HomeMy WebLinkAbout09-14-26 Draft Agenda
City of Atlantic Beach
Draft Agenda
Regular City Commission Meeting
Monday, September 14, 2026 - 6:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page(s)
1. APPROVAL OF MINUTES
1.A.
Approve minutes of the Regular Commission Meeting held on August 24, 2026.
8-24-26 Regular City Commission Draft Minutes
7 - 25
2. COURTESY OF FLOOR TO VISITORS
2.A.
Florida Legislative Delegation Check Presentation
2.B.
Constitution Week Proclamation
PUBLIC COMMENT
3. CITY MANAGER REPORTS
3.A.
Accept the 90-Day Calendar (September - November 2026)
90-Day Calendar (September - November 2026)
27 - 30
3.B.
Safety, Traffic and Parking Committee Report Action Plan
3.C.
Monthly Finance and Building Report
Monthly Building Report
31 - 36
3.D.
Stormwater Master Plan Update
3.E.
Other Reports
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
6. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY
COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE
NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
Page 1 of 163
Regular City Commission - 14 Sep 2026
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
6.A.
Approve Resolution No. 26-90.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING
THREE LIVE OAK TREES THAT MEASURE FIFTY-ONE, FOURTY-ONE AND THIRTY-
THREE-INCH DIAMETER AT 2210 OCEANWALK DR W. AS A HERITAGE TREES;
AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-90
37 - 38
6.B.
Approve Resolution No. 26-97.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REPEALING THE
TEEN/YOUTH COUNCIL PROVISIONS OF RESOLUTION NO. 22-52; DISSOLVING
THE TEEN/YOUTH COUNCIL AS A FORMAL CITY COMMITTEE; ESTABLISHING THE
“ATLANTIC BEACH YOUTH COUNCIL” AS A STAFF ADMINISTERED YOUTH
COUNCIL; PROVIDING FOR PURPOSE, MEMBERSHIP, OPERATIONS, AND
LIMITATIONS; PROVIDING FOR CONFLICT, SEVERABILITY, AND AN EFFECTIVE
DATE.
Resolution No. 26-97
39 - 53
6.C.
Approve Resolution No. 26-108.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE
WATER TREATMENT PLANTS #2 AND #3 ROOF REPLACEMENTS PROJECT;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND
PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE
THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE
Resolution No. 26-108
55 - 101
6.D.
Approve Resolution No. 26-111.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING
STAFF TO ISSUE A TASK AUTHORIZATION TO FISHER KOPPENHAFER, PA FOR
DESIGN SERVICES FOR THE WASTEWATER TREATMENT PLANT OPERATIONS
BUILDING; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND
PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE
THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-111
103 - 117
6.E.
Approve Resolution No. 26-112.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A
LIVE OAK TREE THAT MEASURES FOURTY INCH DIAMETER AT 1880 LIVE OAK LN
AS A HERITAGE TREES; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-112
119 - 120
6.F.
Approve Resolution No. 26-113.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING
THREE LIVE OAK TREES THAT MEASURE THIRTY, THIRTY-SIX AND THIRTY-SIX-
INCH DIAMETER AT 1885 LIVE OAK LN AS A HERITAGE TREES; AND PROVIDING
121 - 122
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Regular City Commission - 14 Sep 2026
AN EFFECTIVE DATE.
Resolution No. 26-113
6.G.
Approve Resolution No. 26-114.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A
LIVE OAK TREE THAT MEASURES FIFTY-INCH DIAMETER AT 1800 SEVILLA RD AS
A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-114
123 - 124
6.H.
Approve Resolution No. 26-115.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING
STAFF TO ISSUE A TASK AUTHORIZATION TO GEOSYNTEC CONSULTANTS FOR
PROFESSIONAL ENGINEERING SERVICES TO RESPOND TO FDEP COMMENTS
REGARDING A FEASIBILITY STUDY OF DISCHARGING HIGHLY TREATED
RECLAIMED WATER TO AREA DRAINAGE DITCHES TO PREVENT SALTWATER
INTRUSION FROM KILLING ADJACENT WETLAND HARDWOOD TREES;
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE
ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-115
125 - 137
7. COMMITTEE REPORTS
8. ACTION ON RESOLUTIONS
8.A.
RESOLUTION NO. 26-102
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID
2526-14 MULTI-YEAR CONTRACT FOR LANDSCAPE MAINTENANCE;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE
ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-102
139 - 143
8.B.
RESOLUTION NO. 26-109
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING AN
EMERGENCY EXPENDITURE FOR THE REPAIR AND REPLACEMENT OF
STRUCTURAL PILINGS ASSOCIATED WITH SUNSET PIER AT TIDE VIEWS
PRESERVE; AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH HAGER CONSTRUCTION FOR THE NECESSARY STRUCTURAL PILING WORK;
FINDING THAT THE EXPENDITURE IS NECESSARY TO PROTECT PUBLIC SAFETY
AND PREVENT FURTHER DAMAGE TO CITY PROPERTY; AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACTS, PURCHASE ORDERS, AND OTHER
DOCUMENTS NECESSARY TO EFFECTUATE THE PURPOSES OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 26-109
145 - 154
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Regular City Commission - 14 Sep 2026
9. ACTION ON ORDINANCES
9.A.
ORDINANCE NO. 5-26-77, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 2 (ADMINISTRATION), ARTICLE VIII (EMERGENCY MANAGEMENT),
DIVISION 2 (CODE OF EMERGENCY MANAGEMENT PLANS), SECTION 2-406
(EFFECT AND PURPOSE OF STATE OF LOCAL EMERGENCY) OF THE CODE OF
ORDINANCES OF THE CITY OF ATLANTIC BEACH TO CONFORM THE CITY'S
ENUMERATED EMERGENCY POWERS TO GENERAL LAW; REMOVING
PROVISIONS RELATING TO THE REGULATION OF FIREARMS AND WEAPONS IN
ACCORDANCE WITH THE LEGISLATURE'S OCCUPATION OF THE FIELD OF
FIREARMS AND AMMUNITION REGULATION UNDER SECTION 790.33, FLORIDA
STATUTES; PROVIDING FOR THE RESOLUTION OF CONFLICTS; PROVIDING FOR
SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING AN EFFECTIVE
DATE.
Ordinance No. 5-26-77
155 - 158
9.B.
Public Hearings and First Reading on adoption of a Tentative Millage Rate and
Ordinance No. 20-26-184 establishing the Operating Budget for fiscal year
2026/2027.
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC
BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2026, AND ENDING
SEPTEMBER 30, 2027; AND PROVIDING AN EFFECTIVE TITLE.
Ordinance No. 20-26-184
Budget Summary as of September 5, 2026
159 - 163
10. MISCELLANEOUS BUSINESS
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13. ADJOURNMENT
This meeting will be live-streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, visit
www.coab.us/live.
If any person decides to appeal any decision made by the City Commission with respect to
any matter considered at any meeting, such person may need a record of the proceedings,
and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk prior to the meeting. For your convenience, forms for this
purpose are available at the entrance to the Commission Chamber.
Page 4 of 163
Regular City Commission - 14 Sep 2026
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic
Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting.
Page 5 of 163
Page 6 of 163
Regular City Commission
August 24, 2026
MINUTES
Regular City Commission Meeting
Monday, August 24, 2026 - 6:00 PM
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. CC Bartle
called the roll.
ATTENDANCE:
Present: Curtis Ford, Mayor - Seat 1 (At Large)
Bruce Bole, Commissioner - Seat 2 (District 1308)
Thomas Grant, Commissioner - Seat 3 (District 1307)
Candace Kelly, Commissioner - Seat 4 (District 1306)
Jessica Ring, Commissioner - Seat 5 (District 1312)
Also Present: Kevin Hogencamp, City Manager (CM)
Jason Gabriel, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Victor Gualillo, Police Chief (PC)
1 APPROVAL OF MINUTES
1A. Approve minutes of the Regular Commission Meeting held on August 10, 2026.
The Commission approved the minutes as submitted.
1B. Approve minutes of the Budget Workshop held on August 19, 2026.
The Commission approved the minutes as submitted.
2. COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
The following speakers provided their comments:
James Johnson gave the Commission a handout (which is attached hereto and made
part of this official record as Attachment A).
Patrick Salfer
Randy Eisenhower
Eric Shullman
Clare Shullman
Page 1 of 19
Agenda Item #1.A.
14 Sep 2026
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Regular City Commission
August 24, 2026
Sarah Boren
Ellen Glasser gave the Commission a handout (which is attached hereto and made part
of this official record as Attachment B).
Brinkley Harrell
Penny Rauckis
Mitch Reeves
8-24-26 Attachment A
8-24-26 Attachment B
2.A. City Clerk Donna Bartle 35 Year Anniversary
Mayor Ford recognized CC Bartle for 35 years of service to the City of Atlantic Beach.
CC Bartle was congratulated by the Commission and those in attendance.
3. CITY MANAGER REPORTS
3.A. Accept the 90-Day Calendar (August - October 2026)
There was a CONSENSUS to accept the 90-Day Calendar.
3.B. FY 2027 Budget Planning Update
CM Hogencamp reported on agenda items 3B and 3C as detailed in a handout (which is
attached hereto and made part of this official record as Attachment C).
8-24-26 Attachment C
3.C. Other Reports
He also briefly addressed two items on the Consent Agenda.
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
Commissioner Grant
Commented on the proposed DG Market.
Commissioner Kelly
Reported that the Arts, Recreation, and Culture Committee (ARCC) would be meeting
to review grant applications and commented on the grant scoring and monitoring
process.
Commissioner Ring
Commented on the FY 2027 budget and expressed support for providing Atlantic Beach
FABE its full $10,000 funding request.
Expressed concerns regarding two proposed new positions and their potential budgetary
impacts.
Requested an itemized budget, including capital projects and other expenditures, and
noted issues accessing links on the budget webpage.
Commented on the Selva Preserve debt and expressed support for selling the Mayport
Road property to address the debt.
Expressed support for the proposed DG Market.
Mayor Ford
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Agenda Item #1.A.
14 Sep 2026
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Regular City Commission
August 24, 2026
Provided an update on the Five-Way Intersection project, noting that it is in the design
phase and has received additional funding, with construction anticipated in 2027.
Provided background on the proposed DG Market and his outreach efforts related to
bringing a grocery option to the Mayport Road area.
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6. CONSENT AGENDA
Items 6B and 6C were pulled from the consent agenda.
6.A. Approve Resolution No. 26-100.
A FLORIDA, BEACH, ATLANTIC OF RESOLUTION THE OF CITY
ACCEPTING A DISCRETIONARY GRANT IN THE AMOUNT OF $50,000
FROM THE RAY & KAY ECKSTEIN CHARITABLE TRUST FOR THE
ATLANTIC PROGRAM; DRONE POLICE BEACH DEPARTMENT
THE AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT
AGREEMENT AND ACKNOWLEDGMENT FORM AND ALL DOCUMENTS
NECESSARY ANDGRANT; PROVIDING EFFECTUATE TO THE AN
EFFECTIVE DATE.
6.D. Approve Resolution No. 26-104.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING BID NO. 2526-16 MULTI-YEAR CONTRACT FOR ELECTRICAL
MOTORS & PUMPS REPAIR; AUTHORIZING THE CITY MANAGER TO
EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
6.E. Approve Resolution No. 26-107.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE
ATLANTIC BEACH POLICE DEPARTMENT AND NECESSARY
PERSONNEL TO APPLY FOR, ACCEPT, AND EXECUTE ANY REQUIRED
AGREEMENTS AND SUBSEQUENT AMENDMENTS ASSOCIATED WITH
THE COMMUNITY OF OFFICE U.S. OFDEPARTMENT JUSTICE,
ORIENTED POLICING SERVICES FY 2026 SAFER OUTCOMES:
ENHANCING CRISIS RESPONSE TRAINING FOR LAW ENFORCEMENT
GRANT; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Approve 6A, 6D, and 6E
Motion: Bruce Bole
Second: Candace Kelly
Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant For
Candace Kelly (Seconded By) For
Page 3 of 19
Agenda Item #1.A.
14 Sep 2026
Page 9 of 163
Regular City Commission
August 24, 2026
Jessica Ring For
Motion passed 5 to 0.
6.B. Approve Resolution No. 26-102.
A FLORIDA, BEACH, ATLANTIC OF CITY THE OF RESOLUTION
AWARDING BID 2526-14 MULTI-YEAR CONTRACT FOR LANDSCAPE
MAINTENANCE; AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
MOTION: Approve Resolution (No.) 26-102.
Motion: Bruce Bole
Second: Jessica Ring
Discussion ensued.
Motion passed unanimously 5 to 0.
MOTION: Amend to table this Resolution until we receive more info on what this particular
Resolution does provide our City. CA Gabriel confirmed that this item is being deferred until
September 14, 2026.
Motion: Jessica Ring
Second: Thomas Grant
CM Hogencamp confirmed that more information would be provided this week.
Curtis Ford For
Bruce Bole For
Thomas Grant (Seconded By) For
Candace Kelly Against
Jessica Ring (Moved By) For
Motion passed 4 to 1.
6.C. Approve Resolution No. 26-103.
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING BID NO. 2526-15 MULTI-YEAR CONTRACT FOR BEACH
CLEANING SERVICES; AUTHORIZING THE CITY MANAGER TO
EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Discussion ensued.
Page 4 of 19
Agenda Item #1.A.
14 Sep 2026
Page 10 of 163
Regular City Commission
August 24, 2026
MOTION: Approve 6C, Resolution (No.) 26-103.
Motion: Bruce Bole
Second: Candace Kelly
Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant For
Candace Kelly (Seconded By) For
Jessica Ring For
Motion passed 5 to 0.
7. COMMITTEE REPORTS
7.A. Environmental Stewardship Committee Semiannual Tree Report
8. ACTION ON RESOLUTIONS
8.A. RESOLUTION NO. 26-106
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH, FLORIDA, AUTHORIZING THE PURCHASE AND OUTFITTING OF
TWO UTILIZING VEHICLES REPLACEMENT POLICE PATROL
REPRIORITIZED FISCAL YEAR 2025-2026 POLICE DEPARTMENT FUNDS;
AND PROVIDING AN EFFECTIVE DATE.
MOTION: Approve Resolution (No.) 26-106.
Motion: Bruce Bole
Second: Jessica Ring
Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant For
Candace Kelly For
Jessica Ring (Seconded By) For
Motion passed 5 to 0.
Page 5 of 19
Agenda Item #1.A.
14 Sep 2026
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Regular City Commission
August 24, 2026
9. ACTION ON ORDINANCES
9.A. ORDINANCE NO. 20-26-183, Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY
OF ATLANTIC BEACH, FLORIDA, FOR FISCAL YEAR BEGINNING
OCTOBER 1, 2025, AND ENDING SEPTEMBER 30, 2026; AND PROVIDING
AN EFFECTIVE DATE.
The public hearing was opened, there were no speaker and the public hearing was closed.
MOTION: Approve Ordinance No. 20-26-183.
Motion: Jessica Ring
Second: Thomas Grant
Curtis Ford For
Bruce Bole For
Thomas Grant (Seconded By) For
Candace Kelly For
Jessica Ring (Moved By) For
Motion passed 5 to 0.
9.B. ORDINANCE NO. 5-26-77, Introduction and First Reading
AN BEACH, FLORIDA, ATLANTIC OFCITYTHE OF ORDINANCE
AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE VIII
(EMERGENCY MANAGEMENT), DIVISION 2 (CODE OF EMERGENCY
MANAGEMENT PLANS), SECTION 2-406 (EFFECT AND PURPOSE OF
STATE OF LOCAL EMERGENCY) OF THE CODE OF ORDINANCES OF THE
CITY OF ATLANTIC BEACH TO CONFORM THE CITY'S ENUMERATED
EMERGENCY POWERS TO GENERAL LAW; REMOVING PROVISIONS
RELATING TO THE REGULATION OF FIREARMS AND WEAPONS IN
ACCORDANCE WITH THE LEGISLATURES OCCUPATION OF THE FIELD
OF FIREARMS AND AMMUNITION REGULATION UNDER SECTION 790.33,
FLORIDA OF RESOLUTION THE PROVIDING STATUTES; FOR
CONFLICTS;PROVIDING FOR SEVERABILITY; PROVIDING FOR
CODIFICATION; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Approve Ordinance No. 5-26-77 (on first reading).
Motion: Bruce Bole
Second: Candace Kelly
Curtis Ford For
Bruce Bole (Moved By) For
Thomas Grant For
Candace Kelly (Seconded By) For
Page 6 of 19
Agenda Item #1.A.
14 Sep 2026
Page 12 of 163
Regular City Commission
August 24, 2026
Jessica Ring For
Motion passed 5 to 0.
10. MISCELLANEOUS BUSINESS
None.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
CC Bartle
Thanked the Commission for their recognition on the 35 year anniversary.
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Bole
Advised that he would participate via video teleconference at the September 14, 2026
meeting.
Commissioner Kelly
Commented on the Royal Palms Drive traffic survey and expressed support for traffic-
calming measures. Mayor Ford requested that staff provide a recommendation to the
Commission.
Commissioner Ring
Commented on concerns raised during public comment regarding The Grande bar and
the noise ordinance.
Expressed support for exploring a joint resolution among the beach cities requesting the
extension of certain Duval County homeless services to the beach communities.
Commissioner Grant
Expressed concerns regarding the proposed communications specialist and assistant city
manager positions.
Requested action to restrict parking near trees during the Farmers Market. CM
Hogencamp advised that staff had developed a plan to protect the tree roots and was
moving forward with implementation.
Mayor Ford
Provided updates on the 2nd Street paving project and construction of the new
community center parking area.
13. ADJOURNMENT
The meeting adjourned at 7:48 PM.
Attest:
Date Approved:________________
Donna L. Bartle, City Clerk Curtis Ford, Mayor
Page 7 of 19
Agenda Item #1.A.
14 Sep 2026
Page 13 of 163
Page 8 of 19
Agenda Item #1.A.
14 Sep 2026
Page 14 of 163
012WIZ4, f andct - ,.lvtinson
Fro ni: Layson, Tiffany.la, sn_n@6coab.us
Fw: Royal Palms
Date- Jul 20, 2026 at 3:07:09 PM
To. Johnson li9ca±lor5:5C,;vatioo.cein
Hi James,
Below is the report that I got pertaining to the results of the traffic study on Royal
Palms Drive.
Tiffany Layson
Police Commander, Operations Division
Atlantic Beach Police Department
850 Seminole Rd
Atlantic Beach FL 32233
904)247-5876
tlayson@coab..us
COURAGE * INTEGRITY * EXCELLENCE
Please note: Florida has a very broad public records law. Most written
communications to or from government officials are public records available to the
public and media upon request. Your e-mail communications may be subject to
public disclosure under the Florida Public Records Law (F.S.S.119.07).
From: Jamison, Chase - cjamison@coab.us>
Sent: Monday, July 20, 202612:06 PM
To: Layson, Tiffany <tlayson@coab.us>
Subject: Royal Palms
We previously did a study on Royal Palms during June, however there was an
oversight with the speed display trailer being in place during the count. This was a
miscommunication and it wasn't pulled from the area after we went to do the
count. Out of concern that may have skewed the data results, we did not utilize
that count and I had the counter re -deployed after I learned the trailer was in place
during the count.
Attachment A to
8-24-26 Minutes
Page 9 of 19
Agenda Item #1.A.
14 Sep 2026
Page 15 of 163
During the second count, the counter was placed on 7/2/2026 and removed on
7/13/2026. In total, 59,852 vehicles were counted during the study. This averaged
to 5,406 vehicles per day travelling on Royal Palms, consistent with it being a
collector roadway moving residential traffic from local streets to the main arterial
roadway of Atlantic Blvd, as well as connecting to the collector roadway of
Penman Rd moving traffic through Neptune and Jacksonville Beach. The speed
data showed the average mean speed of traffic at 31mph. The 85th percentile
speed, or the speed at which 85 percent of vehicles were traveling at or below,
was 36mph. This is clearly in excess of the posted 25mph speed limit.
One of the main questions we get with this is that the speed limit may be too low
based on driver behavior. One of the key metrics traffic engineers examine is that
85th Percentile speed, with general practice to set the speed limit within 5mph of
that 85th percentile speed. Using that metric, it would indicate the speed limit for
Royal Palms Dr should increase to 30mph, 35mph, or even 40mph. However,
other metrics must also be examined. The Manual on Uniform Traffic Control
Devices (MUTCD) defines considerations that should be considered when setting
speed limits. The MUTCD has been adopted by the city in ordinance and all traffic
control devices and regulation must meet its standards. Specifically concerning
setting of speed limits, the MUTCD, section 26.21, states the following should be
considered:
E3
Roadway environment (such as roadside development, number and frequency of
driveways and access points, and land use), functional classification, public transit
volume and location or frequency of stops, parking practices, and pedestrian and
bicycle facilities and activity;
Roadway characteristics (such as lane widths, shoulder condition, grade,
alignment, median type, and sight distance);
Geographic context (such as an urban district, rural town center, non -urbanized
Attachment A to
8-24-26 Minutes
Page 10 of 19
Agenda Item #1.A.
14 Sep 2026
Page 16 of 163
rural area, or suburban area), and multi -modal trip generation;
Reported crash experience for at least a 12 -month period;
Speed distribution of free-flowing vehicles including the pace, median (50th -
percentile), and 85th percentile speeds; and
A review of past speed studies to identify any trends in operating speeds.
Taking these factors into consideration, a 25mph speed limit is appropriate, and
we would not want to recommend an increase to the speed limit. There are
considerations supporting an increase, including that this is a collector roadway
with higher volumes, roads are of acceptable width and design (straight, flat, no
sight issues), no crash history within the previous 18 months (0 crashes on Royal
Palms from 1/1/25-5/19/26), and speed distribution data show higher speeds (pace
speeds 28mph-37mph accounting for 70% of traffic, median 50th percentile
speed of 32mph, and 85th percentile speed of 36mph). However, there are other
considerations which would warrant ensuring slower speeds. This includes the
frequency of driveways from homes on the roadway creating conflicts, pedestrian
and non -vehicle traffic use, and that this is a residential area. The 25mph speed
limit in place strikes that balance and falls in line with the characteristics desired
by both the City and its residents.
Based on that determination that the speed limit should NOT be raised, other
alternatives should be looked at. This includes enforcement and other speed -
reduction countermeasures. Based on the data, a directed enforcement effort has
been started to conduct enforcement on Royal Palms Dr. We have identified the
best times to conduct enforcement based on the speed data and directed patrol
and specialized traffic enforcement units to conduct speed enforcement in this
area. This is planned to run through the remainder of July and into August and will
be re-evaluated at that time. Additionally, a countermeasure for speeding already
in place, fixed speed display boards, but one sign is currently obscured by foliage.
I have reached out to the city Public Works Department to trim this foliage to
ensure it is visible and functional. Additional traffic calming device requests from
Attachment A to
8-24-26 Minutes
Page 11 of 19
Agenda Item #1.A.
14 Sep 2026
Page 17 of 163
citizens may be petitioned through the city's Neighborhoods Department and is
not a Police Department function.
rcid:291 b3c48-e1 cf-4bc6-831f-975191 b1 fc001
Lieutenant Chase Jamison
Patrol & Enforcement Lieutenant
Atlantic Beach Police Department
O. 904-247-5859 ext. 5964<tel:904-247-5856> I F. 904-270-2500
cjami n@cel . <mailtoicja ion coab.us> I ww)&.cQab.us/police<http://
www.coab.us/police>
850 Seminole Rd, Atlantic Beach FL 32233-4445
COURAGE * INTEGRITY * EXCELLENCE
Please note: Florida has a very broad public records law. Most written
communications to or from government officials are public records available to the
public and media upon request. Your e-mail communications may be subject to
public disclosure under the Florida Public Records Law (F.S.S.119.07).
Attachment A to
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Agenda Item #1.A.
14 Sep 2026
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Attachment B to
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Agenda Item #1.A.
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Attachment B to
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Agenda Item #1.A.
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Attachment B to
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Agenda Item #1.A.
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Page 16 of 19
Agenda Item #1.A.
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CITY OF ATLANTIC BEACH
OFFICE OF THE CITY MANAGER
800 Seminole Road
Atlantic Beach, Florida 32233
(904) 247-5817
City Manager’s Community Update
Date: August 24, 2026
To: The Atlantic Beach Community and City Commission
From: Kevin Hogencamp, City Manager/khogencamp@coab.us
This report provides an update on primary administrative and community-focused initiatives
under way at City Hall. Our office remains focused on maintaining momentum across key
programming, infrastructure, environmental, and intergovernmental projects. City Manager’s
Community Updates, including related links, are available on the City’s website and across
official digital channels.
FY 2026-27 Budget Planning Update – Aug. 24, 2026
The City’s budget landing page – www.coab.us/budget – now has the following information.
Please note that planning documents for FY 2026-27 are live records subject to ongoing updates;
values, timelines, and priorities may evolve between initial review and final approval. While City
staff aspires to publish the detailed proposed budget by Sept. 3, please continue to provide FY
2026-27 budget input by emailing khogencamp@coab.us.
•FY 2025-26 Adopted Budget
•FY 2025-26 Employee Salaries
•Organizational Chart - August 2026
•FY 2026-27 Budget Workshop Information
•FY 2026-27 Budget Strategy - Operations and Constraints (First Budget Workshop - June
29, 2026)
•FY 2026-27 Budget Memo (Second Budget Workshop - July 20, 2026)
•FY 2026-27 Proposed Budget and Fiscal Sustainability Strategy (Third Budget Workshop -
Aug. 19, 2026)
•FY 2026-27 Third Budget Workshop Presentation
•FY 2026-27 Draft 10-Year Public Works Capital Improvement Plan
•FY 2026-27 Draft 10-Year Public Utilities Capital Improvement Plan
•FY 2026-27 Budget Planning Update - Aug. 24, 2026
Administrative Updates
•Organizational Adjustments (Effective Oct. 1, 2026): To streamline operations with no
net increase to the budget -- aside from operating the Marsh Oaks Community Center --
the City is restructuring key divisions:
Attachment C to
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Agenda Item #1.A.
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2
o Planning and Community Development: The Neighborhoods Department is being
renamed and returning focus exclusively to Planning,Building,and Code
Enforcement.
o Parks and Recreation: Consolidated into a single division under the City Manager’s
Office.
o Recruitment: Active hiring is underway for a Finance Director, Assistant to the City
Manager, and Communications Specialist, with target start dates by October.
• Paid Parking System Transition: Following a recent temporary outage with the Flowbird
app (during which citations were paused), staff is following up with the vendor. The city is
just weeks away from launching a new, more reliable paid parking platform.
Parks, Coastal and Environmental Projects
• Dune Walkovers Upgrade: Concept designs are complete for grant-funded walkovers at
1st, 4th, 5th, 6th, 11th, 13th, and 14th Streets (funded via NOAA and FDEP grants).
Construction will begin right after sea turtle nesting season ends on October 31, with
completion expected by late spring 2027.
• Tide Views Preserve Pier Repair: Emergency repairs exceeding $100,000 are required for
the Sunset Pier. A formal repair proposal is scheduled for Commission review and
consideration on the Sept. 14 agenda.
• Seminole Road Tree Protection: Staff is undertaking a project to address vehicle parking
beneath mature oak trees along Seminole Road adjacent to Jack Russell Park. This activity
is causing soil compaction, threatening root health, and causing pavement drop-offs.
Historical imagery indicates that parking increased after bushes and fencing were removed
between 2015 and 2016, heightened by growing park activity. To balance park parking
demands with tree preservation, the City plans to install railroad ties as physical barriers
and apply a 3- to 5-inch layer of organic mulch in designated parking spots. This solution
will protect the critical root zones, prevent soil erosion onto sidewalks, stabilize the
roadway edges, and be implemented within the next month.
• Grant Funding and Regional Partnerships:
o SJRWMD Agreement: A new umbrella MOA with the St. Johns River Water
Management District that unlocks future funding for saltmarsh, habitat, and living
shoreline initiatives was recently spotlighted in a regional news release.
o State Funding Submissions: Appropriations documentation has been submitted
to FDEP for $650K (Sherman Creek Dredging), $212.5K (Dora Drive Stormwater
Pond), and $312.5K (Marsh Oaks Septic-to-Sewer). An official check presentation
with state legislators is set for September 14.
• In the News: The city’s interactive parks and connectivity initiative, Turtle Crawl, was
recently spotlighted on First Coast Connect.
Public Works and Infrastructure
• Roadway Milling and Paving: Work began Monday, August 17; affected residents received
door hangers and signage prior to work starting.
• Mealy Street and Dutton Island Road Drainage Repairs: Following reports of drainage
issues, staff removed invasive pine tree roots causing elevation damage. Milling, repaving,
Attachment C to
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Agenda Item #1.A.
