2-9-26 Draft Agenda
City of Atlantic Beach
Draft Agenda
Regular City Commission Meeting
Monday, February 9, 2026 - 6:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page(s)
1. APPROVAL OF MINUTES
1.A.
Approve minutes from the Regular Commission Meetings held January 12 and
26, 2026.
1-12-26 Regular City Commission Draft Minutes
1-26-26 Regular City Commission Draft Minutes
5 - 96
1.B.
Approve minutes of the January 24, 2026 Town Hall.
1-24-26 Town Hall Draft Minutes
97
2. COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
3. CITY MANAGER REPORTS
3.A.
Accept the 90-Day Calendar (Feb. - Apr. 2026)
90-Day Calendar (Feb. - Apr. 2026)
99 - 102
3.B.
Priority-Setting
3.C.
Beaches Town Center Parking
3.D.
Atlantic Beach Athletic Association (ABAA)
3.E.
East Coast-Ahern Traffic Safety Improvements
3.F.
Stormwater Master Plan
3.G.
Other Reports
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
4.A.
City Manager Recruitment Update (Commissioner Bole)
4.B.
Community Garden Proposal (Mayor Ford)
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
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6. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY
COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE
NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
6.A.
Approve Resolution No. 26-16.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE
DONNER PARK BASEBALL LED LIGHT REPLACEMENT PROJECT; AUTHORIZING
THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF
THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-16
103 - 105
6.B.
Approve Resolution No. 26-17.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE
CITY TO DECLARE TWO VEHICLES AS SURPLUS FOR A TRADE-IN VALUE OF
$1,100; AUTHORIZING THE TRADE-IN OF THREE ADDITIONAL SURPLUSED
VEHICLES AT A TOTAL VALUE OF $1,300; AUTHORIZING THE CITY TO PURCHASE
TWO NEW 2026 CHEVY SILVERADO 1500 CREW CAB PICKUP TRUCKS AT PRICES
OF $44,648 AND $45,284, RESPECTIVELY, AFTER THE TRADE-IN VALUE IS
APPLIED; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND
PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE
THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-17
107 - 131
6.C.
Approve Resolution No. 26-19.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING
STAFF TO ISSUE A TASK AUTHORIZATION TO CRAWFORD, MURPHY AND TILLY
FOR CONSTRUCTION ADMINISTRATION SERVICES IN CONNECTION WITH THE
SHERRY DRIVE WATERMAIN IMPROVEMENTS PROJECT- PHASE II; AUTHORIZING
THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF
THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-19
133 - 139
6.D.
Approve Resolution No. 26-20.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE
AGREEMENT FOR THE DONNER ROAD LIFT STATION SERVICE AREA INFLOW AND
INFILTRATION TESTING; AUTHORIZING THE CITY MANAGER TO EXECUTE
PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE
THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-20
141 - 146
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6.E.
Approve Resolution No. 26-22.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE SELECTION
OF T2 SYSTEMS AS THE SOFTWARE VENDOR FOR THE PAID PARKING PROGRAM
OPERATED BY THE CITY OF ATLANTIC BEACH; AUTHORIZING THE CITY MANAGER
TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND
AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-22
147 - 156
7. COMMITTEE REPORTS
8. ACTION ON RESOLUTIONS
8.A.
RESOLUTION NO. 26-23
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DIRECTING STAFF
TO EVALUATE THE INTERIM CITY MANAGER FOR POTENTIAL PERMANENT
APPOINTMENT AND PRESENT RECOMMENDATIONS TO THE CITY COMMISSION
PRIOR TO ANY NATIONAL SEARCH.
Resolution No. 26-23
157 - 159
9. ACTION ON ORDINANCES
9.A.
Ordinance No. 5-26-74, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE
OF FLORIDA, CREATING A NEW ARTICLE IX – CITY FEES, DIVISION I, GENERAL
ADMINISTRATIVE FEES, SECTIONS 2-450 THRU 2-499 AND DIVISION II BUILDING
CODE FEES, SECTIONS 2-500 THRU 2-519 IN CHAPTER 2 -ADMINISTRATION OF
THE ATLANTIC BEACH CODE OF ORDINANCES; THE PURPOSE IS TO MOVE CITY
FEES INTO ONE CHAPTER; MODIFYING CHAPTER 6, BUILDING AND BUILDING
REGULATIONS, ARTICLE II BUILDING CODE, SECTION 6-26 SCHEDULE OF
BUILDING PERMIT FEES; ARTICLE III ELECTRIC CODE, SECTION 6-37 SAME-FEES;
ARTICLE IV PLUMBING CODE, SECTION 6-59 SAME – FEES; ARTICLE V
MECHANICAL CODE, SECTION 6-77 INSPECTION FEES; CHAPTER 7 – FIRE
PREVENTION AND PROTECTION, ARTICLE II – FIRE PREVENTION AND LIFE SAFETY
SECTION 7-30 FEES, CHAPTER 2 – ADMINISTRATION, ARTICLE VII – FINANCE,
SECTION 2-368 FEES AND CHARGES BY DELETING THE FEES IN THESE SECTIONS
AND REFERENCING THE NEW ARTICLE IX IN CHAPTER 2 WHERE THE FEES WILL
BE RELOCATED; PROVIDING FOR FINDINGS OF FACT, FOR CODIFICATION, FOR
APPLICABILITY, FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE
DATE.
Ordinance No. 5-26-74
161 - 183
10. MISCELLANEOUS BUSINESS
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
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12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13. ADJOURNMENT
This meeting will be live-streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, visit
www.coab.us/live.
If any person decides to appeal any decision made by the City Commission with respect to
any matter considered at any meeting, such person may need a record of the proceedings,
and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk prior to the meeting. For your convenience, forms for this
purpose are available at the entrance to the Commission Chamber.
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic
Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting.
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Regular City Commission
January 12, 2026
MINUTES
Regular City Commission Meeting
Monday, January 12, 2026 - 6:00 PM
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. CC Bartle
called the roll.
ATTENDANCE:
Present: Curtis Ford, Mayor - Seat 1 (At Large)
Bruce Bole, Commissioner - Seat 2 (District 1308)
Thomas Grant, Commissioner - Seat 3 (District 1307)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Jessica Ring, Commissioner - Seat 5 (District 1312)
Also Present: Kevin Hogencamp, Interim City Manager (CM)
Jason Gabriel, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Ladayija Nichols, Deputy City Clerk (DCC)
Amanda Askew, Neighborhoods Department Dir. (NDD)
Bob Blanco, Human Resources Director (HRD)
Victor Gualillo, Police Chief (PC)
1 APPROVAL OF MINUTES
1A. Approve minutes of the Regular Commission Meeting held on December 8, 2025.
The Commission approved the minutes as submitted.
MAYOR FORD REQUESTED MOTIONS AS FOLLOWS
8B. RESOLUTION NO. 26-07
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
CITY TO ENTER INTO A MEMORANDUM OF AGREEMENT WITH U.S.
IMMIGRATION AND CUSTOMS ENFORCEMENT (ICE) PURSUANT TO
SECTION 287(g) OF THE IMMIGRATION AND NATIONALITY ACT TO
PERMIT DESIGNATED OFFICERS TO PERFORM CERTAIN
IMMIGRATION ENFORCEMENT FUNCTIONS; AUTHORIZING ATLANTIC
BEACH POLICE DEPARTMENT STAFF TO PARTICIPATE IN AND
MANAGE IMPLEMENTATION OF THE PROGRAM; AUTHORIZING THE
MAYOR, CITY MANAGER, AND CITY ATTORNEY TO EXECUTE
CONTRACTS AND DOCUMENTS NECESSARY TO EFFECTUATE THE
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Agenda Item #1.A.
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PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE
DATE.
MOTION: Withdraw (agenda item) 8B (Resolution No. 26-07).
Motion: Bruce Bole
Second: Jessica Ring
Mayor Ford indicated that additional information is needed and the item may be brought back
at a future date.
Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant For
Candace Kelly For
Jessica Ring (Seconded By) For
Motion passed 5 to 0.
8.C. RESOLUTION NO. 26-11
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
ACCEPTING THE DONATION OF A PEACE POLE FROM THE ROTARY
CLUB OF JACKSONVILLE-OCEANSIDE; APPROVING ITS INSTALLATION
AT JACK RUSSELL PARK; ESTABLISHING CONDITIONS FOR ITS
MAINTENANCE AND RELOCATION; AND PROVIDING AN EFFECTIVE
DATE.
MOTION: To continue Resolution No. 26-11 to the next meeting (January 26, 2026).
Motion: Bruce Bole
Second: Jessica Ring
Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant For
Candace Kelly For
Jessica Ring (Seconded By) For
Motion passed 5 to 0.
2. COURTESY OF FLOOR TO VISITORS
2.A. Wreaths Across America Presentation
Connie Craven from the Jean Ribault Chapter of the Daughters of the American
Revolution made a presentation about the Wreaths Across America event on December
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13, 2025. She presented certificates to employees and volunteers that helped with this
event.
PUBLIC COMMENT
The following speakers provided their comments:
Mardie Le Bouton
Ellen Glasser
Carol Brady
Mark Gabrynowicz
Ingrid McCawley
Ali Hall
Dan Giovannucci
Don Wolfson referenced and email (which is attached hereto and made part of this
official record as Attachment A).
Carolyn Zisser referenced and email (which is attached hereto and made part of this
official record as Attachment B).
Jim Wheatley
Molly Mitchell Danciger
Julie LaGoy
Lisa Goodrich
Nancy Staats referenced and email (which is attached hereto and made part of this
official record as Attachment C).
Amy Gieseman
Mitch Reeves
Penny Rauckis
Albert Kerber
Jackie Beckenbach
Michael Kulik
Lisa Herrold
Linda Lanier
Brinkley Harrell
Ken Simon
Bruce Andrews
Ellen Golombek
Meghan Timcke
Stephen Fouraker
1-12-26 Attachment A
1-12-26 Attachment B
1-12-26 Attachment C
3. CITY MANAGER REPORTS
3.A. Accept the 90-Day Calendar (Jan. - Mar. 2026)
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Commissioner Kelly noted that a Martin Luther King Day celebration would be held at
St. Paul's by the Sea at 11:00 a.m. on Monday, January 19, 2026.
There was a CONSENSUS to accept the amended 90-Day Calendar.
3.C. Alcohol Service Policy (Proposed for Review/Feedback)
CM Hogencamp presented this item as outlined in the agenda, responded to questions
from the Commission, and noted that a formal policy would be forthcoming.
3.D. Fee Modification and Codification (Proposed for Review/Feedback)
CM Hogencamp, NDD Askew, and CC Bartle presented the item as outlined in the
agenda, responded to questions from the Commission, and received direction to bring
the item back to the Commission.
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
Commissioner Ring
Encouraged commissioners to register for webinars scheduled during the Florida
Legislative Session.
Announced that she would be attending FLC Legislative Action Days.
Briefly discussed Airbnb-related issues and expressed that she would like to see more
action from the City on this issue.
Suggested consideration of a requirement for commissioners to meet with Charter
Officers prior to publishing performance reviews.
Commissioner Grant
Requested that a date be scheduled for a workshop with ESC to discuss Chapter 23.
Noted a potential stormwater issue in the Sevilla neighborhood and suggested it be
addressed prior to heavy rainfall.
Encouraged staff to follow up on the 20th Street lift station project.
Commissioner Kelly
Recommended that the City follow FLC procedures when conducting the City Manager
selection process.
Commissioner Bole
Thanked CM Hogencamp and staff for their efforts related to the First Night event and
expressed appreciation for upcoming centennial celebrations.
Commented on the City Manager search.
Expressed agreement with Commissioner Ring’s comments regarding Airbnb-related
issues and Charter Officer performance reviews.
Mayor Ford
Expressed support for a citizen committee for the City Manager search and suggested
former mayors be considered as advisors.
4.A. Next Steps for City Manager Selection (Mayor Ford)
Former City Manager Jim Hanson provided guidance on the city manager search process
as detailed in a search guide he provided to the Commission (which is attached hereto
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and made part of this official record as Attachment D). Mr. Hanson answered questions
from the Commission.
The Commission reached a CONSENSUS to have HRD Blanco put together an RFP for
a City Manager search firm. Commissioner Bole was selected to serve as the liaison
working directly with Human Resources on this matter. HRD Blanco responded to
questions from the Commission, and CA Gabriel clarified that the liaison role would not
raise Sunshine Law concerns.
Discussion occurred regarding the potential formation of a citizen committee and a
possible application process, and the Commission agreed to continue this discussion at
a future meeting.
Commissioner Bole indicated that an agenda item would be included on future agendas
to allow ongoing discussion of the City Manager search.
The meeting recessed at 8:32 PM and reconvened at 8:46 PM.
1-12-26 Attachment D
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6. CONSENT AGENDA
6.A. Approve Resolution No. 26-02.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING A MULTI-YEAR AGREEMENT WITH ALLIED UNIVERSAL
CORPORATION TO PROVIDE CHLORINE AT A UNIT PRICE OF $2,022.20
PER ONE-TON CONTAINER; AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE
6.B. Approve Resolution No. 26-04.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE CITY TO ENTER INTO MULTI-YEAR AGREEMENTS
FOR UTILITY CONTRACTOR SERVICES WITH FERREIRA
CONSTRUCTION, GPH SERVICES, GRUHN MAY, INC., HAGER
CONSTRUCTION, AND THE KENTON GROUP (A.K.A. BALDWIN’S
QUALITY PLUMBING); AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE
6.C. Approve Resolution No. 26-05.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE EXPENDITURE OF $54,931.39 FOR C&L LANDSCAPE,
IRRIGATION & BUILDING TO RE-DECK THE TIDE VIEWS PRESERVE
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NORTH DOCK; AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
6.D. Approve Resolution No. 26-06.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
EXPENDITURE OF $56,060.25 FOR C&L LANDSCAPE, IRRIGATION &
BUILDING TO REPAIR THE GAIL BAKER COMMUNITY CENTER DECK;
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND
PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO
EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE
6.E. Approve Resolution No. 26-08.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE CITY TO DECLARE FOUR VEHICLES AS SURPLUS
FOR A TRADE-IN VALUE OF $3,300; AUTHORIZING THE CITY TO
PURCHASE TWO NEW 2026 GMC SIERRA PICKUP TRUCKS AT PRICES OF
$46,789 AND $46,589, RESPECTIVELY, AFTER THE TRADE-IN VALUE IS
APPLIED; AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
6.F. Approve Resolution No. 26-10.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
CITY ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE
JACKSONVILLE SHERIFF’S OFFICE (JSO) TO DESIGNATE JSO’S 911
CENTER AS THE CITY OF ATLANTIC BEACH’S BACK 911 CENTER;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT
AND ANY RELATED DOCUMENTS TO EFFECTUATE THE PROVISIONS OF
THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Approve consent agenda 6A - 6F as written.
Motion: Bruce Bole
Second: Candace Kelly
Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant For
Candace Kelly (Seconded By) For
Jessica Ring For
Motion passed 5 to 0.
7. COMMITTEE REPORTS
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None.
8. ACTION ON RESOLUTIONS
8.A. RESOLUTION NO. 26-03
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING AN AGREEMENT FOR ELECTRICAL
TROUBLESHOOTING AND REPAIRS WITH LIMBAUGH ELECTRICAL
CONTRACTING; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY
AGREEMENTS AND CONTRACTS AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE
DATE.
Discussion ensued.
MOTION: Approve Resolution (No.) 26-03.
Motion: Bruce Bole
Second: Thomas Grant
CM Hogencamp indicated that he would report back on why there was only one bidder.
Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant (Seconded By) For
Candace Kelly For
Jessica Ring For
Motion passed 5 to 0.
8.D. RESOLUTION NO. 26-14
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
APPROVING THE APPOINTMENT OF DEPUTY CITY MANAGER KEVIN
HOGENCAMP AS INTERIM CITY MANAGER; AUTHORIZING
CONTINUED SERVICE IN THE CAPACITY OF CITY MANAGER UNTIL
THE APPOINTMENT OF A PERMANENT CITY MANAGER; AUTHORIZING
AN ADDITIONAL SALARY PERCENTAGE AND MILEAGE ALLOWANCE
DURING THE TERM OF SERVICE; AND PROVIDING AN EFFECTIVE
DATE.
HRD Blanco answered questions from the Commission.
MOTION: Approve 26-14 amend to show 15% base increase to 20% should it be more than
6 months (after the effective date) included the mileage rate of $500.
Motion: Bruce Bole
Second: Jessica Ring
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Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant For
Candace Kelly For
Jessica Ring (Seconded By) For
Motion passed 5 to 0.
9. ACTION ON ORDINANCES
9.A. ORDINANCE NO. 5-26-73, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF
DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 14,
PLANNING/ZONING/APPEALS, ARTICLE I, SECTION 14-1 REMOVE
OUTDATED REFERENCE TO THE COMPREHENSIVE PLAN AND ALLOW
FOR AMENDMENTS TO THE COMPREHENSIVE PLAN; ARTICLE II
COMMUNITY DEVELOPMENT BOARD, SECTION 14-17, COMPOSITION;
QUALIFICATIONS OF MEMBERS; OFFICERS ADDING A SECOND
ALTERNATE MEMBER; SECTION 14-18, TERMS OF OFFICE OF
MEMBERS; FILLING OF VACANCIES, DELINEATING THE SUCCESSION
OF THE ALTERNATE MEMBERS; SECTION 14-19, REMOVAL OF
MEMBERS, CLARIFYING THE PROCESS; SECTION 14-24 APPEALS,
CHANGING DIRECTOR TO CITY MANAGER OR HIS/HER DESIGNEE;
PROVIDING FOR PURPOSE AND INTENT; PROVIDING FOR CONFLICT;
PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND
PROVIDING AN EFFECTIVE DATE.
Discussion ensued.
The public hearing was opened, there were no speakers and the public hearing was
closed.
MOTION: Adopt Ordinance No. 5-26-73.
Motion: Bruce Bole
Second: Thomas Grant
Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant (Seconded By) For
Candace Kelly For
Jessica Ring For
Motion passed 5 to 0.
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10. MISCELLANEOUS BUSINESS
10.A. Beaches Town Center (BTC) Parking Fee
PC Gualillo responded to questions from the Commission. CM Hogencamp stated that
an ordinance would be drafted to revise the BTC paid parking rate to $2.50 per hour,
replacing the current rate of $1 per 30 minutes, and to extend free parking for registered
AB residents from 3 to 4 hours. He also noted that a revised Interlocal Agreement with
the City of Neptune Beach would be presented at a later date.
MOTION: Approve BTC parking fee increase as stated by the CM.
Motion: Jessica Ring
Second: Bruce Bole
Curtis Ford For
Bruce Bole (Seconded By) For
Thomas Grant For
Candace Kelly Against
Jessica Ring (Moved By) For
Motion passed 4 to 1.
10.B. Public Hearing - APP25-0007 - Appeal of a decision of the Community
Development Board (CDB) for variance ZVAR25-0018 at 136 Oceanforest Drive N
Request for a variance to to install a generator within the required side yard
setback.
10.B1. City Attorney Procedural Reminders
CA Gabriel explained the procedures as detailed in the agenda packet.
10.B2. Disclosure of Ex Parte Communications, if any
No disclosures were reported by the Commission.
10.B3. Swearing in of all persons who will speak
CC Bartle administered the oath to all speakers.
10.B4. City Staff Overview
NDD Askew presented as detailed in a presentation (which is attached hereto and made
part of this official record as Attachment E) and answered questions from the
Commission.
1-12-26 Attachment E
10.B5. Applicant Presentation
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Mitch McCue, applicant representative presented as detailed in a presentation and
photos (which are attached hereto and made part of this official record as Attachment
F) and answered questions from the Commission.
1-12-26 Attachment F
10.B6. Public Comments
There were no speakers.
10.B7. Closing Comments/Rebuttal
Mr. McCue provided closing comments and answered questions from the Commission.
10.B8. Commission Deliberation and Action
Discussion ensued.
MOTION: Approve the applicants request based on Section 24-65c number 3.
Motion: Thomas Grant
Second: Jessica Ring
Curtis Ford For
Bruce Bole Against
Thomas Grant (Moved By) For
Candace Kelly Against
Jessica Ring (Seconded By) For
Motion passed 3 to 2.
3.B. Special Magistrate
CM Hogencamp explained the contract. The Commission approved a contract extension
by CONSENSUS.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
CC Bartle
Noted that three individuals had requested to have their emails entered into the meeting
record, and the Commission agreed to include them.
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Ring
Encouraged everyone to register for the FLC webinars about the upcoming legislative
session.
13. ADJOURNMENT
The meeting adjourned at 10:05 PM.
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Attest:
Donna L. Bartle, City Clerk Curtis Ford, Mayor
Date Approved:_________________
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From:Don Wolfson
To:Ford, Curtis; Bole,Bruce; Grant,Thomas; Kelly, Candace; Ring, Jessica; Bartle, Donna; Hogencamp,Kevin; Gabriel,
Jason
Subject:Resignation - Bill Killingsworth, City Manager
Date:Monday, January 12, 2026 10:42:34 AM
January 12, 2026
Dear Mayor Curtis Ford, Commissioner Bruce Bole, Commissioner Thomas Grant,
Commissioner Candace Kelly and Commissioner Jessica Ring:
As a former mayor, I respectfully and sincerely express to you my disappointment and
concern with the way the resignation of City Manager, Mr. Bill Killingsworth was managed.
The full commission has the responsibility to be involved with the negotiation details of the
Separation Agreement. Neither the Mayor nor the City Attorney has this unilateral authority.
Commissioner Kelly fully understands this obligation.
Several of you have expressed your regret that you had second thoughts regarding your vote
on January 6, If you honestly feel this way, I suggest that you “move to reconsider” the
approval of Mr. Killingsworth’s Separation Agreement and bring the matter up for further
discussion.
According to you, Mayor Ford, during your regularly scheduled weekly meeting with the
former City Manager on January 5th, you expressed your opinion to him that the city is going
in a “different direction” and changes need to be made which led to the persuasion of the
City Manager agreeing and deciding to abruptly resign effective immediately.
Mayor Ford, it was presumptuous and beyond the scope of your authority to negotiate on
behalf of the Commission and with the City Manager any and all specific terms of the
Separation Agreement – such as and not limited to the time of resignation, transition dates,
compensation, benefits and anything related to such a separation.
At the time that Mr. Killingsworth mentioned his intention to resign, it was appropriate for
you, Mayor Ford, to suggest that Mr. Killingsworth submit his letter of resignation to the
Commission for further action to be taken up at the next regularly scheduled commission
meeting the following week. At that time, the Commission could make the decision as to
how to proceed and direct the City Attorney to draft a Separation Agreement according to
the terms as decided by the Commission. Unfortunately, this did not happen.
I am not attempting to change the outcome of Mr. Killingsworth’s resignation; however, I
propose that the Commission approach the task of separation differently. The perception
and facts known as of this writing have unnecessarily and rightfully raised alarm, concerns,
and mistrust among many Atlantic Beach citizens about the way that this Commission,
except for Commissioner Kelly, relinquished its responsibilities in this serious matter.
The rush to accept Mr. Killingsworth’s letter of resignation and to approve the final draft of
the Separation Agreement which staff provided you late Monday afternoon was irresponsible
and disingenuous. How could this action not raise concerns? Other than you Mayor Ford,
commissioners justifiably felt blindsided. By placing this matter on today’s agenda would
have allowed all commissioners to do their due diligence carefully before calling for a vote.
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Another glaring error, among several, was the Deputy City Clerk polling last Monday morning
the commissioners as to their availability to attend an “Emergency Meeting to Discuss
Employment of the City Manager and any Related Matters” last Tuesday. It is my
understanding Mayor Ford that you requested the “emergency meeting”. The error: the
purpose of the meeting did not meet the requirements of the Florida Statute to call such a
meeting. Subsequently, the meeting was changed from an “emergency meeting” to a “special
meeting” after alarming commissioners and citizens unnecessarily. I assume that the City
Attorney clarified that the intended meeting was a “special meeting” by definition and the
correction was made. This error is important because it re-emphasizes another mistake
made during this exercise.
Returning to my suggestion to the commissioners regretting your initial vote to accept the
letter of resignation and the Separation Agreement, you may accomplish this procedurally
according to AB’s Charter, Article II – CITY COMMISSION, Sec. 2-19. Rules of conduct and
procedure at meetings:
”After the decision of any question, it shall be in order only for a member voting on the
prevailing side to move a reconsideration at the same or next regular meeting. If a motion to
reconsider is lost, it shall not be renewed and reconsidered without the unanimous consent
of the city commission in attendance at the meeting at which reconsideration is requested”.
[For further clarification, please refer to “Robert’s Rules of Order” as a guide to follow in our
Charter’s rules of procedure at meetings.]
A member from either side may second the motion and a 3-2 majority will prevail. Please
confirm this action to do so with our City Attorney.
I will remind you that our form of municipal government is a "Commission-Manager
Government" with what is referred to as having a “weak mayor”. The City Manager is the
chief administrative officer of the city and is fully responsible for municipal administration.
The mayor is the ceremonial head of our city. Although the mayor is an important political
figurehead, this importance does not provide the mayor-commissioner with more authority
than any other commissioner when conducting the legislative business of our city.
Mayor Ford, your role in the resignation of Mr. Killingsworth appears to have exceeded the
authority granted to you in our city’s Charter. Commissioners Bole, Grant, Kelly and Ring,
please recognize, accept, and perform the provisions of the Charter and our ordinances as
you have sworn to do.
Sincerely,
Donald M. Wolfson.
cc: Donna Bartle, City Clerk
Jason Gabriel, City Attorney
Kevin Hogencamp, Deputy City Manager
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From:Carolyn Zisser
To:Ford, Curtis; Bole,Bruce; Grant,Thomas; Kelly, Candace; Ring, Jessica
Subject:City Manager Search Process - the Public and Transparency.
Date:Sunday, January 11, 2026 10:31:34 AM
Attachments:image001.png
Good morning Mayor Ford and City Commissioners,
I am a long-term active citizen of Atlantic Beach as well as an Attorney. I am deeply
concerned about the circumstances surrounding our city manager, Bill Killingsworth’s,
rapid departure from his city manager position. A highly reliable source has stated that
Bill Killingsworth did not intend to resign when he went into the meeting with Mayor Ford
earlier this past week. The fact that nearly all of the commissioners, with the exception
of Mayor Ford, were surprised by the news of Bill’s “resignation”, casts widespread
concern in our community that his resignation may have been influenced by our Mayor. I
greatly commend Commissioner Candace Kelly for her strong courage and candor at the
City Commission meeting on Monday , January 5, calling out what she saw in the
mysterious and sudden circumstances of Bill Killingsworth’s “resignation”.
For these reasons, it is critically important that the entire City Commission implement a
transparent, professional, and citizen centered procedure for selecting the next City
Manager consistent with our Charter’s Commission-Manager form of government , with
an elected five member City Commission and an appointed City Manager as Chief
Administrative Officer. To best achieve these goals, I strongly urge you to vote at the
City Commission meeting on Monday, January 12, 2026 to:
1. Follow the Atlantic Beach Charter by appointing Kevin Hogencamp to
automatically ascend to be Interim Acting City Manager.
2. Follow the Guidelines for selecting a new City Manager as set forth in the Florida
City/County Manager search guide posted on the Florida League of Cities and
Florida City/County Manager Association websites, which I believe you have been
provided.
