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Home My WebLink About09-14-26 Final Agenda City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, September 14, 2026 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Regular Commission Meeting held on August 24, 2026. 8-24-26 Regular City Commission Draft Minutes 7 - 25 2. COURTESY OF FLOOR TO VISITORS 2.A. Florida Legislative Delegation Check Presentation 2.B. Constitution Week Proclamation PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (September - November 2026) 90-Day Calendar (September - November 2026) 27 - 30 3.B. Monthly Building Report Monthly Building Report 31 - 36 3.C. Safety, Traffic and Parking Committee Report Action Plan 3.D. Stormwater Master Plan Update * 3.E. DG Market Update * 3.F. Dune Walkover Opposition - 11th and 14th Streets 3.G. Other Reports 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. Page 1 of 181 Regular City Commission - 14 Sep 2026 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. * 6.A. Approve Resolution No. 26-90. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING THREE LIVE OAK TREES THAT MEASURE FIFTY-ONE, FOURTY-ONE AND THIRTY- THREE-INCH DIAMETER AT 2210 OCEANWALK DR W.; ONE LIVE OAK TREE THAT MEASURES FOURTY INCH DIAMETER AT 1880 LIVE OAK LN.; THREE LIVE OAK TREES THAT MEASURE THIRTY, THIRTY-SIX AND THIRTY-SIX-INCH DIAMETER AT 1885 LIVE OAK LN.; ONE LIVE OAK TREE THAT MEASURES FIFTY-INCH DIAMETER AT 1800 SEVILLA RD. AS A HERITAGE TREES; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-90 37 - 40 6.B. Approve Resolution No. 26-97. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REPEALING THE TEEN/YOUTH COUNCIL PROVISIONS OF RESOLUTION NO. 22-52; DISSOLVING THE TEEN/YOUTH COUNCIL AS A FORMAL CITY COMMITTEE; ESTABLISHING THE “ATLANTIC BEACH YOUTH COUNCIL” AS A STAFF ADMINISTERED YOUTH COUNCIL; PROVIDING FOR PURPOSE, MEMBERSHIP, OPERATIONS, AND LIMITATIONS; PROVIDING FOR CONFLICT, SEVERABILITY, AND AN EFFECTIVE DATE. Resolution No. 26-97 41 - 55 6.C. Approve Resolution No. 26-108. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE WATER TREATMENT PLANTS #2 AND #3 ROOF REPLACEMENTS PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE Resolution No. 26-108 57 - 103 6.D. Approve Resolution No. 26-111. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO FISHER KOPPENHAFER, PA FOR DESIGN SERVICES FOR THE WASTEWATER TREATMENT PLANT OPERATIONS BUILDING; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-111 105 - 119 Page 2 of 181 Regular City Commission - 14 Sep 2026 6.E. Approve Resolution No. 26-115. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO GEOSYNTEC CONSULTANTS FOR PROFESSIONAL ENGINEERING SERVICES TO RESPOND TO FDEP COMMENTS REGARDING A FEASIBILITY STUDY OF DISCHARGING HIGHLY TREATED RECLAIMED WATER TO AREA DRAINAGE DITCHES TO PREVENT SALTWATER INTRUSION FROM KILLING ADJACENT WETLAND HARDWOOD TREES; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-115 121 - 133 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS * 8.A. RESOLUTION NO. 26-102 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID 2526-14 MULTI-YEAR CONTRACT FOR LANDSCAPE MAINTENANCE; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-102 135 - 144 8.B. RESOLUTION NO. 26-109 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING AN EMERGENCY EXPENDITURE FOR THE REPAIR AND REPLACEMENT OF STRUCTURAL PILINGS ASSOCIATED WITH SUNSET PIER AT TIDE VIEWS PRESERVE; AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH HAGER CONSTRUCTION FOR THE NECESSARY STRUCTURAL PILING WORK; FINDING THAT THE EXPENDITURE IS NECESSARY TO PROTECT PUBLIC SAFETY AND PREVENT FURTHER DAMAGE TO CITY PROPERTY; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS, PURCHASE ORDERS, AND OTHER DOCUMENTS NECESSARY TO EFFECTUATE THE PURPOSES OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-109 145 - 154 * 8.C. RESOLUTION NO. 26-117 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF AN UNMANNED AERIAL SYSTEM AND AN UNMANNED MARINE SYSTEM UTILIZING FUNDS FROM THE RAY AND KAY ECKSTINE CHARITABLE TRUST AND FISCAL YEAR 2025-26 POLICE DEPARTMENT FUNDS; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-117 155 - 164 Page 3 of 181 Regular City Commission - 14 Sep 2026 * 8.D. RESOLUTION NO. 26-119 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE RENEWAL OF THE CITY’S PROPERTY, CASUALTY, LIABILITY, WORKERS’ COMPENSATION, FIDUCIARY LIABILITY, FLOOD, AND RELATED INSURANCE COVERAGES FOR THE POLICY YEAR BEGINNING OCTOBER 1, 2026; AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTS NECESSARY TO BIND AND MAINTAIN COVERAGE; AUTHORIZING THE EXPENDITURE OF BUDGETED FUNDS; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-119 165 - 168 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 5-26-77, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE VIII (EMERGENCY MANAGEMENT), DIVISION 2 (CODE OF EMERGENCY MANAGEMENT PLANS), SECTION 2-406 (EFFECT AND PURPOSE OF STATE OF LOCAL EMERGENCY) OF THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH TO CONFORM THE CITY'S ENUMERATED EMERGENCY POWERS TO GENERAL LAW; REMOVING PROVISIONS RELATING TO THE REGULATION OF FIREARMS AND WEAPONS IN ACCORDANCE WITH THE LEGISLATURE'S OCCUPATION OF THE FIELD OF FIREARMS AND AMMUNITION REGULATION UNDER SECTION 790.33, FLORIDA STATUTES; PROVIDING FOR THE RESOLUTION OF CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 5-26-77 169 - 172 * 9.B. Public Hearings and First Reading on adoption of a Tentative Millage Rate and Ordinance No. 20-26-184 establishing the Operating Budget for fiscal year 2026/2027. AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2026, AND ENDING SEPTEMBER 30, 2027; AND PROVIDING AN EFFECTIVE TITLE. Ordinance No. 20-26-184 173 - 181 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within Page 4 of 181 Regular City Commission - 14 Sep 2026 four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 5 of 181 Page 6 of 181 Regular City Commission August 24, 2026 MINUTES Regular City Commission Meeting Monday, August 24, 2026 - 6:00 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:00 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 (At Large) Bruce Bole, Commissioner - Seat 2 (District 1308) Thomas Grant, Commissioner - Seat 3 (District 1307) Candace Kelly, Commissioner - Seat 4 (District 1306) Jessica Ring, Commissioner - Seat 5 (District 1312) Also Present: Kevin Hogencamp, City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Victor Gualillo, Police Chief (PC) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting held on August 10, 2026. The Commission approved the minutes as submitted. 1B. Approve minutes of the Budget Workshop held on August 19, 2026. The Commission approved the minutes as submitted. 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT The following speakers provided their comments: James Johnson gave the Commission a handout (which is attached hereto and made part of this official record as Attachment A). Patrick Salfer Randy Eisenhower Eric Shullman Clare Shullman Page 1 of 19 Agenda Item #1.A. 14 Sep 2026 Page 7 of 181 Regular City Commission August 24, 2026 Sarah Boren Ellen Glasser gave the Commission a handout (which is attached hereto and made part of this official record as Attachment B). Brinkley Harrell Penny Rauckis Mitch Reeves 8-24-26 Attachment A 8-24-26 Attachment B 2.A. City Clerk Donna Bartle 35 Year Anniversary Mayor Ford recognized CC Bartle for 35 years of service to the City of Atlantic Beach. CC Bartle was congratulated by the Commission and those in attendance. 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (August - October 2026) There was a CONSENSUS to accept the 90-Day Calendar. 3.B. FY 2027 Budget Planning Update CM Hogencamp reported on agenda items 3B and 3C as detailed in a handout (which is attached hereto and made part of this official record as Attachment C). 8-24-26 Attachment C 3.C. Other Reports He also briefly addressed two items on the Consent Agenda. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Grant  Commented on the proposed DG Market. Commissioner Kelly  Reported that the Arts, Recreation, and Culture Committee (ARCC) would be meeting to review grant applications and commented on the grant scoring and monitoring process. Commissioner Ring  Commented on the FY 2027 budget and expressed support for providing Atlantic Beach FABE its full $10,000 funding request.  Expressed concerns regarding two proposed new positions and their potential budgetary impacts.  Requested an itemized budget, including capital projects and other expenditures, and noted issues accessing links on the budget webpage.  Commented on the Selva Preserve debt and expressed support for selling the Mayport Road property to address the debt.  Expressed support for the proposed DG Market. Mayor Ford Page 2 of 19 Agenda Item #1.A. 14 Sep 2026 Page 8 of 181 Regular City Commission August 24, 2026  Provided an update on the Five-Way Intersection project, noting that it is in the design phase and has received additional funding, with construction anticipated in 2027.  Provided background on the proposed DG Market and his outreach efforts related to bringing a grocery option to the Mayport Road area. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA Items 6B and 6C were pulled from the consent agenda. 6.A. Approve Resolution No. 26-100. A FLORIDA, BEACH, ATLANTIC OF RESOLUTION THE OF CITY ACCEPTING A DISCRETIONARY GRANT IN THE AMOUNT OF $50,000 FROM THE RAY & KAY ECKSTEIN CHARITABLE TRUST FOR THE ATLANTIC PROGRAM; DRONE POLICE BEACH DEPARTMENT THE AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT AGREEMENT AND ACKNOWLEDGMENT FORM AND ALL DOCUMENTS NECESSARY ANDGRANT; PROVIDING EFFECTUATE TO THE AN EFFECTIVE DATE. 6.D. Approve Resolution No. 26-104. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2526-16 MULTI-YEAR CONTRACT FOR ELECTRICAL MOTORS & PUMPS REPAIR; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. 6.E. Approve Resolution No. 26-107. A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE ATLANTIC BEACH POLICE DEPARTMENT AND NECESSARY PERSONNEL TO APPLY FOR, ACCEPT, AND EXECUTE ANY REQUIRED AGREEMENTS AND SUBSEQUENT AMENDMENTS ASSOCIATED WITH THE COMMUNITY OF OFFICE U.S. OFDEPARTMENT JUSTICE, ORIENTED POLICING SERVICES FY 2026 SAFER OUTCOMES: ENHANCING CRISIS RESPONSE TRAINING FOR LAW ENFORCEMENT GRANT; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve 6A, 6D, and 6E Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Page 3 of 19 Agenda Item #1.A. 14 Sep 2026 Page 9 of 181 Regular City Commission August 24, 2026 Jessica Ring For Motion passed 5 to 0. 6.B. Approve Resolution No. 26-102. A FLORIDA, BEACH, ATLANTIC OF CITY THE OF RESOLUTION AWARDING BID 2526-14 MULTI-YEAR CONTRACT FOR LANDSCAPE MAINTENANCE; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution (No.) 26-102. Motion: Bruce Bole Second: Jessica Ring Discussion ensued. Motion passed unanimously 5 to 0. MOTION: Amend to table this Resolution until we receive more info on what this particular Resolution does provide our City. CA Gabriel confirmed that this item is being deferred until September 14, 2026. Motion: Jessica Ring Second: Thomas Grant CM Hogencamp confirmed that more information would be provided this week. Curtis Ford For Bruce Bole For Thomas Grant (Seconded By) For Candace Kelly Against Jessica Ring (Moved By) For Motion passed 4 to 1. 6.C. Approve Resolution No. 26-103. A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2526-15 MULTI-YEAR CONTRACT FOR BEACH CLEANING SERVICES; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Discussion ensued. Page 4 of 19 Agenda Item #1.A. 14 Sep 2026 Page 10 of 181 Regular City Commission August 24, 2026 MOTION: Approve 6C, Resolution (No.) 26-103. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 7. COMMITTEE REPORTS 7.A. Environmental Stewardship Committee Semiannual Tree Report 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 26-106 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE AND OUTFITTING OF TWO UTILIZING VEHICLES REPLACEMENT POLICE PATROL REPRIORITIZED FISCAL YEAR 2025-2026 POLICE DEPARTMENT FUNDS; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Resolution (No.) 26-106. Motion: Bruce Bole Second: Jessica Ring Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 5 to 0. Page 5 of 19 Agenda Item #1.A. 14 Sep 2026 Page 11 of 181 Regular City Commission August 24, 2026 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 20-26-183, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA, FOR FISCAL YEAR BEGINNING OCTOBER 1, 2025, AND ENDING SEPTEMBER 30, 2026; AND PROVIDING AN EFFECTIVE DATE. The public hearing was opened, there were no speaker and the public hearing was closed. MOTION: Approve Ordinance No. 20-26-183. Motion: Jessica Ring Second: Thomas Grant Curtis Ford For Bruce Bole For Thomas Grant (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 9.B. ORDINANCE NO. 5-26-77, Introduction and First Reading AN BEACH, FLORIDA, ATLANTIC OFCITYTHE OF ORDINANCE AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE VIII (EMERGENCY MANAGEMENT), DIVISION 2 (CODE OF EMERGENCY MANAGEMENT PLANS), SECTION 2-406 (EFFECT AND PURPOSE OF STATE OF LOCAL EMERGENCY) OF THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH TO CONFORM THE CITY'S ENUMERATED EMERGENCY POWERS TO GENERAL LAW; REMOVING PROVISIONS RELATING TO THE REGULATION OF FIREARMS AND WEAPONS IN ACCORDANCE WITH THE LEGISLATURES OCCUPATION OF THE FIELD OF FIREARMS AND AMMUNITION REGULATION UNDER SECTION 790.33, FLORIDA OF RESOLUTION THE PROVIDING STATUTES; FOR CONFLICTS;PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING AN EFFECTIVE DATE. MOTION: Approve Ordinance No. 5-26-77 (on first reading). Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Thomas Grant For Candace Kelly (Seconded By) For Page 6 of 19 Agenda Item #1.A. 14 Sep 2026 Page 12 of 181 Regular City Commission August 24, 2026 Jessica Ring For Motion passed 5 to 0. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CC Bartle  Thanked the Commission for their recognition on the 35 year anniversary. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole  Advised that he would participate via video teleconference at the September 14, 2026 meeting. Commissioner Kelly  Commented on the Royal Palms Drive traffic survey and expressed support for traffic- calming measures. Mayor Ford requested that staff provide a recommendation to the Commission. Commissioner Ring  Commented on concerns raised during public comment regarding The Grande bar and the noise ordinance.  Expressed support for exploring a joint resolution among the beach cities requesting the extension of certain Duval County homeless services to the beach communities. Commissioner Grant  Expressed concerns regarding the proposed communications specialist and assistant city manager positions.  Requested action to restrict parking near trees during the Farmers Market. CM Hogencamp advised that staff had developed a plan to protect the tree roots and was moving forward with implementation. Mayor Ford  Provided updates on the 2nd Street paving project and construction of the new community center parking area. 13. ADJOURNMENT The meeting adjourned at 7:48 PM. Attest: Date Approved:________________ Donna L. Bartle, City Clerk Curtis Ford, Mayor Page 7 of 19 Agenda Item #1.A. 14 Sep 2026 Page 13 of 181 Page 8 of 19 Agenda Item #1.A. 14 Sep 2026 Page 14 of 181 012WIZ4, f andct - ,.lvtinson Fro ni: Layson, Tiffany.la, sn_n@6coab.us Fw: Royal Palms Date- Jul 20, 2026 at 3:07:09 PM To. Johnson li9ca±lor5:5C,;vatioo.cein Hi James, Below is the report that I got pertaining to the results of the traffic study on Royal Palms Drive. Tiffany Layson Police Commander, Operations Division Atlantic Beach Police Department 850 Seminole Rd Atlantic Beach FL 32233 904)247-5876 tlayson@coab..us COURAGE * INTEGRITY * EXCELLENCE Please note: Florida has a very broad public records law. Most written communications to or from government officials are public records available to the public and media upon request. Your e-mail communications may be subject to public disclosure under the Florida Public Records Law (F.S.S.119.07). From: Jamison, Chase - cjamison@coab.us> Sent: Monday, July 20, 202612:06 PM To: Layson, Tiffany <tlayson@coab.us> Subject: Royal Palms We previously did a study on Royal Palms during June, however there was an oversight with the speed display trailer being in place during the count. This was a miscommunication and it wasn't pulled from the area after we went to do the count. Out of concern that may have skewed the data results, we did not utilize that count and I had the counter re -deployed after I learned the trailer was in place during the count. Attachment A to 8-24-26 Minutes Page 9 of 19 Agenda Item #1.A. 14 Sep 2026 Page 15 of 181 During the second count, the counter was placed on 7/2/2026 and removed on 7/13/2026. In total, 59,852 vehicles were counted during the study. This averaged to 5,406 vehicles per day travelling on Royal Palms, consistent with it being a collector roadway moving residential traffic from local streets to the main arterial roadway of Atlantic Blvd, as well as connecting to the collector roadway of Penman Rd moving traffic through Neptune and Jacksonville Beach. The speed data showed the average mean speed of traffic at 31mph. The 85th percentile speed, or the speed at which 85 percent of vehicles were traveling at or below, was 36mph. This is clearly in excess of the posted 25mph speed limit. One of the main questions we get with this is that the speed limit may be too low based on driver behavior. One of the key metrics traffic engineers examine is that 85th Percentile speed, with general practice to set the speed limit within 5mph of that 85th percentile speed. Using that metric, it would indicate the speed limit for Royal Palms Dr should increase to 30mph, 35mph, or even 40mph. However, other metrics must also be examined. The Manual on Uniform Traffic Control Devices (MUTCD) defines considerations that should be considered when setting speed limits. The MUTCD has been adopted by the city in ordinance and all traffic control devices and regulation must meet its standards. Specifically concerning setting of speed limits, the MUTCD, section 26.21, states the following should be considered: E3 Roadway environment (such as roadside development, number and frequency of driveways and access points, and land use), functional classification, public transit volume and location or frequency of stops, parking practices, and pedestrian and bicycle facilities and activity; Roadway characteristics (such as lane widths, shoulder condition, grade, alignment, median type, and sight distance); Geographic context (such as an urban district, rural town center, non -urbanized Attachment A to 8-24-26 Minutes Page 10 of 19 Agenda Item #1.A. 14 Sep 2026 Page 16 of 181 rural area, or suburban area), and multi -modal trip generation; Reported crash experience for at least a 12 -month period; Speed distribution of free-flowing vehicles including the pace, median (50th - percentile), and 85th percentile speeds; and A review of past speed studies to identify any trends in operating speeds. Taking these factors into consideration, a 25mph speed limit is appropriate, and we would not want to recommend an increase to the speed limit. There are considerations supporting an increase, including that this is a collector roadway with higher volumes, roads are of acceptable width and design (straight, flat, no sight issues), no crash history within the previous 18 months (0 crashes on Royal Palms from 1/1/25-5/19/26), and speed distribution data show higher speeds (pace speeds 28mph-37mph accounting for 70% of traffic, median 50th percentile speed of 32mph, and 85th percentile speed of 36mph). However, there are other considerations which would warrant ensuring slower speeds. This includes the frequency of driveways from homes on the roadway creating conflicts, pedestrian and non -vehicle traffic use, and that this is a residential area. The 25mph speed limit in place strikes that balance and falls in line with the characteristics desired by both the City and its residents. Based on that determination that the speed limit should NOT be raised, other alternatives should be looked at. This includes enforcement and other speed - reduction countermeasures. Based on the data, a directed enforcement effort has been started to conduct enforcement on Royal Palms Dr. We have identified the best times to conduct enforcement based on the speed data and directed patrol and specialized traffic enforcement units to conduct speed enforcement in this area. This is planned to run through the remainder of July and into August and will be re-evaluated at that time. Additionally, a countermeasure for speeding already in place, fixed speed display boards, but one sign is currently obscured by foliage. I have reached out to the city Public Works Department to trim this foliage to ensure it is visible and functional. Additional traffic calming device requests from Attachment A to 8-24-26 Minutes Page 11 of 19 Agenda Item #1.A. 14 Sep 2026 Page 17 of 181 citizens may be petitioned through the city's Neighborhoods Department and is not a Police Department function. rcid:291 b3c48-e1 cf-4bc6-831f-975191 b1 fc001 Lieutenant Chase Jamison Patrol & Enforcement Lieutenant Atlantic Beach Police Department O. 904-247-5859 ext. 5964<tel:904-247-5856> I F. 904-270-2500 cjami n@cel . <mailtoicja ion coab.us> I ww)&.cQab.us/police<http:// www.coab.us/police> 850 Seminole Rd, Atlantic Beach FL 32233-4445 COURAGE * INTEGRITY * EXCELLENCE Please note: Florida has a very broad public records law. Most written communications to or from government officials are public records available to the public and media upon request. Your e-mail communications may be subject to public disclosure under the Florida Public Records Law (F.S.S.119.07). Attachment A to 8-24-26 Minutes Page 12 of 19 Agenda Item #1.A. 14 Sep 2026 Page 18 of 181 Attachment B to 8-24-26 Minutes Page 13 of 19 Agenda Item #1.A. 14 Sep 2026 Page 19 of 181 Attachment B to 8-24-26 Minutes Page 14 of 19 Agenda Item #1.A. 14 Sep 2026 Page 20 of 181 Attachment B to 8-24-26 Minutes Page 15 of 19 Agenda Item #1.A. 14 Sep 2026 Page 21 of 181 Page 16 of 19 Agenda Item #1.A. 14 Sep 2026 Page 22 of 181 CITY OF ATLANTIC BEACH OFFICE OF THE CITY MANAGER 800 Seminole Road Atlantic Beach, Florida 32233 (904) 247-5817 City Manager’s Community Update Date: August 24, 2026 To: The Atlantic Beach Community and City Commission From: Kevin Hogencamp, City Manager/khogencamp@coab.us This report provides an update on primary administrative and community-focused initiatives under way at City Hall. Our office remains focused on maintaining momentum across key programming, infrastructure, environmental, and intergovernmental projects. City Manager’s Community Updates, including related links, are available on the City’s website and across official digital channels. FY 2026-27 Budget Planning Update – Aug. 24, 2026 The City’s budget landing page – www.coab.us/budget – now has the following information. Please note that planning documents for FY 2026-27 are live records subject to ongoing updates; values, timelines, and priorities may evolve between initial review and final approval. While City staff aspires to publish the detailed proposed budget by Sept. 3, please continue to provide FY 2026-27 budget input by emailing khogencamp@coab.us. •FY 2025-26 Adopted Budget •FY 2025-26 Employee Salaries •Organizational Chart - August 2026 •FY 2026-27 Budget Workshop Information •FY 2026-27 Budget Strategy - Operations and Constraints (First Budget Workshop - June 29, 2026) •FY 2026-27 Budget Memo (Second Budget Workshop - July 20, 2026) •FY 2026-27 Proposed Budget and Fiscal Sustainability Strategy (Third Budget Workshop - Aug. 19, 2026) •FY 2026-27 Third Budget Workshop Presentation •FY 2026-27 Draft 10-Year Public Works Capital Improvement Plan •FY 2026-27 Draft 10-Year Public Utilities Capital Improvement Plan •FY 2026-27 Budget Planning Update - Aug. 24, 2026 Administrative Updates •Organizational Adjustments (Effective Oct. 1, 2026): To streamline operations with no net increase to the budget -- aside from operating the Marsh Oaks Community Center -- the City is restructuring key divisions: Attachment C to 8-24-26 Minutes Page 17 of 19 Agenda Item #1.A. 14 Sep 2026 Page 23 of 181 2 o Planning and Community Development: The Neighborhoods Department is being renamed and returning focus exclusively to Planning,Building,and Code Enforcement. o Parks and Recreation: Consolidated into a single division under the City Manager’s Office. o Recruitment: Active hiring is underway for a Finance Director, Assistant to the City Manager, and Communications Specialist, with target start dates by October. • Paid Parking System Transition: Following a recent temporary outage with the Flowbird app (during which citations were paused), staff is following up with the vendor. The city is just weeks away from launching a new, more reliable paid parking platform. Parks, Coastal and Environmental Projects • Dune Walkovers Upgrade: Concept designs are complete for grant-funded walkovers at 1st, 4th, 5th, 6th, 11th, 13th, and 14th Streets (funded via NOAA and FDEP grants). Construction will begin right after sea turtle nesting season ends on October 31, with completion expected by late spring 2027. • Tide Views Preserve Pier Repair: Emergency repairs exceeding $100,000 are required for the Sunset Pier. A formal repair proposal is scheduled for Commission review and consideration on the Sept. 14 agenda. • Seminole Road Tree Protection: Staff is undertaking a project to address vehicle parking beneath mature oak trees along Seminole Road adjacent to Jack Russell Park. This activity is causing soil compaction, threatening root health, and causing pavement drop-offs. Historical imagery indicates that parking increased after bushes and fencing were removed between 2015 and 2016, heightened by growing park activity. To balance park parking demands with tree preservation, the City plans to install railroad ties as physical barriers and apply a 3- to 5-inch layer of organic mulch in designated parking spots. This solution will protect the critical root zones, prevent soil erosion onto sidewalks, stabilize the roadway edges, and be implemented within the next month. • Grant Funding and Regional Partnerships: o SJRWMD Agreement: A new umbrella MOA with the St. Johns River Water Management District that unlocks future funding for saltmarsh, habitat, and living shoreline initiatives was recently spotlighted in a regional news release. o State Funding Submissions: Appropriations documentation has been submitted to FDEP for $650K (Sherman Creek Dredging), $212.5K (Dora Drive Stormwater Pond), and $312.5K (Marsh Oaks Septic-to-Sewer). An official check presentation with state legislators is set for September 14. • In the News: The city’s interactive parks and connectivity initiative, Turtle Crawl, was recently spotlighted on First Coast Connect. Public Works and Infrastructure • Roadway Milling and Paving: Work began Monday, August 17; affected residents received door hangers and signage prior to work starting. • Mealy Street and Dutton Island Road Drainage Repairs: Following reports of drainage issues, staff removed invasive pine tree roots causing elevation damage. Milling, repaving, Attachment C to 8-24-26 Minutes Page 18 of 19 Agenda Item #1.A. 14 Sep 2026 Page 24 of 181 3 right-of-way grading, and a new cross-street swale are underway to direct stormwater south to drainage inlets. • Stormwater Master Plan: An updated work plan incorporating Commission and Environmental Stewardship Committee feedback is being prepared. RFP issuance for engineering services awaits the final Hazard Mitigation Grant contract from FDEM, targeting project launch by year-end. Community Safety, Code Enforcement and Events • Safety, Traffic, and Parking Committee Action Plan: Placed on the City Commission agenda for September 14. • Code Enforcement and Water Conservation: Courtesy letters are being sent to commercial properties regarding local pressure washing regulations. Additionally, the city is partnering with SJRWMD to enforce landscape irrigation rules; residents can report daytime overwatering or broken sprinklers to local code compliance or the SJRWMD hotline. • Halloween Trunk-or-Treat & Haunted House: With Halloween falling on a Saturday, the Police Department will host its annual low-cost "Not-So-Scary Haunted House" on Friday, October 30, featuring decorated hallways, games, and safety activities. This year's event will expand to include a multi-department "Trunk-or-Treat" in the Russell Park parking lot. CITY OF ATLANTIC BEACH Mission The place to be -- through exceptional public services. 2040 Vision In Atlantic Beach, we have a strong sense of belonging and safety. Our citizens and government care deeply about community character, and we understand that unified support is required to preserve it. We are graced with the functional beauty of our beach, our marsh, and our tree canopy. Our shady streets and multi-use paths connect our welcoming neighborhoods and vibrant local businesses. Our city supports our diverse, multigenerational, socially linked community with green spaces, active lifestyles, parks, and programming. City Commission Priorities In 2018, the Atlantic Beach City Commission began undertaking an annual exercise that establishes priorities for city government. This endeavor is facilitated by Atlantic Beach resident Linda Lanier, who volunteers her services. Attachment C to 8-24-26 Minutes Page 19 of 19 Agenda Item #1.A. 14 Sep 2026 Page 25 of 181 Page 26 of 181 AGENDA ITEM:90-Day Calendar for the City Commission SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager TODAY’S DATE:September 1,2026 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Accept the 90-Day Calendar for September 2026-November 2026 by consensus. ATTACHMENT:City Commission 90-Day Calendar (September 2026-November 2026) o 10 am.Saturday,Oct.17,at City Hall. MEETING DATE:September 14,2026 BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City staff and City Commission members,and is included in each agenda for consideration of approval by consensus. Please also note that the next 2026 town hall meeting has been scheduled for: REVIEWED BY CITY MANAGER. 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SUBMITTED BY:Chris Delk,City Arborist TODAY’S DATE:September 10,2026 MEETING DATE:September 14,2026 BACKGROUND:The City of Atlantic Beach recognizes the important role that trees play in maintaining the character,environmental quality,and livability of the community.The City's tree canopy provides aesthetic bene?ts,supports environmental resources,and contributes to opportunities for residents and visitors to connect with the natural environment. Section 23—41(a)of the Atlantic Beach Code of Ordinances authorizes the City Commission to designate individual trees as Heritage Trees.Heritage Tree designation is voluntary and provides additional protection for trees determined to possess exceptional size,age,character,or other qualities of physical or historical signi?cance.Designated trees are also subject to an increased mitigation ratio if removal is authorized pursuant to the City Code. According to the City of Atlantic Beach Tree Protection Code de?nitions,heritage trees on city-owned property (parks and rights-of-way)are “any designated maritime species that is thirty (30)inches DBH or greater and declared by the city commission to be of unique or intrinsic value due to its age,size, species,and/or cultural,ecological or historical signi?cance or some other contribution to the city’s or a neighborhood’s character and which is in good condition,as determined by an arborist;also,any tree designated as a Florida State Champion,United States Champion,or World Champion by the American Forestry Association which has been designated to be a heritage tree by the city commission.” The City has received nominations for eight live oak trees located on four private properties.The nominations were submitted by the respective property owners. PROPOSED HERITAGE TREES: Property Number of Trees Approximate Diameter 2210 Oceanwalk Dr.W.3 51",41",and 33" 1880 Live Oak Ln.1 40" 1885 Live Oak Ln.3 30",36",and 36" 1800 Sevilla Rd.1 50" Total 8 Agenda Item #6.A. 14 Sep 2026 Page 37 of 181 The nominated trees are all live oaks and represent signi?cant specimens within the City's urban tree canopy.Their substantial trunk diameters indicate considerable age and maturity.Based on available information,some of the trees are estimated to be approximately 160 to 250 years old. BUDGET:Less than $200 on a marker identifying the heritage tree RECOMMENDATION:Commission adopt Resolution No.26-90. ATTACHMENT(S):Resolution No.26-90 REVIEWED BY CITY MANAGER: Agenda Item #6.A. 14 Sep 2026 Page 38 of 181 III ll .1‘II I III: I I - III I I II .I I -I I I I ''[I -I .I I II I I II 'II ‘I l' -II II =I I III ‘ I II III I III I . I “II III I.I II vI - -I ,-II..H. |V |r ‘II I. .I I. II N ‘I I II I - II II ...II--III I .I I . III | HI I...III. I | - I 'I'v '-II I _- I III —.