Audit Report - 1962-1963,r ,
CITY OP ATLANTIC BEACH, PIARIDA
AUDIT REPORT
December 31, 1963
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CITY OF ATLANTIC REACN, 17ARIDA
IND¢X TO REPORT
December 31. 1963
Page
Number
Cer[Lf1ca[e Le[[er 1
Commen is 2 - 5
General Pund 6 - 13
Special Seawall ¢mergency ewnd 14 - 15
Water Revenue Account 16 - 18
Water Opera [Lone, Maintenance and Repair Account 19 - 20
Water System Reneval and Replacement Fund 21 - 23
Utiltty Revenue Eond Pund 24 - 25
Sever Fund T6 - 28
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CCNTIFIEO PUBLIC ACCOU Nt.aN TS
J250 BEACN BOVLEVAPO
J~ca.uavua ~. F,.on o.
January 20, 1964
To The City Commission
C i[y of Atlantic Beach, Florida
Gentlemen:
We have examined the balance shee to of the various
funds of the CL[y of Atlantic Beach, Plorida, as of Uecember
31, 1963 and the related statements of cash receipts and dis-
bursements for the year then ended. Our examination was made
in accordance with generally accepted auditing standards, and
included such tests of the accounting records and such other
auditing procedures as we considered necessary Ln the circum-
etancea.
In our opinion, Che attached eta Cements present
fairly the financial position of the Ci[y of Atlantic Beach,
Plorida, at December 31, 1963, and the cash receipts and dis-
bursements for the year [hen ended, in conformity with general-
ly accepted accounting principles applied on a basis consistent
with prior years.
Res pec [fully submitted,
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C O M M E N T S
GENERAL FUND
General Fixed Assets: As the CLty has not estab lLshed a formal property fund,
general fixed assets are not reflected in this report.
Operations: Revenue receipts and appropria [ion expenditures for the years 1963 and
1962 are summarized below on the cash basis:
Increase
1963 1962 (Decrease)
Revenue Received
Ad Valorem Taxes $ 76,103. 25 $ 49,024. 11 $ 27,079 .14
Licenses 13,615. 50 15,014. 50 (1,399 .00)
Fines and Forfeitures 12,659. 90 19,023. 52 (6,363 .62)
Garbage Collections 34,710 .75 29,987. 55 4,723 .20
Sewer Service Charges 35,384 .52 33,524. 88
(1) 1,859 .64
Transfer from Water Revenue Account 65,764 .25 35,527. 46 30,236 .79
Transfers from Other Punds 74,150 .00 12,550. 00 11,600 .00
Other 25,132 .38 23,328. 52 1,803 .86
To [al
APPr opY is [ions Expended
Administra [ion
Public Safely
Transportation
Sanitation
Labor
Public Works
Sewer Department
Parks and Recreation
Capital ppproprLations - Equipment
Capital Appropriations - Improvemen [s
Emergency Expense Pund
Total
S 287.520.55 S 217.980.54 S 69.540.01
$ 50,457.58 $ 46,888.49 $ 3,569.09
66,922 .14 45,661. 88 21,260. 26
21,055 .73 19,681. 67 1,374. 06
23,770 .31 24,504. 20 (733. 89)
41,147 .10 29,915. 52 11,231. 58
16,766 .93 13,934. 92 2,832. 01
10,735 .01 12,212. 04 (1,477. 03)
7,864 .16 9,744. 28 (1,880. 12)
15,855 .59 16,864. 15 (1,008. 56)
53,434 .92 2,224. 01 51,210. 91
-0- 2.197. 69 (2,197. 69)
S 308.009.47 S 223.828.85 S 84.L80.62
(1)Excluding $ 42,646.61 transfer of prior year cash surplus.
Receivables: Delinquent garbage and sewer bills in the amount of $ 274.00 and
$ 382.20, respectively, are no[ shown in this report since no control accounts are
maintained on these items in the General Ledger of the City.
Purchasing and Bidding: Ordinance No. 5-57-2 establishes rules and regulations of
purchasing as requLred by [he City Charter. I[ is our opinion that this ordinance
is inadequate in that i[ does no[ preecr ibe complete details of adminiatratLve pro-
cedures such as when and how "adver [is ing" is to be performed. Under [hie ordin-
ance purchases of materials and supplies under $ 500.00 can be made wf Chou[ bide
only when the Budget account to which the purchase is to be charged has an unencum-
bered balance cuff lc lent [o cover the purchase. Transfers were made during the year
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TWN AND Mf[N -CGTIII[D ~Y~NC •DCWNTANT~
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subsequent to over-expenditures rather than as prescribed in the above-mentioned
ordinance.
The Charter prohibits [he awarding of con [roc [s prior [o [he appropria-
tion of funds for payment thereof such as was the case in the awarding of [he
contract for air conditioning of the office and the construction of tennis courts.
Reference is made to commission minutes of January 28, 1963, February 11, 1963 and
June 10, 1963.
