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HomeMy WebLinkAbout9-28-26 Draft Agenda City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, September 28, 2026 - 6:00 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (September - November 2026) 90-Day Calendar (September - November 2026) 5 - 8 3.B. DG Market Update 3.C. Other Reports 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA 7. COMMITTEE REPORTS 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 26-118 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE FISCAL YEAR 2026-27 TENTATIVE AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH AND THE COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION AMENDING ARTICLES 13 AND 26 OF THE COLLECTIVE BARGAINING AGREEMENT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; AUTHORIZING IMPLEMENTATION OF THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-118 9 - 16 8.B. RESOLUTION NO. 26-121 17 - 22 Page 1 of 46 Regular City Commission - 28 Sep 2026 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A ONE-YEAR AGREEMENT CONTINUING THE PROFESSIONAL SERVICES OF LANGTON ASSOCIATES, INC.; AUTHORIZING THE EXPENDITURE OF $48.381.12 ALLOCATED IN THE FISCAL YEAR 2026-27 BUDGET FOR THIS PURPOSE; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-121 8.C. RESOLUTION NO. 26-110, Public Hearing on Adoption of Resolution No. 26-110 for the Millage Rate A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2026, AND ENDING SEPTEMBER 30, 2027; STATING THE PERCENTAGE BY WHICH THE MILLAGE TO BE LEVIED EXCEEDS THE ROLLED-BACK RATE; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 26-110 23 - 31 9. ACTION ON ORDINANCES 9.A. Public Hearing and Final Reading on adoption of Ordinance No. 20-26-184, establishing the Operating Budget for fiscal year 2026/2027. AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2026, AND ENDING SEPTEMBER 30, 2027. Ordinance No. 20-26-184 33 - 41 10. MISCELLANEOUS BUSINESS 10.A. Federal Dune Walkovers Project Federal Dune Walkovers Project 43 - 46 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, visit www.coab.us/live. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, Page 2 of 46 Regular City Commission - 28 Sep 2026 which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 46 Page 4 of 46 m 1W CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT RECOMMENDATION:Accept the 90—DayCalendar for September 2026-November 2026 by consensus. ATTACHMENT:City Commission 90-Day Calendar (September 2026-November 2026) AGENDA ITEM:90-Day Calendar for the City Commission SUBMITTED BY:Adrianna Walsh,Executive Assistant to the City Manager TODAY’S DATE:September 16,2026 MEETING DATE:September 28,2026 BACKGROUND:The rolling 90-day calendar is routinely revised based on input from City staff and City Commission members,and is included in each agenda for consideration of approval by consensus. Please note that the next 2026 town hall meeting has been scheduled for: o 10 a.m.Saturday,Oct.17,at City Hall. 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A . 28 S e p 2 0 2 6 Pa g e 8 o f 4 6 Agenda Item #8.A. 28 Sep 2026 Page 9 of 46 Under the revised provision: • • • • • • • The City will determine, in its sole discretion, by August 1 of each year whether sufficient funding is available for a leave sell-back and whether any funding limitation or proration will apply. Eligible employees may request to sell back up to 80 hours of accrued personal leave . Requests must be submitted by August 15 . To be eligible, an employee must have actually used at least 80 hours of personal leave during the fiscal year before submitting the request. The employee must have at least 200 hours of accrued personal leave in his or her leave bank when the request is submitted. The City may approve all, none, or a prorated portion of eligible requests based upon available funding. Approved payments will be made on the second regular pay period in September . The revised provision preserves the City's ability to evaluate the program annually based