on the property,copies of supplier invoices and any recommended additional repairs
observed needed on the site.
Repairs:The primary purchase of this bid is to provide a competitive source of service for repairs and
emergency repairs.
The City is de?ning repairs as a necessary or an emergency to protect City assets to original functional
use.Emergency is de?ned as a sudden occurrence of a serious and urgent nature that endangers health,
equipment/supplies,safety,and/or the structure and demands immediate action.
Purchase orders may include cleanup or compatible work related to the repair work or alteration for repairs
or emergency without obtaining competitive quotation when the City‘s anticipates such repairs not to
exceed $50,000.00.The City reserves the right to obtain additional quotations for any emergency or urgent
repair outside this agreement or piggyback other government agencies exist agreements.
The Contractor shall,upon request,visit the site with the City’s representative or under their instruction,
to determine the needs and provide an itemized list of repairs with unit prices from this bid award and a
schedule to complete the scope.Invoices must correlate back to the purchaseorder.Work shall not exceed
the purchase order amount including any contingency except with an agreed upon executedchange order.
Repairs shall begin within two (2)weeks of PO issued and be completed within sixty (60)days,except
with an agreed upon extension.
Mobilization:The Contractor shall provide a schedule upon determination of a sc0pe of work and work
within that schedule and update unforeseen changes.
The Contractor must provide an after-hour emergency number to respond to any storm-related damage
and capable to mobilize within four (4)hours after noti?cation or sooner depending on the situation.A
named contact person and phone number and fax must be kept current for both non—emergency and
emergency calls.
Contractor shall be prepared to secure the emergency to as safe a condition as possible upon arrival.
Parks,Recreation and Community Services Department considers the integrity of maintaining its facilities
in a safe condition.Work orders will not be issued to the contractor who at the discretionof the Parks,
Recreation and Community Services Department has failed to timely respond.It expects the work to be
performed in a workmanlike manner and be consistent with manufacturers recommended practices.All
work is to be done in an orderly,courteous,safe manner using new materials and leaving the site clean.
All debris generated from thework items shall be disposed in an approved land?ll.
Calls placed after 5:00 pm (EST)or on weekends will be paid at 1 [$2 the hourly rate.Overtime will not
be paid if work starts before 5:00 pm (EST)Monday thrOugh Friday and extends beyOnd that time.
29
Docusign Envelope ID:ECTZDBBS-3828-4CDC-9FEC-
Agenda Item #6.D.
12 Jan 2026
Page 85 of 239
u
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m
Docusign Envelope ID:E072DBB5-3828-4CDC-9FEC-974F1E674DBF
BID #SC-O397—
22OvertimewillbepaidonCityholidaysforemergencyworkonly.Work started before a holiday and
extending into a holiday or weekend will be a regular hourly rate.
Repairs shall provide a minimum six (6)month guarantee without a charge for callbacks.
All work shall be performed in a safe manner with respect to park occupants,boater’s
(boatsr’trailersx'trucks),visitors,and vendor employees.Contractors must comply with all current OSHA
requirementsas applicable to service performed.
30
Agenda Item #6.D.
12 Jan 2026
Page 86 of 239
MAM;
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-08 authorizing the City to declare four vehicles as
surplus for a trade-in value of $3,300 and authorizing the City to purchase
two new 2026 GMC Sierra pickup trucks at prices of $46,789 and $46,589,
respectively,after the trade-in value is applied.
SUBMITTED BY:Adam Thornton,Director of Public Works
TODAY’S DATE:December 17,2025
MEETING DATE:January 12,2026
BACKGROUND:City Commission approved the purchase of two new trucks for the Public
Works Stormwater and Streets divisions in the Fiscal Year 2025-26 budget.Additionally,City
staff has determined there are four vehicles that are past their usable life and can be declared as
surplus and used as trade-ins towards the purchase of the two new trucks.
Alan Jay Fleet Sales has offered $3,300 in total as trade-in value for the following vehicles:
1.2014 Ford F—150,VIN #:lFTMFlEMOEKD62486,Trade-In Amount:$1,000
2.2011 Ford Ranger,VIN #:lFTKRlAD8BPA26376,Trade-In Amount:$800
3.2011 Ford Ranger,VIN #:lFTKRlAD6BPA26375,Trade-In Amount:$500
4.2007 Ford F-150,VIN #:1FTRF12217KC19610,Trade—InAmount:$1,000
Alan Jay Fleet Sales has quoted the City a price of $46,789 and $46,589 for each truck,after trade-
in credits are applied.Alan Jay Fleet Sales also has a Sourcewell-awarded contract #2026 091521-
NAF &032824—NAFthat the City can piggyback on to complete the trade-in and purchase of the
new trucks.
BUDGET:There is $50,000 budgeted for each truck in the FY2026 budget,under
Project PW2607 (Account #001—5002-541-6401)and PW2620 (Account #470—0000-538-6400).
RECOMMENDATION:Adopt Resolution No.26-08.
ATTACHMENTS:Resolution No.26-08
Capital Assets Disposal Forms
Alan Jay Fleet Sales Quote#68074 dated December 16,2025
Alan Jay Fleet Sales Quote#68856 dated December 16,2025
BY CITY MANAGER:
Agenda Item #6.E.
12 Jan 2026
Page 87 of 239
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RESOLUTION NO.26-08
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING THE CITY TO DECLARE FOUR VEHICLES AS
SURPLUS FOR A TRADE-IN VALUE OF $3,300;AUTHORIZING THE
CITY TO PURCHASE TWO NEW 2026 GMC SIERRA PICKUP TRUCKS
AT PRICES OF $46,789 AND $46,589,RESPECTIVELY,AFTER THE
TRADE-IN VALUE IS APPLIED;AUTHORIZING THE CITY MANAGER
TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN
EFFECTIVE DATE
WHEREAS,City Commission approved the purchase of two new trucks for the Public
Works Stormwater and Streets divisions in the Fiscal Year 2025-26 budget and City staff has
determinedthere are four vehicles that are past their usable life and can be declared as surplus and
used as trade-ins towards the purchase of the two new trucks;and
WHEREAS,Alan Jay Fleet Sales has offered $3,300 in total as trade—invalue for a 2014
Ford F-150 (VIN #:1FTMF1EMOEKD62486),a 2011 Ford Ranger (VIN #:
1FTKR1AD8BPA26376),a 2011 Ford Ranger (VIN #:1FTKR1AD6BPA26375),and a 2007
Ford F-150 (VIN #:1FTRF12217KC19610);and
WHEREAS,Alan Jay Fleet Sales has quoted the City a price of $46,789 and $46,589,
respectively,for the trucks,after trade-in credits are applied.Alan Jay Fleet Sales also has a
Sourcewell awarded contract #2026 091 521-NAF &032824—NAFthat the City can piggyback on
to complete the trade-in and purchase of the new trucks;and
WHEREAS,there is $50,000 budgeted for each truck in the FY2026 budget,under Project
PW2607 (Account #001 -5002—541-6401)and PW2620 (Account #470-0000-538-6400);and
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
Section 1.The City Commission hereby authorizes the City to declare four vehicles as surplus for
a trade-in value of $3,300;and authorizes the City to purchase two new 2026 GMC Sierra pickup
trucks at prices of $46,789 and $46,589,respectively,after the trade-in value is applied.
Section 2.City Commission hereby authorizes the City Manager to execute contracts and purchase
orders in accordance with and as necessary to effectuate the provisions of this resolution.
Section 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 12thday of January,2026.
Agenda Item #6.E.
12 Jan 2026
Page 88 of 239
Attest:
Curtis Ford,Mayor
Page 2 of 2ResolutionNo.26-08
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Jason Gabriel,City Attorney
Agenda Item #6.E.
12 Jan 2026
Page 89 of 239
Description of Item Including justification for disposal request:
2014 Ford F150 4WD.Vehicle has severe undercarriage rust as well as a failing transmission.Will be
traded in with the purchase of a new vehicle.
Department:Public Works Location:City Yard
Asset Tag #:X07620 Vehicle VIN No.1FTMF1EMOEKD624
City of Atlantic Beach
Captial Asset Disposal Request Form
Date of Request:12/18/2025 Serial No.PW62 —00002519
Reason for Dis al Re uest:
Not Working &
Be and Re air
Not Working -
Needs Re air X
Workin Obsolete
Workin -Good
Workin -Fair
Finance Depadment Use Only:
Date Sent to Commission:
Form Com leted B :
Amound Sold ForfTrade In
Date Entered into System:
Disposition Method:
Online Auction/Sold
Cannibalized
Donated
Destro red
Traded In
Transferred
Entered By:
Date:
Date:
Date:
Date:
Date:
Date:
Current Book Value
Approved:Denied
Matt Kru
Agenda Item #6.E.
12 Jan 2026
Page 90 of 239
totem
Description of Item Including justi?cation for disposal request:
2011 Ford Ranger.Vehicle has signi?cant rust throughout.AIC compressor no longer works.
Will be traded in with the purchase of a new vehicle.
Department:Public Works Location:City Yard
Asset Tag #:X04012 Vehicle VIN No.1FTKR1ADBBPA2637
City of Atlantic Beach
Captial Asset Disposal Request Form
Date of Request:12/18/2025 Serial No.PW65 -000229
Reason for Dis osal Re uest:
Not Working &
Be and Re air
Not Working -
Needs Re air X
Workin -Obsolete
Workin -Good
Workin -Fair
Finance Department Use Only:
Date Sent to Commission:
Form Com Ieted B
Amound Sold For/Trade In
Date Entered into System:
Disposition Method:
Online Auction/Sold
Cannibalized
Donated
Destroyed
Traded In
Transferred
Entered By:
Date:
Date:
Date:
Date:
Date:
Date:
Current Book Value
Approved:Denied
Matt Kr
Agenda Item #6.E.
12 Jan 2026
Page 91 of 239
IDIDID
City of Atlantic Beach
Captial Asset Disposal Request Form
Description of Item Including justi?cation for disposal request:
2011 Ford Ranger.Vehicle has signi?cant body rust including several holes in the frame.Will be traded
in with the purchase of a new vehicle.
Department:Public Works Location:City Yard
Asset Tag #:XC4013 Vehicle VIN No.1FTKR1AD68PA2637
Date of Request:12/18/2025 Serial No.PW56 00002297
Reason for Dis osal Re uest:Form Com leted B :
Not Working &
Be and Re air
Not Working -
Needs Re air
Workin Obsolete X
Workin -Good
Workin -Fair
Finance Department Use Only:
Date Sent to Commission:
Current Book Value
Amound Sold For/Trade In
Date Entered into System:
Disposition Method:
Online Auction/Sold
Cannibalized
Donated
Destro .ed
Traded In
Transferred
Entered By:
Date:
Date:
Date:
Date:
Date:
Date:
Approved:Denied:
Matt Kru
Agenda Item #6.E.
12 Jan 2026
Page 92 of 239
City of Atlantic Beach
Captial Asset Disposal Request Form
Description of Item Including justification for disposal request:
2007 Ford F150.Truck has signi?cant rust throughout.Truck runs well but has aged itself out.
Allcurrent maintenance and repairs are non-contract due to age.Will be traded in with the purchase of
a new vehicle.
Department:Public Works Location:City Yard
Asset Tag #:241329 Vehicle VIN No.1FTRF12217KC1961
Date of Request:12/18/2025 Serial No.P15 -00001815
Finance Department Use Only:
Date Sent to Commission:
Reason for Dis sal Re uest:
Not Working &
Be and Re air
Not Working -
Needs Re air
Workin -Obsolete
Workin -Good
Workin -Fair X
Form Com leted B
Amound Sold Forfrrade In
Date Entered into System:
Disposition Method:
Online Auction/Sold
Can nibalized
Donated
Destro led
Traded in
Transferred
Entered By:
Date:
Date:
Date:
Date:
Date:
Date:
Current Book Value
Approved:Denied
Matt Kru
Agenda Item #6.E.
12 Jan 2026
Page 93 of 239
?L?j?/J?y
:FLEET SA LES—————-—-*——-—
$49,895.00
$42,944.00
$4,900.00
$245.00
$48,089.00
Contract Number:2026 091521-NAF &032824—NAF
Quote ID:
Agency:ATLANTICBEACH,CITYOF
Date:12/16/2025
Thank you from the Alan Jay Fleet Team far the opportunity to provide this
quotation for (1)2026 GMC SIERRA1500 CREW CAB PICKUP4WD 147"WB WORK
TRUCK5.5'BED,please review carefully and contact us with any errors or changes.
MSRP:
Base Price:
Factory Options:
Aftermarket Options:
Vehicle Price:
Trade Credit:
Purchase Total:$46,589.00
Per attached vehicle specifications.
This quotation is valid as long as the manufactureris accepting orders for the
model year specified.Purchase orders received afterfactory order cuto?may not be
honorable.The vehicle(s)o?‘ered on this quotation will be ordered in the color(s)
listed.Please contact your Alan Jay sales representative with any questions you have
on this quote.
Quoted By:CHRISTYSELF/904-838-4999 /Christy.Self@AlanJay.com
($1,500.00)
68856
Agenda Item #6.E.
12 Jan 2026
Page 94 of 239
???”J?y
EFLEET sALEs
Mailing ‘P.o.BOX 9200
Address Sebring,
Awarded Contract
Corporate 2003 U.S.27 South
O?'ce 1Sebring,FL 33870
Call Us ?rst,for all ofyour Fleet Automotive,&Light Truck needs.Quote
PHOIXILQM)ALANJAY(252-6529)DIRECT 863-385-9610 WWW.ALANJAY.COM 68856-1
MOBILE 904-838-4999
FAX 863-402-4221 FL 33871-9200
QUICK QUOTE SHEET
REQUESTING AGENCY ATLANTIC BEACH CITY OF
CONTACTPERSON MATT KRUG EMAIL
PHONE 904-463-5792 MOBILE FAX
SOURCEWELL CONTRACT #2026 091521-NAF &032824-NAF WWW-
NationaIAutoFleetGrouncom
MODEL TK10543 1SA MSRP $49,895.00
2026 GMC SIERRA 1500 CREW CAB PICKUP 4WD 147"WB WORK
TRUCK 5.5'BED
CONTRACT PRICE 42 944.00
**All vehicles willbe ordered white w/darkest interior unless clearly stated othenrw'se on purchase order.
FACTORYOPTIONS DESCRIPTION
Summit White
$1,590.00
CONTRACTOPTIONS $245.00
Jet Blacl_<,Vinyl seat trim77777777777777777777777777777777777
$0.00
Engine,5.3L EcoTecSV8 ________________
MHT _Transmission,10~speed automatic,4(_C_o|umnshifter)electronically controlled _______
OPTIONS Pro Preferred Equipment Group
Key equipment,two additionalkeyfops___________________________
Glass,deep—tinted
__'_39d':'”_‘°:['__5_p_’_a_Yt9_”,________________________________________________________________________________________
Mirrors,outside heated power-adjustable
Auto—lockingrear differential
AAAAAAAAA
Rear axle,3.23 ratio
Audio system,GMC inf
Coo Ing,external engine oil cooler
Cooling,auxiliary external transmission oil cooler
Alternator,170 amps
Convenience Package
Tires,255/70R17all—season,blackwall ______________
QBR Tire,spare 255/7OR17all-season,blackwall
"FF?f?!$95[§i51$l‘9[‘§______________________________________________________________________________
_______________________
50-00
License platekit,front,,,,,,,,,,,,,,,,,,,,,,,
Trailering Package ,,,,,,,,,,,,
New CITYtag Includes temp tag &two way overnightshippingifiorsignature.
a
$245.00
$0.00
$390.00
FACTORYOPTIONS $4,900.00
GAZ
H26
L84
15A
5H1
AKO
A23
C49
CSH
CGN
CTI'
DLF
FE9
GSO
GUS
IOR
JL1
KC4
KNP
KW7
PCI
QBN
RDG
RVS
UF2
VK3
282
Page 1 of 2NJPA_ATLANT|C BEACH,CITYOF_68856_Quote_1.PDF
NEW-TAG-
CONTRACTOPTION DESCRIPTIO
$0.00
$0.00
Hitch Guidance
REVISED QUOTE DATE
12I16I2025
CUSTOMER ID
5.5'Bed
Fozmctly NJPA
Agenda Item #6.E.
12 Jan 2026
Page 95 of 239
:FLEET 8‘L55
?lm”J’?y 1?:-Sourcewe
Furmcriy HJPA
AwardedContract
SOURCEWELL CONTRACT #2026 091521-NAF &032824-NAF www.NationalAutoFleetGroup-com
$48,082.99
($500.00)
($1,000.00)
Comments
VEHICLE QUOTED BY CHRISTY SELF GOVERNMENTACCOUNT MANAGER
"/Want to be XQLLL’Fleet Provider"
I appreciate the opportunity to submit this quotation.Please review it carefully.If there are any enors or changes,please feel free to contact me at any time.
lam always happy to be of assistance.
TOTAL COST LESSTRADE IN(S)QTY 1 $46,589.00
TRADE IN TOTAL COS
QUOTESUBJECTTO FACTORYORDER ACCEPTANCEor 30 DAY
Page 2 of 2NJPA_ATLANT|CBEACH,CI'IYOF_68856_Qu0te_1.PDF
Estimated Annual payments for 60 months paid inladvance:$10,711.77
Municipal financefor any essential use vehicle,requires lender approval,WAC.
C If
Agenda Item #6.E.
12 Jan 2026
Page 96 of 239
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete)
lnterior:Jet Black,Vinyl seat trim
Exterior 1:Summit White
Exterior 2:No color has been selected.
Engine,5.3L EcoTec3 V8
Transmission,10-speed automatic,(Column shifter)electronically controlled
[Fleet]2026 GMC Sierra 1500 (T010543)2WD Crew Cab 147"Pro MSRP:$44,000.00
Window Sticker
Note:Photo may not represent exact vehicle or selected equipment.
CODE MODEL MSRP
TC10543 [Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro $44,000.00
OPTIONS
1SA Pro Preferred Equipment Group $0.00
5H1 Key equipment,two additional key fobs $45.00
AKO Glass,deep-tinted
AZ3 Seats,front 40/20/40 split-bench $0.00
C49 Defogger,rear-window electric lnc.
05H GVWR.6900 lbs.(3130 kg)$0.00
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices.
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer’s
input is subject to the accuracy of the input provided.
Data Version:26919.Data Updated:Nov 6.2025 6:49:00 PM PST.
Nov 7,2025 Page 2
Inc.
OPTIONS
SUMMARY
Agenda Item #6.E.
12 Jan 2026
Page 97 of 239
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 I CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete)
CGN Bedliner,Spray-on
CTT Hitch Guidance Inc.
DLF Mirrors,outside heated power-adjustable Inc.
FE9 Emissions,Federal requirements $0.00
680 Auto-locking rear differential $395.00
GAZ Summit White $0.00
GU5 Rear axle,3.23 ratio
H2G Jet Black,Vinyl seat trim $0.00
IOR Audio system,GMC Infotainment System with 7"diagonal color $0.00
touch-screen,AM/FM stereo
JL1 Trailer brake controller,integrated $275.00
KC4 Cooling,external engine oil cooler Inc.
KNP Cooling,auxiliary external transmission oil cooler Inc.
KW7 Alternator,170 amps Inc.
L84 Engine,5.3L EcoTec3 V8 $1 ,595.00
MHT Transmission,10-speed automatic,(Column shifter)electronically Inc.
controlled
PCI Convenience Package $840.00
QBN Tires,255/70R17 all-season,blackwall $0.00
QBR Tire,spare 255/70R17 all-season,blackwall $0.00
QT5 Tailgate,gate function manual with EZ Lift Inc.
RD6 Wheels,17"x 8"(43.2 cm x 20.3 cm)painted steel,Silver $0.00
RVS LPO,Black tubular assist steps,4"round $850.00
UF2 LED Cargo Area Lighting Inc.
VK3 License plate kit,front $0.00
282 Trailering Package $395.00
SUBTOTAL $48,940.00
Adjustments Total $0.00
Destination Charge $2,595.00
TOTAL PRICE $51,535.00
Est City216 MPG
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version:26919.Data Updated:Nov 6,2025 6:49:00 PM PST.
Nov 7,2025 Page 3
FUEL ECONOMY
Inc.
$545.00
Agenda Item #6.E.
12 Jan 2026
Page 98 of 239
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete)
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice.and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer’s
input is subject to the accuracy of the input provided.
Data Version:26919.Data Updated:Nov 6.2025 6:49:00 PM PST.
Nov 7,2025 Page 4
Est Highwayz20 MPG
Est Highway Cruising Range:480.00 mi
Agenda Item #6.E.
12 Jan 2026
Page 99 of 239
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete)
GMC Pro Safety includes (UEU)Fowvard Collision Alert,(UE4)Following Distance Indicator,(UKJ)Front
Pedestrian Braking,(T05)lntelliBeam,(UHX)Lane Keep Assist with Lane Departure Warning,and (UHY)
Automatic Emergency Braking (Includes (T82)Buckle to Drive.)
Pickup bed (Deleted when (2W9)pickup bed delete is ordered on Regular Cab models.)
Engine,TurboMax (310 hp [231 kW]@ 5600 rpm,430 lb-ft of torque [583 Nm]@ 3000 rpm)(Not available with
(WU)Snow Plow Prep Package,(X31)X31 Off-Road Package,(2W9)pickup bed delete or (KC4)external
engine oil cooler.Includes (KW5)220-amp alternator.)(STD)
Transmission,8-speed automatic,(Column shifter)electronically controlled with overdrive and tow/haul mode.
Includes Cruise Grade Braking and Powertrain Grade Braking (Standard and only available with (L3B)
TurboMax engine.)(STD)
Rear axle,3.42 ratio (included and only available with (L3B)TurboMax engine.)
GVWR,6800 lbs.(3084 kg)(Requires Crew Cab 2WD and (L33)TurboMax engine.Requires Double Cab 2WD
model with (L3B)TurboMax engine or with (L84)5.3L EcoTec3 V8 engine.Requires Regular Cab 4WD
TK10703 with (L3B)TurboMax engine or 2WD TC10903 model with (L3B)TurboMax engine or (L84)5.3L
EcoTec3 V8.)(STD)
Push Button Start
Automatic Stop/Start (Not available with (FHS)E85 FlexFuel capability.)
Suspension Package,Standard
Rear wheel drive
Battery,heavy-duty 730 cold-cranking amps/80 Amp-hr,maintenance-free with rundown protection and retained
accessory power (Included and only available with (L84)5.3L EcoTec3 V8 engine or (LSB)TurboMax engine.)
Frame,fully-boxed,hydroformed front section
Cargo tie downs (12),?xed
Steering,Electric Power Steering (EPS)assist.rack-and-pinion
Brakes,4-wheel antilock,4-wheel disc with DURALIFE rotors
Brake lining wear indicator
Capless Fuel Fill
Exhaust,single outlet
Exhaust,aluminized stainless-steel muf?er and tailpipe
Wheels,17"x 8"(43.2 cm x 20.3 cm)painted steel,Silver (STD)
Tires,255/70R17 all-season,blackwall (STD)
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer’s
input is subject to the accuracy of the input provided.
Data Version:26919.Data Updated:Nov 6,2025 6:49:00 PM PST.
Nov 7,2025 Page 5
Exterior
Standard Equipment
Mechanical
Package
Agenda Item #6.E.
12 Jan 2026
Page 100 of 239
ALAN JAY FLEET
CHRISTYSELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete)
Tire,spare 255/70R17 all-season,blackwall (Included with (QBN)255/70R17 all-season,blackwall tires.)(STD)
Wheel,17"x 8"(43.2 cm x 20.3 cm)full-size,steel spare
Tire carrier lock keyed cylinder lock that utilizes same key as ignition and door (Deleted with (2W9)pickup bed
delete.)
Bumper,front chrome lower (Requires (VJH)rear chrome bumper and (E63)pickup bed.Required with (PQA)
1SA Safety Plus Package on 1SA unless ordered with (WBP)Graphite Edition.)
Bumper,rear chrome with bumper CornerSteps (Requires (V46)front chrome bumper and (E63)pickup bed.)
CornerStep,rear bumper
Grille (Chrome header with ?at black grille insert bars)
Headlamps,LED projectors with Fade-on/Fade-off animation,LED turn signals and Daytime Running Lamps
lntelliBeam,automatic high beam on/off (Included and only available with (PDI)GMC Pro Safety.)
Taillamps,LED LED signature taillight and Fade-on/Fade-off animation,incandescent stop,turn and reverse
light
Mirrors,outside manual,Black (Not available on Regular Cab models.)
