HomeMy WebLinkAboutResolution No. 26-96RESOLUTION NO. 26-96
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
APPROVING STREET SWEEPING TRUCK LEASE PURCHASE;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS
AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY
TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Atlantic Beach currently outsources street sweeping services to an
external contractor, Sweeping Corporation of America (SCA). Street sweeping is required to fulfill the
requirements of the City's Municipal Separate Storm Sewer (MS4) Permit through the Florida
Department of Environmental Protection (FDEP); and
WHEREAS, throughout the term of the contract with SCA, Public Works staff have documented
repeated instances of missed or incomplete sweeps, failure to provide required documentation, and
billing errors. Public Works staff have met with SCA representatives on multiple occasions to discuss
these deficiencies and provide the contractor with opportunities to correct them. Despite these efforts,
the contractor has failed to achieve and maintain compliance with the terms and performance
requirements of the contract. As a result, staff no longer have confidence in the contractor's ability to
consistently meet the City's service expectations and contractual obligations; and
WHEREAS, Public Works staff propose moving street sweeping services in-house and
procuring a new Elgin RegenX Regenerative Air Vacuum Street Sweeper via a municipal lease -to -own
program. This transition will dramatically improve roadway coverage, enhance localized quality control,
and keep the City in strict compliance with state environmental mandates; and
WHEREAS, Environmental Products Group, under Sourcewell Contract #093021-ELG, can
provide the lease -purchased street sweeping truck with an estimated equipment delivery date by
November 4, 2026 for $58,699.54 annually for seven years; and
WHEREAS, the City currently pays $86,713.20 annually for contracted sweeping. Transitioning
to an in-house model will require entering into a 7 -year municipal lease -to -own agreement at an annual
cost of $58,699.54 starting in FY2026-2027. This option serves as the closest immediate match to current
contract spending and saves $28,013.66 annually in capital costs; and
WHEREAS, the internal Public Works budget will absorb ongoing operational overhead
variables, including operator labor/benefits, fuel, potential night -shift overtime, and certified waste
disposal fees; and
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as
follows:
SECTION 1. The City Commission hereby approves the contract with Environmental Products
Group to lease -purchase an Elgin RegenX Regenerative Air Vacuum Street Sweeper;
Res. No. 26-96 — Street Sweeping Truck Lease Purchase Page 1 of 2
SECTION 2. The City Commission hereby authorizes the City Manager to execute the Contract
with Environmental Products Group and approve a Purchase Order to said vendor in the amount of
$58,699.54 annually for seven years;
SECTION 3. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 10'h day of August 2026.
Curtis Ford, Mayor
Attest:
/j
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Jason t
e Ci ttorney
Res. No. 26-96 — Street Sweeping Truck Lease Purchase Page 2 of 2