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HomeMy WebLinkAboutEnvironmental Stewardship Committee (ESC) - 28 Jan 2026 - Agenda - Pdf City of Atlantic Beach Agenda Environmental Stewardship Committee (ESC) Meeting Wednesday, January 28, 2026 - 6:00 p.m. City Hall, Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 Page(s) 1. CALL TO ORDER AND ROLL CALL 2. COURTESY OF THE FLOOR (5 MINS.) 2.A. City Arborist Introduction - Chris Delk 3. REPORTS AND/OR REQUESTS FROM ESC MEMBERS AND STAFF  Chair Report  Arbor Day debrief (C. Kelcourse & D. Giovannucci)  CDB meeting debrief (D. Giovannucci)  Community Input Gathering debrief (T. Miner)  Member survey results 4. ONGOING - OLD BUSINESS 4.A. Priorities - 2026 and 2027 ESC 2026 Priorities - ap draft 1.2026 (Rev) Proposed Workplan Memo 2025-2026 08.24.2025 3 - 11 4.B. Chapter 23  Meetings with commissioners  Preparation for joint workshop 4.C. Next Events/Communications - preparation  Film - The Lorax 2.21.2026  Handouts to schools – free trees 4.D. MOTION: Youth Council MOTION Environmental Stewardship and Youth Council Combined 01.14.2026 13 - 22 4.E. MOTION: Revised tree list on free tree yard planting application https://coab.us/DocumentCenter/View/13480/Atlantic-Beach-Free-Tree- Planting-Program-Application?bidId= 5. NEW BUSINESS 5.A. Heritage Tree Application 375 Atlantic Boulevard (Heritage Tree) Application with Pictures 23 - 24 Page 1 of 24 Environmental Stewardship Committee (ESC) - 28 Jan 2026 6. RECAP OF DECISIONS, ACTION ITEMS AND NEXT STEPS  Motion Tracker  Carryovers and requests for items for 2.11 or 2.25 agenda Any person wishing to speak to the Environmental Stewardship Committee on any matter at this meeting should submit a Comment Card located at the entrance to Commission Chamber prior to the start of the meeting. This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. In accordance with the American with Disabilities Act and Section 286.26 of the Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact Deputy City Ladayija Nichols at 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, Florida not less than three (3) days prior to the date of this meeting. 7. ADJOURNMENT Page 2 of 24 CITY OF ATLANTIC BEACH ENVIRONMENTAL STEWARDSHIP COMMITTEE (ESC) PRIORITIES 2026 1. To study and make recommendations to and respond to requests from city commission and city staff with respect to the city’s maritime forest, parks and open spaces, beautification of public and private spaces, and environmental stewardship, including: a. Support passage and implementation of revisions to Chapter 23 and other tree- related recommendations from 2025 – especially those focused on preservation: i. Historic Corridors ii. Heritage Tree maintenance grant program iii. Developer input on incentives to preserve trees iv. “Elder Tree” mapping b. Study and recommend nature-based solutions for pilot program to combat marsh erosion c. Seek Bee City USA designation to focus attention and efforts on native landscaping and related reduction in biocide, fertilizer, and water usage d. Research models and cost for pilot residential composting program 2. Act as a motivating and coordinating body to encourage joint public and private participation in promoting these purposes by leading environmental communications initiatives and outreach activities, including: a. Biennial comprehensive report on the canopy b. Welcome kit c. CoAB Centennial participation d. Minecraft sponsorship e. Arbor Day/Tree City USA/promotion of Free Front Yard Trees i. 100 sign-ups for Centennial f. Earth Day/Mayor’s Monarch Pledge g. Trick or Trees Tree Give-away h. Quarterly hands-on environmental speakers/workshops i. Biannual environmental film screenings in partnership with CARAC j. Community Service Days k. Environmental nominations for city-wide awards program Agenda Item #4.A. 28 Jan 2026 Page 3 of 24 Page 4 of 24 MEMO To: City Manager, City Commission, and Amanda Askew From: Sarah Boren, ESC Chair Date: August 24, 2025 Re: Environmental Stewardship Committee (ESC) Proposed 2025-2026 Workplan On 7/1/25 the City Manager suggested ESC create a 2025-2026 workplan for Commission approval via resolution. During the ESC meeting on August 13, 2025, members unanimously passed (9-0) the enclosed 2025-2026 workplan. ESC respectively requests that a resolution to approve this workplan be placed on a Commission agenda before October 1, 2025. Attachments ESC Proposed 2025-2026 Workplan Agenda Item #4.A. 28 Jan 2026 Page 5 of 24 Environmental Stewardship Committee (ESC) Proposed 2025-2026 Workplan Enclosed is a proposed 12-month workplan for the Environmental Stewardship Committee (ESC) organized to focus first on Commission’s main priority for ESC, other prioritized ESC work, and then time and capacity allowing, additional proposed efforts by focus area and ongoing work. Dates and action items are subject to change. ESC will update Commission and staff on its workplan progress during its scheduled Commission committee report. • Timeline: October 2025 – September 2026 • Focus: Main focus is to incentivize protection of mature trees. • Goals: 1) Improve communications with Commission, staff, and community; 2) Improve community engagement and education Commission Priority for ESC Priority Timeline Activities / Action Items Anticipated Outcomes 1. Incentivize Protection of Mature Trees Oct 2025–Dec 2025 - Explore and research incentive ideas and education and outreach mechanisms that protect mature trees; - Recommend 2-3 incentive programs to Commission for approval - Recommend 1-2 education and outreach efforts to Commission for approval - Pro/Con list of researched ideas and tactics - At least one incentive program is approved by Commission - At least one education and outreach effort is approved by Commission Jan 2026 – Sep 2026 - Implement and educate the public about approved incentive program(s) - Implement approved education and outreach effort(s) Depending on which programs are approved, ESC expects: - more heritage trees designated, - a better understanding of number and species of mature trees, and - a deepening pride for AB’s tree canopy Agenda Item #4.A. 28 Jan 2026 Page 6 of 24 Other Prioritized ESC Work Priority Timeline Activities / Action Items Anticipated Outcomes 2. Approve & Implement 2025-2026 Tree Fund Action & Spending Plan Oct–Dec 2025 - Recommend a Tree Fund action and spending plan to the Commission for approval - Begin/continue implementation of approved plan - Fund operationalized - Monthly internal ESC updates and semi- annual committee reports to Commission on progress Jan-Sep 2026 - Continue to implement approved plan - Adjust plan as needed if funds grow or contract - Monthly and semi- annual progress updates within ESC and to Commission respectively - Measurement of success metrics 3. Decide on Chapter 23 Revision Recommendations Oct-Dec 2025 - Recommend revisions to the Commission for approval - Educate the public about approved revisions - Revisions better protect urban canopy and clarify processes Jan-Mar 2026 - Work on simplifying Ch23 and making it easier to understand without weakening protection of trees and present recommendations to Commission for approval - Ch23 simplified and easier to understand Apr-Sep 2026 - Create multi-format public facing educational materials that reduce ignorance of tree ordinance and makes it easy to understand - Reduction in number of tree ordinance questions and violations 4. Create Tree Reports & Improve Data Collection (Monthly, Semi-Annually & Bi- Annually) Oct–Dec 2025 - Determine data needed for each report - Develop data collection system with staff - Release first semi-annual report on permitting process at 12/8/25 ESC Report to Commission. - Create simplified community version of both monthly tree report and semi-annual permitting process report - Transparent tree tracking - Informed community and Commission on status of tree permits, arborist letters, tree fund, and overall tree ordinance process Jan-Mar 2026 - Research other cities “State of the Canopy” reports include and how they collect data - Create outline of the bi-annual “State of the Canopy” report and identify data gaps - Examples of excellent tree reports from other municipalities - Initial outline of bi- annual report with identified data gaps Agenda Item #4.A. 28 Jan 2026 Page 7 of 24 Priority Timeline Activities / Action Items Anticipated Outcomes - Decide on date of first edition of “State of the Canopy” report - Expected publish date of first “State of the Canopy” report Apr-Sep 2026 - Continue to refine monthly tree report and semi-annual permitting process report with best data obtainable and for easy public consumption - Work on sections of “State of the Canopy” report - Improved tree data and permit process transparency and communication - Initial draft of “State of the Canopy” report 5. Work Toward 2050 Goals & Better Performance and Measurement Oct-Dec 2025 - Meet with staff regarding 2050 goals - Meet with Commissioners to discern what they want measured and see progress