Item 4ACity of Atlantic Beach AG~Y29 ioo;aA
FINANCIAL REPORT
APRIL 2007
Cash Balances
Prior Current Dollar
Fund 03/31/07 04/30/07 Change
General $6,572,001 $6,618,507 $46,506
Tree Replacement 13,713 10,113 ($3,600)
Convention Development Tax 184,571 200,818 $16,247
Local Option Gas Tax 150,196 174,719 $24,523
BetterJax 1/2 Cent Sales Tax 1,326,402 1,363,832 $37,430
Police Training, Forfeit, etc. 4,039 15,205 $11,166
Grants 80,371 66,679 ($13,692)
Debt Service 50,612 56,721 $6,109
Utility 3,804,233 3,599,023 ($205,210)
Sanitation 495,330 358,982 ($136,348)
Storm Water 2,153,586 2,147,369 ($6,217)
Pension -Police 24,498 11,305 ($13,193)
Pension -General 43,878 55,752 $11,874
Total $14,903,430 $14,679,025 ($224,405)
Total Restricted Cash $6,806,794
Total Unrestricted Cash $7,872,231
Cash and Investments
Account
Prior
03/31 /07
Current
Dollar Rate of
Change Return
04/30/07
Bank of America -Depository $227,394 $222,012
SBA 14,673,486 14,454,463
Cash on Hand 2,550 2,550
Subtotal 14, 903,430 14,679, 025
($5,382) 4.34 (1)
(219,023) 5.39 (1)
0 -
(224,405)
Police Pension Investments 5,437,116 5,571,785 134,669
General Pension Investments 8,288,912 8,493,494 204,582
Subtotal 13,726,028 14,065,279 339,251
Total $28,629,458 $28,744,304 $114,846
6.40 (2)
6.60 (2)
(1) Monthly rate of return annualized
(2) FYTD rate of return through 03/31/07
City of Atlantic Beach
FINANCIAL REPORT
APRIL 2007
Revenues
AGENDA ITEM # 4A
MAY 29, 2007
Fund / (Footnote)
General (1)
Tree Replacement
Convention Development Tax
Local Option Gas Tax
Better Jax 1/2 Ct Sales Tax
Police Training, Forfeit, etc.
Grants
Debt Service
Utility
Sanitation (2)
Storm Water (3)
Pension -Police (4)
Pension -General (4)
Total
Annual YTD - 58% YTD Dollar Percent
Estimate of Estimate Actual Variance Variance
$10,776,532 $6,282,718 $7,676,891 $1,394,173 22.19%
0 0 0 0 0.00%
81,000 47,223 45,617 (1,606) -3.40%
563,042 328,253 312,862 (15,391) -4.69%
761,298 443,837 460,929 17,092 3.85%
31,250 18,219 30,480 12,261 67.30%
209,234 121,982 170,432 48,450 39.72%
73,048 42,587 42,888 301 0.71%
6,750,002 3,935,250 3,821,732 (113,518) -2.88%
1,558,200 908,431 768,839 (139,592) -15.37%
1,862,500 1,085,838 882,062 (203,776) -18.77%
765,862 446,498 652,393 205,895 46.11
1,096,364 639,180 1,095,218 456,038 71.35%
$24,528,332 $14,300,016 $15,960,343 $1,660,327
Analysis of Major Variances
(1) The $1,394,173 positive variance in the General Fund resulted from having received
92% of the budgeted property taxes in December, 2006 through April, 2007. Typically
the majority of these taxes are received from the City of Jacksonville in December &
January. Also, the 4th quarter of 2006 reimbursement for Beach Maintenance &
Lifeguards was received from the City of Jacksonville in October, 2006.
(2) The $139,592 negative variance in the Sanitation Fund resulted from the budgeted
revenues being increased $96,000 in anticipation of an increase in rates effective June
1, 2007.
(3) The $203,776 negative variance in the Stormwater Fund resulted from not having
received the grant for the Hopkins Creek Retention project -see Project Activity
Schedule. This project is partially funded on a reimbursement basis grant for $400,000-
from the Florida Department of Environmental Protection. The new time line for this
project is to commence in December, 2007.
(4) The $205,895 positive variance in the Police Employee Pension Fund & the $456,038
positive variance in the General Employee Pension Fund resulted from changes in
market values of the investments.
City of Atlantic Beach
FINANCIAL REPORT
APRIL 2007
Expenses
AGENDA (TEM # 4P.