-I l‘-I I1 I ‘I 'l I I . '..I -I I II -I I I II ;I.I I I II I.I - I I‘I _ 'I I II II I .I.I - II I I I I :I ,I I.I l‘I.. :I “I .1 _A I In RESOLUTION NO.26-90 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DESIGNATING THREE LIVE OAK TREES THAT MEASURE FIFTY- ONE,FOURTY-ONE AND THIRTY-THREE—INCH DIAMETER AT 2210 OCEANWALK DR W.;ONE LIVE OAK TREE THAT MEASURES FOURTY INCH DIAMETER AT 1880 LIVE OAK LN.;THREE LIVE OAK TREES THAT MEASURE THIRTY,THIRTY-SIX AND THIRTY-SIX- INCH DIAMETER AT 1885 LIVE OAK LN.;ONE LIVE OAK TREE THAT MEASURES FIFTY-INCH DIAMETER AT 1800 SEVILLA RD.AS A HERITAGE TREES;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and visitors by bringing nature into our urban environment and preserving environmental sanctuaries that provide opportunities for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the City’s tree canopy,particularly trees that possess exceptional size,age,character,or other qualities of physical or historical signi?cance;and WHEREAS,the City Commission has the authority to designate individual trees as Heritage Trees pursuant to Section 23-4l(a)of the Atlantic Beach Code of Ordinances;and WHEREAS,Heritage Tree designation is voluntary and provides additional protection to designated trees,including an increased mitigation ratio if a designated tree is removed in accordance with the City Code;and WHEREAS,three live oak trees located at 2210 Oceanwalk Dr.W.,measuring approximately 51,41,and 33 inches in diameter,have been nominated for Heritage Tree designation by the property owner;and WHEREAS,one live oak tree located at 1880 Live Oak Ln.,measuring approximately 40 inches in diameter,has been nominated for Heritage Tree designation;and WHEREAS,three live oak trees located at 1885 Live Oak Ln.,measuring approximately 30,36, and 36 inches in diameter,have been nominated for Heritage Tree designation;and WHEREAS,one live oak tree located at 1800 Sevilla Rd.,measuring approximately 50 inches in diameter,has been nominated for Heritage Tree designation;and WHEREAS,the nominated live oak trees are signi?cant specimens due to their size,age,and contribution to the City’s tree canopy and,based on available information,some of the trees are estimated to be approximately 160 to 250 years old;and WHEREAS,the City Commission ?nds that the designation of these eight live oak trees as Heritage Trees is consistent with the City’s interest in preserving signi?cant trees and protecting the character and natural resources of the community. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: Agenda Item #6.A. 14 Sep 2026 Page 39 of 181 SECTION 1.The City Commission hereby designates the following live oak trees as private Heritage Trees: A.Three live oak trees measuring approximately 51,41,and 33 inches in diameter,located at 2210 Oceanwalk Dr.W.; B.One live oak tree measuring approximately 40 inches in diameter,located at 1880 Live Oak Ln.; C.Three live oak trees measuring approximately 30,36,and 36 inches in diameter,located at 1885 Live Oak Ln.;and D.One live oak tree measuring approximately 50 inches in diameter,located at 1800 Sevilla Rd. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 14 day of September 2026. Attest: Donna L.Battle,City Clerk Approved as to form and correctness: Curtis Ford,Mayor Jason R.Gabriel,City Attorney Agenda Item #6.A. 14 Sep 2026 Page 40 of 181 w I I .I II II I | I _.. I 'I I I .I II II I .l.I II II I I -I.I:I I I :I '' I II I.II I -II I ‘|I r u I I - I II _:I -= I -I I I ‘ II I I .I ' '‘II |‘|' .II I .-n "II I I II I II I I I I .I II I 'I- . E .I I I ..II II 'I :I I " I I 'i I I I -I -'I I II I II II I ‘I'II .' II II I ‘I II . "I .II II II.H | I I I III -_,III I -I...‘ I I H II I II - I I V. CITY OF ATLANTIC BEACH CITY COlVllVIISSIONMEETING STAFF REPORT AGENDA ITEM:Resolution No.26—97adopting amendments to the Teen/Youth Council structure by repealing prior Teen Council provisions and establishing the Atlantic Beach Youth Council as a staff- administered youth club. SUBMITTED BY:Amanda L Askew,Neighborhoods Department Director TODAY’S DATE:August 27,2026 MEETING DATE:September 14,2026 BACKGROUND: On May 27,2025,the City Commission adopted Ordinance No.5-25-71,which repealed all prior CARAC/ARCC resolutions,except for the Teen/Youth Council provisions contained in Resolution No.22-52.As a result,the Teen/Youth Council remains a formal advisory body of the City. As part of the Recreation Division’s ongoing efforts to modernize youth engagement and expand participation opportunities,staff recommends transitioning the Teen/Youth Council from a formal advisory committee—subject to the Sunshine Law,appointment procedures,and other board requirements—to a staff-administered youth club.This transition will provide: Increased accessibility and participation opportunities for Atlantic Beach youth; Greater ?exibility in programming,scheduling,and leadership development; A reduced administrative burden associated with managing a formal advisory board;and Alignment with current Recreation Division programming practices. Proposed Resolution No.26-97 repeals the Teen/Youth Council provisions of Resolution No.22- 52,which superseded Resolutions No.18-32,18—51,and 19-68.The proposed resolution dissolves the Teen/Youth Council as a formal advisory committee and establishes the Atlantic Beach Youth Club (ABYC)as a voluntary program administered by Recreation staff. The Arts,Recreation and Culture Committee (ARCC)has discussed this transition and supports moving from a formal advisory committee to a club. The proposed Atlantic Beach Youth Club (ABYC)maintains the mission established under the previously adopted resolution by strengthening communication between the City’s youth and local government while promoting civic engagement,leadership development,and community service. The program will provide Atlantic Beach high school students with opportunities to collaborate Agenda Item #6.B. 14 Sep 2026 Page 41 of 181 with ARCC,the City Commission,and City staff through volunteer service,educational initiatives,and participation in City meetings and community events. The ABYC will focus on issues affecting local youth,encourage public service,and provide students with a greater understanding of municipal government.Members will assist with community events,service projects,and youth-focused programming while serving as representatives of their peers. Participation will be open to Atlantic Beach students entering grades 9—12who maintain a minimum 2.0 GPA and satisfactory school conduct.Applicants will be required to submit an application,a letter of recommendation,and the required parental authorization forms. The program is designed to develop future community leaders while creating a meaningful and accessible partnership between Atlantic Beach’s youth and municipal government. BUDGET IMPACT REVIEWED BY CITY MANAGER: Reduces staff time on meeting notices and minutes. STAFF RECOMMENDATION Discuss the merits of the proposed the resolution. PUBLIC OUTREACH 0 Website 0 Atlantic Beach Boys and Girls Club 0 Arts,Recreation,and Culture Committee ATTACHMENTS 1.Resolution No.26—97 2.Resolution No.22—52 3.ExhibitA Agenda Item #6.B. 14 Sep 2026 Page 42 of 181 I I e .I I I _I.I I-I III-- I u I I I -.II I II-I . I I ' II I. I I I. I I z .I. ..I I II I 'I. I 'H I |-" I. I I II.I . 'I l |‘ II I II I II I I 'a .II :I II I III I 'II I I"I I .I "II III..I — RESOLUTION NO.26-97 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, REPEALING THE TEEN/YOUTH COUNCIL PROVISIONS OF RESOLUTION NO.22-52;DISSOLVING THE TEEN/YOUTH COUNCIL AS A FORMAL CITY COMMITTEE;ESTABLISHING THE “ATLANTIC BEACH YOUTH COUNCIL”AS A STAFF-ADMINISTERED YOUTH COUNCIL;PROVIDING FOR PURPOSE,MEMBERSHIP,OPERATIONS, AND LIMITATIONS;PROVIDING FOR CONFLICT,SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS,on May 27,2025,the City Commission adopted Ordinance No.5-25-71, repealing all prior CARAC/ARCC resolutions except for the Teen Council provisions contained in Resolutions No.22—52;and WHEREAS,the retained Teen Council provisions continued to establish and govern the Teen/Youth Council as a formal advisory body of the City,subject to applicable requirements for advisory boards,including appointment procedures,public meeting requirements,and compliance with the Florida Sunshine Law;and WHEREAS,the City Commission recognizes the importance of meaningful youth engagement and encourages opportunities for Atlantic Beach youth to participate in civic activities,community service,leadership development,and programs that strengthen communication between youth and local government;and WHEREAS,the Recreation Division has evaluated the current structure of the Teen/Youth Council and determined that transitioning from a formal advisory committee to a staff- administered youth program will increase accessibility,expand participation opportunities,and better align with current recreation programming practices;and WHEREAS,transitioning the Teen/Youth Council to a youth Council model will provide greater ?exibility in programming,scheduling,leadership development opportunities,and youth participationwhile reducing the administrative requirements associated with maintaining a formal advisory committee;and WHEREAS,Resolution No.26-97 repeals the Teen/Youth Council provisions contained in Resolution No.22-52,which previously superseded Resolutions No.18-32,18-51,and 19-68, thereby dissolving the Teen/Youth Council as a formal advisory committee of the City;and WHEREAS,Resolution No.26-97 establishes the Atlantic Beach Youth Council (ABYC) as a voluntary youth program administered by the Recreation Division to continue fostering youth involvement,civic awareness,leadership development,and community service opportunities;and WHEREAS,the Atlantic Beach Youth Council will continue the mission of the former Teen/Youth Council by strengthening communication between Atlantic Beach youth and local government through collaboration with City staff,the Arts,Recreation,&Culture Committee (ARCC),and the City Commission;and Agenda Item #6.B. 14 Sep 2026 Page 43 of 181 'I II II ,1 I .I IIII I I I II ''II I I I . I I ‘I WHEREAS,the Atlantic Beach Youth Council will provide Atlantic Beach high school students with opportunities to participate in volunteer service,educational initiatives,community events,youth-focused programming,and activities designed to enhance their understanding of municipal government and public service;and WHEREAS,the City Commission finds that establishing the Atlantic Beach Youth Council will provide a more accessible and effective framework for youth engagement while preserving the City's commitment to empowering young residents and encouraging their active participation in the community. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The Teen/Youth Council provisions contained in Resolution No.22-52 are hereby repealed in their entirety.These provisions shall have no further force or effect. SECTION 2.The Teen/Youth Council is hereby dissolved as a formal advisory committee of the City.It shall no longer be considered a board,committee,or advisory body under the City Code,and shall not be subject to:.Florida’s Government—in—the-SunshineLaw 0 Florida Public Records Law (beyond normal program records) 0 City board/committee appointment procedures 0 Term limits or residency requirements 0 Reporting requirements to the City Commission SECTION 3.(a)The “Atlantic Beach Youth Council”(ABYC)is hereby established as a voluntary youth Council administered by City staff within the Recreation Division.(b)The purpose of ABYC is to promote youth leadership,civic engagement,community service,and participation in arts,recreation,and cultural programming.(0)ABYC shall operate as a program, not a board.It shall have no independent authority to advise the City Commission unless specifically requested by staff or the Commission.The proposed program is outlined in Exhibit A. SECTION 4.(a)Membership shall be open to youth meeting criteria established by City staff.(b)Members shall not be appointed by the City Commission.(0)Staff may establish bylaws, meeting schedules,leadership roles,and program expectations.((1)ABYC may participate in volunteer activities,community events,and leadership projects as approved by staff.(e)ABYC shall not incur or obligate City funds except as authorized through the Recreation Division budget. SECTION 5.Effective Date.This Resolution shall take effect immediately upon its passage and adoption. Agenda Item #6.B. 14 Sep 2026 Page 44 of 181 PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,Florida, this 24 day of August,2026. Jason Gabriel,City Attorney Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Attest: Agenda Item #6.B. 14 Sep 2026 Page 45 of 181 RESOLUTION NO.22-52 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,REPEALING PORTIONS OF PREVIOUS LEGISLATION REGARDING THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE; RENAMING SAID COMMITTEE TO THE ARTS,RECREATION, AND CULTURE COMMITTEE;ADOPTING NEW PROVISIONS GOVERNING THE COMMITTEE INCLUDING:PURPOSE; MEMBERSHIP;TERMS OF MEMBERSHIP;FILLING OF VACANCIES;REMOVAL OF MEMBERS;DUTIES AND RESPONSIBILITIES;CITY STAFF ADMINISTRATIVE SUPPORT;PROCEDURES AND RULES;ORGANIZATION OF OFFICERS AND LIABILITY TO CITY;PROVIDING FOR CONTINUITY OF CURRENT COMMITTEE MEMBERS AND TERMS;AND PROVIDING FOR AN EFFECTIVE DATE, WHEREAS,the City Commission adopted Resolution No.02—13creating a Cultural Arts and Recreation Advisory Committee (CARAC);and WHEREAS,the provisionsof Resolution No.02-13 have been amended by Resolutions 03-05,10-08,18-32,18-51,and 19-68;and WHEREAS,the Cultural Arts and Recreation Advisory Committee has recommende dsubstantialrevisionstothesegoverningResolutions. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach,Florida: SECTION 1.Re eal of Resolution Numbers 02-13 03—05 and 10-08 and re eal in art of ResolutionNumbers 18-32 18-51 and 19-68. The City Commission hereby repeals all provisions of Resolution Numbers 02-13,03-05, 10-08,18-32,18-51 and 19-68;provided,however,the following provisions of Resolution Numbers 18—32,18-51 and 19-68,pertainingto the Teen Council are expressly retained: Section 2 of Resolution No.18-32,as modi?ed in Section 2 of ResolutionNo.18- 51 and as further modi?ed in Section 2 of Resolution No.19-68,provided all references to CARAC in each said Sections 2 shall henceforth mean the Arts, Recreation,and Culture Committee. SECTION 2.Ado tion of New Provisions and New Committee Name. The City Commission hereby approves the name change from the Cultural Arts and RecreationAdvisory Committee to the Arts,Recreation,and Culture Committee (“ARCC”)and hereby adopts the following provisions regarding the Arts,Recreation,and Culture Committee: Page 1 of 6ResolutionNo.22-52 Agenda Item #6.B. 14 Sep 2026 Page 46 of 181 ARTS RECREATION AND CULTURE COMMITTEE 1.Purpose. The purpose of the Arts,Recreation,and Culture Committee (“‘ARCC”or cCommittee”),previously named the Cultural Arts and Recreation Advisory Committee (“CARAC”),is to propose,plan,promote and review artistic,recreational and cultural programs,exhibits,events,and projects for the citizens of Atlantic Beach.The Committee is advisory only and exists for the purpose of providing advice related to arts,recreation and culture to the City Commission regarding the most efficient and effective ways to spend limited tax dollars for the maximum bene?t of the community.The Committee shall propose a diverse variety of activities related to arts,sports and leisure,culture,education, history,enrichment,and social engagement to bene?t citizens in all areas of Atlantic Beach. 2.Membershi . There shall be a total of seven (7)Committee members with one (1)alternate member,all appointed by the City Commission,and all of whom shall be bona ?de residents of Atlantic Beach.The alternate member is strongly encouraged to attend every meeting and shall be allowed to vote and participate in ARCC business in the absence of one or more regular Committee members. 3.Terms of members'fillin of vacancies. The terms of of?ce shall be for three (3)years and members may serve a maximum of three (3)consecutive terms.All terms shall expire on December 31 of the proper year, provided,however,that members whose terms expire shall continue to serve until replacement appointments are effective.Members of this Committee may hold a public of?ce or other appointed position in the City,provided the powers and authority of this Committee remain advisory only.A member may choose to resign from the Committee at any time by giving written notice to the City Clerk.Any vacancy during the unexpired term of a member shall be ?lled by the alternate member automatically for the remainder of the term,unless the alternate member declines the position,in which case the vacant position will be ?lled by the City Commission.Should the length of the unexpired term Resolution No.22-52 Page 2 of 6 Agenda Item #6.B. 14 Sep 2026 Page 47 of 181 be less than one (1)year,then such appointmentshall not count towards the maximum number of consecutive terms. 4.Removal of members. Any Committee member may be removed for cause by the City Commission upon written charges and after public hearing.Any member who fails to attend three (3) consecutive meetings without notice to the Director of the Parks and Recreatio n Department or his/her designee and without reasonable cause may have his/her of?ce declared vacant by the Committee.The Committee chair shall notify the City Clerk of such vacancy,and the City Commission shall promptly ?ll such vacancy (a)The Committee advises the City Commission on questionsof general policy for City venues related to:art,sports and leisure,culture,education,and history programs; programs related to the City’s artistic,recreational and cultural grant program;youth leadership program(s);calendar of events,matters of communication,equity and gaps in programming and accessibility;community center needs;and special projects as requested by staff or the City Commission. (b)Working collectively,the Committee shall coordinate with staff on any needs, assessments,goals and/orprogram reviewswithin its mission;and,when appropriate,bring matters of public interest to the Director of the Parks and RecreationDepartment,the City Manager and/or the City Commission. (c)The Committee performs a key role in the City’s annual artistic,recreational and cultural grant program by:proposing grant program guidelines to the City Commission;reviewing grant applications;and providing advice regarding grant awards annually to the City Commission based on approved grant program guidelines,City Commission priorities and the needs of the community and community center programs. (d)The Committee shall review request for City funding for artistic,recreational and cultural programs,events,and projects,and advise the City Commission as to which are in line with City Commission priorities. Page 3 of 6ResolutionNo.22-52 5.Duties and Res onsibilities Agenda Item #6.B. 14 Sep 2026 Page 48 of 181 (e)The Committee shall perform a key role by reviewing and advising the Parks and Recreation Department,the City Manager and/or the City Commission on the inventory of programs,special events,and youth leadership program(s)administeredby the Parks and Recreation Department,their effectiveness,and the budget to support them, in line with Commission priorities. (f)The Committee may be asked to advise the City Commission on any new recreation facilities under consideration by the City Commission,in line with City Commissionpriorities. (g)The Committee shall request and review a report of activities from the directors of the City’s community centers to the Committee at least annually. (h)The Committee shall provide a report of its activities to the City Commission at least twice yearly.All advisory positions and statements of the Committee shall be adopted via of?cial action of the Committeeand shall be provided to the City Commissio n by City staff or the Committee Chair (or his/her designee)for review. 6.Ci Staff Administrative Su ort. (a)Staff will be assigned by the City Manager to provide technical and administrativesupport.Staff will assist the Committeeby preparing budgets,proper notice of and minutes of meetings,and other administrativeand technical services,as needed. (b)Staff will be responsiblefor the collectionand expenditureof any City funds in accordance with purchasing guidelines. (a)The Committee shall hold its regularly-scheduled meetings on the second Tuesday of each month at 6:00 pm.in the City Commission chambers or other public venue . (b)Special meetings may be called by the chair or a majority of the members. (c)All meetings of the Committee shall be properly noticed and open to the public. Minutes of all meetings shall be recorded by City Staff and maintained by the City Clerk. Page 4 of 6ResolutionNo.22-52 Procedures and Rules-Or anization of Of?cers. Agenda Item #6.B. 14 Sep 2026 Page 49 of 181 this Committee.The Committee may draft additional rules to govern the conduct of their business,which shall be approved by the City Commission. (h)In all cases involving points of parliamentary law1"Robert’s Rules ofOrder" shall be the book of reference,and its rules.so far as they are applicable and not in Conflict with the provisions of the city's Charter.Code,or other city ordinances.shall be the rules of (i)The Committee shall not create subcommittees. (d)The Committee and each membershall comply with the Florida Government i ntheSunshineLaw,Florida Code of Ethics for Public Of?cers and Employees,Florida Public Records Law,and related provisions of the City’s Code of Ordinances and applicable resolutions,as may be amended from time to time. (e)The Committee quorum is four members.Any of?cial acts by the Committee shall require a majority vote of the members present;however,the Committee shall take no of?cial action unless a quorum is present at a meeting. (1)The Committee shall elect a chair,vice chair,and any other officers it deem s advisable from among the regular members at the regularly-scheduledmeeting in January each year. (g)The chair shall preside at all meetings of the Committee.In the temporary absence or disability of the chair,all duties of the chair shall be performed by the vice chair. SECTION 3.Continuit of Current Committee Members and Terms. Members currently serving on CARAC shall automatically continue to serve on the ARCC for the remainder of their terms.Service on CARAC by current members shall count towards the maximum number of consecutive terms. 8.Liabili to Ci . The City Commission shall consider the advisory statements for funding of events proposed by the Committee,but nothing in this Resolution or otherwise shall be construed as authorizing or empowering the Committee to impose any liability of any nature, ?nancial or otherwise,upon the City,without City approval. Page 5 of 6ResolutionNo.22— Agenda Item #6.B. 14 Sep 2026 Page 50 of 181 PASSED AND ADOPTED by the City of Atlantic Beach,Florida this day of SECTION 4.Effective Date.This Resolution shall take effect immediately upon its passage and Bénna .Dur en,ityAttomey Donna L.Bartle,City Clerk Approved as to few and correctness: Page 6 of 6ResolutionNo.22-52 E en Glasser,Mayor f/gdem [VDWM[ Attest: 2022. adoption Agenda Item #6.B. 14 Sep 2026 Page 51 of 181 tXhIDIt A The Cit of Atlantic Beach Youth Council INTRODUCTION The City of Atlantic Beach Youth Council (ABYC)is a diverse group of students who reside or recreate in the City of Atlantic Beach.Students will have the opportunity to partner with the Arts, Recreation,&Culture Committee (ARCC),elected officials and various City departments. The goal ofthe ABYCis to foster open and positive communication between city government and the youth of our community.Students serve as liaisons and discuss youth—related issues that impact the school and community,while learning about municipal government.As such,the Youth Council members will be tasked with developing and implementing education and awareness programs designed to create safer communities.Ideally,the Youth Council Members will utilize a variety of methods to focus on topics that affect young people today such as drug and gang education,anti-bullying campaigns,underage drinking and driving,and gun violence.In addition,the students will attend city commission meetings,shadow city departments,volunteer at city events,and assist with community service projects to benefit other organizations. The ABYCProgram will help bridge the gap between youth and city government.In addition,the Youth Council Members will be offered insight and guidance from city leaders should they choose to follow a career path in the field of public service. PURPOSE The purpose of this organization is to promote knowledge and understanding of civic organizations while inspiring future generations to become active,engaged members of their communities.We strive to provide high school students with meaningful opportunities to develop leadership skills by planning and participating in positive community events that benefit the residents of Atlantic Beach. Through volunteerism,service projects,and civic engagement,the organization encourages students to make a lasting,positive impact while fostering a strong sense of responsibility,collaboration,and community pride.Our mission is to cultivate the public service leaders of tomorrow by promoting active citizenship,community involvement,and a lifelong commitment to serving others. MISSION 0 Coordinate and advise the Arts,Recreation,&Culture Committed (ARCC)with events and programing that engage teens in Atlantic Beach 0 To provide a path of honest,meaningful,and reciprocal communication between the caring youth of the City of Atlantic Beach and the City’s leaders 0 To provide youth with an understanding of the inner-workings of municipal government To cultivate a sense of civic responsibility and public service To provide a safe and constructive learning environment 00 1 Agenda Item #6.B. 14 Sep 2026 Page 52 of 181 tXthlt A 00 To encourage and develop effective leadership skills To provide real world opportunities for active community service in the City of Atlantic Beac hToacknowledgethecivicinvolvementandcontributionsoftheyouthoftheCityof Atlantic Beach To learn and seek feedback from our youth regarding contemporary issues affecting the positive development of the youth of the City of Atlantic Beach ORGANIZATION 0000 The ABYCProgram will be comprised of students who reside in the City of Atlantic Beach Students must maintain a minimum cumulative GPA of 2.0 and maintain satisfactory conduct in school to participate. o It is the Student’s Principal’s responsibility to advise the City of any disqualification of students Students participating in the program shall be between 9thand 12thgrade.Students are encouraged to apply in the summer after 8thgrade. Students should aspire to assist the City in its growth and desire to become a more dynamic and innovative City. Students must be involved in research projects and community service initiatives. Students should be eager to represent their peers to the Arts,Recreation,&Culture Committee (ARCC),elected officials,city manager,and other City leaders. MEMBER SELECTION O 0 Applications shall be sent to the Recreation Division. 0 A letter of recommendation from a school administrator,guidance counsellor, teacher,coach,or another youth organization must accompany the student‘s completed application. Students and parents/guardians must sign travel,medical and photograph authorization forms. YOUTH COUNCILDUTIESAND RESPONSIBILITIES OOOOOOOOOOOOOO Attend orientation Attend one (1)City Commission meetings per calendar year Attend one (1)ARCCper calendar year Attend ABYCgroup meetings Participate in research projects,community service programs,sub-committees,and other city/community events and/or meetings upon request Prepare reports and make presentations to the Mayor and City Staff on ABYC’sactivities Hold public youth meetings to gather input from constituents Coordinate with local and national youth organizations as necessary Serve as a role model to other youth Educate other youth on municipal government Show proper respect and exhibit orderly conduct at all meetings and events Establish goals,work plans,and budgets to address youth concerns Identify issues affecting the City of Atlantic Beach Advise the ARCC,Mayor,Commission,and other City leaders on policy issues related to., Agenda Item #6.B. 14 Sep 2026 Page 53 of 181 n tXthlt A youth concerns Provide resources for youth-oriented programs and projects Promote public awareness of the strengths and abilities of the City’s youth Connect teens to services Assist the City with the planning of youth activities OOOO Agenda Item #6.B. 14 Sep 2026 Page 54 of 181 txthlt A 00OO ACTIVITIES COABYAs will utilize a variety of methods to focus on topics that affect young people today such as drug and gang education,anti-bullying campaigns,underage drinking and driving,and gun violence. Create a public service announcement to coincide with Red Ribbon Week which is an alcohol,tobacco and other drug and violence prevention awareness campaign observed annually in October each year in the United States. Leadership activities which will provide hands-on leadership development and training, with special emphasis on highlighting the inner workings of municipal government. Annual Research Project focusing on a relevant topic,exploring relevant conceptual research and policy issues. ”Inside Government”facilities tours and presentations —COABYAs will tour various City departments and facilities,and receive information about their functions and operations. Service events —COABYAs will participate in various events,held by the City and community organizations,which provide assistance and give back to the community (i.e. Christmas festival,ribbon cuttings,parades,speeches/ceremonies,etc.). Mandatory attendance at select City Commission Meetings ”Business Leaders Partnership/Networking Mixer”—A meeting where City officials and business leaders can meet to relate youth concerns,learn about the relationship between the City and its businesses,and exchange community betterment ideas. FLCYouth Video Competition or any other FLCspecial activities Atlantic Beach Youth Council Members shall be given preference for the City’s Summer internships Agenda Item #6.B. 14 Sep 2026 Page 55 of 181 Page 56 of 181 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-108 authorizing the expenditure for the Water Treatment Plants #2 and #3 Roof Replacements SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:August 26,2026 MEETING DATE:September 14,2026 BACKGROUND:Water Treatment Plant No.2,located at 2301 Mayport Road,and the Public Utilities Office at Water Treatment Plant No.3,located at 902 Assisi Lane,have funds budgeted within the Capital Improvement Projects program. Staff solicited and received ?ve quotes for the proposed work,as outlined in the chart below.After thoroughly reviewing each proposal,and based on the overall value of the proposal,including the warranty and additional drainage improvements Staff recommends awarding the roof replacement project to All Pro Roo?ng &Consulting.Their proposal provides the most favorable warranty period and includesthe installation of a commercial gutter system with downspouts at Water Treatment Plant No.2, which is expected to improve drainage around the building and help eliminate future foundation issues. All Pro Roo?ng Apex Roo?ng Monahan Roo?ng Neligan Roo?ng Schultz Roo?ng $34,555.00 $42,200.00 $18,000.00 $46,000.00 $49,400.00 $41,770.00 $43965.00 $34,000.00 $37,700.00 $49,995.00 $76,325.00 $86,165.00 $52,000 $83,700.00 $99,395.00 BUDGET:The total cost of the two roo?ng projects is $76,325.00 .Public Utilities Capital Improvement Project PU2603 includes $65,000.A budget modi?cation to reallocate funds from Project PU2608 in the amount of $22,500 would provide the necessary funds for both roof replacements . RECOMMENDATION:Adopt Resolution No.26-108 ATTACHMENT(S):1.Resolution No.26-108 2.Roo?ng Proposals PUBLIC OUTREACH:N/A REVIEWED BY CITY MANAGER: Agenda Item #6.C. 14 Sep 2026 Page 57 of 181 RESOLUTION NO.26-108 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, APPROVING THE WATER TREATMENT PLANTS #2 AND #3 ROOF REPLACEMENTS PROJECT;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,Water Treatment Plants #2 and #3 have been identified for roof replacements in the 2026 Capital Improvements Plan;and WHEREAS,?ve quotes were obtained from Apex Roo?ng &Contracting,All Pro Roo?ng and Consulting,Monahan Roo?ng Contractors,Inc.,Neligan Construction and Roo?ng,and Schultz Roo?ng Company;and WHEREAS,the lowest quote was from Monahan Roo?ng at a combined total of $52,000.00 for roof replacements at both plants;and WHEREAS,the second lowest quote from All Pro Roo?ng at a combined total of $76,325.00 provides the most favorable warranty period,along with gutters and downspouts at Water Treatment Plant #2;and WHEREAS,the budget for this project was initially established at $65,000.00.A budget modi?cation was submitted to reallocate funds from the Public Utilities Project PU2608 in the amount of $22,500.00,increasing the total account balance for this project to $87,500.00 ;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby approves the Water Treatment Plants #2 and #3 Roof Replacements Project; SECTION 2.The City Commission hereby authorizes the City Manager to execute the Contract with All Pro Roo?ng and approve a Purchase Order to said vendor in the amount of $76,325.00; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 14th day of September,2026. Curtis Ford,Mayor Donna L.Battle,City Clerk Attest: ts Agenda Item #6.C. 14 Sep 2026 Page 58 of 181 Jason Gabriel,City Attorney Approved as to form and correctness: Agenda Item #6.C. 14 Sep 2026 Page 59 of 181 ROOFING 8:CONSULTING project. All Pro Roofing &Consulting,LLCproposes to provide roofing services to complete the above-mentioned All Pro Roofing &Consulting,LLC 11633 Philips Highway,Jacksonville FL32256 Phone 904.337.1082 /Fax 904.683.4290 State of Florida Certified Roofing Contractor /CCC 1327056—CBC 060138 Pro osed Sco e a Work: 0 Broom off/Scrape Gravel from roof 0 Remove 2 Mechanical Exhaust vents 0 Delete 1 Pipe Penetration 0 Infillholes to proper height for new roofing o Adhere %”Cover board to existing roofing with Low Rise roofing adhesive -Adhere 50ml!Duro-TuffPVC roofing over cover board 0 Flash rooftop penetration per manufacturespecifications 0 Terminate at perimeter with 4”Drip edge and Cleat 0 Provide necessary permit,safety and supervision to complete the scope of work.All materials, lifts,and labor,are included in the scope of work.