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2-23-26 Draft Agenda
City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, February 23, 2026 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 2. COURTESY OF FLOOR TO VISITORS 2.A. Grant Award - Fletcher High School Band PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Feb. - Apr. 2026) 90-Day Calendar (Feb. - Apr. 2026) 5 - 8 3.B. Remote Meeting Attendance 3.C. March 2, 2026 Commission Workshops 3.D. STOP Committee Recommendations 3.E. Other Reports 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. City Manager Recruitment Update (Commissioner Bole) 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Approve Resolution No. 26-24. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 42- 9 - 11 Page 1 of 135 Regular City Commission - 23 Feb 2026 INCH-DIAMETER LIVE OAK TREE AT 375 ATLANTIC BOULEVARD AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-24 6.B. Approve Resolution No. 26-25. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 51- INCH-DIAMETER LIVE OAK TREE AT 1798 SELVA MARINA DRIVE AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-25 13 - 15 6.C. Approve Resolution No. 26-26. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 33- INCH-DIAMTER LIVE OAK TREE, A 49-INCH-DIAMETER LIVE OAK TREE, AND A 54- INCH-DIAMETER LIVE OAK TREE AT 395 POINSETTIA COURT AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-26 17 - 19 6.D. Approve Resolution No. 26-27. A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY TO OUTFIT TWO NEW PATROL VEHICLES FOR A COMBINED PRICE OF $37,529.86 FROM GLOBAL PUBLIC SAFETY; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-27 21 - 30 6.E. Approve Resolution No. 26-28. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE REPAIRS AND INSTALLATION OF DECKS, BULKHEADS AND PAVILIONS REPLACING THE EXISTING EQUIPMENT AT DUTTON ISLAND PRESERVE, HOWELL PARK, AND AQUATIC DOG PARK; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-28 31 - 40 6.F. Approve Resolution No. 26-29. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID 2526-06 SHERRY DRIVE WATER MAIN EXTENSION PHASE TWO PROJECT TO AMERICAN CIVIL CONSTRUCTION, INC. IN THE AMOUNT OF $851,187.85; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-29 41 - 45 6.G. Approve Resolution No. 26-30. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING A 47 - 114 Page 2 of 135 Regular City Commission - 23 Feb 2026 CONTRACT WITH ROADWAY ASSET SERVICES, LLC TO PERFORM A PAVEMENT CONDITION ASSESSMENT IN THE AMOUNT OF $79,102; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-30 6.H. Approve Resolution No. 26-31. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ACCEPTING THE UTILITY EASEMENT FROM BEACHES HABITAT FOR THE COASTAL HAVEN DEVELOPMENT; AUTHORIZING THE CITY MANAGER TO EXECUTE AND SIGN THIS UTILITY EASEMENT TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-31 115 - 122 6.I. Approve Resolution No. 26-32. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, TO APPROVE CHANGE ORDER #1 TO THE AQUATIC GARDENS DRAINAGE IMPROVEMENTS PROJECT CURRENTLY UNDERWAY WITH JAX UTILITIES MANAGEMENT, INC. IN THE AMOUNT OF $39,744.31; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-32 123 - 125 6.J. Approve Resolution No. 26-34. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID 2526-09 2026 DRAINAGE DITCH MAINTENANCE PROJECT TO SUN STATE NURSERY & LANDSCAPING, INC. IN THE AMOUNT OF $216,810; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-34 127 - 131 6.K. Approve Resolution No. 26-35. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE SUBMITTAL OF A 2025 URBAN & COMMUNITY FORESTRY NATURAL DISASTER AND RECOVERY SUPPLEMENT GRANT APPLICATION UPON MAYOR OR CITY MANAGER APPROVAL; AUTHORIZING THE MAYOR OR CITY MANAGER TO EXECUTE AGREEMENTS AND DOCUMENTS PERTAINING TO SUCH FEDERAL ASSISTANCE FOR AND ON BEHALF OF THE CITY OF ATLANTIC BEACH; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-35 133 - 135 7. COMMITTEE REPORTS Page 3 of 135 Regular City Commission - 23 Feb 2026 8. ACTION ON RESOLUTIONS 8.A. Approve Resolution No. 26-37 (Community Garden Donation). Staff Report and Resolution to be Published on Final Agenda. 9. ACTION ON ORDINANCES 9.A. Ordinance No. 75-26-30 (Modifying Chapter 21 to prohibit parking on certain unpaved portions of the right-of-way) Introduction and First Reading. Staff Report and Ordinance to be Published on Final Agenda. 10. MISCELLANEOUS BUSINESS 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 4 of 135 AGENDA ITEM:90-Day Calendar for the City Commission SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager TODAY’S DATE:February 11,2026 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Accept the 90-Day Calendar for February 2026-April 2026 by consensus ATTACHMENT(S):City Commission 90-Day Calendar (February 2026-April 2026) MEETING DATE:February 23,2026 BACKGROUND:The rolling 90-day calendar is routinely revised based on input ?om City staff and the Commission,and is included in each agenda for consideration by consensus. Please note that the 2026 town hall meetings have been scheduled for: 0 Saturday,April 18 in the Commission Chamber 0 Saturday,July 18 at Gail Baker Community Center 0 Saturday,October 17 at the Adele Grage Cultural Center BUDGET:None REVIEWED BY CITY MANAGER: Agenda Item #3.A. 23 Feb 2026 Page 5 of 135 l5 95 3,8::5 0m.mE95Eco?boar:mom—m EmméooZ 02.5 woo—m 35 22::En wmacaw5533:36 888%.35 :uaomvcooZéEm$0 3383—o>mmm>£.ch?g 303 l”: 32m 235 Sn mcornucom“WE/x Qa?m Sn 9 Exam EoEQEguD bEn??oU ZO—mmmzzov WHHU Eu o .350 mEmEmaouw Ecchohém E9 0 Sam ,muscocmmRe205:0 ...w m .m Sm 39:High QED QEwEmBBm Ra?—08:935. om vd .wdQMSH/Vm.w/n?3:,CAHmME::..w/‘Qw?. _ ZOE»?«xx Qw?DH .W/«Q Z02 NEDmnaauEmoE .886 $050 36 Qumm:33”? En WEN E “9:qu whocamn. Oran.:ummsvu Em Ném E Hera—2€055» En—0Em@ 0:30-836 CE;:335 QEDQEmcEBoummourn—Eco9.330 Em 86 Eq.Ném o_ ‘SquzoEEm505.853”dt<:BmEEEoU 35 “3:32 Bantam__ :m an:28:39 Ea o toucou mgoEchom Cram:33”: HQ m-Em9 mi:Bust?“ Ab?v?ooéc Em cone commmmEEoUb5 4 \L) Agenda Item #3.A.23 Feb 2026 Page 6 of 135 23m =am§gasaT525:88—00mamoto?<E5250 mm?ogmoi9525:58EnM952033:5@3805«ESE 5358En_Eggs;2:535=25E2002-85 mzan—wcucaa“5E 02me 630 299$ Em C monhooomammt< Em c .350 mEmEma?m .888:§>:m mNomom£833. Em N 035$me 30on $2588an 380 Eu 0 whom EoEmoEBD EEDEEoJ ZO—mmEZ—ZOUMEMO W4QMDB4w>435:59.55%szCEmu—ZOE?.w/w?w?ua..W/uQZOZ kw/AHZDVJ 2km..—:Ummamv Ea 8E5 3 H332 @853» 35 23;: ea o 33.4 8952 28m zommsmv Ea N.Emo— HoxEE Eo??mm £5 :35: En mém S «8:32 Sun?sh m; :3:USE—Patano 5250 wafkmcsm 013 $33: Ea ma?a2 8x522 225$ Emma323$Ea0 En w Amngbgcc Eu9.250mamuaaem82588 23:6 Em 86 $20E?ma:53mEynu?aegnm £03883“£t<comm—5:50 96 2SS 3 ?ne oasis»,mm bung—U“SEES—boo a.90:38? masoméco? Omméommmm??ov AEoméoZé Em cone :o??EEoO b6 mm Agenda Item #3.A.23 Feb 2026 Page 7 of 135 380 22:: ?g mam—U“Eun—aD swam : u?omo?@522 8350En_e883 2;»mmetuvdhn—Uta—v.“FEE—3D83$0283 2:5GEEcoma—«:03Suing.Man.2:E 32Eu2masozE::35 M:Iis3.5802 2889»EmmEo>m wEocaQ0:5?g SachemEng:5:mwmBummm Ea o .280 QEwEmBoum EEEEEEm mm Em c QED £5395on Ravager/am mm mm Eu 6 Exam EuEQOEEQ bEsEEoU a ZOHmmme/EZOUV50 .CAHMDH/?$.95:.??QmZDEA.,w/AQmmen?gxCHEESE #43202 $132me Auw?o2%.3 Ego Ewmz258% 9.3m2335 En N-Em2 SEE €08.20,» cm 25—.325: Sn ~58 ow 8x52 ?ag—mm 3 am:20:39 En o :8:ch Eozgmcom 9am Emma»: Ea NLEWn: gov—52 £2:th £5 :32”: En N-E~o. «8:22 ?eets o??OéQEC Ea cone :EmEEEoU 5.6 5N Em o BEE—moo 83:50 “notwobom“3.3 A?omboEC an 85 commmmEEcU3.6 Sn 0 watoméco? :owmmmEEoO35 i .7.1 {J Agenda Item #3.A.23 Feb 2026 Page 8 of 135 CITY OF ATLANTIC BEACH CITY COMNIISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-24 designating a 42-inch—diameterlive oak tree at 375 Atlantic Boulevard as a heritage tree. SUBMITTED BY:Amanda L.Askew,Neighborhoods Department Director TODAY’S DATE:February 12,2026 NEETING DATE:February 23,2026 BACKGROUND:The property owner of 375 Atlantic Blvd.has nominated a live oak on commercial property at 375 Atlantic Blvd.as a heritage tree.This tree is located near the parking lot at Berkshire Hathaway.This would be the City’s first heritage tree on commercial property.Upon inspection,the 42-inch-diameter live oak tree in the side yard near the parking lot is an excellent candidate for a heritage tree designation. According to City of Atlantic Beach Tree Protection Code definitions,heritage trees on city-owned property (parks and rights—of—way)are “any designated maritime species that is thirty (30)inches DBH or greater and declared by the city commission to be of unique or intrinsic value due to its age,size, species,and/or cultural,ecological or historical significance or some other contribution to the city’s or a neighborhood’s character and which is in good condition,as determined by an arborist;also,any tree designated as a Florida State Champion,United States Champion,or World Champion by the American Forestry Association which has been designated to be a heritage tree by the city commission.” On January 28,the Environmental Stewardship Committee (ESC)recommended this heritage tree designation.This tree has been selected because of its intrinsic value due to its size and age. L “LT .1 Agenda Item #6.A. 23 Feb 2026 Page 9 of 135 RECOMMENDATION:Adopt Resolution 26-24 ATTACHMENT(S):Resolution No.26—24 According to City Code Section 23—41(a)“The City Commission may by resolution designate individual heritage trees.”Although a heritage tree designation does not prevent a tree from ever being removed,it makes it more difficult and costly to remove. Resolution 26—24makes the heritage tree designation.The live oak is estimated to be 168 years old. BUDGET:Less than $200 on a marker identifying the heritage tree BY CITY MANAGER: Agenda Item #6.A. 23 Feb 2026 Page 10 of 135 RESOLUTION NO.26-24 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DESIGNATING A 42-INCH-DIAMETER LIVE OAK TREE AT 375 ATLANTIC BOULVARD AS A HERITAGE TREE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission has may the ability to designate individual trees as Heritage Trees,according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the heritage tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,a 42-inch-diameter live oak tree in the side yard of the property at 375 Atlantic Boulevard is nominated by the property owner;and WHEREAS,the nominated live oak tree has a 132-inch circumference;is approximately 129 years old;and holds intrinsic value due to its age and size. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.hereby designates a 42-inch-diameter Live Oak and at 375 Atlantic Boulevard as private Heritage Trees. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 23rdday of February 2026. Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason R.Gabriel,City Attorney Agenda Item #6.A. 23 Feb 2026 Page 11 of 135 Page 12 of 135 ..|a . .. \l .'II I . . I ‘. ,..=m I I l I I I I ‘II 1 I I‘.L . I I I I 'I I .. u ..u n I - AGENDA ITEM:Resolution No.26-25 designating a 52—inch—inchlive oak tree at 1798 Selva Marina Drive as a heritage tree SUBMITTED BY:Amanda L.Askew,Neighborhoods Department Director CITY OF ATLANTIC BEACH CITY COMMISSION NIEETING STAFF REPORT TODAY’S DATE:February 12,2026 lVIEETING DATE:February 23,2026 BACKGROUND:The property owner of 1798 Selva Marina Drive has nominated a large live oak tree on private property as a heritage tree.This tree is in the front yard on the north east side of property.Upon inspection,the 52-inch-diameter live oak tree is an excellent candidate for a heritage tree designation. On January 28,the Environmental Stewardship Committee (ESC)recommended the tree be designated as a heritage tree.This tree has been selected because of its intrinsic value due to its size and age. According to City of Atlantic Beach Tree Protection Code definitions,heritage trees on city-owned property (parks and rights-of-way)are “any designated maritime species that is thirty (30)inches DBH or greater and declared by the city commission to be of unique or intrinsic value due to its age,size, species,and/or cultural,ecological or historical significance or some other contribution to the city’s or a neighborhood’s character and which is in good condition,as determined by an arborist;also,any tree designated as a Florida State Champion,United States Champion,or World Champion by the American Forestry Association which has been designated to be a heritage tree by the city commission.” According to City Code Section 23-41 (a)“The City Commission may by resolution designate individual heritage trees.”Although a heritage tree designation does not prevent a tree from ever being removed,it makes it more difficult and costly to remove. Resolution 26-25 makes the heritage tree designation.The live oak is and is estimated to be 204 years old. PHOTO Agenda Item #6.B. 23 Feb 2026 Page 13 of 135 RECOMMENDATION:Adopt Resolution No.26-25 ATTACHMENT(S):Resolution No.26-25 BUDGET:Less than $200 on a marker identifying the heritage tree REVIEWED BY CITY MANAGER: --".1“linear- 0 Agenda Item #6.B. 23 Feb 2026 Page 14 of 135 RESOLUTION NO.26-25 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DESIGNATING A Sl-INCH—DIAMETER LIVE OAK TREE AT 1798 SELVA MARINA DRIVE AS A HERITAGE TREE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission may designate individual trees as heritage trees, according to Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the heritage tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,a 51—inch-diameterlive oak tree on the northeastern part of the front yard at 1798 Selva Marina Drive is nominated by the property owner to be designated as a heritage tree; and WHEREAS,the nominated tree has a 160.22-inch circumference;is approximately 204 years old;and holds intrinsic value due to its age and size. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.The City Commission hereby designates a 51-inch—diameterlive oak tree at 1798 Selva Malina Drive as a heritage tree. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 23rdday of February 2026. Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason R.Gabriel,City Attorney Agenda Item #6.B. 23 Feb 2026 Page 15 of 135 Page 16 of 135 I I . I II. I ._ I II I . .l I I .II II II ' S. ..I I n I-I I I I I-.I -"I I!| :I I .I I]‘| |I |=''I -II ..\I 'I I I I i |I III .I II II I II II I ‘‘I III—I II '''= -II I I I I II 'I '»:I I II I '"I II I I I I -I L 'l' I H -II 'II '. I :.II I .I .I A.I v I | :4 'II V! CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26—26designating a 33-inch-diameter live oak tree, a 49-inch-diameter live oak tree,and a 54-inch-diameter live oak tree at 396 Poinsettia Court as heritage trees SUBMITTED BY:Amanda L.Askew,Neighborhoods Department Director TODAY’S DATE:February 12,2026 lVIEETING DATE:February 23,2026 BACKGROUND:The property owner of 395 Poinsettia Court has nominated three large live oak trees on private property as heritage trees.One is on the west side of the property and has a 33—inchdiameter;one is on the northwest side of the property and has a 49-inch diameter; and one is on the east side of the property and has a 54—inchdiameter.Upon inspection,the proposed heritage trees are excellent candidates for a heritage tree designation. According to City of Atlantic Beach Tree Protection Code definitions,heritage trees on city— ownedproperty(parks and rights-of—way)are “any designated maritime species that is thirty (30)inches DBH or greater and declared by the city commission to be of unique or intrinsic value due to its age,size,species,and/or cultural,ecological or historical significance or some other contribution to the city’s or a neighborhood’s character and which is in good condition,as determined by an arborist;also,any tree designated as a Florida State Champion,United States Champion,or World Champion by the American Forestry Association which has been designated to be a heritage tree by the city commission.” On January 28,the Environmental Stewardship Committee (ESC)recommended the nomination of these three live oak trees to be designated as a heritage trees.These trees have been selected because of their intrinsic value due to their size and age. According to City Code Section 23-41 (a)“The City Commission may by resolution designate individual heritage trees.”Although a heritage tree designation does not prevent a tree from ever being removed,it makes it more difficult and costly to remove. Resolution No.26-26 makes the heritage tree designations.The 33-inch—diameterlive oak is estimated to be 132 years old;the 49—inch-diameterlive oak is estimated to be 196 years old;and the 54—inch—diameterlive oak is estimated to be 216 years old. PHOTOS: Agenda Item #6.C. 23 Feb 2026 Page 17 of 135 Kw$9M, RECOMMENDATION:Adopt Resolution No.26-26 ATTACHMENT(S):Resolution No.26-26 BUDGET:Less than $200 on a marker identifying the heritage tree REVIEWED BY CITY MANAGER: IMG_0931.HEICMG_0924.FEIC IMG_OQZSJ-Elc IMG_OSZZHHC “6.991le K:IMG_WZBJ‘EIC IMG.0922.H Agenda Item #6.C. 23 Feb 2026 Page 18 of 135 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor RESOLUTION NO.26-26 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DESIGNATING A 33-INCH-DIAMTER LIVE OAK TREE,A 49- INCH-DIAMETER LIVE OAK TREE,AND A 54-INCH-DIAMETER LIVE OAK TREE AT 395 POINSETTIA COURT AS A HERITAGE TREE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission may designate individual trees as heritage trees according to Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the heritage tree designation is voluntary and increases the mitigation ratio if the tree is ever removed;and WHEREAS,three live oak trees on the subject property measuring 33,49,and 54 inches in diameter and having circumferences of 103.67,153.94,and 169.65 inches,respectively,have been nominated by the property owner;and WHEREAS,the nominated trees have an estimated combined age of 544 years and hold intrinsic value due to their ages and sizes. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.The City Commission hereby designates designating a 33-inch-diameter live oak tree,49-inch—diameterlive oak tree,and 54—inch-diameterlive oak tree at 395 Poinsettia Court as heritage trees. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 23rdday of February 2026. Jason R.Gabriel,City Attorney Agenda Item #6.C. 23 Feb 2026 Page 19 of 135 Page 20 of 135 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-27 authorizing the City to out?t two new patrol vehicles for a combined price of $37,529.86 from Global Public Safety. SUBMITTED BY:Victor Gualillo,Chief of Police TODAY’S DATE:February 10,2026 MEETING DATE:February 23,2026 BACKGROUND:The Police Department Fleet Manager tracks and evaluates the vehicles in the police ?eet to ensure that the vehicles in use by the Police Department’s personnel are in proper working order and can complete the police mission safely and effectively.To ensure the ef?cient management and allocation of Police Department resources and to provide a high level of service to the citizens of Atlantic Beach,the best practice of setting parameters for the allotment of vehicles and replacement of existing police ?eet vehicles has been established. The Police Fleet Manager has identi?ed the need for two (2)patrol vehicles to be purchased for replacement of existing vehicles which have been identi?ed as being beyond their serviceable life. Two patrol vehicles were authorized for purchase by the City Commission at the November 24t hmeeting. There are existing available funds in the Fiscal Year 2025-26 Police Department budget to out?t the (2)patrol vehicles for a cost of $37,529.86.This resolution will authorize the expenditure of funds to out?t these vehicles. BUDGET:Funds are available in the Fiscal Year 2025-26 Police Department budget to out?t two Police Department patrol vehicles for $37,529.86. RECOMMENDATION:Adopt Resolution No.Resolution 26—27 ATTACHMENT(S):Resolution 26-27 Vehicle Out?tting Quotes BY CITY MANAGER: Agenda Item #6.D. 23 Feb 2026 Page 21 of 135 RESOLUTION NO.26-27 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY TO OUTFIT TWO NEW PATROL VEHICLES FOR A COMBH‘JED PRICE OF $37,529.86 FROM GLOBAL PUBLIC SAFETY;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,each year the Atlantic Beach Police Department evaluates the number and condition of the vehicles in its ?eet to ensure that they are safe and effective to be used for public safety activities during routine service and in response to emergency situations;and WHEREAS,the Police Department evaluates the needs of the agency annually to determine when vehicles need to be purchased to provide police service to the community;and WHEREAS,the Police Department can purchase and out?t vehicles from one or more State of Florida purchasing contracts or secure favorable pricing and terms of contract from other vendors;and WHEREAS,two police patrol vehicles were authorized to be purchased by the City Commission on November 24,2025;and WHEREAS,the funds necessary to out?t these patrol vehicles are available in the Fiscal Year 2025 —26 Police Department Budget Account #001—2002-521-64-01. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission authorizes the Police Department to out?t two new patrol vehicles for a combined price of $37,529.86 from Global Public Safety with funds from the Police Department’s Fiscal Year 2025-26 budget Account #001-2002-521-64-01. SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 23rdday of February,2026. Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason R.Gabriel,City Attorney Attest: Agenda Item #6.D. 23 Feb 2026 Page 22 of 135 GLOBAL Tag Year Stock/UnitNumber Make/ PUBLIC SIFIFETH Sales Quote December 11,2025 0-244336 Sold To:Jacksonville Atlantic Beach Police Department 5605 Florida Mining Blvd#211-212 850 Seminol Road Jacksonville,FL 32257 Atlantic Beach Florida 32233-4445 USA Salesperson:Red Lovett Your Reference: Bill-toCustomer No.:C33050 Bill-toCustomer Email:epeck@coab.us Line TotalQTNo. 2,792.00 2,792.00 0.00 Descri‘tion (1)2026 Ford PIU Marked Patrol ***Whelen *** Unit Price 0.00 0.00 0.00 347.50 160.60 0.00 0.00 0.00 0.00 0.00 347.50 321.20 534.60 243.10 26.40 EBZDEDE CLBVZV C399 CCTL7 C3995P SA315P SAK75P CHWLFE29 CEM16 I3JC TL|3JC TIONWEDG U180J Whelen Legacy WCX COREPackage LEGACYWCX 54"RW/BW/RW/BW Vehicle to Vehicle Module with Internal Antenna,Mounted Inside WeCanX Lightbars Only CENCOMCORE WCX CONTROLCENTER WECANX21 Button/SlideCTRLHD SCANport KITFOR C399 SA315P Speaker,Black Plastic SA-315 MT Kit PASS 25 Ford Piu WCX Lo Freq Siren Amp Explorer WeCanX 16 Output Expansion Mod **FRONT LIGHTING Trio ION R/BW/WHT Override ION T—SeriesLinear Trio R/B/W Mounting Wedges ION—T-Series **SIDE LIGHTING U-SeriesTM180°Linear Super-LED®Surface Mount Round Lightheads—R/B 0.00 0.00 0.00 0.00 0.00 0.00 0.00 133.65 121.55 13.20 0.00 169.95 339.90 Vehicle ID Details Vehicles VI Agenda Item #6.D. 23 Feb 2026 Page 23 of 135 19.25 239.80 35.20 243.10 27.50 173. 411.12 38.50 19.25 119.90 17.60 0.00 121.55 27.50 86.90 0.00 U18050 PSJOZFCR PSBKT90 TLIBJC TIONBKTZ TLMIZJ U-SERIESMIRRORMT FORD PIU Strip-Lite+DUO Flashr RED/BLU Strip-Lite+90 Deg MT Kit **REARLIGHTING ION T-Series Linear Trio R/B/W ION T-Series License Plate BKT Mini ION T-Series LTRED/BLU Sales Quote Q— 244336December11.2025 Page 2/4 408.68 167.08 167.08 36-2125 36-6005W4 CC-20-UV10-L8 FP-USBC-ZDC AC-INBHG FP-SGTRAY FP-WCENCOM-JD FP-MAPX6500-02 CM—SDMT-SL-LT16 AC-PENPRTR-58—CC KT—GM-SGL-SC6 Push Bumper Elite Ford PIU 2020-25,black Elite 23.5"4 Light Channel ***Troy Products *** **CONSOLE 2020-23 Pl Utility 18"Sloped console,10" slope,8"level (no floor plate needed, mounts directly t 2"face plate combo USB-C/USBport and two DC outlets 4"internal dual beverage holder.Includes rubber fingers to keep cup stabilized. 4"face plate shallow tray w/sloped floor; holds smartphone,keys,wallet,sunglasses, etc.1.75"H 4"Control/Cencom (Sapphire,Carbide)/295 SA,DA 4"APX 6500 02,remote head Console side ht.adj.mount w/slidearm and laptop tray up to 15"wide.Includes CM- LT1600. Printer mount w/5x8 pad,bolts to console rear (AC-ARM-BKT,AC-ARM-PED-TB,AC- PENPRTR,AC-FOAM—58) Single weapon mount w/SC6 lock and brackets **PARTITIONS 411.13 38.50 0.00 0.00 408.68 61.20 43.52 34.00 0.00 528.36 218.79 43.52 34.00 0.00 528.36 218.79 0.00 0.000.00 61.20 ***Westin *** Agenda Item #6.D. 23 Feb 2026 Page 24 of 135 LABOR-INSTALLATION Installation 40 Sales Quote Q-244336 December 11.2025 Page 3 /4 TP-E-SL6-US-SS SAB-20-FDUV-BB KP-UV20-DAP-SS WG-20-FDUV-SET AC-UVZO-D-PLT PS—20-UV-OS-RL CP-GB3985-PB EM-20UV-CRGDCK-STRG US size,Recessed Panel;Sliding window; Square-hole punched crawl-thru prevention bracket 2020-25 Pl Utility |2020-25 Explorer Civilian Big-Boy partition mounting kit.Extra seat- back recli 2020-23 Ford PI Utility 3—pc.Kickpanel w/footpockets -Use with Big-Boy mount 2020-25 Pl Utility |2020—25Explorer Civilian driver and passenger side window guards, welded bars, 2020-25 PI Utility |2020-25 Explorer Civilian driver and passenger side door handle cover set 2020-23 Ford PI Utility plastic seat with OS belts,rear partition polycarbonate window, square-hole **CARGO 39"W x 22.75"L x 8.5"H w/PB lock,2 DL locking handles 2020-26 PI Utility Cargo Deck with storage compartment,one electronics box,two open storage compar 1 1 720.80 0.00 155.72 233.24 39.44 1,591.88 0.00 1,249.16 1,827.84 720.80 155.72 233.24 39.44 1,591.88 1,249.16 1,827.84 0.00 3 50.00 0.00 300.00 85.00 849.00 3 50.00 300.00 3,400.00 849.00 Amount Subject to Sales Tax 0.00 Amount Exempt from Sales Tax 17,971.68 Subtotal:17,971.68 Total Tax:0.00 Total:17,971.68 DECAL-FULLKIT FULLVEHICLEGRAPHICS INSTALLATION8LSHOP SUPPLIE SHOP Shop Supplies SHIPPIN FREIGH 0.00 Agenda Item #6.D. 23 Feb 2026 Page 25 of 135 SecurePayments Sales Quote Q- 244336December11,2025 Page 4/4 Click Here to Pay Terms and Conditions, Quotes are good for 60 days.By signing this document,you are acknowledging that you have verified the descriptions and specifications of the products listed on this quote.We cannot and do not guarantee the accuracy or completeness of any information,including prices,product images,specifications,availability,and services.We reserve the right to change or update information and to correct errors,inaccuracies,or omissions at any time without prior notice. Cancellation of Order No cancellation of any Order(s)by the Customer shall be effective unless written notice thereof is given to Global PublicSafety before the Equipment is delivered to the Customer and unless Global Public Safety agrees to accept such cancellation in which event the Customer shall pay to Global PublicSafety immediately on presentation of invoice,a cancellation charge of 25%of the price agreed for the delivery and installation of such Equipment. in the event a customer cancels an Order(s)for any customized Product which has been accepted by Global Public Safety or due to Supplier cancellation of vehiclels)order.The buyer shall still be liable for the full payment of the Purchase Price. REMITTO:Global Public Safety,LLC PO Box 69276 Baltimore,MD 21264-9276 Agenda Item #6.D. 23 Feb 2026 Page 26 of 135 PUBLIC SHFETH VIN Tag Year Stock/UnitNumber Make/ Sales Quote December 11,2025 Q-245796 Sold To:Jacksonville Atlantic Beach Police Department 5605 Florida Mining Blvd#211-212 850 Seminol Road Jacksonville,FL 32257 Atlantic Beach Florida 32233-4445 USA Salesperson:Red Lovett Your Reference: Bill-toCustomer No.:C33050 Bill-toCustomer Email:epeck@coab.us Line TotalNo. BSFWSOZ BSSOZ CV2V C399 CCTL7 C399SP SA315P SAK75P CHWLFE29 CEM16 l3JC TLI3JC TIONWEDG VTX9J VTXADAPT Descri.