3. Hire an Executive Search Firm specialized in recruiting municipal executives. This
should be characterized as an investment , not an expense, especially given the
large cost of replacing key employees, including but not limited to severance pay,
as well as emotional cost as seen in the last city commission meeting and its
fallout. Let’s do it right!
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4. The City Manager search committee should be headed by the Mayor Pro Tem.
5. Articulate our city vision and reaffirm our Commissioner-Manager form of
government in the city manager job description so that both the Search firm, the
search committee, and the City Manager candidates understand his or her
responsibilities and duties and all the commissioners are on board.
I have articulated the above in good faith and in appreciation for all the hard work done
by our commission and city. It is written with the intent and fervent wish that Atlantic
Beach must preserve its form of government, with a strong city manager at the helm,
and implement an open transparent process for replacing our city manager that our
citizens understand and believe in.
Thank you very much for your time and consideration.
Sincerely,
Carolyn S. Zisser
Carolyn Zisser
Attorney
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From:Nancy Staats
To:Bole,Bruce; Kelly, Candace; Ford, Curtis; Grant,Thomas; Ring, Jessica
Cc:Bartle, Donna; Hogencamp,Kevin; Gabriel, Jason
Subject:Please utilize best practices in finding our next CM
Date:Monday, January 12, 2026 7:32:07 AM
Dear Commissioners,
I am very disappointed and remain concerned about the sudden resignation of our
CM, Mr. Bill Killingsworth. It seems like there was unilateral decision-making
happening, since none of the other city commissioners knew of any serious
problems until the "emergency" (or "special") meeting was called on Monday Jan 5
by our mayor. On Jan 6, the other 4 city commissioners were told that our CM had
tendered his resignation and new terms of severance had been negotiated,
apparently without anyone's knowledge (except perhaps the city attorney?). The
whole affair felt rushed, mysterious and very out of character for our CM.
It should be noted that the structure of AB's city government means that the CM
handles most staff and organizational duties, and that each commissioner has one
equal vote, including our mayor. It does not allow unilateral authority by one
commissioner (or commissioner-mayor), whereby decisions are made without the
input and discussion of the other city commissioners. There have also been
concerns raised as to whether the terms of the severance followed all applicable
employment laws.The other 4 commissioners should be rightfully upset. Sadly, only
Commissioner Kelly voiced appropriate dissent, I believe in a misguided effort to
spare our CM any more drama.
In addition, since our city is structured to be managed by a strong city manager
(Council-Manager Format) having this important position unfilled again
contributes to uncertainty and is NOT good for our city or its citizens. We are once
again searching for a new city manager, just 2 years into the last manager's tenure,
making it even more difficult to find a quality candidate.
I am requesting that HR conduct a thorough exit-interview of Mr Killingsworth,
along with anonymous surveys of our current staff to determine if there are any
issues that need to be addressed and ensure that our city's work culture is not
hostile. Doing anything less exposes us to future lawsuits.
In addition, I am respectfully requesting:
1) we follow our charter and install our deputy manager into the manager position
ASAP, with an appropriate adjustment in salary now that he is doing both jobs
2) we ensure that our search includes specific criteria, incorporating our current
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city vision and mission statement. Please note: our citizens just voted a little over a
year ago by a margin of 2:1 to amend the language in our mission to include
Environmental Stewardship to its powers along with requiring a citizen referendum
to develop our parks. The spirit of preservation of our trees, canopy and wetlands is
in our mission statement and is critically important
.
3) we endeavor to follow state guidelines in our new search, conducted
transparently and fairly--please see attached best-practices document
4) we employ a professional search consultant in order to maximize our options and
minimize risks (NOTE: in the long run, the expense of a consultant is much
less than the cost of frequent turnovers of this important position)
5) Please vote to establish a Citizen CM Search Committee, made up of 5 members,
one chosen by each current city commissioner (not voted on by the entire body)
along with one CC serving as liaison but not a voting member. This will ensure
transparency and restore public trust in the process, much of which has been lost
recently.
You may find the following article from the city of Newberry of interest:
https://www.wuft.org/politics/2025-02-11/two-weeks-after-search-starts-newberry-
commissioners-find-new-city-manager-in-current-mayor
It was suggested by our mayor that Mr Killingsworth was not "in alignment" with
the citizens of AB, who are "more sophisticated and wealthier" now. The fact is our
citizens have voted and want to preserve our unique and welcoming city, including
its tree canopies, wetlands, beaches and heritage trees, and we want to address our
resiliency in meaningful ways.
In short, I am asking that we preserve not only our beautiful city, but also its
current form of government.
Thank you for your consideration,
Nancy Staats, MD
https://www.fccma.org/wp-content/uploads/2024/06/FCCMA-Search-Guide-
v3_w_Exh.pdf
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1
FLORIDA CITY/COUNTY MANAGER
SEARCH GUIDE
May 2024
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1
Selecting a city or county manager or administrator2 is one of the most important decisions made by a
governing body.3 The objective of this guide is to assist local elected officials and staff with the search
process.4
Recruiting and selecting a new manager can be a very positive, enjoyable, and unifying experience
for a governing body. It provides an opportunity for the governing body, as a group, to think together
about objectives and priorities as a basis for determining the characteristics of an effective manager
for their community.
Like a chief executive officer in a Fortune 500 company, the manager is responsible for serving the
governing body, managing the financial aspects of the organization, directing the employees, ensuring
quality customer service, and implementing legal and ethical standards. Additionally, as a resource
to the governing body, the manager will help determine whether governing body objectives and
priorities are appropriately defined, considered, and implemented. Unique to public agencies, the
manager oversees an organization that is focused on providing a variety of services to the community
rather than on making profit.
The position of manager requires a variety of skillsets. Not every person can perform this role.
Therefore, selecting the right person for the job is critical to the success of the governing body and of
the community.
Recruiting and selecting a new manager provides an opportunity for the governing body to look to
the future in a way that is seldom experienced when considering agenda items at a typical governing
body meeting.
INTRODUCTION1
____________________
1Appreciation is extended to Texas City Management Association (TCMA) for permission to use their 2022 edition of
“Guidelines for Recruiting a City Manager.”
2“City or county manager or administrator” or similar titles will be referred to as “manager” hereafter.
3 “Governing body” as used in these guidelines refers to the mayor/chair and council/commission and their roles as
outlined in the city/county charter, administrative procedures policy, and general laws as applicable.
4In 2023, the Board of Directors of FCCMA requested that the Senior Advisors prepare a Florida search guide for chief
administrative officers. A public/private partnership work group made up of the following members prepared this guide:
Jim Hanson, Senior Advisor and Chair; Russ Blackburn, Senior Advisor; Kurt Bressner, Senior Advisor Emeritus; Dan
Kleman, Senior Advisor; Carol Russell, FCCMA Association Services Coordinator; Doug Thomas, Executive Vice President
of Recruitment & Leadership Development, Strategic Government Services (SGR); Lynn Tipton, FCCMA Director Emeritus;
and Heidi Voorhees, President, GovHRUSA, a Division of MGT Consulting of America.
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2
When faced with an upcoming or immediate vacancy in the manager position, the governing body
must provide the following:
The governing body must act thoughtfully and deliberately in determining how to ensure that
operations of the local government are properly managed during the period before a permanent
manager is selected and on the job. In some cases, the members of the governing body may agree
they have confidence in a specific staff person. Should the governing body determine that there is
no one on staff whom it can or wants to appoint as the interim manager, it may decide to retain the
services of a retired or in-transition manager.
The governing body should publicly announce the appointment of the interim manager, making clear
to all stakeholders that the interim manager is responsible for implementing governing body policy
and overseeing operations.
Florida Government in the Sunshine:
Strict compliance with Florida law for all aspects of the search is essential. The position profile or
other search documents must clearly advise all potential applicants that their application materials are
subject to public disclosure under Florida law. Assurances of confidentiality cannot be provided.
This guide will discuss:
1.Steps Prior to Recruitment
2.Responsibility for Recruitment
3.Role of the Outgoing Manager and Guidelines for the Interim Manager
4.Parameters of Recruitment
5.Generation of Candidate Pool
6.Selection
Strong, consistent political leadership for conducting the recruitment
A well-organized, coordinated and transparent recruitment
A timetable that ensures a prompt, comprehensive recruitment and guards against premature action
A plan for administering the affairs of the city/county while the recruitment is underway
Following these six steps will help guide a successful search.SUMMARY:
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1
Prior to recruitment, the governing body, with assistance of staff and possibly the Florida City and County Management Association (FCCMA) Senior Advisor Program or the Florida Association of Counties (FAC), should:
• Authorize preparation of a concise announcement to the public, the organization and stakehold-
ers regarding the executive vacancy.
• Provide a timetable and option for selection of an interim manager.
• Identify local charter and state statute requirements for the position.
• Review the current job description.
• Identify and agree upon the essential characteristics and criteria of the next manager.
• Obtain a status report on organization and projects.
• Discuss compensation, benefits and employment agreement.
• Discuss housing assistance if residency is required.
• Prepare an outline of a recruitment plan.
• Defer key actions where possible until the new manager arrives.
STEPS PRIOR TO RECRUITMENT
These core elements should be addressed by the governing body at the start
of the search.SUMMARY:
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2
The governing body is responsible for determining the approach used to conduct
the recruitment. Regardless of the process used to recruit and evaluate manager
candidates, members of the governing body must be clear that they will approve the
selection of final candidates, conduct the interviews, and make the final selection.
Four search options are summarized here:
1. The governing body conducts the recruitment in-house using the elected body members,
organization staff (such as the human resources department), the interim city manager (if that
person is not a candidate for the permanent position), or some combination of these.
2. The governing body outsources the recruitment by contracting with a firm that specializes
in providing executive search assistance to cities or counties. Using an executive search firm
provides the most comprehensive search. 5, 6
3. The governing body authorizes a search conducted by the FCCMA Senior Advisor Program or
the FAC.7
4. The governing body authorizes a hybrid approach, conducting the recruitment internally with
assistance from the FCCMA Senior Advisor Program or the Florida Association of Counties.
RESPONSIBILITY FOR RECRUITMENT
Deciding who conducts the recruitment is highly individualized. Considerations
include whether the governing body wants to conduct an extensive marketing
campaign, has the capacity and willingness to perform all tasks related to
recruitment, and/or has a challenging political operating situation that may
have an impact on the candidate pool. Having an external, neutral third party
assist with the search may be appropriate.
SUMMARY:
____________________
5Contact FCCMA staff for a list of Florida-involved search firms or see Exhibit A. “Florida Local Government Executive
Search Firms.”
6See Exhibit B. “Search Firm Services Typically Provided.”
7The FCCMA Senior Advisor Program search services are limited to cities and towns under 10,000 population and counties
under 50,000 population. However, the Senior Advisor Program is available to meet with jurisdictions of any size to assist
in finding an interim manager and outlining the scope of a manager search. Specific search services required should be
discussed with the FCCMA Senior Advisor Coordinator or the FAC representative.
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3
The Code of Ethics for the International City/County Management Association (ICMA) provides
guidance to the role of the outgoing manager in a recruitment as well as guidelines for the interim
manager.
ICMA Code of Ethics – Tenet 3:
Demonstrate by word and action the highest standards of ethical conduct and integrity in all
public, professional, and personal relationships in order that the member may merit the trust and
respect of the elected and appointed officials, employees, and the public.8
The exiting or retiring manager should refrain from working on the process itself (other than directing
necessary staff to do their respective roles) and should maintain an appropriate distance from the
governing body as their deliberations proceed.
If appropriate, the outgoing manager may provide insights to candidates.
The interim manager who is a candidate for the post must refrain from all involvement in the process,
which would be a conflict of interest.
The interim manager who is not a candidate for the post may talk with staff about processes and
procedures and can assist the elected officials with questions as necessary. Since the incoming
manager, in theory, will continue to work with an internal former interim manager, fact-based neutrality
as an interim manager should be an overriding principle to guide the level of involvement during the
recruitment.
All members of ICMA and FCCMA are obligated to follow the ICMA Code of Ethics. Understanding this requirement will help ensure professional
management.SUMMARY:
____________________
8The entire ICMA Code of Ethics may be found here: https://icma.org/page/icma-code-ethics
ROLE OF THE OUTGOING MANAGER AND GUIDELINES FOR THE INTERIM MANAGER
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4PARAMETERS OFRECRUITMENT
Prior to starting a search, the governing body should establish the parameters of the recruitment.
PARTICIPANTS IN THE SEARCH:
At the onset of the recruitment, the governing body must address who will be involved in the search.
Participants may include the governing body, staff, and/or a citizen committee, if authorized by the
governing body.
Staff: The staff role can vary, depending upon whether the governing body, an executive search firm, an
FCCMA Senior Advisor, or the FAC is responsible for conducting the recruitment. If the governing body
or the FCCMA Senior Advisor Program is conducting the recruitment, staff will often be responsible
for placing advertisements and collecting resumes. They may also assist in scheduling interviews. If
an executive search firm is involved, the firm may be responsible for all these administrative details.
The role of staff in this case is usually limited to providing information about the community and
organization and to coordinating generally with the search firm. When an executive search firm is
involved, staff often provide additional input to develop the Manager Profile and sometimes are
invited to participate in other events during the interview process.
Citizen Engagement: In some instances, governing bodies have involved individual citizens or citizen
committees in defining desired characteristics of a new manager and participating in an advisory
role in the review leading to the determination of finalists. The participants in the screening should
represent a cross section of the community as much as possible.
However, regardless of the type or level of citizen candidate review, only the governing body decides
on interview candidates and hires the new manager.
MANAGER PROFILE:
Identifying the desired characteristics and goals for the new manager goes to the heart of the
recruitment. A profile can encompass those qualities, characteristics, education, experience, and areas
of expertise of the ideal candidate. The profile should also address any residency requirements for the
position.
Using the profile as a guide and considering how applicants measure against the established criteria
and against one another, the governing body can better ensure that the candidate it appoints has
the combination of management experience and leadership style to be successful in the position.
Developing the manager profile helps the governing body define its needs and establishes the
groundwork for generating a rich pool of applicants with the skills and abilities to address the needs of
the governing body, community, and organization. Additionally, the profile should include information
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7
about the attributes of the community, issues it faces, quality of life, and objectives that the new
manager should achieve. The governing body has a responsibility to present the position accurately,
attractively, and competitively.
In summary, it is vital for the governing body to determine by consensus what their community needs,
include these needs in the profile, and refer to these needs when considering all candidates’ skills
and backgrounds. These characteristics and objectives help the governing body identify in detail their
ideal manager within the potential candidate pool, review resumes, select finalists, and hire the best
“fit” for the community.9
COMPENSATION:
While it is important for the governing body to have some general understanding of the salary
parameters that will be acceptable, the governing body must also allow itself some flexibility in this
area. The governing body can and should obtain comparable data for other cities/counties of similar
size in their region.10 In addition, benefits and housing assistance should be confirmed.
After the Manager Profile has been approved by the governing body, advertising can proceed.11
SCOPE OF RECRUITMENT:
When a manager vacancy is advertised, resumes will usually be received from individuals in different
parts of the country. Since the governing body is looking for the best candidate, all resumes received
should be reviewed carefully. Some governing bodies will choose to focus on their state or region,
thinking that these candidates may have a better understanding and orientation to problems they
face, legal issues, financing alternatives, and similar matters. Given the competitive nature of the
profession, a nationwide search is recommended.
OUTREACH STRATEGY:
It is advantageous for the governing body to ensure that every professional who might have an
interest in the vacant position is aware of the opportunity to apply. In addition to posting the position
vacancy in professional publications, websites, social media, and job boards, a brochure describing
the community, the position profile, and the governing body’s key goals and objectives will enhance
the opportunity to attract outstanding candidates.
____________________
9See Exhibit C. “Sample Manager Profile.”
10See Exhibit D. “Manager Salary and Benefit Information.”
11See Exhibit E. “Places to Advertise.”
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8
The governing body must discuss and reach a consensus on each of the above
parameters at the outset of the recruitment. This consensus will not only result
in a framework for conducting the overall recruitment but also help ensure that
the governing body is unified in its approach to the recruitment of a manager.
After this consensus has been reached, the recruitment can move forward.
SUMMARY:
TIMING OF THE SEARCH:
Publication deadlines must be considered to properly advertise a vacant manager position in a timely
manner. An ideal search timeline will provide 30 - 60 days from the start of the recruitment to the
deadline for submitting resumes; 30 - 60 days to review resumes; 30 days to schedule interviews with
candidates, hold interviews, conduct background checks, and select a candidate; and a minimum
of 30 - 45 days for the new manager to relocate to the community. The estimated time from start to
selection of a new manager is between 90 to 120 days.
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5
The recruitment is distinguished from the selection by focusing on the generation of a sufficient
pool of qualified applicants so that the selection has a reasonable number of applicants to screen.
Professionalism, punctuality, and responsiveness during this period of advertising and obtaining
applications for the position is key because applicants receive their first impressions of the community
and organization during the recruitment phase.
Candidates must not only have technical and administrative skills and experience, but also possess the
“non-task-related factors” of the job. The manager’s job has certain well-defined managerial tasks, such
as budgeting, supervising, and communicating, which are vital to the organization’s core operations. A
manager may carry out well-defined managerial tasks but may be lacking in non-task-related factors,
resulting in poor overall performance.
In today’s complex public sector, communities are an ever-increasing mix of races, ethnicities, religions,
gender identity, and sexual orientation. It is important for communities to seek out candidates
from various backgrounds, cultures, ages, genders and experiences. This not only ensures a fair
representation of the community’s population, but also brings in a variety of perspectives and ideas
that can contribute to the effective administration of the local government services and can foster
innovation, creativity and knowledge. Recruitment goals can be furthered through targeted outreach,
social media postings of the vacant position, advertising on a variety of websites that are specific
to local government, advertising on websites that serve underrepresented minorities, and generally
demonstrating an open and welcoming culture.
GENERATION OF CANDIDATE POOL
To effectively recruit, the local government must market the position so that
its requirements are clear to potential applicants. The goal of recruitment is to
generate a sufficient pool of qualified applicants. To accomplish this, relations
with applicants must communicate professionalism and responsiveness as well
as provide accurate, descriptive information about the position, the community
and the status of the process. The local government can use both outreach and
advertising while making sure that both approaches encourage a broad-based
candidate pool.
SUMMARY:
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6
After the deadline for submitting resumes has passed, selection begins. Methods used to screen
applicants typically include careful review of each candidate’s resume and cover letter, social and print
media presence, consideration of reference letters and/or reference calls, and interviews – virtual, face-
to-face, or a combination of the two. Dependence upon a single information source is not advised.
The singularly most important premise of the council-manager form of government is the political
neutrality of the manager, who is professionally required to perform in a non-partisan manner and to
avoid electoral politics. This professional standard, along with education and training, ensures that the
professional manager relies on technical and administrative reasoning in all official duties.
Similarly, the governing body’s role in the recruitment and the selection of a manager must remain
politically neutral. Elected members must not expect the manager to share their political perspectives.
The governing body must not inject partisan politics into selecting a new manager.
RESUME REVIEW:
Unless the governing body has retained an executive recruiting firm to assist in the selection or is using
the services of FCCMA’s Senior Advisor Program or the FAC services, the governing body must review
resumes.
USING THE ADOPTED CRITERIA:
To narrow the field of applicants, those reviewing the resumes must compare them with the recruiting
criteria adopted by the governing body at the onset of recruitment.
DETERMINING FINALISTS:
A common selection initially reduces the applicants to a highly qualified group of approximately ten (10)
candidates. When the initial resume review has been completed, the most qualified, smaller (perhaps 5
– 9) second-round group of applicants will be subject to more thorough background checks, including
references, social media usage history, and possibly virtual interviews. All finalists should have a full
background check. The governing body must resist the temptation to select finalist candidates before
background checks have been completed.
Based upon the candidates’ qualifications per the original selection criteria of the governing body
and the results of the background checks, the governing body then chooses a smaller group of 3 - 5
finalists, who are invited to the community for interviews.
SELECTION
____________________
12See Exhibit F. “Background Checks – Recommended Scope of Services.”
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It is recommended the governing body prepare a list of reserve candidates in the event that any
finalists decide not to pursue the position.
MECHANICS OF INTERVIEWING:
Interviewing must be well organized and the setting comfortable. A discussion leader should be
designated, and all governing body members must participate. The governing body may opt for
individual discussions with each finalist.
Some types of questions or inquiry are prohibited by law. The city or county attorney should prepare a
report or guideline of what types of questions or inquiry must be avoided in either the public interview
or individual discussions. The focus must always remain on KSA – knowledge, skills, and abilities. The
governing body should ask the same questions of each candidate.13
EMPLOYEE/COMMUNITY INVOLVEMENT IN INTERVIEWING:
The governing body may choose to supplement interviewing by inviting employees, community leaders,
and/or the public in general to participate. For example, finalists may meet with the department heads
or other staff to review departmental operations in more detail or to receive a tour of the community.
Similarly, finalists may meet with selected community leaders to receive input on matters the leaders
consider important to the local government. A public reception or question-and-answer session with
candidates is often held. Note that this type of involvement is to provide the candidates with additional
information about the community. Employees and/or community members will not be involved in the
actual selection of the city manager.
PARTNER INVOLVEMENT IN INTERVIEWING:
If the partner is invited to accompany the finalist candidate, this part of the selection must be
well-organized and based on the interests of the partner, insofar as that can be determined and
accommodated. Additionally, partner involvement may be beneficial to the candidate’s review and
assessment of the community.
REIMBURSEMENT OF INTERVIEW EXPENSES:
Confirm the city or county policy on reimbursement of expenses in conjunction with the interview.
The practice of most local governments is to reimburse candidates and partners for any actual out-of-
pocket expenses.
____________________
13See Exhibit G. “Do’s and Don’ts of Interviews and Interactions with Candidates.”
14If comment cards are used for feedback at a public reception or session, be mindful that in Florida those comments are
public record.
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POST-SELECTION:
Selection produces three possible outcomes:
•One finalist has emerged as the clear choice.
•The governing body has narrowed down to more than one finalist whom they would like to
pursue further.
•No finalists are acceptable.
If one clear first choice occurs, the governing body, through its representative, can notify the
candidate, confirm the willingness of the candidate to accept the position, and then move to finalize
a total compensation package and other arrangements.
If the governing body decides to further consider two or three finalists, it may choose to invite those
finalists (and possibly the finalists’ partners) for a second interview.
If no finalists meet the governing body’s expectations, the governing body may decide to rescreen
some of the applicants who did not make the first round of finalists. Another option is to restart the
entire search.
If the governing body is unable to satisfactorily conclude negotiations with the first-choice finalist,
the governing body may want to open discussions with one, some, or all the other finalists.
Until all arrangements have been completed with a first-choice finalist, the governing body should
postpone notifying the other finalists. Additionally, after successful negotiations with a new manager
have been made, all other applicants should be notified as a professional courtesy.
FINALIZING COMPENSATION AND TERMS OF EMPLOYMENT:
After the governing body has chosen the new manager and that individual has indicated a willingness
to serve as manager, a representative of the governing body and the city or county attorney should
be designated by the governing body to discuss and finalize compensation and other terms of
employment with the selected candidate.15 The final terms of employment and compensation,
including an employment agreement compliant with Florida Statutes, must be reviewed and approved
at a public meeting by the governing body.16
____________________
15See Exhibit H. “Preparing the Job Offer and Contract Approval Process.”
16See Exhibit I. “Sample Florida Employment Agreements.”
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Based on the adopted criteria and objectives for the position, the governing body makes the final determination of the applicants selected for interviews.
The finalist group must be large enough to expose the governing body to
a workable number of diverse competencies, skill sets, and personalities.
Political neutrality of the governing body and the candidate is essential. Staff,
community, and partner involvement may be included in the interview. The
local government should reimburse interviewees. In most cases, a minimum
of 3-5 finalists are interviewed face-to-face. The governing body may establish
a back-up finalist group in case any of the finalists decide not to pursue the
position. Following the interviews, the governing body selects its choice as
candidate to offer employment and discuss terms of employment, which must
be approved by the governing body at a public meeting.
SUMMARY:
CONCLUSION
Selecting a professional manager is one of the most important decisions a city or county will make.
Following each of these steps can enhance success. The thorough, consistent, and transparent process
in this Florida City/County Manager Search Guide promotes cohesive and effective local government.
•A. Florida Local Government Executive Search Firms
•B. Search Firm Services Typically Provided
•C. Sample Manager Profile
•D. Manager Salary and Benefit Information
•E. Places to Advertise
•F. Background Checks–Recommended Scope of Services
•G. Do’s and Don’ts of Interviews and Interaction with Candidates
•H. Preparing the Job Offer and Contract Approval Process
•I. Sample Employment Agreements
LIST OF EXHIBITS
Florida City and County Management AssociationP.O. Box 1757Tallahassee, FL 32302-1757850.701.3607
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Exhibit A:
Florida Local Government Execu4ve Search Firms
Strategic Government Resources
P.O Box 1642, Keller, TX 76244
(817)337-8581
h;ps://www.governmentresource.com/
Jjpeters@strategicgovernmentresources.com
Colin Baenziger and Associates
2055 S. AtlanPc Ave. Suite 504, Daytona Beach Shores, FL 32118
(561) 707-3537
h;p://www.cb-asso.com/AcPve_Recruitments.asp
Colin@cbasso.com
GovHR USA/MGT
630 Dundee Road, Northbrook, IL 60662
(847) 380-3240
Heidi Vorhees, President, GovHRUSA
h;ps://www.govhrusa.com/
h;ps://www.mgtconsulPng.com/
Hvoorhees@govhrusa.com
Bob Murray and Associates
1544 Eurika Road, Roseville, CA 95661
(916)784-9080
h;ps://www.bobmurrayassoc.com/
apply@bobmurrayassoc.com
Mercer Group Associates
107 Indigo Lane, Athens, GA 30606
(706) 983-9326
h;ps://mercergroupassociates.com/
info@mercergroupassociates.com
S.Renee Narloch and Associates
2910 Kerry Forest Pkwy, Tallahassee, FL 32309
(850) 391-0000
h;ps://www.srnsearch.com/
info@srnsearch.com
Sumter Local Government ConsulDng
Atlanta, GA.
(404) 555-0525
h;ps://sumterlocalgovconsulPng.com/
warren@sumterconsulPng.com
Slavin Management Consultants
304 Holcomb Bridge Road Suit A-1, Norcross. GA 30071
(770) 449-4656
h;p://www.slavinmanagementconsultants.com/welcome.shtml
Slavin management consultants.com
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Exhibit B:
Search Firm Services Typically Provided
As discussed in Section 2, Responsibility for Recruitment, the elected officials may
decide to contract with an executive recruitment firm to facilitate and assist with the process of
selecting their next administrator/manager. Whether to contract with a firm or not depends on
several factors, including the presence of a qualified in-house employee, the city’s capacity to
perform in-house recruitment, the reason for the vacancy, and the challenges facing the city.
Services Provided by the Recruitment Firm
An Executive Recruitment firm facilitates the selection process and generally includes the
following tasks:
1.Facilitates the elected body’s discussion of key qualifications and experiences they
desire in their next Administrator/Manager; in addition, the firm can facilitate
community focus groups and internal organization meetings that will provide additional
insight into the qualifications and experiences for the next Administrator/Manager.
Tools such as survey documents may also be an option for seeking
community/organizational input.