(All work to be done to manufacturer's specifications)Warranty:Manufacture 20 yr NDL,Material and Labor Page 1 of 4 City of Atlantic Beach Danny Pittman 2301 Mayport Rd. Atlantic Beach,Fl.32233 Proposal for ts Agenda Item #6.C. 14 Sep 2026 Page 60 of 181 ROOFING 8:CONSULTING All Pro Roofing &Consulting,LLC 11633 Philips Highway,Jacksonville FL32256 Phone 904.337.1082 /Fax 904.683.4290 State of Florida Certified Roofing Contractor/CCC 1327056—CBC 060138 Proposed Price For The Above Project:30 050.00 Altemate ADD:In lieu of dri e ed e.InstallDuro-Last6"Commercial utter em with 5"Downs outs. Terminate roo?n em into tter usin mastic and term bar er manufacture s ec'r?mtions. Additionalcost:505.00 This proposal is valid for 30 days.Payment Terms:Net 30.Payments Due and unpaid under the Contract shall bear interest from the date payment is due at the rate of 3%per month.Owner Agrees to make Final Payment to Contract at Date of Substantial Completion (Defined below).Pricing includes materials,labor,transportation, associated fees and taxes.All debris to be removed daily.(1)Year Labor Warranty and all Applicable Manufacturer Warranties Provided on all Completed Scopes of Work from Date of Substantial Completion. Any additional work resulting in billable amounts requested shall be priced to owner as a "Change Order" and must be authorized in writing by Project Owner/Agent prior to All Pro Roofing 8:.Consulting,LLC Commencing said Change Order work.All ”Chan e Orders"shall be aid entirel u -front Prior to Chan e Order Commencement and Com letion.All Pro Roofing and Consulting,LLCreserves the right to Delay New Projects or temporarily stop/Delay in-progress Projects clue to Acts of God.The contract price for this construction project has been calculated based on the current prices for the component building materials.However,the market for the building materials that are hereafter specified is volatile,and sudden price increases could occur.The Builder agrees to use his best efforts to obtain the lowest possible prices from available building material suppliers,but should there be an unforeseen increase in the prices of these specified materials that are purchased after execution of contract for use in this construction project,the Owner agrees to pay that cost increase to the Builder.Any claim by the Builder for payment of a cost increase,as provided above,shall require written notice delivered by the Builder to the Owner stating the increased cost,the building material or materials in question,and the source of supply,supported by invoices or bills of sale. Date of Project Commencement and Project Timeline shall be established between Owner and Contractor at a separate time and is not determined within this Contract. Date of Substantial Completion is defined by the American Institute of Architects as "the stage in the progress of the Work when the Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work for its intended use."Substantial Completion does not include Contractor Punch-List and Owner Punch-List Items. Page 2 of 4 Agenda Item #6.C. 14 Sep 2026 Page 61 of 181 ROOFING 8:CONSULTING All Pro Roofing &Consulting,LLC 11633 Philips Highway,Jacksonville FL32256 Phone 904.337.1082 /Fax 904.683.4290 State of Florida Certified Roofing Contractor /CCC 1327056—CBC 060138 The Contract may be terminated by the Owner or Contractor at any time with 7 days’notice,in writin with Owner and Contractor recognizing that Contractor shall be entitled to receive its budgeted fee and general conditions cost proportionate to the percentage completion of the Work as of the date of termination,together with actual and reasonable demobilization costs. For any Dispute Resolution Claim subject to,but not resolved by Architect or Construction Manager,the method of binding dispute resolution shall be Mediation or Arbitration,as follows: 1.Prior to any party initiating any Arbitration proceeding,such party shall notify the other party,i_n writing,of its intention to schedule the con?ict for mediation,within twenty business days.Reasonable attempts to resolve the dispute shall precede any notice of intent to mediate.A mediator appointed by the Architect,unless otherwise agreed to by the parties,shall conduct the mediation.The mediation shall be conducted in the offices of,or at a location specified by,the Mediator,unless another location is agreed upon by mutual agreement of the parties.Both parties shall be responsible for their own costs of representation but shall bear equally the mediator’s fees and costs,if any,associated with mediation.Both parties shall make reasonable good-faith efforts to resolve any dispute before mediation and at mediation.The mediation shall be conducted in accordance with Chapter 44,Florida Statutes Section 44.1011 and Rule 1.700 et.Seq.,of the Florida Rules of Civil Procedure. 2.Arbitration,pursuant to the following: If the parties have selected arbitration as the method for binding dispute resolution in the Agreement,any Claim subject to,but not resolved by,mediation shall be subject to arbitration which,unless the parties mutually agree othenlvise,shall be administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of the Agreement.The Arbitration shall be conducted in the place where the Project is located,unless another location is mutually agreed upon.Ademand for arbitration shall be made in writing,delivered to the other party to the Contract,and filed with the person or entity administering the arbitration.The party filing a notice of demand for arbitration must assert in the demand all Claims then known to that party on which arbitration is permitted to he demanded. A demand for arbitration shall be made no earlier than concurrently with the ?ling of a request for mediation,but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the Claim would be barred by the applicable statute of limitations.For statute of limitations purposes,receipt of a written demand for arbitration by the person or entity administering the arbitration shall constitute the institution of legal or equitable proceedings based on the Claim. Page 3 of 4 Agenda Item #6.C. 14 Sep 2026 Page 62 of 181 ALLPno—I RoéFING 8c CONSULTING c.The award rendered by the arbitrator or arbitrators shall be final,and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. d.The foregoing agreement to arbitrate and other agreements ,to arbitrate with an additional person or entity duly consented to by parties to the Agreement,shall be specifically enforceable under applicable law in any court having jurisdiction thereof. By Signing this Proposal the Owner/Agent and Contractor Agrees to the Terms and Scope above.This Contract is only active when both Parties Sign below.Cash,Check,ACH,Bank Wire or Credit/DebitCard is accepted as payment.If you choose to pay by Credit/Debitcard a 3.5%Convenience fee will be Applied.Visa,Master Card, Discover and American Express are accepted. Date Owner/Agent Signature Owner/Agent Written Name Contractor Signature Contractor Written Name All Pro Roofing &Consulting,LLC 11633 Philips Highway,Jacksonville FL32256 Phone 904.337.1082 /Fax 904.683.4290 State of Florida Certified Roofing Contractor /CCC 1327056—CBC 060138 Page 4 of 4 Date Agenda Item #6.C. 14 Sep 2026 Page 63 of 181 CONSULTING James Hendricks 571-217-5904 (904)337-1082 11633 Philips Highway Jacksonville,FL 32256 CCC 1327056 CBC 060138 Owner/Owner's Agent Printed Name/Position Name:James Hendricks Date:08/18/2026 All Pro Roo?ng &Consulting,LLCAgent Printed Name/Position Property Name:Cit of Atlantic Beach Property Address:902 Assisi Ln,Jacksonville,FL 32233 Property Management:Dann Pittman Mailing Address: Phone:904 588-4504 Email:cl ittman coab.us All Pro Roo?ng &Consulting,LLCwill perform work in accordance with the following scope and choices: Sco e of Work Re-roof of?ce and warehouse buildings and the breezeway between them. Remove all of the old shingle roof material and under-layment. Pull all necessary permits for passing required inspections. install Black Shadow Atlas Pristine Asphalt shingles which come with a non-prorated 50-year manufacturer warranty,lifetime 3M Scotchguard warranty against blue-green algae streaks,and our 10-year labor warranty.Includes black drip edge. Replace 3 off-ridge vents.Retain and re—?ash attic vent on left side building.Delete capped vent on rear of left building.Install new boots over all other existing vents and the electricity supply pipe. Re-nail existing decking to code requirements.install peel-and-stick in valleys,starter materials at the eaves,sand ynthetic under-layment using all required materials and processes for code compliance and warranty speci?cations. Remove and responsibly dispose of all debris.Submit warranty application to manufacturer who will deliver warranty to client. Total Pro'ect Cost*$41 .770 Pa mentTerms:100%U on Com letion *AlIattempts will be made not to damage pavement,landscaping,or other portions ofthe property however All Pro Roo?ng &Consulting,LLCis not responsible for damage to property during the normal course of work.Owner /Management agrees to make property and utilities accessible during the course of work. Notes:All Pro Roo?n &Consultin LLCis not res onsible for differin site conditions or an other unforeseen circumstances or conditions.Field chan es ma be necessa due to an existin conditions discovered durin a lication.Am le 5 ace will be rovided for the sta in and store e of materials,e ui ment vehicles etc.All framin sheathin etc.not included unless otherwise listed.Sheathin and underla merit are to be installed b others rior to commencin roof coverin Acce tance -By signing below,signatory is attesting that signatory is the owner or owner’s agent and is authorized to enter into contractual agreement for the property address listed above.Owner/agent agrees to and accepts the above scope of work,pricing and payment terms,as well as all details &conditions listed on this document as well as any addendum to this document.Owner/agent hereby authorizes All Pro Roofing &Consulting to commence work: Signature:Name:Date: Signature: Commercial Contract I Proposal Date:08-18-2026 Agenda Item #6.C. 14 Sep 2026 Page 64 of 181 APEX Mu Huang 3 (mum;x mw-r ,m NM.“noun;w wm-w"«mums-m.n,,my.mum w vvu-want uwwu III [mm nlmclmul woo"«nu-comm“on vuoh‘kck rummm::9”...,,,,a:‘5 [JayE "on w-,baia‘noon unwary.wnumng v...u.alum!“ Estimate #4634 Date 8/11/ ROOFING ESTIMATE Apex Hoo?nn&Contracting Sales Representative 824 ShatterAve.Jacksonvi?e Beach,FL 32250 Zach Johnson m904—372—0981 zach@apexroo?ng?. comW8779442739 Email;Infogapexmo?ng?mom 0001 £061 (110561257060 manexm?ng?mm 2301 Maypart Road Atlantic Beach,FL 32233 Danny Pitunan (904)588-4504 dpittman@coab.us m III 19m "3'[MO PH?“UFAU-’MRC--B3FI A1qr16029943 Description Tapered InsulationBoard Install1/8"slope tapered insulationboard to create positive water run off.insulationboard willbe mechanicallyfastened to concrete substrate TPO Installation installfully adhered .060 TPO roof membraneto entire roof surface.TPO willbeheatweldedatseams. Delete Exhaust Vents Remove (2)exhaust vents and curbs from rooitopand dwk over locationswhereremovedusingplywood. Edge Metal Installnew drip edge along perimeter of roof. Fascia Installnew 2“x6"fascia at perimeter of roof withaccompanyingaluminumfasciacover. Plumbing Stacks install new boots around plumbingstacks.Allplumbingboots willbe heatweldedtoroofmembraneandsealedattoparoundplumbingstackpermanufacturer‘sinstallationinstructions. Debris Removeall debris related to scope of work outlinedabove. WARRAN?Es:Allmaterials willcarry a manufactures warranty.Apex Roo?ng &Contractingguarantees the workmanshipofthe new roofsystem&any additionalwork performed for a period of ?ve (5)years from the date of contract execution.This warranty does not coverdamagecausedbyextremeweatherconditions(includingbut not limitedto hmicanes.tornadoes,?oods.lightningstrikes,extreme heat orcold,hail.or other aweof nature).misuse,abuse,neglect.accident.unauthorized repair,or alteration. Wymmg;Sub Total $42,200.00Est-Datez?l‘mm Latest Version Approved on:may:W Total 542200. 00 AuthorizedName ' AuthorizedSignature Date ADDlTJONAL lNFORMATJON Pagm of 2 unl Roo?ng &Contractin to meetInc Agenda Item #6.C. 14 Sep 2026 Page 65 of 181 .,V '_._2..Pagelc‘“ (.1 M 40H») The material costs component of this agmement has been calculated based on current market prices for tile,lumber rooting andotherrequiredmaterials.However,these prices are volatile,and sudden price increases or lack of avalianle inventory may occurduringperformanceofthisagreement.Should after axecudon of this agreement an increase in the costs oi'rnateriais and/ore lackofavailabiematerialsoccur,Ownerhereby agrees that Contractor shall he en?tieo‘to an equitable adjustment to the agreementpriceandtimeofperformance.Any claim by Contractor for an equitable a?ustmentin price and time shall be made pursuant tomaterialsadjustmentnoticetoOwner/Grange Order.The lack of available inventory of materials shall not be considered an eventcausingdelaytotheprojectscheduleforanyreason. Titanicyou forailowing us to earn yourbusineui Document lD:AAOACOZQ-OCAQ'4SBC»BHF7~A1951GD 9943 to Agenda Item #6.C. 14 Sep 2026 Page 66 of 181 APEX Ago.mmugnmnumw m “an.":.u».u a»,‘v H ,4?!",meusr-‘L a ,-~,y_,l;,rm mmw-g vm uhooun mum“all mew.ummvan wood mmnemm on 100'th hm a."mum prunuvmq m sink-.1 omarwmmumrum“,end-W ~'hw "7:7 mm,”‘3‘!"snvu ROOFING EST MATE Estimate #4633 Babe 8/11/2026 Apex Roo?ng &Contacting Sales Representative 824 Shatter Ave.Jacksonville Beach,FL32250 Zach Johnson 9m 904472-0981 zach@apexmo?ng?.com 952mm;877-944-2739 Ema};IntoQapexroo?ng?som CCC133061WCBC1257060 mamm?ng?mm 902 Assisi Lane Jacksonville,FL 32233 Danny Pittman (904)588-4504 dpittman@coab.us iii ‘”‘9‘" Docum n1 ID:mDUZBBC 9830 aims 9n“:Ammrnmn hr:m..-1 -m Item RemoveExisting Roof Re—nailDeck Wood Replacement Underlaryment Valley Installation Drip Edge Starter Plumbing Stacks Venting Shingle Installation DebrisRemoval Description Remove all existing roo?ng and membranes to roof deck (includes single layer only.Any additional layers willbe charged at $55 per square). Re-naildeckto meet local/state building code requirements. Remove and replace damaged roof decking as necessary using 083 plywood . Install synthetic underlayment in half-lap pattern on roof deck to meet current FL Buildingcode. Install new 26 gauge galvanized metal with peel and stick underlayment in valleys. Install new drip edge at perimeter of roof. Install starter shingles at all eaves of roof. Install lead pipe boots over all plumbing steels. Installnew ridge-venting on roof to match buildingin rear of property Install Alias Pinnacle (color TBD)shingles on roof.Shingles willbe installed to manufaomrel’s specs and carry a Limited Lifetime manufacturerswarranty. Magnet clean for nails and remove all debris related to contract. WARRANTIES:Allmaterials willcarry a manufactures warranty.Apex Roo?ng &Contracting guarantees the workmanship ofthe new roofsystem&any additionalworkperfumed for a period of ?ve (5)years from the date of contract execution.This warranty does not coverdamagecausedbyextremeweatherconditions(including but not limitedto hurricanes,tornadoes,?oods.lightningstrikes,extreme heat orcold,hail,or other acts of nature),misuse,abuse,neglect.accident,unauthorized repair,or alteration. you! Roo?ng &Controc’ Agenda Item #6.C. 14 Sep 2026 Page 67 of 181 An:— Aln-hnd watchman-pound Mmloummammmbmmn Mymummmminv?pgomuwmm?wyuumupmmml-lb-an—mvthm Ina-ma “Wampum-11in “MGWIWMW Olmufoearyh.kalw-rm ?lm APEXHWWJMWIMWUV W .n AII'H'n'n-a-pnd I“:ADEV ”anti-dams;sub Tota'$43,96500 EstDate:.&L11[292§ Latest Version Approved on:WBy:Mum Total $43,965.00 El !!I!|'|" AuthorizedName AuthorizedSignature Date A F!QLUO ELLA NY11.93.M Proposal valld for 15 days. The materlm costs component of this agreementhas been calculated based on current market prices for tile,lumber rooting andotherrequiredmaterials.However,these prices are volatile,and sudden price increases orlack of avallable Inventory may occurduringpertannanceofthisagreement.Should after exewtton of this agreement an increase In the costs of materials andbra lackofavallahlematerlalsoccur,Owner hereby agrees that Contractor shall be entitled to an equitable a?ustment to the agreementpriceandtimeofperformance.Any clam by Contractor foran eqttmeble adlustmentin price and time shall be made pursuant tomaterlatsadjustmentnoticetoOwner/Change Order.the lack ofavallable inventory ofmaterlals shall not be considered an eventcausingdelaytotheprojectscheduleforanyreason. Myoumrellawingustownyourbusmml. 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""""""""""W"bushess days of signingit.ThisIs your Rightof Wm?m titlereunion.‘cum :3 o.periodi?scontramisconsideredvdidan?logaliybhding.expensesincurredGRANDTOTAL.Elshncn H1...........r........sJML by Mom“R n9 mm mthe ”mm of “a a m “Wm mWOW,period become the resporrsirilltyotthe contract signer.Failureto remitallmoniesSW...mmmm?wmgaewewmou?hedundermmdn?smmw Coritreotommndnlaymullrt?teknpoel?ondeielnmthepropenym w?ehmmmemmnasmenpenomemreoudieadlmmclom proceedingson said propedyAa?tesigmrd?tieagreemenUouWhpeyalmosone?eiog aiandoounteeemdbmeahen?oo?ngtoooimoutetendngnmieeawedmder5mm:themrmeoiihlsagreementmagma.occmmcaorooumcn Theaoaveprteee.epoct?oatiomarrdomdt?onsme?stactomend are honeym?mhannoo?ngandhngenteemhmbyamnzedWWlopenonnuummuspectooumammubemueumum ‘J' YA AK HI. 1... Av41 'Hmiilime CONTRACT0 ESTIMATE ts Agenda Item #6.C. 14 Sep 2026 Page 69 of 181 game/952 r-Au?ron'zed"A“?\m _Pmmr mmre ng STATEWM..#0047349 \A’ MMRWWW n no.“‘-- 2050 KINGS CIRCLE NEPTUNE BEAG I i . Fiesid ,H.FLOFI DA 32266 C Ia] L._,,AiLi’TLMéin"éh'en§co?ca'st.net', human...“WF____._.,.JESS-Hears“”BLDG-WON:VEM:Ame,I"1_QF'1111:»:h g $6.919?)____' 1%('92.‘ m};_'_«&§S‘£L~L?‘]m—mmnr._m ,._.W._.._-..MilerJztc-8.9353 Fla ,_3&33?_h __-.«mm momscommas.no.Harrierswims specncanoue FOB:Par:new a mmnE-noorr?utswe: 1 Removalof existing root.includingall debris,and haul it away frompremises;numberof shingle layers:LLL 2.Homeland re-lnotalla?on ofvlnyl cottttstall lncurln mm at:3. ®Removaland re-inatetietionat all rotten wood on rootstructure.whichehetlincuranadditionalcost not included Inhose estimate. 2.REPLACEMENTLUHBER 1x4'_m.F__TouFT:s _summon:_1'buIFr-e era-ecpry stmoenmm-u-e—“mstm-ae1?nnm__,Tddl-T=8 __mu-msm ._'l'in‘lFl’=$wmnywuumaommmnd__mmu1X8-—“MF__Twain‘s ..__MW$MF_.TBUFT=8__memcmmmawwmes1XI°«W_WNW-t 0 ~~~~~“Ml-F _.T°H "=3 a.more)mentunou member:in HOOFNGESTIMTE.)1xtz-W__TbHFr-e 12WWVM‘W?-‘W ”mph”:2-:mac.3-:tame ft-1ue..temc__remm.s__inVMJSMF ToulFT=S____We:Shirl-lem-www.mmmmmue__,wsnmna mmumsm Muhammad-am.“wmmmmmlmgmm-s M-_......”Dram..._mmm. W n _Parnnesuvoorie:_(b.m__en'coxmoea__uaommnmu heather-urns mwmmmmmm ___eumuemumROOFomens:_~(52 mm:A mwrmumgnmm minceroof.mun gums-oak yam.color __._5.installHydro-Stop,lnaull cent stripe at oil meet-notcomes,appiya e it.or 12 R.wide strip oi FountainCoat.Fabric.ovarian4 Inches,appiy theFinishCoot.Specificationtwenty yoerwarranty and Wmhlp guaranteed __._.__years. 6.Installfiberglass eniooth corniceloci ayetem,consistingct nailing or attaching one one-plyfiberglass 75 Lb.base sheet.then moppingon "we:piles of ilbergiaaefaith).using hot mohairbetweeneach layer.and euriace with modi?edBitumengranulated surface.-—eoeciticaiionstortunty-yaarroo‘isyetem-vrorkmenehlpguaramoed_____yoero. 7.installmodi?ed Bitumenroil roothg membranewithsmoothor granulated surface,consisting oi neiib'igor attaching one oneply 43 Lb.fiberglassbcoesheet,torch applied,with ?inch-year manufacturermnty—werlmenehip guaranmod _____.___yeer‘o.8.Installa 50 yourlimitedwarranty Gecc coating,applied to virtuallyany surface,neverneeds meeting,withstandpermanent pending liner,resta-tenoeto staining,mildew.din,resistozone.UVrays.coiorachoice ____ .--___.. 9.InstallS.A.Filntlaetlc,iluie Hide.Libertyor lmpertiexconsisting of two piles Poem-Stickbeen sheet,Peel-N-Stickannotatedcap sheet.Speci?cationstortwontyyear rooteyetern,witmenohip guaranteed __.__..__years. minutiae yearmeul rootmnd up eearn(rib panels),m gage,gaivalume.incudececcueonee.underlayment,Peei-N-Sticir.choicecreatorsmoon2/12pitchend above,belowmapitchrequlreaaelamonoech pmal]oint.Wo?tmenehlpguarenteed__yeere. 11.initial!soyear____tilea,with Peei-N-Stlckunderieymnt,reolhrgon 1x28trip.2x4.with eteinlemateelem,rtdgecen mortartomatchcolorottilee,choiceof styles.Workmonehipguaranteed __.__yam. 12.1netall‘l'Po,anNHLMembraneHoot Syetem (white)using We glue.homtd all seems.pertruelone,plumbing flashing,tenninetlon hare,peri-manter llechlnge.vents.specifications for twenty yourroot system.Worlnnenehipguaranteed __years. Momhenmo?ngcmectore.lnoherebyegreeetolumiclinhor,mudale,mAimeteriaieareguarmteedtcboasapecl?edAllmrkietobecompietedlnapermittingcompleteIawordncechore3m,_workmenliltomanner.occurring to standardpractices Any dictationor deviationandnwithtortiloaumot- lromehoveepecih?ms—hvolvhgemeccete— w?tbeexecmedomywonORIGINALCONTRACT:...................................e.............writtenorders.and willbecome an extra change.over and above.the original TOTALWOOD mrwmnmmemmmmmmmuummmypemn REPLACEIIENT-eatdleaksareceueedbypineWorleddebr' emmol?Monahm?oo?ngh """'"""“"‘""'"""““‘"‘"""""““‘"""'not responsibie tor leeks that owes dmge to property.or for woodmt cursed,tromlong- tennleekmg,isaidleekserenotraponedwmntiizaiony- eigtnhour ARCHITECTWALSINGLES.-_....._......................... l ”w Internal!1 and (2):ninetydaysfor I II I Asthesignarotthie cor-rhea.you havetheright.by writtennotice,tocencel this agreement wiihlnthreeMATERIALDEPOSIT:....:................................................3 H mm,”days oi mug in.Thisis yourRight01limbo.Foamingmi recielon.u periodthiscutter:is consideredvalidand legaly binding.Anyexpenses inwnedGRANDTOTAL..mnhq...£e.%.e.?nm=¥rm .{LJ cm by m Roo?ng mh M W mm 59mm ”mg theWWperiodbecomeliteresponsmnyoithecontractsigner.Failureto remitailmonies5‘9““: -~—-»~duetoMonahanHoo?rtgaeheretdloreouiimedundermemolmlsEe?metel Contactcan.and-may.reeuithiheirmomnotalehonthe propertyonuhichWWW e?sworhlmsbeenperiormedmrcouidleedtofmedompmceednge msaldpropedyAstheslgnerotdrle egreemermywegreeio pay elirewonmielegelrmd counteeeincwred byMcnahen ReotingtoooliedoutsiandingmoriesmedmderW—the termsotthisagreemem. mung“.accemnceor common' ?nabovoplicegoped?catlonsendoondltionearesatietectory.andere herebyeoceoted.MenahenRootinganditauenteareMbyMortaedP‘MWW—tapertonnthomaaepeoi?ed.Paymemwillbemdeaeou?m0dtnrem. CONTRACT.ESTIMI'I'I! Agenda Item #6.C. 14 Sep 2026 Page 70 of 181 '7‘hello constnu Gnool 904-24" Cover Abou / Awww.neligancons1 CERT.ROOFER0664325888 CER the he us (‘I I;he 0 Danny Pittman 100% 0 Fit 0 50% 0 60% -‘NHL' LOW SLOPE ROOF REPLACEMEN One Time USD $46,000.00 Sgummgm Modi?ed Bitumen:Scop. FA'IRO FF Modi?ed Bitumen:Pricin Introductio Cover ts Agenda Item #6.C. 14 Sep 2026 Page 71 of 181 it nellq constnu Gnool 904 24" Cover Clmng: Sim About Ar /,. www.neligancons1 CERT.ROOFER(ICC-1325888 CER ‘1!ll One Time USD $46,000. Danny Pittman -50%.60% _”In"! LOW SLOPE ROOF REPLACEMEN hm'w aagmA-Lcmmu?gm reql Modi?ed Bitumen:Scop.. FLAT EPLACEM N1 Modi?ed Bitumen:Pricin Introductio Cover Agenda Item #6.C. 14 Sep 2026 Page 72 of 181 it nellq Consmu 61200! 904 #24" Cover About ~/‘ .www.neliganconst CERT.ROOFEHCOO-1325888CER One Time USD $46,000.00 Danny Pittman Fit 50% 60% ‘11 HI.’ LOW SLOPE ROOF REPLACEMEN 51%ng Cl'l‘ Modi?ed Bitumen:Scop... Modi?ed Bitumen:Pricin Introductio Cover Agenda Item #6.C. 14 Sep 2026 Page 73 of 181 ’76hello, Constnu Gnooi 904~24" Cover v—7" About / Awww.neligancons1 CERT.ROOFERCOG-1325888CER camp a;tie €th t c mnuc One Time USD $46,000.00 Danny Pittman 0 Fit 0 50% o 60% ‘11“)! LOW SLOPE ROOF REPLACEMEN EgLLLAMnLEdnLAg Modi?ed Bitumen:Scop.. Modi?ed Bitumen:Pricing FLA Cover Agenda Item #6.C. 14 Sep 2026 Page 74 of 181 it nellq Consmu anool 904 21" Cover £21.1qu £1ng About L/A www.neligancons1 CERT.HOOFER(EC-1325888 CER on 1'.c l‘cqulr (I IIL(Is.no; Danny Pittman Roof Replacemen 100%.Fit.50%.60% ’Hl?/ One Time USD $37,700.00 Signi?mpj?dul?gm: Roof -Scope of Work Main Roof:Pricing PROJE Introductio Cover Agenda Item #6.C. 14 Sep 2026 Page 75 of 181 it neuq Constnu Gnool 904 24" Cover Abou .a /,. www.neligancons1 CERT.ROOFERCOG-1325888CE!“ H:w ds.(.lic'are u unlinm One Time USD $37,700.00 Danny Pittman Roof Replacemen I Fit -50% «I 60% ‘TINH‘ Mgwmgm Roof -Scope of Work Main Roof:Pricing PROJE Introductio Cover Agenda Item #6.C. 14 Sep 2026 Page 76 of 181 it nellc, LOHSTRU Gnool 904 24" Cover (Tligngg Signajmg About /.. www.neligancons1 CERT.ROOFERCOG-1325888CEH Danny Pittman Roof Replacement rump cw re Iirc (‘hc ‘to One Time USD $37,700.00 .Fit.500‘ '6001' 07“" mum emugm Roof -Scope of Work Main Roof:Pricing PROJE Introduction Cover Agenda Item #6.C. 14 Sep 2026 Page 77 of 181 t7¢nellq Constnu 61200! 904 24" Cover 11:33am; About .a'/, www. CERT.ROOFERCOG-1325888CER' comp cu.1!his. Danny Pittman Roof Replacement 0 Fit 3 50;?) 0 (10% '1th One Time USD $37,700.00 Signi?ugpzhgul Am: Roof -Scope of Work Main Roof:Pricing Introductio Cover Agenda Item #6.C. 14 Sep 2026 Page 78 of 181 sclJlJz R00?“MPANY Prepared For Danny Pittman 2301 Mayport Rd [:0 Atlantic Beach,Fl 32233 (904)588-4504 Schultz Roofing Company Inc.Estimate #3043R Date 08/07/2026 216 20th Street N. Business /Tax #RC29027768JacksonvilleBeach,Fl 32250 Phone:(904)246-2315 Email:admin@schultzroofingco.com Web:www.5chultzroofingco.com/contact_us.php Description $49,400.00 $49,400.00 TPO roof system Material Includes basic coverage quantities and typical overage.Excludes sales tax,delivery upcharges, and items not included in the description and notes. Labor Includes on site setup,site preparation,job completion,trash removal and work area cleanup. Supplies,Tools Includes equipment allowance and supplies for preparation,job completion and site cleanup. Total Excludes sales tax,any applicable fees,dump charges,and costs for repair or remediation not mentioned in the work description. Install Gutter &Downspout Install 7In White aluminum box gutter and 4 downspouts. Page 1 of 12 Subtotal ts Agenda Item #6.C. 14 Sep 2026 Page 79 of 181 Attention Customer; It is the responsibility of the client to not only complete all papenNork,but also provide detailed measurements before Starting fabrication of any metal orders ***Disclaimer Schultz Roofing is not responsible for incorrect measurements provided by client***In addition we are a first come first serve company,rush orders will be an upcharge of $35.00.The client must inform us on Strick time lines as we have a 4 day wait period commonly clue work load. Due to fluctuating material prices,the contract price for this project is based on current rates. The builder will seek the lowest available prices;however,ifspecified material costs increase after contract signing,the OWNER agrees to cover the additional expense.The builder will notify the OWNER in writing of any cost increase,specifying the affected materials,supplier,and supported by invoices.Adjustments will be billed as an add-on estimate or invoice. TERMS AND CONDITIONS: (1)A 50%deposit is required for all jobs and the remaining balance is due upon past final inspection.in some cases,the contractor is permitted to request a 3/4 draw.This draw is to facilitate continued progress and ensure that project timelines and quality standards are met. Payment terms for this draw will be outlined in accordance with the specific stages of the project,as agreed upon in the contract. ****Payment is due upon completion of all jobs!****** (2)Collection &Payment Default Clause Payment Terms &Late Fees a)All payments are due upon completion ofjob and or final inspection by building official as outlined in the contract.If any payment is not received within 5 days of the due date,the outstanding balance shall be subject to a late fee of 18%per month (or the maximum allowed by law). b)Payments returned due to insufficient funds will incur a $35.00 returned payment fee,and the Client must provide an alternative payment within 2 days. Collection Actions &Legal Remedies a)if payment remains outstanding for more than 14 days,the Contractor reserves the right to: lien property immediately. Suspend work until full payment is received. Withhoid warranties,permits,or final documentation. Place a mechanic's lien on the property per Florida Statutes §7i3.001—713.37. ***ACCORDINGTO FLORIDA‘SCONSTRUCTIONLIEN LAW(SECTIONS 713.001-713.37),FLORIDA STATUTES,THOSE WHO WORK ON YOUR PROPERTY OR PROVIDE MATERIALSAND ARENOT PAID IN FULLHAVEA RIGHTTO ENFORCETHEIR CLAIMFOR PAYMENTAGAINSTYOUR PROPERTY.THIS Page 2 of 12 Agenda Item #6.C. 14 Sep 2026 Page 80 of 181 I‘ a I i‘. I 'n u .l CLAIMIS KNOWN AS A CONSTRUCTION LIEN.IFYOUR CONTRACTOROR A SUBCONTRACTOR FAILSTO PAYSUBCONTRACTORS,SUB-SUBCONTRACTORS,OR MATERIALSUPPLIERS OR NEGLECTSTO MAKEOTHER LEGALLYREQUIREDPAYMENTS, THE PEOPLE WHO AREOWED MONEY MAYLOOKTO YOUR PROPERTY FOR PAYMENTEVEN IF YOU HAVE PAID YOUR CONTRACTORIN FULL.IFYOU FAILTO PAYYOUR CONTRACTOR,YOUR CONTRACTORMAYALSO HAVEA LIEN ON YOUR PROPERTY.THIS MEANS IF A LIENIS FILEDYOUR PROPERTYCOULD BE SOLD AGAINSTYOUR WILLTO PAYFOR LABOR,MATERIALS,OR OTHER SERVICESTHATYOUR CONTRACTOROR A SUBCONTRACTORMAYHAVE FAILEDTO PAY.FLORIDA‘ SCONSTRUCTIONLIENLAWISCOMPLEXANDITISRECOMMENDEDTHATWHENEVERASPECIFIC PROBLEMARISES,YOU CONSULT AN ATTORNEY.CLIENTWILL PAYALLLEGALFEES WITH REGARDSTO THIS FILING. Engage a third-party collection agency to recover unpaid amounts. b)If legal action is required to collect unpaid balances,the Client shall be responsible for all collection costs,including but not limited to attorneys’fees,court costs,lien filing fees,and collection agency fees. No Withholding of Payment a)The Client may not withhold payment due to minor disputes,punch list items,or pending inspections that do not affect substantial completion. b)If there is a dispute over charges,the Client must notify the Contractor in writing within 2 days of receiving the invoice.Failure to do so constitutes acceptance of the charges. Final Payment &Lien Release a)Final payment is due upon project completion.The Contractor will provide a lien release once full payment has been received and cleared. b)If the Client fails to make final payment,the Contractor reserves all legal rights to recover the balance due. c)Upon client request on permitted jobs,a Release of Lien document can be provided.This release will be issued ONLY after ALLpayments due to Home Services by McCue/Schultz Roofing have been received in full. Please note that no lien release will be granted prior to full payment.If full payment is not received with in 30 days of completion of the job we will immediately lien the property. (3)Refund Policy Clause *.Deposit &Initial Payments a)Non—RefundableDeposits:Any initial deposit paid by the Client is non-refundable except as outlined below. b)Failure to Start Work:If the Contractor fails to commence work within 90 days of receiving the deposit,and no written extension has been agreed upon,the Client may request a refund.The Contractor must refund the deposit within 30 days of receiving the request. *.Overpayments &Billing Errors a)If the Client overpays or a billing error occurs,the Contractor will issue a refund for the excess Page 3 (Jle Agenda Item #6.C. 14 Sep 2026 Page 81 of 181 I I I ' "I II “ | J 'J J I I .I I .5 I I I I IIII. I :i I I I I . I." I II I ‘I l[- I I : I I I II -I II . r I I I II I I In I . I .I .I.I I. I I I .I I —I _II I.r I I A I I.l.II III ’I.