Glass,solar absorbing,tinted
Lamps,cargo area,cab mounted integrated with center high mount stop lamp,with switch in bank on left side of
steering wheel
Tailgate,standard (Deleted with (2W9)pickup bed delete.)
Tailgate,gate function manual,no lift assist (Deleted with (2W9)pickup bed delete or (QK2)GMC MultiPro
Tailgate.)
Tailgate and bed rail protection caps,top
Tailgate,locking utilizes same key as ignition and door (Deleted with (2W9)pickup bed delete or (QK2)GMC
MultiPro Tailgate.)
Door handles,Black grained
Audio system,GMC Infotainment System with 7"diagonal color touch-screen,AM/FM stereo with seek-and-
scan and digital clock,includes Bluetooth streaming audio for music and select phones;featuring wireless
Android Auto and Apple CarPIay capability for compatible phones (STD)
Audio system feature,6-speaker system (Requires Crew Cab or Double Cab model.)
Bluetooth for phone,connectivity to vehicle infotainment system
Wireless,Apple CarPIay /Wireless Android Auto
Wi-Fi Hotspot capable (Terms and limitations apply.See onstar.com or dealer for details.)
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's
input is subject to the accuracy of the input provided.
Date Version:26919.Data Updated:Nov 6,2025 6:49:00 PM PST.
Nov 7,2025 Page 6
Entertainment
Exterior
Agenda Item #6.E.
12 Jan 2026
Page 101 of 239
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete)
Automatic Emergency Braking (Included and only available with (PDI)GMC Pro Safety.)
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version:26919.Date Updated:Nov 6,2025 6:49:00 PM PST.
Nov 7.2025 Page 7
Seats,front 40/20/40 split-bench with covered armrest storage and under-seat storage (lockable)(STD)
Seat trim,Vinyl
Seat adjuster,driver 4-way manual
Seat adjuster,passenger 4-way manual
Seat,rear 60/40 folding bench (folds up),3-passenger (includes child seat top tether anchor)(Not available wit
hRegularCabmodel.)
Floor covering,rubberized-vinyl (Not available with LPO ?oor liners.)
Steering column,Tilt-Wheel,manual with wheel locking security feature
Steering wheel,urethane
instrument cluster,6-gauge cluster featuring speedometer,fuel level,engine temperature,tachometer,voltage
and oil pressure
Driver Information Center,3.5"diagonal monochromatic display
Compass,located in instrument cluster
Exterior Temperature Display,located in radio display
Windows,power front,drivers express up/down
Window,power front,passenger express down
Windows,power rear,express down (Not available on Regular Cab models.)
Door locks,power
Remote Keyless Entry
Cruise control,steering wheel-mounted
Steering column lock,electrical
USB Ports,2,Charge/Data ports located on instrument panel
Power outlet,front auxiliary,12-volt
Air conditioning,single-zone manual
Air vents,rear (Not available with Regular Cab model.)
Mirror,inside rearview,manual tilt
Assist handles front A-pillar mounted for driver and passenger,rear B-pillar mounted
Safety-Interior
Interior
Agenda Item #6.E.
12 Jan 2026
Page 102 of 239
Safety-Exterior
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer‘s
input is subject to the accuracy of the input provided.
Data Version:26919.Data Updated:Nov 6,2025 6:49:00 PM PST.
Nov 7.2025 Page 8
ALAN JAY FLEET
CHRISTYSELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete)
Airbags,Dual-stage frontal airbags for driver and front outboard passenger;Seat-mounted side-impact airbags
for driver and front outboard passenger;Head-curtain airbags for front and rear outboard seating positions;
Includes front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat
belts and child restraints.Children are safer when properly secured in a rear seat in the appropriate child
restraint.See the Owner's Manual for more information.)
OnStar services capable (See onstar.com for details and limitations.Services vary by model.Service plan
required.)
OnStar Basics (OnStar Fleet Basics for Fleet)Drive con?dently with core OnStar services including remote
commands,built-in voice assistance,real-time traf?c and navigation,and Automatic Crash Response to help if
you're in need.(Requires (UE1)OnStar.OnStar Basics includes remote commands,Navigation,Voice
Assistance,and Automatic Crash Response,for eligible vehicles with compatible software.OnStar Basics is
standard for 8 years;OnStar plan,working electrical system,cell reception and GPS signal required.OnStar
links to emergency services.Service coverage varies with conditions and location.Service availability.features
and functionality vary by device and software version.See onstar.com for details and limitations.)
HD Rear Vision Camera (Not available with (2W9)pickup bed delete.)
Following Distance Indicator (Included and only available with (PDI)GMC Pro Safety.)
Forward Collision Alert (Included and only available with (PDI)GMC Pro Safety.)
Lane Keep Assist with Lane Departure Warning (Included and only available with (PDI)GMC Pro Safety.)
Seat Belt Adjustable Guide Loops,front row only (Included and only available with Crew Cab or Double Cab
models.)
Buckle to Drive prevents vehicle from being shifted out of Park until driver seat belt is fastened;times out after
20 seconds and encourages seat belt use (Included and only available with (PDI)GMC Pro Safety.)
Tire Pressure Monitoring System,auto learn includes Tire Fill Alert (does not apply to spare tire)
Rear Seat Reminder (Requires a Crew Cab or Double Cab model.)
Rear Seat Belt Indicator (Requires Crew Cab or Double Cab model.)
Front Pedestrian Braking (Included and only available with (PDI)GMC Pro Safety.)
StabiliTrak,stability control system with Proactive Roll Avoidance and traction control,includes electronic trailer
sway control and hill start assist
Daytime Running Lamps,LED signature lighting
Safety-Mechanical
Safety-Interior
Agenda Item #6.E.
12 Jan 2026
Page 103 of 239
ALAN JAY FLEET
CHRISTYSELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete)
Warranty Note:<<<Preliminary 2026 Warranty >>>
Basic Years:3
Basic Miles/km:36,000
Drivetrain Years:5
Drivetrain Miles/km:60,000
Drivetrain Note:Sierra TurboMax<sup>TM</sup>engines,3.0L &6.0L Duramax®Turbo-Diesel engines,
and certain commercial,government,and quali?ed ?eet vehicles:5 years/100,000 miles
Corrosion Years (Rust-Through):6
Corrosion Years:3
Corrosion Miles/km (Rust-Through):100,000
Corrosion Miles/km:36,000
Roadside Assistance Years:5
Roadside Assistance Miles/km:60,000
Roadside Assistance Note:Sierra TurboMax<sup>TM</sup>engines,3.0L &6.0L Duramax®Turbo-Diesel
engines,and certain commercial,government,and quali?ed ?eet vehicles:5 years/100,000 miles
Maintenance Note:First Visit:12 Months/12,000 Miles
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice.and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only.and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version:26919.Data Updated:Nov 6,2025 6:49:00 PM PST.
Nov 7,2025 Page 9
WARRANT
Agenda Item #6.E.
12 Jan 2026
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Agenda Item #6.E.
12 Jan 2026
Page 105 of 239
?JY1y]
FLEET 8A LES
H449)
$49,895.00
$42,944.00
$4,900.00
$245.00
$48,089.00
Contract Number:2026 091521—NAF&032824—NAF
Quote ID:
Agency:ATLANTICBEACH,CITYOF
Date:12/16/2025
Thank you from the Alan Jay Fleet Team for the opportunity to provide this
quotation for (1)2026 GMC SIERRA1500 CREW CAB PICKUP 4WD 147"WB WORK
TRUCK5.5'BED,please review carefully and contact us with any errors or changes.
MSRP:
Base Price:
Factory Options:
Aftermarket Options.
Vehicle Price:
Trade Credit:
Purchase Total:$46,789.00
Per attached vehicle specifications.
This quotation is valid as long as the manufactureris accepting orders for the
model year specified.Purchase orders received afterfactory order cutoffmay not be
honorable.The vehicle(s)offeredon this quotation will be ordered in the color(s)
listed.Please contact your Alan Jay sales representative with any questions you have
on this quote.
Quoted By:CHRISTYSELF/904—838-4999 /Christy.SeIf@AlanJay.com
($1,300.00)
68074
Agenda Item #6.E.
12 Jan 2026
Page 106 of 239
?L?N 147V
EFLEET SA L55
Sourcewe
Formeriy um
Corporate ‘2003 U.S.27 South
Of?ce Sebring,FL 33870 Address ISebring,
Awarded Contract
Call Us ?rst,for all ofyour Fleet Automotive,&Light Truck needs.Quote
PHONE (800)ALANJA Y (252-6529)DIRECT 863-385-9610 WWW.ALANJAY.COM 68074-4
MOBILE 904-838-4999 P.O.BOX 9200
FAX 863-402-4221 FL 33871-9200
ORIGINAL?lggL'IZESDATEQUICKQUOTE SHEET
REQUESTING AGENCY ATLANTIC BEACH CITY OF
CONTACT PERSON MATT KRUG EMAIL
PHONE 904-463-5792 MOBILE FAX
SOURCEWELL CONTRACT #2026 091521-NAF &032824-NAF WWW-NationalAutoFleetGroup.com
MODEL TK10543 18A MSRP $49,895.00
2026 GMC SIERRA 1500 CREW CAB PICKUP 4WD 147"WB WORK
TRUCK 5.5'BED
CONTRACT PRICE 42 944.00
**All vehicles willbe ordered white w/darkest interior unless clearly stated othen/vise on purchase order.
FACTORYOPTIONS DESCRIPTION
$0.00SummitWhite
$0.00
FACTORYOPTIONS $4,900.00
CONTRACTOPTIONS $245.00
GAZ
H26
L84
MHT
15A
5H1
AKO
A23
C49
CSH
CGN
DLF
FE9
680
GUS
IOR
JL1
KC4
KNP
KW7
PCI
QBN
QTS
RD6
RVS
UF2
VK3
282
Jet Black,Vinyl seat trim $0.00
Engine,5.3t_l§coIec3V8 ________________________________________________________________________________________________$1,590.00
TransmISSIon10-speeoVautoyrn_at_i_c_,_(Colgm‘ninifter)electrgnically-c-ont'rolleu
______
______
______
______
______
______
$0.
00"555551;P:ré3féféffé3_§§éi9nsn?éfékaw__:.::____"m:_:____________,,,:
_____
_____
_____
_____
_____
_____
é565
'oooo
Glass,deep-tinted
Seats,front 40/20/40split-bench
Auto:l_ot_:l_<in_g_reardifferential _____________________________________________________________________________________
______
$390.00
Rear axle,3.23 ratio
Audio system,GM '‘'onal color touch-screen,AM/FMstereo
Cooling,auxiliary external transmission oil cooler
7777777
$0.00
Alternator,_1_7Oamps ________________________________________________________________________________________
____
$0.00
Convenience Package $835.00
Tire,spare 255/70R17alliseason,blaclfyyall___________________________________________
Tailgate,gate function manual with EZ Lift
__LEDca'EEEE??_':i§Utlf'§_____________________________________________________________________________________________________50-00
License plate kit,front $0.00
$390.00
Page 1 of 2NJPA_ATLANTICBEACH,CITYOF_68074_Quote_4.PDF
NEW-TAG-
CONTRACTOPTIONS DESCRIPTIO
$0.00
$0.00
HitchGuidance
REVISED QUOTE DATE
12/16/2025
CUSTOMER ID
KR
55'Bed
Mailing
nmérh»N4):
Agenda Item #6.E.
12 Jan 2026
Page 107 of 239
:FLEET SALEs
Formerly NJP
__'_[./V435GET/Z,Awarded Contract
SOURCEWELL CONTRACT #2026 091521-NAF &O32824-NAF WWW-
($500.00)
($800.00)
Comments
VEHICLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT MANAGER
"I Want to be KQUEFleet Provider"
I appreciate the opportunity to submit this quotation.Please review it carefully.If there are any errors or changes,please feel free to contact me at any time.
I am always happy to be of assistance.
TOTAL COST LESSTRADE |N(S)QTY 1 $46,789.00
TRADEI TOTAL COST SA§,083.00
QUOTESUBJECTTO FACTORYORDER ACCEPTANCEor 30 DAY
Page 2 of 2NJPA_ATLANTICBEACH,CITYOF_68074_Quote_4.PDF
Estimated Annual payments for 60 months paid in advance:$10,757.76
Municipal finance for any essential use vehicle,requires lender approval,WAC.
WWW
Agenda Item #6.E.
12 Jan 2026
Page 108 of 239
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete)
Interioeret Black,Vinyl seat trim
Exterior 1:Summit White
Exterior 2:No color has been selected.
Engine,5.3L EcoTec3 V8
Transmission,10-speed automatic,(Column shifter)electronically controlled
[Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro MSRP:$44,000.00
Window Sticker
Note:Photo may not represent exact vehicle or selected equipment.
CODE MODEL MSRP
TC10543 [Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro $44,000.00
OPTIONS
1SA Pro Preferred Equipment Group $0.00
5H1 Key equipment,two additional key fobs $45.00
AKO Glass,deep-tinted Inc.
A23 Seats,front 40/20/40 split-bench $0.00
C49 Defogger,rear-window electric Inc.
05H GVWR,6900 lbs.(3130 kg)$0.00
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice.and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer’s
input is subject to the accuracy of the input provided.
Data Version:26919.Data Updated:Nov 6,2025 6:49:00 PM PST.
Nov 7,2025 Page 2
OPTIONS
SUMMARY
Agenda Item #6.E.
12 Jan 2026
Page 109 of 239
Vehicle:[Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete)
ALAN JAY FLEET
CHRISTYSELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
CGN Bedliner,Spray—on
CTT Hitch Guidance
DLF Mirrors,outside heated power-adjustable
FE9 Emissions,Federal requirements
680 Auto-locking rear differential
GAZ Summit White
GU5 Rear axle,3.23 ratio
H2G Jet Black.Vinyl seat trim
IOR Audio system,GMC Infotainment System with 7"diagonal color
touch-screen,AM/FM stereo
JL1 Trailerbrake controller,integrated
KC4 Cooling,external engine oil cooler
KNP Cooling,auxiliary external transmission oil cooler'
KW7 Alternator,170 amps
L84 Engine,5.3L EcoTecS V8
MHT Transmission,10-speed automatic,(Column shifter)electronically
controlled
PCI Convenience Package
QBN Tires,255/70R17 all-season,blackwall
QBR Tire,spare 255/70R17 all-season,blackwall
QT5 Tailgate,gate function manual with EZ Lift
RD6 Wheels,17“x 8"(43.2 cm x 20.3 cm)painted steel,Silver
RVS LPO,Black tubular assist steps,4"round
UF2 LED Cargo Area Lighting
VK3 License plate kit,front
282 Trailering Package
SUBTOTAL
Adjustments Total
Destination Charge
TOTAL PRICE
Est City:16 MPG
Inc.
Inc.
Inc.
Inc.
Inc.
Inc.
Inc.
Inc.
nc.
$0.00
$395.00
$0.00
$0.00
$0.00
$275.00
$1,595.00
$840.00
$0.00
$0.00
$0.00
$850.00
$0.00
$395.00
$48,940.00
$0.00
$2,595.00
$51,535.00
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer‘s
input is subject to the accuracy of the input provided.
Data Version:26919.Data Updated:Nov 6,2025 6:49:00 PM PST.
Nov 7,2025 Page 3
FUEL ECONOMY
$545.00
Agenda Item #6.E.
12 Jan 2026
Page 110 of 239
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete)
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only.and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer’s
input is subject to the accuracy of the input provided.
Data Version:26919.Data Updated:Nov 6.2025 6:49:00 PM PST.
Nov 7.2025 Page 4
Est Highway:20 MPG
Est Highway Cruising Range:480.00 mi
Agenda Item #6.E.
12 Jan 2026
Page 111 of 239
..-x x
.‘
I ‘
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 1 CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 GMC Sierra 1500 (T010543)2WD Crew Cab 147"Pro (Complete)
GMC Pro Safety includes (UEU)Forward Collision Alert,(UE4)Following Distance Indicator,(UKJ)Front
Pedestrian Braking,(TQ5)lntelliBeam,(UHX)Lane Keep Assist with Lane Departure Warning,and (UHY)
Automatic Emergency Braking (Includes (T8Z)Buckle to Drive.)
Pickup bed (Deleted when (2W9)pickup bed delete is ordered on Regular Cab models.)
Engine,TurboMax (310 hp [231 kW]@ 5600 rpm,430 lb-ft of torque [583 Nm]@ 3000 rpm)(Not available with
(WU)Snow Plow Prep Package,(X31)X31 Off-Road Package,(2W9)pickup bed delete or (KC4)external
engine oil cooler.Includes (KW5)220-amp alternator.)(STD)
Transmission,8-speed automatic,(Column shifter)electronically controlled with overdrive and tow/haul mode.
Includes Cruise Grade Braking and Powertrain Grade Braking (Standard and only available with (L33)
TurboMax engine.)(STD)
Rear axle,3.42 ratio (Included and only available with (L3B)TurboMax engine.)
GVWR,6800 lbs.(3084 kg)(Requires Crew Cab 2WD and (L3B)TurboMax engine.Requires Double Cab 2WD
model with (L3B)TurboMax engine or with (L84)5.3L EcoTec3 V8 engine.Requires Regular Cab 4WD
TK10703 with (L3B)TurboMax engine or 2WD T010903 model with (L3B)TurboMax engine or (L84)5.3L
EcoTec3 V8.)(STD)
Push Button Start
Automatic Stop/Start (Not available with (FHS)E85 FlexFuel capability.)
Suspension Package,Standard
Rear wheel drive
Battery,heavy-duty 730 cold-cranking amps/80 Amp-hr,maintenance-free with rundown protection and retained
accessory power (Included and only available with (L84)5.3L EcoTec3 V8 engine or (L33)TurboMax engine.)
Frame,fully-boxed,hydroformed front section
Cargo tie downs (12),?xed
Steering,Electric Power Steering (EPS)assist,rack-and-pinion
Brakes,4-wheel antilock,4-wheel disc with DURALIFErotors
Brake lining wear indicator
Capless Fuel Fill
Exhaust,single outlet
Exhaust,aluminized stainless-steel muf?er and tailpipe
Wheels,17"x 8"(43.2 cm x 20.3 cm)painted steel,Silver (STD)
Tires,255/70R17 all-season,blackwall (STD)
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees.taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version:26919.Data Updated:Nov 6,2025 6:49:00 PM PST.
Nov 7,2025 Page 5
Exterior
Standard Equipment
Mechanical
Package
Agenda Item #6.E.
12 Jan 2026
Page 112 of 239
Vehicle:[Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete)
ALAN JAY FLEET
CHRISTY SELF l 863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Tire,spare 255/70R17 all-season,blackwall (Included with (QBN)255/70R17 all-season,blackwall tires.)(STD)
Wheel,17"x 8"(43.2 cm x 20.3 cm)full—size,steel spare
Tire carrier lock keyed cylinder lock that utilizes same key as ignition and door (Deleted with (2W9)pickup bed
delete.)
Bumper,front chrome lower (Requires (VJH)rear chrome bumper and (E63)pickup bed.Required with (PQA)
1SA Safety Plus Package on 1SA unless ordered with (WBP)Graphite Edition.)
Bumper,rear chrome with bumper CornerSteps (Requires (V46)front chrome bumper and (E63)pickup bed.)
CornerStep,rear bumper
Grille (Chrome header with ?at black grille insert bars)
Headlamps,LED projectors with Fade-on/Fade-off animation,LED turn signals and Daytime Running Lamps
lntelliBeam,automatic high beam on/off (Included and only available with (PDI)GMC Pro Safety.)
Taillamps,LED LED signature taillight and Fade-oanade-off animation,incandescent stop,turn and reverse
light
Mirrors,outside manual,Black (Not available on Regular Cab models.)
Glass,solar absorbing,tinted
Lamps,cargo area,cab mounted integrated with center high mount stop lamp,with switch in bank on left side of
steering wheel
Tailgate,standard (Deleted with (ZW9)pickup bed delete.)
Tailgate,gate function manual,no lift assist (Deleted with (2W9)pickup bed delete or (QK2)GMC MultiPro
Tailgate.)
Tailgate and bed rail protection caps.top
Tailgate,locking utilizes same key as ignition and door (Deleted with (2W9)pickup bed delete or (QK2)GMC
MultiPro Tailgate.)
Door handles,Black grained
Audio system,GMC Infotainment System with 7"diagonal color touch-screen,AM/FM stereo with seek-and-
scan and digital clock,includes Bluetooth streaming audio for music and select phones;featuring wireless
Android Auto and Apple CarPlay capability for compatible phones (STD)
Audio system feature,6-speaker system (Requires Crew Cab or Double Cab model.)
Bluetooth for phone,connectivity to vehicle infotainment system
Wireless,Apple CarPlay /Wireless Android Auto
Wi-Fi Hotspot capable (Terms and limitations apply.See onstar.com or dealer for details.)
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations.and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required bylaw or vary by manufacturer or region.
Performance figures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version:26919.Data Updated:Nov 6,2025 6:49:00 PM PST.
Nov 7,2025 Page 6
Entertainment
Exterior
Agenda Item #6.E.
12 Jan 2026
Page 113 of 239
Vehicle:[Fleet]2026 GMC Sierra 1500 (T010543)2WD Crew Cab 147"Pro (Complete)
ALAN JAY FLEET
CHRISTYSELF 863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Seats,front 40/20/40 split-bench with covered armrest storage and under-seat storage (lockable)(STD)
Seat trim,Vinyl
Seat adjuster,driver 4-way manual
Seat adjuster,passenger 4—waymanual
Seat,rear 60/40 folding bench (folds up),3-passenger (includes child seat top tether anchor)(Not available with
Regular Cab model.)
Floor covering,rubberized-vinyl (Not available with LPO ?oor liners.)
Steering column,Tilt-Wheel,manual with wheel locking security feature
Steering wheel,urethane
Instrument cluster,6-gauge cluster featuring speedometer,fuel level,engine temperature,tachometer,voltage
and oil pressure
Driver Information Center,3.5"diagonal monochromatic display
Compass,located in instrument cluster
Exterior Temperature Display,located in radio display
Windows,power front,drivers express up/down
Window,power front,passenger express down
Windows.power rear,express down (Not available on Regular Cab models.)
Door locks,power
Remote Keyless Entry
Cruise control,steering wheel-mounted
Steering column lock,electrical
USB Ports,2,Charge/Data ports located on instrument panel
Power outlet,front auxiliary,12-volt
Air conditioning,single-zone manual
Air vents,rear (Not available with Regular Cab model.)
Mirror,inside rearview,manual tilt
Assist handles front A—pillarmounted for driver and passenger,rear B-pillar mounted
Automatic Emergency Braking (Included and only available with (PDI)GMC Pro Safety.)
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version:26919.Data Updated:Nov 6,2025 6:49:00 PM PST
Nov 7,2025 Page 7
Safety-Interior
Interior
Agenda Item #6.E.
12 Jan 2026
Page 114 of 239
Safety-Exterior
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations.and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer’s
input is subject to the accuracy of the input provided.
Data Version:26919.Data Updated:Nov 6,2025 6:49:00 PM PST.
Nov 7,2025 Page 8
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 GMC Sierra 1500 (TC10543)2WD Crew Cab 147"Pro (Complete)
Airbags,Dual-stage frontal airbags for driver and front outboard passenger;Seat-mounted side-impact airbags
for driver and front outboard passenger;Head-curtain airbags for front and rear outboard seating positions;
Includes front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat
belts and child restraints.Children are safer when properly secured in a rear seat in the appropriate child
restraint.See the Owner‘s Manual for more information.)
OnStar services capable (See onstar.com for details and limitations.Services vary by model.Service plan
required.)
OnStar Basics (OnStar Fleet Basics for Fleet)Drive con?dently with core OnStar services including remote
commands,built-in voice assistance,real-time traf?c and navigation,and Automatic Crash Response to help if
you're in need.(Requires (UE1)OnStar.OnStar Basics includes remote commands,Navigation,Voice
Assistance,and Automatic Crash Response,for eligible vehicles with compatible software.OnStar Basics is
standard for 8 years;OnStar plan,working electrical system,cell reception and GPS signal required.OnStar
links to emergency services.Service coverage varies with conditions and location.Service availability,features
and functionality vary by device and software version.See onstar.com for details and limitations.)
HD Rear Vision Camera (Not available with (2W9)pickup bed delete.)
