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Home My WebLink About05-11-26 Final Agenda City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, May 11, 2026 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Regular Commission Meeting held on April 27, 2026. 4-27-26 Regular City Commission Draft Minutes 5 - 21 2. COURTESY OF FLOOR TO VISITORS 2.A. National Public Works Week Proclamation 2026 National Public Works Week 23 PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (May - July 2026) 90-Day Calendar (May - July 2026) 25 - 28 3.B. Tree Protection Code Update 3.C. Stormwater Master Plan Update * 3.D. Marsh Oaks Community Center Update 3.E. Other Reports 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. City Manager Recruitment Update (Commissioner Bole) 4.B. Professional Municipal Clerks Week Proclamation (Mayor Ford) 2026 Professional Municipal Clerks Week 29 * 4.C. National Safe Boating Week Proclamation (Mayor Ford) National Safe Boating Week Proclamation 31 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. Page 1 of 46 Regular City Commission - 11 May 2026 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Approve Resolution No. 26-63. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ASSIGNING A TASK AUTHORIZATION TO GEOSYNTEC CONSULTANTS, INC. FOR PROFESSIONAL SERVICES TO DESIGN, PERMIT, AND SUPPORT THE BIDDING PHASE OF SIX DUNE WALKOVERS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-63 33 - 39 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS * 8.A. RESOLUTION NO. 26-69 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF JACKSONVILLE AND THE CITY OF ATLANTIC BEACH FOR THE USE OF A DISASTER DEBRIS MANAGEMENT SITE; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-69 41 - 46 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Page 2 of 46 Regular City Commission - 11 May 2026 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 46 Page 4 of 46 Regular City Commission April 27, 2026 MINUTES Regular City Commission Meeting Monday, April 27, 2026 - 6:00 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. DCC Nichols called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Bruce Bole, Commissioner - Seat 2 (District 1308) Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: Kevin Hogencamp, Interim City Manager (CM) Jason Gabriel, City Attorney (CA) Ladayija Nichols, Deputy City Clerk (DCC) Amanda Askew, Neighborhoods Department Dir. (NDD) Bob Blanco, Human Resources Director (HRD) Mayor Ford introduced Ruby Rinaudo, a first-grade student from Atlantic Beach Elementary (ABE) School, who participated as Mayor for a Day. She received a certificate of recognition (which is attached hereto and made part of the official record as Attachment A) and shared several priorities, including the return of tires at Jack Russell Park, a Girl Scout House, a dedicated named tree, and a large sandbox. CM Kevin Hogencamp acknowledged the request regarding the tires and indicated that colorful plastic replacements would be installed. 4-27-26 Attachment A 1 APPROVAL OF MINUTES 1A. Approve minutes of the Joint Workshop of the City Commission and Environmental Stewardship Committee held on March 2, 2026. The Commission approved the minutes as submitted. 1B. Approve minutes of the Commission Workshop on City Code Chapter 23 held on March 2, 2026. The Commission approved the minutes as submitted. 1C. Approve minutes of the Priority Setting Workshop held on April 6, 2026. Page 1 of 17 Agenda Item #1.A. 11 May 2026 Page 5 of 46 Regular City Commission April 27, 2026 The Commission approved the minutes as submitted. 1D. Approve minutes of the Regular Commission Meeting held on April 13, 2026. The Commission approved the minutes as submitted. 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT The following speaker provided their comments: Brinkley Harrell The following individuals chose not to speak but submitted comment cards: Bootsy Haas Ashley Knebel 2.A. Police Chief Vic Gualillo 35 Year Anniversary Recognition Mayor Ford presented Police Chief Vic Gualillo with a certificate recognizing 35 years of service to the City of Atlantic Beach (which is attached hereto and made part of the official record as Attachment B). 4-27-26 Attachment B 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (April - June 2026) There was a CONSENSUS to accept the 90-Day Calendar. 3.B. Public Works Department Update CM Hogencamp reported on agenda items 3B - 3G as detailed in a handout (which is attached hereto and made part of this official record as Attachment C). 