14 Sep 2026
Page 24 of 163
3
right-of-way grading, and a new cross-street swale are underway to direct stormwater
south to drainage inlets.
• Stormwater Master Plan: An updated work plan incorporating Commission and
Environmental Stewardship Committee feedback is being prepared. RFP issuance for
engineering services awaits the final Hazard Mitigation Grant contract from FDEM,
targeting project launch by year-end.
Community Safety, Code Enforcement and Events
• Safety, Traffic, and Parking Committee Action Plan: Placed on the City Commission
agenda for September 14.
• Code Enforcement and Water Conservation: Courtesy letters are being sent to
commercial properties regarding local pressure washing regulations. Additionally, the city
is partnering with SJRWMD to enforce landscape irrigation rules; residents can report
daytime overwatering or broken sprinklers to local code compliance or the SJRWMD
hotline.
• Halloween Trunk-or-Treat & Haunted House: With Halloween falling on a Saturday, the
Police Department will host its annual low-cost "Not-So-Scary Haunted House" on Friday,
October 30, featuring decorated hallways, games, and safety activities. This year's event
will expand to include a multi-department "Trunk-or-Treat" in the Russell Park parking lot.
CITY OF ATLANTIC BEACH
Mission
The place to be -- through exceptional public services.
2040 Vision
In Atlantic Beach, we have a strong sense of belonging and safety. Our citizens and government
care deeply about community character, and we understand that unified support is required
to preserve it. We are graced with the functional beauty of our beach, our marsh, and our tree
canopy. Our shady streets and multi-use paths connect our welcoming neighborhoods and
vibrant local businesses. Our city supports our diverse, multigenerational, socially linked
community with green spaces, active lifestyles, parks, and programming.
City Commission Priorities
In 2018, the Atlantic Beach City Commission began undertaking an annual exercise that
establishes priorities for city government. This endeavor is facilitated by Atlantic Beach
resident Linda Lanier, who volunteers her services.
Attachment C to
8-24-26 Minutes
Page 19 of 19
Agenda Item #1.A.
14 Sep 2026
Page 25 of 163
Page 26 of 163
AGENDA ITEM:90-Day Calendar for the City Commission
SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager
TODAY’S DATE:September 1,2026
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
RECOMMENDATION:Accept the 90-Day Calendar for September 2026-November 2026 by consensus.
ATTACHMENT:City Commission 90-Day Calendar (September 2026-November 2026)
o 10 am.Saturday,Oct.17,at City Hall.
MEETING DATE:September 14,2026
BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City
staff and City Commission members,and is included in each agenda for consideration of approval by
consensus.
Please also note that the next 2026 town hall meeting has been scheduled for:
REVIEWED BY CITY MANAGER.
NoneBUDGET:
Agenda Item #3.A.
14 Sep 2026
Page 27 of 163
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CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-90 —3 heritage tree designations at 2210
Oceanwalk Dr W.
SUBMITTED BY:Chris Delk,City Arborist
TODAY’S DATE:September 2nd,2026
MEETING DATE:September 14th,2026
BACKGROUND:The property owner of 2210 Oceanwalk Dr W.has nominated 3 large live
oaks on private property at 2210 Oceanwalk Dr W.as heritage trees.These trees are in the backyard,but
they can be seen from the street.The oaks are located eastside of the rear yard and has 51”,41”,and 33”
DBH.
On May 27m,the Environmental Stewardship Committee (ESC)recommended the nomination of
51”,41”,and 33”DBH live oak trees to be designated as a heritage trees.These trees have been selected
because of their intrinsic value due to their size and age.
Resolution No.26-90 designates two live oak in the back yard and one in side yard at 2210 Oceanwalk
Dr W.as a heritage tree.The live oak trees are estimated to be 160—250years old.
According to City Code Section 23-41 (a)“The City Commission may by resolution designate individual
heritage trees.”Although a heritage tree designation does not prevent a tree from ever being removed,it
makes it more dif?cult and costly to remove.
According to the City of Atlantic Beach Tree Protection Code de?nitions,heritage trees on city-owned
property (parks and rights-of—way)are “any designated maritime species that is thirty (30)inches DBH
or greater and declared by the city commission to be of unique or intrinsic value due to its age,size,
species,and/or cultural,ecological or historical signi?cance or some other contribution to the city’s or a
neighborhood’s character and which is in good condition,as determined by an arborist;also,any tree
designated as a Florida State Champion,United States Champion,or World Champion by the American
Forestry Association which has been designated to be a heritage tree by the city commission.”
BUDGET:Less than $200 on a marker identifying the heritage tree
RECOMMENDATION:Commission review and vote on Resolution No.26-90
ATTACHMENT(S):Resolution No.26-90
REVIEWED BY CITY MANAGER:
Agenda Item #6.A.
14 Sep 2026
Page 37 of 163
RESOLUTION NO.26-90
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
DESIGNATING THREE LIVE OAK TREES THAT lVIEASURE FIFTY-
ONE,FOURTY-ONE AND THIRTY-THREE-INCH DIAlVIETER AT 2210
OCEANWALK DR W.AS A HERITAGE TREES;AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS,Atlantic Beach’s tree canopy beautifies our community and improves the lives of
our citizens and visitors by bringing nature to our urban environment and preserving environmental
sanctuaries for connection with the natural world;and
WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward
of the tree canopy,particularly specimens of physical and historical significance;and
WHEREAS,the City Commission has the ability to designate individual trees as heritage trees
according Section 23—41(a)of the Atlantic Beach Code of Ordinances;and
WHEREAS,the heritage tree designation is voluntary and increases the mitigation ratio if the
tree is ever removed;and
WHEREAS,the three live oak trees located in the side and backyard are 51,41,and 33 inches
in diameter is nominated by the property owner;and
WHEREAS,the nominated tree live oak tree are approximately 160—250years old;and holds
intrinsic value due to its age and size.
NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach:
SECTION 1.hereby designates a 50-inch-diameter,41-inch-diameter,and 33-inch-diameter live
oak and at 2210 Oceanwalk Dr W.as private heritage trees.
SECTION 2.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,on this 14‘hof September 2026.
Attest:
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Curtis Ford,Mayor
Jason R.Gabriel,City Attorney
Agenda Item #6.A.
14 Sep 2026
Page 38 of 163
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CITY OF ATLANTIC BEACH
CITY COlVllVIISSIONMEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26—97adopting amendments to the Teen/Youth
Council structure by repealing prior Teen Council provisions and
establishing the Atlantic Beach Youth Council as a staff-
administered youth club.
SUBMITTED BY:Amanda L Askew,Neighborhoods Department Director
TODAY’S DATE:August 27,2026
MEETING DATE:September 14,2026
BACKGROUND:
On May 27,2025,the City Commission adopted Ordinance No.5-25-71,which repealed all prior
CARAC/ARCC resolutions,except for the Teen/Youth Council provisions contained in
Resolution No.22-52.As a result,the Teen/Youth Council remains a formal advisory body of the
City.
As part of the Recreation Division’s ongoing efforts to modernize youth engagement and expand
participation opportunities,staff recommends transitioning the Teen/Youth Council from a formal
advisory committee—subject to the Sunshine Law,appointment procedures,and other board
requirements—to a staff-administered youth club.This transition will provide:
Increased accessibility and participation opportunities for Atlantic Beach youth;
Greater ?exibility in programming,scheduling,and leadership development;
A reduced administrative burden associated with managing a formal advisory board;and
Alignment with current Recreation Division programming practices.
Proposed Resolution No.26-97 repeals the Teen/Youth Council provisions of Resolution No.22-
52,which superseded Resolutions No.18-32,18—51,and 19-68.The proposed resolution dissolves
the Teen/Youth Council as a formal advisory committee and establishes the Atlantic Beach Youth
Club (ABYC)as a voluntary program administered by Recreation staff.
The Arts,Recreation and Culture Committee (ARCC)has discussed this transition and supports
moving from a formal advisory committee to a club.
The proposed Atlantic Beach Youth Club (ABYC)maintains the mission established under the
previously adopted resolution by strengthening communication between the City’s youth and local
government while promoting civic engagement,leadership development,and community service.
The program will provide Atlantic Beach high school students with opportunities to collaborate
Agenda Item #6.B.
14 Sep 2026
Page 39 of 163
with ARCC,the City Commission,and City staff through volunteer service,educational
initiatives,and participation in City meetings and community events.
The ABYC will focus on issues affecting local youth,encourage public service,and provide
students with a greater understanding of municipal government.Members will assist with
community events,service projects,and youth-focused programming while serving as
representatives of their peers.
Participation will be open to Atlantic Beach students entering grades 9—12who maintain a
minimum 2.0 GPA and satisfactory school conduct.Applicants will be required to submit an
application,a letter of recommendation,and the required parental authorization forms.
The program is designed to develop future community leaders while creating a meaningful and
accessible partnership between Atlantic Beach’s youth and municipal government.
BUDGET IMPACT
REVIEWED BY CITY MANAGER:
Reduces staff time on meeting notices and minutes.
STAFF RECOMMENDATION
Discuss the merits of the proposed the resolution.
PUBLIC OUTREACH
0 Website
0 Atlantic Beach Boys and Girls Club
0 Arts,Recreation,and Culture Committee
ATTACHMENTS
1.Resolution No.26—97
2.Resolution No.22—52
3.ExhibitA
Agenda Item #6.B.
14 Sep 2026
Page 40 of 163
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—
RESOLUTION NO.26-97
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
REPEALING THE TEEN/YOUTH COUNCIL PROVISIONS OF
RESOLUTION NO.22-52;DISSOLVING THE TEEN/YOUTH COUNCIL
AS A FORMAL CITY COMMITTEE;ESTABLISHING THE “ATLANTIC
BEACH YOUTH COUNCIL”AS A STAFF-ADMINISTERED YOUTH
COUNCIL;PROVIDING FOR PURPOSE,MEMBERSHIP,OPERATIONS,
AND LIMITATIONS;PROVIDING FOR CONFLICT,SEVERABILITY,
AND AN EFFECTIVE DATE.
WHEREAS,on May 27,2025,the City Commission adopted Ordinance No.5-25-71,
repealing all prior CARAC/ARCC resolutions except for the Teen Council provisions contained
in Resolutions No.22—52;and
WHEREAS,the retained Teen Council provisions continued to establish and govern the
Teen/Youth Council as a formal advisory body of the City,subject to applicable requirements for
advisory boards,including appointment procedures,public meeting requirements,and compliance
with the Florida Sunshine Law;and
WHEREAS,the City Commission recognizes the importance of meaningful youth
engagement and encourages opportunities for Atlantic Beach youth to participate in civic
activities,community service,leadership development,and programs that strengthen
communication between youth and local government;and
WHEREAS,the Recreation Division has evaluated the current structure of the Teen/Youth
Council and determined that transitioning from a formal advisory committee to a staff-
administered youth program will increase accessibility,expand participation opportunities,and
better align with current recreation programming practices;and
WHEREAS,transitioning the Teen/Youth Council to a youth Council model will provide
greater ?exibility in programming,scheduling,leadership development opportunities,and youth
participationwhile reducing the administrative requirements associated with maintaining a formal
advisory committee;and
WHEREAS,Resolution No.26-97 repeals the Teen/Youth Council provisions contained
in Resolution No.22-52,which previously superseded Resolutions No.18-32,18-51,and 19-68,
thereby dissolving the Teen/Youth Council as a formal advisory committee of the City;and
WHEREAS,Resolution No.26-97 establishes the Atlantic Beach Youth Council (ABYC)
as a voluntary youth program administered by the Recreation Division to continue fostering youth
involvement,civic awareness,leadership development,and community service opportunities;and
WHEREAS,the Atlantic Beach Youth Council will continue the mission of the former
Teen/Youth Council by strengthening communication between Atlantic Beach youth and local
government through collaboration with City staff,the Arts,Recreation,&Culture Committee
(ARCC),and the City Commission;and
Agenda Item #6.B.
14 Sep 2026
Page 41 of 163
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WHEREAS,the Atlantic Beach Youth Council will provide Atlantic Beach high school
students with opportunities to participate in volunteer service,educational initiatives,community
events,youth-focused programming,and activities designed to enhance their understanding of
municipal government and public service;and
WHEREAS,the City Commission finds that establishing the Atlantic Beach Youth
Council will provide a more accessible and effective framework for youth engagement while
preserving the City's commitment to empowering young residents and encouraging their active
participation in the community.
NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1.The Teen/Youth Council provisions contained in Resolution No.22-52 are
hereby repealed in their entirety.These provisions shall have no further force or effect.
SECTION 2.The Teen/Youth Council is hereby dissolved as a formal advisory committee
of the City.It shall no longer be considered a board,committee,or advisory body under the City
Code,and shall not be subject to:.Florida’s Government—in—the-SunshineLaw
0 Florida Public Records Law (beyond normal program records)
0 City board/committee appointment procedures
0 Term limits or residency requirements
0 Reporting requirements to the City Commission
SECTION 3.(a)The “Atlantic Beach Youth Council”(ABYC)is hereby established as a
voluntary youth Council administered by City staff within the Recreation Division.(b)The
purpose of ABYC is to promote youth leadership,civic engagement,community service,and
participation in arts,recreation,and cultural programming.(0)ABYC shall operate as a program,
not a board.It shall have no independent authority to advise the City Commission unless
specifically requested by staff or the Commission.The proposed program is outlined in Exhibit
A.
SECTION 4.(a)Membership shall be open to youth meeting criteria established by City
staff.(b)Members shall not be appointed by the City Commission.(0)Staff may establish bylaws,
meeting schedules,leadership roles,and program expectations.((1)ABYC may participate in
volunteer activities,community events,and leadership projects as approved by staff.(e)ABYC
shall not incur or obligate City funds except as authorized through the Recreation Division budget.
SECTION 5.Effective Date.This Resolution shall take effect immediately upon its
passage and adoption.
Agenda Item #6.B.
14 Sep 2026
Page 42 of 163
PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,Florida,
this 24 day of August,2026.
Jason Gabriel,City Attorney
Curtis Ford,Mayor
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Attest:
Agenda Item #6.B.
14 Sep 2026
Page 43 of 163
RESOLUTION NO.22-52
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH,FLORIDA,REPEALING PORTIONS OF
PREVIOUS LEGISLATION REGARDING THE CULTURAL
ARTS AND RECREATION ADVISORY COMMITTEE;
RENAMING SAID COMMITTEE TO THE ARTS,RECREATION,
AND CULTURE COMMITTEE;ADOPTING NEW PROVISIONS
GOVERNING THE COMMITTEE INCLUDING:PURPOSE;
MEMBERSHIP;TERMS OF MEMBERSHIP;FILLING OF
VACANCIES;REMOVAL OF MEMBERS;DUTIES AND
RESPONSIBILITIES;CITY STAFF ADMINISTRATIVE
SUPPORT;PROCEDURES AND RULES;ORGANIZATION OF
OFFICERS AND LIABILITY TO CITY;PROVIDING FOR
CONTINUITY OF CURRENT COMMITTEE MEMBERS AND
TERMS;AND PROVIDING FOR AN EFFECTIVE DATE,
WHEREAS,the City Commission adopted Resolution No.02—13creating a Cultural Arts
and Recreation Advisory Committee (CARAC);and
WHEREAS,the provisionsof Resolution No.02-13 have been amended by Resolutions
03-05,10-08,18-32,18-51,and 19-68;and
WHEREAS,the Cultural Arts and Recreation Advisory Committee has recommende
dsubstantialrevisionstothesegoverningResolutions.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach,Florida:
SECTION 1.Re eal of Resolution Numbers 02-13 03—05 and 10-08 and re eal in art of
ResolutionNumbers 18-32 18-51 and 19-68.
The City Commission hereby repeals all provisions of Resolution Numbers 02-13,03-05,
10-08,18-32,18-51 and 19-68;provided,however,the following provisions of Resolution
Numbers 18—32,18-51 and 19-68,pertainingto the Teen Council are expressly retained:
Section 2 of Resolution No.18-32,as modi?ed in Section 2 of ResolutionNo.18-
51 and as further modi?ed in Section 2 of Resolution No.19-68,provided all
references to CARAC in each said Sections 2 shall henceforth mean the Arts,
Recreation,and Culture Committee.
SECTION 2.Ado tion of New Provisions and New Committee Name.
The City Commission hereby approves the name change from the Cultural Arts and
RecreationAdvisory Committee to the Arts,Recreation,and Culture Committee (“ARCC”)and
hereby adopts the following provisions regarding the Arts,Recreation,and Culture Committee:
Page 1 of 6ResolutionNo.22-52
Agenda Item #6.B.
14 Sep 2026
Page 44 of 163
ARTS RECREATION AND CULTURE COMMITTEE
1.Purpose.
The purpose of the Arts,Recreation,and Culture Committee (“‘ARCC”or
cCommittee”),previously named the Cultural Arts and Recreation Advisory Committee
(“CARAC”),is to propose,plan,promote and review artistic,recreational and cultural
programs,exhibits,events,and projects for the citizens of Atlantic Beach.The Committee
is advisory only and exists for the purpose of providing advice related to arts,recreation
and culture to the City Commission regarding the most efficient and effective ways to
spend limited tax dollars for the maximum bene?t of the community.The Committee shall
propose a diverse variety of activities related to arts,sports and leisure,culture,education,
history,enrichment,and social engagement to bene?t citizens in all areas of Atlantic Beach.
2.Membershi .
There shall be a total of seven (7)Committee members with one (1)alternate
member,all appointed by the City Commission,and all of whom shall be bona ?de
residents of Atlantic Beach.The alternate member is strongly encouraged to attend every
meeting and shall be allowed to vote and participate in ARCC business in the absence of
one or more regular Committee members.
3.Terms of members'fillin of vacancies.
The terms of of?ce shall be for three (3)years and members may serve a maximum
of three (3)consecutive terms.All terms shall expire on December 31 of the proper year,
provided,however,that members whose terms expire shall continue to serve until
replacement appointments are effective.Members of this Committee may hold a public
of?ce or other appointed position in the City,provided the powers and authority of this
Committee remain advisory only.A member may choose to resign from the Committee at
any time by giving written notice to the City Clerk.Any vacancy during the unexpired
term of a member shall be ?lled by the alternate member automatically for the remainder
of the term,unless the alternate member declines the position,in which case the vacant
position will be ?lled by the City Commission.Should the length of the unexpired term
Resolution No.22-52 Page 2 of 6
Agenda Item #6.B.
14 Sep 2026
Page 45 of 163
be less than one (1)year,then such appointmentshall not count towards the maximum
number of consecutive terms.
4.Removal of members.
Any Committee member may be removed for cause by the City Commission upon
written charges and after public hearing.Any member who fails to attend three (3)
consecutive meetings without notice to the Director of the Parks and Recreatio
n
Department or his/her designee and without reasonable cause may have his/her of?ce
declared vacant by the Committee.The Committee chair shall notify the City Clerk of such
vacancy,and the City Commission shall promptly ?ll such vacancy
(a)The Committee advises the City Commission on questionsof general policy for
City venues related to:art,sports and leisure,culture,education,and history programs;
programs related to the City’s artistic,recreational and cultural grant program;youth
leadership program(s);calendar of events,matters of communication,equity and gaps in
programming and accessibility;community center needs;and special projects as requested
by staff or the City Commission.
(b)Working collectively,the Committee shall coordinate with staff on any needs,
assessments,goals and/orprogram reviewswithin its mission;and,when appropriate,bring
matters of public interest to the Director of the Parks and RecreationDepartment,the City
Manager and/or the City Commission.
(c)The Committee performs a key role in the City’s annual artistic,recreational
and cultural grant program by:proposing grant program guidelines to the City
Commission;reviewing grant applications;and providing advice regarding grant awards
annually to the City Commission based on approved grant program guidelines,City
Commission priorities and the needs of the community and community center programs.
(d)The Committee shall review request for City funding for artistic,recreational
and cultural programs,events,and projects,and advise the City Commission as to which
are in line with City Commission priorities.
Page 3 of 6ResolutionNo.22-52
5.Duties and Res onsibilities
Agenda Item #6.B.
14 Sep 2026
Page 46 of 163
(e)The Committee shall perform a key role by reviewing and advising the Parks
and Recreation Department,the City Manager and/or the City Commission on the
inventory of programs,special events,and youth leadership program(s)administeredby
the Parks and Recreation Department,their effectiveness,and the budget to support them,
in line with Commission priorities.
(f)The Committee may be asked to advise the City Commission on any new
recreation facilities under consideration by the City Commission,in line with City
Commissionpriorities.
(g)The Committee shall request and review a report of activities from the
directors of the City’s community centers to the Committee at least annually.
(h)The Committee shall provide a report of its activities to the City Commission
at least twice yearly.All advisory positions and statements of the Committee shall be
adopted via of?cial action of the Committeeand shall be provided to the City Commissio
n
by City staff or the Committee Chair (or his/her designee)for review.
6.Ci Staff Administrative Su ort.
(a)Staff will be assigned by the City Manager to provide technical and
administrativesupport.Staff will assist the Committeeby preparing budgets,proper notice
of and minutes of meetings,and other administrativeand technical services,as needed.
(b)Staff will be responsiblefor the collectionand expenditureof any City funds in
accordance with purchasing guidelines.
(a)The Committee shall hold its regularly-scheduled meetings on the second
Tuesday of each month at 6:00 pm.in the City Commission chambers or other public
venue .
(b)Special meetings may be called by the chair or a majority of the members.
(c)All meetings of the Committee shall be properly noticed and open to the public.
Minutes of all meetings shall be recorded by City Staff and maintained by the City Clerk.
Page 4 of 6ResolutionNo.22-52
Procedures and Rules-Or anization of Of?cers.
Agenda Item #6.B.
14 Sep 2026
Page 47 of 163
this Committee.The Committee may draft additional rules to govern the
conduct of their business,which shall be approved by the City Commission.
(h)In all cases involving points of parliamentary law1"Robert’s Rules ofOrder"
shall be the book of reference,and its rules.so far as they are applicable and not in
Conflict with the provisions of the city's Charter.Code,or other city ordinances.shall be
the rules of
(i)The Committee shall not create subcommittees.
(d)The Committee and each membershall comply with the Florida Government i
ntheSunshineLaw,Florida Code of Ethics for Public Of?cers and Employees,Florida
Public Records Law,and related provisions of the City’s Code of Ordinances and
applicable resolutions,as may be amended from time to time.
(e)The Committee quorum is four members.Any of?cial acts by the Committee
shall require a majority vote of the members present;however,the Committee shall take
no of?cial action unless a quorum is present at a meeting.
(1)The Committee shall elect a chair,vice chair,and any other officers it deem
s
advisable from among the regular members at the regularly-scheduledmeeting in January
each year.
(g)The chair shall preside at all meetings of the Committee.In the temporary
absence or disability of the chair,all duties of the chair shall be performed by the vice chair.
SECTION 3.Continuit of Current Committee Members and Terms.
Members currently serving on CARAC shall automatically continue to serve on the ARCC
for the remainder of their terms.Service on CARAC by current members shall count towards the
maximum number of consecutive terms.
8.Liabili to Ci .
The City Commission shall consider the advisory statements for funding of events
proposed by the Committee,but nothing in this Resolution or otherwise shall be construed
as authorizing or empowering the Committee to impose any liability of any nature,
?nancial or otherwise,upon the City,without City approval.
Page 5 of 6ResolutionNo.22—
Agenda Item #6.B.
14 Sep 2026
Page 48 of 163
PASSED AND ADOPTED by the City of Atlantic Beach,Florida this day of
SECTION 4.Effective Date.This Resolution shall take effect immediately upon its passage and
Bénna .Dur en,ityAttomey
Donna L.Bartle,City Clerk
Approved as to few and correctness:
Page 6 of 6ResolutionNo.22-52
E en Glasser,Mayor
f/gdem
[VDWM[
Attest:
2022.
adoption
Agenda Item #6.B.
14 Sep 2026
Page 49 of 163
tXhIDIt A
The Cit of Atlantic Beach Youth Council
INTRODUCTION
The City of Atlantic Beach Youth Council (ABYC)is a diverse group of students who reside or
recreate in the City of Atlantic Beach.Students will have the opportunity to partner with the Arts,
Recreation,&Culture Committee (ARCC),elected officials and various City departments.
The goal ofthe ABYCis to foster open and positive communication between city government and
the youth of our community.Students serve as liaisons and discuss youth—related issues that
impact the school and community,while learning about municipal government.As such,the
Youth Council members will be tasked with developing and implementing education and
awareness programs designed to create safer communities.Ideally,the Youth Council Members
will utilize a variety of methods to focus on topics that affect young people today such as drug
and gang education,anti-bullying campaigns,underage drinking and driving,and gun violence.In
addition,the students will attend city commission meetings,shadow city departments,volunteer
at city events,and assist with community service projects to benefit other organizations.
The ABYCProgram will help bridge the gap between youth and city government.In addition,the
Youth Council Members will be offered insight and guidance from city leaders should they choose
to follow a career path in the field of public service.
PURPOSE
The purpose of this organization is to promote knowledge and understanding of civic organizations
while inspiring future generations to become active,engaged members of their communities.We
strive to provide high school students with meaningful opportunities to develop leadership skills by
planning and participating in positive community events that benefit the residents of Atlantic Beach.
Through volunteerism,service projects,and civic engagement,the organization encourages students
to make a lasting,positive impact while fostering a strong sense of responsibility,collaboration,and
community pride.Our mission is to cultivate the public service leaders of tomorrow by promoting
active citizenship,community involvement,and a lifelong commitment to serving others.
MISSION
0 Coordinate and advise the Arts,Recreation,&Culture Committed (ARCC)with events
and programing that engage teens in Atlantic Beach
0 To provide a path of honest,meaningful,and reciprocal communication between the
caring youth of the City of Atlantic Beach and the City’s leaders
0 To provide youth with an understanding of the inner-workings of municipal government
To cultivate a sense of civic responsibility and public service
To provide a safe and constructive learning environment
00
1
Agenda Item #6.B.
14 Sep 2026
Page 50 of 163
tXthlt A
00
To encourage and develop effective leadership skills
To provide real world opportunities for active community service in the City of Atlantic Beac
hToacknowledgethecivicinvolvementandcontributionsoftheyouthoftheCityof
Atlantic Beach
To learn and seek feedback from our youth regarding contemporary issues affecting the
positive development of the youth of the City of Atlantic Beach
ORGANIZATION
0000
The ABYCProgram will be comprised of students who reside in the City of Atlantic Beach
Students must maintain a minimum cumulative GPA of 2.0 and maintain satisfactory
conduct in school to participate.
o It is the Student’s Principal’s responsibility to advise the City of any
disqualification of students
Students participating in the program shall be between 9thand 12thgrade.Students are
encouraged to apply in the summer after 8thgrade.
Students should aspire to assist the City in its growth and desire to become a more
dynamic and innovative City.
Students must be involved in research projects and community service initiatives.
Students should be eager to represent their peers to the Arts,Recreation,&Culture
Committee (ARCC),elected officials,city manager,and other City leaders.
MEMBER SELECTION
O
0
Applications shall be sent to the Recreation Division.
0 A letter of recommendation from a school administrator,guidance counsellor,
teacher,coach,or another youth organization must accompany the student‘s
completed application.
Students and parents/guardians must sign travel,medical and photograph authorization
forms.
YOUTH COUNCILDUTIESAND RESPONSIBILITIES
OOOOOOOOOOOOOO
Attend orientation
Attend one (1)City Commission meetings per calendar year
Attend one (1)ARCCper calendar year
Attend ABYCgroup meetings
Participate in research projects,community service programs,sub-committees,and other
city/community events and/or meetings upon request
Prepare reports and make presentations to the Mayor and City Staff on ABYC’sactivities
Hold public youth meetings to gather input from constituents
Coordinate with local and national youth organizations as necessary
Serve as a role model to other youth
Educate other youth on municipal government
Show proper respect and exhibit orderly conduct at all meetings and events
Establish goals,work plans,and budgets to address youth concerns
Identify issues affecting the City of Atlantic Beach
Advise the ARCC,Mayor,Commission,and other City leaders on policy issues related to.,
Agenda Item #6.B.
14 Sep 2026
Page 51 of 163
n
tXthlt A
youth concerns
Provide resources for youth-oriented programs and projects
Promote public awareness of the strengths and abilities of the City’s youth
Connect teens to services
Assist the City with the planning of youth activities
OOOO
Agenda Item #6.B.
14 Sep 2026
Page 52 of 163
txthlt A
00OO
ACTIVITIES
COABYAs will utilize a variety of methods to focus on topics that affect young people
today such as drug and gang education,anti-bullying campaigns,underage drinking and
driving,and gun violence.
Create a public service announcement to coincide with Red Ribbon Week which is an
alcohol,tobacco and other drug and violence prevention awareness campaign observed
annually in October each year in the United States.