-tion (1)2026 Ford PIU Unmarked Patrol m.Whelen m. Whelen IEWCX CORE Package I-E FSTWCX S/D 10-LT Utility I-E Rst WCX 10-LT S/D Utility Vehicle-To-Vehicle Sync Module CENCOMCORE WCX CONTROLCENTER WECANX21 Button/SlideCTRLHD SCANport KITFOR C399 SA315P Speaker,Black Plastic SA-31S MT Kit PASS 25 Ford Piu WCX Lo Freq Siren Amp Explorer WeCanX 16 Output Expansion Mod **FRONT LIGHTING Trio ION R/BW/WHT Override ION T-Series Linear Trio R/B/W Mounting Wedges lON-T-Series Vertex Super—LEDDUO BLU/RED Vertex Twist-In Adapter Kit **SIDE LIGHTING QTY Unit Price 0.00 0.00 0.00 2,792.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 347.50 160.60 0.00 133.65 121.55 13.20 82.50 8.80 0.00 2,792.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 347.50 321.20 534.60 243.10 26.40 165.00 17.60 Vehicle I Details Vehicles GLD-BP. Agenda Item #6.D. 23 Feb 2026 Page 27 of 135 19.25 Sales Quote (II-245796 December 11,2025 Page 2 /4 U180J U18050 TCRWX5 TCRBSO PSJOZFCR PSBKT90 TLl3JC TIONBKT2 VTX609B VTXADAPT TLMI2J 36-2125 36-6005W4 CC-20-UV10-L8 FP-USBC—ZDC AC-INBHG FP-SGTRAY FP—WCENCOM-JD FP-MAPX6500-02 CM-SDMT-SL-LT16 U-SeriesTM180°Linear Super-LED®Surface Mount Round Lightheads-R/B U-SERIESMIRROR MT FORD PIU WeCanX Tracer S-Lamp Housing Tracer MTG Kit Interceptor Suv Strip-Lite+DUO Flashr RED/BLU Strip-Lite+90 Deg MT Kit **REARLIGHTING ION T—SeriesLinear Trio R/B/W ION T-Series License Plate BKT Vertex Super-LED Light Blue Vertex Twist-In Adapter Kit Mini ION T-Series LTRED/BLU ***Westin *** Push Bumper Elite Ford PlU 2020-25,black Elite 23.5"4 Light Channel ***Troy Products *** **CONSOLE 2020-23 Pl Utility 18"Sloped console,10“ slope,8"level (no floor plate needed, mounts directly t 2"face plate combo USB-C/USBport and two DC outlets 4"internal dual beverage holder.Includes rubber fingers to keep cup stabilized. 4"face plate shallow tray w/sloped floor; holds smartphone,keys,wallet,sunglasses, etc.1.75"H 4"Control/Cencom(Sapphire,Carbide)/295 SA,DA 4"APX 6500 02,remote head Console side ht.adj.mount w/slidearm and laptop tray up to 15"wide.Includes CM- LT1600. 169.95 19.25 645.15 0.00 119.90 17.60 0.00 121.55 27.50 82.50 8.80 86.90 0.00 411.13 38.50 0.00 0.00 408.68 61.20 43.52 34.00 0.00 0.00 528.36 339.90 1,290.30 0.00 239.80 35.20 243.10 27.50 165.00 17.60 173.80 411.12 38.50 408.68 43.52 34.00 0.00 0.00 528.36 61.20 Agenda Item #6.D. 23 Feb 2026 Page 28 of 135 167.08 167.08 Sales Quote Q—245796 December 11.2025 Page 3/4 AC—PENPRTR-58-CC KT-GM-SGL-SC6 TP-E-SL6—US-SS SAB—ZO-FDUV—BB KP-UVZO-DAP-SS WG-20-FDUV-SET AC-UVZO-D-PLT PS-20-UV-OS-RL CP-GB3985-PB EM-20UV-CRGDCK—STRG Printer mount w/5x8 pad,bolts to console rear (AC-ARM-BKT,AC-ARM-PED-TB,AC- PENPRTR,AC-FOAM-58) Single weapon mount w/SC6 lock and brackets **PARTITIONS US size,Recessed Panel;Sliding window; Square-hole punched crawl—thruprevention bracket 2020-25 PI Utility |2020-25 Explorer Civilian Big-Boy partition mounting kit.Extra seat- back recli 2020-23 Ford PI Utility3-pc.Kickpanel w/foot pockets -Use with Big-Boy mount 2020-25 Pl Utility |2020-25 ExplorerCivilian driver and passenger side window guards, welded bars, 2020-25 Pl Utility |2020-25 Explorer Civilian driver and passenger side door handle cover set 2020-23 Ford PI Utility plastic seat with OS belts,rear partition polycarbonate window, square-hole **CARGO 39"W x 22.75"Lx 8.5"H w/PB lock,2 DL locking handles 2020-26 PI Utility Cargo Deck with storage compartment,one electronics box,two open storage compar 1 1 1 218.79 720.80 0.00 155.72 233.24 39.44 1,591.88 0.00 1,249.16 1,827.84 218.79 720.80 155.72 233.24 39.44 1,591.88 1,249.16 1,827.84 0.00 SHIPPIN FREIGH 450.00 450.00 0.00 300.00 300.00 85.00 4,080.00 19,558.18 0.00 19,558.18 LABOR-INSTALLATION Installation 48 INSTALLATION&SHOP SUPPLIE Subtotal: Total Tax: Total: SHOP Shop Supplies 0.00 0.00 Agenda Item #6.D. 23 Feb 2026 Page 29 of 135 SecurePayments Sales Quote Q-245796 December 11.2025 Page 4/4 Amount Subject to Sales Tax 0.00 Amount Exempt from Sales Tax 19,558.18 Click Here to Pay Terms and Conditions, Quotes are good for 60 days.By signing this document,you are acknowledging that you have veri?ed the descriptions and specifications of the products listed on this quote.We cannot and do not guarantee the accuracy or completeness of any information,including prices,product images,specifications,availability,and services.We reserve the right to change or update information and to correct errors,inaccuracies,or omissions at any time without prior notice. Cancellation of Order No cancellation of any Order(s)by the Customer shall be effective unless written notice thereof is given to Global Public Safety before the Equipment is delivered to the Customer and unless Global Public Safety agrees to accept such cancellation in which event the Customer shall pay to Global Public Safety immediately on presentation of invoice,a cancellation charge of 25%of the price agreed for the delivery and installation of such Equipment. In the event a customer cancels an Order(s)for any customized Product which has been accepted by Global PublicSafety or due to Supplier cancellation of vehic|e(s)order.The buyer shall still be liable for the full payment of the Purchase Price. REMITTO:Global Public Safety,LLC PO Box 69276 Baltimore,MD 21264-9276 Agenda Item #6.D. 23 Feb 2026 Page 30 of 135 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-28 authorizing the repairs to Dutton Island Preserve, Howell Park and Aquatic Dog Park SUBMITTED BY:Amanda L.Askew,Neighborhoods Department Director TODAY’S DATE:February 6,2026 MEETING DATE:February 23,2026 BACKGROUND:The Neighborhoods Department,Parks Division is proceeding with the planned repairs and refurbishment of three park locations in Atlantic Beach:Dutton Island Preserve, Howell Park,and Aquatic Dog Park. Funding for this project was approved as part of the Fiscal Year 2025-26 budget.The existing piers, decking,bridges,and pavilions at these locations have experienced signi?cant material degradation and need to be replaced.These upgrades are a priority to maintain safety standards and ensure continued accessibility and enjoyment for residents at these local preserves and parks. This project will be broken down into three parts: 1)Dutton Island —Replacement of old piers and decking 2)Howell Park —Rebuild of bulkhead support beam for a bridge 3)Aquatic Dog Park Replacement of two pavilions which are rotting and have severe termite damage The City is contracting through a cooperative contract established by C&L Landscape through the City Of Jacksonville (Contract SC—397-22)for competitive pricing for a total cost of $109,415.94.The price includes the removal and disposal of the old decking,wood and materials and installation of the new equipment with the appropriate safety standards. BUDGET:The budget for this project is available in Parks Repair and Maintenance account #001-6020-572—46—00. RECOMMENDATION:Adopt Resolution No.26-28. ATTACHMENT(S):1.Resolution No.26—28 2.Quotesfrom C&L Landscape 3.Location Maps BY CITY MANAGER: Agenda Item #6.E. 23 Feb 2026 Page 31 of 135 Attest: Donna L.Bartle,City Clerk Curtis Ford,Mayor RESOLUTION NO.26-28 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE REPAIRS AND INSTALLATION OF DECKS,BULKHEADS AND PAVILIONS REPLACING THE EXISTING EQUIPMENT AT DUTTON ISLAND PRESERVE, HOWELL PARK,AND AQUATIC DOG PARK;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Neighborhoods Department,Parks Division budget includes upgrading and replacing the old decking,bulkheads and pavilions at Dutton Island Preserve,Howell Park,and Aquatic Dog Park;and WHEREAS,the City ?nds the proposed repairs necessary to ensure property maintenance of the facilities and to protect the health and safety of the public;and WHEREAS,staff is utilizing the cooperative contract established by the City of Jacksonville (Contract SC-397-22)to obtain the best pricing;and WHEREAS.the cost for the imnrovements and replacement provided by C&L Landscape is $109,415.94; and WHEREAS,sStaff recommend the purchasing of the new materials to replace said decking,bulkheads and pavilions. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby appropriates funds from the City’s Parks Division account # 001-6020-572-46-00 in parks repair and maintenance for the installation of the new materials to replace old decking,bulkheads,and pavilions. SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 23rd day of February 2026. Approved as to form and correctness: Jason R.Gabriel,City Attorney Agenda Item #6.E. 23 Feb 2026 Page 32 of 135 C &L Landscape,Irrigation &Building P.O.Box 23425,Jacksonville,FL 32241 (904)353-6620 1/28/2026 Fax (904)355-5985 Atlantic Beach Dog Park Pavilion Replacement Proposal Quantity Type Description Unit Price Extended Price 1 la Mob.5 250.00 $250.00 200 39 Labor to remove and replace 2 existing 5 60.00 $12,000.00 Pavilions.One is a 12'x12'and the other is a 9'x6'.Replace as same. Haul off all debris. Total $2,390.03 Quantity 33 Type No line item No line item No line item No line item No line item No line item Item Pricing Description 6"x6"x12'PT Post 2"x6"x8'PT Framing 3"x8"x12'PT Ring Beam LS Metal Roofing Clasic Rib-Color,Forest Green. Hardware,SST Bolts,Screws Haul off Debris and dispose mun-mmmm Unit Price 44.00 8.75 25.00 975.00 245.00 250.00 Unit Material mmmmmm Mark Up 48.40 9.63 27.50 1,072.50 269.50 275.00 Extended Material mmmmMU}- Mark Up 290.40 317.63 165.00 1,072.50 269.50 275.00 TOTAL 5 12,250.00 Agenda Item #6.E. 23 Feb 2026 Page 33 of 135 Proposal Troy Kruse Project Manager C &L Landscape and Building Inc. Cell:(904)568-7741 Office:(904)353- 6620 Fax:(904)355-5985 Email: TroyKruse@yahoo.c om 5 14,649.03 Agenda Item #6.E. 23 Feb 2026 Page 34 of 135 C 8:L Landscape,Irrigation &Building P.O.Box 23425,Jacksonville,FL 32241 (904)353-6620 1/29/2026 Fax (904)355-5985 Dutton Island Dock Repair Proposal Quantity Type Description Unit Price Extended Price 1 1a Mob.5 250.00 S 250.00 660 39 Labor to remove and replace all decking $60.00 S 39,600.00 railing post,railing and benches. Replace all bolts on post with SST. Install new Benches on two of the docks. Docks will be the East Dock,West Dock and South Dock. Haul off all debris. Quantity 244 48 78 226 14 312 312 624 Type No line item No line item No line item No line item No line item No line item No line item No line item No line item No line item Item Pricing Description 2"x6"x12'PT Decking 2"x6"x20'PT Decking 4"x4"x10'PT Post 2"x6"x12'PT Railing 2"x6"x20'PT Benches 1/2"x8"SST Hex Head Bolts for Post 1/2"SST Nut 1/ZSSTWashers Boxes of SST Screws Dumpsters mmmmmmmmmm TOTAL Unit Price 14.00 22.50 17.00 14.00 22.50 7.50 0.65 0.55 295.00 950.00 5 Unit Material mmmmmmmmmm 39,850.00 Mark Up 15.40 24.75 18.70 15.40 24.75 8.25 0.72 0.61 324.50 1,045.00 Total mmmmmmmmmmm Extended Material Mark Up 3,757.60 1,188.00 1,458.60 3,480.40 346.50 2,574.00 223.08 377.52 1,947.00 3,135.00 18,487.70 Agenda Item #6.E. 23 Feb 2026 Page 35 of 135 Proposal ..-,... Project Manager C &L Landscape and Building Inc. Cell:(904)568- 7741 Office:(904)353— 6620 Fax:(904)355-5985 Email: S 58,337.70 Agenda Item #6.E. 23 Feb 2026 Page 36 of 135 C &L Landscape,irrigation &Building P.O.Box 23425,Jacksonville,FL 32241 (904)353-6620 1/28/2026 Fax (904)355-5985 Howell Park Timber Bulkhead Repair Proposal Quantity Type Description Unit Price Extended Price 1 1a Mob.$250.00 5 250.00 240 39 Labor to remove and replace exisitng cribb—5 60.00 S 14,400.00 ing and Whalers from each side of creek Bridge Bulkheads that are underneath. Install nes filter fabric and install city supp- lied fill. The bridge will need to be closed for 2 weeks. We will be removing decking from each side of bridge to allow us to install new material. Total repair length 52'TOTAL $14,650.00 Quantity 106 24 48 48 1 1 1 Type No line item No line item No line item No line item No line item No line item No line item Description 2"x8"x10'Whalers and Cribbing 1/2"SST Bolts 1/2"SST Nut 1/2 SST Washers Filter Fabric Box SST Screws Debris Haul Off mmmmmmm Unit Price 13.25 7.50 0.65 0.55 150.00 295.00 250.00 mmmmmmm Unit Material Mark Up 14.58 8.25 0.72 0.61 165.00 324.50 275.00 Total Item Pricing Agenda Item #6.E. 23 Feb 2026 Page 37 of 135 Proposal Troy Kruse Project Manager C 8:L Landscape and Building lnc. Cell:(904)568-7741 Office:(904)353— 6620 Fax:(904)355-5985 Email: TroyKruse@yahoo.c om $17,220.81 Agenda Item #6.E. 23 Feb 2026 Page 38 of 135 Extended Material Mark Up 1,544.95 198.00 34.32 29.04 165.00 324.50 275.00 2,570.81 Agenda Item #6.E. 23 Feb 2026 Page 39 of 135 3.9353522c350 wmém .oz 3:382; fan.moo253g v:mm.:®>>O I DH9m ”(/ Agenda Item #6.E.23 Feb 2026 Page 40 of 135 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-29 to Award Bid 2526-06 Sherry Drive Water Main Extension -Phase 2 to American Civil Construction,Inc. SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:February 10,2026 MEETING DATE:February 23,2026 BACKGROUND:The purpose of this project is to select a contractor to perform the second phase of the water main extension along North Sherry Drive,from Pioneer Drive to El Dorado Street.On January 28,2026,six bids were received and opened for Bid 2526-06 Sherry Drive Water Main Extension -Phase 2. The bids ranged ?om $851,187.85 to $1,187,757.67,with American Civil Construction,Inc.being the lowest bidder. BUDGET:The cost for the project will be fully funded from the $1,435,000 currently budgeted in Infrastructure Account #400-5504-533-63.00,under project number PU26l4. RECOMMENDATION:Adopt Resolution No.26-29. ATTACHMENTS:Resolution 26-29 Bid 2526-06 Bid Analysis Bid 2526-06 Bid Tabulation REVIEWED BY CITY MANAGER: Agenda Item #6.F. 23 Feb 2026 Page 41 of 135 RESOLUTION NO.26-29 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING BID 2526-06 SHERRY DRIVE WATER MAIN EXTENSION PHASE TWO PROJECT TO AMERICAN CIVIL CONSTRUCTION,INC.IN THE AMOUNT OF $851,187.85;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,the purpose of this project is to select a Contractor to perform the second phase of the water main extension along North Sherry Drive,from Pioneer Drive to El Dorado Street;and WHEREAS,on January 28,2026,six bids were received and opened for Bid 2526-06 Sherry Drive Water Main Extension -Phase 2 Project;and WHEREAS,the bids ranged from $851,187.85 to $1,187,757.67,with American Civil Construction,Inc.being the lowest bidder;and WHEREAS,the cost for the project will be fully funded from the $1,435,000.00 currently budgeted in the Infrastructure Account #400-5504-533—6300,under project number PU2614. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby awards Bid 2526-06 Sherry Drive Water Main Extension -Phase 2 to American Civil Construction,Inc. SECTION 2.The City Commission hereby authorizes the City Manager to execute the contract with American Civil Construction,Inc and approve a Purchase Order to said vendor in the amount of $851,187.85. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 23rdday of February,2026. Curtis Ford,Mayor Donna L.Battle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #6.F. 23 Feb 2026 Page 42 of 135 yinup ltd .3052 535288 Ems.Enigma .5 Emma.mm3 Buzz 1 :1 y 3 LV .6,59 «£65.33 22.33.th w_ .Qiéhhn as"a"5.53. =8a.:-ae?noimEng 5855 «>1:Enos—m :232222 he 56 cur—nw—ba???u =20 Inn—.95 5!;3:30.um; .5 r “r.,if;.,32.., x 58.2:. 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BUDGET:The total cost for the service can be funded from the Public Works In?‘astructure Account #300-5002-541.63-00,under Project PW2345.There is currently $550,000 budgeted in this account for Fiscal Year 2025—26for Milling and Paving projects. RECOMMENDATION:Adopt Resolution No.26-30. ATTACHMENTS:Resolution No.26-30 Roadway Asset Services,LLC Proposal dated January 30,2026 Roadway Asset Services,LLC BuyBoard Contract REVIEWED BY CITY MANAGER: Agenda Item #6.G. 23 Feb 2026 Page 47 of 135 RESOLUTION NO.26-30 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, APPROVING A CONTRACT WITH ROADWAY ASSET SERVICES,LLC TO PERFORM A PAVEMENT CONDITION ASSESSMENT IN THE AMOUNT OF $79,102;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFF ECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE WHEREAS,City staff has been working to conduct a pavement condition assessment on approximately 54 centerline miles of paved roadways;and WHEREAS,Roadway Asset Services,LLC (RAS)is a full-service pavement and asset management consultant that collects pavement performance data using laser based automated technologies and analyzes the data using sound ?nancial optimization modeling;and WHEREAS,Roadway Asset Services,LLC can provide this service using their BuyBoard contract to piggyback on to complete the assessment for $79,102;and WHEREAS,the total cost of the project can be funded from the Public Works Infrastructure Account #300-5002-541.63-00,under Project PW2345.There is currently $550,000 budgeted in this account for FY2026 for Milling and Paving projects. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby approves the contract with Roadway Asset Services, LLC to perform a pavement condition assessment. SECTION 2.The City Commission hereby authorizes the City Manager to execute the Contract with Roadway Asset Services,LLC and approve a Purchase Order to said vendor in the amount of $79,102. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 23rdday of February 2026. Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #6.G. 23 Feb 2026 Page 48 of 135 Roadway Asset Services 100,000 miles of pavement condition and asset inventory data. I \ January 30,2026 City of Atlantic Beach Matt Krug,Streets Director 1200 Sandpiper Lane E Atlantic Beach,FL32233 Reference:RASPavement Management Services Proposal Dear Mr.Krug, Roadway Asset Services,LLC (RAS)is pleased to discuss the potential pavement and asset management needs for the City of Atlantic Beach. RAS is headquartered in Austin,Texas and serves municipal clients across the U.S.In the last 5 years, RASexecutive team members have managed over The RASteam has led pavement condition and ROW asset surveys for many agencies across the Southeast,including West Palm Beach,Tallahassee,Collier County,Okaloosa County, Sarasota County,Gainesville,FL,Birmingham,AL,Pickens County,Greenville,Anderson County,SC, Charlotte,Raleigh,Durham,Winston-Salem,Louisville,KY,Birmingham,Memphis and many others. Our team is a full—service pavement and asset management consultant that collects pavement performance data using laser based automated technologies and analyzes the data using sound financial optimization modeling.In addition,our services include the configuration of many available 3'd party pavement management programs such as ,PAVER,Cartegraph,Streetlogix,Brightly,DOT,Agile Assets,VUEWorks,Lucity,and many others. RAS understands the City is seeking a qualified data collection vendor to conduct a pavement condition assessment on approximately 54 centerline miles of paved roadways,with one pass conducted on local roads and two pass testing on arterial and collector roadways resulting in approximately 68 test miles.In addition,RASwill perform a financially optimized pavement analysis that includes full configuration of the pavement management system with the delivery of a final report and PowerBl portal hosted by RAS. RASis an approved vendor through the BuyBoard purchasing cooperative for Pavement Analysis services, and our proposal uses the itemized rates as published.We look forward to building a long-term relationship with the City ofAtlantic Beach.Our team is prepared to deliver a scope of work that is tailored to the needs and goals of the City Stakeholders.Please do not hesitate to reach out with any questions or comments regarding these services. Sincerely, Bart Williamson,FCLS Chief Executive Officer Roadway Asset Services,LLC *6001 W Parmer Lane #370-1102 ‘k Austin,TX 78727 *210-837-5249 BOSS BOSS” Agenda Item #6.G. 23 Feb 2026 Page 49 of 135 City of Atlantic Beach Pavement Management Services Roadway Asset Services In the past 5-years,RAS has obtained over 150 contracts from transportation agencies for pavement condition surveys,ROW asset inventories,and data analysis.RAS is a Silver ESRI Business partner 150 years of experience in pavement condition survey management. RAS was founded on the core principles of collaborating with our clients,cultivating those relationships,and embracing innovation in technology resources. 52/ Firm Overview 2;Roadway Asset Services,LLC (RAS ) 0 PartnerNetwork is an engineering firm (License #:F— 22104)headquartered in Austin,Texas.RAS team members have managed automated data collection,performed QA/QC,developed pavement management plans,supplied GIS based deliverables, and provided imports and modeling for cities and counties across the United States.RAS offers comprehensive experience and subject matter expertise in the fields of engineering,surveying,asset management,transportation planning,and GIS. Pavement Condition Surveys and ASTM D6433 Data .l, received independent inertial profiler certification for accuracy and repeatability from the Texas A&M Transportation Institute (111). Road TRIPT'VI (Technical Rating Intelligence Program) with a leadership team composed of seasoned pavement management professionals who boast a combined The Firm's Service Commitment to Customers: RA Sstrivestoprovideaccuratedata-driven results that allow our clients to make the best possible management decisions while enjoying the passion we all share in improving infrastructure.Our team wil lprovidepromptandrelevantservicesasdemonstratedbyRASleadership’s direct involvement in each project the Firm undertakes. RAS has invested in the most sophisticated fleet of roadway asset collection (RAC)vehicles and pavement analysis tools for automated data collection that providesa This methodology removes the subjectivity of rating small sample areas of the road segment.RAS utilizes a high-definition ROW capture system to provide an immersive view of assets that can be extracted for various attributes.Furthermore,RAS’RACvehicles have After data is collected in the field and uploaded to the office environment,it is imported using the RAS Al pavement rating tool .The import process creates mappings to the data so that users do not need to keep track of where the data is stored on central data server(s).At this stage,the major data processing tasks also occur,such as generation of right—of-way and pavement image streams;calculation of profile, Page 2 .- ¢y._.|-._ E 100%linear assessment of the roads driven. Sil or Agenda Item #6.G. 23 Feb 2026 Page 50 of 135 Roadway Asset Services Selector) RAS 3055"“Analysis is that there is no software to install,purchase,or maintain.The results of the analysis are delivered to the City in a Power Bl Dashboard and bound in a final report to City Staff Pavement Analysis and Multi-Year Plan Optimization n Vr-nr PM thab ”(1 uprsu Annual Hun p BOSS“I Microsoft PowerBl or even a simple Excel spreadsheet if desired.Allof the results are integrated with the City’s existing GIS and supplied to the City as a Personal/FileGeodatabase for consumption and storage. 0 Maintenance &Rehabilitation Setup — City of Atlantic Beach Pavement Management Services roughness,rutting,detection of cracks,lane-markings,man-made objects,and other distresses.The detected cracks are overlaid on the pavement images and offset to assist with the verification of the detected cracks.During reporting,the distress cracks are defined by road zone and accumulated according to the units defined in the client specification.The severity levels are identified based on the defined limits (ASTM D6433)and verified for resolution through visual quality control checks of image files. m For agencies that do not yet have a pavement management programB0developedordonotdesiretodoso,RAS has developed a pavement management program called which is used to develop a financially optimized multi-year rehabilitation plan that is ready to be presented to City administrators or elected officials.The benefit of the RAS can assist the City with both inventory and condition assessment to enhance the level of service for its business units.RAScan also assist the City with determining the right treatment (prescription)at the right time.The RASteam has vast experience in capital planning (decision trees)of these inventoried assets as they are strategically programmed for replacement, refurbishment,or general maintenance. RASwill utilize its Budget Optimization Street Selector tool to adopt the City’s segment level GIS centerline,run budgetary models,financially optimize the multi-year plan using sound ”cost of deferral”constraints,and produce a final maintenance and rehabilitation plan for the City’s review.is a cloud based application with powerful pavement management algorithms behind it that export the results of the pavement analysis to a user friendly interface such as The RASanalysis involves the following sequences and client engagements during the process: to ensure the results of the budget model runs meet the City’s expectations,RAS will discuss the current Maintenance and Rehabilitation plan within the pavement analysis setup.This activity will include a review of Min/MaxPCI, Breakpoint PCI,decision trees for treatments, real-world impact to PCI,and reset PCI scores. Page 3 (BOSS' Budget Optimization Street Selector (BOSS' 8055"“(Budget Optimization StreetBudge?Op?mlzo?o.1$.