Item 2AAGENDA ITEM # 2A CITY OF ATLANTIC BEACH
APRIL 23, 200 800 SEMINOLE ROAD
ATLANTIC BEACH, FLORIDA 32233-545
TELEPHONE: (904) 247-5800
FAX: (904) 247-5805
SUNCOM: 852-5800
www.coab.us
April 2, 2007
Walter Bell, President
Jacksonville Beach Elementary
Preservation Fund, Inc.
P.O. Box 50790
Jacksonville Beach, FL 32250
RE: Request of March 21, 2007
Dear Mr. Bell;
This is to respond to your letter of March 21, 2007 requesting that the City of Atlantic Beach amend its
commitment to provide an amount of $5,000 per year over five years to the Jacksonville Beach Elementary
~ Preservation Fund a.s described in my letter to you of September 18, 2006. My earlier letter Bald that we
would be in touch with you soon to get some important information prior to disbursing any funds. Nelson
Van Liere, Finance Director for the City, contacted you with four requests;
1) Provide a summary of the funds received to date (since the incorporation of your fund) including who
they were from and how much you received
2) Provide a summary of how the funds have been spent since your effort has begun
3) Provide an estimate of the amount of money that will be needed to complete the project .
4) Provide a date when you expect for the project to be completed and open to fhe public
Your letter of March 21 S` indicated that "we are trying to raise an additional $100,000 to complete
construction and site work at the Cultural Heritage Center." Does this mean that you need an additional
$100,000 above the amount you have in the bank at this time? oe~s t lis amount include an (.~ ;~, }~
`~"' $25,000 from the City of Atlantic Beach?~'he financial report that you attac e o your letter of March 21, ~' "'"
07 does no answer the first two questions about your source of funds and expenditures since your
organization was complete. Instead, it only lists the revenues and expenditures from the calendar year 2006.
.. ~ q~
~If you can provide answers to these questions, tlZen the City of Atlantic Beach will be in a position to further
consider your request of March 21, 2007. In the meantime if you have any questions or need any additional
~. information please let me know. 1 am,
Very truly ours,
J' Hanson
ity Manager
.~.
cc: Mayor and Commission
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~ ~o~ pnspoaml lo~PxoSanic$ ~a~ildi~ ComFanY. rontractar~e6cazduice wish tlia fa]lawing ack~edvle ~g with the Gnntre~ot
~ `I ~ ~-Draw # 1 Permitting atxl initiuti work draw duo upswa aistnisucag .
a busZdistg paxxmit tS~TD DdywruIt s~oval ovammcac~d. Sryb & 7,425.00
aw
,I~~Q~ I):atia # 2 Dryevall draw due upon dryarsll completfasn innew aastea. SSre S 7,425.(}0
~J'~.g% ~~, Ilraev # 3 Window a>za F}aaliuQg draw doe upon completion of window '
and .$aahinffi iesptsi~a 1A new annex. 7°ib 510,395.00
~ ry\~ ~b ~Dr$w # 4
1 Plumbisny tap ant drmw due upon all plumbing syatcsns boiag
,
,. inspmated and grepattid fur :6adares. 5'9b S 7,425.00
~t~r~ O~TQ?raw # S fllectriesl rough. draw dttsi upon all electrical wiring being
ed ~ £ucan~s a>,d devices
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Mechsutical zaag~ dtew.
~` inspsxtedaad pt$pated fortutits S°f° $ 7,4ZS.00
~" t~ ~ Draw # 7 Door draw due upon. icmtatlation of chose. 3% S 7.423.00 ~ ~ ~ ~s' ° `~
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Uraw # 8
~`' ` Istitial wt~dow draw due p2ochtct dsliv+ery. 8°~0 $I 1,880.00 \ c~ },.
~
t 'Draw # 9 Final window draw dun upaa casssplete ion of wiudtrwe. Sao $11,880.00
~a 1 f ~'.d?'~`~v 0~ IO Itsitiat trite draw clue upaa eamt of ceiling a~nd~ trim,. 5°~6 $ 7,425:Oa
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I1[aw # I1
Fiaaai tsisri draw due upon comffiesviceaneat of veiling grid trim.
S°rb `~ 5 ~ ~s'.~ c
. $ 7,423.00 '~
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~ ~/~~ f°` I?raw # 12
~ Initial coatffigs I aoyerfrnga draw Qua upon eamsaecuc~rsscat of rosy pahrt
00
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S 7
~., ~d oar ~Qoar caveriiaga to new ausax s3ad or schoolhouae. 3q6 ,
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Final coatings /coverings draw dint upon paint and floor eontptatioa.
5°,6 ¢
i9.2S. ct
S 7,425.00 3 ~.
~
? Draw # 14
~""" I+iaal Ylusabing draw data upon indoor p}cunbisrg ccmplation. Sgfi S 7,423.00
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Dra 15 Final Eleatucal • dun alactzical tsima wit ! oamEpletioa. 5°r6 S 7,475.00
~~ pt ~. Draw #1 16 Final lt?sa;heniaal draw due apon compleletioa of installation. 9"~G S I0,395.(t0
Draw # 17 Hasnds$il draw due upon wmpietion of bta~ls oa ramps. 5°~ S 7,435.00
• Draw # 18 Final draw due ugon ccsatPletion of project. S°!o $ 7,425.00
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JAX BEACH PRESERVATION FUND, INC
~. SCHEDULE OF RECEIPTS & DISBURSEMENTS -CASH BASIS
YEAR ENDED 12-31-0 l
:~.