\‘-I _ I II ' I .‘1 'I I 'I " I I) I... L _III I. .I \’ I .II I II I .I”'' l .I V II.I I I ~I:I I I —I =1 II 'I II I II MI.I ,II, I 1 II W I _= I .I I ..I I I.I . I- .II II I II ..I II I . ..' II .II II. II _ II: amount within 10 business days of notification. *.Contract Cancellation &Refunds a)Client Cancellation:If the Client cancels the contract within the allowed rescission period (30 days for home improvement contracts,unless othenNise specified in writing),the Contractor shall refund any eligible payments within 30 business days of cancellation. CHAPTER558,FLORIDASTATUTES,CONTAINS IMPORTANT REQUIREMENTSYOU MUST FOLLOW BEFOREYOU MAYBRING ANY LEGALACTION FOR AN ALLEGEDCONSTRUCTIONDEFECTIN YOUR HOME.SIXTYDAYSBEFOREYOU BRING ANY LEGALACTION,YOU MUST DELIVERTO THE OTHER PARTYTO THIS CONTRACTA WRITTENNOTICE,REFERRINGTO CHAPTER558,OF ANY CONSTRUCTIONCONDITIONS YOU ALLEGEARE DEFECTIVEAND PROVIDE SUCH PERSON THE OPPORTUNITYTO INSPECT THE ALLEGEDCONSTRUCTIONDEFECTSAND TO CONSIDER MAKING AN OFFERTO REPAIROR PAYFOR THE ALLEGEDCONSTRUCTIONDEFECTS.YOU ARE NOT OBLIGATEDTO ACCEPTANY OFFER WHICH MAY BE MADE.THEREARESTRICTDEADLINESAND PROCEDURESUNDER THIS FLORIDALAWWHICH MUST BE MET AND FOLLOWEDTO PROTECT YOUR INTERESTS b)Cancellation After Work Begins:If the Client cancels the contract after work has started, refunds will be issued based on the percentage of work completed and materials purchased. Any restocking fees,permit costs,or custom—ordered materials will be deducted from the refund. *.Contractor Default &Incomplete Work a)If the Contractor fails to complete the project due to abandonment or breach of contract,the Client may request a partial refund for unperformed work.Refunds will be calculated based on: The percentage of work completed The cost of materials used or ordered Any applicable restocking or administrative fees b)The Contractor will issue any approved refund within 30 days of written agreement between both parties or a legal determination. *.Payment Disputes a)If a payment dispute arises,the Contractor and Client agree to attempt resolution within 30 days before pursuing legal action. b)If a refund is agreed upon,payment will be issued within 30 business days of resolution. (4)Tile roofjobs will require a payment structure of 50%deposit upon signing a contract and a 3/4 draw upon delivery of materials to thejob site.The remaining balance will be due upon past final inspection. (6)If the client at any time instructs our subs to do more work outside of the scope of the signed estimate without notifying Schultz or the project manager,this will be categorized as an ADD-ON /CHANGE ORDER.This must be signed and paid in full.****During re-roofs only,if rotten wood is found,any additional sheets required will be billed to the OWNER at $95.00 per sheet. Page 4 of 12 Agenda Item #6.C. 14 Sep 2026 Page 82 of 181 ‘u u"‘ ‘u Replacement of rotten wood is required to meet Florida building code standards.***** (7)SCHULTZROOFING INC.IS NOT RESPONSIBLEFOR RETURN/ACCEPTINGOF ANY CLIENT ORDEREDMATERIAL. (8)If hidden damages are discovered during thejob,Schultz Roofing Company will stop work immediately and notify the owner of any potential cost increases.For all roof or reroofjobs,if HVACline sets are strapped to the top of the truss and are punctured by a nail during installation,the homeowner will be responsible for repairs.This is a common issue with poor- quality HVAC installations and is considered an unforeseen condition by Schultz Roofing Company.Additionally,Schultz Roofing Company is not liable or responsible for any AC, electrical,or gas lines located beneath roofing materials that are not installed per code. (8)Late Fee.Alloverdue accrued and unpaid interest to be paid hereunder shall entail a late fee at an interest rate equal to the lesser of 18%per annum or the maximum rate permitted by applicable law (the “Late Fees")which shall accrue daily from the date such interest is due hereunder through and including the date of actual payment in full. (9)Prevailing Party &Attorneys'Fees Clause In the event of any dispute,claim,or legal proceeding arising out of or related to this Agreement, including but not limited to the enforcement of contract terms,collection of unpaid amounts,or claims for breach of contract,the prevailing party shall be entitled to recover from the non- prevailing party all reasonable attorneys'fees,court costs,and expenses incurred before,during, and after trial,including any appeals. For purposes of this clause,the prevailing party shall be the party that is awarded judgment or relief,whether through litigation,arbitration,mediation,or settlement requiring the opposing party to make a payment or take corrective action. This clause shall survive the termination,expiration,or completion of this Agreement. (10)Estimates are valid for 14 days.After 14 days,a new estimate will be required due to fluctuating material costs. (11)If the client hires another contractor,subcontractor,or handyman,they must provide a valid business license,proof of current workers'compensation,current liability insurance,and contact numbers for verification.If unlicensed contractors are brought onto the job,the client assumes all responsibility,and we will immediately remove our permit from the project. (12)Rain or adverse weather may delay the project,and start dates may be rescheduled. Weather-related delays are beyond our control. (13)The customer is responsible for providing a suitable location that can support the weight of Schultz Roofing Co./dumpster service and necessary equipment,including dumpsters and vehicles.Schultz Roofing Co./dumpster service is not responsible for any damage to driveways, pavers,sidewalks,concrete slabs,sprinkler heads or any other surfaces or structures.The Page 5 of 12 Agenda Item #6.C. 14 Sep 2026 Page 83 of 181 (. I I I 'Iw _-.II I v --~-I I__I I r ' '“ II I II '' I]I _I I .III v I . I -I I'- I II I II II I ..I,I,I __ I '-| I-- I. -I ‘I '.I .'I |"‘I - _II 'I 'I I .' ~II I ‘' .I II II ‘ I ‘'-I I I I I -. I I II:.-.~I V II II ._ .I .I . I I I .I I I‘‘z |-I II I I ‘ I I '' I ’I |‘:' <II -g I 'II .II - I ,I ..I I X I I II J I . I II ' _ I I I I I I —III -I I -.I ll 'I _ I .I I ll - <.II ''I '_,'I 'I.II ..II III _-_;:';.:I ’II'II I _.,_'I I .::II . II I '.I I I '"I |''M II IIII:I''-':II I II = l‘l ..''='''l I |“'I ' II II.II .I \:l -. II ..‘ II “II ‘ I I . customer must clearly mark all underground utilities (e.g.,septic tanks,water lines)prior to delivery or pickup to avoid damage.Schultz Roofing Co./dumpster service will not be liable for any damage to the customer’s property.If a third party delivery happens and the damage to driveway or yard (oil leaks,cracks or paver damage)we will immediate contact client and provide numbers to contact for corrective measures. (14)Convenience fees apply to all credit card customers that call in to pay and are an alternative to our standard cash or check payment process.The fee of 2.85%will be applied to the charged amount of the project,invoice and required down payment of project.****Credit card refunds may be subject to a transaction charge that will not be refunded by our credit card provider.**** (16)Leaks on older roofs are not guaranteed to be resolved,as water intrusion may originate from areas beyond the scope of our work.Pre-existing conditions,hidden damage,or other structural issues may contribute to ongoing leaks.While we will make every effort to address the issue,we cannot guarantee complete leak prevention on aged or deteriorated roofing systems. (17)Any items from the project that are removed from any site will be immediately discarded in our dumpster (18)We will run the magnet over the property after all repairs and re-roofs,note the client is to have grass mowed prior to start of all roof projects to ensure the magnet can pick up any metal associated with the project.This does not guarantee all removal of nails on property. (19)We are not responsible for any damage to gutters and sprinkler heads during the process of reroofs and repairs. (20)Pricing is determined by the site conditions assessed during the initial estimate.If the client has an excessive amount roof layers that requires additional effort from our crews,extra fees may be applied. 21)The contractor shall not be responsible for any Homeowners Association (HOA)fees, assessments,approvals or requirements that may apply to the property.It is the sole responsibility of the homeowner or their designated representative to ensure compliance with all HOA regulations,fees,or other obligations.Any delays,costs,or complications arising from HOA-related issues shall not be the responsibility of the contractor. 22)CONFIDENTIALITYNOTICE:This communication is intended for the sole use of the individual and entity to whom it is addressed,and may contain information that is privileged,confidential and exempt from disclosure under applicable law.You are hereby notified that any dissemination,distribution or duplication of this communication by someone other than the intended addressee or its designated agent is strictly prohibited.If you are not the intended recipient,please contact our offices immediately or by reply Email and permanently delete and destroy the Page 6 of 12 Agenda Item #6.C. 14 Sep 2026 Page 84 of 181 28)I agree to debris container location as sketched. 29)I agree to ridge vent /off-ridge vent placement as sketched. message and all of its contents (including,without limitation,any attachments). 23)Water Intrusion &Remediation Clause In the event of any water intrusion or leak during the course of the project,the Client agrees to immediately notify Contractor (Schultz Roofing Company)and grant prompt access to the property for inspection and mitigation.Contractor shall have the exclusive right to deploy its designated remediation partner,Rytech Restoration,to address and prevent further damage. Should the Client fail to provide timely access or engage a third-party service without prior written notice and approval from Contractor,the Client accepts full responsibility for any resulting damages,additional costs,or warranty limitations associated with such unauthorized action. Photo Consent: I consent and authorize Schultz Roofing Co.,located at 216 20th Street North,Jacksonville,FL 32250,to use my likeness in any photograph,video,or other digital media ("Photos")in any and all of its publications,including print or web-based publications.I,being the legal owner of,or having the right to permit the taking and use of photographs of (Street Address), (City,State,Zip),consent and authorize Schultz Roofing Co.to use any photograph, video,or other digital media ("Photos")in any and all of its publications.I irrevocably authorize Schultz Roofing Co.to copy,edit,enhance,crop,or othenNise alter any Photo for use in their publications and waive any rights for approval or inspection of the Photos.I understand and agree that all Photos are the property of Schultz Roofing Co.and will not be returned to me.I acknowledge that I am not entitled to any compensation or royalties for the use of the Photos. 24)].WARNING!FLORIDA'SCONSTRUCTION LIENLAWALLOWSSOME UNPAID CONTRACTORS, SUBCONTRACTORS,AND MATERIALSUPPLIERSTO FILELIENSAGAINSTYOUR PROPERTY EVEN IF YOU HAVEMADEPAYMENT IN FULL.UNDER FLORIDALAWYOUR FAILURETO MAKE SURE THAT WE ARE PAID MAYRESULT IN A LIENAGAINSTYOUR PROPERTY AND YOUR PAYINGTWICE. TO AVOID A LIENAND PAYING TWICE,YOU MUST OBTAIN A WRITTEN RELEASEFROM US EVERYTIMEYOU PAYYOUR CONTRACTOR. 25)I understand that there will be vibrations from work being performed and that anything mounted to any interior or exterior wall should be secured and/or removed. 26)I understand that wood replacement is an estimated number and that the actual amount used may vary.Any extra wood needed will be billed to the homeowner at contract rates. Additional cost will be included on the final invoice as a change order. 27)I understand that even though magnets will be used to pick up nails,it is impossible to clear all nails from the property. Page 7 of 12 Agenda Item #6.C. 14 Sep 2026 Page 85 of 181 I . II I 'I-II' .I. I _,.|I II I I II _I 30)I understand that debris may enter the house through skylight chambers or hood vents. 31)I understand that if my oven range vents through the roof,I should not use it once work has commenced until a Schultz Roofing Co.representative inspects it to ensure it is free from obstructions. 32)I understand that any satellite dishes or antennas will not be remounted. 33)I understand that when replacing wood,cutting open ridge vents,off-ridge vents,or performing other carpentry work,sawdust and debris may enter the attic. 34)I understand that if my house has gutters,although debris will be removed,there may be some discharge of granules from the downspouts after the contract is complete. 35)I understand that in cooler months,shingles may take longer to lay flat and this is not a reason for non—payment. 36)I understand that heavy equipment will be used during the project and existing driveway cracks may become larger or widen. 37)I acknowledge that any driveway cracks noted on the sketch were pre-existing prior to work commencing. 38)I agree to provide electricity needed to complete the contract. 39)I understand that if drywall becomes loose,cracks,or falls during the project due to normal vibrations,Schultz Roofing Co.is not responsible for repairing it or having it repaired. 40)i understand that if my driveway cracks due to normal work activities such as dumpsters, dump trailers,or material deliveries,it is not the fault of Schultz Roofing Co.or its suppliers. 41)I understand that if Schultz Roofing Co.must remove gutters to replace fascia board or instal drip edge,they will not be remounted by Schultz Roofing Co. 42)I understand that unless specifically stated in my contract,Schultz Roofing Co.is not responsible for any painting. 43)I understand that there are three distinct components at the top of a chimney (Chimney Cap, Draft Top,Wind Deflector).if my estimate calls for replacement of one or more of these components,only the items listed in the estimate will be replaced.Any components not installed atjob completion will be withheld from final payment and billed separately once installed. 44)I understand that if I decline the option to replace my chimney cap,the existing chimney cap may cause damage to my chimney framework and/or the interior of my home. Page 8 of 12 Agenda Item #6.C. 14 Sep 2026 Page 86 of 181 uH :u 45)I understand that the skylight "chamber"may be out of square due to original construction, and installing a new skylight may amplify this condition. 46)I understand that any advice offered by a Schultz Roofing Co.representative regarding color selection is opinion only,and the homeowner’s decision should not be based solely on that advice. 47)I understand that ifflashing replacement requires removal of vinyl siding and the siding is brittle and cracks,Schultz Roofing Co.is not responsible for replacing broken siding. 48)I understand that when installing kick-outs,installers will make their best effort to maintain the appearance of stucco,vinyl siding,metal siding,coquina,or other exterior finishes;however, due to multiple variables,a perfect finish cannot be guaranteed. 49)I understand that Schultz Roofing Co.is not responsible for the quality of workmanship,code compliance,or decisions made by other trades during original construction or remodeling.If nails penetrate pipes,wiring,or lines due to latent conditions,Schultz Roofing Co.is not liable. 50)I understand that final payment of the contracted balance,including any applicable change orders,is due in full upon completion.The project is considered complete once the final invoice is submitted. 51)I understand that if the final invoiced amount is not paid in full upon completion,an 18% annual finance fee will be applied to the outstanding balance. 52)DEFAULT.If Owner fails to make payment for a period of ten (10)days or materially breaches any other provision of this Agreement,Contractor may terminate the Agreement and recover from Owner payment for work performed and for proven loss with respect to materials, equipment,tools,and construction equipment and machinery,including reasonable overhead and profit.If Contractor defaults or persistently fails or neglects to carry out the work in accordance with this Agreement,Owner,may request a final statement from Contractor and upon payment of such statement,terminate this Agreement and Owner shall not be obligated to pay Contractor any profit contemplated.Owner's damages are limited to the reasonable cost necessary to complete construction in accordance with the scope of work excluding any damages for delay or consequential damages. 53)LIMITATIONOF DAMAGES.Owner understands and agrees that Contractor's liabilitywhether in contract,tort,under warranty or othenNise,is limited to repair or replacement of any work found not in conformance with this Agreement,the warranty herein,or othenNise defective. Contractor expressly disclaims all liability for incidental and consequential damages,Owner waives all claims against Contractor for consequential and incidental damages arising out of or relating to this Agreement or the performance thereof.As a material inducement to enter into this Agreement,Owner agrees to release and hold Contractor harmless from any and all claims for property damages or bodily injury caused by work installed that is not in conformance with the Agreement or is found to be othen/vise defective or not in compliance with Code unless said Page 9 of 12 Agenda Item #6.C. 14 Sep 2026 Page 87 of 181 I .I.II II 'I III -.I.I : I I I I H E III a I |''I '" II I II. _I I I II... I II I I ‘I‘'" II -- I .I II I I III I -II In -'I '' II I -I II ~.II I—I -“-U I II]N I I II .-.'I ' I I I I 2| l I I I :I.II I' .I ~I 'x!I II "'- I. ‘‘1 ....' I I I ‘' 'II I I II .'K'I I 1‘ I :I'I |-'' I I .II I I .II:..I _I .-.I -'I 'II '~ I II I I!-I I I _I -Iv _I -.I II ‘'III I'..[‘1 I I I II '.'I I I -|-.:’-II I "' .I I -.z I.IIII.' III I: n In- I I I II - II I II -I damages are covered by an insurance policy.Owner understands that Contractor's landscaping service may impact other areas of the property,especially if there is soft soil or other negative conditions.Contractor is not responsible for damages to other areas of the property caused by preexisting soil or ground conditions. 54)Tree Trimming:Any tree trimming required to complete the work will result in tree debris being left on-site.Removal of tree debris is the responsibility of the property owner.Additional cleanup or hauling services are available for an additional charge. NOTICETO OWN ER TO:(The Above Name &Addressee as listed on Page 1) The undersigned hereby informs you that it has furnished or is furnishing services or materials as follows: For improvement of the real property described as: Under an order given by: Florida law prescribes the serving of this Notice and restricts your right to make payments under your contract in accordance with Section 713.06 Florida Statutes. IMPORTANTINFORMATIONFOR YOUR PROTECTION Under Florida's law,those who work on your property or provide materials and are not paid have a right to enforce their claim for payment against your property.This claim is known as a construction lien. If your contractor fails to pay subcontractors or material suppliers or neglects to make other legally required payments,the people who are owed money may look to your property for payment, EVEN IF YOU HAVEPAID YOUR CONTRACTORIN FULL. PROTECTYOURSELF: -RECOGNIZEthat this Notice to Owner may result in a lien against your property unless all those supplying a Notice to Owner have been paid. -LEARNmore about the Construction Lien Law,Chapter 713,Part I,Florida Statutes,and the meaning of this notice by contacting an attorney or the Florida Department of Business and Professional Regulation. BY:Home Services By McCue of North Florida,INC DBA SCHULTZ ROOFING CO Copies to:Cert.# The Client acknowledges that while the Contractor will perform repairs to the best of their ability, Page 10 of l2 Agenda Item #6.C. 14 Sep 2026 Page 88 of 181 Ifnoguarantee is made regarding the longevity or effectiveness of these repairs due to the roof's age and overall condition.The Contractor shall not be held liable for any future issues,damage, or failure of the roof after the completion of the repairs. The Client assumes full responsibility for any future maintenance,repairs,or roof replacement that may be required following the work performed under this agreement. Thank you for the opportunity to work with you! Page 11 of 12 Agenda Item #6.C. 14 Sep 2026 Page 89 of 181 By signing this document,the customer agrees to the services and conditions outlined in this document. Page 12 of 12 Danny Pittman Agenda Item #6.C. 14 Sep 2026 Page 90 of 181 atIllJz Page 1 of 13 Prepared For Danny Pittman 902 Assisi LnR001:[HG“)MPANY Jacksonville,FL32233 (904)588— 4504 Schultz Roofing Company Inc.Estimate #3054R D t 216 20th Street N. a F 08/10/2026 JacksonvilleBeach ,Fl 32250 Busmess /Tax #RC29027768 Phone:(904)246-2315 Email:admin@schultzroofingco.com Web:www.5chultzroofingco.com/contact_us.php Description Owens Corning Remove and replace architectural shingle roof ********Ifwe can not load (trees,client request to not drive on driveway or any obstruction) by truck there will be a hand load fee Of $20.00 per square and this will delayjob by one day. ********** Price includes all permitting,labor,material,clean up and haul away Schultz Roofing Company will provide a lifetime workmanship warranty Oncejob has passed final inspection and is paid in full manufacture warranty will be registered by Schultz Roofing Company. Color of Shingle per client request Color eave drip: Lead boots are all we use ifclient request silicone boots we will not be responsible for UV degradation leaks Tear off shingles Re-nail decking 6"on center as per FLCode 232222 Install OC Rhino double underlayment as per FLCode 1507.1.1 Install OC Duration architectural shingles Install OC starter strip plus Install OC Pro edge hip and ridge shingles Install OC Deck seal peel and stick in the valleys Remove and replace any rotted decking or fascia boards (not included in cost) Remove and replace any bad 5x5 flashing Remove and replace drip edge Remove and replace lead boots Remove and replace off ridge vents Remove and replace gooseneck vent Agenda Item #6.C. 14 Sep 2026 Page 91 of 181 $49,995.00 $49,995.00 Remove and discard any satellite dishes (if keeping please inform office prior to roof install) Steep pitch additional charge 7/12-9/12 Permit/lnspect/Clean up and haul away Note:All nails will be stainless with projects East oflntercoastal due to nail heads rusting off causing shingles to slide.If client's chose steel nails they will assume responsibility ofthis issue. NOTE:IF DURING TEAROFF WE FINDTHE DECKINGIS ROTI'ED OR DOES NOT MEETCODE 1/2 INCH PLYWOO DWEHAVETOREPLACE. Additional Costs/Upgrades Paint lead boots $32.00 Pressure washing -has to be bid Peel and stick entire roof—$ Cobra Ridge Vent -$ 058 Plywood -$95/sheet 1 x 6 Decking or fascia -$7/linear foot Install new lights or sun tunnels (Inside work trim work and paint separate bid)$ 2 layer roof removal -$25/square Wind mitigation (upon request)—$150 Stainless nails requested and are recommended for beach area or waterfront homes.$423.91 extra per box NOTE:Final payment is due upon inspection from the respective county in which project is passed and final form building official. Subtotal Page 2 0f13 Total Agenda Item #6.C. 14 Sep 2026 Page 92 of 181 Attention Customer; It is the responsibility of the client to not only complete all papenNork,but also provide detailed measurements before Starting fabrication of any metal orders ***Disclaimer Schultz Roofing is not responsible for Incorrect measurements provided by client***In addition we are a first come first serve company,rush orders will be an upcharge of $35.00.The client must inform us on Strick time lines as we have a 4 day wait period commonly due work load. Due to fluctuating material prices,the contract price for this project is based on current rates. The builder will seek the lowest available prices;however,if specified material costs increase after contract signing,the OWNER agrees to cover the additional expense.The builder will notify the OWNER in writing of any cost increase,specifying the affected materials,supplier,and supported by invoices.Adjustments will be billed as anadd-on estimate or invoice. TERMS AND CONDITIONS: (1)A 50%deposit is required for all jobs and the remaining balance is due upon past final inspection.In some cases,the contractor is permitted to request a 3/4 draw.This draw is to facilitate continued progress and ensure that project timelines and quality standards are met. Payment terms for this draw will be outlined in accordance with the specific stages of the project,as agreed upon in the contract. ****Payment is due upon completion ofall jobs!****** (2)Collection &Payment Default Clause Payment Terms &Late Fees a)All payments are due upon completion ofjob and or final inspection by building official as outlined in the contract.If any payment is not received within 5 days of the due date,the outstanding balance shall be subject to a late fee of 18%per month (or the maximum allowed by law). b)Payments returned due to insufficient funds will incur a $35.00 returned payment fee,and the Client must provide an alternative payment within 2 days. Collection Actions &Legal Remedies a)If payment remains outstanding for more than 14 days,the Contractor reserves the right to: lien property immediately. Suspend work until full payment is received. Withhold warranties,permits,or final documentation. Place a mechanic's lien on the property per Florida Statutes §713.001-713.37. ***ACCORDINGTO FLORIDA‘SCONSTRUCTION LIENLAW(SECTIONS 713.001-713.37),FLORIDA STATUTES,THOSE WHO WORK ON YOUR PROPERTY OR PROVIDE MATERIALSAND ARE NOT PAID IN FULLHAVEA RIGHTTO ENFORCETHEIRCLAIMFOR PAYMENTAGAINSTYOUR PROPERTY.THIS Page 3 of 13 Agenda Item #6.C. 14 Sep 2026 Page 93 of 181 I. .I II .I :I I; ' l I , [I1 I II . J!CLAIMIS KNOWN AS A CONSTRUCTIONLIEN.IFYOUR CONTRACTOROR A SUBCONTRACTOR FAILSTO PAYSUBCONTRACTORS,SUB—SUBCONTRACTORS,OR MATERIALSUPPLIERS OR NEGLECTSTO MAKEOTHER LEGALLYREQUIREDPAYMENTS, THE PEOPLE WHO AREOWED MONEY MAYLOOKTO YOUR PROPERTY FOR PAYMENTEVEN IF YOU HAVEPAID YOUR CONTRACTORIN FULL.IF YOU FAILTO PAYYOUR CONTRACTOR,YOUR CONTRACTORMAYALSO HAVEA LIEN ON YOUR PROPERTY.THIS MEANS IFA LIEN IS FILEDYOUR PROPERTYCOULD BE SOLD AGAINSTYOUR WILLTO PAY FOR LABOR,MATERIALS,OR OTHER SERVICESTHAT YOUR CONTRACTOROR A SUBCONTRACTORMAYHAVE FAILEDTO PAY.FLORIDA' SCONSTRUCTIONLIENLAWISCOMPLEXANDITISRECOMMENDEDTHATWHENEVERASPECIFIC PROBLEMARISES,YOU CONSULT AN ATTORNEY.CLIENTWILLPAYALLLEGALFEESWITH REGARDSTO THIS FILING. Engage a third-party collection agency to recover unpaid amounts. b)If legal action is required to collect unpaid balances,the Client shall be responsible for all collection costs,including but not limited to attorneys'fees,court costs,lien filing fees,and collection agency fees. No Withholding of Payment a)The Client may not withhold payment due to minor disputes,punch list items,or pending inspections that do not affect substantial completion. b)If there is a dispute over charges,the Client must notify the Contractor in writing within 2 days of receiving the invoice.Failure to do so constitutes acceptance of the charges. Final Payment &Lien Release a)Final payment is due upon project completion.The Contractor will provide a lien release once full payment has been received and cleared. b)If the Client fails to make final payment,the Contractor reserves all legal rights to recover the balance due. c)Upon client request on permitted jobs,a Release of Lien document can be provided.This release will be issued ONLY after ALLpayments due to Home Services by McCue/Schultz Roofing have been received in full. Please note that no lien release will be granted prior to full payment.If full payment is not received with in 30 days of completion of the job we will immediately lien the property. (3)Refund Policy Clause *.Deposit &Initial Payments a)Non-Refundable Deposits:Any initial deposit paid by the Client is non-refundable except as outlined below. b)Failure to Start Work:If the Contractor fails to commence work within 90 days of receiving the deposit,and no written extension has been agreed upon,the Client may request a refund.The Contractor must refund the deposit within 30 days of receiving the request. *.Overpayments &Billing Errors a)if the Client overpays or a billing error occurs,the Contractor will issue a refund for the excess Page 4 0f 13 Agenda Item #6.C. 14 Sep 2026 Page 94 of 181 W Ix |J H‘ amount within 10 business days of notification. *.Contract Cancellation &Refunds a)Client Cancellation:If the Client cancels the contract within the allowed rescission period (30 days for home improvement contracts,unless otherwise specified in writing),the Contractor shall refund any eligible payments within 30 business days of cancellation. CHAPTER558,FLORIDASTATUTES,CONTAINS IMPORTANT REQUIREMENTSYOU MUST FOLLOW BEFOREYOU MAYBRING ANY LEGALACTION FOR AN ALLEGEDCONSTRUCTIONDEFECT IN YOUR HOME.SIXTYDAYS BEFOREYOU BRING ANY LEGALACTION,YOU MUST DELIVERTO THE OTHER PARTYTO THIS CONTRACTA WRITTENNOTICE,REFERRINGTO CHAPTER 558,OF ANY CONSTRUCTIONCONDITIONS YOU ALLEGEARE DEFECTIVEAND PROVIDE SUCH PERSON THE OPPORTUNITYTO INSPECTTHE ALLEGEDCONSTRUCTIONDEFECTSAND TO CONSIDER MAKING AN OFFERTO REPAIROR PAY FOR THE ALLEGEDCONSTRUCTIONDEFECTS.YOU ARE NOT OBLIGATEDTO ACCEPTANY OFFERWHICH MAY BE MADE.THEREARE STRICTDEADLINESAND PROCEDURESUNDER THIS FLORIDALAWWHICH MUST BE METAND FOLLOWEDTO PROTECT YOUR INTERESTS b)Cancellation After Work Begins:If the Client cancels the contract after work has started, refunds will be issued based on the percentage of work completed and materials purchased. Any restocking fees,permit costs,or custom—ordered materials will be deducted from the refund. *.Contractor Default &Incomplete Work a)If the Contractor fails to complete the project due to abandonment or breach of contract,the Client may request a partial refund for unperformed work.Refunds will be calculated based on: The percentage of work completed The cost of materials used or ordered Any applicable restocking or administrative fees b)The Contractor will issue any approved refund within 30 days of written agreement between both parties or a legal determination. *.Payment Disputes a)If a payment dispute arises,the Contractor and Client agree to attempt resolution within 30 days before pursuing legal action. b)If a refund is agreed upon,payment will be issued within 30 business days of resolution. (4)Tile roofjobs will require a payment structure of 50%deposit upon signing a contract and a 3/4 draw upon delivery of materials to thejob site.The remaining balance will be due upon past final inspection. (6)|f the client at any time instructs our subs to do more work outside of the scope of the signed estimate without notifying Schultz or the project manager,this will be categorized as an ADD-ON /CHANGE ORDER.This must be signed and paid in full.****During re-roofs only,if rotten wood is found,any additional sheets required will be billed to the OWNER at $95.00 per sheet. Page 5 of 13 Agenda Item #6.C. 14 Sep 2026 Page 95 of 181 w. .'|.. .. l. . ‘I . |'Inn. . u?.m Replacement of rotten wood is required to meet Florida building code standards.