on. - Better understanding of what is important to this Commission and align with 2050 goals Jan-Mar 2026 - ESC researches how to collect data and measure performance and progress on Commission’s preferred metrics. - Feasibility summary on desired metrics Apr-Jun 2026 - Collect necessary data for metrics and report out on process at June ESC report to Commission - Streamlined process for data collection of important metrics Jul-Sep 2026 - Continue to work on metrics and align with 2050 goals - Summary of lessons learned from this effort 6. Propose a Marsh Pilot program for 2026- 2027 support Oct-Dec 2025 - Host at least one presentation/workshop at a location west of Mayport Road delineating impacts and the causes of the impacts to the marsh and possible realistic and viable approaches and solutions that address marsh erosion, loss of vegetation, and storm damage. - Put together a working group of residents and subject matter experts that assess possible solutions, fill in data or knowledge gaps and vet and propose possible marsh pilot projects to the full ESC. - AB citizens engaged regarding possible marsh pilot project and solutions - List that compares viable marsh solutions Jan-Feb 2026 - ESC discusses projects and makes a recommendation in time to be considered for the 2026-2027 budget cycle (e.g., February 2026) - Marsh Pilot project recommendation to Commission Agenda Item #4.A. 28 Jan 2026 Page 8 of 24 Additional Proposed Activities by Focus Area (Time & Capacity Permitting) MARITIME CANOPY Action Timeline Outcome Long-Term Tree Replacement Draft Plan Apr–Sep 2026 Research best practices a long term plan for replacing aging/dying trees, trees lost due to storms, etc. and a list of locations ready for tree planting Dutton Island Tree Loss Investigation Apr–Sep 2026 Identification of cause(es) of death of so many trees and recommendations for improving tree health Tree Inventory of Parks Apr–Sep 2026 Tree inventory of AB parks Partner with COJ TreePlotter Program Apr–Sep 2026 Improved software tree plotting system so COAB has more data on each tree planted, mitigated, lost, etc. PARKS & OPEN SPACES Action Timeline Outcome Rain Gardens in flooded areas of Jack Russell Park Apr – Sep 2026 Increased beauty and reduced flooding Stewards of the Park Volunteer Program Apr – Sep 2026 Volunteer stewardship and education in parks BEAUTIFICATION Action Timeline Outcome FDOT Mayport Road Beautification Jan-Mar 2026 Collaborative plan for native landscaping and reducing amount of concrete and heat island effect Improve Public Spaces with Florida Friendly Design Apr – Sep 2026 More vibrant and eco-friendly city landscapes Bee City Designation Apr – Sep 2026 National recognition, pollinator focus ENVIRONMENTAL STEWARDSHIP Action Timeline Outcome Support 15% Residential Water Reduction Apr – Sep 2026 Community outreach, data tracking Voluntary Resilient & Green Building Ordinance Proposal Apr – Sep 2026 Incentives for resilient development and updated building stock in next 25 years for anticipated climate changes Flooding & Stormwater Management Plan Input TBD Recommendations integrated into consultant work Floating Solar Research Apr – Sep 2026 Feasibility report and potential site identified Agenda Item #4.A. 28 Jan 2026 Page 9 of 24 Ongoing Work (throughout the year) ONGOING EFFORTS Ongoing Efforts Ongoing Support Education/outreach on ESC’s four focus areas Newsletter, articles, website, social posts, event tabling, etc. Maintain “Tree City USA” status Coordinate annual application and Arbor Day event Various events Speaker series, film series, Earth Day, Tree Giveaways, Awards Community Service Days Howell Park Littoral Planting, Invasives Removal, Tree Maintenance Multi City Plans/Assessments & CIP Implementation Work with City Engineer/Planning/Public Works Beautification Input from Commission & Community Public feedback loops Parks health & connectivity Passive/multi-use planning advice Develop partnerships & learn best practices from other municipalities Leverage other expertise and experience EDUCATION, EVENTS, AND COMMUNITY ENGAGEMENT CALENDAR Event Date Hopkins Creek Clean Up & Invasives Removal Community Service Day 10/11/25 Fall Tree Giveaway 10/26/25 Annual ESC Community Input Meeting & Survey Nov 2025 Monthly Educational Speaker Series First Thursday / Monthly Tree City USA Arbor Day Event Jan 16, 2026 Arbor Day Tree Giveaway Event Jan 18, 2026 Howell Park & Beaches Weed Wrangle Community Service Day Feb 2026 Earth Day @ Farmers Market April 27, 2026 ESC Environmental