Throughout the year it was noted that bids were received and turned over
to [he Finance Committee with "power [o ac[". We recormnend [hat you obtain a written
legal-opinion as to whether or no[ this power can be delegated to less than [he total
commission and, if it can be so delegated, whe [her [he action of such a coamit[ee
should be reported back to the commission and officially recorded.
We do not feel it [o be acceptable practice [o "split" purchases in order
to come under [he $ 500.00 "no-bid" limits without official waiver of this limita-
tion by [he Commission.
We would further recommend that some type of file or other indication be
ma in [a fined to show Cha[ bids were obtained on certain items even [hough not required
by law but necessitated by good business practice.
Receipt of Materials and SupDl ies: It is recommended [hat purchase documents and
files indicate specific receipt of materials and supplies and also where or how used.
I[ was impossible foz ua [o determine Che exact cos[ of a Fire station addition
during [he year due to lack of the above information.
BudAe[inz: The City's charter specifically prescribes the procedure of preparing
Che annual budge[, time of presentation, etc. We recommend [ha[ you obtain a
writ [en opinion from [he City Attorney as to whether or no[ the presentation of the
proposed budget and budge[ message to the commission at a time or manrer other than
at a recorded commission meeting is within the procedures prescribed by the Charter.
We recommend that more care be given [o cla ss if ica[Lon of appropriations
as between capital and operating ex pendicures. This should not only be done in
accordance with recognized municipal accounting procedures but should prove valuable
and necessary in preparation of succeeding years' budgets.
It was noted that the 1963 budget and the 1964 budget (adop [ed during [he
year under review) contain total appropriations for salaries and wages by depar [menu
with no detail of established authorized salary limits for specific adminis [rative
positions. We realize that [his may be acceptable procedure in municipal budgeting
but recommend that an accompanying "Wage and Salary" ordinance or resolution be
passed along with the budge[ each year to officially establish salary limits. We
found i[ impossible [o adequately audit such salary payments for [he year 1963 due to
[he absence of such official documents.
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TNN AND Nl[R - C{Itf111{D ~w{LIC ACfAYNTANT{
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Au [hority for Expenditures: We recommend [ha[ you also obtain a written opinion
from the Ci[y Attorney as to the authority of the City to make expenditures which
are actually charitable contributions or civic pro~ec is not within [he municipal
boundar iea or not directly connected with municipal functions. Such items have
been expended and norvally charged against the "Commissioners' Fund" or "Advertising"
accounts by the Ci[y during past years.
Budgetary Accoun cinq and Reyortinq: IC is our understanding chat the CS[y Sn tends to
purchase accounting equipment in the near future. We recommend that the installa-
tion of this equipment include preparations for rendering of not less than monthly
budge[ sta [us reports in order that the Commission may be better informed as to
the financial sta [us of the City. We also recommend that addi[Sonal provisions be
made for con [rol accounts on water, sever and garbage billings so that control
balances may be carried in the general ledger of the CL[y.
WATER UTILITY FUNDS
Ordinance Reauirements: Ordinance No. 172, Section 1J requirements relative to
"Wa car Utilities" funds transfers have been fulfilled.
Del ineuent Water Accounts: The accounts of the water utilities are main [aimed on
the cash basis. There were, however, some uncollected water accounts due [o the
City as of December 31, 1963. A summary of these is set for [h below:
Minimum Water Charges $ 272.50
Excess Water Char gea 123.30
Cut-In and Cu[-On Charges 566.30
Total ~ 962.10
The minutes of the commissioners' meecing on December 16, 1963 reflect
that the City Manager informed the commission that some utility bills were ninety
days pas[ due• It is recoamended Chet the "cu [-off period" that has been eetab lLehed
by o[dlnance be strictly adhered [o Sn order Co minimize co l3ec Cion losses.
As stated in our prior year's repot C, the scope of [he water uCilicy
operations have probably reached the point to where consideration should be given
to [he requirement of deposits in order to avoid loseea and possible misunder~tand-
ing between property purchasers, tenants, etc, as to responsibility for payment of
bills incurred by other individua le.
Fixed Assets: No reserve for depzecla [Lon on fixed assets of the water utility funds
is shown as the City has no es [abliahed deprecie [Lon data. The transfer from the
Water Revenue Account [o [he Water System Renewal and ReplacemenC Pund Le based on a
percen Cage of gross water revenues, and ie not a depreciation expense amount based
on ea tabllshed depreciation data.
