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Home My WebLink About3-9-26 Draft Agenda City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, March 9, 2026 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Mar. - May 2026) 90-Day Calendar (Mar. - May 2026) 5 - 8 3.B. Coordinated E-Bike Strategy: Regulation, Messaging and Compliance 3.C. Other Reports 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. City Manager Recruitment Update (Commissioner Bole) 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Approve Resolution No. 26-39 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY TO ENTER INTO A 9-1-1 USER FEE DISTRIBUTION AGREEMENT WITH THE CITY OF JACKSONVILLE FOR FISCAL YEAR 2025-26; GIVING THE CITY MANAGER SIGNATORY AUTHORITY IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN 9 - 14 Page 1 of 23 Regular City Commission - 09 Mar 2026 EFFECTIVE DATE. Resolution No. 26-39 6.B. Approve Resolution No. 26-41 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID 2526-08 MULTI-YEAR CONTRACT FOR POLYMER TO CEDARCHEM LLC; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE Resolution No. 26-41 15 - 17 6.C. Approve Resolution No. 26-42 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID 2526-05 MARY STREET DRAINAGE IMPROVEMENTS PROJECT TO THE KENTON GROUP; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE Resolution No. 26-42 19 - 23 7. COMMITTEE REPORTS 8. ACTION ON RESOLUTIONS 9. ACTION ON ORDINANCES 10. MISCELLANEOUS BUSINESS 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Page 2 of 23 Regular City Commission - 09 Mar 2026 Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 23 Page 4 of 23 Agenda Item #3.A.09 Mar 2026 Page 5 of 23 Agenda Item #3.A.09 Mar 2026 Page 6 of 23 Agenda Item #3.A.09 Mar 2026 Page 7 of 23 Agenda Item #3.A.09 Mar 2026 Page 8 of 23 14Aw CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-39 authorizing the City to enter into a 9—1-1User Fee Distribution Agreement for Fiscal Year 2025-26 SUBMITTED BY:Victor Gualillo,Chief of Police TODAY’S DATE:February 20,2026 MEETING DATE:March 9,2026 BACKGROUND:Duval County collects a user fee on all telephonelines in the county to offset the costs of providing E911 service.The City of Jacksonville purchases the E911 emergency equipment for the answering stations within Dual County which includes the three Beaches cities. The City of Atlantic Beach will receive a distribution proportion of the 9-1-1 User Fees calculated by taking the total call taker salary and bene?ts from Atlantic Beach and multiplying that amount by the percentage of estimated employees whose sole responsibility is to answer E911 calls in lieu of dispatching calls via the police radio system.Since the City of Atlantic Beach employs Emergency Communications personnel who ?mction in the dual roll of 911 Call Takers and Police Dispatchers,our distribution is calculatedusing data from call takers employed with the Jacksonville Sheriff’sOf?ce. According to the attached agreement from the City of Jacksonville,the ?scal year distribution amount for Fiscal Year 2025—26is $108,285.82.The distribution amount for Fiscal Year 2024-25 was $97,869.86. BUDGET:The maximum amount to be distributed by the City of Jacksonville as a result of this calculation to Atlantic Beach for Fiscal Year 2025-26 is one hundred eight thousand two hundred eighty ?ve and 82/100 dollars ($108,285.82). RECOMMENDATION:Adopt Resolution No.26-39. ATTACHMENT(S):9-1-1 User Fee Distribution aidREVIEWEDBYCITYMANAGER: Agenda Item #6.A.09 Mar 2026 Page 9 of 23 J: <. u .. I I. |i .n .. .‘‘l . .n .‘l' . I 'l I . u ....n u I 'u ‘I .u n .', RESOLUTION NO.26-39 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY TO ENTER INTO A 9-1-1 USER FEE DISTRIBUTION AGREEMENT WITH THE CITY OF JACKSONVILLE FOR FISCAL YEAR 2025-26;GIVING THE CITY MANAGER SIGNATORY AUTHORITY IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Duval County collects a user fee on all telephone lines within the county to offset the costs of providing Enhanced 911 (E911)services;and WHEREAS,the City ofJacksonville purchases and maintains E911 emergency equipment for answering stations within Duval County,including the three beach municipalities; and WHEREAS,the City of Atlantic Beach receives a proportional distribution of 9-1-1 User Fees based upon the total call taker salary and bene?ts multipliedby the percentage of estimated employees whose sole responsibility is to answer E911 calls;and WHEREAS,because Atlantic Beach Emergency Communications personnelfunction in the dual role of 911 Call Takers and Police Dispatchers,the distribution formula utilizes data from call takers employed by the Jacksonville Sheriff‘s Of?ce;and WHEREAS,pursuant to the proposed 9—1-1 User Fee Distribution Agreement,the distributionamount to be received by the City of Atlantic Beach for Fiscal Year 2025-26 is $108,285.82. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City to enter into the 9—1-1User Fee Distribution Agreement with the City of Jacksonville for Fiscal Year 2025-26. SECTION 2.The City Commission hereby grants the City Manager signatory authority to execute the Agreement and any related documents as necessary to effectuate the provisions of this resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. Agenda Item #6.A.09 Mar 2026 Page 10 of 23 Attest: PASSED AND ADOPTED by the City of Atlantic Beach,this 9th day of March,2026. Page 2 of 2ResolutionNo.26-39. Donna L.Battle,City Clerk Curtis Ford,Mayor Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #6.A.09 Mar 2026 Page 11 of 23 AGREEMENT FOR 911 USER FEE DISTRIBUTION (City of Atlantic Beach) This Agreement for 911 User Fee Distribution (this “Agreement”)is dated ,2026,and is between the Jacksonville Sheriff’s Of?ce,an of?ce organized and existing under the charter and ordinance code of the City of Jacksonville (“J SO”),and the City of Atlantic Beach,a municipalcorporationin Duval County,Florida (“Atlantic Beach”). Whereas,the parties want to enter into this Agreement for the purpose of distributing proceeds collected and set aside via the 911 user fee to be used to pay a portion of the salaries and related expenses for 911 call takers for that portion of their time spent answering and handling 911 calls under the provisions of section 365.172,Florida Statutes,as authorized to be imposed by the governing body of Duval County,Florida. Whereas,the City of Jacksonville’s City Council,acting as the governing body of Duval County, Florida,has authorizedthe fees collectedto beused to {?nd this Agreement wherein Atlantic Beach will receive its pro rata share,to be used for lawful purposes. Now,therefore,the parties agree as follows: 1.Calculation of Distribution. (21)Atlantic Beach shall receive a distribution proportion of the 911 user fee (the “Distribution”)calculated by taking the total call taker salary from Atlantic Beach, multiplying that amount by the portion attributed to 911 calls versus administration calls not to include dispatching calls (if not available,the JSO percentage will be utilized),and multiplying that amount by the ?ve-year weighted average of 911 calls (if calls are not segregatedby emergency/non-emergency,then the JSO average will be utilized). (b)If the available net revenues (total 911 revenue less 911 administrationsalariesand bene?ts and operating expenses)are greater than or equal to the total calculated Distributions of the ?ve public safety answering points,that is JSO,the City of Jacksonville Fire Department,the City of Atlantic Beach,the City of Jacksonville Beach,and the City ofNeptune Beach (collectively,the “PSAPs”),then the entire Distribution will be available to Atlantic Beach.If the available net revenues are less than the total calculated Distributions of the PSAPs,then Atlantic Beachwill receive its pro rata share based on the percentage of its Distribution to the total calculatedDistribution of the PSAPs. (c)The maximum amount to be distributedby JS0 to Atlantic Beach as a result of this calculation for ?scal year 2025—2026is ONE HUNDRED EIGHT THOUSAND TWO HUNDRED EIGHTY-FIVE AND 82/100 DOLLARS ($108,285.82). (d)The Distribution shallbe remitted to the respective city manager or ?nance director or their designee on a quarterly basis. (e)The salary period covered under this Agreement shall be retroactive to October 1, 2025,and shall continue through September 30,2026. Agenda Item #6.A.09 Mar 2026 Page 12 of 23 z u 2.Use of Distribution. (a)The 911 user fees collected and distributed as provided in this Agreement shall be utilized only for call taker salaries and associated expenses,in accordance with section 365.172,Florida Statutes. (b)By accepting ?inds,Atlantic Beach hereby agrees to provide an audit or accounting of such funds and the manner in which they were expended in accordance with section 11.45,Florida Statutes. (c)Atlantic Beach hereby acknowledges full payment and performance under all prior agreements on this subject and hereby waives any right to assert any claim for failure of performance in prior years. 