~' RECEII'TS:
Public Support $ 16,994
City of Jacksonville 45,000
'°* City of Jacksonville 5,000
City of Jacksonville Beach 25,000
River Branch Foundation 30,000
~"" Duval County School Board 100,000
Chris & Nadia Hionides 205,500 **
$427,494
~.
,.
DISBURSEMENTS:
Advertising 185
Bank Charges 77
,~ Dues 40
Fees 826
Fund Raising Seminar Cost 2,237
,,~, Insurance 719
Maintenance 525
~„ Office & Misc . 925
Printing 414
$5,948
EXCESS OF RECEIPTS OVER DISBURSEMENTS $421,546
* 4 -room brick school building
** Lots 10, 11 & 12 -Block 35, Pablo Beach North
~,.
,.
AGENDA ITEM # 2A
APRIL 23, 2007
AGENDA ITEM # 2A
APRIL 23, 2007
JAX BEACH PRESERVATION FUND, INC
SCHEDULE OF RECEIPTS & DISBURSEMENTS -CASH BASIS
YEAR ENDED 12-31-02
RECEIPTS:
Public Support $ 5,222
City of Jacksonville 5,000
$10,222
,EXPENSES:
Accounting 500
Awards 105
Bank Charges 50
Fees 130
Dues 50
Fund Raising 140
Insurance 981
Maintenance & Repairs 2,566
Miscellaneous 657
Office Expense 378
Printing 3 5
Program Expense 200
Storage 615
Taxes 1,541
$7,948
EXCESS OF RECEIPTS OVER DISBURSEMENTS $2,274
AGENDA ITEM # 2A
APRIL 23, 2007
JAX BEACH PRESERVATION FUND, INC
SCHEDULE OF RECEIPTS & DISBURSEMENTS -CASH BASIS
YEAR ENDED 12-31-03
RECEIPTS:
Public Support $102,560
Programs service revenue 1,566
Membership dues 175
Interest __5
$104,306
EXPENSES:
Accounting Fees 500
Dues 740
Fees 430
Fund Raising Expense 2,713
Insurance 7,288
Office Expense 966
Maintenance 1,800
Meetings 600
Printing 3,454
Storage 956
Miscellaneous 221
$19,668
EXCESS OF RECEIPTS OVER DISBURSEMENTS $84,638
AGENDA [TEM # 2A
APRIL 23, 2007
JAX BEACH PRESERVATION FUND, INC
SCHEDULE OF RECEIPTS & DISBURSEMENTS -CASH BASIS
YEAR ENDED 12-31-04
RECEIPTS:
Program Service Revenue $ 10,010
Membership Dues 150
Interest 14
State of Florida 244,217
River Reach Foundation 60,000
Public Support 9,826
$324,217
EXPENSES:
Accounting Fees 950
Maintenance 420
Advertising 100
Awards 67
Bank Charges 66
Consulting Fees 60,000
Dues 70
Fund Raising Expenses 2,732
Meals & Entertainment 191
Miscellaneous 214
Printing 798
Other Fees 10
Gifts 188
Insurance 6,838
License/Permits 185
Office Expense 3,043
Storage 1,039
Telephone 1,531
Travel 676
Utilities 121
$45,266
EXCESS OF DISBURSEMENTS OVER RECEIPTS - $12,199
AGENDA ITEM # 2A
APRIL 23, 2007
JAX BEACH PRESERVATION FUND, INC
SCHEDULE OF RECEIITS & DISBURSEMENTS -CASH BASIS
YEAR ENDED 12-31-OS
RECEIPTS:
Public Support $32,712
Interest 355
$33,067
EXPENSES:
Accounting Fees 500
- Postage 644
Occupancy 1,552
Equipment Rental 798
Printing 2.650
Interest 7,627
Bank Charges 4
Consulting Fees 5,245
Dues 75
Other Fees 22
Fund Raising Expenses 9,365
Gifts 145
Insurance 14,230
License/Permits 150
Office Expense 217
Storage 752
Telephone 1,290
$45,266
EXCESS OF DISBURSEMENTS OVER RECEIPTS - $12,199
aew
JAX BEACH PRESERVATION FU ND, INC
~"" SCHEDULE OF RECEIPTS & DISBURSEMENTS -CASH BASIS
YEAR ENDED 12-31-06
"~" RECEII'TS:
Contributions $ 3.255
Fund Raising Events 30,791
"~ Grant - NH 5,000
Interest Earned 2,833
Grant -Weaver 15 000
TOTAL $56,879
DISBURSEMENTS:
Accounting $ 780
Bank Charges 535
,,, Dues 100
Fund Raising Expense 10,165
Fund Raising Seminar Cost 4,000
~,,, Interest 7,255
Insurance 15,923
Licenses 136
Repairs 5 85
Office & Misc . 3,804
Storage 2,273
+~ Telephone 324
Utilities 275
Printing 144
TOTAL $46,302
~"' EXCESS OF RECEII'TS OVER DISBURSEMENTS $10,577
AGENDA ITEM # 2A
APRIL 23, 2007
See Accountants Compilation Letter