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Home My WebLink About11-24-25 Regular Commisison Meeting Adopted MinutesMINUTES Regular City Commission Meeting i' r Monday, November 24, 2025 - 6:00 PM Commission Chamber s City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Bruce Bole, Commissioner - Seat 2 (District 1308) Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: William B. Killingsworth, City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) Amanda Askew, Neighborhoods Department Dir. (NDD) APPROVAL OF MINUTES IA. Approve minutes of the Regular Commission Meeting held on November 10, 2025. The Commission approved the minutes as submitted. 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT The following speakers provided their comments: Jessica McKinley Sandra Bateh Mitch Reeves 2.A. National Wreaths Across America Day Proclamation Mayor Ford read and presented this proclamation to Commissioner Kelly. Commissioner Kelly noted community involvement for this event. Regular City Commission November 24, 2025 3. 4. CITY MANAGER REPORTS 3.A. Accept the 90 -Day Calendar (Nov. 2025 - Jan. 2026) There was a CONSENSUS to accept the 90 -Day Calendar. 3.C. 2026 Town Hall Dates Proposed 2026 town hall dates—January 24, April 18, July 18, and October 17—were approved. Commissioner Grant will follow up with the CM regarding confirmation. 3.B. Proposed Amendments to Chapter 23 Link to Proposed Chapter 23 Chany-es NDD Askew presented the item as outlined in the agenda packet and accompanying PowerPoint (which is attached hereto and made part of this official record as Attachment A) Discussion ensued. Commissioner Bole noted an interest in having the City's arborist attend ESC meetings. A workshop including input from the arborist will be scheduled for February 2026 to continue the discussion. 11-24-25 Attachment A REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole • Noted potential future parking impacts related to the transition of One Ocean to the Dune House Hotel & Spa. • Indicated that, after five years representing the City on the Beaches Town Center Agency, he would prefer another commissioner assume the role. • Recognized Senator/Captain Mark Kelly for his service. Commissioner Grant • Referenced parking concerns raised during public comment. • Briefly mentioned parking fees. Commissioner Kelly • Highlighted the Atlantic Beach Youth Council's community service project collecting nonperishable food items for the Blessings in a Backpack program. Commissioner Ring • Reported attending the Mayport Waterfront Partnership meeting with Mayor Ford and other elected officials. • Encouraged residents to stay informed about various December events. Mayor Ford • Addressed the parking fee increase in Neptune Beach. Regular City Commission November 24, 2025 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA 6.A. Approve Resolution No. 25-88. A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE PURCHASE OF TWO NEW PATROL VEHICLES AND ONE NEW DETECTIVE VEHICLE FOR A COMBINED PRICE OF $117,209 FROM ALAN JAY FLEET SALES; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.11. Approve Resolution No. 25-99. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID 2526-01 MULTI-YEAR CONTRACT FOR ORTHOPHOSPHATE; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.C. Approve Resolution No. 25-101. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE ADELE GRAGE CULTURAL CENTER ROOF REPLACEMENT PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.D. Approve Resolution No. 25-102. A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A THREE-YEAR AUDITOR ENGAGEMENT EXTENSION CONTINUING THE AUDITING SERVICES OF PURVIS GRAY & COMPANY; AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE ANY CONTRACTS; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.E. Approve Resolution No. 25-103. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING A $46,863 AGREEMENT WITH HUTCHINSON WELDING TO REPLACE THE CATWALK, HANDRAIL AND TWO LADDERS AT THE WASTEWATER TREATMENT PLANT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Regular City Commission November 24, 2025 ill 6.F. Approve Resolution No. 25-105. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, FORMALLY NAMING THE CITY PARKS CURRENTLY KNOWN AS AQUATIC DOG PARK AND WEST 6TH STREET OVERLOOK AS AQUATIC DOG PARK AND RIVER BRANCH OVERLOOK, RESPECTIVELY; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution (Nos.) 25-88,25-99,25-101,25-102,25-103, and 25-105. Motion: Bruce Bole Second. Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. COMMITTEE REPORTS 7.A. Environmental Stewardship Committee (ESC) proposed 2025-2026 Tree Fund Action and Spending Plan, Heritage Tree Grant program and Elder Tree Campaign NDD Askew deferred to Sarah Boren, ESC Chair, who provided updates. CM Killingsworth noted that the plan — along with Chapter 23 — will be addressed at the February workshop. Commissioner Bole mentioned that he would like the City arborist to engage in those discussions. Mayor Ford asked Ms. Boren whether it would be acceptable to revisit the matter after the next meeting for clearer direction; she agreed. 7.B. Reappointment of Mayor Curtis Ford to the Board Member Review Committee (BMRC) Mayor Ford reported on this item as detailed in the agenda packet. Discussion ensued. MOTION: Reappoint Mayor Curtis Ford to the BMRC. Motion: Thomas Grant Second. Jessica Ring Regular City Commission November 24, 2025 8. Curtis Ford For Bruce Bole For Thomas Grant (Moved By) For Candace Kelly Against Jessica Ring (Seconded By) For Motion passed 4 to 1. MOTION: Commissioner Grant be the new Atlantic Beach representative for the Beaches Town Center Agency. Motion: Candace Kelly Second: Jessica Ring Curtis Ford For Bruce Bole For Thomas Grant For Candace Kelly (Moved By) For Jessica Ring (Seconded By) For Motion passed 5 to 0. