Loading...
08-23-04 v MINUTES REGULAR CITY COMMISSION MEETING AUGUST 23, 2004 CITY HALL, 800 SEMINOLE ROAD Attendance Call to Order/Pledge Approval of Minutes 1N ATTENDANCE: Mayor John Meserve Mayor Pro Tem Richard Beaver Commissioner Sylvia N. Simmons Commissioner J. Dezmond Waters III City Manager Jim Hanson City Clerk Maureen King City Attorney Alan C. Jensen ABSENT: Commissioner Paul B. Parsons Mayor Meserve called the meeting to order at 7:15 p.m. The Invocation given by the Mayor, was followed by the Pledge of Allegiance to the Flag. 1. Approval of the Minutes of the Regular Meeting of August 9, 2004 Courtesy of the Floor Motion: Approve Minutes of the Regular Meeting of August 9, 2004 as presented. Moved by Waters, seconded by Simmons Votes: Aye: 4 -Beaver, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED 2. Courtesy of the Floor to Visitors Former Commissioner Mike Borno of 223 Oceanforest Drive North inquired if the property owners at Island Condominiums (Item 3A) had contacted the Cloisters Condominium concerning leasing parking spaces from them. He also inquired if the Johnston Island rezoning was covered under Ordinance 31-04-04. The Mayor responded that Johnston Island was not covered under that ordinance. Sandy Forsyth of 2345 Seminole Reach Court opposed the leasing of parking spaces to the residents of Island Club Condominiums (Item 3A). He believed the leasing of the spaces at the proposed rate of $300 per year could result in legal issues with other residents of the city who might want to lease spaces at the same rate. Mr. Forsyth stated he had written the Mayor and offered to lease the ten spaces at double the proposed rate. Mr. August 23, 2004 REGULAR COMMISSION MEETING Page 2 Forsyth stated that he needed more information concerning Item 8A before commenting and inquired concerning the status of the Skate Park. Jim Shepherd of 22520ceanwalk Drive West urged the Commission to take no action on Item 8A until the development plan for the property was known and could be reviewed by the public. Mayor Meserve commented that no plans had been presented to the city. He indicated that the developer had not "threatened" the city, and at the last meeting it was only mentioned how the property could be developed under the City of Jacksonville zoning regulations. Gretchen Hoss of 2361 Oceanwalk Drive West requested that public hearings be scheduled relative to Item 8A. Steve Litton of 1913 Selva Marina Drive opposed annexation of the property (Item 8A) due to increased traffic. He also expressed concern for what effect development of the property would have on the wetlands and drainage in his area since the property drains into the wetlands on the west side of Selva Marina Drive. He believed the Mayport area needed the economic opportunity afforded by the proposed development more than the City of Atlantic Beach. Mary Lee Heaton of 1601 Selva Marina Drive also opposed the annexation of the property due to increased traffic. She indicated that her area was a neighborhood community with pedestrians, bicyclists and skateboarders regularly using the street. She believed development would bring truck traffic and dirt to her neighborhood. Peter Sapia of 1655 Selva Marina Drive stated he needed the facts and figures relative to the proposed development before deciding if he was for or against the project. He believed the Commission's decision should be based on facts not on the wishes of a minority who attend the meetings. He urged the Commissioners to consider all of the facts before making any decision. Michael Sheklin of 1985 Brista De Mar Circle stated that his experience with the developer of the proposed project, (Item 8A) was unfavorable, and he was opposed to the development. Sharon Scholl of 2049 Selva Marina Drive read an excerpt from Ordinance No. 65-88-18 which closed a portion of Old Sherry Drive, and inquired if the closed street was given to the adjacent property owners. Ms. Scholl also provided copies of a USGS map showing the southeast portion of the property to be wetlands and also provided photographs of the August 23, 2004 REGULAR COMMISSION MEETING Page 3 '"" property. She believed the city should not make any decisions regarding the property until the St. Johns River Water Management District (SJRWMD) made their determination concerning the wetlands. Vivian Timmerman of 1830 Sevilla Boulevard, representing the Sevilla