***** (7)SCHULTZROOFING INC.IS NOT RESPONSIBLEFOR RETURN/ACCEPTINGOF ANYCLIENT ORDEREDMATERIAL. (8)If hidden damages are discovered during thejob,Schultz Roofing Company will stop work immediately and notify the owner of any potential cost increases.For all roof or reroofjobs,if HVAC line sets are strapped to the top of the truss and are punctured by a nail during installation,the homeowner will be responsible for repairs.This is a common issue with poor- quality HVAC installations and is considered an unforeseen condition by Schultz Roofing Company.Additionally,Schultz Roofing Company is not liable or responsible for any AC, electrical,or gas lines located beneath roofing materials that are not installed per code. (8)Late Fee.All overdue accrued and unpaid interest to be paid hereunder shall entail a late fee at an interest rate equal to the lesser of 18%per annum or the maximum rate permitted by applicable law (the "Late Fees")which shall accrue daily from the date such interest is due hereunder through and including the date of actual payment in full. (9)Prevailing Party &Attorneys’Fees Clause In the event of any dispute,claim,or legal proceeding arising out of or related to this Agreement, including but not limited to the enforcement of contract terms,collection of unpaid amounts,or claims for breach of contract,the prevailing party shall be entitled to recover from the non- prevailing party all reasonable attorneys‘fees,court costs,and expenses incurred before,during, and after trial,including any appeals. For purposes of this clause,the prevailing party shall be the party that is awarded judgment or relief,whether through litigation,arbitration,mediation,or settlement requiring the opposing party to make a payment or take corrective action. This clause shall survive the termination,expiration,or completion of this Agreement. (10)Estimates are valid for 14 days.After 14 days,a new estimate will be required due to fluctuating material costs. (11)If the client hires another contractor,subcontractor,or handyman,they must provide a valid business license,proof of current workers'compensation,current liability insurance,and contact numbers for verification.If unlicensed contractors are brought onto the job,the client assumes all responsibility,and we will immediately remove our permit from the project. (12)Rain or adverse weather may delay the project,and start dates may be rescheduled. Weather-related delays are beyond our control. (13)The customer is responsible for providing a suitable location that can support the weight of Schultz Roofing Co./dumpster service and necessary equipment,including dumpsters and vehicles.Schultz Roofing Co./dumpster service is not responsible for any damage to driveways, pavers,sidewalks,concrete slabs,sprinkler heads or any other surfaces or structures.The Page 6 of 13 Agenda Item #6.C. 14 Sep 2026 Page 96 of 181 H .'- .I :II. Ir-I ;---.....HI n " I I I I I II =......I .'r . II I -I . ' H .....=... _...3...=.. A --n n 'I t " .._.,,5 -. . I I I....'' ..-u I.. .I .I. H — --1|=.I.l‘- .I '... .l'..H.II...= r ." I. ' I'u I"I "'..I z .‘,,..= .._.I._ _.,_,.:. z . ,1 I —...'-.'v I;'==. .'.I II II 71 ,; customer must clearly mark all underground utilities (e.g.,septic tanks,water lines)prior to delivery or pickup to avoid damage.Schultz Roofing Co./dumpster service will not be liable for any damage to the customer’s property.If a third party delivery happens and the damage to driveway or yard (oil leaks,cracks or paver damage)we will immediate contact client and provide numbers to contact for corrective measures. (14)Convenience fees apply to all credit card customers that call in to pay and are an alternative to our standard cash or check payment process.The fee of 2.85%will be applied to the charged amount of the project,invoice and required down payment of project.****Credit card refunds may be subject to a transaction charge that will not be refunded by our credit card provider.**** (16)Leaks on older roofs are not guaranteed to be resolved,as water intrusion may originate from areas beyond the scope of our work.Pre-existing conditions,hidden damage,or other structural issues may contribute to ongoing leaks.While we will make every effort to address the issue,we cannot guarantee complete leak prevention on aged or deteriorated roofing systems. (17)Any items from the project that are removed from any site will be immediately discarded in our dumpster (18)We will run the magnet over the property after all repairs and re-roofs,note the client is to have grass mowed prior to start of all roof projects to ensure the magnet can pick up any metal associated with the project.This does not guarantee all removal of nails on property. (19)We are not responsible for any damage to gutters and sprinkler heads during the process of reroofs and repairs. (20)Pricing is determined by the site conditions assessed during the initial estimate.If the client has an excessive amount roof layers that requires additional effort from our crews,extra fees may be applied. 21)The contractor shall not be responsible for any Homeowners Association (HOA)fees, assessments,approvals or requirements that may apply to the property.It is the sole responsibility of the homeowner or their designated representative to ensure compliance with all HOA regulations,fees,or other obligations.Any delays,costs,or complications arising from HOA-related issues shall not be the responsibility of the contractor. 22)CONFIDENTIALITYNOTICE:This communication is intended for the sole use of the individual and entity to whom it is addressed,and may contain information that is privileged,confidential and exempt from disclosure under applicable law.You are hereby notified that any dissemination,distribution or duplication of this communication by someone other than the intended addressee or its designated agent is strictly prohibited.If you are not the intended recipient,please contact our offices immediately or by reply Email and permanently delete and destroy the Page 7 of 13 Agenda Item #6.C. 14 Sep 2026 Page 97 of 181 message and all of its contents (including,without limitation,any attachments). 23)Water Intrusion &Remediation Clause In the event of any water intrusion or leak during the course of the project,the Client agrees to immediately notify Contractor (Schultz Roofing Company)and grant prbmpt access to the property for inspection and mitigation.Contractor shall have the exclusive right to deploy its designated remediation partner,Rytech Restoration,to address and prevent further damage. Should the Client fail to provide timely access or engage a third-party service without prior written notice and approval from Contractor,the Client accepts full responsibility for any resulting damages,additional costs,or warranty limitations associated with such unauthorized action. Photo Consent: I consent and authorize Schultz Roofing Co.,located at 216 20th Street North,Jacksonvi|le,FL 32250,to use my likeness in any photograph,video,or other digital media ("Photos")in any and all of its publications,including print or web-based publications.I,being the legal owner of,or having the right to permit the taking and use of photographs of (Street Address), (City,State,Zip),consent and authorize Schultz Roofing Co.to use any photograph, video,or other digital media ("Photos")in any and all of its publications.I irrevocably authorize Schultz Roofing Co.to copy,edit,enhance,crop,or otherwise alter any Photo for use in their publications and waive any rights for approval or inspection of the Photos.I understand and agree that all Photos are the property of Schultz Roofing Co.and will not be returned to me.I acknowledge that I am not entitled to any compensation or royalties for the use of the Photos. 24)].WARNING!FLORIDA'SCONSTRUCTION LIEN LAWALLOWSSOME UNPAID CONTRACTORS, SUBCONTRACTORS,AND MATERIALSUPPLIERSTO FILELIENSAGAINSTYOUR PROPERTY EVEN IF YOU HAVE MADE PAYMENT IN FULL.UNDER FLORIDALAWYOUR FAILURETO MAKE SURE THAT WE ARE PAID MAYRESULT IN A LlENAGAINSTYOUR PROPERTY AND YOUR PAYING TWICE. TO AVOID A LIENAND PAYING TWICE,YOU MUST OBTAINA WRITTENRELEASEFROM US EVERYTIMEYOU PAY YOUR CONTRACTOR. 25)I understand that there will be vibrations from work being performed and that anything mounted to any interior or exterior wall should be secured and/or removed. 26)I understand that wood replacement is an estimated number and that the actual amount used may vary.Any extra wood needed will be billed to the homeowner at contract rates. Additional cost will be included on the final invoice as a change order. 27)I understand that even though magnets will be used to pick up nails,it is impossible to clear all nails from the property. 28)I agree to debris container location as sketched. 29)I agree to ridge vent /off-ridge vent placement as sketched. Page 8 of 13 Agenda Item #6.C. 14 Sep 2026 Page 98 of 181 n] _. 30)i understand that debris may enter the house through skylight chambers or hood vents. 31)I understand that if my oven range vents through the roof,I should not use it once work has commenced until a Schultz Roofing Co.representative inspects it to ensure it.is free from obstructions. 32)I understand that any satellite dishes or antennas will not be remounted. 33)I understand that when replacing wood,cutting open ridge vents,off-ridge vents,or performing other carpentry work,sawdust and debris may enter the attic. 34)I understand that if my house has gutters,although debris will be removed,there may be some discharge of granules from the downspouts after the contract is complete. 35)I understand that in cooler months,shingles may take longer to lay flat and this is not a reason for non-payment. 36)I understand that heavy equipment will be used during the project and existing driveway cracks may become larger or widen. 37)I acknowledge that any driveway cracks noted on the sketch were pre-existing prior to work commencing. 38)I agree to provide electricity needed to complete the contract. 39)I understand that if drywall becomes loose,cracks,or falls during the project due to normal vibrations,Schultz Roofing Co.is not responsible for repairing it or having it repaired. 40)I understand that if my driveway cracks due to normal work activities such as dumpsters, dump trailers,or material deliveries,it is not the fault of Schultz Roofing Co.or its suppliers. 41)I understand that if Schultz Roofing Co.must remove gutters to replace fascia board or install drip edge,they will not be remounted by Schultz Roofing Co. 42)I understand that unless specifically stated in my contract,Schultz Roofing Co.is not responsible for any painting. 43)I understand that there are three distinct components at the top of a chimney (Chimney Cap, Draft Top,Wind Deflector).if my estimate calls for replacement of one or more of these components,only the items listed in the estimate will be replaced.Any components not installed atjob completion will be withheld from final payment and billed separately once installed. 44)I understand that if I decline the option to replace my chimney cap,the existing chimney cap may cause damage to my chimney framework and/or the interior of my home. Page 9 of 13 Agenda Item #6.C. 14 Sep 2026 Page 99 of 181 I II III II Ilr' I I I I T I 'l .. .| I'. I |. . I I! I _ ....I H II II I . I '-I'I' .I I ’II I "A i ' II u I I'.II I. ‘... .. II .. II ‘ I I I I II I..I.x. I I I :I I ,l _I I ,—I I :I IHIA I _ I II II |I ; II II II I" .l :I I‘II . |. ,I I I“I I I -.II II IJ _ I '.II III II II 'I II '':IJ ':| ‘V.II I'' I I . 45)I understand that the skylight "chamber”may be out of square clue to original construction, and installing a new skylight may amplify this condition. 46)I understand that any advice offered by a Schultz Roofing Co.representative regarding color selection is opinion only,and the homeowner's decision should not be based solely on that advice. 47)I understand that if flashing replacement requires removal of vinyl siding and the siding is brittle and cracks,Schultz Roofing Co.is not responsible for replacing broken siding. 48)I understand that when installing kick—outs,installers will make their best effort to maintain the appearance of stucco,vinyl siding,metal siding,coquina,or other exterior finishes;however, due to multiple variables,a perfect finish cannot be guaranteed. 49)I understand that Schultz Roofing Co.is not responsible for the quality of workmanship,code compliance,or decisions made by other trades during original construction or remodeling.If nails penetrate pipes,wiring,or lines due to latent conditions,Schultz Roofing Co.is not liable. 50)I understand that final payment of the contracted balance,including any applicable change orders,is due in full upon completion.The project is considered complete once the final invoice is submitted. 51)I understand that if the final invoiced amount is not paid in full upon completion,an 18% annual finance fee will be applied to the outstanding balance. 52)DEFAULT.If Owner fails to make payment for a period of ten (10)days or materially breaches any other provision of this Agreement,Contractor may terminate the Agreement and recover from Owner payment for work performed and for proven loss with respect to materials, equipment,tools,and construction equipment and machinery,including reasonable overhead and profit.If Contractor defaults or persistently fails or neglects to carry out the work in accordance with this Agreement,Owner,may request a final statement from Contractor and upon payment of such statement,terminate this Agreement and Owner shall not be obligated to pay Contractor any profit contemplated.Owner's damages are limited to the reasonable cost necessary to complete construction in accordance with the scope of work excluding any damages for delay or consequential damages. 53)LIMITATIONOF DAMAGES.Owner understands and agrees that Contractor‘s liability whether in contract,tort,under warranty or otherwise,is limited to repair or replacement of any work found not in conformance with this Agreement,the warranty herein,or othenNise defective. Contractor expressly disclaims all liability for incidental and consequential damages,Owner waives all claims against Contractor for consequential and incidental damages arising out of or relating to this Agreement or the performance thereof.As a material inducement to enter into this Agreement,Owner agrees to release and hold Contractor harmless from any and all claims for property damages or bodily injury caused by work installed that is not in conformance with the Agreement or is found to be otherwise defective or not in compliance with Code unless said Page 10 of 13 Agenda Item #6.C. 14 Sep 2026 Page 100 of 181 PI h II in n l I . I I u “1' II I I. I I I v '5 I I I.,. I damages are covered by an insurance policy.Owner understands that Contractor‘s landscaping service may impact other areas of the property,especially if there is soft soil or other negative conditions.Contractor is not responsible for damages to other areas of the property caused by preexisting soil or ground conditions. 54)Tree Trimming:Any tree trimming required to complete the work will result in tree debris being left on-site.Removal of tree debris is the responsibility of the property owner.Additional cleanup or hauling services are available for an additional charge. NOTICETO OWNER TO:(The Above Name &Addressee as listed on Page 1) The undersigned hereby informs you that it has furnished or is furnishing services or materials as follows: For improvement of the real property described as: Under an order given by: Florida law prescribes the serving of this Notice and restricts your right to make payments under your contract in accordance with Section 713.06 Florida Statutes. IMPORTANT INFORMATION FOR YOUR PROTECTION Under Florida's law,those who work on your property or provide materials and are not paid have a right to enforce their claim for payment against your property.This claim is known as a construction lien. If your contractor fails to pay subcontractors or material suppliers or neglects to make other legally required payments,the people who are owed money may look to your property for payment, EVEN IF YOU HAVE PAIDYOUR CONTRACTORIN FULL. PROTECTYOURSELF: -RECOGNIZEthat this Notice to Owner may result in a lien against your property unless all those supplying a Notice to Owner have been paid. -LEARNmore about the Construction Lien Law,Chapter 713,Part |,Florida Statutes,and the meaning of this notice by contacting an attorney or the Florida Department of Business and Professional Regulation. BY:Home Services By McCue of North Florida,INC DBA SCHULTZ ROOFING CO Copies to:Cert.# The Client acknowledges that while the Contractor will perform repairs to the best of their ability, Page 11 of 13 Agenda Item #6.C. 14 Sep 2026 Page 101 of 181 no guarantee is made regarding the longevity or effectiveness of these repairs due to the roof's age and overall condition.The Contractor shall not be held liable for any future issues,damage, or failure of the roof after the completion of the repairs. The Client assumes full responsibility for any future maintenance,repairs,or roof replacement that may be required following the work performed under this agreement. Thank you for the opportunity to work with you! Page 12 of 13 Agenda Item #6.C. 14 Sep 2026 Page 102 of 181 By signing this document,the customer agrees to the services and conditions outlined in this document. Page 13 of 13 Danny Pittman Agenda Item #6.C. 14 Sep 2026 Page 103 of 181 Page 104 of 181 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-111 authorizing architectural design and engineering services for the wastewater treatment plant operations building SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:August 26,2026 MEETING DATE:September 14,2026 BACKGROUND:As part of Capital Improvements Projects,the Public Utilities department is updating the wastewater treatment plant’s operations building.Staff received a Scope and Fee Proposal from Fisher Koppenhafer,PA,in the amount of $148,500 to provide architectural and civil,structural, mechanical,plumbing and electrical engineering design services for the wastewater treatment plant operations building that includes the lab,of?ces,locker room/shower/restrooms,kitchen,storage and mechanical/electrical room. The City has a Professional Services Agreement with Fisher Koppenhafer,PA under RFQ#25-01and this scope of work would be Task Authorization No.RFQ25-01-FK-TA#3 under said agreement. BUDGET:Funds have been budgeted for this service in the Public Utilities Wastewater Treatment account 410-5508—535-6300 for Project PU2633. RECOMMENDATION:Approve Resolution No.26-1 11. ATTACHMENT(S):1.Resolution No.26-11 1 2.Proposal from Fisher Koppenhafer,PA PUBLIC OUTREACH:N/A REVIEWED BY CITY MANAGER: ts Agenda Item #6.D. 14 Sep 2026 Page 105 of 181 Attest: Donna L.Bartle,City Clerk Curtis Ford,Mayor RESOLUTION NO.26-11 1 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO FISHER KOPPENHAFER,PA FOR DESIGN SERVICES FOR THE WASTEWATER TREATMENT PLANT OPERATIONS BUILDING;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,staff received a Scope &Fee Proposal from Fisher Koppenhafer,PA in the amount of $148,500 to provide architectural design and engineering for the wastewater treatment facilities operations building;and WHEREAS,Fisher Koppenhafer,PA will provide architectural,structural engineering,civil, mechanical,plumbing and electrical engineering design services;and WHEREAS,the City has a Professional Engineering Services Agreement with Fisher Koppenhafer, PA and this scope of work would be Task Authorization No.RFQ25—01-FK-TA#3 under said Agreement; and WHEREAS,funding is available in account No.410-5508-535-6300 for Project PU2633 in the amount of $150,000. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City Manager to execute Task Authorization No.RFQ25-01-FK-TA#3 to Fisher Koppenhafer,PA in the amount of $148,500.00 for design services for the wastewater treatment plant operations building,as described in the Fisher Koppenhafer,PA Scope &Fee Proposal. SECTION 2.The City Commission hereby authorizes the City Manager to approve a purchase order to Fisher Koppenhafer,PA in accordance with and as necessary to effectuate the provisions of this Resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 14thDay of September,2026. Approved as to form and correctness: Jason R.Gabriel,City Attorney ts Agenda Item #6.D. 14 Sep 2026 Page 106 of 181 ARCHITECTURE -III I' August 25,2026 City of Atlantic Beach Danny Pittman Chief Water Plant Operator 902 Assisi Lane Atlantic Beach,FL32233 RE:Fee Proposal/Agreement for Architectural Services Utility Support Building 4816 Donner Road Atlantic Beach,FL 32233 Project Number:2026-37 Dear Danny: We are pleased to submit this proposal and Agreement to the City of Atlantic Beach to provide architectural and engineering services based on a ?xedtee including reimbursable expenses,and as de?ned by the scope of work described herein. CONTENTS I.Project Description II.Project Schedule III.Scope of Services IV.Fee Summary V.Additional In-House Services VI.Exclusions Vll.Client to Provide VIII.Terms and Conditions Fisher 9104 Cypress Green Drive,Jacksonville,Florida 32256Koppenhafer I‘I 7nnnn|Tl l I nnn ts Agenda Item #6.D. 14 Sep 2026 Page 107 of 181 —.. ... I _.. .I -.II 'U H .. H -. ..1 :II .1 I 'l u . I I ‘Il H vs I I H II ;:I H II 91 ~.- :I II' :I I H ;'I I HL I h :.> NI Mr.Danny Pittman City Of Atlantic Beach Utility Support Building Project Number:202637 08.25.26 Page 2 of 13 I.PROJECT DESCRIPTION The project is located at 4816 Donner Road,which is the current Utility Plant location in the center of Atlantic Beach.It is roughly 12 acres and bordered by Donner Road and Sandpiper Lane.It is owned by the City of Atlantic Beach and has been the central utility plant for the City. The program for the proposed Utility Support Building includes: Central Laboratory 7005f Chemical Storage 655f Of?ces [3)4005f. Locker Room 3505f. Restroom (Men and Women)with showers 5605f Training/Meeting Room 4805f Kitchen/BreakRoom 2205f Washer/Dryer Closet 60$f Storage 1005f 10.Files/Copy 1005f 11.IT Server Closet SOsf 12.Mechanical/ElectricalRoom 2505f 13.Janitor60sf Circulation and wall factor 1.35 Total Area 4,583 sf, PPN?WPWNP We understand that the structure will be designed to withstand a category 5 hurricane. We will connect to the current emergency generator and utilities on site. We propose to locate the new building where the dryer beds and chlorine shed reside just off Donner Road. In addition to Architectural services we include Civil Engineering for the building placement,structural,mechanical,plumbing and electrical engineering services for the building.we also include Interior Design for the building. ll.PROJECTSCHEDULE To meet the goals of the COAB Utility Department we propose the following schedule.If the Clients program or other factors require a change to the project schedule,the Architect will notify the Client in writing.Should the Client fail to meet its obligations under this agreement,the project schedule may require adjustments. 1.KickOff Meeting Week of September 14 2.Schematic Design 18 days Total 0.Design Sprint 01 17 days b.Client Workshop 01 Schematic Presentation 1 day KoppenhaferFisher Agenda Item #6.D. 14 Sep 2026 Page 108 of 181 ‘n I. I:r III In r.—I— -I .'.‘l‘l _l >r I —. I .I I'''I I _. I -II .n IN I,_II 'frK ,,v.,I .I I Mr.Danny Pittman City Of Atlantic Beach Utility Support Building Project Number:2026— 3708.25.26 Page 3 of 13 Ill.SCOPE OF SERVICES We will provide architectural and engineering design services (structural,electrical, mechanical,and plumbing)as described below: A.Schematic Design Owner Review Design Development a.Design Sprint 02 b.Coordination Workshop 01 c.Design Sprint 03 d Coordination Workshop 02 DD Presentation Owner Review Construction Documents a.Design Sprint 04 b.Coordination Workshop 03 c.Design Sprint 05 d.Coordination Workshop 04 e.Design Sprint 06 Permit Support Construction Administration 5 days 32 days total 15 days 1 day 15 days 1 day 5 days 40 days total 15 days 1 day 15 days 1 day 8 days 30 days 10 Months Project program con?rmation Space planning -preliminary ?oor plan Schematic elevation [one partial;one design) Presentation elevations [4 sides) Colored elevations: a.Color palette selection/mockup b.Color presentation elevations (4 sides) Colored site plan (1] City and Client workshop [1 maximum) Attend city meeting (1 maximum) KoppenhaferFisher Agenda Item #6.D. 14 Sep 2026 Page 109 of 181 I I II v I I II 'v II I ..I d I -I II I I I _I I L 1 :.II I II :. .I .I I |I|I I I I 'H I I ' II .I I:I _I I I :——‘I ‘N I :.1' [‘I II .II I . .I I I|’ I Mr.Danny Pittman City Of Atlantic Beach Utility Support Buildin gProjectNumber:2026-37 08.25.26 Page 4 of 13 9. 10. Consultant/project coordination (4 hours] Client shall provide written approval of the schematic design documents prior to the Architect proceeding to the design development phase. Design Development 1. 10. Re?nement of schematic site plan and coordination with site consultants at this phase.It is critical that suf?cient time be given to fully develop the schematic design in order to complete the design development prior to proceeding into the construction document phase. Develop building envelope,including:roof deck height,drainage, equipment screening,clear interior heights,re?ne exterior elevations, projections,and storefront conditions. Re?ne building materials and ?nishes. Establish structural system and column grid. Establish mechanical,electrical and plumbing loads,equipment locations and electrical room sizing. Collect and con?rm Client provided building criteria. Attend up to one (1)team coordination meeting virtually or at the Architect's office during this phase. City and Client workshop [1 ]maximum. Initiate architectural details for building. Client shall provide written approval of the design development documents prior to the Architect proceeding to the construction document phase. Construction Documents C.1 Onsite Improvements Construction Documents Prepare Architectural site plan and details. Client/City meeting(s):Two (2]maximum;concurrent with those under buildings portion of the contract. KoppenhafelFisher Agenda Item #6.D. 14 Sep 2026 Page 110 of 181 'n HL Mr.Danny Pittman City Of Atlantic Beach Utility Support Building Project Number:2026—37 08.25.26 Page 5 of 13 Contract and coordinate with electrical consultant to provide onsite lighting and power plan and coordination with electrical and telephone companies.Connect into existing Emergency Generator. Coordinate with consultants contracted directly with the Client including: a.Geotechnical /soils engineer b.Surveyor c.Traf?c engineer (if necessary) d.Environmental engineer (if necessary) C.2 Building Improvements Construction Documents 1.Architectural plans and speci?cations for the proposed new building. 2.Coordinate with structural engineer to provide structural plans, engineering and speci?cations. 3.Coordinate with electrical engineer to provide electrical plans, engineering speci?cations and energy conservation calculations. 4.Coordinate with mechanical consultant to provide heating ventilating and air conditioning (HVAC)plans,engineering,speci?cations and energy conservation calculations. 5.Coordinate with plumbing consultant to provide plumbing plans, engineering and speci?cations. 6.Client/City meetings:Two (2)maximum;concurrent with those under the site portion of the contract. 7.Clear building department corrections to obtain building permits. D.Construction Contract Administration Based on construction duration of 10 months. Assemble and distribute bid documents to Client and /or contractor[s). Process shop drawings and product submittals.Note:If during the course of bidding and construction contract administration,a substitution request triggers any additional drawing,detailing or coordination time on the part of the Architect;an additional service will be required per the attached Exhibit "A"Schedule of Fees. Process Requests for Information (RFl).Note:With reasonable promptness consistent with the stage of the Project,Architect shall respond to contractor's requests for clari?cation or interpretation.If the KoppenhaferFisher Agenda Item #6.D. 14 Sep 2026 Page 111 of 181 II I II I II. -I I I II 'I I -:' I z. .I I u I I v;I . ..I -I -.I In II I I I :.I II: II -II n...I III |I II I I II I ' -I I I I --.. u I II.I ._. -II II II - .I -. I A II I., I ; I m I I ' I I III I I .II II I |v a II I I I I I I 4 I'I “I.. I-I.:.I I I I Mr.Danny Pittman City Of Atlantic Beach Utility Support Buildin gProjectNumber12026-37 08.2526 Page 6 of 13 contractor's request for information,clari?cation or interpretation are,in the Architect’s professional opinion,for information readily apparent from reasonable observation of ?eld conditions or a review of the contract documents,or are reasonably inferable therefrom,or are untimely,Architect may so advise contractor and Client and shall be entitled to compensation for Architect's time spent responding to such request. Issue Construction Change Directives [CCD),as necessary. Review Change Order Requests/Change Orders as requested by Client. Note:Upon Client's request,Architect shall review proposed change orders from contractor or others,but solely for purposes of con?rmation of consistency with the general intent of the contract documents prepared by Architect.Architect shall not be required to review such proposed change orders for causation,entitlement,cost,or schedule and shall have no responsibility therefore except as expressly stated by Architect in writing. Review contractor's Request for Payment applications as requested by Client.(NOTE:Site visitations are required for payment application review.) Assist Client in gathering record drawings and warranties for project closeout. IV.FEESUMMARY: A.Schematic Design:$36,000.00 B.Design Development:$32,000.00 C.Construction Documents:$60,000.00 D.Permit Support $5,500.00 E.Construction Contract Administration $15,000.00 Total Fixed Fee:$148,500.00 The fee has been prepared based on the scope of work described above.It is understood that should the Client’5 program or the Architect's services be increased due to signi?cant changes,additional fees shall be required.This proposal will be honored for 60 days from the date listed above.If after 60 days the Client requests services as outlined within this proposal,it may be necessary to review the proposal for staff availability and revised pricing.If the scope of work has not been completed within twelve (12]months of the date of this Agreement,through no fault of the Architect,extension of the Architect's services KoppenhaferFisher Agenda Item #6.D. 14 Sep 2026 Page 112 of 181 -I I :I .I I -I ~r IIII I I.I.II .- I I II II -I I II I ._I . I,n I II I-_ ' I‘III I ”II .I I..II ___I I I I E x I ,, M III;.I I. I I I I I »...I I n ‘I I I I —I I -I III —- II ..I I.I I _I .I I .. I. I .|..H .|I I II III :I _. I . I I I—I II - II .. ‘_A I r I I II .II . Mr.Danny Pittman City Of Atlantic Beach Utility Support Buildin gProjectNumber:2026-37 08.25.26 Page 7 of 13 E.Physical models. beyond that time is subject to additional compensation for the services yet to be performed. The fee has been prepared based on the scope of work described above.It is understood that should the Client’s program or the Architect's services be increased due to significant changes, additional fees shall be required.This proposal will be honored for 60 days from the date listed above.If after 60 days the Client requests services as outlined within this proposal,it may be necessary to review the proposal for staff availability and revised pricing.If the scope of work has not been completed within twelve (12)months of the date of this Agreement,through no fault of the Architect,extension of the Architect’s services beyond that time is subject to additional compensation for the services yet to be performed. The entire project will proceed and process through design,construction documents, building department and construction contract administration consecutively as a single- phased project with one general contractor per the designated schedule and all site visits provided for site and/or building(s)will be concurrent. ADDITIONALlN-HOUSESERVICES FKA offers a full suite of diverse,complementary design support services,above and beyond the scope of work described in this agreement.Should the Client request any of the below services,an additional agreement can be provided. A.Branding services and signage design. B.LEED/WELL/ZNEcerti?cation and sustainability consulting,which may include energy modeling. C.Perspective renderings or digital models (animations,3d models,perspective,or other 3d views). D.Virtual Reality modeling and digital walk-throughs. VI.EXCLUSIONS Exclusions include but are not limited to the items listed below.Refer to scope for included services. A.Off-site architectural site plans,or On-site/Off—siteelectrical power/lighting plans. B.Zoning or planning processing or approvals for the Project,if required. C.Gas company coordination (by Client’s dry utility consultant). KoppenhaferFisher Agenda Item #6.D. 14 Sep 2026 Page 113 of 181 I I I I I'I I' I 'h I I —I I.I‘' H I . ‘I w '.I :I - H ‘ I I \II '- u '.. H 1 H I =—3 u ...u .....