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Item 4ACity of Atlantic Beach AG~Y29 ioo;aA FINANCIAL REPORT APRIL 2007 Cash Balances Prior Current Dollar Fund 03/31/07 04/30/07 Change General $6,572,001 $6,618,507 $46,506 Tree Replacement 13,713 10,113 ($3,600) Convention Development Tax 184,571 200,818 $16,247 Local Option Gas Tax 150,196 174,719 $24,523 BetterJax 1/2 Cent Sales Tax 1,326,402 1,363,832 $37,430 Police Training, Forfeit, etc. 4,039 15,205 $11,166 Grants 80,371 66,679 ($13,692) Debt Service 50,612 56,721 $6,109 Utility 3,804,233 3,599,023 ($205,210) Sanitation 495,330 358,982 ($136,348) Storm Water 2,153,586 2,147,369 ($6,217) Pension -Police 24,498 11,305 ($13,193) Pension -General 43,878 55,752 $11,874 Total $14,903,430 $14,679,025 ($224,405) Total Restricted Cash $6,806,794 Total Unrestricted Cash $7,872,231 Cash and Investments Account Prior 03/31 /07 Current Dollar Rate of Change Return 04/30/07 Bank of America -Depository $227,394 $222,012 SBA 14,673,486 14,454,463 Cash on Hand 2,550 2,550 Subtotal 14, 903,430 14,679, 025 ($5,382) 4.34 (1) (219,023) 5.39 (1) 0 - (224,405) Police Pension Investments 5,437,116 5,571,785 134,669 General Pension Investments 8,288,912 8,493,494 204,582 Subtotal 13,726,028 14,065,279 339,251 Total $28,629,458 $28,744,304 $114,846 6.40 (2) 6.60 (2) (1) Monthly rate of return annualized (2) FYTD rate of return through 03/31/07 City of Atlantic Beach FINANCIAL REPORT APRIL 2007 Revenues AGENDA ITEM # 4A MAY 29, 2007 Fund / (Footnote) General (1) Tree Replacement Convention Development Tax Local Option Gas Tax Better Jax 1/2 Ct Sales Tax Police Training, Forfeit, etc. Grants Debt Service Utility Sanitation (2) Storm Water (3) Pension -Police (4) Pension -General (4) Total Annual YTD - 58% YTD Dollar Percent Estimate of Estimate Actual Variance Variance $10,776,532 $6,282,718 $7,676,891 $1,394,173 22.19% 0 0 0 0 0.00% 81,000 47,223 45,617 (1,606) -3.40% 563,042 328,253 312,862 (15,391) -4.69% 761,298 443,837 460,929 17,092 3.85% 31,250 18,219 30,480 12,261 67.30% 209,234 121,982 170,432 48,450 39.72% 73,048 42,587 42,888 301 0.71% 6,750,002 3,935,250 3,821,732 (113,518) -2.88% 1,558,200 908,431 768,839 (139,592) -15.37% 1,862,500 1,085,838 882,062 (203,776) -18.77% 765,862 446,498 652,393 205,895 46.11 1,096,364 639,180 1,095,218 456,038 71.35% $24,528,332 $14,300,016 $15,960,343 $1,660,327 Analysis of Major Variances (1) The $1,394,173 positive variance in the General Fund resulted from having received 92% of the budgeted property taxes in December, 2006 through April, 2007. Typically the majority of these taxes are received from the City of Jacksonville in December & January. Also, the 4th quarter of 2006 reimbursement for Beach Maintenance & Lifeguards was received from the City of Jacksonville in October, 2006. (2) The $139,592 negative variance in the Sanitation Fund resulted from the budgeted revenues being increased $96,000 in anticipation of an increase in rates effective June 1, 2007. (3) The $203,776 negative variance in the Stormwater Fund resulted from not having received the grant for the Hopkins Creek Retention project -see Project Activity Schedule. This project is partially funded on a reimbursement basis grant for $400,000- from the Florida Department of Environmental Protection. The new time line for this project is to commence in December, 2007. (4) The $205,895 positive variance in the Police Employee Pension Fund & the $456,038 positive variance in the General Employee Pension Fund resulted from changes in market values of the investments. City of Atlantic Beach FINANCIAL REPORT APRIL 2007 Expenses AGENDA (TEM # 4P. MAY 29, 