3.Termination.Either party mayterminate this Agreement at any time and for any reason by notifying the non-terminating party in writing,at whichpoint this Agreement will terminate 30 days after the non-terminating party receives the notice. 4.Relationship of Parties.Nothing in this Agreement delegates any constitutional or statutory duty of one party to the other party.Except as set forth in this Agreement,neither party shallhave any responsibilitywith respect to services providedor the contractual obligations of the other party.Nothing in this Agreement shall be deemed to constitute that the party is a partner, agent,or local representativeof the other party or to create any type of ?duciary responsibility or relationship of any kind whatsoever between the parties. 5.Recitals.The recitalsare accurate and true and are hereby incorporatedin and made a part of this Agreement. 6.Severability.The invalidity or unenforceability of any clause or provision in this Agreement shall in no way affect the validity or enforceability of any other clause or provision. 7.Amendment;Waiver.No amendment or modi?cation of this Agreement will be effective unless it is in writing and signed by the parties.No waiver under this Agreement will be effective unless it is in writing and signed by the party granting the waiver. 8.Governing Law;Venue.This Agreement is governed by the laws of the State of Florida and the ordinances of the City of Jacksonville.Venue for any action arising under this Agreement lies exclusively in the appropriate court in Duval County,Florida. 9.Entire Agreement.This Agreement constitutes the entire understanding between the parties with respect to the subject matter of this Agreement and supersedes all other agreements, whether written or oral,between the parties. 10.Counterparts.This Agreement may be executed electronically and in several counterparts each of which will be deemed an original and all of which will constituteone instrument. Agenda Item #6.A.09 Mar 2026 Page 13 of 23 Witness By' T.K.Waters Sheriff In witness whereof,the parties are signing this Agreement the day and year ?rst written above. Jacksonville Sheriff’s Of?ce Pursuant to section37.101011),JacksonvilleOrdinance Code Encumbrance and funding information for internal City use: Account or PO Number: lCloud Account for Certi?cation of Funds The above stated amount is the maximum ?xed monetary amount of the foregoing contract.It shall not be encumbered by the contract.It shall be encumberedby one or more subsequently issued purchase orders that must reference the contract.All ?nancial examinationsand funds control checking will be made at the time such purchase orders are issued. In accordance with section 24.103(e),Jacksonville Ordinance Code,I do hereby certify that there is an unexpended,unencumbered,and unimpounded balance in the appropriation suf?cient to cover the foregoing contract;provided,however,this certi?cation is not,nor shall it be interpreted as,an encumbrance of funding under the contract.Actual encumbrances shall be made by subsequent purchase orders as speci?ed in the contract. Form Approved: Director of Finance City Contract #: Of?ce of General Counsel GC—#1731624-v1-Cty_of_Atlantic_Beach_2026_Agreement_for_911_Use1'_Fee_Disu- Amount $108,285.82 Name: City of Atlantic Beach Name:Name: Title: Witness Agenda Item #6.A.09 Mar 2026 Page 14 of 23 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-41 awarding Bid No.2526-02 Multi-Year Contract for Polymer SUBMITTED BY:Troy Stephens,Public Utilities Director DATE:February 23,2026 MEETING DATE:March 9,2026 SUMMARY:On January 28,2026,two bids were received for Bid No.2526-08 Multi-Year Contract for Polymer which is used at the City’s Wastewater Plant.Bids were received from CedarChem,LLC and Polydyne,Inc. The lowest bidder,CedarChem,LLC met all speci?cations and document submittal requirements at a unit price of $1.53 per pound,including shipping. The period of the contract for Polymer shall expire ?ve (5)years after the date of commencement. The Contractor may cancel the contract at the end of the 3rdor 4thanniversary year,without cause, upon six (6)months prior written noti?cation to the City. BUDGET:Adequate funding for Polymer is budgeted in the Sewer Treatment Account #410-5508-535-5200. RECOMMENDATION:Adopt Resolution No.26-41. ATTACHMENT(S):1.Resolution No.26-41 