Leadership activities which will provide hands-on leadership development and training,
with special emphasis on highlighting the inner workings of municipal government.
Annual Research Project focusing on a relevant topic,exploring relevant conceptual
research and policy issues.
”Inside Government”facilities tours and presentations —COABYAs will tour various City
departments and facilities,and receive information about their functions and operations.
Service events —COABYAs will participate in various events,held by the City and
community organizations,which provide assistance and give back to the community (i.e.
Christmas festival,ribbon cuttings,parades,speeches/ceremonies,etc.).
Mandatory attendance at select City Commission Meetings
”Business Leaders Partnership/Networking Mixer”—A meeting where City officials and
business leaders can meet to relate youth concerns,learn about the relationship between
the City and its businesses,and exchange community betterment ideas.
FLCYouth Video Competition or any other FLCspecial activities
Atlantic Beach Youth Council Members shall be given preference for the City’s Summer
internships
Agenda Item #6.B.
14 Sep 2026
Page 53 of 163
Page 54 of 163
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-108 authorizing the expenditure for the Water
Treatment Plants #2 and #3 Roof Replacements
SUBMITTED BY:Troy Stephens,Public Utilities Director
TODAY’S DATE:August 26,2026
MEETING DATE:September 14,2026
BACKGROUND:Water Treatment Plant No.2,located at 2301 Mayport Road,and the Public
Utilities Office at Water Treatment Plant No.3,located at 902 Assisi Lane,have funds budgeted within
the Capital Improvement Projects program.
Staff solicited and received ?ve quotes for the proposed work,as outlined in the chart below.After
thoroughly reviewing each proposal,and based on the overall value of the proposal,including the
warranty and additional drainage improvements Staff recommends awarding the roof replacement project
to All Pro Roo?ng &Consulting.Their proposal provides the most favorable warranty period and
includesthe installation of a commercial gutter system with downspouts at Water Treatment Plant No.2,
which is expected to improve drainage around the building and help eliminate future foundation issues.
All Pro Roo?ng Apex Roo?ng Monahan Roo?ng Neligan Roo?ng Schultz Roo?ng
$34,555.00 $42,200.00 $18,000.00 $46,000.00 $49,400.00
$41,770.00 $43965.00 $34,000.00 $37,700.00 $49,995.00
$76,325.00 $86,165.00 $52,000 $83,700.00 $99,395.00
BUDGET:The total cost of the two roo?ng projects is $76,325.00 .Public Utilities
Capital Improvement Project PU2603 includes $65,000.A budget modi?cation to reallocate funds from
Project PU2608 in the amount of $22,500 would provide the necessary funds for both roof replacements
.
RECOMMENDATION:Adopt Resolution No.26-108
ATTACHMENT(S):1.Resolution No.26-108
2.Roo?ng Proposals
PUBLIC OUTREACH:N/A
REVIEWED BY CITY MANAGER:
Agenda Item #6.C.
14 Sep 2026
Page 55 of 163
RESOLUTION NO.26-108
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
APPROVING THE WATER TREATMENT PLANTS #2 AND #3 ROOF
REPLACEMENTS PROJECT;AUTHORIZING THE CITY MANAGER TO
EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION;AND PROVIDING AN EFFECTIVE DATE
WHEREAS,Water Treatment Plants #2 and #3 have been identified for roof replacements in
the 2026 Capital Improvements Plan;and
WHEREAS,?ve quotes were obtained from Apex Roo?ng &Contracting,All Pro Roo?ng and
Consulting,Monahan Roo?ng Contractors,Inc.,Neligan Construction and Roo?ng,and Schultz
Roo?ng Company;and
WHEREAS,the lowest quote was from Monahan Roo?ng at a combined total of $52,000.00 for
roof replacements at both plants;and
WHEREAS,the second lowest quote from All Pro Roo?ng at a combined total of $76,325.00
provides the most favorable warranty period,along with gutters and downspouts at Water Treatment
Plant #2;and
WHEREAS,the budget for this project was initially established at $65,000.00.A budget
modi?cation was submitted to reallocate funds from the Public Utilities Project PU2608 in the amount
of $22,500.00,increasing the total account balance for this project to $87,500.00 ;and
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as
follows:
SECTION 1.The City Commission hereby approves the Water Treatment Plants #2 and #3
Roof Replacements Project;
SECTION 2.The City Commission hereby authorizes the City Manager to execute the Contract
with All Pro Roo?ng and approve a Purchase Order to said vendor in the amount of $76,325.00;
SECTION 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 14th day of September,2026.
Curtis Ford,Mayor
Donna L.Battle,City Clerk
Attest:
ts
Agenda Item #6.C.
14 Sep 2026
Page 56 of 163
Jason Gabriel,City Attorney
Approved as to form and correctness:
Agenda Item #6.C.
14 Sep 2026
Page 57 of 163
ROOFING 8:CONSULTING
project.
All Pro Roofing &Consulting,LLCproposes to provide roofing services to complete the above-mentioned
All Pro Roofing &Consulting,LLC
11633 Philips Highway,Jacksonville FL32256
Phone 904.337.1082 /Fax 904.683.4290
State of Florida Certified Roofing Contractor /CCC 1327056—CBC 060138
Pro osed Sco e a Work:
0 Broom off/Scrape Gravel from roof
0 Remove 2 Mechanical Exhaust vents
0 Delete 1 Pipe Penetration
0 Infillholes to proper height for new roofing
o Adhere %”Cover board to existing roofing with Low Rise roofing adhesive
-Adhere 50ml!Duro-TuffPVC roofing over cover board
0 Flash rooftop penetration per manufacturespecifications
0 Terminate at perimeter with 4”Drip edge and Cleat
0 Provide necessary permit,safety and supervision to complete the scope of work.All materials,
lifts,and labor,are included in the scope of work.(All work to be done to manufacturer's
specifications)Warranty:Manufacture 20 yr NDL,Material and Labor
Page 1 of 4
City of Atlantic Beach
Danny Pittman
2301 Mayport Rd.
Atlantic Beach,Fl.32233
Proposal for
ts
Agenda Item #6.C.
14 Sep 2026
Page 58 of 163
ROOFING 8:CONSULTING
All Pro Roofing &Consulting,LLC
11633 Philips Highway,Jacksonville FL32256
Phone 904.337.1082 /Fax 904.683.4290
State of Florida Certified Roofing Contractor/CCC 1327056—CBC 060138
Proposed Price For The Above Project:30 050.00
Altemate ADD:In lieu of dri e ed e.InstallDuro-Last6"Commercial utter em with 5"Downs outs.
Terminate roo?n em into tter usin mastic and term bar er manufacture s ec'r?mtions.
Additionalcost:505.00
This proposal is valid for 30 days.Payment Terms:Net 30.Payments Due and unpaid under the Contract shall
bear interest from the date payment is due at the rate of 3%per month.Owner Agrees to make Final Payment
to Contract at Date of Substantial Completion (Defined below).Pricing includes materials,labor,transportation,
associated fees and taxes.All debris to be removed daily.(1)Year Labor Warranty and all Applicable
Manufacturer Warranties Provided on all Completed Scopes of Work from Date of Substantial Completion.
Any additional work resulting in billable amounts requested shall be priced to owner as a "Change Order"
and must be authorized in writing by Project Owner/Agent prior to All Pro Roofing 8:.Consulting,LLC
Commencing said Change Order work.All ”Chan e Orders"shall be aid entirel u -front Prior to Chan e Order
Commencement and Com letion.All Pro Roofing and Consulting,LLCreserves the right to Delay New Projects or
temporarily stop/Delay in-progress Projects clue to Acts of God.The contract price for this construction project
has been calculated based on the current prices for the component building materials.However,the market for
the building materials that are hereafter specified is volatile,and sudden price increases could occur.The
Builder agrees to use his best efforts to obtain the lowest possible prices from available building material
suppliers,but should there be an unforeseen increase in the prices of these specified materials that are
purchased after execution of contract for use in this construction project,the Owner agrees to pay that cost
increase to the Builder.Any claim by the Builder for payment of a cost increase,as provided above,shall require
written notice delivered by the Builder to the Owner stating the increased cost,the building material or
materials in question,and the source of supply,supported by invoices or bills of sale.
Date of Project Commencement and Project Timeline shall be established between Owner and Contractor at
a separate time and is not determined within this Contract.
Date of Substantial Completion is defined by the American Institute of Architects as "the stage in the
progress of the Work when the Work or designated portion thereof is sufficiently complete in accordance with
the Contract Documents so that the Owner can occupy or utilize the Work for its intended use."Substantial
Completion does not include Contractor Punch-List and Owner Punch-List Items.
Page 2 of 4
Agenda Item #6.C.
14 Sep 2026
Page 59 of 163
ROOFING 8:CONSULTING
All Pro Roofing &Consulting,LLC
11633 Philips Highway,Jacksonville FL32256
Phone 904.337.1082 /Fax 904.683.4290
State of Florida Certified Roofing Contractor /CCC 1327056—CBC 060138
The Contract may be terminated by the Owner or Contractor at any time with 7 days’notice,in writin with
Owner and Contractor recognizing that Contractor shall be entitled to receive its budgeted fee and general
conditions cost proportionate to the percentage completion of the Work as of the date of termination,together
with actual and reasonable demobilization costs.
For any Dispute Resolution Claim subject to,but not resolved by Architect or Construction Manager,the
method of binding dispute resolution shall be Mediation or Arbitration,as follows:
1.Prior to any party initiating any Arbitration proceeding,such party shall notify the other party,i_n
writing,of its intention to schedule the con?ict for mediation,within twenty business days.Reasonable
attempts to resolve the dispute shall precede any notice of intent to mediate.A mediator appointed by
the Architect,unless otherwise agreed to by the parties,shall conduct the mediation.The mediation
shall be conducted in the offices of,or at a location specified by,the Mediator,unless another location
is agreed upon by mutual agreement of the parties.Both parties shall be responsible for their own costs
of representation but shall bear equally the mediator’s fees and costs,if any,associated with
mediation.Both parties shall make reasonable good-faith efforts to resolve any dispute before
mediation and at mediation.The mediation shall be conducted in accordance with Chapter 44,Florida
Statutes Section 44.1011 and Rule 1.700 et.Seq.,of the Florida Rules of Civil Procedure.
2.Arbitration,pursuant to the following:
If the parties have selected arbitration as the method for binding dispute resolution in the
Agreement,any Claim subject to,but not resolved by,mediation shall be subject to arbitration
which,unless the parties mutually agree othenlvise,shall be administered by the American
Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect
on the date of the Agreement.The Arbitration shall be conducted in the place where the
Project is located,unless another location is mutually agreed upon.Ademand for arbitration
shall be made in writing,delivered to the other party to the Contract,and filed with the person
or entity administering the arbitration.The party filing a notice of demand for arbitration must
assert in the demand all Claims then known to that party on which arbitration is permitted to
he demanded.
A demand for arbitration shall be made no earlier than concurrently with the ?ling of a request
for mediation,but in no event shall it be made after the date when the institution of legal or
equitable proceedings based on the Claim would be barred by the applicable statute of
limitations.For statute of limitations purposes,receipt of a written demand for arbitration by
the person or entity administering the arbitration shall constitute the institution of legal or
equitable proceedings based on the Claim.
Page 3 of 4
Agenda Item #6.C.
14 Sep 2026
Page 60 of 163
ALLPno—I
RoéFING 8c CONSULTING
c.The award rendered by the arbitrator or arbitrators shall be final,and judgment may be
entered upon it in accordance with applicable law in any court having jurisdiction thereof.
d.The foregoing agreement to arbitrate and other agreements ,to arbitrate with an additional
person or entity duly consented to by parties to the Agreement,shall be specifically
enforceable under applicable law in any court having jurisdiction thereof.
By Signing this Proposal the Owner/Agent and Contractor Agrees to the Terms and Scope above.This Contract is
only active when both Parties Sign below.Cash,Check,ACH,Bank Wire or Credit/DebitCard is accepted as
payment.If you choose to pay by Credit/Debitcard a 3.5%Convenience fee will be Applied.Visa,Master Card,
Discover and American Express are accepted.
Date
Owner/Agent Signature
Owner/Agent Written Name
Contractor Signature
Contractor Written Name
All Pro Roofing &Consulting,LLC
11633 Philips Highway,Jacksonville FL32256
Phone 904.337.1082 /Fax 904.683.4290
State of Florida Certified Roofing Contractor /CCC 1327056—CBC 060138
Page 4 of 4
Date
Agenda Item #6.C.
14 Sep 2026
Page 61 of 163
CONSULTING James Hendricks 571-217-5904
(904)337-1082
11633 Philips Highway
Jacksonville,FL 32256
CCC 1327056 CBC 060138
Owner/Owner's Agent Printed Name/Position
Name:James Hendricks Date:08/18/2026
All Pro Roo?ng &Consulting,LLCAgent Printed Name/Position
Property Name:Cit of Atlantic Beach
Property Address:902 Assisi Ln,Jacksonville,FL 32233
Property Management:Dann Pittman
Mailing Address:
Phone:904 588-4504 Email:cl ittman coab.us
All Pro Roo?ng &Consulting,LLCwill perform work in accordance with the following scope and choices:
Sco e of Work
Re-roof of?ce and warehouse buildings and the breezeway between them.
Remove all of the old shingle roof material and under-layment.
Pull all necessary permits for passing required inspections.
install Black Shadow Atlas Pristine Asphalt shingles which come with a non-prorated 50-year manufacturer warranty,lifetime 3M
Scotchguard warranty against blue-green algae streaks,and our 10-year labor warranty.Includes black drip edge.
Replace 3 off-ridge vents.Retain and re—?ash attic vent on left side building.Delete capped vent on rear of left building.Install new
boots over all other existing vents and the electricity supply pipe.
Re-nail existing decking to code requirements.install peel-and-stick in valleys,starter materials at the eaves,sand ynthetic
under-layment using all required materials and processes for code compliance and warranty speci?cations.
Remove and responsibly dispose of all debris.Submit warranty application to manufacturer who will deliver warranty to client.
Total Pro'ect Cost*$41 .770
Pa mentTerms:100%U on Com letion
*AlIattempts will be made not to damage pavement,landscaping,or other portions ofthe property however All Pro Roo?ng &Consulting,LLCis not responsible for damage to property
during the normal course of work.Owner /Management agrees to make property and utilities accessible during the course of work.
Notes:All Pro Roo?n &Consultin LLCis not res onsible for differin site conditions or an other unforeseen circumstances or conditions.Field
chan es ma be necessa due to an existin conditions discovered durin a lication.Am le 5 ace will be rovided for the sta in and
store e of materials,e ui ment vehicles etc.All framin sheathin etc.not included unless otherwise listed.Sheathin and underla merit
are to be installed b others rior to commencin roof coverin
Acce tance -By signing below,signatory is attesting that signatory is the owner or owner’s agent and is authorized to enter into contractual agreement for the
property address listed above.Owner/agent agrees to and accepts the above scope of work,pricing and payment terms,as well as all details &conditions listed
on this document as well as any addendum to this document.Owner/agent hereby authorizes All Pro Roofing &Consulting to commence work:
Signature:Name:Date:
Signature:
Commercial Contract I Proposal
Date:08-18-2026
Agenda Item #6.C.
14 Sep 2026
Page 62 of 163
APEX
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vvu-want uwwu III [mm nlmclmul woo"«nu-comm“on vuoh‘kck rummm::9”...,,,,a:‘5 [JayE "on w-,baia‘noon
unwary.wnumng v...u.alum!“
Estimate #4634
Date 8/11/
ROOFING ESTIMATE
Apex Hoo?nn&Contracting Sales Representative
824 ShatterAve.Jacksonvi?e Beach,FL 32250 Zach Johnson
m904—372—0981 zach@apexroo?ng?.
comW8779442739
Email;Infogapexmo?ng?mom
0001 £061 (110561257060
manexm?ng?mm
2301 Maypart Road
Atlantic Beach,FL 32233
Danny Pitunan
(904)588-4504
dpittman@coab.us
m III 19m "3'[MO PH?“UFAU-’MRC--B3FI A1qr16029943
Description
Tapered InsulationBoard Install1/8"slope tapered insulationboard to create positive water run off.insulationboard willbe mechanicallyfastened to concrete substrate
TPO Installation installfully adhered .060 TPO roof membraneto entire roof surface.TPO willbeheatweldedatseams.
Delete Exhaust Vents Remove (2)exhaust vents and curbs from rooitopand dwk over locationswhereremovedusingplywood.
Edge Metal Installnew drip edge along perimeter of roof.
Fascia Installnew 2“x6"fascia at perimeter of roof withaccompanyingaluminumfasciacover.
Plumbing Stacks install new boots around plumbingstacks.Allplumbingboots willbe heatweldedtoroofmembraneandsealedattoparoundplumbingstackpermanufacturer‘sinstallationinstructions.
Debris Removeall debris related to scope of work outlinedabove.
WARRAN?Es:Allmaterials willcarry a manufactures warranty.Apex Roo?ng &Contractingguarantees the workmanshipofthe new roofsystem&any additionalwork performed for a period of ?ve (5)years from the date of contract execution.This warranty does not coverdamagecausedbyextremeweatherconditions(includingbut not limitedto hmicanes.tornadoes,?oods.lightningstrikes,extreme heat orcold,hail.or other aweof nature).misuse,abuse,neglect.accident.unauthorized repair,or alteration.
Wymmg;Sub Total $42,200.00Est-Datez?l‘mm
Latest Version Approved on:may:W Total 542200.
00
AuthorizedName '
AuthorizedSignature Date
ADDlTJONAL lNFORMATJON
Pagm of 2
unl
Roo?ng &Contractin
to meetInc
Agenda Item #6.C.
14 Sep 2026
Page 63 of 163
.,V
'_._2..Pagelc‘“
(.1
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The material costs component of this agmement has been calculated based on current market prices for tile,lumber rooting andotherrequiredmaterials.However,these prices are volatile,and sudden price increases or lack of avalianle inventory may occurduringperformanceofthisagreement.Should after axecudon of this agreement an increase in the costs oi'rnateriais and/ore lackofavailabiematerialsoccur,Ownerhereby agrees that Contractor shall he en?tieo‘to an equitable adjustment to the agreementpriceandtimeofperformance.Any claim by Contractor for an equitable a?ustmentin price and time shall be made pursuant tomaterialsadjustmentnoticetoOwner/Grange Order.The lack of available inventory of materials shall not be considered an eventcausingdelaytotheprojectscheduleforanyreason.
Titanicyou forailowing us to earn yourbusineui
Document lD:AAOACOZQ-OCAQ'4SBC»BHF7~A1951GD 9943
to
Agenda Item #6.C.
14 Sep 2026
Page 64 of 163
APEX
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ROOFING EST MATE
Estimate #4633
Babe 8/11/2026
Apex Roo?ng &Contacting Sales Representative
824 Shatter Ave.Jacksonville Beach,FL32250 Zach Johnson
9m 904472-0981 zach@apexmo?ng?.com
952mm;877-944-2739
Ema};IntoQapexroo?ng?som
CCC133061WCBC1257060
mamm?ng?mm
902 Assisi Lane
Jacksonville,FL 32233
Danny Pittman
(904)588-4504
dpittman@coab.us
iii ‘”‘9‘"
Docum n1 ID:mDUZBBC 9830 aims 9n“:Ammrnmn hr:m..-1 -m
Item
RemoveExisting Roof
Re—nailDeck
Wood Replacement
Underlaryment
Valley Installation
Drip Edge
Starter
Plumbing Stacks
Venting
Shingle Installation
DebrisRemoval
Description
Remove all existing roo?ng and membranes to roof deck (includes single layer
only.Any additional layers willbe charged at $55 per square).
Re-naildeckto meet local/state building code requirements.
Remove and replace damaged roof decking as necessary using 083 plywood
.
Install synthetic underlayment in half-lap pattern on roof deck to meet current
FL Buildingcode.
Install new 26 gauge galvanized metal with peel and stick underlayment in
valleys.
Install new drip edge at perimeter of roof.
Install starter shingles at all eaves of roof.
Install lead pipe boots over all plumbing steels.
Installnew ridge-venting on roof to match buildingin rear of property
Install Alias Pinnacle (color TBD)shingles on roof.Shingles willbe installed to
manufaomrel’s specs and carry a Limited Lifetime manufacturerswarranty.
Magnet clean for nails and remove all debris related to contract.
WARRANTIES:Allmaterials willcarry a manufactures warranty.Apex Roo?ng &Contracting guarantees the workmanship ofthe new roofsystem&any additionalworkperfumed for a period of ?ve (5)years from the date of contract execution.This warranty does not coverdamagecausedbyextremeweatherconditions(including but not limitedto hurricanes,tornadoes,?oods.lightningstrikes,extreme heat orcold,hail,or other acts of nature),misuse,abuse,neglect.accident,unauthorized repair,or alteration.
you!
Roo?ng &Controc’
Agenda Item #6.C.
14 Sep 2026
Page 65 of 163
An:—
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AII'H'n'n-a-pnd I“:ADEV ”anti-dams;sub Tota'$43,96500
EstDate:.&L11[292§
Latest Version Approved on:WBy:Mum Total $43,965.00
El !!I!|'|"
AuthorizedName
AuthorizedSignature Date
A F!QLUO ELLA NY11.93.M
Proposal valld for 15 days.
The materlm costs component of this agreementhas been calculated based on current market prices for tile,lumber rooting andotherrequiredmaterials.However,these prices are volatile,and sudden price increases orlack of avallable Inventory may occurduringpertannanceofthisagreement.Should after exewtton of this agreement an increase In the costs of materials andbra lackofavallahlematerlalsoccur,Owner hereby agrees that Contractor shall be entitled to an equitable a?ustment to the agreementpriceandtimeofperformance.Any clam by Contractor foran eqttmeble adlustmentin price and time shall be made pursuant tomaterlatsadjustmentnoticetoOwner/Change Order.the lack ofavallable inventory ofmaterlals shall not be considered an eventcausingdelaytotheprojectscheduleforanyreason.
Myoumrellawingustownyourbusmml.
Document ID:7GDCZBBC-QB304BBS-9FF1-A83AFDBZOESS Pane 2 of 2
covered by Compensation lnsu nae
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Agenda Item #6.C.
14 Sep 2026
Page 66 of 163
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Page 67 of 163
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m};_'_«&§S‘£L~L?‘]m—mmnr._m ,._.W._.._-..MilerJztc-8.9353 Fla ,_3&33?_h __-.«mm momscommas.no.Harrierswims specncanoue FOB:Par:new a mmnE-noorr?utswe:
1 Removalof existing root.includingall debris,and haul it away frompremises;numberof shingle layers:LLL
2.Homeland re-lnotalla?on ofvlnyl cottttstall lncurln mm at:3.
®Removaland re-inatetietionat all rotten wood on rootstructure.whichehetlincuranadditionalcost not included Inhose estimate.
2.REPLACEMENTLUHBER
1x4'_m.F__TouFT:s _summon:_1'buIFr-e era-ecpry stmoenmm-u-e—“mstm-ae1?nnm__,Tddl-T=8 __mu-msm ._'l'in‘lFl’=$wmnywuumaommmnd__mmu1X8-—“MF__Twain‘s ..__MW$MF_.TBUFT=8__memcmmmawwmes1XI°«W_WNW-t 0 ~~~~~“Ml-F _.T°H "=3 a.more)mentunou member:in HOOFNGESTIMTE.)1xtz-W__TbHFr-e 12WWVM‘W?-‘W ”mph”:2-:mac.3-:tame ft-1ue..temc__remm.s__inVMJSMF ToulFT=S____We:Shirl-lem-www.mmmmmue__,wsnmna mmumsm Muhammad-am.“wmmmmmlmgmm-s
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W n _Parnnesuvoorie:_(b.m__en'coxmoea__uaommnmu heather-urns mwmmmmmm ___eumuemumROOFomens:_~(52 mm:A mwrmumgnmm minceroof.mun gums-oak yam.color __._5.installHydro-Stop,lnaull cent stripe at oil meet-notcomes,appiya e it.or 12 R.wide strip oi FountainCoat.Fabric.ovarian4 Inches,appiy theFinishCoot.Specificationtwenty yoerwarranty and Wmhlp guaranteed __._.__years.
6.Installfiberglass eniooth corniceloci ayetem,consistingct nailing or attaching one one-plyfiberglass 75 Lb.base sheet.then moppingon "we:piles of ilbergiaaefaith).using hot mohairbetweeneach layer.and euriace with modi?edBitumengranulated surface.-—eoeciticaiionstortunty-yaarroo‘isyetem-vrorkmenehlpguaramoed_____yoero.
7.installmodi?ed Bitumenroil roothg membranewithsmoothor granulated surface,consisting oi neiib'igor attaching one oneply 43 Lb.fiberglassbcoesheet,torch applied,with ?inch-year manufacturermnty—werlmenehip guaranmod _____.___yeer‘o.8.Installa 50 yourlimitedwarranty Gecc coating,applied to virtuallyany surface,neverneeds meeting,withstandpermanent pending liner,resta-tenoeto staining,mildew.din,resistozone.UVrays.coiorachoice ____
.--___..
9.InstallS.A.Filntlaetlc,iluie Hide.Libertyor lmpertiexconsisting of two piles Poem-Stickbeen sheet,Peel-N-Stickannotatedcap sheet.Speci?cationstortwontyyear rooteyetern,witmenohip guaranteed __.__..__years.
minutiae yearmeul rootmnd up eearn(rib panels),m gage,gaivalume.incudececcueonee.underlayment,Peei-N-Sticir.choicecreatorsmoon2/12pitchend above,belowmapitchrequlreaaelamonoech pmal]oint.Wo?tmenehlpguarenteed__yeere.
11.initial!soyear____tilea,with Peei-N-Stlckunderieymnt,reolhrgon 1x28trip.2x4.with eteinlemateelem,rtdgecen mortartomatchcolorottilee,choiceof styles.Workmonehipguaranteed __.__yam.
12.1netall‘l'Po,anNHLMembraneHoot Syetem (white)using We glue.homtd all seems.pertruelone,plumbing flashing,tenninetlon hare,peri-manter llechlnge.vents.specifications for twenty yourroot system.Worlnnenehipguaranteed __years.
Momhenmo?ngcmectore.lnoherebyegreeetolumiclinhor,mudale,mAimeteriaieareguarmteedtcboasapecl?edAllmrkietobecompietedlnapermittingcompleteIawordncechore3m,_workmenliltomanner.occurring to standardpractices Any dictationor deviationandnwithtortiloaumot-
lromehoveepecih?ms—hvolvhgemeccete—
w?tbeexecmedomywonORIGINALCONTRACT:...................................e.............writtenorders.and willbecome an extra change.over and above.the original
TOTALWOOD mrwmnmmemmmmmmmuummmypemn
REPLACEIIENT-eatdleaksareceueedbypineWorleddebr'
emmol?Monahm?oo?ngh
"""'"""“"‘""'"""““‘"‘"""""““‘"""'not responsibie tor leeks that owes dmge to property.or for woodmt cursed,tromlong-
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ARCHITECTWALSINGLES.-_....._.........................
l ”w Internal!1 and (2):ninetydaysfor I II I Asthesignarotthie
cor-rhea.you havetheright.by writtennotice,tocencel this agreement wiihlnthreeMATERIALDEPOSIT:....:................................................3
H
mm,”days oi mug in.Thisis yourRight01limbo.Foamingmi recielon.u periodthiscutter:is consideredvalidand legaly binding.Anyexpenses inwnedGRANDTOTAL..mnhq...£e.%.e.?nm=¥rm .{LJ cm by m Roo?ng mh M W mm 59mm ”mg theWWperiodbecomeliteresponsmnyoithecontractsigner.Failureto remitailmonies5‘9““:
-~—-»~duetoMonahanHoo?rtgaeheretdloreouiimedundermemolmlsEe?metel
Contactcan.and-may.reeuithiheirmomnotalehonthe propertyonuhichWWW
e?sworhlmsbeenperiormedmrcouidleedtofmedompmceednge
msaldpropedyAstheslgnerotdrle egreemermywegreeio pay elirewonmielegelrmd
counteeeincwred byMcnahen ReotingtoooliedoutsiandingmoriesmedmderW—the termsotthisagreemem.
mung“.accemnceor common'
?nabovoplicegoped?catlonsendoondltionearesatietectory.andere
herebyeoceoted.MenahenRootinganditauenteareMbyMortaedP‘MWW—tapertonnthomaaepeoi?ed.Paymemwillbemdeaeou?m0dtnrem.
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Agenda Item #6.C.
14 Sep 2026
Page 76 of 163
sclJlJz
R00?“MPANY
Prepared For
Danny Pittman
2301 Mayport Rd
[:0 Atlantic Beach,Fl 32233
(904)588-4504
Schultz Roofing Company Inc.Estimate #3043R
Date 08/07/2026
216 20th Street N.