2007 Annual YTD - 58% YTD Dollar Percent Department / (Footnote) Estimate of Estimate Actual Variance Variance Governing Body $50,898 $29,674 $29,883 ($209) -0.70% City Administration 2,250,891 1,312,269 1,234,558 77,711 5.92% General Government 1,368,862 798,046 787,697 10,349 1.30% Planning and Building 652,100 380,174 230,891 149,283 39.27% Public Safety (1) 5,225,441 3,046,432 2,419,459 626,973 20.58% Parks and Recreation 1,852,770 1,080,166 711,089 369,077 34.17% Public Works (2) 8,524,534 4,969,803 3,705,654 1,264,149 25.44% Public Utilities 7,602,680 4,432,362 4,322,529 109,833 2.48% Pension -Police 424,133 247,270 192,752 54,518 22.05% Pension -General 436,713 254,604 205,649 48,955 19.23% Total $28,389,022 $16,550,800 $13,840,161 $2,710,639 Annual YTD - 58% YTD Dollar Percent Resource Allocation Estimate of Estimate Actual Variance Variance Personal Services (1) & (3) $8,560,799 $4,990,946 $4,478,010 $512,936 10.28% Operating Expenses (1) & (2) 9,803,314 5,715,333 4,915,079 800,254 14.00% Capital Outlay (1) & (2) 7,006,155 4,084,588 2,008,425 2,076,163 50.83% Debt Service (4) 1,675,695 976,930 1,655,196 (678,266) -69.43% Transfers 1,343,059 783,003 783,451 (448) -0.06% Total $28,389,022 $16,550,800 $13,840,161 $2,710,639 Analysis of Major Variances (1) The positive variance in the Public Safety departments is partially due to vacant positions in the Police Patrol division and the Lifeguard expenses are seasonal (typically June through September). Also, no monies have been expended on the Police Building Design -see the Project Activity Schedule. (2) The positive variance in the Public Works departments resulted from only 6 of 7 payments having been made on the solid waste contract, the Sanitation Fund's budgeted expenses being increased $68,000 in anticipation of an increase in expenses effective June 1, 2007 and not having begun various projects -see the Project Activity Schedule. (3) The positive variance in the Personal Services is related to 50% of the first payroll of October, 2006 being expensed in the prior fiscal year and vacant positions that have not been filled. (4) The negative variance in the Debt Service accounts resulted from the annual payment of principal and semi-annual payment of interest on the Utility Revenue Bonds in October, 2006 and the semi-annual payment of interest on the Utility Revenue Bonds in April, 2007. City of Atlantic Beach FINANCIAL REPORT APRIL 2007 Project Activity -Current Year Activity Only AGENDA ITEM # 4A MAY 29, 2007 Project YTD YTD YTD Project Name Number Budget Actual Balance Status Parks and Recreation: Buchman Trust Property Jordan Park Shelter Playground Equipment-Donner Park Shade for the Skate Park Russell Park Light Replacements Dune Crossover for 3rd Street Public Safety Police Building Renovations Public Utilities: GG0701 $650,000 $0 $650,000 PR0701 10,000 0 10,000 PR0702 33,000 23,076 9,924 PR0703 20,000 19,519 481 PR0704 17,500 0 17,500 PR0705 20,000 19,642 358 Subtotal 750,500 62,237 688,263 PS0504 466,850 9,452 457,398 Subtotal 466,850 9,452 457,398 Fence Replacement at Water Plant 1 Genset at Lift Station B Clarifier Rehabilitation at WWTP 1 Fence Replacement at WWTP 1 Sludge Container Refurbishment Beach Habitat Subdivision Remodel SCADA Control Area Roof Replacement at Lab/Office Begonia Street Water & Sewer Extension Collection System Inspection & Rehabilitation Replace 2 Hydroscreens TMDL Engineering WWTP 1 Pumpout at Digester - WWTP2 Subtotal Public Works: Hopkins Creek Retention Mayport Road Medians Five Points Intersection Improvement Pathways Sidewalks - Sailfish,Royal Palm & Frances Storage Bins for Limerock Repave Asphalt