Following Distance Indicator (Included and only available with (PDI)GMC Pro Safety.)
Forward Collision Alert (Included and only available with (PDI)GMC Pro Safety.)
Lane Keep Assist with Lane Departure Warning (Included and only available with (PDI)GMC Pro Safety.)
Seat Belt Adjustable Guide Loops,front row only (Included and only available with Crew Cab or Double Cab
models.)
Buckle to Drive prevents vehicle from being shifted out of Park until driver seat belt is fastened;times out after
20 seconds and encourages seat belt use (Included and only available with (PDI)GMC Pro Safety.)
Tire Pressure Monitoring System,auto learn includes Tire Fill Alert (does not apply to spare tire)
Rear Seat Reminder (Requires a Crew Cab or Double Cab model.)
Rear Seat Belt Indicator (Requires Crew Cab or Double Cab model.)
Front Pedestrian Braking (Included and only available with (PDI)GMC Pro Safety.)
StabiliTrak,stability control system with Proactive Roll Avoidance and traction control,includes electronic trailer
sway control and hill start assist
Daytime Running Lamps,LED signature lighting
Safety-Mechanical
Safety-Interior
Agenda Item #6.E.
12 Jan 2026
Page 115 of 239
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 GMC Sierra 1500 (T010543)2WD Crew Cab 147"Pro (Complete)
Warranty Note:<<<Preliminary 2026 Warranty >>>
Basic Years:3
Basic Miles/km:36,000
Drivetrain Years:5
Drivetrain Miles/km:60,000
Drivetrain Note:Sierra TurboMax<sup>TM<lsup>engines,3.0L &6.0L Duramax®Turbo-Diesel engines,
and certain commercial,government,and quali?ed ?eet vehicles:5 years/100,000 miles
Corrosion Years (Rust-Through):6
Corrosion Years:3
Corrosion Miles/km (Rust-Through):100,000
Corrosion Miles/km:36,000
Roadside Assistance Years:5
Roadside Assistance Miles/km:60,000
Roadside Assistance Note:Sierra TurboMax<sup>TM<lsup>engines,3.0L &6.0L Duramax®Turbo-Diesel
engines,and certain commercial,government,and quali?ed ?eet vehicles:5 years/100,000 miles
Maintenance Note:First Visit:12 Months/12,000 Miles
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations.and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer’s
input is subject to the accuracy of the input provided.
Data Version:26919.Data Updated:Nov 6,2025 6:49:00 PM PST.
Nov 7.2025 Page 9
WARRANTY
Agenda Item #6.E.
12 Jan 2026
Page 116 of 239
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-10 authorizing the City to enter into a
memorandum of understanding the Jacksonville Sheriff’s of?ce to
designate JSO’s 911 Center as the City of Atlantic Beach’s Backup
911 Center.
SUBMITTED BY:Victor Gualillo,Chief of Police
TODAY’S DATE:January 2,2026
MEETING DATE:January 12,2026
BACKGROUND:The Jacksonville Sheriff’s Of?ce (JSO)and the Atlantic Beach
Police Department (ABPD)both operate 911 emergency communications centers.During times
of natural disaster or other emergency situations,the systems of a 911 Call Center may be
temporarily disabled.To ensure continuity of emergency services,J SO has established a fully
equipped backup 911 Call Center located at 501 East Bay Street in Jacksonville.
J SO and ABPD wish to enter into a Memorandum of Understanding (MOU)that sets forth the
terms by which ABPD may utilize JSO’s backup 911 Center if ABPD’s primary 911 Center
becomes inoperable.The MOU provides a clear operational framework for coordination and use
of shared resources in an emergency
BUDGET:None.
RECOMMENDATION:Adopt Resolution No.26-10 authorizing the City Manager to
execute the Memorandum of Understanding with the Jacksonville Sheriff’s Of?ce to designate
J SO’s facility as ABPD’s backup 911 Center,for a term of three years.
ATTACHMENT(S):1.Resolution No.26-10
2.Memorandum of Understanding between the Jacksonville
Sheriff’s Of?ce and the Cit 0 Atlantic Beach
REVIEWED BY CITY MANAGER:
Agenda Item #6.F.
12 Jan 2026
Page 117 of 239
Attest:
Donna L.Battle,City Clerk Curtis Ford,Mayor
Approved as to form and correctness:
RESOLUTION NO.26-10
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
CITY ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE
JACKSONVILLE SHERIFF’S OFFICE (JSO)TO DESIGNATE JSO’S 911
CENTER AS THE CITY OF ATLANTIC BEACH’S BACK 911 CENTER;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND
ANY RELATED DOCUMENTS TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION;AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,the Jacksonville Sheriff‘s Of?ce (J SO)and the Atlantic Beach Police Department
(ABPD)each operate 91 1 emergency communications centers (individually referred to as a “91 1 Center”);
and
WHEREAS,during times of natural disasters,technical failures,or other emergency situations,
the operational systems of a 911 Center may be temporarily disabled or rendered inoperable;and
WHEREAS,the J SO has equipped and maintains a backup 911 Center located at 501 East Bay
Street,Jacksonville,Florida 32202 (the “Backup 911 Center”)that is capable of being immediately
utilized to receive and process 91 1 emergency calls in the event its primary 9]1 Center becomes disabled;
and
WHEREAS,the ABPD and J SO desire to enter into a Memorandum of Understanding (MOU)to
establish the terms and conditions under which ABPD may utilize JSO’s Backup 911 Center as its
emergency backup communications facility in the event ABPD’s primary 911 Center is disabled.The
term of the agreement is three years.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as
follows:
Section 1.The City Commission hereby authorizes the City to enter into a memorandum of understanding
with the Jacksonville Sheriff s Of?ce (J SO)to designate J SO’s 911 Center as the City of Atlantic Beach’s
Backup 911 Center.
Section 2.The City Commission hereby grants the City Manager signatory authority to execute the
agreement and any related documents as necessary to effectuate the provisions of this resolution.
Section 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 12th day of January,2026.
Jason Gabriel,City Attorney
Agenda Item #6.F.
12 Jan 2026
Page 118 of 239
MEMORANDUM OF UNDERSTANDING FOR BACKUP CENTER/RELOCATION FOR
ATLANTIC BEACH POLICE DEPARTMENT 911 CENTER
This Memorandum of Understanding for Backup Center/Relocation for Atlantic Beach Police
Department 911 Center (this “MOU”)1s dated 2025 (the “Effective Date”),
and is between the JACKSONVILLE SHERIFF’S OFFICE,an of?ceorganized and existing under the
charter and ordinance code of the City of Jacksonville (“J SO”)and CITY OF ATLANTIC BEACH,a
municipal corporation in Duval County,Florida (“Atlantic Beach”),on behalf of the Atlantic Beach Police
Department (“ABPD”).
Whereas,J SO and ABPD have and operate 911 emergency communications centers (individually,
a “911 Center”).
Whereas,during times of natural disaster and other emergency situations,the systems of a 911
Center may be temporarily disabled.
Whereas,JSO has equipped and organized a backup 911 Center located at 501 East Bay Street,
Jacksonville,Florida 32202 (the “Backup 911 Center”)that can be utilized immediately to receive and
process 911 emergency calls in the event its primary 911 Center is disabled.
Whereas,J SO and ABPD want to enter into this MOU to set forth the terms by which ABPD may
utilize J SO’s backup 911 Center as ABPD’s backup 911 Center in the event ABPD’s primary 911 Center
is disabled.
Now,therefore,J SO and ABPD agree as follows:
1.Purpose.The purpose of this MOU is to establish a formal arrangement whereby J SO
makes its Backup 911 Center available to ABPD during those times that ABPD may experience failure to
its primary 911 Center,subject to the terms of this MOU.
2.Term;Termination.The term of this MOU (the “Term”)begins on the Effective Date
and continues for a period of three years,unless sooner terminated in accordance with the terms of this
MOU.The parties may extend the Term by mutual agreement in writing.Either party may terminate this
MOU at any time and for any reason by notifying the non-terminating party in writing,at which point this
MOU will terminate 30 days after the non-terminating party receives that notice.
3.Backup 911 Center.In the event that ABPD experiences failure to its primary 911 Center,
J SO shall allow ABPD to use J SO’s Backup 911 Center to receive and process 911 emergency calls.The
Backup 911 Center consists of the following equipment:
a ID Cards.Identi?cation cards that will allow access to the appropriate locations in'
the Backup 911 Center’s building and parking areas.
[9.Administrative Computers Two administrative computers for connections to
ABPD 911 web sites utilized along with a connection for NCIC/FCIC account utilizing ABPD’s E-
Agent account.The I SO ENT sign on will be utilized to access these computers.
c.CAD Computer.Two computers for computer aided dispatch (CAD).ABPD will
be responsible for CAD functions and if ABPD is not on the shared CAD system,ABPD will be
responsible for utilizing a manual system.
Agenda Item #6.F.
12 Jan 2026
Page 119 of 239
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d.Telephone Computer.Two telephone computers will be provided for ABPD to
connect to the Duval County 911 system.These computers will also have connections for the
administrative lines.Calls will be speci?cally for the Atlantic Beach jurisdiction.
e.Radio Computers.One radio computer will be provided with ABPD radio pro?le.
f.Miscellaneous Space.A sleeping area for ABPD employees not working during
the time of the emergency situation will be provided as needed.The space should accommodate up
to two employees.Space will also be provided for any NCIC ?les that are necessary for ABPD.
ABPD will provide its own NCIC ?le storage containers and folders.
g.Shared Equipment and Space.In the event that ABPD,Neptune Beach Police
Department,and Jacksonville Beach Police Department are required to relocate to JSO’s Backup
911 Center,ABPD understands and agrees that the services,equipment,and space stated in this
MOU will be shared between the three agencies.
h.Cyber—Attack.In the event of a suspected cyber-attack at ABPD’s 911 Center
requiring relocation to the Backup 91 1 Center,and upon approval from the Assistant Chief of J SO’s
Information Systems Management Section (ISM)or a higher authority,JSO’S ISM will disable
ABPD’s enterprise accounts and ABPD will request the enterprise accounts be re-enabled for
ABPD’s communications personnel.
4.Liability.The parties shall be liable for their own acts or omissions,subject to the
limitations set forth in section 768.28,Florida Statutes.Each party assumes responsibility for the acts,
omissions,or conduct of its employees.The foregoing shall not constitute a waiver of sovereign immunity
beyond the limits set forth in section 768.28,Florida Statutes,or of any defense available to either party.
Nothing in this MOU shall be construed as consent by either party to be sued by third parties in any matter,
whether arising out of this MOU or any other contract.
5.Insurance.Each party will provide and bear its own insurance costs.
6.Public Records.The parties agree to adhere to the Public Records provisions set forth in
Chapter 119,Florida Statutes.
7.Relationship of Parties.Nothing in this MOU delegates any constitutional or statutory
duty of one party to the other party.Except as set forth in this MOU,neither party shall have any
responsibility with respect to services provided or the contractual obligations of the other party.Nothing
in this MOU shall be deemed to constitute that the party is a partner,agent,or local representative of the
other party or to create any type of ?duciary responsibility or relationship of any kind whatsoever between
the parties.
8.No Third-Party Bene?ciaries.This MOU is for the exclusive bene?t of the parties and
not for the bene?t of any third person,nor shall this MOU be deemed to confer or have conferred any rights,
express or implied,upon any other third party or person.
9.Assignment;Successors.This MOU may not be transferred or assigned to another.This
MOU shall be binding upon and inure to the bene?t of the parties and their respective successors.
10.Severability.The invalidity or unenforceability of any clause or provision in this MOU
shall in no way affect the validity or enforceability of any other clause or provision.
Agenda Item #6.F.
12 Jan 2026
Page 120 of 239
11.Amendment;Waiver.No amendment or modi?cation of this MOU will be effective
unless it is in writing and signed by the parties.N0 waiver under this MOU will be effective unless it is in
writing and signed by the party granting the waiver.
12.Governing Law;Venue,This MOU is governed by the laws of the State of Florida and
the ordinances of the City of Jacksonville.Venue for any action arising under this MOU lies exclusively
in the appropriate court in Duval County,Florida.
13.Entire Agreement.This MOU constitutes the entire understanding between the parties
with respect to the subject matter of this MOU and supersedes all other agreements,whether written or
oral,between theparties.
14.Counterparts.This MOU may be executed electronically and in several counterparts
each of which will be deemed an original and all of which will constitute one instrument.
In witness whereof,the parties are signing this MOU the day and year ?rst written above.
Witness
T.K.Waters
Sheriff
JACKSONVILLE SHERIFF’S OFFICE
Pursuant to section 37.101(m),Jacksonville Ordinance Code
Approved as to form for J SO:
Of?ce of General Counsel,City of Jacksonville
Name:
Title:
CITY OF ATLANTIC BEACH,a
municipal corporation in Duval County,Florida
Name:
Title:
Name:
Title:
Witness
Agenda Item #6.F.
12 Jan 2026
Page 121 of 239
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-07 authorizing the City to enter into a
memorandum of agreement with US.Immigrations and Customs
Enforcement (ICE)pursuant to Section 287(g)of the Immigration
and Nationality Act to permit designated of?cers to perform
certain immigration enforcement functions.
SUBMITTED BY:Victor Gualillo,Chief of Police
TODAY’S DATE:December 15,2025
MEETING DATE:January 12,2026
BACKGROUND:Section 287(g)of the Immigration and Nationality Act (INA),
codi?ed at 8 U.S.C.§1357(g),authorizes the US.Department of Homeland Security,acting
through US.Immigration and Customs Enforcement (ICE),to enter into agreements with state
and local law enforcement agencies to permit designated of?cers to perform certain immigration
enforcement functions;and the Atlantic Beach Police Department has determined that
participation in the 287(g)program will enhance public safety by improving the ability of trained
of?cers to identify and process removable aliens who are arrested for criminal offenses.The
current agreement was entered into via approved resolution 25-42,however some minor changes
have been made by the US ICE,and a new agreement is required to be signed to continue
participating in the program.
BUDGET:None
RECOMMENDATION:Adopt Resolution No.26-07.
ATTACHMENTS:Resolution No.26—07
Explanation of MOA changes
United States Immigration and Customs Enforcement MOA
(redlined)
United States Immigration and Customs Enforcement MOA
REVIEWED BY CITY MANAGER:
Agenda Item #6.F.
12 Jan 2026
Page 122 of 239
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RESOLUTION NO.26-07
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING
THE CITY TO ENTER INTO A MEMORANDUM OF AGREEMENT
WITH US.IMMIGRATION AND CUSTOMS ENFORCEMENT (ICE)
PURSUANT TO SECTION 287(g)OF THE IMMIGRATION AND
NATIONALITY ACT TO PERMIT ,DESIGNATED OFFICERS TO
PERFORM CERTAIN INIMIGRATION ENFORCEMENT FUNCTIONS;
AUTHORIZING ATLANTIC BEACH POLICE DEPARTMENT STAFF TO
PARTICIPATE IN AND MANAGE IMPLEMENTATION OF THE
PROGRAM;AUTHORIZING THE MAYOR,CITY MANAGER,AND
CITY ATTORNEY TO EXECUTE CONTRACTS AND DOCUMENTS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION;AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,Section 287(g)of the Immigration and Nationality Act (INA),codi?ed at 8
U.S.C.§1357(g),authorizes the US.Department of Homeland Security,acting through US.
Immigration and Customs Enforcement (ICE),to enter into agreements with state and local law
enforcement agencies to permit designated of?cers to perform certain immigration enforcement
functions;and
WHEREAS,such agreements are executedthrough a Memorandumof Agreement (MOA)
that outlines the scope,training,supervision,and oversight of participating law enforcement
personnel;and
WHEREAS,the Atlantic Beach Police Department has determined that participation in
the 287(g)program will enhance public safety by improving the ability of trained officers to
identify and process removable aliens who are arrested for criminal offenses;and
WHEREAS,participation in the 287(g)program requires the execution of an MOA
between ICE and the City of Atlantic Beach and the designation of appropriate police department
staff to undergo training and coordination with ICE;and
WHEREAS,it is necessary for the Mayor,City Manager,and City Attorney to be
authorizedto execute the MOA and related documents as may be required to implement and
administer the program.
NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic
Beach as follows:
Section 1.The City Commission previously authorized the City to enter into a Memorandum of
Agreement with US.Immigration and Customs Enforcement pursuant to Section 287(g)of the
Immigration and Nationality Act (#25-42).
Section 2.The City Commission authorizes the City to enter into the updated Memorandum of
Agreement with US.Immigration and Customs Enforcement pursuant to Section 287(g)of the
No.26-07 Page 1 of 2
Agenda Item #6.F.
12 Jan 2026
Page 123 of 239
Donna L.Bartle,City Clerk Curtis Ford,Mayor
Immigration and Nationality Act and continue to participate in and manage the implementation of
the 287(g)program.
Section 3.The City Commission authorizes the Mayor,City Manager,and City Attorney to
execute the updated Memorandum of Agreement,associatedcontracts,and any other documents
necessary to effectuate the provisions of this resolution.
Section 4.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach this 12thday of January,2026.
Jason Gabriel,City Attorney
Approved as to form and correctness:
Page 2 of 2ResolutionNo.26-07
Attest:
Agenda Item #6.F.
12 Jan 2026
Page 124 of 239
h
Changes from OLD to NEW Agreement:
Monthly reporting date
Previously,a report was tied to an earlier“5th/10th”rhythm.Now,both the Monthly Report
and the Monthly Invoice contractually are due by the 10th of the month subsequent to the
month of service..This matters because:One monthly close date.Set your calendar to the
10th.
0 Corrected New heading:Invoicing /Monthly Billing.
What counts for reimbursement (labels)TEA (Targeted Enforcement Actions)language to
IEA(Immigration Enforcement Activities).UAC (Unaccompanied Alien Children)remains.
o This matters because:Every IEAor UAC mark on a TPW (Task Force Model-
Participation Worksheet),counts.Update training/forms so that those in IEA
or UAC can make ICE verification transitions.
0 Corrected New Headings:Definitions,Purpose/Responsibilities (or Eligible
Activities)Public records &routing media.
Corrected General FOIA language to be clear,step-by-step routing:Records of in—custody
under ICE go to ICE FOIA;media goes to ICE OPA;Congress goes to ICE Office of
Congressional Relations;detainee info is restricted (8 CFR 236.6).
0 This matters because:PIO and legal,must follow this path to other assigned
releases and avoid accidental releases.
0 Corrected New heading:Notification and Public Disclosures
Corrected -within the borders ofthe Government outlines and defines general security
issues-Names a Corporate Security Officer-CSO;COR/OPR (Contracting Officer’s
Representative/Office of Professional Responsibility—ICE Field Office)and their delegate
may conduct an inspection to determine security and compliance;CO (used to be COR)in
charge of the contract issues directions to “cure”if those cure directions are needed.
0 This matters because:It assigns a 080 (our City)and at alltimes keep allthe
E-Verify files audit ready.The 080 is responsible for your agency’s
compliance with all personnel,physical,and information-security
requirements tied to the program.The 080:
Check staff background records,verify their citizenship,makes E-Verify
inquiries,and has primary responsibility for managed staff.Handles and
controls maintenance and proper security of the Controlled Information
Systems and dissemination ofthe information.Keeps security SOPs,
training,and incidents records.On security issues,shares and submits via
ICE COR to the ICE OPR (Office of Professional Responsibility)and assists in
carrying out the inspections.
Agenda Item #6.F.
12 Jan 2026
Page 125 of 239
-Corrected New heading:Safety Management
5.New Quality Control-Not a standalone article,is now QC (quality Control)and is clear (you
own performance/quality standards)..This matters because:Add a simple QC checklist to the monthly packet.
6.Corrected-Which rules control &how disputes are handled.Order of Precedence says this
Service Agreement plus the 287(g)TFM (Task Force Model)MOA is controlled by the
agreement;as is any disputes:CO decides and appeals to HCA (Head of Contracting
Activity-ICE);keep performing during disputes unless HCA decides otherwise.
0 This matters because:We are not to stop work until the CO orders
otherwise.
7.NEW:Order of Precedence:Disputes-In a single document.enrollment &payment
instructions are now contained (see additional attachments).Requirementswere scattered
throughout and now are centralized such that we are to have SF—3881EFT (ACH/Electronic
Funds Transfer enrollment form)on file;keep SAM.gov Active (All Awards);consolidated
invoices related to salary,overtime,and benefits should be submitted no later than the
10th calendar day after the end of the month in which the services were rendered.All
incentive invoices are due no later than 10 calendar days after the end of the Federal Fiscal
Quarter.These days are January 10,April 10,July 10,and October 10.
o This matters because:Finance has a repeatable &orderly work process to
perform.
0 Corrected NEW heading:Payment/Invoicing &Enrollment
Agenda Item #6.F.
12 Jan 2026
Page 126 of 239
‘7u'
287(g)SERVICE AGREEMENT
BETWEEN THE
UNITED STATES DEPARTMENT OF HOMELAND SECURITY
U.S.IMMIGRATION AND CUSTOMS ENFORCEMENT
AND
This Service Agreement (“agreement”)is entered into between United States (US)Department
of Homeland Security (“DHS”),Immigration and Customs Enforcement (“ICE”),and
(“service provider”or “contractor”)for the purpose of receiving reimbursable costs incurred
by the service provider in providing resources to joint operations (also referred to as “aliens”and
“detainees”).The term “parties”is used in this agreement to refer jointly to ICE and the service
provider.
Participating Law Enforcement Agencies will perform actions
on any case approved by Enforcement and Removal Operations (ERO)in advance of the
enforcement action and/or any case speci?cally designated by ICE that was previously in Of?ce
of Refugee Resettlement (ORR)custody,subsequently released,and unaccounted for.
The agreement will remain in effect for a period not to exceed 36 months unless extended by
bilateral modi?cation or terminated in writing by either party.Either party may terminate this
agreement by providing written notice of intention to terminate the agreement,a minimum of 60
calendar days in advance of the effective date of termination,or the parties may agree to a
shorter period.If this agreement is terminated by either party under this article,ICE will be under
no ?nancial obligation for any allowable costs after the date of termination.The service provider
will only be paid for services provided to ICE up to and including the day of termination.
The period of performance for this agreement will be speci?ed on Optional Form 347 (OF347).
The following documents constitute the complete agreement and are hereby incorporated directly
or by reference:
0 A.Optional Form (OF)347
0 B.287(g)Agreement (This document)
Attachments
Attachment 1 Title 29,Part 4 Labor Standards for Federal Service Contracts
Attachment 2 —Wage Determination Number (to be speci?ed on OF347)
Attachment 3 Combatting Traf?cking in Persons
Attachment 4 ICE Privacy,Records Management,and Safeguarding of Sensitive
Information
0 Attachment 5 287(g)Electronic Payment Request for Stipends
NOVEMBER 2025
CITY OF ATLANTIC BEACH
(INSERT
SERVICE PROVIDER ENTITY and SAM’S UNIQUEENTITY IDENTIFIER (UEI))
immigration enforcement
Agenda Item #6.F.
12 Jan 2026
Page 127 of 239
Signature:
Date:
(Name of service provider)
US.Immigration and Customs Enforcement
Contracting Of?cer (CO)
IN WITNESS WHEREOF,the undersigned,duly authorized of?cers,have subscribed their names
on behalf of the and the Department of Homeland Security,U.S.
Immigration and Customs Enforcement.Only the service provider is authorized as a signatory
for this agreement with full authority to Sign and bind the service provider regarding this
agreement.The authorized signatory must be a bona ?de representative of the service provider
(prime).
ACCEPTED:ACCEPTED:
NOVEMBER 2025
(Service Provider Organization)
(Name)
(Title)
Date:
Signature:
Agenda Item #6.F.
12 Jan 2026
Page 128 of 239
"Us":‘be reimbursed for any time spent conducting immigration
enforcement activities.The enforcement action activities may be during the course of
duties,or at the direction of ICE.
De?nitions
Service Provider Operational Team —ICE immigration enforcement activities under this
agreement follow a Task Force Model (TFM)approach.For the service provider’s of?cers to
qualify for any reimbursement in this agreement,the team will
Law Enforcement Agency (LEA)—Any agency with an active 287(g)Task Force Model
(TFM)Memorandum of Agreement (MOA)signed by the Immigration and Customs
Enforcement (ICE)director or designee.
Task Force Of?cer (TFO)-Any of?cer,in good standing,employed by a LEA with an active
TFM MOA who satisfactorily completed the required training and is in possession of valid
TFM credentials (temporary or permanent).