Business /Tax #RC29027768JacksonvilleBeach,Fl 32250
Phone:(904)246-2315
Email:admin@schultzroofingco.com
Web:www.5chultzroofingco.com/contact_us.php
Description
$49,400.00
$49,400.00
TPO roof system
Material
Includes basic coverage quantities and typical overage.Excludes sales tax,delivery upcharges,
and items not included in the description and notes.
Labor
Includes on site setup,site preparation,job completion,trash removal and work area cleanup.
Supplies,Tools
Includes equipment allowance and supplies for preparation,job completion and site cleanup.
Total
Excludes sales tax,any applicable fees,dump charges,and costs for repair or remediation not
mentioned in the work description.
Install Gutter &Downspout
Install 7In White aluminum box gutter and 4 downspouts.
Page 1 of 12
Subtotal
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Agenda Item #6.C.
14 Sep 2026
Page 77 of 163
Attention Customer;
It is the responsibility of the client to not only complete all papenNork,but also provide detailed
measurements before Starting fabrication of any metal orders ***Disclaimer Schultz Roofing is
not responsible for incorrect measurements provided by client***In addition we are a first
come first serve company,rush orders will be an upcharge of $35.00.The client must inform us
on Strick time lines as we have a 4 day wait period commonly clue work load.
Due to fluctuating material prices,the contract price for this project is based on current rates.
The builder will seek the lowest available prices;however,ifspecified material costs increase
after contract signing,the OWNER agrees to cover the additional expense.The builder will notify
the OWNER in writing of any cost increase,specifying the affected materials,supplier,and
supported by invoices.Adjustments will be billed as an add-on estimate or invoice.
TERMS AND CONDITIONS:
(1)A 50%deposit is required for all jobs and the remaining balance is due upon past final
inspection.in some cases,the contractor is permitted to request a 3/4 draw.This draw is to
facilitate continued progress and ensure that project timelines and quality standards are met.
Payment terms for this draw will be outlined in accordance with the specific stages of the
project,as agreed upon in the contract.
****Payment is due upon completion of all jobs!******
(2)Collection &Payment Default Clause
Payment Terms &Late Fees
a)All payments are due upon completion ofjob and or final inspection by building official as
outlined in the contract.If any payment is not received within 5 days of the due date,the
outstanding balance shall be subject to a late fee of 18%per month (or the maximum allowed by
law).
b)Payments returned due to insufficient funds will incur a $35.00 returned payment fee,and the
Client must provide an alternative payment within 2 days.
Collection Actions &Legal Remedies
a)if payment remains outstanding for more than 14 days,the Contractor reserves the right to:
lien property immediately.
Suspend work until full payment is received.
Withhoid warranties,permits,or final documentation.
Place a mechanic's lien on the property per Florida Statutes §7i3.001—713.37.
***ACCORDINGTO FLORIDA‘SCONSTRUCTIONLIEN LAW(SECTIONS 713.001-713.37),FLORIDA
STATUTES,THOSE WHO WORK ON YOUR PROPERTY OR PROVIDE MATERIALSAND ARENOT PAID
IN FULLHAVEA RIGHTTO ENFORCETHEIR CLAIMFOR PAYMENTAGAINSTYOUR PROPERTY.THIS
Page 2 of 12
Agenda Item #6.C.
14 Sep 2026
Page 78 of 163
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CLAIMIS KNOWN AS A CONSTRUCTION LIEN.IFYOUR CONTRACTOROR A SUBCONTRACTOR
FAILSTO PAYSUBCONTRACTORS,SUB-SUBCONTRACTORS,OR MATERIALSUPPLIERS OR
NEGLECTSTO MAKEOTHER LEGALLYREQUIREDPAYMENTS,
THE PEOPLE WHO AREOWED MONEY MAYLOOKTO YOUR PROPERTY FOR PAYMENTEVEN IF
YOU HAVE PAID YOUR CONTRACTORIN FULL.IFYOU FAILTO PAYYOUR CONTRACTOR,YOUR
CONTRACTORMAYALSO HAVEA LIEN ON YOUR PROPERTY.THIS MEANS IF A LIENIS FILEDYOUR
PROPERTYCOULD BE SOLD AGAINSTYOUR WILLTO PAYFOR LABOR,MATERIALS,OR OTHER
SERVICESTHATYOUR CONTRACTOROR A SUBCONTRACTORMAYHAVE FAILEDTO PAY.FLORIDA‘
SCONSTRUCTIONLIENLAWISCOMPLEXANDITISRECOMMENDEDTHATWHENEVERASPECIFIC
PROBLEMARISES,YOU CONSULT AN ATTORNEY.CLIENTWILL PAYALLLEGALFEES WITH
REGARDSTO THIS FILING.
Engage a third-party collection agency to recover unpaid amounts.
b)If legal action is required to collect unpaid balances,the Client shall be responsible for all
collection costs,including but not limited to attorneys’fees,court costs,lien filing fees,and
collection agency fees.
No Withholding of Payment
a)The Client may not withhold payment due to minor disputes,punch list items,or pending
inspections that do not affect substantial completion.
b)If there is a dispute over charges,the Client must notify the Contractor in writing within 2 days
of receiving the invoice.Failure to do so constitutes acceptance of the charges.
Final Payment &Lien Release
a)Final payment is due upon project completion.The Contractor will provide a lien release once
full payment has been received and cleared.
b)If the Client fails to make final payment,the Contractor reserves all legal rights to recover the
balance due.
c)Upon client request on permitted jobs,a Release of Lien document can be provided.This
release will be issued ONLY after ALLpayments due to Home Services by McCue/Schultz Roofing
have been received in full.
Please note that no lien release will be granted prior to full payment.If full payment is not
received with in 30 days of completion of the job we will immediately lien the property.
(3)Refund Policy Clause
*.Deposit &Initial Payments
a)Non—RefundableDeposits:Any initial deposit paid by the Client is non-refundable except as
outlined below.
b)Failure to Start Work:If the Contractor fails to commence work within 90 days of receiving the
deposit,and no written extension has been agreed upon,the Client may request a refund.The
Contractor must refund the deposit within 30 days of receiving the request.
*.Overpayments &Billing Errors
a)If the Client overpays or a billing error occurs,the Contractor will issue a refund for the excess
Page 3 (Jle
Agenda Item #6.C.
14 Sep 2026
Page 79 of 163
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amount within 10 business days of notification.
*.Contract Cancellation &Refunds
a)Client Cancellation:If the Client cancels the contract within the allowed rescission period (30
days for home improvement contracts,unless othenNise specified in writing),the Contractor
shall refund any eligible payments within 30 business days of cancellation.
CHAPTER558,FLORIDASTATUTES,CONTAINS IMPORTANT REQUIREMENTSYOU MUST FOLLOW
BEFOREYOU MAYBRING ANY LEGALACTION FOR AN ALLEGEDCONSTRUCTIONDEFECTIN YOUR
HOME.SIXTYDAYSBEFOREYOU BRING ANY LEGALACTION,YOU MUST DELIVERTO THE OTHER
PARTYTO THIS CONTRACTA WRITTENNOTICE,REFERRINGTO CHAPTER558,OF ANY
CONSTRUCTIONCONDITIONS YOU ALLEGEARE DEFECTIVEAND PROVIDE SUCH PERSON THE
OPPORTUNITYTO INSPECT THE ALLEGEDCONSTRUCTIONDEFECTSAND TO CONSIDER MAKING
AN OFFERTO REPAIROR PAYFOR THE ALLEGEDCONSTRUCTIONDEFECTS.YOU ARE NOT
OBLIGATEDTO ACCEPTANY OFFER WHICH MAY BE MADE.THEREARESTRICTDEADLINESAND
PROCEDURESUNDER THIS FLORIDALAWWHICH MUST BE MET AND FOLLOWEDTO PROTECT
YOUR INTERESTS
b)Cancellation After Work Begins:If the Client cancels the contract after work has started,
refunds will be issued based on the percentage of work completed and materials purchased.
Any restocking fees,permit costs,or custom—ordered materials will be deducted from the refund.
*.Contractor Default &Incomplete Work
a)If the Contractor fails to complete the project due to abandonment or breach of contract,the
Client may request a partial refund for unperformed work.Refunds will be calculated based on:
The percentage of work completed
The cost of materials used or ordered
Any applicable restocking or administrative fees
b)The Contractor will issue any approved refund within 30 days of written agreement between
both parties or a legal determination.
*.Payment Disputes
a)If a payment dispute arises,the Contractor and Client agree to attempt resolution within 30
days before pursuing legal action.
b)If a refund is agreed upon,payment will be issued within 30 business days of resolution.
(4)Tile roofjobs will require a payment structure of 50%deposit upon signing a contract and a
3/4 draw upon delivery of materials to thejob site.The remaining balance will be due upon past
final inspection.
(6)If the client at any time instructs our subs to do more work outside of the scope of the signed
estimate without notifying Schultz or the project manager,this will be categorized as an ADD-ON
/CHANGE ORDER.This must be signed and paid in full.****During re-roofs only,if rotten wood
is found,any additional sheets required will be billed to the OWNER at $95.00 per sheet.
Page 4 of 12
Agenda Item #6.C.
14 Sep 2026
Page 80 of 163
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Replacement of rotten wood is required to meet Florida building code standards.*****
(7)SCHULTZROOFING INC.IS NOT RESPONSIBLEFOR RETURN/ACCEPTINGOF ANY CLIENT
ORDEREDMATERIAL.
(8)If hidden damages are discovered during thejob,Schultz Roofing Company will stop work
immediately and notify the owner of any potential cost increases.For all roof or reroofjobs,if
HVACline sets are strapped to the top of the truss and are punctured by a nail during
installation,the homeowner will be responsible for repairs.This is a common issue with poor-
quality HVAC installations and is considered an unforeseen condition by Schultz Roofing
Company.Additionally,Schultz Roofing Company is not liable or responsible for any AC,
electrical,or gas lines located beneath roofing materials that are not installed per code.
(8)Late Fee.Alloverdue accrued and unpaid interest to be paid hereunder shall entail a late fee
at an interest rate equal to the lesser of 18%per annum or the maximum rate permitted by
applicable law (the “Late Fees")which shall accrue daily from the date such interest is due
hereunder through and including the date of actual payment in full.
(9)Prevailing Party &Attorneys'Fees Clause
In the event of any dispute,claim,or legal proceeding arising out of or related to this Agreement,
including but not limited to the enforcement of contract terms,collection of unpaid amounts,or
claims for breach of contract,the prevailing party shall be entitled to recover from the non-
prevailing party all reasonable attorneys'fees,court costs,and expenses incurred before,during,
and after trial,including any appeals.
For purposes of this clause,the prevailing party shall be the party that is awarded judgment or
relief,whether through litigation,arbitration,mediation,or settlement requiring the opposing
party to make a payment or take corrective action.
This clause shall survive the termination,expiration,or completion of this Agreement.
(10)Estimates are valid for 14 days.After 14 days,a new estimate will be required due to
fluctuating material costs.
(11)If the client hires another contractor,subcontractor,or handyman,they must provide a valid
business license,proof of current workers'compensation,current liability insurance,and contact
numbers for verification.If unlicensed contractors are brought onto the job,the client assumes
all responsibility,and we will immediately remove our permit from the project.
(12)Rain or adverse weather may delay the project,and start dates may be rescheduled.
Weather-related delays are beyond our control.
(13)The customer is responsible for providing a suitable location that can support the weight of
Schultz Roofing Co./dumpster service and necessary equipment,including dumpsters and
vehicles.Schultz Roofing Co./dumpster service is not responsible for any damage to driveways,
pavers,sidewalks,concrete slabs,sprinkler heads or any other surfaces or structures.The
Page 5 of 12
Agenda Item #6.C.
14 Sep 2026
Page 81 of 163
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customer must clearly mark all underground utilities (e.g.,septic tanks,water lines)prior to
delivery or pickup to avoid damage.Schultz Roofing Co./dumpster service will not be liable for
any damage to the customer’s property.If a third party delivery happens and the damage to
driveway or yard (oil leaks,cracks or paver damage)we will immediate contact client and provide
numbers to contact for corrective measures.
(14)Convenience fees apply to all credit card customers that call in to pay and are an alternative
to our standard cash or check payment process.The fee of 2.85%will be applied to the charged
amount of the project,invoice and required down payment of project.****Credit card refunds
may be subject to a transaction charge that will not be refunded by our credit card provider.****
(16)Leaks on older roofs are not guaranteed to be resolved,as water intrusion may originate
from areas beyond the scope of our work.Pre-existing conditions,hidden damage,or other
structural issues may contribute to ongoing leaks.While we will make every effort to address the
issue,we cannot guarantee complete leak prevention on aged or deteriorated roofing systems.
(17)Any items from the project that are removed from any site will be immediately discarded in
our dumpster
(18)We will run the magnet over the property after all repairs and re-roofs,note the client is to
have grass mowed prior to start of all roof projects to ensure the magnet can pick up any metal
associated with the project.This does not guarantee all removal of nails on property.
(19)We are not responsible for any damage to gutters and sprinkler heads during the process of
reroofs and repairs.
(20)Pricing is determined by the site conditions assessed during the initial estimate.If the client
has an excessive amount roof layers that requires additional effort from our crews,extra fees
may be applied.
21)The contractor shall not be responsible for any Homeowners Association (HOA)fees,
assessments,approvals or requirements that may apply to the property.It is the sole
responsibility of the homeowner or their designated representative to ensure compliance with
all HOA regulations,fees,or other obligations.Any delays,costs,or complications arising from
HOA-related issues shall not be the responsibility of the contractor.
22)CONFIDENTIALITYNOTICE:This communication is intended for the sole use of the individual
and entity to whom
it is addressed,and may contain information that is privileged,confidential and exempt from
disclosure under
applicable law.You are hereby notified that any dissemination,distribution or duplication of this
communication by
someone other than the intended addressee or its designated agent is strictly prohibited.If you
are not the
intended recipient,please contact our offices immediately or by reply Email and permanently
delete and destroy the
Page 6 of 12
Agenda Item #6.C.
14 Sep 2026
Page 82 of 163
28)I agree to debris container location as sketched.
29)I agree to ridge vent /off-ridge vent placement as sketched.
message and all of its contents (including,without limitation,any attachments).
23)Water Intrusion &Remediation Clause
In the event of any water intrusion or leak during the course of the project,the Client agrees to
immediately notify Contractor (Schultz Roofing Company)and grant prompt access to the
property for inspection and mitigation.Contractor shall have the exclusive right to deploy its
designated remediation partner,Rytech Restoration,to address and prevent further damage.
Should the Client fail to provide timely access or engage a third-party service without prior
written notice and approval from Contractor,the Client accepts full responsibility for any
resulting damages,additional costs,or warranty limitations associated with such unauthorized
action.
Photo Consent:
I consent and authorize Schultz Roofing Co.,located at 216 20th Street North,Jacksonville,FL
32250,to use my likeness in any photograph,video,or other digital media ("Photos")in any and
all of its publications,including print or web-based publications.I,being the legal owner of,or
having the right to permit the taking and use of photographs of (Street Address),
(City,State,Zip),consent and authorize Schultz Roofing Co.to use any photograph,
video,or other digital media ("Photos")in any and all of its publications.I irrevocably authorize
Schultz Roofing Co.to copy,edit,enhance,crop,or othenNise alter any Photo for use in their
publications and waive any rights for approval or inspection of the Photos.I understand and
agree that all Photos are the property of Schultz Roofing Co.and will not be returned to me.I
acknowledge that I am not entitled to any compensation or royalties for the use of the Photos.
24)].WARNING!FLORIDA'SCONSTRUCTION LIENLAWALLOWSSOME UNPAID CONTRACTORS,
SUBCONTRACTORS,AND MATERIALSUPPLIERSTO FILELIENSAGAINSTYOUR PROPERTY
EVEN IF YOU HAVEMADEPAYMENT IN FULL.UNDER FLORIDALAWYOUR FAILURETO MAKE
SURE THAT WE ARE PAID MAYRESULT IN A LIENAGAINSTYOUR PROPERTY AND YOUR
PAYINGTWICE.
TO AVOID A LIENAND PAYING TWICE,YOU MUST OBTAIN A WRITTEN RELEASEFROM US
EVERYTIMEYOU PAYYOUR CONTRACTOR.
25)I understand that there will be vibrations from work being performed and that anything
mounted to any interior or exterior wall should be secured and/or removed.
26)I understand that wood replacement is an estimated number and that the actual amount
used may vary.Any extra wood needed will be billed to the homeowner at contract rates.
Additional cost will be included on the final invoice as a change order.
27)I understand that even though magnets will be used to pick up nails,it is impossible to clear
all nails from the property.
Page 7 of 12
Agenda Item #6.C.
14 Sep 2026
Page 83 of 163
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30)I understand that debris may enter the house through skylight chambers or hood vents.
31)I understand that if my oven range vents through the roof,I should not use it once work has
commenced until a Schultz Roofing Co.representative inspects it to ensure it is free from
obstructions.
32)I understand that any satellite dishes or antennas will not be remounted.
33)I understand that when replacing wood,cutting open ridge vents,off-ridge vents,or
performing other carpentry work,sawdust and debris may enter the attic.
34)I understand that if my house has gutters,although debris will be removed,there may be
some discharge of granules from the downspouts after the contract is complete.
35)I understand that in cooler months,shingles may take longer to lay flat and this is not a
reason for non—payment.
36)I understand that heavy equipment will be used during the project and existing driveway
cracks may become larger or widen.
37)I acknowledge that any driveway cracks noted on the sketch were pre-existing prior to work
commencing.
38)I agree to provide electricity needed to complete the contract.
39)I understand that if drywall becomes loose,cracks,or falls during the project due to normal
vibrations,Schultz Roofing Co.is not responsible for repairing it or having it repaired.
40)i understand that if my driveway cracks due to normal work activities such as dumpsters,
dump trailers,or material deliveries,it is not the fault of Schultz Roofing Co.or its suppliers.
41)I understand that if Schultz Roofing Co.must remove gutters to replace fascia board or instal
drip edge,they will not be remounted by Schultz Roofing Co.
42)I understand that unless specifically stated in my contract,Schultz Roofing Co.is not
responsible for any painting.
43)I understand that there are three distinct components at the top of a chimney (Chimney Cap,
Draft Top,Wind Deflector).if my estimate calls for replacement of one or more of these
components,only the items listed in the estimate will be replaced.Any components not
installed atjob completion will be withheld from final payment and billed separately once
installed.
44)I understand that if I decline the option to replace my chimney cap,the existing chimney cap
may cause damage to my chimney framework and/or the interior of my home.
Page 8 of 12
Agenda Item #6.C.
14 Sep 2026
Page 84 of 163
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45)I understand that the skylight "chamber"may be out of square due to original construction,
and installing a new skylight may amplify this condition.
46)I understand that any advice offered by a Schultz Roofing Co.representative regarding color
selection is opinion only,and the homeowner’s decision should not be based solely on that
advice.
47)I understand that ifflashing replacement requires removal of vinyl siding and the siding is
brittle and cracks,Schultz Roofing Co.is not responsible for replacing broken siding.
48)I understand that when installing kick-outs,installers will make their best effort to maintain
the appearance of stucco,vinyl siding,metal siding,coquina,or other exterior finishes;however,
due to multiple variables,a perfect finish cannot be guaranteed.
49)I understand that Schultz Roofing Co.is not responsible for the quality of workmanship,code
compliance,or decisions made by other trades during original construction or remodeling.If
nails penetrate pipes,wiring,or lines due to latent conditions,Schultz Roofing Co.is not liable.
50)I understand that final payment of the contracted balance,including any applicable change
orders,is due in full upon completion.The project is considered complete once the final invoice
is submitted.
51)I understand that if the final invoiced amount is not paid in full upon completion,an 18%
annual finance fee will be applied to the outstanding balance.
52)DEFAULT.If Owner fails to make payment for a period of ten (10)days or materially breaches
any other provision of this Agreement,Contractor may terminate the Agreement and recover
from Owner payment for work performed and for proven loss with respect to materials,
equipment,tools,and construction equipment and machinery,including reasonable overhead
and profit.If Contractor defaults or persistently fails or neglects to carry out the work in
accordance with this Agreement,Owner,may request a final statement from Contractor and
upon payment of such statement,terminate this Agreement and Owner shall not be obligated to
pay Contractor any profit contemplated.Owner's damages are limited to the reasonable cost
necessary to complete construction in accordance with the scope of work excluding any
damages for delay or consequential damages.
53)LIMITATIONOF DAMAGES.Owner understands and agrees that Contractor's liabilitywhether
in contract,tort,under warranty or othenNise,is limited to repair or replacement of any work
found not in conformance with this Agreement,the warranty herein,or othenNise defective.
Contractor expressly disclaims all liability for incidental and consequential damages,Owner
waives all claims against Contractor for consequential and incidental damages arising out of or
relating to this Agreement or the performance thereof.As a material inducement to enter into
this Agreement,Owner agrees to release and hold Contractor harmless from any and all claims
for property damages or bodily injury caused by work installed that is not in conformance with
the Agreement or is found to be othen/vise defective or not in compliance with Code unless said
Page 9 of 12
Agenda Item #6.C.
14 Sep 2026
Page 85 of 163
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damages are covered by an insurance policy.Owner understands that Contractor's landscaping
service may impact other areas of the property,especially if there is soft soil or other negative
conditions.Contractor is not responsible for damages to other areas of the property caused by
preexisting soil or ground conditions.
54)Tree Trimming:Any tree trimming required to complete the work will result in tree debris
being left on-site.Removal of tree debris is the responsibility of the property owner.Additional
cleanup or hauling services are available for an additional charge.
NOTICETO OWN ER
TO:(The Above Name &Addressee as listed on Page 1)
The undersigned hereby informs you that it has furnished or is furnishing services or materials
as follows:
For improvement of the real property described as:
Under an order given by:
Florida law prescribes the serving of this Notice and restricts your right to make payments under
your
contract in accordance with Section 713.06 Florida Statutes.
IMPORTANTINFORMATIONFOR YOUR PROTECTION
Under Florida's law,those who work on your property or provide materials and are not paid have
a
right to enforce their claim for payment against your property.This claim is known as a
construction lien.
If your contractor fails to pay subcontractors or material suppliers or neglects to make other
legally
required payments,the people who are owed money may look to your property for payment,
EVEN IF
YOU HAVEPAID YOUR CONTRACTORIN FULL.
PROTECTYOURSELF:
-RECOGNIZEthat this Notice to Owner may result in a lien against your property unless all those
supplying a Notice to Owner have been paid.
-LEARNmore about the Construction Lien Law,Chapter 713,Part I,Florida Statutes,and the
meaning of this notice by contacting an attorney or the Florida Department of Business and
Professional Regulation.
BY:Home Services By McCue of North Florida,INC DBA SCHULTZ ROOFING CO
Copies to:Cert.#
The Client acknowledges that while the Contractor will perform repairs to the best of their ability,
Page 10 of l2
Agenda Item #6.C.
14 Sep 2026
Page 86 of 163
Ifnoguarantee is made regarding the longevity or effectiveness of these repairs due to the roof's
age and overall condition.The Contractor shall not be held liable for any future issues,damage,
or failure of the roof after the completion of the repairs.
The Client assumes full responsibility for any future maintenance,repairs,or roof replacement
that may be required following the work performed under this agreement.
Thank you for the opportunity to work with you!
Page 11 of 12
Agenda Item #6.C.
14 Sep 2026
Page 87 of 163
By signing this document,the customer agrees to the services and conditions outlined in this
document.
Page 12 of 12
Danny Pittman
Agenda Item #6.C.
14 Sep 2026
Page 88 of 163
atIllJz
Page 1 of 13
Prepared For
Danny Pittman
902 Assisi LnR001:[HG“)MPANY Jacksonville,FL32233
(904)588—
4504
Schultz Roofing Company Inc.Estimate #3054R
D t
216 20th Street N.
a F 08/10/2026
JacksonvilleBeach ,Fl 32250 Busmess /Tax #RC29027768
Phone:(904)246-2315
Email:admin@schultzroofingco.com
Web:www.5chultzroofingco.com/contact_us.php
Description
Owens Corning Remove and replace architectural shingle roof
********Ifwe can not load (trees,client request to not drive on driveway or any obstruction)
by truck there will be a hand load fee Of $20.00 per square and this will delayjob by one day.
**********
Price includes all permitting,labor,material,clean up and haul away
Schultz Roofing Company will provide a lifetime workmanship warranty
Oncejob has passed final inspection and is paid in full manufacture warranty will be registered
by Schultz Roofing Company.
Color of Shingle per client request
Color eave drip:
Lead boots are all we use ifclient request silicone boots we will not be responsible for UV
degradation leaks
Tear off shingles
Re-nail decking 6"on center as per FLCode 232222
Install OC Rhino double underlayment as per FLCode 1507.1.1
Install OC Duration architectural shingles
Install OC starter strip plus
Install OC Pro edge hip and ridge shingles
Install OC Deck seal peel and stick in the valleys
Remove and replace any rotted decking or fascia boards
(not included in cost)
Remove and replace any bad 5x5 flashing
Remove and replace drip edge
Remove and replace lead boots
Remove and replace off ridge vents
Remove and replace gooseneck vent
Agenda Item #6.C.
14 Sep 2026
Page 89 of 163
$49,995.00
$49,995.00
Remove and discard any satellite dishes (if keeping please inform office prior to roof install)
Steep pitch additional charge 7/12-9/12
Permit/lnspect/Clean up and haul away
Note:All nails will be stainless with projects East oflntercoastal due to nail heads rusting
off causing shingles to slide.If client's chose steel nails they will assume responsibility
ofthis issue.
NOTE:IF DURING TEAROFF WE FINDTHE DECKINGIS ROTI'ED OR DOES NOT MEETCODE 1/2 INCH PLYWOO
DWEHAVETOREPLACE.
Additional Costs/Upgrades
Paint lead boots $32.00
Pressure washing -has to be bid
Peel and stick entire roof—$
Cobra Ridge Vent -$
058 Plywood -$95/sheet
1 x 6 Decking or fascia -$7/linear foot
Install new lights or sun tunnels (Inside work trim work and paint separate bid)$
2 layer roof removal -$25/square
Wind mitigation (upon request)—$150
Stainless nails requested and are recommended for beach area or waterfront homes.$423.91 extra
per box
NOTE:Final payment is due upon inspection from the respective county in which project is passed
and final form building official.
Subtotal
Page 2 0f13
Total
Agenda Item #6.C.
14 Sep 2026
Page 90 of 163
Attention Customer;
It is the responsibility of the client to not only complete all papenNork,but also provide detailed
measurements before Starting fabrication of any metal orders ***Disclaimer Schultz Roofing is
not responsible for Incorrect measurements provided by client***In addition we are a first
come first serve company,rush orders will be an upcharge of $35.00.The client must inform us
on Strick time lines as we have a 4 day wait period commonly due work load.
Due to fluctuating material prices,the contract price for this project is based on current rates.
The builder will seek the lowest available prices;however,if specified material costs increase
after contract signing,the OWNER agrees to cover the additional expense.The builder will notify
the OWNER in writing of any cost increase,specifying the affected materials,supplier,and
supported by invoices.Adjustments will be billed as anadd-on estimate or invoice.
TERMS AND CONDITIONS:
(1)A 50%deposit is required for all jobs and the remaining balance is due upon past final
inspection.In some cases,the contractor is permitted to request a 3/4 draw.This draw is to
facilitate continued progress and ensure that project timelines and quality standards are met.
Payment terms for this draw will be outlined in accordance with the specific stages of the
project,as agreed upon in the contract.
****Payment is due upon completion ofall jobs!******
(2)Collection &Payment Default Clause
Payment Terms &Late Fees
a)All payments are due upon completion ofjob and or final inspection by building official as
outlined in the contract.If any payment is not received within 5 days of the due date,the
outstanding balance shall be subject to a late fee of 18%per month (or the maximum allowed by
law).
b)Payments returned due to insufficient funds will incur a $35.00 returned payment fee,and the
Client must provide an alternative payment within 2 days.
Collection Actions &Legal Remedies
a)If payment remains outstanding for more than 14 days,the Contractor reserves the right to:
lien property immediately.
Suspend work until full payment is received.
Withhold warranties,permits,or final documentation.
Place a mechanic's lien on the property per Florida Statutes §713.001-713.37.
***ACCORDINGTO FLORIDA‘SCONSTRUCTION LIENLAW(SECTIONS 713.001-713.37),FLORIDA
STATUTES,THOSE WHO WORK ON YOUR PROPERTY OR PROVIDE MATERIALSAND ARE NOT PAID
IN FULLHAVEA RIGHTTO ENFORCETHEIRCLAIMFOR PAYMENTAGAINSTYOUR PROPERTY.THIS
Page 3 of 13
Agenda Item #6.C.