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OPERATIONS: A cash basis sunvnary of Water Utility operations for 1963 and 1962 is
presented below:
Increase
1963 1962 (Decrease)
ODera CinR Income:
Water Charges
Cut-Ins and Service Charges
Total
ODera tin¢ Expenses:
Indirect - to General Pund
Direct
Total
Net Opera tine Income
Other Income:
Cigarette Tax
U [ility Tax
Total
Ocher Expense
Bond In Ceres[ and Ocher Charges
Net Income
$ 40,611.98 $ 39,628.68 $ 1,083.30
3.577.70 3,657.00 (79.30)
$ 44,189.68 $ 43,185.68 5 1,004.00
S 14,150.00 $ 12,550.00 $ 1,600.00
10,683.28 5.761.57 4,921.75
$ 24,833.28 $ 18,311.53 $ 6.521.75
S 19,356.40 $ 24,874.15 S (5,517.75)
$ 26,446.30 $ 24,679.01 $ 1,767.29
33,146.28 29.406.74 3.739.54
S 59.592.58 S 54,085.75 $ 5,506.83
$ 7,003.50 $ 7,389.42 $ (385.92)
S 71.945.48 S 71.570.48 S 375.00
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CITY OF ATLANTIC BEACH, FLORIDA
GENERAL FUND
BALANCE SNEET
December 31. 1963
ASSETS
Cash Sn Bank
Taxes Receivable (Page 8)
Paving Assessments Receivable (Page 8)
Lot Clearing Liens Receivable (Page 8)
Due from Emergency Seawall Pund
To [al Asses
LIABILITIES AND FUND BALANCE
Accounts Payable
Refundable Con [ractors' Deposit
Pund Balance
Cash Sur plus(1)
Unrealized Surplus (2)
Total Liab ilitiea and Yund Balance
(1)Cash in bank less iiabi h ties.
$ 37,973.79
21,797.12
3,470.38
969.00
2.495.81
S 66.726.10
$ 9,283.21
100.00
$ 28,590.58
28.752.31 57,342.89
S 66.726.10
(2)Receivables plus amount due from Rmergency Seawall Fund.
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CITY OF ATLANTIC BEACH, FLORIDA
GENERAL YUND
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS
1963
Cash Balance at Januarv 1. 1963 $ 58,462.71
Add: Cash Received
Revenue Receipts (Page 9) 287,520.55
Total Cash Available $ 345,963.26
Deduct: Cash DLsbursed (Page 13) 306,009.47
Cash Balance at December 31. 1963(1) ~ 37.973.79
(1)Reconciled bank account with First National
Beach Bank
pdd: Net Transfers from other funds considered as
in transit as of December 31, 1963
Total
Deduct: Voucher A113 to OAST Contribution
Fund not mailed but considered as cuzrenc
year expenditure.
Cash Balance ac December 31, 1963
Page 7
$ 11,446.62
21.772.50
$ 39,219.12
1,245.73
5 37.973.79
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CITY OF ATLANTIC BEACH, PLORIDA
GENERAL FUND
TAXES RECEIVABLE
December 31, 1963
Year Assessed Amount
1963 $ 17,222.65
1962 1,875.43
1961 725.86
1960 417.21
1959 388.90
1958 223.04
1957 148.31
1956 297.40
1955 and Prior 421.75
~ Old Seawall Levy 76.51
Total S 21.797.12
PAVING ASSESSMENTS RECEIVABLE
December 31. 1963
Year Assessed Amoun[
1961 $ 3,252.88
1955 67.50
1952 150.00
Total 3.470.38
LOS CLEARING LIENS RECEIVABLE
December 31. 1963
Year Assessed
1963 $ 979.00
1961 10.00
To [al ~ 989.00
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TT~t)N AMU NLR - C[RIIIIID ~w~LIC MCWNTANT~
CITY OF ATLANTIC BEACH, FLORIDA
GENERAL FUND
REVENUE RECEIPTS
ESTIMATED AND ACNAL
1963
Account Budgeted Actual
101 Ad Valorem Taxes -Curren[ Year $ 49,647 .84 $ 51,302. 50
102 Ad Valorem Taxes - Prior Years 35,277. 65 24,800. 75
103 Licenses 14.500. 00 13,615. 50
104 Pines and Forfeitures 20,000. 00 12,659. 90
105 Permits 2,500. 00 2,086.20
106 Electrical Franchise 8,500 .00 9,492 .62
107 Garbage Collection 45,000 .00 34,710 .75
108 Street Paving Assessments -0- -0-
110 Penalties and Interest 275 .00 459 .83
111 Miscellaneous Collections 500. 00 631. 51
112 Telephone Franchise 1,000. 00 1,178. 97
113 Radio Service - Neptune Beach 3,000. 00 3,000. 00
114 Lot Clearing 300. 00 1,114. 00
115 S. M. Sewer Service Charges 500 .00 156 .75
116 Sewer Service Charges 34,000 .00 35,384 .52
117 Royal Palms Sewer Service Charges (73 2,500 .00 2,845 .00
118 Royal Palms Sever Service Charges Ik4 5,000 .00 4,267 .50