4-27-26 Attachment C 3.C. Drought Update 3.D. Police Department Annual Report 3.E. Right-of-Way Sign Removal Policy 3.F. Marsh Oaks Community Center 3.G. Other Reports 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. City Manager Recruitment Update (Commissioner Bole) Page 2 of 17 Agenda Item #1.A. 11 May 2026 Page 6 of 46 Regular City Commission April 27, 2026 Commissioner Bole reviewed City Manager tenure history since 2013 and proposed appointing Interim CM Hogencamp as permanent City Manager under an amended Resolution 26-60 with a six-month review, citing experience and cost savings. Discussion ensued and Mayor Ford noted the Commission’s prior agreement to use an executive search firm, and discussion was deferred to Item 8.A. Commissioner Kelly  Reminded everyone about the town hall on May 2, 2026. Commissioner Ring  Noted the Beaches Museum’s Atlantic Beach 100th birthday exhibit.  Commented positively on the opening of Beaches float.  Provided a legislative update on the upcoming special session, including redistricting, an AI bill, and a medical freedom bill, and noted property tax reform would not be included, which she flagged as a budget season consideration. Commissioner Grant  Announced the Beaches Town Center Agency golf tournament at Marsh Landing Country Club on May 4, 2026 with remaining spots and volunteer opportunities available. Mayor Ford  Noted an increase in residents voluntarily designating heritage trees, reflecting engagement ahead of the town hall.  Presented a proclamation to Beaches Go Green in recognition of nearly a decade of environmental stewardship (which is attached hereto and made part of this official record as Attachment D). Mayor Ford encouraged residents to carry forward its mission and asked the organization's representatives to share plans for continuing its work going forward. 4-27-26 Attachment D 4.B. Landscape Architect Proclamation (Mayor Ford) Mayor Ford read and presented the proclamation as outlined in the agenda packet to Sarah Dark. 4.C. Introduction of Atlantic Beach Elementary School Student Ruby Rinaudo as Mayor For a Day (Mayor Ford) Addressed during call to order. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA 6.A. Approve Resolution No. 26-56. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A FORTY TWO INCH DIAMETER LIVE OAK TREE AT 1024 Page 3 of 17 Agenda Item #1.A. 11 May 2026 Page 7 of 46 Regular City Commission April 27, 2026 OCEAN BLVD. AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. 6.B. Approve Resolution No. 26-57. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A FIFTY-INCH DIAMETER LIVE OAK TREE AT 1809 LIVE OAK LANE AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. 6.C. Approve Resolution No. 26-61. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING A TEMPORARY CONSTRUCTION EASEMENT FROM THE SEASIDE OF ATLANTIC BEACH CONDOMINIUM ASSOCIATION FOR TEMPORARY NON-EXCLUSIVE EASEMENT FOR CONSTRUCTION AND RELATED PURPOSES AT THE SEASIDE CONDOMINIUMS, SUBJECT TO THE TERMS IN THE EASEMENT AGREEMENT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE EASEMENT AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. 6.D. Approve Resolution No. 26-62. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING MAINTENANCE FOR THE CENTRIFUGE; AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Consent Agenda Items 6.A. - 6.D. as written. Motion: Bruce Bole Second: Jessica Ring Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 5 to 0. 7. COMMITTEE REPORTS 7.A. Arts, Recreation, and Culture Committee (ARCC) FY 2026-27 Priorities NDD Askew presented as outlined in the agenda packet, and discussion ensued. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 26-60 Page 4 of 17 Agenda Item #1.A. 11 May 2026 Page 8 of 46 Regular City Commission April 27, 2026 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING A CONTRACT FOR CITY MANAGER EXECUTIVE SEARCH CONSULTANT SERVICES AND AUTHORIZING THE CITY ATTORNEY TO NEGOTIATE A CONTRACT AND FEE AGREEMENT WITHIN THE PARAMETERS OF THE PROPOSAL; AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT. HRD Blanco answered questions. Discussion ensued. Staff was asked to prepare a cost comparison matrix for all eight proposals, detailing flat-rate fees and any additional charges, for review at the next discussion. Commissioners were encouraged to conduct individual due diligence and come prepared to share their top three firm preferences. MOTION: Table Resolution No. 26-60 to the May 26, 2026 Commission meeting. Motion: Jessica Ring Second: Thomas Grant Curtis Ford For Bruce Bole Against Thomas Grant (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 4 to 1. 