Item 8CAGENDA ITEM #SC
JANUARY 8, 2007
a
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
~' STAFF REPORT
AGENDA ITEM: Commission Request to Add Additional Christmas Decorations to
Mayport Road
SUBMITTED BY: Rick Carper, P.E., Public Works Director ~L
DATE: December 28, 2006
BACKGROUND: At the December 11 Commission Meeting, Commissioner Waters
,~ requested Staff investigate why there appeared to be large blank spaces in the
Christmas decorations on Mayport Road, especially in the vicinity of Plaza Drive.
Historical background: In 2002, Atlantic Beach and Neptune Beach decided to
add Christmas decorations to light poles along Atlantic Boulevard. A joint
committee from both Cities chose the style of decorations to be installed.
Atlantic Beach chose to also add decorations along Mayport Road. Following
lengthy negotiations with JEA (owner of the poles) including signing a `Hold
Harmless Agreement', the City received approval to install lights on Atlantic
Boulevard poles west of Seminole Road. Poles between Seminole Road and
Town Center were too close to the travel way for safety. Ultimately decorations
were installed on eleven poles along the north side of Atlantic Boulevard and
twenty-one poles along Mayport Road. In 2005, again at Commission request,
Staff worked with JEA to get approval for additional poles (six on Atlantic
Boulevard, and twelve along Mayport Road). Because of budget limitations,
decorations were added to the Atlantic Boulevard poles and four of the Mayport
Road poles. The decorations on Atlantic Boulevard were added between
Seminole Road and Sherry Drive, overcoming the earlier safety issue by
installation on the sidewalk side of the pole rather than the street side as done
with other decorations. There are seventeen decorations installed along Atlantic
Boulevard and.25 on Mayport Road, with twelve additional Mayport Road poles
wired for decorations in 2005. In the vicinity of Plaza Drive, there is one
decoration in the block immediately south of Mayport Road and none on the two
blocks to the north.
The current installation along Mayport Road has at least one decoration in 15 of
the 20 blocks between Atlantic Boulevard and Dutton Island Road. Two blocks
with no decorations hanging have wiring installed. (See Summary attached).
Undecorated poles between the end of the Flyover ramp and Dutton Island Road
and poles north of Dutton Island Road (Fairway Villas to Fleet Landing) have not
been evaluated by JEA for decoration suitability.
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January 8"' Regular Meeting
AGENDA dTEM #8C
JANUARX 8, 2007
mA
BUDGET: This project is funded from Streets Accounts 001-5002-541-3400 -Other
Contractual services (wiring and installation) and -5200 -Operating Supplies
(decoration purchase). The current year budget contains $4000 for new location
setup, $5000 for purchase of new decorations and $2000 for purchase of
~. replacement decorations. Decorations purchased in 2005 cost an average of
$466 (including shipping).
RECOMMENDATION: Staff will research and order new decorations with funds
currently in the budget (for the original decoration purchase in 2002, vendor
offered a discount for decorations ordered early in the year). Additionally, Staff
has contacted JEA to arrange for evaluation of poles on Mayport Road after the
start of the New Year. Staff will brief the Commission on the results of the JEA
evaluation, after which the Commission may direct amid-year budget mod to
fund purchase and installation of additional Christmas decorations.
ATTACHMENTS: 1. City Manager's Report dated December 2, 2002
2. Christmas Decoration Installation Summary
REVIEWED BY CITY MANAGER:
January 8"' Regular Meeting
AGENDA ITEM #8C
JANUARY 8, 2007
December 2, 2002
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
FROM: Jim Hanson
City Manager
SUBJECT: City Manager's Report
Christmas Lights; City Commission budgeted for the installation of Christmas lights on utility
poles on both Atlantic Boulevard and Mayport Road. A joint committee of officials from both
Atlantic Beach and Neptune Beach met to choose the design of the new lights. Those lights have
been ordered and installed. They will be turned on December 7a' to coincide with the tree
lighting ceremony in Town Center. Note that no lights were installed on Atlantic Boulevard
between the Seminole Road intersection and Town Center because the utility poles were to close
to the pavement. If lights were installed on those poles like they are on the others, they might
create traffic hazards.
Recreation Fee Schedule; The City's Recreation Department has charged fees for various
services or events for many years. Attached is a schedule of the fees for 2003.
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AGENDA ITEM #8C
JANUARY 8, 2007
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