2.Assist with establishing the salary range and other executive level benefits that reflect
the current market in the region.
3.Develop marketing materials that showcase the community and organization. This
marketing brochure will also provide a detailed description of the position and the
expectations outlined by the elected body.
4.Provide application management, outreach through social media and personal outreach
to ensure the position is marketed widely to potential candidates.
5.Evaluate candidates based on criteria provided by the elected body.
6.Provide the elected body with a detailed report to assist them in selecting candidates to
interview.
7.Conduct highly detailed media and social media searches on each candidate presented
for consideration by the elected body.
8.Conduct reference calls, criminal background checks, educational verification and other
due diligence within state and federal laws.
9.Facilitate the interview process. This includes ensuring the candidates have the details
for the meeting with the elected body and other interview panels that may be a part of
the selection process. In addition, the firm can provide sample interview questions for
the elected body to consider.
10.Facilitate the elected officials’ discussion of the finalist candidates and advise on
elements of the employment agreement.
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Vetting Executive Recruitment Firms
In selecting an Executive Recruitment Firm, Elected Officials may consider the following:
• Does the firm understand the unique dynamics of local government in general and the
city/county manager/administrator position specifically?
• Can the firm effectively market the position and reach top candidates?
• Can the firm effectively evaluate the candidates with objectivity, reflecting the criteria
provided by the elected body?
• Does the firm offer a guarantee if the selected candidate leaves or is let go within the
first year of employment?
It is strongly suggested that if the elected body is considering utilizing an executive recruitment
firm, they request proposals from several firms and interview two or three finalists to ensure
there is alignment between the firm and the elected body.
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Exhibit C:
Sample Manager Profile
The development of the posi0on profile is an opportunity for the hiring authority to come
together and discuss what they are seeking in their next manager/administrator. If community
members are asking to be included in the process, this is an excellent opportunity to obtain
their feedback so it can be used in developing the profile and in screening applicants. The
following informa0on should be included in the profile:
Community/County Informa/on – Marke0ng informa0on (popula0on, loca0on, regional
aCrac0ons, recrea0onal opportuni0es, schools, retail/business climate) about your community
or county. What are the highlights? This sec0on should ideally include links to your website,
chamber of commerce informa0on, etc.
The Organiza/on – This sec0on should include your form of government, the names of
departments, number of employees and size of annual budget. Again, links to your budget and
any strategic planning documents would be helpful.
The Posi/on – Specifics about the posi0on – who it reports to and who are the direct reports to
this posi0on. This sec0on should include high-level responsibili0es. Informa0on on key
aCributes and experiences for interested candidates can be included in this sec0on.
Opportuni/es and Challenges – What short- and long-term challenges and opportuni0es will
the next person in this posi0on face? Typically, 4-5 issues are men0oned in this sec0on.
Qualifica/ons and Leadership/Management Skills Desired – This should include what poten0al
candidates must have and then what addi0onal qualifica0ons and skills are highly desirable.
Flexibility with respect to requirements candidates must have should be minimized to assist in
achieving a broad pool of candidates.
Compensa/on and Benefits – It is very important to include a compensa0on range. Using DOQ
(Dependent on Qualifica0ons) will reduce the size of the candidate pool. Salaries are public
informa0on, so it is important for the hiring authority to discuss what range they expect to pay
within and to adver0se that range. In addi0on, if residency is required, it is important to include
that informa0on in this sec0on.
Applica/on Process – Indicate applica0on deadline and how to apply. This sec0on should also
include contact informa0on for ques0ons.
Note: A full posi0on profile or brochure typically includes photos of the community/county and
organiza0on and may also include relevant graphics/organiza0onal charts. For adver0sing on
websites, a shorter version of the profile that hits on an abbreviated version of these
components will need to be developed.
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Exhibit D:
Manager Salary and Benefit Informa3on
In Florida, the following en22es provide a salary survey that includes county and municipal
informa2on:
Florida Public Human Resources Associa4on (FPHRA) Annual Survey
This is the broadest, most comprehensive Florida local government survey
General Website: www.fphra.org
Salary Survey page: hAps://www.fphra.org/page-1818928
Note: membership is required to access the data (you can contact them to see if a fee can be
paid in lieu of membership)
Florida League of Ci4es Annual Survey
Posi2ons in the municipal survey include elected officials, aAorneys, clerks, and managers. To
request a popula2on-based response with ci2es close to the same size, please contact the
Research Staff at (850)222-9684. Access to the total data is not available; customized requests
only.
Website: www.floridaleagueofci2es.com
In addi2on, some county and municipal human resources departments do a Peer City or Peer
County comparison of five to ten similar governments and collect specific salary and benefit
data for selected posi2ons.
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Exhibit E:
Places to Adver.se – 2024
ICMA All Current Jobs: h2ps://icma.org/job-center (fee – based – naAonal)
Linked-In:
h2ps://business.linkedin.com/markeAng-soluAons/naAve-adverAsing/single-job-ads
(fee – based – naAonal)
FCCMA Job LisAngs: h2p://fccma.org/jobs/ (no cost – Florida)
Florida AssociaAon of CounAes Jobs Posted:
h2ps://www.fl-counAes.com/government-jobs (no cost – Florida)
Florida League of CiAes: h2ps://www.floridaleagueofciAes.com/jobs (no cost – Florida)
NaAonal League of CiAes: h2ps://jobsonline.nlc.org (fee – based – naAonal)
NaAonal AssociaAon of CounAes: h2ps://jobs.naco.org/ (fee – based – naAonal)
NaAonal Forum for Black Public Administrators: h2ps://careers.nLpa.org/employers/
(fee – based – naAonal)
Local Government Hispanic Network Job Board: h2ps://www.lghn.org/i4a/careerHub/
(fee – based – naAonal)
GovHR Jobs Board: h2ps://www.govhrusa.com/post-a-job/ (fee – based – naAonal)
Strategic Government Resources (SGR) All posiAons:
h2ps://www.governmentresource.com/execuAve-recruitment/job-board (fee – based –
naAonal)
Careers in Government: h2p://www.careersingovernment.com (fee – based – naAonal)
Employ Florida: h2ps://www.employflorida.com/vosnet/Default.aspx (must register for access -
Florida)
Georgia Local Government Access (GLGA), a joint effort of the Georgia Municipal AssociaAon
and the AssociaAon County Commissioners of Georgia: h2p://www.glga.org/ (no cost –
Georgia)
Government Jobs: h2ps://www.governmentjobs.com (fee – based – naAonal)
GovtJobs.com: h2p://www.govtjobs.com/ (fee – based – naAonal)
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Exhibit F:
Background Search Informa2on and Resources
For a city or county conduc2ng a manager/administrator search, the following
informa2on is Florida-specific and provided to assist staff with this part of the
search.
For the ini2al applicants:
•For a preliminary review of all applicants, staff can conduct a search of the
top 200 results in Google/social media for each one. While this step can
take 2me, it can help eliminate those whose background or experiences do
not match expecta2ons/preferences.
For interviewees and finalists:
•Check references supplied by the candidate – addi2onal references can be
contacted if candidate’s current posi2on is not jeopardized. Check with the
candidate about contac2ng former employers, for example.
•Consider addi2onal background informa2on ahead of the interview; consult
own local government’s policies on this. Some organiza2ons have physicals,
drug screens, etc.
•Watch online streaming of candidates’ current employers’ board mee2ngs
to see the candidates’ interac2ons with their current elected body and the
public.
•When selec2ng a third-party firm to conduct addi2onal background due
diligence, ensure that the firm is verifying educa2onal creden2als, driving
record, SSN verifica2on and is reviewing various federal and local crime
databases. It is important to follow federal and state laws regarding
background checks including the review and sharing of credit history.
•A few of the firms oQen used in Florida by city and county governments:
o Goodhire firm: www.goodhire.com
o NAPS Background Checks firm: www.napsbgc.com
o TruDiligence firm: www.trudiligence.com
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Exhibit G:
DOS AND DON’TS OF INTERVIEWS AND INTERACTIONS WITH CANDIDATES
TOPIC ACCEPTABLE QUESTIONS UNACCEPTABLE QUESTIONS
NAME Whether work records are under
another name.
To ask if a woman uses Miss, Mrs.
or Ms. or ask for maiden name.
AGE Only if there are specific, age-related
requirements of the job. After hire,
proof of age can be required.
Age or age group
NATIONAL ORIGIN NONE! Any question about nation of origin
is unacceptable
RACE NONE! After hire, race is requested to
EEO reporting.
Any question about race is
unacceptable
RELIGION NONE! Any question about religion is
unacceptable, including any church
affiliation
CITIZENSHIP Can only ask if applicant is eligible to
work in the US. Proof is required at
hire.
If applicant is native born or
naturalized.
MARITAL OR
FAMILY STATUS
Whether the applicant has any
commitments/responsibilities that
might prevent him/her from meeting
work requirements
Any question that reveals marital
status or number/ages of
dependents. Do not ask about
spouse’s job, childcare
responsibilities, pregnancy
MILITARY SERVICE NONE Any question about military service
is unacceptable.
CRIMINAL RECORD Listing of convictions Questions about arrests
REFERENCES General and work references not
relating to race, color, religion, sex,
national origin
References from clergy or others
that might reflect race, color,
religion, sex, national origin
ORGANIZATIONS About professional memberships and
offices
Listing of all memberships in clubs
and organizations, which may
reveal race, color, religion, sex,
national origin
WORK SCHEDULE Willingness to work required work
schedule
Willingness to work on a particular
holiday.
DISABILITIES Whether the applicant can perform the
essential functions of the job with or
without accommodations
Any question about height, weight,
impairment.
Any question about past sick leave
usage.
• These guidelines are for informational purposes and are not legal advice. Anyone using this form
should consult with their HR and Legal staff for specific advice on the legality of interview questions
and what is permissible.
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DOS AND DON’TS OF INTERVIEWS
Various state and federal regulations regarding equal employment affect the interview and
selection process. These regulations prohibit discrimination based on race, color, sex, religion, national
origin, age or handicap. The “Interview Guidelines" chart on the reverse side of this page outlines the
specific kinds of information which you can and cannot ask.
In addition to being familiar with this chart, you should pay special attention the following areas to avoid
violating equal employment regulations.
DO consider the person's true ability to perform the duties of the position. Never assume that
an applicant's age, sex, or disability will prevent the performance of tasks.
DON'T express a preference for race, sex, a particular age group or indicate any other
preference which might be construed as discriminatory.
DO keep in mind the applicant's perception of you. Don't refer to applicants in an "endearing
manner." Never use racially or ethnically oriented terms. Don't flirt with or patronize the
applicant.
DON'T indicate to a member of a "protected group" (e.g., minority, female, person with
disability) that your interest in them stems from a desire to improve your EEO image.
DO avoid stereotypes. Keep an open mind. Don't imply (or assume) that the job requires a
young person with energy or that an older person may find the job too demanding or that
females should not travel alone.
DON'T ask about any prior Workman’s Compensation claims.
DO use extra caution in dealing with physical requirements. Federal regulations, and most
recently the Americans With Disabilities Act (ADA), require employers to make "reasonable
accommodations" for persons with permanent disabilities.
DON'T pursue areas which legally are "out of bounds," even if the applicant brings them up.
Stick to the job duties. For instance, if an applicant raises concern over child care
arrangements, explain the work hour requirements of the job and allow the applicant to make
his/her own assessment.
DON'T indicate that you already have someone in mind for the position. The interview process
should be an open process where all applicants receive equal consideration.
DO remember that most of the tips above also apply to what you say outside of the interview.
In the event that a discrimination claim is filed, comments made outside of the interview can
come back to haunt you when co-workers are asked to answer under oath regarding what was
said "in private." Remember, keep an open mind and don't draw conclusions or make
assumptions you can't defend.
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Exhibit H:
Preparing the Job Offer and Contract Approval Process
•The development of a “term sheet” that outlines each of the financial and human
resources benefits included in the offer – the elected body can work through this list
that includes but is not limited to: Salary, deferred compensaAon, severance, reArement
benefits, health, life, and dental insurance, housing assistance, car or car allowance,
technical devices (laptop, tablet, cell phone), moving expenses, interim housing, pre-
employment medical screenings and start date.
This list should then be shared with the finalist candidate to ensure there is alignment.
The elected body may want to designate someone to negoAate some of the terms of the
offer.
•Once the general terms are agreed upon, the agreement/contract can be draIed and
will include financial and benefits terms as well as other employment language dealing
with cause for dismissal, etc. This is typically prepared by the city or county aJorney.
•The finalist candidate is provided with the draI contract and given the opportunity to
review it with their aJorney.
•Once the parAes agree on the contract, they can then coordinate the announcement of
the contract approval date and the candidate’s departure from their current posiAon.
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Exhibit I:
Sample Employment Agreements
The following are links to sample employment agreements.
Link to ICMA Model Employment Agreement
h<ps://icma.org/documents/icma-model-employment-agreement-editable
This document serves as a model employment agreement template for administrators of municipal
governments. The document is available to the ICMA members.
Texas City Management AssociaEon CM Agreement:
h<ps://www.tcma.org/DocumentCenter/View/156/Sample-Employment-Agreement-with-Benefit-
OpEons-PDF
This agreement is available to the public.
Agreements specific to Florida may be found online from various ciEes and counEes by doing a web
search for either Florida city manager employment agreements or Florida county administrator
employment agreements.
Note:
20-Week Limit on Severance Pay in Florida: All agreements aUer July 1, 2011, must comply with
Florida Statute SecEon 215.425 (4)(a)(1)&(2) as follows:
(4)(a) On or aUer July 1, 2011, a unit of government that enters into a contract or employment
agreement, or renewal or renegoEaEon of an exisEng contract or employment agreement, that
contains a provision for severance pay with an officer, agent, employee, or contractor must include the
following provisions in the contract:
1. A requirement that severance pay provided may not exceed an amount greater than 20 weeks of
compensaEon.
2. A prohibiEon of provision of severance pay when the officer, agent, employee, or contractor has
been fired for misconduct, as defined in s. 443.036(29), by the unit of government.
On the next page please see a sample Florida Manager Employment Agreement based on a 2023 City
Manager search.
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SAMPLE FLORIDA EMPLOYMENT AGREEMENT
This EMPLOYMENT AGREEMENT (“Agreement”) is entered into, by, and between the City/ County of
_______________ and ______________ (“Manager“).
WHEREAS, aUer due consideraEon and deliberaEon in accord with law, the Commission (hereaUer
Commission) of the ____________ has determined to offer the posiEon of City/ County Manager to
_______________; and
WHEREAS, Manager has determined to accept the posiEon; and
WHEREAS, the ParEes wish to set forth the terms and condiEons of Manager's employment by the
City/County.
NOW, THEREFORE, intending to be legally bound, the ParEes agree as follows.
1. Recitals. The ParEes agree that the recitals above are true and correct and that they are
incorporated by reference as if fully stated here.
2. Employment. The City/ County agrees to employ, and Manager agrees to be employed in the
posiEon of City/ County Manager on the terms and condiEons herein stated and as set forth in the
Charter of the City/ County of _________ and the Code of Ordinances of the City/ County of
__________.
3. DuEes. Manager will perform the funcEons and duEes of City/ County Manager as specified in
SecEon_______ of the City/ County Charter and City/ County Code of Ordinances, as they may be
amended from Eme to Eme, and by all other applicable laws, and to perform other legally permissible
and proper duEes as the Commission shall from Eme-to-Eme assign. The Manager shall give his/ her
best efforts in performing these duEes.
4. Term. The Term of the Employment Agreement shall be for an indefinite term subject to the
terminaEon provisions set forth herein. This Agreement and Manager's employment hereunder shall
commence on _____________.
5. Base Salary. The annual base salary of the Manager shall be $______. The base salary shall not
be decreased during the term of this Agreement. The City/ County agrees to review said base salary
and/ or benefits on an annual basis and to increase said salary and benefits to such an extent as the
Commission may determine appropriate per the Manager's Performance EvaluaEon Process. At a
minimum, the annual base salary shall be increased by any cost-of-living adjustment, or other increases
provided to non- represented employees.
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6.Performance EvaluaEon Process. An iniEal “check-in” evaluaEon will be undertaken six months
following the Manager's appointment. A subsequent comprehensive performance evaluaEon will take
place six months thereaUer (i.e., at the end of the Manager's iniEal year of employment). Upon
a<ainment of a successful annual performance evaluaEon, as determined by the Commission, Manager
shall be eligible for a base salary adjustment. ThereaUer, performance evaluaEons will occur on an
annual basis with any base salary adjustment to be dependent upon the results of the evaluaEon and
consistent with approved Annual Budget appropriaEons. The Commission shall evaluate/review the
performance of the Manager in a public meeEng, subject to a process, form, criteria, and format which
shall be mutually agreed upon by the Manager and the Commission. The Commission shall provide the
Manager with a wri<en summary staEng the findings of the Commission and provide an adequate
opportunity for the Manager to discuss their evaluaEon with the Commission.
7. TerminaEon.
a. Employment may be terminated with or without cause by the City/ County or Manager, in
accordance with the procedures provided herein. If the City/ County chooses to terminate the
Manager, the Commission must approve terminaEng the Manager in accordance with procedures set
forth in SecEon ____ of the City/ County Charter and Code of Ordinances, as they may be amended
from Eme to Eme.
b. If Manager is unable to perform their duEes for any reason, including but not limited to
sickness, accident, injury, or mental incapacity, for a period of four (4) successive weeks beyond any
accrued sick leave, the City/ County shall have the opEon to terminate Manager's employment, in
accordance with the procedures set forth in the City/ County Charter and Code of Ordinances, as they
may be amended from Eme to Eme and in accord with applicable law,
c. If the Agreement is terminated by the death of the Manager, the City/ County shall pay a
designated beneficiary of the Manager, or his/ her estate, all accrued compensaEon due Manager as of
the date of his/ her death. The City/ County shall have no other liability to the Manager, his/ her estate,
heirs, or beneficiaries, and neither the Manager beneficiary nor estate will be enEtled to any severance
pay.
d. If the City/County, ciEzens or State of Florida acts to amend any provisions of the City/ County
Charter, Code of Ordinances, as they may be amended from Eme to Eme, and/or state law pertaining
to the role, powers, duEes, authority, responsibiliEes of the Manager's posiEon that substanEally
changes the form of government, the Manager shall have the right to declare that such amendments
consEtute terminaEon from the effecEve date of such amendments. TerminaEon pursuant to this
secEon 7(d) shall consEtute a terminaEon without cause for purposes of enEtlement to severance
benefits under secEon 8 (b).
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e. TerminaEon shall occur when the City/ County breaches a material provision of the Employment
Agreement and fails, within thirty (30) days aUer wri<en noEce has been given by the Manager to the
Commission to comply with any provision of this Agreement.
f. The Agreement shall not be construed to create anything other than a terminable at will
employment relaEonship between City/ County and Manager. The Manager may terminate with the
City/ County by direcEng wri<en noEce of terminaEon to the City/ County by cerEfied or registered
mail, returned receipt requested or by filing with the City/ County Clerk with a copy to the Mayor/
Commission Chair. In the event of such terminaEon, Employee shall not be enEtled to receive the
severance pay provided for in the Employment Agreement.
8. Severance.
a. The Employment Agreement shall immediately terminate, and Manager shall not be enEtled to
the severance benefits if the Manager is convicted, pleads no contest to, or receives a withhold of
adjudicaEon for a felony or crime involving moral turpitude or dishonesty, or if he/she acts with gross
misfeasance or malfeasance or otherwise is guilty of gross misconduct which consEtutes conduct
demonstraEng willful or wanton disregard of the City's/County’s interests, a deliberate violaEon or
disregard of the standards of behavior to which the City/ County has a right to expect of Manager,
carelessness or negligence to a degree or recurrence that manifests culpability, wrongful intent, or evil
design, or shows an intenEonal and substanEal disregard of the City's/ County’s interests or of
Manager's duEes and obligaEons to the City/County, including but not limited to conduct resulEng in
material harm to the City/County, willful neglect or failure to perform his or her duEes, gross
insubordinaEon, misconduct, as defined in secEon 443.036(29}, Florida Statutes, as it may be amended
from Eme to Eme, or acts of dishonesty. For terminaEon due to the reasons stated pursuant to this
secEon/provision of the Employment Agreement, the Manager is only enEtled to compensaEon for
hours actually worked up to the terminaEon date and compensaEon for accrued vacaEon Eme.
b. Pursuant to the provisions of the City/ County Charter, the City/ County may by majority vote of
the Commission with or without cause remove the Manager from office in accordance with SecEon
_______ of the City/ County Charter. If the Manager is terminated without cause, as defined in SecEon
215.425 (4)(a) 1 Florida Statutes, he/ she shall receive twenty (20) weeks of pay equal to his then-
current salary and earned and unused vacaEon, and reErement benefits. During the severance period,
Manager will also conEnue to be enrolled in his City's/ County’s Health Insurance Plan with Employer
and Employee contribuEons unchanged. If the Manager resigns or is terminated with cause for
misconduct, as defined in SecEon 443 036(30) Florida Statutes, the City/ County shall not be obligated
to pay severance and related benefits.
c. If the Employment Agreement is terminated by City/ County and the Manager is enEtled to
severance benefits, Manager must execute a general and full release releasing the City/County, its
officials, officers, employees, a<orneys, and agents from any and all obligaEons, claims or liabiliEes
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arising out of Manager's employment with the City/County, including but not limited to claims for
wrongful terminaEon, discriminaEon of any kind and defamaEon. If the Manager refuses to execute
said release, the City/ County may seek specific performance of the Employment Agreement and
injuncEve relief requiring the Employee to sign said release, amongst its available remedies. Said
release shall not release the City/ County from its obligaEons to indemnify the Manager under the
IndemnificaEon & Bonding secEon of the Employment Agreement.
9. ResignaEon. In the event the Manager voluntarily resigns his/ her posiEon, he/ she shall give
thirty (30) days advance wri<en noEce of his/ her resignaEon, unless the parEes otherwise agree, in
wriEng. If the Manager voluntarily resigns, he/ she shall be enEtled only to his/ her accrued vacaEon
leave and no other benefits as provided pursuant to the Severance provision of the Employment
Agreement.
10. ReErement, Deferred CompensaEon.
a. The City/ County agrees to execute all necessary agreements for the Manager's parEcipaEon in
the 401(a) reErement plan for ExecuEve Management employees and the 457 Deferred CompensaEon
Plan. In addiEon to the Manager's base salary paid by the City/ County to the Manager, the City/
County agrees to pay, on behalf of the Manager, an amount equal to, but not less than, a total of ___
percent (__%) of Manager's base salary into the 401(a) reErement plan, in equal proporEonate
amounts each pay period. The Manager shall be required to contribute ___ percent (__%) of the
Manager's current base salary annually on a pre-tax basis as a condiEon of parEcipaEon. The City/
County shall disclose to the Manager the financial impact of any amendment to the terms of the
Manager's reErement benefits.
The City/ County agrees to execute all necessary agreements for the Manager's parEcipaEon in the
City’s/ County’s 401(a) plan to reflect the following vesEng schedule (for the City's porEon of
contribuEons) is as follows:
i. AUer compleEon of the 1st year of employment: __%
ii. AUer compleEon of the 2nd year of employment: __%
c. The City/ County has also adopted a qualified 457 defined contribuEon plan to which the
Manager may voluntarily contribute on a pre-tax basis, subject to maximum contribuEon limits
established by the Internal Revenue System.
d. It is noted that the City/ County also parEcipates in the Federal Social Security System with
associated Employee and Employer required contribuEons
11. Insurance & Benefits:
a. The City/ County shall provide full major-medical insurance and other benefits and coverage for
the Manager and dependents at the same opEons and costs as provided for other City/ County non-
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represented employees. Coverage will commence on the 1st of the month following the Manager's
iniEal thirty (30) days of employment.
b. The City/ County shall provide the Manager with life insurance as provided other City/ County
non- represented Employees. The life insurance policy premium shall be paid 100% by the City/ County
with insured amount equal to one Eme (1X) the Manager's base salary, rounded up to the nearest
$500.00, up to a maximum policy limit of $______.
c. The City/ County shall provide the Manager with all other benefits as provided to other non-
represented Employees.
d. The Manager shall receive $_____ per pay period ($______ annually) as Personal Insurance
Credit (PIC) to be used towards the purchase of Manager's selected City/County-provided health
insurance plan. Said amount shall be adjusted upward to be consistent with any increases approved for
non-represented employees.
12. VacaEon and Sick Leave.
a. The Manager shall be provided with vacaEon leave in accordance with the policies applicable to
all City/ County employees and shall be credited with ____ weeks of front-loaded vacaEon pay upon
commencement of employment. The Manager shall also accrue vacaEon leave at the rate of _____
hours per pay period (equates to _____ weeks annually) commencing on his/ her first date of
employment for his/ her first year of employment. Following the compleEon of the Manager's iniEal
year of employment, he/ she shall accrue vacaEon leave at the rate of _____ hours per pay period
(equates to _____ weeks annually). Upon terminaEon, whether voluntary or involuntary, Manager shall
be enEtled to compensaEon for all accumulated and unused vacaEon leave.
b. Per City/ County Personnel Policy, Manager's vacaEon pay accrual is subject to a maximum of
____ hours. AUer five years of employment with the City/County, Manager may convert/cash out up to
__ hours of vacaEon pay one Eme per fiscal year, provided they have taken at least ___ hours in the
previous 12 months.
c. The Manager shall be provided with sick leave as provided for other non-represented City/
County Employees, accrued at ____hours per pay period. (___ hours per year). Per City/ County
Personnel Policy, there is a cap of ____ hours on sick leave.
d. Upon terminaEon, whether voluntary or involuntary, the City/ County shall compensate the
Manager for all accrued vacaEon leave. Said compensaEon shall be based upon the Employee’ s salary
as of the date of employment terminaEon.
e. Holidays are established in the City's/ County’s Personnel Policy Manual. As of the date of this
Agreement, there are __ designated holidays plus birthday/ floaEng holiday.
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13. Other Terms and CondiEons of Employment:
a. The Commission shall fix any other terms and condiEons of employment, as it may determine,
from Eme to Eme, relaEng to the performance of Manager, provided such terms and condiEons are not
inconsistent with or in conflict with the provisions of the Employment Agreement, the City/ County
Charter, the Code of Ordinances, as they may be amended from Eme to Eme, Dr any other applicable
law.
b. All benefits, regulaEons, and rules of the City/ County as they now exist or hereaUer may be
amended, that apply to non-represented City/ County employees shall also apply to Manager, unless
the Employment Agreement specifically provides to the contrary.
c. It is recognized that the Manager must devote a great deal of Eme outside normal office hours
to business for the City/County, and to that end Manager shall be allowed to establish an appropriate
work schedule.
d. The employment provided for by this Agreement shall be the Employee's sole employment.
Recognizing that certain outside consulEng or teaching opportuniEes provide indirect benefits to the
City/ County and the community, the Manager may elect to accept limited teaching, consulEng, or
other business opportuniEes with prior approval of the Commission with the understanding that such
arrangements shall not consEtute interference with nor a conflict of interest with his responsibiliEes
under the Employment Agreement.
e. Vehicle Allowance. Manager to receive $______ per month for expenses, including
maintenance, repairs, gasoline, and insurance associated with his use of his/ her own vehicle within the
City/ County(and, in lieu of mileage expenses, within the State of Florida). Manager shall maintain his/
her own vehicle insurance in an amount not less than $_______ dollars per claim, and $__________
dollars per incident. Said insurance shall be with a company acceptable to the City/ County and shall
not be construed or consEtute a waiver to the City's/ County’s sovereign immunity protecEon.
f. Cell Phone. Manager will be issued a cell phone with phone and data plan fully paid by the City/
County for the Manager's use for City/ County business.