upon available financial resources and does not create an automatic annual obligation to fund a leave sell-back BUDGET IMPACT: $138,404 The revised wage schedule becomes effective October 1, 2026 and will result in increased personnel costs for bargaining-unit positions beginning in Fiscal Year 2026-27. The estimated Fiscal Year 2026-27 base wage increase is $138,404. Funding for the wage schedule will be included within the Police Department personnel budget for Fiscal Year 2026-27. The personal leave sell-back provision does not establish a fixed annual fiscal obligation. The City retains sole discretion each year to determine whether sufficient funds are available and may authorize all, none, or a prorated portion of eligible requests. Adopt Resolution No. 26-118. 1.Resolution No. 26-118 2.Exhibit A -Fiscal Year 2026-27 PBA Tentative Agreement Website & employee email RECOMMENDATION: ATTACHMENTS: PUBLIC OUTREACH: REVIEWED BY CITY MANAGER: Agenda Item #8.A. 28 Sep 2026 Page 10 of 46 Agenda Item #8.A. 28 Sep 2026 Page 11 of 46 Agenda Item #8.A. 28 Sep 2026 Page 12 of 46 Agenda Item #8.A. 28 Sep 2026 Page 13 of 46 Agenda Item #8.A. 28 Sep 2026 Page 14 of 46 Agenda Item #8.A. 28 Sep 2026 Page 15 of 46 Agenda Item #8.A. 28 Sep 2026 Page 16 of 46 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.26-121 continuing the City’s grant-writing and related services agreement with Langton Associates,Inc. SUBMITTED BY:Kevin Hogencamp,Deputy City Manager REVIEWED BY CITY MANAGER: TODAY’S DATE:Sept.16,2026 MEETING DATE:Sept.28,2026 BACKGROUND:The City of Atlantic Beach desires to continue the services of Langton Associates,Inc.for the City’s grant-writing and related needs.Langton has agreed to a renewal of its contract with the same terms and conditions of the current contract,plus a 3%cost-0f- living adjustment.The FY 2026-27 agreement amount is $48,381.12. The services that Langton provides to the City are as follows: Update Needs Assessment and Strategic Grants Plan Determination of Relevant Funding Sources Preparation and Submission of Grant Applications Technical Assistance on Grant Administration Personalized Grant Research and Consultation Intergovernmental Relations with Federal and State Governments Provide a Biweekly eMail Grant Alert RECOMMENDATION:The City Commission approve Resolution No.26-121 ATTACHMENTS:Resolution No.26-12 1 Langton Associates,Inc.2026-27 consulting agreement Langton Associates,Inc.2026 annual report BUDGET:$48,381.12 is allocated in the proposed 2026—27budget. Agenda Item #8.B. 28 Sep 2026 Page 17 of 46 RESOLUTION NO.26-121 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A ONE-YEAR AGREEMENT CONTINUING THE PROFESSIONAL SERVICES OF LANGTON ASSOCIATES,DIG;AUTHORIZING THE EXPENDITURE OF $48.381.12 ALLOCATED IN THE FISCAL YEAR 2026—27 BUDGET FOR THIS PURPOSE;AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach desires to continue the professional services of Langton Associates,Inc.,for the purpose of obtaining various governmental grants and assistance offered by governmental agencies and bodies;and WHEREAS,the ?scal year 2026-27 budget includes $48,381.12 for this purpose. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.Subject to and contingent upon inclusion of funding for this purpose in the ?scal year 2026-27 City Commission-approved budget,the City Manager is hereby authorized to sign a one-year agreement continuing the professional services of Langton Associates and approve a purchase order for $48,381.12 on behalf of the City of Atlantic Beach. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 28th day of September 2026. Curtis Ford,Mayor Donna L.Battle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney Attest: Agenda Item #8.B. 28 Sep 2026 Page 18 of 46 .‘I II I AI ''....‘I -I .. r I 1‘I..- II II ' _._II I,. »-I I I .— '.I..- I 'l .u .