MAY 29, 2007
Annual YTD - 58% YTD Dollar Percent
Department / (Footnote) Estimate of Estimate Actual Variance Variance
Governing Body $50,898 $29,674 $29,883 ($209) -0.70%
City Administration 2,250,891 1,312,269 1,234,558 77,711 5.92%
General Government 1,368,862 798,046 787,697 10,349 1.30%
Planning and Building 652,100 380,174 230,891 149,283 39.27%
Public Safety (1) 5,225,441 3,046,432 2,419,459 626,973 20.58%
Parks and Recreation 1,852,770 1,080,166 711,089 369,077 34.17%
Public Works (2) 8,524,534 4,969,803 3,705,654 1,264,149 25.44%
Public Utilities 7,602,680 4,432,362 4,322,529 109,833 2.48%
Pension -Police 424,133 247,270 192,752 54,518 22.05%
Pension -General 436,713 254,604 205,649 48,955 19.23%
Total $28,389,022 $16,550,800 $13,840,161 $2,710,639
Annual YTD - 58% YTD Dollar Percent
Resource Allocation Estimate of Estimate Actual Variance Variance
Personal Services (1) & (3) $8,560,799 $4,990,946 $4,478,010 $512,936 10.28%
Operating Expenses (1) & (2) 9,803,314 5,715,333 4,915,079 800,254 14.00%
Capital Outlay (1) & (2) 7,006,155 4,084,588 2,008,425 2,076,163 50.83%
Debt Service (4) 1,675,695 976,930 1,655,196 (678,266) -69.43%
Transfers 1,343,059 783,003 783,451 (448) -0.06%
Total $28,389,022 $16,550,800 $13,840,161 $2,710,639
Analysis of Major Variances
(1) The positive variance in the Public Safety departments is partially due to vacant
positions in the Police Patrol division and the Lifeguard expenses are seasonal (typically
June through September). Also, no monies have been expended on the Police Building
Design -see the Project Activity Schedule.
(2) The positive variance in the Public Works departments resulted from only 6 of 7
payments having been made on the solid waste contract, the Sanitation Fund's
budgeted expenses being increased $68,000 in anticipation of an increase in expenses
effective June 1, 2007 and not having begun various projects -see the Project Activity
Schedule.
(3) The positive variance in the Personal Services is related to 50% of the first payroll of
October, 2006 being expensed in the prior fiscal year and vacant positions that have not
been filled.
(4) The negative variance in the Debt Service accounts resulted from the annual payment of
principal and semi-annual payment of interest on the Utility Revenue Bonds in October,
2006 and the semi-annual payment of interest on the Utility Revenue Bonds in April,
2007.
City of Atlantic Beach
FINANCIAL REPORT
APRIL 2007
Project Activity -Current Year Activity Only
AGENDA ITEM # 4A
MAY 29, 2007
Project YTD YTD YTD
Project Name Number Budget Actual Balance
Status
Parks and Recreation:
Buchman Trust Property
Jordan Park Shelter
Playground Equipment-Donner Park
Shade for the Skate Park
Russell Park Light Replacements
Dune Crossover for 3rd Street
Public Safety
Police Building Renovations
Public Utilities:
GG0701 $650,000 $0 $650,000
PR0701 10,000 0 10,000
PR0702 33,000 23,076 9,924
PR0703 20,000 19,519 481
PR0704 17,500 0 17,500
PR0705 20,000 19,642 358
Subtotal 750,500 62,237 688,263
PS0504 466,850 9,452 457,398
Subtotal 466,850 9,452 457,398
Fence Replacement at Water Plant 1
Genset at Lift Station B
Clarifier Rehabilitation at WWTP 1
Fence Replacement at WWTP 1
Sludge Container Refurbishment
Beach Habitat Subdivision
Remodel SCADA Control Area
Roof Replacement at Lab/Office
Begonia Street Water & Sewer Extension
Collection System Inspection & Rehabilitation
Replace 2 Hydroscreens
TMDL Engineering WWTP 1
Pumpout at Digester - WWTP2
Subtotal
Public Works:
Hopkins Creek Retention
Mayport Road Medians
Five Points Intersection Improvement
Pathways
Sidewalks - Sailfish,Royal Palm & Frances
Storage Bins for Limerock
Repave Asphalt at Public Works Yard
Asphalt Stewart Street at West Main Street
Sidewalk & Curb Replacement
Pedestrian Path -Five Points to Selva Marina
New Sidewalks -Marsh Oaks
Ocean Boulevard Between 14th & 15th Street
Subtotal
Total
Status Kev
B -Bid Awarded
C -Project Completed
D -Design Completed
PU0601 9,477 9,477 0
PU0604 29,007 24,999 4,008
PU0605 145,223 139,147 6,076
PU0606 3,133 3,133 0
PU0607 8,876 8,876 0
PU0608 110,554 110,553 1
PU0701 20,000 0 20,000
PU0702 17,695 17,695 0