Immigration Enibrccmcnt Activities (IIEA)-any immigration cntbrccmcnt work conducted
during the cuursc ufnormu]duties,and/or work in COI’ICCI'Iwith local ICE/ERG of?cers.
o Unaccompanied Alien Children (UAC)-any case speci?cally designated by ICE that was
previously in Of?ce of Refugee Resettlement custody,subsequently released,and
unaccounted for.
o TFM Participation Worksheet (TPW)-a paper or electronic document provided by the ERO
Enforcement Division that collects information related to a LEO’s enforcement action under
the TFM MOA.
Article 1.Purpose
A.Pu ose:The purpose of this service agreement is to establish an agreement between ICE
and the service provider for speci?c enforcement actions as directed by ICE under the
authority of Section 287 (g)of the Immigration and Nationality Act (INA),codi?ed at 8
U.S.C.§1357(g),as amended by the Homeland Security Act of 2002,Public Law 107-
296.Participation in the ICE/BRO 287(g)Program for reimbursement of items listed in
this agreement,apply to participation and operational enforcement in ICE Task Force
Model (TFM)only.
B.Res onsibilities:This agreement sets forth the responsibilities of ICE and the service
provider.
a@
SEPTEMBER 2025
normal
Agenda Item #6.F.
12 Jan 2026
Page 129 of 239
ii.
iii.
iv.
vi.
ERO shall provide the service provider with access to required Federal
Law Enforcement Training Center (FLETC)e-course curriculum required
for service provider candidates to become credentialed Task Force Model
(TFM)/Task Force Of?cers (TFO)upon successful completion.
ERO shall provide service provider with the “287(g)Service Provider
Monthly Report”template.This template must be completed by the
service provider monthly to detail TFO payroll (salary and overtime),
bene?ts related to immigration
enforcement activities performed on behalf of ICE.This template shall be
e-mailed to the designated ICE/ERO POC(s)at ERORPA-287 -
TFM ICE.dhs.ov no later than the 10thday
lunuwnug Luc lllUllul ui vviuuu om VIUUB wuc pm Lullllvu.ThIS process may
be updated with further requirements or automations at a later date.
ERO validate service provider
salary,overtime,and bene?ts data incurred monthly by each operating
team.
ERO shall verify and validate the service provider’s
accomplishments
on a monthly basis,with disbursements to be paid
quarterly
The ERO 287(g)Program shall coordinate with ERO Field Of?ces on
validated operational enforcement statistics using ERO systems of record
and will con?rm payment disbursements.Salary,overtime,and bene?ts
payments will be disbursed monthly
.gwmw war/u:,r,
‘.L Anv .1J)
"My/r»;_.~,;-A.°,.
.ALLHVA.”Mum/4.1
4
immigration.enforcement activities addressed in this agreement.
Immigration enforcement activities will comply with the Memorandum
b.Service Provider
i.The service provider shall provide all personnel,management,equipment,
supplies,and services necessary for performance of all
of
Agreement (MOA)287(g)Task Force Model between the service provider
and ICE.
SEPTEMBER 2025
immigration enforcement actlvity
d csigncc
designcc shall verify and
Taftd—epem?enal—eaepensestarg?ed—
4‘n1lnu?n"Han mnn?n 1'“‘xyln'nlq (“awn-nan 11191-1:nannrmn/q
Agenda Item #6.F.
12 Jan 2026
Page 130 of 239
ii.The service provider shall provide ERO with salary,overtime,and
bene?ts package data for each TF O assigned to an operationalized team as
indicated in Section B.a.ii.above.
The service provider shall attest to the truthfulness and accuracy of all
salary,overtime,bene?ts,and operational information provided to ICE
iv The service provider shall provide ERO with
transfer of
custody to ICE,transfer of custody to CBP,or other)
The service provider shall provide ERO with hours spent performing
ICE enforcement activities for adult and Unaccompanied Alien Children
(UAC),for each TFO assigned to the
v.On all invoices,the service provider shall identify TFO participants by
their ICE designated credential identi?cation number (generated after
completion of the ICE e-FLETC coursework).
C.Rates:All rates are speci?ed in the OF347.This is a ?xed rate agreement,subject to the
availability of funds.
D.Order of Precedence:In instances where other policies con?ict with ICE policy or
standards,this agreement and/or the Memorandum of Agreement 287(g)Task Force
Model between the provider and ICE will be the guiding document.
Article 2.Task Force Model Participation Veri?cation
A.Points of Contact POC
The service provider shall provide a POC to the ERO ?eld of?ce with local operational control
of the 287(g)program for participation noti?cation purposes.The POC information shall include
a name,title,of?ce phone number,and of?cial email address.
The ERO ?eld of?ce with local operational control of the 287(g)program shall provide a POC to
the service provider for participation veri?cation purposes.The local ERO of?ce POC will
provide the service provider POC with a name,title,of?ce phone number,and of?cial email
address,or other electronic means of communication,for communicating and documenting
participation activities.
B.Process
SEPTEMBER 2025
subjects of interest located from immigration
apprehension
credentiale
enforcement activities and illegal alien disposition (arrest,
the monthly invoice submission.
iii
Agenda Item #6.F.
12 Jan 2026
Page 131 of 239
Service providers will only be eligible for reimbursement for IEA and UAC cases.TF Os
will record all enforcement actions on the approved TPW,on which they will specify whether
the case is or UAC.TFOs will provide the TPW to their LEA POC at the end of their
shift.
The LEA POC will create a process to save and track all TFO TPWs.
The ERO POC will reconcile the list of TFO enforcement actions against events recorded in ICE
systems of record.Any unmatched records will be reviewed by the ERO POC to identify a cause
and resolution.If a case cannot be resolved because it is not in an ICE system of record,then the
ERO POC will notify the service provider POC that the case has been rejected.If the service
provider POC submits correct information and the case is located,then credit will be granted.
,4.JV“,u$.u;_}-:
lt'the service provider has indicated they will participate in locating U AC5 within their
jurisdiction,all work performed must be in accordance with the UA(‘Statement ot‘Objecti .w
and Performance Mctriest Responsibilities.and Incentives Overview.These two documents are
available upon request and continuation of participation in locating U ACs within their
jurisdiction.The two documents will be Incorporated into the agreement once participatioi
veri tied.
Disputes of participation veri?cation will be handled between the ERO ?eld of?ce and service
provider management.
Article 3.Employment Screening Requirements
General.The service provider shall certify to the Contracting Of?cer (CO)and CO
Representative (COR)that any employees performing under this agreement,who have access to
ICE detainees,will have successfully completed employment screening that includes at a
minimum a criminal history records check,employment reference checks and a citizenship
check.
Em lo ment Eli ibilit .Each employee working on this contract shall successfully pass the
DHS Employment Eligibility Veri?cation (E-Verify)program operated by the United States
Citizenship and Immigration Services (USCIS)to establish work authorization.
The E-Verify system is an Internet-based system operated by DHS USCIS,in partnership
with the Social Security Administration (SSA)that allows participating employers to
electronically verify the employment eligibility of their newly hired employees.
Each employee working on this Agreement shall have a Social Security Card issued by
the SSA.The service provider shall be responsible for acts and omissions of his own
employees and for any subcontractor(s)and their employees.
SEPTEMBER 2025
\If‘k‘
IEA
Agenda Item #6.F.
12 Jan 2026
Page 132 of 239
Subject to existing law,regulations and/or other provisions of this contract,illegal or
undocumented aliens shall not be employed by the service provider under this
Agreement.The service provider shall ensure that this provision is expressly incorporated
into any subcontracts or agreements issued in support of this Agreement.
Securit Mana ement.The service provider shall appoint a senior of?cial to act as the Corporate
Security Of?cer.The individual will interface with OPR PSO through the COR on all security
matters,to include physical,personnel,and protection of all Government information and data
accessed by the service provider.
The COR and CPR shall have the right to inspect the procedures,methods,and facilities utilized
by the service provider in complying with the security requirements under this contract.Should
the COR determine that the service provider is not complying with the security requirements of
this contract,the service provider will be informed in writing by the C0 of the proper action to
be taken to effect compliance with such requirements.
Article 4.Incident Reporting
The COR shall be immediately noti?ed in the event of all serious incidents.The COR will
provide any additional contact information for outside working hours to the service provider at
the time of the award.
Article 5.Administration
A.Commencement of Services:ICE is under no obligation to utilize the services identi?ed
herein until the need for services has been identi?ed,and funding has been identi?ed and
made available.
B.Fundin :The obligation of ICE to make payments to the service provider is contingent
upon the availability of Federal funds.ICE will not direct the performance of any other
services until ICE has appropriate funding.Service agreements will be established when
speci?c requirements have been identi?ed and funding obligated.Performance under this
agreement is not authorized until the CO issues a speci?c service agreement to the
designated service provider in writing.In the event of a Federal lapse of funding,please
consult with the CO.
C.Consistent with Law:This agreement is permitted under applicable statutes,regulations,
policies,and judicial mandates.Any provision of this agreement contrary to applicable
statutes,regulation,policies,or judicial mandates is null and void and shall not
necessarily affect the balance of the agreement.
Article 6.Adjusting the Agreement Rates
SEPTEMBER 2025
Agenda Item #6.F.
12 Jan 2026
Page 133 of 239
may be appealed to the ICE Head ofC‘ontracting Activity (HCA)for resolution.The
A.ICE will reimburse the service provider at the rates shown in the OF3 47,subject to the
availability of funds,except as provided in Article 11.No rate adjustments are permitted
under this service agreement unless initiated by ICE subject to the availability of funds.
Article 7.Modi?cations and Disputes
A.Modi?cations:Actions,other than those designated in this agreement,will not bind or
incur liability on behalf of either party.Either party may request a modi?cation to this
agreement by submitting a written request to the other party.A modi?cation will become
a part of this agreement only after the CO has approved the modi?cation in writing.
B.Dis utes:In regard to this service agreement,the CO and the authorized signatory of the
service provider will settle disputes,questions,and concerns arising from this agreement.
Settlement of disputes will be memorialized in a written modi?cation between the ICE
CO and authorized signatory of the service provider.In the event a dispute is not able to
be resolved between the service provider and the ICE CO,the ICE CO will make the
?nal decision.If the service provider does not agree with the ?nal decision,the matter
ICE
HCA may employ all methods available to resolve the dispute including alternative
dispute resolution techniques.The service provider shall proceed diligently with
performance of this agreement pending ?nal resolution of any dispute.
Article 8.Enrollment,Invoicing,and Payment
A.Enrollment in Electronic Funds Transfer:The service provider shall provide ICE with the
information needed to make payments by electronic funds transfer (EFT).The service
provider shall identify their ?nancial institution and related information on Standard
Form 3881,Automated Clearing House (ACH)Vendor Miscellaneous Payment
Enrollment Form https://www.gsa.gov/forms-library/ach—vendormiscellaneous-
payment—enrollment.The service provider shall submit a completed SF 3881 to ICE payment
of?ce prior to submitting its initial request for payment under this agreement.If the EFT
data changes,the service provider shall be responsible for providing updated information
to the ICE payment of?ce.
B.SAM Re istration:The service provider shall maintain an active registration in System
for Award Management (SAM)at the time of award and throughout the life of this
agreement.The service provider shall be registered to receive “All Awards”in their SAM
registration.The SAM website can be found at www.sam.gov.
C.Consolidated Invoicin :Service providers shall submit invoices for salary,overtime,and
bene?ts by the 10thday of the subsequent month after the immigration enforcement
action is performed.Service providers shall submit invoices for incentive payments by
the 10thday after the end of the federal ?scal year quarter (Jan.10th,Apr.10th,Jul.10th,
Oct.10th)
SEPTEMBER 2025
Agenda Item #6.F.
12 Jan 2026
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Article 9.Hold Harmless Provisions
Unless speci?cally addressed by the terms of this agreement,the parties agree to be responsible
for the negligent or wrongful acts or omissions of their respective employees to the extent
authorized under the applicable law.
A.Service Provider Held Harmless:ICE liability for any injury,damage or loss to persons or
property caused by the negligent or tortuous conduct of its own of?cers,employees,and
other persons provided coverage pursuant to Federal law is governed by the Federal Tort
Claims Act,28 USC 2691 et seq.(FTCA).Compensation for work related injuries for
ICE’S of?cers,employees and covered persons is governed by the Federal Employees
Compensation Act (FECA).The service provider shall promptly notify ICE of any claims
or lawsuits ?led against any ICE employees of which the service provider is noti?ed.
B.Federal Government Held Harmless:Service provider liability for any injury,damage or
loss to persons or property arising out of the performance of this agreement and caused
by the negligence of its own of?cers,employees,agents and representatives is governed
by the applicable State and/or local law.ICE will promptly notify the service provider of
any claims ?led against any of the service provider’s employees of which ICE is noti?ed.
The Federal Government will be held harmless for any injury,damage or loss to persons
or property caused by a service provider employee arising in the performance of this
agreement.
C.Defense of Suit:In the event an ICE detained alien ?les suit against the service provider
contesting the legality of the alien’s ICE detention under this agreement and/or
immigration/citizenship status,or an alien ?les suit as a result of an administrative error
or omission of the Federal Government,ICE will request that the United States
Department of Justice (DOJ),as appropriate,move either to have the service provider
dismissed from such suit;to have ICE substituted as the proper party defendant;or to
have the case removed to a court of proper jurisdiction.Regardless of the decision on any
such motion,ICE will request that DOJ be responsible for the defense of any suit on
these grounds.Nothing in this agreement limits the discretion of DOJ on any litigation
matters.
D.ICE Recove Ri ht:The service provider shall do nothing to prejudice ICE's right to
recover against third parties for any loss,destruction of,or damage to US.Government
property.Upon request from the CO,the service provider shall furnish to ICE all
reasonable assistance and cooperation,including assistance in the prosecution of suit and
execution of the instruments of assignment in favor of ICE in obtaining recovery.
Article 10.Financial Records
A.Retention of Records:All supporting documents,arrest sheets,and other records
pertinent to service agreements or subordinate agreements under this agreement shall be
retained by the service provider in accordance with the NARA records schedule for
SEPTEMBER 2025
Agenda Item #6.F.
12 Jan 2026
Page 135 of 239
purposes of federal examinations and audit.The retention period begins at the end of the
?rst year of completion of service under the agreement.If any litigation,claim,
negotiation,audit,or other action involving the records has been started before the
expiration of the retention period,the records must be retained until completion of the
action and resolution of all issues which arise from it or until the end of the regular
NARA record retention period,whichever is later.Retention of records requirements can
be found in Attachment
B.Access to Records:ICE and the Comptroller General of the United States,or any of their
authorized representatives,have the right of access to any pertinent books,documents,
papers or other records of the service provider or its subcontractors,which are pertinent
to the award,to make audits,examinations,excerpts,and transcripts.The rights of access
must not be limited to the required retention period but shall last as long as the records
are retained.
Article 11.Labor Standards and Wage Determination
A.The Service Contract Act,41 U.S.C.351 et seq.,Title 29,Part 4 Labor Standards for
Federal Service Contracts,is hereby incorporated as Attachment 1.These standards and
provisions are included in every contract and service agreement entered by the United
States or the District of Columbia,in excess of $2,500,or in an inde?nite amount,the
principal purpose of which is to fumish services through the use of service employees.
B.Wage Determination:Each service employee employed in the performance of this
agreement shall be paid not less than the minimum prevailing wages and shall be
furnished fringe bene?ts in accordance with the wages and fringe bene?ts determined by
the Secretary of Labor or authorized representative,as speci?ed in any wage
determination applicable under this agreement.The wage determination,issued under the
Service Contract Labor Standards statute,by the Administrator,Wage and Hour Division,
US.Department of Labor,will be updated on the annual anniversary of the service
agreement with the most recent applicable wage determination.
C.The service provider shall notify the C0 of any increase claimed within 30 calendar days
after receiving a new wage determination unless this noti?cation period is extended in
writing by the CO.Requested increases shall only include the service provider’s actual
increase in applicable wages and fringe bene?ts to the extent the increase is made to
comply with the new wage determination.Any adjustment will be limited to increases or
decreases in wages and fringe bene?ts,and the accompanying increases or decreases in
social security and unemployment taxes and workers’compensation insurance but shall
not otherwise include any amount for general and administrative costs,overhead,or
pro?t.
Article 12.Noti?cation and Public Disclosures
A.Information obtained or developed because of this agreement is under the control of ICE
and is subject to public disclosure only pursuant to the provisions of applicable Federal
10
SEPTEMBER 2025
Agenda Item #6.F.
12 Jan 2026
Page 136 of 239
r.__,‘
Hr
laws (such as FOIA),regulations,and Executive Orders or as ordered by a Court.The
Service provider is prohibited from disclosing any information relating to ICE aliens
pursuant to 8 C.F.R §236.6.If the service provider receives a request for such
information through,for example relevant State sunshine laws or another mechanism,the
service provider shall promptly notify the ICE FOIA Of?cer and inform the requester to
submit a FOIA request directly to the ICE FOIA Of?ce.To the extent the service
provider intends to release the agreement or any information relating to,or exchanged
under,this agreement,the service provider agrees to coordinate with the ICE FOIA
Of?cer prior to such release.The service provider may,at its discretion,communicate the
substance of this agreement when requested.ICE understands that this agreement will
become a public document when presented to the service provider's governing body for
approval.
B.The service provider shall notify the ICE Of?ce of Congressional Relations when a
member of the United States Congress requests information,or the CO and the ICE
Of?ce of Congressional Relations when he/she makes a request to visit the facility.The
service provider shall coordinate all public information related issues pertaining to ICE
aliens with ICE.The service provider shall promptly make public announcements stating
the facts of unusual or newsworthy incidents to local media.Examples of such events
include,but are not limited to deaths,escapes from custody,and facility emergencies.All
press statements and releases shall be cleared,in advance,with the ICE Of?ce of Public
Affairs.
C.With respect to public announcements and press statements,the service provider shall
ensure employees agree to use appropriate disclaimers clearly stating the employees'
opinions do not re?ect the position of the United States government in any public
presentations they make or articles they write that relate to any aspect of performance or
the facility operations.
Article 13.Privacy
A.The service provider shall comply with the Privacy Act of 1974 (“the Act”)and the
agency rules and regulations issued under the Act in the design,development,or
operation of any system of records on individuals to accomplish an agency function when
the agreement speci?cally identi?es (i)the systems of records;and (ii)the design,
development,or operation work that the service provider is to perform.The service
provider shall also include the Privacy Act into all subcontracts when the work statement
in the proposed subcontract requires the redesign,development,or operation of a system
of records on individuals that is subject to the Act;and
B.In the event of violations of the act,a civil action may be brought against the agency
involved when the violation concerns the design,development,or operation of a system
of records on individuals to accomplish an agency function,and criminal penalties may
be imposed upon the of?cers or employees of the agency when the Violation concerns the
operation of a system of records on individuals to accomplish an agency ?mction.For the
purposes of the act,when the agreement is for the operation of a system of records on
1
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H
individuals to accomplish an agency function,the service provider is considered to be an
employee of the Agency.
1.“Operation of a system of records,”as used in this article,means performance of any
of the activities associated with maintaining the system of records,including the
collection,use,and dissemination of records.
2.“Record,”as used in this article,means any item,collection,or grouping of
information about an individual that is maintained by an agency,including,but not
limited to,education,?nancial transactions,medical history,and criminal or
employment history and that contains the person’s name,or the identifying number,
symbol,or other identifying particular assigned to the individual,such as a ?ngerprint
or voiceprint or a photograph.
3.“System of records on individuals,”as used in this article,means a group of any
records under the control of any agency from which information is retrieved by the
name of the individual or by some identifying number,symbol,or other identifying
particular assigned to the individual.
Article 14.Quality Control
The service provider is responsible for management and quality control actions,including
the actions of credentialed TFOs,necessary to meet the quality standards set forth in the
agreement.
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287(g)SERVICE AGREEMENT
BETWEEN THE
UNITED STATES DEPARTMENT OF HOMELAND SECURITY
U.S.IMMIGRATION AND CUSTOMS ENFORCEMENT
AND
CITY OF ATLANTIC BEACH
This Service Agreement (“agreement”)is entered into between United States (US)Department
of Homeland Security (“DHS”),Immigration and Customs Enforcement (“ICE”),and CITY
OF ATLANTIC BEACH and W2ZNQX64HDF5(SAM’S UNIQUE ENTITY
IDENTIFIER (U EI))(“service provider”or “contractor”)for the purpose of receiving
reimbursable costs incurred by the service provider in providing resources to joint operations
(also referred to as “aliens”and “detainees”).The term “parties”is used in this agreement to
refer jointly to ICE and the service provider.
Participating Law Enforcement Agencies will perform immigration enforcement actions on any
case approved by Enforcement and Removal Operations (ERO)in advance of the enforcement
action and/or any case Speci?cally designated by ICE that was previously in Of?ce of Refugee
Resettlement (ORR)custody,subsequently released,and unaccounted for.
The agreement will remain in effect for a period not to exceed 36 months unless extended by
bilateral modi?cation or terminated in writing by either party.Either party may terminate this
agreement by providing written notice of intention to terminate the agreement,a minimum of 60
calendar days in advance of the effective date of termination,or the parties may agree to a
shorter period.If this agreement is terminated by either party under this article,ICE will be under
no ?nancial obligation for any allowable costs after the date of termination.The service provider
will only be paid for services provided to ICE up to and including the day of termination.
The period of performance for this agreement will be Speci?ed on Optional Form 347 (OF347).
The following documents constitute the complete agreement and are hereby incorporated directly
or by reference:
0 A.Optional Form (OF)347
o B.287(g)Agreement (This document)
Attachments
Attachment 1 —Title 29,Part 4 Labor Standards for Federal Service Contracts
Attachment 2 Wage Determination Number (to be Speci?ed on OF347)
Attachment 3 Combatting Traf?cking in Persons
Attachment 4 —ICE Privacy,Records Management,and Safeguarding of Sensitive
Information
0 Attachment 5 287(g)Electronic Payment Request for Stipends
NOVEMBER 2025
Agenda Item #6.F.
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IN WITNESSWHEREOF,the undersigned,duly authorized of?cers,have subscribed their names
on behalf of the City of Atlantic Beach and the Department of Homeland Security,US.
Immigration and Customs Enforcement.Only the service provider is authorized as a signatory
for this agreement with full authority to sign and bind the service provider regarding this
agreement.The authorized signatory must be a bona ?de representative of the service provider
(prime).
ACCEPTED:ACCEPTED:
US.Immigration and Customs Enforcement City of Atlantic Beach
Bill Killingsworth
Contracting Of?cer (CO)City Manager
Signature:Signature:
Date:Date:
NOVEMBER 2025
Agenda Item #6.F.
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De?nitions
0 Service Provider Operational Team —ICE immigration enforcement activities under this
agreement follow a Task Force Model (TFM)approach.For the service provider’s of?cers to
qualify for any reimbursement in this agreement,the team will be reimbursed for any time
spent conducting immigration enforcement activities.The enforcement action activities may
be during the course of normal duties,or at the direction of ICE.
0 Law Enforcement Agency (LEA)-Any agency with an active 287(g)Task Force Model
(TFM)Memorandum of Agreement (MOA)signed by the Immigration and Customs
Enforcement (ICE)director or designee.
0 Task Force Of?cer (TFO)-Any of?cer,in good standing,employed by a LEA with an active
TFM MOA who satisfactorily completed the required training and is in possession of valid
TFM credentials (temporary or permanent).
0 Immigration Enforcement Activities (IEA)-any immigration enforcement work conducted
during the course of normal duties,and/or work in concert with local ICE/ERO of?cers.
0 Unaccompanied Alien Children (UAC)-any case speci?cally designated by ICE that was
previously in Of?ce of Refugee Resettlement custody,subsequently released,and
unaccounted for.
o TFM Participation Worksheet (TPW)-a paper or electronic document provided by the ERO
Enforcement Division that collects information related to a LEO’s enforcement action under
the TFM MOA.
Article 1.Purpose
A.Pu ose:The purpose of this service agreement is to establish an agreement between ICE
and the service provider for speci?c enforcement actions as directed by ICE under the
authority of Section 287(g)of the Immigration and Nationality Act (INA),codi?ed at 8
U.S.C.§1357(g),as amended by the Homeland Security Act of 2002,Public Law 107-
296.Participation in the ICE/ERO 287(g)Program for reimbursement of items listed in
this agreement,apply to participation and operational enforcement in ICE Task Force
Model (TFM)only.
