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06-13-05 vMINUTES REGULAR CITY COMMISSION MEETING June 13, 2005 CITY HALL, 800 SEMINOLE ROAD Attendance IN ATTENDANCE: Mayor John Meserve City Manager Jim Hanson Mayor Pro Tem Richard Beaver City Clerk Donna L. Bussey Commissioner Paul B. Parsons City Attorney Alan C. Jensen Commissioner Sylvia N. Simmons Commissioner J. Dezmond Waters III Call to Order/Pledge Mayor Meserve called the meeting to order at 7:18 p.m. The Invocation, given by Mayor Meserve, was followed by the Pledge of Allegiance to the Flag. Approval of Minutes 1. Approve minutes of the Regular Commission meeting of May 23, 2005. Commissioner Simmons referred to page three of the minutes where it was stated that the Mayor expressed concern that every arterial road entering the beaches will be under construction simultaneously. She asked that the minutes include the fact that the Mayor also noted that Mayport Road was not reflected in the MPO plan presented at the meeting. Commissioner Simmons noted incorrect wording on page ten, second bullet from the bottom of the page. She stated that Rick Carper, Director of Public Works, explained that the turn lane is located just barely north, not south, of the existing trees. Commissioner Simmons requested that the minutes be changed accordingly. Motion: Approve minutes of the Regular Commission meeting of May 23, 2005 as amended. Moved by Simmons, seconded by Parsons Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Courtesy of the Floor 2. Courtesy of the Floor to Visitors J.P. Marchioli, 414 Sherry Drive, discussed sex offender information in the area and noted that there were 69 offenders listed within afive-mile radius of his home. He expressed concern with the safety issue of kids sitting on top of the wall at the front of the skate park. Mr. Marchioli June 13.2005 REGULAR COMMISSION MEETING Page 2 reiterated his concern that there was no traffic count included in the plans for Five Point Intersection improvements. He commented on the ordinance written for the news racks in Winter Park, Florida. Mr. Marchioli believed that the language used in the sexual violation section of the ordinance should not have been included in the Commission agenda packet. Mayor Meserve recognized Councilman Art Graham and thanked him for attending the meeting. Clyde Bradley, 443 Whiting Lane, discussed the Five Point intersection project and stated his disapproval of the plan. Mr. Bradley commented that he believed the project is a waste of $250,000 and believed that the City should spend the money on something more reasonable. Unfinished Business 3. Unfinished Business from Previous Meeting from Previous Meeting A. City Manager's Follow-up Report City Manager Hanson reviewed each item in his written follow-up report, which is attached and made part of this official record as Attachment A. In addition to his written report, the City Manager also commented on the following. Beach Renourishment City Manager Hanson thanked Councilman Art Graham and Mayor Meserve for their assistance with the preconstruction meeting after Jacksonville's project manager unexpectedly resigned. He reported that the City of Jacksonville has since hired Kevin Bodge of Olsen and Associates to assist and represent them throughout the project. He noted that the renourishment process began last week and is estimated to affect the Atlantic Beach area beginning mid-July and lasting for approximately two and a half weeks. City Manager Hanson reminded the Commission that there are approximately one and a half miles of beaches in Atlantic Beach and Jacksonville Beach that need the dunes rebuilt, but could not be funded by the Corps of Engineers' original contract. However, he reported that the City of Jacksonville, from savings that resulted from the beach renourishment bid being under budget, has since agreed in principal to help pay for the dune restoration work, necessitated by the effects of Hurricane Jeanne last fall. Overall, he reported that the beach renourishment project is going well. Commissioner Beaver suggested that the City send out letters to ocean front residents in order to ensure everyone is aware of the 24-hour s-a-day beach renourishment operation that will be taking place this summer. Mayor Meserve mentioned that he had hoped the local newspapers would print maps depicting the progress of the renourishment process on a day-by-day June 13, 2005 REGULAR COMMISSION MEETING Page 3 r~ basis in order to keep the citizens updated. The Mayor thanked Councilman Graham for his assistance with the project. Consent Agenda 4. Consent Agenda A. Acknowledge receipt of Public Safety Monthly Report and Monthly Financial Reports for April, Public Works and Utility Department Monthly Report, Utility Sales for April, Building Department Monthly Report and Report of New Occupational Licenses issued in May (City Manager) B. Acknowledge receipt of the 2004 Water Quality Report (City Manager) C. Accept the water and sewer infrastructure in the Junior Enlisted Men Housing development for ownership and maintenance by the City of Atlantic Beach (City Manager) D. Accept the infrastructure of the Richardson Lane sewer extension for City ownership and maintenance (City Manager) E. Approve the Voluntary Cooperation Agreement between the Duval County School Police and the Atlantic Beach Police Department (City Manager) F. Approve the renewal of the Mutual Aid Agreement between Atlantic Beach, Jacksonville, Neptune