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Home My WebLink About06-08-26 Final Agenda City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, June 8, 2026 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Regular Commission Meeting held on May 26, 2026. 5-26-26 Regular City Commission Draft Minutes 5 - 31 2. COURTESY OF FLOOR TO VISITORS 2.A. Police Department Volunteer Recognition - James Johnson PUBLIC COMMENT 3. CITY MANAGER REPORTS * 3.A. Accept the 90-Day Calendar (June-August 2026) 90-Day Calendar (June-August 2026) 33 - 36 3.B. Building Permit Fees Update Proposed Building Permit Fee Changes 37 - 54 3.C. Recreation Facility Rental Fee Update Proposed Recreation Facility Rental Fees 55 - 58 * 3.D. State Legislative Update State Legislative Update 59 - 63 3.E. Marsh Oaks Community Center Update * 3.F. Tree Protection Code Update Tree Protection Code Update 65 - 66 3.G. Other Reports 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS * 4.A. City Manager Recruitment Update (Commissioner Bole) 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS Page 1 of 121 Regular City Commission - 08 Jun 2026 * 5.A. Plat Request Discussion Plat Request Discussion 67 - 73 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Approve Resolution No. 26-73. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A TASK AUTHORIZATION TO CRAWFORD, MURPHY & TILLY, INC. TO DESIGN THE SIDEWALK IMPROVEMENTS ON DUTTON ISLAND ROAD FOR THE DUTTON ISLAND MULTI-USE PATH PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-73 75 - 81 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 26-74 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2526-12 FOR WATER TREATMENT PLANT #3 CHLORINATION UPGRADE PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-74 83 - 85 * 8.B. RESOLUTION NO. 26-75 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING A FLAGPOLE LOCATED AT ONE OCEAN BOULEVARD IN EXCESS OF 35 FEET WITH A NOT TO EXCEED 50 FOOT HEIGHT, SUBJECT TO THE TERMS AND CONDITIONS SET FORTH IN THIS RESOLUTION. Resolution No. 26-75 87 - 111 * 8.C. RESOLUTION NO. 26-76 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADOPTING A UNIFORM POLICY FOR PARTICIPATION IN PUBLIC MEETINGS VIA COMMUNICATIONS MEDIA TECHNOLOGY (CMT); ESTABLISHING PHYSICAL 113 - 121 Page 2 of 121 Regular City Commission - 08 Jun 2026 QUORUM REQUIREMENTS AND ADMINISTRATIVE PROCEDURES FOR THE CITY COMMISSION; MANDATING PHYSICAL PRESENCE FOR SUBORDINATE COMMITTEES AND BOARDS; PROVIDING FOR TECHNICAL, SECURITY, AND PUBLIC ACCESS PROTOCOLS; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-76 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 121 Page 4 of 121 Regular City Commission May 26, 2026 MINUTES Regular City Commission Meeting Tuesday, May 26, 2026 - 6:00 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Bruce Bole, Commissioner - Seat 2 (District 1308) Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: Kevin Hogencamp, Interim City Manager (CM) Scott Thomas, City Attorney (CA) Donna Bartle, City Clerk (CC) Ladayija Nichols, Deputy City Clerk (DCC) Bob Blanco, Human Resources Director (HRD) Amanda Askew, Neighborhoods Department Dir. (NDD) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting held on May 11, 2026. The Commission approved the minutes as submitted. 1B. Approve minutes of the May 2, 2026 Town Hall. The Commission approved the minutes as submitted. 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT The following speakers provided their comments: Roy Schleicher Sarah Boren Lisa Herrold Ellen Glasser Page 1 of 27 Agenda Item #1.A. 08 Jun 2026 Page 5 of 121 Regular City Commission May 26, 2026 Jessie Dattilo Peter Staats Carolyn Zisser Nancy Staats shared a handout with the Commission(which is attached hereto and made part of this official record as Attachment A). Blakely Thal Logan Thal Elliot Zisser Stephen Fouraker Diane Johnson 5-26-26 Attachment A 2.A. Boys and Girls Club Report Wyatt Parlette, Vice President of Operations provided an update on programming at the City's Boys and Girls club locations. He reported that both sites received more than 100 summer camp applications for the partnership’s third summer, with all programming remaining free to families and approximately 99% of participants residing in Atlantic Beach. Additional highlights included youth sports participation, student competitions, internships through the Money Matters and Career Launch programs, and the graduation of all participating seniors this year. He answered questions from the Commission. 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (May - July 2026) There was a CONSENSUS to accept the 90-Day Calendar. 3.B. Beaches Town Center Lighting CM Hogencamp reported on agenda items 3B - 3E as detailed in a handout (which is attached hereto and made part of this official record as Attachment B) and answered questions from the Commission. 5-26-26 Attachment B 3.C. Marsh Oaks Community Center 3.D. Tree-Protection Code Update 3.E. Watering Restrictions 3.F. Other Reports None. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Ring  Expressed appreciation for the prompt response by City staff and City Arborist Chris Delk in addressing concerns regarding a water oak on West 9th and Main Street. Page 2 of 27 Agenda Item #1.A. 08 Jun 2026 Page 6 of 121 Regular City Commission May 26, 2026  Inquired about updates from FDOT on the Mayport improvement plan; CM Hogencamp confirmed construction is expected to begin in June, with additional details to be included in the next meeting report. Commissioner Grant  Referenced Neptune Beach’s approval of a resolution to update street lamps and encouraged consideration of a similar action in Atlantic Beach.  Noted the Beach Town Center Agency’s plan to restore a turtle statue outside Poe’s.  Sought an update on progress related to champion tree protection efforts. Commissioner Kelly  Requested an update on the number of outstanding parking tickets, particularly in advance of tourist season; CM Hogencamp indicated a report would be provided.  Raised concerns regarding reports of individuals camping in Aquatic Gardens and inquired whether the matter falls primarily under police jurisdiction. Commissioner Bole  Recognized Rick Carper for his service and contributions to the City’s infrastructure.  Reported on attendance at a Florida League of Cities meeting, highlighting information from the St. Johns River Water Management District regarding drought conditions and encouraging increased awareness of watering restrictions.  Referenced the resolution regarding the City Manager search, with further discussion scheduled under Item 8A. 4.A. City Manager Recruitment Update (Commissioner Bole) None. 4.B. National Police Week Proclamation (Mayor Ford) Mayor Ford presented the proclamation as detailed in the agenda packet and presented it to the police department. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 26-60 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING A CONTRACT FOR CITY MANAGER EXECUTIVE SEARCH CONSULTANT SERVICES AND AUTHORIZING THE CITY ATTORNEY TO NEGOTIATE A CONTRACT AND FEE AGREEMENT WITHIN THE PARAMETERS OF THE PROPOSAL; AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT. Page 3 of 27 Agenda Item #1.A. 08 Jun 2026 Page 7 of 121 Regular City Commission May 26, 2026 HRD Blanco presented findings from outreach to the four top-ranked search firms: Slavin Management Consultants, MGT, SGR, and CPS, and responded to questions from the Commission. Discussion followed. Mayor Ford expressed support for inviting the firms to present to the Commission via video conference prior to a final decision. MOTION: Approve Resolution No. 26-60, awarding the contract to SGR. Motion: Bruce Bole Second: Candace Kelly Staff was directed to prepare the negotiated contract for consideration at the next Commission meeting. Curtis Ford For Bruce Bole (Moved By) For Thomas Grant Against Candace Kelly (Seconded By) For Jessica Ring For Motion passed 4 to 1. 8.B. RESOLUTION NO. 26-67 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING A TASK AUTHORIZATION WITH JONES, EDMUNDS & ASSOCIATES, INC. TO IMPLEMENT THE ASSET MANAGEMENT SYSTEM SOFTWARE PROGRAM; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE MOTION: Approve Resolution No. 26-67. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. Page 4 of 27 Agenda Item #1.A. 08 Jun 2026 Page 8 of 121 Regular City Commission May 26, 2026 8.C. RESOLUTION NO. 26-68 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA ESTABLISHING THE CITY’S FISCAL YEAR 2026-27 PRIORITIES; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve (Resolution No.) 26-68 with possible amendments. Motion: Bruce Bole Discussion ensued. MOTION: Approve (Resolution No.) 26-68. Motion: Bruce Bole Second: Candace Kelly Discussion ensued. MOTION: Amend the current motion adding in Chapter 23 revisions from ESC (Approve Resolution No. 26-68 with an amendment to include Chapter 23 revisions). Motion: Jessica Ring Second: Thomas Grant Commissioner Bole accepted the amendment. Curtis Ford For Bruce Bole For Thomas Grant (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. MOTION: Approve Resolution No. 26-68 as amended. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Page 5 of 27 Agenda Item #1.A. 08 Jun 2026 Page 9 of 121 Regular City Commission May 26, 2026 Jessica Ring For Motion passed 5 to 0. 8.D. RESOLUTION NO. 26-70 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, TO APPROVE CHANGE ORDER #1 FOR THE 2526-05 MARY STREET DRAINAGE IMPROVEMENTS PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution No. 26-70. Motion: Jessica Ring Second: Bruce Bole Discussion ensued. Commissioner Ring inquired about the potential addition of sidewalks to the project. CM Hogencamp indicated the request would be reviewed. Curtis Ford For Bruce Bole (Seconded By) For Thomas Grant For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 8.E. RESOLUTION NO. 26-71 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING A MULTI-YEAR CONTRACT FOR FARMERS MARKET OPERATOR SERVICES TO DIG LOCAL NETWORK, INC., A 501(c)(3) NONPROFIT ORGANIZATION, SUBJECT TO THE TERMS AND CONDITIONS SET FORTH IN THIS RESOLUTION. Discussion ensued. Mayor Ford proposed raising the vendor fee to $40 as a means of reducing or eliminating the subsidy. Kira Mauro, Board Director for Dig Local Network answered questions from the Commission. MOTION: Approve Resolution (No.) 26-71. Motion: Bruce Bole Page 6 of 27 Agenda Item #1.A. 08 Jun 2026 Page 10 of 121 Regular City Commission May 26, 2026 Second: Jessica Ring Discussion ensued. The meeting recessed at 7:52 PM and reconvened at 7:56 PM. Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 5 to 0. 8.F. RESOLUTION NO. 26-72 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING WATER SERVICE REPLACEMENTS FOR THE 1800 BLOCK OF SEMINOLE ROAD; AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution (No.) 26-72 Motion: Bruce Bole Second: Thomas Grant Curtis Ford For Bruce Bole (Moved By) For Thomas Grant (Seconded By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS 10.A. PLAT25-0002 Request for a plat approval as required by Chapter 24, Article 4 of the Code of Ordinances within the residential general, multi-family (RG-M) at re # 169700-0010 for 0 Seminole Road. Page 7 of 27 Agenda Item #1.A. 08 Jun 2026 Page 11 of 121 Regular City Commission May 26, 2026 NDD Askew presented as detailed in a slideshow (which is attached hereto and made part of this official record as Attachment C). She and CA Thomas answered questions from the Commission. The public hearing was opened and the following speakers provided their comments: Donald Wolfson Stan Barnwell Lee Kellison Laura Bartlett Susan Bartlett Roy Schleicher submitted maritime forest information (which is attached hereto and made part of this official record as Attachment D). The public hearing was closed. Discussion ensued. 5-26-26 Attachment C 5-26-26 Attachment D MOTION: Approve Plat Request for 0 Seminole Road. Motion: Thomas Grant Motion failed due to a lack of a second. CA Thomas answered questions from the Commission. MOTION: Postpone the decision on Plat 25-0002 (Request) for 0 Seminole Road until two meetings out (June 22, 2026). Motion: Thomas Grant Second: Candace Kelly Discussion ensued. Discussion included re-advertising the item for the June 22 meeting consistent with applicable noticing requirements. Curtis Ford For Bruce Bole Against Thomas Grant (Moved By) For Candace Kelly (Seconded By) For Jessica Ring Against Page 8 of 27 Agenda Item #1.A. 08 Jun 2026 Page 12 of 121 Regular City Commission May 26, 2026 Motion passed 3 to 2. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Thomas  Expressed appreciation for the engagement of the Commission and the community. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Kelly  Requested that staff be commended for the Memorial Day service and asked that the recognition be conveyed. Commissioner Ring  Further discussed the plat request and noted a preference for receiving presentation materials in the agenda packet in advance of the meeting. She also requested additional information regarding the circumstances that led to the identified unintended consequences and how similar situations could be addressed moving forward. CM Hogencamp provided an initial response, and Mayor Ford indicated that additional information could be provided in the upcoming meetings. Commissioner Grant  Emphasized the importance of considering the City Attorney's guidance and noted that certain City ordinances may need to be updated to align with state requirements. CM Hogencamp  Acknowledged the prior farmers market operator's years of service and expressed optimism regarding the transition to Dig Local  Noted that enforcement of watering restrictions would begin and that the Commission would be kept informed of compliance efforts. 13. ADJOURNMENT The meeting adjourned at 9:06 PM. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved:_________________ Page 9 of 27 Agenda Item #1.A. 08 Jun 2026 Page 13 of 121 Page 10 of 27 Agenda Item #1.A. 08 Jun 2026 Page 14 of 121 Attachment A to 5-26-26 Minutes Page 11 of 27 Agenda Item #1.A. 08 Jun 2026 Page 15 of 121 Attachment A to 5-26-26 Minutes Page 12 of 27 Agenda Item #1.A. 08 Jun 2026 Page 16 of 121 CITY OF ATLANTIC BEACH OFFICE OF THE CITY MANAGER 800 Seminole Road Atlantic Beach, Florida 32233 (904) 247-5817 City Manager’s Community Update Date: May 26, 2026 To: The Atlantic Beach Community and City Commission From: Kevin Hogencamp, Interim City Manager/khogencamp@coab.us This report provides an update on some primary administrative and community-focused initiatives under way at City Hall. Our office remains focused on maintaining momentum across key programming, infrastructure, environmental, and intergovernmental projects. City Manager’s Community Updates, including related links, are available on the City’s website and across official digital channels. 1.Beaches Town Center Lighting Because Beaches Town Center (BTC) sits directly on the border of two cities and uses two different utility providers, upgrading the streetlights requires a coordinated effort. While the BTC Agency helps spearhead the aesthetic vision and raises supplemental capital through community fundraisers (like the BTCA Golf Classic and Dancin' in the Street), the core structural cost of the utility poles and electrical grid integration relies on municipal capital improvement budgets and utility partnerships (JEA and Beaches Energy). The project is an active priority with ongoing coordination between the City Manager's office, the BTC Agency, and the utility providers to establish the scope, design standards, and cost -sharing mechanics for the new streetlights. 2.Marsh Oaks Community Center The parking lot replacement project is underway, with completion anticipated before the center’s September opening. This phase also includes removing old fencing and vegetation to better integrate the center with Beaches Veterans Memorial Park. The community garden installation will follow. Residents will soon be invited to help define the programming and operational strategy for the new facility. 3.Tree Protection Code Update Staff intends to present ordinance verbiage focusing on the immediate preservation of our old-growth maritime forest—specifically our iconic live oaks—on June 8 for City Attachment B to 5-26-26 Minutes Page 13 of 27 Agenda Item #1.A. 08 Jun 2026 Page 17 of 121 Commission review and feedback. The first reading of an ordinance may be on the City Commission’s agenda as early as June 22. 4.Watering Restrictions Due to severe regional drought conditions and declining groundwater levels, the St. Johns River Water Management District has placed Duval County, including Atlantic Beach, under a mandatory Phase III Extreme Water Shortage declaration. Under these emergency rules, landscape irrigation for residential and commercial properties has been strictly limited to just one day per week. Additionally, outdoor watering is completely prohibited during the daytime hours between 8:00 a.m. and 6:00 p.m. to minimize evaporative water loss. The order also bans non-essential water usage, including aesthetic water features and non- critical pressure washing, with local code enforcement authorized to issue citations for violations. 5.Legislative Appropriation Requests I am pleased to report that the state continues to appear poised to contribute $1,257,500 toward three critical Atlantic Beach priorities as House and Senate budget negotiators near a final agreement: $650,000 for Sherman Creek dredging and bank stabilization; $212,500 for the Dora Drive stormwater pond to protect 92 structures from 25-year floods; $200,000 to further our Marsh Oaks septic tank elimination efforts; and $195,000 for the Sailfish Drive multi-use path. This vital funding would significantly advance our city's infrastructure, environmental health, and flood resilience goals. CITY OF ATLANTIC BEACH Mission The place to be -- through exceptional public services. 2040 Vision In Atlantic Beach, we have a strong sense of belonging and safety. Our citizens and government care deeply about community character, and we understand that unified support is required to preserve it. We are graced with the functional beauty of our beach, our marsh, and our tree canopy. Our shady streets and multi-use paths connect our welcoming neighborhoods and vibrant local businesses. Our city supports our diverse, multigenerational, socially linked community with green spaces, active lifestyles, parks, and programming. City Commission Priorities In 2018, the Atlantic Beach City Commission began undertaking an annual exercise that establishes priorities for city government. This endeavor is facilitated by Atlantic Beach resident Linda Lanier, who volunteers her services. Attachment B to 5-26-26 Minutes Page 14 of 27 Agenda Item #1.A. 08 Jun 2026 Page 18 of 121 Request for a plat approval as required by Chapter 24, Article 4 of the Code of Ordinances within the Residential General, Multi-Family (RG-M) at RE # 169700-0010 for 0 Seminole Road. PLAT25-0002 Attachment C to 5-26-26 Minutes Page 15 of 27Agenda Item #1.A.08 Jun 2026Page 19 of 121 Attachment C to 5-26-26 Minutes Page 16 of 27Agenda Item #1.A.08 Jun 2026Page 20 of 121 Attachment C to 5-26-26 Minutes Page 17 of 27Agenda Item #1.A.08 Jun 2026Page 21 of 121 Background Property is owned by sisters, Lauren Bartlett and Susan Bartlett Rankin RG-M zoning district, Residential Low Density Comp. Plan Vacant lot Previous plat was 2 lots of approximately 50ft by 354.77 ft and 50ft by 338.49ft Existing lot surveyed at approximately 100ft by 359ft or 36,315 square feet of lot area New proposed plat Lot 1 (not a perfect rectangle) – 52.6ft by 211.4ft Lot 2 – 50ft by 160ft = 8,000 square feet Lot 3 – 50ft by 160ft = 8,000 square feet Lot 4 (not a perfect rectangle) - 52.6ft by 195ft Attachment C to 5-26-26 Minutes Page 18 of 27Agenda Item #1.A.08 Jun 2026Page 22 of 121 Background Prior to the adoption of the 2024 Land Development Code (Chapter 24) updates, the RG-M zoning district required a minimum lot size of 7,500 square feet for single-family development and zoning required min. lot width of 75 ft. This standard was not fully consistent with the Comprehensive Plan’s density and development pattern policies for the area. Under the previous regulations, the subject property could have been developed either as a multifamily building containing up to four dwelling units or subdivided to create two single-family residential lots. The current code maintains the same overall residential density but allows for greater flexibility in lot configuration to better align with established development patterns in the surrounding area. This approach supports smaller lot sizes that are consistent with nearby properties, including a 7 unit development located to the north on a smaller overall parcel and a 5-unit development located to the south on a similarly sized parcel. Updated regulations promote consistency with the existing neighborhood context while remaining compliant with the Comprehensive Plan. Attachment C to 5-26-26 Minutes Page 19 of 27Agenda Item #1.A.08 Jun 2026Page 23 of 121 Comprehensive Plan and Zoning Requirements 2045 Comprehensive Plan: max 6 units an acre Residential low density: 7,260 square feet per dwelling unit RG-M: minimum 40ft lot width and 100ft lot depth → 4,000 square feet Each proposed lot meets the minimum lot area and minimum lot width/depth requirement Attachment C to 5-26-26 Minutes Page 20 of 27Agenda Item #1.A.08 Jun 2026Page 24 of 121 Comprehensive Plan Map Residential Low Density – limit of 6 dwelling units per acre Attachment C to 5-26-26 Minutes Page 21 of 27Agenda Item #1.A.08 Jun 2026Page 25 of 121 Previous Plat- 15.093 19TH STREETSEMINOLE ROAD Attachment C to 5-26-26 Minutes Page 22 of 27Agenda Item #1.A.08 Jun 2026Page 26 of 121 Proposed PLAT SEMINOLE ROADAttachment C to 5-26-26 Minutes Page 23 of 27Agenda Item #1.A.08 Jun 2026Page 27 of 121 1 lot with 4 units (townhomes) 2 lots with 2 units (duplex or townhomes) 2 lots with 1 single-family on each lot 4 lots with a single-family home on each lot Attachment C to 5-26-26 Minutes Page 24 of 27Agenda Item #1.A.08 Jun 2026Page 28 of 121 Recommendation A motion to recommend APPROVAL to the City Commission of the requested plat (File No. PLAT25-0002) as required by Chapter 24, Article 4 of the Code or Ordinances within the Residential Multi- Family (RG-M) Zoning District at RE# 0169700-0010 provided: 1. Approval of this plat is consistent with the intent of the Comprehensive Plan. 2. Approval of this plat is in compliance with the requirements of Chapter 24, Article 4 of the Code or Ordinances. Attachment C to 5-26-26 Minutes Page 25 of 27Agenda Item #1.A.08 Jun 2026Page 29 of 121 Recommendation The Community Development Board may consider a motion to recommend DENIAL to the City Commission of the requested plat (File No. PLAT25-0002) as required by Chapter 24, Article 4 of the Code or Ordinances within the Residential Multi-Family (RG-M) Zoning District at RE# 0169700-0010 provided: 1. Approval of this plat is not consistent with the intent of the Comprehensive Plan. 2. Approval of this plat is not in compliance with the requirements of Chapter 24, Article 4 of the Code or Ordinances. Attachment C to 5-26-26 Minutes Page 26 of 27Agenda Item #1.A.08 Jun 2026Page 30 of 121 Attachment D to 5-26-26 Minutes Page 27 of 27 Agenda Item #1.A. 08 Jun 2026 Page 31 of 121 Page 32 of 121 AGENDA ITEM:90-Day Calendar for the City Commission SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Accept the 90-Day Calendar for June 2026-August 2026 by consensus. ATTACHMENT(S):City Commission 90-Day Calendar (June 2026—August2026) TODAY’S DATE:June 2,2026 MEETING DATE:June 8,2026 BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City staff and the Commission,and is included in each agenda for considerationby consensus. Please note that the 2026 City Commission budget workshop meetings have been scheduled for: 0 Monday,June 29 at 6pm 0 Monday,July 20 at 6pm 0 Wednesday,August 19 at 6pm Please note that the 2026 town hall meetings have been scheduled for: 0 Saturday,July 18 at Gail Baker Community Center at 10am 0 Saturday,October 17 in the Commission Chamber at 10am BUDGET:None REVIEWED BY CITY MANAGER: Agenda Item #3.A. 08 Jun 2026 Page 33 of 121 $38on982notsncEmH_22:83 2:5 R0:8 :58Sawmm?oyw?mHug OM._WHvuIis;2:E $302328onBEE83:8Em:E0253 2:5 Em o .350 mEmEaBBm Hma??aegcm vm AowEO303$ Em o gorgeoumEva Em o Boom EoEQEgoQ bEaEEoU ZOHmmHS—ZOUVAL— 53105::km.5125:ACHDmeHHF_w/..Qm?ZQS>/w/W?mm _ DP “5.19202 szwQZDm ?uwao 23$ Eu 0 Eyz 2532 Guamzommsm: Em N.Em9 “SEE QUE—mm GEE 2033: En was 3 3:32 $58.8"— Ccmmzommsmv 89 megs o— uo?mz Eonbwm Sm:EoEEOV Eu 0 28:00 mb?awcom £5 =3m=mv Em NEE @— th?z Hogan Em o Em w AEoméoEU .250 QEmeBBm 855800 8830 Em coho Ecu?aegam £0388an “mt/w :Bm?EEoD be S o Ea cob 9.5383 535m coE?EEoU .55 am 33m-oo>£v Ea cone commmeEoU35 mm wagon £5822. 