at Public Works Yard Asphalt Stewart Street at West Main Street Sidewalk & Curb Replacement Pedestrian Path -Five Points to Selva Marina New Sidewalks -Marsh Oaks Ocean Boulevard Between 14th & 15th Street Subtotal Total Status Kev B -Bid Awarded C -Project Completed D -Design Completed PU0601 9,477 9,477 0 PU0604 29,007 24,999 4,008 PU0605 145,223 139,147 6,076 PU0606 3,133 3,133 0 PU0607 8,876 8,876 0 PU0608 110,554 110,553 1 PU0701 20,000 0 20,000 PU0702 17,695 17,695 0 PU0703 150,000 3,260 146,740 PU0704 315,400 0 315,400 PU0705 30,000 0 30,000 PU0706 338,500 0 338,500 PU0707 4,904 0 4,904 1,182,769 317,140 865,629 PW0309 2,530,730 940,371 1,590,359 PW0401 400,000 0 400,000 PW0502 8,164 8,164 0 PW0606 80,855 72,984 7,871 PW0607 5,102 0 5,102 PW0701 30,000 1,073 28,927 PW0703 70,000 0 70,000 PW0704 10,000 0 10,000 PW0705 50,000 6,400 43,600 PW0706 120,000 35,743 84,257 PW0707 120,000 29,171 90,829 PW0708 350,000 25,277 324,723 3,774,851 1,119,183 2,655,668 $6,174,970 $1,508,012 $4,666,958 E -Design Phase I -Project In-progress R - Re-budget Next Fis cal Year C C C E C I I C C C C E I E D c E AGE ND A I TE M # 4A -- MA Y 2 9, 2 007 C ~ ~ ~ - p W fA Z N 1r1 Opp ~ et O~ 0 v ~ r M M U~ ~ W a w a - N zco .- cCO" ~ p w J a p Q v Q F Jor r Fp E- W NU ~ Z - p O O T W Q m ~~ aJ Z w ~ c~ w U ~ ~ O J J w R' N ?m U w a ~ ~ ~ ~ H p N °o °o o °o °o °o °o °o o o °o o 0 c a W J O t~ O O ICJ ~ Ip t00 N M N N W O J O O ti 0 0 , r 001 O O ~ ti Q~ ~ N ~ N O~O ~ N ~ r O t0 M r O r 0 a 01 00 !F 00 ~ 01 O n' r h N r r N Q ~ N N O 1~ r O O r N O N N E" > ~ p Q ~ J ~ o ~ Z v a Q J Z LL V O ~ '' ~ ~ ~ ~ v- ~ r~r v} u~ ~ us eR ~sr TJ n' ~ ~ 0 0 0 0 0 0 ~ Z o `i ~ ~ F- oD N M N ~ ~ 0 r ~ r 0 M M O O r r Z 0 O O 1 Z O ~et 0 O CD C D 1~ tO 0 1 M N O N ti UO0 o M o /O w ~D co r lri tO ~ Q M N t} r r ~ W J {~ __ " ^^ Z O aI ~ = ~ O O o 0 0 0 ~ o O er I~ 0 0 0 0 ~ 0 0 0 0 o 0 0 ~ 0 1~1 ~ 0 O 0 O ~ N ~~rr a ~ a ~ ~ ~~ m f' r ~ M M r M o r N ~ N ti o O r <D r 01 00 01 01 O M M 01 ~ O o O N ~ It1 M ~ Q O r 1A ~ f/i ER fR 4/! ~ ~ 1Q ~ r M r M N ~ G O w Z C7 Z ~ W a a ~ a ~, ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ p ~ ~.. J a ~ Q ~o ao`° ~r ~ ~ ~~ ~ ~ W V ~ ~ ~ m O W M Of r tD N N r N ' ~L1 M O N o om ' w c a N d c e Q~ r r ~ til ~ Z Z Z J Z J a ~ o J ° J ~ ~ J LLI a °o a ° o ~ a o j Q v a O x w ~c Q ~ ~ o J ~ c~ a U J ~ > ~ a ° a ~ o p ~ F- ~ W x o W m W ~ O w ~ } z w ~ ? z a w z a ~ ~ 3 o ~ J C7 w J O ~ ~ W -~ p w J - F' ~ ~ vo Y w U ~ W v~ G c9 ~ w -~ J ~ Z i-- U m ~ a x U x U ' m C~ - C9 Z ~ w ~ ~ W ~ 0 ~ Ll.1 Z a ~ g W ~ O = H Z d ~ O G O U W Z ILI J H O O W x Q W ~ W J ~ J W a O m - m W m - ~ ~ Z - a v~ o m U O N G Q U C LL ~ m cn t7 3 v~ w a ~ a ~ v~ i-- m o d AGENDA ITEM # 4A MAY 29, 2007 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Annual Water Quality Report -~ _~, SUBMITTED BY: Donna Kaluzniak, Utility Director ~ r ~~ DATE: May 9, 2007 BACKGROUND: A copy of the 2006 Water Quality Report for the City of Atlantic Beach is provided for the City Commission's review. The Florida Department of Environmental Protection requires annual water quality reports be mailed to all customers by the first of July every year. The City is required to test for over 80 drinking water contaminants, but only those detected during analysis are included in the report. As shown, detected values were within the levels allowed and we had no violations of water quality limits. BUDGET: A total of $5,000 is budgeted in the Water Fund for printing and mailing the reports, under account numbers 400-5502-533-4200 and 400-5502-533-4700. RECOMMENDATION: No action necessary. The report is provided for information only. ATTACHMENTS: 1. 