Beach, and Jacksonville Beach (City Manager) Commissioner Simmons asked that Item A be removed from the Consent Agenda for discussion. Motion: Approve Consent Agenda Items B through F as presented. Moved by Beaver, seconded by Parsons Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Commissioner Simmons noted that the number of phone calls to Animal Control increased tremendously this year. She questioned the reasons for the increase. Chief David Thompson acknowledged that the high increase is unusual and attributed some of it to repetitive calls regarding individual incidents and not necessarily a higher number of incidents. He further explained that when the Animal Control officer is on vacation, such as last month, it is more likely that some people will call a number of times regarding one incident. l Motion: Accept Item A on Consent Agenda as presented. June 13.2005 REGULAR COMMISSION MEETING Paae 4 Moved by Simmons, seconded by Waters Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Committee Reports 5. Committee Reports None Action on Resolutions 6. Action on Resolutions None Action on Ordinances 7. Action on Ordinances A. Ordinance No. 58-05-31, Public Hearing and Final Reading AN ORDINANCE AMENDING CHAPTER 2 ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, AMENDING DIVISION IV, POLICE OFFICER'S RETIREMENT SYSTEM, SECTION 2- 310.27 MEMBER CONTRIBUTIONS TO PROVIDE FOR SEVERABILITY; TO PROVIDE FOR AN EFFECTIVE DATE Mayor Meserve read the ordinance by title only. He explained that this ordinance changes the members' contributions as it was recently negotiated through the contract with the police union. City Manager Hanson reported that all proposed ordinances dealing with pension plans are sent to the State for review and the State had responded that there were two technical problems with the ordinance. Therefore, it was recommended that the second meeting for adopting the ordinance be deferred until the issues are resolved. It was pointed out that the City of Atlantic Beach is not permitted to have different pension contribution rates for different groups of police officers, but that the City had already established these rates prior to this change in the state law. Mayor Meserve opened the item to a public hearing and asked if anyone wished to address the issue. There were no public comments. The Mayor closed the public hearing and brought it back before the Commission. Motion: Defer second reading of ordinance until agreement with the State is achieved. Moved by Beaver, seconded by Simmons Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED June 13.2005 REGULAR COMMISSION MEETING Page 5 Miscellaneous Business 8. Miscellaneous Business ~x A. Presentation of Appraisal for Land for the Hopkins Creek Retention Pond and Authorization to Pursue Acquisition (City Manager) City Manager Hanson noted that the City acquired an updated appraisal of $392,000 for the two-acre piece of the Hopkins Creek property. He reported that City staff recommended offering that amount to the Sunrise Community Church in order to buy the parcel. Motion: Authorize staff to offer the appraised value and begin negotiations with Sunrise Community Church for acquisition of the designated parcel. Commissioner Waters inquired if there is a set percentage above the appraised value that the City is legally allowed to offer. City Attorney Alan Jensen replied that there is no set percentage stated by law, but that the City should negotiate in good faith based on the appraisal they have received. Moved by Parsons, seconded by Simmons Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED B. Web Site Development and Hosting Contract (City Manager) City Manager Hanson reviewed the City's need to change website hosting companies. He reported that, led by Chief David Thompson, the City has evaluated different website companies and has selected one company and its contract for consideration by the Commission. He indicated that approving the contract with the new company would allow the City to operate its website without the current problems and with new features and functions, such as online forms, online payments and email notification of city postings. Motion: Approve signing the contract with CivicPlus for services as identified in the contract. Moved by Simmons, seconded by Waters Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED June 13.2005 REGULAR COMMISSION MEETING Paee 6 C. Accept the ownership and maintenance responsibility for public improvements within and by the Paradise Preserve subdivision (City Manager) City Manager Hanson reported that Rick Carper, Director of Public Works, was currently not in the office and referred the Commission to his staff report on this item. He noted that the utilities and streets for the subdivision are completed and within city specifications, however, the streets are to remain private. He pointed out that the infrastructure improvements for the public recreation area are not yet complete and referred to Sonya Doerr, Director of Planning and Zoning, for more information on the issue. Ms. Doerr commented that the City is working with Mr. Nichols to resolve the issue of the public recreation area. She indicated that if it can not be resolved consistent with the PUD requirements, it will be brought back before the Commission as a new PUD. Motion: Accent the ownership and maintenance responsibility for public improvements within and by the Paradise Preserve subdivision Moved by