HomeMy WebLinkAboutResolution No. 26-100RESOLUTION NO. 26-100
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
ACCEPTING A DISCRETIONARY GRANT IN THE AMOUNT OF $50,000
FROM THE RAY & KAY ECKSTEIN CHARITABLE TRUST FOR THE
ATLANTIC BEACH POLICE DEPARTMENT DRONE PROGRAM;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT
AGREEMENT AND ACKNOWLEDGMENT FORM AND ALL
DOCUMENTS NECESSARY TO EFFECTUATE THE GRANT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Ray & Kay Eckstein Charitable Trust (the "Trust"), by award letter dated
June 30, 2026, has awarded the City of Atlantic Beach, Florida (the "City") a one-time
discretionary grant in the amount of Fifty Thousand Dollars ($50,000.00) (the "Grant"), designated
for the Atlantic Beach Police Department drone program; and
WHEREAS, the drone program will provide the Police Department with unmanned aerial
and marine capabilities to support search and rescue operations, including water rescues of persons
swept out to sea, and other lawful public safety functions; and
WHEREAS, the City is a Florida municipal corporation and governmental unit described
in Section 170(c)(1) of the Internal Revenue Code, and acceptance of the Grant for exclusively
public purposes serves a valid municipal and public purpose; and
WHEREAS, the Grant constitutes unanticipated revenue, and the City Commission
desires to accept the Grant, amend the operating budget, and appropriate the Grant funds for the
purposes designated by the Trust, consistent with Section 166.241, Florida Statutes; and
WHEREAS, any acquisition of unmanned aircraft with Grant funds shall comply with all
applicable laws, including but not limited to Section 934.50, Florida Statutes, the minimum
security requirements of Florida Department of Management Services Rule 60GG-2.0075, F.A.C.,
the City's purchasing policies, and all applicable federal aviation regulations; and
WHEREAS, it is anticipated that City's operating budget will be amended to recognize
the Grant as unanticipated revenue, and the Grant funds will be appropriated to the Police
Department for the purposes of the Grant. Any Grant funds not used for the purposes of the Grant
shall be returned to the Trust unless otherwise authorized by the Trust in writing.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Atlantic Beach, Florida, as follows:
SECTION 1. The foregoing recitals are true and correct and are incorporated herein by
this reference.
SECTION 2. The City Commission hereby accepts the Grant in the amount of $50,000.00
from the Ray & Kay Eckstein Charitable Trust, designated for the Atlantic Beach Police
Department drone program.
Resolution No. 26-100 Page 1 of 2
SECTION 3. The City Manager is hereby authorized to execute the Grant Agreement, in
substantially the form attached hereto as Exhibit A, together with the Trust's Acknowledgment
Form and such other documents as may be necessary to effectuate the Grant, and to take all actions
necessary to administer the Grant, including the submission of any reports requested by the Trust.
SECTION 5. This Resolution shall take effect immediately upon its passage and adoption.
9 -V -k PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach, Florida,
this�&h day of August 2026.
Curtis Ford, Mayo
ATTEST:
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City Clerk
Approved as to form and correctness:
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Jason Gabriel, City Attorney
Resolution No. 26-100 Page 2 of 2
Exhibit A
Ray & Kay Eckstein Charitable Trust Grant Agreement
ORGANIZATION: City of Atlantic Beach, Florida
AMOUNT AWARDED: $50,000
DESIGNATED: Atlantic Beach Police Department for drone program
I acknowledge that no good or services were provided in exchange for this award. I also acknowledge
that discretionary grants, such as this one, are distributed in accordance with policies approved by
Ray & Kay Eckstein Charitable Trust Board of Trustees, and unsolicited proposals of these types of
grants will not be considered. I further acknowledge that this grant award should be considered a
one-time, special grant, and that our organization should not apply to the Trust for renewal of this
type of award.
THIS AGREEMENT DETAILS THE RESPONSIBILITIES OF THE RAY & KAY ECKSTEIN
CHARITABLE TRUST AND YOUR ORGANIZATION (GRANTEE), AND THE TERMS AND
CONDITIONS OF THE GRANT.
Use of Funds*
Any funds not used for purpose of the grant must be returned to the Ray & Kay Eckstein Charitable
Trust unless otherwise authorized in writing by the Ray & Kay Eckstein Charitable Trust.
I agree to the above.
Use of Funds*
Grantee specifically agrees that it does not participate in any activities nor does it engage in any
conduct that charitable organizations or government entities are prohibited from participating or
engaging in. Specifically, Grantee understands that no portion of monies received from the Ray &
Kay Eckstein Charitable Trust will be spent for the private inurement of any prohibited person or
entity, nor spent for carrying on political activities of any kind, influence legislation, influence the
outcome of any specific public election, carry on, directly or indirectly, any voter registration drive
or in any respect violate any prohibitions set forth in the Internal Revenue Code, or any regulations
promulgated thereunder. For clarity, the foregoing restrictions apply solely to the use of grant
funds and do not limit Grantee's lawful governmental activities, including legislative activity,
undertaken with other funds.