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 25-107 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO CRAWFORD, MURPHY & TILLY, INC. FOR CONSTRUCTION ENGINEERING AND INSPECTION SERVICES SUPPORTING THE AHERN STREET ROADWAY IMPROVEMENTS PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Adopt Resolution No. 25-107 as read. Motion: Candace Kelly Second. Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Thomas Grant For Candace Kelly (Moved By) For Jessica Ring For Regular City Commission November 24, 2025 9. Motion passed 5 to 0. There was a brief discussion about another project. 8.B. RESOLUTION NO. 25-108 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO ADJUST PAID PARKING FEES WITHIN THE BEACHES TOWN CENTER AREA TO ALIGN WITH THE PARKING FEE SCHEDULE ADOPTED BY THE CITY OF NEPTUNE BEACH; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution No. 25-108 as read. Motion: Jessica Ring Second. Thomas Grant Discussion ensued about Neptune Beach's lack of communication; the new rate's effect on visitors and restaurant patrons; employee parking concerns; options under the current contract; possibility of operating our own system and rate; whether different fee structures could be implemented in the shared system, and how differing rates between the cities might create additional parking problems. CA Gabriel agreed to review the current agreement. CM Killingworth agreed to meet with Neptune Beach's city manager. MOTION. Table Resolution No. 25-108 to January 26, 2026. Motion: Bruce Bole Second: Jessica Ring Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly For Jessica Ring (Seconded By) For Motion passed S to 0. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 20-25-181, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR FISCAL YEAR BEGINNING OCTOBER 1, 2024, AND ENDING SEPTEMBER 30, 2025; AND PROVIDING AN EFFECTIVE DATE. Regular City Commission November 24, 2025 The public hearing was opened, there were no speakers and the public hearing was closed. MOTION: Approve (Ordinance No.) 20-25-181. Motion: Bruce Bole Second. Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed S to 0. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CC Bartle • Wished everyone a Happy Thanksgiving. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole • Made suggestions on where to park when visiting the Beaches Town Center. Commissioner Kelly • Spoke about the Thanksgiving -day Turkey Trot. • Noted that she would see everyone at the Wreaths Across America event. Commissioner Grant • Wished everyone a Happy Thanksgiving. Commissioner Ring • Wished everyone a Happy Thanksgiving. Mayor Ford • Also addressed the Turkey Trot. • Advised he will be on top of Pete's Bar attending the ribbon -cutting ceremony, dedicating and renaming a portion of First Street. • Wished everyone a happy and safe Thanksgiving. • Spoke again about the Beaches Town Center parking issue. 13. ADJOURNMENT The meeting adjourned at 7:36 PM. Regular City Commission November 24, 2025 Attest: �G�J?iy1.rL 0� Donna L. Bartle, City Clerk Date Approved: C ora, M or Regular City Commission November 24, 2025 Attachment A to 11-24-25 Minutes Chapter 23 - Protection of Trees and the Natural Environment Proposed Amendments Highlights 11.24.25 History of Changes • Last major code update was in 2021 Attachment A to 11-24-25 Minutes • ESC has been working on proposed changes to Chapter 23 for the last 2 years • Collaborative effort • Identified problems with the code Major Changes • Updates to DEFINITIONS + Expanded the maritime species list Attachment A to 11-2425 Minutes ❖ Broaden def. of heritage tree to protect more trees ❖ Pruning/improper pruning • Rename —Tree conservation fund to TREE TRUST FUND ❖ Allow trust fund to plant in rear yards on private property ❖ unchanged -Commission still have the final approval to expenditures ❖ unchanged -20% of the funds utilized for landscaped/equipment for preservation &educational programs Major Changes FEES • Minor permit fee increase ($125 to $150) for existing fTA•il- • Permit fee for new homes ($S00) Attachment A to 11-24-25 Minutes CRITICAL ROOT ZONE • Establishing the critical root zone and incorporating into the tree proception zone. • CRZ — top 6-18 inches of soil Major Changes CRZ • Sturdy protective barriers for CRZ (barrier construction standards 42" wood or metal fence) • Increase barrier distance from 6 ft to 10 ft • Trees over 30" DBH barrier distance not less than 15 feet & 50% of drip line • Allowance to reduce provided an alternative protection (thick mulch, padding, plates, etc.) Attachment A to 11-24-25 Minutes Major Changes Attachment A to 11-24-25 Minutes Mitigation Plan Submission • Applicant to submit mitigation plan within 30 days of mitigation calculations • Outlines the mitigation plan requirements Major Changes TREES • Replacement trees 4" DBH • Clarify tree planting spacing requirements Attachment A to 11-24-25 Minutes • Historic corridor — added 7t" Street between Ocean Blvd and East Coast Dr. ESC BOARD • ESC composition — how well the prospective candidate demonstrates the skills, expertise and education in the code. • ESC shall not create subcommittees without approval of CM Attachment A to 11-24-25 Minutes Next Steps? • Hold a separate workshop or • Proceed to first read