120 Contractor's Deposit (Net) -0- (100. 00)
121 Transfer from W.O.M. 6 A. Account 14,150. 00 14,150. 00
122 Transfer from Hater Revenue Account 44,608. 44 65,764 .25
123 Transfer from Unbudge ted Reserve(1) 19,117 .47( 1) -0-
124 Transfer from Sewer Pund 10,000 .00 10,000 .00
- Transfer from Water System Renewal and
Replacement Pund 8,860 .00 -0-
Total S 319.236.40 S 287.520.55
(1)ASSUmed [o mean budgeting of beginning cash surplus -
budge[ amount comprised of the following:
Excess of Appropriations over budgeted
receipts per original budge[ $ 3,039.97
Resolution d63-13 dated 6-24-63 22,400.00
Less Resolution 0 63-11 dated 6-10-63 (6,322.50)
Total S 19.117.47
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CITY OF ATLANTIC BEACH, FLORIDA
GENERAL FUND
APPROPRIATIONS AND EXPENDITURES
1963
Account
ADMINISTRATION
201 Personnel
202 All Insurance
203 Office Supplies
204 City Hall Repairs
205 Audi[
206 OASI and Expense
207 Office Utilities
208 Assessor
209 Advertising
210 Commissioners Pund
211 Election Expense
212 City Manager Expense
213 Memberships
Total - Admin is [ration
PUBLIC SAFETY
301 Personnel
302 Uniforms
303A Police Supplies
303B Fire Supplies
304 Traffic Si. g:-a
305 Red Cross Life Saving
306 Jail Meals and Supplies
307 Ucf lilies
308 Building Maintenance
309 Radio Repair
310 Schools and Training Program
311 Humane Society
Total - Public Safe cy
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Appropriations Expenditures
$ 23,735. 91 $ 23,960. 13
11,503. 75 10,667. 12
5,211. 84 4,589. 79
3,070. 00 167. 89
1,200. 00 1,200 .00
5,725. 07 5,420 .40
891. 21 891 .21
1,200 .00 1,100 .00
1,103 .30 1,103 .30
800 .00 738 .94
380 .00 379 .00
49 .80 49 .80
250 .00 194 .00
$ 55,120.88 S 50.457.58
$ 55,748.52 $ 55,523.52
2,341. 36 2,341. 36
802. 75 756. 70
429. 66 429. 66
_p_ _0_
100. 00 100. 00
310. 38 302. 64
1,832. 37 1,832. 77
3,220. 34 3,156. 88
1,550. 00 1,443. 26
183. 00 135. 75
900. 00 900. 00
$ 67,418.78 8 66,922.14
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I CITX OF ATLANTIC BEACN, FLORIDA
GENF,RAL FUND
APPROPRIATIONS AND EXPENDITURES
1963
A cconn[ Ap-ro priacions Expenditures
TRANSPORTATION
401 Personnel S 6,080 .00 $ 5,687 .?3
402 Gasoline 5,000 .00 4,871 .87
403 Oil and Grease 901. 79 552 67
404 parts and Tires 9,707 .1] 7,880 .27
405 Supplies 1,642. 36 1,642 .36
406 Shop Tools 418. $3 418 .83
Total - Transportation ~ 23,750. 09 S 21,055 .73
SANITATION
501 Personnel $ 23,563. 00 S 21,346 .51
502 Garbage Dis-ossl 2,009. 97 2,004 .97
503 Broom Repair -0- -0-
504 Supplies 413. 83 413 .83
T~ta1 - Sani is tion $ 25,986. 80 $ 23 7J0. 31
LABDA
bDl Personnel $ 41,144. 88 $ 41,141,10
PL'B LIC WORKB
701 Tools and Supplies $ 3,137. 83 S 2,347. 0%
702 Utz lines 644. 00 644. 00
703 Street Repair Material 1,000. 00 994 41
704 Be ac F, and Street Ends 3,708. 06 3,08. 06
705 Dreina ge 127. 53 56l 27
707 Street Light Bulbs 109 . 18 9 96
708 Scr eet Resurfacing 5,800. 00 4,544. 13
710 En gtneer ing Service 1,300. 00 1,284. 03
711 Street Signs 2,573. 40 2 5i 3. 40
Total - Public Worka $ 18,800. 00 t6 766. 93
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TfwN ANO Nita
IUILIC ACCOYNiANO
CORRECTION
THIS DOCUMENT
HAS BEEN
REMICROFILMED
TO ASSURE LEGIBILITY
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CITY OP gTLANTIC BEACH, FLORIDA
GENERAL FUND
APPROPRIATIONS pND EXPENDITURES
1963
Account
TRANSPORTATION
401 Personnel
402 Gasoline
403 Oil and Grease
404 Parts and Tires
405 Supplies
406 Shop Tools
Total - Transpor Cation
SANITATION
5111 Personnel
502 Garbage Disposal
503 Broom Repair
504 Supplies
Total - Sanitation
LABOR
601 Personnel
PUBLIC WORKS
701 Tools and Supplies
702 Utilities
703 Screec Repair Mater Lal
704 Beach and Street Ends
705 Drainage
707 Street Light Bulbs