I agree to the above.
Governmental Status*
Grantee warrants that it is a Florida municipal corporation and political subdivision of the State of
Florida, and a governmental unit described in Section 170(c)(1) of the Internal Revenue Code.
Grantee warrants and represents that the grant will be used exclusively for public purposes within
the meaning of Section 170(c)(1) of the Internal Revenue Code.
I agree to the above.
Governmental Status*
Grantee agrees to immediately notify the Ray & Kay Eckstein Charitable Trust, in writing, if:
A. Grantee's status as a governmental unit described in Section 170(c)(1) of the Internal Revenue
Code is altered, or action has been threatened or is pending that might result in such status being
altered; or,
B. Grantee has reasonable grounds to believe that the grant funds can no longer be used exclusively
for public purposes within the meaning of Section 170(c)(1) of the Internal Revenue Code.
Exhibit A
In the event that Grantee ceases to qualify as a governmental unit described in Section 170(c)(1) of
the Internal Revenue Code, all obligations of the Ray & Kay Eckstein Charitable Trust will terminate,
and it will advance no additional funds.
_ I agree to the above.
Regulatory Compliance Cooperation*
Grantee will cooperate with the Ray & Kay Eckstein Charitable Trust in supplying additional
information that the Ray & Kay Eckstein Charitable Trust may request or in complying with any
procedures which might be required by any governmental agency in order for the Ray & Kay
Eckstein Charitable Trust to establish the fact that it has observed all requirements of the law with
respect to this grant.
1 agree to the above.
Grant Reporting*
Grantee agrees to submit reports, if requested by Ray & Kay Eckstein Charitable Trust, on the
interim and final status of the grant. If a report is required, Grantee will receive notification
including instructions for filing a report.
I agree to the above.
Publicity*
Grantee must obtain the Grantor's prior written approval before: (a) issuing a press release or
other public announcement regarding this Grant; and (b) any other public use of the Grantor's
name or logo. Grantor's approval shall not be unreasonably withheld. Notwithstanding the
foregoing, Grantee is a Florida governmental entity subject to Chapter 119, Florida Statutes (public
records), and Section 286.011, Florida Statutes (open meetings); nothing in this Agreement limits,
and no breach of this Agreement shall arise from, Grantee's production or disclosure of this
Agreement and related records, the inclusion of this Grant in public agenda materials and budget
documents, or the discussion of this Grant at a public meeting, in each case as required by law.
I agree to the above.
Reliance*
Grantee acknowledges that the Grantor is relying on the information Grantee provides in reports
and during the course of any due diligence conducted by Grantor prior to and during the term of
this Agreement. Grantee hereby confirms that the Grantor may continue to rely on this information
and on any additional information Grantee provides regarding its activities, progress, and
additional developments.
I agree to the above.
Sovereign Immunity*
Nothing in this Agreement shall be deemed or construed as a waiver of Grantee's sovereign
immunity or of the limitations of liability set forth in Section 768.28, Florida Statutes, or as consent
by Grantee to be sued beyond the limited waiver contained therein.
I agree to the above.
Acceptance of Terms & Conditions*
Exhibit A
This grant is conditional upon Grantee's acceptance of the terms and conditions set forth herein. By
selecting the "I accept Grant Terms and Conditions" below Grantee agrees to accept and comply
with the stated terms and conditions of this grant.
_ I accept Grant Terms and Conditions.
I decline Grant Terms and Conditions.
No Binding Effect
By signing below, Grantee acknowledges that Grantee's act of signing this document in no way
obligates the Ray & Kay Eckstein Charitable Trust to fund a grant that Grantee may receive, and
Grantee should not act in reliance on the fact that the Ray & Kay Eckstein Charitable Trust is
considering a grant to the Grantee until and unless it actually receives the payment of funds from
the Ray & Kay Eckstein Charitable Trust checking account or from the Ray & Kay Eckstein donor -
advised fund account. Funds received from either account are to be applied to a grant that could be
awarded.
I acknowledge and understand the above.
Authorized Signature*
By placing his or her signature or electronic signature on this document, the person signing below
represents that he or she has full power and legal authority on behalf of the Grantee pursuant to
authorization by the City Commission of the City of Atlantic Beach, Florida, to legally bind the
Grantee to the terms set forth in this document and to strictly comply with its terms. Please signify
your agreement to the foregoing terms and conditions.
Signature
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