886 aoao b5 Agenda Item #3.A.08 Jun 2026 Page 34 of 121 ll19 mmC250bEDEEoUExamEmmiEd2was»:?n 55%361mmErasmus.m§§0>magnum:Eamés 8cos?n?ou 365200 2 380 225ca3 savaged Eva Em N Eu 9memmme300mm.380 QEmENBBm “5588qu £50 55:583an 20592200 MEMO .?49?3?4mkw/VQSE%49w¥3~.§.,C.Qmm~749Mb?CCm,” _ DE W/HHZC?’w/«QZDm Gw?o 205$ 83 EEZ ocmsoo< 95 :33”: En N-Em2 $me2 EuESm cm 25m :33: En was 2 Having Qumran an:2539 En o 5250 ESEQEm 95 ?mmév Ea N-Em0— .3—32 ?ours”— CEE .EmmBG En WEN 2 6x52 £3sz Sn 0 .880 9%??on _ScoEc§>cm NN Em 0 28m EvEmEuEQ bEsEEoU Ea o ooEEEoD 8330 .uouaobum.32 $3.82: Ea cone :Bm?EEoU 35 mm Em o €33.53 “omwam :Em?EEoO 35 ON 95.5-9025 Em cob commmmEEoU35 323: 3Q oocowcomuw? 8on W850 36 n Agenda Item #3.A.08 Jun 2026 Page 35 of 121 wran—somcgcéE:nVinn—2:E 0332 01mm52203Egovisa2:E SEEP d) V) £8 gag loam—2200 MFEU Em c mEmom:ommcum Eu 0 .850 @58meon .mucmEcegsm— (\i .w<Q¢DF<mACIDS:.432m:3.,w/‘Qw:ZOMS/.?4.2%;3H ”qr/[VDZOE ?choéC .E 86, :oEmEEEU 36 3 ?quO Emu/xv Eu 0 ?x;or:E .5327. Cram2335 En Was 3 3x52 Eoctmm om Honcho23$ Eu 0 £wa 0553‘ 3.5g :33? En NEE 2 6x52 E085“ Cumu—:ummmE Eu N-Emo“ “3.32 €955”. Ea:u._o,:::9 Eu 0 £880 Bozgwccm 7:5 :33”: En Né—a o— woxgmzWEEHN « 3.5m :ummsmv Em Néa S “3.52 m._oE.an? £36 32:; Sn 9 nnUH—SOHO 2:3E:,.scum Emu somum553‘ mm mm Aow?mv2035 En mconmoovm“mtg/w om Em w QED QEmEmBBm Eco?cegcn SamI Ema ouEEEoU 25:30 .cocaubum (wt/w om Em o nonmutok’?owcsm 5525800 35 9 En 0 38m 20:52?5 bEsEEoD c0585 Careta— €8m¢o>£v Em cob coEmWEEoU\EU 'I Agenda Item #3.A.08 Jun 2026 Page 36 of 121 I I l‘'1 I ;:- n n .h <. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Review of proposed building permit fee changes SUBMITTED BY:Amanda L.Askew,AICP,Neighborhoods Department Director TODAY’S DATE:May 26,2026 MEETING DATE:June 8,2026 BACKGROUND: During the 2026 Legislative Session,the Florida Legislature adopted CS/CS/HB 803,relating to building permits and inspections.Signed into law by Governor Ron DeSantis and effective July 1,2026,the legislation substantially revises various provisions of Florida law governing local building permit administration,inspections,permit exemptions,private provider services,and permit fee structures. Speci?cally,HB 803 establishes several new statewide mandates affecting municipal building departments,including restrictions on permit fee calculations,mandatory fee reductions when private providers are utilized,expanded permit exemptions,and accelerated application review timelines. Of particular relevance to municipalities,HB 803 narrows the authority of local governments by dictating that they may collect only those building permit fees reasonably necessary to fund the direct administration and enforcement of the Florida Building Code.The legislation reinforces statutory limitations requiring that building permit revenues not exceed the actual costs associated with permitting, inspections,plan review,and code enforcement activities.Furthermore,the changes to Section 553.79, Florida Statutes,explicitly prohibit local governments from calculating permit fees based on the total cost of a construction project,rendering the City’s current cost-based fee methodology obsolete. STAFF RECOMMENDATIONS: To align the City’s permitting practices with the mandates established under HB 803 while preserving the City’s ability to effectively enforce the Florida Building Code,staff recommends updating the City’s building permit fee schedule and related administrative provisions to: Ensure compliance with revised state law governing permit fee calculations; Clarify fee reductions applicable to projects utilizing private providers; Update administrative review and inspection fees to accurately re?ect actual service costs; Maintain adequate funding for code enforcement and permitting operations;and Improve transparency and consistency in permit fee administration. Staff recommends that building permit fees be restructured using a documented cost-recovery methodology consistent with Section 553.80,Florida Statutes,as amended.Under this revised framework,permit fees must closely align with the actual costs incurred by the City in administering and enforcing the Florida Building Code and must not exceed the amount necessary to fund departmenta loperations. Agenda Item #3.B. 08 Jun 2026 Page 37 of 121 REVIEWED BY CITY MANAGER:KW 7 Accordingly,staff recommends that the City’s updated fee schedule be structured to account for both the direct and indirect costs associated with permit administration,including: a Plan review and technical review services; 0 Building inspections and re-inspections;.Permit processing and administrative overhead; 9 Technology infrastructure and permitting software systems;.Records management and statutory document retention;.Code enforcement activities directly related to permitting;.Personnel costs (including salaries,bene?ts,training,and required certi?cations for permitting and inspection staff);and 0 Operational expenses associated with vehicles,equipment,of?ce space,and departmental support serv1ces. BUDGET:Modest,undetermined fee increase PUBLIC OUTREACH:Website;direct communication with contractors RECOMMENDATION:Review and provide feedback ATTACHMENT(S):Proposed fees Agenda Item #3.B. 08 Jun 2026 Page 38 of 121 azlm .l u /: Generally,the total permit fee shall consist of an administrativefee,plan review fees,inspection fees, and state surcharges as determined 136ny permit type.Permit types designated with an asterisk shall have theirfees multiplied by ‘l.5 ifthe total work area is over 2,500 square feet and under 4,000 square feet or multiplied by 2 if their work area is 4,000 square feet or more.Private provide discounts shall be 75%of fees designated as Building plan review fee or Building inspection fee,depending on services for which the private provider is retained. DIVISION 1.—GENERALADMINISTRATIVEFEES Secs.2—450-2-499.—Reserved. DIVISION2.—BUILDING CODE FEES Sec.2—500.Schedule of building permit fees CHAPTER 2 -ADMINISTRATIO N ARTICLEIX.—CITYFEES (1 )Buildingandconstructionpermitfees.For—Hwe-purpesesef— detemnmgfees-?oof-area-ef-abepaidforelectrical,plumbing,mechanical,zoning,fire,Wand other plan reviews and/orpermitsshown elsewhere in thissection or in other applicable sections ofthisCode. Commercial buildingpermit fees.All commercial permit types in this section shall have a $100 administrative fee.Total permit fees listed below are subject to state surcharges. (i)Foundation Repair, Building fees -Plan review fee,$55;Inspection fee,$50 Total permit fee,$205 (ii)Window,Door,Siding,Shutters, Building fees —Plan review fee,$75;Inspection fee,$100 Total permit fee,$275 (iii)Solar Building (requires companion electrical permit), Zoning fees —Plan review fee,$40;Inspection fee,$50 Building fees —Plan review fee,$95;Inspection fee,$100 Total permit fee,$385 (iv)Foundation New*, Public Works fees —Plan review fee,$115;Inspection fee,$50 Zoning fees —Plan review fee,$1 15;Inspection fee,$50 Building fees —Plan reviewfee,$170;Inspection fee,$100 Total permit fee,$700 (v)Building Generator, (a) A'I'I' Agenda Item #3.B. 08 Jun 2026 Page 39 of 121 ._--..g—.. r.._.-_5.--.—a.-_-_|_ _ar_.-._|_|.u.___rl I-fIm'Il 'I-ull'ul-In-u II'I I--' I 'I f Inl— —?nl—-—-Ix —Il-I—ful-I'I I-III—'-ul?-If u'I-‘ulrul' I-I-T 'I-I“Pn—I--— —'——I.'H m. _.J...- 1.-.I|.|_--Ir|.--.l--II'I' .-.-u-u--r-w--.“-.-n--1-- ".1...l——-—.-—.I--.—l..- —I—-_---I—I-I a—r. 'I'HI'l-l'l -.---u.'l- I...|_I.l__|..|. u J...|_lI-I—I—Eu'l .-I.|.--_r u“.Jun-ul-I-H I- 'l'lhlll'l"'"'ll"l'l r-—'-I-‘- I._|_...._Hun—I. "'I-lf Lu-- _.._....._...._I.-_.-I— :...i|._—l-'l.——I-I- -.rI.-_rl...-I._|II In.I.-.m rI.-.I.-.-.l'l-IH "I -I-ul-...I...__ .-_._....___- -I.I..:.-_I..|..||.|.|...||.I-l- '-llll -.-..-I.-I.--.-|--—.I- "15—.1....._|:._..|_I.-. ._r.wII.I.I 1—--_I. ——JI-Il I I 'Ifl l_'-'I'I Public Works fees —Plan review fee,$40;Inspection fee,$50 Zoning fees —Plan review fee,$20;Inspection fee,$50 Building fees —Plan review fee $95;Inspection fee,$150 Total permit fee,$505 (vi)Spa-Hot tub, Public Works fees —Plan review fee,$40;Inspection fee,$50 Zoning fees —Plan review fee,$40;Inspection fee,$50 Building fees —Plan review fee,$75;Inspection fee,$100 Total permit fee,$505 (vii)Accessory Structure*, Public Works fees —Plan review fee,$75;Inspection fee,$50 Zoning fees —Plan review fee,$75;Inspection fee,$50 Building fees —Plan review fee,$130;Inspection fee,$250 Fire fees —Plan review fee,$1 50;Inspection fee,$75 Total permit fee,$955 (viii)Pool In-Ground, Public Utilities fees —Inspection fee,$50 Public Works fees —Plan review fee,$75;Inspection fee,$50 Zoning fees —Plan review fee,$40;Inspection fee,$50 Building fees —Plan review fee,$170;Inspection fee,$200 Fire fees -Plan review fee,$1 50;Inspection fee,$75 Total permit fee,$960 (ix)Buildout*(new tenant), Public Works fees —Plan review fee,$20;Inspection fee,$50 Zoning fees —Plan review fee,$75;Inspection fee,$50 Building fees —Plan review fee,$170;Inspection fee,$300 Fire fees —Plan review fee,$1 50;Inspection fee,$75 Total permit fee,$990 (x)Alteration-Repair*(existing tenant), Public Works fees —Plan review fee,$40;Inspection fee,$50 Zoning fees —Plan review fee,$75;Inspection fee,$50 Building fees —Plan review fee,$170;Inspection fee,$300 Fire fees —Plan review fee,$150;Inspection fee,$75 Total permit fee,$1,010 (xi)Addition*(existing tenant), ATTACHMENT Agenda Item #3.B. 08 Jun 2026 Page 40 of 121 -I-.I-I-I --.I-I-I-'---.--I- -.5-..__._._I..-__ ..J._I_.._I..-__I.I.I -.._-.I.I.I.II.I-I-II.-.I- I-I-I--I-Il --I--I—I-. .1;__I-I__a. 'Il?ll-‘I-I'II-I-P'l'u -r-.- I -I-I 'l'fll-I'--I--I--'-- r...“—_._...a._+J...l— I__.-_a.r.I a -.I_I_I- I—I-I-uH'f-‘I I -.u r.-----I-r- .-....—.I._I_._ I..._I.I_I__I_-_r J—-.-II.J I...I.I.I...-n-I.I n-lI-.-.l- Ir?-II--"'-I.'--I—--.'--._JI.I..__.'-I.l._.._I . nun-1.4“ II—F-F-mll “HI .I'u'f'-""W'Ii _I.-I-ul--Ju-I----'I-I-I—I-I'u'I-I—f I"' -—-I-.— I._J..-.I.. 'I'II'II--"'M--'f-ff -.-I-I-I—.I- ....-_I.-_.I__- Iu..I.II'J-l'lul'..J'I- a..--I-_-.'I'-...-—....—-..._.-_-|._... _IJ-H—ul--I--I.r.—-I_r. 'u-J'l—H._I.III..-uI.I- I-I--I.-I.I.-.--I-I—a.-—--- _._|,._I...I uh I n.1-.I.--.-.a.I—-I.--- I ..r........._._I_..__I . Public Works fees —Plan review fee,$75;Inspection fee,$50 Zoning fees —Plan review fee,$75;Inspection fee,$50 Building fees —Plan review fee,$1 70;Inspection fee,$400 Fire fees —Plan review fee,$150;Inspection fee,$75 Total permit fee,$1,145 (xii)Shell*(no tenant), Public Utilities fee —Inspection fee,$50 Public Works fees —Plan review fee,$115;Inspection fee,$50 Zoning fees —Plan review fee,$1 1 5;Inspection fee,$50 Building fees —Plan review fee,$170;Inspection fee,$400 Fire fees —Plan review fee,$150;Inspection fee,$75 Total permit fee,$1,275 (xiii)New Construction*(new tenant) Public Utilities fees —Inspection fee,$100 Public Works fees —Plan review fee,$1 15;Inspection fee,$100 Zoning fees —Plan review fee,$1 1 5;Inspection fee,$50 Building fees —Plan review fee,$205;Inspection fee,$400 Fire fees —Plan review fee,$1 50;Inspection fee,$75 Total permit fee,$1,410 b.Residential permit fees.All residential permit types in this section shall have a $100 administrative fee,except Pool Above-Ground.Total permit fees listed below are subject to state surcharges. (i)Foundation Repair, Building fees —Plan review,$55;Inspection fee,$50 Total permit fees,$205 (ii)Windows,Doors,Siding,Shutters, Building fees —Plan review,$55;Inspection fee,$100 Total permit fees,$255 (iii)Solar Building (requires companion electrical permit), Public Works fees —Plan review fee,$40;Inspection fee,$50 Zoning fees —Plan review fee,$40;Inspection fee,$50 Building fees —Plan review fee,$55;Inspection fee,$100 Total permit fee,$435 (iv)Spa-Hot tub, Public Works fees —Plan review fee,$40;Inspection fee,$50 Zoning fees —Plan review fee,$40;Inspection fee,$50 ATTACHMENT Agenda Item #3.B. 08 Jun 2026 Page 41 of 121 II I.-...r r 1.. _ _.."I_-__a. _.-.I_I.- 11 I.I.I---I-.-II-I---.---—-- _..:_.._-.I.__I. h_._.-_I—I—I-I—n.u - I-I—IlI-Il H1...— 'I'I'I'l'l—II- I-rlilul—I—u.I..u III.|.I.I.I.I- I.II,-.mil-al- fl'P-l -I--I-m -.r--I-.—-r." I -II-—rI'— _-__ I ‘uI-II I.-I.-I....-I.Ir.--.|I.-.--II- I I-.-Ir ---.lI-I-'---I----'- '1—.-_-..I.l—l— 'u--I—I-I-I- HIE—III.—I- -r._._._.._.'__f_..__- -..l.._.-..I.._a..__I...I. _I...-I-'—'—l'I-I-'--I.I.u-. --I.I.-I.I.- I 'IIFI"I- ._...'_..--__I-_..I.I..-.I— —'-'.—I-_..I.-.I.._._I--..--.-'I'-J-"'l'.g-e-III— -.II-l-II-.I'.-_.._-_ 'uI-ullu'-—'-'—I—I-'-I-u'I-If r 'II-I-I _.-I-Ir.---I--Il-I- .lrlll.-r-—-H_.I_.I. -—-—-- -—Il---u-u F-.I'll ‘-ul H‘-I--I---—- Building fees —Plan review fee,$55;Inspection fee,$1 00 Total permit fee,$435 (v)Deck, Public Works fees -Plan review fee,$40;Inspection fee,$50 Zoning fees —Plan review fee,$55;Inspection fee,$50 Building fees —Plan review fee,$55;Inspection fee,$100 Total permit fee,$450 (vi)Pool Above-Ground, Adminstrative fee,$60 Public Works fees —Plan review fee,$40;Inspection fee,$50 Zoning fees —Plan review fee,$40;Inspection fee,$50 Building fees —Plan review fee,$55;Inspection fee,$200 Total permit fee,$495 (vii)Mobile Home, Public Works fees —Plan review fee,$75;Inspection fee,$50 Zoning fees —Plan review fee,$75;Inspection fee,$50 Building fees —Plan review fee,$95;Inspection fee,$1 00 Total permit fee,$545 (viii)Pool In-Ground, Public Works fees —Plan review fee,$55;Inspection fee,$50 Zoning fees —Plan review fee,$40;Inspection fee,$50 Building fees —Plan review fee,$75;Inspection fee,$200 Total permit fee,$570 (ix)Foundation New", Public Works fees —Plan review fee,$1 1 5;Inspection fee,$50 Zoning fees —Plan review fee,$1 15;Inspection fee,$50 Building fees —Plan review fee,$95;Inspection fee,$100 Total permit fee,$625 (x)Accessory structure*, Public Works fees —Plan review fee,$75;Inspection fee,$50 Zoning fees —Plan review fee,$115;Inspection fee,$50 Building fees —Plan review fee,$95;Inspection fee,$1 50 Total permit fee,$635 (xi)Outdoor kitchen, Public Works fees —Plan review fee,$75;Inspection fee,$50 ATTACHMENT Agenda Item #3.B. 08 Jun 2026 Page 42 of 121 Zoning fees —Plan review fees,$55;Inspection fee,$50 Building fees —Plan review fees,$115;Inspection fee,$300 Total permit fee,$745 (xii)Alteration-repair*, Public Works fees —Plan review fee,$75;Inspection fee,$50 Zoning fees —Plan review fee,$75;Inspection fee,$50 Building fees —Plan review fees,$1 15;Inspection fee,$300 Total permit fee,$765 (xiii)Addition", Public Works fees —Plan review fee,$75;Inspection fee,$50 Zoning fees —Plan review fees,$75;Inspection fee,$50 Building fees —Plan review fees,$1 15;Inspection fee,$400 Total permit fee,$865 (xiv)New Construction*, Public Utilities fees —Inspection fee,$100 Public Works fees —Plan review fee,$1 15;Inspection fee,$1 50 Zoning fees —Plan review fee,$1 15;Inspection fee,$50 Building fees —Plan review fee,$1 70;Inspection fee,$400 Total permit fee,$1,200 calculated per the fees for new construction based on the most recent occupancy classification of the structure. complete or partial ,orthe interior demolition of a building or structure, based on demolition permit type.All permits in this section shall have an administrative fee of$1 00.Total permit fees are subject to state surcharges. a.Commercial demolition*, Public Utilities fees —Inspection fees,$50 (2)Moving fee.For the moving of any building or structure,the fee shall be one-dollar-(S?teei-pef semafe—fGet—ef—strueturefsi-tdbe?ovedr (3)Demolition fee.For the demolition of any building or structure the fee shall be onedotlar?‘lteei-pefsquafe-f?ei-of struettrref?-to-be-defno’cished ATTACHMENT Agenda Item #3.B. 08 Jun 2026 Page 43 of 121 L (4)permit Public Works fees —Plan review fee,$40;Inspection fee,$100 Zoning fees —Plan review fee,$20;Inspection fee,$50 Building fees —Plan review fee,$95;Inspection fee,$100 Total permit fee,$555 b.Commercial interior demolition*, Zoning fees —Plan review fee,$20;Inspection fee,$50 Building fees —Plan review fee,$55;Inspection fee,$50 Total permit fee,$275 c.Residentialdemolition*, Public Utilities fees —Inspection fee,$50 Public Works fees —Plan review fee,$20;Inspection fee,$1 00 Zoning fees —Plan review fee,$20;inspection fee,$50 Building fees —Plan review fee,$40;Inspection fee,$100 Total permit fee,$480 d.Residential interior demolition*, Zoning fees —Plan review fee,$20;Inspection fee,$50 Building fees —Plan review fee,$40;Inspection fee,$50 Total permit fee,$260 a.Commercial fencing, Administrative fee,$60 Public Works fees Plan review fee,$20;Inspection fee,$50 Zoning fees —Plan review fee,$20;inspection fee,$50 Buildingfees—Plan review fee,$40;Inspection fee,$50 Fire fees —Plan review fees,$150;Inspection fee,$75 Total permit fee,$515 b.Residentialfencing,Building (enclosing a pool), Adminstrative fee,$25 Zoning fees —Plan review fee,$20;inspection fee,$50 Building fees —Plan review fee,$20;Inspection fee,$50 Permit fees for fencing shall be subject to state surcharges. ATTACHMENT Agenda Item #3.B. 08 Jun 2026 Page 44 of 121 Total permit fee,$165 c.Residential fencing,Zoning (not enclosing a pool), Adminstrative fee,$25 Zoning fees,Plan review,$20;Inspection fee,$50 Total permit fee,$95 a.Commercial Sign,Monument, Administrative fee,$25 Public Works fees —Plan review fee,$40;Inspection fee,$50 Zoning fees —Plan review fee,$75;Inspection fee,$50 Building fees —Plan review fee,$55;Inspection fee,$150 Total permit fee,$445 b.Commercial Sign,Wall, Administrative fee,$25 Zoning fees —Plan review fee,$75;Inspection fee,$50 Building fees —Plan review fee,$40;Inspection fee,$50 Total permits fee,$240 When a change of tenant occurs,the business owner shall apply for a Certificate of Use,in addition to any business license requirements. (a)Certificate of Use, Administrative fee,$60 Zoning fees —Application review fee,$75;Inspection fee,$50 Building fees —Application review fee,$95;Inspection fee,$50 Fire fees —Application review fee,$150;Inspection fee,$75 Total Certificate of Use fee,$555 (9)Buildingpermit renewal fee.The following permit renewal fees shall be paid when an applicant renews a permit after the original permit has expired in accordance with the Florida Building Code. Completed inspections Amount of renewalfee No inspection conducted 100%of original fee (7) (6)Reinspection fee.Fifty-five dollars ($55.00). (9”)Sign permits. (5) (5)Total permit fees may be subject to state surcharges. ATTACHMENT Agenda Item #3.B. 08 Jun 2026 Page 45 of 121 If a third review ofthe permit application documents results in disapproval by any agency for a repeated plan review comment that has not been addressed in the three submissions, the plan review fee for that agency may be increased up to four times the stated plan review fee for that agency for that permit type. ATTACHMENT1 Slab inspection approved 80%of original fee All rough inspections approved 50%of original fee Insulation inspection approved 30%of original fee Any final inspection pending 10%of originalfee (+0)Building permit fee refunds.Permit fee refunds may be made when no work has started.A fee of fifteen (15)percent shall be retained by the city including the permit issuance fee and all plan review fees.Where work has commenced and the project is abandoned no refunds will be made.All requests for a refund shall be made in writing to the building official. (b)Plan review resubmittal fees . Agenda Item #3.B. 08 Jun 2026 Page 46 of 121 I . a ..qr { a.Electrical permit fees.Generally,the total permit fee shall consist of an administrative fee,plan review fees,inspection fees,and state surcharges as determined per permit type.Permit types designated with an asterisk shall have their fees multiplied by 1 .5 if the total work area is over 2,500 square feet and under ATI' Agenda Item #3.B. 08 Jun 2026 Page 47 of 121 ..