‘r:el Svlccior Agenda Item #6.G. 23 Feb 2026 Page 51 of 135 Roadway Asset Services o Deterioration Curves ~~ BOSSTM financial optimization into candidate selection through the use of a ”Need Year”analysis that identifies each segment’s cost of deferral City of Atlantic Beach Pavement Management Services forecasting pavement conditions requires a detailed set of pavement deterioration curves for each roadway traffic classification and pavement material type,as designated by the pavement management system. the analysis includes stitching segments (block)together to form a project,also known as a "management section”.RAS will work with City Staff to review the initial model results and begin ”stitching”segments together to form logical projects that best meet the needs of the City.The benefit of utilizing management sections is that the RAS analysis runs the budgetary scenario at the project level,producing real-world rehabilitation plans that are ready for review,modification,or action. RAS’analysis uses sound engineering and economic logic to prioritize which street candidates are selected throughout the multi-year plan.While most pavement management programs will prioritize by roadway traffic and condition, a analysis takes ita step further and introduces .Understanding the ”Cost of Segment Deferral”allows the analysis to maximize the City’s limited funds in the best manner possible. RASwill work with the City to establish the maintenance and rehabilitation activities,PCI trigger points, costs,reset PCI values,completed rehabilitation work since the survey,planned work,existing budgets, pavement deterioration curve development/assignment,and inflation priorities.RASwill assist City Staff with determining the right treatment at the right time by reviewing the City’s existing maintenance and rehabilitation strategies and recommending others that may be a good fit.The scope will include using different philosophies,budget levels,and distributions.While RASwill define the scenarios to be run with City staff,at a minimum the following questions should be answered with the scenarios: What is the resultant network PCI at my current funding level? What budget is required to maintain my existing network PCI? What budget is required to achieve a desired network PCI? What budget is required to control the growth in backlog? RASwill also consult with City staff to develop models utilizing different types of rehabilitation strategies (worst first,best first,most economic,need year,etc.).RAS understands that getting buy-in from City Administrators and Elected Officials means developing a long-range rehabilitation plan that considers local priorities.The RAS team will ensure that already approved rehabilitation work is programmed into the budgetary models for selection during the run.In addition,RAS will consult with City staff to identify the total cost (mill,overlay,traffic control,striping,etc.)of each rehabilitation method. Page 4 _/:///<:§< Budgetary Modeling developing up to 8 multi-year pavement management scenarios 0 Project development-BOSS 0 Financial Optimization &Prioritization — BOSSTM Agenda Item #6.G. 23 Feb 2026 Page 52 of 135 City of Atlantic Beach Pavement Management Services Final Pavement Report Roadway Asset Services BOSS”" Pavement Management Service Subscription Bronze Upto Silver-Upto Gold-Up to Platinum-Upto Titanium-Up to Support Services 80 Hours 120 Hours 140 Hours 175 Hours 200 Hours _-/[at "<& RASwill provide the City with a Final Pavement Report including study objectives,methodology utilized, project summary,analysis of current pavement management practices,rehabilitation plans,and multi- year budget scenarios.In addition,the city will receive statistical charts,graphs,and area maps illustrating all PCI results,street segment lengths,pavement type, the overall City road quality,and findings from the pavement evaluation. As a dedicated pavement and asset management consultant,RAS is committed to the long-term success and improvement of the City’s roadways.As such,RAS can provide on-call pavement and pavement analysis support related specifically to .Support activities can include the common tasks identified in the table below or even ad—hoc requests such as running a new scenario requested by City Administration.The 12-month support subscription is meant to be flexible and provide the City with immediate access to consulting services that are dedicated to the use of the pavement management expertise.Hours can be used for additional training or even the assignment of tasks to the RAS support team such as programming completed work on a monthly basis,assigning tasks (planned work),modifying supersegments when projects do not match their existing geometry,running ad-hoc budgetary scenarios,refreshing PCI,or even simply consulting on best practices related to the use of pavement preservation techniques and pavement design. The subscription level corresponds with the level of service updates required by each agency and is listed as BRONZE,SILVER,GOLD,PLATINUM,or TITANIUM.These services are entirely optional and not a requirement.They are meant to support an agency's annual analysis update requirements if they lack the internal resources or time to complete them internally. Age Condition Data Review Completed Work Update Planned Work Update Update Unit Rates Refresh Budgets Update Analysis Maps GIS Syncronization ModifyDeterioration Curves Modify Treatment Strategies Update Written Report and Power Bi Modify Super Segments On-Call Pavement Module Support Council Presentation Assistance On-Call Professional Services Support Adding Street Segment GIS Inventory GIS Assistance with Linework Page 5 Optional BOSSTM12-Month Support Subscription (Year 2 BOSS"" Agenda Item #6.G. 23 Feb 2026 Page 53 of 135 H...“ 1...”:HM..wan-nunmr Inc...an. m u mam-«n. Optional:RASVideologger Roadway Asset Services ~- ~_»m m:- muo- W'". u.«......n.,....n.:.m... 1., 3-... City of Atlantic Beach Pavement Management Services RAScan provide the City with the RASVideologger which is a web hosted full-service image viewer that allows our clients to select a section of roadway from the GlS-based map to visually display the inventory elements and the results of their survey.The viewer is hestedon a reliable web platform such as Amazon Web Services (AWS).The RAS Videologger allows the City to load pavement and ROW imagery for a specific location within the City and sequentially travel down the roadway.If needed within the Videologger,the City can load high-resolution images to provide more detailed site investigation while displaying PCI and IRI data for the selected section.In addition,the Videologger ,PCIscores,and right of way inventories. Following the Pavement Condition Assessment, all will be loaded to the videologger with each image resulting in 1 mm-pixel resolution and horizontal resolution of 4,000 pixels.The benefit of having the LCMS imagery on the same platform as the Ladybug imagery is the ability to use the forward-facing camera to see what a typical driver would see from a windshield while comparing it against the downward LCMS laser array that focuses only on the pavement surface itself. RAS will use the high-de?nition ROW asset camera to inventory and capture ROW assets for optional extraction activities.The imagery would be processed in 20—foot intervals along with the downward LCMS for right-of~way asset extraction activities.The imagery can be delivered in .jpeg format,on a hard drive,or associated with a File Geodatabase.RAScan inventory and extract attributes on nearly any asset that can be identified in the images. Common roadside features for capture include traffic signs, pavement markings/striping,curb and gutter,traffic calming devices,traffic signals,streetlights,fire hydrants, bus stop shelters,medians,and many others. RAS would use the HD images and post-process data using RAS software to collect attributes for each asset type captured.For example,Traffic signs/supports,which are listed as a point feature,are commonly captured with the following attributes (the final list of attributes would be determined with input from the City staff):AssetlD,X,Y location,sign type (MUTCD code),sign text,photo image link, physical condition rating (good,fair,poor),location,support structure type,sign direction,and comments. u—nrn- Page 6 }1 4—7- Optional:ROW Asset Inventory and Condition Assessment houses the Ladybug Panoramic ROW imagery,LCMSdownward pavement imagery LCMS-Z camera ac RAS Hutto.TX imagery Agenda Item #6.G. 23 Feb 2026 Page 54 of 135 21$ Cost Proposal Roadway Asset Services et eC0 Uplb Unlt Pr Tot (2,376.00); RIght-of-Way Asset [memory Sub-Totakg$21,384.00 City of Atlantic Beach Pavement Management Services Below you will find a summary of the budget scenario associated with the services discussed during our meeting for the City’s pavement management needs. This proposal includes RASperforming pavement condition surveys on approximately 68 test miles,with one pass conducted on local roads and two pass testing on arterial and collector roadways.In addition, RASwill perform a financially optimized pavement analysis that includes full customization of the 3055“ "pavement management system with the delivery of a final report and PowerBI portal hosted by RAS. NT IN K H T Contract DateC0RAFZTCZtTlEgPucrcxyacs);5 EE No.:734-24 Prepared: [30,2026 32:?ECityofAtlantic Beach,FL Contractor:Roadway Asset Services,LLC (RAS) 3:2?iMattKrug ”923:“Ba rt Williamson Phone:04)463-5793 Phone:(210)837-5249 Email:: Email: Catalog]Price Sheet RAS Roads Catalog Name: General DescriptionPavement and Asset Management Program Update of Servnces: BASE-1 iCenterlineIdenti?cation (lump sum)1 $1,950.00 $1,950.00 BASE-2 eld Set-up,Mobilization &GPS Network Creation (lump sum)1 $5,500.00 $5,500.00 BASE-3 utomated Video Imaging &Data Collection of Pavement Condition (test mile)68 $112.00 $7,616.00 BASE-4 deo Data Processing 8xDistress Index Development (Modi?ed ASTM D6433)(test mile)68 $42.00 $2,856.00 BASE-5 ofessional Data Validation Pilot (Per Day)1 $3,500.00 $3,500.00 BASE-6 gPavementWidths (lane mile)108 $12.00 $1,296.00 DATA-22 udget Optimization Street Selector BOSS"Data Load (lump sum)1 $5,000.00 $5,000.00 DATA-23 udget Optimization Street Selector BOSS"Pavement Analysis &Multi-Year Plan 1 $20,000.00 $20,000.00 ALT-6 EPavementReport with 1 round of multi-year Budget Scenarios (lump sum)1 $10,000.00 $10,000.00 ROW-1 gn &Support Inventory with Condition (lane mile)108 $60.00 $6,480.00 ROW-5 ESidewalksInventory (lane mile)108 $40.00 E $4,320.00 ROW-10 ECurbandGutter Inventory (lane mile)108 $50.00 $5,400.00 ROW-15 EPavementMarkingsInventory (lane mile)108 $30.00 $3,240.00 ROW-16 EPavementStriping Inventory (lane mile)108 $40.00 $4,320.00 N/A EROWAsset Inventory Discount (10%)1 $$(2,376.00) Project Total:$79,1 02.00 Page 7 Task =.oscrlpplon Pavement Management Program Update Sub-Twat;$57,713.00 Catalog/Price Sheet Items being purchased This Worksheet is prepared by Contractor and given to End User.If a PO is issued,documents must be submitted through End UserBuy Board Portal.Therefore please type orprint legibly. Vendor ,-....._. Agenda Item #6.G. 23 Feb 2026 Page 55 of 135 Roadway Asset Services O tional 3055"”Annual PMaaS Tiers Startin Year2 Task Annual 3055"“Service Subscri ?on Models Units Unit Cost City of Atlantic Beach Pavement Management Services The following discounted rates reflect the Pavement Management as a Service (PMaaS)options available to RASclients.These services allow RASclients to take advantage of our staffing resources and experts to update the pavement management inventory,revise budget scenarios,and serve as an extension of the City’s pavement management program. These are annual costs that come with a bucket of staff hours that can be activated anytime after the delivery of the final report for the initial project. B«1 Budget Optimization Street Selector BOSS”Annual Update -Bronze Level 1 $15,000 $15,000 B-Z Budget Optimization Street Selector BOSS“llAnnual Update -Silver Level 1 $22,000 $22,000 B-3 Budget Optimization Street Selector BOSS”Annual Update -Gold Level 1 $30,000 $30,000 B-tl Budget Optimization Street Selector 3055‘”Annual Update -Platinum Level 1 $45,000 $45,000 B-5 Budget Optimization Street Selector 8055'”Annual Update -Titanium Level 1 $50,000 $50,000 RAS will honor the published rates available via our contract with BuyBoard should the City elect to authorize additional asset inventory tasks or professional services. Page 8 0 tional Services Agenda Item #6.G. 23 Feb 2026 Page 56 of 135 GEES 'I P.0.Box 400,Austin.Texas 78767 800.695.2919 -info@buyboard.com -buyboard.com April 20,2025 Bart Williamson Roadway Asset Services,LLC 6001 W Parmer Lane,Suite 370-1102 Austin TX 78727 Re:Pavement Assessment Services for Road &Highways BuyBoard Contract 734-24 The Local Government Purchasing Cooperative (BuyBoard)awarded your company a contract under Pavement Assessment Services for Road &Highways,Contract 734-24 effective June 1,2024 through May 31,2025,with two possible one-year renewals.At this time the Bu Board is renewin our contract throu h Ma 31 2026. All discounts,terms,and conditions of your contract will remain the same.Ifyou agree to this renewal,there is nothing you need to do.However,if you do not agree to this renewal,you must notify me via email at prior to the start of the renewal term. Reminder:Once a BuyBoard contract is awarded,vendors must generate a minimum of $15,000 annually or they may not be offered a contract renewal. If you have questions or comments concerning this renewal,please contact me as soon as possible at We appreciate your interest in The Local Government Purchasing Cooperative. Sincerely, JLW»Tulberg Jim Tulberg Contract Administrator 15‘renewal v.02.13.2020 ?rm-v TAS contractadmin bu board.com contractadmin bu board.com Sent via email to:bwilliamson roadwa assetservices.com Agenda Item #6.G. 23 Feb 2026 Page 57 of 135 P.O.Box 400,Austin,Texas 78767 800.695.2919 -info@buyboard.com -buyboard.com www.buyboard.com/vendor bids@buyboard.com Electronic Delivery Bart Williamson Roadway Asset Services,LLC 6001 W Parmer Lane,Suite 370-1102 Austin,TX 78727 Welcome to BuyBoard! Re:Notice of The Local Government Purchasing Cooperative ContractAward;Proposal Invitation No.737- 24,Pavement Assessment Service for Roads and Highways Congratulations,The LocalGovernment Purchasing Cooperative (Cooperative)has awarded your company a BuyBoard®contract based on the above-referenced Proposal Invitation.The contract is effective for an initialone-year term of June 1,2024,through May 31,2025,and may be subject to two possible one-year renewals.Please refer to the Proposal Invitation for the contract documents,including the General Terms and Conditions of the Contract. To review the items your company has been awarded,please review Proposal Tabulation No.737-24 at: .Only items marked as awarded to your company are included in this contract award,and only those awarded items may be sold through the BuyBoard contract.All sales must compl ywiththecontracttermsandmustbeatorbelowtheawardedpricingassetforthintheGeneralTerms and Conditions. The contract will be posted on the BuyBoardwebsite as an online electronic catalog(s).You are reminded that,in accordance with the General Terms and Conditions,all purchase orders must be processed through the BuyBoard.Except as expressly authorized in writing by the Cooperative’s administrator,you are not authorized to process a purchase order received directly from a Cooperative member that has not been processed through the BuyBoardor provided to the Cooperative.If you receive a purchase order directly from a Cooperative member that you have reason to believe has not been received by the Cooperative or processed through the BuyBoard,you must promptly forward a copy of the purchase order by email to A list of Cooperative members is available on the buyboard.com website.Once the contract is active,the BuyBoardvendor relations staff will be contacting you to assist with the resources available and to provide any support you may need as an awarded BuyBoard vendor. On behalf of the Cooperative,we appreciate your interest in the Cooperative and we are looking forward to your participation in the program.If you have any questions,feel free contact me at Sincerely, Ava Benford,Cooperative Procurement Manager Texas Association of School Boards,Inc., Procurement Administratorfor the National Purchasing Cooperative v.02.01.2021 TASBEndorsedby: info@buyboard.com t Agenda Item #6.G. 23 Feb 2026 Page 58 of 135 P.O.Box 400,Austin,Texas 78767 800.695.2919 .info@buyboard.com -buyboard.com www.buyboard.com/vendor bids@buyboard.com Electronic Delivery Bart Williamson Roadway Asset Services,LLC 6001 W Parmer Lane,Suite 370-1102 Austin,TX 78727 Welcome to BuyBoard! Re:Notice of The Local Government Purchasing Cooperative ContractAwaraL'Proposal Invitation No.737- 24,Pavement Assessment Service for Roads and Highways Congratulations,The Local Government Purchasing Cooperative (Cooperative)has awarded your company a BuyBoard®contract based on the above-referenced Proposal Invitation.The contract is effective for an initialone-year term of June 1,2024,through May 31,2025,and may be subject to two possible one-year renewals.Please refer to the Proposal Invitation for the contract documents,including the General Terms and Conditions of the Contract. To review the items your company has been awarded,please review Proposal Tabulation No.737—24at: .Only items marked as awarded to your company are included in this contract award,and only those awarded items may be sold through the BuyBoard contract.All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s).You are reminded that,in accordance with the General Terms and Conditions,all purchase orders must be processed through the BuyBoard.Except as expressly authorized in writing by the Cooperative’s administrator,you are not authorized to process a purchase order received directly from a Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative.If you receive a purchase order directly from a Cooperative member that you have reason to believe has not been received by the Cooperative or processed through the BuyBoard,you must promptly fonNard a copy of the purchase order by email to A list of Cooperative members is available on the buyboard.com website.Once the contract is active,the BuyBoardvendor relations staff willbe contacting you to assist with the resources available and to provide any support you may need as an awarded BuyBoard vendor. On behalf of the Cooperative,we appreciate your interest in the Cooperative and we are looking fonNard to your participation in the program.If you have any questions,feel free contact me at Sincerely, Ava Benford,Cooperative Procurement Manager Texas Association of School Boards,Inc., Procurement Administrator for the National Purchasing Cooperative TASBEndorsedby:TASA V.02.01.2021 info@buyboard.com Agenda Item #6.G. 23 Feb 2026 Page 59 of 135 PROPOSER’S ACCEPTANCE AND AGREEMEN Proposal Invitation Name Pavement Assessment Service for Roads and Highways Proposal Invitation Number 734-24 Contract Term June 1,2024,through May 31,2025, with two possible one-year renewals. Proposal Due Date/Opening Date and Time February 15,2024,at 4:00 PM Location of Proposal Opening Texas Association of School Boards,Inc. BuyBoard Department 12007 Research Blvd. Austin,TX 78759 Anticipated Cooperative Board Meeting Date January 2024 no.Box 400.Aut?n,mas 7816’ 800.695.2919 -blds©buyboard.com .buyboard.com Roadway Asset Services,LLC 1/22/2024 Name of Proposing Company Date 6001 W Parmer Lane Ste 370-1102 Street Address Signature of Authorized Company Of?cia By signature below,the undersigned acknowledges and agrees that you are authorized to submit this Proposal,including making all acknowledgements,consents,and certi?cations herein,on behalf of Proposer and,to the best of your knowledge,the information provided is true,accurate,and complete. Austin,TX 78727 Bart Williamson City,State,Zip Printed Name of AuthorizedCompany Of?cial (210)837-5249 Chief Executive Of?cer Telephone Number of Authorized Company Of?cial Position or Title of Authorized Company Of?cial (512)727—3378 85-1939454 Fax Numberof Authorized Company Of?cial Federal ID Number Page 10 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.20?3 ?op #4 44 (ff?1-27 Agenda Item #6.G. 23 Feb 2026 Page 60 of 135 FORMS PART 1:COMPLIANCE FORMS HO.Box 400.Aus?n,Tau:78167 800.695.2919 -bldmbuyboardcom -buyhoard.com Proposer must review and complete all forms in this Proposal Forms Part 1: Proposal Acknowledgements Felony Conviction Disclosure Resident/NonresidentCerti?cation Debarment Certi?cation Vendor Employment Certi?cation No Boycott Veri?cation No Excluded Nation or Foreign Terrorist Organization Certi?cation Historically UnderutilizedBusiness Certi?cation Acknowledgement of BuyBoardTechnical Requirements Construction-Related Goods and Services Af?rmation Deviation and Compliance Vendor Consent for Name Brand Use Con?dential/Proprietary Information EDGARVendor Certi?cation Compliance Forms Signature Page An authorized representative of Proposer must initial in the bottom right corner of each page where indicated and complete and sign the Compliance Forms Signature Page.Proposer's failure to fully complete,initial, and sign forms as required may result in your Proposal being rejected as non-responsive. The proposing company (“you"or “your”)hereby acknowledges and agrees as follows: 1.You have carefully examined and understand all information and documentation associated with this Proposal Invitation, including the Instructions to Proposers,General Information,General Terms and Conditions,attachments/forms, appendices,item speci?cations,and line items (collectively “Requirements”); 2.By your response (“Proposal”)to this Proposal Invitation,you propose to supply the products or services submitted at the pricing quoted in your Proposal and in strict compliance with the Requirements,unless speci?c deviations or exceptions are noted in the Proposal; 3.By your Proposal,you acknowledge and certify all items set forth in the General Terms and Conditions,Section 3.12 (Certi?cations),including all non-collusioncerti?cations and certi?cations regarding legal,ethical,and other matters set forth therein. 4.Any and all deviations and exceptions to the Requirements have been noted in your Proposal on the required form and no others will be claimed; Initial:BW Page 11 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.2023 PROPOSAL ACKNOWLEDGEMEN INSTRUCTIONS: Agenda Item #6.G. 23 Feb 2026 Page 61 of 135 Pp P-O-Box 400,Austin,Toms 78767 800.695 2919 o bldsgbuyboardxom -buyboard.com 5.If the Cooperative accepts any part of your Proposal and awards you a Contract,you willfurnish all awarded products or services at the pricing quoted and in strict compliance with the Requirements (unless speci?c deviations or exceptions are noted on the required form and accepted by the Cooperative),including without limitation the Requirements related to: a.conducting business with Cooperative members,including offering pricing to members that is the best you offer compared to similarly situated customers in similar circumstances; b.payment of a service fee in the amount speci?ed and as provided for in this Proposal Invitation; c.the possible award of a piggy-back contract by the NationalPurchasing Cooperative or nonpro?t entity,in which event you will offer the awarded products and services in accordance with the Requirements;and d.submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activation of your Contract; 6.You have clearly iden??ed on the included form any information in your Proposal that you believe to be con?dential or proprietary or that you do not consider to be public information subject to public disclosure under the Texas Publi cInformationActorsimilarpublicinformationlaw; 7.The individualsubmitting this Proposal is duly authorized to enter into the contractual relationship represented by this Proposal Invitation on your behalf and bind you to the Requirements,and such individual(and any individualsigning a form or Proposal document)is authorized and has the requisite knowledge to provide the information and make the representations and certi?cations required in the Requirements; 8.You have carefully reviewed your Proposal,and certify that all information provided is true,complete,and accurate to the best of your knowledge,and you authorize the Cooperative to take such action as it deems appropriate to verify such information;and 9.Any misstatement,falsi?cation,or omission in your Proposal,whenever or however discovered,will be grounds for disqualifying you from consideration for a contract award under this Proposal Invitation,termination of a contract award,or any other remedy or action provided for in the General Terms and Conditions or by law Subsection (a)of Section 44.034 of the Texas Education Code (Noti?cation of Criminal History of Contractor) states:“A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony.The notice must include a general description of the conduct resulting in the conviction of a felony." Section 44.034 further states in Subsection (b):“A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a)or misrepresented the conduct resulting in the conviction.The district must compensate the person or business entity for services performed before the termination of the contract." Please check (1/)one of the following: D My company is a publicly—heldcorporation.