14 Sep 2026
Page 91 of 163
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J!CLAIMIS KNOWN AS A CONSTRUCTIONLIEN.IFYOUR CONTRACTOROR A SUBCONTRACTOR
FAILSTO PAYSUBCONTRACTORS,SUB—SUBCONTRACTORS,OR MATERIALSUPPLIERS OR
NEGLECTSTO MAKEOTHER LEGALLYREQUIREDPAYMENTS,
THE PEOPLE WHO AREOWED MONEY MAYLOOKTO YOUR PROPERTY FOR PAYMENTEVEN IF
YOU HAVEPAID YOUR CONTRACTORIN FULL.IF YOU FAILTO PAYYOUR CONTRACTOR,YOUR
CONTRACTORMAYALSO HAVEA LIEN ON YOUR PROPERTY.THIS MEANS IFA LIEN IS FILEDYOUR
PROPERTYCOULD BE SOLD AGAINSTYOUR WILLTO PAY FOR LABOR,MATERIALS,OR OTHER
SERVICESTHAT YOUR CONTRACTOROR A SUBCONTRACTORMAYHAVE FAILEDTO PAY.FLORIDA'
SCONSTRUCTIONLIENLAWISCOMPLEXANDITISRECOMMENDEDTHATWHENEVERASPECIFIC
PROBLEMARISES,YOU CONSULT AN ATTORNEY.CLIENTWILLPAYALLLEGALFEESWITH
REGARDSTO THIS FILING.
Engage a third-party collection agency to recover unpaid amounts.
b)If legal action is required to collect unpaid balances,the Client shall be responsible for all
collection costs,including but not limited to attorneys'fees,court costs,lien filing fees,and
collection agency fees.
No Withholding of Payment
a)The Client may not withhold payment due to minor disputes,punch list items,or pending
inspections that do not affect substantial completion.
b)If there is a dispute over charges,the Client must notify the Contractor in writing within 2 days
of receiving the invoice.Failure to do so constitutes acceptance of the charges.
Final Payment &Lien Release
a)Final payment is due upon project completion.The Contractor will provide a lien release once
full payment has been received and cleared.
b)If the Client fails to make final payment,the Contractor reserves all legal rights to recover the
balance due.
c)Upon client request on permitted jobs,a Release of Lien document can be provided.This
release will be issued ONLY after ALLpayments due to Home Services by McCue/Schultz Roofing
have been received in full.
Please note that no lien release will be granted prior to full payment.If full payment is not
received with in 30 days of completion of the job we will immediately lien the property.
(3)Refund Policy Clause
*.Deposit &Initial Payments
a)Non-Refundable Deposits:Any initial deposit paid by the Client is non-refundable except as
outlined below.
b)Failure to Start Work:If the Contractor fails to commence work within 90 days of receiving the
deposit,and no written extension has been agreed upon,the Client may request a refund.The
Contractor must refund the deposit within 30 days of receiving the request.
*.Overpayments &Billing Errors
a)if the Client overpays or a billing error occurs,the Contractor will issue a refund for the excess
Page 4 0f 13
Agenda Item #6.C.
14 Sep 2026
Page 92 of 163
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amount within 10 business days of notification.
*.Contract Cancellation &Refunds
a)Client Cancellation:If the Client cancels the contract within the allowed rescission period (30
days for home improvement contracts,unless otherwise specified in writing),the Contractor
shall refund any eligible payments within 30 business days of cancellation.
CHAPTER558,FLORIDASTATUTES,CONTAINS IMPORTANT REQUIREMENTSYOU MUST FOLLOW
BEFOREYOU MAYBRING ANY LEGALACTION FOR AN ALLEGEDCONSTRUCTIONDEFECT IN YOUR
HOME.SIXTYDAYS BEFOREYOU BRING ANY LEGALACTION,YOU MUST DELIVERTO THE OTHER
PARTYTO THIS CONTRACTA WRITTENNOTICE,REFERRINGTO CHAPTER 558,OF ANY
CONSTRUCTIONCONDITIONS YOU ALLEGEARE DEFECTIVEAND PROVIDE SUCH PERSON THE
OPPORTUNITYTO INSPECTTHE ALLEGEDCONSTRUCTIONDEFECTSAND TO CONSIDER MAKING
AN OFFERTO REPAIROR PAY FOR THE ALLEGEDCONSTRUCTIONDEFECTS.YOU ARE NOT
OBLIGATEDTO ACCEPTANY OFFERWHICH MAY BE MADE.THEREARE STRICTDEADLINESAND
PROCEDURESUNDER THIS FLORIDALAWWHICH MUST BE METAND FOLLOWEDTO PROTECT
YOUR INTERESTS
b)Cancellation After Work Begins:If the Client cancels the contract after work has started,
refunds will be issued based on the percentage of work completed and materials purchased.
Any restocking fees,permit costs,or custom—ordered materials will be deducted from the refund.
*.Contractor Default &Incomplete Work
a)If the Contractor fails to complete the project due to abandonment or breach of contract,the
Client may request a partial refund for unperformed work.Refunds will be calculated based on:
The percentage of work completed
The cost of materials used or ordered
Any applicable restocking or administrative fees
b)The Contractor will issue any approved refund within 30 days of written agreement between
both parties or a legal determination.
*.Payment Disputes
a)If a payment dispute arises,the Contractor and Client agree to attempt resolution within 30
days before pursuing legal action.
b)If a refund is agreed upon,payment will be issued within 30 business days of resolution.
(4)Tile roofjobs will require a payment structure of 50%deposit upon signing a contract and a
3/4 draw upon delivery of materials to thejob site.The remaining balance will be due upon past
final inspection.
(6)|f the client at any time instructs our subs to do more work outside of the scope of the signed
estimate without notifying Schultz or the project manager,this will be categorized as an ADD-ON
/CHANGE ORDER.This must be signed and paid in full.****During re-roofs only,if rotten wood
is found,any additional sheets required will be billed to the OWNER at $95.00 per sheet.
Page 5 of 13
Agenda Item #6.C.
14 Sep 2026
Page 93 of 163
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Replacement of rotten wood is required to meet Florida building code standards.*****
(7)SCHULTZROOFING INC.IS NOT RESPONSIBLEFOR RETURN/ACCEPTINGOF ANYCLIENT
ORDEREDMATERIAL.
(8)If hidden damages are discovered during thejob,Schultz Roofing Company will stop work
immediately and notify the owner of any potential cost increases.For all roof or reroofjobs,if
HVAC line sets are strapped to the top of the truss and are punctured by a nail during
installation,the homeowner will be responsible for repairs.This is a common issue with poor-
quality HVAC installations and is considered an unforeseen condition by Schultz Roofing
Company.Additionally,Schultz Roofing Company is not liable or responsible for any AC,
electrical,or gas lines located beneath roofing materials that are not installed per code.
(8)Late Fee.All overdue accrued and unpaid interest to be paid hereunder shall entail a late fee
at an interest rate equal to the lesser of 18%per annum or the maximum rate permitted by
applicable law (the "Late Fees")which shall accrue daily from the date such interest is due
hereunder through and including the date of actual payment in full.
(9)Prevailing Party &Attorneys’Fees Clause
In the event of any dispute,claim,or legal proceeding arising out of or related to this Agreement,
including but not limited to the enforcement of contract terms,collection of unpaid amounts,or
claims for breach of contract,the prevailing party shall be entitled to recover from the non-
prevailing party all reasonable attorneys‘fees,court costs,and expenses incurred before,during,
and after trial,including any appeals.
For purposes of this clause,the prevailing party shall be the party that is awarded judgment or
relief,whether through litigation,arbitration,mediation,or settlement requiring the opposing
party to make a payment or take corrective action.
This clause shall survive the termination,expiration,or completion of this Agreement.
(10)Estimates are valid for 14 days.After 14 days,a new estimate will be required due to
fluctuating material costs.
(11)If the client hires another contractor,subcontractor,or handyman,they must provide a valid
business license,proof of current workers'compensation,current liability insurance,and contact
numbers for verification.If unlicensed contractors are brought onto the job,the client assumes
all responsibility,and we will immediately remove our permit from the project.
(12)Rain or adverse weather may delay the project,and start dates may be rescheduled.
Weather-related delays are beyond our control.
(13)The customer is responsible for providing a suitable location that can support the weight of
Schultz Roofing Co./dumpster service and necessary equipment,including dumpsters and
vehicles.Schultz Roofing Co./dumpster service is not responsible for any damage to driveways,
pavers,sidewalks,concrete slabs,sprinkler heads or any other surfaces or structures.The
Page 6 of 13
Agenda Item #6.C.
14 Sep 2026
Page 94 of 163
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customer must clearly mark all underground utilities (e.g.,septic tanks,water lines)prior to
delivery or pickup to avoid damage.Schultz Roofing Co./dumpster service will not be liable for
any damage to the customer’s property.If a third party delivery happens and the damage to
driveway or yard (oil leaks,cracks or paver damage)we will immediate contact client and provide
numbers to contact for corrective measures.
(14)Convenience fees apply to all credit card customers that call in to pay and are an alternative
to our standard cash or check payment process.The fee of 2.85%will be applied to the charged
amount of the project,invoice and required down payment of project.****Credit card refunds
may be subject to a transaction charge that will not be refunded by our credit card provider.****
(16)Leaks on older roofs are not guaranteed to be resolved,as water intrusion may originate
from areas beyond the scope of our work.Pre-existing conditions,hidden damage,or other
structural issues may contribute to ongoing leaks.While we will make every effort to address the
issue,we cannot guarantee complete leak prevention on aged or deteriorated roofing systems.
(17)Any items from the project that are removed from any site will be immediately discarded in
our dumpster
(18)We will run the magnet over the property after all repairs and re-roofs,note the client is to
have grass mowed prior to start of all roof projects to ensure the magnet can pick up any metal
associated with the project.This does not guarantee all removal of nails on property.
(19)We are not responsible for any damage to gutters and sprinkler heads during the process of
reroofs and repairs.
(20)Pricing is determined by the site conditions assessed during the initial estimate.If the client
has an excessive amount roof layers that requires additional effort from our crews,extra fees
may be applied.
21)The contractor shall not be responsible for any Homeowners Association (HOA)fees,
assessments,approvals or requirements that may apply to the property.It is the sole
responsibility of the homeowner or their designated representative to ensure compliance with
all HOA regulations,fees,or other obligations.Any delays,costs,or complications arising from
HOA-related issues shall not be the responsibility of the contractor.
22)CONFIDENTIALITYNOTICE:This communication is intended for the sole use of the individual
and entity to whom
it is addressed,and may contain information that is privileged,confidential and exempt from
disclosure under
applicable law.You are hereby notified that any dissemination,distribution or duplication of this
communication by
someone other than the intended addressee or its designated agent is strictly prohibited.If you
are not the
intended recipient,please contact our offices immediately or by reply Email and permanently
delete and destroy the
Page 7 of 13
Agenda Item #6.C.
14 Sep 2026
Page 95 of 163
message and all of its contents (including,without limitation,any attachments).
23)Water Intrusion &Remediation Clause
In the event of any water intrusion or leak during the course of the project,the Client agrees to
immediately notify Contractor (Schultz Roofing Company)and grant prbmpt access to the
property for inspection and mitigation.Contractor shall have the exclusive right to deploy its
designated remediation partner,Rytech Restoration,to address and prevent further damage.
Should the Client fail to provide timely access or engage a third-party service without prior
written notice and approval from Contractor,the Client accepts full responsibility for any
resulting damages,additional costs,or warranty limitations associated with such unauthorized
action.
Photo Consent:
I consent and authorize Schultz Roofing Co.,located at 216 20th Street North,Jacksonvi|le,FL
32250,to use my likeness in any photograph,video,or other digital media ("Photos")in any and
all of its publications,including print or web-based publications.I,being the legal owner of,or
having the right to permit the taking and use of photographs of (Street Address),
(City,State,Zip),consent and authorize Schultz Roofing Co.to use any photograph,
video,or other digital media ("Photos")in any and all of its publications.I irrevocably authorize
Schultz Roofing Co.to copy,edit,enhance,crop,or otherwise alter any Photo for use in their
publications and waive any rights for approval or inspection of the Photos.I understand and
agree that all Photos are the property of Schultz Roofing Co.and will not be returned to me.I
acknowledge that I am not entitled to any compensation or royalties for the use of the Photos.
24)].WARNING!FLORIDA'SCONSTRUCTION LIEN LAWALLOWSSOME UNPAID CONTRACTORS,
SUBCONTRACTORS,AND MATERIALSUPPLIERSTO FILELIENSAGAINSTYOUR PROPERTY
EVEN IF YOU HAVE MADE PAYMENT IN FULL.UNDER FLORIDALAWYOUR FAILURETO MAKE
SURE THAT WE ARE PAID MAYRESULT IN A LlENAGAINSTYOUR PROPERTY AND YOUR
PAYING TWICE.
TO AVOID A LIENAND PAYING TWICE,YOU MUST OBTAINA WRITTENRELEASEFROM US
EVERYTIMEYOU PAY YOUR CONTRACTOR.
25)I understand that there will be vibrations from work being performed and that anything
mounted to any interior or exterior wall should be secured and/or removed.
26)I understand that wood replacement is an estimated number and that the actual amount
used may vary.Any extra wood needed will be billed to the homeowner at contract rates.
Additional cost will be included on the final invoice as a change order.
27)I understand that even though magnets will be used to pick up nails,it is impossible to clear
all nails from the property.
28)I agree to debris container location as sketched.
29)I agree to ridge vent /off-ridge vent placement as sketched.
Page 8 of 13
Agenda Item #6.C.
14 Sep 2026
Page 96 of 163
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30)i understand that debris may enter the house through skylight chambers or hood vents.
31)I understand that if my oven range vents through the roof,I should not use it once work has
commenced until a Schultz Roofing Co.representative inspects it to ensure it.is free from
obstructions.
32)I understand that any satellite dishes or antennas will not be remounted.
33)I understand that when replacing wood,cutting open ridge vents,off-ridge vents,or
performing other carpentry work,sawdust and debris may enter the attic.
34)I understand that if my house has gutters,although debris will be removed,there may be
some discharge of granules from the downspouts after the contract is complete.
35)I understand that in cooler months,shingles may take longer to lay flat and this is not a
reason for non-payment.
36)I understand that heavy equipment will be used during the project and existing driveway
cracks may become larger or widen.
37)I acknowledge that any driveway cracks noted on the sketch were pre-existing prior to work
commencing.
38)I agree to provide electricity needed to complete the contract.
39)I understand that if drywall becomes loose,cracks,or falls during the project due to normal
vibrations,Schultz Roofing Co.is not responsible for repairing it or having it repaired.
40)I understand that if my driveway cracks due to normal work activities such as dumpsters,
dump trailers,or material deliveries,it is not the fault of Schultz Roofing Co.or its suppliers.
41)I understand that if Schultz Roofing Co.must remove gutters to replace fascia board or install
drip edge,they will not be remounted by Schultz Roofing Co.
42)I understand that unless specifically stated in my contract,Schultz Roofing Co.is not
responsible for any painting.
43)I understand that there are three distinct components at the top of a chimney (Chimney Cap,
Draft Top,Wind Deflector).if my estimate calls for replacement of one or more of these
components,only the items listed in the estimate will be replaced.Any components not
installed atjob completion will be withheld from final payment and billed separately once
installed.
44)I understand that if I decline the option to replace my chimney cap,the existing chimney cap
may cause damage to my chimney framework and/or the interior of my home.
Page 9 of 13
Agenda Item #6.C.
14 Sep 2026
Page 97 of 163
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45)I understand that the skylight "chamber”may be out of square clue to original construction,
and installing a new skylight may amplify this condition.
46)I understand that any advice offered by a Schultz Roofing Co.representative regarding color
selection is opinion only,and the homeowner's decision should not be based solely on that
advice.
47)I understand that if flashing replacement requires removal of vinyl siding and the siding is
brittle and cracks,Schultz Roofing Co.is not responsible for replacing broken siding.
48)I understand that when installing kick—outs,installers will make their best effort to maintain
the appearance of stucco,vinyl siding,metal siding,coquina,or other exterior finishes;however,
due to multiple variables,a perfect finish cannot be guaranteed.
49)I understand that Schultz Roofing Co.is not responsible for the quality of workmanship,code
compliance,or decisions made by other trades during original construction or remodeling.If
nails penetrate pipes,wiring,or lines due to latent conditions,Schultz Roofing Co.is not liable.
50)I understand that final payment of the contracted balance,including any applicable change
orders,is due in full upon completion.The project is considered complete once the final invoice
is submitted.
51)I understand that if the final invoiced amount is not paid in full upon completion,an 18%
annual finance fee will be applied to the outstanding balance.
52)DEFAULT.If Owner fails to make payment for a period of ten (10)days or materially breaches
any other provision of this Agreement,Contractor may terminate the Agreement and recover
from Owner payment for work performed and for proven loss with respect to materials,
equipment,tools,and construction equipment and machinery,including reasonable overhead
and profit.If Contractor defaults or persistently fails or neglects to carry out the work in
accordance with this Agreement,Owner,may request a final statement from Contractor and
upon payment of such statement,terminate this Agreement and Owner shall not be obligated to
pay Contractor any profit contemplated.Owner's damages are limited to the reasonable cost
necessary to complete construction in accordance with the scope of work excluding any
damages for delay or consequential damages.
53)LIMITATIONOF DAMAGES.Owner understands and agrees that Contractor‘s liability whether
in contract,tort,under warranty or otherwise,is limited to repair or replacement of any work
found not in conformance with this Agreement,the warranty herein,or othenNise defective.
Contractor expressly disclaims all liability for incidental and consequential damages,Owner
waives all claims against Contractor for consequential and incidental damages arising out of or
relating to this Agreement or the performance thereof.As a material inducement to enter into
this Agreement,Owner agrees to release and hold Contractor harmless from any and all claims
for property damages or bodily injury caused by work installed that is not in conformance with
the Agreement or is found to be otherwise defective or not in compliance with Code unless said
Page 10 of 13
Agenda Item #6.C.
14 Sep 2026
Page 98 of 163
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damages are covered by an insurance policy.Owner understands that Contractor‘s landscaping
service may impact other areas of the property,especially if there is soft soil or other negative
conditions.Contractor is not responsible for damages to other areas of the property caused by
preexisting soil or ground conditions.
54)Tree Trimming:Any tree trimming required to complete the work will result in tree debris
being left on-site.Removal of tree debris is the responsibility of the property owner.Additional
cleanup or hauling services are available for an additional charge.
NOTICETO OWNER
TO:(The Above Name &Addressee as listed on Page 1)
The undersigned hereby informs you that it has furnished or is furnishing services or materials
as follows:
For improvement of the real property described as:
Under an order given by:
Florida law prescribes the serving of this Notice and restricts your right to make payments under
your
contract in accordance with Section 713.06 Florida Statutes.
IMPORTANT INFORMATION FOR YOUR PROTECTION
Under Florida's law,those who work on your property or provide materials and are not paid have
a
right to enforce their claim for payment against your property.This claim is known as a
construction lien.
If your contractor fails to pay subcontractors or material suppliers or neglects to make other
legally
required payments,the people who are owed money may look to your property for payment,
EVEN IF
YOU HAVE PAIDYOUR CONTRACTORIN FULL.
PROTECTYOURSELF:
-RECOGNIZEthat this Notice to Owner may result in a lien against your property unless all those
supplying a Notice to Owner have been paid.
-LEARNmore about the Construction Lien Law,Chapter 713,Part |,Florida Statutes,and the
meaning of this notice by contacting an attorney or the Florida Department of Business and
Professional Regulation.
BY:Home Services By McCue of North Florida,INC DBA SCHULTZ ROOFING CO
Copies to:Cert.#
The Client acknowledges that while the Contractor will perform repairs to the best of their ability,
Page 11 of 13
Agenda Item #6.C.
14 Sep 2026
Page 99 of 163
no guarantee is made regarding the longevity or effectiveness of these repairs due to the roof's
age and overall condition.The Contractor shall not be held liable for any future issues,damage,
or failure of the roof after the completion of the repairs.
The Client assumes full responsibility for any future maintenance,repairs,or roof replacement
that may be required following the work performed under this agreement.
Thank you for the opportunity to work with you!
Page 12 of 13
Agenda Item #6.C.
14 Sep 2026
Page 100 of 163
By signing this document,the customer agrees to the services and conditions outlined in this
document.
Page 13 of 13
Danny Pittman
Agenda Item #6.C.
14 Sep 2026
Page 101 of 163
Page 102 of 163
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-111 authorizing architectural design and engineering
services for the wastewater treatment plant operations building
SUBMITTED BY:Troy Stephens,Public Utilities Director
TODAY’S DATE:August 26,2026
MEETING DATE:September 14,2026
BACKGROUND:As part of Capital Improvements Projects,the Public Utilities department
is updating the wastewater treatment plant’s operations building.Staff received a Scope and Fee Proposal
from Fisher Koppenhafer,PA,in the amount of $148,500 to provide architectural and civil,structural,
mechanical,plumbing and electrical engineering design services for the wastewater treatment plant
operations building that includes the lab,of?ces,locker room/shower/restrooms,kitchen,storage and
mechanical/electrical room.
The City has a Professional Services Agreement with Fisher Koppenhafer,PA under RFQ#25-01and this
scope of work would be Task Authorization No.RFQ25-01-FK-TA#3 under said agreement.
BUDGET:Funds have been budgeted for this service in the Public Utilities
Wastewater Treatment account 410-5508—535-6300 for Project PU2633.
RECOMMENDATION:Approve Resolution No.26-1 11.
ATTACHMENT(S):1.Resolution No.26-11 1
2.Proposal from Fisher Koppenhafer,PA
PUBLIC OUTREACH:N/A
REVIEWED BY CITY MANAGER:
ts
Agenda Item #6.D.
14 Sep 2026
Page 103 of 163
Attest:
Donna L.Bartle,City Clerk Curtis Ford,Mayor
RESOLUTION NO.26-11 1
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO FISHER
KOPPENHAFER,PA FOR DESIGN SERVICES FOR THE WASTEWATER
TREATMENT PLANT OPERATIONS BUILDING;AUTHORIZING THE CITY
MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE
PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS,staff received a Scope &Fee Proposal from Fisher Koppenhafer,PA in the amount of
$148,500 to provide architectural design and engineering for the wastewater treatment facilities operations
building;and
WHEREAS,Fisher Koppenhafer,PA will provide architectural,structural engineering,civil,
mechanical,plumbing and electrical engineering design services;and
WHEREAS,the City has a Professional Engineering Services Agreement with Fisher Koppenhafer,
PA and this scope of work would be Task Authorization No.RFQ25—01-FK-TA#3 under said Agreement;
and
WHEREAS,funding is available in account No.410-5508-535-6300 for Project PU2633 in the
amount of $150,000.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1.The City Commission hereby authorizes the City Manager to execute Task
Authorization No.RFQ25-01-FK-TA#3 to Fisher Koppenhafer,PA in the amount of $148,500.00 for
design services for the wastewater treatment plant operations building,as described in the Fisher
Koppenhafer,PA Scope &Fee Proposal.
SECTION 2.The City Commission hereby authorizes the City Manager to approve a purchase
order to Fisher Koppenhafer,PA in accordance with and as necessary to effectuate the provisions of this
Resolution.
SECTION 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 14thDay of September,2026.
Approved as to form and correctness:
Jason R.Gabriel,City Attorney
ts
Agenda Item #6.D.
14 Sep 2026
Page 104 of 163
ARCHITECTURE -III I'
August 25,2026
City of Atlantic Beach
Danny Pittman
Chief Water Plant Operator
902 Assisi Lane
Atlantic Beach,FL32233
RE:Fee Proposal/Agreement for Architectural Services
Utility Support Building
4816 Donner Road
Atlantic Beach,FL 32233
Project Number:2026-37
Dear Danny:
We are pleased to submit this proposal and Agreement to the City of Atlantic Beach to provide
architectural and engineering services based on a ?xedtee including reimbursable expenses,and
as de?ned by the scope of work described herein.
CONTENTS
I.Project Description
II.Project Schedule
III.Scope of Services
IV.Fee Summary
V.Additional In-House Services
VI.Exclusions
Vll.Client to Provide
VIII.Terms and Conditions
Fisher 9104 Cypress Green Drive,Jacksonville,Florida 32256Koppenhafer
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ts
Agenda Item #6.D.
14 Sep 2026
Page 105 of 163
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City Of Atlantic Beach
Utility Support Building
Project Number:202637
08.25.26
Page 2 of 13
I.PROJECT DESCRIPTION
The project is located at 4816 Donner Road,which is the current Utility Plant location in
the center of Atlantic Beach.It is roughly 12 acres and bordered by Donner Road and
Sandpiper Lane.It is owned by the City of Atlantic Beach and has been the central utility
plant for the City.
The program for the proposed Utility Support Building includes:
Central Laboratory 7005f
Chemical Storage 655f
Of?ces [3)4005f.
Locker Room 3505f.
Restroom (Men and Women)with showers 5605f
Training/Meeting Room 4805f
Kitchen/BreakRoom 2205f
Washer/Dryer Closet 60$f
Storage 1005f
10.Files/Copy 1005f
11.IT Server Closet SOsf
12.Mechanical/ElectricalRoom 2505f
13.Janitor60sf
Circulation and wall factor 1.35
Total Area 4,583 sf,
PPN?WPWNP
We understand that the structure will be designed to withstand a category 5 hurricane.
We will connect to the current emergency generator and utilities on site.
We propose to locate the new building where the dryer beds and chlorine shed reside just
off Donner Road.
In addition to Architectural services we include Civil Engineering for the building
placement,structural,mechanical,plumbing and electrical engineering services for the
building.we also include Interior Design for the building.
ll.PROJECTSCHEDULE
To meet the goals of the COAB Utility Department we propose the following schedule.If
the Clients program or other factors require a change to the project schedule,the Architect
will notify the Client in writing.Should the Client fail to meet its obligations under this
agreement,the project schedule may require adjustments.
1.KickOff Meeting Week of September 14
2.Schematic Design 18 days Total
0.Design Sprint 01 17 days
b.Client Workshop 01 Schematic Presentation 1 day
KoppenhaferFisher
Agenda Item #6.D.
14 Sep 2026
Page 106 of 163
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City Of Atlantic Beach
Utility Support Building
Project Number:2026—
3708.25.26
Page 3 of 13
Ill.SCOPE OF SERVICES
We will provide architectural and engineering design services (structural,electrical,
mechanical,and plumbing)as described below:
A.Schematic Design
Owner Review
Design Development
a.Design Sprint 02
b.Coordination Workshop 01
c.Design Sprint 03
d Coordination Workshop 02 DD Presentation
Owner Review
Construction Documents
a.Design Sprint 04
b.Coordination Workshop 03
c.Design Sprint 05
d.Coordination Workshop 04
e.Design Sprint 06
Permit Support
Construction Administration
5 days
32 days total
15 days
1 day
15 days
1 day
5 days
40 days total
15 days
1 day
15 days
1 day
8 days
30 days
10 Months
Project program con?rmation
Space planning -preliminary ?oor plan
Schematic elevation [one partial;one design)
Presentation elevations [4 sides)
Colored elevations:
a.Color palette selection/mockup
b.Color presentation elevations (4 sides)
Colored site plan (1]
City and Client workshop [1 maximum)
Attend city meeting (1 maximum)
KoppenhaferFisher
Agenda Item #6.D.
14 Sep 2026
Page 107 of 163
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City Of Atlantic Beach
Utility Support Buildin
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08.25.26
Page 4 of 13
9.
10.
Consultant/project coordination (4 hours]
Client shall provide written approval of the schematic design documents
prior to the Architect proceeding to the design development phase.
Design Development
1.
10.
Re?nement of schematic site plan and coordination with site consultants
at this phase.It is critical that suf?cient time be given to fully develop the
schematic design in order to complete the design development prior to
proceeding into the construction document phase.
Develop building envelope,including:roof deck height,drainage,
equipment screening,clear interior heights,re?ne exterior elevations,
projections,and storefront conditions.
Re?ne building materials and ?nishes.
Establish structural system and column grid.
Establish mechanical,electrical and plumbing loads,equipment locations
and electrical room sizing.
Collect and con?rm Client provided building criteria.
Attend up to one (1)team coordination meeting virtually or at the
Architect's office during this phase.
City and Client workshop [1 ]maximum.
Initiate architectural details for building.
Client shall provide written approval of the design development
documents prior to the Architect proceeding to the construction
document phase.
Construction Documents
C.1 Onsite Improvements Construction Documents
Prepare Architectural site plan and details.
Client/City meeting(s):Two (2]maximum;concurrent with those
under buildings portion of the contract.
KoppenhafelFisher
Agenda Item #6.D.