8.B. RESOLUTION NO. 26-64 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2526-11: MULTI-YEAR CONTRACT FOR JANITORIAL SERVICES FOR CITY COMMUNITY CENTERS, SUBJECT TO THE PROVISIONS OF THIS RESOLUTION. Discussion ensued. MOTION: Adopt Resolution No. 26-64, amended to add a termination clause of not more than 30 days. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Page 5 of 17 Agenda Item #1.A. 11 May 2026 Page 9 of 46 Regular City Commission April 27, 2026 Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 8.C. RESOLUTION NO. 26-65 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, SELECTING DIG LOCAL NETWORK, INC., AS THE FARMERS MARKET OPERATOR; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND SIGN AN OPERATING AGREEMENT; PROVIDING FOR CONFLICTS; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution No. 26-65. Motion: Thomas Grant Second: Jessica Ring NDD Askew answered questions and discussion ensued. Motion passed unanimously 5 to 0. MOTION: Adopt Resolution No. 26-65 to amend Section 2 to say the City Commission hereby authorizes the City Manager to negotiate an operating agreement with DIG Local Network Inc. for the management and operation of the market. Such operating agreement shall be brought to the City Commission for further approval. Motion: Thomas Grant Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Thomas Grant (Moved By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. MOTION: Approve Resolution No. 26-65 as amended. Motion: Thomas Grant Second: Jessica Ring Curtis Ford For Bruce Bole For Thomas Grant (Moved By) For Candace Kelly For Page 6 of 17 Agenda Item #1.A. 11 May 2026 Page 10 of 46 Regular City Commission April 27, 2026 Jessica Ring (Seconded By) For Motion passed 5 to 0. 8.D. RESOLUTION NO. 26-66 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AGREEING TO TERMS OF THE FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT WITH THE CITY OF JACKSONVILLE REGARDING FIRE AND RESCUE SERVICES; PROVIDING FOR REDUCED PAYMENTS; PROVIDING FOR QUARTERLY PAYMENTS; PROVIDING FOR A COMMENCEMENT AND EXPIRATION DATE FOR SAID REDUCED PAYMENTS; PROVIDING FOR THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION: Adopt Resolution No. 26-66. Motion: Bruce Bole Second: Candace Kelly Discussion ensued Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 20-26-182, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR FISCAL YEAR BEGINNING OCTOBER 1, 2025, AND ENDING SEPTEMBER 30, 2026; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Ordinance No. 20-26-182 Motion: Bruce Bole Second: Candace Kelly The public hearing was opened, there were no speaker and the public hearing was closed. Page 7 of 17 Agenda Item #1.A. 11 May 2026 Page 11 of 46 Regular City Commission April 27, 2026 Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Gabriel  Advised the Commission that information regarding ethics training and Form 1 would be provided at a later time. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole  Asked about time limits for Commissioner remarks. CA Gabriel cited Section 2-19, Rule 4, limiting members to two comments per question and five minutes per speaking turn, noting the rule may be applied as needed. Commissioner Grant  Noted that Beaches Watch will host a forum on May 6 at 7:00 p.m. Commissioner Ring  Acknowledged Beaches Go Green for a decade of community service and noted its final $60,000 donation to the North Florida Land Trust for the Boggy Creek property. CM Hogencamp  Noted that the June Beaches Watch meeting will focus on the Florida legislative session, with city managers from Atlantic Beach, Jacksonville Beach, and Neptune Beach in attendance. Mayor Ford  Concluded with an apology to Commissioner Bole for any offense taken and expressed appreciation for the Commission’s collegiality. 13. ADJOURNMENT The meeting adjourned at 8:14 PM. Attest: Ladayija Nichols, Deputy City Clerk Curtis Ford, Mayor Date Approved:________________________ Page 8 of 17 Agenda Item #1.A. 11 May 2026 Page 12 of 46 Attachment A to 4-27-26 MinutesPage 9 of 17 Agenda Item #1.A.11 May 2026 Page 13 of 46 Page 10 of 17 Agenda Item #1.A. 11 May 2026 Page 14 of 46 Attachment B to 4-27-26 MinutesPage 11 of 17 Agenda Item #1.A.11 May 2026 Page 15 of 46 Page 12 of 17 Agenda Item #1.A. 11 May 2026 Page 16 of 46 CITY OF ATLANTIC BEACH OFFICE OF THE CITY MANAGER 800 Seminole Road Atlantic Beach, Florida 32233 (904) 247-5817 City Manager’s Community Update Date: April 27, 2026 To: The Atlantic Beach Community & City Commission From: Kevin Hogencamp, Interim City Manager/khogencamp@coab.us This report provides an update on many of the primary administrative and community- focused initiatives underway in our office. Our office remains focused on maintaining momentum across key programming, infrastructure, environmental, and intergovernmental projects. City Manager’s Community Updates, including related links, are available on the City’s website and across official digital channels. 