=II II 'I - |l =_I _I -II II ' II II II I H I I-I _I ' II .. -III '" =.II n.II II ... I I I II I I (I I 'I ''IN I\I ’7‘'I I I I 'III I'':I _'I r | ‘n I |n '|:I”.I.'1--u II.:II CONSULTING AGREEMENT This consulting agreement made on this _ day of 2026,by and between Langton Associates,Inc.,hereinafter referred to as "Langton",and the City of Atlantic Beach,hereinafter referred to as "Client"on the following terms and conditions: RECITALS WHEREAS,Langton is a Florida corporation engaged in the business of offering governmental consulting support to municipalities,counties,other governmental bodies and non- pro?t corporations,and WHEREAS,Client is in need of professional services of consulting for the purpose of obtaining various governmental grants and assistance offered by various governmental agencies and bodies,and WHEREAS,the parties are desirous to enter into this contract,to establish a contractual relationship and set up the fees to be charged by Langton to Client for the services rendered and to establish the guidelines for consulting work to be performed. IT IS THEREFORE agreed as follows: 1.Langton agrees to provide professional consulting services to Client for the term of one (1)year,commencing October 1,2026 and ending September 30,2027.Langton agrees to exercise its best efforts to obtain governmentalgrantsand bene?ts for client.It IS understood, however,that Langton cannot guarantee results that any certain amount of funds will be obtained for Client 2.Pursuant to this agreement Langton agrees to provide speci?c services as follows: Update Needs Assessment and Strategic Grants Plan Determination of Relevant Funding Sources Preparation and Submission of Grant Applications Technical Assistance on Grant Administration Personalized Grant Research and Consultation Intergovernmental Relations with Federal and State Governments Provide a Bi-Weekly SMARTGrantsTM E-Mail Grant Alert 3.In exchange for Langton performing these services as established herein and devoting his time,Client agrees to pay Langton professional fees in the amount of $48,381.12 in 12 monthly installments of $4,03 1.76 4.In conjunction with services relating to Client,the Client agrees to pay expenses of Langton.This shall include,but not be limited to,travel expenses,which shall be air expense on coach ?ights,car rental,hotel (at commercial rates)and food (maximum of $25.00 per person per day).Langton will submit the invoice for these expenses which shall be paid by the 10th day of the following month after submission of the expense report by Langton.Langton will not Agenda Item #8.B. 28 Sep 2026 Page 19 of 46 incur travel expenses Without approval of Client. 5.Langton agrees to devote the necessary time and performance of his duties for Client. Inasmuch as the professional services rendered are of a subjective nature subject to differences of opinion,mutual con?dence and respect are necessary.Accordingly,this contract can be terminatedby either party Without cause upon giving of a thirty (30)day notice as follows: A.As to Langton: 5627 Atlantic Blvd.Suite 4 Jacksonville,Florida 32207 B.As to Client: 800 Seminole Road Atlantic Beach,FL 32233 6.Should litigation be necessary to enforce any provision of this agreement then the prevailing party shall be entitled to recover a reasonable attorney's fee from the other side. ATTEST:LANGTON ASSOCIATES,INC. BY: Michael Langton,President BY: Kevin Hogencamp,City Manager City of Atlantic Beach ATTEST: Agenda Item #8.B. 28 Sep 2026 Page 20 of 46 Langton CONSULT NC: City of Atlantic Beach Annual Report September 2,2026 Dear Kevin Hogencamp,Mayor Ford,and the City Commission, The Langton Consulting team is honored to continue our partnership with the City of Atlantic Beach.Over the past eleven years,we’ve worked closely with City staff and elected officials to secure competitive grant funding for projects that strengthen infrastructure,enhance resilience,and improve the quality of life for residents.Our collaboration spans multiple departments including Public Works,Utilities,Parks 8LRecreation,Planning & Community Development,and Public Safety,as well as community organizations dedicated to maintaining Atlantic Beach as a vibrant and sustainable