708 S[ree[ Resurfacing
710 Engineering Service
711 S[r ee[ Signs
Total - Public Works
Page 11
Appropriations Expenditures
$ 6,080. 00 $ 5,683. 73
5,000. 00 4,877 .87
901. 79 552. 67
9,707. 11 7,880. 27
1,642. 36 1,642 .36
418. 83 418. 83
$ 27,750.09 $ 21,055.73
$ 23,563.00 $ 21,346.51
2,009.97 2,009.97
-0- -0-
413.83 413.83
$ 25,986.80 $ 23,770.31
S 41,144.88 $ 41,147.10
$ 3,137 .83 $ 2,347 .07
644 .00 644 .00
1,000 .00 994 .41
3,708 .06 3,708 .06
527 .57 561 .27
109 .18 9 .96
5,800 .00 4,644 .73
1,300 .00 1,284 .03
2,573 .40 2,573 .40
S 18,800.00 $ 16.766.93
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CITY OP ATLANTIC BEACN, FLORIDA
GENERAL FUND
APPROPRIATIONS AND EXPENDITURES
1963
Account Appropriations Expenditures
SEWER DEPARTMENT
801 Repairs and Replacements $ (4,240 .14) $ 1,759 .86
802 Plan[ Maintenance 2,031 .51 1,559 .24
803 Utilities 2,968 .49 2,943 .49
804 Chlorine and Chemicals 1,500 .00 1,321 .58
805 Supplies 250 .00 149 .09
826 Transfer to Water Revenue Account
Certifica [e 04 2,040. 00 1,707 .00
827 Transfer [o Sever Pund Certificate Y3 1,000 .00 1,138 .00
828 Transfer to S. M. Sewer Fund 500 .00 156 .75
Total - Sewer Depar [men[ $ 6.049.86 $ 10.735.01
YARKS AND RECREATION
901 Personnel $ 6,865. 60 $ 6,526 .68
902 Recreation Supplies 1,000. 00 317 .35
903 Tools and Supplies 300. 00 254 .18
- Park Lighting -0- 765 .95
Total - Parka and Recreation $ 8.165.60 $ 7.864 .16
CAPITAL APPROPRIATIONS
EQUipmenG
1002 Administration $ 1,600. 00 $ 1,866 .07
1003 Public Safety
A - Police 1,179. 47 1,231. 42
B - Pire 1,180. 00 1,109. 69
1005 Sanitation 327. 50 327 .50
1007 Public Works 7,479. 91 9,237. 91
1008 Sever 172. 50 -0-
3009 Perk and Recrea tlon 2,373. 96 1,868. 05
- 7ranspor to [SOn -0- 214. 95
Total - Equipment $ 14,313.34 $ 15.855.59
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CITY OF ATLANTIC BEACN, FLORIDA
GENERAL ['U ND
APPROPRIATIONS AND EXPENDITURES
1963
Account Appropriations Expenditures
CAPITAL APPROPRIATIONS (Continued)
Improvemen [s
904 Recreation Construction $ 18,560.00 $ 13,953.11
1011 Stree[ Lights, A[lan[Sc Blvd. 2,857.27 2,357.27
1012 Park Land Acquisition 33,976.04 34,251.04
- Administration<1) -0- 2,873.50
Total - Improvements S 55,393.31 $ 53.434.92
Total - Capital Appropriations $ 69,706.65 $ 69.290.51
1050 EMERGENCY EXPENSE FUND $ 3,093.26 $ -0-
GRAND TOTAL - ALL DRPARTNENTS
S 319.236.40 S 308.009.47
(1)pppropriation made to account 204, "City Nall Repa ira". Expenditures reclaesif Led
by audit in order [o reflect actual Capital Ex penditurea.
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CITY OF ATLANTIC BEACH, FLORIDA
SPECIAL SEANALL EMERGENCY FUND
BALANCE SHEET
December 31, 1963
ASSETS
Assessments Due From Abutting Property Owners $ 2,227.04
Funds To Be Provided 266 •~~
To [al Assets S 2.495.81
LIABILITIES
Due General Fund S 2.495.81
Note: No Activity 1n this Fund during 1963. Amount of Assessment does not include
accrued in tereat at 87. per annum since assessment dace of June 25, 1948.
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T WN AND Y[[Y - G[RTIII[D ~Y[lle ACCDYMiAMI
CITY OF ATLANTIC BEACH, FIARIOA
SPECIAL SEAWALL EMERGENCY FUND
DELINQUENT SEAWALL EMERGENCY ASSESSMENTS
December 31. 196J
Sandbagging
O and
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Prooer tv
vner o-RaDD
n¢
R e-Bac
s
T o Ca
Elizabeth Payne $ 180.80 $ 86.50 $ 267.30
Lalla J. Pelot 180.80 86.50 267.30
Glover Weiss 180.80 86.15 266.95
Drewey Stynchomb 75.85 334.54 410.39
Es to to of P. M. Clarkson 150.85 33.60 184.45
Anne R. Rodgers 30.80 268.90 299.70
R. 8. Towers 150.65 33.60 184.45
Daughtry Towers 150.85 22.40 173.25
Ray Willis 150.85 22.40 173.25
Total S 1.252.45 974.59 S 2.227.04 ~1~
X11 Does not Snc Lode accrued inter eat at 89. per annum since June 25, 1948.