1.Public Works Department update. Adam Thornton has resigned as Public Works Director and we wish him the best in his future endeavors. I am pleased to announce that Matt Krug has been promoted to the position of Public Works Deputy Director-Operations. During this transition, Matt will report directly to the City Manager. We will initiate a recruitment process for a new Public Works Director in the near future. The Public Works team continues to do exceptional work, and I have full confidence in Matt’s leadership and the entire department's ability to keep our vital projects and day-to-day responsibilities moving forward without a hitch. 2.Drought Update Duval County is facing its driest conditions recorded since 1872, prompting a mandatory countywide burn ban on all bonfires and open burning. The City of Atlantic Beach does not allow fires at Dutton Island Preserve, and to preserve the local aquifer, the St. Johns River Water Management District is mandating that residential irrigation be strictly limited to one specific day per week. Residents with odd-numbered addresses may water only on Saturdays, while even-numbered addresses are restricted to Sundays, with all irrigation prohibited between 10 a.m. and 4 p.m. 3.Police Department Annual Report The 2025 Atlantic Beach Police Department Annual Report has been published and will be posted online this week. It highlights a year of significant operational success, including reaching full staffing levels for both sworn and civilian positions. The department achieved a 40% reduction in the overall crime rate, driven largely by a 43% decrease in property crimes Attachment C to 4-27-26 Minutes Page 13 of 17 Agenda Item #1.A. 11 May 2026 Page 17 of 46 like theft and shoplifting. The department combined public education and helmet distribution with increased officer patrols and the development of specific safety protocols to address the unique challenges of e-bike and bicycle enforcement. Professionalism remains a core focus, as evidenced by the agency maintaining dual accreditation from both state law enforcement and telecommunications commissions. Community engagement was a primary theme, with the department hosting events for more than 1,000 residents and utilizing 1,401 hours of volunteer service. 4. Right-of-Way Sign Removal Policy The City Manager’s Office has issued a policy mandating that Public Works, Parks, and Utilities personnel remove unauthorized signs from public rights-of-way during their daily routines. Prioritizing medians and the areas between curbs and sidewalks, staff is directed to transport collected signs to the Public Works yard for disposal or recycling. To address recurring violations, employees must document repeat offenders, who will be notified by City staff – and cited if the violations continue. 5. Marsh Oaks Community Center In anticipation of Commission approving a budget amendment at the April 27 meeting, staff has scheduled a pre-construction meeting for the parking lot construction project. Next on tap will be two community workshops to define the operational future of the community center. As the facility enters its final phase of renovation, the City will to its most valuable resource – our residents – to assist in developing a programming strategy. The community center and garden are slated to open in September. 6. Other Reports • May 2 Town Hall. “Let’s talk tree protection” is the theme of the quarterly Town Hall at 10 a.m. Saturday in the Commission Chamber. This is an opportunity for members to come together to share thoughts, ideas and concerns on any topic with the City Commission. • On the Calendar • Beaches WellFest. The eighth annual Beaches WellFest, a free community health and wellness event, will take place on Saturday, May 2, from 8:30 a.m. to 2 p.m. at Johansen Park. This year, the event is partnering with Here Tomorrow, a mental health collaborative focused on suicide prevention and support. • Tennis social. The City will host its first recreational tennis social at 9 a.m. Saturday, May 2, at Jack Russell Park and is planning its summer youth tennis clinic in July. Attachment C to 4-27-26 Minutes Page 14 of 17 Agenda Item #1.A. 11 May 2026 Page 18 of 46 CITY OF ATLANTIC BEACH Mission The place to be -- through exceptional public services. 