Awards TBD Howell Littoral Planting Community Service Day TBD ARCC & ESC Quarterly Educational Film Series TBD Agenda Item #4.A. 28 Jan 2026 Page 10 of 24 ESC 2025-2026 VISUAL WORKPLAN Agenda Item #4.A. 28 Jan 2026 Page 11 of 24 Page 12 of 24 Motion for Consideration COAB Youth Council to Consider Environmental Stewardship in its Purpose, Priorities & Workplan submitted by Sarah Boren, ESC Member Motion: The Environmental Stewardship Committee (ESC) recommends that the City of Atlantic Beach Youth Council consider adding environmental stewardship research-based recommendations, programming, targeted community action, training, and advocacy to its purpose, priorities and workplan. This recommendation is based on the need to ensure that youth voices are meaningfully represented in conversations about the environmental future of Atlantic Beach and the Youth Council’s purpose to develop leadership skills and civic commitment in Atlantic Beach teens. The ESC would welcome the opportunity to partner with the Youth Council as much as possible. Details/Background of the Motion: On 12/17/25 Amanda Askew forwarded the enclosed email and proposal from Avigale Johnson, a current resident of Atlantic Beach who attends Westtown School (a boarding high school in West Chester, Pennsylvania), to form a Youth Environmental Advocacy Group. At the 12/17/26 ESC meeting, there was consensus for the ESC Chair to draft a motion for ESC to consider in January. After hearing from staff, the consensus was that ESC thought this was a good idea, hopes the city is willing to make this happen since “getting the youth involved is the foundation for long term success,” and that it is willing to partner and guide the Youth Council in what it wants to do regarding environmental stewardship. The COAB Youth Council is organized to provide a forum for teens to express their opinion and help the city connect with its youth while developing leadership skills and encouraging civic commitment through the participation in the Youth Council and community service activities and events. Membership is limited to students ages 13-19. According to its webpage (https://coab.us/2033/Youth-Council), the Youth Council meets at Adele Grage Cultural Center, Gulliford Hall on the second Wednesday of each month at 5:30pm (starts 30 minutes before ESC’s meeting). • Wednesday, January 14, at 5:30 p.m. • Wednesday, February 11, at 5:30 p.m. • Wednesday, March 11, at 5:30 p.m. • Wednesday, April 8, at 5:30 p.m. • Wednesday, May 13, at 5:30 p.m. Implementation Plan & Timeline if Approved If this motion is approved, the anticipated next steps and expectations include: • ESC Chair to send memo to Youth Council Chair with appropriate staff on copy (e.g., City Manager, Amanda Askew, and Veronica Richard) Agenda Item #4.D. 28 Jan 2026 Page 13 of 24 • ESC lead to attend next Youth Council meeting and discuss proposal and possible next steps if Youth Council agrees • ESC lead reports back to ESC about next steps • ESC and Youth Council partnership evolves and grows to continually strengthen and uplift the youth voice Voting Results □ Motion Passed / Vote □ Motion Passed with Amendment(s) / Vote: □ Motion Declined / Vote: Attachments • Email exchange with Avigale Johnson • Proposal from Avigale Johnson Agenda Item #4.D. 28 Jan 2026 Page 14 of 24 From:Sarah Boren on behalf of saboren@outlook.com To:"Avigale Johnson"; Askew, Amanda Subject:RE: Interest in a Youth Environmental Advocacy Group Date:Wednesday, December 17, 2025 9:21:00 AM Hi Ms. Johnson – Can you send me the draft proposal you sent Amanda Askew please so I can review before tonight’s meeting? Amanda can let you know about possibility of participating virtually. At a minimum you can watch live or anytime on demand our meeting at coab.us/live (click on live now at 6pm or click on boards 12/17/25 ESC meeting video for anytime on demand). Thanks, Sarah From: Avigale Johnson <avigaleerinj@gmail.com> Sent: Tuesday, December 16, 2025 11:01 AM To: Askew, Amanda <aaskew@coab.us> Cc: Sarah Boren <saboren@outlook.com> Subject: Re: Interest in a Youth Environmental Advocacy Group Good morning Ms. Askew and Ms. Boren, Thank you so much for getting back to me! I appreciate all of your feedback. I will definitely reach out to the youth council to see if they would be interested in partnering with me. Unfortunately, I will be out of town until Friday the 19th. Is there any way I would be able to zoom in? If not, that's fine. Best regards, Avigale Johnson On Mon, Dec 15, 2025 at 4:36 