coastal community. Since our last annual report (October 14,2025),Langton staff has worked with City staff to submit $2,050,529 in funding requests on behalf of the City of Atlantic Beach.During this period,$1,389,180 has been funded,including the Resilient Lift Station Project Phase I (Resilient Florida Implementation Grant),the Tree Inventory and Assessment (Community Forestry Hurricane Ian Recovery),and the Hurricane Recovery Tree Maintenance Project (Urban and Community Forestry Disaster Recovery Supplement). Several proposals remain pending,including the Safe Streets Atlantic Beach Implementation Project,two dune walkover projects (NOAACommunity Projects and the Coastal Partnership Initiative),and a Building Resilient Infrastructure and Communities submission for an emergency generator at the Sea Gardens Sewage Lift Station. Together,these pending applications represent $1,933,530 in potential funding to enhance flood protection,public safety,and community resilience.Three Hazard Mitigation Grant Program applications and the Donner Park Playground Improvements application submitted last year also remain under review ($1,837,500 in additional requests). In addition to the submissions listed in this report,Langton staff has identified and evaluated a range of potential funding sources that were ultimately not pursued due to timing,project readiness,or program eligibility,which are factors inherent to strategic grant development.We have also provided technical assistance and ongoing grant administration support as needed. The following pages summarize grants a)submitted over the past year,b)previously submitted but awarded during this period,and c)currently in development for upcoming submission cycles. Grants Submitted from October 2025 -September 2026 Project Grant Program Submission Request Status Date Amount Atlantic Beach 5th Street Coastal Partnership Initiative 10/24/25 $60,000.00 Pending Dune Walkover Project Tree Inventory &Community Forestry -1/28/26 $25,290.00 Funded Assessment Hurricane Ian Recovery, Round II Marsh Oaks Community AARP Community Challenge 3/4/26 $14,909.00 Declined Garden Grant Agenda Item #8.B. 28 Sep 2026 Page 21 of 46 www.|an tonconsultin .com mIangton@Iangtonconsulting.com Hurricane Recovery Tree Urban and Community 3/9/26 $26,800.00 Funded Maintenance Project Forestry Disaster Recovery Supplement Beaches Veterans T—MobileHometown Grant 3/31/26 $50,000.00 Declined Memorial Park Playground Sea Gardens Sewage Lift Building Resilient 5/12/26 $79,296.00 Pending Station Generator Infrastructure and Communities Safe Streets Atlantic Safe Streets and Roads for All 5/26/26 $714,234.00 Pending Beach:Multimodal Safety Implementation Upgrades and Quick-Build Demonstrations Dune Walkover NOAA Community Projects 6/1/26 $1,080,000.00 Pending Infrastructure Pending at Time of Last Annual Report,Since Funded Project Grant Program Submission Request Status Date Amount Resilient Lift Station Project Resilient Florida 8/27/25 $1,338,721 Funded Phase I (Resubmit)Implementation Grant Currently in Development Project Grant Program Deadline Request Amount Marsh Oaks Community Center Building Resilient Infrastructure TBD $82,500 Emergency Generator and Communities De-Escalationand Crisis DOJ COPS Safer Outcomes 9/3/26 "$50,000 Response Training Initiative Program Project TBD (ballpark or tennis Florida Recreation Development TBD TBD court renovations)Assistance Program Project TBD (kayak launch or Coastal Partnership Initiative 10/31/26 TBD invasive removal) Park Development (Project TBD)Land and Water Conservation 12/15/26 TBD Fund The Langton Consulting team looks forward to continuing our collaboration with the City of Atlantic Beach to secure strategic funding that advances community resilience,infrastructure improvement,and overall quality of life.We remain committed to supporting the City’s vision and appreciate your continued trust and partnership in these important endeavors. Sincerely, ”6029: Michael Langton,GPC President,Langton Consulting 5627 Atlantic Blvd.,Suite 4,Jacksonville,FL32207 904.614.9861 Michael Langton,GPC,President Agenda Item #8.B. 28 Sep 2026 Page 22 of 46 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Public hearing and adoption of Resolution No. 26-110 levying the ad valorem property tax millage rate for municipal purposes on all taxable property within the City for the fiscal year beginning October 1, 2026 and ending September 30. 