2040 Vision In Atlantic Beach, we have a strong sense of belonging and safety. Our citizens and government care deeply about community character, and we understand that unified support is required to preserve it. We are graced with the functional beauty of our beach, our marsh, and our tree canopy. Our shady streets and multi-use paths connect our welcoming neighborhoods and vibrant local businesses. Our city supports our diverse, multigenerational, socially linked community with green spaces, active lifestyles, parks, and programming. City Commission Priorities In 2018, the Atlantic Beach City Commission began undertaking an annual exercise that establishes priorities for city government. This endeavor is facilitated by Atlantic Beach resident Linda Lanier, who volunteers her services. Attachment C to 4-27-26 Minutes Page 15 of 17 Agenda Item #1.A. 11 May 2026 Page 19 of 46 Page 16 of 17 Agenda Item #1.A. 11 May 2026 Page 20 of 46 Attachment D to 4-27-26 Minutes Page 17 of 17 Agenda Item #1.A. 11 May 2026 Page 21 of 46 Page 22 of 46 Agenda Item #2.A. 11 May 2026 Page 23 of 46 Page 24 of 46 Agenda Item #3.A. 11 May 2026 Page 25 of 46 Agenda Item #3.A.11 May 2026 Page 26 of 46 Agenda Item #3.A.11 May 2026 Page 27 of 46 Agenda Item #3.A.11 May 2026 Page 28 of 46 Proclamation of the City of Atlantic Beach in Recognition of Professional Municipal Clerks Week WHEREAS, the Office of the Professional Municipal Clerk, a time honored and vital part of local government exists throughout the world; and WHEREAS, the Office of the Professional Municipal Clerk is the oldest among public servants; and WHEREAS, the Office of the Professional Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and WHEREAS, the Professional Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and WHEREAS, the Professional Municipal Clerk serves as the information center on functions of local government and community; and WHEREAS, professional Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Professional Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, provincial, county and international professional organizations; and WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of the Professional Municipal Clerk. NOW, THEREFORE, I, Curtis Ford, by virtue of the authority vested in me as Mayor of the City of Atlantic Beach, Florida, do hereby proclaim the week of May 3rd through May 9th, 2026 as PROFESSIONAL MUNICIPAL CLERKS WEEK in the City of Atlantic Beach, and further extend appreciation to our Professional Municipal Clerks, Donna Bartle and Ladayija Nichols, and to all Professional Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent. IN WITNESS WHEREOF, I have set my hand and caused the Official Seal of the City of Atlantic Beach to be affixed this 1st day of May 2026. _________________________________________ Curtis Ford, Mayor Agenda Item #4.B. 11 May 2026 Page 29 of 46 Page 30 of 46 ilBrurIamattunofthe (titty of gtlanttt £25m) in Recognition of National Safe outing Week WHEREAS,for tens of millions of Americans,boating continues to be a popular recreational activity.From coast to coast,people are taking to the water and enjoying time together boating,sailing, paddling and ?shing;and WHEREAS,safe boating begins with preparation,and,during National Safe Boating Week,the US.Coast Guard and its federal,state,and local safe boating partners encourage all boaters to explore and enjoy America’s beautiful waters responsibly;and WHEREAS,safe boating begins with preparation.The US.Coast Guard estimates that human error accounts for most boating accidents and that life jackets could prevent nearly 75 percent of boating fatalities;and WHEREAS,through basic boating safety procedures —carrying lifesaving emergency distress and communications equipment,wearing life jackets,attending safe boating courses,participating in free boat safety checks,and staying sober when navigating —we can help ensure boaters on America’s coastal, inland,and offshore waters stay safe throughout the year;and WHEREAS,National Safe Boating Week is observed to bring attention to important life— savingtipsforrecreationalboaterssothattheycanhaveasafer,more fun experience out on the water;and WHEREAS,the