PU0703 150,000 3,260 146,740
PU0704 315,400 0 315,400
PU0705 30,000 0 30,000
PU0706 338,500 0 338,500
PU0707 4,904 0 4,904
1,182,769 317,140 865,629
PW0309 2,530,730 940,371 1,590,359
PW0401 400,000 0 400,000
PW0502 8,164 8,164 0
PW0606 80,855 72,984 7,871
PW0607 5,102 0 5,102
PW0701 30,000 1,073 28,927
PW0703 70,000 0 70,000
PW0704 10,000 0 10,000
PW0705 50,000 6,400 43,600
PW0706 120,000 35,743 84,257
PW0707 120,000 29,171 90,829
PW0708 350,000 25,277 324,723
3,774,851 1,119,183 2,655,668
$6,174,970 $1,508,012 $4,666,958
E -Design Phase
I -Project In-progress
R - Re-budget Next Fis cal Year
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AGENDA ITEM # 4A
MAY 29, 2007
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Annual Water Quality Report
-~ _~,
SUBMITTED BY: Donna Kaluzniak, Utility Director ~ r ~~
DATE: May 9, 2007
BACKGROUND: A copy of the 2006 Water Quality Report for the City of Atlantic Beach is
provided for the City Commission's review. The Florida Department of Environmental
Protection requires annual water quality reports be mailed to all customers by the first of July
every year.
The City is required to test for over 80 drinking water contaminants, but only those detected
during analysis are included in the report. As shown, detected values were within the levels
allowed and we had no violations of water quality limits.
BUDGET: A total of $5,000 is budgeted in the Water Fund for printing and mailing the reports,
under account numbers 400-5502-533-4200 and 400-5502-533-4700.
RECOMMENDATION: No action necessary. The report is provided for information only.
ATTACHMENTS: 1. 2006 Atlantic Beach Water Quality Report
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 4A
MAY 29, 2007
2006 Water Quality Report --
CITY OFATLANTIC BEACH, FLORIDA
We are very pleased to provide you with this
year's Annual Water Quality Report. We want to
keep you informed about the excellent water and
services we have delivered to you over the past
year. Our goal is, and always has been, to provide
to you a safe and dependable supply of drinking
water. This report shows our water quality results
and what they mean.
Our water source is the Floridan Aquifer, which
is similar to a large underground river. Groundwa-
ter is pumped from eight wells that are approxi-
mately 700 to 1000 feet deep. This water is treated
and disinfected at the four separate Water Treat-
ment Plants. Trained, state certified plant opera-
tors ensure proper treatment of the average 3.5
million gallons per day of water provided to our
customers. We are pleased to report that our
drinking water meets all Federal and State
requirements.
If you have any questions about this report or
concerning your water utility, please contact Mr.
Harry McNally, Plants Division Director at 904-
247-5838. We want our valued customers to be
informed about their water utility.
T'he City of Atlantic Beach's legislative body is the
Atlantic Beach City Commission, which holds
hearings on budget, approves contracts, and
considers ordinances which create or amend local
laws. Some of these matters affect the operation of
the Water Utility. If you want to become informed
about upcoming water-related projects or pro-
grams, please attend any of our City Commission
meetings which are scheduled on the 2°d and 4~'
Monday of every month at 7:15 p.m. at City Hall,
800 Seminole Road, Atlantic Beach, Florida
32233, or call or a-mail our Public Utilities
Director, Ms. Donna Kaluzniak, at 904-247-5834,
dkaluzniak@coab.us.
The City of Atlantic Beach routinely monitors for
contaminants in your drinking water according to
Federal and State laws. Except where indicated
otherwise, the table in this report shows the results
of our monitoring for the period of January 1st to
December 31st, 2006.
As authorized and approved by the EPA (Envi-
ronmental Protection Agency), the State has
reduced monitoring requirements for certain
contaminants to less often than once per year
because the concentrations of these contaminants
are not expected to vary significantly from year to
year. Some of our data, though representative, is
more than one year old.