Simmons, seconded by Parsons Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED D. Request from Paul Nichols of Bestcon Homes to begin construction of additional homes in Paradise Preserve subdivision (Mayor) Mayor Meserve reminded the Commission of their approval given to Bestcon Homes to construct the initial seven homes in the subdivision. He commented that the sales for those residences are going well. The Mayor believed that Mr. Nichols has presented adequate assurance that everything in the subdivision will meet City specifications. Motion: Approve the reauest from Paul Nichols of Bestcon Homes to begin construction of additional homes in Paradise Preserve subdivision. Commissioner Waters asked Mr. Nichols for further information on how the last remaining issue of public recreation space will be resolved. Paul Nichols of Bestcon Homes responded and reviewed the history of their initial PUD presentation. He discussed his intent to preserve the large trees in the proposed lake area and to create a secondary component within the loop to serve as the park area. However, Mr. Nichols reported that these changes have resulted in a shortage of the required amount of recreation area needed to meet the PUD criteria. He indicated that they are currently June 13, 2005 REGULAR COMMISSION MEETING Page 7 ~,. discussing ways to change the loop area into a recreation area and suggested placing a gazebo there as a focal recreation point for the neighborhood. Commissioner Waters commented that the solution presented may skirt the requirements for the PUD and believed that it should be resolved so that there is a definite recreation amenity located in the subdivision. Mr. Nichols discussed the different ways for viewing recreation and stated that he intends to meet the City's criteria. Commissioner Waters inquired if large emergency vehicles, such as fire trucks, would have problems navigating the roads in the development. Mr. Nichols believed that the fire trucks would be able to negotiate in any manner needed and did not believe that curbs would prevent the fire trucks from responding. Commissioner Beaver noted that the original intention was to have green space within the PUD and stressed the importance of this. He commented that the suggested solution would result in eliminating green space from the neighborhood. Mr. Nichols further clarified the design and location of the proposed gazebo and discussed the landscaping of the area. Commissioner Beaver asked if the suggestions proposed by Mr. Nichols would be brought back to the Commission for approval. Sonya Doerr stated there is no requirement in the city code to bring the changes back to the Commission as long as they meet the requirements of the PUD. She noted that they are working through the issue and are still trying to determine the acreage involved. Mr. Nichols informed the Commission that there are also other areas in the neighborhood where green space is made available. Ms. Doerr referred the Commission to the map included in the agenda packet that indicates the buffer areas. Commissioner Simmons asked for further clarification of the area being discussed. Mr. Nichols described the location of the area and explained that it has been laid out, but was reduced in size. Moved by Simmons, seconded by Beaver Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED E. Award the contract for the 2005 Beach Avenue Water Main Project (Bid No.0405-16) to John Woody, Inc. in the amount of $256,221.70 and authorize the City Manager to sign the contract r.~ (City Manager) ,Tune 13.2005 REGULAR COMMISSION MEETING Page 8 Motion: Award the contract for the 2005 Beach Avenue Water Main Proiect Bid No.0405-16) to Tohn Woody, Inc in the amount of $256,221.70 and authorize the City Manager to sign the contract Mayor Meserve noted he had received questions from citizens regarding the nature of the work. Thus, he clarified that the City is not rebuilding lines but is continuing the improvement system that has been in progress for some time. Moved by Parsons, seconded by Waters Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED F. Authorize the City Manager to sign the agreement for the Police Department to participate in the local Child Abduction Response Team (City Manager) City Manager noted that this is a new agreement and it increases police focus on child abduction cases. The proposal would create a mutual aid agreement so that regional police departments can join forces and form a child abduction response team. Chief Thompson, Director of Public Safety, indicated that it is beneficial to have trained personnel working on these cases and reported that the City's police department has already trained three of its officers for this specific area. Motion: Authorize the City Manager to sign the agreement for the Police Department to participate in the local Child Abduction Response Team Moved by Beaver, seconded by Waters Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED G. Authorize the City Manager to sign the final Communications Site Lease Agreement with Nextel South Corporation (City Manager) Mayor Meserve explained that this is an agreement to place antennae on top of the City's water tower. Motion: Authorize the City Manager to sign the final Communications Site Lease Agreement with Nextel South Corporation June 13, 2005 REGULAR COMMISSION MEETING Paae 9 Moved by Beaver, seconded by Waters Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED H. Possible subdivision and