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r1wN AND N[[I[ - C[I1r111[D IY/Lle
CITY OP ATLANTIC BBACN, FLORIDA
WATER REVENUE ACCOUNT
BALANCE SHEHT
December 31, 1963
ASSETS
None~l~
LIABILITIES
NonelZ~
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Surplus funds transferred to General Pund as of December 31, 1963. See too tno [e
on Page 17.
~Z~Hudge is maintained on strict cash basis. Appropriations for any actual
liabilities assumed to be included in succeeding year's budget.
Pa ¢e 16
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CITY OF ATL4NTIC BEACH, FLORIDA
WATER REVENUE ACCOUNT
STATEMENT OP CASH RECEIPTS AND DISBURSEMENTS
1963
Cash in Bank a[ 7anuarv 1, 1963
Add: Caeh Received
Revenue Receipts (Page 18)
To [al Cash Available
Deduct: Cash Disbursed
Appropriation Expenditures (Page 16)
Cash Balance at December 31. 1963
$ -0-
105,723.20
$ 105,723.20
105,723.20k
S -0-
*Includee vouchers drawn subsequent to December 31, 1963 transferring
Surplus funds to General Fund and included Ln <ash balance of that
Fund as of same date.
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CITY OF ATLANTIC BEACH, FIARIDA
WATER REVENUE ACCOUNT
STAIEI~NT OF REVENUE RECEIPTS
1963
Minimum Na[er Charges
Excess Water Charges
Cut-In Charges
Service Charges
Cigarette Tax
Utility Tax
Transfer from General Fund Certificate 04
1963 Surplus from Water Operation Maintenance and
Repair Account
Total
Estimated
Por Year Realized
$ 34,500.39 $ 32,750. 22
16,500.00 7,861. 76
3,500.00 3,056. 70
150.00 521. 00
22,000.00 26,446. 30
24,000.00 33,146. 28
2,040.00 1,707. 00
-0- 233.94
S 102.690.39 105.723.20
APPROPRIATIONS AND EXPENDITURES
1963
To Utility Revenue Bond Pund:
Bond Principal, Succeeding year
Bond Interest, Succeeding year
Deb[ Service, Sinking Pund
To Water System Renewal and Replacement Pund
To General Fund
To Water Opera [loos Maintenance and Repair Account
To Water Sys [em Renewal and Replacement Pund -
Certificate 04
Total Appropr la[ions
Paae 18
Appropriations Cash
Por Year Expenditures
$ 7,000.00 $ 7,000. 00
6,791.95 6,791. 95
-0- -0-
20,000.00 2,210. 00
44,608.44 65,764. 25
22,250.00 22,250. 00
2,040.00 1,707.00
102.690.39 S 105.723.20
TNN AND N[[R - CQIil11[D ~DaLIC ADCOYNTANT~
CITY OF ATLANTIC BEACH, FLORIDA
WATER OPERATIONS, MAINTENANCE AND REPAIR ACCOUNT
BALANCE SHEET
December 31. 1962
ASSETS
None(1)
LIABILITIES
None(2)
STATElO!NT OF CASH RECEIPTS AND DISBURSEMENTS
1963
Cash in Bank at Januarv 1, 1963
Add: Cash Received (Transferred from
Na ter Revenue Account) (Page 20)
Total Cash Available
Deduct: Cash Disbursed
Agpropr La Lion Expenditures (Page 20)
Transfer of Current Year's Surplus Punds [o
Water Revenue Attoun[
Cesh Balance at December 31, 1963
$ -0-
22,250.00
$ 22,250.00
$ 22,016.06
233.94 22.250.00
S -0-
(1)Surplus funds transferred to Water Revenue Account as of December 31, 1963.
(2)eudge to maintained on strict cash bew is. Appropriations for any actual lfabili-
cies assumed co be included in succeeding year's budget.
Pegs 19
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CITY OF ATLANTIC BEACH, FLORIDA
WATER OPERATIONS, MAINTENANCE AND REPAIR ACCOUNT
STATEMENT OF REVENUE RECEIPTS
1963
Estimated
For Year Realized
Transfers from Water Revenue Account $ 22.250.00 S 22.250.00
APPROPRIATIONS AND EXPENDITURES
1963
Indirect Cos [s - Paid to General Pund
Adminis tra[SOn
Transpor [a [LOn
Labor
Capital
Totals
Direct Costa
Repairs and Replacements
Tank Maintenance
Utilities
Chlorine
Miscellaneous
Tots la
Grand Totals
Cash
Approor is tionb l~Exoendi[urea
$ 6,000.00 $ 6,000.00
1,000.00 1,000.00
6,600.00 6,600.00
SSO.OD 550.00
$ 14,150.00 $ 14,150.00
$ 2,471.56 $ 2,471.56
947.63 804.03
3,000.00 2,972.39
300.00 237.27
1,380.81 1,380.81
$ 8,100.00 S 7.866.06
S 22.250.00 S 22.016.06
~1~As amended by Commisaion Resolutions and/or City Manager's letters.