In order to ensure that tap water is safe to drink,
the EPA prescribes regulations which limit the
amount of certain contaminants in water provided
by public water systems. The Food and Drug
Administration (FDA) regulations establish limits
for contaminants in bottled water which must
provide the same protection for public health.
All drinking water, including bottled water, may
reasonably be expected to contain at least small
amounts of some contaminants. The presence of
contaminants does not necessarily indicate that the
water poses a health risk. More information about
contaminants and potential health effects can be
obtained by calling the EPA's Safe Drinking
Water Hotline at 1-800-426-4791.
The EPA requires monitoring of over 80 drinking
water contaminants. Those contaminants listed in
the table are the only ones detected in your
drinking water.
MCLs are set at very stringent levels. To under-
stand the possible health effects described for
many regulated contaminants, a person would have
to drink 2 liters of water every day at the MCL
level for a lifetime to have cone-in-a-million
chance of having the described health effect.
Some people may be more vulnerable to
contaminants in drinking water than the
general population. Immuno-compromised
AGENDA ITEM # 4A
MAY 29, 2007
persons such as persons with cancer undergoing
chemotherapy, persons who have undergone
organ transplants, people with HIV/A,IDS or
other immune system disorders, some elderly,
and infants can be particularly at risk from
infections. These people should seek advice
about drinking water from their health care
providers. EPA/CDC guidelines on appropriate
means to lessen the risk of infection by crypto-
sporidium and other micro-biological contami-
nants are available from EPA's Safe Drinking
Water Hotline at 800-426-4'191.
In 2004 the Department of Environmental Protec-
tion performed a Source Water Assessment on our
system. The assessment was conducted to provide
information about any potential sources of
contamination in the vicinity of our wells. There
are six potential sources of contamination identi-
fied for our system with low to medium suscepti-
bility levels, mostly due to petroleum storage
tanks. To protect our source waters, the City
recently enacted a Wellhead Protection Ordinance.
Also, DEP has a very active petroleum contamina-
tion prevention program and some of the most
stringent rules in the country. The assessment
results are available on the FDEP Source Water
Assessment and Protection Program website at
www,dep,state,fl.us/swanp.
Thank you for allowing us to continue providing
your family with clean, quality water this year. In
order to maintain a safe and dependable water
supply we sometimes need to make improvements
that will benefit all our customers. For instance, in
2005, we completed the construction of a 300,000
gallon elevated water storage tank on Mayport
Road. We will continue to provide the highest
quality water supply possible.
We at the City of Atlantic Beach work around the
clock to provide top quality water to every tap.
We ask that all our customers help us protect our
water sources.
AGENDA ITEM # 4A
MAY 29, 2007
2006 Water Quality Report
CITYOFATLANTICBEACH, FLORIDA
In the table you will find many terms and abbreviations you might not be familiaz with. To help you better
understand these terms, we have provided the following definitions:
Action Level (AL) -The concentration of a contaminant which, if exceeded, triggers treatment or other
requirements which a water system must follow.
Maximum Contaminant Level (MCL) -The "Maximum Allowed" (MCL) is the highest level of a
contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best
available treatment technology.
Maximum Contaminant Level Goal (MCLG) -The "Goal" (MCLG) is the level of a contaminant in drinking
water below which there is no known or expected risk to health. MCLGs allow for a margin of safety.
Maximum Residual Disinfectant Level (NIRDL) -The highest level of a disinfectant allowed in drinking water.
There is a convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants.
Maximum Residual Disinfectant Level Goal (MRDLG) -The level of a drinking water disinfectant below
which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of
disinfectants to control microbial contaminants.
Non-Detects (ND) -Means not detected and indicates that the substance was not found by laboratory analysis.
Not Applicable (N/A) -The information does not apply in this category or for this contaminant.
Parts per billion (ppb) or Micrograms per liter (ug/L) -One part by weight of analyte to one billion parts by
weight of the water sample.
Parts per million (ppm) or Milligrams per liter (mgll..) -One part by weight of analyte to one million parts by
weight of the water sample.
Picocuries per liter (pCi/1) -Measure of the radioactivity in water.
The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs,
springs and wells. As water travels over the surface of the land or through the ground, it dissolves naturally-
occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the
presence of animals or from human activity. Contaminants that may be present in source water include:
(A) Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants or
septic systems. While the City's wastewater treatment plant meets stnct effluent limitations and does not
discharge to the groundwater, private septic systems are not monitored, and may discharge to the groundwater.