__.I.. ..._..__...._._.._J..-\...._—-I-J- r .a-r-wI—---I I.I....ll'l'l‘lll--.rI ..- .I ._.-._.I.I.--I-.-I__.II.-I -..--.I- .-.-aa .a-. ....J._..."_..._..-.- -'—--II -'-I—-I-I---—-'u'?-u -u I-I-I-l "II-'T III-In.'I u'lel --"l-'I-' -I-rI-I-I.--._.+1-....-.-.I.--.-——‘i—'I—I I ... I..II.I._..-_-I_I.I -.I flu-l L-lr I'l I.I-I-'-r.I- -I-.l-I.---I-II--.-'--I—I-I-'- -II—I—I-—I--' II-Il-'II-'-I-I_ I-IlI-.'.- —'—I.'I--u -I’-'i-I—'--—.I-—-IlI-f-'—I .I I?f—-————II I—-lull-I-f 'I--II'I1 I _I_l-I I'- -I—':—-—--I--I ul-—f|—-I -__1...- .I "-‘IiuII-ulu'l '-'l'-I-.'J'Il I—-—|FI-I'I'l'l'l' -..I__r...._. In:?n. mam-I— I.P......I...--I—-”...-“.5— I--I-————'I III-u-J-I II -I.I.I-I.--.I.I.-I-I—.I-r -I-- ...—..-...I..-...___.-I.I... F—--'u'--—---I—J ud?-‘HH I —III'l-I I'-‘- --III..uI.IIII-III.--I-I-.-I---1--l---I------| H.-n_.._--.._..I_J_.l-__‘._I.a.i_._ I-'u-u-I-u—--—‘-I—I—‘I ---JI--lu'ul II-I I--'-u--H- 4,000 square feet or multiplied by 2 if their work area is 4,000 square feet or more.Private provide discounts shall be 75%of fees designated as Building plan review fee or Building inspection fee, depending on services for which the private provider is retained.Electrical permits shall have an administrative fee of $60.Total permit fees are subject to state surcharges. (1)Commercial Electrical*, Building fees-Plan review fee,$55;inspection fee,$150 Total permit fee,$265 (2)Commercial Electrical Generator (requires companion Commercial Building Generator permit), Building fees —Plan review fee,$55;Inspection fee,$1 00 Total permit fee,$21 5 (3)Commercial Electrical EV Charger (may require companion Commerical Site Work permit) Public Works fees —Plan review fee,$20 Zoning fees —Plan review fee,$75;Inspection fee,$50 Building fees —Plan review fee,$75;Inspection fee,$100 Total permit fee,$380 (4)Residential Electrical*, Building fees —Inspection fee,$150 Total permit fee,$210 (5)Residential Electrical Generator (requires companion Residential Building Generator permit), Building fees—Plan review fee,$40;Inspection fee,$100 Total permit fee,$200 (6)Residential EV Charger, Building fees —Plan review fee,$40;Inspection fee,$100 Total permit fee,$200 (7) (a)Plumbing permit fees.Generally,the total permit fee shall consist of an administrative fee,plan review fees,inspection fees,and state surcharges as determined per permit type.Permit types designated with an asterisk shall have their fees multiplied by 1.5 ifthe totalwork area is over 2,500 square feet and under 4,000 square feet or multiplied by2 iftheir work area is 4,000 square feet or more.Private provide discounts shall be 75%of fees designated as Building plan review fee or Building inspection fee,depending on services for which the private provider is retained.Plumbing permits shall have an administrative fee of $60.Total permit fees are subject to state surcharges. (1)Commercial Plumbing*, (-20)Reinspection,$55.00 Sec.2-502.Schedule of plumbing permit fees (aj—Pfumbfng-fees m—Base-pe??it—fee?eeree (?—Fixturesreaeh—Eree-fpfus-base-pe???-fee) ATTACHMENT Agenda Item #3.B. 08 Jun 2026 Page 48 of 121 lu'h-I __-....-—I-I-l —IIJ—--'—I-a.._-.I." .I--_|.- '—"l'l"-I -l—I-'l-'I'-'I' r.-._-_|.. .I._..|.|_ l'l-"'II'I I--I--l-- _H...-r---.-.I.r-I.- I.”—-___I I....an. uu—J—lu'u JIII—‘f?- -.Il'll'f I'fu'I'I-u_ IH'I-_l J——'—.—I.—I- r_.|_Jan-.I— _|.-_-_I.-I III-.L-J-Iu-I- E'J'ld 'I-I'ui-"M I-fI-IIF'I'P'I I.|..-..._.I-|.mu.Iluru-e ..-I-I-rI-I.-- _|___a.|.._a f—I—?f-.-r1 1 a——!-—--.I.._..u|—|__-\.I-I——I-I._u.-.._ I..."I“.Inn—l.--|--—-'-.P-_.n_- “.._."h...“.---a--| __.--..—-.._-I._,-_|.. .J._I—nu."II -II-.III—HI-'Il'Pl-l'r-I-..-..—..-.-.u._|_|r l—I I--I 'II'IH'JI ru_-.___ -__r_l_l. a.P—Illl'J-I-I'l'E-?'l'l'-IFI'Iv—"I'I I ‘FFIF-_"l' -I—iuiu.__|._._|._||_|_l.|_-.I_II_I. 1—...__l.§_-n_n_r._|_|— H..-._._I_..-_.t.l_l_l._-u_lu_|_-L_u J _-.|.|.|__n_u_.|.!-.|_u.l.uuu.-|i|| Total permit fee,$315 (2)Residential Plumbing*, Building fees —inspection fee,$150 Total permit fee,$210 (3)Commercial Irrigation, Public Utilities fees —Inspection fee,$50 Zoning fees —Plan review fee,$20;Inspection fee,$50 Building fees —Plan review fee,$40;Inspection fee,$50 Public Utilities fee —Inspection fee,$50 Building fees —Plan review fee,$55;Inspection fee,$1 50 Total permit fee,$270 (4)Residential Irrigation, Public Utilities fees —Inspection fee,$50 Zoning fees —Plan review fee,$20;Inspection fee,$50 Building fees —Inspection fee,$50 Total permit fee,$230 and gas Mechanical and gas permitfees.Generally,the total permit fee shall consist of an administrative fee, plan review fees,inspection fees,and state surcharges as determined per permit type.Permit types designated with an asterisk shall have their fees multiplied by 1.5 if the total work area is over 2,500 square feet and under 4,000 square feet or multiplied by 2 if their work area is 4,000 square feet or more.Private provide discounts shall be 75%of fees designated as Building plan review fee or Building inspection fee,depending on services for which the private provider is retained.Mechanical and Gas permits shall have an administrative fee of $60.Total permit fees are subject to state surcharges. Reinspection,$55.00 Sec.2-503.Schedule of mechanical permit fees ATI' Agenda Item #3.B. 08 Jun 2026 Page 49 of 121 u.- A'I'I'ACHMENT1 (1)Commercial Mechanical*, Building fees —Plan review fee,$55;Inspection fee,$100 Total permit fee,$215 (2)Residential Mechanical*, Building fees —Inspection fee,$100 Total permit fee,$160 (3)Commercial Gas*, Zoning fees —Plan review fee,$20;Inspection fee,$50 Building fees —Plan review fee,$55;Inspection fee,$150 Agenda Item #3.B. 08 Jun 2026 Page 50 of 121 _|.|_|._- rI.-.-..I.--n------ r-I-I—-I-l-I--|||—-.- u...—__|._.|_-Il Ju'l-a...“-|---I.-.-l-I-|I-|-I.—l-.|--I-—I-— I .m_q_F.?_h_._n_.i.1_l_ '1 _.—5—. ..-—l—.l—I—I- Hui—«humpb- -mmFF—_I__-.I_J_._I_ urn—L llu'l'lfl' II—I-l—l-Iu'__|_|____u_|_|.l_._||. I.I—I—I—I—IH -..,-II—-.-I-I- I-.I.-I-'I 'l-l'HI!-I.-: —-'I-I '-I-lI-"-I— ll ---——'|.-I—F--I-I-Iu-u'.I'Jun-u-f -I-ll I-I'A 'u'.'I:-F..-IIFI'I'I-u —I-I-I—lI-u I.-I—I-II— —--(II 'II-I—‘I I.-['-'fl_---""I'FII -I-|n" ‘—u —-J—l—Il-F1-m--'I h'ull 'I'- —J—--v IJII—-—I-'—--—I--I-—'-I- .-._|-I..I-II- mum-I.'I'l-I'I'II |.-I-I-.-I-I'- .'-II-I--11---.-l--"-"' .—,_|..___u -_-I—u. ——I ul—-I''-I-I I III I- 'u''f -" --|--'— Total permit fee,$335 (4)Residential Gas*, Zoning fees —Plan review fee,$20;Inspection fee,$50 Building fees —Plan review fee,$20;Inspection fee,$100 Total permit fee,$250 (5) (b)60.00 (0)Common fire fees include $150 for plan review and $75 for inspections. (48-):Reinspection fee,$55.00 Secs.2-504—2-509.Reserved. DIVISION 3.—FIRE DEPARTMENTFEES Sec.2-510.Schedule of fire fees (3)Per JFRD,www.mmet/fees Administrative fee,$45n69— Secs.2-511 —2-519.—Reserved. DIVISION 4.-PUBLIC WORKS FEES Sec.2-520.Schedule of Public Works permit fees (a)Generally,the total permit fee shall consist of an administrative fee,plan review fees,inspection fees,and state surcharges as determined per permit type.Public Works permits shall have an administrative fee of $60.Total permit fees may be subject to state surcharges. (1)Commercial Civil and Site, Public Works fees —Plan review fee,$150;inspection fee,$150 Zoning fees —Plan review fee,$1 50;Inspection fee,$50 Building fees —Plan review fee,$40;Inspection fee,$50 Fire fees —Plan review fee,$1 50;Inspection fee,$75 Total permit fee,$875 (2)Commercial Driveway, ATI' Agenda Item #3.B. 08 Jun 2026 Page 51 of 121 I'-'--I-I'- ..._._...._.....fl"-..-.. ._l_...-_...-.u..I _I_ _-..I_I- I-..-.-.--_I..-u:-. r--IuI ----n----I—'--.I- _ll.-..—.._are..II.II.. ..-.-.IF—n'—I-I .I.I.I.rI 1.1 -.-.-I.I-I-I-.-I--I.I- -_-III --.--I..I.I.--I-.rIl-r.- I--I-I---. —-—F-Ih —I-I.—'—I——lu'|—'-I-—'JI'-I'l I—'-II -I_-.-.I.-I -—'II'I r r- -I-|-I --r- -.—--—'— ._u._r.._._I.I-I..I-I -I.I.-I .lI...-.I-.I.I.I -lI I‘F'IF 'Ifl --.-I '—_--.-u_ I -.5.-_I-.....I-_II...-I -..I I -Ian-u.-.In--I-.-II-III- -I-l-Ill.1|.-.—-..J..__a- I..I.I.l._'uu—I-l-LHI‘II-I.l- 1|"---..I-I-I_I.I.I-.--I-I.- __..r..,.I ...I.-I_-..I_.-II..-I.. u.n__IH—I—I-ll 15-II.rI.-I.-..-1-Ir.I- —-'—I-I—‘u- Inn-JF-I-F I-ul -III Public Works fees —Plan review fee,$75;Inspection fee,$100 Zoning fees —Plan review fee,$75;Inspection fee,$50 Total permit fee,$360 (3)Commercial Driveway and Parking lot, Public Works fees -Plan review fee,$75;Inspection fee,$1 00 Zoning fees —Plan review fee,$75;Inspection fee,$50 Building fees —Plan review fee,$40;Inspection fee,$50 Fire fees —Plan review fee,$1 50;Inspection fee,$75 Total permit fee,$675 (4)Commercial Site Improvement, Public Works fees —Plan review fee,$75;Inspection fee,$100 Zoning fees —Plan review fee,$75;Inspection fee,$50 Total permit fee,$360 (5)Residential Civil and Site, Public Works fees —Plan review fee,$75;Inspection fee,$150 Zoning fees —Plan review fee,$1 1 5;Inspection fee,$50 Total permit fee,$450 (6)Residential Driveway, Public Works fees —Plan review fee,$40;Inspection fee,$100 Zoning fees —Plan review fee,$55;Inspection fee,$50 Total permit fee,$305 (7)Residential Site Improvement, Public Works fees —Plan review fee,$40;Inspection fee,$100 Zoning fees —Plan review fee,$55;Inspection fee,$50 Total permit fee,$305 (8)Right-of—Way Landscaping/Construction, Public Works fees —Plan review fee.$40:Inspection fee,$50 Zoning fees —Plan review fee,$40;Inspection fee,$50 Total permit fee,$240 (9)Right-of—WayTemporary Obstruction, Public Works fees —Plan review fee,$40;Inspection fee,$50 Zoning fees —Plan review fee,$40 Total permit fee,$190 (10)Right-of-Way Utility Placement, Public Utilities fees —Inspection fee,$50 ATTACHMENT Agenda Item #3.B. 08 Jun 2026 Page 52 of 121 lu—u —I-'—I—Il-'-—-|-I-J Hs—I-——Il I' ''I-I "Ilf III-I..— -.I-I...?-ur II. -..I—-"l"l'lg'|u|.— .-I__..._- rI.-.-I-III--'— .-.I.la .-Ir'-..--I.I.-I.---I--r"Irr- -I-II--I-. -..F __-___._I—_-l- .--_I- .-.Ir.-.r-I.._-HI I.f-J'I -I---—---I 'Il"Irw-l-r-I ”I." r--.._-....HI__..-..-I.-__ ._I.I._--.I -.--I-F-—I-II--I---'ll'-I-'-I'I- --l-I r—I..I-I.I—.I-I--.-l.l - -l-I---I -'I I'-'l'lI----l-— .._I...-_._._. _w.._III—I—u-—I—FI'"'-'.'—II -I.II . .'l--..-I—I I .I._I.....__I' -I-I—I-I "-‘l'? r.I.._u..I.I _I-- ----I-.I...__...._I _— -_I..-l—-—I—__r.I. I—I—I.mun .l.__._.-I-.u--r _l..n..__- _..-J..._ Public Works fees —Plan review fee,$40;Inspection fee,$50 Zoning fees —Plan review fee,$20 Total permit fee,$220 Secs.2-521 —2-529.—Reserved. DIVISION5.-ZONING FEES Sec.2-530.Schedule of Zoning permit fees (a)Generally,the total permit fee shall consist of an administrative fee,plan review fees,inspection fees,and state surcharges as determined per permit type.Zoning permits shall have an administrative fee of $25.Total permit fees may be subject to state surcharges. (1)Backyard hens, Zoning fees —Application review fee,$75;inspection fee,$50 Total fee,$150 (2)Commercial Tree Removal (mitigation fees will be in addition to the fees below), Zoning fees —Plan reviewfee,$150;Inspection fee,$150 Total fee,$325 (mitigation fees will be in addition to this fee) (3)Residential Tree Removal (mitigation fees will be in addition to the fees below), Zoning fees —Plan review fee,$150;Inspection fee,$150 Total fee,$325 (mitigation fees will be in addition to this fee) (4)Heritage Tree Designation, Zoning fees —Application review fee,$40;Inspection fee,$50 Total fee,$1 1 5 (5)Dog friendly restaurant, Zoning fees —Application review fee,$75 Total fee,$1 00 (6)Mobile Vending, Total fee,$25 (7)Outside seating, Zoning fees —Application review fee,$40 Total fee,$65 (8)Special Event Temporary Obstruction, Public Works fees,Plan review fee,$40;Inspection fee,$50 Zoning fees —Plan review fee,$40 Building fees —Plan review fee,$55;Inspection fee,$50 Total fee,$260 (9)Traffic Calming, ATTACHMENT Agenda Item #3.B. 08 Jun 2026 Page 53 of 121 .._._.._..... u".— In-JI' -——d'.- —-null—J —-'-.-)—-- '_-I_f'Public Works fees —Plan review fee,$75;Inspection fee,$50 Zoning fees —Plan review fees,$150 Total fees,$300 Secs.2-531 —2-539.—Reserved. ATI' Agenda Item #3.B. 08 Jun 2026 Page 54 of 121 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Review of Proposed Recreation Facility Rental Fees updates SUBMITTED BY:Amanda L.Askew,AICP,Neighborhoods Department Director TODAY’S DATE:May 26,2026 MEETING DATE:June 8,2026 BACKGROUND:Staff is recommending a proposed fee adjustment for recreational facility rentals to better align user fees with the increasing operational and maintenance costs associated with maintaining City recreational assets.The current rental fee schedule has remained unchanged since 2012, despite signi?cant increases in labor,utilities,maintenance materials,programming expenses,and overall facility upkeep costs over the past decade. The proposed fee revisions are intended to improve cost recovery for the operation,maintenance,and long-term sustainability of the City’s recreational facilities while continuing to provide residents and organizations with access to high-quality public amenities and services.Adjusting the fee structure will also help support ongoing investments in facility preservation,cleanliness,safety,and customer service expectations. As part of the evaluation process,staff reviewed rental fees and pricing structures from surrounding municipalities and comparable recreational providers to assess current market conditions and regional trends.Direct comparisons,however,are challenging due to variations in facility types,amenities, capacities,locations,and levels of service offered amongjurisdictions. Staff recommends that the City Commission review and provide feedback regarding the proposed updates to the Recreation Rental Fee Schedule as presented.The proposed revisions are intended to establish a more equitable and ?nancially sustainable fee structure that supports the continued operation ,maintenance,and enhancement of the City’s recreational facilities for public use. BUDGET:Modest,undetermined revenue increase PUBLIC OUTREACH:Website;eNewsletter;direct communication to recreation facility users RECOMMENDATION:Review and provide feedback ATTACHMENT(S):Comparison table BY CITY MANAGER:Km Agenda Item #3.C. 08 Jun 2026 Page 55 of 121 :moamu mEmwEmma—SE omFe+x8 +mum 9E commm EBmm5.03:“. EBNw$32.20: ”39".E29202 SE.=._vEEwmmeson 9:826:8553>3cm>m 00078a-:8an 58355E 53%235.82 E:E_:_ESoc :357mm-mEoEwwLéOZm53>EBNNm-cswbwww hc:-: EDEEF:So: Emem.n. mSEEBNNwEmEEéoZEBmwwhackcoz EB_.5w->mU_._u_-:o_>_£35-me-mucoEmmm $2«<2 38%o?muceecoma\>>53 +6355;.So:v£_>>50£mmw :8th EnwmtmN9653>..EmEBtmEmm :moamuwEmUc?e comm\>>x9 +EJEEF: 50:v 53>505me comhma5a .096 N B E:.5950:ng 23.50 >:::EEoO 392 wmemm.60 95:50 “ESE c350 85mm03meSo; “2:9:00“9:”wow”,oz#2:9:00BE”mom;0255:63commLou,o”x3+x8+:o_:>mn_vtma oocohohom2.000029.30:mzoomumuumonoiom".E950 62>... moo".:EEn :ozmeoom Agenda Item #3.C.08 Jun 2026 Page 56 of 121 M 8:295".900wocohwwmmmzco$0....63099.;00“.£930 o8Toma-:moamo 58aSWE 33%22:02 E:E_:_ESoc .EBmeh-mEm693.5m5:5EENNw-cambmmmU2 Lc:-: E:E_:_ESo; Emmam.n. m5:553%E?ES:5mems?éoz :5:a-50ES:553%-wEmEmmm Eammcsmén. 2:mewhackcoz ”EmaEo?éoZ EEE3:338:0. 25096:81..53>3cm>m 000Toma-:839 58aEWE 33$93:20: E3558Soc \_omT.3539.5m5:5:tmmmw-cambmmEmumuz E:E_:_ESo; 53%cswéu. m53253waE?Eéoz£33935.8: Ear—$-28:nTcoZ?aw—“Vim” 9:3 8%-Be2:8 me-50:85,>383->22;35$ 8mm-882:29 me-So?mmm22355.->352 wwmm—“$0.:—u:02 €8823%;:thcomm x3+£89mcam:E Va:353225.82 B9965263cm5 EoEo3:096cm8:352 x9man SEBSm”Eco«as: 50$.2825:53:05 :woamvEnmccamLcomm x9+ESQFmcamIE x9+58mmwSEucoZ <\Z hmycoo 65:30 ommcw2291 EEmO BEJEEoo $60 :92; Agenda Item #3.C.08 Jun 2026 Page 57 of 121 co_mwmm\om-omm <\Z 2:3 228me 35:96 x9 +mmwm me $63;coo; .824me mEcmtzmnommm «.680 25.8 53> msmmo4 .5388 mam 9.8 3:308 53 00:223.20000:283.mzooom".uwmonoi mo”.“20:30 $2ma ma 08w -32 2:3 me - .EBmmcswém5053mm28:3 ->205 355 ownm892:8owmm-82 28c me .5mewSEHCOZme-So?onm>mccsm->22;35$-So?mmm5—855.-28:22 ”3mmEoiéoZommm-BE2:20 33.£05 -:02 55EvEmma8:9x2.-523mm5%.:-£2229826:co Ema 6:00653>9cm>m33.£95.:02Lo AEE 505-3 >3 $3m9”... mEmmmEmm mEmm $2 Agenda Item #3.C.08 Jun 2026 Page 58 of 121 AT EALA _.___.__‘__v..r_._____._.._..'_] $\$272,820 \times _________v _T. {l$1,889 j CITY OF TIC B CH:PROPERTY T BRIEFI G Revenue and Expenditure Impact Analysis Data Baseline:City Fiscal Year 2025-26 Budget I.Where Atlantic Beach Property T Dollars Go agreemajor taxing jurisdictions,A standard residential property tax bill is divided a i fthe overall tax levy.with the City of Atlantic Beach accounting for .Tax Bill Calculation Basis:Based $322,820 with a standard $50,OOO’JHmesteadexempti millage rates per DR—403)..Taxable Value Distinction:School districttaxesarelegal ermpt from the additional $25,000 homesteadexemptIorT§§Ther6f6reschooltaxesare calculated using a taxable value of $20 while al I6therlines use a taxable value of $272,820. me assessed value of lied (Final adopted Tax Bill Breakdowngv'?l'able.'r“,,_«,, (3‘14 MillageTaxingAuthorityRate,:ggperty 0.0000270$ Duval County School£63430 $\$297,820 \times Board u '- ‘0.0063430$ Water Management 1793 $\$272,820 \times District 0.0001793$ .$\$272,820 \timesofJacksonVIlle00079013 TOTAL TAX BILL 17.2004 comm“Rate $4,851Baseline Agenda Item #3.D. 08 Jun 2026 Page 59 of 121 ll.How the Atlantic Beach Budget is Structured The annual budget runs across a fiscal year spanning October 1 through September 30 and covers all capital and operating expenses. .General Fund Footprint:Out of a total city budget of $57,616,034,the unrestricted General Fund accounts for $21,636,755,which represents 37.6%of total city spending.The remainder is tied up in self-sustaining Enterprise Funds (Water Sewer,Sanitation)or Restricted Funds..The Ad Valorem Core:Ad Valorem property taxesrepresent the single largest revenue driver for Atlantic Beach's operatIonswmakIngup39.9%of the total General Fund. Complete General Fund Line-Item Realities(FY 2025—26) Where the Money Comes From (%of GeWZ3 Ad Valorem Taxes:39.9% Intergovernmental Revenue.,19.0% Internal Service Charges.9.4%? Sales and Use Taxes.7.0%.. Fund Balance /Reserves.6.0% Licenses and PermIts5.1% Transfers In:4m8%W Charges forServices.3.7% Local Option Gangax 3.6% Miscellaneous Revenues11% Fines and Forfeitures:07% Where the Money is Spent (%/iowf,GeneralFund) Public Safety:39.3% General Government:30.6% Public Works:15.6% Recreation:11.8% Transfers Out:2.0% Human Services:0.7% III.Legislative Shockwaves and The Revenue Cliff Atlantic Beach's total General Fund property tax collection of $8,461,390 relies heavily on residential homesteads:.Homestead Ad Valorem:$4,586,073 (54.2%of total collections) Non-Homestead Ad Valorem:$3,875,317 (45.8%of total collections) Agenda Item #3.D. 08 Jun 2026 Page 60 of 121 Pres lease from t enate House Joint Resolution language Florida Le e of Citie educational resources Intermediate Fiscal Impacts of Proposed Exemptions.The $150,000 Exemption:Results in an immediate annual loss of $1.06 Million, shrinking total General Fund revenue by 4.9%..The $250,000 Exemption:Annual revenue losses scale up to $1.84 Million, erasing 8.5%of the entire operating budget. Worst-Case Scenario:Full Elimination of Homestead Taxes The Public Safety Dilemma:A full elimination of homest rd property taxes permanently removes $4,586,073 from the General Fund —-a flat 2 'revenue reduction.Because draft legislation dictates that Public Safety must b armless,emergency services (39.3%of the budget)cannot be cut.As a res”remaining civilian operational departments(GeneralGovernment,Public Works“2serVIces. Available Policy Offsets 1.Millage Increase:To co Métemlygecoverth:§thomestead revenue by shifting the burden exclusively to commerCIalproperties%and landlords,Atlantic Beach would need to increase its millagerateby?.4904 mills. 2.Alternative Funding:ImplementIng?e,WW:userfees,special assessments for W “WWcapitalprojects,or service redUCtions,, operations. IV.EducatIonal&PolIcyResources,,;,W »m, Agenda Item #3.D. 08 Jun 2026 Page 61 of 121 I I I II‘.4 | I _ I 7‘” I I |.' II II 'I II II II II I .II 'I .,_II .'II..I 12-I I E III ' II "I -I I..‘I .II I I "'II'” I..u “I I I |‘‘.I II II M .I '".."1 1 .. - .I = II II]I 'I II I I I I ”I‘I II III'I II ,.I..I u _ “ I I II III I.| I l'I I“I '1 -. I II I.I I II II II I.I. I III'“ N "'II H I-''.‘I FLORIDA LEGISLATIVE SESSION 2026 Key Takeaways for Municipal Operations Not Pertaining to the Property Tax Issue By Kevin Hogencamp Interim City Manager City of Atlantic Beach The operational theme of the2026 session centered on statewide standardization. Whether through regionalizingstormwater credits,tightening IT seCurityexemptions,or auditing internal administrative policies against state preemption,the City will need to closely coordinate between the City Attorney,Building Official,and Public Works to align local codes with these new statutory boundaries before the new fiscal year. The following non-tax legislative items from the 2026 session will most directly affect municipal operations: 1.Environmental Infrastructure &Water Quality With the state's tight focus on coastal resiliency and water quality,several new bills alter how local utilities and capital projects are managed..Stormwater Treatment Credits (CS/CS/SB 848):This legislation establishes a "stormwater treatment credit"system,allowing developers or Environmental Resource Permitting (ERP)applicants to buy "enhancement credits"from Water Quality Enhancement Areas (WQEAs)rather than treating stormwater entirely on small,localized sites.While it shifts legal water quality compliance responsibility to credit operators,local engineering and planning departments must adapt their development review workflows to account for this new regional credit framework..Nature-Based Solutions for Coastal Resilience (CS/CS/SB 302):This bill mandates that the Department of Environmental Protection (DEP)expand protections for barrier and spoil islands,while formally creating a state framework to promote nature-based solutions (such as native dune vegetation and wetland restoration).This aligns closely with coastal management priorities,providing clearer state pathways—and likely prioritized funding—for local projects..Onsite Sewage Treatment and Disposal System (OSTDS)Permits (CS/CSICSIHB 589):This billtargets the sequencing of building permits.It prohibits local municipalities from requiring builders of single-family residences to receive their ?nal construction permits from the DEP as a strict pre-condition to merely applying for or processing local building/plumbing permits.It forces local building departments to decouple these timelines,streamlining the front-end local application process while ensuring state environmental checks happen concurrently. 