2.Bid Tabulation for 2526-08 Multi-Year Contract for Polymer 3.Bid is on ?le with the City Clerk’s Of?ce APPROVED BY CITY MANAGER: Agenda Item #6.B.09 Mar 2026 Page 15 of 23 RESOLUTION NO.26-41 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING BID 2526-08 MULTI-YEAR CONTRACT FOR POLYMER TO CEDARCHEM LLC;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,On January 28,2026,two bids were received for Bid No.2526-08 Multi-Year Contract for Polymer,a chemical agent used at the City’s Wastewater Plant;and WHEREAS,the lowest bidder,CedarChem,LLC met all speci?cations and document submittal requirementsat a unit price of $1.53 per pound,including shipping;and WHEREAS,the periodof the contract for Polymer shall expire ?ve (5)years after the date of commencement.The Contractor may cancel the contract at the end of the 3rd or 4th anniversary year,without cause,upon six (6)months prior written noti?cation to the City;and WHEREAS,adequate funding for Polymer is budgeted in the Sewer Treatment account number 410-5508-535-5200. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby authorizes awarding Bid 2526-08 to CedarChem, LLC; Section 2.The City Commission hereby authorizes the City Manager to execute the contract with CedarChem,LLC; Section 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 9thday of March,2026. Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason Gabriel,City Attorney ts Agenda Item #6.B.09 Mar 2026 Page 16 of 23 ucmwm9; ccéw 3.3 _m>oan<:o_mm_EEoo Em m_w>_m:<EwEtmamo:o umwmnEm,6 Em3< U...—.Eo:0..uuc0 mNONEN; EwEtmnon.33:3:23:."—._on_Bison..852300 .mo>._=:s_ 58m0:522B SupDefy—lama .onE=zEEsz gusto..."— muco?suoo RE:01 5.2V :55 :o=m0 mmhon.muzsomho Lon—:32 nmém Gz_n_n=_._m + mus—>49“.>><M”.0 02:0...—mwmHwoo ._<._.O._. 2:5 .35 .9“.no0230;Mun—“moo 9.335 .95 E 9.325 .8 $8 .2853 an...».250."—Bm «moo EE .0."—26m.woéumu n=m 6:.6.3323.NwNF0 mm". Agenda Item #6.B.09 Mar 2026 Page 17 of 23 Page 18 of 23 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-42 to Award Bid 2526-05 Mary Street Drainage Improvements to The Kenton Group SUBMITTED BY:Adam Thornton,Public Works Director Steve Swann,City Engineer TODAY’S DATE:February 23,2026 MEETING DATE:March 9,2026 BACKGROUND:The purpose of this project is to select a Contractor to perform stormwater drainage improvements along Mary Street and portions of Stewart Street in Atlantic Beach.On January 28,2026,nine bids were received and opened for Bid 2526-05 Mary Street Drainage Improvements. The bids ranged from $774,040.30 to $267,971,with The Kenton Group being the lowest bidder. BUDGET:The cost for the project will be funded from the $415,000 currently budgeted in the Flood Control/Infrastructure Account #470-0000-538—63.00,under project number PW2624.This project will also be reimbursed at 75%under the Hazard Mitigation Grant Program (HMGP)administered by the Florida Department of Emergency Management. RECOMMENDATION:Adopt Resolution No.26-42. ATTACHMENTS:Resolution No.26-42 Bid 2526-06 Bid Analysis Bid 2526—06Bid Tabulation REVIEWED BY CITY MANAGER: Agenda Item #6.C.09 Mar 2026 Page 19 of 23 RESOLUTION NO.26-42 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING BID 2526-05 MARY STREET DRAH‘IAGE IMPROVEMENTS PROJECT TO THE KENTON GROUP;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,the purpose of this project is to select a Contractor to perform stormwater drainage improvements along Mary Street and portions of Stewart Street in Atlantic Beach;and WHEREAS,on January 28,2026,nine bids were received and opened for Bid 2526-05 Mary Street Drainage Improvements;and WHEREAS,the bids ranged from $774,040.30 to $267,971,with The Kenton Group being the lowest bidder;and WHEREAS,the cost for the project will be fully funded from the $415,000 currently budgeted in the Flood Control/InfrastructureAccount #470-0000-538-63 .00,under project number PW2624.This project will also be reimbursed at 75%under the Hazard Mitigation Grant Program (HMGP) administeredby the Florida Department of Emergency Management. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby awards Bid 2526-05 Mary Street Drainage Improvements to The Kenton Group; SECTION 2.The City Commission hereby authorizes the City Manager to execute the contract with The Kenton Group and approve a Purchase Order to said vendor in the amount of $267,971; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 9thday of March,2026. 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