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Item 4D CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Extension of Annual Contract for Leachem Industries, Inc. Bid No. 0506-2 SUBMITTED BY: Donna Kaluzniak, Utility Direct DATE: December 21, 2006 AGENDA ITEM # 4D JANUARY 8, 2007 BACKGROUND: On January 18, 2006, bids were opened for the City annual contract for Polymer for the wastewater treatment system. The low bidder with the product meeting all specifications was Leachem Industries, Inc. This firm successfully met all bid requirements. Leachem has been providing orthophosphate to the City for several years. The City has contacted Leachem regarding an extension of their current contract for one year at the current rates and they have agreed. As per Bid No. 0506-2: "The City reserves the right to renew the contract for two additional one-year periods pending a mutual agreement between the City and the vendor, and a review of the contract performance by vendor for the previous year." The vendor has agreed to renew his contract, and staff has been pleased with the performance of this contractor. BUDGET: Funding is included in the Water Treatment fund under account no. 400-5502-533-5200 in the amount of $23,000. RECOMMENDATION: Extend the contract for Polymer for one additional year to Leachem Industries, Inc. at the contract prices. ATTACHMENTS: 1. Letter of agreement to extend contract from Leachem Industries, Inc. REVIEWED BY CITY MANAGER: ;~. gas 12/22/2006 09:09 3213837942 December 27, 2D0~6 Nir. Wayne DeGarmo ~,eache~r ~nduslries, Zzzc. 1tE: Extension n~' ~icl No. 05Q6~2 LEAHCHEM INDUSTRIES PAGE 01 AGENDA ITEM # 4D 7ANUARY 8, 2007 CI'I'k UFA,'~AN'x'XC ~E1~CI~ zaFrX'AX;',CJ!~C~S~' C~1F P1JaLIC w4RKS 1,7,OG 6A1~~7Z'IPP.It LANE ATLANTIC SSACH. kLCRIIyA 3233-4~~$ TELEPkiONP,: (904) 247.5$3b I~AX; (904} 24'f~5$~ 9x3NCOh~: 852,5834 www.caab.ug ~'la~X: 321-383 Dear Mr.:DeGar~t,o: ~. ,A.s yotz ase swexe, the, annual contrack with the City of Atlantic Beach for Polymer expires January 31, 2007.. We would like to axterzd t}ze cazltr,~,et for alrc~ther year ax the c2urent prices, if dais is ace©ptable to youx carzapany. if acceptable, please si.g~, bolow and ,rebar„CZ to ~e T~ecembcr 28, 20x6, sc~ i cart prepare a stafi'Freport for. the City CCr,1~11'~1,1~iSSi.oD. We look forward to recoz~azzaczadazag that we cc~xztiAUe our cozafiraat w9,th your aaxr-,pany. S irzcerely, l~ontaa. Kaltzztlia~ Utility Director „~ LEA~CH.E~ iNDUSTRiES,1iN'C. AGES T4 E~,'ZTND THE Ct]1<w1',X',~,C'~' WItTk~ THE CI'~'"St' ~E .A']CL,~A,N'~'lCC B1E;A~IE~ ,~T THE P'~CE~ SUI~MITTED Ilv B~? 1~1~C1.0~#16~2 FOR AN ADDITiON~I.~ YEA,Iht E~'k'ECT><VE FE$l<tU,~,RY 1, ~007~ I~ ".~ a.'~ ~ tv ~'" Wayne De +~ Oate ,~