Draft Min 1-22-07
MINUTES
'~" REGULAR CITY COMMISSION MEETING
January 22, 2007
,,~ CITY HALL, 800 SEMINOLE ROAD
°~ Attendance IN ATTENDANCE:
Mayor Donald Wolfson Commissioner Sylvia N. Simmons
Mayor Pro Tem J. Dezmond Waters III City Attorney Alan C. Jensen
Commissioner Mike Borno City Manager Jim Hanson
Commissioner Jamie Fletcher City Clerk Donna L. Bussey
Call to Order/Pledge Mayor Wolfson called the meeting to order at 7:15 p.m. The Pledge of Allegiance to
the Flag followed the Invocation, given by Mayor Wolfson.
Mayor Wolfson welcomed the audience and explained the process for public
comments.
Approval of Minutes 1. Approval of the minutes of the Regular Commission Meeting on
January 8, 2007.
Motion: Approve the minutes of the Regular Commission Meeting on
January 8, 2007 as written.
~`' Moved by Fletcher, seconded by Borno.
Votes:
~'" Aye: 5 -Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
Courtesy of the Floor 2. Courtesy of the Fluor to Visitors.
Mayor Wolfson opened the floor to visitors and explained the process for public
comments.
Willie Hillman, 1318 Rose Street questioned whether the sidewalk repairs will affect
his driveway. Public Works Director Rick Carper explained the repairs will affect his
driveway such that the first four feet of the driveway will have a shallow 2% slope and
there will be a segment back to the property line that will have a steeper slope. The
~,, driveway on Mr. Hillman's part of the property will not be touched and the segment
between the property line and the back of the sidewalk will be slightly steeper. Mr.
Hillman explained his driveway is next to a storm sewer system by his house and he
~, only has about 27 feet of driveway. Mr. Carper explained the two driveways on either
side of the storm sewer require very minimal correction and the sidewalk won't be
changed very much at these locations. Mr. Hillman questioned whether he and his wife
would still be able to get inside their garage. Mr. Carper stated the horizontal line will
not change. He stated that the driveways will not be drivable for about two days during
the repairs. Mr. Hillman stated he has nowhere else to park on Rose Street and they
*„
January 22.2007 REGULAR COMMISSION MEETING Page 2
have always parked in their garage. Mayor Wolfson further explained that when the
project is finished Mr. Hillman will have a nominal affect, so Mr. Hillman will still be
able to park in his garage, but during the project construction the most that he would be
inconvenienced would be for two days. Mr. Carper stated it will have some effect on
his overnight parking. Mayor Wolfson asked Mr. Carper what he proposes for his
overnight parking and Mr. Hillman restated that there is no place on Rose Street for
them to park because of the cars flying up and down the street. Mr. Carper stated it is
legal to park on the street but realizes there is a lot of concern by residents in the area
about on-street parking. Mayor Wolfson asked Mr. Hillman if there is any place he
could park half on and half off the street. Mr. Carper stated if he does that he will be
blocking the sidewalk. Mayor Wolfson suggested the City might have to allow that for
two days because right now we are blocking ingress and egress to Mr. Hillman's home.
The Mayor requested that Mr. Carper look into a solution and expressed to Mr. Hillman
that the City will work with him to minimize this parking problem.
Deborah Muth, 1595 Linkside Drive presented a chart of a proposed plan of Selva
Marina Country Club's new development project that has been approved by the Board
~` of Directors. She expressed concern that Selva Marina's proposed plan to sell property
immediately adjacent to Selva Linkside II will have a severe adverse affect to Selva
Linkside II. She stated her purpose today was to notify the Commission of this
"~' development and her Homeowners Association's opposition to the plan as it currently
exists and stated there will be a petition signed by the homeowners of Selva Linkside II
disapproving this current plan. Mayor Wolfson explained this has not come before the
'"" City yet, but stated he did appreciate Ms. Muth explaining their position on this
development. Ms. Muth asked who she should present their petition to and Mayor
Wolfson stated she should send it to City Clerk Donna Bussey. Ms. Muth then
'"""' presented her written statement to the City Clerk and stated the petition will be
forthcoming.
No one else in the audience spoke and Mayor Wolfson closed the courtesy of the floor
to visitors.