rezoning of lots on West 1St Street (City Manager) City Manager Hanson reported that, for over a year, the City has been discussing the issue of bringing more presence and more residents closer to Tideviews Park in order to improve safety in that area. He discussed the proposal of subdividing the city-owned property on West First Street in order to create new lots for residential use near the park. It was pointed out that if the Commission approves, the proposal would be brought before the Community Development Board for replatting and for down-zoning from commercial to residential use prior to any sale of the property. Commissioner Waters inquired if the entire property, or just the individual lots, would be down-zoned. Sonya Doerr, Director of Planning and Zoning, responded that the entire property would be rezoned and that the individual lots would be 75 x 100 feet, exceeding the RS-1 district standards, but still resulting in a buffer area between the residential and the commercial areas. Commissioner Waters expressed concern that the local residents in the area would perceive the proposal as a loss of their buffer area. He suggested that the remaining 200 feet of land be secured as part of Tideviews Park. Ms. Doerr responded that his suggestion could be included in the plan and she discussed the various means for accomplishing his proposal. Commissioner Waters stressed his concern about trees in the vicinity dying due to flooding if the buffer is decreased and reiterated his preference that the remaining 200 feet be put into the park area. Discussion ensued regarding the language for a proposed motion. Ms. Doerr noted that any rezoning proposed would need to remain consistent with the City's Comprehensive plan designation. Commissioner Beaver indicated that his main emphasis for the area was that the northwestern lot be retained by the City and used as a house for a police officer. He stressed that this objective be included in the plan when it goes before the Community Development Board. Commissioner Beaver also reported that he had spoken with five of the eight permanent residents on Jasmine Street regarding this issue. He noted that the citizens spoke in favor of the project. He indicated that their biggest concern is losing the "' buffer area. Commissioner Beaver suggested reforesting part of the buffer to help fill in the areas. He also discussed the idea of fences being installed in order to prevent people from encroaching on the buffer area. He stated June 13, 2005 REGULAR COMMISSION MEETING Paee 10 that the plan would provide the benefits of creating additional neighbors for the residents' safety and of protecting the area from future development. Mayor Meserve suggested bringing back the appropriate language at the next meeting in order to address the zoning of the property and to guarantee that the park land remains. Motion: Allow staff to carry proposal to the Communitv Development Board for review and brim back to the Commission with recommendations for protections in place for the additional Communitv. Commissioner Waters asked for clarification of the maps in the agenda packet and discussed the value of the lots shown. The possibility of creating a buffer out of one of the partial lots indicated on the map was also discussed. Moved by Beaver, seconded by Waters Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED I. Summary of Winter Park (Florida) news rack code (City Manager) City Manager Hanson gave the history on the Commission's previous discussion regarding news racks and apologized if the language used in Winter Park's ordinance offended anyone. He stated that Atlantic Beach currently has language in its codes that prohibits obscenity and prevents news racks from encroaching on the streets or sidewalks. He pointed out that Winter Park has a requirement that standardizes all news racks to one specific type, but the City does not perceive it as a particularly attractive option. He indicated that City staff does not believe the news rack requirements of Winter Park's ordinance would present any improvement to Atlantic Beach's situation. Commissioner Waters remarked that there was a good conceptual idea in Winter Park's ordinance and suggested that the City look into utilizing permitting as a way to discourage any undesirable items. Sonya Doerr, Director of Planning and Zoning, noted that she has attempted contacting Winter Park in order to get pictures of more attractive options. J. Request for funding from Players By The Sea for $3125.00 (Mayor) June 13.2005 REGULAR COMMISSION MEETING Paee 11 Mayor Meserve pointed out that this item was a formal request made to the Commission, but not a recommendation. He remarked that the City has given considerable support to Atlantic Beach's own theater organization. He was not in favor of supporting another agency outside the city limits and stated it sets a bad precedent for future requests from other organizations. Commissioner Simmons stated she has been keeping a list of all the non- profit organizations that have approached Atlantic Beach and other beach cities for funding. She suggested that the City address the issue at budget time, reassess the City's policy, and not deal with it on a piece-by-piece basis as each case comes before them. K. Discussion on Auditor's Report (Beaver) Commissioner Beaver commented that the auditor at the last Commission meeting mentioned two areas, relating to utilities and pension, that were close to being