2027, and stating the percentage by which the millage to be levied exceeds the rolled-back rate; and public hearing and adoption of Ordinance No. 20-26-184 adopting the final budget for the City of Atlantic Beach Florida for fiscal year beginning October 1, 2026 and ending September 30, 2027. SUBMITTED BY: TODAY'S DATE: MEETING DATE: Kevin Hogencamp, City Manager September 16, 2025 September 28, 2025 BACKGROUND: To adopt a millage rate and operating budget, the City Commission must adhere to a strict process, per state law. Attached is an outline for the final public hearing. The format is the same as in previous years and was read into the record as presented in order to ensure compliance with TRIM laws (s. 200.065, F.S.). In advance of the public hearings, the City Manager presented a Proposed Operating Budget and held seven public workshops to review and adjust with the City Commission's guidance. While preparation of the budget is a fluid process through Sept. 28, the budget documents are published at www.coab.us/budget. The first public hearing was held on September 14, 2026, in the Commission Chamber, at 6:00 p.m., as was noticed to all property owners by the Duval County Property Appraiser's Office and published in Jacksonville Daily Record. This final public hearing for the final adoption of the millage by resolution and a second public hearing for the final adoption of the Operating Budget, Ordinance No. 20-26-184, on September 28, 2026, at 6:00 p.m., in the City Commission Chamber. The Proposed Operating Budget is funded using the millage rate of 2.7499. This is a 6.52% increase over the rolled-back rate. BUDGET IMPACT: RECOMMENDATION: ATTACHMENTS: Proposed Fiscal Year 2026-27 budget expenditures = $56,212,957. Adopt Resolution No. 26-110 and, upon second reading, Ordinance No. 20-26-184 with total expenditures of$56,212,957. Resolution No. 26-110 Budget Summary RE�EWED BY CITY�::: Ch � ���� Agenda Item #8.C. 28 Sep 2026 Page 23 of 46 ADOPTION OF A MILLAGE AND OPERATING BUDGET FOR FISCAL YEAR 2026-27 First item to be considered: Adoption of Resolution No. 26-110 levying a Millage Rate of2.7499 Open Public Hearing State the following: Here at the City of Atlantic Beach The Rolled-Back Rate Is The Millage Rate to Be Levied Is 2.5815 2.7499 The millage rate to be levied is 6.52% more than the rolled-back rate and is a percentage increase in property taxes per sec. 200.065(2)(c) Florida Statutes. The purpose of adopting the millage rate of 2.7499 is to maintain a level of ad valorem tax revenue sufficient to maintain adequate funding for the existing level of services at anticipated and proposed cost and to continue to maintain the City's infrastructure. Motion to adopt Resolution No. 26-110, levying a Millage Rate for operating purposes of2.7499. Vote Close Public Hearing Second item to be considered: Ordinance No. 20-26-184 establishing the Operating Budget Fiscal Year 2026-27 of $56,212,957. Open Public Hearing Motion to adopt Ordinance No. 20-26-184 establishing the Operating Budget for fiscal year 2026-27. Vote Close Public Hearing Agenda Item #8.C. 28 Sep 2026 Page 24 of 46 Agenda Item #8.C. 28 Sep 2026 Page 25 of 46 Agenda Item #8.C. 28 Sep 2026 Page 26 of 46 Ag e n d a I t e m # 8 . C . 28 S e p 2 0 2 6 Pa g e 2 7 o f 4 6 Ag e n d a I t e m # 8 . C . 28 S e p 2 0 2 6 Pa g e 2 8 o f 4 6 Ag e n d a I t e m # 8 . C . 28 S e p 2 0 2 6 Pa g e 2 9 o f 4 6 Ag e n d a I t e m # 8 . C . 28 S e p 2 0 2 6 Pa g e 3 0 o f 4 6 Ag e n d a I t e m # 8 . C . 