Unfinished Business
from Previous
Meeting
3. Unfinished Business from Previous Meeting
A. City Manager's Follow-up Report
City Manager Jim Hanson referred the Commission to his written report, which is
attached and made part of this official record as Attachment A. His report addressed
the following topics: JEA branch office and the discussion with Ms. Gilpin.
Mayor Wolfson stated he is disappointed in JEA's letter of response and feels that the
City should send a response to JEA that this does not take care of those who need the
proximity of this office the most. Commissioner Borno stated that noting the City
Commission's concurrence would put more weight behind this and Mr. Hanson agreed
to draft a letter to JEA.
January 22, 2007 REGULAR COMMISSION MEETING Page 3
~,.
Consent Agenda 4. Consent Agenda
,,..~ ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE
ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL
.. BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS
DESIlZED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
•., DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN
PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of Monthly Financial and Utility Sales Report for
December 2006.
B. Extend the contract for one year with Tom's Asphalt Repairs, Inc. for Asphalt
Repairs for the Public Works/LTtilities Department at the current prices.
C. Award the Annual Contract for Trimming Palm Trees (Bid No. 0607-06) to
Shaw's Tree Service, LLC and authorize the City Manager to sign the Contract.
D. Extend the contract for one year with Florida Fipe Tech., Inc. for Storm Water
Jetting, Cleaning & Televising for the Public Works Department at the current
prices.
E. Authorize the Mayor to execute Interlocal Agreement with the City of
Jacksonville relative to the collection and distribution of 9-1-1 user fees.
Commissioner Waters asked to pull Agenda Item C.
Motion: Approve Consent Agenda Items A, B, D, and E as presented.
Moved by Fletcher, seconded by Simmons.
Votes:
,~,, Aye: 5 -Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
MOTION CARRIED
Commissioner Waters questioned why the City is not taking the lowest bid. Mr. Carper
~, explained that Code allows the City to take the lowest responsive bidder. He explained
staff determined that Core Services' references were very mixed and they don't have a
local office so there were concerns about their responsiveness. Mayor Wolfson stated
anytime a bid goes out and response is as inadequate as this one, it behooves the City to
not go with the low bid but with the bid that can perform the service most efficiently
and reasonably.
Motion: Approve Consent Agenda Item C as presented.
Moved by Borno, seconded by Waters.
Votes:
Aye: 5 -Borno, Fletcher, Simmons, Waters, Wolfson
' Nay: 0
MOTION CARRIED
.~,-.
January 22, 2007 REGULAR COMMISSION MEETING Page 4
Committee Reports 5. Committee Reports
None
Action on Resolutions 6. Action on Resolutions
~.. A. Resolution No. 07-O1
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, URGING
MEMBERS OF THE FLORIDA LEGISLATURE TO SUPPORT THE
~-• FOLLOWING ISSUES DURING THE 2007 LEGISLATIVE SESSION
The Mayor read Resolution 07-01 by title only. Commissioner Waters stated he
*~• supports all of the items in this resolution and noted the item seeking to preserve
municipal authority to franchise cable and video services is interesting because it is
something we are on the verge of losing. He also stated the item regarding preserving
"~ the dedicated documentary stamp fees as a funding source for the State and Local
Government Housing Trust Fund (Sadowski Trust Fund) is crucial so that money can
be opened up in order to get low cost housing available. Commissioner Fletcher
~ thanked the Commission for their support in sending him to the FAST program put on
by the League of Cities, which allows him to go and support these kind of issues.
Motion: Auurove Resolution No. 07-O1 as presented.
Moved by Waters, seconded by Borno.
~`" Votes:
Aye: 5 -Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0
~"" MOTION CARRIED
~'' Action on Ordinances 7. Action on Ordinances
A. Ordinance No. 95-07-92, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
~" AMENDING THE CODE OF ORDINANCES, CHAPTER 23, VEGETATION,
SEC. 23-15 INTENT, SEC 23-16 DEFINITIONS, AND SEC. 23-17
APPLICABILITY, ETC., AND PROVIDING AN EFFECTIVE DATE
Mayor Wolfson read the Ordinance by title only and opened the floor to the
Commission for discussion.
Motion: Aanrove Ordinance No. 95-07-92 as read.
Moved by Borno, seconded by Simmons.
Commissioner Borno thanked staff for the summary sheets and stated they have done a
good job.