B.Res onsibilities:This agreement sets forth the responsibilities of ICE and the service
provider.
a-?
i.ERO shall provide the service provider with access to required Federal
Law Enforcement Training Center (FLETC)e-course curriculum required
for service provider candidates to become credentialed Task Force Model
(TFM)/Task Force Of?cers (TFO)upon successful completion.
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Agenda Item #6.F.
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ii.
iii.
iv.
ERO shall provide service provider with the “287(g)Service Provider
Monthly Report”template.This template must be completed by the
service provider monthly to detail TFO payroll (salary and overtime),and
bene?ts related to immigration enforcement activities performed on behalf
of ICE.This template shall be e-mailed to the designated ICE/ERO
POC(s)at ERORPA-287 —TFM ICE.dhs.ov no later than the 10thday
following the month in which services were performed.This process may
be updated with further requirements or automations at a later date.
ERO designee shall verify and validate service provider salary,overtime,
and bene?ts data incurred monthly by each operating team.
ERO designee shall verify and validate the service provider’s immigration
enforcement activity accomplishments on a monthly basis,with
disbursements to be paid quarterly
The ERO 287(g)Program shall coordinate with ERO Field Of?ces on
validated operational enforcement statistics using ERO systems of record
and will con?rm payment disbursements.Salary,overtime,"and bene?ts
payments will be disbursed monthly
b.Service Provider
i.
ii.
iii.
iv
The service provider shall provide all personnel,management,equipment,
supplies,and services necessary for performance of all immigration
enforcement activities addressed in this agreement.Immigration
enforcement activities will comply with the Memorandum of Agreement
(MOA)287(g)Task Force Model between the service provider and ICE.
The service provider shall provide ERO with salary,overtime,and
bene?ts package data for each TFO assigned to an operationalized team as
indicated in Section B.a.ii.above.
The service provider shall attest to the truthfulness and accuracy of all
salary,overtime,bene?ts,and operational information provided to ICE on
the monthly invoice submission.
The service provider shall provide ERO with subjects of interest located
from immigration enforcement activities and illegal alien disposition
(arrest,transfer of custody to ICE,transfer of custody to CBP,or other)
The service provider shall provide ERO with hours spent performing ICE
enforcement activities for adult and Unaccompanied Alien Children
(UAC),for each credentialed TFO assigned to the apprehension.
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Agenda Item #6.F.
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V.On all invoices,the service provider shall identify TFO participants by
their ICE designated credential identi?cation number (generated after
completion of the ICE e-FLETC coursework).
C.Rates:All rates are speci?ed in the OF347.This is a ?xed rate agreement,subject to the
availability of funds.
D.Order of Precedence:In instances where other policies con?ict with ICE policy or
standards,this agreement and/or the Memorandum of Agreement 287(g)Task Force
Model between the provider and ICE will be the guiding document.
Article 2.Task Force Model Participation Veri?cation
A.Points of Contact POC
The service provider shall provide a POC to the ERO ?eld of?ce with local operational control
of the 287(g)program for participation noti?cation purposes.The POC information shall include
a name,title,of?ce phone number,and of?cial email address.
The ERO ?eld of?ce with local operational control of the 287(g)program shall provide a POC to
the service provider for participation veri?cation purposes.The local ERO of?ce POC will
provide the service provider POC with a name,title,of?ce phone number,and of?cial email
address,or other electronic means of communication,for communicating and documenting
participation activities.
B.Process
Service providers will only be eligible for reimbursement for IEA and UAC cases.TFOs will
record all enforcement actions on the approved TPW,on which they will specify whether the
case is IEA or UAC.TFOs will provide the TPW to their LEA POC at the end of their shift.
The LEA POC will create a process to save and track all TFO TPWs.
The ERO POC will reconcile the list of TF O enforcement actions against events recorded in ICE
systems of record.Any unmatched records will be reviewed by the ERO POC to identify a cause
and resolution.If a case cannot be resolved because it is not in an ICE system of record,then the
ERO POC will notify the service provider POC.that the case has been rejected.If the service
provider POC submits correct information and the case is located,then credit will be granted.
If the service provider has indicated they will participate in locating UACs Within their
jurisdiction,all work performed must be in accordance with the UAC Statement of Objectives
and Performance Metrics,Responsibilities,and Incentives Overview.These two documents are
available upon request and con?rmation of participation in locating UACs within their
jurisdiction.The two documents will be incorporated into the agreement once participation is
veri?ed.
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Disputes of participation veri?cation will be handled between the ERO ?eld of?ce and service
provider management.
Article 3.Employment Screening Requirements
General.The service provider shall certify to the Contracting Of?cer (CO)and CO
Representative (COR)that any employees performing under this agreement,who have access to
ICE detainees,will have successfully completed employment screening that includes at a
minimum a criminal history records check,employment reference checks and a citizenship
check.
Em lo ment Eli ibilit .Each employee working on this contract shall successfully pass the
DHS Employment Eligibility Veri?cation (E-Verify)program operated by the United States
Citizenship and Immigration Services (USCIS)to establish work authorization.
The E-Verify system is an Internet-based system operated by DHS USCIS,in partnership
with the Social Security Administration (SSA)that allows participating employers to
electronically verify the employment eligibility of their newly hired employees.
Each employee working on this Agreement shall have a Social Security Card issued by
the SSA.The service provider shall be responsible for acts and omissions of his own
employees and for any subcontractor(s)and their employees.
Subject to existing law,regulations and/or other provisions of this contract,illegal or
undocumented aliens shall not be employed by the service provider under this
Agreement.The service provider shall ensure that this provision is expressly incorporate
dintoanysubcontractsoragreementsissuedinsupportofthisAgreement.
Securit Mana ement.The service provider shall appoint a senior of?cial to act as the Corporate
Security Of?cer.The individual will interface with OPR PSO through the COR on all security
matters,to include physical,personnel,and protection of all Government information and data
accessed by the service provider.
The COR and OPR shall have the right to inspect the procedures,methods,and facilities utilized
by the service provider in complying with the security requirements under this contract.Should
the COR determine that the service provider is not complying with the security requirements of
this contract,the service provider will be informed in writing by the C0 of the proper action to
be taken to effect compliance with such requirements.
Article 4.Incident Reporting
The COR shall be immediately noti?ed in the event of all serious incidents.The COR will
provide any additional contact information for outside working hours to the service provider at
the time of the award.
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Article 5.Administration
A.Commencement of Services:ICE is under no obligation to utilize the services identi?ed
herein until the need for services has been identi?ed,and funding has been identi?ed and
made available.
B.Fundin :The obligation of ICE to make payments to the service provider is contingent
upon the availability of Federal funds.ICE will not direct the performance of any other
services until ICE has appropriate funding.Service agreements will be established when
speci?c requirements have been identi?ed and funding obligated.Performance under this
agreement is not authorized until the CO issues a speci?c service agreement to the
designated service provider in writing.In the event of a federal lapse of funding,please
consult with the CO.
C.Consistent with Law:This agreement is permitted under applicable statutes,regulations,
policies,and judicial mandates.Any provision of this agreement contrary to applicable
statutes,regulation,policies,or judicial mandates is null and void and shall not
necessarily affect the balance of the agreement.
Article 6.Adjusting the Agreement Rates
A.ICE will reimburse the service provider at the rates shown in the OF347,subject to the
availability of funds,except as provided in Article 11.No rate adjustments are permitted
under this service agreement unless initiated by ICE subject to the availability of funds.
Article 7.Modi?cations and Disputes
A.Modi?cations:Actions,other than those designated in this agreement,will not bind or
incur liability on behalf of either party.Either party may request a modi?cation to this
agreement by submitting a written request to the other party.A modi?cation will become
a part of this agreement only after the CO has approved the modi?cation in writing.
B.Dis utes:In regard to this service agreement,the CO and the authorized signatory of the
service provider will settle disputes,questions,and concerns arising from this agreement.
Settlement of disputes will be memorialized in a written modi?cation between the ICE
CO and authorized signatory of the service provider.In the event a dispute is not able to
be resolved between the service provider and the ICE CO,the ICE CO will make the
?nal decision;If the service provider does not agree with the ?nal decision,the matter
may be appealed to the ICE Head of Contracting Activity (HCA)for resolution.The ICE
HCA may employ all methods available to resolve the dispute including alternative
dispute resolution techniques.The service provider shall proceed diligently with
performance of this agreement pending ?nal resolution of any dispute.
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Agenda Item #6.F.
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Article 8.Enrollment,Invoicing,and Payment
A.Enrollment in Electronic Funds Transfer:The service provider shall provide ICE with the
information needed to make payments by electronic funds transfer (EFT).The service
provider shall identify their ?nancial institution and related information on Standard
Form 3881,Automated Clearing House (ACH)Vendor Miscellaneous Payment
Enrollment Form https://www.gsa.gov/forms-library/ach-vendormiscellaneous-
payment—enrollment.The service provider shall submit a completed SF 3881 to ICE payment
of?ce prior to submitting its initial request for payment under this agreement.If the EFT
data changes,the service provider shall be responsible for providing updated information
to the ICE payment of?ce.
B.SAM Re istration:The service provider shall maintain an active registration in System
for Award Management (SAM)at the time of award and throughout the life of this
agreement.The service provider shall be registered to receive “All Awards”in their SAM
registration.The SAM website can be found at www.sam.gov.
C.Consolidated Invoicin :Service providers shall submit invoices for salary,overtime,and
bene?ts by the 10thday of the subsequent month after the immigration enforcement
action is performed.Service providers shall submit invoices for incentive payments by
the 10thday after the end of the federal ?scal year quarter (Jan.10th,Apr.10th,Jul.10m,
Oct.101‘)
Article 9.Hold Harmless Provisions
Unless speci?cally addressed by the terms of this agreement,the parties agree to be responsible
for the negligent or wrongful acts or omissions of their respective employees to the extent
authorizedunder the applicable law.
A.Service Provider Held Harmless:ICE liability for any injury,damage or loss to persons or
property caused by the negligent or tortuous conduct of its own of?cers,employees,and
other persons provided coverage pursuant to Federal law is governed by the Federal Tort
Claims Act,28 USC 2691 et seq.(FTCA).Compensation for work related injuries for
ICE’s of?cers,employees and covered persons is governed by the Federal Employees
Compensation Act (F ECA).The service provider shall promptly notify ICE of any claims
or lawsuits ?led against any ICE employees of which the service provider is noti?ed.
B.Federal Government Held Harmless:Service provider liability for any injury,damage or
loss to persons or property arising out of the performance of this agreement and caused
by the negligence of its own of?cers,employees,agents and representatives is governed
by the applicable State and/or local law.ICE will promptly notify the service provider of
any claims ?led against any of the service provider’s employees of which ICE is noti?ed.
The Federal Government will be held harmless for any injury,damage or loss to persons
or property caused by a service provider employee arising in the performance of this
agreement.
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Agenda Item #6.F.
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C.Defense of Suit:In the event an ICE detained alien ?les suit against the service provider
contesting the legality of the alien’s ICE detention under this agreement and/or
immigration/citizenship status,or an alien ?les suit as a result of an administrative error
or omission of the Federal Government,ICE will request that the United States
Department of Justice (DOJ),as appropriate,move either to have the service provider
dismissed from such suit;to have ICE substituted as the proper party defendant;or to
have the case removed to a court of proper jurisdiction.Regardless of the decision on any
such motion,ICE will request that DOJ be responsible for the defense of any suit on
these grounds.Nothing in this agreement limits the discretion of DOJ on any litigation
matters.
D.ICE Recove Ri ht:The service provider shall do nothing to prejudice ICE's right to
recover against third parties for any loss,destruction of,or damage to US.Government
property.Upon request from the CO,the service provider shall furnish to ICE all
reasonable assistance and cooperation,including assistance in the prosecution of suit and
execution of the instruments of assignment in favor of ICE in obtaining recovery.
Article 10.Financial Records
A.Retention of Records:All supporting documents,arrest sheets,and other records
pertinent to service agreements or subordinate agreements under this agreement shall be
retained by the service provider in accordance with the NARA records schedule for
purposes of federal examinations and audit.The retention period begins at the end of the
?rst year of completion of service under the agreement.If any litigation,claim,
negotiation,audit,or other action involving the records has been started before the
expiration of the retention period,the records must be retained until completion of the
action and resolution of all issues which arise from it or until the end of the regular
NARA record retention period,whichever is later.Retention of records requirements can
be found in Attachment 4.
B.Access to Records:ICE and the Comptroller General of the United States,or any of their
authorized representatives,have the right of access to any pertinent books,documents,
papers or other records of the service provider or its subcontractors,which are pertinent
to the award,to make audits,examinations,excerpts,and transcripts.The rights of access
must not be limited to the required retention period but shall last as long as the records
are retained.
Article 11.Labor Standards and Wage Determination
A.The Service Contract Act,41 U.S.C.351 et seq.,Title 29,Part 4 Labor Standards for
Federal Service Contracts,is hereby incorporated as Attachment 1.These standards and
provisions are included in every contract and service agreement entered by the United
States or the District of Columbia,in excess of $2,500,or in an inde?nite amount,the
principal purpose of which is to furnish services through the use of service employees.
SEPTEMBER 2025
Agenda Item #6.F.
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B.Wage Determination:Each service employee employed in the performance of this
agreement shall be paid not less than the minimum prevailing wages and shall be
furnished fringe bene?ts in accordance with the wages and fringe bene?ts determined by
the Secretary of Labor or authorized representative,as speci?ed in any wage
determination applicable under this agreement.The wage determination,issued under the
Service Contract Labor Standards statute,by the Administrator,Wage and Hour Division,
US.Department of Labor,will be updated on the annual anniversary of the service
agreement with the most recent applicable wage determination.
C.The service provider shall notify the C0 of any increase claimed within 30 calendar days
after receiving a new wage determination unless this noti?cation period is extended in
writing by the CO.Requested increases shall only include the service provider’s actual
increase in applicable wages and ?inge bene?ts to the extent the increase is made to
comply with the new wage determination.Any adjustment will be limited to increases or
decreases in wages and fringe bene?ts,and the accompanying increases or decreases in
social security and unemployment taxes and workers’compensation insurance but shall
not otherwise include any amount for general and administrative costs,overhead,or
pro?t.
Article 12.Noti?cation and Public Disclosures
A.Information obtained or developed because of this agreement is under the control of ICE
and is subject to public disclosure only pursuant to the provisions of applicable Federal
laws (such as FOIA),regulations,and Executive Orders or as ordered by a Court.The
Service provider is prohibited from disclosing any information relating to ICE aliens
pursuant to 8 C.F.R §236.6.If the service provider receives a request for such
information through,for example relevant State sunshine laws or another mechanism,the
service provider shall promptly notify the ICE FOIA Of?cer and inform the requester to
submit a FOIA request directly to the ICE FOIA Of?ce.To the extent the service
provider intends to release the agreement or any information relating to,or exchanged
under,this agreement,the service provider agrees to coordinate with the ICE FOIA
Of?cer prior to such release.The service provider may,at its discretion,communicate the
substance of this agreement when requested.ICE understands that this agreement will
become a public document when presented to the service provider's governing body for
approval.
B.The service provider shall notify the ICE Of?ce of Congressional Relations when a
member of the United States Congress requests information,or the CO and the ICE
Of?ce of Congressional Relations when he/she makes a request to visit the facility.The
service provider shall coordinate all public information related issues pertaining to ICE
aliens with ICE.The service provider shall promptly make public announcements stating
the facts of unusual or newsworthy incidents to local media.Examples of such events
include,but are not limited to deaths,escapes from custody,and facility emergencies.All
press statements and releases shall be cleared,in advance,with the ICE Of?ce of Public
Affairs.
10
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C.With respect to public announcements and press statements,the service provider shall
ensure employees agree to use appropriate disclaimers clearly stating the employees'
opinions do not re?ect the position of the United States government in any public
presentations they make or articles they write that relate to any aspect of performance or
the facility operations.
Article 13.Privacy
A.The service provider shall comply with the Privacy Act of 1974 (“the Act”)and the
agency rules and regulations issued under the Act in the design,development,or
operation of any system of records on individuals to accomplish an agency function when
the agreement speci?cally identi?es (i)the systems of records;and (ii)the design,
development,or operation work that the service provider is to perform.The service
provider shall also include the Privacy Act into all subcontracts when the work statement
in the proposed subcontract requires the redesign,development,or operation of a system
of records on individuals that is subject to the Act;and
B.In the event of violations of the act,a civil action may be brought against the agency
involved when the violation concerns the design,development,or operation of a system
of records on individuals to accomplish an agency function,and criminal penalties may
be imposed upon the of?cers or employees of the agency when the violation concerns the
operation of a system of records on individuals to accomplish an agency function.For the
purposes of the act,when the agreement is for the operation of a system of records on
individuals to accomplish an agency function,the service provider is considered to be an
employee of the Agency.
1.“Operation of a system of records,”as used in this article,means performance of any
of the activities associated with maintaining the system of records,including the
collection,use,and dissemination of records.
2.“Record,”as used in this article,means any item,collection,or grouping of
information about an individual that is maintained by an agency,including,but not
limited to,education,?nancial transactions,medical history,and criminal or
employment history and that contains the person’s name,or the identifying number,
symbol,or other identifying particular assigned to the individual,such as a ?ngerprint
or voiceprint or a photograph.
3.“System of records on individuals,”as used in this article,means a group of any
records under the control of any agency from which information is retrieved by the
name of the individual or by some identifying number,symbol,or other identifying
particular assigned to the individual.
1
SEPTEMBER 2025
Agenda Item #6.F.
12 Jan 2026
Page 149 of 239
Article 14.Quality Control
The service provider is responsible for management and quality control actions,including
the actions of credentialedTFOS,necessary to meet the quality standards set forth in the
agreement.
SEPTEMBER 2025
Agenda Item #6.F.
12 Jan 2026
Page 150 of 239
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-03 authorizing an agreement for electrical
troubleshooting and repairs with Limbaugh Electrical Contracting.
SUBMITTED BY:Adam Thornton,Public Works Director
Troy Stephens,Public Utilities Director
DATE:December 2,2025
MEETING DATE:January 12,2026
SUMMARY:On November 19,2025,one bid from Limbaugh Electrical
Contracting was received for Bid No.2526-03 Multi—YearContract for Electrical Troubleshooting
and Repairs.The purpose of this bid is to select a contractor to perform electrical repairs or minor
improvements that cannot be performed by City forces.
Limbaugh Electrical Contracting is currently under contract for electrical services.They have been
performing satisfactory electrical work for the City,including extensive work on our HVAC
equipment,for many years.
The period of the contract for Electrical Troubleshooting and Repairs shall expire ?ve (5)years after
the date of commencement.The Contractor may cancel the contract at the end of the 3rdor 4t
hanniversaryyear,without cause,upon six (6)months prior written noti?cation to the City.
BUDGET:The actual cost to be awarded under this contract is unknown.Tasks
will be awarded under the City’s purchasing policies on an as needed
basis.Adequate funding for Electrical Contractors is budgeted as
follows:
$7,500 in Parks Maintenance account 001-6020-572-4600
$20,000 in Water Production account 400-5502-533-3400
$25,000 in Sewer Collection account 410-5506—535—3400
$30,000 in Sewer Treatment account 410-5508—535-3400
RECOMMENDATION:Adopt Resolution No.26-03.
ATTACHMENTS:Resolution No.26—03
Bid Tabulation for 2526-03 Multi-Year Contract for Electrical
Troubleshooting and Repairs
Bid is on ?le with the City Clerk’s Of?ce.
APPROVED BY CITY MANAGER.vb.
Agenda Item #8.A.
12 Jan 2026
Page 151 of 239
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Curtis Ford,Mayor
RESOLUTION NO.26-03
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING AN AGREEMENT FOR ELECTRICAL TROUBLESHOOTING
AND REPAIRS WITH LIMBAUGH ELECTRICAL CONTRACTING;
AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AGREEMENTS AND
CONTRACTS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION;AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,on November 19,2025,one bid from Limbaugh Electrical Contracting was received for
Bid No.2526-03 Multi-Year Contract for Electrical Troubleshooting and Repairs;and
WHEREAS,the purpose of this agreement is primarily for electrical repairs or minor improvements
that cannot be performed by City forces;and
WHEREAS,Limbaugh Electrical Contracting is currently under contract for electrical services.They
have been performing satisfactory electrical work for the City,including extensive work on our HVAC
equipment,for many years;and
WHEREAS,the period of the contract for Electrical Troubleshooting and Repairs shall expire ?ve (5)
years after the date of commencement.The Contractor may cancel the contract at the end of the 3rd or 4th
anniversary year,without cause,upon six (6)months prior written noti?cation to the City;and
WHEREAS,funds for Electrical Contractor Services are budgeted as follows:$7,500 in the Parks
Maintenance Account 001-6020-572-4600;$20,000 in Water Production Account 400-5502-533-3400;
$25,000 in Sewer Collection account 410-5506-535-3400,and $20,000 in Sewer Treatment account 410-5508-
535-3400.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows:
Section 1.City Commission hereby authorizes awarding Bid 2526-03 to Limbaugh Electrical Contracting;
Section 2.The City Commission hereby authorizes the City Manager to execute any contracts and purchase
orders as necessary to effectuate the provisions of this Resolution.
Section 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 12thday of January,2026.
Jason Gabriel,City Attorney
Attest:
Agenda Item #8.A.
12 Jan 2026
Page 152 of 239
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Agenda Item #8.A.12 Jan 2026
Page 153 of 239
Page 154 of 239
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-07 authorizing the City to enter into a
memorandum of agreement with US.Immigrations and Customs
Enforcement (ICE)pursuant to Section 287(g)of the Immigration
and Nationality Act to permit designated of?cers to perform
certain immigration enforcement functions.
SUBMITTED BY:Victor Gualillo,Chief of Police
TODAY’S DATE:December 15,2025
MEETING DATE:January 12,2026
BACKGROUND:Section 287(g)of the Immigration and Nationality Act (INA),
codi?ed at 8 U.S.C.§1357(g),authorizes the US.Department of Homeland Security,acting
through US.Immigration and Customs Enforcement (ICE),to enter into agreements with state
and local law enforcement agencies to permit designated of?cers to perform certain immigration
enforcement functions;and the Atlantic Beach Police Department has determined that
participation in the 287(g)program will enhance public safety by improving the ability of trained
of?cers to identify and process removable aliens who are arrested for criminal offenses.The
current agreement was entered into via approved resolution 25-42,however some minor changes
have been made by the US ICE,and a new agreement is required to be signed to continue
participating in the program.
BUDGET:None
RECOMMENDATION:Adopt Resolution No.26—07.
ATTACHMENTS:Resolution No.26-07
Explanation of MOA changes
United States Immigration and Customs Enforcement MOA
(redlined)
United States Immigration and Customs Enforcement MOA
REVIEWED BY CITY MANAGER:
Agenda Item #8.B.
12 Jan 2026
Page 155 of 239
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RESOLUTION NO.26-07
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING
THE CITY TO ENTER INTO A MEMORANDUM OF AGREEMENT
WITH U.S.IMMIGRATION AND CUSTOMS ENFORCEMENT (ICE)
PURSUANT TO SECTION 287(g)OF THE IMMIGRATION AND
NATIONALITY ACT TO PERMIT ,DESIGNATED OFFICERS TO
PERFORM CERTAIN IMMIGRATION ENFORCEMENT FUNCTIONS;
AUTHORIZING ATLANTIC BEACH POLICE DEPARTMENT STAFF TO
PARTICIPATE IN AND MANAGE IMPLEMENTATION OF THE
PROGRAM;AUTHORIZING THE MAYOR,CITY MANAGER,AND
CITY ATTORNEY TO EXECUTE CONTRACTS AND DOCUMENTS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION;AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,Section 287(g)of the Immigration and Nationality Act (INA),codi?ed at 8
U.S.C.§1357(g),authorizes the U.S.Department of Homeland Security,acting through U.S.
Immigration and Customs Enforcement (ICE),to enter into agreements with state and local law
enforcement agencies to permit designated of?cers to perform certain immigration enforcement
functions;and
WHEREAS,such agreements are executedthrough a Memorandumof Agreement (MOA)
that outlines the scope,training,supervision,and oversight of participating law enforcement
personnel;and
WHEREAS,the Atlantic Beach Police Department has determined that participation in
the 287(g)program will enhance public safety by improving the ability of trained of?cers to
identify and process removable aliens who are arrested for criminal offenses;and
WHEREAS,participation in the 287(g)program requires the execution of an MOA
between ICE and the City of Atlantic Beach and the designation of appropriate police department
staff to undergo training and coordinationwith ICE;and
WHEREAS,it is necessary for the Mayor,City Manager,and City Attorney to be
authorized to execute the MOA and related documents as may be required to implement and
administerthe program.
NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic
Beach as follows:
Section 1.The City Commission previously authorized the City to enter into a Memorandum of
Agreement with U.S.Immigration and Customs Enforcement pursuant to Section 287(g)of the
Immigration and Nationality Act (#25-42).
Section 2.The City Commission authorizes the City to enter into the updated Memorandum of
Agreement with U.S.Immigration and Customs Enforcement pursuant to Section 287(g)of the
Resolution No.26-07 Page 1 of 2
Agenda Item #8.B.
12 Jan 2026
Page 156 of 239
Donna L.Bartle,City Clerk Curtis Ford,Mayor
Immigration and Nationality Act and continue to participate in and manage the implementation of
the 287(g)program.
Section 3.The City Commission authorizes the Mayor,City Manager,and City Attorney to
execute the updated Memorandum of Agreement,associated contracts,and any other documents
necessary to effectuate the provisions of this resolution.
Section 4.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach this 12thday of January,2026.
Jason Gabriel,City Attorney
Approved as to form and correctness:
Page 2 of 2ResolutionNo.26-07
Attest:
Agenda Item #8.B.
12 Jan 2026
Page 157 of 239
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Changes from OLD to NEW Agreement:
Monthly reporting date
Previously,a report was tied to an earlier “5th/10th”rhythm.Now,both the Monthly Report
and the Monthly Invoice contractually are due by the 10th of the month subsequent to the
month of service.
0 This matters because:One monthly close date.Set your calendar to the
10th.
0 Corrected New heading:Invoicing/Monthly Billing.
What counts for reimbursement (labels)TEA (Targeted Enforcement Actions)language to
IEA (Immigration Enforcement Activities).UAC (Unaccompanied Alien Children)remains.
o This matters because:Every IEAor UAC mark on a TPW (Task Force Model-
Participation Worksheet),counts.Update training/forms so that those in IEA
or UAC can make ICE verification transitions.
0 Corrected New Headings:Definitions,Purpose/Responsibilities (or Eligible
Activities)Public records &routing media.
Corrected General FOIA language to be clear,step-by-step routing:Records of in-custody
under ICE go to ICE FOIA;media goes to ICE OPA;Congress goes to ICE Office of
Congressional Relations;detainee info is restricted (8 CFR 236.6).
0 This matters because:PIO and legal,must follow this path to other assigned
releases and avoid accidental releases.
0 Corrected New heading:Notification and Public Disclosures
Corrected -within the borders of the Government outlines and defines general security
issues—Names a Corporate Security Officer-CSO;COR/OPR (Contracting Officer’s
Representative/Office of Professional Responsibility—ICE Field Office)and their delegate
may conduct an inspection to determine security and compliance;CO (used to be COR)in
charge of the contract issues directions to “cure”if those cure directions are needed.
0 This matters because:It assigns a 080 (our City)and at alltimes keep allthe
E—Verifyfiles audit ready.The C80 is responsible for your agency’s
compliance with all personnel,physical,and information-security
requirements tied to the program.The 080:
Check staff background records,verify their citizenship,makes E-Verify
inquiries,and has primary responsibility for managed staff.Handles and
controls maintenance and proper security of the Controlled Information
Systems and dissemination of the information.Keeps security SOPs,
training,and incidents records.On security issues,shares and submits via
ICE COR to the ICE OPR (Office of Professional Responsibility)and assists in
carrying out the inspections.
Agenda Item #8.B.
12 Jan 2026
Page 158 of 239
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o Corrected New heading:Safety Management
5.New Quality Control—Not a standalone article,is now QC (quality Control)and is clear (you
own performance/quality standards).
0 This matters because:Add a simple QC checklist to the monthly packet.
6.Corrected-Which rules control &how disputes are handled.Order of Precedence says this
Service Agreement plus the 287(g)TFM (Task Force Model)MOA is controlled by the
agreement;as is any disputes:CO decides and appeals to HCA (Head of Contracting
Activity-ICE);keep performing during disputes unless HCA decides otherwise.
0 This matters because:We are not to stop work untilthe CO orders
otherwise.
7.NEW:Order of Precedence;Disputes-In a single document,enrollment &payment
instructions are now contained (see additional attachments).Requirementswere scattered
throughout and now are centralized such that we are to have SF-3881 EFT (ACH/Electronic
Funds Transfer enrollment form)on file;keep SAM.gov Active (All Awards);consolidated
invoices related to salary,overtime,and benefits should be submitted no later than the
10th calendar day after the end of the month in which the services were rendered.All
incentive invoices are due no later than 10 calendar days after the end of the Federal Fiscal
Quarter.These days are January 10,April 10,July 10,and October 10.
o This matters because:Finance has a repeatable &orderly work process to
perform.
0 Corrected NEW heading:Payment/Invoicing &Enrollment
Agenda Item #8.B.
12 Jan 2026
Page 159 of 239
.un
287(g)SERVICE AGREEMENT
BETWEEN THE
UNITED STATES DEPARTMENT OF HOMELAND SECURITY
U.S.IMMIGRATION AND CUSTOMS ENFORCEMENT
AND
This Service Agreement (“agreement”)is entered into between United States (US)Department
of Homeland Security (“DHS”),Immigration and Customs Enforcement (“ICE”),and
(“service provider”or “contractor”)for the purpose of receiving reimbursable costs incurred
by the service provider in providing resources to joint operations (also referred to as “aliens”and
“detainees”).The term “parties”is used in this agreement to refer jointly to ICE and the service
provider.
Participating Law Enforcement Agencies will perform actions
on any case approved by Enforcement and Removal Operations (ERO)in advance of the
enforcement action and/or any case speci?cally designated by ICE that was previously in Of?ce
of Refugee Resettlement (ORR)custody,subsequently released,and unaccounted for.
The agreement will remain in effect for a period not to exceed 36 months unless extended by
bilateral modi?cation or terminated in writing by either party.Either party may terminate this
agreement by providing written notice Ofintention to terminate the agreement,a minimum of 60
calendar days in advance of the effective date of termination,or the parties may agree to a
shorter period.If this agreement is terminated by either party under this article,ICE will be under
no ?nancial obligation for any allowable costs a?er the date Of termination.The service provider
Will only be paid for services provided to ICE up to and including the day of termination.
The period of performance for this agreement will be speci?ed on Optional Form 347 (OF347).
The following documents constitute the complete agreement and are hereby incorporated directly
or by reference:
0 A.Optional Form (OF)347
o B.287(g)Agreement (This document)
Attachments
Attachment 1 —Title 29,Part 4 Labor Standards for Federal Service Contracts
Attachment 2 —Wage Determination Number (to be speci?ed on OF347)
Attachment 3 Combatting Traf?cking in Persons
Attachment 4 ICE Privacy,Records Management,and Safeguarding of Sensitive
Information
0 Attachment 5 —287(g)Electronic Payment Request fOrStipends
NOVEMBER 2025
CITY OF ATLANTIC BEACH
(INSERT
SERVICE PROVIDER ENTITY and SAM’S UNIQUE ENTITY IDENTIFIER (UEI))
'm migration enforcement
Agenda Item #8.B.
12 Jan 2026
Page 160 of 239
Signature:
Date:
(Name of service provider)
IN WITNESS WHEREOF,the undersigned,duly authorized of?cers,have subscribed their names
on behalf of the and the Department of Homeland Security,US.
Immigration and Customs Enforcement.Only the service provider is authorized as a signatory
for this agreement with full authority to sign and bind the service provider regarding this
agreement.The authorized signatory must be a bona fide representative of the service provider
(prime).
ACCEPTED:ACCEPTED:
US.Immigration and Customs Enforcement
Contracting Of?cer (CO)
NOVEMBER 2025
(Service Provider Organization)
(N ame)
(Title)
Date:
Signature:
Agenda Item #8.B.
12 Jan 2026
Page 161 of 239
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De?nitions
Service Provider Operational Team —ICE immigration enforcement activities under this
agreement follow a Task Force Model (TFM)approach.For the service provider’s of?cers to
qualify for any reimbursement in this agreement,the team will
Law Enforcement Agency (LEA)-Any agency with an active 287(g)Task Force Model
(TFM)Memorandum of Agreement (MOA)signed by the Immigration and Customs
Enforcement (ICE)director or designee.
Task Force Of?cer (TFO)-Any of?cer,in good standing,employed by a LEA with an active
TFM MOA who satisfactorily completed the required training and is in possession of valid
TFM credentials (temporary or permanent).
«_.n,-.,:a.1.;u uuy-nq-xr.uvuu..-?»wf0Immigration Iinibrccmcnt Activities (ll-1A)~any immigration cnlbrccmcm work cunduclcd
during the course ol‘nm'nml duties.and/0r wurk in concert with local IC'IE:’[.€R()of?cers.
o Unaccompanied Alien Children (UAC)-any case speci?cally designated by ICE that was
previously in Of?ce of Refugee Resettlement custody,subsequently released,and
unaccounted for.
o TFM Participation Worksheet (TPW)-a paper or electronic document provided by the ERO
Enforcement Division that collects information related to a LEO’s enforcement action under
the TFM MOA.
Article 1.Purpose
A.Pu ose:The purpose of this service agreement is to establish an agreement between ICE
and the service provider for speci?c enforcement actions as directed by ICE under the
authority of Section 287(g)of the Immigration and Nationality Act (INA),codi?ed at 8
U.S.C.§1357(g),as amended by the Homeland Security Act of 2002,Public Law 107-
296.Participation in the ICE/ERO 287(g)Program for reimbursement of items listed in
this agreement,apply to participation and operational enforcement in ICE Task Force
Model (TFM)only.
B.Res onsibilities:This agreement sets forth the responsibilities of ICE and the service
provider.
a-EE
SEPTEMBER 2025
be reimbursed for any time spent conducting immigration
enforcement activities.The en forcement action activities may be during the course of normal
duties,or at the direction of ICE.
Agenda Item #8.B.
12 Jan 2026
Page 162 of 239
ii.
iii.
iv.
vi.
ERO shall provide the service provider with access to required Federal
Law Enforcement Training Center (FLETC)e-course curriculum required
for service provider candidates to become credentialed Task Force Model
(TFM)/Task Force Of?cers (TFO)upon successful completion.
ERO shall provide service provider with the “287(g)Service Provider
Monthly Report”template.This template must be completed by the
service provider monthly to detail TFO payroll (salary and overtime),
bene?ts related to immigration
enforcement activities performed on behalf of ICE.This template shall be
e-mailed to the designated ICE/ERO POC(s)at ERORPA-287 -
TFM ICE.dhs.ov no later than the 10‘“day
following the month in which services were performed.This process may
be updated with further requirements or automations at a later date.
ERO validate service provider
salary,overtime,and bene?ts data incurred monthly by each operating
team.
ERO shall verify and validate the service provider’s
accomplishments
on a monthly basis,with disbursements to be paid
quarterly
The ERO 287(g)Program shall coordinate with ERO Field Of?ces on
validated operational enforcement statistics using ERO systems of record
and will con?rm payment disbursements.Salary,overtime,and bene?ts
payments will be disbursed monthly
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Immigration enforcement activities addressed in this agreement.
Immigration enforcement activities will comply with the Memorandum
b.Service Provider
i.The service provider shall provide all personnel,management,equipment,
supplies,and services necessary for performance of all
of
Agreement (MOA)287(g)Task Force Model between the service provider
and ICE.
SEPTEMBER 2025
1mm igration enforcement activity
dcsigncc
dcsignec shall verify and
rarrd—epera?enal-expe?sesmfgeted—
and
Agenda Item #8.B.
12 Jan 2026
Page 163 of 239
ii.The service provider shall provide ERO with salary,overtime,and
bene?ts package data for each TFO assigned to an operationalized team as
indicated in Section B.a.ii.above.
The service provider shall attest to the truthfulness and accuracy of all
salary,overtime,bene?ts,and operational information provided to ICE
iv.The service provider shall provide ERO with
custody to ICE,transfer of custody to CBP,or other)
The service provider shall provide ERO with hours spent performing
ICE enforcement activities for adult and Unaccompanied Alien Children
(UAC),for each TF O assigned to the
v.On all invoices,the service provider shall identify TFO participants by
their ICE designated credential identi?cation number (generated after
completion of the ICE e-FLETC coursework).
C.Rates:All rates are speci?ed in the OF347.This is a ?xed rate agreement,subject to the
availability of funds.
D.Order of Precedence:In instances where other policies con?ict with ICE policy or
standards,this agreement and/or the Memorandum of Agreement 287(g)Task Force
Model between the provider and ICE will be the guiding document.
Article 2.Task Force Model Participation Verification
A.Points of Contact POC
The service provider shall provide a POC to the ERO ?eld of?ce with local operational control
of the 287(g)program for participation noti?cation purposes.The POC information shall include
a name,title,of?ce phone number,and of?cial email address.
The ERO ?eld of?ce with local operational control of the 287(g)program shall provide a POC to
the service provider for participation veri?cation purposes.The local ERO of?ce POC will
provide the service provider POC with a name,title,of?ce phone number,and of?cial email
address,or other electronic means of communication,for communicating and documenting
participation activities.
B.Process
SEPTEMBER 2025
subjects of interest located from immigration
transfer of
apprehension.
credentialed
enforcement activities and illegal alien disposition (arrest,
the monthly invoice submission.
iii.
Agenda Item #8.B.
12 Jan 2026
Page 164 of 239
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Service providers will only be eligible for reimbursement for IEA and UAC cases.TFOs
will record all enforcement actions on the approved TPW,on which they will specify whether
the case is or UAC.TFOs will provide the TPW to their LEA POC at the end of their
shift.
The LEA POC will create a process to save and track all TFO TPWs.
The ERO POC will reconcile the list of TFO enforcement actions against events recorded in ICE
systems of record.Any unmatched records will be reviewed by the ERO POC to identify a cause
and resolution.If a case cannot be resolved because it is not in an ICE system of record,then the
ERO POC will notify the service provider POC that the case has been rejected.If the service
provider POC submits correct information and the case is located,then credit will be granted.
lfthc service provider has indicated they will participate in locating UACs within their
jurisdiction,all work performed must he in accordance with the UA(‘Statement of‘Ohjectives
and Performance Metrics.Responsibilities.and Incentives Overview.These two documents are
available upon request and confirmation of participation in locating UACs within their
jurisdiction.The two documents will be incorporated into the agreement once participation
veri?ed.
Disputes of participation veri?cation will be handled between the ERO ?eld of?ce and service
provider management.
Article 3.Employment Screening Requirements
General.The service provider shall certify to the Contracting Of?cer (CO)and CO
Representative (COR)that any employees performing under this agreement,who have access to
ICE detainees,will have successfully completed employment screening that includes at a
minimum a criminal history records check,employment reference checks and a citizenship
check.
Em lo ment Eli ibilit .Each employee working on this contract shall successfully pass the
DHS Employment Eligibility Veri?cation (E-Verify)program operated by the United States
Citizenship and Immigration Services (USCIS)to establish work authorization.
The E-Verify system is an Intemet-based system operated by DHS USCIS,in partnership
with the Social Security Administration (SSA)that allows participating employers to
electronically verify the employment eligibility of their newly hired employees.
Each employee working on this Agreement shall have a Social Security Card issued by
the SSA.The service provider shall be responsible for acts and omissions of his own
employees and for any subcontractor(s)and their employees.
SEPTEMBER 2025
[EA
Agenda Item #8.B.
12 Jan 2026
Page 165 of 239
Subject to existing law,regulations and/or other provisions of this contract,illegal or
undocumented aliens shall not be employed by the service provider under this
Agreement.The service provider shall ensure that this provision is expressly incorporated
into any subcontracts or agreements issued in support of this Agreement.
Securit Mana ement.The service provider shall appoint a senior of?cial to act as the Corporate
Security Of?cer.The individual will interface with OPR PSO through the COR on all security
matters,to include physical,personnel,and protection of all Government information and data
accessed by the service provider.
The COR and CPR shall have the right to inspect the procedures,methods,and facilities utilized
by the service provider in complying with the security requirements under this contract.Should
the COR determine that the service provider is not complying with the security requirements of
this contract,the service provider will be informed in writing by the C0 of the proper action to
be taken to effect compliance with such requirements.
Article 4.Incident Reporting
The COR shall be immediately noti?ed in the event of all serious incidents.The COR will
provide any additional contact information for outside working hours to the service provider at
the time of the award.
Article 5.Administration
A.Commencement of Services:ICE is under no obligation to utilize the services identi?ed
herein until the need for services has been identi?ed,and funding has been identi?ed and
made available.
B.Fundin :The obligation of ICE to make payments to the service provider is contingent
upon the availability of Federal funds.ICE will not direct the performance of any other
services until ICE has appropriate ?lnding.Service agreements will be established when
speci?c requirements have been identi?ed and funding obligated.Performance under this
agreement is not authorized until the CO issues a speci?c service agreement to the
designated service provider in writing.In the event of a Federal lapse of funding,please
consult with the CO.
C.Consistent with Law:This agreement is permitted under applicable statutes,regilations,
policies,and judicial mandates.Any provision of this agreement contrary to applicable
statutes,regulation,policies,or judicial mandates is null and void and shall not
necessarily affect the balance of the agreement.
Article 6.Adjusting the Agreement Rates
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Agenda Item #8.B.
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may be appealed to the ICE Head of Contracting Activity (HCA)for resolution.The
A.ICE will reimburse the service provider at the rates shown in the OF347,subject to the
availability of funds,except as provided in Article 11.No rate adjustments are permitted
under this service agreement unless initiated by ICE subject to the availability of funds.
Article 7.Modi?cations and Disputes
A.Modi?cations:Actions,other than those designated in this agreement,will not bind or
incur liability on behalf of either party.Either party may request a modi?cation to this
agreement by submitting a written request to the other party.A modi?cation will become
a part of this agreement only after the CO has approved the modi?cation in writing.
B.Dis utes:In regard to this service agreement,the CO and the authorized signatory of the
service provider will settle disputes,questions,and concerns arising from this agreement.
Settlement of disputes will be memorialized in a written modi?cation between the ICE
CO and authorized signatory of the service provider.In the event a dispute is not able to
be resolved between the service provider and the ICE CO,the ICE CO will make the
?nal decision.If the service provider does not agree with the ?nal decision,the matter
ICE
HCA may employ all methods available to resolve the dispute including alternative
dispute resolution techniques.The service provider shall proceed diligently with
performance of this agreement pending ?nal resolution of any dispute.
Article 8.Enrollment,Invoicing,and Payment
A.Enrollment in Electronic Funds Transfer:The service provider shall provide ICE with the
information needed to make payments by electronic funds transfer (EFT).The service
provider shall identify their ?nancial institution and related information on Standard
Form 3881,Automated Clearing House (ACH)Vendor Miscellaneous Payment
Enrollment Form https://www.gsa.gov/forms-library/ach—vendormiscellaneous-
payment-enrollment.The service provider shall submit a completed SF 3881 to ICE payment
of?ce prior to submitting its initial request for payment under this agreement.If the EFT
data changes,the service provider shall be responsible for providing updated information
to the ICE payment of?ce.
B.SAM Re istration:The service provider shall maintain an active registration in System
for Award Management (SAM)at the time of award and throughout the life of this
agreement.The service provider shall be registered to receive “All Awards”in their SAM
registration.The SAM website can be found at www.sam.gov.
C.Consolidated Invoicin :Service providers shall submit invoices for salary,overtime,and
bene?ts by the 10thday of the subsequent month after the immigration enforcement
action is performed.Service providers shall submit invoices for incentive payments by
the 10thday a?er the end of the federal ?scal year quarter (Jan.10th,Apr.10th,Jul.10th,
Oct.10th)
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Article 9.Hold Harmless Provisions
Unless speci?cally addressed by the terms of this agreement,the parties agree to be responsible
for the negligent or wrongful acts or omissions of their respective employees to the extent
authorized under the applicable law.
A.Service Provider Held Harmless:ICE liability for any injury,damage or loss to persons or
property caused by the negligent or tortuous conduct of its own of?cers,employees,and
other persons provided coverage pursuant to Federal law is governed by the Federal Tort
Claims Act,28 USC 2691 et seq.(FTCA).Compensation for work related injuries for
ICE’s of?cers,employees and covered persons is governed by the Federal Employees
Compensation Act (FECA).The service provider shall promptly notify ICE of any claims
or lawsuits ?led against any ICE employees of which the service provider is noti?ed.
B.Federal Government Held Harmless:Service provider liability for any injury,damage or
loss to persons or property arising out of the performance of this agreement and caused
by the negligence of its own of?cers,employees,agents and representatives is governed
by the applicable State and/or local law.ICE will promptly notify the service provider of
any claims ?led against any of the service provider’s employees of which ICE is noti?ed.
The Federal Government will be held harmless for any injury,damage or loss to persons
or property caused by a service provider employee arising in the performance of this
agreement.
C.Defense of Suit:In the event an ICE detained alien ?les suit against the service provider
contesting the legality of the alien’s ICE detention under this agreement and/or
immigration/citizenship status,or an alien ?les suit as a result of an administrative error
or omission of the Federal Government,ICE will request that the United States
Department of Justice (DOJ),as appropriate,move either to have the service provider
dismissed from such suit;to have ICE substituted as the proper party defendant;or to
have the case removed to a court of proper jurisdiction.Regardless of the decision on any
such motion,ICE will request that DOJ be responsible for the defense of any suit on
these grounds.Nothing in this agreement limits the discretion of DOJ on any litigation
matters.
D.ICE Recove Ri ht:The service provider shall do nothing to prejudice ICE's right to
recover against third parties for any loss,destruction of,or damage to US Government
property.Upon request from the CO,the service provider shall furnish to ICE all
reasonable assistance and cooperation,including assistance in the prosecution of suit and
execution of the instruments of assignment in favor of ICE in obtaining recovery.
Article 10.Financial Records
A.Retention of Records:All supporting documents,arrest sheets,and other records
pertinent to service agreements or subordinate agreements under this agreement shall be
retained by the service provider in accordance with the NARA records schedule for
SEPTEMBER 2025
Agenda Item #8.B.
12 Jan 2026
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purposes of federal examinations and audit.The retention period begins at the end of the
?rst year of completion of service under the agreement.If any litigation,claim,
negotiation,audit,or other action involving the records has been started before the
expiration of the retention period,the records must be retained until completion of the
action and resolution of all issues which arise from it or until the end of the regular
NARA record retention period,whichever is later.Retention of records requirements can
be found in Attachment
B.Access to Records:ICE and the Comptroller General of the United States,or any of their
authorized representatives,have the right of access to any pertinent books,documents,
papers or other records of the service provider or its subcontractors,which are pertinent
to the award,to make audits,examinations,excerpts,and transcripts.The rights of access
must not be limited to the required retention period but shall last as long as the records
are retained.
Article 11.Labor Standards and Wage Determination
A.The Service Contract Act,41 U.S.C.351 et seq.,Title 29,Part 4 Labor Standards for
Federal Service Contracts,is hereby incorporated as Attachment 1.These standards and
provisions are included in every contract and service agreement entered by the United
States or the District of Columbia,in excess of $2,500,or in an inde?nite amount,the
principal purpose of which is to furnish services through the use of service employees.
B.Wage Determination:Each service employee employed in the performance of this
agreement shall be paid not less than the minimum prevailing wages and shall be
furnished fringe bene?ts in accordance with the wages and fringe bene?ts determined by
the Secretary of Labor or authorized representative,as speci?ed in any wage
determination applicable under this agreement.The wage determination,issued under the
Service Contract Labor Standards statute,by the Administrator,Wage and Hour Division,
US.Department of Labor,will be updated on the annual anniversary of the service
agreement with the most recent applicable wage determination.
C.The service provider shall notify the C0 of any increase claimed within 30 calendar days
after receiving a new wage determination unless this noti?cation period is extended in
writing by the CO.Requested increases shall only include the service provider’s actual
increase in applicable wages and fringe bene?ts to the extent the increase is made to
comply with the new wage determination.Any adjustment will be limited to increases or
decreases in wages and fringe bene?ts,and the accompanying increases or decreases in
social security and unemployment taxes and workers’compensation insurance but shall
not otherwise include any amount for general and administrative costs,overhead,or
pro?t.