Coast Guard reports that on average,more than 650 people die each year in boating-related accidents in the United States,and about three-quarters of these are fatalities caused by drowning;and WHEREAS,a signi?cant number of boaters who lose their lives by drowning each year would be alive today had they worn their life jackets. NOW THEREFORE,1,Curtis Ford,Mayor of the City of Atlantic Beach,Florida,do hereby support the goals of the Safe Boating Campaign and proclaim May 16-22,2026,as NATIONAL SAFE BOATING WEEK and the start of the year—roundeffort to promote safe boating,and encourage all who boat to practice safe boating habits and wear a life jacket at all times While boating. IN WITNESS WHEREOF,I have set my hand and caused the Of?cial Seal of the City of Atlantic Beach to be af?xed this 11‘hday of May,2026. Curtis Ford,Mayor Agenda Item #4.C. 11 May 2026 Page 31 of 46 Page 32 of 46 Agenda Item #6.A. 11 May 2026 Page 33 of 46 Agenda Item #6.A. 11 May 2026 Page 34 of 46 Agenda Item #6.A. 11 May 2026 Page 35 of 46 Agenda Item #6.A. 11 May 2026 Page 36 of 46 Agenda Item #6.A. 11 May 2026 Page 37 of 46 Agenda Item #6.A. 11 May 2026 Page 38 of 46 Agenda Item #6.A.11 May 2026Page 39 of 46 Page 40 of 46 7.4kw \0 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26—69authorizing a Memorandum of Understanding (MOU)with the City of Jacksonville for Disaster Debris Management Site Usage. TODAY’S DATE:May 6,2026 COMMISSION MEETING DATE:May 11,2026 SUBMITTED BY:Kevin Hogencamp,Interim City Manager if BACKGROUND: Effective and timely debris management is essential to ensure public safety and the restoration of critical services following such events.In previous emergencies,the City of Jacksonville (COJ)allowed the City of Atlantic Beach (COAB)to utilize CO]’3 Girvin Road land?ll site for debris management in an unof?cial manner.However,as a result of Senate Bill 180,formal agreements must now be put into place to govern these arrangements. This agreement ensures that COAB has a designated location for the staging,processing,and temporary storage of disaster-related debris,promoting ef?ciency and mutual aid between the two municipalities. RECOMMENDATION: ATTACHMENT: 0 Resolution No.26-69 with Exhibit A -Memorandum of Understanding (MOU)with the City of Jacksonville for Disaster Debris Management Site Usage. REVIEWED BY CITY MANAGER: Staff recommends that the City Commission approve Resolution No.26-69. PUBLIC OUTREACH: 0 Website RECOMMENDATION:Staff recommends the City Commission adopt Resolution No.26-66. Agenda Item #8.A. 11 May 2026 Page 41 of 46 RESOLUTION NO.26-69 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF JACKSONVILLE AND THE CITY OF ATLANTIC BEACH FOR THE USE OF A DISASTER DEBRIS MANAGEMENT SITE;AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the northeast coast of Florida is subject to disaster-related events that create dangerous conditions and produce debris threatening the safety of citizens,and the City of Atlantic Beach and the City of Jacksonville recognize the importance of effective and timely debris management following such events to ensure public safety and the restoration of critical services;and WHEREAS,the City of Jacksonville owns a land?ll on Girvin Road used as a temporary debris management site and has expressed a desire to provide said site to Atlantic Beach during a major disaster;and WHEREAS,the City of Atlantic Beach desires to utilize this site for staging,processing,and temporarily storing disaster-related debris to promote ef?ciency and mutual aid between the municipalities;and WHEREAS,the City of Atlantic Beach ?nds that entering into this Memorandum of Understanding is in the best interest of the health,safety,and welfare of its residents. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The above recitals are true and correct and are incorporated herein. SECTION 2.The Atlantic Beach City Commission hereby authorizes the execution of the Memorandum of Understanding (EXHIBIT A)between the City of Jacksonville and the City of Atlantic Beach for the use of the Disaster Debris Management Site. SECTION 3.The City Manager is authorized to execute any contracts,agreements,and purchase orders necessary to effectuate the provisions of this Resolution and the associated Memorandum of Understanding. SECTION 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 11thday of May 2026. Curtis Ford,Mayor Donna L.Battle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #8.A. 11 May 2026 Page 42 of 46 MEMORANDUM OF UNDERSTANING BETWEEN CITY