Commissioner Waters questioned staff about the statement that allows replacing
„ protected oaks with hardwood trees yielding similar canopies. He stated he is for that
flexibility unless they start using replacement trees such as hollies and asked how he
would know they will secure a hickory or similar tree to an oak that adds to the canopy
,~
January 22 2007 REGULAR COMMISSION MEETING Page 5
~-.
in a serious way. Mr. Carper said the wording states hardwood trees yielding similar
canopies to an oak. Commissioner Waters suggested listing trees that can be used in
,,,,, place of oaks.
Commissioner Fletcher asked Mr. Carper what the requirements are for a public
.~„ protected tree. Mr. Carper stated they aze 6 inches or greater, located in the City Right-
of-Way or on public property. Commissioner Fletcher then asked whether public
protected trees need to be pre-designated or just greater than 6 inches. Mr. Carper
~., stated that when an applicant makes a tree permit application one of the requirements is
to show all trees 6 inches or greater on their site. Commissioner Fletcher questioned
the addition of "in general" which Mr. Carper explained was added because of the
*.. sentence that follows it. Mayor Wolfson asked for explanation of the statement on
page 1B, clear cutting means the clearing of trees, including stumps. Mr. Carper stated
that if it is clear-cut there aze no stumps to determine the size of the trees.
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0 -
MOTION CARRIED
B. Ordinance No. 95-07-93, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF
DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 5, BEACHES AND
PARKS, SECTION 5-32, FEES AND CHARGES AND PROVIDING AN
EFFECTIVE DATE
Mayor Wolfson read the Ordinance by title only and opened the floor to the
Commission for discussion.
Motion: Approve Ordinance No. 95-07-93.
Moved by Borno, seconded by Simmons.
After lengthy discussion by the Commission regarding the $500 deposit for any event
'"~" serving alcohol, it was agreed that the proposed wording referencing the extra deposit
be deleted, while keeping only the additional fee of $50.00 for any event serving
alcohol and add language that they will lose the $200 deposit if they violate the noise
ordinance or alcohol ordinance. Commissioner Waters stated there should be a sign at
the community centers stating that alcoholic beverages are not permitted outside the
centers.
Mayor Wolfson reiterated that it is the Commission's intent that the deposit of $200 can
,~ be retained by the City if the groups take alcohol outside of the community centers or if
there are complaints received about loud music.
~..,
January 22 2007 REGULAR COMMISSION MEETING Pase 6
~..
Motion: Amend Ordinance No. 95-07-93 Chapter 5 Section 5-32 Fees and Charges
~-• to strike $500 deposit and replace with $250 under alcohol usage.
Moved by Fletcher, seconded by Borno.
Motion to Amend was withdrawn by Fletcher, second was withdrawn by Borno.
Motion: Amend Ordinance No. 95-07-93 Chapter 5 Section 5-32 Fees and
"~* Charges, under Building Usage, to add "for damages or violations of park rules"
between the words "$200.00" and "for"; and under Alcohol Usage, to delete last
clause "plus a $500.00 deposit".
~^* Moved by Simmons, seconded by Waters
Votes:
Aye: 5 -Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0 -
MOTION CARRIED
Motion: Approve Ordinance No. 95-07-93 as amended.
Moved by Borno, seconded by Simmons.
~` Votes:
Aye: 5 -Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0 -
~`" MOTION CARRIED
Mayor Wolfson stated to Mr. Johnson that the agreement will be revised to include
very clear language as to what the Commission just approved and questioned what will
be done about signage in the park regarding alcoholic consumption. The Mayor stated
that staff can take care of that at all three parks without action and Mr. Johnson agreed
that signs will be posted.
Miscellaneous 8. Miscellaneous Business
Business
A. Options for Service Levels and Rates related to proposals for Sanitation Service.
Mr. Hanson summarized his staff report. He also reported there is a workshop set up for
„~,, next Monday, January 29, 2007, at 5:00 pm, with the sanitation hauler's representatives
as well as our consultant, who has experience with several other cities in Florida in
switching to automated systems.
B. Public Hearing on Sidewalk Cross Slope Correction on Rose Street (City
Manager)
~..
January 22.2007 REGULAR COMMISSION MEETING Page 7
Mr. Hanson stated that the letters (as provided in the agenda packet) had been sent to
the people concerned and there was not a lot of input from the citizens receiving the
~•., letters.