2006 Atlantic Beach Water Quality Report REVIEWED BY CITY MANAGER: AGENDA ITEM # 4A MAY 29, 2007 2006 Water Quality Report -- CITY OFATLANTIC BEACH, FLORIDA We are very pleased to provide you with this year's Annual Water Quality Report. We want to keep you informed about the excellent water and services we have delivered to you over the past year. Our goal is, and always has been, to provide to you a safe and dependable supply of drinking water. This report shows our water quality results and what they mean. Our water source is the Floridan Aquifer, which is similar to a large underground river. Groundwa- ter is pumped from eight wells that are approxi- mately 700 to 1000 feet deep. This water is treated and disinfected at the four separate Water Treat- ment Plants. Trained, state certified plant opera- tors ensure proper treatment of the average 3.5 million gallons per day of water provided to our customers. We are pleased to report that our drinking water meets all Federal and State requirements. If you have any questions about this report or concerning your water utility, please contact Mr. Harry McNally, Plants Division Director at 904- 247-5838. We want our valued customers to be informed about their water utility. T'he City of Atlantic Beach's legislative body is the Atlantic Beach City Commission, which holds hearings on budget, approves contracts, and considers ordinances which create or amend local laws. Some of these matters affect the operation of the Water Utility. If you want to become informed about upcoming water-related projects or pro- grams, please attend any of our City Commission meetings which are scheduled on the 2°d and 4~' Monday of every month at 7:15 p.m. at City Hall, 800 Seminole Road, Atlantic Beach, Florida 32233, or call or a-mail our Public Utilities Director, Ms. Donna Kaluzniak, at 904-247-5834, dkaluzniak@coab.us. The City of Atlantic Beach routinely monitors for contaminants in your drinking water according to Federal and State laws. Except where indicated otherwise, the table in this report shows the results of our monitoring for the period of January 1st to December 31st, 2006. As authorized and approved by the EPA (Envi- ronmental Protection Agency), the State has reduced monitoring requirements for certain contaminants to less often than once per year because the concentrations of these contaminants are not expected to vary significantly from year to year. Some of our data, though representative, is more than one year old. In order to ensure that tap water is safe to drink, the EPA prescribes regulations which limit the amount of certain contaminants in water provided by public water systems. The Food and Drug Administration (FDA) regulations establish limits for contaminants in bottled water which must provide the same protection for public health. All drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that the water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the EPA's Safe Drinking Water Hotline at 1-800-426-4791. The EPA requires monitoring of over 80 drinking water contaminants. Those contaminants listed in the table are the only ones detected in your drinking water. MCLs are set at very stringent levels. To under- stand the possible health effects described for many regulated contaminants, a person would have to drink 2 liters of water every day at the MCL level for a lifetime to have cone-in-a-million chance of having the described health effect. Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno-compromised AGENDA ITEM # 4A MAY 29, 2007 persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/A,IDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/CDC guidelines on appropriate means to lessen the risk of infection by crypto- sporidium and other micro-biological contami- nants are available from EPA's Safe Drinking Water Hotline at 800-426-4'191. In 2004 the Department of Environmental Protec- tion performed a Source Water Assessment on our system. The assessment was conducted to provide information about any potential sources of contamination in the vicinity of our wells. There are six potential sources of contamination identi- fied for our system with low to medium suscepti- bility levels, mostly due to petroleum storage tanks. To protect our source waters, the City recently enacted a Wellhead Protection Ordinance. Also, DEP has a very active petroleum contamina- tion prevention program and some of the most stringent rules in the country. The assessment results are available on the FDEP Source Water Assessment and Protection Program website at www,dep,state,fl.us/swanp. Thank you for allowing us to continue providing your family with clean, quality water this year. In order to maintain a safe and dependable water supply we sometimes need to make improvements that will benefit all our customers. For instance, in 2005, we completed the construction of a 300,000 gallon elevated water storage tank on Mayport Road. We will continue to provide the highest quality water supply possible. We at the City of Atlantic Beach work around the clock to provide top quality water to every tap. We ask that all our customers help us protect our water sources. AGENDA ITEM # 4A MAY 29, 2007 2006 Water Quality Report CITYOFATLANTICBEACH, FLORIDA In the table you will find many terms and abbreviations you might not be familiaz with. To help you better understand these terms, we have provided the following definitions: Action Level (AL) -The concentration of a contaminant which, if exceeded, triggers treatment or other requirements which a water system must follow. Maximum Contaminant Level (MCL) -The "Maximum Allowed" (MCL) is the highest level of a contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology. Maximum Contaminant Level Goal (MCLG) -The "Goal" (MCLG) is the level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety. Maximum Residual Disinfectant Level (NIRDL) -The highest level of a disinfectant allowed in drinking water. There is a convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants. Maximum Residual Disinfectant Level Goal (MRDLG) -The level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants. Non-Detects (ND) -Means not detected and indicates that the substance was not found by laboratory analysis. Not Applicable (N/A) -The information does not apply in this category or for this contaminant. Parts per billion (ppb) or Micrograms per liter (ug/L) -One part by weight of analyte to one billion parts by weight of the water sample. Parts per million (ppm) or Milligrams per liter (mgll..) -One part by weight of analyte to one million parts by weight of the water sample. Picocuries per liter (pCi/1) -Measure of the radioactivity in water. The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs and wells. As water travels over the surface of the land or through the ground, it dissolves naturally- occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity. Contaminants that may be present in source water include: (A) Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants or septic systems. While the City's wastewater treatment plant meets stnct effluent limitations and does not discharge to the groundwater, private septic systems are not monitored, and may discharge to the groundwater. (B} Inorganic