2.Administrative Oversight &Public Records Agenda Item #3.D. 08 Jun 2026 Page 62 of 121 'II ‘I I I I I ‘I p Official Actions of Local Governments (CS/CS/SB 1134):This high-profile bill prohibits municipalities and counties from utilizing public funds to promote,fund, or take official actions regarding diversity,equity,and inclusion (DEI)initiatives.I trendersanylocalordinances,resolutions,or internal policies violating these restrictions null and void.Operationally,human resources departments and city attorneys must audit internal administrative policies,hiring procedures,and training programs to ensure strict statutory compliance by the time it takes effect. Local Government Cybersecurity (CS/CSIHB 1085)&Public Records Exemption (SB 7024):Building on previous technology mandates,the legislature passed CS/CS/HB 1085 alongside SB 7024,which renews and sharpens public records and open meeting exemptions (OGSR)regarding local government cybersecurity,information technology,and operational technology (OT).This allows municipal IT departments to shield critical infrastructure vulnerability data and cyber—defense discussions from public disclosure,a vital tool for safeguarding municipal utilities and network assets. 3.Housing &Land Development Alignments Live Local Act Refinements (HB 1389):Marking the fourth iteration of affordable housing modifications,this bill updates land-use mandates by allowing certain lands owned by religious institutions and school districts to be eligible for affordable housing development.It also explicitly bars local governments from discriminating against affordable housing in zoning decisions,creating potential litigation exposure for non-compliance. Agenda Item #3.D. 08 Jun 2026 Page 63 of 121 Page 64 of 121 To:City Commission members CC:Kevin Hogencamp,City Manager Jason Gabriel,City Attorney City of Atlantic Beach Neighborhoods Department 800 Seminole Road Atlantic Beach,FL 32233 From:Amanda L.Askew,AICP,Neighborhood Department Director Date:June 3,2026 RE:Protection of our older trees Based on direction provided by the City Commission duringthe May 2 Town Hall meeting, staff is tasked with developing an expedited approach to enhance the preservation of the City’s mature oak tree canopy.Inspired by the inputof City Commission members and others,staff proposes amending Section 23-8 of the Code of Ordinances (Chapter 23 - Protection of Trees and Native Vegetation ”)to establish a definition for“landmark live oak trees",specifically identifying qualifying live oak trees that meet the criteria for this designation. Staff has correspondingly drafted proposed amendments to the mitigation requirements in Section 23-33 to strongly discourage the removal of landmark live oak trees and to grant the City the opportunity to require the relocation of such trees,with all relocation costs borne by the applicant.These proposed changes are intended to strengthen protections for the City’s most significantlive oak trees while providing a clear process for addressing situations where removal is proposed. The preservation of these trees is particularly important given their age,environmental value,and contribution to the character of the community.According to the International Society of Arborists,a typical live oak tree with a trunk diameter of 20 inches is generally estimated to be 70 to 120 years old;a typical live oak tree with a trunk diameter of 25 inches is generally estimated to be 85 to 150 years old;a typical live oak tree with a trunk diameter of 30 inches is generally estimated to be 105 to 180 years old;and a typical live oak tree with a trunk diameter of 35 inches is generally estimated to be 120 to 210 years old.Mature live oak trees represent a long-term natural resource that cannot be readily ii a?" EMO Agenda Item #3.F. 08 Jun 2026 Page 65 of 121 QV DJDD prm D?v DD Y DD() DD DD 4m DD DD replaced with in a h u man lifetime.Matu re live oaks provide substantial ecological benefits, including stormwater interception,carbon sequestration,air quality improvement,wildlif ehabitat,and urban heat reduction.They also contribute significantly to neighbomood aesthetics,property values,and the City's historic and natural character.Once removed, the loss of a mature oak canopy may take many decades to restore,making preservation of these trees a valuable publicinterest and an important componentof maintaining the City's environ mental resilience and quality of life. Below is the language for City Commission consideration: Landmark live oak trees are live oaks at least amountto be determined inches of diameter at breast hei ht DBH or reater. Landmark live oak trees as defined in Section 23-8 are considered re ulated trees in all areas of the ci and their removal is stron |discoura ed. Notvvithstandin an state re ulationsto the contra a tree removal ermit is re uired to remove an landmarklive oak.If an a licant ro oses removal based on a certified arborist's re ort deemin the tree a hazard to ersons or ro e the Ci willretain an inde endent third-a arborist to evaluatethetree.Priorto a rovin an removal the Ci reserves the ri htto re uirethe relocation ofthe trees atthea licant’ssoleex ense.Finala rovalforremovalmustbe ranted b both theCommuni Develo mentBoardandtheCi Commission.lf miti ation is authorized b the Ci Commission the miti ation rate shall be determined b the Ci Commission .If a landmark live oak is removed withouta ermit the miti ation rate for that tree shall be to be determined b the Ci Commission Plantin miti ation creditsareonl availablefor lantin re lacementliveoakswith aminimum4-inch cali er sub'ectto riorCi staffa rovalofalandsca e Ian. Landmark live oaks.Removal me be a roved b the Ci Commission u n demonstrationb thea licantthatthedevelo mentorconstruction activi cannot occurin an other location on the site or that removal is unavoidable dueto site conditions and/or desi n considerations be end the control of the a licant. Staff is conducting a comprehensive review of Chapter 23 to identify additional opportunities to strengthen the tree-preservation code.As you are aware,the Environmental Stewardship Committee has submitted recommendations to the Commission,accordingly.Staff will consider those recommendations,along with input received from the public,Commission,and industry best practices,in evaluating and preparing proposed revisions to the remainder of Chapter 23. Staff anticipates presenting the proposed amendments to the Commission for consideration by August. Agenda Item #3.F. 08 Jun 2026 Page 66 of 121 ORDINANCE NO. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA, AMENDING CHAPTER 24 (LAND DEVELOPMENT REGULATIONS), ARTICLE IV (SUBDIVISION AND SITE IMPROVEMENT REGULATIONS);CONFORNIING THE CITY’S PLAT AND REPLAT REVIEW AND APPROVAL PROCEDURES TO SECTION 177.071, FLORIDA STATUTES,AS AMENDED BY CHAPTER 2025-164,LAWS OF FLORIDA;PROVIDING FOR ADMINISTRATIVE AND MINISTERIAL APPROVAL OF PLATS AND REPLATS THAT CONFORM TO SECTION 177.091,FLORIDA STATUTES;DESIGNATING AN ADMINISTRATIVE AUTHORITY AND AN ADMINISTRATIVE OFFICIAL;PROVIDING FOR WRITTEN NOTICE,REVIEW TIMEFRAMES,AND WRITTEN REASONS FOR DENIAL;AMENDING SECTIONS 24-188,24-203,AND 24- 204;PROVIDING FOR CONFLICT,SEVERABILITY,CODIFICATION, AND AN EFFECTIVE DATE. WHEREAS,the platting of land within the City of Atlantic Beach (the “City”)is governed by Part I of Chapter 177,Florida Statutes,and by Article IV of Chapter 24 of the City’s Code of Ordinances;and WHEREAS,the 2025 Florida Legislature enacted Chapter 2025-164,Laws of Florida (CS/CS/CS/SB 784),which substantially amended Section 177.071,Florida Statutes,effective July 1,2025;and WHEREAS,as amended,Section 177.071(1),Florida Statutes,provides that a plat or replat submitted under Part I of Chapter 177 “must be administratively approved and no further action or approval by the governing body of a county or municipality is required if the plat or replat complies with the requirements of s.177.091”;and WHEREAS,Section 177.071(1),Florida Statutes,requires the governing body of the municipality to designate,by ordinance or resolution,an administrative authority to receive, review,and process plat and replat submittals,and to designate an administrative official responsible for approving,approving with conditions,or denying a proposed plat or replat;and WHEREAS,Section 177.071,Florida Statutes,requires the administrative authority, within seven (7)business days after receipt of a submittal,to provide the applicant written notice acknowledging receipt,identifying any missing documents or information necessary for compliance with Section 177.091,and stating the applicable timeframes for review;requires a decision to approve,approve with conditions,or deny within the timeframe stated in that notice unless the applicant requests an extension;prohibits the city from requiring an applicant to file a 68508916 v1 Agenda Item #5.A. 08 Jun 2026 Page 67 of 121 written extension of time;and requires that any denial be in writing and identify all areas of noncompliance with specific citations to each requirement the submittal fails to meet;and WHEREAS,Article IV of Chapter 24 of the City’s Code currently requires approval of final subdivision plats and replats by the City Commission following a public hearing,which requirement is inconsistent with Section 177.071,Florida Statutes,as to any plat or replat that conforms to Section 177.091,Florida Statutes;and WHEREAS,the exception in Section 177.071,Florida Statutes,which preserves inconsistent provisions in a county charter or in an ordinance of a charter county or consolidated government chartered under Article VIII,Section 6(e)of the Florida Constitution,does not apply to the City;the City is a municipality holding a municipal charter,and is not a charter county or a consolidated government,and the City’s land development regulations are not a county charter provision or an ordinance of a charter county or consolidated government;and WHEREAS,the vacation and annuhnent of plats remains governed by Section 177.101, Florida Statutes,and is not affected by Section 177.071,Florida Statutes,and the City therefore does not amend Section 24-191 of its Code by this Ordinance;and WHEREAS,the City Commission desires to conform Article IV to state law while preserving the City’s separate authority over discretionary land development approvals,including zoning,site plan,and subdivision-improvement review,that are determined apart from the ministerial approval of a plat or replat;and WHEREAS,the City Commission finds that this Ordinance serves the public health, safety,and welfare and is consistent with the City’s Comprehensive Plan. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,DUVAL COUNTY,FLORIDA,AS FOLLOWS: Coding:Words #:4616914are deletions;words underlined are additions.Asterisks (***)indicate text not amended and omittedfor brevity. SECTION 1.Findings and Recitals. The foregoing recitals are true and correct and are incorporated herein as legislative findings of the City Commission. SECTION 2.Amendment of Section 24-188. Section 24—188of the Code of Ordinances,City of Atlantic Beach,is hereby amended to read as follows: Sec.24-188.-Requirements for approval and recording of a final subdivision plat or a replat. 68503916 v1 Agenda Item #5.A. 08 Jun 2026 Page 68 of 121 (b)pp p p q D M 1:“"‘v p v V Y El “2n pr:VD 0 pp v v a an 2 D p §§ ,_L (J v v v n v 2n ()0 DD 1;2 n y g v 2 rv u u t: g u g 0 n n np (a)No building permits shall be issued for any land that has been divided,or any lot that has been created,except in compliance with the requirements of division 2 of this article and the requirements of Chapter 177,Part 1,Florida Statutes.Approval of a final subdivision plat or a replat shall be required when any of the following conditions result from the division of land. (1)The division of any land will create three (3)or more contiguous lots or parcels. (2)The division of land,or the change to a previously recorded plat,platted lot or lot of record,will alter a lot or tract boundary line,will alteran access point,other than a private driveway,change a street as shown on a recorded plat,or change any area dedicated for shared public use,recreation,open space,buffering,easement or designated preservation area. A roval of a final subdivision lat or re lat re uired under this section shall be administrative and ministerial as rovided in section 24—204.The administrative official designated in section 24—204shall a 'uI‘OVC.approve with conditions or den y a lat or re .lat $0161 on the basis of its conformit with the re uirements of F.S.177.091 and the desi and technical standards of this article and shall a rove an lat or re lat that so conforms. No a roval or other action b the cit commission shall be re uired for the a roval and recordin of a lat or re lat that conforms to F.S.177.091 consistent with F.S.177.071 SECTION 3.Amendment of Section 24-203. Section 24-203 of the Code of Ordinances,City of Atlantic Beach,is hereby amended to read as follows: Sec.24-203.Review of proposed preliminary plat or replat. (a)[Unchanged.] (b)[Unchanged.] (0)Review process. (1)Upon receipt of a eemplete—aad—prepepapplicationfor the proposed plat or re lat, copies shall be distributed to appropriate departments for review and comment.Within seven 7 business da s after recei t of a lat or re lat submittal the administrative authorit desi ated in section 24-204 c shall rovide written notice to the a licant acknowled in receit of the submittal identif in an missin documents or information necessa to rocess the submittalforcom liance with F.S.177.091 and statin the re uirements re ardin com leteness of the rocess and the a licable timeframes for reviewin a rovin a rovin with conditions or otherwise rocessin the submittal as re uired b F .3.177.071 2 .WW 68508916 v1 Agenda Item #5.A. 08 Jun 2026 Page 69 of 121 DD ()W W V p D p v V o rv V q DD ()()§p 1 DD V on v D n D DD (2)Upon completion of review by city departments and verification that the proposed plat or re lat conforms to the re uirements of RS.177.091 the administrative official desi nated in section 24-204 0 shall administrativel a rove a rove with conditions or den the lat or re lat as rovided in section 24-204.The communit develo ment director ma transmit the submittal and all relevant de artment comments to the communit develo ment board for non-bindin technical revieW'however such review is adviso onl shall not be a rere uisite to a roval and shall not dela the tirneframe established under subsection c l and ES.177.071.The lat or re lat shall not be sub‘ect to a roval or denial b the communit develo ment board or the cit commission and a roval shall not be conditioned u on consistenc with the com rehensive lan or u on an other discretiona criteria.Nothin in this subsection limits the cit ’5 se arate review and a roval of zonin site lan subdivision improvements,or other discretionarv land development matters under other ‘irovisions ofthischa ter.‘.‘--:“:.---,. -.::-.::.‘:::.:=:--:-:-..:- (d)Time limit. a roval of a relimina lat or re lat under this section shall remain valid for twelve (12) months.If the applicant has failed to obtain final subdivision plat approval within twelve (12)months of such a roval re-application in accordance with the provisions of this article shall be required. (e)It shall be unlawful to construct any improvement without approval of a final subdivision plat or replat and issuance of a valid build'mg permit authorizing development. SECTION 4.Amendment of Section 24-204. Section 24-204 of the Code of Ordinances,City of Atlantic Beach,is hereby amended to read as follows: Sec.24-204.-Proposed final plat or replat review and approval. 68508916 v1 Agenda Item #5.A. 08 Jun 2026 Page 70 of 121 _2—_— DD 9 D a ()D n v u ' g DD pp .131: D pp ()(J V y 2 gn v q up pv n 5 2 Q on v a up 3'v q rm ‘1m Dn j (a)Purpose and intent.The purpose of the proposed final subdivision plat review is to ensure that the proposed final subdivision plat meets all requirements of Chapter 177,Part 1,Florida Statutes,all requirements of these land development regulations and other applicable regulations prior to approval by-t-he—eit—yueemn?ssien—administrativelbthe desi nated administrative official and prior to recording. (b)Information required for review (1)[Unchanged.] *** (2)[Unchanged —?nal plat preparation and content requirements under F.S.§§ 177.041,177.051,177.061,177.081,and 177.091.] Administrative a roval or denial.U on recei t of all re uired information the administrative official desi nated in subsection c shall review the ro osed final subdivision lat or re lat for conformit with the re uirements of RS.177.091 and the desi n and technical standards of this article.Unless the a licant re uests an extension of time the administrative official shall a rove a rove with conditions or den the final lat or re lat within the timeframe stated in the written notice rovided to the a licant under section 24—2030 1 .Neither the administrative authorit nor an official em 10 ee a ent or desi ee of the cit ma re uire thea licant to file a written extension of time.The administrative official shall a rove the final lat or re lat if it conforms to the re uirements of PS.177.091 to ether with the re uired certifications and an a licable securit re uirements of this article and no a roval or other action b the cit commission shall be re uired.If the administrative official does not a rove the lat or re lat the official shall notif the a licant in writin of the reasons for declinin to a rove the submittal identif in all areas of 68508916v1 Agenda Item #5.A. 08 Jun 2026 Page 71 of 121 () DD 211 D noncom liance and includin a s ecific citation to each re uirement of F .8.177.091 and of this article that the submittal fails to meet consistent with F .8.177.071. (4)Signing,recording,and acceptance.Upon approval—by—4he—cit— yGemssienadministrativearoval,said plat shall be signed by the mayor or the desi nated administrative official and recorded under the applicable provisions of Chapter 177,Florida Statutes.Acceptance of the final plat shall be deemed provisional acceptance by the city of public improvements and other public areas dedicated to the city.Final acceptance of all public improvements shall occur upon the submission to the city commission of a valid certificate of completion as provided for in section 24- 235 of this chapter.The acceptance of dedications for public purpose shall be affixed to the face of the plat.Four (4)copies of the recorded final subdivision plat shall be provided to the city. c Desi ation of administrative authorit and administrative official.Pursuant to ES. 177.071 the communit develo ment division or its successor de artment or division char ed with land develo ment review is hereb desi ated as the administrative authorit to receive review and rocess lat and re lat submittals.The lannin and communit develo ment director or the director of the de artment char ed with land develo ment review is hereb desi ated as the administrative official res onsible for a rovin a rovin with conditions or den in a ro osed lat or re lat.The cit mana er ma b written desi ation name an alternate administrative official who is a de artment or division director of the cit with oversi ht of land develo ment consistent with F.S. 17707111102}. SECTION 5.Conflict. All ordinances or parts of ordinances in con?ict with this Ordinance are hereby repealed to the extent of such con?ict.To the extent any provision of the Code of Ordinances requires approval of a plat or replat by the City Commission or the Community Development Board as a condition of approval or recording,such provision is superseded by this Ordinance and by Section 177.071, Florida Statutes,as to any plat or replat that conforms to Section 177.091,Florida Statutes. SECTION 6.Severability. If any section,sentence,clause,or phrase of this Ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction,then said holding shall in no way affect the validity of the remaining portions of this Ordinance. SECTION 7.Codification. This Ordinance shall be incorporated into the Code of Ordinances of the City of Atlantic Beach, Florida.The sections of this Ordinance may be renumbered or relettered,and the word “ordinance” may be changed to “section,”“article,”or other appropriate word to accomplish codification. 68508916 v1 Agenda Item #5.A. 08 Jun 2026 Page 72 of 121 ATTEST:CITY OF ATLANTIC BEACH,FLORIDA SECTION 8.Effective Date. This Ordinance shall take effect immediately upon its final passage and adoption. PASSED on first reading by the City Commission of the City of Atlantic Beach,Florida,this day of ,2026. PASSED AND ADOPTED on second and final reading this day of ,2026. Jason R.Gabriel,City Attorney Donna L.Bartle,City Clerk Curtis Ford,Mayor Approved as to form and correctness: 68508916 v1 Agenda Item #5.A. 08 Jun 2026 Page 73 of 121 Page 74 of 121 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-73 authorizing the City Manager to issue a task authorization to Crawford,Murphy &Tilly,Inc.to design the sidewalk improvements on Dutton Island Road for the Dutton Island Multi-Use Path Project SUBNIITTED BY:Steve Swann,P.E.,City Engineer TODAY’S DATE:May 27,2026 MEETING DATE:June 8,2026 BACKGROUND:The Dutton Island Road Multi-Use Path was identi?ed in the 2021 Connectivity Plan as a vital link connecting Dutton Island with existing and planned multi-use paths within the City.This project will be designed to be located entirely on the Dutton Island Road right of way and will connect the existing multi-use path at the City of Jacksonville’s Dutton Island Preserve with Francis Avenue.The City has a Professional Engineering Services Agreement with Crawford,Murphy &Tilly,Inc.