(Advance notice requirement does not apply to publicly-heldcorporation.) Q]My company is not owned or operated by anyone who has been convicted of a felony. El My company is owned/operated by the following individual(s)who has/havebeen convicted of a felony: Name of Felon(s):NOtA licable Detailsof Conviction(s):NOt Applicable Initial:BW Page 12 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.2073 FELONYCONVICTION DISCLOSUR Agenda Item #6.G. 23 Feb 2026 Page 62 of 135 NONRESIDENT CERTIFICATIO [3.0.Box 400,Austin,Tamas 13187 800.695.2919 .bldsabuyhoardxzom .buyhoard.com PLOYMENT CERTIFICATION Chapter 2252,Subchapter A,of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents.Under the statute,a “resident"proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas.A “nonresident”proposer is a person who is not a Texas resident.Please indicate the status of your company as a “resident” proposer or a “nonresident"proposer under these de?nitions. Please check (V)one of the following: I certify that my company is a Resident Proposer. D I certify that my company is a Nonresident Proposer. If your company is a Nonresident Proposer,you must provide the following information for your resident state (the state in which your company’s principal place of business is located): Roadway Asset Services,LLC 6001 w Parmer Lane,Ste 370-1102 Company Name Address Austin TX 78727 City State Zip Code A.Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? D Yes EZI No B.What is the prescribed amount or percentage?$N/A or NIA % By signature on the Compliance Forms Signature Page,I certify that neither my company nor an owner or principal of my company has been debarred,suspended or othenNise made ineligiblefor participation in Federal Assistance programs under Executive Order 12549,“Debarment and Suspension,”as described in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is currently listed on the government-wide exclusions in SAM,debarred,suspended,or othen/vise excluded by agencies or declared ineligible under any statutory or regulatory authority.My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal is later listed on the government-wide exclusions in SAM,or is debarred,suspended,or 0thEI'WiSEexcluded by agencies or declared ineligible under any statutory or regulatory authority. Section 44.031(b)of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract.Among the criteria for certain contracts is whether the vendor or the vendor’s ultimate parent or majority owner (i)has its principal place of business in Texas;or (ii)employs at least 500 people in Texas.If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas,does your company,ultimate parent company,or majority owner employ at least 500 people in Texas? Please check (V)one of the following: El Yes [I No Initial:BW Page 13 of 70 new FORMSCOMM/SVCSv.1o.24.2ou DEBARMENTCERTI FICATION 9y . Agenda Item #6.G. 23 Feb 2026 Page 63 of 135 NO BOYCOTT VERIFICATION no.Box 400,Austin.Tuxns 78787 800.695.2919 -hidmbuyboard.com -buyboard.com A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship)that has 10 or more full-time employees for goods or services unless the contract contains a written veri?cation from the company that it:(1)does not boycott Israel and will not boycott Israel during the term of the contract (TEX.Gov’TCODECh.2271),(2)does not boycott energy companies and willnot boycott energy companies during the term of the contract (TEX.Gov'TCODECh.2276),and (3)does not have a practice,policy, guidance,or directivethat discriminates against a ?rearm entity or ?rearm trade association and will not discriminate during the term of the contract against a ?rearm entity or ?rearm trade association (TEX.Gov'TCODECh.2274).Accordingly,this certi?cation form is included to the extent required by law. “Boycott Israel"means refusing to deal with,terminating business activities with,or otherwise taking any action that is intended to penalize,in?ict economic harm on,or limit commercial relations speci?cally with Israel,or with a person or entity doing business in Israel or in an Israeli—controlledterritory,but does not include an action made for ordinary business purposes.TEX.Gov’TCODE§808.001(1). “Boycott energy company”means,without an ordinary business purpose,refusing to deal with,terminating business activities with,or otherwise taking any action that is intended to penalize,in?ict economic harm on,or limit commercia lrelationswithacompanybecausethecompany:(A)engages in the exploration,production,utilization,transportation,sale, or manufacturing of fossil fuel—basedenergy and does not commit or pledge to meet environmental standards beyond applicable federal and state law;or (B)does business with a company described by Paragraph (A).TEX.Gov’TCOD E§809.001(1). “Discriminate against a ?rearm entity or ?rearm trade association”means,(A)with respect to the entity or association,to: (i)refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a ?rearm entity or ?rearm trade association;(ii)refrain from continuing an existing business relationship with the entity or association based solely on its status as a ?rearm entity or ?rearm trade association;or (iii)terminate an existing business relationship with the entity or association based solely on its status as a ?rearm entity or ?rearm trade association;and (B) does not include:(i)the established policies of a merchant,retail seller,or platform that restrict or prohibit the listing or selling of ammunition,?rearms,or ?rearm accessories;and (ii)a company’s refusal to engage in the trade of any goods or services,decision to refrain from continuing an existing business relationship,or decision to terminate an existing business relationship:(aa)to comply with federal,state,or local law,policy,or regulations or a directive by a regulatory agency;or (bb)for any traditional business reason that is speci?c to the customer or potential customer and not based solely on an entity's or association’s status as a ?rearm entity or ?rearm trade association.TEX.Gov’TCODE§2274.001(3). By signature on the Compliance Forms Signature Page,to the extent applicable,I certify and verify that Vendor does not boycott Israel,boycott energy companies,or discriminate against a ?rearm entity or ?rearm trade association and will not do so during the term of any contract awarded under this Proposal Invitation,that this certi?cation is true,complete and accurate,and thatI am authorized by my company to make this certi?cation. Initial:BW Page 14 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.2023 Agenda Item #6.G. 23 Feb 2026 Page 64 of 135 NO EXCLUDEDNATION OR FOREIGNTERRORIST ORGANIZATIONCERTIFICATION no.Box 400,Austin,Tun:7876‘] 800.6352919 -blds@buyboard.com .buyboard.com Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan,Iran,or a foreign terrorist organization —speci?cally,any company identi?ed on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051,807.051,or 2252.153.(A company that the U.S.Government af?rrnatively declares to be excludedfrom its federal sanctions regime relating to Sudan,Iran,or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page,I certify and verify that Vendor is not on the Texas Comptroller’s list identi?ed above;that this certi?cation is true,complete and accurate;and that I am authorized by my company to make this certi?cation. A Proposer that has been certi?ed as a Historically UnderutilizedBusiness (also known as a Minority/Women Business Enterprise or “MWBE”and all referred to in this form as a “HUB”)is encouraged to indicate its HUBcerti?cation status when responding to this Proposal Invitation.The BuyBoard website will indicate HUB certi?cations for awarded Vendors that properly indicate and document their HUBcerti?cation on this form.(Please check 6/)all that apply) E]I certify that my company has been certi?ed as a HUB in the following categories: I]Minority Owned Business |:|Women Owned Business El Service-Disabled Veteran Owned Business (veteran de?ned by 38 U.S.C.§101(2),who has a service-connected disability as de?ned by 38 U.S.C.§101(16),and who has a disability rating of 20%or more as determined by the U.S.Department of Veterans Affairs or Department of Defense) Certi?cation Number: Name of Certifying Agency: B My company has NOT been certi?ed as a HUB. Vendor shall review the BuyBoard Technical Requirements included in this Proposal Invitation.By signature on the Compliance Forms Signature Page,the undersigned af?rms that Proposer has obtained a copy of the BuyBoard Technical Requirements,has read and understands the requirements,and certi?es that Vendor is able to meet and will comply with those requirements except as follows:[List and explain BuyBoard Technical Requirements,if any,to which your company cannot or willnot comply] RAS will com I with all the Bu Board Technical Re uirements Note:In accordance with the General Terms and Conditions of the Contract,to the extent Vendor is awarded a Contract under this Proposal Invitation but is unable or unwilling to meet the applicable BuyBoard Technical Requirements,the information available on the BuyBoardfor Vendor’s awarded products or services may be limited,potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search,?nd,review,and purchase Vendor’s awarded products and services on the BuyBoardwebsite.Further,to the extent Vendor has acknowledged ability to meet and comply with the BuyBoard Technical Requirements,any subsequent failure or refusal by Vendor to promptly provide information upon request to the Cooperative administrator in accordance with those technical requirements may be deemed an event of default under the Contract.Initial:BW Page 15 of 70 Pam FORMScomma/cs v.1o.24.2o23 ACKNOWLEDGEMENTOF BUYBOARD TECHNICAL REQUIREMEN HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION DD Agenda Item #6.G. 23 Feb 2026 Page 65 of 135 CONSTRUCTION-RELATEDGOODS AND SERVICES AFFIRMATION P-O.Box 400,Austin,mas 78167 800.695.2915 -bldwbuyboardmom ~buyboardmom The Cooperative issued the BuyBoard Procurement and Construction-Related Goods and Services Advisory for Texas Members (“Advisory”),which provides information speci?cally relevant to the procurement of construction-related goods and services by Texas Cooperative members.The Advisory,available at provides an overview of certain legal requirements that are potentially relevant to a Cooperative member's procurement of construction or construction-relatedgoods and services,includingthose for projects that may involveor require architecture, engineering or independent testing services.A copy of the Advisory can also be provided upon request.Because many BuyBoard contracts include goods or installation services that might be considered construction-related,Proposer must make this Construction Related-Goods and Services Af?rmation regardless of type of goods or services associated with this Proposal Invitation. A contract awarded under this Proposal Invitation covers only the speci?c goods and/or services awarded by the Cooperative.As explained in the Advisory (“Advisory”),Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative.This Proposal Invitation and any Contract awarded thereunder does not include such services.Architecture or engineering services must be procured by a Cooperative member separately,in accordance with the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code)and other applicable law and local policy. By signature on the Compliance Forms Signature Page,Proposer af?rms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory,and is authorized by Proposer to make this af?rmation.If Proposer sell sconstruction-relatedgoods or services to a Cooperative member under a Contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements,make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements,and provide a Cooperative member with a copy of the Advisory before accepting the member's Purchase Order or other agreement for construction- related goods or services. Initial:BW Page 16 of 7D PROPOSALFORMSCOMM/SVCSV.10.24.2013 bu board.com endor Resources.as x Agenda Item #6.G. 23 Feb 2026 Page 66 of 135 r. DEVIATION AND COMPLIANC R0-EU):#60,Austin.mas 78767 500595.29“-blds®huyboar¢com .buyboardxom If your company intends to deviate from the General Terms and Conditions,Proposal Specifications or other requirements associated with this Proposal Invitation,you MUSTlist all such deviations on this form,and provide complete and detailed information regarding the deviations on this form or an attachment to this form.Prior to completing this form,Vendor shall review the General Terms and Conditions section 3.4 (Deviations from Item Speci?cations and General Terms and Conditions).Please note that,as provided in section 3.4,certain provisions of the General Terms and Conditions are NOT subject to deviation,and certain deviations will be deemed rejected without further action by the Cooperative.Any attempted deviation,whether directly or indirectly,to provisions identi?ed in this Proposal Invitation as not subject to deviation shall be deemed rejected by the Cooperative and, unless othenivise withdrawn by Vendor,may result in Vendor's Proposal being rejected in its entirety. The Cooperative will consider any deviations in its contract award decision and reserves the right to accept or reject a proposal based upon any submitted deviation. In the absence of any deviation identi?ed and described in accordance with the above,your company must fully comply with the General Terms and Conditions,Proposal Speci?cations and all other requirements associated with this Proposal Invitation if awarded a Contract under this Proposal Invitation.A deviation will not be effective unless accepted by the Cooperative.The Cooperative,by and through the Cooperative administrator,may,in its sole discretion,seek clari?catio nfromand/or communicate with Proposer(s)regarding any submitted deviation,consistent with general procurement principles of fair competition.The Cooperative reserves the right to accept or reject a Proposal based upon any submitted deviation. Please check (10 one of the following: M NO;Deviations D Yes;Deviations List and fully explain any deviations you are submitting: N/A-No deviations to general terms and conditions Initial:BW Page 17 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.ZOZ3 Agenda Item #6.G. 23 Feb 2026 Page 67 of 135 VENDOR CONSENT FOR NAME BRAND USE RD.Box 400,Austin,MI:78767 300.695 2919 -Hds®buyboard.com -buyboardxom Initial:BW BuyBoard members seeking to make purchases using a Contract awarded under this Proposal Invitation may view information regarding awarded Vendors,including but not limited to product catalogs,pricelists,pricing,and Proposals, through the BuyBoard website.To improve and enhance the experience of BuyBoard members seeking to procure goods and services under the Contract utilizing the BuyBoardwebsite,any Vendor logo,product images,and similar brand and trademark information provided by Vendor for purposes of the Contract (“Vendor Information”)may be posted on the BuyBoardwebsite. You acknowledge that,by submitting your Proposal,unless you speci?cally opt out below,you consent to use of your company’s Vendor Information on the BuyBoard website if awarded a Contract.You further acknowledge that whether,where,and when to include the Vendor Information on the BuyBoard website shall be at the sole discretion of the BuyBoard Administrator.Vendor retains,however,the right of general quality control over the BuyBoardAdministrator’s authorized display of proprietary Vendor Information.Neither the BuyBoard nor its administrator will be responsible for the use or distribution of Vendor Information by BuyBoard members or any other third party using the BuyBoardwebsite.This Vendor Consent shall be effective for the full term of the Contract,including renewals,unless Vendor provides a signed,written notice revoking consent to .BuyBoard shall have up to thirty days from the date of receipt of a termination or revocation of a Vendor Consent to remove Vendor information from the BuyBoardwebsite. This Vendor Consent is subject to the Terms and Conditions of the Contract,including,but not limited to,those terms pertaining to Disclaimer of Warranty and Limitation of Liability,Indemni?cation,and Intellectual Property Infringement. Vendor logo ?les must be submitted in one of the formats set forth in the BuyBoard Technical Requirements.Proposers are requested to submit this information with Vendor’s Proposal.(This consent shall not authorize use of your company’s Vendor Information by BuyBoard if your company is not awarded a Contract.) If your company wishes to opt out of the Vendor Consent for Name Brand Use,you must check the opt out box below. DO NOTselect this box unless your company is opting out of this Vendor Consent for Name Brand Use. El By checking this box,Vendor hereby declines to provide consent for use of Vendor Information (as de?ned herein)on the BuyBoardwebsite.By opting out,Vendor acknowledges and agrees that,if Vendor is awarded a Contract under this Proposal Invitation,information available on the BuyBoard for Vendor's awarded products or services may be limited,potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search,?nd,review,and purchase Vendor's awarded products and services on the BuyBoard website. RAS complies with the Vendor Consent for Name Brand Use requirements Page 18 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.ZD? OPT OUT: contractadmin bu oard.com Agenda Item #6.G. 23 Feb 2026 Page 68 of 135 ..... CON PROPRIETARY INFORMATION R0.Box 400,Austin,1mm:78767 800.895.2919 -blds®buyboar¢com ’buyhoardsom A.Public Disclosure Laws All Proposals,forms,documentation,catalogs,pricelists,or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation,may be subject to the disclosure requirements of the Texas Public Information Act (Texas Government Code chapter 552.001,et.seq.)or similar disclosure law.Proposer must clearly identify on this form any information in its Proposal (including forms,documentation,or other materials submitted with the Proposal)that Proposer considers proprietary or con?dential.If Proposer fails to properly identify the information,the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the information under the Texas Public Information Act or similar disclosur elaw.When required by the Texas Public Information Act or other disclosure law,Proposer may be noti?ed of any third-party request for information in a Proposal that Proposer has identi?ed in this form as proprietary or con?dential. Does your Proposal (including forms,documentation,catalogs,pricelists,or other materials submitted with the Proposal) contain information which Vendor considers proprietary or con?dential? Please chedr (10 one of the following: D NO,I certify that none of the information included with this Proposal is considered con?dential or proprietary. M YES,I certify that this Proposal contains information considered con?dential or proprietary and all such information is speci?cally identi?ed on this form. If you responded “YES”,you must clearly identify below the speci?c information you consider con?dential or proprietary. List each page number,form number,or other information suf?cient to make the information readily identi?able.The Cooperative and Cooperative administrator shall not be responsible for a Proposer's failure to clearly identify information considered con?dential or proprietary.Further,by submitting a Proposal,Proposer acknowledges that the Cooperative and Cooperative administrator will disclose information when required by law,even if such information has been identi?ed herein as information Vendor considers con?dential or proprietary. Con?dential /Proprietary Information: a es 38 40 41 43 44 and 45 (Attach additionalsheets if needed.) Initial:BW Page 19 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.20?3 Agenda Item #6.G. 23 Feb 2026 Page 69 of 135 no.Box 400,Austin;mas 78757 800.695.2919 -b!ds@buyboard.corn .buyboaraxom B.Copyright Information Does your Proposal (including forms,documentation,pricelists,catalogs,or other materials submitted with the Proposal) contain copyright information? Please check (10 one of (he fol/owing: M NO,Proposal (including forms,documentation,pricelists,catalogs,or other materials submitted with the Proposal)does not contain copyright information. D YES,Proposal (including forms,documentation,pricelists,catalogs,or other materials submitted with the Proposal)does contain copyright information. If you responded “YES”,clearly identify below the speci?c documents or pages containing copyright information. Copyright Information: (Attach additionalsheets if needed.) C.Consent to Release Con?dential/Proprietary/Copyright Information to BuyBoard Members BuyBoardmembers (Cooperative and nonpro?t members)seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors.If you identi?ed information on this form as con?dential, proprietary,or subject to copyright,and you are awarded a BuyBoard contract,your acceptance of the BuyBoard contract award constitutes your consent to the disclosure of such information to BuyBoard members,including posting of such information on the secure BuyBoardwebsite for members.Note:Neither the Cooperative nor Cooperative administrator wil lberesponsiblefortheuseordistributionofinformationbyBuyBoardmembersoranyotherparty. D.Consent to Release Proposal Tabulation Notwithstanding anything in this Con?dential/Proprietary Information form to the contrary,by submitting a Proposal,Vendor consents and agrees that,upon Contract award,the Cooperative may publicly release,including posting on the public BuyBoard website,a copy of the proposal tabulation and award information for the Contract including Vendor name; proposed catalog/pricelist name(s);proposed percentage discount(s),hourly labor rate(s),or other speci?ed pricing;and Vendor award or non-award information. Initial:BW Page 20 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.ZOB Agenda Item #6.G. 23 Feb 2026 Page 70 of 135 EDGAR VENDOR CERTIFICATION (2 CFR Part 200 and Appendix II) [9.0.Bax 400,Austin,Ma:78157 800.695.2919 -bldsgbuyboardxom -buyboardxom When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract,speci?c federal laws,regulations,and requirements may apply in addition to those under state law.This includes,but is not limited to,the procurement standards of the Uniform Administrative Requirements,Cost Principles and Audit Requirements for Federal Awards,2 CFR 200 (sometimes referred to as the “Uniform Guidance”or new “EDGAR”).AllVendors submitting a Proposal must complete this EDGARCerti?cation Form regarding Vendor’s willingness and ability to comply with certain requirements which may be applicable to speci?c Cooperative member purchases using federal grant funds.Completed forms will be made available to Cooperative members for their use while considering their purchasing options when using federal grant funds.Cooperative members may also require Vendors to enter into ancillary agreements,in addition to the terms and conditions of the BuyBoard contract,to address the member's speci?c contractual needs,including contract requirements for a procurement using federal grants or contracts. For each of the items below,Vendor should certify Vendor’s agreement and ability to comply,where applicable,by having Vendor’s authorized representative check the applicable boxes,initial each page,and sign the Compliance Forms Signature Page.If you fail to complete any item in this form,the Cooperative will consider and may list the Vendor’s response on the BuyBoard as "NO,”the Vendor is unable or unwilling to comply.A “ND"response to any of the items may,if applicable,impact the ability of a Cooperative member to purchase from the Vendor using federal funds. 1.Vendor Violation or Breach of Contract Terms: Contracts for more than the simpli?ed acquisition threshold,which is the in?ation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils)as authorized by 41 USC 1908,must address administrative,contractual,or legal remedies in instances where contractors violate or breach contract terms,and provide for such sanctions and penalties as appropriate. Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions,including Section E.18, Remedies for Default and Termination of Contract.Any Contract award will be subject to such BuyBoard General Terms and Conditions,as well as any additional terms and conditions in any Purchase Order or Cooperative member ancillary contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions.The remedies under the Contract are in addition to any other remedies that may be available under law or in equity.By submitting a Proposal,you agree to these Vendor violation and breach of contract terms. El YES,Iagree.L__|NO,Ido not agree. 