OF JACKSONVILLE AND CITY OF ATLANTIC BEACH FOR USE OF DISASTER DEBRIS MANAGEMENT SITE THIS MEMORANDUM OF UNDERSTANDING(“MOU”)is made and enteredinto this day of ,2025,by and between the CITY OF JACKSONVILLE,a consolidated municipal corporation and political subdivision existing under the Constitutionand laws of the State of Florida (the “City”),and the CITY OF ATLANTIC BEACH,a municipal corporationwithin the General Services District (“Atlantic Beach”)for the use of City’s Disaster Debris Management Site for staging processing,and/or temporarily storing disaster-relateddebris following a debris-generating event. RECITALS: WHEREAS,the northeast coast of Florida is subject to disaster-relatedevents which create dangerous conditions and produce debris that are threats to the safety of the citizens of the area;and WHEREAS,both City and AtlanticBeach recognize the importance of effective and timely debris management following disaster events to ensurepublic safety,the protectionof property,andthe restoration of critical services;and WHEREAS,City is the owner of a land?ll on Girvin Roadused as a temporary debris management site (the “Site”);and WHEREAS,Atlantic Beach desires to use the Site for staging,processing,and/or temporarily storing disaster-related debris following a debris-generating event;and WHEREAS,because sharing debris management resources promotes efficiency,cost- effectiveness,and mutual aid between municipalities,City desires to providethe Site to Atlantic Beach in the time of a major disaster for management of debris;and WHEREAS,in an AdministrativeAward Bid No.POA--25 dated October _J 2025,the City’s Procurement Division authorized the execution of this MOU;now therefore, IN CONSIDERATION of the premises and the terms set forth herein and of other good and valuable considerationacknowledged by the parties to be sufficient,the parties agree to the following provisions,terms,and conditions: 1.Recitals:The above—statedrecitals are accurate,true,and correct and are incorporated herein and made part hereof by this reference. 2.Emergency Disaster Status:A major disaster means an occurrence or the imminent threat thereof of severe injury or loss of life or property resulting from any natural or man-madecause suc A Agenda Item #8.A. 11 May 2026 Page 43 of 46 .4 I.I ‘'I:I:I I ..II II .. . I __I.I II .-_ II _‘I I I -III III III I 'I ' r In“|I JI 'I II :I I II III -I .._I I I .-III._I . _.I I l _I‘'. II “I ___=I.-I I I:II "‘ I -HIIII :- A I I .-II J".2._II I .3...-;:_I_ -I=3h I :- II I I III .I..I I II III ._ - _II 1'|r .IIIIII ___.I .. _I -I I I .'I "I __I I I I I III II II -- I I =I -I"_II .. I _.II II -.2 I z ...II;I II J.I ‘'"I .-I I I -II —I II I 'I II r I .'..u -.l_I :-I II.t I t '=. I. .I I.--''-. I ».III u I.. II I._, |I I...I...H‘I = I u I I '1 ...I =.-,:I - -I 'II ''- II .II -.I..I. as fire,?ood,earthquake,hurricane,tornado,tidal wave,windstorrn,explosion,or seriousaccident,as may be determined by the appropriate City or Atlantic Beach officials. 3.Notice and Permission to Occupy:Upon the occurrence of a major disaster,as determined by City,and also upon City’s determination that Atlantic Beach is in need of assistance in handling disaster-relateddebris,City shall permit Atlantic Beach to use the Site for managing disaster debris.This MOU will be activated upon the mutual written consent of City and Atlantic Beach following a qualifying debris-generating event impacting Atlantic Beach,or upon an existing county,regional,or state declaration of an emergency.City may revoke such pemiissionand require Atlantic Beach to vacate the Site if conditions deteriorate and become unsuitable for occupation or use of the Site in City’s sole discretion. 4.Scope of Use:Atlantic Beach may use the Site for staging,sorting,processing,and temorarily storing eligible disaster debris in accordancewith applicableFEMA Public AssistanceProgam and Policy Guide (PAPPG)requirements,environmentalregulations,and local ordinances.Hazardous materials,prohibited waste,and non-disaster—relateddebris will not be accepted without City ’5 prior written approval. 