=..‘I I . _.,[A |'24 1'.v‘"I I. ;H I H"n.I H I I 'u .4|.'~'u Mr.Danny Pittman City of Atlantic Beac hUtilitySupportBuildin gProjectNumber:2026-37 0825.26 Page 8 of 13 Any additional building area [including second stories/mezzanines)or tenant improvement plans or services beyond those included above. Plans and details for building signage or site monument/pylon signage. On-site custom hardscape,fountains,sculptures,special lighting,furniture, ?xtures,equipment plans or speci?cations. Value engineering and review of substitutions. Specially designed footings or foundations,such as piles or caissons;site or building retaining walls;separate processing of a foundation permit. De—watering design or coordination for subsoils hydrostatic conditions. Demolition or phasing plans. Design and agency coordination of grease interceptors. Building ?re sprinkler system design. Special coordination required due to tenant requirements for high pile storage [by major tenant,specialty ?re consultant and contractor). Hazardous waste or asbestos abatement plans or coordination. Seismic upgrade of building remodels. Storm Water Pollution Prevention Plan Preparation and processing of requests for reduction of plumbing fixtures (i.e. quantity of men's and women's restrooms,water closets,urinals,lavatories and drinking fountains)from those required per local adopted code provisions. Site visits by Architect or Architect's consultants (including special inspections when speci?cally required by the authority having jurisdiction over the project) beyond those noted in the scope of services. Providing services in evaluating an extensive number of claims or RFl's submitted by the Contractor or others in connection with the Work. Building Information Modeling (BIM),clash detection,constructability reviews, and all items used to create the Document or Bid set not speci?cally included here-in. Preparation of Client as-built drawings. KoppenhaferFisher Agenda Item #6.D. 14 Sep 2026 Page 114 of 181 I I -I II :‘I'I|I I I 'I I I '.''' .I II I I I .I ..II I I . I ''I I I.....IV I.I I -I I _I ,~,I I 3 II II II:I .I _:l:II I AI ;.- II I-l :‘*”—:~'1 I * I .I I-II II =I II ‘III' III II'..1 .I I..I I .--.-;Ix .I II ._II'I v II I _I I n -J .._II 3‘. I I _I .—I..'.r-I ' ”1 I II II I . Mr.Danny Pittman City of Atlantic Beach Utility Support Buildin gProjectNumber:2026-37 08.25.26 Page 9 of 13 Preparing documents for alternate,separate or sequential bids or providing services in connection with bidding,negotiation or construction prior to the completion of the Construction Documents Phase. LEED Certi?cation or processing. Contracting with a Commissioning agent and commissioning services beyond coordination as included in the scope of work. Coordination of the geotechnical /soils,traf?c,environmental or acoustical engineers'work excludes extensive time to evaluate,or prepare any drawings,on optional recommendations. Estimates of construction costs. VII.CLIENTTO PROVIDE A.Soils report. B.Topographic,tree and ALTA survey of existing conditions in CAD or similar digital format. C.Photos of all buildings. D.As-built plans for all buildings. E.Client/tenantapproval of structural column layout,facadeand design intent of exterior elevations. F.General Conditions of the Contract for Construction between Owner and Contractor.Should any provision of the Owner/Contractor Agreement relating to the Architect’s services be inconsistent with this Agreement,this Agreement shall govern the rights and obligations as between Owner and Architect. G.Written approval of schematic design,design development,and construction documents prior to proceeding to the next stage of document preparation. VIII.TERMS AND CONDITIONS Invoicing:We will be invoicing you on a monthly basis as the job progresses.Payment of invoices is due within thirty (30)days of the invoice date.It is understood that the payment of our invoices will be made on a timely basis and that no special/deferred payment schedule is required or agreed upon.Invoices not paid within thirty (30)days are subject to interest charges of one and one—halfpercent (1 1/2%)per month.Should regular payment of our invoices not be received within sixty (60)days of the invoice date,we reserve the right to stop all work on the project immediately thereafter.An additional five (5%)percent of the Architect's basic compensation shall KoppenhaferFisher Agenda Item #6.D. 14 Sep 2026 Page 115 of 181 ‘ ... n H .. u m -. .- .11 u l._ V I m. ‘l . “IA ... u: u m h Mr.Danny Pittman City Of Atlantic Beach Utility Support Building Project Number:2026— 3708.25.26 Page 10 of 13 be due from the Client for restarting the Project after the work is stopped at the Client’s request,or for other reasons not caused by the Architect,for thirty (30)days or more.No deductions shall be made from the Architect's compensation on account of penalty,liquidated damages or other sums withheld from payments to contractors or on account of the cost of changes in the work other than those for which the Architect is held legally liable in a court of competent jurisdiction.In the event of any action or proceeding in order to collect professional architectural and/or engineering fees, the Architect shall be entitled to recover collection costs,including attorney's fees,from the Client. Unless otherwise instructed,all invoices will be forwarded to the individual signing this Agreement. Professional Materials:Architect shall have the right to include photographic or artistic representation of the design of the Project among the Architect's promotional and professional materials,including the placement of banners at the project site.The Architect's materials shall not include the Client’s confidential or proprietary information if the Client has previously advised the Architect in writing of the specific information considered by the Client to be confidential or proprietary.The Client will provide professional credit to the Architect in the Client's promotional materials for the Project,whenever practical. Document or Bid Set:End product shall be 2 dimensional drawings and specifications to be printed or otherwise published by the Client for purposes of bidding and constructing the project, regardless of method of production.Drawings and specifications shall consist of electronic files produced in the Architect’s choice of computer aided drawing (CAD)platform. Ownership of Documents:All reports,plans,designs,specifications,field data,notes,construction documents,and other documents and instruments,including electronic files,("instruments of service”)prepared by the Architect shall remain the property of the Architect.The Architect shall retain all common law,statutory and other reserved rights,including the copyright thereto. Nevertheless,the Client shall have a licensed copy of all work product and instruments of service prepared under this Agreement upon completion of the services and payment in full of all monies due to the Architect.Architect's services are intended for the Client’s sole use and benefit and solely for the Client’s use on the project and shall not create any third party rights.Except as agreed to in writing,Architect’s services and work product shall not be used or relied on by any other person or entity,or for any purpose following substantial completion of the project.The Client agrees,to the fullest extent permitted by law,to indemnify and hold harmless the Architect, its officers,directors,employees and subconsultants against any damages,liabilities or costs, including reasonable attorneys’fees and defense costs,arising from or allegedly arising from or in any way connected with the reuse or modification of the instruments of services by the Client or any person or entity that acquires or obtains the documents from or through the Client without the written authorization of the Architect. Limitation of Liability:To the maximum extent permitted by law,the Client agrees to limit the Architect’s liability for Client damages to the Architect’s fee.This limitation shall apply regardless of the cause of action or legal theory asserted. Notwithstanding anything to the contrary set forth herein,it is hereby agreed,with respect to any claims and liability of Architect,hereunder and under any specific Agreement that:1.The sole and exclusive remedy shall be against Architect (not its officers or shareholders)and its corporate KoppenhaferFisher Agenda Item #6.D. 14 Sep 2026 Page 116 of 181 .I.1 : I I .....s V,I -.. I.u..I I I I ., I —.n .I I.“ III—I II“I I I‘n .II'-I I I -I —I..‘ I ‘H I _. __I II I.I I V :I IIvI .- I I-I I —III :''- ._I I _ II —I -'II I :I 'I "-I - I I II ‘ I I-I I II ---I I . .-=I .I: I I I I I I u 1 .».:I . II ‘2 I I I I ..v Mr.Danny Pittman City of Atlantic Beach Utility Support Buildin gProjectNumber:2026-37 08.25.26 Page 11 of 13 assets;2.No officer or shareholder of Architect shall be sued or named as a party in any suit or action;3.No judgment shall be taken against any officer or shareholder of Architect;4.No writ of execution will ever be levied against the assets of any officer or shareholder of Architect;5.The covenants and Agreements contained in this Section are enforceable by Architect and also by any of Architect's officers or shareholders. Assignment:The Client and Architect,respectively,may not assign their interest or obligation under this Agreement without the written consent of the other party,which consent may not be unreasonably withheld. Standard of Care:In providing services under this Agreement,the Architect will endeavor to perform in a manner consistent with and limited to that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. Since perfection is impossible to attain and is not contemplated or required of the design professional by the standard of care for the profession,the Architect makes no warrantee,either express or implied,that the design and construction documents produced by the Architect or their consultants will be free from errors.The Client shall include a contingency in the construction budget to cover these additional costs. Owner Provided Information and Approvals:Our work schedule and our fees are established based upon information and approvals being provided to us on a timely and efficient basis.The information provided is the basis for assumptions used to develop the Architect’s scope of services. In the event that any ultimate facts or events differ from such assumptions,Architect’s services, schedule,and compensation shall be adjusted accordingly.This is required in order for us to complete the work with the care and quality that is required of us as a part of the industry standard of care of our profession and meet the project schedule and our budget.Should the client provided information and/orapprovals not be made available to the Architect in a timely fashion, the Architect is entitled to an additional service fee. Termination:In the event of termination of this Agreement by either party,the Client shall within fifteen (15)calendar days of termination pay the Architect for all services rendered and all reimbursable costs incurred by the Architect up to the date of termination,in accordance with the payment provisions of this Agreement. In the event of any termination that is not the fault of the Architect,the Client shall pay the Architect,in addition to payment for services rendered and reimbursable costs incurred for all expenses reasonably incurred by Architect in connection with the orderly termination of this Agreement,including but not limited to demobilization,reassignment of personnel,associated overhead costs and all other expenses directly resulting from the termination. Reimbursable expenses:Reimbursable expenses are in addition to the base fee and will be billed at one and ?fteen hundreds [a 1.15 multiplier).Reimbursable expenses include expenses incurred by the architect and its consultants as they directly relate to the project.They are as follows: KoppenhafFisher Agenda Item #6.D. 14 Sep 2026 Page 117 of 181 .. I n h II '1 3'“ _-‘r ‘ |l I H I I.-:‘l |.3 ..|v I ' ..:v w _.-I'' I .I = I H u -u --Ll “ _'|I ..|-.=I I _|I I \I f H . I:‘-'I ..‘.1x I I-|\I In I ?ll IA I I...r‘l 'th ''‘|‘" In”W w:I -|I I ' I...I .I'“'I 1‘u a:‘ ' Mr.Danny Pittman City Of Atlantic Beach Utility Support Building Project Number:2026-37 08.25.26 Page 12 of 13 a.Reproduction,plots,standard form documents for Architect,Engineer,Owner and Contractor. b.Shipping,postage,delivery,courier,and express mail expenses. Transportation (mileage)in connection with the project and authorized out-of—town travel.Travel reimbursement includes airfare,lodging,meals,and transportation. (1.Cost of materials and labor charges associated with mounting or framing ?nish presentations,drawings,or illustrations. 9 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations,representations,or agreements either written or oral.This Agreement may be amended only by written instruments signed by both Owner and Architect. The laws of the State of Florida shall govern this agreement.If the terms of this Agreement meet with your approval,please execute both copies and return one [1)original to Fisher Koppenhafer for our ?les,retaining the second for your records.By signing and returning a copy of this proposal,you are entering into a binding contract with Fisher Koppenhafer.If this contract is not executed within 30 days,Fisher Koppenhafer reserves the right to revise fees and services as necessary.In the event the retainer check and/orpayment of the ?rst invoice are made without an executed contract,it is understood that the signed check will act as written acceptance of this Agreement.Please refer to Attachment ‘B’Contract Provision that form a part of this agreement. PURSUANT TO SECTION 558.0035 FLORIDA STATUTES,THE CONSULTANT’S CORPORATION IS THE RESPONSIBLE PARTY FOR THE PROFESSIONAL SERVICES IT AGREES TO PROVIDE UNDER THIS AGREEMENT.NO INDIVIDUAL PROFESSIONAL EMPLOYEE,AGENT,DIRECTOR,OFFICER, OR PRINCIPAL MAY BE INDIVIDUALLYLIABLE FOR NEGLIGENCE ARISING OUT OF THIS CONTRACT. -the remainder ofthis page is intentionally blank- KoppenhaferFisher Agenda Item #6.D. 14 Sep 2026 Page 118 of 181 The work described in this Agreement will not commence without a signed authorization.Please note your acceptance by returning one [1)signed copy of this to Fisher [Koppenhafer via mail. Should your schedule require that we start the work immediately,please send your signed Agreement back to us via email. Client accepts this Agreement and all of the terms and conditions set forth herein,by signing below or otherwise directing Architect to proceed with the work,or any portion thereof,described or contemplated herein. We would like to thank you for giving us the opportunity to be of service to you on this project. Mr.Danny Pittman City Of Atlantic Beach Utility Support Building Project Number:2026— 3708.25.26 Page 13 of 13 Mike Koppenhafer,AIA President Attachment cc:Principal in Charge Accounting Name and License Number of Architect Michael Koppenhafer,AIA Florida Architect License No.0014945 ACCEPTEDBYCLIENT City of Atlantic Beach Utility Department Fisher Koppenhafer TITL *It is understood the individual signing this Agreement is a representative of the Client and has contractual authority to sign on their behalf. BY" Danny Pittman NAME (TYPE/ KoppenhafewFisher DATE Sincerely, Agenda Item #6.D. 14 Sep 2026 Page 119 of 181 Page 120 of 181 I :I IIII II I I II... II I -: <. I _ l'-...II .' II = II I 'II I II ' I II I I :I I l‘.‘\ II .' I 1 III I _..I. I :. 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I III I.I II II I II -v,-. - I I II II 'I -" CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26—115 authorizing consulting services for the Senate Bill 64 Feasibility Study of Reuse discharge to Forested Wetlands SUBMITTED BY:Steve Swann,City Engineer TODAY’S DATE:September 2,2026 MEETING DATE:September 14,2026 The Governor of the State of Florida signed into law Senate Bill 64 which requires that municipal domestic wastewater utilities that dispose of treated ef?uent to surface waters eliminate the surface water discharge by January 1,2032.This law has been incorporated into Chapter 403.064,ES. The Legislature’s concern is that given Florida’s continued growth,there will not be adequate ground water resources available in the future to meet drinking water,agricultural and industrial demands.The Legislature’s intent is to eliminate surface water discharges to encourage the reuse of treated ef?uent for practices such as irrigation and drinking water and help ensure the sustainability of ground water resources . Eliminating the treated wastewater surface water discharge ?'om the Atlantic Beach Wastewater Treatment Facility is complicated and expensive.Expanding our reclaimed water irrigation system throughout the City as a solution is not economically feasible given our high ground water table,narrow right of ways and built out conditions.Some communities are opting to install injection wells that will inject the treated wasted several thousand feet deep and below the Floridan aquifer.This method of disposal will be a multimillion-dollar effort for the City for construction alone and will result in no ecological bene?t. As an alternative,staff have been working on a proposal to discharge the City’s highly treated wastewater to various drainage ditches and creeks throughout the City’s utility service area.This method will provide ecological bene?ts by mitigating saltwater intrusion and maintaining the health of the adjacent tree canopy.Our hardwood tree canopy in and adjacent to these areas already exhibit negative impacts from sea level rise.The implementation and operational costs of this method of disposal will be much less than the deep well injection option. In November 2025,the City submitted a feasibility study,prepared by the City’s consultant on this project, Geosyntec Consultants,Inc.,to the Florida Department of Environmental Protection (FDEP)to justify the wetland discharge method of disposal.FDEP indicated their willingness to explore the concept and provided comments requiring additional information and clari?cation.Staff and representatives from Geosyntec Consultants,Inc.recently met with FDEP to re?ne their comments and develop an approach to address them. As a result,Geosyntec Consultants,Inc.,prepared a proposal to complete the effort required to address FDEP’S cements.The scope of work proposed will hopefully serve to justify our proposal for an alternative wastewater disposal method and quantify the ecological bene?ts of the method. Agenda Item #6.E. 14 Sep 2026 Page 121 of 181 The City has a Professional Services Agreement with Geosyntec Consultants,Inc.under RFQ#25-01and this scope of work would be Task Authorization No.RFQ25-Ol-Geosyntec TA #2 under said agreement. BUDGET:Funds have been budgeted for this service in the Public Utilities Wastewater Treatment account 41 0-5508-535-63 00 for Project PU2522. RECOMMENDATION:Approve Resolution No.26-1 15 ATTACHMENT(S):l .Resolution No.26-1 15 2.Proposal from Geosyntec Consultants,Inc. PUBLIC OUTREACH:N/A REVIEWED BY CITY MANAGER: Agenda Item #6.E. 14 Sep 2026 Page 122 of 181 I I :I : II .- |. II |I. 'II .I 'I I II I:II “' II II II ‘I —,-..I [I II I . z ;II I I .I . II -,I III - -I I I 'II' I -.‘| II I 3 .I . I I . I' ,.H I : I..I M II-t I _I V‘II I v .-II I - .V =H' ._-:-I I ..I _‘'A II I]I .I ... -I _I . II I I I ,-I II _I '‘I ‘‘‘ II ‘ I I -I I 'l _-II RESOLUTION NO.26-115 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO GEOSYNTEC CONSULTANTS FOR PROFESSIONAL ENGINEERING SERVICES TO RESPOND TO FDEP COMMENTS REGARDING A FEASIBILITY STUDY OF DISCHARGING HIGHLY TREATED RECLAIMED WATER TO AREA DRAINAGE DITCHES TO PREVENT SALTWATER INTRUSION FROM KILLING ADJACENT WETLAND HARDWOOD TREES;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on August 26,2026,staff received a scope and fee proposal from Geosyntec Consultants in the amount of $158,195 to provide professional engineering services to respond to FDEP comments regarding the feasibility study of discharging highly treated wastewater to area drainage ditches to prevent saltwater intrusion from killing hardwood trees in the wetland areas along the drainage ditches;and WHEREAS,the City of Atlantic Beach Wastewater Treatment Facility currently discharges up to 1.5 million gallons per day of highly treated wastewater to the St.Johns River; and WHEREAS,Chapter 403.064,F.S.requires the City to remove this discharge from the St. Johns River by January 2032;and WHEREAS,sea level rise and increased tidal inundation are causing many of the hardwood trees in wetland areas along the City’s drainage ditches to show signs of stress;and WHEREAS,many of these trees are expected to die in the future as salinity levels increase in the drainage ditches due to higher sea levels;and WHEREAS,if a direct ecological bene?t can be demonstrated by discharging highly treated wastewater to targeted areas of the drainage ditches,then the requirements of Chapter 403.064,F.S.can be economically met;and WHEREAS,the tasks included in the Scope &Fee proposal include responding with data collection,scienti?c narrative,conducting reviews of the wetlands and comparing and presenting data to the FDEP;and WHEREAS,the City has a Professional Engineering Services Agreement with Geosyntec Consultants;and Agenda Item #6.E. 14 Sep 2026 Page 123 of 181 WHEREAS,funds for this project are available in the Public Utilities Treatment account 410-5508-535-6300 for Project PU2522. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City Manager to execute a Task Authorization with Geosyntec Consultants in the amount of $158,195 to address FDEP comments regarding discharging treated wastewater to forested wetlands as described in the Scope &Fee Proposal from Geosyntec Consultants dated August 26,2026. SECTION 2.The City Commission hereby authorizes the City Manager to approve a Purchase Order to Geosyntec Consultants in the amount of $158,195 for said Task Authorization. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 14th day of September.2026. Jason Gabriel,City Attorney Approved as to form and correctness: Curtis Ford,Mayor Donna L.Battle,City Clerk Attest: Agenda Item #6.E. 14 Sep 2026 Page 124 of 181 Vt H wwwngecsym’ec .con: Geosyntec H!w? u<ntccxwm 2201 NW 40th Terrace Gainesville,FL 32605 PH.386-256-1477 August 26,2026 Mr.Steve Swann,PE City Engineer City of Atlantic Beach 800 Seminole Road Atlantic Beach,FL 32233 Subject:Proposal to Address FDEP Comments RE:Feasibility Study of Re-Use Discharge to Forested Wetlands Atlantic Beach,Florida Dear Mr.Swann: Geosyntec Consultants,Inc.(Geosyntec)is pleased to provide this proposal for providing services to the City of Atlantic Beach (City)for the above-referenced project.The work will be performed under our Professional Engineering Services Agreement. PROJECT LOCATION The project area includes the incorporated areas of the City along with adjacent waters into which the City drainage discharges. PROJECT BACKGROUND AND DESCRIPTION Geosyntec and Frydenborg Ecologic,LLC.completed a feasibility study of preserving freshwater forested wetlands by mitigating saltwater intrusion and preventing ghost forest formation through the application of AWT reclaimed water into the City’s waterways.The report was submitted to the Florida Department of Environmental Protection (FDEP)for their review.The goal was to get feedback from FDEP regarding whether they considered this concept viable and pennittable.Following FDEP’s review,they indicated a willingness to explore the concept further and provided comments via email received on March 17,2026. FDEP has identi?ed some areas where supplemental information,clari?cation,or additional analysis will be necessary before reasonable assurance can be established for permitting this discharge as a bene?cial reuse wetland application.The comments were contained in a document attached to the email.The comment document is attached to this proposal for reference. SCOPE OF WORK The consultant shall perform the following tasks under this proposed scope of work to address the comments received from FDEP.It is noted that the premise of many of the comments were oriented towards the concept of a direct discharge to the wetland systems and not to the adjacent drainage ways and streams as is preferred by the City.This is an important distinction given the different permitting processes outlined in 62-610,F.A.C and 62-61 1,F.A.C.and the different required analyses to demonstrate reasonable assurance for each permitting process.Additional discussions between Geosyntec and the City may be needed to determine a revised approach to address FDEP’s comments The tasks are organized based on the FDEP comment number (Comment Document attached). 1.TASK 1:Re ulato Classi?cation and Bene?cial Use Framin FDEP Comment 1 Geosyntec will create scienti?c narrative that project is consistent with 62-610.810(2)(g),F.A.C.,and aligns with the legislative preference for bene?cial reuse expressed in Section 403.064,F.S. 2.TASK 2:H drolo ic Characterization and Com atibilit FDEP Comment 3 Geosyntec will perform the following subtasks: 0 Conduct review of Florida forested wetland hydrographs to demonstrate that the increase in stage is de minimus. Agenda Item #6.E. 14 Sep 2026 Page 125 of 181 tv I I w.geosyntec.com Geosyntec 2201 NW 40th Terrace Gainesville,FL 32605 '386-256-1477 0 Prepare water balances for 4 wetland systems including ppt,ET,surface water in?ows (includes tidal),GW to streams/canals,RW,SW out?ows (includes tidal).The question appears to assume discharge to wetlands,not stream/canals. -Provide narrative on reuse discharge operations during rain/non rain events. 0 Calculate HRT based on DEM and a range of RW application rates.The question appears to assume discharge to wetlands,not stream/canals. 0 Use a combination of available water level data from the City and tidal records for Mayport to estimate wetland inundation frequency 3.TASK 3:Dischar e Routin :Draina ewa s vs.Forested Wetlands FDEP Comment 4 Geosyntec will perform the following subtasks: o For each proposed application site,provide a characterization of the associated drainageway, including whether it is a natural stream or a dredged/constructed canal.Examine aerials and ?eld truth using FDEP Habitat Assessment criteria speci?cally for channelization.This will utilize results from Task 4 (FDEP Comment ) 0 Provide a more quantitative discussion of seepage into the wetland root zones during low/no rainfall periods.Includes Task 6 discussion regarding salinity reduction in the wetlands/streams/canals. 0 Prepare narrative discussing desired regulatory pathway. 4.TASK 4:Water uali Nutrient Loadin and Im aired Receivin Waters FDEP Comment 2 Geosyntec will perform the following subtasks: o Analyze both ef?uent and receiving water quality data for TN,TP,and chlorophyll,calculate summary statistics.Calculate ef?uent loadings for past 3-5 years. 0 Provide an analysis,including literature sources,demonstrating that reclaimed water application will not cause nutrient imbalance,nuisance vegetation conditions,or secondary water quality impacts,consistent with Chapter 63-302,F.A.C. 0 Estimate nutrient load reduction in each wetland and subsequent nutrient load leaving the wetland systems using Kadlec and Wallace (2009)for a range of RW discharges.The question assumes direct discharge to wetlands. 0 Address the following impairments (Includes estimating ?ushing time for each WBID): o WBID 2227B (Sherman Creek,marine portion)—listed for Enterococci o WBID 2227A (Sherman Creek,freshwater portion)—listed for Total Phosphorus. Dissolved Oxygen,Chlorophyll-a,and E.coli 0 WBID 2266 (Hopkins Creek,predominately marine)—listed for Enterococci 5.TASK 5:Site-S ecifie Characterization and Salinit Im act Assessment FDEP Comment 6 Geosyntec will perform the following subtasks: I A description of the current level or severity of saltwater-related tree mortality or physiological stress at each proposed application site,to the extent quantifiable.Will use aerials and GIS analyses,with ?eld checking where accessible. 0 Estimate expected salinity reduction at each application site under the 1.5 mgd scenario.Would estimate for no/low rainfall,rainfall and high astronomical tides and storm surge. 0 One ?eld day to ground truth aerial and GIS analyses. Agenda Item #6.E. 14 Sep 2026 Page 126 of 181 .A www.geosyntec.com Geosyntec 2201 NW 40th Terrace Gainesville,FL 32605 PH 386-256-1477 consultants 6.TASK 6:Ph sical Modi?cations and Wetland Im acts DEP Comment 7 Geosyntec will prepare system component concepts and narrative discussing permitability and potential ERP criteria. 7.TASK 7:Monitorin and Ada tive Mana ement FDEP Comment 8 Geosyntec will perform the following subtasks: o Analyze salinity data to support development of a practical monitoring program and performance benchmarks. I Devise a practical monitoring program and performance benchmarks. 0 Develop Operational Guidelines and expected operations time horizon 8.TASK8:Re orts Upon completion of Tasks 1 through 7,a draft report will be prepared and provided to the City for review and approval.The report will outline the data and analyses completed,the results of the hydrological and biological wetland assessments (including species lists with hydrologic tolerances),and other aspects relative to permit application if it is determined to move forward with the project.Additionally,if it is determined to move forward,a preliminary cost to carry through permitting will be provided.Upon receipt of comments from the City,a ?nal version of the report will be developed and submitted. 9.TASK 9:Meetin s Geosyntec will meet with the City to discuss on-going work and findings DELIVERABLES a.Draft Comment Response Report b.Final Comment Response Report SCOPE ASSUMPTIONS 1.The City shall provide all pertinent and available supporting information and will make it available to Geosyntec. 2.This scope of services has assumed that the consultant will n_ot be involved in any face-to-face meetings during the duration of the project other than meetings associated with the site visits under Task 5. 3.All deliverables to the County will be electronic.No hard copy reports are included. BUDGET ESTIMATE Geosyntec proposes to provide the services discussed herein for $158,195 on a not-to-exceed basis,in accordance with the terms and conditions speci?ed herein and pursuant to the Professional Engineering Services Agreement.The not-to-exceed amount is based on our estimated budget for performing these services,which includes the labor and other direct costs necessary to complete the work scope described in the proposal. Project efforts will be billed to the City on a time and materials basis.Invoices will be structured to list project tasks (and other direct cost)with accomplished percent complete,then corresponding budget invoiced,overall budget expended and overall budget remaining.A separate status report will be provided to the City’s project manager providing a narrative of work accomplished supporting the invoice. Agenda Item #6.E. 14 Sep 2026 Page 127 of 181 Duration Cumulative Duration '1‘kas (Weeks)(Weeks From NTP) Geosyntec Task 1 —Regulatory Classi?cation and Bene?cial Use Framing Task 3 —Discharge Routing:Drainageways vs.Forested Wetlands 2201 NW 40th Terrace Gainesville,FL 32605 PH 386-256-1477 www.geosyntec.com Task 2 —Hydrologic Characterization and Compatibility Task 4 —Water Quality,Nutrient Loading,and Impaired Receiving Waters Task 5 —Site-Speci?c Characterization and Salinity Impact Assessment Task 6 —Physical Modi?cations and Wetland Impacts 1 12 Task 8 —Comment Response Report 2 15 CLOSURE We appreciate the opportunity to work with the City on this project.If you have any questions or comments regarding this proposal,please do not hesitate to contact me at (850)591-1888. Sincerely, Steven J.P ene,PhD Senior Principal -Project Manager Task 7 —Monitoring and Adaptive Management speene@appliedtm.com SCHEDULE Geosyntec can begin work immediately upon receipt of the Notice to Proceed (NTP)and proceed per the estimated schedule below.Work will commence and proceed in accordance with the schedule provided. Agenda Item #6.E. 14 Sep 2026 Page 128 of 181 Attachment A Atlantic Beach WWTF Permit Number FL003 87 76 Duval County 1.Re ulato Classi?cation and Bene?cial Use Framin The feasibility study articulates a bene?cial ecological objective of preserving freshwater forested wetlands by mitigating saltwater intrusion and preventing ghost forest formation.The goal of creating freshwater salinity barriers through increased hydraulic head is consistent with the wetland enhancement and restoration category recognized under paragraph 62-610.810(2)(g),F.A.C.,and aligns with the legislative preference for bene?cial reuse expressed in Section 403.064,FS To establish a clear regulatory basis for permitting,please supplement the proposal to address the following: a.Explicitly state that the proposed discharge is intended to be permitted as reclaimed water reuse under Chapter 62—610,F.A.C.,not as ef?uent disposal,and identify the speci?c subsection of rule that supports this classi?cation b.Provide an explicit comparative summary explaining why this approach is environmentally preferable to continued deep well injection,consistent with Section 403.064,F.S.,and Department reuse policy.While the feasibility study implicitly addresses this,a direct regulatory-record summary will strengthen the application. Scienti?c Basis for Environmental Bene?t The report provides extensive peer-reviewed literature documenting salinity thresholds for the dominant freshwater wetland tree species present at the site.Of the 15 woody species identi?ed,11 are characterized by very low salinity tolerance,with adverse chronic effects documented near 1 PSU.Site-speci?c conductance data collected during two spring tide events (September and October 2025)con?rm that salinity at the sampling locations substantially exceeds tolerance thresholds (11.6-26.5 PSU).The linkage between freshwater augmentation and maintenance of bene?cial wetland function is well supported. No additional information is requested under this criterion at this time. The Department notes,however,that the long-term viability of this approach must be considered in light of projected sea level rise.The feasibility study itself concludes that these wetlands would likely be eliminated prior to 2040 under a no-action scenario and that freshwater augmentation would prolong wetland function “potentially for decades,”but not inde?nitely.The City should address this temporal constraint in its adaptive management framework (please see Section 8 below). 