14. Housing RelocaEon. Pursuant to the City/ County Charter, the Manager need not be a resident
of the City/ County or state at the Eme of appointment but shall reside in the City/ County while in
office. It is understood that the Manager will be iniEally moving to _________ individually, with his/ her
family relocaEng later to allow his/ her children to complete their academic year in their present
schools. Manager will have three (3) months to find housing within the corporate boundaries of
_______ and shall thereaUer maintain his/ her legal domicile within the corporate boundaries of
_______ throughout his tenure. The City/ County will provide the Manager a one-Eme payment for the
cost of the Manager's relocaEon of his household within the City‘s/ County’s corporate limits within
twelve (12 months) of appointment. Manager to secure quotes from moving companies to determine a
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reasonable lump sum amount (to be determined closer to the move date) which will be provided to the
Manager to use for relocaEon purposes.
15. Travel Expenses. The City/ County will provide the Manager a one-Eme payment for travel
expenses in the amount of $_______,
16. Dues & SubscripEons.
a. The City/ County agrees to budget and to pay for professional dues and subscripEons of
the Manager necessary for his conEnuaEon and full parEcipaEon in naEonal, regional, state, and local
associaEons and organizaEons necessary and desirable for his conEnued professional parEcipaEon,
growth, and advancement and for the good of the City/County. Manager must become and remain a
conEnuous member in good standing with both the InternaEonal City/ County Management
AssociaEon (ICMA) and the Florida City/ County Management AssociaEon (FCCMA) throughout his
tenure with the City/County.
b. The City/ County recognizes the desirability of representaEon in and before local civic and other
organizaEons and agrees to budget and to pay for the Manager's membership in such civic clubs and
organizaEons as City/ County deems necessary and desirable.
17. Professional Development. The City/ County hereby agrees to budget for and to pay the travel
and subsistence expenses of the Employee for professional and official travel, meeEngs, and occasions
adequate to conEnue the professional development of the Employee and to adequately pursue
necessary official and other funcEons for the City/County, including but not limited to the annual
conference of the Florida City and County Management AssociaEon (FCCMA), the InternaEonal City/
County Management AssociaEon (ICMA), and such other naEonal, regional, state and local government
groups and commi<ee of which the Manager is a member. The City/ County also agrees to budget and
to pay for the Manager's travel and subsistence expenses for short courses, insEtutes and seminars that
are necessary for his/ her professional development and for the good of the City/County.
18. Ethical Commitments. Manager shall not engage in any conduct which could reflect unfavorably
upon the City/County, Manager will at all Emes uphold the ethics rules, regulaEons, and laws of the
State of Florida. Manager must comply with all lawful Commission direcEves; state, local, and federal
laws; and the City's/ County’s policies, rules, ordinances; and City/ County Charter. Failure to comply
with ethical commitments shall consEtute cause for terminaEon with cause.
19. IndemnificaEon, Bonding.
a. The City/ County shall furnish and provide the Manager with insurance protecEon including
comprehensive general liability and errors and omissions coverage applicable to all acts or omission of
the Employee arising out of his employment, and will defend, save harmless, and indemnify the
Employee against any tort, professional liability claim or demand, or other legal acEon arising out of an
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alleged act or omission occurring in their performance of the Employee’ s duEes, excluding Illegal or
criminal acts, except as/otherwise expressly stated herein.
b. City/ County shall defend, save harmless, and indemnify Manager against any tort, professional
liability claim or demand, or other legal or administraEve, acEon, whether groundless or otherwise,
arising out of an alleged act or omission occurring at any Eme during the performance of Manager’s
duEes as City/ County Manager unless it is determined that the Manager acted in bad faith or with
malicious purpose or in a manner exhibiEng wanton and willful disregard of human rights, safety, or
property. The City/ County shall pay the expenses for the travel, lodging meals, and lost Eme of the
Manager should the Manager be subject to such claim, demand, or acEon, and the same be pending
aUer the Manager is no longer in the employment of the City/County.
c. The City/ County shall be responsible and have authority to compromise and se<le any such
clam or suit and pay the amount of any defense, se<lement, or judgement rendered thereon. The
Manager shall cooperate fully with the City/ County in the se<lement, compromise, or trial of any such
claim. The provisions of any City/ County policy or ordinance regarding the indemnificaEon of the
City's/ County’s officials or employees shall apply to the indemnificaEon of the) Manager to the extent
the policy or ordinance does not conflict with the appropriate indemnificaEon secEon of the
Employment Agreement.
Agreed to on (Date__________, 202_).
Manager
______________________________
City/ County of ________
Mayor/ Commission Chair
_______________________________
City/ County of _____________
City/ County Clerk
___________________________
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Page 52 of 76
Agenda Item #1.A.
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Appeal of a decision of the Community Development
Board for variance ZVAR25-0018 at 136 Oceanforest
Drive N.
APP25-0007
136 Oceanforest Dr N
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Site Context and Details
Zoned Residential, Single-Family (RS-1)
This property is 85 feet wide by 155 feet deep
Located at the Southeast corner of Oceanforest Dr and Beachcomber
Trl
Additionally, the neighboring property to the south is also owned by
the applicant
Property Location Map
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Background
Community Development Board (CDB) denied the applicant’s
request for variance from Section 24-151(k(1)) all mechanical
equipment within the required 5 foot side yard (equipment approx.
2.5’ from side property line)
Motion to deny vote: 4 to 0
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Property History
The home has existed here since 1986 and has been owned by the
applicant since 1995. Original construction conformed to setbacks.
Front 38.3’
12’
Rear 20’
1989 Survey
Attachment E to
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Property History
In 1999, an addition on the west side of the home was approved
and built; however, it was not built according to plan and created a
nonconformity
1999 Approved Addition
Current 2013 Survey
Rear 20’
Attachment E to
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Page 57 of 76Agenda Item #1.A.09 Feb 2026Page 61 of 183
Request
Section 24-151(k)(1):
“On lots that are within or
adjacent to a residential
zoning district, equipment
such as heating and air
conditioning units, pumps,
compressors, pool
equipment, generators, or
similar equipment shall not
be located in the required
front yard or closer than five
(5) feet from any lot line that
is adjacent to a residential
use.”Proposed
Generator 2.5’
from rear property
line
Nonconforming
addition
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Attachment E to
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Request Attachment E to
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Grounds for Decision
APPROVAL- existence of one
or more of the following from
Section 24-65(c):
DENIAL-
The CDB may consider a denial
upon finding that none of the
requirements in 24-65(c) exist.
1.Exceptional topographic conditions of or near
the property.
2.Surrounding conditions or circumstances
impacting the property disparately from
nearby properties.
3.Exceptional circumstances preventing the
reasonable use of the property as compared
to other properties in the area.
4.Onerous effect of regulations enacted after
platting or after development of the property
or after construction of improvement upon
the property.
5.Irregular shape of the property warranting
special consideration.
6.Substandard size of a lot of record warranting
a variance in order to provide for the
reasonable use of the property.
Review and vote on APP25-007 (an approval would approve ZVAR25-
0018 and a denial would not approve ZVAR24-0005)
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Agenda Item #1.A.
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136 Oceanforest Dr
GENERATOR
www.homeservicesbymccue.com
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MAP SHOWING BOUNDARY SURVEY
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Attachment F to
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Attachment F to
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AERIAL VIEW
Oceanforest Dr North
Beachcomber DriveAttachment F to
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AERIAL VIEW
Oceanforest Dr North
Beachcomber DriveAttachment F to
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AERIAL VIEW OF GENERATOR LOCATION Attachment F to
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FRONT & SIDE VIEWS
2343 Beachcomber Dr 136 Oceanforest Drive
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Ocean Boulevard and 10th St.Ocean Breeze and Seminole Road.
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GENERATOR
SIZING GUIDE
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GENERAC
Service and Non-Service rated
Automatic Smart Transfer Switches
100 - 400 Amps,
Single Phase
SPECIFICATIONS
DIMENSIONS Transfer switch)
Transfer
Switch
Generator
DIMENSIONS Generator)
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THANK
YOU
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Attachment F to 1-12-26 MinutesPage 76 of 76Agenda Item #1.A.09 Feb 2026Page 80 of 183
Regular City Commission
January 26, 2026
MINUTES
Regular City Commission Meeting
Monday, January 26, 2026 - 6:00 PM
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. CC Bartle
called the roll.
ATTENDANCE:
Present: Curtis Ford, Mayor - Seat 1 (At Large)
Bruce Bole, Commissioner - Seat 2 (District 1308)
Thomas Grant, Commissioner - Seat 3 (District 1307)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Jessica Ring, Commissioner - Seat 5 (District 1312)
Also Present: Kevin Hogencamp, Interim City Manager (CM)
Jason Gabriel, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Ladayija Nichols, Deputy City Clerk (DCC)
Victor Gualillo, Police Chief (PC)
AGENDA CHANGE
The Commission approved Mayor Ford's request to move agenda item 8A to follow item 2.
1 APPROVAL OF MINUTES
1A. Approve minutes of the Special Meeting of the City Commission held on Tuesday,
January 6, 2026.
The Commission approved the minutes as submitted.
2. COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
There were no speakers.
8A. RESOLUTION NO. 26-11
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
ACCEPTING THE DONATION OF A PEACE POLE FROM THE ROTARY
CLUB OF JACKSONVILLE-OCEANSIDE; APPROVING ITS INSTALLATION
AT JACK RUSSELL PARK; ESTABLISHING CONDITIONS FOR ITS
Page 1 of 16
Agenda Item #1.A.
09 Feb 2026
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Regular City Commission
January 26, 2026
MAINTENANCE AND RELOCATION; AND PROVIDING AN EFFECTIVE
DATE.
Dirk Lentz, Community Service Chair and President-Elect of the Oceanside Rotary
Club, explained the resolution and announced a dedication on February 21, 2026 at 9:00
a.m. in AB, followed by ceremonies in Neptune Beach and Jacksonville Beach, and a
reception at the Beaches Museum at approximately 11:30 a.m.
MOTION: Approve Resolution No. 26-11.
Motion: Candace Kelly
Second: Bruce Bole
Curtis Ford For
Bruce Bole (Seconded By) For
Thomas Grant For
Candace Kelly (Moved By) For
Jessica Ring For
Motion passed 5 to 0.
3. CITY MANAGER REPORTS
3.A. Accept the 90-Day Calendar (Jan. - Mar. 2026)
The Peace Pole dedication and priority setting meeting will be added to the 90-Day
Calendar.
There was a CONSENSUS to accept the 90-Day Calendar as amended.
3.B. Paid Parking Update
CM Hogencamp reported that Neptune Beach will present a revised interlocal agreement
for Beaches Town Center paid parking for review this week. He also noted that for 18th
and 19th Streets, the Police Department plans to contract with T2, with a proposed
agreement scheduled for the February 9, 2026 Commission meeting.
3.C. Farmers Market RFP Update
CM Hogencamp reported that a draft RFP for farmers market management is under final
review. The current operator has been extended through March 31, 2026 with RFP
responses anticipated for Commission consideration at the second March meeting.
Commissioner Ring requested to review the draft RFP prior to release, and CM
Hogencamp agreed to circulate it to commissioners for input. He also confirmed that the
Commission, rather than the City Manager, will make the final operator selection.
3.D. Atlantic Beach Athletic Association (ABAA) Update
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Agenda Item #1.A.
09 Feb 2026
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Regular City Commission
January 26, 2026
CM Hogencamp reported that staff is working with ABAA leadership in preparation for
the spring baseball season. A meeting to update the facility use agreement is scheduled
for Friday, with a finalized proposal anticipated for Commission approval in February.
3.E. Community Survey
CM Hogencamp reported that the City will launch Flash Vote, a community polling
initiative designed to collect statistically valid data on resident priorities. The program
will be independently managed to protect privacy and encourage candid feedback, with
results used to inform data-driven decision-making and departmental goals.
3.F. Interlocal Agreement - City of Jacksonville
CM Hogencamp reported that evaluating the interlocal agreement with the City of
Jacksonville is among top priorities. Proposals from consultants to assist in this review
are due January 29, 2026. The city manager's office is collaborating with the city attorney
to ensure shared services are cost-effective and beneficial.
3.G. Marsh Oaks Community Center
CM Hogencamp reported that construction is wrapping, tour schedule, with remaining
work to include parking lot paving, landscaping, and program development. The target
opening is early July, and he noted that the ribbon-cutting will be scheduled to
accommodate Commissioner availability. Commissioner Bole suggested considering the
facility for emergency cold-weather overflow use.
3.H. Priority Setting
CM Hogencamp reported that the annual priority-setting session, facilitated by Linda
Lanier, is scheduled for March 12, 2026 at 6:00 p.m. A potential conflict was noted, but
the date will be kept for now.
3.I. Recent Removal of Iconic Trees
CM Hogencamp reported that there is a detailed report on the website regarding this
topic and that it has prompted discussion on tree protection. Mayor Ford suggested
exploring stronger protections for old-growth trees and researching ordinances from
other Florida cities, focusing on long-lived native species. Commissioner Bole
recommended having the city arborist present to share insights and vision. CM
Hogencamp noted that workshops on Chapter 23 tree protection and environmental
stewardship priorities are scheduled for March 2, 2026 at 6:00 p.m.
3.J. Other Reports
Sherry Drive traffic calming: The Police Department issued a pedestrian safety
report, and staff are conducting a comprehensive review. A traffic engineer will
assist in resolving the matter.
ERP system implementation impact: The city is modernizing its payment
platform, affecting only customers using Bill2Pay.
Page 3 of 16
Agenda Item #1.A.
09 Feb 2026
Page 83 of 183
Regular City Commission
January 26, 2026
PC Gualillo reported on the dangerous dog complaint: The dog owner
relinquished the animal to animal control, which will take it to a no-kill shelter
for evaluation and potential rehoming.
PC Gualillo reported on traffic calming: He noted that a 4-way stop is not feasible
regarding the Ocean Grand/Grand Ocean due to road alignment. A mid-block
crosswalk with in-roadway LED lighting is recommended.
PC Gualillo reported on an e-bike citation: He clarified that a recent citation was
a municipal ordinance violation, not an arrest.
Warming centers: Jacksonville has activated warming centers through Friday,
with Police Department assistance for transportation.
Donna Marathon traffic: The event will impact traffic from 8:00 a.m. to 2:00
p.m., potentially limiting resident access for about three hours.
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
4.A. City Manager Recruitment Update (Commissioner Bole)
Commissioner Bole thanked CM Hogencamp for a handout (which is attached hereto
and made part of this official record as Attachment A).
Commissioner Bole reported that two resolutions regarding the City Manager search
timeline and budget will be on the next agenda. HR has updated the job description and
recruitment brochure, prepared a draft RFP for an executive search firm, and identified
funding.
He also requested an informational meeting for residents served by the 20th Street lift
station, with the city engineer explaining its benefits.
1-26-26 Attachment A
Commissioner Kelly
Attended the Martin Luther King Jr. celebration.
Requested Commission consideration to fund the stormwater survey instead of
waiting for potential FEMA funding. The Commission agreed to revisit the
$300,000 project at the March priority-setting meeting, while CM Hogencamp
investigates whether starting it would affect FEMA eligibility.
Commissioner Ring
Reminded the Commission of Donna Marathon road closures for the upcoming
weekend.
Noted she would be traveling to Tallahassee for FLC Legislative Action Days,
highlighting concerns about potential threats to home rule.
Promoted a February 4, 2026 Beaches Watch meeting at the Jacksonville Beach
Library where city managers from the three beaches will discuss property tax
issues.
Commissioner Grant
Mentioned upcoming volunteer opportunities with the Epson Tour at Atlantic
Beach Country Club.
Page 4 of 16
Agenda Item #1.A.
09 Feb 2026
Page 84 of 183
Regular City Commission
January 26, 2026
Mayor Ford
Expressed appreciation to CM Hogencamp and the Commissioners for their
contributions and efforts.
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6. CONSENT AGENDA
6.A. Approve Resolution No. 26-01
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE EXPENDITURE OF $69,100 TO COURT SURFACES TO
REPAIR AND RESURFACE THE TENNIS COURTS AND LARGE
BASKETBALL COURT AT JACK RUSSELL PARK; AUTHORIZING THE
CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE
DATE.
6.B. Approve Resolution No. 26-13
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE AGREEMENT FOR THE SARATOGA CIRCLE LIFT
STATION SERVICE AREA REPAIRS; AUTHORIZING THE CITY MANAGER
TO EXECUTE PURCHASE ORDERS IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
MOTION: Approve consent agenda (items) 6A & 6B as written.
Motion: Jessica Ring
Second: Candace Kelly
Curtis Ford For
Bruce Bole For
Thomas Grant For
Candace Kelly (Seconded By) For
Jessica Ring (Moved By) For
Motion passed 5 to 0.
7. COMMITTEE REPORTS
None.
8. ACTION ON RESOLUTIONS
8.B. RESOLUTION NO. 26-15
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE POLICE DEPARTMENT TO ENTER INTO A RADIO
Page 5 of 16
Agenda Item #1.A.
09 Feb 2026
Page 85 of 183
Regular City Commission
January 26, 2026
SERVICES AGREEMENT WITH THE CITY OF JACKSONVILLE FOR P25
RADIO COMMUNICATIONS OPERATIONS. AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE
DATE.
MOTION: Approve Resolution (No.) 26-15.
Motion: Bruce Bole
Second: Candace Kelly
Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant For
Candace Kelly (Seconded By) For
Jessica Ring For
Motion passed 5 to 0.
9. ACTION ON ORDINANCES
9.A. Ordinance No. 5-26-74, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF
DUVAL, STATE OF FLORIDA, CREATING A NEW ARTICLE IX – CITY
FEES, DIVISION I, GENERAL ADMINISTRATIVE FEES, SECTIONS 2-450
THRU 2-499 AND DIVISION II BUILDING CODE FEES, SECTIONS 2-500
THRU 2-519 IN CHAPTER 2 -ADMINISTRATION OF THE ATLANTIC
BEACH CODE OF ORDINANCES; THE PURPOSE IS TO MOVE CITY FEES
INTO ONE CHAPTER; MODIFYING CHAPTER 6, BUILDING AND
BUILDING REGULATIONS, ARTICLE II BUILDING CODE, SECTION 6-26
SCHEDULE OF BUILDING PERMIT FEES; ARTICLE III ELECTRIC CODE,
SECTION 6-37 SAME-FEES; ARTICLE IV PLUMBING CODE, SECTION 6-59
SAME – FEES; ARTICLE V MECHANICAL CODE, SECTION 6-77
INSPECTION FEES; CHAPTER 7 – FIRE PREVENTION AND PROTECTION,
ARTICLE II – FIRE PREVENTION AND LIFE SAFETY SECTION 7-30 FEES,
CHAPTER 2 – ADMINISTRATION, ARTICLE VII – FINANCE, SECTION 2-
368 FEES AND CHARGES BY DELETING THE FEES IN THESE SECTIONS
AND REFERENCING THE NEW ARTICLE IX IN CHAPTER 2 WHERE THE
FEES WILL BE RELOCATED; PROVIDING FOR FINDINGS OF FACT, FOR
CODIFICATION, FOR APPLICABILITY, FOR CONFLICT, FOR
SEVERABILITY, AND FOR AN EFFECTIVE DATE.
NDD Askew presented as detailed in a PowerPoint (which is attached hereto and made
part of this Official Record as Attachment B) and answered questions from the
Commission. Mayor Ford requested information before the second reading on how much
Page 6 of 16
Agenda Item #1.A.
09 Feb 2026
Page 86 of 183
Regular City Commission
January 26, 2026
of the $200,000 shortfall would be closed by the fee increases, as well as the cost of
administering stormwater code compliance through Public Works.
1-26-26 Attachment B
MOTION: Approve Ordinance No. 5-26-74 on first reading.
Motion: Bruce Bole
Second: Thomas Grant
Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant (Seconded By) For
Candace Kelly For
Jessica Ring For
Motion passed 5 to 0.
10. MISCELLANEOUS BUSINESS
None.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
None.
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Ring
Announced she would be absent for the March 23, 2026 Commission meeting.
Commissioner Bole
Made brief comments regarding the upcoming ERP system in relation to agenda item
9A.
CM Hogencamp
Provided updates on Jacksonville warming centers.
Reminded everyone of traffic impacts from the Donna Marathon.
Mayor Ford
Expressed enthusiasm for the new ERP system and noted interest in hearing examples
of how it will benefit the city and employees.
13. ADJOURNMENT
The meeting adjourned at 7:06 PM.
Attest:
Date Approved:________________________
Donna L. Bartle, City Clerk Curtis Ford, Mayor
Page 7 of 16
Agenda Item #1.A.
09 Feb 2026
Page 87 of 183
Page 8 of 16
Agenda Item #1.A.
09 Feb 2026
Page 88 of 183
Page 9 of 16
Agenda Item #1.A.
09 Feb 2026
Page 89 of 183
Page 10 of 16
Agenda Item #1.A.
09 Feb 2026
Page 90 of 183
Topic:
Centralize Fees
Chapter 2
Jan. 26, 2026
Attachment B to
1-26-26 Minutes
Page 11 of 16Agenda Item #1.A.09 Feb 2026Page 91 of 183
Topic:
Centralize
Fees Chapter
2
Currently fees are found in chapter 2
and other chapters throughout the code
More difficult for customers to locate
the fees
Over time move all fees to Chapter 2
Streamlined and consistent
Attachment B to
1-26-26 Minutes
Page 12 of 16Agenda Item #1.A.09 Feb 2026Page 92 of 183
Building permit fees Chapter 6 move to chapter 2
Building permit fees were last updated in 2009
Cost of providing building permit reviews, inspections, etc.
have increased
Current fees no longer sufficient to cover the cost
associated with providing the services
Approx. 20% shortfall in the FY’24-25 budget – expected to
remedy shortfall
Fees can only be used for building dept.
Chapter 6 –
Fee
increases
Attachment B to
1-26-26 Minutes
Page 13 of 16Agenda Item #1.A.09 Feb 2026Page 93 of 183
Scope of Work Current Proposed COJ CONB COJB
Building Permit Fees, based on job
value
$1,000.00 or less $ 55.00 $100.00 $112.50 $67.00 $40.00
$1,000.00 to $50,000.00
$ 55.00 for the first $1,000.00
plus $5.00 for each additional
$1,000.00 or fraction thereof,
to and including $50,000.00
$ 100.00 for the first
$1,000.00 plus $5.00 for
each additional $1,000.00
or fraction thereof, to and
including $50,000.00
New construction not
based on job cost
$67 for the first $1,000
plus $10.00 for each
additional $1,000 or
fraction thereof
$ 40.00 plus $20.00 for
the first $1,000.00 plus
$5.00 for each
additional $1,000.00or
fraction thereof,
$50,001.00 to $100,000.00
$ 280.00 for the first
$50,000.00 plus $4.00 for
each additional $1,000.00 or
fraction thereof, to and
including $100,000.00
$ 345.00 for the first
$50,000.00 plus $4.00 for
each additional $1,000.00
or fraction thereof, to and
including $100,000.00
Otherwise, $3.00 per
$1,000, not less than
the minimum
Starting with $10,000.01
to $100,000 is $137 plus
$6.00 for each $1,000 or
part therfo up to
$100,000
$260.00 for the first
$50,000 plus $4.00 for
each additional $1,000
or fraction therfo, to
and including $100,000
$100,001.00 to $500,000.00
$ 480.00 for the first
$100,000.00 plus $3.00 for
each additional $1,000.00 or
fraction thereof, to and
including $500,000.00
$ 545.00 for the first
$100,000.00 plus $3.00 for
each additional $1,000.00
or fraction thereof, to and
including $500,000.00
$662.00 for the first
$100,000 plus $3.00 for
each additional $1,000
therafter
$460.00 for the first
$100,000 plus $3.00
for each additional
$1,000 or fraction
therfo
$500,001.00 and up
$ 1,680.00 for the first
$500,000.00 plus $2.00 for
each additional $1,000.00 or
fraction thereof
$ 1,7450.00 for the first
$500,000.00 plus $2.00 for
each additional $1,000.00
or fraction thereof
$1,723.50 for the first
$500,000 plus $1.50 for
each additional $1,000
thereafter
$1,660.00 for the first
$500,000 plus $2.00
for each additional
$1,000.00
Building permit fees Attachment B to
1-26-26 Minutes
Page 14 of 16Agenda Item #1.A.09 Feb 2026Page 94 of 183
Item Current Fee/Charges Proposed
Equipment/Material related fees AB Code Sec. 2-368
Backhoe (including travel time), minimum two
hours portal to portal, per hour
$50.00
(These items are obsolete and will be deleted.) Labor, all departments actual cost plus 30 percent for
fringes
Materials cost plus 10 percent for handling
Mud hog, per hour $15.00
Trucks, each (including travel time), her hour $20.00
All tractors (including travel time), per hour $35.00
Bush hog, per hour $15.00
Bore machine, per connection $60.00
Obsolete User Fees and Charges
Attachment B to
1-26-26 Minutes
Page 15 of 16Agenda Item #1.A.09 Feb 2026Page 95 of 183
Item Current Fee/Charges Proposed
Public Records Related AB Code Sec. 2-368 Move to New Section –Sec. 2-450
Accident and other public reports issued by the
Atlantic Beach police department or fire
department (each copy)
$3.00
(These items will not be listed separately in our
Code.)
The new language will read as follows:
“Charges to provide copies or inspection of public
records shall be at the maximum amount
authorized in F.S. ch.119.”Copy machine, per imprint up to size 8½ x 14” (first
two copies free to senior citizens).
.10
Copy machine, per imprint larger than 8½ x 14” .25
Duplicate audio tape $15.00
Occupational license listing $10.00
Other City Clerk related fees AB Code Sec. 2-368 Move to New Section –Sec. 2-450
City clerk lien letter $10.00 $40.00 per parcel
City Clerk Related Fees
Attachment B to
1-26-26 Minutes
Page 16 of 16Agenda Item #1.A.09 Feb 2026Page 96 of 183
Town Hall
January 24, 2026
MINUTES
Town Hall Meeting
Saturday, January 24, 2026 - 10:00 AM
Jordan Park & Community Center
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
ATTENDANCE:
Present:
Curtis Ford, Mayor - Seat 1 (At Large)
Bruce Bole, Commissioner - Mayor Pro Tem Seat 2 (District 1308)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Jessica Ring, Commissioner - Seat 5 (District 1312)
Absent: Thomas Grant, Commissioner - Seat 3 (District 1307)
Also Present: Kevin Hogencamp, Interim City Manager (CM)
Ladayija Nichols, Deputy City Clerk (DCC)
1 TOPICS FOR DISCUSSION AND PUBLIC COMMENT
The Commission addressed public comments on the following topics: tree canopy, Senate bills,
e-bikes, Mayport Road construction, and traffic safety.
2 PUBLIC COMMENT - OPEN TOPICS
The following speakers provided their comments:
Jim Wheately
David Bew
Carolyn Zisser
ADJOURNMENT
The meeting adjourned at 10:59 AM.