28 S e p 2 0 2 6 Pa g e 3 1 o f 4 6 Page 32 of 46 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Public hearing and adoption of Resolution No. 26-110 levying the ad valorem property tax millage rate for municipal purposes on all taxable property within the City for the fiscal year beginning October 1, 2026 and ending September 30, 2027, and stating the percentage by which the millage to be levied exceeds the rolled-back rate; and public hearing and adoption of Ordinance No. 20-26-184 adopting the final budget for the City of Atlantic Beach Florida for fiscal year beginning October 1, 2026 and ending September 30. 2027. SUBMITTED BY: TODAY'S DATE: MEETING DATE: Kevin Hogencamp, City Manager September 16, 2025 September 28, 2025 BACKGROUND: To adopt a millage rate and operating budget, the City Commission must adhere to a strict process, per state law. Attached is an outline for the final public hearing. The format is the same as in previous years and was read into the record as presented in order to ensure compliance with TRIM laws (s. 200.065, F.S.). In advance of the public hearings, the City Manager presented a Proposed Operating Budget and held seven public workshops to review and adjust with the City Commission's guidance. While preparation of the budget is a fluid process through Sept. 28, the budget documents are published at www.coab.us/budget. The first public hearing was held on September 14, 2026, in the Commission Chamber, at 6:00 p.m., as was noticed to all property owners by the Duval County Property Appraiser's Office and published in Jacksonville Daily Record. This final public hearing for the final adoption of the millage by resolution and a second public hearing for the final adoption of the Operating Budget, Ordinance No. 20-26-184, on September 28, 2026, at 6:00 p.m., in the City Commission Chamber. The Proposed Operating Budget is funded using the millage rate of 2.7499. This is a 6.52% increase over the rolled-back rate. BUDGET IMPACT: RECOMMENDATION: ATTACHMENTS: Proposed Fiscal Year 2026-27 budget expenditures = $56,212,957. Adopt Resolution No. 26-110 and, upon second reading, Ordinance No. 20-26-184 with total expenditures of $56,212,957. Ordinance No. 20-26-184 Budget Summary Budget Charts REVIEWED BY CITY MANAGER: --l---+G�---.,.cv:___,-=-· -*---=-&-�=�------ Agenda Item #9.A. 28 Sep 2026 Page 33 of 46 ADOPTION OF A MILLAGE AND OPERATING BUDGET FOR FISCAL YEAR 2026-27 First item to be considered: Adoption of Resolution No. 26-110 levying a Millage Rate of 2.7499 Open Public Hearing State the following: Here at the City of Atlantic Beach The Rolled-Back Rate Is The Millage Rate to Be Levied Is 2.5815 2.7499 The millage rate to be levied is 6.52% more than the rolled-back rate and is a percentage increase in property taxes per sec. 200.065(2)(c) Florida Statutes. The purpose of adopting the millage rate of 2.7499 is to maintain a level of ad valorem tax revenue sufficient to maintain adequate funding for the existing level of services at anticipated and proposed cost and to �ontinue to maintain the City's infrastructure. Motion to adopt Resolution No. 26-110, levying a Millage Rate for operating purposes of2.7499. Vote Close Public Hearing Second item to be considered: Ordinance No. 20-26-184 establishing the Operating Budget Fiscal Year 2026-27 of $56,212,957. Open Public Hearing Motion to adopt Ordinance No. 20-26-184 establishing the Operating Budget for fiscal year 2026-27. Vote Close Public Hearing Agenda Item #9.A. 28 Sep 2026 Page 34 of 46 Agenda Item #9.A. 28 Sep 2026 Page 35 of 46 Agenda Item #9.A. 28 Sep 2026 Page 36 of 46 Ag e n d a I t e m # 9 . A . 28 S e p 2 0 2 6 Pa g e 3 7 o f 4 6 Ag e n d a I t e m # 9 . A . 28 S e p 2 0 2 6 Pa g e 3 8 o f 4 6 Ag e n d a I t e m # 9 . A . 28 S e p 2 0 2 6 Pa g e 3 9 o f 4 6 Ag e n d a I t e m # 9 . A . 28 S e p 2 0 2 6 Pa g e 4 0 o f 4 6 Ag e n d a I t e m # 9 . A . 