(CMT),and City Staff have worked with CMT to create a proposal for the multi-use path design. The tasks included in Scope &Fee Proposal include performing initial and ?nal design of sidewalk improvements on Dutton Island Road between Francis Avenue and the existing multi-use trail from Dutton Island that terminates inside the gate at the City of Jacksonville Dutton Island Preserve.Further details are outlined in the Scope and Fee Proposal (attached)from Crawford, Murphy &Tilly,Inc.,dated May 19,2026. BUDGET:Funding is available in account 300-5002-541-6300under project number PW2606 “Dutton Island Multi-Use Path.” RECOMMENDATION:Approve Resolution No.26-73 authorizing staff to issue a Task Authorization to Crawford,Murphy &Tilly,Inc.in the amount of $94,390 for the initial and ?nal design of sidewalk improvements on Dutton Island Road between Francis Avenue and Dutton Island Preserve as described in the Scope and Fee Proposal ?'om Crawford,Murphy &Tilly,Inc. dated May 19,2026. ATTACHMENT:Resolution No.26-73 Proposal from Crawford,Murphy &Tilly,Inc.dated May 19,2026 BY CITY MANAGER:KW :9 L L Agenda Item #6.A. 08 Jun 2026 Page 75 of 121 Donna L.Bartle,City Clerk Approved as to form and correctness: RESOLUTION NO.26-73 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A TASK AUTHORIZATION TO CRAWFORD,MURPHY &TILLY,INC.TO DESIGN THE DUTTON ISLAND ROAD MULTI-USE PATH PROJECT;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Dutton Island Road Multi-Use Path was identi?ed in the 2021 Connectivity Plan as a vital link connecting Dutton Island with existing and planned multi-use paths within the City. This project will be designed to be located entirely on the Dutton Island Road right of way and will connect the existing multi-use path at the City of Jacksonville’s Dutton Island Preserve with Francis Avenue;and WHEREAS,The City has a Professional Engineering Services Agreement with Crawford, Murphy &Tilly,Inc.(CMT),and City Staff have worked with CMT to create a proposal for the multi —use path design.The tasks include performing initial and ?nal design of sidewalk improvements on Dutton Island Road between Francis Avenue and the existing multi-use trail from Dutton Island that terminates inside the gate at the City of Jacksonville Dutton Island Preserve as described in the proposal from CMT dated May 19,2026;and WHEREAS,funds for this design,totaling $94,390.00,are budgeted in account 300-6020- 572.63—00under project number PW2606 “Dutton Island Multi-Use Pat .” NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City Manager to execute a Task Authorization with Crawford,Murphy &Tilly,Inc in the amount of $94,390.00 to design the sidewalk improvements on Dutton Island Road for the Dutton Island Multi-Use Path Project as described in Crawford,Murphy &Tilly,Inc.Scope and Fee proposal dated May 19,2026,and; SECTION 2.The City Commission hereby authorizes the City Manager to approve a Purchase Order to Crawford,Murphy &Tilly,Inc.in the amount of $94,390.00 for said Task Authorization. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 8thday of June,2026. Curtis Ford,Mayor Jason Gabriel,City Attorney Attest: Agenda Item #6.A. 08 Jun 2026 Page 76 of 121 II |.I.|'.. I _ I I I ".I.I I l.'I 'l ' II l 1 , ‘|II .I I A. I I.I ' _I I II ' I lIr‘ (.1|,fo M—I .;I _I,~I II I l - I ..I " Jl .I .I. '1 I' II |I' I I I I - _‘ II II III Ir I ‘ I II ‘I IIII Crawford,Murphy and Tilly (CMT ) Dutton Island Sidewalk RFQ 25-01 Professional Engineering Services WORK ORDER 4 between City of Atlantic Beach and A.GENERAL The Owner and Engineer have entered into a Continuing Contract (“Agreement”)which provides that,from time to time,the “Owner may request that Engineer provide professional services for Speci?c Projects,"and “each engagement will be documented by a Work Order.”This document is a Work Order.The Agreement sets forth the general terms and conditions which shall apply to this Work Order. B.DESCRIPTION OF ASSIGNMENT This Work Order is for Professional Engineering Services in connection with the City's efforts to construct an 8—ftwide sidewalk on Dutton Island Road.The project will include approximately 4,200 linear feet of sidewalk and pedestrian improvements within the existing right of way from Francis Ave to the existing multiuse trail from Dutton Island that terminates inside the gate at the City of Jacksonville (COJ)Dutton Island Preserve. C.PROJECT OVERVIEW The intent of the proposed project is to perform initial and ?nal design of sidewalk improvements on Dutton Island Road between Francis Ave and the existing multiuse trail from Dutton Island that terminates inside the gate at the City of Jacksonville (COJ)Dutton Island Preserve.based on an approved conceptual plan by the City of Atlantic Beach (COAB)and COJ.Project items include sidewalk,pedestrian improvements,minor driveway and drainage improvements.It is noted the north side of Dutton Island Rd is on the COJ right of way (ROW)and the south side of Dutton Island Rd is on the COAB ROW and the sidewalk will be evaluated on either side of the road. Sidewalk improvements will include 8—ftwide concrete path,pedestrian improvements,and signing and pavement marking.Minor drainage improvements will include adding/adjusting drainage inlets and tie-in to existing grades and minor driveway improvements will include adjusting driveways for the sidewalk.Right-of—way acquisition and environmental impacts (wetlands)are not anticipated with this project.Utility and COJ coordination will be completed as necessary,and required agency permit applications will be submitted.Safety and clear zone improvements will be included as necessary.Existing lighting/utility poles and tress will be evaluated to remain to the extent possible but may be removed/relocated as necessary.A geotechnical evaluation is not included in this proposal. Agenda Item #6.A. 08 Jun 2026 Page 77 of 121 D.SCOPE OF SERVICES I.Sco e of Services: A.Concept/30%SubmittallSurvey We will initiate the survey work soon after the Notice to Proceed (NTP).Upon receipt of the survey data,we will do an internal review and evaluate the sidewalk route utilizing both sides of Dutton Island Rd to design the most efficient route avoiding utility/tree con?icts to the extent possible.We will prepare and deliver an 11”x 17"PDF version of the concept plan of the sidewalk improvements for review by COAB and COJ.This includes one (1)in-person meeting and one (1)virtual meeting with COJ and COAB staff. Once the concept has been approved by COAB,we will prepare and deliver an 11x17 pdf version of the 30%design plans of the sidewalk improvements including typical section and sidewalk layout plan to the COAB for review.The COAB comments shall be incorporated into the 60%plans. Surve CMT will provide surveying services for this project and will include enough detail to complete the design and permitting services described herein and shall at a minimum include Dutton Island Rd from Francis Ave to the existing multiuse trail from Dutton Island that terminates inside the gate at Dutton Island Preserve.Final survey shall be provided in an electronic copy in AutoCAD Civil 3D (V2018,DTM included)along with a signed and sealed Surveyor’s Repott. B.60%Submittal We will prepare and deliver an 11"x 17”and PDF version of 60%plans,preliminary speci?cations,and a preliminary construction cost estimate to the COAB for review.This includes one (1)virtual meeting with COAB staff.The COAB comments shall be incorporated into the Final plans. Plans will include detail suf?cient to clearly demonstrate the design intent,satisfy permit requirements,obtain Agency approvals,and shall include at a minimum: 0 Horizontal planimetric view of sidewalk at no greater than 1"=40'on scalable 11"x 17” plan sheets;.Project Layout.Grading and driveway improvements; o Swale and rain garden improvements; 0 Pavement marking and signage; a Typical Details for driveways; 0 Typical Details for drainage structures;and 0 Cross sections every 100’along the sidewalk,and as required to show details in areas of special interest;.Temporary Traf?c Control (MOT) Agenda Item #6.A. 08 Jun 2026 Page 78 of 121 C.Final Plans/Permitting CMT will prepare and deliver an 11”x 17”and PDF version of 100%Construction plans, speci?cations and engineer’s estimate of probable cost to the COAB.We will prepare and submit permit exemption request to the SJRWMD and required documents for COJ approval for this pedestrian safety project.We anticipate no surface water and/or wetland impacts. II.Project Deliverables A.CMT will provide one digital signed and sealed 11”x 17”copy of the Final plans and technical specifications.We will provide electronic ?les of the Final Plans and speci?cations to the COAB including PDF,AutoCAD,MS Word,MS Excel,and any other electronic format used in the design effort and construction document preparation. III.Compensation Amount Compensation will be Total NOT TO EXCEED amount of 94 390.00.Payments will be made based on the verifiable percent completion of each task listed below Task A —Concept/Survey $32,970.00 Task B —30%Submittal/Geotechnical $17,820.00 Task B —60%Submittal $25,260.00 Task C —Final Plans/Permittin 18 340.00 Total NOT TO EXCEED Compensation for all Tasks $94,390.00 IV.Project Schedule Preliminary Project Schedule will be submitted prior to the kick-off meeting. V.Services Not Included The following services are not included in this contract.However,they can be provided as authorized,if determined necessary during the design.Compensation will be based on our Hourly Rates or a negotiated fee..Rezoning,comprehensive plan amendment,variances,special exceptions,etc. Arborist Services Permitting/Relocation of Protected Species,if required. Utility Design and Permitting Construction Inspection Services Site lighting or structural design services Landscape Architectural Design Services NPDES Permitting,Reporting and Inspection Services Wetland Mitigation Impacts/Fees Agenda Item #6.A. 08 Jun 2026 Page 79 of 121 VII.Attached as Appendices A)Man-Hour Sheet VIII.The provisions of this Work Authorization No.WA-are subject to all terms and conditions of the above-referenced Contract. OWNER: City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach,FL 32233 Name:Steve Swann Title:City Engineer Date Signed: ENGINEER: Crawford,Murphy &Tilly,Inc 7400 Baymeadows Way Jacksonville,FL.32256 By: Name:Paul E.Ina Title:Group Manager,ST FL Date Signed: IN WITNESS WHEREOF,the parties hereto have executed Work Order to be effective as of the date ?rst above written. Agenda Item #6.A. 08 Jun 2026 Page 80 of 121 Eilxungi?gq?gamma E mNBSmmNESm mowomrcmon mwzmmXM ooooé SE 5%wNon Emommémw000mm»on:v»commwcowo~comm;owna;0mmmeCNNm50mm0mmE9% mOhU/I HszHmDnO/x ._.O ._.§<a ”jabs.55.2mm;m.._.<m_m__>=._.mm>0m0<mm>< ._.O +m<m>.:.._:_>_m>Om_<Dun—3402.wMI ._.O “.0 ..\o._.wm_._<._.O._.ooooé Eu“.am:3.23 2%.5E5 Esau 3222 he Eu NF vw one omNma om Jim—Uz. zO_._.<0_._.wm_>z_._<0_ZIOthmO zO_._.<D._<>m_>._._.__._.:wo<nE3mem wmoSm—mw>m>m3w Oz_.E._§mm_n_\wz<4n_._<z_u_ mz<._m 29me $8 wz<._a 20—wwo$8 251 .Emozoo mhm?n—EOUO...:32.WNW— comm oomw own2» 8m mg on»m; E»a; omNKw mm zO_._.<O_._.wm_>2_4<O_ZIOM._.OmO ZO_._.<D._<>m_>._._.=._.D wo<mm3wm5m wm0_>mm_m >w>me 02_._.._._§mm.n=wz<u_n.._<ZE mz?n.205mm {new wz<._n_205mm #3 25m hmmo J (open m v m N F mm”.mxmmxm.._._._>_._.Zm=>_z=>_o<62—0001.mw<m3=2HmOmu—m ._<._.O...._<._.O._.EMIHOmeFOmem>m>m3m0w=>_-n:DOm_OZFZFEwmzw.mm4<m§._m><m._rmOm—(n—aubzrrzoovwxm<._. mm.._m<wm:m=>=mmwm—wszxwPom—1.0._<._.O._. HmOnEmMOMSmm<m-41:0...me meOIZ<_>_._<._.O._. .59m2 %\¢\\\mx\ .vA?«Axax\..v\A?,v«no\\0v\o«G\\vxx00xx\,vono\e0v«0Qav%9¢o¢§«®%¢e@\§wovexzqee®o\xo?v@?véQxxx?«wwmxoeé@xsoée«ex\«omwé\«oxwgvovov o¢oe¢av00Qeoeéov$0xxx60®o«®$099%xx?«06%«80$0,v.0%@«éevéwzoEoEwwSo,mxm? er0%6&00\vowxgea»;ozs0AeoevOxexocovey»ow0\@»oweavcow.so\Vv»or»«0v8?aow.ea9‘63ee0%eq Ox ES.023..Eu u:H,ims.<zhomuoma hzmjo ESmispwmBoommoSmmm._<zo_wmun_oE88-<5.1%.-pzmszu<t<55:28 9m.02..>._4_._..w>ILMDE.nmon.>><mu CONNNm?'ln'ON MSVJ. _.“.0 _‘mm”—OZEm—mzazw”.0 wk<_2_._.mm_Hmi.EmEzmm.awn—Ina;mm:8.55 Utm?.c230 EEO x..o>> Max‘s—mmO._DOIm >m._.zm mm“.._<._.O._. 02.02301 >Ozm_02_._.200 QMH<2me ._.Zm=>_.er—,0<._<Dzz<o\°m m0".mO._.0<n_02_._.IO_m_>> m<m>>mems—KOu?—mmmmO._.vEO>>”—0wO<Hzmommm how—down.“.0 09mm;m=>=._. w._<._.O.r wins—mo"— (m;szm omo5% nor mm mm vm e $59. momo Xbi?Mm U il '0 ooocéomménw 448460 com9%cob ow»8m 3w $2.105.an402n—R ommfm Agenda Item #6.A.08 Jun 2026 Page 81 of 121 Page 82 of 121 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-74 Awarding Bid 2526-12;WTP #3 Chlorination Upgrade Project SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:May 26,2026 MEETING DATE:June 8,2026 BACKGROUND:A Bid Opening was held on April 22,2026 for Bid 2526-12;Water Treatment Plant #3 Chlorination Upgrade Project.The project consists of furnishing all labor,materials and equipment necessary to demolish and remove the existing gas chlorine tanks,and all other equipment, and furnish and install two (2)new 500-gallon liquid chlorine storage tanks,and all necessary equipment to complete this conversion,in accordance with the bid speci?cations and contract documents. Four bids were received as follows: Bidder Total Bid Ha er Construction $289,617.40 PBM Constructors $210,000 Sawcross Contractors and En ineerin $347,390 Talcon Grou ,LLC $217,760 The low bidder,PBM Constructors,provided all required documentation in their bid submittal,and has experience working at water treatment plants #1 and #2. BUDGET:The funds for this project have been modi?ed by reallocating $200,000 from the canceled Public Utilities Project PU2611 (Upsize Watennain from pump room to Assisi Lane), and $20,000 from the remaining balance of the Public Utilities Project PU2605 (500 Gallon Diesel Fuel Tanks for WTP #1)bringing the total budget amount to $220,000. RECOMMENDATION:Adopt Resolution 26-74. ATTACHMENT(S):1.Resolution 26-74 2.Bid 2526-12 Tabulation &Analysis PUBLIC OUTREACH:N/A REVIEWED BY CITY MANAGER::9 Agenda Item #8.A. 08 Jun 2026 Page 83 of 121 Donna L.Bartle,City Clerk Curtis Ford,Mayor RESOLUTION NO.26—74 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AWARDING BID NO.2526-12 FOR WATER TREATMENT PLANT #3 CHLORINATION UPGRADE PROJECT;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on April 22,2026,four bids were received and opened for City Bid No.2526-12, Water Treatment Plant #3 Chlorination Upgrade Project;and WHEREAS,the project consistsof furnishing all labor,materials and equipment necessary to demolish and remove the existing gas chlorine tanks,and all other equipment,and furnish and install two (2)new 500-gallon liquid chlorine storage tanks,and all necessary equipment to complete this conversion, in accordance with the bid speci?cations and contract documents;and WHEREAS,the lowest bidder,PBM Constructors,provided all of the required documents in its bid submittal;and WHEREAS,a budget modi?cation was submitted to reallocate funds for this project from the Public Utilities Project No.PU2611 in the amount of $200,000,and from the Public Utilities Project PU2605 in the amount of $20,000,to bring the total account balance to $220,000. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes awarding Bid No.2526-12 to PBM Constructors in the amount of $210,000 to perform the work for said bid in accordance with the bid speci?cations. SECTION 2.The City Commission hereby appropriates funds from the City’s Public Utilities Fund 400-5502-6300 in Project PU2510 for this purpose. SECTION 3.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. SECTION 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 8th day of June,2026. Approved as to form and correctness: Jason R.Gabriel,City Attorney Attest: Agenda Item #8.A. 08 Jun 2026 Page 84 of 121 2-33 Em 33.S in? ,m—OM550 ZOHHANZHKOAED3 .OZ HZ<AA MERE?» ccbnb?mmcmm?vmm 25.3%cv?G?wmw aim 23m MESA Minooiw?m 01—4“Enmaceoabacv2325250 552.5230 “565.9QO .9:va:31?mmcuokum2mm haul mo«Ea Z Agenda Item #8.A.08 Jun 2026 Page 85 of 121 Page 86 of 121 u h x. ,‘. r I. .u. . -u . n . -”Av- CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26—75 approving a ?agpole located at One Ocean Boulevard in excess of 35 feet with a not to exceed 55-foot height SUBMITTED BY:Amanda L.Askew,AICP,Neighborhoods Department Director TODAY’S DATE:June 3,2026 MEETING DATE:June 8,2026 BACKGROUND:The subject property has undergone substantial renovations and continues to be improved as part of an ongoing redevelopment and modernization effort.As part of the proposed exterior building renovations and landscape enhancements,the applicant is seeking approval to install a ?agpole exceeding the City’s standard 35—footheight limitation.The application materials indicate the proposed ?agpole will be 55 feet in height. This property is unique in Atlantic Beach in that it is the only parcel subject to a Charter-level exception to the City’s otherwise uniform 35-foot maximum height restriction.The proposed ?agpole location appears to fall within the western expansion envelope authorized under Charter §59.Charter §59 establishes a citywide maximum building height of 35 feet,while providing a single site-speci?c exception applicable to certain portions of the existing hotel property located at 1 Ocean Boulevard, generally bounded by Ahem Street to the north,the Atlantic Ocean to the east,Atlantic Boulevard to the south,and Ocean Boulevard to the west. The Charter exception applies to two distinct areas:(1)those portions of the existing hotel structures that exceeded 35 feet in height as of the ordinance effective date;and (2)a speci?cally de?ned western expansion envelope extending no more than 125 feet west of the existing hotel tower,no closer than 50 feet to the southern property line,no more than 100 feet in width,and containing no more than 11,500 square feet of additional footprint area.The Charter further provides that any development, redevelopment,or expansion within either exception area that exceeds 35 feet in height “shall be subject to approval by the city commission and shall in no event exceed the height of the existing hotel tower” as it existed on the ordinance effective date. Based on the submitted plans,the proposed ?agpole appears to be located Within the Charter— authorizedexpansionenvelope. Pursuant to Charter §59,City Commission approval is required for any proposed development, redevelopment,or expansion within the exception areas that exceed the otherwise applicable 35-foot height limitation.The applicant’s reliance on the Charter exception necessarily acknowledges that the proposed ?agpole exceeds the City’s standard height limit and therefore requires formal approval by the City Commission. In addition,the Charter expressly limits the maximum allowable height of any such structure to the height of the existing hotel tower as established on the effective date of the ordinance.The revised application materials reference a ?agpole height of 55 feet which is not higher than the existing building. Agenda Item #8.B. 08 Jun 2026 Page 87 of 121 Further,because the property is located along the ocean?ont and the proposed ?agpole may be situated seaward of,or in proximity to,the Coastal Construction Control Line (“CCCL”),approval of the project may also require review by the Florida Department of EnvironmentalProtection pursuant to Chapter 161, Florida Statutes,and Rule 62B-33,Florida Administrative Code. BUDGET:None RECOMMENDATION:Adopt Resolution No.26-75 ATTACHMENT(S):Resolution No.26-75 Narrative Building Permit Application REVIEWED BY CITY MANAGER: Agenda Item #8.B. 08 Jun 2026 Page 88 of 121 I: II I II I .I III- I H RESOLUTION NO.26-75 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, APPROVING A FLAGPOLE LOCATED AT ONE OCEAN BOULEVARD IN EXCESS OF 35 FEET WITH A NOT TO EXCEED 55 FOOT HEIGHT,SUBJECT TO THE TERMS AND CONDITIONS SET FORTH IN THIS RESOLUTION; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS,the City Commission of Atlantic Beach has considered an application submitted by the owner of the property located at 1 Ocean Boulevard (the “Subject Property”)requesting approval for the installation of a ?agpole exceeding the City’s standard thirty-?ve (3 5)foot height limitation;and WHEREAS,the Subject Property is the only parcel within the City subject to the site-speci?c height exception established under Charter Section 59;and WHEREAS,Charter Section 59 establishes a citywide maximum building height of thirty-?ve (35)feet while authorizing a limited exception applicable to certain portions of the existing hotel property located at 1 Ocean Boulevard,generally bounded by Ahern Street to the north,the Atlantic Ocean to the east,Atlantic Boulevard to the south,and Ocean Boulevard to the west;and WHEREAS,Charter Section 59 authorizes additional above-35-foot development within a de?ned western expansion envelope extending no more than one hundred twenty-?ve (125)feet west of the existing hotel tower,no closer than ?fty (50)feet to the south property line,no more than one hundred (100)feet in width,and containing no more than eleven thousand ?ve hundred (11,500)square feet of additional footprint area; and WHEREAS,the applicant proposes to install a ?fty-?ve (55)foot ?agpole as part of ongoing exterior renovations and landscape improvements to the Subject Property;and WHEREAS,the City Commission ?nds that the proposed ?agpole locationfalls within the Charter-authorized expansion envelope established under Charter Section 59, subject to ?nal veri?cation by survey and construction plans;and WHEREAS,Charter Section 59 requires City Commission approval for any development,redevelopment,or expansion within the exception area proposed to exceed thirty-?ve (35)feet in height;and WHEREAS,the City Commission further ?nds that the proposed ?agpole height shall not exceed the height of the existing hotel tower as established on the effective date of Charter Section 59;and WHEREAS,the City Commission ?nds that approval of the proposed ?agpole is conditioned upon compliance with all applicable provisions of the City’s Land Development Code,and any required permits or approvals from the Florida Department of Environmental Protection related to the Coastal Construction Control Line (“CCCL”); and Agenda Item #8.B. 08 Jun 2026 Page 89 of 121 WHEREAS,the City Commission has determined that approval of the proposed ?agpole,subject to the conditions set forth herein,is consistent with Charter Section 59 and serves the public health,safety,and welfare. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes a ?agpole not to exceed 55 feet in height for the property known as Dune House located at 1 Ocean Blvd. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 8thday of June,2026. Attest: Donna L.Battle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Curtis Ford,Mayor Agenda Item #8.B. 08 Jun 2026 Page 90 of 121 w «"1.» DMI- DRIVER M‘AHL HAWTI IOPNF DEEMNO‘' P (904)3011269 F (904)3 1.1279 wanndxivermcafee.com DRE/IR ¢AFEE r“’'1'HOENE DIEBEN One Independent Drive Suite 1200 Jacksonville,Florida 32202 To:City Commissionof Atlantic Beach From:Driver,McAfee,Hawthorne &Diebenow,PLLC Date:May 27,2026 Re:Dune House /"City Commission Charter Approval for Flagpole Exceeding 35 feet in Height MEMORANDUM Overview The owner,ACS One Ocean Propco LLC,(“Applicant”)of the hotel property located at 1 Ocean Boulevard,City of Atlantic Beach,Florida,(the “Property”)seeks to erect a ?fty-?ve (55) foot tall ?agpole with a set depth and ornamental fmial/ball truck (as measured herein)on the Property to display an American flag (the “Flagpole”)as part of the hotel rebranding from the One Ocean resort to the “Dune House.” The proposed Flagpole would exceed the thirty-?ve (35)foot maximum building height limit set forth by the Charter of the City of Atlantic Beach (“Charter”)in Article XIV,Section 59, (“Charter Height Limit”).1However,the proposed ?agpole is permittedby a majority vote of the City Commission of Atlantic Beach,Florida,(“City Commission”)and demonstration of the satisfaction of the Charter Height Limit standards in Charter Article XIV,Section 59.2 The Applicant is requesting approval by the City Commission of the Flagpole installation at the Flagpole Height as set forth herein.Below is an analysis of the relevant Charter Height Limit standards and demonstration that the standards are met for the installation of the Flagpole on the Property. 1 LDR Sections 24-91,Building Height,and 24-156,Exceptionsto Height Limitations,are supersededby the Charter Height Limit including the exceptions applicable to the Property as set forth in Charter Article XIV,Section 59.The sole approval required for the exceedance of the Charter Height Limit as to the Flagpole is approval by the City Commissionpursuant to the Charter Height Limit standards set forth in Charter Article XIV,Section 59. 2 The Charter Height Limit speci?cally allows the City Commission to approve “any ?iture development, redevelopment or expansion”on the applicable portion of the Property.A strict reading of the LDR de?nition of “development”and “redevelopment”in LDR Section 24-17 indicates the installation of the Flagpole may be considered “development”or “redevelopment” vi“. Agenda Item #8.B. 08 Jun 2026 Page 91 of 121 AIAnalysis Buildin /Location Pursuant to the Charter,certain parts of the Property are explicitly excepted from the Charter Height Limit on buildings.Section 5 of the Charter allows buildings within the “part of said [P]roperty extending west from the existing hotel tower no more than one hundred twenty- ?ve (125)feet towards the west [P]ropert_vline [and]no closer than ?fty (50)feet to the south [Plroperty line,with no more than a maximumwidth of one hundred (100)feet and containing an additionalfootprint of no more than eleven thousand ?ve hundred (11,500)square feet”to exceed the Charter Height Limit This area is outlined in the attached Flag Pole Permit Exhibit at Exhibit “A”(“Flagpole Exhibit”)by red dashed lines. The Charter Height Limit appliesto buildings within a certain portion of the Property.The Charter does not de?ne “building”,but this Charter Section indicates that building height is a land development regulation.Thus,the de?nition of “building”in Chapter 24,Land Development Regulations,of the Code of Ordinances of the City of Atlantic Beach,Florida,(“LDR”)is probative.LDR Section 24-17 de?nes a building as “a structure designed or built for support, enclosure,shelter or protection of persons,animals or property of any kind.”The Flagpole does not meet the de?nition of a building as it does not provide support,enclosure,shelter or protection. However.the LDR “building”de?nition treats “building”and “structure”as one in the same.LDR Section 24-17 de?nes “structure”as “anything constructed,installed,or portable.and which is over thirty (30)inches in height or requires a building permit,the use of which requires a location on a parcel of land.”The term “structure”also includespoles.Based on a conservativereading of the Charter Height Limit language and LDRs,the Flagpole is a “building”and subject to the Charter Height Limit. As depicted on the Flagpole Exhibit,the location of the Flagpole falls within the excepted portion of the Property.The proposed Flagpole is planned to be placed well within one hundred twenty-?ve (125)feet west of the existing hotel tower and well over ?fty (50)feet north of the south Property line.The Flagpole is also less than the one hundred (100)foot width and the eleven thousand ?ve hundred (11,500)square foot standards as depicted on the Flagpole Exhibit. Therefore,the proposed Flagpole meets this Charter standard to exceed the Charter Height Limit. Flagpole Height Charter Article XIV,Section 59,also states that a new building will “in no event exceed the height of the existing hotel tower building as of the effective date of this ordinance.”The ordinance adopting the Charter Height Limit in Charter Article XIV,Section 59,has an effective date of May 11,2015,as set forth on attached Exhibit “B”.Per the Duval County Property Appraiser report attached as Exhibit “C”,the hotel tower was constructed in 1973.As depictedon attached Exhibit “D”(the “Flagpole Height”)the ?agpole is signi?cantly shorter than the current hotel tower.The Flagpole as previously stated is ?fty-?ve (55)feet tall with a set depth and M ,m Agenda Item #8.B. 08 Jun 2026 Page 92 of 121 ornamental finial/ball truck that do not count against the height measurement as more particularly described and depicted on Exhibit “D”(the “Flagpole Height”).Based on the above,the Flagpole Height is signi?cantly shorter than the existing hotel tower building and therefore meets the standard to exceed the Charter Height Limit. Ci CommissionA roval City Commission approval of the ?agpole i necessary because the Charter dictates that “any future development,redevelopment or expansionon these parts of the [P]roperty [as depicted on the Flagpole Exhibit],which are proposed to exceed thirty-?ve (35)feet in height shall be subject to approval by the [C]ity [C]ommission.”LDR Section 24-17 de?nes “development”and “redevelopment”as generally “making of any material change in the use of appearance of any structure or land”.The installation of the Flagpole while not typically considered “development” or “redevelopment”under the colloquial sense,is considered it under the LDRs.As a result,the City Commission must approve the Flagpole Height. The Applicant,similar to almost all hotel owners,seeks to install an American ?ag on the Property.For massing purposes in relation to the hotel tower building and surrounding buildings, the Flagpole Height needs to exceed the Charter Height Limit.The installation of the Flagpole as described herein will be compatible m‘th the surrounding development.As set forth above,the Flagpole meets the Charter Height Limit standards and thus should be approved by the City Commission consistent with the Flagpole Height measurement herein.As part of this applicatlon, the Applicant would like to ensure the City Commission approval runs with title of the Property and is transferable from the Applicant to a subsequent Property owner. The Applicant intends to install the Flagpole consistent with this application prior to the July 4“1holiday to properly celebrateAmerica’s 25 0““birthday. a- 4n Agenda Item #8.B. 08 Jun 2026 Page 93 of 121 EXHIBIT A Flagpole Exhibit Agenda Item #8.B. 08 Jun 2026 Page 94 of 121 5.!.53..£5353.i?zu?:35;“use CEIXN:Emmm MJOQ 05“.m5::2:“gaggm?laéggu3:553!Exissécav:OZ_ZOEmOummJwFOIMWDOImZDQLDOmmv>._.:<_._1mOI m0<mEEK:I!:58gunin:£25.!E28 6...-!5 in 8:63.? u .A w.” was: 52.3.8599: ”I Int!.23: .I 53!5.1.6 I.5.3.5.5..5 mmum‘ms ham-panama.mm-nummnp -..—-,-L... >.!u 55!.En Excaliixu ..:§iz§!:i .i .1:,5.,.'J Agenda Item #8.B.08 Jun 2026 Page 95 of 121 City of Atlantic Beach Charter Article XIV,Section 59 B Agenda Item #8.B. 08 Jun 2026 Page 96 of 121 wit mi PART I CHARTER ARTICLEXlV.ZONING ARTICLEXlV.ZONING Sec.59.Zoning,land development regulations and maximum building height. Zoning and land development regulations shall be in accordance with Florida Statutes or as otherwise provided for within the Code of Ordinances,except that in no case shall the maximum height of buildings within the City of Atlantic Beach exceed thirty—five(35)feet;provided however,that existing buildings which excee thirty-five (35)feet in height may be repaired to that existing height,no alterations shall be made to any building, which would cause that building to exceed thirty-five (35)feet in height,and this Charter provision shall not restrict any property owner's vested rights under constitutional,statutory or common law. Further provided,however,that the city commission may approve,pursuant to the applicable section of the city's land development regulations,requests to exceed the maximum building height of thirty-?ve (35)feet for exterior architectural design elements,exterior decks or porches within nonresidential land use categories as designated by the future land use map of the adopted comprehensive plan,for nonresidential development. The only property excepted from this height limitation shall be certain parts of the existing hotel property located at 1 Ocean Boulevard,Atlantic Beach,Florida,which property is bounded by Ahern Street on the north,the Atlantic Ocean on the east,Atlantic Boulevard on the south,and Ocean Boulevard on the west,and only those parts of said property as follows: (1)The existing buildings that exceed thirty-five (35)feet on the property as of the effective date of this ordinance;and (2)That part of said property extending west from the existing hotel tower no more than one hundred twenty-five (125)feet towards the west property line,no closer than fifty (50)feet to the south property line,with no more than a maximum width of one hundred (100)feet and containing an additional footprint of no more than eleven thousand ?ve hundred (11,500)square feet. However,any future development,redevelopment or expansion on these parts of the property,which are proposed to exceed thirty-five (35)feet in height shall be subject to approval by the city commission and shall in no event exceed the height of the existing hotel tower building as of the effective date of this ordinance. Note:Currently F.S.163,F.S.166,and Code of Ordinances Chapters 14 and 20. Page 1 of 1 Atlantic Beach,Florida,Code of Ordinances (Supp.No.51) Created:2625-99-23 11:83:12 [EST] (Ord.No.33-15-19,§1(Exh.A),5— \lr Agenda Item #8.B. 08 Jun 2026 Page 97 of 121 1 Ocean Boulevard Duval County Property Ap :raiser EXHIBIT C Agenda Item #8.B. 08 Jun 2026 Page 98 of 121 pm ’| .x {xi 1‘J”mm mi 4m 7H].MW ‘2026 In 5M 000000 ll'lll‘ll’il “1mm”,’ Ilapr‘m :1 Va 51m. from4w M L‘l ACS ONE OCEAN PROPCO LLC Primary Site Address Of?cial Record Book]Page M 1809 BLAKEST STE 200 1 OCEANBLVD 21105-01077 9421 DENVER,CO 80202-5914 Atlantic Beach FL 32233— 1 OCEAN BLVD Pro e Detail Value Summa RE #1732294000 Value Descri 'on 2025 Certi?ed re“ Tax District USD3 Value Method Income Income llama 3993 Hotel/FullService Total Building Value $0.00 $0.00 #of Buildings 1 Extra Feature Value $0.00 $0.00 For m"lega,dsc?p?on see Land Value (Market)$2,288,000.00 $2,288,003.00 “93'”‘35"Land &Legal section below Land Value Aggy $0.00 $0.00 W 03101 ATLANTICBEACH Just (Market)Value $32,989,700.00 $33,215,400.00 Total Area 101471 Assessed Value $2,989,700.00 $3,215,400.00 The sale of this property may result in higher property taxa.For more information go to ?ve Our Home:Cap Diff/POI‘bbi'itYAmt 550-00/$13-00 50-03]$000 and our l3r_ope_rtyTaxEstimator .‘In Progress:property values,exemptionsand other supporting .mm $0.00 below information on this page are part of the workingtax roll and are subjed to change.Ceru?ed values listed in the Value Summary are those certi?ed in October,but may Includeany of?cial changes made after Taxable Value $321939'700'00 See bEIOW certi?cationLearn how the Empgty?ppraiser’s @115 value:DEM Taxable Values and Exemptions —In Progress If there are no exemptions applicable to a taxin authority,the Taxable Value is the same as the Assessed Value listed above in the Value Summary box. County/Municipal Taxable Value SJRWMD/FINDTaxable Value ‘School Taxable Value No applicable exemptions No applicable exemptions No applicable exemptions Sales History Book]Page Sale Date Sale Price Deed InmEent IYPECode Quali?ed/Unquali?ed Vamnt/Imp wl 21105-01077 6/14/2024 $48,620,000.00 5W -Special Warranty Unquali?ed Improved 11765-01466 4/1/2004 $23,050,000.00 SW -Special Warranty Unquali?ed Improved 085£lih®2?1/29/1997 $12,883,800.00 SW -Special Warranty Unquali?ed Improved 08507-02362 12/12/1996 $100.00 MS -Miscellaneous Unquali?ed Vacant 08507-02359 9/10/1996 $100.00 RW -Right of Way Unquali?ed Vacant 08463-00767 ‘10/14/1996 $100.00 WD -Warranty Deed Unquali?ed Vacant 07210-00144 110/30/1991 $4,676,600.00 SW -Special Wan'anty Unquali?ed Improved 05289-00926 2/27/1981 $2,272,000.00 WD —Warranty Deed Unquali?ed Improved: 03379-00790 7/14/1972 $75,000.00 WD -Warranty Deed Unqu din«:l 1mproved Extra Features LN Feature Code Feature Descriptlo Bldg.Length Width Total Units Value 1 IPLXCS IPools so Ft 1 0 1,176.00 $130,843.00 2 IELHC6 IElevator Hydrauilc 1 0 3.00 $254,740.00 3 IESHCS IElevator Stops Hydra 1 0 27.00 $464,981.00 4 Iswsce ISprinkler Wet System 1 o 49,991.00 $144,349.00 5 IPVAC1 IPaving Asphalt 1 0 22,920.00 537,052.00 6 IPVCCI IPaving Concrete 1 0 13,109.00 $75,529.01 7 Icvpcz ICovered Patio 1 70 1,400.00 $26,613.00 8 ILPCC1 IUght Pole Concrt 1 2.00 52,213.00 9 ILITC1 IUghtlng letura 1 4.00 $2,023.00 10 IFWIC1 IFence Wrought Iron 1 392.00 $19,943.00 11 Imom IWall Masonry/Concrt 1 780.00 $11,637.00 12 Iswscs ISprinkler Wet System 1 2,340.00 $5,757.00 13 IFCLC1 IFence Chain Link 1 75.00 $1,079.00 Land &Legal Land Legal LN M9.Use Dmcription My Assessment Front Depth Category LandUnits 111141353 LandValue LN Legal Description 1 1010 COMMERCIALWATERFRONTIACG 2 1010 COMMERCIALWATERFRONTIACG Buildings Building 1 Building1 Site Address 1 OCEANBLVDUnit Atlantic BeachFL32233- Type 3903 »HOTELFULLSERVICE 266.00I228.00 Common |s3,200.00 160.00I256.00 Common |39,200.00 Element Exterior Wall RoofStruct Roo?ng Cover Code 17 12 Square rootageI$',534,000.00I Square FootageI$4,704,000.00I Detail 17 C.B.Stuwo 12 ReinfrcdCan: 8 Clay/Berm Tile 1 5-6021-25-2052.350 2 AnANrIC BEACH 3 PT BU<36,ALLEYSLYINGWITHIN,PT 4 LANDSLYINGE THEREOEPTAHERN5r. 5 PT ATLANTICBVRECDOIR21105-1077 6 BEINGPARCEL1 a!»In 2 l .x-f 11‘ Building 01'} -l_an {NE/11. 2433 m) , 'd h A Agenda Item #8.B. 08 Jun 2026 Page 99 of 121 HAS ‘BAS Ill lrl BAS .LrUH a To obtain a historic Property Record Card (PRC)from the Property Appraiser's Of?ce,submit your request here: More Information hngct Us I Parcel Tax Record I 515 Map I?p this pLope_rtyon Google Map_sI _C_ityFees Record The Land Value (Market) The total market value of the property’s land.For properties with an agricultural classi?cation,this total includes the market value of common lands (not classi?ed agricultural)and the full market value (not classi?ed value)of land that is under the agricultural classi?cation. Year Built Building Value vae Pah'o Open Covered Porch 7 Flnlshedupper story 1 Canopy Addition Base Area Finishedupper story 8 Un?n Det Utility Base Area Pa?o Canopy Canopy Un?nishedStorage Base Area Total 1973 $2,230,934.00 Gross Heated Area Area 5579 0 504 0 504 504 504 0 196 196 1241 :12418 99344 99344 308 0 25091 25091 2738 0 2620 0 104 0 50 0 2340 2340 152310 139893 Effective Area 279 1058 504 126 196 12418 99344 92 25091 137 655 26 24 2340 142290 Interior Wall Interior Wall Int Flooring Heatlng Fuel Heating Type Alr 00nd Ceiling Wall Finfsh Comm Htg &AC Comm Frame Element Stories Baths Rooms /Units Avg Story Height 2 5 Notice of Proposed Prope_rty Taxes Notice (TRIM Notice) Taxing District Gen Govt Beaches PublicSchools:By State Law By LocalBoa.' SchoolBoard Voted FLInland Navigation Dist. AtlanticBeach Water Mgmt D.st.SJRWMD Urban Service Dls‘B Descri ‘on Assessed Value $32,989,700.00 $32,909,70000 $32,909,700.00 $32,989,700.00 $32,989,700.00 $2,939,700.00 $32,989,700JJD $2,989,700.00 Just Value Last Year Current Year $3555 2,800.00 $32,989,700.00 2025 TRIM Prope_rty ReQrd Card (PRC) This PRCre?ects property detail 1 and values at the time of the original mailing of the Notices of Proposed Property Taxes (TRIMNotices)in August. Property Record Card (PRC 1,» The PRCaccessed below re?ects property details and values at the time of Tax RollCerti?cation in October of the year listed. 2025 M E _2_02_2 1023 ONOOH30OHWOHNOH01OHU‘lOHuh Exemptions $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Value $5,552,000.00 $32,989,700.00 m w w o u m m tun- Code 9.000 662.000 193.000 10.000 Taxable Value $32,989,700.00 $32,989,700.00 $32,989,700.00 $2,989,700.00 $32,989,700.00 $32,989,700.00 5,532,909,7000r $32,989,700.00 Totals 5 Drywall 8 Decorative Cvr 7 Cork/VnylTile 4 Electric 3 Fred Not Ductd 2 Wall Unit 6 NS CeifWall Fin ‘_Not Zoned 3 C-Masonry Detail Last Year $285,353.88 $109,929.26 $79,922.69 $35,552.80 $1,023.92 $101,005.50 $6,374.62 $0.00 $619,162.67 OHS $0.00 $0.00 Proposed l$264,781.93 l$102,103.12 l$74,160.85 l$32,989.70 l$950.10 I$93,723.74 1$5,915.05 !$0.00 |$574,624.49 Taxable Value $35,552,800.00 $2,989,700.00 Rolled-back $249,946.46 $98,794.25 $70,739.30 $32,989.70 $390.72 $86,802.50 $5,610.15 $0.00 $545,831.08 ‘Ma s I”.Jr}‘JExemAssessed 1d u n P10 {1 Agenda Item #8.B. 08 Jun 2026 Page 100 of 121 EXHIBIT D Flagpole Height Agenda Item #8.B. 08 Jun 2026 Page 101 of 121 CONCORD AMERiCAN 4——(OplionsAvailabie) SeeSpeci?cationBox 4-———Halyard.Heavy-Duty#12 (3/8“Diameter) BraidedPolyesterHope »~1<——-——Two(2)Heavy~Duly4-1/4‘StainlessSteel SwivelFlagsnapsand Two(2)NeopreneFlagsnapCovers TRK-941BSS-GDT CLA-9090-BLK | 9.5'from bottom Ball Truck -10“Rev.Cleat Only Gold —SS Spindle Xtreme Series XESR50F13 -ABLXESR-Xtreme External Single Revolving W Rope Halyard Ground Set Installation F Top Diameter \Truckand Ornament f , Pride.Quality.Tra «wFCAGPDLE duio I]Butt Diameter AluminumCollar COL1-A1OC-BLK ABL FC-11 Cast Alum Black 1-Piece Anodized 59.3 as...a CAFP_010819_1pg Clea!(SecurityOptionsAvailable) SeeSpecificationBox (OptionsAvailable) SeeSmilicationBox PerimetercauikedtryInstaller 2‘Cap-Cementor WaterproofCompound and HardwoodWedges(ByInstaller) -GroundSleeveAssembly-16 GaugeGalvanizedSteelTube ._Tamper]DrySand(ByInstaller) —-3/16'SteelPlateWeldedto Sleeve 3/16'SteelSupportPlate —LightningSpike- 314'DiameterSteelRod Note:Foundationdesign notindwed.Foundation dimensionsshouldbe determinedbya maimed Engineerlamiliarwithsite soilconditions. Custome.Name:ASPECT REAL ESTATE GROUPDealer. Pro ect: Notes: FLAGPOLES ETC Q .1 Location: NOTE:Flagpole Components on Anodizedand Powder Coat flagpoles (excluding speci?ed Ornaments and Ball Trucks)wil lmatch?agpole color speci?ed. S eci?cations A.Mounting Height:50‘ B.Set Depth:5'-O" C.Total Length:55'-0" D.Butt Diameter:10" E.Wall Thickness:.250“ F.Top Diameter:4" Fla ole Sections:3 Shaft Wei ht:498 lbs. Hardware Weight:28 lbs. Ground Sleeve Weight:83 lbs. *Max Flag Size:10"x15‘ *Max Wind Speed w/Nylon Flag:140 mph *Max Wind Speed No Flag:191 mph *Wind Speed Speci?cations from ANSI/NAAMMFP 1001-07 XESR50F1SG-TOT-SK—CZD- 5%..am a E ES»:55:3:< E Wall Thickness AlloyBOSS-T6TaperedAluminumTun Agenda Item #8.B. 08 Jun 2026 Page 102 of 121 .v a I ,7‘5 lb .1 4 EEC ill‘.“1w)!“““11. (1 ?rs!UH ;{3"3i 0|! K W.“v”H"U 34 - 4C'-0" 21_G\'12E_E’ 4I_OU 4L6" 3G" 45" 1-,:;‘5 3mm: div 1!:l'.4 )MH Q!(,1 u;2f t?'mm .m‘a IlfMa‘H‘ v 1'31 v FiagnoieShaft GastAlum 'I‘uvSm Ease BB J— 5"7-1/2"3"2"3/"7-1/2" —8 7“10-1/2"3-11/16"2-3/4"1"10w" 10"UpTo .205 14"4-7/8"3-1/4"1"14w," 12"17"8"3-3/4"1-1/4"16"-18" Designing Your Flagpole — FoundationOptions installationmethodsavailableto securely and permanentlymountthe flagpoleinclude GroundSet and Shoe Baseoptions. Ground Set GroundSet installationsare the strongestand mostcommonformof flagpoleinstallation. They requireburialofthe flagpoleshaft in a concretefoundationto a depthequalto 10%of the mountingheight. AllstandardFlagpoles listed in this catalog are designed for GroundSet foundations. Each ?agpole is shipped at 10%over listed MountingHeight. Shoe Base Shoe Baseinstallationsare typicallyused whenan abovegroundinstallationisrequired. AA 2“Waterp'oofCompound (ByOthers) —Ha'dwoodWedges (ByOthers) —3000PSIConcrete —TampedDrySand \FoundationSleeve (16GaugeGalvanized) A B L 0mmited \SteelSupportPlate \lightningGroundSpikeH4 NAAlrlM"slwe‘a.’FlagpoleManualoffersbasicsuggestionson foundationmeasurementsin ?rm,drysoilonlyusingdry tampee‘ sand {21152605 PS!concrete.Soilconditionsvaryby site.Exact foundationrequirementsshouldbe veri?edbya Strucnna! EngineerwithKnot/.ifedgeofsoilconditionsinyourlocality AA BBB CCC BurrDu.BASE BASE Boo SQUARE Hr-Jem ansenou 4“7-1/2”3|!2" 5“9—3/4"3-1/2"2-3/4“ 8"11-1/4"3-15/16"2-3/4” 10”.312 &Larger 14"4-7/8"3-1/4" Exross: Munro been? [\3C11.4 33-0" 45-0" 60I_DII 70|_0|l 80l_0ll BOIJ' DIAMEI'ER 3/u 1" 1-1/4" GroundSet A E C 2&6”310-—36“ 31-6"4I_0ll 36:. 4l‘6"5I_0|l 45H 6|-0ll 6l_6ll 60" 7I_0ll 7"6“60" 8l_0ll 8E_6ll 72! BM CIRCLE DIAMETER 6-1/"-3 9"-10“ 11"-12" 14"-1:~“ 30 H 36 H 48 H48 "48 " Foo“galvaeizedSee:AnchorBolts 3300PS:Concrete {55.63:-PSiMinimumtieid). Al.ShoeBaseFlagpoiesareheattreated afterweidtoT-Stemper. Designing Your Flagpole — Flagpole Height The nextconsiderationinchoosing yourflagpoledesignis to determinethe mountingheight.Thiscan be specified solelyon the requiredaestheticsofthe particularjob,or can be determinedbythit size of the flagwishedto be flown. The NationalAssociationofArchitectural MetalManufacturers(NAAMM)publishes the followingcriteriafor determiningthe maximumflag sizeforeach flagpoleheight. 