3.H drolo ic Characterization and Corn atibili Agenda Item #6.E. 14 Sep 2026 Page 129 of 181 The feasibility study uses the City’s ICPR Version 4 model to simulate water level changes under a 1.5 Million Gallons per Day (MGD)reclaimed water application scenario.This modeling was constructed under no-rain,base-?ow conditions,and project increases in base water levels ranging from 0.36 to 1.2 inches at the sampling station locations.The Department considers this a useful ?rst step;however,the hydrologic analysis requires additional information before the Department can evaluate compatibility with applicable permitting requirements under Rule 62-61 1.600,F.A.C.Please provide: a.A quantitativewater balance for the wetland systems incorporating all relevant hydrologic components:precipitation,surface water flows, groundwater exchange,evapotranspiration,applied reclaimed water,and surface water out?ows.The ICPR modeling presented in Section 4.1 addresses water level response but does not constitute a full water balance for permitting purposes. b.A demonstration that the proposed discharge will not alter the natural hydroperiod beyond acceptable variability as required under Rule 62- 611.600,F.A.C.Baseline data on current inundation frequency and duration at each application site should be provided to support this analysis. c.Clari?cation on whether the 1.5 MGD application rate represents a maximum continuous discharge under all conditions.The ICPR model scenarios were run under no—rainconditions;please address how the applied reclaimed water ?ow would be managed during rainfall events, elevated water stages,or high-tide conditions to avoid compounding water level effects beyond those modeled. d.An estimate of hydraulic retention time and water residence in the wetland systems,particularly given the tidal connectivity and the presence of de?ned ?ow paths. e.Baseline information on current water levels in the drainageways and wetland areas,and current inundation frequency,to support the hydroperiod compatibility analysis above. 4.Dischar e Routin :Draina ewa s vs.Forested Wetlands The feasibility study describes routing AWT ef?uent “to the head of the drainageways or to various locations along them that drain to the forested wetland areas”(page l-l).Section 3.2 of the study further explains that the typical con?guration consists of de?ned channels (both natural streams and dredged channels,e.g.,Sherman’s Canal)through which stormwater and tidal ?ows primarily occur,with wetland inundation occurring secondarily when banks are over?owed. a.If the project were to be permitted under Chapter 62-61],F.A.C.,the reclaimed water would need to be discharged to the wetland systems,not to conveyances or streams.If the proposed application points are primarily in drainageways,the City should address how the regulatory requirement Agenda Item #6.E. 14 Sep 2026 Page 130 of 181 for direct wetland application is satis?ed under this con?guration or propose a revised approach that more directly targets the forested wetland root zones. b.For each proposed application site,provide a characterization of the associated drainageway,including whether it is a natural stream or a dredged/constructed canal.The feasibility study identi?es Sherman’s Canal as a constructed drainage feature;similar clari?cation is needed for the other application points.This has direct bearing on the applicable regulatory pathway and the anticipated water quality behavior of the discharge. .Water ualit Nutrient Loadin and Im aired Receivin Waters The feasibility study reports that the City’s reclaimed water has a measured salinity of 0.5 PSU,which is below the 0.7 PSU soil salinity threshold identi?ed in the literature as an early warning indicator of forest community stress.The study does not address the broader water quality implications of introducing reclaimed water to these systems,however,and several issues require additional analysis: a.The proposal does not evaluate nutrient mass loading (Total Nitrogen and Total Phosphorus)to the wetland systems or their nutrient assimilative capacity.Please provide an analysis demonstrating that reclaimed water application will not cause nutrient imbalance,nuisance vegetation conditions,or secondary water quality impacts,consistent with Chapter 63-302,F.A.C. b.Address potential downgradient effects on surface water and groundwater quality,particularly given the tidal connectivity described in the study.If the wetland systems have de?ned outlets to downstream receiving waters, provide an estimate of anticipated flow and constituent loading leaving those systems under the proposed augmentation scenario. c.The Department has identi?ed that several waterbody identi?cation numbers (WBIDs)in the Atlantic Beach area are currently listed as impaired.The six salinity sampling stations in the feasibility study appear to fall within WBID 2227A based on Figure 1—1.The following impairments should be speci?cally addressed: i.WBID 2227B (Sherman Creek,marine portion)—listed for Enterococci ii.WBID 2227A (Sherman Creek,freshwater portion)—listed for Total Phosphorus,Dissolved Oxygen,Chlorophyll-a,and E.coli iii.WBID 2266 (Hopkins Creek,predominately marine)—listed for Enterococci Please address how the proposed discharge is consistent with applicable water quality standards for these impaired waterbodies. Agenda Item #6.E. 14 Sep 2026 Page 131 of 181 6.Site-S eci?c Characterization and Salini Im act Assessment The feasibility study presents salinity data from two spring tide sampling events that demonstrate stress-level salinities during those conditions but represent a narrow temporal window.To support a more complete site characterization, please also provide: a.Clari?cation on whether the speci?c conductance values in Tables 3-2 and 3-3 are representative of all proposed wetland application sites. b.A description of the current level or severity of saltwater-related tree mortality or physiological stress at each proposed application site,to the extent quanti?able.The feasibility study documents mortality qualitatively through ?eld observation and photographs but does not provide site-by- site severity estimates. c.An estimate of the expected reduction in salinity at each application site under the proposed 1.5 MGD augmentation scenario.The ICPR model projects water level increases at each station but does not model the resulting change in salinity concentration at the wetland root zone. 7.Ph sical Modi?cations and Wetland Im acts The feasibility study references the possibility of installing structures to impede saltwater or divert freshwater as a resiliency strategy (Section 4.5,Table 4—4),and notes that reclaimed water would be introduced into the storm sewer system adjacent to the wetlands (Section 4.1).If any physical modi?cations are required, including water control structures,spreader systems,or conveyance modi?cations,please: a.Identify the nature and extent of any proposed physical modi?cations to the wetland or drainage systems. b.Describe how potential wetland impacts from those modi?cations would be minimized and whether authorization under applicable wetland Rules would be required. 8.Monitorin and Ada tive Mana ement The feasibility study does not include a monitoring plan or adaptive management framework,both of which are essential to providing the reasonable assurance required for permitting under Rules 62—610.800and/or 62-61 1.600,F .A.C.At minimum,please include: a.A monitoring plan addressing salinity levels (in the drainageways,wetland root zones,and at downstream receiving water points),water stages, vegetation response (canopy cover,species composition,mortality),and relevant water quality parameters including nutrients and fecal indicators. b.De?ned performance benchmarks tied to the freshwater habitat protection goals in the feasibility study,including salinity targets consistent with the literature thresholds (e.g.,maximizing root zone salinity below 0.7 PSU as Agenda Item #6.E. 14 Sep 2026 Page 132 of 181 a long-term goal,and reducing duration of exposure above 1.5-4.2 ppt for mature tree species). Adaptive management triggers specifying the conditions under which operating parameters would be adjusted,including responses to nutrient or water quality exceedances,unexpected changes in hydroperiod,or evidence of inadequate salinity reduction in the target wetland areas. .A long-term perspective on the operational horizon of the project in light of sea level rise projections,consistent with the feasibility study’s conclusion that protection may be achievable for decades but not inde?nitely Agenda Item #6.E. 14 Sep 2026 Page 133 of 181 Page 134 of 181 f I .I II II I ‘l I I. . I . I I .u I H <. m CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-102 to award Bid No.2526-14:Multi-Year Contract for Landscape Maintenance SUBMITTED BY:Matt Krug,Public Works Deputy Director Troy Stephens,Public Utilities Director Amanda Askew,Neighborhoods Director DATE:September 9,2026 MEETING DATE:September 14,2026 SUMMARY:This item was previously deferred by the City Commission to allow staff to provide additional information justifying the outsourcing of landscape maintenance services and to re?ne the contract scope. On July 22,2026,?ve (5)bids were received for Bid No.2526-14 Multi-Year Contract for Landscape Maintenance.The scope provides comprehensive landscape maintenance for City Streets, City Parks and Common Areas,and Public Utilities Facilities.Bids ranged from $184,800 to $321,300 annually,with Lawn Crafters LLC submitting the lowest responsive bid at $184,800. Subsequent to the initial bid opening,staff adjusted the contract limits to remove the Neptune Beach portion of the Atlantic Boulevard ?yover,which is no longer part of Atlantic Beach's maintenance responsibility.Lawn Crafters LLC’s original bid included $20,480 for this location.Deducting this scope reduces Lawn Crafters LLC’s annual contract amount from $184,800 down to $164,320. Cost &Operational Justi?cation: o Establishes a ?xed annual cost paid in 12 monthly installments over 5 years,shielding the City from unexpected equipment repair bills,seasonal overtime spikes,and staf?ng shortages. o Avoids major capital purchases for ?eet vehicles,commercial mowers,fuel,and turf chemicals—all of which are fully covered by the contractor. o Eliminates municipal liabilities for employee bene?ts,pension contributions,and workers‘ compensation..Transfers the specialized licensing,storage,and insurance liabilities required for fertilizer and pesticide application directly to the vendor,while indemni?cation clauses protect the City against third-party property damage or injury claims Staff Report for Res.No.26-102 to award Bid 2526-14 Multi-Year Contract for Landscape Maintenance Page 1 of 2 Agenda Item #8.A. 14 Sep 2026 Page 135 of 181 BUDGET IMPACT There is adequate funding in the Public Works Streets Contractual Services account,Public Utilities Water Utility Contractual Services account,and Parks Contractual Services account to cover the annual cost of this contract. STAFF RECOMMENDATION Adopt Resolution No.26-102. PUBLIC OUTREACH 0 Website ATTACHMENTS 1.Resolution No.26-102 2.Bid No.2526-14 Tabulation 3.Bids are on ?le with the City Clerk’s Of?ce 4.Landscape Cost Analysis—Justi?cation2026 REVIEWED BY CITY MANAGER: Staff Report for Res.No.26-102 to award Bid 2526-14 Multi-Year Contract for Landscape Maintenance Page 2 of 2 Agenda Item #8.A. 14 Sep 2026 Page 136 of 181 -..-I._ ..l I... III .. . I '- I t ...I |. I .... I I |I .i .g; 'I II 'I 4 .. _u ' I .. |.‘l‘ ,.I I H |’'I I _.w - H:l I I H II 'H n I"I’‘I ' II II‘II I " I n I ..—.:I I. I u I .I _ I.II ---H “II I ‘l _.I II . I I. =I I -. I I I 'IIH .I I h l‘= ''m -t RESOLUTION NO.26-102 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING BID 2526-14 MULTI-YEAR CONTRACT FOR LANDSCAPE MAINTENANCE;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City advertised Bid No.2526-14 Multi-Year Contract for Landscape Maintenance,and ?ve bids were received and opened on July 22,2026;and WHEREAS,the purpose of this contract is to provide landscape maintenance service for City Streets,City Parks and Common Areas,and Public Utilities Areas as described in the bid documents;and WHEREAS,the bids ranged from $184,800 to $321,300 annually,with Lawn Crafters LLC being the lowest bidder;and WHEREAS,City staff contacted the provided references,including the City of Jacksonville and the Jacksonville Aviation Authority,and all were very pleased with Lawn Crafters LLC’s performance;and WHEREAS,the period of the contract for Landscape Maintenance shall expire ?ve (5) years after the date of commencement,and the Contractors may cancel the contract at the end of the 3rdor 4thanniversary year,without cause,upon six (6)months prior written noti?cation to the City;and WHEREAS,There is adequate funding in the Public Works Streets Contractual Services account,Public Utilities Water Utility Contractual Services account,and Parks Contractual Services account to cover the annual cost of this contract. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes aWardingBid No.2526-14 to Lawn Cra?ers LLC; SECTION 2.The City Commission hereby authorizes the City Manager to execute the contracts with the above-mentioned companies; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. Resolution No.26—102to award Bid No.2526—14Multi-Year Contract for Landscape Maintenance Page 1 of 2 Agenda Item #8.A. 14 Sep 2026 Page 137 of 181 Donna L.Ba?le,City Clerk Approved as to form and correctness: PASSED AND ADOPTED by the City of Atlantic Beach,this 14thday of August,2026. Resolution No.26-102 to award Bid No.2526-14 Multi—YearContract for Landscape Maintenance Page 2 of 2 Curtis Ford,Mayor Jason Gabriel,City Attorney Attest: Agenda Item #8.A. 14 Sep 2026 Page 138 of 181 91 pp w >< > < > < > < > < > < x x x g x x x x x x x x x x x x x x x x x mm d m m d n w m:3 3 n53 . 3 en d o w m u u m En . no u n >< > < > < > < > < > < > < > < > < > < > < > < > < > < > < > < > < > < > < > < > < > < > < > < > < > < > < ca d m ? u m n oo ? m m ? w co d m ? h w oe d e q r m n n _w > o . _ n E < co _ m m _ E E o o Lo ? c m Em m c m s . \E o uc m m_ m > _ m c < Ew E t m n m o co uw m w n Em we Em 3 < xg x x x x x x x x x x x x x x x x mNON.NN23 . 52 3 9 5 2 5 8:22:35.«£823 L8 82 5 8 .. m m > . _ . _ = = >< 3 < > < > < > < > < X X X X X X X X X X X X X X X X X X X X X oe d o m ? Fm 86 3 6 r» 8. 8 “ . 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A . 14 S e p 2 0 2 6 Pa g e 1 3 9 o f 1 8 1 From:Matthew Krug,Deputy Director of Public Works -Operations Amanda Askew,Neighborhoods Department Troy Stephens,Director of Public Utilities MEMO To:Kevin Hogencamp,City Manager City of Atlantic Beach Public Works Department Date:8/26/26 OOOOOO Re:Bid No.2526-14 Multi-Year Contract for Landscape Maintenance Contract Overv'w 'No.2526-14 The City of Atlantic Beach has solicited bids for a 5-year contract commencing October 1, 2026,to provide complete landscape maintenance across four primary municipal classifications: Areas of Work: 0 Streets &Right-of-Ways:Includes the following:.Atlantic Blvd Medians:Mayport Rd to 3rd St.Mayport Rd Corridor:Mayport Rd Flyover,retention areas,and medians (Both reimbursed through an FDOTinterlocal agreement).Added Alternate #3:11 landscaped medians on Mayport Rd (from Dutton island Rd north to Pioneer Dr) (Reimbursed by the City ofJacksonville) .City Parks &Beach Accesses:Includes the following: Frasier Park/Five-way Howell Park intersection Waters Park Bull Park,Ashby Park Beaches Veterans Donner Park Memorial Park Jordan Park Jack Russell Park Johansen Park 1200 Sandpiper Ln.,Atlantic Beach,FL 32233 cc: Agenda Item #8.A. 14 Sep 2026 Page 140 of 181 Egg—ML. 10th St.Access 11th St.Access 12th St.Access Rose Park Atlantic Beach Dog Park W.6th St.Overlook Tideviews Park 13th St.Access Ahern St/Ocean Rescue 19th St.Access (With Two 3rd St.Access Island Medians) 4th St.Access 0000000000 0 Wa stewater Plant #1 o Wonderwood Field Water Plant #4 (Buccaneer Lift Station)0 Donner Rd.Lift Station Water Plant #1 o Lakeside Lift Station Water Plant #2 0 Palm Ave Lift Station Water Plant #3 Common Areas:Includes City Hall and Public Safety neral Contract Sco eration Comprehensive turf care includes routine mowing,mechanical edging,string trimming,manualweeding,routine plant bed care,Crape Myrtle pruning,litter pickup,and green waste disposal. Weekly mowing from March through November and bi-weekly mowing from December through February for most areas. Regular lawn and plant bed fertilization,preventative treatments for common turf pests and diseases,and routine soil pH testing/amendments.Pest control and turf fertilization apply strictly to specified park and facility locations.Includes a monthly flea treatment for the dog parks. Weekly checks for damaged irrigation components/leaks and monthly controller performance audits.Water schedules must strictly follow St.Johns RiverWater Management District (SJRWMD)guidelines and City ordinances. Regular maintenance is done by a three-man crew working a full 40-hour work week. Services such as irrigation,fertilization,and landscape improvements are done by sub-contractors or different division managers within the company that is under contract. Public Utilities Facilities:Includes the following: Agenda Item #8.A. 14 Sep 2026 Page 141 of 181 Cost-Bengfit Analysis:Contracting Out v5.ln-House City Staff Outfitted Pickup Truck 1 $60,000.00 $60,000.00 Total Descri tion uant't Unit CostpQIy Expenditure 2 FTEs 3 FTEs $71 ,000.00 $355,000.00 $142,000.00 $710,000.00 $213,000.00 $1,065,000.00 Staffing Level Annual Labor Cost 5-Year Labor Total .Base Annual Salary:$40,000.00 .Employee Benefits:$25,000.00 .Insurance Coverage &Hiring Costs:$6,000.00 .Fully Burdened Annual Cost per FTE:$71,000.00 ln-House Staffing Scaling Scenarios $12,000.00 $400.00 $1 ,200.00 Landscape Trailer J 1 $5,000.00 $5,000.00 r.-.«-m,,-_._.__-,__.__,-___W ____~..f __._.___.,,.,,7 ,,____-________.,H. IInitialSupplies(blades,trimmer string,etc.)1 $3,000.00 $3,000.00 1Equipment I Item _..,r"....?- __-____..,.w______,| Commercial Mowers 1 [136, .__l "ruff 1W_._J Weedeaters 1 FT Initial Equipment &Capital Outlay Cost Breakdown (In-House Crew) Cost Breakdown Per Full-Time Employee (FI'E)at Base Level Salary (Approximate) Agenda Item #8.A. 14 Sep 2026 Page 142 of 181 $500.00 $500.00 $400.00 $400.00 $400.00 $1 ,200.00 Total EqUIpment /Item Descriptlon Quantity Unit Cost Expenditure Edgers 3 $400.00 $1 ,200.00 Total Initial Capital Investment —— Contracting Out vs.ln-House Cost Comparison 0 tion Year 1 Cost (Labor +Annual Base 5-Year Total p Capital Investment)(Years 2-5)Cost In-House Crew (3 FTEs +Equipment)$321,500.00 $213,000.00 $1 ,173,500.00 Lawn Crafters $1 84,800.00 $184,800.00 $924,000.00 Cost Justification Contracting the services establishes a predictable,fixed annual expense paid in 12 equal monthly installments over a 5-year term.Indemnification clauses and vendor insurance requirements protect the City against third-party property damage or liability claims during maintenance operations. Direct labor costs do not include essential capital investments forfleet vehicles, commercial mowing equipment,fuel,turf chemicals,or equipment maintenance costs— all of which are fully covered under the vendor contract terms.Operational budget variances occur due to unexpected equipment breakdowns,seasonal overtime during heavy growth months,and staffing shortages. Contracting eliminates permanent long-term municipal liabilities associated with employee benefits,workers'compensation insurance,and retirement contributions.This also covers liabilities associated with storage and application of fertilizers and pesticides, both require specific licensing and subsequent insurance coverage. Awarding Bid No.2526-14 to Lawn Crafters saves the City an approximate minimum of $249,500 over five years compared to hiring in-house staff while shifting equipment costs, insurance,and chemical licensing liabilities directly to the vendor Backpack Blowers Pole Saw Hedge Trimmer $1 08,500.00 Agenda Item #8.A. 14 Sep 2026 Page 143 of 181 Historical Costs 0 Bid No.1516-4 -Approved on August 4,2016 -R&D Landscape $142,419 annually 0 Bid No.2021-13 &2021-14 -Approved on August 11,2021 —Total $206,830 annually 0 Public Works/Parks —Brightview Landscape Services -$180,360 annually 0 Public Utilities —Yellowstone Landscape —$26,470 annually Agenda Item #8.A. 14 Sep 2026 Page 144 of 181 I|I l'I I I I III 'I "'‘l 7..II .- A I '- .; I‘M ‘|. I II I) ._I I ._ _I I I .[lI-.I I .1 I I.'II '=.. I In '"'' "..I ---:"‘' . I z.. .I III ‘1 :4 .-I ...-|.-II .I.I...I I 'i I .II I I -'Il ' :I I ‘l 'I II I V“ I I :I I .=_:-.?-w II II _.I ....‘--I II "I I ‘\l '. II I . 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I ~I I CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-109 Emergency Expenditure and Contract with Hager Construction for Structural Pilings at Sunset Pier,Tide Views Preserve SUBMITTED BY:Amanda L Askew,Neighborhoods Department Director TODAY’S DATE:August 27,2026 MEETING DATE:September 14,2026 BACKGROUND: Sunset Pier at Tide Views Preserve provides residents and Visitors with access to the Intracoastal Waterway and the surrounding natural resources,making it a valued and heavily utilized asset within the park.The pier’s structural pilings are critical components of the facility,providing essential support,stability,and structural integrity.The condition of these pilings was not identi?ed or addressed as part of the previous re—deckingproject,which was completed under prior Public Works leadership. The City has evaluated the condition of the existing pilings and determined that immediate corrective action is necessary to address the structural de?ciencies and protect public safety.In response to the emergency condition,the City solicited three bids for the required work.Hager Construction was identi?ed as a quali?ed and experienced contractor capable of completing the structural piling work within the timeframe necessary to address the emergency. Although Hager Construction's proposal was not the lowest bid received,the proposals were not based on equivalent scopes of work.Hager Construction's proposal includes the replacement of 42 structural pilings,while the other bids were based on the replacement of only 18 pilings. Accordingly,Hager Construction's proposal provides a substantially greater scope of work and addresses the City's identi?ed needs more comprehensively. Additionally,the City has recently contracted with Hager Construction for dune walkover construction projects and has been very satis?ed with the quality of the work,professionalism,and overall performance demonstrated on those projects.Based on the contractor‘s experience, demonstrated performance,proposed scope of work,and ability to promptly address the emergency condition,staff recommends proceeding with Hager Construction. BUDGET IMPACT The proposed cost is $109,340.00 and money has been identi?ed in the FY 2025-2026 budget out of public works #PW2606 “Dutton Island Multi-Use Path”account #300—5002—541-6300.This project has remaining money since the design work is only being completed this budget year. Agenda Item #8.B. 14 Sep 2026 Page 145 of 181 STAFF RECOMMENDATION Approve Resolution No.26-109 and authorize the City to contract with Hager Construction.to complete the emergency pilling repairs on Sunset Pier at Tide Views Preserve in the amount of $109,340.00 and authorize the City Manager to execute the contract. PUBLIC OUTREACH Website Local schools Social media E-Newsletter Utility bill newsletter News release ATTACHMENTS 1.Resolution No.26-109 2.Bids BY CITY MANAGER: Agenda Item #8.B. 14 Sep 2026 Page 146 of 181 'I ‘I .. II . ‘I‘I... .I 'II- I. H III =-..-I :I .I. . I .I l -.—~I:I -.I I I u I m ..I ‘ ..I .|-.-‘ . I 7‘ Z t ...-... -.1. 'I I u I'I -VI II II III II I.I RESOLUTION NO.26-109 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING AN EMERGENCY EXPENDITURE FOR THE REPAIR AND REPLACEMENT OF STRUCTURAL PILINGS ASSOCIATED WITH SUNSET PIER AT TIDE VIEWS PRESERVE;AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH HAGER CONSTRUCTION FOR THE NECESSARY STRUCTURAL PILING WORK;FINDING THAT THE EXPENDITURE IS NECESSARY TO PROTECT PUBLIC SAFETY AND PREVENT FURTHER DAMAGE TO CITY PROPERTY;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS,PURCHASE ORDERS,AND OTHER DOCUMENTS NECESSARY TO EFFECTUATE THE PURPOSES OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach,Florida (the "City"),owns and maintains Sunset Pier at Tide Views Preserve as a public recreational facility;and WHEREAS,the structural pilings supporting Sunset Pier are essential to the stability,structural integrity, and safe use of the pier;and WHEREAS,the City has identi?ed conditions affecting the structural pilings that require immediate corrective action to protect the structural integrity of Sunset Pier and prevent further deterioration,damage,or loss of City property;and WHEREAS,the condition of the structural pilings presents a potential public safety hazard to residents, Visitors,City employees,contractors,and other members of the public who may access or be in the Vicinity of Sunset Pier;and WHEREAS,continued deterioration or failure of one or more structural pilings could compromise the stability of the pier,increase the potential for injury or property damage,and result in a more extensive and costly repair or replacement project if corrective action is delayed;and WHEREAS,immediate action is necessary to address the structural condition,protect the public from potential hazards,and preserve the City's investment in Sunset Pier and Tide Views Preserve;and WHEREAS,Section 2-336 of the City of Atlantic Beach Code of Ordinances provides an exception to the City's formal bid procedures for emergencies involving public health or safety and where immediate expenditures are necessary for repairs to City property to protect against further loss or damage to City property or to prevent or minimize serious destruction of City services;and WHEREAS,Section 2-338 of the City Code authorizes the City Manager to approve purchases and contracts in excess of $25,000 when the goods or services are related to items exempted ?om the City's formal bid procedures,including emergency procurements authorized pursuant to Section 2—336;and WHEREAS,City staff has determined that Hager Construction is quali?ed and capable of performing the structural piling work necessary to address the identi?ed condition and that entering into a contract with Hager Construction is in the best interest of the City under the circumstances;and Page 1 of 2ResolutionNo.26-109 Agenda Item #8.B. 14 Sep 2026 Page 147 of 181 WHEREAS,the City Commission ?nds that the circumstances described herein constitute an emergency requiring immediate expenditure to protect public safety and prevent further damage to City property;and NOW THEREFORE,BE IT RESOLVED by the City Commission of the City of Atlantic Beach that: SECTION 1.The City Commission hereby authorizes and rati?es the emergency expenditure and the Repair Estimate (Proposal dated 8.18.26 by Hager Construction)with Hager Construction for the structural repairs at Sunset Pier in Tide Views Preserve. SECTION 2.The City Commission acknowledges that the City Manager’s execution of the agreement, is necessary to address an immediate threat to public safety and in?'astructure redundancy. SECTION 3.The City Manager is authorized to execute any future amendments or secondary work orders as needed to ensure the equipment remains adjusted to community utility needs,provided such costs do not exceed the original estimate by more than 20%without further noti?cation. SECTION 4.All Resolutions or parts of Resolutions in con?ict herewith are hereby repealed to the extent of such con?ict. SECTION 5.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 14th day of September 2026. Page 1 of 2ResolutionNo.26-1 09 Curtis Ford,Mayor Donna L.Ba?le,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #8.B. 14 Sep 2026 Page 148 of 181 h. n ‘F RESOLUTION NO.26-109 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING AN ENIERGENCY EXPENDITURE FOR THE REPAIR AND REPLACEMENT OF STRUCTURAL PILINGS ASSOCIATED WITH SUNSET PIER AT TIDEVIEW PRESERVE;AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH HAGER CONSTRUCTION FOR THE NECESSARY STRUCTURAL PILING WORK;FINDING THAT THE EXPENDITURE IS NECESSARY TO PROTECT PUBLIC SAFETY AND PREVENT FURTHER DAMAGE TO CITY PROPERTY;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS,PURCHASE ORDERS,AND OTHER DOCUlVIENTS NECESSARY TO EFFECTUATE THE PURPOSES OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach,Florida (the "City"),owns and maintains Sunset Pier at Tideview Preserve as a public recreational facility;and WHEREAS,the structural pilings supporting Sunset Pier are essential to the stability,structural integrity, and safe use of the pier;and WHEREAS,the City has identified conditions affecting the structural pilings that require immediate corrective action to protect the structural integrity of Sunset Pier and prevent further deterioration,damage,or loss of City property;and WHEREAS,the condition of the structural pilings presents a potential public safety hazard to residents, visitors,City employees,contractors,and other members of the public who may access or be in the vicinity of Sunset Pier;and WHEREAS,continued deterioration or failure of one or more structural pilings could compromise the stability of the pier,increase the potential for injury or property damage,and result in a more extensive and costly repair or replacement project if corrective action is delayed;and WHEREAS,immediate action is necessary to address the structural condition,protect the public from potential hazards,and preserve the City's investment in Sunset Pier and Tideview Preserve;and WHEREAS,Section 2-336 of the City of Atlantic Beach Code of Ordinances provides an exception to the City's formal bid procedures for emergencies involving public health or safety and where immediate expenditures are necessary for repairs to City property to protect against further loss or damage to City property or to prevent or minimize serious destruction of City services;and WHEREAS,Section 2-338 of the City Code authorizes the City Manager to approve purchases and contracts in excess of $25,000 when the goods or services are related to items exempted from the City's formal bid procedures,including emergency procurements authorized pursuant to Section 2-336;and WHEREAS,City staff has determined that Hager Construction is qualified and capable of performing the structural piling work necessary to address the identified condition and that entering into a contract with Hager Construction is in the best interest of the City under the circumstances;and Agenda Item #8.B. 14 Sep 2026 Page 149 of 181 WHEREAS,the City Commission finds that the circumstances described herein constitute an emergency requiring immediate expenditure to protect public safety and prevent further damage to City property;and NOW THEREFORE,BE IT RESOLVED by the City Commission of the City of Atlantic Beach that: SECTION 1.The City Commission hereby authorizes and ratifies the emergency expenditure and the Repair Estimate (Proposal dated 8.18.26 by Hager Construction)with Hager Construction for the structural repairs at Sunset Pier in Tideviews Preserve. SECTION 2.The City Commission acknowledges that the City Manager’s execution of the agreement, is necessary to address an immediate threat to public safety and infrastructure redundancy. SECTION 3.The City Manager is authorized to execute any future amendments or secondary work orders as needed to ensure the equipment remains adjusted to community utility needs,provided such costs do not exceed the original estimate by more than 20%without further notification. SECTION 4.All Resolutions or parts of Resolutions in con?ict herewith are hereby repealed to the extent of such con?ict. SECTION 5.