Attest:
Ladayija Nichols, Deputy City Clerk Curtis Ford, Mayor
Date Approved:________________________
Page 1 of 1
Agenda Item #1.B.
09 Feb 2026
Page 97 of 183
Page 98 of 183
AGENDA ITEM:90-Day Calendar for the City Commission
SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager
TODAY’S DATE:January 28,2026
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
RECOMMENDATION:Accept the 90-Day Calendar for February 2026-April 2026 by consensus
ATTACHMENT(S):City Commission 90-Day Calendar (February 2026—April2026)
MEETING DATE:February 9,2026
BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City
staff and the Commission,and is included in each agenda for consideration by consensus.
Please note that the 2026 town hall meetings have been scheduled for:
0 Saturday,April 18 in the Commission Chamber
0 Saturday,July 18 at Gail Baker Community Center
0 Saturday,October 17 at the Adele Grage Cultural Center
BUDGET:None
REVIEWED BY CITY MANAGER:
Agenda Item #3.A.
09 Feb 2026
Page 99 of 183
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Agenda Item #3.A.09 Feb 2026
Page 102 of 183
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution 26-16 to authorize the City to contract with Limbaugh
Electrical Contracting,Inc.to complete the Donner Park Baseball
LED Light Replacement Project
SUBMITTED BY:Adam Thornton,Director of Public Works
TODAY’S DATE:January 23,2026
MEETING DATE:February 9,2026
BACKGROUND:The Donner Park Baseball LED Light Replacement Project has been
identi?ed as a priority project in the 2026 City’s Capital Improvements Plan.Limbaugh Electrical
Contracting,Inc.has a current multi-year contract with the City of Atlantic Beach to perform
electricalrepairs.
The project scope of work is to replace the lights at the Donner Park baseball ?eld with LED lights
as listed in the attached proposal.All work will be performed in accordance with the contract
documents.The project is located at Donner Park,2072 George Street.
BUDGET:The total cost of $37,480.00 can be funded from Account #001-
5002-541-63.00,where there is currently $325,000.00 budgeted.
RECOMMENDATION:Approve Resolution 26-16.
ATTACHMENTS:Resolution 26-16
Donner Park Baseball LED Light Replacement Project proposal
dated January 13,2026
REVIEWED BY CITY MANAGER:
Agenda Item #6.A.
09 Feb 2026
Page 103 of 183
RESOLUTION NO.26-16
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
APPROVING THE DONNER PARK BASEBALL LED LIGHT REPLACEMENT
PROJECT;AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE
WHEREAS,the Donner Park Baseball LED Light Replacement Project has been identi?ed as a
priority project in the 2026 City’s Capital Improvements Plan;and
WHEREAS,Limbaugh Electrical Contracting,Inc.has a current multi-year contract with the
City of Atlantic Beach to perform electrical repairs;and
WHEREAS,the project scope of work is to replace the lights at the Donner Park baseball ?eld
with LED lights as listed in the attached proposal.All work will be performed in accordance with the
contract documents.The project is located at Donner Park,2072 George Street;and
WHEREAS,the total cost of $37,480.00 can be funded from Account #001-5002—
541-63.00,where there is currently $325,000.00 budgeted.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as
follows:
SECTION 1.The City Commission hereby approves the Donner Park Baseball LED Light
Replacement Project.
SECTION 2.The City Commission hereby authorizes the City Manager to execute the Contract
with Limbaugh Electrical Contracting,Inc.and approve a Purchase Order to said vendor in the amount
of $37,480.00.
SECTION 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 9thday of February 2026.
Attest:
Curtis Ford,Mayor
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Jason Gabriel,City Attorney
Agenda Item #6.A.
09 Feb 2026
Page 104 of 183
‘I
II
I
I
‘1
3)
Limbaugh Electrical Contracting,Inc.
42 West 8thStreet
Atlantic Beach,Fl.32233
904-241-9051 —904-249-0703 fax
January 13‘h,2026
City of Atlantic Beach
C/OBrent McRoy
1200 Sandpiper Lane
Atlantic Beach,Fl.32233
904-339-3308
Job Location:Donner Park Baseball field lighting replacement with LEDfixtures.
Labor and materials to do the following:
-Remove the existing 36 old HID fixtures from the mounting brackets.The lighting mounting brackets
will be reused as is.It is assumed they are all in good safe condition and do not need to be replaced.If
we find one that does need to be replaced it will be quoted separately at that time.Allnew mounting
bolts washers and nuts will be installed.
-Furnish and install 36 Liron Lighting SPL2-600W-40K—XXXLEDSport Lights.
We will supply our bucket truck for the duration of this installation.
The COAB will need to OK with the removal ofthe Osprey nest in order to access one of the poles.
The COAB will need to remove the fencing if needed for pole access.
The cost of the project as listed will be $37,480.00.This price is good thru 01/31/26on the fixtures as
per World ElectricSupply quote.100%due upon completion.
Alex S.Limbaugh,President
State Certified Electrical Contractor
EC13002296 ME295
Agenda Item #6.A.
09 Feb 2026
Page 105 of 183
Page 106 of 183
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-17 authorizing the City to declare two vehicles as surplus for a
trade-in value of $1,300,authorizing three additional surplused surplus vehicles to
be traded in at a value of $1,100,and authorizing the City to purchase two new
2026 Chevy Silverado 1500 Crew Cab pickup trucks at prices of $44,648 and
$45,284,respectively,after the trade-in value is applied.
SUBMITTED BY:Amanda Askew,Neighborhoods Department Director
TODAY’S DATE:January 23,2026
MEETING DATE:February 9,2026
BACKGROUND:City Commission approved the purchase of two new trucks for the Parks Division
in the Fiscal Year 2025—26budget.City staff has determined there are two vehicles that are past their usable life
and can be declared as surplus and used as trade-ins towards the purchase of the two new trucks.Additionally,
City staff also desires to use three additional surplus vehicles as trade-ins.
Alan Jay Fleet Sales has offered $2,400 in total as trade-in value for the following vehicles:
0 2011 Ford Escape Hybrid,VIN #:1FMCU4K36BKA82951),Trade-In Amount:$300 (surplus)
o 2017 Ford F150 VIN #:1FTMF1EF5HFB77431,Trade-In Amount:$500 (surplus)
o 2012 Chevy Volt VIN #:1G1RADE48CU116121,Trade-In Amount:$300 (surplus)
o 2010 Ford Ranger VIN #:1FTKR1AD3APA6023 8,Trade-In Amount:$500 (to be surplused upon
adoption of Resolution No.26-17)
0 2007 Ford Ranger VIN #:1FTYR14U57PA7 9985,Trade-In Amount:$800 (to be surplused upon
adoption of Resolution No.26-17).
Alan Jay Fleet Sales has quoted the City a price of $44,648 and $45,284 for each truck,after trade-in credits are
applied.Alan Jay Fleet Sales also has a Sourcewell-awardedcontract #2026 091521-NAF &032824-NAF that
the City can piggyback on to complete the trade-in and purchase of the new trucks.
BUDGET:There is $90,000 budgeted for both trucks in the Fiscal Year 2025-26 budget,under
PARKS/MAINTENANCE/MOTORVEHICLES (Account #001-6020-572-6401).
RECOMMENDATION:Adopt Resolution No.26-17.
ATTACHMENTS:Resolution No.26-17
Capital Assets Disposal Forms
Alan Jay Fleet Sales Quote#69322 dated January 15,2026
Alan Jay Fleet Sales Quote#69321 dated January 15,2026
REVIEWED BY CITY MANAGER:
Agenda Item #6.B.
09 Feb 2026
Page 107 of 183
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RESOLUTION N 0.26-17
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING THE CITY TO DECLARE TWO VEHICLES AS
SURPLUS FOR A TRADE-IN VALUE OF $1,100;AUTHORIZING THE
TRADE—IN OF THREE ADDITIONAL SURPLUSED VEHICLES AT A
TOTAL VALUE OF $1,300;AUTHORIZING THE CITY TO PURCHASE
TWO NEW 2026 CHEVY SILVERADO 1500 CREW CAB PICKUP
TRUCKS AT PRICES OF $44,648 AND $45,284,RESPECTIVELY,AFTER
THE TRADE-IN VALUE IS APPLIED;AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN
EFFECTIVE DATE
WHEREAS,City Commission approved the purchase of two new trucks for the Parks
divisions in the Fiscal Year 2025-26 budget and City staff have determined there are ?ve vehicles
that are past their usable life and can be declared as surplus and used as trade-ins towards the
purchase of the two new trucks;and
WHEREAS,Alan Jay Fleet Sales has offered $2,400 in total as trade-in value for:
2011 Ford Escape Hybrid (VIN #:1FMCU4K36BKA82951)(Surplused)
2017 Ford F150 (VIN #:1FTMF1EF5HFB77431)(Surplused)
2012 Chevy Volt (VIN #:1G1RADE48CU116121)(Surplused)
2010 Ford Ranger WIN #:1FTKR1AD3APA60238)(Surplused upon adoption of this
Resolution)
0 2007 Ford Ranger (VIN #:1FTYR14U57PA79985)(Surplused upon adoption of this
Resolution;and
WHEREAS,Alan Jay Fleet Sales has quoted the City a price of $44,648 and $45,284,
respectively,for the trucks,after trade-in credits are applied.Alan Jay Fleet Sales also has a
Sourcewell awarded contract #2026 091521—NAF&032824—NAFthat the City can piggyback on
to complete the trade-in and purchase of the new trucks;and
WHEREAS,there is $90,000 budgeted for two trucks in the Fiscal Year 2025-26 budget,
under PARKS/MAINTENANCE/MOTOR VEHICLES (Account #001-6020-572—6401).
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1.The City Commission hereby authorizes the City to declare ?ve vehicles as surplus
for a trade-in value of $2,400;and authorizes the City to purchase two new 2026 CHEVY
SILVERADO pickup trucks at prices of $44,648 and $45,284,respectively,after the trade-in value
is applied.
Resolution No.26-17
Page 2 of 2
Agenda Item #6.B.
09 Feb 2026
Page 108 of 183
SECTION 2.City Commission hereby authorizes the City Manager to execute contracts and
purchase orders in accordance with and as necessary to effectuate the provisions of this resolution.
SECTION 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 9ththday of February,2026.
Jason Gabriel,City Attorney
Resolution No.26-17
Page 2 of 2
Curtis Ford,Mayor
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Attest:
Agenda Item #6.B.
09 Feb 2026
Page 109 of 183
City of Atlantic Beach
Capital Asset Disposal Request
Form
1/22/2026
Department:Parks Location:City Yard
X01669 Vehicle VIN N0.1FTKR1AD3APA6023
Date of Request:Serial No.PW59-00002198
Finance Department Use Onry:
Date Sent to Commission:
Reason for Dis sal Re uest:Form Com Ieted B
Not Working 8.
Be nd Re ir
Not Working
Needs Re ir
Workin Obsolete
Workin -Good
Workin -Fair
Destro edCurrentBookValue
Approved:
Amound Sold For/Trade In
Date Entered into System:
Denied:
Disposition Method:
Online Auction/Sold
Cannibalized
Donated
Traded In
Transferred
Entered By:
Date:
Date:
Date:
Date:
Date:
Date:
Cind Steinbach
Asset Tag #:
Description of Item Including justi?cation for disposal request:
2010 Ford Ranger -Severe rust,needs AC Pump,not worth the repair cost,aged out of service.
Agenda Item #6.B.
09 Feb 2026
Page 110 of 183
1/22/2026
Department:Parks Location:City Yard
Asset Tag #:XA4120 Vehicle VIN No.1FTYR14U57PA79985
Date of Request:
City of Atlantic Beach
Capital Asset Disposal Request
Form
Serial No.PIS-00001850
Finance Department Use Only:
Date Sent to Commission:
Reason for Dis osal Re uest:Form Com leted B :
Not Working &
Be ond Repair
Not Working -
Needs Re air
Workin -Obsolete
Workin -Good
Workin -Fair X
Approved:
Amound Sold Forfrrade in
Date Entered into System:
Denied:
Disposition Method:
Online Auction/Sold
Cannibaiized
Donated
Destroyed
Traded in
Transferred
Entered By:
Date:
Date:
Date:
Date:
Date:
Date:
Current Book Value
Description of Item Including justi?cation for disposal request:
2007 Ford Ranger Severe frame rust,dangerous to drive,aged out of service.
Agenda Item #6.B.
09 Feb 2026
Page 111 of 183
Y
FLEET 8A LES
‘7IM]?WJ ‘/-‘
Contract Number:2026 091521-NAF 8:032824-NAF
Quote ID:
Agency:ATLANTICBEACH,CITYOF
Date:1/15/2026
Thank you from the Alan Jay Fleet Team for the opportunity to provide this
quotation for (1)2026 CHEVYSILVERADO1500 CREW CAB PICKUP2WD WT 6.5'
BED,please review carefully and contact us with any errors or changes.
MSRP:$45,690.00
Base Price:$39,738.00
Factory Options:$1,800.00
Aftermarket Options:$3,110.00
Purchase Total:$44,648.00
Per attached vehicle specifications.
This quotation is valid as long as the manufactureris accepting orders for the
model year specified.Purchase orders received afterfactory order cutoffmay not be
honorable.The vehicle(s)offeredon this quotation will be ordered in the color(s)
listed.Please contact your Alan Jay sales representative with any questions you have
on this quote.
Quoted By:CHRISTYSELF/904-838-4999 /Christy.Self@AlanJay.com
69322
Agenda Item #6.B.
09 Feb 2026
Page 112 of 183
?L?N J?y
7
7:.
:FLEET SALES
if:
—
Formerly NJPA
AwardedContract
Corporate 2003 U.S.27 South
Of?ce“Sebring,FL 33870
Mailing P.o.BOX 9200
Address 1Sebring,
Call Us ?rst,for all ofyour Fleet Automotive,&Light Truck needs.Quote
PHONE (300)ALANJAY(252-6529)maecr 863-385-9610 WWW.ALANJAY.COM 59322.3
MOBILE 904-838-4999
FAX 863-402-4221 FL 33871-9200
ORIGINAL1CIJ1L512‘556DATEQUICKQUOTESHEET
REQUESTING AGENCY ATLANTIC BEACH CITY OF
CONTACT PERSON ANDRE GETHERS EMAIL
PHONE 904-832—6533 MOBILE 904-832-6533 FAX
SOURCEWELL CONTRACT #2026 091521-NAF &032824-NAF www.NationalAutoFleetGroup.com
2026 CHEVY SILVERADO 1500 CREW CAB PICKUP 2WD m 6.5'BED
CONTRACTPRICE 39 738.00
**All vehicles willbe ordered white w/darkest interior unless clearly stated otherwise on purchase order.
FACTORYOPTIONS DESCRIPTION
FACTORYOPTIONS $1,800.00
$0.00
$0.00
$0.00
$0.00
Transmission,8-speed automatic,electronically controlled
GAZ
HZG
L3B
MFC
1WT
A23
CSU
CGN
FE9
GU6
IOR
JL1
QBR
R06
282
$0.00
$0.00
$0.00
Jet Black,Vinyl seat trim
(AMBER/WHITE).
CONTRACTOPTIONS
NEW-TAG-CITY
DTF4 TRK
ATB-lB-LP
W TLI-6-AW
UBC
New CITYtag Includes temp tag 81two way overnight shipping for signature.
(6)Whelen T-Series SOLOcolor ultra thin light heads with (4)mounted in grille and (2)mounted to rear of vehicle
TiteSeal AutoBody Rubberized protective under body coating (rust inhibitor).
CONTRACTOPTIONS $3,110.00
Page 1 ofNJPA_ATLANTICBEACH,CITYOF_69322_Quote_3.PDF
Trailering Package
DESCRIPTIO
Rear axle,3.42 ratio
Hitch Guidance
REVISED QUOTE DATE
1/15/2026
CUSTOMER ID
Summit White
65'Bed
Agenda Item #6.B.
09 Feb 2026
Page 113 of 183
_F'LEET SALES 7 i
Sourcewel
Fannirly MIPA
Awarded Contract
SOURCEWELL CONTRACT #2026 091521-NAF &032824-NAF www.NationalAutoFleetGroup.com
Comments
VEHICLE QUOTED BY CHRISTY SELF GOVERNMENTACCOUNT MANAGER
"I Want to be mar Fleet Provider"
I appreciate the opportunity to submit this quotation.Please review it carefully.If there are any errors or changes,please feel free to contact me at any time.
I am always happy to be of assistance.
TOTAL COST LESSTRADE IN(S)QTY 1 $44,648.00
TRADEIN TOTAL COST 44 648.00
QUOTE SUBJECTTO FACTORYORDER ACCEPTANCEor 30 DAY
Page 2 of 2NJPA__ATLANT|CBEACH,CITYOF_69322_Quote_3.PDF
Estimated Annual payments for 60 months paid inadvance:$10,265.50
Municipal finance for any essential use vehicle,requires lender approval,WAC.
Chris f anJa com
____[/
'xmrw m
Agenda Item #6.B.
09 Feb 2026
Page 114 of 183
Vehicle:[Fleet]2026 Chevrolet Silverado 1500 (CC10743)2WD Crew Cab 157"Work Truck (Complete)
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
SUMMARY
[Fleet]2026 Chevrolet Silverado 1500 (CC10743)2WD Crew Cab 157"Work Truck MSRP:$43,000.00
Window Sticker
Note:Photo may not represent exact vehicle or selected equipment.
|nterior:Jet Black,Vinyl seat trim
Exterior 1:Summit White
Exterior 22No color has been selected.
Engine,TurboMax
Transmission,8—speed automatic,electronically controlled
CODE MODEL MSRP
CC10743 [Fleet]2026 Chevrolet Silverado 1500 (CC10743)2WD Crew Cab $43,000.00
157"Work Truck
OPTIONS
1WT Work Truck Preferred Equipment Group $0.00
A23 Seats,front 40/20/40 split-bench $0.00
C5U GVWR,6800 lbs.(3084 kg)$0.00
CGN Chevytec spray-on bedliner,Black $545.00
CTT Hitch Guidance inc.
FE9 Emissions,Federal requirements $0.00
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer‘s
input is subject to the accuracy of the input provided.
Data Version:27502.Data Updated:Jan 14,2026 6:47:00 PM PST.
Jan 15,2026 Page 2
OPTIONS
Agenda Item #6.B.
09 Feb 2026
Page 115 of 183
Q
ALAN JAY FLEET
CHRlSTY SELF |863-385—9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 Chevrolet Silverado 1500 (CC10743)2WD Crew Cab 157"Work Truck (Complete)
GAZ Summit White
GU6 Rear axle,3.42 ratio
H2G Jet Black,Vinyl seat trim
IOR Audio system,Chevrolet Infotainment 3 system
JL1 Trailer brake controller,integrated
L3B Engine,TurboMax
MFC Transmission,8-speed automatic,electronically controlled
QBN Tires,255/70R17 all-season,blackwall
QBR Tire,spare 255/70R17 all-season,blackwall
RD6 Wheels,17"x 8"(43.2 cm x 20.3 cm)Ultra Silver painted steel
282 Trailering Package
Option/package discount
SUBTOTAL
Adjustments Total
Destination Charge
TOTAL PRICE
Est City:18 MPG
Est Highway:21 MPG
Est Highway Cruising Range:504.00 mi
$0.00
$0.00
$0.00
$0.00
$275.00
$0.00
$0.00
$0.00
$0.00
$0.00
$425.00
($1,350.00)
$42,895.00
$0.00
$2,795.00
$45,690.00
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparers
input is subject to the accuracy of the input provided.
Data Version:27502.Data Updated:Jan 14,2026 6:47:00 PM PST.
Jan 15,2026 Page 3
FUEL ECONOMY
Agenda Item #6.B.
09 Feb 2026
Page 116 of 183
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 Chevrolet Silverado 1500 (CC10743)2WD Crew Cab 157"Work Truck (Complete)
Chevy Safety Assist includes (UHY)Automatic Emergency Braking,(UKJ)Front Pedestrian Braking,(UHX)
Lane Keep Assist with Lane Departure Warning,(UE4)Following Distance indicator,(UEU)Forward Collision
Alert and (T05)IntelliBeam
Durabed,pickup bed
Engine,TurboMax (310 hp [231 kW]@ 5600 rpm,430 lb-ftof torque [583 Nm]@ 3000 rpm)(STD)(Not
available with (271)271 Off-Road Package,(WU)Snow Plow Prep Package or (2W9)pickup bed delete.)
Transmission,8-speed automatic,electronically controlled with overdrive and tow/haul mode.includes Cruise
Grade Braking and Powertrain Grade Braking (STD)(Included and only available with (L3B)TurboMax engine.
Requires (A23)front 40/20/40 split-bench seats.)
Rear axle,3.42 ratio
GVWR,6800 lbs.(3084 kg)(STD)(Requires 2WD Crew Cab,Double Cab or Regular Cab Long Bed model with
(LSB)TurboMax engine.Requires 2WD Double Cab or Regular Cab Long Bed model and (L84)5.3L EcoTec3
V8 engine.)
Push Button Start
Automatic Stop/Start (Not available with (5W4)Special Services Package,(9C1)Police Pursuit Package or
(FHS)E85 FlexFuel capability.)
Rear wheel drive
Battery,heavy-duty 730 cold-cranking amps/80 Amp-hr,maintenance-free with rundown protection and retained
accessory power
Alternator,220 amps (Included with (L33)TurboMax engine,(WU)Snow Plow Prep Package,(5W4)Special
Service Package or (901)Police Pursuit Package.)
Recovery hooks,front,frame-mounted,Black
Frame,fully-boxed,hydroformed front section
Suspension Package,Standard
Steering,Electric Power Steering (EPS)assist,rack-and-pinion
Brakes,4-wheel antilock,4-wheel disc with DURALIFErotors
Brake lining wear indicator
Capless Fuel Fill
Exhaust,single outlet
Wheels,17"x 8"(43.2 cm x 20.3 cm)Ultra Silver painted steel (STD)
Tires,255/70R17 all-season,blackwall (STD)
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version:27502.Data Updated:Jan 14,2026 6:47:00 PM PST.
Jan 15,2026 Page 4
Exterior
Standard Equipment
Mechanical
Package
Agenda Item #6.B.
09 Feb 2026
Page 117 of 183
ALAN JAY FLEET
CHRISTY SELF |863-385—9610 1 CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 Chevrolet Silverado 1500 (CC10743)2WD Crew Cab 157"Work Truck (Complete)
Tire,spare 255/70R17 all-season.blackwall (STD)(Included with (QBN)255/70R17 all-season,blackwall tires.)
Wheel,17"x 8"(43.2 cm x 20.3 cm)full-size,steel spare
Tire carrier lock,keyed cylinder lock that utilizes same key as ignition and door
Bumpers,front,Black (semi-gloss)
Bumpers,rear,Black (semi-gloss)
CornerStep,rear bumper
Cargo tie downs (12),?xed rated at 500 lbs per corner
Headlamps,halogen re?ector with halogen Daytime Running Lamps
IntelliBeam,automatic high beam on/off
Lamps,cargo area,cab mounted integrated with center high mount stop lamp,with switch in bank on left side of
steering wheel (incandescent on Regular Cab models,LED on Crew Cab and Double Cab models)
Taillamps with incandescent tail,stop and reverse lights
Mirrors,outside manual,Black (Standard on Crew Cab and Double Cab models only.Not available on Regular
Cab models.)
Glass,solar absorbing,tinted
Door handles,Black
Tailgate and bed rail protection cap,top
Tailgate,standard
Tailgate,locking utilizes same key as ignition and door (Removed when (QT5)EZ Liftpower lock and release
tailgate is ordered.)
Tailgate,gate function manual,no EZ Lift
Audio system,Chevrolet Infotainment 3 system 7"diagonal HD color touchscreen,AM/FM stereo,Bluetooth
audio streaming for 2 active devices,voice command pass-through to phone,Wireless Apple CarPlay and
Wireless Android Auto compatibility (STD)
Sirius XM,delete (Can be upgraded to (U2K)SiriusXM.)
Audio system feature,6-speaker system (Requires Crew Cab or Double Cab model.)
Wireless phone projection for Apple CarPlay and Android Auto
Bluetooth for phone,connectivity to vehicle infotainment system
Wi-Fi Hotspot capable (Terms and limitations apply.See onstar.com or dealer for details.)
Seats,front 40/20/40 split-bench with covered armrest storage and under-seat storage (lockable)(STD)
Seat trim,Vinyl
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees.taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer’s
input is subject to the accuracy of the input provided.
Data Version:27502.Data Updated:Jan 14,2026 6:47:00 PM PST
Jan 15,2026 Page 5
Interior
Entertainment
Exterior
Agenda Item #6.B.
09 Feb 2026
Page 118 of 183
l
Safety-Mechanical
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 Chevrolet Silverado 1500 (CC10743)2WD Crew Cab 157"Work Truck (Complete)
Seat adjuster,driver 4-way manual
Seat adjuster,passenger 4-way manual
Seat,rear 60/40 folding bench (folds up),3-passenger (includes child seat top tether anchor)(Requires Crew
Cab or Double Cab model.)
Floor covering,rubberized-vinyl (Not available with LPO ?oor liners.)
Steering wheel,urethane
Steering column,Tilt-Wheel,manual with wheel locking security feature
Steering column lock,electrical
Instrument cluster,6-gauge cluster featuring speedometer,fuel level,engine temperature,tachometer,voltage
and oil pressure
Driver Information Center,3.5"diagonal monochromatic display
Exterior Temperature Display located in radio display
Compass located in instrument cluster
Window,power front,drivers express up/down
Window,power front,passenger express down
Windows,power rear,express down (Not available with Regular Cab models.)
Door locks,power
Remote Keyless Entry,with 2 transmitters
Cruise control,electronic with set and resume speed,steering wheel-mounted
Power outlet,front auxiliary,12-volt
USB Ports,2,Charge/Data ports located on instrument panel
Air conditioning,single-zone manual
Air vents,rear,heating/cooling (Not available on Regular Cab models.)
Mirror,inside rearview,manual tilt
Assist handles front A-pillar mounted for driver and passenger,rear B-pillar mounted
Automatic Emergency Braking
Front Pedestrian Braking
StabiliTrak,stability control system with Proactive Roll Avoidance and traction control,includes electronic trailer
sway control and hill start assist
Daytime Running Lamps with automatic exterior lamp control
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version:27502.Data Updated:Jan 14,2026 6:47:00 PM PST.
Jan 15,2026 Page 6
Safety-Exterior
Interior
Agenda Item #6.B.
09 Feb 2026
Page 119 of 183
c.3
ALAN JAY FLEET
CHRISTYSELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 Chevrolet Silverado 1500 (CC10743)2WD Crew Cab 157"Work Truck (Complete)
Airbags,Dual-stage frontal airbags for driver and front outboard passenger;Seat-mounted side-impact airbags
for driver and front outboard passenger;Head-curtain airbags for front and rear outboard seating positions;
includes front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat
belts and child restraints.Children are safer when properly secured in a rear seat in the appropriate child
restraint.See the Owner's Manual for more information.)
OnStar services capable (See onstar.com for details and limitations.Services vary by model.Service plan
required.)