Commissioner Borno questioned whether staff was able to determine how many of the
~,. residences receiving the letters were occupied by homeowners and how many were
occupied by renters. Mr. Carper stated that four of the residences were rental properties
and they contacted by telephone all of the owners of those houses today and faxed them
~. a copy of the letter.
Commissioner Fletcher congratulated Mr. Carper and his staff for getting this kind of
+•. public input. He expressed concern that there was so little input from those homes
affected and questioned whether the correction to the sidewalks is worth $40,000
expense if the majority of the residents of the homes in question aren't concerned.
Commissioner Simmons pointed out that although there was not a lot of input from the
residences on Rose Street, the sidewalks affect more residents than just those on Rose
Street. She stated many residents of the neighborhood use those sidewalks because
~"- Rose Street is their main north/south street while traveling to Rose Park and the Soccer
Field and they use the sidewalks for bicycles, carriages, jogging and those types of
activities. Mr. Carper stated the budget item that includes this work is $120,000 for
sidewalks. They have a cost estimate of $80,000 for West Sixth and West Tenth for
new sidewalks. The cost for the sidewalks on Rose Street includes tearing out the
sidewalks and the driveways, which is more expensive. Commissioner Borno believes
"~"" the majority of the property owners on Rose Street don't understand the driveways
won't be usable for two or three days until the concrete cures and questioned whether
we should give a little more time for further contact. Mr. Carper stated the letters
~" pointed out that they would not be able to use their driveways for at least two days.
Motion: Approve use of annual concrete contractor Gruhn Mav to remove
'"' existing sidewalk and driveways and construct new four-foot sidewalk meeting
cross-slope standards.
P~Ioved by Borno, seconded by Fletcher.
>~,.
Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: 0 -
MOTION CARRIED
City Manager 9. City Manager
A. City Manager's Report
City Manager Jim Hanson summarized his written report, which is attached and made
part of this official record as Attachment B. The issues addressed in his report were
Traffic Safety Improvements in the Town Center Area, Historical Capital Expenditures
for Projects West of Mayport Road and District Election Committee.
#~
January 22 2007 REGULAR COMMISSION MEETING Page 8
~..
In addition to the items in his written report, Mr. Hanson also mentioned that there was
an emergency repair of the roof at the wastewater plant, due to an HVAC unit on the
,,,, roof that failed. They did not have time to send out bids but did get prices from two
other vendors and used the lowest one from Barber and Associates for approximately
$12,000. He also reported that Superior Achievement Awards were presented to Bob
Cimon for saving the City over $38,000 in costs from outside vendors because he has
found a way to do this himself, and to Sergeant Jimmy Hundley for his heroic efforts to
attempt to save the lives of the two people who were in the overturned pickup truck in
~, October on Selva Marina Drive. Both will receive a monetary award and be recognized
at the next employee picnic. Mr. Hanson also stated there will be a luncheon for
Employee of the Year this Thursday at noon. Mayor Wolfson asked those
~. Commissioners who can attend to please keep that date open.
Mayor Wolfson thanked Mr. Carper for his report on capital expenditures stating it was
~•• very informative and Mr. Carper stated he only wrote the cover memo; all the work on
gathering the information was completed by his Administrative Assistant, Lisa
Showman, who did an outstanding job. Mayor Wolfson asked Mr. Carper to please
communicate to Ms. Showman that the report was much appreciated and was very clear
and informative.
~• Reports/Requests 10. Reports and/or requests from City Commissioners and City Attorney
City Commissioners
City Attorney A. Recommendation for reappointments to the Community Development Board.
Mr. Hanson stated that Chris Lambertson's reappointment was deferred from the last
Commission meeting because not all Commissioners were present and the City
*~ Attorney was not present.
Mayor Wolfson stated that at the last meeting Lynn Drysdale was reappointed to the
"°* Community Development Board but Commissioners asked for deferment of Mr.
Lambertson and Mr. Putterman. Mr. Hanson corrected that Mr. Putterman was
appointed but Mr. Lambertson was not.
There being some confusion regarding the deferments, Mayor Wolfson requested that
the City Clerk review the tape of the minutes from last meeting and send him a copy so
~'"' he can also listen to the tape.