Article 12.Notification and Public Disclosures
A.Information obtained or developed because of this agreement is under the control of ICE
and is subject to public disclosure only pursuant to the provisions of applicable Federal
10
SEPTEMBER 2025
Agenda Item #8.B.
12 Jan 2026
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laws (such as FOIA),regulations,and Executive Orders or as ordered by a Court.The
Service provider is prohibited from disclosing any information relating to ICE aliens
pursuant to 8 C.F.R §236.6.If the service provider receives a request for such
information through,for example relevant State sunshine laws or another mechanism,the
service provider shall promptly notify the ICE FOIA Of?cer and inform the requester to
submit a FOIA request directly to the ICE FOIA Of?ce.To the extent the service
provider intends to release the agreement or any information relating to,or exchanged
under,this agreement,the service provider agrees to coordinate with the ICE FOIA
Of?cer prior to such release.The service provider may,at its discretion,communicate the
substance of this agreement when requested.ICE understands that this agreement will
become a public document when presented to the service provider‘s governing body for
approval.
B.The service provider shall notify the ICE Of?ce of Congressional Relations when a
member of the United States Congress requests information,or the CO and the ICE
Of?ce of Congressional Relations when he/she makes a request to Visit the facility.The
service provider shall coordinate all public information related issues pertaining to ICE
aliens with ICE.The service provider shall promptly make public announcements stating
the facts of unusual or newsworthy incidents to local media.Examples of such events
include,but are not limited to deaths,escapes from custody,and facility emergencies.All
press statements and releases shall be cleared,in advance,with the ICE Of?ce of Public
Affairs.
C.With respect to public announcements and press statements,the service provider shall
ensure employees agree to use appropriate disclaimers clearly stating the employees'
opinions do not re?ect the position of the United States government in any public
presentations they make or articles they write that relate to any aspect of performance or
the facility operations.
Article 13.Privacy
A.The service provider shall comply with the Privacy Act of 1974 (“the Act”)and the
agency rules and regulations issued under the Act in the design,development,or
operation of any system of records on individuals to accomplish an agency function when
the agreement speci?cally identi?es (i)the systems of records;and (ii)the design,
development,or operation work that the service provider is to perform.The service
provider shall also include the Privacy Act into all subcontracts when the work statement
in the proposed subcontract requires the redesign,development,or operation of a system
of records on individuals that is subject to the Act;and
B.In the event of violations of the act,a civil action may be brought against the agency
involved when the violation concerns the design,development,or operation of a system
of records on individuals to accomplish an agency function,and criminal penalties may
be imposed upon the of?cers or employees of the agency when the violation concerns the
operation of a system of records on individuals to accomplish an agency function.For the
purposes of the act,when the agreement is for the operation of a system of records on
1 1
SEPTEMBER 2025
Agenda Item #8.B.
12 Jan 2026
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'b'i'.
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individuals to accomplish an agency function,the service provider is considered to be an
employee of the Agency.
1.“Operation of a system of records,”as used in this article,means performance of any
of the activities associated with maintaining the system of records,including the
collection,use,and dissemination of records.
2.“Record,”as used in this article,means any item,collection,or grouping of
information about an individual that is maintained by an agency,including,but not
limited to,education,?nancial transactions,medical history,and criminal or
employment history and that contains the person’s name,or the identifying number,
symbol,or other identifying particular assigned to the individual,such as a ?ngerprint
or voiceprint or a photograph.
3.“System of records on individuals,”as used in this article,means a group of any
records under the control of any agency from which information is retrieved by the
name of the individual or by some identifying number,symbol,or other identifying
particular assigned to the individual.
Article 14.Quality Control
The service provider is responsible for management and quality control actions,including
the actions of credentialed TFOs,necessary to meet the quality standards set forth in the
agreement.
SEPTEMBER 2025
12
Agenda Item #8.B.
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Page 171 of 239
287(g)SERVICE AGREEMENT
BETWEEN THE
UNITED STATES DEPARTMENT OF HOMELAND SECURITY
U.S.IMMIGRATION AND CUSTOMS ENFORCEMENT
AND
CITY OF ATLANTIC BEACH
This Service Agreement (“agreement”)is entered into between United States (US)Department
Of Homeland Security (“DHS”),Immigration and Customs Enforcement (“ICE”),and CITY
OF ATLANTIC BEACH and W2ZNQX64HDF5(SAM’S UNIQUEENTITY
IDENTIFIER (U EI))(“service provider”or “contractor”)for the purpose of receiving
reimbursable costs incurred by the service provider in providing resources to joint operations
(also referred to as “aliens”and “detainees”).The term “parties”is used in this agreement to
refer jointly to ICE and the service provider.
Participating Law Enforcement Agencies will perform immigration enforcement actions on any
case approved by Enforcement and Removal Operations (ERO)in advance of the enforcement
action and/or any case speci?cally designated by ICE that was previously in Of?ce of Refugee
Resettlement (ORR)custody,subsequently released,and unaccounted for.
The agreement will remain in effect for a period not to exceed 36 months unless extended by
bilateral modi?cation or terminated in writing by either party.Either party may terminate this
agreement by providing written notice Of intention to terminate the agreement,a minimum of 60
calendar days in advance Ofthe effective date of termination,or the parties may agree to a
shorter period.If this agreement is terminated by either party under this article,ICE will be under
no ?nancial obligation for any allowable costs after the date Of termination.The service provider
will only be paid for services provided to ICE up to and including the day of termination.
The period Of performance for this agreement will be speci?ed on Optional Form 347 (OF347).
The following documents constitute the complete agreement and are hereby incorporated directly
or by reference:
0 A.Optional Form (OF)347
o B.287(g)Agreement (This document)
Attachments
Attachment 1 Title 29,Part 4 Labor Standards for Federal Service Contracts
Attachment 2 —Wage Determination Number (to be speci?ed on OF347)
Attachment 3 Combatting Traf?cking in Persons
Attachment 4 ICE Privacy,Records Management,and Safeguarding Of Sensitive
Information
0 Attachment 5 287(g)Electronic Payment Request for Stipends
NOVEMBER 2025
Agenda Item #8.B.
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IN WITNESS WHEREOF,the undersigned,duly authorized of?cers,have subscribedtheir names
on behalf of the City of Atlantic Beach and the Department of Homeland Security,US.
Immigration and Customs Enforcement.Only the service provider is authorized as a signatory
for this agreement with full authority to sign and bind the service provider regarding this
agreement.The authorized signatory must be a bona ?de representative of the service provider
(prime).
ACCEPTED:ACCEPTED:
US.Immigration and Customs Enforcement City of Atlantic Beach
Bill Killingsworth
Contracting Of?cer (CO)City Manager
Signature:Signature:
Date:Date:
NOVEMBER 2025
Agenda Item #8.B.
12 Jan 2026
Page 173 of 239
De?nitions
0 Service Provider Operational Team —ICE immigration enforcement activities under this
agreement follow a Task Force Model (TFM)approach.For the service provider’s of?cers to
qualify for any reimbursement in this agreement,the team will be reimbursed for any time
spent conducting immigration enforcement activities.The enforcement action activities may
be during the course of normal duties,or at the direction of ICE.'
0 Law Enforcement Agency (LEA)-Any agency with an active 287(g)Task Force Model
(TFM)Memorandum of Agreement (MOA)signed by the Immigration and Customs
Enforcement (ICE)director or designee.
0 Task Force Of?cer (TFO)-Any of?cer,in good standing,employed by a LEA with an active
TF M MOA who satisfactorily completed the required training and is in possession of valid
TF M credentials (temporary or permanent).
0 Immigration Enforcement Activities (IEA)-any immigration enforcement work conducted
during the course of normal duties,and/or work in concert with local ICE/ERO of?cers.
0 Unaccompanied Alien Children (UAC)-any case speci?cally designated by ICE that was
previously in Of?ce of Refugee Resettlement custody,subsequently released,and
unaccounted for.
o TFM Participation Worksheet (TPW)-a paper or electronic document provided by the ERO
Enforcement Division that collects information related to a LEO’s enforcement action under
the TFM MOA.
Article 1.Purpose
A.Pu ose:The purpose of this service agreement is to establish an agreement between ICE
and the service provider for speci?c enforcement actions as directed by ICE under the
authority of Section 287(g)of the Immigration and Nationality Act (INA),codi?ed at 8
U.S.C.§1357(g),as amended by the Homeland Security Act of 2002,Public Law 107-
296.Participation in the ICE/ERO 287(g)Program for reimbursement of items listed in
this agreement,apply to participation and operational enforcement in ICE Task Force
Model (TFM)only.
B.Res onsibilities:This agreement sets forth the responsibilities of ICE and the service
provider.
Isl-?
i.ERO shall provide the service provider with access to required Federal
Law Enforcement Training Center (FLETC)e—course curriculum required
for service provider candidates to become credentialed Task Force Model
(TFM)/Task Force Of?cers (TFO)upon successful completion.
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Agenda Item #8.B.
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ii.
iii.
iv.
ERO shall provide service provider with the “287(g)Service Provider
Monthly Report”template.This template must be completed by the
service provider monthly to detail TFO payroll (salary and overtime),and
bene?ts related to immigration enforcement activities performed on behalf
of ICE.This template shall be e-mailed to the designated ICE/BRO
POC(s)at ERORPA-287 -TFM ICE.dhs.ov no later than the 10thday
following the month in which services were performed.This process may
be updated with further requirements or automations at a later date.
ERO designee shall verify and validate service provider salary,overtime,
and bene?ts data incurred monthly by each operating team.
ERO designee shall verify and validate the service provider’s immigration
enforcement activity accomplishments on a monthly basis,with
disbursements to be paid quarterly
The ERO 287(g)Program shall coordinate with ERO Field Of?ces on
validated operational enforcement statistics using ERO systems of record
and will con?rm payment disbursements.Salary,overtime,and bene?ts
payments will be disbursed monthly.
b.Service Provider
i.
ii.
iii.
iv.
The service provider shall provide all personnel,management,equipment,
supplies,and services necessary for performance of all immigration
enforcement activities addressed in this agreement.Immigration
enforcement activities will comply with the Memorandum of Agreement
(MOA)287(g)Task Force Model between the service provider and ICE.
The service provider shall provide ERO with salary,overtime,and
bene?ts package data for each TFO assigned to an operationalized team as
indicated in Section B.a.ii.above.
The service provider shall attest to the truthfulness and accuracy of all
salary,overtime,bene?ts,and operational information provided to ICE on
the monthly invoice submission.
The service provider shall provide ERO with subjects of interest located
from immigration enforcement activities and illegal alien disposition
(arrest,transfer of custody to ICE,transfer of custody to CBP,or other)
The service provider shall provide ERO with hours spent performing ICE
enforcement activities for adult and Unaccompanied Alien Children
(UAC),for each credentialed TFO assigned to the apprehension.
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Agenda Item #8.B.
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V.On all invoices,the service provider shall identify TF O participants by
their ICE designated credential identi?cation number (generated after
completion of the ICE e-FLETC coursework).
C.Rates:All rates are speci?ed in the OF347.This is a ?xed rate agreement,subject to the
availability of funds.
D.Order of Precedence:In instances where other policies con?ict with ICE policy or
standards,this agreement and/or the Memorandum of Agreement 287(g)Task Force
Model between the provider and ICE will be the guiding document.
Article 2.Task Force Model Participation Veri?cation
A.Points of Contact POC
The service provider shall provide a POC to the ERO ?eld of?ce with local operational control
of the 287(g)program for participation noti?cation purposes.The POC information shall include
a name,title,of?ce phone number,and of?cial email address.
The ERO ?eld of?ce with local operational control of the 287(g)program shall provide a POC to
the service provider for participation veri?cation purposes.The local ERO of?ce POC will
provide the service provider POC with a name,title,of?ce phone number,and of?cial email
address,or other electronic means of communication,for communicating and documenting
participation activities.
B.Process
Service providers will only be eligible for reimbursement for IEA and UAC cases.TFOs will
record all enforcement actions on the approved TPW,on which they will specify whether the
case is IEA or UAC.TFOs will provide the TPW to their LEA POC at the end of their shift.
The LEA POC will create a process to save and track all TFO TPWs.
The ERO POC will reconcile the list of TFO enforcement actions against events recorded in ICE
systems of record.Any unmatched records will be reviewed by the ERO POC to identify a cause
and resolution.If a case cannot be resolved because it is not in an ICE system of record,then the
ERO POC will notify the service provider POC.that the case has been rejected.If the service
provider POC submits correct information and the case is located,then credit will be granted.
If the service provider has indicated they will participate in locating UACs within their
jurisdiction,all work performed must be in accordance with the UAC Statement of Objectives
and Performance Metrics,Responsibilities,and Incentives Overview.These two documents are
available upon request and con?rmation of participation in locating UACs within their
jurisdiction.The two documents will be incorporated into the agreement once participation is
veri?ed.
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Agenda Item #8.B.
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Disputes of participation veri?cation will be handled between the ERO ?eld of?ce and service
provider management.
Article 3.Employment Screening Requirements
General.The service provider shall certify to the Contracting Of?cer (CO)and CO
Representative (COR)that any employees performing under this agreement,who have access to
ICE detainees,will have successfully completed employment screening that includes at a
minimum a criminal history records check,employment reference checks and a citizenship
check.
Em lo ment Eli ibilit .Each employee working on this contract shall successfully pass the
DHS Employment Eligibility Veri?cation (E-Verify)program operated by the United States
Citizenship and Immigration Services (USCIS)to establish work authorization.
The E-Verify system is an Internet—basedsystem operated by DHS USCIS,in partnership
with the Social Security Administration (SSA)that allows participating employers to
electronically verify the employment eligibility of their newly hired employees.
Each employee working on this Agreement shall have a Social Security Card issued by
the SSA.The service provider shall be responsible for acts and omissions of his own
employees and for any subcontractor(s)and their employees.
Subject to existing law,regulations and/or other provisions of this contract,illegal or
undocumented aliens shall not be employed by the service provider under this
Agreement.The service provider shall ensure that this provision is expressly incorporated
into any subcontracts or agreements issued in support of this Agreement.
Securit Mana ement.The service provider shall appoint a senior of?cial to act as the Corporate
Security Of?cer.The individual will interface with OPR PSO through the COR on all security
matters,to include physical,personnel,and protection of all Government information and data
accessed by the service provider.
The COR and CPR shall have the right to inspect the procedures,methods,and facilities utilized
by the service provider in complying with the security requirements under this contract.Should
the COR determine that the service provider is not complying with the security requirements of
this contract,the service provider will be informed in writing by the C0 of the proper action to
be taken to effect compliance with such requirements.
Article 4.Incident Reporting
The COR shall be immediately noti?ed in the event of all serious incidents.The COR will
provide any additional contact information for outside working hours to the service provider at
the time of the award.
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Article 5.Administration
A.Commencement of Services:ICE is under no obligation to utilize the services identi?ed
herein until the need for services has been identi?ed,and funding has been identi?ed and
made available.
B.Fundin :The obligation of ICE to make payments to the service provider is contingent
upon the availability of Federal funds.ICE will not direct the performance of any other
services until ICE has appropriate funding.Service agreements will be established when
speci?c requirements have been identi?ed and funding obligated.Performance under this
agreement is not authorized until the CO issues a speci?c service agreement to the
designated service provider in writing.In the event of a federal lapse of funding,please
consult with the CO.
C.Consistent with Law:This agreement is permitted under applicable statutes,regulations,
policies,and judicial mandates.Any provision of this agreement contrary to applicable
statutes,regulation,policies,or judicial mandates is null and void and shall not
necessarily affect the balance of the agreement.
Article 6.Adjusting the Agreement Rates
A.ICE will reimburse the service provider at the rates shown in the OF347,subject to the
availability of funds,except as provided in Article 11.No rate adjustments are permitted
under this service agreement unless initiated by ICE subject to the availability of funds.
Article 7.Modi?cations and Disputes
A.Modi?cations:Actions,other than those designated in this agreement,will not bind or
incur liability on behalf of either party.Either party may request a modi?cation to this
agreement by submitting a written request to the other party.A modi?cation will become
a part of this agreement only after the CO has approved the modi?cation in writing.
B.Dis utes:In regard to this service agreement,the CO and the authorized signatory of the
service provider will settle disputes,questions,and concerns arising from this agreement.
Settlement of disputes will be memorializedin a written modi?cation between the ICE
CO and authorized signatory of the service provider.In the event a dispute is not able to
be resolved between the service provider and the ICE CO,the ICE CO will make the
?nal decision;If the service provider does not agree with the ?nal decision,the matter
may be appealed to the ICE Head of Contracting Activity (HCA)for resolution.The ICE
HCA may employ all methods available to resolve the dispute including alternative
dispute resolution techniques.The service provider shall proceed diligently with
performance of this agreement pending ?nal resolution of any dispute.
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Agenda Item #8.B.
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Article 8.Enrollment,Invoicing,and Payment
A.Enrollment in Electronic Funds Transfer:The service provider shall provide ICE with the
information needed to make payments by electronic funds transfer (EFT).The service
provider shall identify their ?nancial institution and related information on Standard
Form 3881,Automated Clearing House (ACH)Vendor Miscellaneous Payment
Enrollment Form https://www.gsa.gov/forms-library/ach-vendormiscellaneous-
payment-enrollment.The service provider shall submit a completed SF 3881 to ICE payment
of?ce prior to submitting its initial request for payment under this agreement.If the EFT
data changes,the service provider shall be responsible for providing updated information
to the ICE payment of?ce.
B.SAM Re istration:The service provider shall maintain an active registration in System
for Award Management (SAM)at the time of award and throughout the life of this
agreement.The service provider shall be registered to receive “All Awards”in their SAM
registration.The SAM website can be found at www.sam.gov.
C.Consolidated Invoicin :Service providers shall submit invoices for salary,overtime,and
bene?ts by the 10thday of the subsequent month after the immigration enforcement
action is performed.Service providers shall submit invoices for incentive payments by
the 10thday after the end of the federal ?scal year quarter (Jan.10th,Apr.lO‘h,Jul.10th,
Oct.10‘“)
Article 9.Hold Harmless Provisions
Unless speci?cally addressed by the terms of this agreement,the parties agree to be responsible
for the negligent or wrongful acts or omissions of their respective employees to the extent
authorized under the applicable law.
A.Service Provider Held Harmless:ICE liability for any injury,damage or loss to persons or
property caused by the negligent or tortuous conduct of its own of?cers,employees,and
other persons provided coverage pursuant to Federal law is governed by the Federal Tort
Claims Act,28 USC 2691 et seq.(FTCA).Compensation for work related injuries for
ICE’s of?cers,employees and covered persons is governed by the Federal Employees
Compensation Act (FECA).The service provider shall promptly notify ICE of any claims
or lawsuits ?led against any ICE employees of which the service provider is noti?ed.
B.Federal Government Held Harmless:Service provider liability for any injury,damage or
loss to persons or property arising out of the performance of this agreement and caused
by the negligence of its own of?cers,employees,agents and representatives is governed
by the applicable State and/or local law.ICE will promptly notify the service provider of
any claims ?led against any of the service provider’s employees of which ICE is noti?ed.
The Federal Government will be held harmless for any injury,damage or loss to persons
or property caused by a service provider employee arising in the performance of this
agreement.
SEPTEMBER 2025
Agenda Item #8.B.
12 Jan 2026
Page 179 of 239
C.Defense of Suit:In the event an ICE detained alien ?les suit against the service provider
contesting the legality of the alien’s ICE detention under this agreement and/or
immigration/citizenship status,or an alien ?les suit as a result of an administrative error
or omission of the Federal Government,ICE will request that the United States
Department of Justice (DOJ),as appropriate,move either to have the service provider
dismissed from such suit;to have ICE substituted as the proper party defendant;or to
have the case removed to a court of proper jurisdiction.Regardless of the decision on any
such motion,ICE will request that DO]be responsible for the defense of any suit on
these grounds.Nothing in this agreement limits the discretion of DC]on any litigation
matters.
D.ICE Recove Ri ht:The service provider shall do nothing to prejudice ICE‘s right to
recover against third parties for any loss,destruction of,or damage to US.Government
property.Upon request from the CO,the service provider shall furnish to ICE all
reasonable assistance and cooperation,including assistance in the prosecution of suit and
execution of the instruments of assignment in favor of ICE in obtaining recovery.
Article 10.Financial Records
A.Retention of Records:All supporting documents,arrest sheets,and other records
pertinent to service agreements or subordinate agreements under this agreement shall be
retained by the service provider in accordance with the NARA records schedule for
purposes of federal examinations and audit.The retention period begins at the end of the
?rst year of completion of service under the agreement.If any litigation,claim,
negotiation,audit,or other action involving the records has been started before the
expiration of the retention period,the records must be retained until completion of the
action and resolution of all issues which arise ?om it or until the end of the regular
NARA record retention period,whichever is later.Retention of records requirements can
be found in Attachment 4.
B.Access to Records:ICE and the Comptroller General of the United States,or any of their
authorized representatives,have the right of access to any pertinent books,documents,
papers or other records of the service provider or its subcontractors,which are pertinent
to the award,to make audits,examinations,excerpts,and transcripts.The rights of access
must not be limited to the required retention period but shall last as long as the records
are retained.
Article 11.Labor Standards and Wage Determination
A.The Service Contract Act,41 U.S.C.351 et seq.,Title 29,Part 4 Labor Standards for
Federal Service Contracts,is hereby incorporated as Attachment 1.These standards and
provisions are included in every contract and service agreement entered by the United
States or the District of Columbia,in excess of $2,500,or in an inde?nite amount,the
principal purpose of which is to furnish services through the use of service employees.
SEPTEMBER 2025
Agenda Item #8.B.
12 Jan 2026
Page 180 of 239
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B.Wage Determination:Each service employee employed in the performance of this
agreement shall be paid not less than the minimum prevailing wages and shall be
furnished ?inge bene?ts in accordance with the wages and fringe bene?ts determined by
the Secretary of Labor or authorized representative,as speci?ed in any wage
determination applicable under this agreement.The wage determination,issued under the
Service Contract Labor Standards statute,by the Administrator,Wage and Hour Division,
US.Department of Labor,will be updated on the annual anniversary of the service
agreement with the most recent applicable wage determination.
C.The service provider shall notify the C0 of any increase claimed within 30 calendar days
after receiving a new wage determination unless this noti?cation period is extended in
writing by the CO.Requested increases shall only include the service provider’s actual
increase in applicable wages and fringe bene?ts to the extent the increase is made to
comply with the new wage determination.Any adjustment will be limited to increases or
decreases in wages and fringe bene?ts,and the accompanying increases or decreases in
social security and unemployment taxes and workers’compensation insurance but shall
not otherwise include any amount for general and administrative costs,overhead,or
pro?t.
Article 12.Noti?cation and Public Disclosures
A.Information obtained or developed because of this agreement is under the control of ICE
and is subject to public disclosure only pursuant to the provisions of applicable Federal
laws (such as F OIA),regulations,and Executive Orders or as ordered by a Court.The
Service provider is prohibited from disclosing any information relating to ICE aliens
pursuant to 8 C.F.R §236.6.If the service provider receives a request for such
information through,for example relevant State sunshine laws or another mechanism,the
service provider shall promptly notify the ICE FOIA Of?cer and inform the requester to
submit a FOIA request directly to the ICE FOIA Of?ce.To the extent the service
provider intends to release the agreement or any information relating to,or exchanged
under,this agreement,the service provider agrees to coordinate with the ICE FOIA
Of?cer prior to such release.The service provider may,at its discretion,communicate the
substance of this agreement when requested.ICE understands that this agreement will
become a public document when presented to the service provider's governing body for
approval.
B.The service provider shall notify the ICE Of?ce of Congressional Relations when a
member of the United States Congress requests information,or the CO and the ICE
Of?ce of Congressional Relations when he/she makes a request to visit the facility.The
service provider shall coordinate all public information related issues pertaining to ICE
aliens with ICE.The service provider shall promptly make public announcements stating
the facts of unusual or newsworthy incidents to local media.Examples of such events
include,but are not limited to deaths,escapes from custody,and facility emergencies.All
press statements and releases shall be cleared,in advance,with the ICE Of?ce of Public
Affairs.
10
SEPTEMBER 2025
Agenda Item #8.B.
12 Jan 2026
Page 181 of 239
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C.With respect to public announcements and press statements,the service provider shall
ensure employees agree to use appropriate disclaimers clearly stating the employees'
opinions do not re?ect the position of the United States government in any public
presentations they make or articles they write that relate to any aspect of performance or
the facility operations.