51056 Century Court Wixom MI 48393 All20'80’Flagpoleswitha4"+Butt Diametercan be provided in a Shoe Base ContactCustomer GroundSet HiramHash FAGSle 20' 30' 40' 50' 70' 4'x6' 6'X10' 8'X12' 10'X15' 12'X18' ervioefor WindSpeed informationfor yourparticular design. WallMounted Outrigger PLAGPOLEHeed FLAG32E have;Heart FLAGSr: 20'to 25'5'x8'10't012'4'x6' 40'to 45'8'x12‘17'to 23'6'x 10' 35' 45' 60' 80' 3'x5' 5'x8' 6'X10' 8'x12' 12'X18' 15'X25' 12'to15' 30'to 35' 4'x6' 6'x10' 8O 13't015' 3'x5' 5'x8' Safety Note:Extremecare mustbe exeersed We?instali’ngftagpsiesnear overheadpowef mesor War niggirg‘nthe vicimtyof buriednthities‘ Caution:Durirginstal‘atim;extremecare shouzdbe taken it:‘nsurethat ailcampsnerts are securelyattached. 31,111.,j 11121122:51121111112111:1111311 Wif?fiif21Jw1113111111linq112111121,1111211 1 11121121“11:3“01 W1211111111 11111.1i11 11 1:21111111121111“111111121111111111222. _,‘ 11|:11i11211,1111:1:111 12111:.-1:11:1111211112 12111 11 1‘.11:2111111211]1111211111211. sol-0H 5I_0Il 5I_6||50H 42 Hmw‘i63 Agenda Item #8.B. 08 Jun 2026 Page 103 of 121 m _ Mix?— Buildin —De t coab.us “ALLinformation required to process **WARNING T0 OWNER: BUILDINGPERMIT APPLICATION FORINTERNALOFFICEuse ONLY City of Atlantic Beach Building Division PERMITa} 800 Seminole Road,Atlantic Beach,FL32233 Phone:(904)247—5826Email: Job Address 1 Ocean Blvd,Atlantic Beach,FL 32233 REII 170229—0000 Legal Description 5—6921-25-29E 2.350 Valuation of Work (Replacement Cost)$18,516.30 Heated/CooledSF Non-Heated/CooledSF 0 Class of Work:New B Addition DAlterationDRepair EIMove?Demo I]Pool I:IWindow/Door 0 Use of existing/proposed structure(s):.CommercialDResidentialoIfexisting structure,is a fire sprinkler system installed?:I:IYes|: INoaWilltree(s)be removed in association with proposed project?[I Yes (Must submit separate Tree Removal Permit)IX“No Describe in detail the type of work to be performed: Installation of one (1)55-ft freestanding aluminum flagpole with black anodized finish (xtreme Series,external halyard,ground-set)in concrete foundation.Includes 3—piecepole assembly,revolving truck with gold ball,halyard system,cleat,and all associated hardware. Scope limited to ?agpole and foundation installation only -no electrical or lighting included.The vendor providing and installing the flagpole is:Flagpoles Etc.-Address:51056 Century Ct.,Wixom,MI 48393 -Phone 13:(248)634-7183 -Email:Logistics@flagpolesetc.com Florida Product Approval it (For multiple products use,i ) PROPERTYOWNER Name ACSOne Ocean Propco,LLC Phone (720)630-3361 Address 1809 Blake Street,Suite 200 City Denver State CO Zip W14 Email tgulliford@aspect—re.com Owner or Agent William I.Gulliford,Ill CONTRACTORName of Company NSC Construction Com an LLC Phone 678-464-6173 Address 13475 Atlantic Blvd.Unit 8 Suite 836 City Jacksonville State F'-Zip 3222’ Qualifying Agent ThomasHofer State Certification/Registrationrl CGC 1528632 Email thofer@newsouthconstruction.com Job Site Contact Number 912-355-0009 Worker'sCompensatio ilnsure Zurich American Insurance Coon Exempt I]Expiration Date 07/02/2026 Engineer of Record Architect of Record Application is hereby made to obtain a permit to do the work and installations as indicated.I certify that no work or installation has commenced prior to the issuance of a permit and that all work will be performed to meet the standards of all the laws regulating construction in this jurisdiction.I understand that a separate permit must be secured for ELECTRICALWORK,PLUMBING,SIGNS,WELL S,POOLS,FURNACES,BOILERS,HEATERS,TANKS,and AIR CONDITIONERS,etc. In addition to the requirements ofthis permit,there may be additional restrictions applicable to this property that may be foundin the public records ofthis city/county,and there may be additional permits required fromother governmental entities such as water management districts,state agencies,or federalagencies. OWNER'SAFFIDAVIT:I certify that all the foregoing information is accurate and that all work will be done in compliance with all applicable laws regulating construction and zoning. YOURFAILURETO RECORD A NOTICEOF COMMENCEMENTMAYRESULTIN YOU PAYING TWICEFOR IMPROVEMENTSTO YOUR PROPERTY.A NOTICEOF COMMENCEMENTMUST BE RECORDEDAND POSTED ON TH ESITEOFTHEIMPROVEMENTBEFORETHEFIRSTINSPECTION.IF YOU INTENDTO OBTAIN FINANCING,CONSULTWITH YOUR LENDER0R AN ATTORNEYBEFORERECORDINGYOUR NOTICEOF COMMENCEMENT. I'In lieu of signed,sworn and notarized signatures of the property owner,agent and/orcontractor,and under penalties of perjury,I declare that I have read and examined the foregoing application and that the facts stated in it are true and correct.” Thomas Hofer 05/25/2026 SIGNATU NTRACTOR PRINTOR TYPENAMEOF CONTRACTOR DATE William I.Gulliford,Ill 5/1 5/2021‘» SIGNATUREO o R OR AGENT PRINTORTYPENAMEOF OWNERORAGENT DATE BuildingPermit Application 07.03.2025 1, NOTICE:J"“l(lh1_{llyl ‘ Product Aggraval Information Shgggi IL Agenda Item #8.B. 08 Jun 2026 Page 104 of 121 Bandwve?tLLroabr W Wu m OWNER BUILDERAFFIDAVIT City of Atlantic Beach Building Division .IOBADDRESS: 800 Seminole Road,Atlantic Beach,FL32233 1 Ocean Blvd,Atlantic Beach,FL 32233 Phone:(904)247-5826 Email:j;;_,'_=_'_.-:_;5;,_.,’:'-?“.- I.FLORIDASTATUTES;CHAF’TER43 FLORIDASTATUTES,PART 1 I‘CONSTRUCTIONCONTRACTING"REQUIRESOWNER/BUILDE RTOACKNOWLEDGETHELAW: To qualify for exemption under this subsection,an owner must personally appear and sign the building permit application and must satisfy local permitting agency requirements,if any,proving that the owner has a complete understanding of the owner's obligations under the law as specified in the disclosure statement in this section.However,for purposes of implementing a "United States Department of Energy SunShot Initiative:Rooftop Solar Challenge"grant and the participation of county and municipal governments, including local permitting agencies under the jurisdiction of such county and municipal governments,an owner's notarized signature or personal appearance to sign the permit application is not required for a solar project,as described in subparagraph ia)3.,if the building permit application is submitted electronically to the permitting agency and the owner certifies the application and disclosure statement using the permitting agency's electronic confirmation system.If any person violates the requirements of this subsection, the local permitting agency shall withhold ?nal approval,revoke the permit,or pursue any action or remedy for unlicensed activity against the owner and any person performing work that requires licensure under the permit issued.The local permitting agency shall provide the person with a disclosure statement in substantially the followingform: DISCLOSURESTATEMENT -g 1.4:41 understand that state law requires construction to be done by a licensed contractor and have applied for an owner- builder permit under an exemption from the law.The exemption specifies that I,as the owner of the property listed,may act as my own contractor with certain restrictions even though I do not have a license. 2.’i understand that building permits are not required to be signed by a property owner unless he or she is responsible for the construction and is not hiring a licensed contractor to assume responsibility. 3..,_._'__iunderstand that,as an owner-builder,I am the responsible party of record on a permit.I understand that I may protect myself from potential financial risk by hiring a licensed contractor and having the permit ?led in his or her name instead of my own name.I also understand that a contractor is required by law to be licensed in Florida and to list his or her license numbers on permits and contracts. 4.'__.'._-_-Iunderstand that I may build or improve a one-family or two-family residence or a farm outbuilding.I may also build or improve a commercial building if the costs do not exceed $75,000.The building or residence must be for my own use or occupancy.It may not be built or substantially improved for sale or lease,unless I am completing the requirements of a building permit where the contractor listed on the permit substantially completed the project.If a building or residence that I have built or substantially Improved myself is sold or leased within 1 year after the construction is complete,the law will presume that I built or substantially Improved it for sale or lease,which violates the exemption. '\ 5.4 .’‘{understand that,as the owner—builder,I must provide direct,onsite supervision of the construction.-—u_ 6.'f :1 understand that I may not hire an unlicensed person to act as my contractor or to supervise persons working on my building or residence.it is my responsibility to ensure that the persons whom I employ have the licenses required by law and by county or municipal ordinance. 7._'___’I understand that it is a frequent practice of unlicensed persons to have the property owner obtain an owner-builder permit that erroneously implies that the property owner is providing his or her own labor and materials.I,as an owner-builder, may be held liable and subjected to serious financial risk for any injuries sustained by an unlicensed person or his or her employees while working on my property.My homeowner‘s insurance may not provide coverage for those injuries.I am willfullyacting as an owner-builder and am aware of the limits of my insurance coverage for Injuries to workers on my property. 8.:;;_I understand that I may not delegate the responsibility for supervising work to a licensed contractor who Is not licensed to perform the work being done.Any person working on my building who is not licensed must work under my direct supervision and must be employed by me,which means that I must comply with laws requiring the withholding of federal income tax and social security contributions under the Federal Insurance Contributions Act (FICA)and must provide workers'compensation for the employee.I understand that my failure to follow these laws may subject me to serious financial risk. Owner Builder Af?davit07.03.2025 1'4:“?H:.H: Plea Initial Items 1 .1 Agenda Item #8.B. 08 Jun 2026 Page 105 of 121 W6) W M“ 10.II ’ 11.‘_ 12. 13. m.LII agree that,as the party legally and financially responsible for this proposed construction activity,i will abide by allapplicablelawsandrequirementsthatgovernowner-builders as well as employers.I also understand that the construction must comply with all applicable laws,ordinancesbuilding codes,and zoning regulations. "I understand that i may obtain more information regarding my obligations as an employer from the Internal Revenue Service,the United States Small Business Administration,the Florida Department of Financial Services,and the Florida Department of Revenue.i also understand that I may contact the Florida Construction industry Licensing Board at (850) 487—1395 or the :___B-‘."for more informationabout licensedcontractors. lam aware of,and consent to,an owner-builder building permit applied for In my name and understand that i am the partylegallyandfinanciallyresponsiblefortheproposedconstructionactivityatjobaddresslistedonthisdocument _v #1 agree to notify the City of Atlantic Beach Building Divisionimmediately of any additions,deletions,or changes to any of the information that l have provided on this disclosure. I __ Licensedcontractors are regulated by laws designed to protect the public.if you contract with a person who does not have a license,the Construction industry Licensing Board and Department of Business and Professional Regulation may be unable to assist you with any financial loss that you sustain as a result of a complaint.Your only remedy against anunlicensedcontractor may be in civilcourt.it is also important for you to understand that,if an unlicensed contractor or employeeof an individual or ?rm is injured while workingon your property,you may be held liablefor damages.if you obtain an owner-builder permit and wish to hire a licensedcontractor,you willbe responsible for verifying whether the contractor is properly licensedand the status of the contractor's workers'compensation coverage. Before a building permit can be issued,this disclosure statement must be completed and signed by the property owner and IV. V. returned to the local permitting agency responsible for issuing the permit.A copy of the property owner's driver license.the notarized signature of the property owner,or other type of verification acceptable to the local permitting agency is required when the permit is issued. INJURYLIABILITY;SINCEOWNERSMAYBELIABLEFORINJURIESTO WORKERSTHEYHIRE,THEBUILDINGDIVISIONSUGGESTSWORKER' SCOMPENSATIONINSURANCEBEPURCHASED. IRS WITHHOLDING;OWNERSHIRING WORKERSBECOMEEMPLOYERSAND SHOULDALSOOBSERVEIRSWITHHOLDINGTAXAND/ ORFORM1099REQUIREMENTSONTHEWORKERSTHEYEMPLOYONTHEIRIMPROVEMENTTRADES. PENALTY;UNLICENSEDCONTRACTORSCANNOTBE EMPLOYEDUNDER ANYCIRCUMSTANCES.OWNERS BEING SUBJECTTO $5,000 PENALTYUNDER FLORIDASTATUTE NO.455--228I1).AN ”OCCUPATIONALLICENSE”IS NOT ADEQUATE THE OWNER SHOUL DPHYSICALLYSEETHECOUNTY”CERTIFICATEOF COMPETENOI”OR THE FLORIDA”CONTRACTORSCERTIFICATE " TOASCERTAINIF A PERSONISA LICENSEDCONTRACTOR.CONTACTTHEBUILDINGDIVISION(904-247—5826 OR_U_."’J ."'‘"..__I IFIN DOUBT. ACKNOWLEDGEMENT:I HEREBYACKNOWLEDGETHAT I HAVE READTHE ABOVE DISCLOSURE STATEMENT AND THAT I COMPLY WITH ALLTHE REQUIREMENTSFOR THE ISSUANCEOF AN OWNER-BUILDERPERMIT. oN(“31/MS @M paw hora-4».1.1.x... \5 Max;2074» Mix ACS OntNahum?émmmck?fgzpwmm.Lu: 1 Job Address:1 Ocean Blvd,Atlantic Beach,FL32233 RE#170229-0000 Owner Name:ACSOne Ocean Propco LLC Phone Number:(720)630-3361 Mailing Address:1809 BlakeStreet,Suite 200 City:State:CO Zip;80202-5914 .;_,(5ignaturgo?gmfi‘r‘orAgent),-.g-‘.3 (Date) "WNW Signed before me this .day of - ~ - mam.in the County of Duval,State of Florida,has personallyappeareg ,.CommitHl-i526739 ,,_.;‘r-.,.',( Wren/3012028 '_"_7__ “ _-_A,'_:7‘J I JPersonallyKnown OR [lProducedIdenti?cation My commission expires: I -. Owner BuilderAf?davit07.03.2025 Notary Signatu re: v -..—_ _,_____ V ; > BULLDING‘QEPIL’i’U Agenda Item #8.B. 08 Jun 2026 Page 106 of 121 -RGPOLE1"“; Pride.Quality.Tradition. TRK-941GSS-GDT CLA-9090-BLK | 9.5'from bottom Bail Truck -10"Rev.Cleat Only Gold -SS Spindle Xtreme Series XESR -Xtreme Extemal Single Revolving XES R50F1 3 'AB Rope Halyard Ground Set Installation I)Butt Diameter Aluminum Collar 595.—32.u COL1-A1OC-BLK ABL FC-11 Cast Alum Black 1-Piece Anodized CAFP_010819_1pg XESREGF136—TOT-SK-C2D Clea!(SecurityOptionsAvailable) SeeSpecificationBox (OptionsAvailable) SeeSpeci?cationBox Perimetercaulkedby Installer _2‘Cap -CementorWaterprootCompound and HardwoodWedges(ByInstaller) —GroundSleeveAssembly—16GaugeGalvanizedSteelTube .—TampedDrySand(ByInstaller) ‘—3/16‘SteelPlateWetdedto Sleeve —3/16"SteelSupportPlate —LightningSpike- 314'DiameterSteelRad Note:Foundationdesign not inolwded.Foundation dimensionsshouldbe determinedby a ouatrlied Engineertamilleuwithsite soilconditions. Customer Name:ASPECT REAL ESTATE GROUPDeater: Pro ect: Notes: FLAGPOLES ETC Q .1 Location: NOTE:Flagpole Components on Anodizedand Powder Coat flagpoles (excluding speci?ed Ornaments and BallTrucks)will match ?agpote color speci?ed. S eci?cations A.Mountin Height:50' B.Set Depth:5'-0" C.Total Len th:55'-0“ D.Butt Diameter:10" E.Wall Thickness:.250“ F.To Diameter:4" Fla ole Sections:3 Shaft Weight:498 lbs. Hardware Weight:28 lbs. Ground Sleeve Weight:83 lbs. *Max Flag Size:10‘x 15' *Max Wind 8 eed w/N Ion Fla :140 m h *Max Wind Speed No Flag:191 mph *Wind Speed Speci?cations from ANSI/NAAMMFP 1001-07 ".I" 5&5Sma :o R? F Top Diameter \4——Truck and Ornament (UplionsAvailabt e)SeeSpecilimtionBox Halyard.Heavy-Duty#12 (3/8"Diameter) BraidedPolyesterRom Two(2)Heavy-Duty4-1/4“StainlessStee lSwivelFlagsnapsand Two(2)NeopreneFlagsnapCovers 222.2:552 < E Wall Thickness Alloy6063—T6TaperedAluminumTub V AMERICAN Agenda Item #8.B. 08 Jun 2026 Page 107 of 121 .‘m r i q. 20I_0H 30'-O" 40'-0" SOLO“ 70'-0" 2|_0II 3'-O’ 4I‘O" 5I_0|I 7l‘0ll 2|_6|| 3l_6" 4|_6H 5|_8l| 7|_6II 30H 36" 45" 50" 60H 24 “ 24 " 36 H 42 " 48 m ri‘H L‘" A"M“I A Tin -‘-|um3mH m #3 All20'to 80'Flagpolgaswitha.4"+Butt piameteqcan be provideqin a Shag.Base ContactCustomer emce for WindSpeed InformationforyourparticulardeSIgn. 10".312 &Larger 14"4-7/8"3-1/4"1-1/4"14"-15 Fiagac-isS?a ft CastA' minumShoeBa se 5“7-1/2"3"2"3/”7-1/“-3 7"10-1/2”3-11/16"2-3/4"1"10"-11 “ 10"UpTo .205 14"4-7/8"3-1/4"1"14"-15" 12"17"8"3-3/4“1-1/4"16'-18" Designing Your Flagpole — Foundation Options installationmethodsavailableto securely andpermanentlymountthe flagpoleinclude GroundSet and ShoeBaseoptions. Ground Set GroundSet installationsare the strongest and mostcommonformof flagpoleinstallation. Theyrequirebun'alof the flagpoleshaft in a concretefoundationto a depthequalto 10%of the mountingheight. Allstandard Flagpoles listed in this catalog are designed for GroundSet foundations. Each ?agpole is shipped at 10%over listed MountingHeight. Shoe Base ShoeBaseinstallationsare typicallyused whenan abovegroundinstallationis required. AA 2"WaterproofCempatm {ByOthes) HardwoodWedges (ByOtis-'3) A 3000PS.Coacrete 3t TarrrpedDr;Sand \FoundationSieeve (15 GaugeGa‘xanled} Ommited \Stee‘.SupportPraia \LightningGroundSpikeL—D”—‘l NAAMM’5Metal?agpole Manuaioffersbasicsuggestionson foundationmeasurementsin .m;drysoilonlyusingdry tamper! sandand 300i.iPSIconcrete.Soilconditionsvaryby site.Exact foundationrequirementsshouldbe veri?edbya Structural Engineerwithknowledgeofsoilconditionsiny urlocaiity AA BBB CCC BurrDIA.BASE BASE BDLT SoUAnE HEIGHT Pnoaiscnou 4"7—1/2"3"2" 6“9-3/4"3-1/2"2-3/4“ 8"11-1/4“3-15/16"2-3/4" GroundSet Expose: MommaHEIGHTA B 25-0"2'-6"3'-0" 35-0"3'-5"4'-o" 49-0"4'-e"5'-0" cote"6'-0“6'-6“ aoto 8'-0"8'-6" BOLT BouCIRCLE DIAMETER DlAMEI'ER 3/4"6-1/2"-¢t 1”9"-10" 1"11"-12" 36H 36" 45" 60H 72H 24H 30“ 36" 48“ 48" 1mm;{I ' 1".:srwhuu‘. ,H“:mm Mum M Hmmwwi‘ Safety Note:Extremecare mustbe exercrsedwheninstallingfiagpotesnear overheadpawerhnesor whendiggrngin the tidntty of buriedutitities. Caution:DuringInstallationextremecare snauéri be takento insurethat allcomponent saresecuretyattached Fourgaiiai’zedSleeiAnetteBols 303;:PS:concrete 255533133Mitfmmtied}. AilS.BaseEagpaiesareheattreated afterwasto 7-5temper. Designing Your Flagpole - Flagpole Height Thenextconsiderationin choosing yourflagpoledesignis to determinethe mountingheight.Thiscan be specified solelyon the requiredaestheticsof the particularjob,or can be determinedbythe sizeofthe flagwishedto be flown. TheNationalAssociationof Architectural MetalManufacturers(NAAMM)publishes the followingcriteriafor determiningthe maximumflagsizeforeach flagpoleheight. 51056 Century Court W ixom MI 48393 WEGIS-éi'r'd533gSize 20'4‘x6' 30'6'X10' 40'8'X12' 50'10'x15' 70'12'X18' WallMounted FLAevoL:Hes»: 20'to 25’ 40'to 45' Rte 522 5'x8' 8'X12' Outriggernew;HEIGH?FLA G SE 10't012' 7'to 23' AIX EI 6' X10' 15' OR' 35' 45' 60' 80' 3'x5' 5'x8' 6'X10' 8'X12' 12'X18' 15'X25' 12'15015' 30'to 35' Alx?l 6'X10'13‘1016' 3'x5' 5'x8' m{J Agenda Item #8.B. 08 Jun 2026 Page 108 of 121 CONSTRUCTION SITE MANAGEMENT PLAN Job Address:1 Ocean Blvd.,Atlantic Beach,Florida 32233 Description of Work:Installation of one (1)55-ft freestanding aluminum flagpole with black anodized finish (Xtreme Series,external halyard,ground-set)in concrete foundation.includes 3-piece pole assembly,revolving truck with gold ball,halyard system,cleat,and all associated hardware.Scope limited to flagpole and foundation installation only -no electrical or lighting included.The vendor providing,delivering and installing the flagpole is: Flagpoles Etc.-Address:51056 Century CL,Wixom,MI48393 -Phone #2 (248)634-7i 83 -Email: Delivery and installation will take approximately 4-5 hours to complete.N-«long-term parking and/r il’material storage necessary. 0 The flagpole will be delivered on a 53’truck,and installation will require the use of excavation and hoisting equipment..Underground items will be clearly marked at least 3 business days prior to installation. a The truck and crane will enter the property on Ahern St to avoid disrupting the flow of traffic and arriving/departing hotel guests.Some parking spots within the parking lot will be temporarily blocked fl'Oi Valet use to ensure there is adequate safe space to complete the install..Any excavated materials and/or debris,will be removed from thejob site as necessary.upon completion ??rw?..? Akn? MW «.33.; MW“5‘ Lo istics@fla olesetccom Agenda Item #8.B. 08 Jun 2026 Page 109 of 121 ‘z1'i ‘Y x’Ir31‘32—7»;‘_‘m 2:?w.>._,2”,2?"Iunm(Iu~lis!i 31.3.“._ aga?huhnud? 359.15Ei347’,3giving 13.... Ta £5 :3 .5 ¢ .nquiHES-Iv..611}.an;urge...iv alum!rm;8.5:!553I593.1)u f')I" ZOEbDNEbZOO mo”.#02 >._ZO m0“. ‘a 1'5 «1.5 x A$5.32 kiwi 5.5 24,». iiiaif... .I __ fl.$36.11;? Ilia“.5:3n. .5.Alp-8.13 iai...t. .L Bx:5.3%,i 41!?In (\E ii ,ig “.9..5!!! git—vi5‘ distal-as I?!1.1.3.56 r34!».. sworn.” 5:m2.? '3:E 35%«5Exi- c:was}.Ea.xiiai 836uu.is: 3:11C2% 5553.3nrr 51?h”3:!set-nu!35 iii-v.1. «- a. g II I 1‘ :1»4m»? .2-5511’..quFt. 5:1.5:... .3.‘,.2 >235 a:L uwc?g u Jo... {II-535.. Minn”Uutn n.“.v ,3.r _,:_.,.,‘uu:rI...“_Agenda Item #8.B.08 Jun 2026 Page 110 of 121 LO E]RESIDENTIAL COMMERCIAL D OTHE SITEINFORMATION ADDRESS1 Ocean Blvd,Atlantic Beach,FL 32233 RE,170229-0000 TREE &:VEGETATION AFFIDAVIT FOR INTERNALOFFICE use ONLY City of Atlantic Beach PERM|T# Community Development Division 800 Seminole Road AtlanticBeach,FL32233 (P)9044475300 You must submit thir -z If applying for a demo permit,tree barricades are required for all trees on the lot and barricades are subject to Section 23.24 standards.Prior to the issuance of a demo permit,a zoning inspection will need to be passed to ensure tree barricades meet Section 23.24 of city code,which is guided by the Tree Protection Guide for Buildings and Developers,published by the Florida Division of Forestry. APPLICANTINFORMATION NAME ACS One Ocean Propco LLC New (720).:30-3361 ADDRESS 1809 Blake Street,Suite 200 cm (720)630-3361 CITY Denver STATE CO ZIPCODE 80202'5914 EMAILbrett.leonhardt@sagehospita|itygroup.com OWNER LEGALAUTHORIZEDAGEN I affirm that l have reviewed the provisions of Chapter 23,"Protection of Trees and Native Vegetation",of the Municipal Code of Ordinances for the City of Atlantic Beach Florida and/or l have participated in a pre-application meeting with the Administrator of those regulations.Subsequently,I affirm that no regulated trees and no regulated vegetation will be damaged,destroyed and/or removed from the above-described property and/or adjacent properties including right-of-way. "In lieu of signed,sworn and notarized signatures of the property owner,agent and/orcontractor,and under penalties of perjury,I declare that I have read and examined the foregoing application and that the facts stated in it are true and correct." William I.Gulliford,III 5/15/2026 SIGNATUREOF PL PRINTORTYPENAMEOFAPPLICANT DATE TREEANDVEGETATIONAFFIDAVIT04.I 4.2026 n Agenda Item #8.B. 08 Jun 2026 Page 111 of 121 Page 112 of 121 I II I ' I I I I I I II t I I III I II I III 'I I I ’|‘ :II II I II II :_ II I 'l "II I - r = _-I I |I' II I _ I I'I 'I.I )I I l‘ I II I |I -I I II . I II ~;I-' I I I-I I -_-,.