14 Sep 2026
Page 108 of 163
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Mr.Danny Pittman
City Of Atlantic Beach
Utility Support Building
Project Number:2026—37
08.25.26
Page 5 of 13
Contract and coordinate with electrical consultant to provide onsite
lighting and power plan and coordination with electrical and
telephone companies.Connect into existing Emergency Generator.
Coordinate with consultants contracted directly with the Client
including:
a.Geotechnical /soils engineer
b.Surveyor
c.Traf?c engineer (if necessary)
d.Environmental engineer (if necessary)
C.2 Building Improvements Construction Documents
1.Architectural plans and speci?cations for the proposed new building.
2.Coordinate with structural engineer to provide structural plans,
engineering and speci?cations.
3.Coordinate with electrical engineer to provide electrical plans,
engineering speci?cations and energy conservation calculations.
4.Coordinate with mechanical consultant to provide heating ventilating
and air conditioning (HVAC)plans,engineering,speci?cations and
energy conservation calculations.
5.Coordinate with plumbing consultant to provide plumbing plans,
engineering and speci?cations.
6.Client/City meetings:Two (2)maximum;concurrent with those
under the site portion of the contract.
7.Clear building department corrections to obtain building permits.
D.Construction Contract Administration
Based on construction duration of 10 months.
Assemble and distribute bid documents to Client and /or contractor[s).
Process shop drawings and product submittals.Note:If during the course
of bidding and construction contract administration,a substitution
request triggers any additional drawing,detailing or coordination time
on the part of the Architect;an additional service will be required per the
attached Exhibit "A"Schedule of Fees.
Process Requests for Information (RFl).Note:With reasonable
promptness consistent with the stage of the Project,Architect shall
respond to contractor's requests for clari?cation or interpretation.If the
KoppenhaferFisher
Agenda Item #6.D.
14 Sep 2026
Page 109 of 163
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City Of Atlantic Beach
Utility Support Buildin
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08.2526
Page 6 of 13
contractor's request for information,clari?cation or interpretation are,in
the Architect’s professional opinion,for information readily apparent
from reasonable observation of ?eld conditions or a review of the
contract documents,or are reasonably inferable therefrom,or are
untimely,Architect may so advise contractor and Client and shall be
entitled to compensation for Architect's time spent responding to such
request.
Issue Construction Change Directives [CCD),as necessary.
Review Change Order Requests/Change Orders as requested by Client.
Note:Upon Client's request,Architect shall review proposed change
orders from contractor or others,but solely for purposes of con?rmation
of consistency with the general intent of the contract documents
prepared by Architect.Architect shall not be required to review such
proposed change orders for causation,entitlement,cost,or schedule and
shall have no responsibility therefore except as expressly stated by
Architect in writing.
Review contractor's Request for Payment applications as requested by
Client.(NOTE:Site visitations are required for payment application
review.)
Assist Client in gathering record drawings and warranties for project
closeout.
IV.FEESUMMARY:
A.Schematic Design:$36,000.00
B.Design Development:$32,000.00
C.Construction Documents:$60,000.00
D.Permit Support $5,500.00
E.Construction Contract Administration $15,000.00
Total Fixed Fee:$148,500.00
The fee has been prepared based on the scope of work described above.It is understood
that should the Client’5 program or the Architect's services be increased due to signi?cant
changes,additional fees shall be required.This proposal will be honored for 60 days from
the date listed above.If after 60 days the Client requests services as outlined within this
proposal,it may be necessary to review the proposal for staff availability and revised
pricing.If the scope of work has not been completed within twelve (12]months of the date
of this Agreement,through no fault of the Architect,extension of the Architect's services
KoppenhaferFisher
Agenda Item #6.D.
14 Sep 2026
Page 110 of 163
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City Of Atlantic Beach
Utility Support Buildin
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08.25.26
Page 7 of 13
E.Physical models.
beyond that time is subject to additional compensation for the services yet to be
performed.
The fee has been prepared based on the scope of work described above.It is understood that
should the Client’s program or the Architect's services be increased due to significant changes,
additional fees shall be required.This proposal will be honored for 60 days from the date listed
above.If after 60 days the Client requests services as outlined within this proposal,it may be
necessary to review the proposal for staff availability and revised pricing.If the scope of work
has not been completed within twelve (12)months of the date of this Agreement,through no
fault of the Architect,extension of the Architect’s services beyond that time is subject to
additional compensation for the services yet to be performed.
The entire project will proceed and process through design,construction documents,
building department and construction contract administration consecutively as a single-
phased project with one general contractor per the designated schedule and all site visits
provided for site and/or building(s)will be concurrent.
ADDITIONALlN-HOUSESERVICES
FKA offers a full suite of diverse,complementary design support services,above and
beyond the scope of work described in this agreement.Should the Client request any of
the below services,an additional agreement can be provided.
A.Branding services and signage design.
B.LEED/WELL/ZNEcerti?cation and sustainability consulting,which may include
energy modeling.
C.Perspective renderings or digital models (animations,3d models,perspective,or
other 3d views).
D.Virtual Reality modeling and digital walk-throughs.
VI.EXCLUSIONS
Exclusions include but are not limited to the items listed below.Refer to scope for
included services.
A.Off-site architectural site plans,or On-site/Off—siteelectrical power/lighting
plans.
B.Zoning or planning processing or approvals for the Project,if required.
C.Gas company coordination (by Client’s dry utility consultant).
KoppenhaferFisher
Agenda Item #6.D.
14 Sep 2026
Page 111 of 163
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City of Atlantic Beac
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0825.26
Page 8 of 13
Any additional building area [including second stories/mezzanines)or tenant
improvement plans or services beyond those included above.
Plans and details for building signage or site monument/pylon signage.
On-site custom hardscape,fountains,sculptures,special lighting,furniture,
?xtures,equipment plans or speci?cations.
Value engineering and review of substitutions.
Specially designed footings or foundations,such as piles or caissons;site or
building retaining walls;separate processing of a foundation permit.
De—watering design or coordination for subsoils hydrostatic conditions.
Demolition or phasing plans.
Design and agency coordination of grease interceptors.
Building ?re sprinkler system design.
Special coordination required due to tenant requirements for high pile storage
[by major tenant,specialty ?re consultant and contractor).
Hazardous waste or asbestos abatement plans or coordination.
Seismic upgrade of building remodels.
Storm Water Pollution Prevention Plan
Preparation and processing of requests for reduction of plumbing fixtures (i.e.
quantity of men's and women's restrooms,water closets,urinals,lavatories and
drinking fountains)from those required per local adopted code provisions.
Site visits by Architect or Architect's consultants (including special inspections
when speci?cally required by the authority having jurisdiction over the project)
beyond those noted in the scope of services.
Providing services in evaluating an extensive number of claims or RFl's submitted
by the Contractor or others in connection with the Work.
Building Information Modeling (BIM),clash detection,constructability reviews,
and all items used to create the Document or Bid set not speci?cally included
here-in.
Preparation of Client as-built drawings.
KoppenhaferFisher
Agenda Item #6.D.
14 Sep 2026
Page 112 of 163
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City of Atlantic Beach
Utility Support Buildin
gProjectNumber:2026-37
08.25.26
Page 9 of 13
Preparing documents for alternate,separate or sequential bids or providing
services in connection with bidding,negotiation or construction prior to the
completion of the Construction Documents Phase.
LEED Certi?cation or processing.
Contracting with a Commissioning agent and commissioning services beyond
coordination as included in the scope of work.
Coordination of the geotechnical /soils,traf?c,environmental or acoustical
engineers'work excludes extensive time to evaluate,or prepare any drawings,on
optional recommendations.
Estimates of construction costs.
VII.CLIENTTO PROVIDE
A.Soils report.
B.Topographic,tree and ALTA survey of existing conditions in CAD or similar digital
format.
C.Photos of all buildings.
D.As-built plans for all buildings.
E.Client/tenantapproval of structural column layout,facadeand design intent of
exterior elevations.
F.General Conditions of the Contract for Construction between Owner and
Contractor.Should any provision of the Owner/Contractor Agreement relating to
the Architect’s services be inconsistent with this Agreement,this Agreement shall
govern the rights and obligations as between Owner and Architect.
G.Written approval of schematic design,design development,and construction
documents prior to proceeding to the next stage of document preparation.
VIII.TERMS AND CONDITIONS
Invoicing:We will be invoicing you on a monthly basis as the job progresses.Payment of invoices
is due within thirty (30)days of the invoice date.It is understood that the payment of our invoices
will be made on a timely basis and that no special/deferred payment schedule is required or
agreed upon.Invoices not paid within thirty (30)days are subject to interest charges of one and
one—halfpercent (1 1/2%)per month.Should regular payment of our invoices not be received
within sixty (60)days of the invoice date,we reserve the right to stop all work on the project
immediately thereafter.An additional five (5%)percent of the Architect's basic compensation shall
KoppenhaferFisher
Agenda Item #6.D.
14 Sep 2026
Page 113 of 163
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Mr.Danny Pittman
City Of Atlantic Beach
Utility Support Building
Project Number:2026—
3708.25.26
Page 10 of 13
be due from the Client for restarting the Project after the work is stopped at the Client’s request,or
for other reasons not caused by the Architect,for thirty (30)days or more.No deductions shall be
made from the Architect's compensation on account of penalty,liquidated damages or other sums
withheld from payments to contractors or on account of the cost of changes in the work other than
those for which the Architect is held legally liable in a court of competent jurisdiction.In the event
of any action or proceeding in order to collect professional architectural and/or engineering fees,
the Architect shall be entitled to recover collection costs,including attorney's fees,from the Client.
Unless otherwise instructed,all invoices will be forwarded to the individual signing this
Agreement.
Professional Materials:Architect shall have the right to include photographic or artistic
representation of the design of the Project among the Architect's promotional and professional
materials,including the placement of banners at the project site.The Architect's materials shall
not include the Client’s confidential or proprietary information if the Client has previously advised
the Architect in writing of the specific information considered by the Client to be confidential or
proprietary.The Client will provide professional credit to the Architect in the Client's promotional
materials for the Project,whenever practical.
Document or Bid Set:End product shall be 2 dimensional drawings and specifications to be
printed or otherwise published by the Client for purposes of bidding and constructing the project,
regardless of method of production.Drawings and specifications shall consist of electronic files
produced in the Architect’s choice of computer aided drawing (CAD)platform.
Ownership of Documents:All reports,plans,designs,specifications,field data,notes,construction
documents,and other documents and instruments,including electronic files,("instruments of
service”)prepared by the Architect shall remain the property of the Architect.The Architect shall
retain all common law,statutory and other reserved rights,including the copyright thereto.
Nevertheless,the Client shall have a licensed copy of all work product and instruments of service
prepared under this Agreement upon completion of the services and payment in full of all monies
due to the Architect.Architect's services are intended for the Client’s sole use and benefit and
solely for the Client’s use on the project and shall not create any third party rights.Except as
agreed to in writing,Architect’s services and work product shall not be used or relied on by any
other person or entity,or for any purpose following substantial completion of the project.The
Client agrees,to the fullest extent permitted by law,to indemnify and hold harmless the Architect,
its officers,directors,employees and subconsultants against any damages,liabilities or costs,
including reasonable attorneys’fees and defense costs,arising from or allegedly arising from or in
any way connected with the reuse or modification of the instruments of services by the Client or
any person or entity that acquires or obtains the documents from or through the Client without the
written authorization of the Architect.
Limitation of Liability:To the maximum extent permitted by law,the Client agrees to limit the
Architect’s liability for Client damages to the Architect’s fee.This limitation shall apply regardless
of the cause of action or legal theory asserted.
Notwithstanding anything to the contrary set forth herein,it is hereby agreed,with respect to any
claims and liability of Architect,hereunder and under any specific Agreement that:1.The sole and
exclusive remedy shall be against Architect (not its officers or shareholders)and its corporate
KoppenhaferFisher
Agenda Item #6.D.
14 Sep 2026
Page 114 of 163
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City of Atlantic Beach
Utility Support Buildin
gProjectNumber:2026-37
08.25.26
Page 11 of 13
assets;2.No officer or shareholder of Architect shall be sued or named as a party in any suit or
action;3.No judgment shall be taken against any officer or shareholder of Architect;4.No writ of
execution will ever be levied against the assets of any officer or shareholder of Architect;5.The
covenants and Agreements contained in this Section are enforceable by Architect and also by any
of Architect's officers or shareholders.
Assignment:The Client and Architect,respectively,may not assign their interest or obligation
under this Agreement without the written consent of the other party,which consent may not be
unreasonably withheld.
Standard of Care:In providing services under this Agreement,the Architect will endeavor to
perform in a manner consistent with and limited to that degree of care and skill ordinarily
exercised by members of the same profession currently practicing under similar circumstances.
Since perfection is impossible to attain and is not contemplated or required of the design
professional by the standard of care for the profession,the Architect makes no warrantee,either
express or implied,that the design and construction documents produced by the Architect or their
consultants will be free from errors.The Client shall include a contingency in the construction
budget to cover these additional costs.
Owner Provided Information and Approvals:Our work schedule and our fees are established based
upon information and approvals being provided to us on a timely and efficient basis.The
information provided is the basis for assumptions used to develop the Architect’s scope of services.
In the event that any ultimate facts or events differ from such assumptions,Architect’s services,
schedule,and compensation shall be adjusted accordingly.This is required in order for us to
complete the work with the care and quality that is required of us as a part of the industry
standard of care of our profession and meet the project schedule and our budget.Should the client
provided information and/orapprovals not be made available to the Architect in a timely fashion,
the Architect is entitled to an additional service fee.
Termination:In the event of termination of this Agreement by either party,the Client shall within
fifteen (15)calendar days of termination pay the Architect for all services rendered and all
reimbursable costs incurred by the Architect up to the date of termination,in accordance with the
payment provisions of this Agreement.
In the event of any termination that is not the fault of the Architect,the Client shall pay the
Architect,in addition to payment for services rendered and reimbursable costs incurred for all
expenses reasonably incurred by Architect in connection with the orderly termination of this
Agreement,including but not limited to demobilization,reassignment of personnel,associated
overhead costs and all other expenses directly resulting from the termination.
Reimbursable expenses:Reimbursable expenses are in addition to the base fee and will be billed
at one and ?fteen hundreds [a 1.15 multiplier).Reimbursable expenses include expenses incurred
by the architect and its consultants as they directly relate to the project.They are as follows:
KoppenhafFisher
Agenda Item #6.D.
14 Sep 2026
Page 115 of 163
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Mr.Danny Pittman
City Of Atlantic Beach
Utility Support Building
Project Number:2026-37
08.25.26
Page 12 of 13
a.Reproduction,plots,standard form documents for Architect,Engineer,Owner and
Contractor.
b.Shipping,postage,delivery,courier,and express mail expenses.
Transportation (mileage)in connection with the project and authorized out-of—town
travel.Travel reimbursement includes airfare,lodging,meals,and transportation.
(1.Cost of materials and labor charges associated with mounting or framing ?nish
presentations,drawings,or illustrations.
9
This Agreement represents the entire and integrated agreement between the Owner and the
Architect and supersedes all prior negotiations,representations,or agreements either written or
oral.This Agreement may be amended only by written instruments signed by both Owner and
Architect.
The laws of the State of Florida shall govern this agreement.If the terms of this Agreement meet
with your approval,please execute both copies and return one [1)original to Fisher Koppenhafer
for our ?les,retaining the second for your records.By signing and returning a copy of this
proposal,you are entering into a binding contract with Fisher Koppenhafer.If this contract is not
executed within 30 days,Fisher Koppenhafer reserves the right to revise fees and services as
necessary.In the event the retainer check and/orpayment of the ?rst invoice are made without an
executed contract,it is understood that the signed check will act as written acceptance of this
Agreement.Please refer to Attachment ‘B’Contract Provision that form a part of this agreement.
PURSUANT TO SECTION 558.0035 FLORIDA STATUTES,THE
CONSULTANT’S CORPORATION IS THE RESPONSIBLE
PARTY FOR THE PROFESSIONAL SERVICES IT AGREES TO
PROVIDE UNDER THIS AGREEMENT.NO INDIVIDUAL
PROFESSIONAL EMPLOYEE,AGENT,DIRECTOR,OFFICER,
OR PRINCIPAL MAY BE INDIVIDUALLYLIABLE FOR
NEGLIGENCE ARISING OUT OF THIS CONTRACT.
-the remainder ofthis page is intentionally blank-
KoppenhaferFisher
Agenda Item #6.D.
14 Sep 2026
Page 116 of 163
The work described in this Agreement will not commence without a signed authorization.Please
note your acceptance by returning one [1)signed copy of this to Fisher [Koppenhafer via mail.
Should your schedule require that we start the work immediately,please send your signed
Agreement back to us via email.
Client accepts this Agreement and all of the terms and conditions set forth herein,by signing below
or otherwise directing Architect to proceed with the work,or any portion thereof,described or
contemplated herein.
We would like to thank you for giving us the opportunity to be of service to you on this project.
Mr.Danny Pittman
City Of Atlantic Beach
Utility Support Building
Project Number:2026—
3708.25.26
Page 13 of 13
Mike Koppenhafer,AIA
President
Attachment
cc:Principal in Charge
Accounting
Name and License Number of Architect
Michael Koppenhafer,AIA Florida Architect License No.0014945
ACCEPTEDBYCLIENT City of Atlantic Beach Utility Department
Fisher Koppenhafer
TITL
*It is understood the individual signing this Agreement is a representative of the Client and has contractual authority to sign on
their behalf.
BY"
Danny Pittman
NAME (TYPE/
KoppenhafewFisher
DATE
Sincerely,
Agenda Item #6.D.
14 Sep 2026
Page 117 of 163
Page 118 of 163
CITY OF ATLANTICBEACH
CITY COMMISSION NIEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-112 Live oak heritage tree designation at 1880 Live
Oak Ln.
SUBMITTED BY:Chris Delk,City Arborist
TODAY’S DATE:September 2nd,2026
lVIEETING DATE:September 14m,2026
BACKGROUND:The property owner of 1880 Live Oak Ln.has nominated a large live oak on
private property at 1880 Live Oak Ln.as a heritage tree.This tree is in the side yard,but it can be seen from the
roadway.The oak is located eastside of the property and has a 40”DBH.
On August 26th,the Environmental Stewardship Committee (ESC)recommended the nomination of a 40”DBH
live oak tree to be designated as a heritage tree.This tree has been selected because of its intrinsic value due to
their size and age.
Resolution 26—112 designates this live oak in the side yard at 1880 Live Oak Ln.as a heritage tree.The live oak
is estimated to be 160 years old.
According to City Code Section 23—41(a)“The City Commission may by resolution designate individual heritage
trees.”Although a heritage tree designation does not prevent a tree from ever being removed,it makes it more
difficult and costly to remove.
According to the City of Atlantic Beach Tree Protection Code definitions,heritage trees on city-owned property
(parks and rights-of—way)are “any designated maritime species that is thirty (30)inchesDBH or greater and
declared by the city commission to be of unique or intrinsic value due to its age,size,species,and/or cultural,
ecological or historical significance or some other contribution to the city’s or a neighborhood’s character and
which is in good condition,as determined by an arborist;also,any tree designated as a Florida State Champion,
United States Champion,or World Champion by the American Forestry Association which has been designated to
be a heritage tree by the city commission.”
BUDGET:Less than $200 on a marker identifying the heritage tree
RECOMNIENDATION:Commission review and vote on Resolution No.26—112
ATTACHMENT(S):Resolution No.26-112
BY CITY MANAGER:
Agenda Item #6.E.
14 Sep 2026
Page 119 of 163
SECTION 2.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,on this 14thof September 2026.
RESOLUTION NO.26-112
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
DESIGNATING A LIVE OAK TREE THAT MEASURES FOURTY INCH
DIAMETER AT 1880 LIVE OAK LN AS A HERITAGE TREES;AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,Atlantic Beach’s tree canopy beautifies our community and improves the lives of
our citizens and Visitors by bringing nature to our urban environment and preserving environmental
sanctuaries for connection with the natural world;and
WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward
of the tree canopy,particularly specimens of physical and historical significance;and
WHEREAS,the City Commission has the ability to designate individual trees as heritage trees
according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and
WHEREAS,the heritage tree designation is voluntary and increases the mitigation ratio if the
tree is ever removed;and
WHEREAS,the live oak tree located in the backyard is 40 inches in diameter is nominated by
the property owner;and
WHEREAS,the nominated tree live oak tree is approximately 160 years old;and holds intrinsic
value due to its age and size.
NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach:
SECTION 1.hereby designates a 40—inch-diameterlive oak and at 1880 Live Oak Ln.as private
heritage tree.
Attest:
Donna L.Bartle,City Clerk
Approved as to form and correctness.
Curtis Ford,Mayor
Jason R.Gabriel,City Attorney
Agenda Item #6.E.
14 Sep 2026
Page 120 of 163
CITY OF ATLANTIC BEACH
CITY COMNIISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-113 3 heritage tree designations at 1885 Live Oak Ln.
SUBMITTED BY:Chris Delk,City Arborist
TODAY’S DATE:September 2nd,2026
MEETING DATE:September 14th,2026
BACKGROUND:The property owner of 1885 Live Oak Ln.has nominated 3 large live oaks on
private property at 1885 Live Oak Ln.as heritage trees.The oaks are located in the front and back yard of the
property and has 30”,36.6”,and 36.9”DBH.
On August 26‘“,the Environmental Stewardship Committee (ESC)recommended the nomination of 30”,36.6”,
and 36.9”DBH live oak trees to be designated as a heritage trees.These trees have been selected because of their
intrinsic value due to their size and age.
Resolution 26-113 designates these live oaks in the front yard,and backyard at 1885 Live Oak Ln.as heritage
trees.The live oaks are estimated to be 100-180 years old.
According to City Code Section 23-41 (a)“The City Commission may by resolution designate individual heritage
trees.”Although a heritage tree designation does not prevent a tree from ever being removed,it makes it more
difficult and costly to remove.
According to the City of Atlantic Beach Tree Protection Code definitions,heritage trees on city-owned property
(parks and rights-of—way)are “any designated maritime species that is thirty (30)inches DBH or greater and
declared by the city commission to be of unique or intrinsic value due to its age,size,species,and/or cultural,
ecological or historical significance or some other contribution to the city’s or a neighborhood’s character and
which is in good condition,as determined by an arborist;also,any tree designated as a Florida State Champion,
United States Champion,or World Champion by the American Forestry Association which has been designated to
be a heritage tree by the city commission.”
BUDGET:Less than $200 on a marker identifying the heritage tree
RECOMMENDATION:Commission review and vote on Resolution No.26-113
ATTACHMENT(S):Resolution No.26-113
REVIEWED BY CITY MANAGER:
Agenda Item #6.F.
14 Sep 2026
Page 121 of 163
RESOLUTION NO.26-113
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
DESIGNATING THREE LIVE OAK TREES THAT MEASURE THIRTY,
THIRTY-SIX AND THIRTY-SIX-INCH DIAMETER AT 1885 LIVE OAK
LN AS A HERITAGE TREES;AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,Atlantic Beach’s tree canopy beautifies our community and improves the lives of
our citizens and visitors by bringing nature to our urban environment and preserving environmental
sanctuaries for connection with the natural world;and
WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward
of the tree canopy,particularly specimens of physical and historical significance;and
WHEREAS,the City Commission has the ability to designate individual trees as heritage trees
according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and
WHEREAS,the heritage tree designation is voluntary and increases the mitigation ratio if the
tree is ever removed;and
WHEREAS,the three live oak trees located in the front yard and backyard are 30,36.6,and 36.9
inches in diameter nominated by the property owner;and
WHEREAS,the nominated tree live oak tree are approximately 100-180 years old;and holds
intrinsic value due to its age and size.
NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach:
SECTION 1.hereby designates a 30-inch-diameter,36.6-inch-diameter,and 36.9-inch-diameter
live oak and 1885 Live Oak Ln.as private heritage trees.
SECTION 2.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,on this 14thof September 2026.
Attest:
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Curtis Ford,Mayor
Jason R.Gabriel,City Attorney
Agenda Item #6.F.
14 Sep 2026
Page 122 of 163
AGENDA ITEM:Resolution No.26-114 Live oak heritage tree designation at 1800 Sevilla
Rd.
CITY OF ATLANTIC BEACH
CITY COMNIISSION NIEETING
STAFF REPORT
SUBMITTED BY:Chris Delk,City Arborist
TODAY’S DATE:September 15‘,2026
MEETING DATE:September 14th,2026
BACKGROUND:The property owner of 1800 Sevilla Rd.has nominated a large live oak on private
property at 1800 Sevilla Rd.as a heritage tree.This tree is along a private roadway,but it can be seen from the
roadway.The oak is located near a main roadway entrance of the property and has 50”DBH.
On August 26th,the Environmental Stewardship Committee (ESC)recommended the nomination of 50”DBH live
oak tree to be designated as a heritage tree.This tree has been selected because of their intrinsic value due to their
size and age.
Resolution 26-114 designates this live oak on a private roadway at 1800 Sevilla Rd.as a heritage tree.The live
oak is estimated to be 200 years old.
According to City Code Section 23-41 (a)“The City Commission may by resolution designate individual heritage
trees.”Although a heritage tree designation does not prevent a tree from ever being removed,it makes it more
difficult and costly to remove.
According to the City of Atlantic Beach Tree Protection Code definitions,heritage trees on city-owned property
(parks and rights-of-way)are “any designated maritime species that is thirty (30)inches DBH or greater and
declared by the city commission to be of unique or intrinsic value due to its age,size,species,and/or cultural,
ecological or historical significance or some other contribution to the city’s or a neighborhood’s character and
which is in good condition,as determined by an arborist;also,any tree designated as a Florida State Champion,
United States Champion,or World Champion by the American Forestry Association which has been designated to
be a heritage tree by the city commission.”
BUDGET:Less than $200 on a marker identifying the heritage tree
RECOMJVIENDATION:Commission review and vote on Resolution No.26-114
ATTACHMENT(S):Resolution No.26-114
REVIEWED BY CITY MANAGER:
Agenda Item #6.G.
14 Sep 2026
Page 123 of 163
RESOLUTION NO.26-114
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
DESIGNATING A LIVE OAK TREE THAT NIEASURES FIFTY-INCH
DIANIETER AT 1800 SEVILLA RD AS A HERITAGE TREE;AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,Atlantic Beach’s tree canopy beautifies our community and improves the lives of
our citizens and visitors by bringing nature to our urban environment and preserving environmental
sanctuaries for connection with the natural world;and
WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward
of the tree canopy,particularly specimens of physical and historical significance;and
WHEREAS,the City Commission has the ability to designate individual trees as heritage trees
according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and
WHEREAS,the heritage tree designation is voluntary and increases the mitigation ratio if the
tree is ever removed;and
WHEREAS,the live oak tree is located in along a private roadway and is 50 inches in diameter
is nominated by the property owner;and
WHEREAS,the nominated tree live oak tree is approximately 200 years old;and holds intrinsic
value due to its age and size.
NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach.
SECTION I.hereby designates a 50-inch-diameter live oak and at 1800 Sevilla Rd.as private
heritage trees.
SECTION 2.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,on this 14thof September 2026.
Attest:
Donna L.Battle,City Clerk
Approved as to form and correctness:
Curtis Ford,Mayor
Jason R.Gabriel,City Attorney
Agenda Item #6.G.
14 Sep 2026
Page 124 of 163
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CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26—115 authorizing consulting services for the Senate Bill
64 Feasibility Study of Reuse discharge to Forested Wetlands
SUBMITTED BY:Steve Swann,City Engineer
TODAY’S DATE:September 2,2026
MEETING DATE:September 14,2026
The Governor of the State of Florida signed into law Senate Bill 64 which requires that municipal
domestic wastewater utilities that dispose of treated ef?uent to surface waters eliminate the surface water
discharge by January 1,2032.This law has been incorporated into Chapter 403.064,ES.
The Legislature’s concern is that given Florida’s continued growth,there will not be adequate ground
water resources available in the future to meet drinking water,agricultural and industrial demands.The
Legislature’s intent is to eliminate surface water discharges to encourage the reuse of treated ef?uent for
practices such as irrigation and drinking water and help ensure the sustainability of ground water
resources .
Eliminating the treated wastewater surface water discharge ?'om the Atlantic Beach Wastewater
Treatment Facility is complicated and expensive.Expanding our reclaimed water irrigation system
throughout the City as a solution is not economically feasible given our high ground water table,narrow
right of ways and built out conditions.Some communities are opting to install injection wells that will
inject the treated wasted several thousand feet deep and below the Floridan aquifer.This method of
disposal will be a multimillion-dollar effort for the City for construction alone and will result in no
ecological bene?t.
As an alternative,staff have been working on a proposal to discharge the City’s highly treated wastewater
to various drainage ditches and creeks throughout the City’s utility service area.This method will provide
ecological bene?ts by mitigating saltwater intrusion and maintaining the health of the adjacent tree
canopy.Our hardwood tree canopy in and adjacent to these areas already exhibit negative impacts from
sea level rise.The implementation and operational costs of this method of disposal will be much less than
the deep well injection option.