Commissioner Simmons asked for clarification as to what the Commission is doing and
~""' the Mayor stated he is going to look at the minutes because he recalls Commissioner
Borno had a question to ask the City Attorney relative to Mr. Putterman and he believes
he concurred with Commissioner Borno. Commissioner Simmons questioned whether
' Mayor Wolfson anticipates that there will be another vote. Mayor Wolfson stated that
no, not if the minutes are correct. If the minutes are incorrect there will be another
vote.
January 22 2007 REGULAR COMMISSION MEETING Page 9
Motion: Approve Reappointment of Chris Lambertson to the Community
,~„ Development Board.
Moved by Wolfson, seconded by Fletcher.
~„ Votes:
Aye: 5 - Borno, Fletcher, Simmons, Waters, Wolfson
Nay: o -
MOTION CARRIED
Mayor Wolfson welcomed the Chairman of the Community Development Board, Sam
Jacobson to speak to the Commission.
Sam Jacobson, 2359 Seminole Road, advised the Commission, regarding the
procedural issue on the reappointment of Mr. Putterman, that Mr. Putterman believes
he is a member of the Community Development Board and at their meeting last week,
he sat as a member. He stated that not only Mr. Putterman, but everyone else on the
Board believes he is a duly constituted member.
Commissioner Simmons
• Commended Mr. Carper for his excellent research and written reports on his
numerous reports and to his assistant who helped.
'~' Commissioner Fletcher
• Mentioned that he had also heard from an unsolicited outside source at the
League of Cities dinner who had dealt with Mr. Carper on the trash collection
~"' issue that Mr. Carper was terrific to deal with.
Commissioner Waters
• Concluded that since the Comprehensive Plan trumps our zoning ordinances,
those inconsistencies need to be pointed out to the Commission. He believes
that someone with a professional understanding of what we want between the
Comprehensive Plan and our ordinances needs to compare the inconsistencies
and determine whether the City wants the ordinance and if so will need to
change the Comprehensive Plan to reflect it. He believes that until this is done
the City will continue to have instances we don't see coming down the pike.
Mayor Wolfson
• Stated he met with Mayor Brown (Neptune Beach) concerning Town Center.
He stated that there is not presently an Interlocal agreement between Atlantic
Beach and Neptune Beach and he asked Mayor Brown if he would be interested
and willing for us to create an Interlocal Agreement so we can create an agency
to work with the Development Boards for the future of the Atlantic
Beach/Neptune Beach Town Center. Mayor Wolfson stated Mayor Brown
agreed to this. Mr. Hanson stated there is an Interlocal Agreement for Atlantic
Beach, Neptune Beach and the City of Jacksonville dealing with the
maintenance of the Town Center landscaping and hardscape but believes this is
not the appropriate vehicle to try to do something just between Atlantic Beach
and Neptune Beach.
January 22 2007 REGULAR COMMISSION MEETING Page 10
Encouraged the City of Atlantic Beach to become actively involved in the
homeowners insurance issue through the Florida League of Cities and also the
Florida League of Mayors. He believes there is a lot at stake pertaining to this
issue and if we see homeowners insurance being cancelled and it is cost
prohibitive to place homeowners insurance, if it is even possible, that will
become a significant problem financially to our community and our citizens.
Secondly, if this is not addressed, Mayor Wolfson stated he can see substantial
problems coming from the lenders, because if you aren't insured it is very
difficult to have a mortgage on your property. Thirdly, he stated that sometimes
we learn from other communities' experiences and, being in New Orleans over
the weekend, he now understands better the mechanics of homeowners
insurance. There are only two carriers who paid their claims, the rest of them
negotiated to settle for 20% when people thought they had 100% coverage,
which he finds alarming. Mayor Wolfson believes that overall in our
community this is a major issue that we have not fully understood or addressed
and believes we need to start as soon as possible with this understanding
because of the only two insurers who are willing to pay the premiums, one has
pulled out of our community which leaves only one. He stated the next time he
meets with the Mayors of Neptune Beach, Jacksonville Beach and Jacksonville
he is going to propose to them that we need to really get proactive in
Tallahassee. He stated that he, Commissioner Waters and Mr. Hanson are
going to Tallahassee and will address this accordingly.
• Reported there will be a conference in March that will include two items of
great importance to this community. One item is affordable housing and how
"" the nation is going to address the issue and the second item concerns alternative
fuel sources and the adverse impact on global warming. Mayor Wolfson
believes every Mayor who lives in a coastal community and represents coastal
~. citizens needs to understand the effects of these issues. He will bring this up at
the Strategic Planning meeting to raise the bar of awareness and set our
awareness in motion for not just this Commission but for future Commissions to
understand the magnitude and the severity of these problems.