Condominium owners' association, stated they were opposed to the development. Doug Speed of 1207 Seminole Road stated he was opposed to the extension of the road and development because of the increased traffic and the potential to create acut-through to Mayport Road. He recounted that when Fleet Landing was proposed, he was against that project and thought that the rear entrance from Fleet Landing, which is located on Selva Marina Drive, was supposed to be used only as an emergency exit. He indicated that the residents now use the exit on a regular basis and it was often used for deliveries. Mr. Speed believed the Commissioners should not even consider the project. Harold Brodeur of 1965 Sevilla Boulevard West stated he would like to have more details on the proposed development, such as the number of houses, etc. He also expressed concern regarding increased traffic. A~'"` Jodi Theophelis of 457 Snapping Turtle West stated that her property abutted the proposed development and given the choice she would prefer an upscale residential development. Thomas Grant of 1909 Selva Marina Drive stated that he bought his property in a quiet residential neighborhood to raise a family and he would like it to stay that way. Mr. Grant indicated that people already speed on Selva Marina Drive and the development would bring increased traffic to the area. Mayor Meserve explained the annexation process and stated that at the present, there was no access from the property into Atlantic Beach. He further stated that the property could not be landlocked and the developer would have to get access to the property from either Mayport Road or the City of Atlantic Beach. The Mayor further stated that it was his understanding that ten of the twenty-seven acres were buildable and the property was zoned at twenty units per acre, which could be applied against the entire parcel. He indicated that if the developer wanted to make a presentation to the Commission, a public hearing would be held at that time to answer questions. He indicated that the Commission had to consider what would be best for the entire city and he assured those present that the meeting would be well noticed and held at another location, if needed. ~,""`. August 23, 2004 REGULAR COMMISSION MEETING Page 4 Mayor Meserve called atwo-minute recess and reconvened the meeting at 8:00 p.m. Special Recognition Mayor Meserve read a Resolution from the Florida Association of City Clerks (FACC) honoring Maureen King for her years of service as City Clerk. Resolution No. 04-08 A RESOLUTION OF THE CITY COMMISSION OF ATLANTIC BEACH, FLORIDA, HONORING MAUREEN KING FOR HER YEARS OF SERVICE AS THE EXECUTIVE SECRETARY AND ADMINISTRATIVE ASSISTANT TO THE CITY MANAGER AND AS THE CITY CLERK FOR THE CITY AND CITIZENS OF ATLANTIC BEACH Motion: Adopt Resolution No. 04-08. Mayor Meserve read the resolution and commended City Clerk King for the responsible, professional and courteous manner she always conducted the business of her office. The Mayor presented Mrs. King the framed resolution and an engraved clock in appreciation for her work. Mrs. King expressed gratitude for the honors and stated it was a privilege to serve as City Clerk. She urged the Commissioners to select a replacement for her position who would consider the position of City Clerk not just a job, but also a career. Moved by Beaver, seconded by Simmons Votes: Aye: 4 -Beaver, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Unfinished Business 3. Unfinished Business from Previous Meeting from Previous Meeting A. Action on Resolution No. 04-07 approving the lease of parking space agreement for owners of Island Club Condominiums Commissioner Waters suggested that action on this item be postponed to the next meeting since Commissioner Parsons was absent and Mr. Curry of the Island Club Condominiums homeowners association was unable to attend the meeting. August 23 2004 REGULAR COMMISSION MEETING Page 5 Motion: Defer action on Resolution No. 04-07 until the September 13, 2004 Regular Commission Meeting. Moved by Waters, seconded by Simmons Votes: Aye: 4 -Beaver, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED B. City Manager's Follow-up Report City Manager Hanson summarized his written report. A copy of the report is attached and made part of this official record as Attachment A. In response to Mr. Speed's comments, Mayor Meserve stated that when Fleet Landing was