28 S e p 2 0 2 6 Pa g e 4 1 o f 4 6 Page 42 of 46 nH r‘]H ‘-I u I I 91 I I H Ile I MEMORANDU TO:Mayor and City Commissioners FROM:Kevin Hogencamp,City Manager DATE:September 10,2026 SUBJECT:Comprehensive Administrative Update:Federal Dune Walkovers Project (Policy Rationale,Resident Feedback,and Master Timeline) 1.Executive Summary This memorandum provides an administrative status update on the Atlantic Beach Dune Walkover Improvement Project.Following the adoption of Resolution No.25-39 on April 28, 2025,and the subsequent authorization of $1,080,000 in federal Community Project Funding,staff is advancing final engineering designs,Florida Department of Environmental Protection (FDEP)permitting,and procurement across six primary beach access locations. This document outlines the project scope,municipal planning alignment,proposed policy codification language,resident correspondence regarding specific access sites,and an updated master‘project timeline. 2.Scope of Work and Location Breakdown As authorized under Resolution No.25-39,the project addresses six critical street-end access points:.1st Street:Construction of a new elevated walkover (no existing structure)..4th Street:Construction of a new elevated walkover (no existing structure)..5th Street:Construction of a new elevated walkover (no existing structure)..1 1th Street:Replacement and rehabilitation of dilapidated/buried walkover..13th Street:Replacement and rehabilitation of dilapidated/buried walkover..14th Street:Construction of a new elevated walkover (no existing structure). 3.Primary Drivers,Benefits,and Planning Alignment City planning documents ——including the 2030 Comprehensive Plan,Parks Master Plan,and Bicycle and Pedestrian Connectivity Plan --treat beach access points as vital coastal“mini- parks.”Elevated walkovers function as essential trails protecting these natural assets, balancing public access,environmental stewardship,coastal resilience,and infrastructure protection. Primary Drivers and Benefits Agenda Item #10.A. 28 Sep 2026 Page 43 of 46 I II | I 'I I I I _ II l__ _;I H I .II. II .a I .. II I .1,, :I ,I I u ._ I I. l‘ -If ‘I '-. III- II 'II I I : ‘II '| it- .Dune and Vegetation Preservation:Elevating walkovers protects delicate root networks of sea oats (Uniola paniculata)and native flora from foot traffic damage, allowing vegetation to trap sand and maintain natural dune growth (Comp Plan Obj. D.1.3,Policy D.1.3.1)..Storm Surge and Erosion Mitigation:Uncontrolled footpaths carve low points (“blowouts”)into the shoreline where storm surges breach the coast.Elevated crossings eliminate these gaps,securing a continuous physical barrier against coastalflooding (Obj.D.1.2,Policy D.1.1.2)..Universal Public Shoreline Access:Designated walkovers provide predictable,slip —resistant,and barrier-free access for families,seniors,and individuals with mobility devices (Obj.D.1.4,Policy D.1.4.1;Goal E.1)..Wildlife and Nesting Safeguards:Channeling foot traffic keeps beachgoers off sensitive nesting grounds,directly protecting sea turtles,shorebirds,and gopher tortoises (Obj.D.3.5,Policy D.3.5.2)..Fiscal Efficiency and Asset Protection:Formalizing elevated walkovers as public infrastructure protects public property,reduces long-term shoreline restoration costs,minimizes emergency renourishment expenses,and streamlines FDEP permitting (Goal H.1). Planning Document Alignment.2030 Comprehensive Plan:“The City shall maintain all existing accesses including barrier-free ramps and shalljoin with other beach communities...in seeking means of accommodating beach visitors...”.Parks Master Plan:“The City shall provide opportunitiesfor appropriate recreational uses and access to public waterways,the beach and natural areas...”.Bicycle and Pedestrian Connectivity Plan:“The identified opportunities and associated improvements proposed serve to connect the entire city...to connect the marsh to the beach.” 