Adjournment There being no further discussion, the Mayor declared the meeting adjourned at 9:04
pm.
Donald M. Wolfson, Mayor/Presiding Officer
ATTEST:
Donna L. Bussey, CMC
City Clerk
~.
AGENDA ITEM # 3A
ATTACHMENT A JANUARY z~, 200
~.
January 16, 2007
MEMORANDUM
TO: The Honorable Mayor
and Members of the City Commission
~„ FROM: Jim Hans
~ y anager
~., SUBJECT: Follow-up eport
JEA Branch Office; After the recent closing of JEA's Branch Office on Sailfish Drive in
Atlantic Beach, the Commission was advised that staff had already offered to meet with
representatives from JEA to discuss the possibility of collecting bills for electric service at City
Hall in Atlantic Beach. JEA responded in a letter dated December 18, 2006 from Marlene
Murphy- Roach, VP Customer Relationships. She wrote that JEA would not be able to work
with jointly with Atlantic Beach on collection of bills because of other priorities. A copy of the
letter is attached for your information.
Discussion with Ms. Gilpin; Ms. Janice Gilpin of 80 Palm Av. appeared at the last commission
meeting with a number of concerns related to pedestrian traffic near her home. Since that time
David Thompson has met with her to discuss her concerns. It is anticipated that a more complete
report will be made to the city commission at the next meeting.
December 18, 2006
~.
Mr. Jim Hanson
City Manager
City of Atlantic Beach
~• 800 Seminole Road
E l E C T R ~ C Atlantic Beach, FL 32233-5455
W A T •E R Dear Mr. Hanson:
AGENDA ITEM # 3A
IANUARY 22, 2007
In regards to your letter to Jim Dickenson dated 12/12/06, Jim asked me
SEWER to reply on his behalf as I am responsible for JEA's branch operations. I
wanted to reiterate our telephone discussion on Friday, 12/15/06. When
JEA was informed by the Tax Collector that a new site had been
selected for their branch which was outside of JEA's service territory, it
prompted our decision to notify customers that effective November 30,
2006, we would no longer have a branch facility at the beach.
Over the past twelve months, JEA's transactions at that branch
fluctuated around 1,000 to 1,200 per month representing approximately
15% percent of the population served in Atlantic Beach. With this in
mind, we pulled a list of all the customers who had utilized the branch in
the previous 90 days and sent letters notifying them of the impending
closure and communicated the various options of continuing to do
business with us i.e. Internet, pay by phone, our St. Johns Bluff branch.
In addition, for several weeks we handed out flyers to all visitors to the
Atlantic Beach branch.
With regards to taking payments at the Atlantic Beach City Hall, as
indicated in the telephone conversation on Friday, JEA is in the midst of
a major technology implementation of a new multi-million dollar
Customer Information System (CIS) with approximately 30 interfaces.
Over the next 12 - 15 months we will be heavily engaged in successfully
deploying this system and stabilizing it after its go-live date which is
,„ estimated to take place in the fall/winter of next year.
`~" AGENDA ITEM # 3A
JANUARY 22, 2007
^w
Page 2
Mr. Jim Hanson
December 18, 2006
Due to the size of this implementation, both our technology and business
resources are stretched to capacity as we continue to maintain the
stability of the existing system. Therefore, at this time, we would not be
able to resource the project to research and execute the option of
bringing up a third third-party payment processor. Currently we are
supporting the tax collector partnership as well as our out-sourced
payment processing vendor for mailed payments.
Of course while we cannot engage in a short term solution, we are
always willing to talk about any mutually beneficial opportunities which
you may see on the horizon to better serve both of our customers. The
satisfaction of our customers is always a primary focus for JEA and we
remain committed to serving the residents of Atlantic Beach with
~, excellence. I can be reached at 665-4606 or at murpma .iea.com.
Sincerely,
55 l;
J.,..
:~ ~
Marlen Murphy-Roach
VP Customer Relationships
MMR/nn
~.