being developed, it was stated that Fleet Landing would not be a cut through for traffic between Mayport Road and the Selva Marina area. He indicated that it had always been intended that residents, as well as police and fire vehicles would use the Selva Marina Drive entrance. Consent Agenda 4. Consent Agenda Commissioners Beaver and Waters requested that Agenda Items 4A and 4E respectively, be removed from the Consent Agenda for discussion. B. Award a contract to Walding Co. in the amount of $107,723.00 for drainage improvements at George and Dudly Streets (CDBG project -Bid No. 0304-10) (City Manager) C. Extend the contract with Brooks and Limbaugh Electric Co., Inc. for Electrical Troubleshooting and Repair for one additional year at the current contract prices (Bid No. 0203-21) (City Manager) D. Extend the contract with Equitas Sewer Services, Inc. for Sewer Cleaning and televising for one additional year at the current contract prices (Bid No. 0203-14)(City Manager) F. Award the contract to Control Design, Inc. for Lift Station SCADA in the amount of $90,810.50 (City Manager) Motion: Approve Consent Agenda Items B, C, D and F as presented. Moved by Waters, seconded by Simmons Votes: Aye: 4 -Beaver, Simmons, Waters, Meserve Nay: 0 .., MOTION CARRIED August 23, 2004 REGULAR COMMISSION MEETING Page 6 A. Acknowledge receipt of the Monthly Financial Report and Building Activity Report for the month of July (City Manager) Commissioner Beaver complimented Finance Director VanLiere and staff for the well-written, monthly financial report. He believed the report would very useful for keeping the Commissioners and citizens informed on the financial status of the city. Motion: Approve Consent Agenda Item A as presented. Moved by Beaver, seconded by Waters Votes: Aye: 4 -Beaver, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED E. Reject the sole bid received for Headworks Improvements at Wastewater Plan #2 (Bid No. 0304-9) Commissioner Waters inquired if staff thought that rebidding the project would result in a lower price. Utility Director Kaluzniak explained the project and indicated that two contractors had prequalified, but only one had bid on the project. She indicated that the cost would not be known until the project was rebid. City Manager Hanson stated that the current bid price was too much for this type of project. Motion: Approve Consent Agenda Item E as recommended. Moved by Waters, seconded by Simmons Votes: Aye: 4 -Beaver, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Committee Reports 5. Committee Reports None. Resolutions 6. Action on Resolutions A. Resolution No. 04-09 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE MAYOR TO EXECUTE A MAINTENANCE ,,~ CONTRACT BETWEEN THE CITY OF ATLANTIC BEACH AND August 23 2004 REGULAR COMMISSION MEETING Page 7 THE FLORIDA DEPARTMENT OF TRANSPORTATION, AND PROVIDING AN EFFECTIVE DATE Motion: Approve Resolution No. 04-09. Commissioner Simmons inquired if the Florida Department of Transportation (FDOT) was responsible for maintenance of the grassy strip between the sidewalk and curb on Atlantic Boulevard. She indicated that the grass in that area had been replaced but looked dead. Public Works Director Carper stated that the FDOT was responsible and he had been informed that the grass would come back. He indicated that the FDOT would replace any sod that died. Moved by Beaver, seconded by Simmons Votes: Aye: 4 -Beaver, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Action on Ordinances 7. Action on Ordinances A. Ordinance No. 31-04-04 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE 1990 COMPREHENSIVE PLAN AND THE 2005 FUTURE LAND USE MAP, AS ADOPTED BY ORDINANCE 95-90- 48, AS AMENDED, SAID ORDINANCE ADOPTING EVALUATION AND APPRAISAL REPORT (EAR) BASED AMENDMENTS TO THE GOALS, OBJECTIVES AND POLICIES (GOPS) OF THE COMPREHENSIVE PLAN; ESTABLISHING THE 2005 - 2015 FUTURE LAND USE MAP; PROVIDING FOR INTENT; AUTHORITY; FINDINGS OF FACT; FINDINGS OF CONSISTENCY; SEVERABILITY AND AN EFFECTIVE DATE. (Second reading and Adoption Public Hearing scheduled for September 13, 2004) Mayor Meserve read the ordinance by title only and stated that the final reading and public hearing for the ordinance would be September 13, 2004. Commissioner Waters inquired concerning the map and Community Development Director Doerr stated that the map previously given to the Commissioners could be used and they