Pace 20
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CITY OF ATLANTIC BEACH, FLORIDA
WATER SYSTEM RENEWAL AND REPLACE[1QNT POND
BALANCE SHEET
December 31. 1963
ASSETS
Cash in Bank (Page 22) S 3.244.30
FUND BALANCE
Fund Balance 3.244.30
Page 21
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CITY OF ATLANTIC BEACN, FLORIDA
WATER SYSTEM RENEWAL AND REPLACEMENT FUND
STATEMENT OF CASN RECEIPTS AND DISBURSEMENTS
1963
Cesh in bank at .lanuarv 1, 1963
Add: Caeh Received
Transfers from Water Revenue Account (Page 23)
Less: BegSnn Lng balance included
Total Cash Available
Deduces Cash Disbursed
Appropriation Expenditures (Page 23)
Cash in Bank a[ December 31. 1963
Pace 22
$ 9,662.75
$ 13,579.75
9.662.75 3.917.00
$ 13,579.75
30 335.45
3.244.30
TNN AND Y[[R - Cgllll[D N[lIC ACCAYNTANT[
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CITY OF ATLANTIC BEACH, FLORIDA
WATER SYSTEM RENEWAL AND REPLACEMENT FUND
REVENUE RECEIPTS - ESTIMATED AND ACTUAL
1963
Es[ima ted
For Year Realized
Transfers from Water Revenue Account
59. of Gross Water Revenue $ 2,550.00 $ 2,210.00
Balance from Previous Year 9,662.75 9,662.75
Transfer from Hater Revenue Account 17, 45D. 00 -0-
Transfer from Na ter Revenue Account -
Certificate 04 2,040.00 _x_707 .00
Total S 31.70Y .75 S 13.579.75
APPROPRIATIONS AND EXPENDITURES
1963
Cash
II
ApproDr is [ion81~ Expended
Mains, Services, Meters, Rtc. $ 5,811.23 $ 5,611.23
Yearly Payment Certificate 04 2,040.00 1,707.00
Water Reservoir 10,328.77 -0-
Emergency Work at Wa [er Plant 500.00 2,817.22
Pund Balance 4,162.75 -0-
Transfer to General Pund 8,860.00 -0-
Total S 31.702.75 S 10.335.45
~l~ps amended by Conmission Resolutions and/or City Manager's letter.
Paze 23
TN1V IU,V [I[R ~ GYfI,I1W N[LIG AGCWXTAIR[
CITY OP ATLANTIC BEACH, PLORIDA
UTILITY REVENUE BOND FUND
BALANCE SHEBT
December 31 1963
ASSETS
Cash to Atlantic National Bank (Page 25)
Pixed Assets - Water Svs tem(1)
Water Sys [em Constructed sittce May 1958
from proceeds of Bond Issue - Cos[
New Ha ins, Service and Meters added from
Revenue of System - Cost
Total Assets
$ 28,096.35
$ 230,962.16
97,149.62 328,111.98
356.208.33
LIABILITIES AND FUND BALANCE
Utility Revenue Bonds Payable $ 197,000.00
Certificate of Indebtedness Payable - Setva Marina
Realty Company - A2 4,700.00
Certificate of Indebtedness Payable - Interstate
Contracting Company - 64 4,993.32
Pund Balance
Amount Invested in Water System ocher than amount
due on Bonds and Cer of ica tee $ 121,418.66
Cash on hand to pay succeeding years debt service 13,791.95
Cash in Sinking Pund 14.304.40 149.515.01
Total LSabllitles and Pund Balance S 356.208.33
~l)NO accumula [Lon of depreciation on the fixed assets of the Water System is shown
since the City has not developed established depreciation data. Transfer from
the "Na ter Revenue" account to the "Water System Renewal and Replacement" Pund
is based on a percentage of gross Water revenue and cannot be cone idered a de-
preciation expense amounh based on established deprecfa tion data.