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 14th day of September 2026. Curtis Ford,Mayor Donna L.Battle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #8.B. 14 Sep 2026 Page 150 of 181 (H): vennn _ p m.: Kelley Kmmemp One Tlde Pres: Proposal DATE:8/18/2026 P.O.#PENDIN Hager Construction Company 2037 Gilmore St. Jacksonville,Fl 32204 Phone:904-356-0908 Hager Construction Company 2037 Gilmore Street Jacksonville,FL 32204 Mr.Andre Gethers City of Atlantic Beach 1200 Sandpiper Lane Atlantic Beach,Florida 32233 View rve ''ib9',340Ldo 109,340.00 ITEM#DESCRIPTION QTY UNIT PRICE TOTAL Sunset Pier Improvements Authorized by If you have any questions about this Proposal,please contact Kim Bochnia,904-356-0908,kim@hagerconstructioncompany.corn Proposal assumes 42 piles to be replaced and floating deck to be replaced. SUBTOTAL TAX RATE TAX S &H OTHER TOTAL mmmm 109,340.00 109,340.00 8/18/2026Ram/BOW Date [OtherComments orrépecial Instructions PTO l-r-I-IAAA-l-nn D'J LI- Agenda Item #8.B. 14 Sep 2026 Page 151 of 181 AVAVAV m Frank Anderson Construction Manager ACON Construction Co.,Inc.AYA‘YAVAVAV 3653 Regent Boulevard,Suite401 -Jacksonville,Florida32224-Telephone(904)565-9060Fax (904)565-9080 Aug 20,2026 City of Atlantic Beach Attention:Andre Gethers Reference:Repair of Rotting Piles at Sunset Pier in Tradeview Preserve We are pleased to provide this proposal for the work as follows: Remove existing decking,framing and hardware to remove and replace (18)rotten pilings from the pier.Existing decking,framing,and hardware material will be re-used and put back in place after new pilings have been installed. Material Speci?cations: 0 12”x 30’long piles driven to refusal 0 New 304 stainless steel hardware as required.New "X”bracing,pile caps,and stringers where needed All material will be brought in via barge at high tide.This project tis 100%tide dependent and may take longer than normal due to tide restrictions but progress will be a»expeditious as is possible.Alltrash will be hauled to a du ripster for disposal. Total:$90,140.00 Sincerely, Agenda Item #8.B. 14 Sep 2026 Page 152 of 181 Quanti 1 1000 Quanti 1 1 17 6 8 12 14 17 2 44 28 280 7/28/2026 C &L Landscape,Irrigation &Building P.O.Box 23425,Jacksonville,FL 32241 (904)353-6620 Fax (904)355-5985 Tide-Views Sunset T Dock Repairs and Floating Dock Replacement Proposal Type 1a 39 Type No line item No line itwm No line item No line item No line item No line item No line item No line item No line item No line item No line Item Noline item Description Unit Price Mob.5 250.00 Labor to remove Handrail,Post,Decking 5 60.00 Bolts and set aside to reinstall after repla- cing Pile's ,Caps and Stringers on the T—Dock North Fishing Pier and Stairs leading to the Aluminum Stairs to Floating Dockthat will be removed and replaced with new Pile's and new Aluminum Floating Dockwith Composite Decking,Cliets,and External File Guides. The area of clockwill be approx.44'x6'.6" and 15'x6.5"section of Dockto the North of the T—Dock. Remaining T-Dock Piles,remove Oysters and instll 16"Snap Jackets filled with con-TOTAL crete. Item Pricing Description Unit Price Barge and Pile Driving $20,500.00 8'x20'Aluminum Foating Dock $17,345.00 12"x30'PT Piles 5 410.00 8"x8"x16'PT Pile Caps S 115.00 3"x12“x20'Stringers 5 115.65 3"x12"x12‘Stringers and Stair Treads $58.50 2"x6"x12'Repcement Decking $15.50 1/4"x3"x10"ssr Cap Strap to Pile $33.60 SSTDeck Screws 5 325.00 3/4"x16"SSTBolts 5 22.00 16"Snap Jackets 5 250.00 Bags 3,000 PSI Concrete for Pile Jackets S 6.85 Extended Price S 250.00 $60,000.00 S 60,250.00 Unit Material Mark Up 22,550.00 19,079.50 451.00 126.50 127.22 64.35 17.05 36.96 357.50 24.20 275.00 7.54 mmmmmmmmmmmmmmmmmmwmmmmm Extended Material 22,550.00 19,079.50 7,667.00 759.00 1,017.72 772.20 238.70 628.32 715.00 1,064.80 7,700.00 2,109.80 Agenda Item #8.B. 14 Sep 2026 Page 153 of 181 18 No line item 2"x8"x16'Cross Bracing 5 22.65 $24.92 $448.47 1 No line item Dump Fees for old lumber,plastic floating S 650.00 S 715.00 $715.00 dock. Total $65,465.51 Proposal total.$125,715.51 .-,...._-_ Project Manager C &L Landscape and Building lnc. Cell:(904)568-7741 Office:(904)353- 6620 Fax:(904)355-5985 Email: Troy@cllandscape.c Agenda Item #8.B. 14 Sep 2026 Page 154 of 181 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-117 authorizing the purchase of Unmanned Aerial and Marine Systems for the Atlantic Beach Police Department SUBMITTED BY:Victor Gualillo,Chief of Police TODAY’S DATE:September 8,2026 MEETING DATE:September 14,2026 BACKGROUND:The Police Department was engaged by an Atlantic Beach resident representing the Ray and Kay Eckstein Charitable Trust.The family’s desire was to provide a one-time $50,000 grant to assist the Poice Department with a project that would bene?t the community,assist law enforcement,and enhance public safety. At its August 24,2026 meeting,the City Commission authorized the acceptance of a $50,000 grant provided by the Ray &Kay Eckstein Charitable Trust designated speci?cally for the Atlantic Beach Police Department (ABPD)Drone Program.The grant will provide the Police Department with unmanned aerial and marine capabilities to support search and rescue operations (including water rescues of people swept out to sea)and other lawful public safety functions. Staff asks that the City Commission approve the Police Department to purchase an Unmanned Aerial System (UAS)from Skydio Inc.under a 3-year contract for $44,020.27,and an Unmanned Marine System from Hydronalix Inc.for a one-time cost of $18,659.The total cost of these purchases will be $62,679.27. BUDGET:Funds will be available in the Fiscal Year 2025-26 Police Department budget with the reconciliation of the $50,000 grant provided by the Eckstine Charitable Trust and existing Police Department budgeted funds. RECOMMENDATION:Adopt Resolution No.26-1 17. ATTACHMENT(S):1.Resolution No.26-1 17 2.Skydio Price Quote 3.Hydronalix Price Quote REVIEWED BY CITY MANAGER:w Agenda Item #8.C. 14 Sep 2026 Page 155 of 181 .I I._ |......I. I I I W H |''' I III I I I -..in I " I II I II 'I- ‘ I \I I I‘I I I l I R I H ‘l I...-.I E . .1 ..z. ‘H J I-m - .H .I.. ....ll .I .-'I I I I .I I.'I I m I I E!z . f .-H II II II‘,I I n'| H ..... I I III I ;I I I 3 I II III .I H I “'.I .....I .I. u n_I 'I I :I H. I II M I -. I.II__I.I ._. -|I 'w "7 I H I I I I} RESOLUTION NO.26-117 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE PURCHASE OF AN UNMANNED AERIAL SYSTEM AND AN UNMANNED MARINE SYSTEM UTILIZING FUNDS FROM THE RAY AND KAY ECKSTEIN CHARITABLE TRUST AND FISCAL YEAR 2025-26 POLICE DEPARTMENT FUNDS;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach Police Department was approached by the Ray and Kay Eckstein family desiring to provide a one-time $50,000 grant to assist the Police Department with a project that would bene?t the community,assist law enforcement,and enhance public safety;and WHEREAS,at its August 24,2026,meeting,the City Commission authorized the acceptance of a $50,000 grant provided by the Ray &Kay Eckstein Charitable Trust designated speci?cally for the Atlantic Beach Police Department (ABPD)Drone Program. WHEREAS,the Atlantic Beach Police Department identi?ed the opportunity to enhance public safety capabilities for search and rescue as well as enforcement using aerial and marine unmanned systems (drone);and WHEREAS,these speci?c uses were reviewed by the Board of Directors at the Ray and Kay Eckstein Charitable Trust and the expenditure of the granted monies for these purposes was approved;and WHEREAS,the Police Department will reprion'tize Fiscal Year 2025-26 budgeted funds to accomplish the purchase of these two unmanned technologies;and WHEREAS,the City Commission has determined that the purchase of these technologies is in the best interest of the City and its residents;and WHEREAS,the cost to purchase these technologies will be;Forty-four thousand and twenty dollars ($44,020.27)for a three (3)year contract for the Unmanned Aerial System and eighteen thousand six hundred and ?fty—nine dollars ($18,659)as a one-time cost for the Unmanned Marine System,for a total purchase cost of sixty-two thousand six hundred ninety- seven dollars ($62,679.27). NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission authorizes the Police Department to purchase the described Unmanned Aerial System and the described Unmanned Marine System with funds from the Ray and Kay Eckstein Charitable Trust and Police Department’s Fiscal Year 2025-26 budget (Account No.001 -2002-521-64-00). Resolution No.26-1 06 Page 1 of 2 Agenda Item #8.C. 14 Sep 2026 Page 156 of 181 SECTION 2.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and PASSED AND ADOPTED by the City of Atlantic Beach,this 14thday of September 2026. Donna L.Battle,City Clerk Approved as to form and correctness: Page 2 of 2ResolutionNo.26-106 Jason R.Gabriel,City Attorney Curtis Ford,Mayor Attest: adoption. 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C . 14 S e p 2 0 2 6 Pa g e 1 6 3 o f 1 8 1 PAYMENTTERM S100%due on order HYDRONALIX DATE:August 8,2026 1691 W.Duvol Commerce Court Suite 141 Quotation #:260908A Green Valley,AZ 85614 Ailoniic Beach Police Depor’rmeni Attention:Chief Victor Guaiillo 904 247-5859 Quo’ro’ QTY UNITPRICE AMOUNT USD Incoming US Dollar (USD)Wires: intermediary Bank SWIFT Beneficiary Bank: Beneficiary Bank Routning Number Bene?ciary Bank Address: Bene?ciary Name: Beneficiary Account Number: BUYEUS44 Busey Bank 071102568 7981 N Oracle Rd Tucson.AZ 85704 Hydronalix 320003890 $17,409.00 $1,250.00 DESCRIPTIO NSWIFTWATEREMILY KIT Shipping and Handling 4 —6 weeks $18,659.00TOTAL Lead Time: vgualillo@coab.us JOB Agenda Item #8.C. 14 Sep 2026 Page 164 of 181 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-119 FY 2026-27 Insurance Program Renewal SUBMITTED BY:Robert I.Blanco,Director of HR,Safety &Risk Management TODAY'S DATE:September 9,2026 MEETING DATE:September 14,2026 BACKGROUND: Arthur J.Gallagher Risk Management Services,LLC presented the City with its 2026-27 insurance renewal proposal dated September 4,2026,for coverage effective October 1,2026.The proposed program continues the City’s principal property,casualty,liability,workers’compensation,?duciary liability,?ood,and related insurance coverages. The renewal continues the Commercial Package and Workers’Compensation coverages through Preferred Governmental Insurance Trust (PGIT).The Commercial Package includes Property,Inland Marine,Crime,Cyber,General Liability,Law Enforcement Liability,Public Of?cials and Employment Practices Liability,and Automobile coverage.Fiduciary Liability is quoted through Hudson Insurance Company,and ?ood coverage is quoted through Auto—OwnersInsurance Company. Gallagher’s market review re?ects that PGIT quoted the Commercial Package and Workers’ Compensation coverage,while the Florida Municipal Insurance Trust (FMIT)altemative approached by Gallagher declined to quote those lines. Despite normal increases in several City exposure measures,including payroll,the renewal re?ects signi?cant premium reductions in major coverage areas.Gallagher reports a total annual program cost of $804,628.50 compared with $995,638.45 for the expiring program,a decrease of $191,009.95,or approximately 19.2 percent.The total program cost includes multi-year policy components that were prepaid in 2025 and are can‘ied in the comparison for informational purposes.Our experience mod increased modestly from .67 to .73,but remains well below 1.00 and continues to re?ect favorable claims performance and the Risk Mgrnt.initiatives we put in place are working to reduce costs. PREMIUM SUMMARY: PGIT Program $900,268.00 $707,270.00 ($192,998.00)-21.4% Fiduciary Liability $6,802.95 $6,479.00 ($323.95)-4.8% Flood Insurance $23,430.00 $25,742.00 $2,312.00 +99% Other multi-year /prepaid $20,137.50 $20,137.50 $0.00 0.0% program components TOTAL ANNUAL PROGRAM $995,638.45 $804,628.50 ($191,009.95)-19.2% Program Component Expiring Renewal Change % DRAFT —F Y 2026-2 7 Insurance Renewal Agenda Item #8.D. 14 Sep 2026 Page 165 of 181 KEY RENEWAL HIGHLIGHTS: 0 Property &Inland Marine:Premium decreases from $414,443 to $288,158,a 30.5%reduction; total insured value increases slightly to $60.84 million. 0 Workers’Compensation:Estimated premium decreases from $163,461 to $123,927,a 24.2% reduction,despite gross payroll increasing 13.8%. 0 General Liability:Premium decreases from $48,180 to $39,395,an 18.2%reduction;the $2 million combined single limit is maintained. 0 Public Of?cials /Employment Practices Liability:Premium decreases from $115,531 to $99,068,a 14.2%reduction;$2 million per-claim limits are maintained. 0 Commercial Automobile:Premium decreases from $121,721 to $118,541,a 2.6%reduction;the $2 million combined single limit is maintained. 0 Law Enforcement Liability:Premium remains $29,899 with $2 million per-person and per- occurrence limits. 0 Crime:The renewal form offers an optional $1 million crime limit for an additional $250 annual premium over the $500,000 renewal limit. 0 Flood:Premium increases from $23,430 to $25,742,or 9.9%,for the listed ?ood-insured locations. 0 Cyber:Premium is essentially unchanged;detailed coverage information is intentionally omitted from the public proposal pursuant to Florida Statute 119.0725. BUDGET: The Gallagher renewal proposal reports a total annual program cost of $804,628.50,representing a reduction of $191,009.95 (19.2%)from the expiring program.The proposal notes that certain multi- year premiums were prepaid in 2025;therefore,Finance will process only amounts actually due for FY 2026-27 in accordance with the approved budget and carrier invoices. RECOMMENDATION: Approve Resolution No.26—119 authorizing renewal of the City’s FY 2026-27 insurance program as presented by Arthur J.Gallagher Risk Management Services,LLC,effective October 1,2026; authorize the City Manager to execute the Client Authorization to Bind Coverage and other documents necessary to place coverage;and authorize payment of premiums and fees from approved FY 2026— 27budgetedfunds. ATTACHMENT(S): 1.Resolution No.26-1 19 2.Link to Arthur J.Gallagher Risk Management Services,LLC 2026-27 Renewal Proposal REVIEWED BY CITY MANAGER:m DRAFT »FY 2026-2 7 Insurance Renewal Agenda Item #8.D. 14 Sep 2026 Page 166 of 181 .w.l‘ nu n 1n n! .. I'wz-.-.v ,m..... . I -:l U. .. I ¢ .2.1 ,5 I 'H I RESOLUTION NO.26-119 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE RENEWAL OF THE CITY’S PROPERTY, CASUALTY,LIABILITY,WORKERS’COMPENSATION,FIDUCIARY LIABILITY,FLOOD,AND RELATED INSURANCE COVERAGES FOR THE POLICY YEAR BEGINNING OCTOBER 1,2026;AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTS NECESSARY TO BIND AND MAINTAIN COVERAGE;AUTHORIZING THE EXPENDITURE OF BUDGETED FUNDS;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach maintains insurance coverage to protect City property,operations,employees,public of?cials,and the public from a variety of insurable risks and liabilities;and WHEREAS,Arthur J.Gallagher Risk Management Services,LLC ("Gallagher"),the City’s insurance broker,has presented a renewal proposal dated September 4,2026,for insurance coverage effective October 1,2026;and WHEREAS,the proposed renewal includes a Commercial Package and Workers’ Compensation coverage through Preferred Governmental Insurance Trust (PGIT),Fiduciary Liability coverage through Hudson Insurance Company,?ood coverage through Auto-Owners Insurance Company,and related multi-year coverages as identi?ed in the renewal proposal;and WHEREAS,Gallagher reports a total annual program cost of $804,628.50 for the renewal program,including the annual broker fee and certain multi-year policy components previously prepaid,compared with $995,638.45 for the expiring program,representing a reported decrease of $191,009.95,or approximately 19.2 percent;and WHEREAS,the City Commission ?nds that renewal of the insurance program is in the best interests of the City and provides appropriate risk transfer for City operations and assets. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach,Florida as follows: SECTION 1.APPROVAL OF RENEWAL.The City Commission hereby approves the FY 2026—27insurance renewal program presented by A.J.Gallagher Risk Management Services, LLC,with coverage effective October 1,2026,substantially in accordance with the proposal dated September 4,2026,at a reported total annual program cost not to exceed $804,628.50, subject to the terms,conditions,exclusions,deductibles,and ?nal policies issued by the applicable caniers. SECTION 2.AUTHORITY TO BIND COVERAGE.The City Manager is authorized to execute the Client Authorization to Bind Coverage and any other documents reasonably Agenda Item #8.D. 14 Sep 2026 Page 167 of 181 necessary to bind,renew,administer,or maintain the approved insurance coverages,with the assistance of the City’s Director of HR,Safety &Risk Management and Finance staff. SECTION 3.ADMINISTRATIVE CHANGES.The City Manager is further authorized to approve routine additions,deletions,endorsements,schedule changes,and premium adjustments occurring during the policy year that are necessary to re?ect changes in City property,vehicles,equipment,payroll,staf?ng,or operations,provided that suf?cient funds are available within the adopted budget and such changes do not materially alter the insurance program approved by the City Commission. SECTION 4.FUNDING.The Finance Director is authorized to pay the premiums, broker fee,and related charges actually due for FY 2026—27 from lawfully appropriated and budgeted funds.The City acknowledges that certain multi-year policy premiums identi?ed in the Gallagher proposal were prepaid in 2025 and are included in the proposal’s annual program comparison for informational purposes. SECTION 5.EFFECTIVE DATE.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 14th day of September, 2026. Jason Gabriel,City Attorney Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Attest: Agenda Item #8.D. 14 Sep 2026 Page 168 of 181 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance 5-26-77 Amending Atlantic Beach City Code;Administration Chapter 2,Emergency Management Article VIII,Division 2 Code of Emergency Management Plans,Section 2-406 Effect and Purpose of State of Local Emergency SUBMITTED BY:Vic Gualillo,Chief of Police TODAY’S DATE:September 2,2026 MEETING DATE:September 14,2026 BACKGROUND:In 1987,the State of Florida passed the Joe Carlucci Uniform Firearms Act, codi?ed in Section 790.33,Florida Statutes.The purpose of this Act was to establish uniform ?rearm laws statewide,declare null and void any local ordinances regulating ?rearms or ammunition,and restrict future local regulations unless expressly authorizedby state or federal law. In 2011,the Florida Legislature enacted House Bill 45,which reinforced the State’s exclusive authority over ?rearm regulation and establishedcivil penalties and potential removal from of?ce for local of?cials who enact or enforce preempted regulations. Under Section 790.330),Florida Statutes,the Legislature occupies the entire ?eld of regulation concerning the purchase,sale,transfer,taxation,manufacture,ownership,possession,storage,and transportation of ?rearms and ammunition,to the exclusion of all local government ordinances and administrative rules. Section 2-406 of the City’s Code of Ordinances outlines emergency powers exercisable upon the declaration of a local state of emergency.Subsection (8)currently includes language referencing authority over the sale,transportation,carrying,and possession of ?rearms and weapons. In an abundance of caution and without admitting any violation of law,staff recommends amending Section 2-406 to remove language purporting to authorize municipal regulation of ?rearms,ammunition, or weapons,while preserving all emergency powers lawfully retained by the City. BUDGET IMPACT:None. RECOMMENDATION:Conduct a public hearing and approve on second and ?nal reading Ordinance No.5-26—77amending Section 2-406 of the City Code of Ordinances,as prepared by legal counsel and reviewed by staff. ATTACHMENT:Ordinance No.5-26-77 REVIEWED BY CITY MAN AGER: Agenda Item #9.A. 14 Sep 2026 Page 169 of 181 I II I :. I "I I I II I '. H A Imm H I 1:] W I H I II I II v ‘ I n ORDINANCE NO.5-26-77 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA, AMENDING CHAPTER 2 (ADMINISTRATION),ARTICLE VIII (EMERGENCY MANAGEMENT),DIVISION 2 (CODE OF EMERGENCY MANAGEMENT PLANS),SECTION 2-406 (EFFECT AND PURPOSE OF STATE OF LOCAL EMERGENCY)OF THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH TO CONFORM THE CITY'S ENUMERATED EMERGENCY POWERS TO GENERAL LAW;REMOVING PROVISIONS RELATING TO THE REGULATION OF FIREARMS AND WEAPONS IN ACCORDANCE WITH THE LEGISLATURE’S OCCUPATION OF THE FIELD OF FIREARMS AND AMMUNITION REGULATION UNDER SECTION 790.33,FLORIDA STATUTES;PROVIDING FOR THE RESOLUTION OF CONFLICTS; PROVIDING FOR SEVERABILITY;PROVIDING FOR CODIFICATION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach (the “City”)is a Florida municipal corporation possessing home rule authority pursuant to Article VIII,Section 2(b)of the Florida Constitution and Chapter 166,Florida Statutes;and WHEREAS,Section 2-406 of the City's Code of Ordinances enumerates powers exercisable upon the declaration of a state of local emergency,including,at subsection (8), certain powers respecting the sale,transportation,carrying,and possession of ?rearms and weapons;and WHEREAS,in Section 790.33(1),Florida Statutes,the Legislature has declared that it occupies the whole ?eld of regulation of ?rearms and ammunition,including the purchase,sale,transfer,taxation,manufacture,ownership,possession,storage,and transportation thereof,to the exclusion of all existing and future county,city,town,or municipal ordinances or any administrative regulations or rules adopted by local or state government relating thereto;and WHEREAS,general law,including Chapters 252 and 870,Florida Statutes, confers upon the State and upon of?cials designated by general law such emergency powers respecting ?rearms and ammunition as the Legislature has determined appropriate, which powers apply of their own force without the necessity of any municipal ordinance ;and WHEREAS,on or about July 30,2026,the City received written correspondence asserting that a portion of Section 2-406 is expressly preempted by state law and providing the notice contemplated by Section 57.112(4),Florida Statutes;and Agenda Item #9.A. 14 Sep 2026 Page 170 of 181 gu EU 2 H.V V U D DD V 2 WHEREAS,the City Commission desires to ensure that the City's Code of Ordinances conforms to general law and,in an abundance of caution and Without admission of any violation of law,to remove from Section 2-406 any language purporting to authorize municipal regulation of ?rearms,ammunition,or weapons,while preserving all emergency powers lawfully held by the City;and WHEREAS,the City Commission ?nds that adoption of this Ordinance is in the best interests of the health,safety,and welfare of the citizens of the City of Atlantic Beach; NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Recitals.The foregoing recitals are true and correct and are incorporated herein by this reference as legislative ?ndings of the City Commission. SECTION 2.Amendment of Section 2-406.Section 2-406 (Effect and purpose of state of local emergency),Chapter 2,Article VIII,Division 2 of the Code of Ordinances of the City of Atlantic Beach,Florida,is hereby amended to read as follows (words strieken through are deletions;words underlined are additions;provisions not set forth herein remain unchanged): Sec.2-406.Effect and purpose of state of local emergency. *** (8)To suspend or limit the sale,dispensing or transportation of alcoholic beverages, ?reamsrexplosives and combustibles rovided that nothin in this subsection or in this division shall be construed to authorize the re lation of ?rearms or ammunition in an manner the ?eld of such re lation bein occu ied exclusivel b theLe islatureursuant to Section 790.33 Florida Statutes.To—p- rehibit —the preparty—efanether—meludmg— pubhepfepe?behe of?cialsauthorize d b eneral law ma exercise durin a declared emer enc such owers res ectin ?rearms and ammunition as are conferred exclusivel b eneral law includin Cha ters 252 and 870 Florida Statutes which owers a 1 accordin to their terms Without further action of the Cit *** SECTION 3.Direction to City Manager and City Clerk.The City Manager and the City Clerk are directed to (a)remove or correct any signage,publication,plan,or posted material of the City that is inconsistent with this Ordinance or with Section 790.33,Florida Statutes; and (b)transmit written notice of the adoption of this Ordinance to the party that provided the written notice referenced in the recitals hereto. Agenda Item #9.A. 14 Sep 2026 Page 171 of 181 Curtis Ford,Mayor ATTEST: SECTION 4.Con?ict.All ordinances or parts of ordinances,and all resolutions or parts of resolutions,in con?ict herewith are hereby repealed to the extent of such con?ict.No ordinance,regulation,measure,directive,rule,enactment,order,or policy of the City shall be construed or applied to regulate ?rearms or ammunition in any manner inconsistent with Section 790.33,Florida Statutes. SECTION 5.Severability.If any section,sentence,clause,or phrase of this Ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction,such holding shall in no way affect the validity of the remaining portions of this Ordinance. SECTION 6.Codi?cation.It is the intention of the City Commission that the provisions of Section 2 of this Ordinance shall be made a part of the Code of Ordinances of the City of Atlantic Beach,and the codi?er is authorized to renumber,reletter,and make editorial ,non-substantive conforming changes to accomplish such codi?cation. SECTION 7.Effective Date.This Ordinance shall take effect immediately upon its ?nal passage and adoption. PASSED by the City Commission on ?rst reading this day of , 2026. PASSED AND ADOPTED by the City Commission on second and ?nal reading this day of ,2026. CITY OF ATLANTIC BEACH,FLORIDA Donna Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Agenda Item #9.A. 14 Sep 2026 Page 172 of 181 Agenda Item #9.B. 14 Sep 2026 Page 173 of 181 Agenda Item #9.B. 14 Sep 2026 Page 174 of 181 Agenda Item #9.B. 14 Sep 2026 Page 175 of 181 REVENUES/ EXPENDITURES CATEGORY MILLAGE GENERAL FUND SPECIAL REV. GOVT. CAPITAL DEBT SERVICE ENTERPRISE PENSION TRUST FUNDS PROJ. FUND FUNDS FU NDS TOTAL BUDGET Ad Valorem Taxes Sales and Use Taxes Local Option Gas Tax Convention Development Tax Charges for Services Intergovernmental Revenue Fines & Forfeitures Miscellaneous Revenues Licenses and Permits Employer/Employee Pension Contributions ---· Internal Service Charges TOTAL SOURCES Transfers In Fund Balances/Reserves/Net Assets -- � -- 2.7499 - - - - - - - - - - - - 2.7499 --- 9,094,896 - 1,522,066 1,152,518 735,559 719,697 -- 831.486 130,000 2,890,219 170,000 151,300 15,000 244,050 27,333 1,112,676 120,000 -- 2,064,485 - 18,646,737 2,452,593 1,052,696 - 2,121,501 - ES TIMATED REVENUES & OTHER SOURCES ----9,094,899 ---217,567 2,892,151 ----1,455,256 118,045 ---118,045 --14,561,001 -15,522,487 --3,952,434 -7,012,653 ----166,300 83,245 -276,000 1,814,000 2,444,628 --543,701 -1,776,377 ---1,860,182 1,860,182 ----2,064,485 83,245 -19,333,136 3,891,749 44,407,460 1,163,989 118,045 259,178 -2,593,908 1,277,766 -6,777,313 (750,243) 9,426,337 TOTAL REVENUES, TRANSFERS & BALANCES 2.7499 21.820,934 2,452.593 2.525.000 118.045 26,369.627 3.141,506 56.427,705 General Government Public Safety - -- Physical Environment/ Transportation / Public Works Debt Services Culture & Recreation / Parks & Rec / Pension Admin TOTAL EXPENDITURES -Transfers Out - - - - -- - 6,289,324 120,000 - 9,214,271 80,000 - 3,838,521 -1,975,000 --- 2,478,818 105,000 550,000 21,820,934 305,000 2,525,000 0 2,147,593 - EXPENDITURES & APPROPRIATIONS -----6,409,324 -752,598 -10,046,869 -24,257,653 -30,071,174 118,045 525,465 -643,510 --3,141,506 6,275,324 118,045 25,535,716 3,141,506 53,446,201 -833,911 -2,981,504 TOTAL APPROPRIAT ED EXPENDITURES, TRANSF... 2.7499 21,820,934 2,452,593 2.525.000 118,045 26,369,627 3.141.506 56,427,705 Millage Rate: W!ilil I City of Atlantic Beach Budget Summary Draft as of September 8, 2026 (FY 2026-27) I Page 1 of 1 Ag e n d a I t e m # 9 . B . 14 S e p 2 0 2 6 Pa g e 1 7 6 o f 1 8 1 CITY OF ATLANTIC BEACH Office of the City Manager • FY 2026-27 Draft Budget Summary Report DATE: September 8, 2026 $56.4M TOTAL BUDGET (ALL FUNDS) TO: City Commission Members 2.7499 MILL AGE RATE (UNCHANGED) FROM: Kevin Hogencamp, City Manager $21.SM -3 FTE GENERAL FUND TOTAL NET POSITION REDUCTION Transmitted herein is the updated Fiscal Year 2026-27 Draft Budget Summary Report for the City of Atlantic Beach. As always at this stage in our annual financial planning process, please keep in mind that this draft budget remains a fluid document-a point-in-time snapshot reflecting our revenue estimates and operational projections as of today, September 8, 2026. Our team continues to evaluate every revenue line item and expenditure request. Consequently, this document is subject to ongoing refinement, correction, and enhancement leading up to the adoption steps. Our goal remains delivering a balanced, prudent budget that serves our residents effectively, incorporates the City Commission priorities, and maintains long-term fiscal sustainability. 1.EXECUTIVE SUMMARY AND STRATEGIC DIRECTION Operating under a maintained millage rate of 2.7499 mills-among Florida's lowest municipal rates for full-service cities-this budget proactively addresses impending structural revenue shifts while maintaining exceptional municipal services. •Total Municipal Budget Comparison: The total FY 2026-2027 budget across all funds is $56,427,705 (total revenues, transfers, and balances), compared to the prior baseline figure of $57,616,034, reflecting a reduction of $1,188,329 as refined through our multi-step workshop process and General Fund alignment. •General Fund Comparison: Total General Fund available resources stand at $21,820,934 (with $18,646,737 in estimated direct revenue sources, $1,052,696 in Transfers In, and $2,121,501 in Fund Balances and Reserves), reflecting prudent management and line-item trimmings to absorb ongoing inflationary and legislative pressures. •External Economic Headwinds: Proactively navigating sunsetting revenue sources (2030 Better Jacksonville Plan expiration), legislative homestead pressures (~$1.08M reduction in FY 2027-28; ~$1.8M in FY 2028-29), and interlocal service cost sharing dynamics with Duval County. 2.STRATEGIC INITIATIVES AND OPERATIONAL ACHIEVEMENTS FY 2025-26 Operational Wins FY 2026-27 Key Priorities •Enacted landmark tree protection code; completed Aquatic Hopkins infrastructure. •Converted water/sewer disinfection to safer alternatives; launched Phase 2 North Sherry Drive water main extension. •Deployed robust enterprise resou rce planning software, Open AB portal, and AB Trees canopy tracking. •Completed Marsh Oaks Community Center and Community Garden; hosted Centennial events and Turtle Crawl. City of Atlantic Beach • Draft Budget Summary Report •Execute Stormwater Master Plan update with geological sur veys; prioritize public ROW drainage and ditch maintenance. •Enact Old Growth Champion Tree Protection Ordinance; perform marsh shoreline restoration. •Modernize Town Center lighting; build Sherry Drive traffic calming; update eBike Ordinance 2.0. •Update Parks Master Plan; Donner Park upgrades; launch full Marsh Oaks Community Center operations. Page 1 of 5 Agenda Item #9.B. 14 Sep 2026 Page 177 of 181 Agenda Item #9.B. 14 Sep 2026 Page 178 of 181 Agenda Item #9.B. 14 Sep 2026 Page 179 of 181 Agenda Item #9.B. 14 Sep 2026 Page 180 of 181 Agenda Item #9.B. 14 Sep 2026 Page 181 of 181