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2-9-26 Regular Commission Meeting Adopted MinutesMINUTES sL`�r Regular City Commission Meeting ' Monday, February 9, 2026 - 6:00 PM w Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Bruce Bole, Commissioner - Seat 2 (District 1308) Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: Kevin Hogencamp, Interim City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Ladayija Nichols, Deputy City Clerk (DCC) APPROVAL OF MINUTES IA. Approve minutes from the Regular Commission Meetings held January 12 and 26, 2026. The Commission approved the minutes as submitted. 1B. Approve minutes of the January 24, 2026 Town Hall. The Commission approved the minutes as submitted. 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT The following speakers provided their comments: David Bew Jim Wheatley Ken Simon Brenda Simon Mitch Reeves Regular City Commission February 9, 2026 Michael Kulik Brinkley Harrell Nancy Staats Lisa Herrold 3. CITY MANAGER REPORTS CM Hogencamp clarified that he had no prior knowledge of Resolution No. 26-23 regarding his potential permanent appointment, and did not sign it as he would typically do with city manager - initiated items to avoid potential conflicts of interest. He reported on agenda items 3A - M as detailed in a handout (which is attached hereto and made part of this official record as Attachment A) and answered questions from the Commission. 3.11. Priority -Setting 3.C. Beaches Town Center Parking 3.D. Atlantic Beach Athletic Association (ABAA) 3.E. East Coast -Ahern Traffic Safety Improvements 3.F. Stormwater Master Plan 3.G. Interlocal Agreement Consultant - City of Jacksonville (COJ) 3.11. Interlocal Agreement - Fire Line Extension into Neptune Beach 3.I. Florida Department of Environmental Protection (FDEP) Consent Order 3.J. Enterprise Resource Planning (ERP) Project 3.A. Accept the 90 -Day Calendar (Feb. - Apr. 2026) There was a CONSENSUS to accept the 90 -Day Calendar. 2-9-26 Attachment A 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. City Manager Recruitment Update (Commissioner Bole) Commissioner Bole thanked the HR Director and CA for their assistance with the process and noted that a proposed timeline and budget will be presented at the next meeting. HRD Blanco responded to questions and will provide the draft RFP to the City Clerk, who will distribute it to the Commissioners in advance of the next Commission meeting. Commissioner Bole reminded the Commission that nominations are still being accepted from each district for a potential citizen representative in the city manager selection process. Regular City Commission February 9, 2026 Additional Report: He emphasized the importance of completing the 20th Street lift station project prior to hurricane season, noting it would serve approximately 100 families. Commissioner Kelly • Expressed concerns about the Marsh Oaks Community Center having too many offices rather than community space. • Requested information regarding whether the Boys & Girls Club plans to offer a spring break camp. Commissioner Ring • Attended the legislative session days in January alongside Neptune Beach officials. • Attended a Beaches Watch meeting where municipal funding was discussed, noting that approximately 39.9% of Atlantic Beach's revenue is derived from ad valorem taxes. • CM Hogencamp answered questions regarding the 20th St. lift station. • Reported touring the Marsh Oaks Community Center. Commissioner Grant • Addressed the 20th Street lift station and emphasized the importance of proper permitting and construction standards. • Mentioned the ABAA agreement, expressing concern about restrictions on Sunday play, and suggested the Farmers Market RFP should include provisions for off-site vendor parking. Mayor Ford • Expressed support for traffic calming measures near Atlantic Beach Elementary. • Addressed the 20th Street lift station issues. He noted the engineering firm had repeatedly delayed providing updated plans and asked if the City could terminate the relationship with that firm. CM Hogencamp responded that he would look into whether that was possible. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA 6.B. Approve Resolution No. 26-17. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO DECLARE TWO VEHICLES AS SURPLUS FOR A TRADE-IN VALUE OF $1,100; AUTHORIZING THE TRADE-IN OF THREE ADDITIONAL SURPLUSED VEHICLES AT A TOTAL VALUE OF $1,300; AUTHORIZING THE CITY TO PURCHASE TWO NEW 2026 CHEVY SILVERADO 1500 CREW CAB PICKUP TRUCKS AT PRICES OF $44,648 AND $45,284, RESPECTIVELY, AFTER THE TRADE-IN VALUE IS APPLIED; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Regular City Commission February 9, 2026 6.C. Approve Resolution No. 26-19. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO CRAWFORD, MURPHY AND TILLY FOR CONSTRUCTION ADMINISTRATION SERVICES IN CONNECTION WITH THE SHERRY DRIVE WATERMAIN IMPROVEMENTS PROJECT- PHASE II; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.D. Approve Resolution No. 26-20. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE AGREEMENT FOR THE DONNER ROAD LIFT STATION SERVICE AREA INFLOW AND INFILTRATION TESTING; AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.E. Approve Resolution No. 26-22. A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE SELECTION OF T2 SYSTEMS AS THE SOFTWARE VENDOR FOR THE PAID PARKING PROGRAM OPERATED BY THE CITY OF ATLANTIC BEACH; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve 6B, 6C, 61), and 6E (as written). Motion: Bruce Bole Second. Jessica Ring Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 5 to 0. 6.A. Approve Resolution No. 26-16. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE DONNER PARK BASEBALL LED LIGHT REPLACEMENT PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS Regular City Commission February 9, 2026 7. 8. NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Item was pulled from the Consent agenda. NDD Askew answered questions. MOTION: Approve 6A, Resolution (No.) 26-16. Motion: Bruce Bole Second. Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed S to 0. COMMITTEE REPORTS None. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 26-18 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE 2026 ANNUAL SIDEWALK REPLACEMENT PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution (No.) 26-18. Motion: Bruce Bole Second: Candace Kelly Discussion ensued. Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Regular City Commission February 9, 2026 Motion passed 5 to 0. 8.B. RESOLUTION NO. 26-23 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DIRECTING STAFF TO EVALUATE THE INTERIM CITY MANAGER FOR POTENTIAL PERMANENT APPOINTMENT AND PRESENT RECOMMENDATIONS TO THE CITY COMMISSION PRIOR TO ANY NATIONAL SEARCH. MOTION: Adopt Resolution (No.) 26-23. Motion: Bruce Bole The motion died for lack of a second. 9. ACTION ON ORDINANCES 9.A. Ordinance No. 5-26-74, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, CREATING A NEW ARTICLE IX — CITY FEES, DIVISION I, GENERAL ADMINISTRATIVE FEES, SECTIONS 2-450 THRU 2499 AND DIVISION II BUILDING CODE FEES, SECTIONS 2-500 THRU 2-519 IN CHAPTER 2 -ADMINISTRATION OF THE ATLANTIC BEACH CODE OF ORDINANCES; THE PURPOSE IS TO MOVE CITY FEES INTO ONE CHAPTER; MODIFYING CHAPTER 6, BUILDING AND BUILDING REGULATIONS, ARTICLE II BUILDING CODE, SECTION 6-26 SCHEDULE OF BUILDING PERMIT FEES; ARTICLE III ELECTRIC CODE, SECTION 6-37 SAME -FEES; ARTICLE IV PLUMBING CODE, SECTION 6-59 SAME — FEES; ARTICLE V MECHANICAL CODE, SECTION 6-77 INSPECTION FEES; CHAPTER 7 — FIRE PREVENTION AND PROTECTION, ARTICLE II — FIRE PREVENTION AND LIFE SAFETY SECTION 7-30 FEES, CHAPTER 2 — ADMINISTRATION, ARTICLE VII — FINANCE, SECTION 2- 368 FEES AND CHARGES BY DELETING THE FEES IN THESE SECTIONS AND REFERENCING THE NEW ARTICLE IX IN CHAPTER 2 WHERE THE FEES WILL BE RELOCATED; PROVIDING FOR FINDINGS OF FACT, FOR CODIFICATION, FOR APPLICABILITY, FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. The public hearing was opened, there were no speakers, and the public hearing was closed. MOTION: Approve Ordinance No. 5-26-74. Motion: Bruce Bole Second: Candace Kelly Curtis Ford Bruce Bole (Moved By) For For Regular City Commission February 9, 2026 Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed S to 0. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole • Clarified his previous comments regarding the lift station. • Suggested exploring a potential compromise related to Sunday parking at Jack Russell Park. • Clarified that his resolution concerning the city manager position was intended to address the hiring process and was not a reflection on CM Hogencamp. Commissioner Ring • Inquired about the timeline for submitting names for the citizen committee. Commissioner Bole indicated he would like the names by the next meeting. Mayor Ford noted that, if the City retains an outside consultant, the Commission would look to the consultant for guidance on the process, and Commissioners may have their recommended names prepared by the next meeting. Commissioner Grant • Expressed agreement with Commissioner Bole's comments regarding Resolution No. 26-23. Mayor Ford • Paid tribute to his friend, Rob Knapton. 13. ADJOURNMENT The meeting adjourned at 7:24 PM. Attest: A1101� Vd-1w56&- Donna L. Bartle, City Clerk Date Approved: 2/2 3 ,2�2—& Cu ofd, Mayor Regular City Commission February 9, 2026 Attachment A to 2-9-26 Minutes CITY OF ATLANTIC BEACH OFFICE OF THE CITY MANAGER 800 Seminole Road Atlantic Beach, Florida 32233 (904) 247-5817 City Manager's Community Update Date: February 9, 2026 To: The Atlantic Beach Community & City Commission From: Kevin Hogencamp, Interim City Manager/khogencamp@coab.us Executive Summary nt" CENTENNIAL Est 1925 This report provides an update on many of the primary administrative and community - focused initiatives underway in our office. Our office remains focused on maintaining momentum across key infrastructure, environmental, and intergovernmental projects. City Manager's Community Updates, including related links, are available on the City's website and across official digital channels. 