OnStar Basics (OnStar Fleet Basics for Fleet)Drive con?dently with core OnStar services including remote
commands,built-in voice assistance,real-time traf?c and navigation,and Automatic Crash Response to help if
you're in need.(Requires (UE1)OnStar.OnStar Basics includes remote commands.Navigation,Voice
Assistance,and Automatic Crash Response,for eligible vehicles with compatible software.OnStar Basics is
standard for 8 years;OnStar plan,working electrical system,cell reception and GPS signal required.OnStar
links to emergency services.Service coverage varies with conditions and location.Service availability,features
and functionality vary by device and software version.See onstar.com for details and limitations.)
HD Rear Vision Camera
Lane Keep Assist with Lane Departure Warning
Following Distance Indicator
Fon/vard Collision Alert
Rear Seat Reminder (Requires Crew Cab or Double Cab model.)
Rear Seat Belt Indicator (Requires Crew Cab or Double Cab model.)
Teen Driver a con?gurable feature that lets you activate customizable vehicle settings associated with a key fob,
to help encourage safe driving behavior.It can limit certain available vehicle features.and it prevents certain
safety systems from being turned off.An in-vehicle report card gives you information on driving habits and helps
you to continue to coach your new driver
Buckle to Drive prevents vehicle from being shifted out of Park until driver seat belt is fastened;times out after
20 seconds and encourages seat belt use,can be turned on and off in Settings menu
Tire Pressure Monitoring System,auto learn includes Tire FillAlert (does not apply to spare tire)
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer‘s
input is subject to the accuracy of the input provided.
Date Version:27502.Data Updated:Jan 14,2026 6:47:00 PM PST.
Jan 15,2026 Page 7
Safety-Interior
Agenda Item #6.B.
09 Feb 2026
Page 120 of 183
ALAN JAY FLEET
CHRISTYSELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 Chevrolet Silverado 1500 (CC10743)2WD Crew Cab 157"Work Truck (Complete)
Warranty Note:<<<Preliminary 2026 Warranty >>>
Basic Years:3
Basic Miles/km:36,000
Drivetrain Years:5
Drivetrain Miles/km:60,000
Drivetrain Note:Silverado TurboMax<sup>TM<lsup>engines,3.0L &6.0L Duramax®Turbo-Diesel engines,
and certain commercial,government,and quali?ed ?eet vehicles:5 years/100,000 miles
Corrosion Years (Rust-Through):6
Corrosion Years:3
Corrosion Miles/km (Rust-Through):100,000
Corrosion Miles/km:36,000
Roadside Assistance Years:5
Roadside Assistance Miles/km:60,000
Roadside Assistance Note:Silverado TurboMax<sup>TM<lsup>engines,3.0L &6.0L Duramax®Turbo-Diesel
engines,and certain commercial,government,and quali?ed ?eet vehicles:5 years/100,000 miles
Maintenance Note:First Visit:12 Months/12,000 Miles
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees.taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer‘s
input is subject to the accuracy of the input provided.
Data Version:27502.Data Updated:Jan 14,2026 6:47:00 PM PST.
Jan 15,2026 Page 8
WARRANT
Agenda Item #6.B.
09 Feb 2026
Page 121 of 183
?ll/g”Jf/iy
—FLEET SALES
Contract Number:2026 091521-NAF 8L032824-NAF
Quote ID:
Agency:ATLANTICBEACH,CITYOF
Date:1/22/2026
Thank you from the Alan Jay Fleet Team for the opportunity to provide this
quotation for (1)2026 CHEVYSILVERADO1500 CREW CAB PICKUP4WD WT 6.5'
BED,please review carefully and contact us with any errors or changes.
MSRP:$49,960.00
Base Price:$42,384.00
Factory Options:$2,190.00
Aftermarket Options:$3,110.00
Vehicle Price:$47,684.00
Trade Credit:
Purchase Total:$45,284.00
Per attached vehicle specifications.
This quotation is valid as long as the manufactureris accepting orders for the
model year specified.Purchase orders received afterfactory order cutoffmay not be
honorable.The vehiclels)offeredon this quotation will be ordered in the color(s)
listed.Please contact your Alan Jay sales representative with any questions you have
on this quote.
Quoted By:CHRISTYSELF/904—838-4999 /Christy.Se|f@AlanJay.com
($2,400.00)
Agenda Item #6.B.
09 Feb 2026
Page 122 of 183
HAW”J?y
---:FLEET SALES
MSRP $49,960.00
AwardedContract
**All vehicles willbe ordered white w/darkest inten'or unless clearly stated otherwise on purchase order.
FACTORYOPTIONS DESCRIPTION
CONTRACT PRICE 42 384.00
Call Usfirst,for all ofyour Fleet Automotive,&Light Truck needs.Quote
PHONE (800)ALANJAY(252-6529)DIRECT sea-3359010 WWW.ALANJAY.COM 69321-6
Corporate 2003 us.27 South MOBILE 904-838-4999 P.0.BOX 9200
Of?ce 'Sebring.FL 33870 FAX 863-402-4221 Sebring,FL 33371-9200
ORIGINAL1?lélOZEESDATEQUICKQUOTE SHEET
REQUESTING AGENCY ATLANTIC BEACH CITY OF
CONTACT PERSON ANDRE GETHERS EMAIL
pHQNE 904-832-6533 MOBILE 904-832-6533 FAX
SOURCEWELL CONTRACT #2026 091521-NAF &032824-NAF www.NationalAutoFIeetGroup-com
MODEL CK10743 1WT
Summit WhiteGAZ
HZG
L3B
MFC
1WT
A23
CSW
CGN
FE9
680
GUS
IOR
JL1
QBN
QBR
RD6
VK3
VQZ
VQO
282
FACTORY OPTIONS $2,190.00
Jet Black,Vinyl seat trim
Trailerine Package
__Option/package discount ___________________________________________________________________$0.00
CONTRACTOPTIONS DESCRIPTION
NEW-TAG-CITY New CITYtag Includes temp tag 8:two way overnight?‘iPRi??fféf_s._ignature._________________
$245.00
ATB-lB-LP HDAluminumtooliboxiwithlow-profile single IIde‘.‘I.1.§:EIEPII‘:_____________________________________
$625.00
DTF4 TRK Deep tint film IU§I§II§IPHI°ur doors and backigliaisisiforeftendedlerew_c_ab_oi_c_l§ugs.______________________
$245.00
W TLI-6-AW (6)Whelen T-Series SOLO color ultra thin light heads with (4)mounted in grille and (2)mounted to rear of vehicle $1,305.00
UBC TiteSeal AutoBody Rubberized protective under body coating (rust inhibitor).$690.00
CONTRACTOPTIONS $3,110.00
Page 1 of 2NJPA_ATLANT|C BEACH,CITYOF__69321_Quote_6.PDF
(AMBER/WHITE).
$570.00
$420.00
$0.00
$0.00
Hitch Guidance
Mailing
Address
2026 CHEW SILVERADO 1500 CREW CAB PICKUP 4WD WT 6.5'BED
REVISED QUOTE DATE
1/22/2026
CUSTOMER ID
6.5‘Bed
4r
Sou rcewei?
Funcrly L'JPA
Agenda Item #6.B.
09 Feb 2026
Page 123 of 183
?l?m’J?y ::
ZFLEET SALE-s 7 7
»$_.___
Sourcewel
F:”:1le NJPA
Awarded Contrac
SOURCEWELL CONTRACT #2026 091521-NAF &032824-NAF www.NationalAutoFIeetGroup.com
TOTAL COST 47 684.00
($800.00)
($500.00)
($500.00)
($300.00)
($300.00)
Comments
VEHICLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT MANAGER
"l Want to be mar Fleet Provider"
lappreciate the opportunity to submit this quotation.Please review it carefully.If there are any errors or changes,please feel free to contact me at any time.
lam always happy to be of assistance.
TOTAL COST LESSTRADEIN(S)QTY 1 $45,284.00
QUOTESUBJECTTO FACTORY ORDER ACCEPTANCEor 30 DAY
Page 2 of 2NJPA_ATLANT|CBEACH,CITYOF_69321_Quote_6.PDF
Estimated Annual payments for 60 months paid in advance:$10,411.73
Municipal finance for any essential use vehicle,requires lender approval,WAC.
C '5 Se Ja co
TRADE IN
«)U?eviv «UH
Agenda Item #6.B.
09 Feb 2026
Page 124 of 183
Vehicle:[Fleet]2026 Chevrolet Silverado 1500 (CK10743)4WD Crew Cab 157"Work Truck (Complete)
ALAN JAY FLEET
CHRISTYSELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
SUMMARY
lnterior:Jet Black,Vinyl seat trim
Exterior 1:Summit White
Exterior 2:No color has been selected.
Engine,TurboMax
Transmission,8-speed automatic,electronically controlled
[Fleet]2026 Chevrolet Silverado 1500 (CK10743)4WD Crew Cab 157"Work Truck MSRP:$46,300.00
Window Sticker
Note:Photo may not represent exact vehicle or selected equipment.
CODE MODEL MSRP
CK10743 [Fleet]2026 Chevrolet Silverado 1500 (CK10743)4WD Crew Cab $46,300.00
157"Work Truck
OPTIONS
1WT Work Truck Preferred Equipment Group $0.00
A23 Seats,front 40/20/40 split-bench $0.00
05W GVWR,7000 lbs.(3175 kg)$0.00
CGN Chevytec spray-on bedliner,Black $545.00
C'I'l'Hitch Guidance Inc.
FE9 Emissions,Federal requirements $0.00
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version:27502.Data Updated:Jan 14,2026 6:47:00 PM PST
Jan 15,2026 Page 2
OPTIONS
Agenda Item #6.B.
09 Feb 2026
Page 125 of 183
If
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 Chevrolet Silverado 1500 (CK10743)4WD Crew Cab 157"Work Truck (Complete)
G80 Auto-locking rear differential
GAZ Summit White
GU6 Rear axle,3.42 ratio
HZG Jet Black,Vinyl seat trim
IOR Audio system,Chevrolet Infotainment 3 system
JL1 Trailer brake controller,integrated
L33 Engine,TurboMax
MFC Transmission,8-speed automatic,electronically controlled
QBN Tires,255/70R17 all-season.blackwall
QBR Tire,spare 255/7OR17 all-season,blackwall
RD6 Wheels,17"x 8"(43.2 cm x 20.3 cm)Ultra Silver painted steel
VK3 License plate kit,front
V02 Fleet Processing Option
VQO LPO,Black work step
282 Trailering Package
Option/package discount
SUBTOTAL
Adjustments Total
Destination Charge
TOTAL PRICE
Est City:1?MPG
Est Highway:21 MPG
Est Highway Cruising Range:504.00 mi
$395.00
$0.00
$0.00
$0.00
$0.00
$275.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$575.00
$425.00
($1 ,35000)
$47,165.00
$0.00
$2,795.00
$49,960.00
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations.and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version:27502.Data Updated:Jan 14,2026 6:47:00 PM PST.
Jan 15,2026 Page 3
FUEL ECONOMY
Agenda Item #6.B.
09 Feb 2026
Page 126 of 183
1.
ALAN JAY FLEET
CHRISTYSELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 Chevrolet Silverado 1500 (CK10743)4WD Crew Cab 157"Work Truck (Complete)
Wheels,17"x 8"(43.2 cm x 20.3 cm)Ultra Silver painted steel (STD)
Tires,255/7OR17 all-season,blackwall (STD)
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only.and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's
input is subject to the accuracy of the input provided.
Date Version:27502.Data Updated:Jan 14,2026 6:47:00 PM PST.
Jan 15.2026
Chevy Safety Assist includes (UHY)Automatic Emergency Braking,(UKJ)Front Pedestrian Braking,(UHX)
Lane Keep Assist with Lane Departure Warning,(UE4)Following Distance Indicator,(UEU)Forward Collision
Alert and (T05)IntelliBeam
Durabed,pickup bed
Engine,TurboMax (310 hp [231 kW]@ 5600 rpm,430 Ib-ft of torque [583 Nm]@ 3000 rpm)(STD)(Not
available with (Z71)Z71 Off-Road Package,(WU)Snow Plow Prep Package or (2W9)pickup bed delete.)
Transmission,8-speed automatic,electronically controlled with overdrive and tow/haul mode.Includes Cruise
Grade Braking and Powertrain Grade Braking (STD)(Included and only available with (L3B)TurboMax engine.
Requires (A23)front 40/20/40 split-bench seats.)
Rear axle,3.42 ratio
GVWR,7000 lbs.(3175 kg)(STD)(Requires Crew Cab or Double Cab 4WD model and (L38)TurboMax
engine.)
Push Button Start
Automatic Stop/Start (Not available with (5W4)Special Services Package,(901)Police Pursuit Package or
(FHS)E85 FlexFuel capability.)
Transfer case,single speed electronic Autotrac with push button control (4WD models only)
Four wheel drive
Battery,heavy—duty730 cold-cranking amps/80 Amp-hr,maintenance-free with rundown protection and retained
accessory power
Alternator,220 amps (Included with (L33)TurboMax engine,(WU)Snow Plow Prep Package,(5W4)Special
Service Package or (901)Police Pursuit Package.)
Recovery hooks,front,frame-mounted,Black
Frame,fully-boxed,hydroformed front section
Suspension Package,Standard
Steering,Electric Power Steering (EPS)assist,rack-and-pinion
Brakes,4-wheel antilock,4-wheel disc with DURALIFErotors
Brake lining wear indicator
Capless Fuel Fill
Exhaust,single outlet
Page 4
Exterior
Standard Equipment
Mechanical
Package
Agenda Item #6.B.
09 Feb 2026
Page 127 of 183
Vehicle:[Fleet]2026 Chevrolet Silverado 1500 (CK10743)4WD Crew Cab 157"Work Truck (Complete)
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Tire,spare 255/70R17 all-season,blackwall (STD)(included with (QBN)255/70R17 all-season,blackwall tires.)
Wheel,17"x 8"(43.2 cm x 20.3 cm)full-size,steel spare
Tire carrier lock,keyed cylinder lock that utilizes same key as ignition and door
Bumpers,front,Black (semi-gloss)
Bumpers,rear,Black (semi-gloss)
CornerStep,rear bumper
Cargo tie downs (12),?xed rated at 500 lbs per corner
Headlamps,halogen re?ector with halogen Daytime Running Lamps
lntelliBeam,automatic high beam on/off
Lamps,cargo area,cab mounted integrated with center high mount stop lamp,with switch in bank on left side of
steering wheel (incandescent on Regular Cab models,LED on Crew Cab and Double Cab models)
Taillamps with incandescent tail,stop and reverse lights
Mirrors,outside manual,Black (Standard on Crew Cab and Double Cab models only.Not available on Regular
Cab models.)
Glass,solar absorbing,tinted
Door handles,Black
Tailgate and bed rail protection cap,top
Tailgate,standard
Tailgate,locking utilizes same key as ignition and door (Removed when (QT5)EZ Lift power lock and release
tailgate is ordered.)
Tailgate,gate function manual,no EZ Lift
Audio system,Chevrolet Infotainment 3 system 7"diagonal HD color touchscreen,AM/FM stereo,Bluetooth
audio streaming for 2 active devices,voice command pass-through to phone,Wireless Apple CarPlay and
Wireless Android Auto compatibility (STD)
Sirius XM,delete (Can be upgraded to (U2K)SiriusXM.)
Audio system feature,6-speaker system (Requires Crew Cab or Double Cab model.)
Wireless phone projection for Apple CarPlay and Android Auto
Bluetooth for phone,connectivity to vehicle infotainment system
Wi-Fi Hotspot capable (Terms and limitations apply.See onstar.com or dealer for details.)
Seats,front 40/20/40 split-bench with covered armrest storage and under-seat storage (lockable)(STD)
Seat trim,Vinyl
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer‘s
input is subject to the accuracy of the input provided.
Data Version:27502.Date Updated:Jan 14,2026 6:47:00 PM PST.
Jan 15,2026 Page 5
Interior
Entertainment
Exterior
Agenda Item #6.B.
09 Feb 2026
Page 128 of 183
Safety-Mechanical
ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 Chevrolet Silverado 1500 (CK10743)4WD Crew Cab 157"Work Truck (Complete)
Seat adjuster,driver 4-way manual
Seat adjuster,passenger 4-way manual
Seat,rear 60/40 folding bench (folds up),3-passenger (includes child seat top tether anchor)(Requires Crew
Cab or Double Cab model.)
Floor covering,rubberized-vinyl (Not available with LPO ?oor liners.)
Steering wheel,urethane
Steering column,Tilt-Wheel,manual with wheel locking security feature
Steering column lock,electrical
Instrument cluster,6-gauge cluster featuring speedometer,fuel level,engine temperature,tachometer,voltage
and oil pressure
Driver information Center,3.5"diagonal monochromatic display
Exterior Temperature Display located in radio display
Compass located in instrument cluster
Window,power front,drivers express up/down
Window,power front,passenger express down
Windows,power rear,express down (Not available with Regular Cab models.)
Door locks,power
Remote Keyless Entry,with 2 transmitters
Cruise control,electronic with set and resume speed,steering wheel-mounted
Power outlet,front auxiliary,12-volt
USB Ports,2,Charge/Data ports located on instrument panel
Air conditioning,single-zone manual
Air vents,rear,heating/cooling (Not available on Regular Cab models.)
Mirror,inside rearview,manual tilt
Assist handles front A—pillarmounted for driver and passenger,rear B-pillar mounted
Automatic Emergency Braking
Front Pedestrian Braking
StabiliTrak,stability control system with Proactive Roll Avoidance and traction control,includes electronic trailer
sway control and hill start assist
Daytime Running Lamps with automatic exterior lamp control
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version:27502.Data Updated:Jan 14,2026 6:47:00 PM PST.
Jan 15,2026 Page 6
Safety-Exterior
Interior
Agenda Item #6.B.
09 Feb 2026
Page 129 of 183
GM ALAN JAY FLEET
CHRISTY SELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 Chevrolet Silverado 1500 (CK10743)4WD Crew Cab 157"Work Truck (Complete)
Airbags,Dual—stage frontal airbags for driver and front outboard passenger;Seat-mounted side-impact airbags
for driver and front outboard passenger;Head-curtain airbags for front and rear outboard seating positions;
Includes front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat
belts and child restraints.Children are safer when properly secured in a rear seat in the appropriate child
restraint.See the Owner's Manual for more information.)
OnStar services capable (See onstar.com for details and limitations.Services vary by model.Service plan
required.)
OnStar Basics (OnStar Fleet Basics for Fleet)Drive con?dently with core OnStar services including remote
commands,built-in voice assistance,real-time traf?c and navigation,and Automatic Crash Response to help if
you're in need.(Requires (UE1)OnStar.OnStar Basics includes remote commands,Navigation,Voice
Assistance,and Automatic Crash Response,for eligible vehicles with compatible software.OnStar Basics is
standard for 8 years;OnStar plan,working electrical system,cell reception and GPS signal required.OnStar
links to emergency services.Service coverage varies with conditions and location.Service availability,features
and functionality vary by device and software version.See onstar.com for details and limitations.)
HD Rear Vision Camera
Lane Keep Assist with Lane Departure Warning
Following Distance Indicator
Forward Collision Alert
Rear Seat Reminder (Requires Crew Cab or Double Cab model.)
Rear Seat Belt Indicator (Requires Crew Cab or Double Cab model.)
Teen Driver a configurable feature that lets you activate customizable vehicle settings associated with a key fob,
to help encourage safe driving behavior.It can limit certain available vehicle features,and it prevents certain
safety systems from being turned off.An in-vehicle report card gives you information on driving habits and helps
you to continue to coach your new driver
Buckle to Drive prevents vehicle from being shifted out of Park until driver seat belt is fastened;times out after
20 seconds and encourages seat belt use,can be turned on and off in Settings menu
Tire Pressure Monitoring System,auto Ieam includes Tire Fill Alert (does not apply to spare tire)
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations.and availability are subject to change without notice,and do not include certain fees.taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only,and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version:27502.Data Updated:Jan 14.2026 6:47:00 PM PST
Jan 15,2026 Page 7
Safety-Interior
Agenda Item #6.B.
09 Feb 2026
Page 130 of 183
Q
ALAN JAY FLEET
CHRISTYSELF |863-385-9610 |CHRISTY.SELF@ALANJAY.COM
Vehicle:[Fleet]2026 Chevrolet Silverado 1500 (CK10743)4WD Crew Cab 157"Work Truck (Complete)
Warranty Note:<<<Preliminary 2026 Warranty >>>
Basic Years:3
Basic Miles/km:36,000
Drivetrain Years:5
Drivetrain Miles/km:60,000
Drivetrain Note:Silverado TurboMax<sup>TM</sup>engines,3.0L &6.0L Duramax®Turbo-Diesel engines,
and certain commercial,government,and qualified ?eet vehicles:5 years/100,000 miles
Corrosion Years (Rust-Through):6
Corrosion Years:3
Corrosion Miles/km (Rust-Through):100,000
Corrosion Miles/km:36,000
Roadside Assistance Years:5
Roadside Assistance Miles/km:60,000
Roadside Assistance Note:Silverado TurboMax<sup>TM</sup>engines,3.0L &6.0L Duramax®Turbo-Diesel
engines,and certain commercial,government,and quali?ed ?eet vehicles:5 years/100,000 miles
Maintenance Note:First Visit:12 Months/12,000 Miles
This document contains information considered Con?dential between GM and its Clients uniquely.The information provided is not intended for public disclosure.Prices,
speci?cations,and availability are subject to change without notice,and do not include certain fees.taxes and charges that may be required by law or vary by manufacturer or region.
Performance ?gures are guidelines only.and actual performance may vary.Photos may not represent actual vehicles or exact con?gurations.Content based on report preparer’s
input is subject to the accuracy of the input provided.
Data Version:27502.Data Updated:Jan 14,2026 6:47:00 PM PST.
Jan 15,2026 Page 8
WARRANT
Agenda Item #6.B.
09 Feb 2026
Page 131 of 183
Page 132 of 183
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-19 approving Engineering Administrative and
Inspection Services for the Sherry Drive Watermain Improvements Phase
II Project PU2614
SUBMITTED BY:Troy Stephens,Public Utilities Director
TODAY’S DATE:January 28,2026
MEETING DATE:February 9,2026
BACKGROUND:The Public Utilities Department is preparing for the Sherry Drive
Watermain Improvements Phase II project,which entails installing watennain along Pioneer Drive at
Sherry Drive North and Wonderwood and Mayport Roads.Staff received a Scope &Fee Proposal from
Crawford,Murphy and Tilly (CMT)for engineering construction administrative and inspection services
for the Sherry Drive Watermain Improvements —Phase II.
The scope of services from CMT includes all contract documents,meetings,site visits,reviewing pay
requests,shop drawing reviews,change orders,inspections,and permit close out documents.
The City has a Professional Engineering Services Agreement with Crawford,Murphy and Tilly and this
scope of work would be Task Authorization No.RFQ25—01-CMT—TA#2 under said agreement.
BUDGET:Funds have been budgeted for this service in the Public Utilities Water
Production account 400-5504-533-6300 for Project PU2614.
RECOMMENDATION:Approve Resolution No.26-19.
ATTACHMENT(S):1.Resolution No.26-19
2.Proposal from CMT
REVIEWED BY CITY MANAGER:
I“
Agenda Item #6.C.
09 Feb 2026
Page 133 of 183
l,‘
Attest:1:
Jason R.Gabriel,City Attorney
Donna L.Bartle,City Clerk Curtis Ford,Mayor
RESOLUTION NO.26-19
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO CRAWFORD,
MURPHY AND TILLY FOR CONSTRUCTION ADMINISTRATION SERVICES IN
CONNECTION WITH THE SHERRY DRIVE WATERMAIN IMPROVEMENTS
PROJECT-PHASE II;AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,staff received a Scope &Fee Proposal from Crawford,Murphy,Tilly (CMT)in the
amount of $62,600.00 to perform construction administration services for the Sherry Drive Watermain
Improvements Project —Phase II;and
WHEREAS,CMT will provide construction administrative services in the form of contract
documents,meetings,site visits,reviewing of pay requests,shop drawing reviews,change orders,
inspections and permit close out documents;and
WHEREAS,the City has a Professional Engineering Services Agreement with CMT,and this scope
of work would be Task Authorization No.RFQ25-01—CMT—TA#2 under said Agreement;and
WHEREAS,funding is available in account No.400-5504—533-6300for Project PU2614.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1.The City Commission hereby authorizes the City Manager to execute Task
Authorization No.RFQ 25-01-CMT-TA #2 to Crawford,Murphy,Tilly in the amount of $62,600.00 for
construction administration services for the water treatment plant #2 upgrades,as described in the CMT
Scope &Fee Proposal.
SECTION 2.The City Commission hereby authorizes the City Manager to approve a purchase
order to CMT in accordance with and as necessary to effectuate the provisions of this Resolution.
SECTION 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 9thDay of February,2026.
Approved as to form and correctness:
M
Agenda Item #6.C.
09 Feb 2026
Page 134 of 183
II
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Attachment 1 to Agreement
Construction Engineering,Administration &Inspection
Sherry Drive Watermain Improvements —Phase 2
WORK ORDER:TOP-PW—ES-
between
City of Atlantic Beach
and
Crawford,Murphy and Tilly (CMT)
A.GENERAL
The Owner and Engineer have entered into a Continuing Contract (“Agreement”)which provides
that,from time to time,the “Owner may request that Engineer provide professional services for
Speci?c Projects,”and “each engagement will be documented by a Work Order.”This
document is a Work Order.The Agreement sets forth the general terms and conditions which
shall apply to this Work Order.
B.DESCRIPTION OF ASSIGNMENT
This Work Order is for Professional Engineering Services in connection with the City of Atlantic
Beach’s (COAB)efforts to provide general construction engineering administration &inspectio
nservicesfortheconstructionoftheSherryDriveWatermainImprovements-Phase2.
C.PROECT OVERVIEW
The CONSULTANT will perform Construction Engineering Administration and Inspection
services,and documentation,and to assist the COAB in the disposition of issues that may arise
from time to time during construction.At a minimum,Construction Engineering Administration
and Inspection of the construction shall be documented in reports,certi?cations and/or
documentation and shall be consistent with the jurisdictional agency requirements (City and/or
Florida Department of Transportation (FDOT)).
D.SCOPE OF SERVICES
Scope of Services:the CONSULTANT will provide Limited Construction Engineering
Administration and Inspection services for the PROJECT based on Exhibit A.Services will
include Contract Administration and Management,Resident Inspection of Construction,
Recording and Reporting to the COAB as described hereunder:
E.PROJECT TASKS
1.00 Construction Administration and Management:
These services require a variety of administrative and management tasks in support of the ?eld
inspection staff during the progress of the work and may include,but may not be limited to the
following:
tS
Agenda Item #6.C.
09 Feb 2026
Page 135 of 183
I I 'I ‘
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Coordinate and conduct a pre-construction meeting with the Contractor,utility
companies,permitting agencies,the COAB,property owners,and property managers,
and other interested parties prior to the start of construction.The CONSULTANTwill be
responsible for the review of the Contractor’s schedule,Erosion Control Plan,and
Asphalt Quality Plant Control Plan.The CONSULTANT shall also be responsible for the
receipt,and documentation,and forwarding for approval of all required shop drawings
submitted by the Contractor.
Review and respond to requests for clari?cation of altemate/substitution items/systems or
for such other design variations requested by the Contractor.Consider and evaluate
Contractor’s suggestions for modifications in drawings or speci?cations,including Value
Engineering and report on same,with recommendations,to the COAB.