2.Termination for Cause or Convenience: For any Cooperative member purchase or contract in excess of $10,000 made using federal funds,you agree that the following term and condition shall apply: The Cooperative member may terminate or cancel any Purchase Order under this Contract at any time,with or without cause,by providing seven (7)business days advance written notice to the Vendor.If this Agreement is terminated in accordance with this Paragraph,the Cooperative member shall only be required to pay Vendor for goods or services delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with Vendor’s return policy.If the Cooperative member has paid Vendor for goods or services not yet provided as of the date of termination,Vendor shall immediately refund such pa yment(s). If an alternate provision for termination of a Cooperative member purchase for cause and convenience,including the manner by which it will be effected and the basis for settlement,is included in the Cooperative member's Purchase Order or ancillary agreement agreed to by the Vendor,the Cooperative member’s provision shall control. M YES,I agree.I]NO,I do not agree.Initial:BW Page 21 of 70 PROPOSALFORMSCOMM/SVCSv.10.24.ZOB Agenda Item #6.G. 23 Feb 2026 Page 71 of 135 no.Box ADD.Austin,luau 73767 800.695 2919 n btdmbuyboard.am 0 buyboard.com 3.Equal Employment Opportunity: Except as otherwise provided under 41 CFR Part 60,all Cooperative member purchases or contracts that meet the de?nition of “federally assisted construction contract"in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b),in accordance with Executive Order 11246,“Equal Employment Opportunity”(30 FR 12319,12935,3 CFR Part,1964-1965 Comp.,p.339),as amended by Executive Order 11375,“Amending Executive Order 11246 Relating to Equal Employment Opportunity,”and implementing regulations at 41 CFR Part 60,“Of?ce of Federal Contract Compliance Programs,Equal Employment Opportunity,Department of Labor." The equal opportunity clause provided under 41 CFR 60-1.4(b)is hereby incorporated by reference.Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the de?nition of “federally assisted construction contract”in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision. IE YES,I agree.El NO,I do not agree. 4.Davis-Bacon Act: When required by Federal program legislation,Vendor agrees that,for all Cooperative member prime construction contracts/purchases in excess of $2,000,Vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144,and 3146- 3148)as supplemented by Depar’anent of Labor regulations (29 CFR Part 5,“Labor Standards Provisions Applicable to Contracts Covering Federally ?nanced and Assisted Construction”).In accordance with the statute,Vendor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages speci?ed in a wage determinate made by the Secretary of Labor.In addition,Vendor shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at beta.sam.gov.Vendor agrees that,for any purchase to which this requirement applies,the award of the purchase to the Vendor is conditioned upon Vendor's acceptance of the wage determination. Vendor further agrees that it shall also comply with the Copeland “Anti-Kickback”Act (40 USC 3145),as supplemented by Department of Labor regulations (29 CFR Part 3,“Contractors and Subcontractors on PublicBuildingor PublicWork Finance dinWholeorinPartbyLoansorGrantsfromtheUnitedStates”).The Act provides that each contractor or subrecipient must be prohibited from inducing,by any means,any person employed in the construction,completion,or repair of public work, to give up any part of the compensation to which he or she is othen/vise entitled. M YES,I agree.1:]NO,Ido not agree. 5.Contract Work Hours and Safety Standards Act: Where applicable,for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment of mechanics or laborers,Vendor agrees to comply with 40 USC 3702 and 3704,as supplemented by Department of Labo rregulations(29 CFR Part 5).Under 40 USC 3702 of the Act,Vendor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours.Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary,hazardous or dangerous.These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market,or contracts for transportation or transmission of intelligence. I]YES,I agree.L__INO,I do not agree. Initial:BW Page 22 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.ZOB Agenda Item #6.G. 23 Feb 2026 Page 72 of 135 R0.lax 490.Austin,Tux-s 73767 300.695.2919 -blds®buybaard.corn .buyboard.com 6.Right to Inventions Made Under a Contract or Agreement: If the Cooperative member's Federal award meets the de?nition of “funding agreement”under 37 CFR 401.2(a)and the recipient or subrecipient wishes to enter into a contract with a small business ?rm or nonpro?t organization regarding the substitution of parties,assignment or performance or experimental,developmental,or research work under that “funding agreement,”the recipient or subrecipient must comply with the requirements of 37 CFR Part 401,“Rights to Inventions Made by Nonpro?t Organizations and Small Business Firms Under Government Grants,Contracts and Cooperative Agreements,”and any implementing regulations issued by the awarding agency. Vendor agrees to comply with the above requirements when applicable. IE YES,I agree.El NO,I do not agree. 7.Clean Air Act and Federal Water Pollution Control Act: Clean Air Act (42 USC 7401-7671q.)and the Federal Water Pollution Control Act (33 USC 1251-1387),as amended — Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards,orders,or regulations issued pursuant to the Clean Air Act (42 USC 7401- 7671q.)and the Federal Water PollutionControl Act,as amended (33 USC 1251-1387).Violations must be reported to the Federal awarding agency and the Regional Of?ce of the EnvironmentalProtection Agency (EPA). When required,Vendor agrees to comply with all applicable standards,orders,or regulations issued pursuant to the Clean Air Act and the Federal Water PollutionControl Act. E YES,Iagree.E]NO,Ido not agree. 8.Debarment and Suspension: Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220)must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM),in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp.p.189)and 12689 (3 CFR Part 1989 Comp.p.235),“Debarment and Suspension."SAM Exclusions contains the names of parties debarred, suspended,or othenNise excluded by agencies,as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certi?es that Vendor is not currently listed on the government-wide exclusions in SAM,is not debarred,suspended,or othenNiseexcluded by agencies or declared ineligibleunder statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in SAM,or is debarred,suspended,or otherwise excluded by agencies or declared ineligibleunder statutory or regulatory authority other than Executive Order 12549. E YES,I agree.L__|NO,I do not agree. 9.Byrd Anti-Lobbying Amendment: Byrd Anti-Lobbying Amendment (31 USC 1352)—Vendors that apply or bid for an award exceeding $100,000 must ?le the required certi?cation.Each tier certi?es to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for in?uencing or attempting to in?uence an of?cer or employee of any agency,a member of Congress,of?cer or employee of Congress,or an employee of a member of Congress in connection with obtaining any Federal contract,grant or any other award covered by 31 USC 1352.Each tier must also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award.Such disclosures are fonNarded from tier to tier up to the non-Federal award.As applicable,Vendor agrees to ?le all certi?cations and disclosures required by,and otherwise comply with,the Byrd Anti-Lobbying Amendment (31 USC 1352). I2 YES,I agree.El NO,I do not agree. Initial:BW Page 23 of 70 PROPOSALFORMSCOMM/SVCSv.10.24.2023 Agenda Item #6.G. 23 Feb 2026 Page 73 of 135 00 P.O.Box 400,Austin,MI!78767 800.695.2919 -bldsgbuyboardxom .buyhoardxom 10.Procurement of Recovered Materials: For Cooperative member purchases utilizingFederalfunds,Vendor agrees to comply with Section 6002 of the SolidWaste Disposal Act,as amended by the Resource Conservationand Recovery Act where applicableand providesuch informationand certi?cations as a Cooperative member may require to con?rm estimates and otiwenrvisecomply.The requirements of Section 6002 include procuring only items designated in guidelines of the EnvironmentalProtectionAgency (EPA)at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable,consistent with maintaining a satisfactory level of competition,where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding ?scal year exceeded $10,000;procuring solid waste management services in a manner that maximizes energy and resource recovery,and establishing an af?rmative procurement program for procurement of recovered materials identi?ed in the EPA guidelines. M YES,Iagree.I]NO,I do not agree. 11.Domestic Preferences for Procurements: Where appropriate and consistent with law,2 CFR §200.322 contains certain considerations for domestic preferences for procurements which may be applicable to Cooperative members using federal funds.When required by a Cooperative member,Vendor agrees to provide such information or certi?cation as may reasonably be requested by the Cooperative member regarding Vendor’s products,including whether goods,products,or materials are produced in the United States. 52]YES,I agree.El NO,Ido not agree. 12.Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment 2 CFR §200.216 prohibits expending federal loan or grant funds to procure or obtain certain telecommunications and video surveillanceservices or equipment.To the extent applicable and when required by a Cooperative member,Vendor agrees to provide such information or certi?cation as may reasonably be requested by the Cooperative member to con?rm whether any telecommunications or video surveillance services or equipment provided by Vendor is covered equipment or covered services under 2 CFR §200.216. E]YES,Iagree.NO,Ido not agree. 13.Pro?t as a Separate Element of Price: For purchases using federal funds in excess of the Simpli?ed Acquisition Threshold,a Cooperative member may be required to negotiate pro?t as a separate element of the price.See,2 CFR 200.324(b).When required by a Cooperative member, Vendor agrees to provide information and negotiate with the Cooperative member regarding pro?t as a separate element of the price for a particular purchase.However,Vendor agrees that the total price,including pro?t,charged by Vendor to the Cooperative member shall not exceed the awarded pricing,including any applicable discount,under Vendor’s Cooperative Contract. ISZYES,I agree.El NO,I do not agree. 14.General Compliance and Cooperation with Cooperative Members: In addition to the foregoing speci?c requirements,Vendor agrees,in accepting any Purchase Order from a Cooperative member,it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including,but not limited to, applicable recordkeeping and record retention requirements. YES,Iagree.E]NO,Ido not agree. Initial:BW Page 24 of 70 PROPOSALFORMSCOMM/SVCSv.10.24.207_3 Agenda Item #6.G. 23 Feb 2026 Page 74 of 135 COMPLIANCE FORMS SIGNATURE PAGE .0.Box 400,Austin,Tun:13761 800.695.2919 -bld?buyboard.om .buyboardxom By initialing pages and by signature below,I certify that I have reviewed the following forms;that the information provided therein is true,complete,and accurate;and that I am authorized by my company to make all certi?cations,consents, acknowledgements,and agreements contained herein: Proposal Acknowledgements Felony Conviction Disclosure Debarment Certi?cation Resident/NonresidentCerti?cation Vendor Employment Certi?cation No Boycott Veri?cation No ExcludedNation or Foreign Terrorist Organization Certi?cation HistoricallyUnderutilized Business Certi?cation Construction-RelatedGoods and Services Af?rmation Acknowledgement of BuyBoardTechnical Requirements Deviation and Compliance Vendor Consent for Name Brand Use Con?dential/Proprietary Information EDGARVendor Certi?cation Roadway Asset Services,LLC Company Name Signature of AuthorizedCompany Of?cial Bart Williamson,Chief Executive Of?cer Printed Name and Title 1/22/2024 Date Page 25 of 70 PROPOSALFORMSCOMM/SICSV.10.24.2023 Agenda Item #6.G. 23 Feb 2026 Page 75 of 135 PROPOSAL FORMS PART 2:VENDOR INFORMATION FORMS R0.Box 400,Austin,Tuas 13767 800.895.2919 -bidsehuyboardxom -buyboardxom VENDOR BUSINESS NAME Proposer must completely and accurately provide all information requested in the following Vendor Information Forms or your Proposal may be rejected as non-responsive: I Vendor Business Name I National Purchasing Cooperative Vendor Award 'Vendor Contact Information Agreement (Vendors serving outside Texas only) I Federal and State/Purchasing Cooperative I Local/AuthorizedSeller Listings Experience I Manufacturer Dealer Designation Governmental References I Proposal Invitation Questionnaire ICompanyPro?le Vendor Request to Self-Report BuyBoard Texas Regional Service Designation Purchases (Optional) State Service Designation To the extent any information requested is not applicable to your company,you must so indicate on the form. By submitting a Proposal,Vendor is seeking to enter into a legal contract with the Cooperative.As such,Vendor must be an individualor legal business entity capable of entering into a binding contract. Name of Proposing Company: Roadwa Asset Services,LLC (List die legal name of the company seeking to contract with the Cooperative.Do NOT/ist an assumed name,dba,aka,etc.here.Such information may be prow'ded below.If you are submitting a joint proposal with another entity to provide the same proposed goods or services,ead7 submitting entity should complete a separate vendor information form.Separately operating legal business entities,even if a?i/Iated entities,which propose to provide goods or services separate/y must submit their own Proposals.) Please cheek (10 one of the following: Type of Business:[I Individual/SoleProprietor E]Corporation El Limited LiabilityCompany [I Partnership C]Other (Specify: State of Incorporation (if applicable):Texas Federal Employer Identi?cation Number:85'1 939454 (Vendor must include a completed IRS W—9form with their Proposal) Name by which Vendor,if awarded,wishes to be identi?ed on the BuyBoard:(Note:Ifdi?e/ent than the Name omeposing Company l/sted above,only valid trade names (dba,aka,etc.)of the Proposing Company may be used and a copy of your Assumed Name Celt/?aws),if applicable,MUSTbe attad7ed.) Roadwa Asset Services,LLC Page 26 of 70 PROPOSALFORMSCOMM/SVCSV.10.Z4.2023 INSTRUCTIONS: Agenda Item #6.G. 23 Feb 2026 Page 76 of 135 Part /2,,?4 -0 Request for Taxpayer Identification Number and Certification >Go to www.irs.gov/Foer9 for instructions and the latest infon'nation. (Rev.October 2018) Departmentof the Treasury |ntemal Revenue Service Give Form to the requester.Do not send to the IRS. 1 Name (as shown on your income tax return).Name is required on this line;do not leave this line blank. Roadway Asset Services,LLC 2 Business name/disregarded entity name,if different from above following seven boxes. DOtherseeinstructions a;5 Address (number,street,and apt.or suite no.)See instructions. m 6001 West Parmer Lane,Suite 370-1102 6 City,state,and ZIP code Austin,Texas 78727 7 List account number(s)here (optional) pe Instronpage3Se Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid 3 Check appropriate box for federal tax classi?cation of the person whose name is entered on line 1.Check only one of the Note:Check the appropriate box in the line above for the tax classi?cation of the single-member owner.Do not check LLC ifthe LLC is classi?ed as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single—memberLLC that is disregarded from the owner should check the appropriate box for the tax classi?catlon of its owner. 4 Exemptions (codes apply only to certain entities,not individuals;see instructions on page 3): [:1 Individual/sole proprietor or 1:]C Corporation S Corporation Partnership Trust/estate single-member LLC Exempt payee code (if any) I/Limitedliability company.Enter the tax classi?cation (C=C corporation,S=S corporation,P=Partnership)>P Exemption from FATCA reporting code (ifany) (Applies to accounts maintained outside the US.) Requester's name and address (optional) Soclal security number backup withholding.For individuals,this is generally your social security number (SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other -- entities.it is vour emolover identi?cation number lEIN).If vou do not have a number.see How to aet a TIN,later. Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Certification Under penalties of perjury,I certify that: or Employer identi?cation number 851939454 1.The number shown on this form is my correct taxpayer identi?cation number (or I am waiting for a number to be issued to me);and 2.I am not subject to backup withholding because:(a)I am exempt from backup withholding,or (b)I have not been noti?ed by the Internal Revenue Service (IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or (c)the IRS has noti?ed me that I am no longer subject to backup withholding;and 3.I am a US.citizen or other US.person (de?ned below);and 4.The FATCA code(s)entered on this form (if any)indicating that I am exempt from FATCA reporting is correct. Certi?cation instructions.You must cross out item 2 above ifyou have been noti?ed by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individualretirement arrangement (IRA).and generally,payments other than interest and dividends,you are not required to sign the certi?cation,but you must provide yourcorrect TIN.See the instructions for Part II,later. ?lgn Signature ofereU.S.person /cr'o/r > General Instructions Section references are to the lntemal Revenue Code unless otherwise noted. Future developments.For the latest information about developments related to Form W-9 and its instructions,such as legislation enacted after they were published,go to www.irs.gov/FonnW9. Purpose of Form An individual or entity (Form W-9 requester)who is required to ?le an information return with the IRS must obtain your correct taxpayer identi?cation number (TIN)which may be your social security number (SSN).individual taxpayer identi?cation number (ITIN),adoption taxpayer identi?cation number (ATIN),or employer identi?cation number (EIN),to report on an information return the amount paid to you,or other amount reportable on an information return.Examples of information returns include,but are not limited to,the following. -Form 1099-INT(interest earned or paid) Cat.No.10231X Date 2/15/2024 -Form 1099-DIV(dividends,including those from stocks or mutual funds) -Form 1099-MISC (various types of income,prizes,awards,or gross proceeds) -Form 1099-3 (stock or mutual fund sales and certain other transactions by brokers) -Form 1099-8 (proceeds from real estate transactions) -Form 1099-K (merchant card and third party network transactions) -Form 1098 (home mortgage interest),1098-E (student loan interest), 1098—T(tuition) -Form 1099-0 (canceled debt) -Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a US.person (includinga resident alien),to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN,you might be subject to backup withholding.See What is backup withholding, later. Form W-9 (Rev.10-2018) Part Form'I ‘0 Agenda Item #6.G. 23 Feb 2026 Page 77 of 135 CONTACT INFORMATION R0.Box 400.Austin,Ma:78181 800.695.2919 -bidsabuyboardxom -buyboardxom CURRENT FORMER VENDOR (Y/N)?—AWARDED PURCHASING VENDOR?1F YES,LIST YEARS COMMODITY GROUP (Y/N)AS VENDOR CATEGORY The Cooperative strives to provide Cooperative members with the best services and products at the best prices availablefrom Vendors with the technical resources and ability to serve Cooperative members.Please respond to the following questions. 1.Providethe dOIIarvalue of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12-month period or the last ?scal year:$2 229 149 .(The period of the 12-month period is 1/2023 4212023).In the event that a dollar value is not an appropriate measure of the sales,provide and describe your own measure of the sales of the item(s). By submitting a proposal,you agree that,based on your written discounting policies,the discounts you offer the Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances. Providethe information requested below for other purchasing cooperatives for whid1 Proposer currently serves,or in the past has served,as an awarded vendor.Rows should be added to accommodateas many purd1asingcooperatives as required. Federal General Services Administration .T-PASS (State of Texas) .OMNIAPartners .Sourcewell (NJPA) E&I Cooperative .Houston-Galveston Area Council (HGAC)Y .Choice Partners .The Interlocal Purchasing System (TIPS) Other North Central Texas Council of Governments (NCTCOG) Pima Association of Govemmems (PAG)Y El MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS. CURRENT BUYBOARD VENDORS If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation,indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal.Explainany difference between your current and proposed discounts. Current Discount (0/0):N/A-not a current vendor Proposed Discount (0/0):N/A-not a current vendor ?p/anat-l‘on:N/A-not a current vendor Page 27 of 70 Propose FORMSCOMM/SVCSv.1o.24.2023 Vendor shall pro Vide the requested Vendor Contact Information in the electronic proposal submission system including contract,purchase order,RFQ,and in voice contacts (or,if submitting a hard copy Proposal,timely request and complete the Vendor Contact Information form in accordance with the Instructions to Proposers). FEDERALAND PURCHASING COOPERATIVE EXPERIENCE Agenda Item #6.G. 23 Feb 2026 Page 78 of 135 GOVERNMENTAL REFERENCE 9.0.Box #00.Austin,Was 73767 300.695.2919 -blds®buyboard£om -buyboard.c9m For your Proposal to be considered,you must supply a minimum of ?ve (5)individual governmental entity references.The Cooperative may contact any and all references provided as part of the Proposal evaluation.Provide the information requested below,including the existing pricing/discounts you offer each customer.The Cooperative may determine whether pricing/discounts are fair and reasonable by comparing pricing/discounts stated in your Proposal with the pricing/discounts you offer other governmental customers.Attach additional pages if necessary. Quantity/00-0w Entity Name Contact Phone#Email Address Discount Volume BuyBoard 1_City of Rowlett,TX Mike Lasby (972)412-6263 mlasby@rowlett.com 13.0%327 Miles HGACBuy 2.City of Amarillo,TX Alan Harder (806)378—9085 alan.harder@amarillo.gov 1.8%1.399Miles N/A 3_City of Frisco.TX Brad Wooley (972)292-5833 BwOoley@msmtexas_gov 10.0%1,079 Miles NCTCOG 4_City of Durham,NC Clint Blackburn 0:(704)301-7193 0:(919)560-4326 clint-blackburn@durhamn0-gov 15-0%855 Miles N/A 5.33“Lake CW:UT David Jones (801)535-6425 David.jones@slcgov.com 9.3%755 Miles NIA Do you ever modify your written policies or standard governmental sales practices as identi?ed in the above chart to give better discounts (lower pricing)than indicated?YES M NO I]If YES,please explain: Yes,RAS offers a ROW asset bundling discount for agencies that select more than ?ve assets. Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website.If your company is awarded a Contract under this Proposal Invitation,please provide a brief company description that you would like to have included with your company pro?le on the BuyBoard website.Submit your company pro?le in a separate ?le,in Word format,with your Proposal.(Note:Vendor is solely responsible for any content provided for inclusion on the BuyBoardwebsite.The Cooperative reserves the right to exclude or remove any content in its sole discretion,with or without prior notice,including but not limitedto any content deemed by the Cooperative to be inappropriate,irrelevant to the Contract,inaccurate,or misleading.) Submitted separately in the BuyBoard's lonWave portal Page 28 of 70 PROPOSALFORMSCOMM/SVCSv.10.24.2023 PROFILE Agenda Item #6.G. 23 Feb 2026 Page 79 of 135 iwfox@andersoncountysc.org vking@fmtn.org Charles.L.Jone5'charlottenc.ov Chance.Baldwin ilbertaz.ov bblankenshi nrhtx.com EvanGnglugervilletx.gov References Entity Name Anderson County,SC City of Farmington,NM City of Charlotte,NC Town of Gilbert,AZ City of North Richland Hils,TX City of Pflugerville,1X Contact Phone#Email Address 0:(864)964-6711 math“F“c:(864)642-8011 Virginia King (505)320-2757 Charles Jones (704)336-8334 _O:(480)503-6531 Chance Baldwm C:(480)720-8823 Boe Blankenship (317)427-6460 Evan Groeschel (512)990-6401 Discount 14.2% 8.7% 12.5% 16.0% 14.2% 8.7% Quantity / Volume 1,785 Miles 443 Miles 3,340 Miles 550 Miles 316 Miles 307 Miles Co—Op/ BuyBoard N/A HGACBuy HGACBuy HGACBuy HGACBuy HGACBuy Agenda Item #6.G. 23 Feb 2026 Page 80 of 135 P15 Roadway Asset Services ‘1 Founded in Austin,Texas,Roadway Asset Services (RAS)is a pavement management consultant that provides automated data collection,analysis,and consulting services to transportation agencies and municipalities.RAS offers comprehensive experience and subject matter expertise in the fields of pavement and asset management,transportation planning,and GIS. Agenda Item #6.G. 23 Feb 2026 Page 81 of 135 TEXAS REGIONAL SERVICE DESIGNATION P.O.Box 400.Inl?n,Tun:78787 800.695.2919 .blds@buyboard.com -buyboardxom MI»- m.3“!L...“I -. ‘I‘»4...,v-m ...”wing!in. b'd Im in“in»”-1 .,,-.1.....my prur-u.- u-‘M‘: I 4 “?ow “?“:guru au-var Luv 0-FM d ! uu-u.-v-m-In._;' ‘:mh-.—-~"a a ‘- uq ”Eu PM UN on “5'1“?_ ._:5... l a, é} 1 v u...— k-\x p. [5—1:.2 13'4“....- ha,;. \4 «u h.- ~u_‘h u.a ’1; u.“ The Cooperative (referred to as “Texas Cooperative”in this form and in the State Service Designation form)offers vendors the opportunity to service its members throughout the entire State of Texas.In the electronic proposal submission system, you must indicate if you will service Texas Cooperative members statewide or,if you do not plan to service all Texas Cooperative members statewide,you must indicate the speci?c regions you will service.If you propose to serve different regions for different products or services includedin your Proposal,you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies.(Additional forms can be obtained by contacting at least ?ve (5)business days prior to the Proposal Due Date.)By designating a region or regions,you are certifying that you are authorized and willing to provide the proposed products and services in those regions.Designating regions in which you are either unable or unwilling to provide the speci?ed products and services shall be grounds for either rejection of your Proposal or,if awarded,termination of your Contract.Additionally,if you do not plan to service Texas Cooperative members (i.e.,if you will service only states other than Texas),you must so indicate on the form in the electronicproposal submission system. Regional Education Service Centers Region and Headquarters 1 Edinburg 2 Corpus Christi 3 Victoria 4 Houston 5 Beaumont 6 Huntsville 7 Kilgore 8 Mount Pleasant 9 Wichita Falls 10 Richardson 11 Fort Worth 12 Waco 13 Austin 14 Abilene 15 San Angelo 16 Amarillo 17 Lubbock 18 Midland 19 El Paso 20 San Antonio Page 29 of 7D PROPOSALFORMSCOMM/SVCSV.10.24. in". This form must he completed in the electronic proposal submission system (or,if submitting a hard copy Pro 053/timel re uest and com Iete the form in accordance with the Instructions to Pro osers . bids bu board.com Agenda Item #6.G. 23 Feb 2026 Page 82 of 135 SERVICE DESIGNATION no.Box 400,Austin.Tux”73767 800.695.2919 0 bidsgbuyboardxom .buyhoardcom As set forth in the Proposal Invitation,it is the Cooperative’s intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract,subject to applicable state law,through a piggy- back award or similar agreement through the National Purchasing Cooperative BuyBoard.If you plan to service the entire United States or only speci?c states,you must complete the State Service Designation information in the electronic proposal submission system.(Note:If you plan to service Texas Cooperative members,be sure that you complete the Texas Regional Serw'ce Designation form.)In addition to this form,to be considered for a piggy-back award by the National Purchasing Cooperative,you must have an authorized representative sign the National Purchasing Cooperative VendorAward Agreement that follows this page. If you serve different states for different products or services included in your Proposal,you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies.(Additional forms can be obtained by contacting at least five (5) business days prior to the Proposal Due Date.)By designating a state or states,you are certifying that you are authorized and willing to provide the proposed products and services in those states.Designating states in which you are either unable or unwilling to provide the speci?ed products and services shall be grounds for either rejection of your Proposal or,if awarded,termination of your Contract. -I will service all states in the United States. -I will not service all states in the United States. Alabama Montana Alaska Nebraska Arizona Nevada Arkansas New Hampshire California (Public Contract Code 20118 &20652)New Jersey Colorado New Mexico Connecticut New York Delaware North Carolina District of Columbia North Dakota Florida Ohio Georgia Oklahoma Hawaii Oregon Idaho Pennsylvania Illinois Rhode Island Indiana South Carolina Iowa South Dakota Kansas Tennessee Kentucky Texas Louisiana Utah Maine Vermont Maryland Virginia Massachusetts Washington Michigan West Virginia Minnesota Wisconsin Mississippi Wyoming Missouri Page 30 of 70 PROPOSALFORMSCOMM/SVCSv.10.24.2023 This form must be completed in the electronic proposal submission system (or,if submitting a hard copy Proposal,time/y request and complete the in accordance with the Instructions to Proposers). bids bu board.com Agenda Item #6.G. 23 Feb 2026 Page 83 of 135 PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT R0.Box 400,Austin,MI:78787 800.695.2919 .bidmhuyboardxom -huyhoard.oom In accordance with the Terms and Conditions associated with this Proposal Invitation,a contract awarded under this Proposal Invitation may be “piggy-backed"by another governmental entity.The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain schooldistricts outside of Texas to serve its members throughout the United States.If you agree to be considered for a piggy-back award by the National Purchasing Cooperative,you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the State Service Designation form,in your Proposal. By signing this form,Proposer (referred to in this Agreement as “Vendor")agrees as follows: 1.Vendor acknowledges that if The Local Government Purchasing Cooperative (“Texas Cooperative")awards Vendor a contract under this Proposal Invitation (“Underlying Award”),the National Purchasing Cooperative (“National Cooperative”) may -but is not required to -“piggy-back”on or re-award all or a portion of that Underlying Award (“Piggy-BackAward"). By signing this National Cooperative Vendor Award Agreement (“Agreement”),Vendor accepts and agrees to be bound by any such Piggy-BackAward as provided for herein. 2.In the event National Cooperative awards Vendor a Piggy-BackAward,the National Cooperative Administrator (“BuyBoard Administrator”)will notify Vendor in writing of such Piggy-BackAward,which award shall commence on the effective date stated in the Notice and end on the expiration date of the Underlying Award,subject to annual renewals as authorized in writing by the BuyBoardAdministrator.Vendor agrees that no further signature or other action is required of Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor.Vendor further agrees that no interlineations or changes to this Agreement by Vendor will be binding on National Cooperative,unless such changes are agreed to by its BuyBoardAdministrator in writing. 3.Vendor agrees that it shall offer its goods and services to National Cooperative members at the same pricing and same general terms and conditions,subject to applicable state laws in the state of purchase,as required by the Underlying Award. However,nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e.,lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award. 4.Vendor hereby agrees and con?rms that it willserve those states it has designated on the State Service Designation Form of this Proposal Invitation.Any changes to the states designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator. 5.Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy-BackAward.Vendor shall remit payment to National Cooperative on such schedule as it speci?es (which shall not be more often than monthly).Further,upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from NationalCooperative members, vendor invoices,and/orsuch other documentation regarding those purchase orders as the Cooperative’s administrators may require in their reasonable discretion for purposes of reviewing and verifying purchase activity.Vendor further agrees that NationalCooperative shall have the right,upon reasonable written notice,to review Vendor’s records pertaining to purchases made by NationalCooperative members in order to verify the accuracy of service fees. 6.Vendor agrees that the Underlying Award,including its General Terms and Conditions,are adopted by reference to the fullest extent such provisions can reasonably apply to the post—proposal/contractaward phase.The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and,conversely,the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to Vendor in this Agreement.Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement,and that nothing in this Agreement has application to other third parties,including the Texas Cooperative.In the event of con?ict between this Agreement and the terms of the Underlying Award,the terms of this Agreement shall control, and then only to the extent necessary to reconcile the conflict. 7.This Agreement shall be governed and construed in accordance with the laws of the State of Texas and venue for any dispute shall lie in the federal district court of Travis County,Texas. Page 31 of 70 PROPOSALFORMSCOMM/SICSV.10.24.2023 Agenda Item #6.G. 23 Feb 2026 Page 84 of 135 Bart Williamson Signature of AuthorizedCompany Of?cial Printed Name of Authorized Company Of?cia 8.Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of Nationa lCooperative,and that this Agreement does not take effect unless and until NationalCooperative awards Vendor a Piggy- BackAwardandtheBuyBoardAdministratornoti?es Vendor in writing of such Piggy-BackAward as provided for herein. WHEREFORE,by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement. Roadway Asset Services,LLC 734-24 Pavement Assessment Service for Roads Name of Vendor Proposal Invitation Number 120.Box 400,Austin.ma:78767 800.693.2919 0 bids©buyboar¢com -buyboard.cor. 1/22/2024 Date Page 32 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.2023 Agenda Item #6.G. 23 Feb 2026 Page 85 of 135 Location/Authorized Contact Information Seller Name Contact Person (Mailing Address,Phone,Fax,Email) LOCATION AUTHORIZED SELLER LISTINGS P911,Box 400 Austin;Thus 7':79? $00 69.2919 Didwbuvboard com -buyboard mm If you have more than one location/authorizedsellerthat will service a Contract awarded under this Proposal Invitation, please list each location/authorizedseller below.If additional sheets are required,please duplicate this form as necessary. NOTE:Awarded Vendors shall remain responsible for all aspects of the Contract,including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as de?ned in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behallj you must complete the Manufacturer Designated Dealer form. N/A-all contracts will be managed by headquarters in Austin,TX R0.130;:400,Austin.Tums 78757 300555.391 o brds?gbuybcamscm o buyhozrdsom Page 33 of 70 PROPOSALFORMSCOMM/SW3V.10.24.2023 yh. Agenda Item #6.G. 23 Feb 2026 Page 86 of 135 MANUFACTURERDEALERDESIGNATION no.Box 400.Austin,mat 78767 800.695.2919 -bldsabuyboard.com -buyboard.com If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers (“Designated Dealers’?to receive Cooperative member Purchase Orders on Vendor's behalf,you must complete this form for each dealer you wish to designate. Regardless of any Designated Dealers submitted by Vendor,Vendor speci?cally agrees and acknowledges that any such designations are for Vendor’s convenience only and shall not,if Vendor is awarded a Contract,relieve Vendor of any obligations under the Contract,including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or any Designated Dealer.In accordance with the General Terms and Conditions,an awarded Vendor shall remain responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor's Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder,including,but not limitedto suspension and termination of Vendor's Contract for nonpayment of service fees. If awarded,Vendor authorizes the Cooperative,in its sole discretion,to list any Vendor Designated Dealers in the BuyBoar dsystemandtoreceivePurchaseOrdersdirectlyfromCooperativemembersonbehalfofVendor.To the extent a Vendor with Designated Dealers receives a Purchase Order directly,it shall be the responsibility of Vendor to appropriately process such Purchase Order in accordance with the Contract,including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing. The Cooperative reserves the right,in its sole discretion,to refuse addition of,or request removal of,any Designated Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting on Vendor’s behalf under the Contract.Further,the Cooperative administrator shall be authorized to remove or suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion. If you wish to designate a dealer to service a contract awarded under this Proposal Invitation,please list the Designated Dealer below.If you wish to designate multiple dealers,please duplicate this form as necessary. N/A-There are no dealers of our services Designated Dealer Name Designated Dealer Contact Person Designated Dealer Address City Emailaddress Designated Dealer Tax ID Number*(*attach W-9) Phone Number Fax Number State Zip Code Page 34 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.2023 Agenda Item #6.G. 23 Feb 2026 Page 87 of 135 DO PROPOSAL INVITATION QUESTIONNAI 1‘10.Box 400,Austin,Ma;78787 300.695.2919 0 blds®buyboard.com -buyboard.com The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and ?nancial resources to provide the goods and perform the services (“Work")under the BuyBoardcontract contemplated by this Proposal Invitation (“Contract”).Proposers must fully answer each question,numbering your responses to correspond to the questions/numbers below.Proposers must complete below or attach your responses to this questionnaire and submit in one document with your Proposal.You must submit the questionnaire and responses with your Proposal or the Proposal will not be considered. 1.List the number of years Proposer has been in business and former business names (if applicable).Note whether your company is currently for sale or involved in any transaction that would signi?cantly alter its business or result in acquisition by another entity. RAS was established in 2020 and has been in business for four years under the name Roadway Asset Services LLC.Throu hout its time in business RAS has obtained over 100 contracts from munici alities to conduct pavement management and ROW asset surveys.RAS is not currently for sale or involved in an transaction that would si ni?cantly alter its business or result in acquisition. 2.Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract.State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development,technical issues, and product selection for Work associated with this Contract. RAS has a team of 30 personnel and operates four automated Roadway Asset Collection vehicles to conduct avement distress detection.All team members have reviousl ful?lled their sitions and understand the responsibilities of their roles.RAS adheres to the Project Management Body of Knowledge to manage staff,planning,and projects.Resumes for Key Personnel are on page 26 of this proposal. 3.Marketin Strate :For your Proposal to be considered,you must submit the Marketing Strategy you will use if the Cooperative accepts all or part of your Proposal.(Evamg/e:Explain how your company willinitially inform Cooperative members of your BuyBoard Contract,and nowyou willcontinue to support the BuyBoardfor the duration of the Contract term.)Attach additional pages if necessary. RAS will use a multitude of outreach strategies including distributing marketing materials at the 8 conferences we are exhibiting at in 2024.In addition,RAS will actively post on Linkedln valuable resources, graphics,and information on project procured through the BuyBoard.RAS will also update its website to include a direct link to our BuyBoard catalog of services.RAS is experienced in cooperative purchasing and has received numerous contracts through programs similar to the BuyBoard (i.e.NCTCOG,PAG, H—GAC). Page 35 of 70 moms“FORMSCOMM/SVCSv.1o.24.2oz3 D Agenda Item #6.G. 23 Feb 2026 Page 88 of 135 215' *3»mm Extended RAS Marketing Plan Conferences Roadway Asset Servboes BuyBoard Pavement Assessment Services for Roads and Highways RFP#734-24 RASwill use a blend of outreach strategies including social media posts (i.e.Linkedln),enhanced website resources for clients/visitors,and advertisements at conferences.Below is a list of our current conference registrations.If awarded a contract before exhibiting,RASwill display a BuyBoard logo and QR code with direct access to our catalog of services. Utah Asphalt Conference-Exhibiting from February 27thto February 28‘“ Florida American Public Works Association (APWA)-Exhibiting from April 2“DIto April 5th Texas APWA-Exhibiting from June 3rdto June 5‘“ Georgia APWA-Exhibiting in August Arizona APWA-Exhibiting from August 14thto August 16th Public Works Expo-Exhibiting in Atlanta from September 8thto September 11th Colorado APWA-Exhibiting in October Tennessee APWA-Exhibiting in November When RASattends conferences and exhibits,we typically rent a 10x10 booth with professionally designed booth graphics and decorations.While the exhibit hall is open,our staff are expected to be at the booth at all times and maintain an ample supply of fact sheets,contact cards,and promotional give-away items (swag)with our logo and website URL.Oftentimes,RAS is asked to present at these conferences,and we use that exposure to highlight the services we offer.RAS always displays our cooperative purchasing contracts on signs and offers information about programs at our booths.Our staff is knowledgeable and can explain how BuyBoard contracting works. RAS frequently updates its website,www.roadwayassetservices.com,to contain new and informative graphics and material.We streamlined the pages and provided visitors with a clear path to contacting our professional staff.Should RAS be awarded a contract under this procurement,we will add the BuyBoard logo and link to the appropriate page (if allowed by the BuyBoard). men-m..- Mum on the NCYCOGITXSharologo.you will be "directed to the purchasing page. pam "00 05 DOSSK‘?e,W?h On omphoss On DES!VOIUO‘X Mr nor.mm ow comvucl was monumd under 5mm um cur“ mocunzmen puma:and procemnc-s Fm:-comma was. nmpem .c-lvsourced m 0 sea ed pummel method 8y clickl rcnusmq pvoqram dc wed lo \ Cooperative Purchasing YourPuU'kSubr Home Services team Cooperative Mchusmg Prossond'restimoneols Contact Website O 2‘.madannwwvmnmvwm ‘i Agenda Item #6.G. 23 Feb 2026 Page 89 of 135 21$ Roadway Asset Services Description of the Respondent’s Process for Responding to an Order for Services BuyBoard Pavement Assessment Services for Roads and Highways RFP#734-24 Following participant engagement,RASwill schedule a meeting with agency staff to discuss the agency’s required scope of services and additional offerings RAS can provide as a part of the BuyBoard contract. Once the scope elements have been defined,RAS will develop a detailed project budget using the BuyBoard form that RAS has submitted as a part of this submission along with a timeline detailing milestones and key deliverables.When the contract is finalized with the participating entity,RAS will report the contract to BuyBoard for project tracking and financial renumeration. It is important to note that the RAS service delivery model does not include the use of dealers or distributors,since those sales models are better suited for goods or commodities sales. The RASexecutive team has been involved with numerous projects that have leveraged cooperative purchasing contracts and understand the contractual obligations required through its use. Agenda Item #6.G. 23 Feb 2026 Page 90 of 135 V PO.Box 400 Austin;ma:75761 600 a»2919 .badwbuyboard om -huybonrd mm no.[252):«we,Austin,Warm-s 787:5? 800595.291.o maggbuyfzcarwccm o huyhcaros.com 4.Describe Proposer's ?nancial capability to perform the Contract.State or describe the ?rm’s ?nancial strength and rating, bonding capacity,and insurance coverage limits.State whether the ?rm,or any of the ?rm’s past or present owners, principal shareholders or stockholders,or of?cers,have been a debtor party to a bankruptcy,receivership,or insolvency proceeding in the last 7 years,and identify any such debtor party by name and relationship to or position with your ?rm. RAS has the ?nancial resources to complete BuyBoard contracts and has attached a balance sheet from December 2023.RAS can obtain bonds if deemed necessa b Bu Board members.RAS has attached a Certi?cate of Insurance documenting standard limits.RAS nor its owners have been a debtor art toa bankru tc . 5.Does your company have any outstanding ?nancial judgments and/oris it currently in default on any loan or ?nancing agreement?If so,provide detailed information on the nature of such items and prospects for resolution. RAS does not have any outstanding ?nancial judgments and is not in default on any loans or ?nancing agreements. 6.List all contracts,if any,in the last 10 years on which Proposer has defaulted,failed to complete or deliver the work,or that have been terminated for any reason.For each such contract,provide the project name,scope,value and date and the name of the procuring entity.Fully explain the circumstances of the default,failure to complete or deliver the work, or termination. RAS has not defaulted,failed to complete/deliver the work,or terminated a contract. 7.List all litigation or other legal proceedings (including arbitration proceedings),if any,in the last 10 years brought against your ?rm,or any of the ?rm's past or present owners,principal shareholders or stockholders,of?cers,agents or employees,that relate to or arise from a contract similar to this Contract or the Work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which ?led),nature of the claim ,and resolution or current status. RAS has not been involved in litigation or legal proceedings. Page 36 of 70 PROPOSALFORMSCOMM/SW3V.10.24.2023 Agenda Item #6.G. 23 Feb 2026 Page 91 of 135 .44/7? VENDOR REQUESTTO SELF-REPORT BUYBOARDPURCHASES no.Box 400,Austin,Tun:78167 800.695.2919 0 bddsabuyboardxom -buyhoard.oom The General Terms and Conditions require that all Purchase Orders generated by or under any Contract awarded under this Proposal Invitation be processed through the BuyBoard and,except as expressly authorized in writing by the Cooperative administrator,Vendors are not authorized to process Purchase Orders received directly from Cooperative members that have not been processed through the BuyBoard or provided to the Cooperative.In accordance with this provision,Vendor may request authorization of the Cooperative administrator to self-report Cooperative member purchases if awarded a Contract under this Proposal Invitation.By making such a request,Vendor acknowledges and agrees that self-reporting is speci?cally subject to and conditioned upon (1)Vendor’s agreement to the AdditionalTerms and Conditionsfor BuyBoard Self-Reporting which are included in this Proposal Invitation and incorporated herein for all purposes and (2)approval of this request in writing by the Cooperative administrator. Note:This form is NOTrequired as part of your proposal.You should sign and return this form ONLY if you wish to request authorization to self-report BuyBoard purchases.Any request to self-report will not be effective, and Vendor shall not be authorized to self-report BuyBoard member purchases,unless and until (1)Vendor is awarded a Contract under this Proposal Invitation,and (2)the request has been approved in writing by the Cooperative administrator. By my signature below,I hereby request authorization from the Cooperative administrator to self-report BuyBoard purchases if my company is awarded a Contract.I certify that I am authorized by the abo ve-nam ed Vendor to approve this form,and I have received and read the Additional Terms and Conditions for BuyBoard Self-Reporting included in this Proposal Invitation and do hereby approve and agree to such terms and conditions on behalf of Vendor. NAME OF VENDOR:Roadway Asset Services,LLC Signature of Vendor Authorized Representative Tit|e:Chief Executive Of?cer (For Cooperative Administrator Use Only) Approved by BuyBoard Administrator: Effective]Start Date for Self-Reporting: Date:1/22/2024 Page 37 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.2023 34$ 00 xi ”,1 Agenda Item #6.G. 23 Feb 2026 Page 92 of 135 THE LOCALGOVERNMENT PURCHASING COOPERATIVE ADDENDUM NO.1 Proposal Invitation No.734-24 Pavement Assessment Service for Roads and Hi hwa s PD.Bax 400,Ausun,1mm;18787 800 695 2919 -blds©buyboard.com .buyboard com The following addendum is issued to Proposal Invitation No.734-24,Pavement Assessment Service for Roads and Highways and shall become a permanent part of the Proposal Invitation document. The Anticipated Cooperative Board Meeting Date listed in the proposal invitation has been updated as referenced below. Antici ated Coo r tive Board Meetin Date April 2024 '.a.UK:1 (CG,Austin,T6285 7511737 "1 ‘Max:923:y"c :n ..o Cmm;M.mt: Date:1/22/2024 Signature of Authorized Company Of?cial: Telephone Number:(210)837-5249 Title:Chief Executive Of?cer 6001 W Parmer Lane,Ste 370-1102,Austin,TX 78727 Address: Roadway Asset Services,LL Company Name: Please sign and return onecopy of this Addendum with your proposal as veri?cation of your receipt and compliance with the information contained in this Addendum. ADDENDUMNo.1,PROPOSALINVITATIONNo.734-24 Agenda Item #6.G. 23 Feb 2026 Page 93 of 135 REQUIREDFORMS CHECKLIS no,But A00 Austiny mu 78761 800 695 2915 -bldwbuybnard com -buyboa‘rd com can.tam:£061.Ausmn,Texas 75767 JODJERSJBSS 0 [21d "‘buybmarda m r buyhoardcom (Please check (10 the following) E Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Corn Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Corn Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com Reviewed Com leted leted: leted: eted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: leted: :Proposer’s Acceptance and Agreement Proposal Acknowledgements Felony Conviction Disclosure Resident]Nonresident Certi?cation Debarment Certi?cation Vendor Employment Certi?cation No Boycott Veri?cation No Excluded Nation or Foreign Terrorist Organization Certi?cation Historically Underutilized Business Certi?cation Acknowledgement of BuyBoard Technical Requirements Construction-Related Goods and Services Af?rmation Deviation and Compliance Vendor Consent for Name Brand Use Con?dential]Proprietary Information EDGAR Vendor Certi?cation Compliance Forms Signature Page Vendor Business Name Vendor Contact Information (complete in electronic proposal submission system) Federal and State]Purchasing Cooperative Experience Governmental References Company Pro?le Texas Regional Service Designation (complete in electronic proposal submissionsystem) State Service Designation (complete in electronic proposal submission system) National Purchasing Cooperative Vendor Award Agreement (Vendors serving outside Texas only) Local/AuthorizedSeller Listings Manufacturer Dealer Designation Proposal Invitation Questionnaire Vendor Request to Self-Report BuyBoard Purchases (Optional) Proposal Speci?cations Discount (%)o?‘Catalog/Price/ist and/or other required pricing information including Catalogs/Price/ists (or no bid response)must be submitted with the Proposal or the Proposal willnot be considered. Page 39 of 70 PROPOSALFORMSCOMM/SVCSV.10.24.2023 PROPOSAL FORMS PART 2:VENDOR INFORMATION FORMS PROPOSAL FORMS PART 1:COMPLIANCE FORMS Agenda Item #6.G. 23 Feb 2026 Page 94 of 135 THE LOCAL GOVERNMENT PURCHASING COOPERATIVE ADDENDUM NO.1 Proposal Invitation No.734-24 Pavement Assessment Service for Roads and Hi hwa s Prov Box :00.Austin.raxas I876! 