In November 2025,the City submitted a feasibility study,prepared by the City’s consultant on this project,
Geosyntec Consultants,Inc.,to the Florida Department of Environmental Protection (FDEP)to justify
the wetland discharge method of disposal.FDEP indicated their willingness to explore the concept and
provided comments requiring additional information and clari?cation.Staff and representatives from
Geosyntec Consultants,Inc.recently met with FDEP to re?ne their comments and develop an approach
to address them.
As a result,Geosyntec Consultants,Inc.,prepared a proposal to complete the effort required to address
FDEP’S cements.The scope of work proposed will hopefully serve to justify our proposal for an
alternative wastewater disposal method and quantify the ecological bene?ts of the method.
Agenda Item #6.H.
14 Sep 2026
Page 125 of 163
The City has a Professional Services Agreement with Geosyntec Consultants,Inc.under RFQ#25-01and
this scope of work would be Task Authorization No.RFQ25-Ol-Geosyntec TA #2 under said agreement.
BUDGET:Funds have been budgeted for this service in the Public Utilities
Wastewater Treatment account 41 0-5508-535-63 00 for Project PU2522.
RECOMMENDATION:Approve Resolution No.26-1 15
ATTACHMENT(S):l .Resolution No.26-1 15
2.Proposal from Geosyntec Consultants,Inc.
PUBLIC OUTREACH:N/A
REVIEWED BY CITY MANAGER:
Agenda Item #6.H.
14 Sep 2026
Page 126 of 163
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RESOLUTION NO.26-115
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO
GEOSYNTEC CONSULTANTS FOR PROFESSIONAL ENGINEERING
SERVICES TO RESPOND TO FDEP COMMENTS REGARDING A
FEASIBILITY STUDY OF DISCHARGING HIGHLY TREATED
RECLAIMED WATER TO AREA DRAINAGE DITCHES TO PREVENT
SALTWATER INTRUSION FROM KILLING ADJACENT WETLAND
HARDWOOD TREES;AUTHORIZING THE CITY MANAGER TO
EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE
WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF
THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,on August 26,2026,staff received a scope and fee proposal from Geosyntec
Consultants in the amount of $158,195 to provide professional engineering services to respond to
FDEP comments regarding the feasibility study of discharging highly treated wastewater to area
drainage ditches to prevent saltwater intrusion from killing hardwood trees in the wetland areas
along the drainage ditches;and
WHEREAS,the City of Atlantic Beach Wastewater Treatment Facility currently
discharges up to 1.5 million gallons per day of highly treated wastewater to the St.Johns River;
and
WHEREAS,Chapter 403.064,F.S.requires the City to remove this discharge from the St.
Johns River by January 2032;and
WHEREAS,sea level rise and increased tidal inundation are causing many of the
hardwood trees in wetland areas along the City’s drainage ditches to show signs of stress;and
WHEREAS,many of these trees are expected to die in the future as salinity levels increase
in the drainage ditches due to higher sea levels;and
WHEREAS,if a direct ecological bene?t can be demonstrated by discharging highly
treated wastewater to targeted areas of the drainage ditches,then the requirements of Chapter
403.064,F.S.can be economically met;and
WHEREAS,the tasks included in the Scope &Fee proposal include responding with data
collection,scienti?c narrative,conducting reviews of the wetlands and comparing and presenting
data to the FDEP;and
WHEREAS,the City has a Professional Engineering Services Agreement with Geosyntec
Consultants;and
Agenda Item #6.H.
14 Sep 2026
Page 127 of 163
WHEREAS,funds for this project are available in the Public Utilities Treatment account
410-5508-535-6300 for Project PU2522.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1.The City Commission hereby authorizes the City Manager to execute a Task
Authorization with Geosyntec Consultants in the amount of $158,195 to address FDEP comments
regarding discharging treated wastewater to forested wetlands as described in the Scope &Fee
Proposal from Geosyntec Consultants dated August 26,2026.
SECTION 2.The City Commission hereby authorizes the City Manager to approve a
Purchase Order to Geosyntec Consultants in the amount of $158,195 for said Task Authorization.
SECTION 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 14th day of September.2026.
Jason Gabriel,City Attorney
Approved as to form and correctness:
Curtis Ford,Mayor
Donna L.Battle,City Clerk
Attest:
Agenda Item #6.H.
14 Sep 2026
Page 128 of 163
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Geosyntec
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u<ntccxwm
2201 NW 40th Terrace
Gainesville,FL 32605
PH.386-256-1477
August 26,2026
Mr.Steve Swann,PE
City Engineer
City of Atlantic Beach
800 Seminole Road
Atlantic Beach,FL 32233
Subject:Proposal to Address FDEP Comments RE:Feasibility Study of Re-Use Discharge to Forested
Wetlands
Atlantic Beach,Florida
Dear Mr.Swann:
Geosyntec Consultants,Inc.(Geosyntec)is pleased to provide this proposal for providing services to the City
of Atlantic Beach (City)for the above-referenced project.The work will be performed under our Professional
Engineering Services Agreement.
PROJECT LOCATION
The project area includes the incorporated areas of the City along with adjacent waters into which the City
drainage discharges.
PROJECT BACKGROUND AND DESCRIPTION
Geosyntec and Frydenborg Ecologic,LLC.completed a feasibility study of preserving freshwater forested
wetlands by mitigating saltwater intrusion and preventing ghost forest formation through the application of
AWT reclaimed water into the City’s waterways.The report was submitted to the Florida Department of
Environmental Protection (FDEP)for their review.The goal was to get feedback from FDEP regarding
whether they considered this concept viable and pennittable.Following FDEP’s review,they indicated a
willingness to explore the concept further and provided comments via email received on March 17,2026.
FDEP has identi?ed some areas where supplemental information,clari?cation,or additional analysis will be
necessary before reasonable assurance can be established for permitting this discharge as a bene?cial reuse
wetland application.The comments were contained in a document attached to the email.The comment
document is attached to this proposal for reference.
SCOPE OF WORK
The consultant shall perform the following tasks under this proposed scope of work to address the comments
received from FDEP.It is noted that the premise of many of the comments were oriented towards the concept
of a direct discharge to the wetland systems and not to the adjacent drainage ways and streams as is preferred
by the City.This is an important distinction given the different permitting processes outlined in 62-610,F.A.C
and 62-61 1,F.A.C.and the different required analyses to demonstrate reasonable assurance for each permitting
process.Additional discussions between Geosyntec and the City may be needed to determine a revised
approach to address FDEP’s comments
The tasks are organized based on the FDEP comment number (Comment Document attached).
1.TASK 1:Re ulato Classi?cation and Bene?cial Use Framin FDEP Comment 1
Geosyntec will create scienti?c narrative that project is consistent with 62-610.810(2)(g),F.A.C.,and
aligns with the legislative preference for bene?cial reuse expressed in Section 403.064,F.S.
2.TASK 2:H drolo ic Characterization and Com atibilit FDEP Comment 3
Geosyntec will perform the following subtasks:
0 Conduct review of Florida forested wetland hydrographs to demonstrate that the increase in
stage is de minimus.
Agenda Item #6.H.
14 Sep 2026
Page 129 of 163
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Geosyntec 2201 NW 40th Terrace
Gainesville,FL 32605
'386-256-1477
0 Prepare water balances for 4 wetland systems including ppt,ET,surface water in?ows
(includes tidal),GW to streams/canals,RW,SW out?ows (includes tidal).The question
appears to assume discharge to wetlands,not stream/canals.
-Provide narrative on reuse discharge operations during rain/non rain events.
0 Calculate HRT based on DEM and a range of RW application rates.The question appears to
assume discharge to wetlands,not stream/canals.
0 Use a combination of available water level data from the City and tidal records for Mayport to
estimate wetland inundation frequency
3.TASK 3:Dischar e Routin :Draina ewa s vs.Forested Wetlands FDEP Comment 4
Geosyntec will perform the following subtasks:
o For each proposed application site,provide a characterization of the associated drainageway,
including whether it is a natural stream or a dredged/constructed canal.Examine aerials and ?eld
truth using FDEP Habitat Assessment criteria speci?cally for channelization.This will utilize
results from Task 4 (FDEP Comment )
0 Provide a more quantitative discussion of seepage into the wetland root zones during low/no
rainfall periods.Includes Task 6 discussion regarding salinity reduction in the
wetlands/streams/canals.
0 Prepare narrative discussing desired regulatory pathway.
4.TASK 4:Water uali Nutrient Loadin and Im aired Receivin Waters FDEP Comment
2
Geosyntec will perform the following subtasks:
o Analyze both ef?uent and receiving water quality data for TN,TP,and chlorophyll,calculate
summary statistics.Calculate ef?uent loadings for past 3-5 years.
0 Provide an analysis,including literature sources,demonstrating that reclaimed water application
will not cause nutrient imbalance,nuisance vegetation conditions,or secondary water quality
impacts,consistent with Chapter 63-302,F.A.C.
0 Estimate nutrient load reduction in each wetland and subsequent nutrient load leaving the
wetland systems using Kadlec and Wallace (2009)for a range of RW discharges.The question
assumes direct discharge to wetlands.
0 Address the following impairments (Includes estimating ?ushing time for each WBID):
o WBID 2227B (Sherman Creek,marine portion)—listed for Enterococci
o WBID 2227A (Sherman Creek,freshwater portion)—listed for Total Phosphorus.
Dissolved Oxygen,Chlorophyll-a,and E.coli
0 WBID 2266 (Hopkins Creek,predominately marine)—listed for Enterococci
5.TASK 5:Site-S ecifie Characterization and Salinit Im act Assessment FDEP Comment 6
Geosyntec will perform the following subtasks:
I A description of the current level or severity of saltwater-related tree mortality or physiological
stress at each proposed application site,to the extent quantifiable.Will use aerials and GIS
analyses,with ?eld checking where accessible.
0 Estimate expected salinity reduction at each application site under the 1.5 mgd scenario.Would
estimate for no/low rainfall,rainfall and high astronomical tides and storm surge.
0 One ?eld day to ground truth aerial and GIS analyses.
Agenda Item #6.H.
14 Sep 2026
Page 130 of 163
.A
www.geosyntec.com
Geosyntec 2201 NW 40th Terrace
Gainesville,FL 32605
PH 386-256-1477
consultants
6.TASK 6:Ph sical Modi?cations and Wetland Im acts DEP Comment 7
Geosyntec will prepare system component concepts and narrative discussing permitability and potential
ERP criteria.
7.TASK 7:Monitorin and Ada tive Mana ement FDEP Comment 8
Geosyntec will perform the following subtasks:
o Analyze salinity data to support development of a practical monitoring program and
performance benchmarks.
I Devise a practical monitoring program and performance benchmarks.
0 Develop Operational Guidelines and expected operations time horizon
8.TASK8:Re orts
Upon completion of Tasks 1 through 7,a draft report will be prepared and provided to the City for review
and approval.The report will outline the data and analyses completed,the results of the hydrological
and biological wetland assessments (including species lists with hydrologic tolerances),and other aspects
relative to permit application if it is determined to move forward with the project.Additionally,if it is
determined to move forward,a preliminary cost to carry through permitting will be provided.Upon
receipt of comments from the City,a ?nal version of the report will be developed and submitted.
9.TASK 9:Meetin s
Geosyntec will meet with the City to discuss on-going work and findings
DELIVERABLES
a.Draft Comment Response Report
b.Final Comment Response Report
SCOPE ASSUMPTIONS
1.The City shall provide all pertinent and available supporting information and will make it available
to Geosyntec.
2.This scope of services has assumed that the consultant will n_ot be involved in any face-to-face
meetings during the duration of the project other than meetings associated with the site visits under
Task 5.
3.All deliverables to the County will be electronic.No hard copy reports are included.
BUDGET ESTIMATE
Geosyntec proposes to provide the services discussed herein for $158,195 on a not-to-exceed basis,in
accordance with the terms and conditions speci?ed herein and pursuant to the Professional Engineering
Services Agreement.The not-to-exceed amount is based on our estimated budget for performing these
services,which includes the labor and other direct costs necessary to complete the work scope described
in the proposal.
Project efforts will be billed to the City on a time and materials basis.Invoices will be structured to list
project tasks (and other direct cost)with accomplished percent complete,then corresponding budget
invoiced,overall budget expended and overall budget remaining.A separate status report will be provided
to the City’s project manager providing a narrative of work accomplished supporting the invoice.
Agenda Item #6.H.
14 Sep 2026
Page 131 of 163
Duration Cumulative Duration
'1‘kas (Weeks)(Weeks From NTP)
Geosyntec
Task 1 —Regulatory Classi?cation and Bene?cial Use Framing
Task 3 —Discharge Routing:Drainageways vs.Forested Wetlands
2201 NW 40th Terrace
Gainesville,FL 32605
PH 386-256-1477
www.geosyntec.com
Task 2 —Hydrologic Characterization and Compatibility
Task 4 —Water Quality,Nutrient Loading,and Impaired
Receiving Waters
Task 5 —Site-Speci?c Characterization and Salinity Impact
Assessment
Task 6 —Physical Modi?cations and Wetland Impacts 1 12
Task 8 —Comment Response Report 2 15
CLOSURE
We appreciate the opportunity to work with the City on this project.If you have any questions or
comments regarding this proposal,please do not hesitate to contact me at (850)591-1888.
Sincerely,
Steven J.P ene,PhD
Senior Principal -Project Manager
Task 7 —Monitoring and Adaptive Management
speene@appliedtm.com
SCHEDULE
Geosyntec can begin work immediately upon receipt of the Notice to Proceed (NTP)and proceed per the
estimated schedule below.Work will commence and proceed in accordance with the schedule provided.
Agenda Item #6.H.
14 Sep 2026
Page 132 of 163
Attachment A
Atlantic Beach WWTF
Permit Number FL003 87 76
Duval County
1.Re ulato Classi?cation and Bene?cial Use Framin
The feasibility study articulates a bene?cial ecological objective of preserving
freshwater forested wetlands by mitigating saltwater intrusion and preventing
ghost forest formation.The goal of creating freshwater salinity barriers through
increased hydraulic head is consistent with the wetland enhancement and
restoration category recognized under paragraph 62-610.810(2)(g),F.A.C.,and
aligns with the legislative preference for bene?cial reuse expressed in Section
403.064,FS To establish a clear regulatory basis for permitting,please
supplement the proposal to address the following:
a.Explicitly state that the proposed discharge is intended to be permitted as
reclaimed water reuse under Chapter 62—610,F.A.C.,not as ef?uent
disposal,and identify the speci?c subsection of rule that supports this
classi?cation
b.Provide an explicit comparative summary explaining why this approach is
environmentally preferable to continued deep well injection,consistent
with Section 403.064,F.S.,and Department reuse policy.While the
feasibility study implicitly addresses this,a direct regulatory-record
summary will strengthen the application.
Scienti?c Basis for Environmental Bene?t
The report provides extensive peer-reviewed literature documenting salinity
thresholds for the dominant freshwater wetland tree species present at the site.Of
the 15 woody species identi?ed,11 are characterized by very low salinity
tolerance,with adverse chronic effects documented near 1 PSU.Site-speci?c
conductance data collected during two spring tide events (September and October
2025)con?rm that salinity at the sampling locations substantially exceeds
tolerance thresholds (11.6-26.5 PSU).The linkage between freshwater
augmentation and maintenance of bene?cial wetland function is well supported.
No additional information is requested under this criterion at this time.
The Department notes,however,that the long-term viability of this approach must
be considered in light of projected sea level rise.The feasibility study itself
concludes that these wetlands would likely be eliminated prior to 2040 under a
no-action scenario and that freshwater augmentation would prolong wetland
function “potentially for decades,”but not inde?nitely.The City should address
this temporal constraint in its adaptive management framework (please see
Section 8 below).
3.H drolo ic Characterization and Corn atibili
Agenda Item #6.H.
14 Sep 2026
Page 133 of 163
The feasibility study uses the City’s ICPR Version 4 model to simulate water
level changes under a 1.5 Million Gallons per Day (MGD)reclaimed water
application scenario.This modeling was constructed under no-rain,base-?ow
conditions,and project increases in base water levels ranging from 0.36 to 1.2
inches at the sampling station locations.The Department considers this a useful
?rst step;however,the hydrologic analysis requires additional information before
the Department can evaluate compatibility with applicable permitting
requirements under Rule 62-61 1.600,F.A.C.Please provide:
a.A quantitativewater balance for the wetland systems incorporating all
relevant hydrologic components:precipitation,surface water flows,
groundwater exchange,evapotranspiration,applied reclaimed water,and
surface water out?ows.The ICPR modeling presented in Section 4.1
addresses water level response but does not constitute a full water balance
for permitting purposes.
b.A demonstration that the proposed discharge will not alter the natural
hydroperiod beyond acceptable variability as required under Rule 62-
611.600,F.A.C.Baseline data on current inundation frequency and
duration at each application site should be provided to support this
analysis.
c.Clari?cation on whether the 1.5 MGD application rate represents a
maximum continuous discharge under all conditions.The ICPR model
scenarios were run under no—rainconditions;please address how the
applied reclaimed water ?ow would be managed during rainfall events,
elevated water stages,or high-tide conditions to avoid compounding water
level effects beyond those modeled.
d.An estimate of hydraulic retention time and water residence in the wetland
systems,particularly given the tidal connectivity and the presence of
de?ned ?ow paths.
e.Baseline information on current water levels in the drainageways and
wetland areas,and current inundation frequency,to support the
hydroperiod compatibility analysis above.
4.Dischar e Routin :Draina ewa s vs.Forested Wetlands
The feasibility study describes routing AWT ef?uent “to the head of the
drainageways or to various locations along them that drain to the forested wetland
areas”(page l-l).Section 3.2 of the study further explains that the typical
con?guration consists of de?ned channels (both natural streams and dredged
channels,e.g.,Sherman’s Canal)through which stormwater and tidal ?ows
primarily occur,with wetland inundation occurring secondarily when banks are
over?owed.
a.If the project were to be permitted under Chapter 62-61],F.A.C.,the
reclaimed water would need to be discharged to the wetland systems,not
to conveyances or streams.If the proposed application points are primarily
in drainageways,the City should address how the regulatory requirement
Agenda Item #6.H.
14 Sep 2026
Page 134 of 163
for direct wetland application is satis?ed under this con?guration or
propose a revised approach that more directly targets the forested wetland
root zones.
b.For each proposed application site,provide a characterization of the
associated drainageway,including whether it is a natural stream or a
dredged/constructed canal.The feasibility study identi?es Sherman’s
Canal as a constructed drainage feature;similar clari?cation is needed for
the other application points.This has direct bearing on the applicable
regulatory pathway and the anticipated water quality behavior of the
discharge.
.Water ualit Nutrient Loadin and Im aired Receivin Waters
The feasibility study reports that the City’s reclaimed water has a measured
salinity of 0.5 PSU,which is below the 0.7 PSU soil salinity threshold identi?ed
in the literature as an early warning indicator of forest community stress.The
study does not address the broader water quality implications of introducing
reclaimed water to these systems,however,and several issues require additional
analysis:
a.The proposal does not evaluate nutrient mass loading (Total Nitrogen and
Total Phosphorus)to the wetland systems or their nutrient assimilative
capacity.Please provide an analysis demonstrating that reclaimed water
application will not cause nutrient imbalance,nuisance vegetation
conditions,or secondary water quality impacts,consistent with Chapter
63-302,F.A.C.
b.Address potential downgradient effects on surface water and groundwater
quality,particularly given the tidal connectivity described in the study.If
the wetland systems have de?ned outlets to downstream receiving waters,
provide an estimate of anticipated flow and constituent loading leaving
those systems under the proposed augmentation scenario.
c.The Department has identi?ed that several waterbody identi?cation
numbers (WBIDs)in the Atlantic Beach area are currently listed as
impaired.The six salinity sampling stations in the feasibility study appear
to fall within WBID 2227A based on Figure 1—1.The following
impairments should be speci?cally addressed:
i.WBID 2227B (Sherman Creek,marine portion)—listed for
Enterococci
ii.WBID 2227A (Sherman Creek,freshwater portion)—listed for
Total Phosphorus,Dissolved Oxygen,Chlorophyll-a,and E.coli
iii.WBID 2266 (Hopkins Creek,predominately marine)—listed for
Enterococci
Please address how the proposed discharge is consistent with applicable
water quality standards for these impaired waterbodies.
Agenda Item #6.H.
14 Sep 2026
Page 135 of 163
6.Site-S eci?c Characterization and Salini Im act Assessment
The feasibility study presents salinity data from two spring tide sampling events
that demonstrate stress-level salinities during those conditions but represent a
narrow temporal window.To support a more complete site characterization,
please also provide:
a.Clari?cation on whether the speci?c conductance values in Tables 3-2 and
3-3 are representative of all proposed wetland application sites.
b.A description of the current level or severity of saltwater-related tree
mortality or physiological stress at each proposed application site,to the
extent quanti?able.The feasibility study documents mortality qualitatively
through ?eld observation and photographs but does not provide site-by-
site severity estimates.
c.An estimate of the expected reduction in salinity at each application site
under the proposed 1.5 MGD augmentation scenario.The ICPR model
projects water level increases at each station but does not model the
resulting change in salinity concentration at the wetland root zone.
7.Ph sical Modi?cations and Wetland Im acts
The feasibility study references the possibility of installing structures to impede
saltwater or divert freshwater as a resiliency strategy (Section 4.5,Table 4—4),and
notes that reclaimed water would be introduced into the storm sewer system
adjacent to the wetlands (Section 4.1).If any physical modi?cations are required,
including water control structures,spreader systems,or conveyance
modi?cations,please:
a.Identify the nature and extent of any proposed physical modi?cations to
the wetland or drainage systems.
b.Describe how potential wetland impacts from those modi?cations would
be minimized and whether authorization under applicable wetland Rules
would be required.
8.Monitorin and Ada tive Mana ement
The feasibility study does not include a monitoring plan or adaptive management
framework,both of which are essential to providing the reasonable assurance
required for permitting under Rules 62—610.800and/or 62-61 1.600,F .A.C.At
minimum,please include:
a.A monitoring plan addressing salinity levels (in the drainageways,wetland
root zones,and at downstream receiving water points),water stages,
vegetation response (canopy cover,species composition,mortality),and
relevant water quality parameters including nutrients and fecal indicators.
b.De?ned performance benchmarks tied to the freshwater habitat protection
goals in the feasibility study,including salinity targets consistent with the
literature thresholds (e.g.,maximizing root zone salinity below 0.7 PSU as
Agenda Item #6.H.
14 Sep 2026
Page 136 of 163
a long-term goal,and reducing duration of exposure above 1.5-4.2 ppt for
mature tree species).
Adaptive management triggers specifying the conditions under which
operating parameters would be adjusted,including responses to nutrient or
water quality exceedances,unexpected changes in hydroperiod,or
evidence of inadequate salinity reduction in the target wetland areas.
.A long-term perspective on the operational horizon of the project in light
of sea level rise projections,consistent with the feasibility study’s
conclusion that protection may be achievable for decades but not
inde?nitely
Agenda Item #6.H.
14 Sep 2026
Page 137 of 163
Page 138 of 163
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CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-102 to award Bid No.2526-14:Multi-Year
Contract for Landscape Maintenance
SUBMITTED BY:Matt Krug,Public Works Deputy Director
Troy Stephens,Public Utilities Director
Amanda Askew,Neighborhoods Director
DATE:September 2,2026
MEETING DATE:September 14,2026
SUMMARY:On July 22,2026,?ve bids were received for Bid No.2526-14 Multi-
Year Contract for Landscape Maintenance.The purpose of this contract is to provide landscape
maintenance service for City Streets,City Parks and Common Areas,and Public Utilities Areas as
described in the bid documents.
The bids ranged from $184,800 to $321,300 annually,with Lawn Crafters LLC being the lowest
bidder.City staff contacted the provided references,including the City of Jacksonville and the
Jacksonville Aviation Authority,and all were very pleased with Lawn Cra?ers LLC’S performance.
The period of the contract for Landscape Maintenance shall expire ?ve (5)years after the date of
commencement.Any of the contractors may cancel the contract at the end of the 3rdor 4t
hanniversaryyear,without cause,upon six (6)months prior written noti?cation to the City.
BUDGET IMPACT
There is adequate funding in the Public Works Streets Contractual Services account,Public Utilities
Water Utility Contractual Services account,and Parks Contractual Services account to cover the
annual cost of this contract.
STAFF RECOMMENDATION
Approve Resolution No.26-102 and award Bid No.2526-14 Multi-Year Contract for Landscape
Maintenance to Lawn Cra?ers LLC for a period of ?ve years.
PUBLIC OUTREACH
0 Website
Staff Report for Res.No.26-102 to award Bid 2526-14 Multi-Year Contract for Landscape Maintenance Page 1 of 2
Agenda Item #8.A.
14 Sep 2026
Page 139 of 163
ATTACHMENTS
1.Resolution No.26-102
2.Bid No.2526-14 Tabulation
3.Bids are on ?le with the City Clerk’s Of?ce
Staff Report for Res.No.26—102to award Bid 2526-14 Multi—YearContract for Landscape Maintenance Page 2 of 2
REVIEWED BY CITY MANAGER:
Agenda Item #8.A.
14 Sep 2026
Page 140 of 163
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RESOLUTION NO.26-102
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AWARDING BID 2526-14 MULTI—YEAR CONTRACT FOR LANDSCAPE
MAINTENANCE;AUTHORIZING THE CITY MANAGER TO EXECUTE
THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH
AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION;AND PROVIDING AN EFFECTIVE DATE
WHEREAS,the City advertised Bid No.2526-14 Multi-Year Contract for Landscape
Maintenance,and ?ve bids were received and opened on July 22,2026;and
WHEREAS,the purpose of this contract is to provide landscape maintenance service for
City Streets,City Parks and Common Areas,and Public Utilities Areas as described in the bid
documents;and
WHEREAS,the bids ranged from $184,800 to $321,300 annually,with Lawn Cra?ers
LLC being the lowest bidder;and
WHEREAS,City staff contacted the provided references,including the City of
Jacksonville and the Jacksonville Aviation Authority,and all were very pleased with Lawn
Crafters LLC’s performance;and
WHEREAS,the period of the contract for Landscape Maintenance shall expire ?ve (5)
years after the date of commencement,and the Contractors may cancel the contract at the end of
the 3rdor 4thanniversary year,without cause,upon six (6)months prior written noti?cation to the
City;and
WHEREAS,There is adequate funding in the Public Works Streets Contractual Services
account,Public Utilities Water Utility Contractual Services account,and Parks Contractual
Services account to cover the annual cost of this contract.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1.The City Commission hereby authorizes awarding Bid No.2526-14 to Lawn
Crafters LLC;
SECTION 2.The City Commission hereby authorizes the City Manager to execute the
contracts with the above-mentionedcompanies;
SECTION 3.This Resolution shall take effect immediately upon its passage and adoption.
Resolution No.26-102 to award Bid No.2526-14 Multi—YearContract for Landscape Maintenance Page 1 of 2
Agenda Item #8.A.
14 Sep 2026
Page 141 of 163
Donna L.Battle,City Clerk
Approved as to form and correctness:
PASSED AND ADOPTED by the City of Atlantic Beach,this 24thday of August,2026.
Resolution No.26—102to award Bid No.2526-14 Multi-Year Contract for Landscape Maintenance Page 2 of 2
Curtis Ford,Mayor
Jason Gabriel,City Attorney
Attest:
Agenda Item #8.A.
14 Sep 2026
Page 142 of 163
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CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Resolution No.26-109 Emergency Expenditure and Contract with
Hager Construction for Structural Pilings at Sunset Pier,Tide Views
Preserve
SUBMITTED BY:Amanda L Askew,Neighborhoods Department Director
TODAY’S DATE:August 27,2026
MEETING DATE:September 14,2026
BACKGROUND:
Sunset Pier at Tide Views Preserve provides residents and Visitors with access to the Intracoastal
Waterway and the surrounding natural resources,making it a valued and heavily utilized asset
within the park.The pier’s structural pilings are critical components of the facility,providing
essential support,stability,and structural integrity.The condition of these pilings was not
identi?ed or addressed as part of the previous re—deckingproject,which was completed under prior
Public Works leadership.
The City has evaluated the condition of the existing pilings and determined that immediate
corrective action is necessary to address the structural de?ciencies and protect public safety.In
response to the emergency condition,the City solicited three bids for the required work.Hager
Construction was identi?ed as a quali?ed and experienced contractor capable of completing the
structural piling work within the timeframe necessary to address the emergency.
Although Hager Construction's proposal was not the lowest bid received,the proposals were not
based on equivalent scopes of work.Hager Construction's proposal includes the replacement of 42
structural pilings,while the other bids were based on the replacement of only 18 pilings.