1. Priority -Setting: The 2026-27 budget process begins with our annual Priority -Setting Session, facilitated by Linda Lanier. Defining our strategic focus now ensures the upcoming budget directly supports the long-term goals of the Commission and the community. Pending confirmation of City Commission availability, the session is scheduled for April 6 at 6 p.m. 2. Beaches Town Center Parking: In early 2026, the City of Neptune Beach launched a new parking management partnership with T2 Systems to modernize the Beaches Town Center (BTC) program. This transition resolves previous systemic inefficiencies and provides advanced reporting capabilities -- including revenue transparency, occupancy analytics, and enforcement audits -- that were previously unavailable. These data points will be instrumental as the two cities negotiate a new interlocal agreement for BTC parking services. 3. Atlantic Beach Athletic Association: A new Facility Use Agreement for the youth baseball program at Russell Park will be presented to the City Commission on Feb. 23 for adoption via resolution. The outcome of this action will define the specific requirements for the upcoming Request for Proposals (RFP) for the Farmer's Market Operator. 4. Ahern Street Traffic Safety Improvements: While construction of the Ahern to Ocean Drive project Florida Infrastructure, Inc. is pending material lead times and a power pole relocation, staff is coordinating local parking improvements with the HOA. Meanwhile, a change order is in progress to install in -roadway lighting and signage at the East Coast Drive and Ahern Street crosswalk; the City has requested traffic engineering services from the City of Jacksonville to evaluate further pedestrian safety enhancements forthis intersection; and Attachment A to 2-9-26 Minutes the City is accepting bids through Wednesdays for widening Stu rdivant Avenue sidewalks to eight feet and installing ADA -compliant ramps and drainage systems. 5. Stormwater Master Plan: The City has applied for an HMGP grant to secure $300,000 in cost -share assistance. If awarded, this would expand the Stormwater Master Plan Update budget to $400,000 while reducing the City's internal obligation to $100,000. This increased funding would allow for high-fidelity modeling to analyze complex drainage scenarios with significantly greater precision. Because the grant does not permit retroactive reimbursement, these enhancements are contingent upon the award and cannot be funded in advance through City reserves. 6. Interlocal Agreement Consultant — City of Jacksonville: In partnership with the City of Jacksonville, we recently closed an RFP for consulting services to modernize our interlocal agreements. We received one formal response, which the joint Atlantic Beach -Jacksonville evaluation team will review for technical and budgetary alignment. 7. Interlocal Agreement — Fire Line Extension into Neptune Beach: City Attorney Gabriel and staff are finalizing a draft interlocal agreement with the development team regarding a fire line extension. The agreement is expected to be presented to both cities' governing boards for approval in March. This agreement facilitates potable water service for fire protection to a specific redevelopment project because Neptune Beach currently cannot meet the required fire flow standards. 8. Florida Department of Environmental Protection Consent Order: To resolve environmental violations for effluent limit exceedances occurring between 2021 and 2025, the City is implementing operational corrections and a mandated $30,655 "in-kind" environmental project. By opting for an in-kind expenditure rather than paying a fine to the state's general fund, the City ensures these funds are reinvested directly into local environmental initiatives. 9. Enterprise Resource Planning (ERP) Project: The City has officially launched its new cloud -based BS&A ERP system, a comprehensive platform that replaces the legacy 1980s system to integrate financial management, utility billing, and HR services. While the initial learning curve may present short-term challenges for staff and customers, the transition will deliver significant long-term improvements in data integrity and operational efficiency. 10. Other Reports • Federal Dune Walkover Funding: The City's $1,080,000 dune walkover project funding remains secured in the recently signed FY26 Commerce, Justice, Science Appropriations bill. We are currently awaiting an "invite -only" solicitation from the Department of Commerce to formally apply for these funds. Attachment A to 2-9-26 Minutes CITY OF ATLANTIC BEACH Mission The place to be -- through exceptional public services. 2040 Vision In Atlantic Beach, we have a strong sense of belonging and safety. Our citizens and government care deeply about community character, and we understand that unified support is required to preserve it. We are graced with the functional beauty of our beach, our marsh, and ourtree canopy. Our shady streets and multi -use paths connect our welcoming neighborhoods and vibrant local businesses. Our city supports our diverse, multigenerational, socially linked community with green spaces, active lifestyles, parks, and programming. City Commission Priorities In 2018, the Atlantic Beach City Commission began undertaking an annual exercise that results in it establishing priorities for city government. This endeavor is facilitated by Atlantic Beach resident Linda Lanier, who volunteers her services.