Page 24
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CITY OF ATLANTIC BEACH, FLORIDA
UTILITY REVENUE BOND FUND
STATEMENT OP CABH RECEIPTS AND DISBURSEMENTS
1963
Cash in Bank a[ January 1, 1963
Add; Cash Received
Transfers from Water Revenue Accoun[
From General Fund - Portion of car [sin
Sever Service charges to be used for
payment on Cercificates of Indebtedness
Total Cash Available
Deduct: Cash Disbursed
Bond Principal Paid
Paymen[ on Certificate of Indebtedness - 04
In tereat and Paytng Agen[ Char gea
Cash in Bank a[ December 31. 1963
$ 27,307.90
$ 13,791.95
1.707.00 15.498.95
S 42,806.85
$ 6,000.00
1,707.00
7.003.50 14,710.50
S 28.096.35
Peze 25
TT WN AN9 N[(li -- C.OI11I1[O
CITY OP ATLANTIC REACH, FLORIDA
SEWER FUND
BALANCE SHEET
December 31, 1963
ASSETS
Cash in First National Beach Bank (Selva Marina Sewer Fund) $ 5.41
Cash in Ocean State Bank 8,065.91
Uncollected Special Assessments 65,286.42
Sewer Construction Coats 670,302.65
Uncollected Selva Marina Tap Fees $ 2,250.00
Leas: Amount due Selva Marina Realty Co. 1.148.50 1.101.50
Total Assets S 744.761.89
LIABILITIES AND FUND BALANCE
General Obliga tLOn Bonds Payable $ 285,000. 00
Certificate of Indebtedness Payable - Selva Marina
Realty Co. - 61 21,208. 41
Certificate of Indebtedness Payable - Interstate Contract
Company - 43 21,532. 51
Fund Balance:
Government Gran[ $ 67,093.29
Special Assessments 330,104.09
Revolving Pund 19.823.59 417.020. 97
To [al Liabilities and Pund Balance S 744.761.89
Pace 26
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CITY OF ATLANTIC BEACB, FLORIDA
SEM'ER FUND
CASH RECEIPTS AND DISBURSEMENTS
1963
Caeh Balance at January 1, 1963
Add Cash Receipts
Revenue Receipts (Page 28)
Less: Beginning balance
included there Ln
Total Cash Available
Deduct Cash Disbursed
Appcopr iation Expenditures (Page 28)
Less: Ending balance included therein
Payment to Selva Marina Realty Company
on Tap Fees
Cash Balance ai December 31. 1963
Composition of Cash Balance at December 31. 1963
The Ocean State Bank - Checking Account
First National Beach Bank - Checking Account
Total
Page 27
1.wx ao rc~K - emvmn ~u~un ~,-~.,,...
783.70
S 8.071.32
$ 8,065.91
5.41
S 8.071.32
$ 22,812.32
$ 40,591.76
22,812.32 17,779.44
$ 40,591.76
$ 40,420.56
8.263.82 32,136.74
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CITY OF ATLANTIC BEACN, FLORIDA
SENER FUND
STATEMENT OF REVENUE RECEIPTS
1963
Sewer Fund
Beginning Balance
Special Sewer Assesamen [s
Interest and Miscellaneous Collections
Transfer from General Pun d, Certificate A3
Total
S slue Marina Sewer Fund
Transfer from General Pund, Selva Marina
Certificate O1
Total Revenue Receipts
APPROPRIATIONS AND EXPENDITURES
Sewer Fund
Bond Principal
Bond In terse[
Sewer Construction
Certificate 03 - Yearly Payment
Trapsfer to General Fund
Fund Balance
Repairs and Maintenance
To [a 1
Selva Marina Sewer Fund
Payment on Selva Marina CertitLCate 41
Total Appropr is [Lone and Expenditures
Estimated
Por Year Realized
$ 15,157.26 $ 22,812.32
20,000.00 14,547.48
2,000.00 1,937.21
1.000.00 1.138.00
$ 38,157.26 $ 40,435.01
500.00 156.75
S 38.657.26 S 40.591.76
Cash
Appropr is [ionb l)Expenditures
$ 5,000 .00 $ 5,000.00
11,131 .25 11,131.25
9,965 .75 -0-
1,000 .00 1,138.00
lo,ooo .oo lo,ooo.oo
1,060 .26 8,283.82
-o- 4.710.74
$ 38,157.26 $ 40,263.81
'J/
500.00 156.75
S 38.657.26 S 40.420.56
~l~Aa amended by Comniseion Resolutions and/or CL[y 1laneger's le here.
Pare 28
fND Y[[I[ - LO ~I IIfn In f,.~n ~ne~.n,~u ~~u~~
1~YMO~ ,inn Df$sx
CERiIiIEO PUBLIC ACCOVNTA NTS
]250 REACN 90VLE VA RO
J..<u....nue .. Fuum.
Pebruery 18, 1964
Mr. John Printon, City Hanager
City of Atlantic Beach, Plor ids
Dear Hr. Printon:
In accordance with your request I am setting forth be-
lay our estimate of 1964 cos is to be incurred for auditing services.
Audit for Year 1963 $ 1,200.00
Audit of Water Utility Accounts for
Six Months gnding June 30 200.00
Total
3 1.400.00
Por the past several years ve have billed only $ 1,000.00
for the year-end audit but for this moat recent audit ve are re-
questing the amount of $ 1,200.00. This increase was primarily
necesaf fated by the unusual amount of budget changes throughout the
year 1963 ae well as considerable extra time involved in verifying
bide and bid awards which we have previously discussed. I might add
that [he total billing Ls substantially under our normal billing ra tea
and such has been the case for the past fifteen or so years.
You may consider the above estimate for the water Utility
audit at June 30, 1964 as a definite committment on our part.
I trust the above inform~[ion will be sufficient eo that
our bill as rendered may be processed for payment. If not, please in-
form me as soon ae pose able so that some compensation may be received,
Reapec tfullyt
P~ the ~ irm
HLT:ng
;F.EB 191964
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THE CITY OF A.'ld"T:!' BEACi
CITY OF ATLANTIC BEACH, FLORIDA
MONTHLY STATEMENT OF BUDGET ACCOUNTS
MOnth