ATTACHMENT B
January 16, 2007
MEMORANDUM
TO: The Honorable Mayor
and Members of the Commission
~"" FROM: J'
City Manager
~' SUBJECT: City Man is Report
Traffic Safety Improvements in the Town Center Area; After the most recent accidents in the
Town Center area, city staffcontacted the FDOT and City of Jacksonville Traffic Engineering
Divisions to request assistance to determine if improvements could be made on Atlantic
Boulevard in Town Center that would reduce the possibility for future accidents. Engineers from
the FDOT Traffic Operation Division, Jacksonville, Atlantic Beach and Neptune Beach all met
since the last commission meeting and prepared a list of improvements for traffic safety as
follows:
1) Repaint the entrance bollard on the southwest entrance to yellow with three red stripes of
reflective tape. (Note this bollard was painted yellow until recently when it was replaced
after a traffic accident).
2) The FDOT will look at adding a guideline to the eastbound traffic on Atlantic Boulevard
in the right turn lane that will provide additional visual indications of the upcoming
required turn.
3) Add white reflective markings and paint the curb white at the entrance radius on the
southwest corner.
4) Add up lighting to the trees on each side of the entrance. Note this will require that
electrical power be extended to the first median east of the AlA intersection.
5) Replace the damaged medullar palm with a decorative streetlight like the others in the
Town Center area.
6) Bollards could be added (if necessary after the other improvements) at the base of the
decorative pile on. These could match the style of the streetlights if needed.
Staff in Atlantic and Neptune Beaches have been discussing these improvements and are
currently evaluating costs and other related issues.
a• Historical Capital Eznenditures for Proiects West of Mavgort Road; A complaint has been
recently made that the city has traditionally spent less money to benefit the citizens on the west
side of Mayport Road than those on the east side. Rick Carper recently compared the capital
expenditures from 2000 through the 2007 budget year for both sides of Mayport Road. T11e city
utility records indicate that approximately 20% of the citizens are located on the westside of
Mayport Road. In the period from 2000 through 2006, 21.3% of the city's capital expenditures
fse
u
AGENDA [TEM # 9A
JANUARY 22, 2007
District Election Committee; The second meeting of the District Election Committee will be
held on Tuesday, January 23` at 7:00 pm in the City Commission Chambers. Two speakers
have been invited to address the committee including Supervisor of Election Jerry Holland and
Lynn Tipton from the Florida League of Cities. The third meeting of the District Election
Committee is scheduled for Thursday, February 8th at 7:00 pm, although the agenda for that
meeting has not yet been established.
Memorandum -January 2, 2007
AGENDA ITEM # 9A
JANUARY :.2, 2007
TO: Jim Hanson, City Manager
FROM: Rick Carper, P.E., Public Works Director
"" SUBJECT: Historical Capital Expenditures for Projects West of Mayport Road
Jim, in response to frequent complaints that the City neglects the residents west of
Mayport Road, my Staff has produced the attached spreadsheet to reflect City Capital
expenditures for this area over the last few years. As a baseline, please note, that
according to utility billing records, approximately 20% of customers are located west of
~" Mayport Road. For the last seven years (2000 to 2006), the City has spent an average
of 21.30% of the capital budget west of Mayport Road, with a high of 31.63% in 2004,
and a low of 14.91 % in 2005. Of special note, 59% of Parks & Recreation Capital
expenditures during this period were for projects west of Mayport Road.
Not included in this tabulation are the 1992 Section H Paving, Drainage, Water and
Sewer Improvements Project (cost $3.55 million), the FY 2000 Core City Project ($4.9
million), and the Hopkins Creek Retention Pond Project, currently under design, but
originally funded in 2003. Also not included are miscellaneous water and wastewater
treatment projects, which benefit the entire city.
% spent west
EAST WEST of Mayport COMMENTS
"' 2007 $742,023.12 $385,645.96 34.20%
2006 $571,660.96 $159,511.14 21.82%
2005 $759,034.53 $132,990.56 14.91%
'""" 2004 $487,255.18 $225,461.78 31.63%
2003 $1,147,210.84 $330,577.85 22.37%
2002 $652,687.08 $191,152.20 22.65%
2001 $1,786,034.42 $412,679.77 18.77%
2000 $230,671.10 $72,542.41 23.92%
2000-2006 $5,634,554.11 $1,524,915.71 21.30%
~~
(Budgeted, not actual)
(Does not include Core City)
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JANUARY 22, 2007
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