would receive a final map at the next meeting. Mayor Meserve inquired concerning a small sliver-like parcel designated •., Conservation lands near Fleet Landing. Community Development Director Doerr indicated that it would be changed to medium density residential. August 23 2004 REGULAR COMMISSION MEETING Page 8 Motion: Approve Ordinance No. 31-04-04 on first reading. Moved by Waters, seconded by Simmons Votes: Aye: 4 -Beaver, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED B. Ordinance No. 65-04-33 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING ORDINANCE NUMBER 65-03-32, CHAPTER 19, STREETS, SIDEWALKS AND OTHER PUBLIC PLACES AS SET FORTH WITHIN THE CODE OF ORDINANCES SPECIFICALLY SECTION 19-1, INTERSECTIONS: SIGHT DISTANCE REQUIREMENTS AND SAFETY ZONES, PROVIDING FOR RECORDATION AND PROVIDING AN EFFECTIVE DATE Mayor Meserve read the ordinance by title only and stated that the final reading and public hearing for the ordinance would be September 13, 2004. Commissioner Beaver commented that currently there were numerous properties that did not comply with the intersection sight distance requirements of the ordinance and he inquired as to how it would be monitored. Community Development Director Doerr indicated that the requirements would be monitored through the site plan review and permitting processes. Motion: Approve Ordinance No. 65-04-33 on first reading. Moved by Simmons, seconded by Waters Votes: Aye: 4 -Beaver, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED C. Ordinance No. 75-04-16 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 21, TRAFFIC AND MOTOR VEHICLES, AS SET FORTH WITHIN THE CODE OF ORDINANCES, AND ADOPTING ORDINANCE 75-04-16 PROVIDING FOR RECORDATION AND PROVIDING AN EFFECTIVE DATE August 23 2004 REGULAR COMMISSION MEETING Page 9 "` Mayor Meserve read the ordinance by title only and stated that the final reading and public hearing for the ordinance would be September 13, 2004. Motion: Approve Ordinance No. 75-04-16 on first reading. Commissioner Waters inquired concerning prohibiting overnight parking of vehicles in public parks. City Manager Hanson responded that it was covered in current ordinances. Moved by Simmons, seconded by Waters Votes: Aye: 4 -Beaver, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED 8. Miscellaneous Business A. Discussion and possible action related to proposed development site within the City of Jacksonville, which is contiguous to the City of Atlantic Beach (north of the Fleet Landing PUD and west of the Ocean Walk PUD) This item was taken out of sequence and discussed earlier in the meeting. No action was taken. Commissioner Beaver suggested staff investigate land locked property, drainage and wetlands, and what the City of Jacksonville zoning would allow to be built on the property. B. Authorize the City Manager to serve as interim City Clerk until a new City Clerk is appointed Motion: Authorize the City Manager to serve as interim City Clerk until a new City Clerk is appointed. Mayor Meserve briefly explained the request and indicated the City Commission would take an active roll in the selection of the new City Clerk. Moved by Beaver, seconded by Waters Votes: Aye: 4 -Beaver, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED ~s-... 9. City Manager August 23 2004 REGULAR COMMISSION MEETING Pace 10 A. City Manager's Report City Manager Hanson commented on each item of his written report. A copy of the report is attached and made part of this official record as Attachment B. City Manager Hanson also reported that the palm tree located in front of Al's Pizza, which was damaged during a recent storm, would be replaced as soon as one could be obtained. Hurricane Charley Chief Thompson reported that he had accompanied five Atlantic Beach police officers on a trip to Wachula in Hardee County in response to the mutual aid request from counties in southwest Florida hard hit by the hurricane. Chief Thompson displayed photographs of the devastation and commented on the hardships facing the residents. Mayor Meserve inquired if there was a central clearinghouse to find out what items were needed. Chief Thompson believed the American Red Cross was the best agency to contact for distribution of needed items. He also suggested contacting the Emergency Operation Center for more information. City Manager Hanson also commented on the following: • Johnston Island development should be