Article 13.Privacy
A.The service provider shall comply with the Privacy Act of 1974 (“the Act”)and the
agency rules and regulations issued under the Act in the design,development,or
operation of any system of records on individuals to accomplish an agency function when
the agreement speci?cally identi?es (i)the systems of records;and (ii)the design,
development,or operation work that the service provider is to perform.The service
provider shall also include the Privacy Act into all subcontracts when the work statement
in the proposed subcontract requires the redesign,development,or operation of a system
of records on individuals that is subject to the Act;and
B.In the event of violations of the act,a civil action may be brought against the agency
involved when the violation concerns the design,development,or operation of a system
of records on individuals to accomplish an agency function,and criminal penalties may
be imposed upon the of?cers or employees of the agency when the violation concerns the
operation of a system of records on individuals to accomplish an agency function.For the
purposes of the act,when the agreement is for the operation of a system of records on
individuals to accomplish an agency function,the service provider is consideredto be an
employee of the Agency.
1.“Operation of a system of records,”as used in this article,means performance of any
of the activities associated with maintaining the system of records,including the
collection,use,and dissemination of records.
2.“Record,”as used in this article,means any item,collection,or grouping of
information about an individual that is maintained by an agency,including,but not
limited to,education,?nancial transactions,medical history,and criminal or
employment history and that contains the person’s name,or the identifying number,
symbol,or other identifying particular assigned to the individual,such as a ?ngerprint
or voiceprint or a photograph.
3.“System of records on individuals,”as used in this article,means a group of any
records under the control of any agency from which information is retrieved by the
name of the individual or by some identifying number,symbol,or other identifying
particular assigned to the individual.
11
SEPTEMBER 2025
Agenda Item #8.B.
12 Jan 2026
Page 182 of 239
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Article 14.Quality Control
The service provider is responsible for management and quality control actions,including
the actions of credentialed TFOs,necessary to meet the quality standards set forth in the
agreement.
SEPTEMBER 2025
12
Agenda Item #8.B.
12 Jan 2026
Page 183 of 239
Page 184 of 239
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-11 accepting the donation of a Peace Pole from the
Rotary Club of Jacksonville-Oceanside and approving its installation at Jack Russell Park.
SUBMITTED BY:Amanda Askew,AICP,Neighborhoods Department Director
TODAY’S DATE:January 2,2026
MEETING DATE:January 12,2026
BACKGROUND:The Rotary Club of Jacksonville-Oceanside has offered to donate a “Peace
Pole”to the City of Atlantic Beach.Peace Poles serve as international monuments,currently
planted in over 250,000 communities worldwide,and carry the universal message,“May Peace
Prevail On Eart ”.This donation is intended to provide a visible symbol of peace and con?ict
resolution for the world family.
Jack Russell Park,speci?cally the area in the Vicinity of the racquetball courts,has been identi?ed
as a suitable high-Visibility location for the monument.The City Commission ?nds that this
donation serves a valid public purpose and enhances the social quality of life for residents.
Key provisions of the resolution include:
.Installation:Authorization for the City Manager to coordinate ?nal design and precise
placement with the Rotary Club to ensure it ?ts park infrastructure..Relocation:The City retains the right to relocate the Peace Pole at any time based on future
planning or operational needs,subject to City Commission approval.
BUDGET:The monument is being provided as a donation from the Rotary Club of J acksonville
—Oceanside.
RECOMMENDATION:Adopt Resolution No.26-1 1.
ATTACHMENTS:Resolution No.26-11
Schematic
Photo
REVIEWED BY CITY MANAGER:
Agenda Item #8.C.
12 Jan 2026
Page 185 of 239
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RESOLUTION NO.26-11
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
ACCEPTING THE DONATION OF A PEACE POLE FROM THE ROTARY CLUB
OF JACKSONVILLE-OCEANSIDE;APPROVING ITS INSTALLATION AT
JACK RUSSELL PARK;ESTABLISHING CONDITIONS FOR ITS
MAINTENANCE AND RELOCATION;AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS,Rotary Club of Jacksonville-Oceanside has generously offered to
donate a “Peace Pole”to the City of Atlantic Beach as a visible symbol of the hopes and
dreams of the world family for peace and con?ict resolution;and
WHEREAS,Peace Poles carry the universal message,“May Peace Prevail On
Earth,”and serve as international monuments to peace planted in more than 250,000
communities worldwide;and
WHEREAS,the City of Atlantic Beach recognizes the value of direct community
support and the positive impact such symbols have on the aesthetic and social quality of
life for its residents;and
WHEREAS,Jack Russell Park has been identi?ed as a suitable high-visibility
location for the installation of this monument;and
WHEREAS,the City Commission ?nds that accepting this donation serves a valid
public purpose and promotes the civic well-being of the community.
NOW THEREFORE,be it resolved by the City Commission of the City of
Atlantic Beach as follows:
Section 1.The City of Atlantic Beach of?cially accepts the donation of the Peace
Pole from the Rotary Club of Jacksonville Oceanside.
Section 2.The City Commission hereby approves the installation of the Peace Pole
at Jack Russell Park,speci?cally in the vicinity of the racquetball courts.
Section 3.The City Manager or his designee is authorized to coordinate with the
Rotary Club on the ?nal design and precise placement to ensure the installation ?ts
appropriately within the park’s infrastructure.
Section 4.The acceptance and placement of the Peace Pole are subject to the
following caveat:the Peace Pole is subject to relocation at any time based on the City‘s
?iture planning and operational needs,provided such relocation is approved by the City
Commission.
Section 5.This Resolution shall take effect immediately upon its passage and
adoption.
Page 1 of 2ResolutionNo.26-1
Agenda Item #8.C.
12 Jan 2026
Page 186 of 239
Donna L.Bartle,City Clerk
Approved as to form and correctness:
PASSED AND ADOPTED by the City of Atlantic Beach,this 12th day of January,
2026.
Page 2 of 2ResolutionNo.26-1
Curtis Ford,Mayor
Jason Gabriel,City Attorney
Attest:
Agenda Item #8.C.
12 Jan 2026
Page 187 of 239
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Agenda Item #8.C.12 Jan 2026
Page 188 of 239
Agenda Item #8.C.
12 Jan 2026
Page 189 of 239
Page 190 of 239
Donna L.Bartle,City Clerk
Approved as to form and correctness:
RESOLUTION NO.26-14
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
APPROVING THE APPOINTMENT OF DEPUTY CITY MANAGER KEVIN
HOGENCAMP AS INTERIM CITY MANAGER;AUTHORIZING CONTINUED
SERVICE IN THE CAPACITY OF CITY MANAGER UNTIL THE
APPOINTMENT OF A PERMANENT CITY MANAGER;AUTHORIZING AN
ADDITIONAL SALARY PERCENTAGE AND MILEAGE ALLOWANCE
DURING THE TERM OF SERVICE;AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,by virtue of the City Manager vacancy and pursuant to Article III,Section 24,of the
Charter,Kevin Hogencamp currently serves as Interim City Manager for the City of Atlantic Beach;and
WHEREAS,there is a continued need for an Interim City Manager to ensure the ef?cient
operation of City government;and
WHEREAS,the City Commission deems it in the best interest of the City to formalize the
approval of Kevin Hogencamp acting in the capacity of Interim City Manager;and
WHEREAS,the City Commission desires to establish the speci?c compensation and mileage
allowance for the duration of this interim appointment.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows:
Section 1.Appointment.The City Commission hereby approves the appointment of Deputy City Manager
Kevin Hogencamp as Interim City Manager,effective immediately,until the appointment of a permanent
City Manager.
Section 2.Temporary Salary Increase.During the pendency of his service as Interim City Manager,Kevin
Hogencamp shall receive:(i)a temporary increase of to his current base salary;and (ii)a monthly
mileage allowance in the amount of $.This salary increase and mileage allowance shall cease upon
the selection and assumption of duties by a permanent City Manager.
Section 3.Authority and Duties.Pursuant to Article II,Section 10 of the Charter,as Interim City Manager,
Kevin Hogencamp shall exercise all powers and duties of the City Manager as provided by the City
Charter,applicable ordinances,and state law.
Section 4.Effective Date.This Resolution shall become effective immediately upon its adoption.
Curtis Ford,Mayor
Attest:
Jason Gabriel,City Attorney
Agenda Item #8.D.
12 Jan 2026
Page 191 of 239
Page 192 of 239
0%
AGENDA ITEM:
SUBMITTED BY:
TODAY’S DATE:
MEETING DATE:
BACKGROUND :
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
An ordinance of the City of Atlantic Beach,County of Duval,State of Florida,
amending Chapter 14,Planning/Zoning/Appeals,Article 1,Section 14-1
remove outdated reference to the comprehensive plan and allow for
amendments to the comprehensive plan;Article 11 community development
board,Section l4-17,composition;quali?cations of members;of?cers adding
a second alternate member;Section 14-18,terms of of?ce of members;?lling
of vacancies,delineating the succession of the alternate members;Section 14-
19,removal of members,clarifying the process;Section 14—24 appeals,
changing director to city manager or his/her designee providing for purpose
and intent;providing for con?ict;providing for codi?cation;providing for
severability;and providing an effective date.
Amanda L.Askew,AICP,Neighborhoods Department Director
January 2,2026
January 12,2026
The Board Member Review Committee recommends the City consider
amending the composition of the Community Development Board (CDB)to include one additional alternate
member.The CDB currently consists of seven (7)regular members and one (1)alternate member.To improve
meeting attendance and ensure consistent quorum availability,the Committee recommended adding a second
alternate position.
During staff’s review of Chapter 14,several additional updates were identi?ed as necessary.They are:
.Comprehensive Plan Reference Update:Removing outdated references to the 1990 Comprehensive
Plan and revising the language to instead reference the most recently adopted Comprehensive Plan..Alternate Member Structure:Adding the second alternate position,establishing a clear voting order
for alternates,and permitting the second alternate to advance into the ?rst alternate position in the
event of a vacancy.
o Administrative Language Revisions:Streamlining terminology by replacing references to speci?c
job titles with “the City Manager or his/her designee,”ensuring consistency and ?exibility in
administration..Member Removal Procedure:Updating language related to the removal of board members by
changing “shall”to “may”when referring matters to the City Commission for removal,thereby
providing discretion in the process.
This is the second reading;the ordinance was approved on ?rst reading on December 8,2025.
BUDGET:
RECOMMENDATION:
ATTACHMENT(S):
None
Review and vote on Ordinance No.5-26-73
Ordinance No.5-26-73
Exhibit A
BY CITY MANAGER:
Agenda Item #9.A.
12 Jan 2026
Page 193 of 239
ORDINANCE N 0.5-26-73
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY OF
DUVAL,STATE OF FLORIDA,AMENDING CHAPTER 14,
PLANNING/ZONING/APPEALS,ARTICLE I,SECTION 14-1 REMOVE
OUTDATED REFERENCE TO THE COMPREHENSIVE PLAN AND
ALLOW FOR AMENDMENTS TO THE COMPREHENSIVE PLAN;
ARTICLE II COMMUNITY DEVELOPMENT BOARD,SECTION 14-17,
COMPOSITION;QUALIFICATIONS OF MEMBERS;OFFICERS
ADDING A SECOND ALTERNATE MEMBER;SECTION 14-18,TERMS
OF OFFICE OF MEMBERS;FILLING OF VACANCIES,DELINEATING
THE SUCCESSION OF THE ALTERNATE MEMBERS;SECTION 14—19,
REMOVAL OF MEMBERS,CLARIFYING THE PROCESS;SECTION 14-
24 APPEALS,CHANGING DIRECTOR TO CITY MANAGER OR
HIS/HER DESIGNEE;PROVIDING FOR PURPOSE AND INTENT;
PROVIDING FOR CONFLICT;PROVIDING FOR CODIFICATION;
PROVIDING FOR SEVERABILITY;AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS,Chapter 14 of the Code of Ordinances for the City of Atlantic Beach
provides for the of?cial reference for Comprehensive Plan,regulations and structure for the
Community Development Board (CDB);and
WHEREAS,upon recommendation by the Board Member Review Committee,
Commission seeks to add one additional alternate member to the community development board;
and
WHEREAS,the City desires to make additional changes to Chapter 14 to streamline and
provide consistency regarding the CDB;and
NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA:
SECTION 1.Re lation Amended.Chapter 14 Planning/Zoning/Appeals,of the City of
Atlantic Beach,Florida,Code of Ordinances is hereby revised,as more fully set forth and
described in Exhibit A,attached hereto and made part hereof,and hereby adopted to read as
shown in Exhibit A.
SECTION 2.P ose and Intent.The purpose and intent of this Ordinance is to update
the code to clarify and streamline the code.
SECTION 3.Con?ict.A11 ordinances,resolutions,of?cial determinations or parts
thereof previously adopted or entered by the City or any of its of?cials and in con?ict with this
Ordinance are repealed to the extent inconsistent herewith.
SECTION 4.Severabilit .If a Court of competent jurisdiction at any time ?nds any
provision of this Ordinance to be unlaw?il,illegal,or unenforceable,the offending provision
Page 1 of 2OrdinanceNo.5-26—
Agenda Item #9.A.
12 Jan 2026
Page 194 of 239
shall be deemed severable and removed from the remaining provisions of this Ordinance which
shall remain in full force and intact.
SECTION 5.Codi?cation and Scrivener’s Errors.The publisher of the City of Atlantic
Beach’s Code of Ordinances,the Municipal Code Corporation,is hereby directed to incorporate
the changes to Chapter 14 (Exhibit A)into the City’s Code of Ordinances.Sections of the Chapter
may be renumbered or re-lettered and scrivener’s errors,formatting and typographical errors and
other minor,inadvertent graphical errors in Chapter 14 which do not affect the intent may be
authorized by the City Manager and City Attorney without the need of public hearing,by ?ling a
corrected or re-codi?ed copy of same with the City Clerk.
SECTION 6.Effective Date.This ordinance shall take effect upon ?nal reading and approval.
PASSED by the City Commission on ?rst reading this day of ,2025.
PASSED by the City Commission on second and ?nal reading this day of
2026.
Donna L.Bartle,City Clerk Curtis Ford,Mayor
ATTEST:
Page 2 of 2OrdinanceNo.5-26-73
Approved as to form and correctness:
Jason R.Gabriel,Esq.
City Attorney
Agenda Item #9.A.
12 Jan 2026
Page 195 of 239
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Sec.14-1.Comprehensive plan.
(a)The Comprehensive Plan
is adopted for the area ofjurisdiction of the City of Atlantic Beach pursuant to theChapter163,Part II,of the Laws of the State of Florida
(b)Not less than one (1)copy of the comprehensive plan,and any subsequent amendments thereto,shall be
maintained for public inspection in the office of the city clerk,and
shall be maintained for public inspection
Chapter 14 PLANNING/ZONING/
and-any—sebsequent—ameimmeat—s—thereter on the cit ’s websitein
The Local Government Com rehensive Plannin and Land Develo ment Re ulation Act F.S.Ch.163‘t.II
rovides that local governments adorst a comnrehensive plan and land develocment regulations that
im‘lement the ado ted com rehensive Ian.The standards and revisions in this code have been desi ned
to im lement the com rehensive Ian for Atlantic Beach as ma be amended from time to time.When an
amendment to the com rehensive Ian creates inconsistenc with the Code then the Code shall be
amended as rovided for in this Code so as to be consistent with the amended com rehensive Ian.
(Ord.No.47-86-3,§2,1-26-87;Ord.No.95-90—48,§1,12-13-90)
Cross reference(s)—Stormwater management,§22-301 et seq.
Page 1 of 5
Secs.14-2—14-15.Reserved.
ARTICLEII.COMMUNITY DEVELOPMENTBOARD
Sec.14-16.Created.
There is hereby created a community development board.
ARTICLEI.IN GENERA
Exhibit A
Agenda Item #9.A.
12 Jan 2026
Page 196 of 239
eemmnity—develepmem—dimetchit mana er or desi nee
only The first alternate shall have riorit to re lace the
first re ular member who is absent.
Sec.14-20.Powers and duties.
The community development board shall have the power,duty,responsibility and authority to:
(1)Make recommendations to the city commission for the physical,fiscal and .estheticdevelopment of
the city;
(2)Exercise supervisory control over planning and land use within the city,following the standards
established by the city commission pertaining to such planning or land use regulation as contained in
the Ordinance Code of the City of Atlantic Beach,Florida;
(3)Recommend to the city commission proposed changes in the land use regulation map of the city;
Exhibit A
(0rd.No.47-86-3,§2,1-26-87)
Sec.14-17.Composition;quali?cations of members;officers.
The community development board shall consist of seven (7)members and alternate
member appointed by the city commission,none of whom shall hold any
other public office in violation of Article ll,Section 5(a),Florida Constitution,all of whom shall be bona ?de
residents of the city,and where practical,each shall possess some special skill or knowledge which would assist
them in the discharge of their responsibilities under this article.The alternate members strongly encouraged
to attend every meeting and shall be allowed to vote and participate in CDB business subject to the requirements
of this section in the absence of regular board members..
The community development board shall elect its chairman and vice chairman
from among the appointed members.The .shall
act as secretary to the board
(Ord.No.47-86-3,§2,1-26-87;Ord.No.5-15-62,§2,5-11-15;Ord.No.5—18-66,§1,1-14-19)
Sec.14-18.Terms of of?ce of members;filling of vacancies.
The term of office of regular and alternate board members shall be for three (3)years and members may
serve a maximum of three (3)consecutive terms.Allterms shall expire on December 31 of the proper year,
provided,however that members whose terms expire shall continue to serve until replacement appointments are
effective.Any board member who wishes to resign should submit a letter of resignation to the chairman and city
clerk.Any vacancy during the unexpired term of an appointed member shall be filled by the city commission for
the remainder of the term.Should the length of the unexpired term be less than one (1)year,then such
appointment shall not count towards the maximum number of consecutive terms.
(Ord.No.47-86-3,§2,1-26—87;Ord.No.5-03-42,§2,7-14-03;Ord.No.5-18—66,§2,1-14—19)
Sec.14—19.Removal of members.
Any member of the community development board may be removed for cause by the city commission upon
written charges and after public hearing.Any member who fails to attend three (3)consecutive meetings without
prior notice to the or his/herdesignee and without
reasonable cause
he city commission
shall promptly fill the vacancy.
(Ord.No.47-86—3,§2,1—26—87;Ord.No.5-03—42,§2,7—14-03;Ord.No.5-18-66,§3,1-14-19)
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An vacanc of the ?rst
alternate shall be automaticall ?lled b the second alternate.
shaH—ma have his her office referred to the cit commission for removal.hwe-his-ei?ee
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(4)
(5)
(6)
(7)
(8)
(9)
(10)
(11)
(12)
(13)
(14)
(15)
Exhibit A
Recommend to the city commission proposed changes in the land use regulations of the code;
Submit to the city commission their recommendations covering all applications for changes in the
provisions of the land use regulations of the city referred to them by the city commission;
Submit annually to the city manager,not less than one hundred and twenty (120)days prior to the
beginning of the budget year,a list of recommended capital improvements which in the opinion of the
board,are necessary or desirable to be constructed.The list shall be arranged in order of preference,
with recommendations as to which project shall be constructed in which year,and shall include sources
of revenue;
Promote public interest in and understanding of the planning,zoning and beautification of the city;
Meet on a regularly scheduled day each month,and periodically on call,and keep a public record of all
its meetings,resolutions,?ndings and determinations;
Require information from other departments of the city government in relation to its work,which
information shall be furnished to them within a reasonable time;
Request additional assistance for special survey work of the city manager,who may,at his discretion,
assign to the board members of the staff of any administrative department or direct such department
to make a special study requested by the board;
Recommend to the city commission plans for the planning,replanning,improvement or
redevelopment of the city;
Recommend to the city commission plans for the replanning,reconstruction or redevelopment of any
area or district which may be destroyed in whole or in part or seriously damaged by fire,earthquake,
flood or other disaster;
Request the city manager to provide for the employment of sufficient personnel to enable the board to
carry out its powers,duties and responsibilities;
To act as a zoning board and to make recommendations to the city commission on zoning applications
and applications for exceptions ?led in accordance with the land development regulations of the
Comprehensive Zoning Code of the City of Atlantic Beach,Florida;
To act as an appeals board or board of adjustment to authorize upon findings of fact minor variances
from the terms of Chapter 24,the Comprehensive Zoning Ordinance of the City of Atlantic Beach,as
will not be contrary to the public interest and,where owing to special conditions,not self-imposed or
self—created,literal enforcement of the provisions of said Chapter 24 would result in unnecessary
hardship.
(0rd.No.47-86-3,§2,1-26-87)
Sec.14-21.Certification of board actions to the city manager.
All plans or recommendations of the community development board,in order to be accorded official
cognizance by the city commission,must be certified to the city commission through the office of the city manager
by the chairman of the community development board as the official act of the board,duly passed by a majority
vote of the board as distinguished from the personal views or desires of any single member or group of members
of the board.Such certification shall be attested to by the appropriate administrative official.This provision is not
intended as prohibiting the board from submitting alternate plans or recommendations or of submitting minority
plans or recommendations in certain cases when so approved by a majority vote of the board to be also certi?ed
to the city commission for consideration.
(Ord.No.47-86-3,§2,1-26-87)
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Exhibit A
dhceeter—cit mana er or desi nee
Sec.14-22.Local planning agency.
The community development board is hereby designated as the local planning agency and the local land
development regulation commission as set forth in Part 2 of Chapter 163.3164,Florida Statutes as from time to
time amended.
(Ord.No.47—86-3,§2,1-26-87)
Sec.14-23.Proceedings of the board.
Four (4)members of the community development board shall constitute a quorum but a less number may
adjourn from time to time until a quorum is present.The board shall adopt rules as may be required for the proper
conduct of its business.Meetings of the board shall be held at the call of the chairman and at such times as the
board may determine.Such chairman,or in his absence,the acting chairman,may administer oaths and compel
the attendance of witnesses.All meetings of the board shall be open to the public.The board shall keep minutes of
the proceedings,showing the vote of each member upon each question,or,if absent or failing to vote,indicating
such fact,and shall keep records of its examinations and other official actions,all of which shall be immediately
filed in the of?ce of the board and shall become a public record.
(Ord.No.47-86-3,§2,1-26-87)
Sec.14-24.Appeals.
Appeals from decisions of the community development board may be taken by any person or persons,jointly
or separately,or any taxpayer or any officer of the city.Such appeals shall be taken within thirty (30)days after the
decision of the board on which the appeal is based.The appeal shall be filed with the
on behalf of the community development board and with the city
manager for forwarding to the city commission.The appeal shall state the grounds thereof and relief sought.
(Ord.No.47—86-3,§2,1-26-87)
Sec.14-25.Petition of illegality.
Petition may be presented to court of record within thirty (30)days after filing of decision of city
commission,setting forth illegality.
Any person or persons,jointly or separately,aggrieved by any decision of the city commission rendered as a
result of an appeal ?led in accordance with the provisions of section 14-24 herein may present the court of record
a petition,duly veri?ed,setting forth that such decision is illegal in whole or in part,and specifying the grounds of
the illegality.Such petition shall be presented to the court within thirty (30)days after the filing of the decision of
the city commission.
(Ord.No.47—86-3,§2,1-26-87)
Sec.14-26.Cost.
Costs shall not be allowed against the city commission unless it shall appear to the court that it acted with
gross negligence,or in bad faith,or with malice in making the decision appealed from.
(Ord.No.47—86—3,§2,1—26-87)
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Exhibit A
Sec.14-27.Enforcement;penalties for violation.
The city commission may provide by ordinance for the enforcement of this chapter and of any ordinance or
regulation made thereunder,and may provide for the punishment of any violation therein by fine or imprisonment
or both,and may provide civil penalties for said violation.
(Ord.No.47—86-3,§2,1-26-87)
Sec.14-28.Legal proceedings.
Legal proceedings may be instituted in addition to other remedies provided for violation of this chapter.
In case any building or structure if erected,constructed,reconstructed,altered,repaired,converted,or
maintained,or any building,structure,land or water is used in violation of this chapter or of any ordinance or
other regulation made under authority conferred herein,the proper local authorities or the city commission,in
addition to other remedies,may institute appropriate action or proceedings to prevent such unlawful erection,
construction,reconstruction,alteration,repair,conversion,maintenance,or use,to restrain,correct or abate such
violation,to prevent the occupancy of said building,structure,land or water,or to prevent any illegal act,conduct,
business,or use in or about such premises.
(Ord.No.47—86-3,§2,1-26-87)
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