PM Askew, Amanda <aaskew@coab.us> wrote: Good afternoon Ms. Johnson, I know ESC will love this idea. Getting the youth involved is the foundation for long term success. If you are available, you can come and speak under public comments to ESC this Wed. (12/17) at 6pm in Commission Chambers. I've add the ESC chair to this email. Agenda Item #4.D. 28 Jan 2026 Page 15 of 24 Given our limited staff capacity, this program would be student-led. COAB also has a youth council. It could be something that is expanded to include environmental purposes.... https://coab.us/2033/Youth-Council Just a side note......We are looking to transition the youth council to a club. Councils are subject to the FL sunshine regulations which is difficult for youth to work around. The club route makes managing meetings easier. ________________________________ From: Vee <avigaleerinj@gmail.com> Sent: Monday, December 15, 2025 2:47 PM To: Askew, Amanda <aaskew@coab.us> Subject: Interest in a Youth Environmental Advocacy Group Dear Ms. Askew, I hope this email finds you well. My name is Avigale Johnson, and I am a current resident of Atlantic Beach, though I attend Westtown School, a boarding high school in West Chester, Pennsylvania. At Westtown, I have focused extensively on environmental science and advocacy. As my family has lived in the beach communities for four generations, I feel deeply connected to Atlantic Beach and invested in the protection of the beautiful and essential natural systems that define our city. Through my environmental research and advocacy work at school, I have become increasingly motivated to bring this knowledge and experience back to my home community. With this in mind, I am interested in bringing together Atlantic Beach youth to form a Youth Environmental Advocacy Group. I have attached a draft proposal outlining this idea and would be grateful to know whether this is something the Environmental Stewardship Committee might be willing to explore or collaborate on. Thank you very much for your time and consideration. Best regards, Avigale Johnson Agenda Item #4.D. 28 Jan 2026 Page 16 of 24 Westtown School ’27 Agenda Item #4.D. 28 Jan 2026 Page 17 of 24 Atlantic Beach Environmental Advocacy Group Proposal & Mission Executive Summary This proposal outlines the creation of the Atlantic Beach Youth Environmental Advocacy Group, a youth-led civic and environmental organization dedicated to protecting and strengthening the coastal and marsh ecosystems of Atlantic Beach, Florida through structured advocacy, research-informed recommendation, and targeted community action. This group will empower local youth to engage directly with environmental decision-making by raising sustainability concerns to city leadership, contributing youth perspectives to existing environmental initiatives, and advocating for policies that support long term resilience. While limited on-the-ground projects will be used to inform and support advocacy efforts, the primary focus of this initiative is to ensure that youth voices are meaningfully represented in conversations about the environmental future of Atlantic Beach. By centering youth leadership and civic engagement, this initiative will support the long-term ecological health of the city while cultivating informed, responsible, and engaged future leaders. We are seeking partnership and guidance from the City of Atlantic Beach and the Environmental Stewardship Committee to launch a pilot year of programming. Community Context and Need Atlantic Beach is a coastal community shaped by its tidal marshes, waterways, tree canopy, and shoreline ecosystems. These natural systems provide essential services, including flood mitigation, wildlife habitat, temperature regulation, and recreational opportunities. Agenda Item #4.D. 28 Jan 2026 Page 18 of 24 Together, they define the character of the city and contribute to the physical, cultural, and emotional well-being of residents. However, these ecosystems face growing pressures from: ● Coastal flooding and erosion ● Pollution and marine debris ● Climate-driven sea level rise and storm intensity ● Habitat degradation and biodiversity loss While these challenges affect the entire community, youth perspectives are largely absent from local environmental decision-making processes, despite young people being greatly affected by long-term environmental outcomes. Currently, there is no formal, youth-led structure in Atlantic Beach that connects environmental learning and observation with civic participation and