back on the agenda for the September 13th meeting. • The city will soon be able to accept credit card payments for utility payments. • Reminded the Commissioners that the reception honoring the city's volunteers would be held at 6:30 p.m. on Thursday, August 26th at the Sea Turtle Inn. Reports/Requests 10. Reports and/or requests from City Commissioners and City City Commissioners Attorney City Attorney City Attorney City Attorney Jensen stated that he had worked with City Clerk King for more than sixteen years and would greatly miss her presence in the office. He extended his best wishes for a happy retirement. Aueust 23 2004 REGULAR COMMISSION MEETING Page 11 City Clerk King City Clerk King read, with humor, a list of the top ten things she would miss from her days serving as City Clerk. Commissioner Beaver • Reported on the damage he witnessed in Central and South Florida caused by Hurricane Charley and reminded everyone to take evacuation orders seriously. • Commended Maureen King for her work as City Clerk. Commissioner Simmons • Commented that the palm tree that fell down in front of Al's Pizza was hit by a car earlier in the year and inquired if the accident contributed to its demise. • Stated that she had worked with City Clerk King as a Community Activist, a Candidate and as a Commissioner, and thanked her for all of ~ her wisdom, expertise and assistance with the paperwork when she was a candidate. Mayor Meserve • Inquired on grading the city's emergency preparedness efforts during Hurricane Charley and requested Chief Thompson's comments. Chief Thompson replied that good decisions were made, but the city also got lucky in that the storm shifted to the southeast. He indicated that Department Heads would be meeting during the week to discuss what worked and what could have been done better. Chief Thompson indicated that he had contacted the local EOC and encouraged them to go South Florida to find out what worked as far as coordination. He indicated that his personal time spent in Wachula provided a learning experience for what worked and did not work. Mayor Meserve inquired if recovery operations could be planned. Chief Thompson responded that there was a plan, but the city must remain flexible and be able to adjust and adapt as the recovery progresses. Commissioner Beaver commented that tree clearing and reinstalling power lines were priorities and these efforts were coordinated through the local EOC. August 23, 2004 REGULAR COMMISSION MEETING Page 12 Adjournment There being no further discussion, the Mayor declared the meeting adjourned at 9:15 p.m. ~~ ayor/Presiding Officer ATTEST: Jilt` Hanson ,interim Municipal Clerk ATTACHMENT A AUGUST 23, 2004 COMMISSION MEETING August 16, 2004 MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: J' Hanson City Manage SUBJECT: Follow-up eport Sign at Amoco/BP Station; corner of Plaza and Maynort Road; On October 13, 2003, the City Commission denied a request for a waiver from the city sign regulations to allow for a face replacement on the Amoco sign and the addition of a new logo cabinet sign at the gas station at the corner of Mayport Road and Plaza Drive. The gas station owners placed a banner over the . top of the freestanding Amoco sign which does not comply with City rules. The city has received several complaints on the sign in recent months. The owners of the gas station, Giant Jacksonville LLC, has now been notified that, if the sign is not brought into compliance with the city code within 30 days, they will be brought before the Code Enforcement Board which could levy fines up to $500 per day. Tree Trimming for Electrical Clearance on Sherry Drive; Complaints were received at the last commission meeting about the tree trimming that had recently been done by JEA's subcontractor while working along Sherry Drive. The complaints included excessive trimming that may not have been needed, improper trimming that may have damaged the trees unnecessarily and improper removal of the waste. A letter was sent to the JEA forester in charge of the operation. A copy of that letter has already been forwarded to the City Commission. ATTACFIMENT B AUGUST 23, 2004 COMMISSION MEETING August 16, 2004 MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Jim Hans City Manager SUBJECT: City Mana er's Report Hurricane Charley; Atlantic Beach was extremely fortunate that the winds, rain and tides that resulted