contaminants, such as salts and metals, which can be naturally occurring from erosion of deposits within the aquifer. (C) Pesticides and herbicides, which may come from a variety of sources such as residential uses, and can be minimized or eliminated by cross-connection control. (D) Organic chemical contaminants, including synthetic and volatile organic chemicals, which aze by-products of industrial processes, and can also come from leaking underground fuel tanks at gas stations, and septic systems. (E) Radioactive contaminants, which can be naturally present in the aquifer. While your drinking water meets USEPA's standard for arsenic, it does contain low levels of arsenic. USEPA's standard balances the current understanding of arsenic's possible health effects against the costs of removing arsenic from drinking water. USEPA continues to research the health effects of low levels of arsenic, which is a mineral known to cause cancer in humans at high concentrations and is linked to other health effects such as skin damage and circulatory problems. AGENDA ITEM # 4A MAY 29, 2007 WATER QUALITY DATA NICL Sample Maximum Goal Highest Range of Typical Source of Viola- Substance Date Levcl (MCLG or Level Results Contaminant tion -Units Allowed MRDLG) Detected (Y/N) (MCL or (HLD) MRDL) (Max.) ANIC CONTAMINANTS: (Results in the HLD column are the h R i hest detected level at anv sam lin oint G INO Erosion from natural deposits; Arsenic 2105 10 N/A 7.5 runoff from orchards; runoff ND - 7.5 from glass and electronics N - PPb production waste. 026 - 0 Discharge of drilling wastes; Barium 2/05 2 2 0.032 . 032 0 discharge from metal refineries; N _ PPm ' ervsion of natural deposits Chromium 2/05 100 100 0 51 ND - 0.51 Discharge from steel and pulp mills; erosion of natural depostts N _ PPb . Erosion of natural deposits; discharge from fertilizer and Fluoride Z/OS 4 4 0.9 0.81 - 0.9 aluminum factories. Water additive which promotes strong N _ ppm teeth when at optimum levels between 0.7 and 1.2 ppm. Residue from man-made Lead (point of entry) 2/05 15 N!A 1.6 ND - l.fi pollution such as auto emissions and paint; lead pipe, casing N -ppb and solder Runoff from fertilizer use; Nitrate -ppm 3/06 10 10 0.028 0.017 - 0.028 leaching from septic tanks, sewage; erosion of natural N deposits Runoff from fertilizer use; 019 0 ND - leaching from septic tanks, N Nitrite -ppm 3/06 1 1 . 0.019 sewage; erosion of natural deposits Sodium 2/05 160 N/A 18.0 13 - 18 Salt water intrusion, leaching from soil N - ppm RADIOLOGICA L CONTA MINANTS: Results in the HLD column are the hi hest detected Ieve1 at an sam lin oint Alpha emitters 12J03 15 0 2.1 ND - 2.1 Erosion of natural deposits N - pCilL Radium 228 or combined 12/03 5 0 1.0 ND - 1.0 Erosion of natural deposits N radium - pCilL _~.,__ _,.. ,. , DISINFECTION I3Y-Yl(VUUC rJ: (ttesutts an the rrLtJ co,umn~w ~~~.~. «~~ a ...~ ...b...,. ~ ..•- 7_-..-. ., . -.°_ ..o -'-----_ avers es v rea'uus Chlorine iwrs uu ru 1/06 to in «~~ 4 04 1 2 - 2 5 0 Water additive used to control N - ppm 12/06 4 . . . microbes a pace c ~ ctds 5 ?/06 60 N/A 23.3 8.8 - 23.3 B rodu~t of drinking water y-p drsmfectron N b Total Trihalo- 23,1 - By-product of drinking water N urethanes 7/06 80 N/A 56.2 56.2 disinfection - ppb LEAD AND COP PER HOM E TAP SAM PLING: 90 0 of 50 Corrosion of household Copper percentile homes plumbing systems; erosion of N (tap water) 9/05 AL=1.3 1.3 results exceeded natura3 deposits; leaching from - PPm = 0.22 the AL wood preservatives 90 0 of 50 Corrosion of household Lead (tap water) 9/05 AL=15 0 percentile results homes exceeded lumbin s stems; erosion of P ~~ N - ppb = S,g the AL deposits