(B} Inorganic contaminants, such as salts and metals, which can be naturally occurring from erosion of deposits
within the aquifer.
(C) Pesticides and herbicides, which may come from a variety of sources such as residential uses, and can be
minimized or eliminated by cross-connection control.
(D) Organic chemical contaminants, including synthetic and volatile organic chemicals, which aze by-products
of industrial processes, and can also come from leaking underground fuel tanks at gas stations, and septic
systems.
(E) Radioactive contaminants, which can be naturally present in the aquifer.
While your drinking water meets USEPA's standard for arsenic, it does contain low levels of arsenic. USEPA's
standard balances the current understanding of arsenic's possible health effects against the costs of removing
arsenic from drinking water. USEPA continues to research the health effects of low levels of arsenic, which is a
mineral known to cause cancer in humans at high concentrations and is linked to other health effects such as skin
damage and circulatory problems.
AGENDA ITEM # 4A
MAY 29, 2007
WATER QUALITY DATA
NICL
Sample Maximum Goal Highest Range of Typical Source of Viola-
Substance Date Levcl (MCLG or Level Results Contaminant tion
-Units Allowed MRDLG) Detected (Y/N)
(MCL or (HLD)
MRDL) (Max.)
ANIC CONTAMINANTS: (Results in the HLD column are the h
R i hest detected level at anv sam lin oint
G
INO Erosion from natural deposits;
Arsenic
2105 10 N/A 7.5 runoff from orchards; runoff
ND - 7.5 from glass and electronics N
- PPb production waste.
026 -
0 Discharge of drilling wastes;
Barium 2/05 2 2 0.032 .
032
0 discharge from metal refineries; N
_ PPm ' ervsion of natural deposits
Chromium 2/05
100
100
0
51
ND - 0.51 Discharge from steel and pulp
mills; erosion of natural depostts
N
_ PPb .
Erosion of natural deposits;
discharge from fertilizer and
Fluoride Z/OS 4 4 0.9 0.81 - 0.9 aluminum factories. Water
additive which promotes strong
N
_ ppm teeth when at optimum levels
between 0.7 and 1.2 ppm.
Residue from man-made
Lead (point of
entry)
2/05
15
N!A
1.6
ND - l.fi pollution such as auto emissions
and paint; lead pipe, casing
N
-ppb and solder
Runoff from fertilizer use;
Nitrate -ppm
3/06
10
10
0.028 0.017 -
0.028 leaching from septic tanks,
sewage; erosion of natural
N
deposits
Runoff from fertilizer use;
019
0 ND - leaching from septic tanks, N
Nitrite -ppm 3/06 1 1 . 0.019 sewage; erosion of natural
deposits
Sodium 2/05 160 N/A 18.0 13 - 18 Salt water intrusion, leaching
from soil N
- ppm
RADIOLOGICA L CONTA MINANTS: Results in the HLD column are the hi hest detected Ieve1 at an sam lin oint
Alpha emitters 12J03 15 0 2.1 ND - 2.1 Erosion of natural deposits N
- pCilL
Radium 228 or
combined 12/03 5 0 1.0 ND - 1.0 Erosion of natural deposits N
radium
- pCilL _~.,__ _,.. ,. ,
DISINFECTION I3Y-Yl(VUUC rJ: (ttesutts an the rrLtJ co,umn~w ~~~.~. «~~ a ...~ ...b...,. ~ ..•- 7_-..-. ., . -.°_ ..o -'-----_
avers es v rea'uus
Chlorine iwrs uu ru
1/06 to in «~~
4
04
1
2 - 2
5
0
Water additive used to control
N
- ppm 12/06 4 . .
. microbes
a pace c
~ ctds 5
?/06
60
N/A
23.3
8.8 - 23.3 B rodu~t of drinking water
y-p drsmfectron
N
b
Total Trihalo- 23,1 - By-product of drinking water N
urethanes 7/06 80 N/A 56.2 56.2 disinfection
- ppb
LEAD AND COP PER HOM E TAP SAM PLING:
90 0 of 50 Corrosion of household
Copper percentile homes plumbing systems; erosion of N
(tap water) 9/05 AL=1.3 1.3 results exceeded natura3 deposits; leaching from
- PPm = 0.22 the AL wood preservatives
90 0 of 50 Corrosion of household
Lead
(tap water)
9/05
AL=15
0 percentile
results homes
exceeded lumbin s stems; erosion of
P ~~ N
- ppb
= S,g
the AL deposits