from Hurricane Charley in the southern and central parts of the state did not hit our city as hard. Only minimal damages were reported and no injuries were found. One of the date palms in Town Center was broken by the winds and quickly removed by city crews. There were several other small trees down on private property across the city. The only building damage found was on Sylvan Street where a tree had fallen on a shed. In preparation for the storm, city crews had boarded up the City Hall and Commission Chambers, removed trashcans and banners from the Town Center area, secured lifeguard chairs and taken numerous other precautions. Several employees were on duty at the time the hurricane hit Friday night and Saturday morning and many others were on standby ready to be called in if needed. Five Atlantic Beach police officers are planning to respond to the mutual aid request for help from counties in South Florida but, as of the time of this writing, had not yet been notified of their assignments. We can expect most of our costs to respond to mutual aid requests to be reimbursed through FEMA. Sidewalks and Bike Paths; Several proposed sidewalk and bike path additions were listed as optional projects in the proposed fiscal year 2005 budget. City Commissioners had several questions about the location of existing sidewalks and proposed bike paths in Atlantic Beach and comments were received that a master plan prioritizing the need for new sidewalks should be prepared prior to making decisions on the list proposed. To answer your questions about existing and proposed sidewalks and bike paths, attached are three drawings that show these in Atlantic Beach. These are printed on three separate sheets because, if reduced to fit on one, they would not be legible. Budget Workshops; The third budget workshop to consider the proposed fiscal year 2005 Atlantic Beach budget has been scheduled for Monday evening, August 30th at 5:00 pm in the City Commission Chambers. Alight supper will be provided and the meeting should take two to three hours. If an additional budget workshop is needed, we should consider having it on the `' evening of Wednesday, September lit or Thursday, September 2°d Sidewalks & Bike. Paths n W~E a ~ S ~~ ~d ~a a Approved Bice Pam Proposed Bice Path m Proposed DeooraAirve Gosswaic ~ Pn~paaed SideWaic - 5rdervaic ~, ~;~~. y t~ Y ~~ ® ~ 73m rea Sidewalks & Bike Paths W~E s _,- ~ Pelh ~ro~o .ea e~ce ~n m Proposes oeooratine cros.~rraec Proposes s~aeNrerc - s~ar,~rak a ~~ ~z ~d ~~ >~ ~, ~~ ~~ .~ ,~ ~ e ,.3oer~ AGENDA ITEM #9A AUGUST 23, 2004 ,, ,r, Sidewalks & Bike Paths w~~ s '" CITY OF ATLANTIC BEACH CITY CLERK SELECTION COMMITTEE AUGUST 12, 2004 The City Clerk Selection Committee was called to order at 2:00 P.M. Those members in attendance were City Manager Jim Hanson, City Clerk Maureen King and Human Resource Manager George Foster. Selection Committee member Commissioner Richard Beaver was not present. The background on filling the City Clerk's position was discussed. It was pointed out that the City Commission was advised on July 12th that the current City Clerk would be retiring effective August 31, 2004. After review, the City Commission requested that the City advertise for a new City Clerk and appointed a Selection Committee to prescreen applicants and make recommendations to the City Commission. The City Clerk position was advertised from July 15, 2004 through August 11, 2004 at a starting salary range of $36,317 to $47,798, depending on qualifications. During this period, 79 applications were received. The Human Resource Manager George Foster reviewed the 79 applications and placed them into two categories with 14 applications in one category and 65 applications in a second category. A1179 applications were then provided to City Clerk Maureen King who placed an additional 5 applications in one category and retained 60 applications in a second category. The 19 applications were then scored by Human Resource Manager George Foster and City Clerk Maureen King using a point system with a natural break point resulting after the top 4 applicants and another break point after the top 8 applicants. After discussion, the Selection Committee elected to interview the top 4 applicants. There being no other business, the meeting was adjourned at 3:00 p.m.. Ji Committee Chairperson Minutes taken and prepared by George Foster, Human Resource Manager, 247-5890