5.Length Of Use;Vacating The Facilities: a.This Agreement will apply for the durationof a major disaster or threat of a major disaster,not to exceed five (5)calendar days.In the event a disaster so disrupts the community that a longer disaster response period is needed,then both parties will in good faith attempt to negotiat eanagreementthatprovidesalevelofservicethatallowsbothpartiestoachievetheirobjectives. City reserves the right to limit said duration if it determines conditions so warrant. b.At the end of the time period as determinedabove,Atlantic Beach shall vacate the Site and return it to City in the same condition in which it was when provided to it.This provision applies only to correction of any condition directly caused by Atlantic Beach or its agents or otherwise directly related to use of the Site by Atlantic Beach.While on City’s premises,Atlantic Beach shall be responsible for the proper oversight and supervision of its employees to ensure appropriate professionalbehavior.Any costs associated with damages caused by Atlantic Beach’s employees or with excess cleaning or repair that is required that arises from their use of the Site shall be the responsibility of Atlantic Beach.Such costs shall be payable by Atlantic Beach upon City’s demand. 6.Operational Responsibilities: a.Atlantic Beach will: i.Provide all labor,equipment,and materials necessary for transporting unloading,processing,and removing debris from the Site. ii.Ensure all activities comply with federal,state,and local environmental ,safety,and permitting requirements. iii.Track and document all debris quantities and related activities for reimbursement and compliance purposes.Cost-sharing or remimbursement arrangements,if applicable,will be documented in a separate written agreement or amendment to this MOU. Agenda Item #8.A. 11 May 2026 Page 44 of 46 iv.Be responsible for all costs associated with its debris management activities at the Site. b.City will: i.Provide access to the Site and designate an authorizedpoint of contact for operational coordination. ii.Communicateany Site-speci?c operationalrestrictions or requirements. 5.Basic Assumptions for Both Parties:Permissionto occupy the premises is expressly contingent on suitable conditions existing for the City,as well as suitable conditionsthat would permit City’s personnelto travel to and from the Site (i.e.curfews,evacuationorders,etc.).Should City personnel not be available,permissionwill not be given to AtlanticBeach to occupy the premises.Further,City may revoke such permissionand require Atlantic Beach to vacate the premises if conditions deteriorate and become unsuitable in City's sole discretion. 6.Official Representatives:Atlantic Beach’s representative for purposes of this Agreement shall be Rick Carper,P.E.,Interim Publlic Works Director (904-247-5834;rcarner@coab.us). City’s representative for the purposes of this Agreement shall be Scott Carter,P.E.,City’s Chief of Engineering and Construction Management (904 -255-8710;SCarter1@coj.netl. 7.Termination of Agreement:Either party may terminate this Agreement for no cause with 30 days’written notice. 8.Governing Laws:This Agreement is governed by the laws of the State of Florida, and any provisions herein in con?ict therewith shall be void and of no effect.Venue for all actions or proceedings arising in connection with this Agreement shall be tried and litigated exclusively in the state or federal courts located in Duval County,Florida.This choice of venue is intended by the parties to be mandatory.Each party waives any right it may have to assert the doctrine of forumnon conveniens or similar doctrine or to object to venue with respect to any proceeding brought in accordance with this Section. 9.Maximum Indebtedness:As required by Section 106.431,Ordinance Code,City’s maximum indebtedness for all products and services under this MOU is ZERO AND 00/100 DOLLARS ($0.00). 10.Term:The term of this MOU shall commence on the Effective Date and continuein full force and effect for three (3)years through ,202 8. 11.Indemni?cation and Insurance: a.Atlantic Beach shall indemnify,defend,and hold harmless City,its officers, employees,and agents from any claims,damages,or liabilities arising from its operations at the Site except to the extent caused by the gross negligence or willful misconduct of City. b.Atlantic Beach shall maintain appropriate insurance coverage,including general liability and workers’compensation,and provide proof of coverage upon request. Agenda Item #8.A. 11 May 2026 Page 45 of 46 By'By: James R.McCain,Jr.Donna Deegan Corporation Secretary Mayor IN WITNESS WHEREOF,the authorizedrepresentativeshave executed this Memorandum of Understanding on the date first above written. ATTEST:CITY OF JACKSONVILLE Print/Type Name TitleTitle Print/1‘ype Name GC-#17149l9-v1-MOU_COAB_Disaster_Debris Managementdocx Form Approved: Office of General Counsel CITY OF ATLANTIC BEACHWITNESS: Agenda Item #8.A. 11 May 2026 Page 46 of 46