800 695 2919 -bid buybaardcom .buyhoardmcom .'.U0:4C0,Austin,13213.5 TL-‘J' MGTC“.95.?4"[:Id£;¢;£:1'?arc’.{v r [w I:..d. Date:1/22/2024 Title:Chief Executive Of?cerSignatureofAuthorized Company Of?cial: Telephone Number:(210)837-5249 _6001 W Parmer Lane,Ste 370-1102,Austin,TX 78727 Address. .Roadway Asset Services,LLC Company Name. The following addendum is issued to Proposal Invitation No.734-24,Pavement Assessment Service for Roads and Highways and shall become a permanent part of the Proposal Invitation document. The Anticipated Cooperative Board Meeting Date listed in the proposal invitation has been updated as referenced below. Antici ated Coo erative Board Meetin Date April 2024 Please sign and return one copy of this Addendum with your proposal as veri?cation of your receipt and compliance with the information contained in this Addendum. ADDENDUMN0.1,PROPOSALINVITATIONNO.734-24 /3,L$ Agenda Item #6.G. 23 Feb 2026 Page 95 of 135 Roadwav Asset Services,LLC Information Contact:Bart Williamson Address:6001 W Parmer Lane Suite 370-1102 Austin,TX 78727 Phone:(210)837-5249 Web Address:www.roadwayassetservices.com Page 3 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 By submitting your response,you certify that you are authorized to represent and bind your company. Bart Williamson bwilliamson roadwa assetservices.com Signature Email Submitted at 2/15/2024 09:46:35 AM (CT) Requested Attachments BuyBoard Proposal Invitation No.734-24,Pavement Assessment RAS Submission toPavement Service for Roads and Highways Assessment semses-Pdf REQUIRED-In PDF format,upload all COMPLETED and FILLED in proposal invitation documents available for download at vendor.buyboard.com including any additional pages,as necessary.NOTICE:DO NOT complete proposal forms in internet browser.No data will be stored.Download file to computer and complete proposal forms prior to submitting.(Please DO NOT password protect uploaded files.) Manufacturer Catalog(s)and/or Product Price |ist(s)RAS Catalog-pdf REQUIRED-In Excel or PDF format,upload manufacturer catalog(s)and/or product price |ist(s)in accordance with proposal invitation instructions.Vendors shall submit catalog(s)/price |ist(s)with their Proposal response or Proposal will not be considered.No paper catalogs or manufacturer/vendor websites will be accepted.File size must not exceed 250MB.(Please DO NOT password protect uploaded files.) Exceptions and/or Detailed Information Related to Discount %and/or N0 reSponse Hourly Labor Rate Proposed In PDF format and if necessary,vendor shall attach detailed information regarding exceptions to pricing and/or discount percentage and define the services that are proposed to be provided.NOTE:IF DETAILED INFORMATION IS NOT SUBMITTED,PROPOSAL MAY NOT BE CONSIDERED.(Please DO NOT password protect uploaded ?les.) Company Profile Company Profiledocx REQUIRED-Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website.If your company is awarded a Contract under this Proposal Invitation,please provide a brief company description that you would like to have included with your company profile on the BuyBoard website.Submit your company profile in a separate file,in Word format,with your Proposal.(Note:Vendor is solely responsible for any content provided for inclusion on the BuyBoard website.The Cooperative reserves the right to exclude or remove any content in its sole discretion,with or without prior notice,including but not limited to any content deemed by the Cooperative to be inappropriate,irrelevant to the Contract,inaccurate,or misleading.) IRS Form W-9 Request for Taxpayer Identification Number and RAS W9-pdf Certification REQUIRED-In PDF format,upload W-9 form.(Please DO NOT password protect uploaded files.) Addendum No.1 Addendum-No-1-for—734-24.pdf Addendum No.1 REQUIRED -In PDF format,upload addendum document available for download at vendor.buyboard.com including any additional pages,as necessary.(Please DO NOT password protect uploaded files.) Agenda Item #6.G. 23 Feb 2026 Page 96 of 135 Page 4 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Bid Attributes Federal Identification Number Federal Identification Number 851939454 No Boycott Verification/No Excluded Nation or Foreign Terrorist Organization Certification/Historically Underutilized Business Certification No Boycott Verification/No Excluded Nation or Foreign Terrorist Organization Certification/Historically Underutilized Business Certification No Boycott Certification A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship)that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it:(1)does not boycott Israel and will not boycott Israel during the term of the contract (TEX.GOV‘T CODE Ch.2271),(2)does not boycott energy companies and will not boycott energy companies during the term of the contract (TEX.GOV’T CODE Ch.2276),and (3)does not have a practice,policy,guidance,or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of the contract against a firearm entity or firearm trade association (TEX.GOV'T CODE Ch.2274).Accordingly,this certification form is included to the extent required by law. “Boycott Israel”means refusing to deal with,terminating business activities with,or othenNise taking any action that is intended to penalize,inflict economic harm on,or limit commercial relations specifically with Israel,or with a person or entity doing business in Israel or in an Israeli—controlledterritory,but does not include an action made for ordinary business purposes.TEX.GOV’T CODE §808.001(1). “Boycott energy company"means,without an ordinary business purpose,refusing to deal with,terminating business activities with,or othenNise taking any action that is intended to penalize,inflict economic harm on,or limit commercial relations with a company because the company:(A)engages in the exploration,production,utilization, transportation,sale,or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law;or (B)does business with a company described by Paragraph (A).TEX.GOV’T CODE §809.001(1). “Discriminate against a firearm entity or firearm trade association”means,(A)with respect to the entity or association,to:(i)refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association;(ii)refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (iii)terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association;and (B)does not include:(i)the established policies of a merchant,retail seller,or platform that restrict or prohibit the listing or selling of ammunition,firearms,or firearm accessories;and (ii) a company’s refusal to engage in the trade of any goods or services,decision to refrain from continuing an existing business relationship,or decision to terminate an existing business relationship:(aa)to comply with federal,state, or local law,policy,or regulations or a directive by a regulatory agency;or (bb)for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity‘s or association’s status as a firearm entity or firearm trade association.TEX.GOV’T CODE §2274.001(3). By signature on the Compliance Forms Signature Page,to the extent applicable,I certify and verify that Vendor does not boycott Israel,boycott energy companies,or discriminate against a firearm entity or firearm trade association and will not do so during the term of any contract awarded under this Proposal Invitation,that this certification is true,complete and accurate,and that I am authorized by my company to make this certification. Yes Agenda Item #6.G. 23 Feb 2026 Page 97 of 135 Page 5 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum No Excluded Nation or Foreign Terrorist Organization Certification Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan,Iran,or a foreign terrorist organization —specifically,any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051,807.051,or 2252.153.(A company that the US.Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan,lran,or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page,I certify and verify that Vendor is not on the Texas Comptroller’s list identified above;that this certification is true,complete and accurate;and that I am authorized by my company to make this certification. Yes Historically Underutilized Business Certification A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or “MWBE”and all referred to in this form as a “HUB”)is encouraged to indicate its HUB certification status when responding to this Proposal Invitation.The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification on this form. I certify that my company has been certified as a MWBE/HUB in the following categories:(Please check all that apply) Minority Owned Business Minority Owned Business El Minority Owned Business Women Owned Business Women Owned Business [I Women Owned Business Service-Disabled Veteran Owned Business Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C.§101 (2),who has a service-connected disability as defined by 38 U.S.C.§101(16).and who has a disability rating of 20%or more as determined by the U. S.Department of Veterans Affairs or Department of Defense) El Service-Disabled Veteran Owned Business Certification Number Certification Number No response Name of Certifying Agency Certifying Agency No response Non-MWBEIHUB My company has NOT been certified as a MWBE/HUB Vendor General Contact information Proposal/Contract General Contact Information Non- Agenda Item #6.G. 23 Feb 2026 Page 98 of 135 Page 6 of 20 pages Vendor:Roadway Asset Services.LLC 734-24 Addendum Vendor Proposal/Contract Contact Name Vendor Proposal/Contract Contact Name Bart Williamson Vendor Proposal/Contract Contact E-mail Address Vendor Proposal/Contract Contact E-mail Address bwi|liamson@roadwayassetservices.com Vendor Proposal/Contract Mailing Address Vendor Proposal/Contract Mailing Address 6001 W Parmer Lane,Suite 370-1102 Vendor Proposal/Contact Mailing Address -City Vendor Proposal/Contact Mailing Address -City Austin Vendor Proposal/Contact Mailing Address -State Vendor Proposal/Contact Mailing Address —State (Abbreviate State Name) TX Vendor Proposal/Contact Mailing Address -Zip Code Vendor Proposal/Contact Mailing Address -Zip Code 78727 Vendor Proposal/Contact Phone Number Vendor Proposal/Contact Phone Number ()o<X-xxx-)ooo<) 210-837-5249 Vendor Proposal/Contact Extension Number Vendor Proposal/Contact Extension Number No response Company Website Company Website (www.XXXXX.com) www.roadwavassetservicescom Purchase Orders Contact Information All Purchase Orders from Cooperative members will be available through the Internet.Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives.An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of Purchase Orders and provide the requested information: o I will use the internet to receive Purchase Orders at the following address Yes Agenda Item #6.G. 23 Feb 2026 Page 99 of 135 Page 7 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Purchase Order E-mail Address Purchase Order E-mail Address bwilliamson@roadwayassetservices.com Purchase Order Contact Name Purchase Order Contact Name Bart Williamson Purchase Order Contact Phone Number Purchase Order Contact Phone Number (>oo<->oo<->ooo<) 210-837-5249 Purchase Order Contact Extension Number Purchase Order Contact Extension Number No response Alternate Purchase Order E-mail Address Alternate Purchase Order E-mailAddress ardept@roadwayassetservices.com Alternate Purchase Order Contact Name Alternate Purchase Order Contact Name Cassie Thomason Alternate Purchase Order Contact Phone Number Alternate Purchase Order Contact Phone Number (xxx—xxx—xxxx) 623-227-1472 Alternate Purchase Order Contact Extension Number Alternate Purchase Order Contact Extension Number No response Purchase Orders Contact Information All Purchase Orders from Cooperative members will be available through the Internet.Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives.An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of PurchaseOrders and provide the requested information:.Purchase Orders may be received by the Designated Dealer(s)identified on my company’s Dealer Designation form as provided to the Cooperative administrator.I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. Yes Request for Quotes (RFQ) Cooperative members willsend RFQsto you by e—mail.Please provide e-mail addresses for the receipt of RFQs: Agenda Item #6.G. 23 Feb 2026 Page 100 of 135 Page 8 of 20 pages Vendor:Roadway Asset Services.LLC 734-24 Addendum 1 Request for Quote (RFQ)E-mail Address Request for Quote (RFQ)E—mailAddress bwil|iamson@roadwayassetservices.com Request for Quote (RFQ)Contact Name Request for Quote(RFQ)Contact Name Bart Williamson Request for Quote (RFQ)Contact Phone Number Request for Quote (RFQ)Contact Phone Number (>oo<-)oo<-)000() 210-837—5249 Request for Quote (RFQ)Contact Extension Number Request for Quote (RFQ)Contact Extension Number No response Alternate Request for Quote (RFQ)E-mail Address Alternate Request for Quote (RFQ)E-mailAddress zthomason@roadwayassetservices.com Alternate Request for Quote (RFQ)Contact Name Alternate Request for Quote (RFQ)Contact Name Zac Thomason Alternate Request for Quote (RFQ)Contact Phone Number Alternate Request for Quote (RFQ)Contact Phone Number (xxx—xxx-xxxx) 623-640-2897 Alternate Request for Quote (RFQ)Contact Extension Number Alternate Request for Quote (RFQ)Contact Extension Number No response Invoices Your company will be billed monthly for the service fee due under a Contract awarded under this Proposal Invitation.All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. Agenda Item #6.G. 23 Feb 2026 Page 101 of 135 Page 9 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Invoices Please choose only one (11 of the following options for receipt of invoices and provide the requested information: (a)Service fee invoices and related communications should be provided directly to my company at: Dr (b)In lieu of my company,I request and authorize all service fee invoices to be provided directly to the following billing agent: If Vendor authorizes a billing agent to receive and process service fee invoices,in accordance with the General Terms and Conditions of the Contract, Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor ofits responsibilities and obligations under the Contract including,but not limited to,payment of all service fees under any Contract awarded Vendor Service fee invoices and notices direct to company Invoice Company Name Invoice Company Name Roadway Asset Services,LLC Invoice Company Department Name Invoice Company Department Name Accounting Invoice Contact Name Invoice Contact Name Cassie Thomason Invoice Mailing Address Invoice Mailing Address (PO.Box or Street Address) 1545 E Commerce Drive Invoice Mailing Address -City Invoice Mailing Address -City St.George Invoice Mailing Address -State Invoice Mailing Address -State (Abbreviate State Name) UT Invoice Mailing Address -Zip Code Invoice Mailing Address (Zip Code) 84790 Invoice Contact Phone Number Invoice Contact Phone Number (xxx-xxx-xxxx) 623-227-1472 Agenda Item #6.G. 23 Feb 2026 Page 102 of 135 Page 10 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Invoice Contact Extension Number Invoice Contact Extension Number No response Invoice Contact Fax Number Invoice Contact Fax Number (xxx-xxx-xxxx) No response Invoice Contact E-mail Address Invoice Contact E-mail cthomason@roadwayassetservices.com Invoice Contact Alternate E-mail Address Invoice Contact Alternate E-mail Address ardept@roadwayassetservices.com Billing Agent Company Name Billing Agent Company Name No response Billing Agent Department Name Billing Agent Department Name No response Billing Agent Contact Name Billing Agent Contact Name No response Billing Agent Mailing Address Billing Agent Mailing Address (PO.Box or Street Address) No response Billing Agent Mailing Address -City Billing Agent Mailing Address City No response Billing Agent Mailing Address -State Billing Agent Mailing Address -State (Abbreviate State Name) No response Billing Agent Mailing Address -Zip Code Billing Agent Mailing Address —Zip Code No response Billing Agent Contact Phone Number BillingAgent Contact Phone Number (xxx-xxx—xxxx) No response Agenda Item #6.G. 23 Feb 2026 Page 103 of 135 Page 11 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Billing Agent Contact Extension Number Billing Agent Contact Extension Number No response Billing Agent Fax Number Billing Agent Fax Number No response Billing Agent Contact E-mail Address Billing Agent Contact E-mail Address No response Billing Agent Alternative E-mail Address Billing Agent Alternative E-mail Address No response Shipping Via Common Carrier,Company Truck,Prepaid and Add to Invoice,or Other Common Carrier Payment Terms Note:Vendor payment terms must comply with the BuyBoard General Terms and Conditions and the Texas Prompt Payment Act (Texas Government Code Ch.2251). Yes,we comply with the BuyBoard General Terms and Conditions and the Texas Prompt Payment Act Vendor's Internal/Assigned Reference/Quote Number Vendor's Internal/Assigned Reference/Quote Number No response State or Attach Return Policy Note:Only return requirements and processes will be deemed part of Vendor’s return policy.Any unrelated contract terms,terms of sale,or other information not specifically related to return requirements and processes included in Vendor's return policy shall not apply to any awarded Contract unless specifically included as a deviation in the Deviation and Compliance Form and accepted by the Cooperative. No response Electronic Payments Are electronic payments acceptable to your company? Yes Credit Card Payments Are credit card payments acceptable to your company? No Agenda Item #6.G. 23 Feb 2026 Page 104 of 135 Page 12 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum Texas Regional Service Designation Texas Regional Service Designation -Refer to Form in Proposal Invitation The Cooperative (referred to as “Texas Cooperative”in this form and in the State Service Designation form)offers vendors the opportunity to service its members throughout the entire State of Texas.If you do not plan to service all Texas Cooperative members statewide,you must indicate the specific regions you will service on this form.If you propose to serve different regions for different products or services included in your Proposal,you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies.By designating a region or regions,you are certifying that you are authorized and willing to provide the proposed products and services in those regions.Designating regions in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or,if awarded,termination of your Contract.Additionally,if you do not plan to service Texas Cooperative members (i.e.,if you will service only states other than Texas),you must so indicate on this form. Company Name Company Name Roadway Asset Services,LLC Texas Regional Service Designation Select only one of the following options.If you select "I will NOT serve all Regions of Texas",you must then check the individual Regions you wish to serve. I will serve all Regions of Texas Region 1 Region 1 -Edinburg El Region 1 Region 2 Region 2 —Corpus Christi El Region 2 Region 3 Region 3 -Victoria El Region 3 Region 4 Region 4 -Houston L—JRegion 4 Region 5 Region 5 -Beaumont [3 Region 5 Region 6 Region 6 -Huntsville El Region 6 Region 7 Region 7 -Kilgore El Region 7 Agenda Item #6.G. 23 Feb 2026 Page 105 of 135 Page 13 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Region 8 Region 8 -Mount Pleasant El Region 8 Region 9 Region 9 —Wichita Falls El Region 9 Region 10 Region 10 -Richardson El Region 10 Region 11 Region 11 -Fort Worth El Region 11 Region 12 Region 12 -Waco I]Region 12 Region 13 Region 13 —Austin [I Region 13 Region 14 Region 14 Abilene D Region 14 Region 15 Region 15 -San Angelo El Region 15 Region 16 Region 16 -Amarillo El Region 16 Region 17 Region 17 -Lubbock El Region 17 Region 18 Region 18 -Midland El Region 18 Region 19 Region 19 -El Paso El Region 19 Agenda Item #6.G. 23 Feb 2026 Page 106 of 135 Page 14 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Region 20 Region 20 -San Antonio E]Region 20 State Service Designation State Service Designation -Refer to Form in Proposal invitation. As set forth in the Proposal Invitation,it is the Cooperative’s intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract,subject to applicable state law,through a piggy—back award or similar agreement through the National Purchasing Cooperative BuyBoard.If you plan to service the entire United States or only specific states,you must complete this form accordingly.(Note: If you plan to service Texas Cooperative members,be sure that you complete the Texas Regional Service Designation form.)In addition to this form,to be considered for a piggy-back award by the National Purchasing Cooperative,you must have an authorized representative sign the National Purchasing Cooperative Vendor Award Agreement that follows this form. If you serve different states for different products or services included in your Proposal,you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies.By designating a state or states,you are certifying that you are authorized and willing to provide the proposed products and services in those states.Designating states in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or,if awarded,termination of your Contract. Company Name Company Name Roadway Asset Services,LLC State Service Designation Select only one of the following options.If you select "I will NOT serve all States",you must then check the individual States you wish to serve. I will serve all states in the United States Alabama Alabama U Alabama Alaska Alaska 1:]Alaska Arizona Arizona ElArizona Arkansas Arkansas '3 Arkansas California California (Public Contract Code 20118 &20652) [3 California Agenda Item #6.G. 23 Feb 2026 Page 107 of 135 Page 15 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Colorado Colorado [I Colorado Connecticut Connecticut I]Connecticut Delaware Delaware El Delaware District of Columbia District of Columbia El District of Columbia Florida Florida [I Florida Georgia Georgia [I Georgia Hawaii Hawaii [I Hawaii Idaho Idaho ledaho Illinois Illinois IIIl/linois Indiana Indiana D Indiana Iowa Iowa El Iowa Kansas Kansas Kansas Agenda Item #6.G. 23 Feb 2026 Page 108 of 135 Page 16 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum 1 Kentucky Kentucky El Kentucky Louisiana Louisiana I]Louisiana Maine Maine [I Maine Maryland Maryland [I Maryland Massachusetts Massachusetts El Massachusetts Michigan Michigan [I Michigan Minnesota Minnesota [:1 Minnesota Mississippi Mississippi 1]Mississippi Missouri Missouri |:|Missouri Montana Montana [3 Montana Nebraska Nebraska El Nebraska Nevada Nevada Nevada Agenda Item #6.G. 23 Feb 2026 Page 109 of 135 Page 17 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum New Hampshire New Hampshire CINew Hampshire New Jersey New Jersey El New Jersey New Mexico New Mexico E]New Mexico New York New York D New York North Carolina North Carolina [I North Carolina North Dakota North Dakota [I North Dakota Ohio Ohio El Ohio Oklahoma Oklahoma El Oklahoma Oregon Oregon I]Oregon Pennsylvania Pennsylvania El Pennsylvania Rhode Island Rhode Island El Rhode Island South Carolina South Carolina South Carolina Agenda Item #6.G. 23 Feb 2026 Page 110 of 135 Page 18 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum South Dakota South Dakota El South Dakota Tennessee Tennessee [I Tennessee Texas Texas [I Texas Utah Utah El Utah Vermont Vermont El Vermont Virginia Virginia [I Virginia Washington Washington I]Washington West Virginia West Virginia [3 West Virginia Wisconsin Wisconsin [I Wisconsin Wyoming Wyoming El Wyoming Bid Lines Agenda Item #6.G. 23 Feb 2026 Page 111 of 135 Catalog/Price list MUST be included or proposal willnot be considered. Page 19 of 20 pages Vendor:Roadway Asset Services.LLC 734-24 Addendum Discount (%)off catalog/price list for Pavement Assessment Service of Roadways (complete survey service to include automated video imaging and video data processing,data collection of pavement condition and distress detection areas,professional data validation,and comprehensive written summary of assessment). Total:10% Item Notes:PROPOSAL NOTE 1:Vendors shall submit catalog(s)/pricelist(s)with their Proposal response or the Proposal will not be considered.Vendors shall submit catalog(s)/pricelist(s)with the Proposal in a readily available and readable electronic format,with Excel or searchable PDF preferred.No paper catalogs or manufacturer/vendor websites will be accepted. PROPOSAL NOTE 2:PROFESSIONAL ENGINEERING AND OTHER PROFESSIONAL SERVICES EXCLUDED -The scope of services in this Proposal Invitation and any resulting contract award do not include services that are required to be procured under the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code),including without limitation architecture and professional engineering services. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: 0 Select for each additional manufacturer product line and/or catalog/price list proposed 0 Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/price list listed Item Attributes 1.State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage RAS catalog roads Discount (%)off catalog/price list for Pavement Assessment Service of Highways (complete survey service to include automated video imaging,automated video data processing,data collection of pavement condition/distress detection areas,professional data validation,and comprehensive written summary of assessment). Total:10% Item Notes:PROPOSAL NOTE 1:Vendors shall submit catalog(s)/pricelist(s)with their Proposal response or the Proposal will not be considered.Vendors shall submit catalog(s)/pricelist(s)with the Proposal in a readily available and readable electronic format,with Excel or searchable PDF preferred.No paper catalogs or manufacturer/vendor websites will be accepted. PROPOSAL NOTE 2:PROFESSIONAL ENGINEERING AND OTHER PROFESSIONAL SERVICES EXCLUDED -The scope of services in this Proposal Invitation and any resulting contract award do not include services that are required to be procured under the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code),including without limitation architecture and professional engineering services. Vendors proposing multiple manufacturer product lines and/or catalog/price list per line item must submit the information as follows or proposal may not be considered: 0 Select for each additional manufacturer product line and/or catalog/price list proposed 0 Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/price list listed "Add Alternate" NOTE:Do not reference SKU,Reference Numbers,Websites,and/or "See Attached/Enclosed" Catalog/Price list MUST be included or proposal will not be considered. "Add Alternate" Agenda Item #6.G. 23 Feb 2026 Page 112 of 135 NOTE:Do not reference SKU,Reference Numbers,Websites,and/or "See Attached/Enclosed" Response Total:$0 00 RAS catalog highways 1.State Name of Manufacturer Catalog or Product Price list Proposed with Discount Percentage Page 20 of 20 pages Vendor:Roadway Asset Services,LLC 734-24 Addendum Item Attributes Agenda Item #6.G. 23 Feb 2026 Page 113 of 135 Héaggd‘Vendor This Worksheet is prepared by Contractor and given to End User.If a PO is issued,documents must be submitted through End User Buy Board Portal.Therefore please type or print legibly. Catalog/Price Sheet Items being purchased Task gDescript Units 5 UnitPr a Total Right-of-WayAssetlnventory Sub-Total:§$21,384.00 mg Contact Person: Phone: Email: aaog anera BASE-1 BASE-2 BASE-3 BASE-4 BASE-5 BASE-6 DATA-22 DATA-23 ALT-6 ROW-1 ROW-5 ROW-1 O ROW-1 5 ROW-1 6 N/A CONTRACT PRICING WORKSHEET Contract For Catalog Purchases No.: §Cityof Atlantic Beach,FL 5M3,“Krug Prega'redEBartWilliamson §(904)463-5793 Phone:$010)837'5249 .Email: ”Ge ee RAS Roads Catalog escrlp ion Pavement and Asset Management Program Update SCenterlineIdentification (lump sum) §FieldSet-up,Mobilization &GPS Network Creation (lump sum) EAutomatedVideoImaging &Data Collection of Pavement Condition (test mile) EVideoData Processing &Distress Index Development (Modified ASTM D6433)(test mile) gProfessionalData Validation Pilot (Per Day) EPavementWidths (lane mile) éBudgetOptimization Street Selector 8088‘"Data Load (lump sum) EBudgetOptimization Street Selector BOSS'"Pavement Analysis &Multi-Year Plan gPavementReport with 1 round of multi-year Budget Scenarios (lump sum) ESign&Support Inventory with Condition (lane mile) ESidewalksInventory (lane mile) ECurbandGutter Inventory (lane mile) éPavementMarkings Inventory (lane mile) EPavementStriping Inventory (lane mile) EROWAsset Inventory Discount (10%) 734-24 68 68 108 108 108 108 108 108 Contractor:ERoadwayAsset Services,LLC (RAS) ”fired:2/1 1/2026 $1,950.00 $1,950.00 §$5,500.00§$5,500.00 $112.00 $7,616.00 $42.00 $2,856.00 $3,500.00 $3,500.00 $12.00 $1,296.00 E$5,000.00§$5,000.00 $20,000.00 $20,000.00 $10,000.00 $10,000.00 $60.00 $6,480.00 $40.00 $4,320.00.$50.00 $5,400.00 $30.00 $3,240.00 5 $40.00 $4,320.00 $(2,376.00)?$(2,376.00) Project Total:$79,102.00 Pavement Management Program Update Sub-Totals;$57,718.00 J)”~74 l'?vl‘é- coaru Wm. Agenda Item #6.G. 23 Feb 2026 Page 114 of 135 AGENDA ITEM:Resolution No.26-31 Accepting the Utility Easement at the Beaches Habitat for Humanity Coastal Haven Development SUBMITTED BY:Troy Stephens,Public Utilities Director CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT TODAY’S DATE:February 10,2026 MEETING DATE:February 23,2026 BACKGROUND:Construction of the water infrastructure for Habitat’s new Coastal Haven development at 2150 Mayport Road has been completed. In order for the City to have access for maintaining the infrastructure,a legal easement must be obtained from Beaches Habitat.Beaches Habitat has prepared the easement,which has also been reviewed and approved by our City Attorney. BUDGET:N0 impact to operating budget. RECOMMENDATION:Adopt Resolution No.26-31. ATTACHMENT(S):l .Resolution No.26-3 1 Grant of Easement from Beaches Habitat REVIEWED BY CITY MANAGER: Agenda Item #6.H. 23 Feb 2026 Page 115 of 135 Donna L.Bartle,City Clerk Curtis Ford,Mayor RESOLUTION NO.26-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,ACCEPTING THE UTILITY EASEMENT FROM BEACHES HABITAT FOR THE COASTAL HAVEN DEVELOPMENT;AUTHORIZING THE CITY MANAGER TO EXECUTE AND SIGN THIS UTILITY EASEMENT TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,construction on the infrastructure for the Beaches Habitat for Humanity Coastal Haven development on Mayport Road has been completed;and WHEREAS,Beaches Habitat has presented the City with a utility easement for the potable water system. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby accepts the Utility Easement presented by Beaches Habitat for Humanity. SECTION 2.The City Commission hereby authorizes the City Manager to execute and sign this Utility Easement. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 23rdDay of February,2026. Approved as to form and correctness: Jason R.Gabriel,City Attorney Attest: Agenda Item #6.H. 23 Feb 2026 Page 116 of 135 UTILITY EASEMENT THIS UTILITY EASEMENT (this “Easement”)executed and given this day of ,2026,by BEACHES HABITAT FOR HUMANITY,Inc.,a Florida corporation,whose mailing address is 797 Mayport Road,Jacksonville,FL 32233 (hereinafter referred to as the “GRANTOR”),and the CITY OF ATLANTIC BEACH,a Florida municipa lcorporation,whose business address is 800 Seminole Road,Atlantic Beach,Florida 32233-5444 (hereinafter referred to as the “GRANTEE”). W I T N E S S ET H 2 WHEREAS,Grantor is the owner of that certain real property located in Jacksonville,Duval County,Florida,more particularly described as follows (the "Property"): See Exhibit “A”attached WHEREAS,Grantor desires to grant and convey unto Grantee,Grantee‘s customers,agents, employees,guests,assigns,and contractors,a non-exclusive public utility easement to,over,under, upon,across and through that certain portion of the Property (hereinafterreferred to as the " BasementArea"),for the construction,installation,operation,maintenance and repair by Grantee,or its employees,agents or designees,of potable water line pipes,mains,pumps,valves,wires,structures, electrical controls,cables and similar appurtenances associated with the potable water system (hereinafterreferred to as the "Water Utilities"). NOW,THEREFORE,for and in consideration of the mutual covenants and agreements contained in this Easement and other good and valuable consideration,the receipt and suf?ciency of which is hereby acknowledged by all parties,Grantor and Grantee agree as follows: ].Recitals.The above recitals are true and correct and are incorporated in this Utility Easement by this reference. 2.Grant of Easement b Grantor.Grantor creates,grants,couveys,and declares to exist a non-exclusive easement to,over,under,upon,across,and through the Basement Area for the purpose of construction,installation,operation,maintenance,and repair of the Water Utilities (hereinafter the “Utility Basement”). 3.Incidental Richts.The Basement created and granted herein includes the creation of all incidental rights reasonably necessary for the use and enjoyment of the Basement Agenda Item #6.H. 23 Feb 2026 Page 117 of 135 Area for its intended purposes,including,speci?cally,the right of entry for purposes of construction,installation,operation,maintenance and repair of any Water Utilities located within the Easement Area. 4 Construction and Maintenance.Grantee shall bear the entire cost and expense of any construction,repair,alteration,replacement or removal activities performed within the Basement Area.The Grantee shall also,at Grantee's cost and expense,restore the Property and Easement Area to the condition which existed prior to any such construction,repair,alteration,replacement or removal activities,including but not limited to,revegetation,resodding,repaving,or removal of debris or dirt caused by or resulting from such activities. 5.Use.Use of the Basement Area and entry upon the Property will at all times conform to and comply with the terms of this Basement and all applicable governmental regulations now in existence or hereafter created. 6.Duration.The Basement granted and conveyed to,over,under,upon,across,and through the Basement Area shall be perpetual in duration. 7.Warrant of Title.Grantor warrants that:(i)Grantor owns the fee simple title to the Property,(ii)Grantor has good right and lawful authority to convey the Basement granted herein,and (iii)the Property is not encumbered by any mortgages or other matters which would prohibit the use of the Basement Area for the purposes contemplatedin this Utility Basement. 8.The following provisions are agreed upon for the general protection of the parties: (a)Obstructions.Grantee shall not erect or permit the erection or maintenance of any obstructions within the Basement that would block,limit or otherwise interfere with use or Maintenance of the Easement. (b)Liens.If any lien is placed on the Basement as the result of Grantee’s construction,Maintenance of the Basement,or otherwise,then Grantee shall promptly pay the lien amount due thereunder or take the appropriate action to have the lien removed. If Grantee defaults in its obligation to remedy (a)an obstruction or (b)a lien of recordthen Grantor,at its election,may (i)remedy any such violation in which event Grantor shall be entitled to be reimbursed by Grantee,including interest thereon at the highest rate allowed under the law plus all costs of collection including,but not limited to,reasonable attorneys’ fees and costs (whether incurred in negotiations,at trial,upon appeal or during administrative or agency proceedings)and/or (ii)sue Grantee for speci?c performance ,damages and/or any other right or remedy afforded under the law or at equity. Protections Agenda Item #6.H. 23 Feb 2026 Page 118 of 135 (c)Limited Liabilit r of Parties.Grantee agrees to hold harmless and indemnify the Grantor against any and all future claims,damages,losses,costs and expenses (including reasonable attorneys’,legal assistant and paralegal fees and costs,whether incurred during negotiations,at trial,upon appeal or during agency and/or administrative proceedings) incurred because of or relating to any property damage caused by Grantee’s agents, licensees,invitees or guests. 9.Liti ation and Attornevs Fees.In the event it shall be necessary for Grantor or Grantee to bring suit for speci?c performance or damages or to enforce any provisiOn of this Utility Easement,the prevailing party in any such litigation and any appeals therefro mshallbeentitledtorecover?om the other party,in addition to any damages or other relief granted as a result of such litigation,all costs or expenses of such litigation and its reasonable attorneys'fees and paralegals'fees as ?xed by the Court. 10.Governinr Law.The Utility Easement shall be governed by and construed in accordance with the laws of the State of Florida. 11.Recordation.The original of this Utility Easement shall be recorded in the Public Records of Duval County,Florida,at the expense of the Grantee. 12.Bindin =Covenant.The covenant and rights set forth in this Utility Easement shall run with the title to the Property and the lands described in Exhibit "A"and the bene?ts and burdens hereof shall bind and inure to the bene?t of all successors in interest to the parties of this Utility Easement. 13.Amendment.The terms,conditions,obligations,responsibilities,conveyance and provisions of this Utility Easement cannot be amended,altered,or modi?ed in any fashion unless such amendment,alteration,or modi?cation is in writing and executed with the same formality as this Utility Easement. Agenda Item #6.H. 23 Feb 2026 Page 119 of 135 ?ncbamWehgew?h “WW“ohm/«4919 Ohm?akhsogc Lawren BEACHES HABITAT FOR HUMANITY, INC. IN WITNESS WHEREOF,Grantor and Grantee have caused this Utility Easement to be executed in a manner and form suf?cient to bind them as of the date and year ?rst written above. Signed,sealed and deliveredin the presence of?GRANTOR: {'2me 2.Sam h 30!ne STATE OF FLORIDA COUNTY OF DUVAL The foregoing instrumentwas acknowledgedbefore me by means of []physical presence or []online notarization,this _day of ,,»,,2026,by who 15 []personallyknown—to me or []has produced as identi?cation. 0%JOYCEMARIEFREEMAN NclawPubl'c 5W ““0““N AR PUBL C State of Flori aa,£25CommissionaHH640106 ..., .9p9,"MyComm.ExpiresJun 10,2029 My commissmn explres. BondedthroughNationalNotaryAssn. GRANTEE: CITY OF ATLANTIC BEACH a Florida municipal corporation Cig'ManagerAttest: Name :Title: Donna Battle,as City Clerk 3am 20m Printed Name: Its Printed Name: Agenda Item #6.H. 23 Feb 2026 Page 120 of 135 ”I” QM .13..1an rIW§ Exhibit "A" MAP SHOWINGSKETCHAND LEGAL DESCRIPTIONOF ALL OF SANDY WALKLANE.TOGETHERWITHA PORTTONOF LOTS 25 THROUGH44.INCLUSIVE.AND A PORTTONOF TRACT '0",ALL AS SHOWN ON THE PLAT 0F COASTAL HAVEN,AS RECORDEDIN PLAT BOOK B4,PAGES 78 AND 79 OF THE CURRENTPUBLIC RECORDSOF DUI/AL COUNTY,FLORIDAAND BEING MORE PARTTCULALRLYDESCRIBEDAS FOLLOWS: BEQNNINGAT THE NORTHEASTCORNER OF TRACT 'C'AS SHOWN ON SAID PLAT OF COASTALHA VEM SAID POINT LYING ON THE SOUTHERLYRIGHT OF WAY LINE OF SAID SANDY WALKLANE,BEING A 50 FOOT WDE PRIVATE RIGHT OF WAY AT THIS POINT;THENCESOUTH 89‘45'42'WEST ALONG SAID SOUTHERLYRIGHT OF WAYLINE.20.00 FEETTO THE NORTHEASTCORNEROF LOT 44 OF SAID PLAT} THENCESOUTH01‘26'27'EAST ALONG THE EAST LINE OF SAID LOT:.300 FEET?THENCE THEFOLLOMNG THREECOURSES AND DISTANCESALONGA UNE BEING 3.00 FEET SOUTH OF AND PARALLELWITHTHE SAID SOUTHERLYRIGHTOF WAY LINE OF SANDYWALKLANE:COURSE NO.1:SOUTH 59'45'42"WEST] 4.35.50 FEET TO A POINT OF CURVATUREOF A CURVECONCAVESOUN'IEASTERLYL'COURSEN0.2: SOUTHWESTERLYALONGTHE ARC OF SAID CURVE.HAVING A RADIUSOF 22.00 FEETAND A CENTRAL ANGLEOF 6413723",24.81 FEETAND BEING SUBTENDEDBY A CHORD BEARINGAND DISTANCE OF SOUTH 57'26'56"WEST;23.52 FEET TO A POINT OF REVERSE CURVATUREOF A CURVECONCAVENORTHERLY; COURSE N0..3:WESTERLYALONG THE ARC OF SAID CURVE,HAVINGA RADIUS OF 48.00 FEET AND A CENTRALANGLE 0F 104'21'57".87.4.3 FEETAND BEING SUBTENDEDBY A CHORDBEARINGAND DISTANCE OF SOUTH 777973"WEST,75.84 FEET TO A POINT ON THE SOUTHEASTERLYLINE OF TRACT ”A“0F SAID PLAT:THENCENORTH 5131'40'EAST ALONG SAID SOUTHEASTERLYUNE,3.07 FEET TO A POINT ON THE AFOREMENTTONEDSOUTHERLYRIGHTOF WAY LINEOF SANDY WALKLANE.SAID POINTALSO BEINGON A CURE CONCAVEEASTERLY.‘THENCENORTHWESTERLY.NORTHERLYAND NORTHEASTERLYALONGSAID CUva AND ALONG THE SOUTHERLY,WESTERLYAND NORTHERLYRIGHTOF WAYLINE OF SAID SANDY WALKLANE.HAWNG A RADIUSOF 45.00 FEET AND A CENTRALANGLE OF 141'18'43".110.99 FEET AND BEING SUBTENDEDBY A CHORDBEARINGAND DISTANCE OF NORTH 1.92039"EAST:84.92 FEET TO A POINT OF TANGENCY}THENCENORTH 89'45'57"EAST ALONGSAID NORTHERLYRIGHTOF WAY LINE OF SANDYWALKLANE.517.45 FEET TO A POINT OF INTERSECTTONWITHTHE WESTERLYRIGHT OF WAY LINE OF MAYPORTROAD (STATE ROAD N0.A—T—A),BEING A 100 FOOT WIDERIGHT OF WAY;THENCESOUTH 01'26'27'EAST ALONG SAID WESTERLYRIGHTOF WAY UNE,50.01 FEET TO THEPOINT OF BEGINNING. 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V-l-‘V UN OVDHIIVJS GVOE/JHOdAVW Zahamsuxm 3N8. 833 £33 «mm.E.mamwann Agenda Item #6.H. 23 Feb 2026 Page 122 of 135 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-32 to approve Change Order #1 to the Aquatic Gardens Drainage Improvements Project SUBMITTED BY:Adam Thornton,Public Works Director Steve Swarm,City Engineer TODAY’S DATE:February 10,2026 MEETING DATE:February 23,2026 BACKGROUND:The Aquatic Gardens Drainage Improvements Project is currently underway with Jax Utilities Management,Inc.working as the contractor.During construction, City staff and J ax Utilities Management,Inc.realized additionalrip rap installed along the drainage ditch near the property at 297 Aquatic Drive will provide additional long-term erosion protection. The rip rap materials will be provided by the City and the change order is for labor and equipment to install the rip rap.The total cost for the change order will be $39,744.31. BUDGET:The cost for the Change Order will be fully funded from the remaining project balance of $547,541.14 in Flood Control Infrastructure Account #470-0000- 538-6300. RECOMMENDATION:Adopt Resolution No.26-32. ATTACHMENTS:Resolution 26-32 Change Order #1 Request dated February 6,2026 REVIEWED BY CITY MANAGER: Agenda Item #6.I. 23 Feb 2026 Page 123 of 135 Curtis Ford,Mayor RESOLUTION NO.26-32 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,TO APPROVE CHANGE ORDER #1 TO THE AQUATIC GARDENS DRAINAGE IMPROVEMENTS PROJECT CURRENTLY UNDERWAY WITH JAX UTILITIES MANAGEMENT,INC.IN THE AMOUNT OF $39,744.31; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,the Aquatic Gardens Drainage Improvements Project is currently underway with J ax Utilities Management,Inc.working as the contractor;and WHEREAS,during construction,City staff and Jax Utilities Management,Inc.realized additional rip rap installed along the drainage ditch near the property at 297 Aquatic Drive will provide additional long-term erosion protection;and WHEREAS,the rip rap materials will be provided by the City and Jax Utilities Management, Inc.will provide labor and equipment for installation of the rip rap,and the total cost for the change order will be $39,744.31;and WHEREAS,the cost for the Change Order will be fully funded from the remaining project balance of $547,541.14 in Flood Control Infrastructure Account #470-0000-538-63.00. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission adopts Resolution 26-32 and approves Change Order #1 to the Aquatic Gardens Drainage Improvements Project. SECTION 2.The City Commission hereby authorizes the City Manager to execute the contract with Jax Utilities Management,Inc and approve a Purchase Order to said vendor in the amount of $3 9,744.3 1. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 23rdday of February,2026. Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #6.I. 23 Feb 2026 Page 124 of 135 Project:Aquatic Gardens Drainage Improvement Owner:City of Atlantic Beach Jax Utilities Management Date:02/06/2026 Attention:Steve Swarm City Bid No.:2324-08/09 CITY OF ATLANTIC BEACH DEPARTMENT OF PUBLIC WORKS 1200 Sandpiper Lane Atlantic Beach,FL 32233-4318 TELEPHONE:(904)247-5834 FAX:(904)247-5843 www.coab.us 1.Revised Scope of Work DESCRIPTION UNIT PRICE $DECREASE INCREASE IN IN CONTRACT CONTRACT PRICE $ PRICE $ Installation of Additional Rip Rap Maten'als provided by COAB $39,744.31 $39,744.31 ITEM NO. Contractor Date: 2 6 202.4 TOTAL NET INCREASE IN CONTRACT PRICE Note:15 39 744.31 will be added to existing PO 251371 The balance required to complete the additional work listed in this Change Order will come out of the 10%Contingency amount of $,leaving a balance in the Contingency f $20 additional days are added to the project. Accepted By:Date: Approved By: Owner CHANGE ORDER NO.1 Contractor: You are hereby requested to comply with the following changes in the Contract Documents: Agenda Item #6.I. 23 Feb 2026 Page 125 of 135 Page 126 of 135 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF AGENDA ITEM:Resolution 26-34 to Award Bid 2526-09 2026 Drainage Ditch Maintenance to Sun State Nursery &Landscaping,Inc. SUBMITTED BY:Adam Thornton,Public Works Director TODAY’S DATE:February 10,2026 MEETING DATE:February 23,2026 BACKGROUND:The purpose of this project is to select a Contractor to perform the annual Drainage Ditch Maintenance Project.On February 4,2026,?ve bids were received and opened for Bid 2526-09 2026 Drainage Ditch Maintenance. The bids ranged from $216,810 to $1,034,906.40,with Sun State Nursery &Landscaping,Inc. being the lowest bidder. BUDGET:The cost for the project will be funded from the $216,810.00 currently budgeted in the Flood Control Infrastructure Account #470-0000-538—3400,under project number PW23 64. RECOMMENDATION:Adopt Resolution No.26-34. ATTACHMENTS:Resolution 26-34 Bid 2526-09 Bid Analysis Bid 2526-09 Bid Tabulation REVIEWED BY CITY MANAGER: Agenda Item #6.J. 23 Feb 2026 Page 127 of 135 RESOLUTION NO.26-34 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING BID 2526-09 2026 DRAINAGE DITCH MAINTENANCE PROJECT TO SUN STATE NURSERY &LANDSCAPING,INC.IN THE AMOUNT OF $216,810;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,the purpose of this project is to select a contractor to perform the annual Drainage Ditch Maintenance;and WHEREAS,on February 4,2026,?ve bids were received and opened for Bid 2526-09 2026 Drainage Ditch Maintenance;and WHEREAS,the bids ranged from $216,810 to $1,034,906.40,with Sun State Nursery & Landscaping,Inc.being the lowest bidder;and WHEREAS,the cost for the project will be funded from the $216,810 currently budgeted in the Flood Control Infrastructure Account #470-0000-538-34.00,under project number PW23 64. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby awards Bid 2526-09 2026 Drainage Ditch Maintenance to Sun State Nursery &Landscaping,Inc; SECTION 2.The City Commission hereby authorizes the City Manager to execute the contract with Sun State Nursery &Landscaping,Inc and approve a Purchase Order to said vendor in the amount of $216,810.00; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 23rdday of February,2026. 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SUBMITTED BY:Amanda L.Askew,Neighborhoods Department Director TODAY’S DATE:February 12,2026 MEETING DATE:February 23,2026 BACKGROUND:The City of Atlantic Beach routinely submits grant applications for federal Florida Department of Agriculture and Consumer Services (FDACS)eligible projects.The Notice of Federal Financial Assistance Funding Opportunity requires a resolution or letter from the eligible applicant’s leadership approving the proposal and authorizing the applicant to execute agreements and documents with the grant request must be submitted as part of the proposal. If the City is awarded the FDACS grant resulting from a submitted application,an additional resolution will be required to authorize the Mayor or City Manager to execute the grant agreement. BUDGET:We will use “in-kind”staff time for the grant match. RECOMMENDATION:Adopt Resolution No.26-35. ATTACHMENT(S):Resolution No.26-3 5 REVIEWED BY CITY MANAGER: Agenda Item #6.K. 23 Feb 2026 Page 133 of 135 lull-II'I-u'f Ill?- -HT--I_-..--|.|._-q-.null -ll'rIII-I-.-III-'I -—l “numb I-II--I.-.l-I- un-J.-.'-rr'-F'I-‘bl?“ear"Ill-rd“-I“ |.-.l.rI.-fl'll'-l'-'II'lI-I'HF'II'I'IJ'III'III'IH'IHI- -.I.-Ihl.l.l_l.l II'Ir rI IHul-u-I'III:”FLIPII'T .'-..-'--.-.-I--'.-1'--.1'|-nun-I'm"- 'u-I"...IH’I II'I""I “Elfin-'11:“""1 I'IIW'H'E J-.--I-.-.-.'i---I III in '"l'"II'I Il—--""|--- mu-!!-—l-l---u-I-I-l "l-l'I-u-E '-Ill-Ir- -I-.--I-.r-FI'I u ---.-" I--*n.“— _-._.....||.IIJL a .I-....-.I._.r- .fl—r1_.a.l--.-_aura—p.“Hall I.- mtg-41:.I—I.a...|_..l._-.-.l.|.add—nun I..--I.I|. .pIIJn-Ia._I....-I|.r.-F-‘EFIIPLI'IJ'I'III'H''I'I'l -. ?l’l-rlrr '- ?—ul-?—HL—‘n'ul—‘I-m-Imlll? Ir I'IIIHI.Ham . 1."...ll.——|I..I---I—I--—'|I ~|.x-.-.-.- lull-”J.I-_-.-III._I_-_.||I.I.I.-I.:.I.“-J—I'Il'iu 'I'd'I-i'f'I...I..|_._.;-I.|.-I-I r.I.-..I-:.J-'-Iu wh--H-H1-I-I.-I-I-I?---'I~'.-n-I-rr '-.I'- _.I.-.-n...'.....- .|.._|._q.hm.“--:-'."If—J-.'llll-II—-'l'laJI--I—-u' _.!.n?-_|.-.I_l.g..1..ua'u|.1.--_I III-LII.a un-Iirl - all-3..“I|.u_.--m |n._n...|_|.Han Elna—HI.a.- '.-nn-..u-.I-uII-LLI-u‘III-II I--I-rl-I I-I-IJI—I'H'I'IIJ'I'III'IF-l'l IIIIH'I'I r-rl-I-r-Hrr -.---l-l I—.-.I Ir‘J-I'lr?'|--'--—|'-F'- -i IIIII 'III.'r-ul n-Il-?-m-I-Im'II-IF-ra F-l'-' rI-J. .-..J_?ung-nul—L'.iul—l .w..I..-JJ J— ‘u'I-I-'ul-‘u'I-I'I-I I'—IJ'-l'I'l'"' RESOLUTION NO.26-35 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE SUBlVIITTAL OF A 2025 URBAN &COMMUNITY FORESTRY NATURAL DISASTER AND RECOVERY SUPPLEMENT GRANT APPLICATION UPON MAYOR OR CITY MANAGER APPROVAL;AUTHORIZING THE MAYOR OR CITY MANAGER TO EXECUTE AGREEMENTS AND DOCUlVIENTS PERTAINING TO SUCH FEDERAL ASSISTANCE FOR AND ON BEHALF OF THE CITY OF ATLANTIC BEACH;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach applies for grants of various types;and WHEREAS,the City Commission of the City of Atlantic Beach may delegate the authority to sign grant applications;and WHEREAS,when the City is selected for funding,the City must execute a grant agreement,and only then are grant requirements binding;and WHEREAS,the Florida Department of Agriculture and Consumer Services (FDACS) administers the 2025 Urban &Community Forestry Natural Disaster and Recovery Supplement grant program under the U.S.Department of Agriculture,Forest Service,which provides federal grants to ensure urban forests are more resilient to future storm;and WHEREAS,the City of Atlantic Beach is eligible to apply for federal grants under the 2025 Urban &Community Forestry Natural Disaster and Recovery Supplement grant program and,if awarded,receive grant funding from FDACS/USDA for eligible projects. NOW THEREFORE,be it resolved that the City Commission of the City of Atlantic Beach authorizes: SECTION 1.The submittal of a 2025 Urban &Community Forestry Natural Disaster and Recovery Supplement grant program application upon Mayor or City Manager approval. SECTION 2.The Mayor or City Manager to execute a 2025 Urban &Community Forestry Natural Disaster and Recovery Supplement grant program application pertaining to such federal assistance for and on behalf of the City of Atlantic Beach. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach, this 23rdday of February 2026. Page 1 of 2ResolutionNo.26-3 5 Agenda Item #6.K. 23 Feb 2026 Page 134 of 135 Attest: Curtis Ford,Mayor Page 2 of 2ResolutionNo.26-35 Donna L.Bartle,City Clerk Approve as to form and correctness: Jason Gabriel,City Attorney Agenda Item #6.K. 23 Feb 2026 Page 135 of 135