Conduct progress meetings with the Contractor,subcontractors,representatives of
municipalities impacted by the work,utility companies or agencies and other involved
entities to review plans,schedules,resolve problems and discuss other issues of concern.
Prepare and distribute meeting minutes to all attendees and others as appropriate.
Attend meetings between the Contractor and utility companies and/or other agencies.
Serve as liaison between the Contractor,the COAB,permitting agencies and the public or
any other entity as required.
Monitor expiration dates of all agency permits required by the Contract Documents and
arrange for and/or coordinate renewal of such permits prior to expiration.
Verify Contractor’s incorporation into the work of all materials and equipment utilized
for the project and review that all materials/equipment are in compliance with the
Contract Documents.
Expedite analysis and resolution of any site problems encountered and/or any alternative
proposals,including Value Engineering,submitted by the Contractor so as to reduce or
eliminate construction delays and claims resulting from the problems.
Monitor extra work required of the contractor and maintain records of all component
costs,including personnel,equipment,materials (permanent and temporary)used in
conjunction therewith,time of performance and location in the construction schedule and
work sequence.
Prepare daily site reports (logs),monitor the Contractor’s progress against the approved
contract schedule and report to COAB accordingly.
Review/monitor Contractor’s compliance with maintenance of traf?c requirements
.Monitor Contractor’s compliance with all permit conditions stipulated by environmental
agencies and provide appropriate recommendations as necessary to maintain such
compliance.
Review and analyze changes requested by the Contractor and review the cost and
determine if the work items are covered by unit prices or assist COAB to negotiate time
Agenda Item #6.C.
09 Feb 2026
Page 136 of 183
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and cost changes with the Contractor.Issue instructions of COAB to the Contractor and
recommend in writing to the COAB the approval.
Analyze Contractor’s claim for additional compensation and/or time extensions and
provide written recommendations to the COAB as to the validity and reasonableness.
Assist COAB in rebuttal of claims and/or in negotiations with the Contractor leading to
settlement of claim(s).In dealing with requests for additional time,determine the actual
effects of delaying factors on completion of controlling items of work per the currently
approved schedule.
Provide prompt responses to questions and requests received from affected property
owners,motorists,and the general public,including of?cials of COAB.
Based upon the CONSULTANT’S on-site observations of the work as an experienced
and quali?ed professional review the Contractor’s applications for payment,determine
the amount owed to the Contractor and approve and recommend in writing to the COAB
the amount,to the best of the CONSULTANT’S knowledge,information and belief,the
completed quantity and quality of work is in accordance with the Contract Documents.
Prior to recommendation for ?nal payment,review and comment to the COAB on
Contractor’s submittal of “As-Built”drawings,all test results,any maintenance and
operating instructions,guarantees,bonds,certi?cates of inspection and other close-out
documentation.
Review Contractor’s EEO submittals,including but not limited to,EEO Plan,Af?rmative
Action Plan,subcontract approvals,and DBE requirements.
Review Contractor’s Certi?ed Payroll for compliance with minimum wage requirements.
2.00 Resident Inspection of Construction:
Inspection services may include,but may not be limited to,the following:
Clearing and Grubbing
Demolition/Removal of existing structures
Erosion and Pollution Control Provisions
Earthwork
Subgrade and Optional Base Group Construction
Grading and Drainage
Asphalt and Concrete Construction
Utility Construction
Signing and Pavement Markings
Grassing and Landscaping
Any other features included in the construction plans
Site Cleanup
Review of ?nal certi?cations and “As Builts”
Monitoring/observation of on-site construction activities,checking of tests and certi?cation
of all materials and process for the project,and inspection,as applicable,of off-site
fabrication and activities,will be provided under Construction Engineering Inspectio
nservices.
Agenda Item #6.C.
09 Feb 2026
Page 137 of 183
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3.00 Recording and Reporting:
In addition to the daily recording of activities and events on the construction site,the
CONSULTANT may provide other project documentation as follows.
0 Prepare daily reports,records,and calculations summarizing the status of the project,
presenting a percent complete and verify quantities satisfactorily completed.Report an
account of all significant events occurring during the past month,including delays,
disputes,changes,etc.,and the measures taken to correct or resolve outstanding issues.
0 Notify the Contractor of any violations or potential Violations of Environmental Agency
permit conditions that require immediate correction,including erosion and pollution
controls,and report the Violationto the COAB.
0 Notify the Contractor of any omissions,substitutions,defects and de?ciencies observed
in the work and of corrective action to be taken to bring the work into compliance with
the Contract Documents.Notify COAB of such conditions and advise COAB when the
work should be rejected or uncovered for special testing or inspection.
0 Verify that tests,equipment,and systems startup are conducted as required by the
Contract Documents and in the presence of the required personnel,and that the
Contractor maintains adequate records thereof.The Consultant will also observe,record
and report to the COAB appropriate details relative to the test procedures and startups.
0 Prepare written recommendations con?rming the Contractor’s request for payment and,
where appropriate,an explanation of any modi?cations made in the work completed and
due for payment.The Contractor invoice may be required to be separated into the
accounts established for the various funding sources.
0 Prepare minutes of all meetings,recording all signi?cant information and decisions made
and all issues discussed.In addition,to distributing the minutes to appropriate parties,
record the results of any such meetings in a summary report to be incorporated in the
monthly report to COAB.
0 Maintain,open to review by the COAB at any time during regular working hours,copies
of original Contract Documents,addenda,change orders,?eld orders,supplementary
drawings,correspondence ?les,progress reports,meeting minutes,shop drawing
submittals,and other project related documents.
F.PROPOSED STAFFING
The staff as outlined in Exhibit A and supplemented as needed,is proposed for performing the
services authorized in this WORK ORDER:
Standard Hourly Labor Rates
Proposed Subconsultants
The following subconsultants are proposed for professional services related to this assignment:
Agenda Item #6.C.
09 Feb 2026
Page 138 of 183
G.DELIVERABLES
N/A
H.COAB RESPONSIBILITIES
The Owner will designate Mr.Steve Swann,Public Works Director as the Owner’s project
representative and primary contact for the Engineer.The Engineer will rely on the Owner’s
designated project representative for instructions and approval of Engineer’s services.
I.COMPENSATION
1.00:Construction Administration and Management
2.00:Resident Inspection of Construction
3.00:Recording and Reporting
LUMP SUM TOTAL $62 600.00
(Per Exhibit A for Total Hours and Hourly Rates)
J.OTHER PROVISIONS
All provisions contained in the Contract Agreement not speci?cally modi?ed herein shall remain
in full force and effect and are incorporated by reference herein.
IN WITNESS WHEREOF,the parties hereto have executed Work Order No.to be effective as of the
date ?rst above written.
OWNER:ENGINEER:
COAB Crawford,Murphy and Tilly
902 Assisi Lane 7400 Baymeadows Way,Suite 220
Atlantic Beach,FL 32233 Jacksonville,FL 32256
By:
Name:Kevin Ho encam Name:Paul Ina
Title:Interim City Manager Title:FL ST -Group Manager
Date Signed:Date Signed:
N/A
Agenda Item #6.C.
09 Feb 2026
Page 139 of 183
Page 140 of 183
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CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM:Approve Resolution No.26-20 pertaining to the agreement for Donner
Road lift station service area testing,monitoring,inspections and report.
SUBMITTED BY:Troy Stephens,Public Utilities Director
TODAY’S DATE:January 28,2026
MEETING DATE:February 9,2026
BACKGROUND:The Public Utilities Department is continuing its work to reduce the in?ow
and in?ltration into the City’s aging sewer system.Stormwater runoff and groundwater are entering the
sewer system through cracks,broken laterals and offset pipe joints,and this is resulting in higher ?ows
and the need for treatment at the wastewater treatment plant.Staff has been working with US SI,LLC,to
identify the areas where stormwater can directly enter the sewer system.They have performed nighttime
?ow monitoring to identity groundwater in?ltration,performed manhole inspections to identity any
defects,and have provided reports of the ?ndings with recommendations and cost estimates.
Work in the Palm Avenue lift station service area was completed in April 2025 and repairs in the Saratoga
Circle lift station area were recently approved by commission.
USSI,LLC returned proposals for four sections of the Dormer Road lift station areas that includes the
above-mentioned testing,monitoring,inspections and report,along with installation of in?ow defenders
for a total amount of $85,620.
BUDGET:Adequate funds are available in the Public Utilities Fund Account
No.410-5506—535-3400.Project No.PU2505.
RECOMMENDATION:Approve Resolution No.26-20.
ATTACHMENTS:1.Resolution No.26—20
2.Proposals from USSI,LLC (4)
BY CITY MANAGER:
Agenda Item #6.D.
09 Feb 2026
Page 141 of 183
RESOLUTION NO.26-20
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING THE AGREEMENT FOR THE DONNER ROAD LIFT STATION
SERVICE AREA INFLOW AND INFILTRATION TESTING;AUTHORIZING
THE CITY MANAGER TO EXECUTE PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION;AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,the Public Utilities Department is continuing its work with US SI LLC to reduce the
in?ow and in?ltration in the aging sewer system;and
WHEREAS,repairs in the Palm Avenue lift station area were completed April 2025,and the
Saratoga Circle lift station area repairs were recently approved by commission;and
WHEREAS,the next area scheduled for testing,monitoring and inspections is the Donner Road
lift station service area which is divided into four sections;and
WHEREAS,USSI,LLC returned estimates for the testing,monitoring,inspections and
installation of in?ow defenders in the four sections of the Donner Road li?station areas totaling
$85,620.00.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows:
SECTION 1.The City Commission hereby appropriates funds from City’s Public Utilities Fund
410-5506-535-6300 for Project PU2505 in the amount of $85,620.00.
SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and
purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution.
SECTION 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 9th day of February,2026.
Attest:
Approved as to form and correctness:
Donna L.Bartle,City Clerk Curtis Ford,Mayor
Jason R.Gabriel,City Attorpe
Agenda Item #6.D.
09 Feb 2026
Page 142 of 183
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752 Commerce Drive Suite 15
Venice,FL 34292 US
9419262646
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ADDRESS
City of Atlantic Beach
Attn:Steve Swann
800 Seminole Road
Atlantic Beach,FL 32233
LiftStation Basin Report-SC
Manhole Ins ections
Smoke Testing-SC
Smoke Testin with Detailed Re ort of Defects
Midnightinvestigation
Monitor flows in sanitary sewer during low usage periods to identity
flows that are not due to usa e,likel resultin from inflow.
In?ow Defender HDPE-SC
Insert HDPE Standard 25.50"and smaller
LiftStation K
13,200
13,200
13,200
44
0.35
0.48
0.17
85.00
4,620.00
6,336.00
2,244.00
3,740.00
Accepted By Accepted Date
$16,940.00TOTAL
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Estimate 2499
DATE 01/26/2026
EXPIRATIONDATE 02/26/2026
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Agenda Item #6.D.
09 Feb 2026
Page 143 of 183
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ACTIVITY RATE AMOUN
USSI,LLC
752 Commerce Drive Suite 15
Venice,FL 34292 US
9419262646
dion@ussiusa.com
ADDRESS
City of Atlantic Beach
Attn:Steve Swann
800 Seminole Road
Atlantic Beach,FL 32233
LiftStation Basin Report-SC 3,300 0.35
Manhole lns ections
Smoke Testing-SC 3,300 0.48
Smoke Testin with Detailed Re ort of Defects
MidnightInvestigation 3,300 0.17
Monitor flows in sanitary sewer during low usage periods to identify
flows that are not due to usa e,likel resultin from inflow.
In?ow Defender HDPE-SC 11 85.00
lnsert HDPE Standard 25.50"and smaller
LiftStation J
1,155.00
1 ,584.00
561.00
935.00
Accepted By Accepted Date
$4,235.00TOTA
Estimate 2498
DATE 01/26/2026
EXPIRATIONDATE 02/26/2026
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Agenda Item #6.D.
09 Feb 2026
Page 144 of 183
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ACTIVIT RATE AMOUN
USSl,LLC
752 Commerce Drive Suite 15
Venice,FL 34292 US
9419262646
dion@ussiusa.com
ADDRESS
City of Atlantic Beach
Attn:Steve Swann
800 Seminole Road
Atlantic Beach,FL 32233
LiftStation Basin Report-SC 9,000
Manhole Ins ections
Smoke Testing-SC 9,000
Smoke Testin with Detailed Re ort of Defects
MidnightInvestigation 9,000
Monitor flows in sanitary sewer during low usage periods to identify
flows that are not due to usa e,likel resultin from inflow.
In?ow Defender HDPE-SC 30
Insert HDPE Standard 25.50"and smaller
Lift Station |
0.35
0.48
0.17
85.00
3,150.00
4,320.00
1,530.00
2,550.00
Accepted B Accepted Date
$11,550.00TOTAL
Estimate 2497
DATE 01/26/2026
EXPIRATION DATE 02/26/2026
ussi “$3.60
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Agenda Item #6.D.
09 Feb 2026
Page 145 of 183
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ACTIVIT RATE AMOUN
$52,895.00TOTA
USSl,LLC
752 Commerce Drive Suite 15
Venice,FL 34292 US
9419262646
dion@ussiusa.com
ADDRESS
City of Atlantic Beach
Attn:Steve Swann
800 Seminole Road
Atlantic Beach,FL 32233
LiftStation Basin Report-SC
Manhole Ins ections
Smoke Testing-SC
Smoke Testin with Detailed Re on of Defects
Midnight Investigation
Monitor flows in sanitary sewer during low usage periods to identify
flows that are not due to usa e,likel resultin from inflow.
In?ow Defender HDPE-SC
Insert HDPE Standard 25.50"and smaller
Mobilization&Demobilization
One time fee for LS C,l,J,K
Maintenance of Traf?c
One time fee for L8 C,|,J,K
Seminole County
Per:Seminole Count ContractA reement #lFB-604974-25/LAS
Lift Station C
Accepted By Accepted Date
38,100
38,100
38,100
127
0.35
0.48
0.17
85.00
3,500.00
500.00
0.00
13,335.00
18,288.00
6,477.00
10,795.00
3,500.00
500.00
0.00
Estimate 2496
DATE 01/26/2026
EXPIRATIONDATE 02/26/2026
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Agenda Item #6.D.
09 Feb 2026
Page 146 of 183
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-22 authorizing the selection of T2 Systems as the paid parking
software vendor for the City of Atlantic Beach.
SUBMITTED BY:Victor Gualillo,Chief of Police
TODAY’S DATE:January 26,2026
MEETING DATE:February 09,2026
BACKGROUND:The City of Atlantic Beach currently uses Flowbird as the paid parking software
system to manage paid parking at 18thand 19thStreets.As part of its review of paid parking services,the Police
Department recommends transitioning to T2 Systems for managing paid parking Within the City of Atlantic
Beach.
T2 Systems offers a cloud-based solution that does not require users to download an app but rather supports
payment by QR code scanning or text.The user fee structure will be consistent with the existing rate of $0.39 per
transaction charged to the parker.The assignment of user fees can be modi?ed at any time to be applied to the
parker or the city.There is a monthly cost of $83.72 for backend data management and a one-time implementation
cost of $1,499.
One of the most signi?cant bene?ts of adopting T2 Systems is the seamless integration with Neptune Beach’s
“Beaches Town Center”(BTC)resident registration system.Under this model,residents of Atlantic Beach who
register through BTC will be automatically enrolled to receive the prescribed (currently 4 hours)free daily parking
at the City of Atlantic Beach’3 paid parking locations.This integration would eliminate the current manual process
that requires staff from Neptune Beach to transmit registrant data to Atlantic Beach staff,who then must reenter
the information into F lowbird’s paid parking database.Eliminating this need for manual data transfer and entry
will result in measurable time savings and operational ef?ciency for both municipalities.
T2 Systems will charge the City a monthly backend system management fee of $83.72,that covers transaction
data storage,?nancial reports export to COAB city ?nance department,and T2 system access for enforcement
personnel to verify payment compliance in the ?eld.
BUDGET:Monthlv cost of $83.72 or $1004.64 annually.A one—timeimplementation cost of $1,499.00 will be
charged for remote setup,mobile pay registration,cloud-based data management,remote training and ?ve (5)
parking signs.Additionally,the City will purchase eight (8)signs at a cost of $45.00 each,totaling $360.00,for
installation at the designated parking areas.These eight (8)additional signs are necessary to support proper public
noti?cation and enforcement in at 18thand 19thSt.paid parking areas.
RECOMMENDATION:Approve Resolution No.26—22.
ATTACHMENTS:Resolution No.26-22
Contract with T2 Systems
Paid Parking Sign
T2 Paid Parking Bullet Point Brief
CITY MANAGER:
Agenda Item #6.E.
09 Feb 2026
Page 147 of 183
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RESOLUTION NO.26-22
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING
THE SELECTION OF T2 SYSTEMS AS THE SOFTWARE VENDOR FOR
THE PAID PARKING PROGRAM OPERATED BY THE CITY OF
ATLANTIC BEACH;AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF
THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,the City of Atlantic Beach currently operates paid parking services within
the City of Atlantic Beach at the 18th and 19th Street beach access points,and seeks to improve
the quality of service and operational ef?ciency;and
WHEREAS,T2 Systems offers a cloud-based,app-free system that enables Visitors to pay
for parking via QR code scanning or text,consistent with the City’s existing pay to park system
and has a similar fee structure;and
WHEREAS,T2’s platform is comparable to our current parking system but offers
improved service integration and vendor support at no additional cost;and
WHEREAS,the use of T2 Systems will allow for direct system integration with Neptune
Beach’s “Beaches Town Center”(BTC)parking registration,automatically providing Atlantic
Beach residents with free resident parking,for a prescribed timeframe,at 18thand 19thStreets once
registered in the BTC parking system,thereby eliminating the need for manual data entry and
reducing administrative workload for both cities;and
WHEREAS,T2 Systems will charge a ?at monthly fee of $83.72 for backend data
management services,transaction recording,?nancial reporting,enforcement support which is
charged to the city;and each parking transaction will include a $2.50 hourly fee and a $0.39 user fee
per transaction,borne by the parker;and
WHEREAS,a one—timeimplementation cost of $1,499.00 includes remote setup,mobile
pay integration,cloud-based data management,and remote training,and provides ?ve (5)parking
signs as part of the standard installation package;and
WHEREAS,to ensure suf?cient signage at the designated parking areas,the City will also
purchase an additional eight (8)signs at a cost of $45.00 each,totaling $360.00,to support proper
public noti?cation and enforcement.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1.The City Commission hereby authorizes the selection of T2 Systems as the software
vendor for the paid parking program within the City of Atlantic Beach.
SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and
purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution.
Resolution No.26-22 Page 1 of2
Agenda Item #6.E.
09 Feb 2026
Page 148 of 183
SECTION 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 9th day of February,2026.
Page 2 of 2ResolutionNo.26-22
Curtis Ford,MayorDonnaL.Bartle,City Clerk
Approved as to form and correctness:
Jason Gabriel,City Attorney
Attest:
Agenda Item #6.E.
09 Feb 2026
Page 149 of 183
Subscripticns
Bill To:
City of Atlantic Beach FL
800 Seminole Road
Atlantic Beach,Florida 32233
United States
Prepared By:
David Boozer
Prepared For:
David Cameron
T2 Systems -Confidential Quotation
For:City of Atlantic Beach -
FL
Quote ID:0-56651
Date Issued:12/18/2025
Expires:3/18/2026
Ship To:
City of Atlantic Beach FL
850 Seminole Rd
Atlantic Beach,FL 32233
United States
Loren Rellah
904-247-5859
lrellah@coab.us
EIN:00-0000000
Product Name Product Quantity Sales Price Total
Code
Quantity Sales Price Total
100.3217 MobilePay Implementation 1.00 USD 249.00 USD 249.00
ONE-TIME CHARGE
T2 MobilePay Base Subscription 1.00 USD 83.33
Year 1 100.3212 1.00 USD 83.33
83.33 to be BILLED MONTHLY
(ANNUAL PRICE $1000)T2 MobilePay Virtual Pay Station
Per Iris Pro?le,per month.Includes 100 system-wide transactions.Unlimited zones can be added.
T2 MobilePay Transaction Fee Tier 4 -Pay as you 90 1.00 USD 0.27
Year 1 100.3231 1.00 USD 0.27
INVOICED MONTHLY BASED ON TRANSACTION VOLUME
$0.27 per transaction over the 100 subscribed total.
Example:1,000 monthly transactions processed.Billing would be 900 x $0.27 $243
T2 MobilePay Gateway 1.00 USD 0.12
Year1 100.3221 1.00 USD 0.12
INVOICED MONTHLY BASED ON TRANSACTION VOLUME
Gateway billed at $0.12 per transaction using an NMl approved processor.List of approved processors attached.
Example:1,000 monthly transactions processed.Billing would be 1,000 x $0.12 =$120
Processing fees are incurred with your own processor.T2 is not involved with those rates.
TOTAL:
USD 83.33
USD 83.33
USD 0.27
USD 0.27
USD 0.12
USD 0.12
USD 83.72
Page 1 of 5
Product Product Name
Code
A VERRA MOBILITYCOMPANY
Agenda Item #6.E.
09 Feb 2026
Page 150 of 183
I
T2
Quantity Sales Price Total
Pro?le setup of T2 MobiIePay.1 Pro?le required per bank account.
Page 2 of 4
Includes Five (5)10x18 Dibond signs.Additional signs can be ordered at any time
100.1108 T2 Iris Pro?le Set-Up 1.00 USD 1,000.00 USD 1,000.00
ONE-TIME CHARGE
Pro?le setup of T2 iris cloud-based management software.
100.0060 Remote Training -T2 Iris -up to 2 hours 1.00 USD 250.00 USD 250.00
Up to 2 hours of remote training on the T2 Iris cloud platform.
Quantity Sales Price Total
***Comment 1.00 USD 0.00 USD 0.00
Customizable Convenience Fee -Create a zone-specific convenience fee to pass on to the parker and keep 100%.This fee can be
used to offset the monthly charges of T2 MobilePay.T2 does not take any convenience fee revenue.
?MobilePay is an Iris Software add-on.Customer to provide One (1)month of notice if they would like to cancel.
mitionalpricing available for Validations.Signage and Decal
TOTAL:USD 0.00
TOTAL:USD 0.00
105.0640 MobilePay 5 10x18 signs included with implementation 1.00 USD 0.00 USD 0.00
Option 2
T2 MobilePay 5 10x18 signs included with implementation -
100.3218 T2 MobilePay Additional Signs 0.00 USD 45.00 USD 0.00
12 x 18 aluminum signs-amount TBD
Year1 Total:USD 1,582.72
Net Total:USD 1,582.72
Tax Amount:USD 0.00
Tax Comments:N/A
Total:USD 1,582.72
Additional Information:
Freight Term:
Payment Terms:
IRIS Pro?le:
Page 2 of 5
Product Product Name
Code
TOTAL:USD 1,499.00
a dware
Product Product Name
Code
Han’dware
Agenda Item #6.E.
09 Feb 2026
Page 151 of 183
End User:City of Atlantic Beach FL
GP Customer Number:
Page 3 of 5
Agenda Item #6.E.
09 Feb 2026
Page 152 of 183
Billing Terms
Software subscriptions are invoiced upon Activation.
Terms and Conditions for Digital Iris services are available at:
Upon shipping,100%of orderwill be invoiced,with the exceptions of (if applicable):
-Software subscriptions,as outlined above;.Upon provision,100%of services,training and/or installation will be invoiced.
As indicated on quote -Shipping costs are to be determined at time of shipment,are estimates only or are set amounts.Actual costs
will be re?ected on invoices unless set amount has been provided.
Tax rate,if applicable,will be ?nalized at time of invoicing.
Invoices paid via credit card will incur a 2.5%convenience fee.
Purchase orders can be fon/varded to purchaseorders@t23ystems.com
Project Term and Change Management
The parties anticipate that T2's Service will begin 10 business days after the dates sales order.The parties estimate that services will
be complete within 120 days from start of the project.The timeline may be extended due to availability of required Equipment and
Software,availability of client or T2 personnel,changes to the project scope or functional speci?cation.in addition to schedule changes,
changes in the Project may result in additional fees such as project re-engagement and/or change orders.
Quote is developed in conjunction with the applicable Statement of Work,Scope document or Intake Form (if applicable).If any billing
term language conflicts occur,Standard Billing Term section in Statement of Work document takes precedence
In the event that the scope changes,the Customer will be noti?ed in advance and must provide written approval (via a signed Change
Order)to proceed.The new scope will not proceed until the Change Order is executed.
Upon signature by Customer and submission to T2 Systems lnc.,this Quote shall become legally binding.By signing and submitting
this Quote,Customer expressly agrees and acknowledges that all products and services purchased by the Customer pursuant to this
Quote shall be governed exclusively by the terms and conditions set forth in this Quote,the terms of which can be found
at (the "Terms and Conditions“),subject to the terms of any applicable existing MSA or
other written agreement between Customer and T2 Systems that expressly take precedence over the Terms and Conditions.By
signing and submitting this Quote,Customer represents and warrants that the signatory below has the authority to bind Customer to the
terms of this Quote and that Customer has had the opportunity to review the Terms and Conditions.
Quoted pricing is based on current applicable tariffs,import/export duties,surcharges,taxes or similar fees ("Tariffs").In the event any
governmental authority enacts or imposes new or additional Tariffs that increases the cost of goods,materials,and/or services provided
for under this Quote,T2 reserves the right to adjust the pricing on this Quote to reflect increased costs.
Quote Number:Q-56651
PO Required?
IF "NO"IS SELECTED UNDER PO REQUIRED,CUSTOMERACCEPTS RESPONSIBILITYTO PROCESS CONTRACT PAYMENT
WITHOUT RECEIPT OF PURCHASE ORDER NUMBER.
Customer
Signature
Print Name
Title
Date
PO#
Page 4 of 5
htt s://www.t23 stems.com/terms—
htt ://www.t25 stems.com/terms-conditions
Agenda Item #6.E.
09 Feb 2026
Page 153 of 183
Page 5 of 5
Agenda Item #6.E.
09 Feb 2026
Page 154 of 183
,e
N
To
Agenda Item #6.E.
09 Feb 2026
Page 155 of 183
Paid Parking Program —Brief
Parkers can pay by scanning the QR code on the posted sign or
by texting the number provided on the sign —no app required.
Backing into a parking space is not permitted.
Parking fee is $2.50 per hour (a $0.50 increase from the
previous rate).
Registered residents who register through Neptune Beach Police
Department for Beaches Town Center will be automatically
enrolled to receive their four (4)hour free parking bene?t at anv
paid parking location in Atlantic Beach.
Up-to—dateinformation on paid parking locations,rules,and
registration is available at coab.us/parking.
Pay-to-park hours at 18th and 19th Streets are Fridays through
Sundays from 9:00 a.m.to 5:00 pm,March 1 through
September 30,as well as Memorial Day,July 4th,and Labor
Day.
Registered residents must re-register with Neptune Beach Police
Department after December 9,2026.New resident registrations
may include up to ?ve (5)vehicles per household.
Parking violations outside the Beaches Town Center (BTC)area
carry a $50.00 ?ne.
There is no 30-minute grace period for 18th and 19th Street paid
parking.The grace period only applies to the ETC business
district and not to other paid parking zones in Atlantic Beach.
Agenda Item #6.E.