policy engagement. This proposal addresses that gap by creating a consistent, informed, and constructive youth advocacy presence within the city. Mission & Vision Mission To empower Atlantic Beach youth to engage in environmental advocacy by developing informed perspectives, communicating effectively with local leaders, and advancing policies that protect and strengthen the city’s coastal and marsh ecosystems. Vision A resilient coastal community where healthy marshes and waterways are protected, and young people are active participators in environmental stewardship and climate resilience. Agenda Item #4.D. 28 Jan 2026 Page 19 of 24 Program Model The Atlantic Beach Youth Environmental Advocacy Group will operate through three integrated program areas: 1. Youth Leadership & Training Youth participants will be recruited and trained to serve as informed advocates. Activities include: ● Meeting listening to and addressing concerns regarding local environmental matters ● Training in public speaking, civic processes, and respectful engagement with government bodies ● Skill-building in research, writing, and collaborative problem solving This program prepares youth to participate confidently and responsibly in public forums and advisory processes. 2. Research-Informed Environmental Action Limited, targeted environmental action projects will be conducted to support advocacy efforts rather than serve as the primary focus. Examples include: ● Marsh and shoreline clean-ups paired with debris categorization and trend analysis ● Observational monitoring of marsh health, flooding, or erosion patterns ● Community-based data collection to identify recurring environmental concerns The data and observations gathered through these activities will be used to inform reports, recommendations, and presentations to city leadership. 3. Youth Climate & Conservation Advocacy Advocacy will be the core function of the group. Agenda Item #4.D. 28 Jan 2026 Page 20 of 24 Key components include: ● Establishing an advocacy group to engage with the Environmental Stewardship Committee and other relevant city bodies ● Preparing youth to deliver public comment, presentations, and testimony at city meetings ● Producing a quarterly Youth Environmental Action Report summarizing findings, community concerns, and policy-oriented recommendations. Advocacy efforts will be collaborative, constructive, and aligned with the city’s existing environmental goals and plans. Youth-Led Structure and Governance The organization will be youth-led with adult mentorship and institutional support. ● Youth Executive Board: President, Program Leads, Communications Lead ● Adult Advisors: Provide guidance, ensure safety and continuity, and support communication with city partners. ● Decision-Making: Youth leaders propose and vote on advocacy priorities, research focus areas, and public positions. ● Succession Planning: Younger members are intentionally mentored into leadership roles to ensure long term continuity. Why Youth Voices Matter Youth perspectives are a critical yet underutilized asset in local environmental decision-making. Early involvement in respectful, informed civic processes builds lifelong habits Agenda Item #4.D. 28 Jan 2026 Page 21 of 24 of participation, responsibility, and collaboration. When given opportunities to participate in decisions that will greatly impact their future, young people are more conscious of their actions and increasingly motivated to demonstrate leadership in their future. Furthermore, youth-led initiatives often increase broader community awareness and participation by engaging families, schools, and peer networks. A greater audience is reached by creating a method for youth to have a role in environmental stewardship. Conclusion The Atlantic Beach Youth Environmental Advocacy Group offers the city of Atlantic Beach a constructive and forward-looking partnership that elevates youth voices while supporting the city’s environmental goals. By formalizing youth engagement in environmental advocacy, this initiative strengthens civic participation, promotes informed decision-making, and invests in the long term resilience of the community. We respectfully request partnership and guidance from the Environmental Stewardship Committee and the opportunity to collaborate in launching this pilot program. Thank you for your consideration. Prepared by: Avigale Johnson Agenda Item #4.D. 28 Jan 2026 Page 22 of 24 Agenda Item #5.A. 28 Jan 2026 Page 23 of 24 Agenda Item #5.A. 28 Jan 2026 Page 24 of 24