Accordingly,Hager Construction's proposal provides a substantially greater scope of work and
addresses the City's identi?ed needs more comprehensively.
Additionally,the City has recently contracted with Hager Construction for dune walkover
construction projects and has been very satis?ed with the quality of the work,professionalism,and
overall performance demonstrated on those projects.Based on the contractor‘s experience,
demonstrated performance,proposed scope of work,and ability to promptly address the
emergency condition,staff recommends proceeding with Hager Construction.
BUDGET IMPACT
The proposed cost is $109,340.00 and money has been identi?ed in the FY 2025-2026 budget out
of public works #PW2606 “Dutton Island Multi-Use Path”account #300—5002—541-6300.This
project has remaining money since the design work is only being completed this budget year.
Agenda Item #8.B.
14 Sep 2026
Page 145 of 163
STAFF RECOMMENDATION
Approve Resolution No.26-109 and authorize the City to contract with Hager Construction.to complete
the emergency pilling repairs on Sunset Pier at Tide Views Preserve in the amount of $109,340.00 and
authorize the City Manager to execute the contract.
PUBLIC OUTREACH
Website
Local schools
Social media
E-Newsletter
Utility bill newsletter
News release
ATTACHMENTS
1.Resolution No.26-109
2.Bids
BY CITY MANAGER:
Agenda Item #8.B.
14 Sep 2026
Page 146 of 163
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RESOLUTION NO.26-109
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING AN EMERGENCY EXPENDITURE FOR THE REPAIR AND
REPLACEMENT OF STRUCTURAL PILINGS ASSOCIATED WITH SUNSET
PIER AT TIDE VIEWS PRESERVE;AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT WITH HAGER CONSTRUCTION FOR THE
NECESSARY STRUCTURAL PILING WORK;FINDING THAT THE
EXPENDITURE IS NECESSARY TO PROTECT PUBLIC SAFETY AND
PREVENT FURTHER DAMAGE TO CITY PROPERTY;AUTHORIZING THE
CITY MANAGER TO EXECUTE CONTRACTS,PURCHASE ORDERS,AND
OTHER DOCUMENTS NECESSARY TO EFFECTUATE THE PURPOSES OF
THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,the City of Atlantic Beach,Florida (the "City"),owns and maintains Sunset Pier at Tide
Views Preserve as a public recreational facility;and
WHEREAS,the structural pilings supporting Sunset Pier are essential to the stability,structural integrity,
and safe use of the pier;and
WHEREAS,the City has identi?ed conditions affecting the structural pilings that require immediate
corrective action to protect the structural integrity of Sunset Pier and prevent further deterioration,damage,or
loss of City property;and
WHEREAS,the condition of the structural pilings presents a potential public safety hazard to residents,
Visitors,City employees,contractors,and other members of the public who may access or be in the Vicinity of
Sunset Pier;and
WHEREAS,continued deterioration or failure of one or more structural pilings could compromise the
stability of the pier,increase the potential for injury or property damage,and result in a more extensive and costly
repair or replacement project if corrective action is delayed;and
WHEREAS,immediate action is necessary to address the structural condition,protect the public from
potential hazards,and preserve the City's investment in Sunset Pier and Tide Views Preserve;and
WHEREAS,Section 2-336 of the City of Atlantic Beach Code of Ordinances provides an exception to
the City's formal bid procedures for emergencies involving public health or safety and where immediate
expenditures are necessary for repairs to City property to protect against further loss or damage to City property
or to prevent or minimize serious destruction of City services;and
WHEREAS,Section 2-338 of the City Code authorizes the City Manager to approve purchases and
contracts in excess of $25,000 when the goods or services are related to items exempted ?om the City's formal
bid procedures,including emergency procurements authorized pursuant to Section 2—336;and
WHEREAS,City staff has determined that Hager Construction is quali?ed and capable of performing
the structural piling work necessary to address the identi?ed condition and that entering into a contract with Hager
Construction is in the best interest of the City under the circumstances;and
Page 1 of 2ResolutionNo.26-109
Agenda Item #8.B.
14 Sep 2026
Page 147 of 163
WHEREAS,the City Commission ?nds that the circumstances described herein constitute an emergency
requiring immediate expenditure to protect public safety and prevent further damage to City property;and
NOW THEREFORE,BE IT RESOLVED by the City Commission of the City of Atlantic Beach that:
SECTION 1.The City Commission hereby authorizes and rati?es the emergency expenditure and the
Repair Estimate (Proposal dated 8.18.26 by Hager Construction)with Hager Construction for the structural
repairs at Sunset Pier in Tide Views Preserve.
SECTION 2.The City Commission acknowledges that the City Manager’s execution of the agreement,
is necessary to address an immediate threat to public safety and in?'astructure redundancy.
SECTION 3.The City Manager is authorized to execute any future amendments or secondary work orders
as needed to ensure the equipment remains adjusted to community utility needs,provided such costs do not exceed
the original estimate by more than 20%without further noti?cation.
SECTION 4.All Resolutions or parts of Resolutions in con?ict herewith are hereby repealed to the extent
of such con?ict.
SECTION 5.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 14th day of September 2026.
Page 1 of 2ResolutionNo.26-1 09
Curtis Ford,Mayor
Donna L.Ba?le,City Clerk
Approved as to form and correctness:
Jason Gabriel,City Attorney
Attest:
Agenda Item #8.B.
14 Sep 2026
Page 148 of 163
h.
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‘F
RESOLUTION NO.26-109
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING AN ENIERGENCY EXPENDITURE FOR THE REPAIR AND
REPLACEMENT OF STRUCTURAL PILINGS ASSOCIATED WITH SUNSET
PIER AT TIDEVIEW PRESERVE;AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT WITH HAGER CONSTRUCTION FOR THE
NECESSARY STRUCTURAL PILING WORK;FINDING THAT THE
EXPENDITURE IS NECESSARY TO PROTECT PUBLIC SAFETY AND
PREVENT FURTHER DAMAGE TO CITY PROPERTY;AUTHORIZING THE
CITY MANAGER TO EXECUTE CONTRACTS,PURCHASE ORDERS,AND
OTHER DOCUlVIENTS NECESSARY TO EFFECTUATE THE PURPOSES OF
THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,the City of Atlantic Beach,Florida (the "City"),owns and maintains Sunset Pier at Tideview
Preserve as a public recreational facility;and
WHEREAS,the structural pilings supporting Sunset Pier are essential to the stability,structural integrity,
and safe use of the pier;and
WHEREAS,the City has identified conditions affecting the structural pilings that require immediate
corrective action to protect the structural integrity of Sunset Pier and prevent further deterioration,damage,or
loss of City property;and
WHEREAS,the condition of the structural pilings presents a potential public safety hazard to residents,
visitors,City employees,contractors,and other members of the public who may access or be in the vicinity of
Sunset Pier;and
WHEREAS,continued deterioration or failure of one or more structural pilings could compromise the
stability of the pier,increase the potential for injury or property damage,and result in a more extensive and costly
repair or replacement project if corrective action is delayed;and
WHEREAS,immediate action is necessary to address the structural condition,protect the public from
potential hazards,and preserve the City's investment in Sunset Pier and Tideview Preserve;and
WHEREAS,Section 2-336 of the City of Atlantic Beach Code of Ordinances provides an exception to
the City's formal bid procedures for emergencies involving public health or safety and where immediate
expenditures are necessary for repairs to City property to protect against further loss or damage to City property
or to prevent or minimize serious destruction of City services;and
WHEREAS,Section 2-338 of the City Code authorizes the City Manager to approve purchases and
contracts in excess of $25,000 when the goods or services are related to items exempted from the City's formal
bid procedures,including emergency procurements authorized pursuant to Section 2-336;and
WHEREAS,City staff has determined that Hager Construction is qualified and capable of performing
the structural piling work necessary to address the identified condition and that entering into a contract with Hager
Construction is in the best interest of the City under the circumstances;and
Agenda Item #8.B.
14 Sep 2026
Page 149 of 163
WHEREAS,the City Commission finds that the circumstances described herein constitute an emergency
requiring immediate expenditure to protect public safety and prevent further damage to City property;and
NOW THEREFORE,BE IT RESOLVED by the City Commission of the City of Atlantic Beach that:
SECTION 1.The City Commission hereby authorizes and ratifies the emergency expenditure and the
Repair Estimate (Proposal dated 8.18.26 by Hager Construction)with Hager Construction for the structural
repairs at Sunset Pier in Tideviews Preserve.
SECTION 2.The City Commission acknowledges that the City Manager’s execution of the agreement,
is necessary to address an immediate threat to public safety and infrastructure redundancy.
SECTION 3.The City Manager is authorized to execute any future amendments or secondary work orders
as needed to ensure the equipment remains adjusted to community utility needs,provided such costs do not exceed
the original estimate by more than 20%without further notification.
SECTION 4.All Resolutions or parts of Resolutions in con?ict herewith are hereby repealed to the extent
of such con?ict.
SECTION 5.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 14th day of September 2026.
Curtis Ford,Mayor
Donna L.Battle,City Clerk
Approved as to form and correctness:
Jason Gabriel,City Attorney
Attest:
Agenda Item #8.B.
14 Sep 2026
Page 150 of 163
(H):
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Kelley Kmmemp One Tlde Pres:
Proposal
DATE:8/18/2026
P.O.#PENDIN
Hager
Construction Company
2037 Gilmore St.
Jacksonville,Fl 32204
Phone:904-356-0908
Hager Construction Company
2037 Gilmore Street
Jacksonville,FL 32204
Mr.Andre Gethers
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach,Florida 32233
View rve
''ib9',340Ldo 109,340.00
ITEM#DESCRIPTION QTY UNIT PRICE TOTAL
Sunset Pier Improvements
Authorized by
If you have any questions about this Proposal,please contact
Kim Bochnia,904-356-0908,kim@hagerconstructioncompany.corn
Proposal assumes 42 piles to be replaced and floating deck to be
replaced.
SUBTOTAL
TAX RATE
TAX
S &H
OTHER
TOTAL
mmmm
109,340.00
109,340.00
8/18/2026Ram/BOW
Date
[OtherComments orrépecial Instructions
PTO
l-r-I-IAAA-l-nn D'J LI-
Agenda Item #8.B.
14 Sep 2026
Page 151 of 163
AVAVAV
m
Frank Anderson
Construction Manager
ACON Construction Co.,Inc.AYA‘YAVAVAV
3653 Regent Boulevard,Suite401 -Jacksonville,Florida32224-Telephone(904)565-9060Fax (904)565-9080
Aug 20,2026
City of Atlantic Beach
Attention:Andre Gethers
Reference:Repair of Rotting Piles at Sunset Pier in Tradeview Preserve
We are pleased to provide this proposal for the work as follows:
Remove existing decking,framing and hardware to remove and replace (18)rotten
pilings from the pier.Existing decking,framing,and hardware material will be re-used and put
back in place after new pilings have been installed.
Material Speci?cations:
0 12”x 30’long piles driven to refusal
0 New 304 stainless steel hardware as required.New "X”bracing,pile caps,and stringers where needed
All material will be brought in via barge at high tide.This project tis 100%tide dependent and
may take longer than normal due to tide restrictions but progress will be a»expeditious as is
possible.Alltrash will be hauled to a du ripster for disposal.
Total:$90,140.00
Sincerely,
Agenda Item #8.B.
14 Sep 2026
Page 152 of 163
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280
7/28/2026
C &L Landscape,Irrigation &Building
P.O.Box 23425,Jacksonville,FL 32241
(904)353-6620
Fax (904)355-5985
Tide-Views Sunset T Dock Repairs and Floating Dock Replacement Proposal
Type
1a
39
Type
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Noline item
Description Unit Price
Mob.5 250.00
Labor to remove Handrail,Post,Decking 5 60.00
Bolts and set aside to reinstall after repla-
cing Pile's ,Caps and Stringers on the T—Dock
North Fishing Pier and Stairs leading to the
Aluminum Stairs to Floating Dockthat will
be removed and replaced with new Pile's
and new Aluminum Floating Dockwith
Composite Decking,Cliets,and External
File Guides.
The area of clockwill be approx.44'x6'.6"
and 15'x6.5"section of Dockto the North
of the T—Dock.
Remaining T-Dock Piles,remove Oysters
and instll 16"Snap Jackets filled with con-TOTAL
crete.
Item Pricing
Description Unit Price
Barge and Pile Driving $20,500.00
8'x20'Aluminum Foating Dock $17,345.00
12"x30'PT Piles 5 410.00
8"x8"x16'PT Pile Caps S 115.00
3"x12“x20'Stringers 5 115.65
3"x12"x12‘Stringers and Stair Treads $58.50
2"x6"x12'Repcement Decking $15.50
1/4"x3"x10"ssr Cap Strap to Pile $33.60
SSTDeck Screws 5 325.00
3/4"x16"SSTBolts 5 22.00
16"Snap Jackets 5 250.00
Bags 3,000 PSI Concrete for Pile Jackets S 6.85
Extended Price
S 250.00
$60,000.00
S 60,250.00
Unit Material
Mark Up
22,550.00
19,079.50
451.00
126.50
127.22
64.35
17.05
36.96
357.50
24.20
275.00
7.54
mmmmmmmmmmmmmmmmmmwmmmmm
Extended
Material
22,550.00
19,079.50
7,667.00
759.00
1,017.72
772.20
238.70
628.32
715.00
1,064.80
7,700.00
2,109.80
Agenda Item #8.B.
14 Sep 2026
Page 153 of 163
18 No line item 2"x8"x16'Cross Bracing 5 22.65 $24.92 $448.47
1 No line item Dump Fees for old lumber,plastic floating S 650.00 S 715.00 $715.00
dock.
Total $65,465.51
Proposal total.$125,715.51
.-,...._-_
Project Manager
C &L Landscape and
Building lnc.
Cell:(904)568-7741
Office:(904)353-
6620
Fax:(904)355-5985
Email:
Troy@cllandscape.c
Agenda Item #8.B.
14 Sep 2026
Page 154 of 163
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Ordinance 5-26-77 Amending Atlantic Beach City Code;Administration
Chapter 2,Emergency Management Article VIII,Division 2 Code of
Emergency Management Plans,Section 2-406 Effect and Purpose of State
of Local Emergency
SUBMITTED BY:Vic Gualillo,Chief of Police
TODAY’S DATE:September 2,2026
MEETING DATE:September 14,2026
BACKGROUND:In 1987,the State of Florida passed the Joe Carlucci Uniform Firearms Act,
codi?ed in Section 790.33,Florida Statutes.The purpose of this Act was to establish uniform ?rearm laws
statewide,declare null and void any local ordinances regulating ?rearms or ammunition,and restrict future
local regulations unless expressly authorizedby state or federal law.
In 2011,the Florida Legislature enacted House Bill 45,which reinforced the State’s exclusive authority
over ?rearm regulation and establishedcivil penalties and potential removal from of?ce for local of?cials
who enact or enforce preempted regulations.
Under Section 790.330),Florida Statutes,the Legislature occupies the entire ?eld of regulation
concerning the purchase,sale,transfer,taxation,manufacture,ownership,possession,storage,and
transportation of ?rearms and ammunition,to the exclusion of all local government ordinances and
administrative rules.
Section 2-406 of the City’s Code of Ordinances outlines emergency powers exercisable upon the
declaration of a local state of emergency.Subsection (8)currently includes language referencing authority
over the sale,transportation,carrying,and possession of ?rearms and weapons.
In an abundance of caution and without admitting any violation of law,staff recommends amending
Section 2-406 to remove language purporting to authorize municipal regulation of ?rearms,ammunition,
or weapons,while preserving all emergency powers lawfully retained by the City.
BUDGET IMPACT:None.
RECOMMENDATION:Conduct a public hearing and approve on second and ?nal reading
Ordinance No.5-26—77amending Section 2-406 of the City Code of Ordinances,as prepared by legal
counsel and reviewed by staff.
ATTACHMENT:Ordinance No.5-26-77
REVIEWED BY CITY MAN AGER:
Agenda Item #9.A.
14 Sep 2026
Page 155 of 163
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ORDINANCE NO.5-26-77
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AMENDING CHAPTER 2 (ADMINISTRATION),ARTICLE VIII (EMERGENCY
MANAGEMENT),DIVISION 2 (CODE OF EMERGENCY MANAGEMENT
PLANS),SECTION 2-406 (EFFECT AND PURPOSE OF STATE OF LOCAL
EMERGENCY)OF THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC
BEACH TO CONFORM THE CITY'S ENUMERATED EMERGENCY POWERS
TO GENERAL LAW;REMOVING PROVISIONS RELATING TO THE
REGULATION OF FIREARMS AND WEAPONS IN ACCORDANCE WITH THE
LEGISLATURE’S OCCUPATION OF THE FIELD OF FIREARMS AND
AMMUNITION REGULATION UNDER SECTION 790.33,FLORIDA
STATUTES;PROVIDING FOR THE RESOLUTION OF CONFLICTS;
PROVIDING FOR SEVERABILITY;PROVIDING FOR CODIFICATION;AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,the City of Atlantic Beach (the “City”)is a Florida municipal
corporation possessing home rule authority pursuant to Article VIII,Section 2(b)of the
Florida Constitution and Chapter 166,Florida Statutes;and
WHEREAS,Section 2-406 of the City's Code of Ordinances enumerates powers
exercisable upon the declaration of a state of local emergency,including,at subsection (8),
certain powers respecting the sale,transportation,carrying,and possession of ?rearms and
weapons;and
WHEREAS,in Section 790.33(1),Florida Statutes,the Legislature has declared
that it occupies the whole ?eld of regulation of ?rearms and ammunition,including the
purchase,sale,transfer,taxation,manufacture,ownership,possession,storage,and
transportation thereof,to the exclusion of all existing and future county,city,town,or
municipal ordinances or any administrative regulations or rules adopted by local or state
government relating thereto;and
WHEREAS,general law,including Chapters 252 and 870,Florida Statutes,
confers upon the State and upon of?cials designated by general law such emergency
powers respecting ?rearms and ammunition as the Legislature has determined appropriate,
which powers apply of their own force without the necessity of any municipal ordinance
;and
WHEREAS,on or about July 30,2026,the City received written correspondence
asserting that a portion of Section 2-406 is expressly preempted by state law and providing
the notice contemplated by Section 57.112(4),Florida Statutes;and
Agenda Item #9.A.
14 Sep 2026
Page 156 of 163
gu
EU 2
H.V
V U
D DD V 2
WHEREAS,the City Commission desires to ensure that the City's Code of
Ordinances conforms to general law and,in an abundance of caution and Without admission
of any violation of law,to remove from Section 2-406 any language purporting to authorize
municipal regulation of ?rearms,ammunition,or weapons,while preserving all emergency
powers lawfully held by the City;and
WHEREAS,the City Commission ?nds that adoption of this Ordinance is in the
best interests of the health,safety,and welfare of the citizens of the City of Atlantic Beach;
NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA:
SECTION 1.Recitals.The foregoing recitals are true and correct and are incorporated
herein by this reference as legislative ?ndings of the City Commission.
SECTION 2.Amendment of Section 2-406.Section 2-406 (Effect and purpose of state
of local emergency),Chapter 2,Article VIII,Division 2 of the Code of Ordinances of the
City of Atlantic Beach,Florida,is hereby amended to read as follows (words strieken
through are deletions;words underlined are additions;provisions not set forth herein
remain unchanged):
Sec.2-406.Effect and purpose of state of local emergency.
***
(8)To suspend or limit the sale,dispensing or transportation of alcoholic beverages,
?reamsrexplosives and combustibles rovided that nothin in this subsection or
in this division shall be construed to authorize the re lation of ?rearms or
ammunition in an manner the ?eld of such re lation bein occu ied exclusivel
b theLe islatureursuant to Section 790.33 Florida Statutes.To—p-
rehibit
—the
preparty—efanether—meludmg—
pubhepfepe?behe
of?cialsauthorize
d
b eneral
law ma exercise durin a declared emer enc such owers res ectin ?rearms
and ammunition as are conferred exclusivel b eneral law includin Cha ters
252 and 870 Florida Statutes which owers a 1 accordin to their terms Without
further action of the Cit
***
SECTION 3.Direction to City Manager and City Clerk.The City Manager and the City
Clerk are directed to (a)remove or correct any signage,publication,plan,or posted material
of the City that is inconsistent with this Ordinance or with Section 790.33,Florida Statutes;
and (b)transmit written notice of the adoption of this Ordinance to the party that provided
the written notice referenced in the recitals hereto.
Agenda Item #9.A.
14 Sep 2026
Page 157 of 163
Curtis Ford,Mayor
ATTEST:
SECTION 4.Con?ict.All ordinances or parts of ordinances,and all resolutions or parts
of resolutions,in con?ict herewith are hereby repealed to the extent of such con?ict.No
ordinance,regulation,measure,directive,rule,enactment,order,or policy of the City shall
be construed or applied to regulate ?rearms or ammunition in any manner inconsistent with
Section 790.33,Florida Statutes.
SECTION 5.Severability.If any section,sentence,clause,or phrase of this Ordinance is
held to be invalid or unconstitutional by any court of competent jurisdiction,such holding
shall in no way affect the validity of the remaining portions of this Ordinance.
SECTION 6.Codi?cation.It is the intention of the City Commission that the provisions
of Section 2 of this Ordinance shall be made a part of the Code of Ordinances of the City
of Atlantic Beach,and the codi?er is authorized to renumber,reletter,and make editorial
,non-substantive conforming changes to accomplish such codi?cation.
SECTION 7.Effective Date.This Ordinance shall take effect immediately upon its ?nal
passage and adoption.
PASSED by the City Commission on ?rst reading this day of ,
2026.
PASSED AND ADOPTED by the City Commission on second and ?nal reading
this day of ,2026.
CITY OF ATLANTIC BEACH,FLORIDA
Donna Bartle,City Clerk
Approved as to form and correctness:
Jason Gabriel,City Attorney
Agenda Item #9.A.
14 Sep 2026
Page 158 of 163
“’5/
AGENDA ITEM:
SUBMITTED BY:
TODAY’S DATE:
MEETING DATE:
BACKGROUND:
RECOMMENDATION:
ATTACHMENTS:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Public Hearings on adopting a Tentative Millage Rate and
adopting Ordinance No.20—26-184establishing the Operating
Budget for ?scal year 2026—27.
Kevin Hogencamp,City Manager
September 2,2026
September 14,2026
To adopt a millage rate and operating budget,the City Commission
must adhere to a strict process,per state law.Attached is an outline
for the public hearings,the ?rst to be held on September 14,2026,
in the Commission Chamber,at 6:00 pm,as noticed to all property
owners by the Duval County Property Appraiser’s Of?ce.The
format is the same as in previous years and was read into the record
as presented in order to ensure compliance with TRIM laws (8.
200.065,F.S.).
Prior to these hearings,the City Manager presented a Proposed
Operating Budget,and the City Commission held seven public
workshops to review and adjust the budget.The Proposed Operating
Budget,funded using a millage rate of 2.7499,is a 6.52%increase
over the rolled-back rate.
There will be a second public hearing for the ?nal adoption of the
millage by resolution and a second public hearing for the ?nal
adoption of the Operating Budget,Ordinance No.20—26-184,on
September 28,2026,at 6:00 pm,in the City Commission Chamber.
Hold two public hearings and approve the Tentative Millage Rate
of 2.7499 and the Operating Budget,Ordinance No.20-26-184,
with total expenditures of $56,950,000.
Ordinance No.20-26-184
The Budget Summary will be provided on the Final Sept.14,2026
Meeting Agenda
REVIEWED BY CITY MANAGER.
Agenda Item #9.B.
14 Sep 2026
Page 159 of 163
ORDINANCE 20—26—184
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF
ATLANTIC BEACH,FLORIDA FOR FISCAL YEAR BEGHVNING
OCTOBER 1,2026,AND ENDING SEPTEMBER 30,2027;AND
PROVIDING AN EFFECTIVE TITLE.
WHEREAS,the City Commission of the City of Atlantic Beach,Florida,on September
14,2026,held a public hearing as required by Florida Statutes Section 200.065;and
WHEREAS,the City Commission of the City of Atlantic Beach,Florida on September
28,2026,held a second public hearing as required by Florida Statutes Section 200.065;and
WHEREAS,The City Commission of the City of AtlanticBeach,Florida,set forth the
appropriations and revenue estimates for the budget for Fiscal Year beginning October 1,2026,
and ending September 30,2027,in the amount of $56,950,000.
NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA,that:
1.The Fiscal Year 2026-27 budget of $56,950,000 dated September 30,2026,is hereby
adopted.
2.This Ordinance shall take effect immediately upon its adoption.
PASSED by the City Commission on first reading following the ?rst public hearing on the
14th day of September,2026.
PASSED AND ADOPTED by the City Commission on second and ?nal reading following
the second public hearing the 28th day of September,2026.
Donna L.Battle
City Clerk
Curtis Ford
Mayor
Approved as to form and correctness:
Jason Gabriel
City Attorney
ATTEST:
Agenda Item #9.B.
14 Sep 2026
Page 160 of 163
The Millage Rate is 2.7499
The Tentative Millage Rate is 2.7499
The Roll—BackRate is 2.5815
Adoption of a Tentative Millage Rate
State the following:
First item to be considered:
ADOPTION OF A TENTATIVE MILLAGE AND OPERATING BUDGET
FOR FISCAL YEAR 2026—27
Ordinance #20-26-184 establishing the Operating Budget for ?scal year 2026-27 of $57,950,000
Motion to adopt Ordinance No.20-26-184 establishing the Operating Budget for ?scal year 2026-
27
Open Public Hearing
Close Public Hearing and Vote
The Tentative Millage Rate is 6.52%more than the roll back rate.
The purpose for adopting the millage rate of 2.7499 is to maintain a level of ad valorem
tax revenue suf?cient to maintain adequate funding for the existing level of services at
anticipated and proposed cost and to continue to maintain the City’s infrastructure.
Motion to adopt a Tentative Millage Rate for operating purposes of 2.7499
Open a Public Hearing
Close Public Hearing and Vote
Second item to be considered:
Agenda Item #9.B.
14 Sep 2026
Page 161 of 163
Page 162 of 163
General Fund 2.7499
ESTIMATED REVENUES
General
Fund
Special
Revenue
Funds
Governmental
Capital Project
Debt
Service
Fund
Enterprise
Funds
Pension
Trust Funds
TOTAL
BUDGET
Taxes
Millage
per
$1000
Ad Valorem Taxes 2.7499 9,094,896 9,094,899
Sales and Use Taxes 1,522,066 1,152,518 217,567 2,892,151
Local Option Gas Tax 735,559 719,697 1,455,256
Convention Development Tax 118,045 118,045
Charges for Services 831,486 130,000 14,561,001 15,522,487
Intergovernmental Revenue 2,890,219 170,000 3,952,434 7,012,653
Fines & Forfeitures 151,300 15,000 166,300
Miscellaneous Revenues 244,050 27,333 83,245 276,000 1,814,000 2,444,628
Licenses and Permits 1,112,676 120,000 543,701 1,776,377
Employer Pension Contributions 1,533,159 1,533,159
Employee Pension Contributions 327,023 327,023
Internal Service Charges 2,064,485 2,064,485
TOTAL SOURCES 18,646,737 2,452,593 83,245 - 19,333,136 3,891,749 44,407,460
Transfers-In 1,052,696 1,163,989 118,045 259,178 2,593,908
Fund Balances/Reserves/Net Assets 2,882,995 1,277,766 - 6,777,313 (750,243) 10,187,831
TOTAL REVENUES, TRANSFERS &
BALANCES 22,582,428 2,452,593 2,525,000 118,045 26,369,627 3,141,506 57,189,199
EXPENDITURES
General Government 6,264,079 120,000 6,384,079
Public Safety 9,314,271 80,000 752,598 10,146,869
Physical Environment 24,257,653 24,257,653
Transportation 3,898,521 - 1,975,000 5,873,521
Debt Services 118,045 525,465 643,510
Human Services 145,245 145,245
Culture and Recreation 2,512,265 105,000 550,000 3,167,265
Pension Plan Benefits and Administration 3,141,506 3,141,506
TOTAL EXPENDITURES 22,134,381 305,000 2,525,000 118,045 25,535,716 3,141,506 53,759,648
Transfers Out 448,047 2,147,593 - 833,911 3,429,551
Fund Balances/Reserves/Net Assets - -
TOTAL APPROPRIATED
EXPENDITURES, TRANSFERS,
RESERVES & BALANCES 22,582,428 2,452,593 2,525,000 118,045 26,369,627 3,141,506 57,189,199
BUDGET SUMMARY
CITY OF ATLANTIC BEACH, FLORIDA - FISCAL YEAR 2026 - 2027
Agenda Item #9.B.
14 Sep 2026
Page 163 of 163