__- I.II II I I 1 I I. -II III I I .II I '" u .'II ' I 14 I II |"-II I,-{I A II II |z *II I II I .I-. I I .. ' II '- -II I T I '‘ I:I 'In ‘= ' I II II - ' I II I I--. “ I II 2 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Draft Resolution establishing a uniform policy for remote participation in public meetings via Communications Media Technology (CMT). SUBMITTED BY:Kevin Hogencamp,Interim City Manager TODAY’S DATE:June 4,2026 MEETING DATE:June 8,2026 BACKGROUND The City of Atlantic Beach values municipal transparency and public trust,adhering ?rmly to a “government gone good”philosophy.To maintain administrative integrity while addressing the realities of unexpected hardships faced by elected of?cials,the City requires a formal, comprehensive policy governing remote participation in public meetings. Currently,Florida law demands a strict physical presence to constitute a meeting quorum and legally transact public business.However,Florida Attorney General opinions recognize that under “extraordinary circumstances,”a member may participate and vote remotely Via Communications Media Technology (CMT),provided a physical quorum is already present at the meeting site. This proposed policy establishes clear,uniform guidelines for the City Commission regarding when and how remote participation may occur.Crucially,to protect the integrity of local deliberations and minimize administrative burdens,the policy implements a strict physical presence mandate for all subordinate city committees,advisory boards,and task forces,permitting no remote exceptions except for documented ADA accommodations. The policy also details technical,cybersecurity,and voting protocols --such as requiring multi- factor authentication,enterprise-grade platforms,and mandatory roll-call voting --to ensure all remote sessions remain stable,secure,and fully open to the public. BUDGET IMPACT Minimal technical and administrative costs associated with implementing secure CMT platform controls and training staff on the City Clerk’s Remote Participation Management Checklist. RECOMMENDATION Adopt the Resolution establishing the Communications Media Technology (CMT)Participation Policy Agenda Item #8.C. 08 Jun 2026 Page 113 of 121 ATTACHMENTS 1.Draft Resolution 2.Policy:Participation Via Communications Media Technology (GMT) 3.City Clerk’s Checklist:Remote Participation Management Remote Meeting Attendance Staff Report Page 1 of 2 REVIEWED BY CITY MANAGER: Agenda Item #8.C. 08 Jun 2026 Page 114 of 121 RESOLUTION NO.26-76 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,ADOPTING A UNIFORM POLICY FOR PARTICIPATION IN PUBLIC MEETINGS VIA COMMUNICATIONS MEDIA TECHNOLOGY (CMT);ESTABLISHING PHYSICAL QUORUMREQUIREMENTSAND ADMINISTRATIVE PROCEDURES FOR THE CITY COMMISSION;MANDATING PHYSICAL PRESENCE FOR SUBORDINATE COMMITTEES AND BOARDS;PROVIDING FOR TECHNICAL,SECURITY,AND PUBLIC ACCESS PROTOCOLS;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach is committed to maintaining municipal transparency,fostering public trust,and ensuring robust due-process protections during all public proceedings;and WHEREAS,Florida’s Government-in—the—SunshineLaw (Section 286.011,Florida Statutes)and applicable Florida Attorney General opinions strongly prioritize the physical presence of public of?cials at designated meeting sites to foster meaningful deliberation;and WHEREAS,Florida Attorney General opinions allow for the remote participation and voting of an elected of?cial via Communications Media Technology (CMT)only under "extraordinary circumstances"and only when a physical quorum of the body is already present at the noticed meeting location;and WHEREAS,the City Commission desires to establish uniform,clear,and legally compliant procedures to govern conditional remote participation for Commissioners facing unforeseen or unavoidable hardships;and WHEREAS,the City Commission ?nds it necessary to maintain a strict physical presence mandate for all subordinate city committees,advisory boards,and task forces to preserve the integrity of advisory deliberations and reduce administrative burdens;and WHEREAS,establishing standardized technical,security,and voting protocols for remote communications protects the municipal framework from cybersecurity risks and ensures seamless public access. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby adopts the “Participation via Communications Media Technology (CMT)”policy,attached hereto as Exhibit A. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. Attest: Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #8.C. 08 Jun 2026 Page 115 of 121 EXHIBITA Policy:Participation via Communications edia Technology (C I.Purpose To establish uniform procedures for remote participation in public meetings,ensuring compliance with Florida’s Government-in-the—Sunshine Law (Section 286.011,Florida Statutes),the Florida Public Records Act (Chapter 119,Florida Statutes),Section 286.0114, Florida Statutes (right of public to be heard),the Americans with Disabilities Act (ADA),and applicable Florida Attorney General opinions construing the foregoing,while prioritizing the physical presence of officials to foster public trust,due-process protections,and meaningful deliberation.Nothing in this policy shall be construed to expand the authority of the City Commission,or any other City board,beyond what is permitted by Florida law. II.City Commission:Conditional Remote Participation The City Commission recognizes that unforeseen and extraordinary circumstances may occasionally prevent a Commissioner from being physically present at a designated meeting site..Physical Quorum Requirement:No meeting of the City Commission shall conduct official business or take any formal action unless a physical quorum of the membership is present at the meeting location..Extraordinary Circumstances:A Commissioner who is not physically present may participate and vote via CMT only if a physical quorum is present at the noticed meeting location and the Commission determines,by majority vote of the members physically present,that the absence is due to an extraordinary circumstance. Extraordinary circumstances are those unforeseen or unavoidable conditions that make physical attendance impracticable;they do not include scheduling conflicts, travel for personal convenience,or attendance at non-emergency events.Examples include,but are not limited to,the following: 0 Medical disability or health—related confinement. o A death in the immediate family. 0 Unforeseen weather—related travel disruptions. o A reasonable accommodation under the Americans with Disabilities Act,as documented through the City’s ADA coordinator. 0 Mandatory military service or required appearance pursuant to lawful subpoena,court order,orjury duty..Procedure:The Commissioner must submit a written request (email is sufficient)to the City Clerk and the Mayor (or,if the Mayor is the requesting member,the Mayor Pro Tem)at least 24 hours prior to the meeting (unless an emergency arises within T) Agenda Item #8.C. 08 Jun 2026 Page 116 of 121 .I I._ I I l I II I III N.. II =r .I I ' q r,''I I ‘II II I I II n ,I.... w.'"I ' - I I,.I I I u -"_m. I I I v I I . J.uh I.-.'1' .I '.1 - ' .-—H II I I II I 9 II‘ I H II I r I .l I -I.= II I =_:I I.. . n I I ,.'l II . H II .n u .I -,I -E I I I I n.“H 'I I‘‘l' E I II I = I H H. In H I I I I ;t I!“'H A I II m;-_ II ,A I I _. I H - H . I II; II I H I -u =I IIII I II ,I u ‘1 I I I H I I III "I I 1 I .III ||l I i: I " z u I I " _ I I ‘I I II ':I:I l I I I l '‘v I II I I I I u I I I .u I I I I,. u ..I '' IF .= I I _. -I II 1‘I II ,I |I I H O I I I: =I I,I II III B ..i . I 'I 'I I t - . I .. I I .I .x-L I H _.. that 24-hour window,in which case the Commissioner shall submit the written request as soon as practicable)and provide the specific reason for the absence.The written request is a public record under Chapter 119,Florida Statutes,and shall be preserved with the meeting file.The presiding officer shall announce the request at the start of the meeting for Commission approval,and the Commission’s determination,including the specific basis for finding (or declining to find)an extraordinary circumstance,shall be reflected in the minutes.A denial of a request shall not,by itself,give rise to a cause of action against the City. Quasi-Judicial Proceedings:Because quasi-judicial hearings (including,without limitation,land-use,rezoning,variance,special-use,code-enforcement,and certain personnel matters)implicate due-process rights,including the rights of affected parties to confront witnesses and have decision-makers personally observe demeanor and evidence,no Commissioner shall participate via CMT in any quasi- judicial proceeding unless:(i)the applicant and any other party of record affirmatively consent on the record to the Commissioner’s remote participation;or (ii)the applicant is offered,and declines,a continuance of the item to the next regularly scheduled meeting at which the Commissioner is expected to attend in person.The City Attorney shall determine,in advance of the meeting,whether an agenda item is quasi-judicial.A Commissioner participating remotely under this paragraph shall affirm on the record that he or she has reviewed all evidence, exhibits,and testimony presented at the hearing. Frequency Limit:Absent an ongoing ADA accommodation,no Commissioner shall participate via CMT more than three (3)meetings per fiscal year.This limitation is intended to preserve the strong preference for physical attendance reflected in Florida Attorney General opinions construing Section 286.011,Florida Statutes,and is not a contractual or vested right of any member. Presiding Officer:The presiding officer of a meeting shall be physically present at the noticed meeting location.If the Mayor participates via CMT under this Section, the Mayor Pro Tern (or next—ranking member physically present)shall preside. Ill.Committees and Advisory Boards:Physical Presence Mandate To ensure the integrity of advisory deliberations and to simplify the administrative burden of managing public meetings,remote participation is strictly prohibited for all city committees, boards,and taskforces. ln-Person Requirement:Members of all subordinate committees must be physically present at the meeting location to be counted toward a quorum,to participate in discussion,or to cast a vote. No Exceptions:The "extraordinary circumstances"allowance provided to the City Commission does not apply to committee members. 67792538 v2 Agenda Item #8.C. 08 Jun 2026 Page 117 of 121 'I I 'I II II II H I I II I -.I 'H I.—=‘II __. I I III II I . ‘l I II I I I'II II " J I I w . I III.-II I . I II 'H w IIJ III__: _~'.u=:I“I H I II ''I ‘ IIII -'II "' I '|-I I V.I II III 'II I'"; III I -'I I'I"II”II ' "‘ I 'I.II I 'I!-III I I I I r I II I | : I I I‘“.- r-I ' H I "I]l‘IJ H -_. I ='u . IIII If ‘H‘I II "“ 'I IN 'I III I“I ,I I I I I I II .u |I I .I II -.I‘I'I I III n m .Attendance Policy:Any committee member unable to attend in person shall be marked as "Absent.".ADA Accommodation:Nothing in this Section ill shall be construed to deny a committee member a reasonable accommodation required under the Americans with Disabilities Act;any such accommodation shall be coordinated through the City’s ADACoordinator and the City Attorney prior to the meeting. IV.Public Access Regardless of whether a Commissioner participates via CMT,the City shall ensure that the public attending in person can hearall speakers (both in-person and remote)clearly through high—quality audio amplification at the physical meeting site.Consistent with Section 286.0114,Florida Statutes,members of the public retain the right to be heard on propositions before the Commission.Public comment shall be received in person at the noticed meeting location;the City is not required to,and does not,provide a remote public —comment channel.Reasonable accommodations for members of the public with disabilities shall be provided upon request to the City Clerk pursuant to the Americans with Disabilities Act. V.Technical and Security Protocols To maintain the integrity of the proceedings and ensure that remote participation does not compromise the "open to the public"mandate,thefollowingtechnicalstandards shall apply to the City Commission: 1.Communication Platform Standards.Approved Software:All remote participation shall occur via a City—sanctioned, enterprise-grade platform (e.g.,Zoom for Government,Microsoft Teams,or WebEx) that supports high-definition audio and video..Audibility and Visibility:The remote Commissioner must be able to hear all participants in the room and be heard by both the Commission and the public.Atwo- way video feed is required;if the video connection fails and cannot be restored within a reasonable time (not to exceed ten (10)minutes),the Commission,by majority vote of the members physically present,may permit the Commissioner to continue via audio only provided the audio remains clear and intelligible to all members and the public.The basis for any such determination shall be reflected in the minutes..Public Broadcast:The remote feed must be integrated into the City’s public broadcast system (e.g.,YouTube Live or local cable channel)so that the public viewing remotely sees the same content as those in the room..Remote Participant Testing Responsibility:Remote participants are responsible for testing their audio,video,and internet connectivity prior to the meeting. 67792538 v2 Agenda Item #8.C. 08 Jun 2026 Page 118 of 121 :‘I :; I ':III a '- -|I II II I I s ’=I '"‘I 'II II II _,.I :I -,--,I - V ..I..III . II .II.I 'I 'I I I III II I I “ I I I II -4-I I I I I I -I .II .~‘''..'1 II -'' I 'I __I II II 1 I r A —' I 'I l I II I II _I II I -II _I In —.- -I;II .I I III II I I L: II _'. ;II I I I .II II 'I I '|I .3 I II I;I v u I II I I II v.‘I i "“ I II I II IIII I I I I--II I'I II I'I I IIII II 'I..I __I 7 ' , I :.:' I = I III III II II --II II I I 'II'I I = ‘l I ”II I "I ' ;-II I?l [I I .II II I II I III 1 II II III .I I II -:II 'II II I 'I " ‘I II ‘ 1‘= .|I--I .... :~I I I _II —,I I - I _,I .I 'I I .I IIII '=III I ': II A II 2.Cybersecurity &Verification .Authenticated Access:The remote Commissioner must log in using a City-issued device and a verified City email account.Multi-factor authentication (MFA)must be used to prevent unauthorized access to the meeting "dais.".Secure Connection:Commissioners shall avoid participation over unsecured public Wi-Fi whenever possible.Secure,password-protected networks,City- approved VPN services,or cellular hotspots are strongly recommended..Waiting Rooms:The City Clerk,IT Department,or designated authorized staff member shall act as the meeting host and must use a virtual waiting room to vet the Commissioner before granting them entry to the meeting..System Integrity and IT Oversight:The City’s IT Department may suspend or terminate remote participation if a cybersecurity risk,unauthorized access attempt, system instability,or technical failure threatens the integrity or security of the meeting. 3.Voting &Documentation .Roll Call Voting:To ensure clarity for the record,any meeting featuring a remote participant shall utilize roll call voting for all action items.The remote Commissioner must clearly state their name and their "yea"or "nay"vote..Secrecy of Ballots:Under no circumstances shall "secret ballots"be cast.All remote votes must be cast in a manner that is visible or audible to the public in real- time..Recording:The digital session must be recorded in its entirety and retained as a public record in accordance with Florida’s General Records Schedule (GSi -SL). 4.Disruption Protocol .Technical Failure:If the remote connection is lost or becomes so degraded that the Commissioner’s comments are inaudible to the public,to the Commission,or to either,the Commissioner shall be deemed "absent"for that portion of the meeting, and any vote cast by the Commissioner during the period of disruption shall not be counted.The meeting may continue only if a physical quorum remains present in the room.If the loss of the remote connection causes the loss of a quorum (i.e.,if a physical quorum does not remain),the meeting shall be recessed;no formal action shall be taken until the physical quorum is restored or,if not restored within a reasonable time,the meeting shall be adjourned.."Lobby"Limitation:Private "chat"functions within the meeting software must be disabled to prevent "off-the-record"communication between members,which would violate the Sunshine Law.During any meeting at which a Commissioner participates via CMT,no Commissioner shall engage in text messaging,email,direct messaging,or any other electronic communication with another Commissioner regarding any matter on which official action may foreseeably be taken.Each 67792538 v2 Agenda Item #8.C. 08 Jun 2026 Page 119 of 121 H w.n .I “H . I. I .I III I -l I I III . I _'u.‘, II I I I l—I - I n n VI. Commissioner participating via CMT shall affirm at the start of the meeting that no other person is present in the room from which the Commissioner is participating,or shall identify any such person on the record. Records Retention,Conflict,Severability,and Effective Date A.Records Retention:All recordings of meetings at which a Commissioner participates via CMT,togetherwith the written request to participate remotely and all associated communications,are public records and shall be retained in accordance with the Florida General Records Schedule GS1—SL,and shall in no event be destroyed prior to the resolution of any pending or threatened litigation,public- records request,or audit involving the meeting. B.Conflict with Law:To the extent that any provision of this policy conflicts with Florida law,the City Charter,the City Code of Ordinances,or any binding directive of the Florida Attorney General,the controlling law shall prevail.In the event of a duly declared state of emergency,the City may temporarily modify or suspend the physical-quorum requirement to the extent expressly authorized by executive order, statute,or court order then in effect. C.Severability:If any provision of this policy is held to be invalid or unenforceable by a court of competent jurisdiction,the remaining provisions shall remain in full force and effect. D.No Private Right of Action:This policy is intended solely to guide the internal operations of the City.Nothing in this policy shall be construed to create any right, benefit,or cause of action,substantive or procedural,enforceable at law or equity by any party against the City,its officers,employees,agents,or any other person. E.Effective Date;Review:This policy shall be effective upon adoption by the City Commission and shall be reviewed by the City Attorney’s Office no less than every two (2)years,or sooner upon any material change in Florida law or applicable Attorney General opinions. City Clerk’s Checklist:Remote Participation Management 1.Pre-Meeting Prep (24—48 Hours Prior) [1 Notice Verification:Update the meeting notice to include a statement that CMT (Communications Media Technology)may be used. []Extraordinary Circumstance Request:Confirm receipt of the Commissioner’s written request for remote attendance. []Quorum Check:Verify that a physical majority of the Commission is confirmed to attend in person.(If not,notify the Mayor immediately;the remote member cannot create a quorum). 67792538 v2 Agenda Item #8.C. 08 Jun 2026 Page 120 of 121 I-I....--.' .r .-I III ?..I .. >1 I L:I I I I II : h II I I I I H III ' I 'II ‘ II |' -II I I I 'I I I -I I I I I .I I I r -I I I _-l :I.I :'H ...- I I I.I:....._...I -. ‘h I II I I I u IIE h I III ''I I ’,: II I I 2-,I I I I II '‘II I — I I [- .I. . I _T ‘X I III I I 1 "I I H z I I‘I I i"I ,I u 2.Technical Synchronization &Verification (15 Minutes Prior) .[]Participant Connectivity Test:Confirm the remote participant has verified their audio,video,and network stability prior to meeting entry..[]Network Security Check:Ensure the connection complies with secure protocols (avoiding unsecured public Wi-Fi,recommending City-approved VPN,password- protected network,or cellular hotspot)..[]Audio Loop-Back Test:Confirm the remote Commissioner can hear the "room" (microphones on the dais)and the "podium"(public comment mic). o []Public Audibility:Verify that the remote Commissioner’s voice is broadcast clearly over the chamber speakers for the gallery to hear. 0 [1 Visual Confirmation:Ensure the remote video feed is visible to the Mayor and the meeting Host (City Clerk,IT,or designated staff)for verification and waiting room clearance..[1 Backup Plan:Confirm the Commissioner has a backup phone number to dial in if the primary platform connection fails. 3.During the Meeting (On the Record) .[]Initial Motion:Prompt the Mayorto entertain a motion to "Recognize Extraordinary Circumstances"and allow the remote member to participate/vote..[]Attendance Log:Note in the minutes the exact time the remote connection was established and the platform used..[]Roll Call Voting:Ensure all votes during the session are conducted by roll call to ensure the remote member’s vote is clearly recorded..[]Connection &Risk Monitoring:Ifthe remote feed drops or an ITsecurity/instability risk is identified,interrupt the presiding officer.Note:The meeting may continue only if a physical quorum remains;otherwise,it must recess until the connection is secured/restored or adjourned. 4.Post-Meeting 8:Records .[1 Record Retention:Retain the digital recording of the CMT session (Zoom/Teams cloud recording),the request to participate remotely,and all associated communications in accordance with the Florida General Records Schedule GS1-SL..[1 Minutes Accuracy:Clearly distinguish in the minutes which member was "Present via CMT"and ensure the "Extraordinary Circumstance"finding is documented. 67792538 v2 Agenda Item #8.C. 08 Jun 2026 Page 121 of 121