09 Feb 2026
Page 156 of 183
u
«
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-23 approving directing staff to evaluate the
interim City Manager for potential permanent appointment and
recommendations to the commission prior to any national search.
SUBMITTED BY:Robert Blanco,Director of Human Resources &Risk Mgmt.
Bruce Bole,Mayor Pro Tem /Commissioner
TODAY’S DATE:January 30,2026
MEETING DATE:February 9,2026
BACKGROUND:The City currently has an Interim City Manager who has been with
the City since 2017 and has provided stable leadership and continuity in operations.The
Commission must determine whether to proceed with a national search or evaluate the Interim
City Manager for permanent appointment.A national search would require signi?cant ?nancial
resources and staff time,while internal evaluation offers cost savings and operational ef?ciency.
BUDGET:Finance has identi?ed some salary lapse funding that could be used
for City Manager recruitment costs the total projected amount is projected to be about $116,998
due to the position vacancy a?er separation agreement and severance.
RECOMMENDATION:Approve Resolution No.26-23 directing staff to evaluate the interim
City Manager for potential permanent appointment and recommendations to the commission prior
to any national search.
ATTACHMENT(S):1 Resolution No.26-23
Agenda Item #8.A.
09 Feb 2026
Page 157 of 183
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RESOLUTION NO.26-23
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
DIRECTING STAFF TO EVALUATE THE INTERIM CITY MANAGER
FOR POTENTIAL PERMANENT APPOINTMENT AND PRESENT
RECOMMENDATIONS TO THE CITY COMMISSION PRIOR TO ANY
NATIONAL SEARCH
WHEREAS,the City has an Interim City Manager who has served in City administration
since 2017—including as Deputy City Manager and prior Interim City Manager—providing stable
leadership and operational continuity;and
WHEREAS,the City Commission must determine whether to pursue a national search or
?rst evaluate the Interim City Manager for permanent appointment;and
WHEREAS,engaging a national search ?rm is estimated to cost $90,000—$110,000,
including recruitment fees,advertising,candidate travel,and staff/Commission time;and
WHEREAS,internal vetting of the Interim City Manager is estimated to cost $400—
$800,primarily for background checks and performance evaluations,yielding potential savings of
$90,000—$100,000;and
WHEREAS,a national search would require 4—6 months for RFP procurement,?rm
selection,and contract negotiation,plus 45—90days for application review,interviews,and vetting;
and
WHEREAS,internal evaluation could be completed in 30—45days,enabling a faster
decision with sustained leadership continuity;and
WHEREAS,the Interim City Manager is familiar with City operations,staff,and
community priorities,resides in Atlantic Beach,and could transition seamlessly to the permanent
role,minimizing disruption;and
WHEREAS,prioritizing this evaluation conserves taxpayer resources,expedites the
process,and supports ?scal responsibility and operational ef?ciency.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF ATLANTIC BEACH,FLORIDA,that
SECTION 1:City staff are directed to conduct a comprehensive evaluation and vetting of the
Interim City Manager,including performance reviews,background checks,and direct discussions,
and to present ?ndings and recommendations to the City Commission for consideration of
permanent appointment.
Resolution No.26-23 Page 1 of 2
65373760 v2
Agenda Item #8.A.
09 Feb 2026
Page 158 of 183
Donna L.Bartle,City Clerk Curtis Ford,Mayor
SECTION 2:No national search shall be initiated unless the Commission,following review of
the recommendations,determines it necessary.
SECTION 3:This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,Florida,this
9th day of February 2026.
Approved as to form and correctness:
65373760 v2
Page 2 of 2ResolutionNo.26-23
Jason R.Gabriel,City Attorney
Attest:
Agenda Item #8.A.
09 Feb 2026
Page 159 of 183
Page 160 of 183
\
CITY OF ATLANTIC BEACH
CITY COMNIISSION NIEETING
STAFF REPORT
AGENDA ITEM:Discussion regarding Ordinance N 0.5-26-74,modifying Chapters 2,6 and
7,and creating a new Article in Chapter 2 for the purpose of moving city
fees into one chapter.
SUBNIITTED BY:Amanda L.Askew,AICP,Neighborhoods Department Director,and
Donna L.Bartle,MMC,City Clerk
TODAY’S DATE:January 28,2026
NoneBUDGET:
RECOMNIENDATION:Approve Ordinance No.5-26-74
ATTACHMENT(S):Ordinance No.5-26-74
Exhibit A
Centralize Fees Chapter 2
REVIEWED BY CITY MANAGER:
lVlEETING DATE:February 9,2026
BACKGROUND:The City of Atlantic Beach Code of Ordinances currently contains fees and
charges that are dispersed across multiple chapters and sections.This structure has resulted in administrative
inefficiencies and has made it more dif?cult for staff and the public to easily locate and understand applicable
fees.
To improve clarity,transparency,and efficiency,the City seeks to relocate existing fees from various sections
of the Code into a single,centralized location within Chapter 2 as those sections are amended and updated.
This approach will provide a consistent and streamlined framework for future fee adjustments.
Additionally,several existing fee schedules have not been updated for an extended period.Specifically,the
fees and charges related to public records contained in Section 2-368 have not been adjusted since 2002.Staff
desires to update these fees to the maximum amounts authorized under Florida Statutes Chapter 119 to ensure
compliance with state law and to better recover associated administrative costs.
The Building Division fee schedule was last updated in 2009.Over time,the cost of providing building permit
reviews,inspections,re-inspections,and administrative services has increased.The current fee structure is no
longer sufficient to fully cover the costs associated with these essential functions.The estimated increase in
building department fees will generate approximately $149,315.15 additional revenue.
Staff is recommending a change in the effective date of the ordinance to allow a small timeframe to update
our software to re?ect the increase.
This ordinance was passed on ?rst reading and does not require a business impact statement.
Agenda Item #9.A.
09 Feb 2026
Page 161 of 183
\lh
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(-H
ORDINANCE N 0.5-26-74
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY OF DUVAL,
STATE OF FLORIDA,CREATING A NEW ARTICLE IX —CITY FEES,DIVISION I,
GENERAL ADMINISTRATIVE FEES,SECTIONS 2-450 THRU 2-499 AND
DIVISION II BUILDING CODE FEES,SECTIONS 2-500 THRU 2-519 IN CHAPTER
2 -ADMINISTRATION OF THE ATLANTIC BEACH CODE OF ORDINANCES;THE
PURPOSE IS TO MOVE CITY FEES INTO ONE CHAPTER;MODIFYING
CHAPTER 6,BUILDING AND BUILDING REGULATIONS,ARTICLE II BUILDING
CODE,SECTION 6-26 SCHEDULE OF BUILDING PERMIT FEES;ARTICLE III
ELECTRIC CODE,SECTION 6-37 SAME-FEES;ARTICLE IV PLUMBING CODE,
SECTION 6-59 SAME —FEES;ARTICLE V MECHANICAL CODE,SECTION 6-77
INSPECTION FEES;CHAPTER 7 —FIRE PREVENTION AND PROTECTION,
ARTICLE II —FIRE PREVENTION AND LIFE SAFETY SECTION 7-30 FEES,
CHAPTER 2 —ADMINISTRATION,ARTICLE VII —FINANCE,SECTION 2-368
FEES AND CHARGES BY DELETING THE FEES IN THESE SECTIONS AND
REFERENCING THE NEW ARTICLE IX IN CHAPTER 2 WHERE THE FEES WILL
BE RELOCATED;PROVIDING FOR FINDINGS OF FACT,FOR CODIFICATION,
FOR APPLICABILITY,FOR CONFLICT,FOR SEVERABILITY,AND FOR AN
EFFECTIVE DATE.
WHEREAS,the City of Atlantic Beach Code of Ordinances currently contains fees set forth in
multiple chapters,which can create confusion and inef?ciency in administration and public understanding;
and
WHEREAS,the City of Atlantic Beach desires to relocate fees currently set forth in various sections
of the Code into a single,centralized location within Chapter 2 as such Code sections are amended and
updated;and
WHEREAS,the fees and charges in Sec.2-368 have not been adjusted since 2002;and
WHEREAS,the City of Atlantic Beach desires to set the fees and charges to provide copies and
inspection of public records at the maximum amount authorized in RS.ch.119;and
WHEREAS,the building division fees have not been adjusted since 2009;and
WHEREAS,the City of Atlantic Beach acknowledges that the building division fees need to cover
the costs for building permit reviews inspections and administrative procedures are no longer suf?cient to
cover the cost of such functions;and
WHEREAS,the City of Atlantic Beach recognizes that increased or additional new fees are needed
to cover the costs of Building Division functions including the review of applications for Building Permits
issuance of Building Permits and required inspection and reinspection fees and other related functions that
are the responsibility of the Building Division;and
WHEREAS,the City of Atlantic Beach desires to create codes that are clear,concise,and streamlined.
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF
THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA:
Ordinance No.5-26-74 Page 1 of 2.
Agenda Item #9.A.
09 Feb 2026
Page 162 of 183
SECTION 1.Re lations Amended.The fees found in Chapter 6 Buildings and Building
Regulations,Chapter 7 Fire Prevention and Life Safety,and Chapter 2 Administration are being updated and
relocated to new sections in Chapter 2 Administration,as more fully set forth and described in Exhibit A,
attached hereto and made part hereof,and hereby adopted to read as shown in said Exhibit A.
SECTION 2.Pu ose and Intent.The purpose and intent of this Ordinance is to update the Code to
clarify and streamline the fees into one area.
SECTION 3.Con?ict.All ordinances,resolutions,of?cial determinations or parts thereof
previously adopted or entered by the City or any of its of?cials and in con?ict with this Ordinance are repealed
t0 the extent inconsistent herewith.
SECTION 4.Severabilit .If a Court of competent jurisdiction at any time ?nds any provision of
this Ordinance to be unlawful,illegal,or unenforceable,the offending provision shall be deemed severable
and removed from the remaining provisions of this Ordinance which shall remain in full force and intact.
SECTION 5.Codi?cation and Scrivener’s Errors.The publisher of the City of Atlantic Beach’s Code
of Ordinances,the Municipal Code Corporation,is hereby directed to incorporate the changes to Chapter 2
(Exhibit A)into the City’s Code of Ordinances.Sections of the Chapter may be renumbered or re—
letteredandscrivener’s errors,formatting and typographical errors and other minor,inadvertent graphical errors in
Chapters 2,6,and 7 which do not affect the intent may be authorized by the City Manager and City Attorney
without the need of public hearing,by ?ling a corrected or re-codi?ed copy of same with the City Clerk.
SECTION 6.Effective Date.This Ordinance shall take effect on February 14,2026.
PASSED by the City Commission on ?rst reading this 26th day of January,2026.
PASSED AND DULY ADOPTED by the City Commission on second and ?nal reading and
following a public hearing this 9thday of February,2026.
Attest:
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Jason Gabriel,City Attorney
Page 2 of 2OrdinanceNo.5-26-74
CITY OF ATLANTIC BEACH
Curtis Ford,Mayor
Agenda Item #9.A.
09 Feb 2026
Page 163 of 183
PART II -CODE OF ORDINANCES
Chapter 2 -ADMINISTRATION
ARTICLEVII.-FINANCE
DIVISION 4.SERVICEAND USER CHARGE
Sec.2-367.Authorization.
The City of Atlantic Beach hereby authorizes the establishment of service charges and user
fees for services provided by the city not otherwise paid for by ad valorem taxes and as set and
approved from time to time by the city commission.
Sec.2-368.Fees and charges.
In accordance with the provisions of section 2-3 67 herein,ees and charges
are approvede as set forth in Cha ter 2.
Secs.2-369—2-399.Reserved.
ExhibitA to Ordinance No.5—Page 1 of 14
EXHIBIT A
Agenda Item #9.A.
09 Feb 2026
Page 164 of 183
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a In accordance with the rovisions of section 2-367 the followin fees and char es
are a roved:
ARTICLE IX.—CITY FEES
DIVISION 1.GENERAL ADMINISTRATIVE FEES
Sec.2.450.Schedule of Fees and char es.
Chapter 2 -ADMINISTRATIO
1 Cit clerk lien letter:$40.00 er arcel
2 Char es to rovide co ies or ins ection of ublic records shall be at the
maximum amount authorized in F .8.ch.119
Secs.2-451—2-499 Reserved.
DIVISION 2.—BUILDING CODE FEES
Sec.2-500.Schedule of buildin ermit fees.
a General!.
1 Buildin and construction ermit ees.For the u oses of determinin fees ?oor
area of a buildin shall be determined at each stor includin all ortions under roofs.
Se arate fees shall be aid for electrical lumbin mechanical zonin ?re
miscellaneous and other lan reviews and/or ermits shown elsewhere in this section
or in other a licable sections of this Code.Buildin .ermit fees for new construction
shall be based on the most current ICC Buildin Valuation Data or ro osed Job Cost
whichever is reater.
a.Buildin ermit ees.
Total Valuation Fee Permit Fee
$1 000.00 or 1635 $100.00
$1 000.00 to $100.00 for the ?rst $1 000.00 lus $5.00 for each additional
$50 000.00 $1 000.00 or fraction thereof to and includin $50 000.00
$50 001.00 to $345.00 for the ?rst $50,000.00 plus $4.00 for each additional
$100 000.00 $1 000.00 or fraction thereof to and includin $100 000.00
$100 001.00 to $545.00 for the ?rst $100 000.00 lus $3.00 for each
$500 000.00 additional $1 000.00 or fraction thereof to and includin
$500 000.00
$500 001.00 and u $1 745.00 for the ?rst $500 000.00 lus $2.00 for each
additional $1 000.00 or fraction thereof
2 Movin ee.For the movin of an buildin or structure the fee shall be one
dollar $1.00 er s uare foot of structure 8 to be moved.
ExhibitA to Ordinance No.5-26-74 Page 2 of 14
Agenda Item #9.A.
09 Feb 2026
Page 165 of 183
3 :Demolition ee.For the demolition of an buildin or structure the fee shall be
one dollar $1.00 er s uare foot of structure 8 to be demolished.
4 Plan check ees.A :lan-checkin fee shall be aid to the buildin de‘artment at
the time of submittin lans and st eci?cations for checkin .Said lan-checkin fee
shall be e ual to one-half "/2 of the buildin i ermit fee.Such Ian-checkin fee is in
addition to the buildin ermit fee.Additional Ian—checkin fees are re \uired for
lannin and zonin and ?re de artment lan reviews.
5 Fence ee.For installin fencin the fee shall be sixt dollars $60.00 if not art
of a re uired ool barrier.For installin fencin that is art of a re uired 001barrier
the fee shall be one hundred twent dollars $120.00 .
6 Reins ection ee.Fift —?vedollars $55.00.
7 Si n erections.
Totals .ft.ofsi n M
U to 32 s .ft.$85.00
Greater than 32 s .ft.$85.00 lus $10.00 for each additional 3 .ft.
8 Chan e 0 tenant ee.A fee of one hundred dollars $100.00 shall be aid when a
new tenant occu ies an existin commercial 5 ace.The fee shall be for the a ;lication
review and site ins ection of the ro ert to determine occu anc com liance with
re uired re ulations.
9 Buildin ermit renewal ee.The followin ermit renewal fees shall be aid
when an a licant renews a ermit after the ori inal errnit has ex ired in accordance
with the Florida Buildin Code.
Corn leted ins ections Amount of renewal fee
No ins ection conducted 100%of ori inal fee
Slab ins ection a roved 80%of ori inal fee
All rou h ins ections a roved 50%of ori inal fee
Insulation ins ection a roved 30%of ori inal fee
An ?nal ins ection endin 10%of ori inal fee
10‘:»Buildin}?nermit gee rerunds.Permit fee refunds mav be made when no work has
started.A fee of ?fteen 15 ercent shall be retained b the cit includin the errnit
issuance fee and all lan review fees.Where work has commenced and the meet is
abandoned no refunds will be made.All re uests for a refund shall be made in writin
t0 the buildin of?cial.
b Plan review resubmittal ees:Plans submitted which are not initial]a roved
shall be sub'ect to a resubmittal fee for additional reviews as follows:Fift dollars $50.00
for the second submittal'sevent $75.00 for the third submittal'and one hundred
$100.00 for the fourth and an subse uent submittals.
Page 3 of 14ExhibitAtoOrdinanceNo.5-26—74
-?ve
EXHIBIT A
Agenda Item #9.A.
09 Feb 2026
Page 166 of 183
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Sec.2-501.Schedule of electrical ermit fees.
a Electrical fees
1 Base ermit fee $60.00
2 New sin le—famil residential occu anc
a.0—100 am service $90.00 1usbase ermit fee
b.101—150 am service $110.00 1usbase ermit fee
0.151—200 am service 110.00 1usbase ermit fee
(1.For each additional 50 am or ?'actional .art thereof 10.00
e.Room additions $40.00 1usbase ermit fee
f.Mobile home service $20.00 1usbase ermit fee
3 Multifamil er dwellin unit $80.00
4 Service chan e:
a.0—100 amn service.$30.00 gr@1118base nermit fee
b.101—150 am $50.00 1us base ermit fee
c.151—200 am service $50.00 1us base ennit fee
d.For each additional 50 am or fractional art thereof $20.00
5 New commercial services:
a.0—100 am service $130.00 1usbase ermit fee
b.101—150 am $130.00 1us base ermit fee
.151—200 am service $130.00 luse base ermit fee
d.For each additional 50 am or fractional art thereof $10.00
0
6 Tem ora services 20.00 1us base ermit fee
7 Si ns Base ermit fee
8 Switch and rece tacle outlets exce tnew sin le-famil multifamil and room
additions :
a.U1 to 30 am each $1.00
b.31—100 am each $2.00
0.101—200 am each $4.00
9 Li htin outlets includin ?xtures each $1.00
10 Prima service $50.00 1us base ermit fee
11 Transformers er 20 KVA or fractional art thereof $10.00
12 Heat:
a.0—10 kw $10.00
Page 4 of 14ExhibitAtoOrdinanceNo.5-26-74
EXHIBIT A
Agenda Item #9.A.
09 Feb 2026
Page 167 of 183
b.10 —15 kw $20.00
c.15 —24 kw $30.00
d.Over 24 kw $30.00
13 Air conditionin circuits:
a.0—60 am $10.00
b.61—100 am $20.00
14 Motors:
a.0—5 h $10.00
b.Plus $10.00 for each additional 5 h or fractional art thereof
15 A liances ?xed or stationa
a.U to 30 am $10.00
b.31—100 am $20.00
c.Over 100 am $20.00
16 Smoke detectors wired into electrical s stem exce tsin le—famil multifamil and
room additions each $2.00
17 Minimum fee $60.00
18 Swimmin 0013 $120.00
19 Re airs and miscellaneous $100.00
20 Reins ection $55.00
See.2-502.Schedule of lumbin ermit fees.
21 Plumbin fees
'1 Base ermit fee $60.00
2 Fixtures each $7.00 lus base ermit fee
3 Reins ection $55.00
Sec.2-503.Schedule of mechanical ermit fees.
a Mechanical ermit fees:
1 .Base ermit fee 60.00
2 .Air conditionin and refri eration total ca acit in sin le installation:
a.For each ton or fractional art thereof:
b.Air conditionin from 1 ton to 10 tons total ca acit in sin le installation for
each ton or fraction thereof for each a artment or business will be considered
a se arate s stem $11.00
Page 5 of 14ExhibitAtoOrdinanceNo.5-26-74
EXHIBIT A
Agenda Item #9.A.
09 Feb 2026
Page 168 of 183
2()
VP(J
()
(nVD
10
12
13
14 .
.CommercialhoodT e11 $30.00
.Heat exchan er or coil in ducts $10.00
15
16
17
18
c.For each ton of air conditionin over 10 tons or fractional art thereof u}to
25 tons $7.00
d.For each ton of air conditionin over 25 tons or fractional art thereof $6.00
.Furnaces and heatin e ui ment total ca acit in sin 1e installation :
a.For the ?rst 200 000 BTU er hour ca acit or fractional art thereof in sin 1
einstallationforeachatartmentorbusiness$20.00
b.For each additional 50 000 BTU er hour of fuel used or fractional art
thereof4.00
c.An burner not in heatin s stem each $12.00
.Boilers includin heatin element:
a.For the ?rst 500 000 BTU er hour in ut of fuel $30.00
b.For each additional 100 000 BTU er hour in ut of fuel or fractional art
thereof $6.00
.Air duct s .stems:
a.For the ?rst 2 000 cubic feet er minute ca acit of air handled in ducts stem
$20.00
b.For each 1 000 cubic feet er minute over 2 000 cubic feet er minute or
fractional art thereof u to 10 000 cubic feet er minute $8.00
c.For each additional 1 000 cubic feet er minute or fractional art thereof4.00
.Pum s $4.00
.Tanks allt es asoline or 1i ue?ed etroleum:
a.0—600 allons $20.00
b.Over 600 to 10 000 allons ca acit or fractional art thereof $100.00
c.For each additional 1 000 allons or fractional art thereof $4.00
Service station automobile lifts $10.00
.Elevators escalators man-lifts hoists for the ?rst 4 ?oors $100.00
.Prefabricated ?re-laces.each $30.00
.Alteration or re air of boiler or on ?red ressure vessel $30.00
.Solar collectors stem excludin electro voltaics stems $30.00
Commercial hood T el $120.00 lus ?re reviews and ins ections
.Minimum fee for an mechanical ermit $60.00
.Reins ection fee $55.00
Page 6 of 14ExhibitAtoOrdinanceNo.5-26-74
EXHIBIT A
Agenda Item #9.A.
09 Feb 2026
Page 169 of 183
RUDE HP ()
—g_._(p_p_2
(L (I:
L)_p;.$__
()n p L!
y D Y
19 .For mechanical fee not listed in this section fee shall be based on $8.00 er
thousand dollars.
b Gas ii in ermit fees.Consumers'as iin anda liances at one 1 location:
1 .Base ermit fee $60.00
2 .For 1 to 4 outlets $10.00
a.For each additional outlet $2.00 each
'3 .For conversion burners ?oor furnaces incinerators boilers central heat and air
conditionin units $10.00 lus base ermit fee
a.For each additional unit $2.00 each
4 Vented wall furnaces and water heaters each unit $5.00 lus base ermit fee
5.Reins ection fee 55.00
Secs.2—504—2-509.Reserved.
DIVISION 3.—FIRE DEPARTMENT FEES
Sec.2-510.Schedule of ?re fees.
a All fees for ins ections and ermits listed in Sec.7-30 shall be char ed as established
b the Jacksonville Fire and Rescue De artment J FRD of the Cit of Jacksonville
Florida.
b Administrative fee er Sec.7-30 $45.00
Chapter 6 BUILDINGS AND BUILDING REGULATIONS
ARTICLE —BUILDING CODE
WW Pursuant to fees set forth in Cha ter 2.
See.6-26.Schedule of building permit fees.
Page 7 of 14ExhibitAtoOrdinanceNo.5—
(a)
Secs.2-511 2-519.—Reserved.
A
Agenda Item #9.A.
09 Feb 2026
Page 170 of 183
h |lMMbHMvr—t'nwmmeme'10 and «when»;swwmm
1W4?945man
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(ia'ealer ihdn—EQ—xr?W4)“H (m caeh WW+
Page 8 of 14ExhibitAtoOrdinanceNo.5-26-74
A
Agenda Item #9.A.
09 Feb 2026
Page 171 of 183
(WW mummy“
WHWG Wma-er
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7
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Sec.6-37.Same—Fees.
No permit ,shall be granted for
any electrical installation within the limits of the city until after fees have been
paid .Such fees are hereby
Chapter 6 BUILDINGS AND BUILDING REGULATIONS
ARTICLE III.ELECTRICAL CODE
as re uired b Florida Statute and the Florida Buildin Code
inspeetien—ermit
b the a licant to the Cit inspee?en—permit ?xed—assi ned ire—the
£9Hewh+g—sehedule ursuant to the fees set forth in Cha ter 2 Fer—aH—eleet?eal—eenstme?e?
'uI v 'vu-
Page 9 of 14ExhibitAtoOrdinanceNo.5—
EXHIBIT A
Agenda Item #9.A.
09 Feb 2026
Page 172 of 183
Page 10 of 14ExhibitAtoOrdinanceNo.5-26-74
EXHIBIT A
Agenda Item #9.A.
09 Feb 2026
Page 173 of 183
VD
p1!
Chapter 6 —BUILDINGS AND BUILDING REGULATIONS
ARTICLE IV.PLUMBING CODE
No ermit as re uired b Florida Statute and the Florida Buildin Code shall be ranted for
an
‘
lumbin installation within the limits of the cit until after ermit fees have been aid b
the a licant to the Cit .Such ermit fees are hereb assi ned ursuant to the fees set forth in
Cha ter 2.
Chapter 6 BUILDINGS AND BUILDING REGULATIONS
ARTICLE V.—MECHANICAL CODE
Sec.6-77.Inspection fees.
No permit shall be granted for any mechanical installation within the limits of the city until
after inspection fees shall have been paid;such inspection fees are
fe?ews gursuant to the fees set forth in Chawter 23
Page 11 of 14ExhibitAtoOrdinanceNo.5-26-74
Sec.6-59.Same—Fees.
A
Agenda Item #9.A.
09 Feb 2026
Page 174 of 183
Page 12 of 14ExhibitAtoOrdinanceNo.5-26-74
EXHIBIT A
Agenda Item #9.A.
09 Feb 2026
Page 175 of 183
n
and Rescue J FRD
WWW)—
ursuant to the fees set forth in
Chapter 7 —FIRE PREVENTION AND PROTECTION
ARTICLE II.FIRE PREVENTION AND LIFE SAFETY
Sec.7-30.Fees.
Permits and fees:All fees for the following shall be as established from time to time by the
JacksonvilleFire .Department of the City of Jacksonville,Florida.An
additionaladministrative fee shall be paid to the City of Atlantic
Beach for any of the below-listed inspections and permits
Permit
(1)Fire safety inspection for the purpose of obtaining
(2)Plans review and ?nal inspection for certi?cate of occupancy;
(3)Fire safety re-inspections;
(4)Annual ?re safety inspection;
(5)Fire alarm annual inspection;
(6)Fire standpipe annual inspection;
(7)Fire sprinkler system annual inspection;
(8)Fire suppression hood systems annual inspection;
(9)Open burning,each permit;
ExhibitA to Ordinance No.5-26-74 Page 13 of 14
Cha ter 2
JacksonvilleFire and Rescue De artment Fees—
an—eeeapa?e?al—l-iee?seacerti?cate
of use
EXHIBIT A
Agenda Item #9.A.
09 Feb 2026
Page 176 of 183
EXHIBIT A
(10)Flammable/combustible storage (annual);
(11)Flammable/combustible spraying or dipping (annual);
(12)Storage/sales ?reworks,each permit;
(13)Fumigation,each permit;
(14)Hazardous materials storage/use (annual);
(15)High piled combustible storage (annual);
(16)Lique?ed and other compressed gases (annual);
(17)Any other required permit as prescribed by the Standard Fire Prevention Code.
Page 14 of 14ExhibitAtoOrdinanceNo.5-26-74
Agenda Item #9.A.
09 Feb 2026
Page 177 of 183
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Agenda Item #9.A.09 Feb 2026
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Agenda Item #9.A.09 Feb 2026
Page 180 of 183
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Page 181 of 183
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Agenda Item #9.A.09 Feb 2026
Page 182 of 183
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Agenda Item #9.A.09 Feb 2026
Page 183 of 183