4.Summary of Public Correspondence and Resident Feedback The City Manager’s Office and City Commission have received written feedbackfrom nearby property owners regarding proposed structures at 14th Street (representing at least six properties)and 11th Street (one property owner).Key resident concerns and recommendations include:.Ecosystem Disturbance and Dune Health:Opposing residents at 14th Street emphasize that their local dunes are stable and healthy,arguing that permanent wooden structures will disturb intact ecosystems and natural sand movement..Maintenance Burdens:Residents expressed concern over long-term municipal upkeep (sand clearance,storm repair),citing the existing 13th Street walkover as an example of a structure frequently buried or degraded. Agenda Item #10.A. 28 Sep 2026 Page 44 of 46 n .Neighborhood Character and Public Process:Longtime residents noted they have voluntarily maintained the natural 14th Street pathway for decades and requested clearer early neighborhood engagement and scale considerations..Proposed Alternatives:Opposing property owners strongly urge the City to evaluate flexible,lower-impact alternatives --specifically roll—out mat systems (e.g.,Mobi- Mats)--as a cost-effective,non-permanent access solution..Parking Clarification:Some property owners requested that the two street-end parking spaces remain standard rather than ADA—designated.Staff confirms the City has no plans to convert these spaces into ADA parking. 5.Project Timeline and Key Milestones Target Date Milestone /Event Details E-newsletter,website and social media.InitialPublic ... Apr|l2025 Outreach announcementIssuedencouraging public Input. Endorsements secured from Jacksonville April21-28,Interagency Support Public Works,Parks,Disabled Services,Sea 2025 Secured Turtle Patrol,ESC,ARCC,and coastal engineers. April 28,Resolution No.25-City Commission unanimously approved the 2025 39 Adopted $1 .O8M federal funding request. Federal ..... February A re riation Federal leglslatlon Slgned Into law,securing 2026 pp p $1,080,000forAtlantic Beach. Enacted City Commission formally authorized August 2026 Authorized execution of federal grant funds. Aug—Sept Directed Public Conducted.direct engagementwrth stree t-end resrdents to revrew desrgn 2026 Outreach ...consrderations,listen to concerns. E:::::’::..2‘.::“:§:..r:.:d..f 2026 Engagement Review p p review. Grant Acceptance Agenda Item #10.A. 28 Sep 2026 Page 45 of 46 Target Date Milestone /Event Details Engineering details finalized for FDEP Sept-Oct FInaliDesrgn,FDEP Coastal Construction Control Line (CCCL) 2026 Permitting .compliance. October 31,Turtle Nesting Environmental window opens for beachfront 2026 Season Ends construction activity. November Construction Onsite construction scheduled to begin at 2026 Commencement designated street ends. 6.Next Steps Unless directed otherwise by the City Commission,staff will continue advancing project deliverables:.Engineering and Permitting Review:Complete FDEP submittals while taking site constraints and public feedback into account..Contract Procurement:Release contractor solicitation packages ahead of the November construction window. If the Commission wishes to further evaluate 11th Street or 14th Street design alternatives prior to construction,staff stands ready to facilitate a targeted public workshop. 7.Policy Codification Recommendation and Commission Direction To transition from an informal practice to a clear municipal standard,staff recommends formalizing beach access infrastructure principles within the Municipal Code. Proposed Policy Codification Language: “To fulfill the coastal resource protection,natural disaster mitigation,and public access goals established in the City of Atlantic Beach Comprehensive Plan,all designated public beach access points shall feature standard elevated dune walkovers constructed in accordance with FDEP Coastal Construction Control Line (CCCL)guidelines.These structures serve as essential public infrastructure designed to preserve primary dune integrity,protect native stabilizing vegetation,maintain continuous storm-surge barriers, safeguard wildlife,and afford safe,equitable access to the shoreline.” Staff Requests Direction on authorization to draft an ordinance incorporating the proposed policy codification language into the Municipal Code. Agenda Item #10.A. 28 Sep 2026 Page 46 of 46