under budget. He asked staff to review these areas prior to budget time in order to prevent any problems in the future. He suggested addressing the issues at budget time in order to consider ways to fund any shortages. "'` Commissioner Waters agreed that the issues needed to be reviewed. He discussed the issue of storm water being listed as a utility and commented that he did not believe it was ever intended to cover itself as such. Mayor Meserve clarified that the specific issue in the report was that the funding of the pension funds has gone down over the last few years and the City does not want that trend to continue. City Manager Hanson further explained that reasons for the decrease in funding could be attributed to the fact that liabilities have increased. Mayor Meserve agreed that the City should create along-term plan in order to continue monitoring the status of the pension funds. L. Dedication of skate park to Sandy Forsyth (Mayor) Mayor Meserve discussed the memorial service he attended for Sandy Forsyth. He mentioned that he has spoken with the Beaches Rotary Club and they agreed that it would be a nice gesture to place a plaque at the skate park dedicated to the memory of Sandy Forsyth. He reminded the Commission that Sandy Forsyth was one of the original supporters of the skateboard park and had donated $5000 at the very beginning of the project. Discussion ensued regarding the type of plaque to be chosen and it was decided that a recommendation would be brought back to the Commission for approval. ,Tune 13, 2005 REGULAR COMMISSION MEETING Paee 12 City Manager 9. City Manager A. City Manager's Report City Manager Jim Hanson summarized his written report, which is attached and made part of this official record as Attachment B. In addition to the items listed in his written report, the City Manager also addressed the following issues. Emergency Purchase Order He reported that an emergency purchase order was issued that day for $12,557 as a change order for new equipment needed to replace a broken valve at the Buccaneer wastewater treatment plant. Five Points Intersection Design The City Manager distributed the 100% drawing of the project to the Commission. He also passed out a flyer illustrating the lamp chosen to meet the requested efficiency standards of directing light downward, as opposed to sending light upwards. He noted that the type of lamp shown is not supported by JEA so the City will be required to maintain it. He reported that the project will be sent out for bids within the next couple weeks and the City anticipates having the construction begun by August. City Accomplishment List City Manager Hanson handed out a list of City accomplishments. He noted that the list is a rough draft, due to the fact that it was requested earlier this year, as opposed to its normal distribution in September. Commissioner Waters questioned the reasons for the City's janitorial services contract falling through a second time. City Manager Hanson responded that the city has higher expectations than what has been being met by the lowest bidders accepted. Commissioner Waters asked if the City was obligated to accept the lowest bids submitted. City Attorney Alan Jensen responded that by Florida statute, the City has an obligation to accept the best lowest bid presented for the services requested. Commissioner Waters discussed a previous suggestion presented for constructing a sidewalk from Sixteenth Street to Seminole Road. He expressed concern with the safety issue of people currently having to walk "' in the street and proposed that the project be pursued. City Manager Hanson stated that the issue had been discussed with Rick Carper, Director of Public Works and that it was discovered that they need to consider the fact that a sidewalk would eliminate beach access parking on that street. June 13.2005 REGULAR COMMISSION MEETING Paee 13 f Reports/Requests 10. Reports and/or requests from City Commissioners and City City Commissioners Attorney City Attorney City Clerk • Reported that she will be attending the FACC conference in Orlando next week and will be out of the office Monday, Tuesday, and Wednesday. Commissioner Beaver • Discussed two line items in the budget for new sidewalks and sidewalk replacements. He indicated that the City might not use that money this year and suggested that some of the sidewalk replacements scheduled for next year be advanced to this year so that the money would not be lost. • Expressed concern with parents leaving their children at the skateboard park unsupervised. He noted that Item #1 on the waiver/consent form states that there is no supervision provided by the City at the Atlantic Beach skate park. He advised parents ~*. signing the waivers to be aware of and understand this provision. ~` • Discussed the issue of sex offenders and expressed his concern with any number of them being within the City limits. He commented on Miami Beach's new ordinance prohibiting sex offenders within 2500 feet of schools or child daycare centers. He requested that the City review its current laws on the issue and suggested including parks as an area within the City that prohibits sex offenders in its vicinity. He spoke in favor of determining the areas within the City where the sex offenders could live and then ensuring they were monitored. Mayor Meserve asked Councilman Art Graham for any suggestions. Councilman Graham stated that the City of Jacksonville is in the process of pursuing the same ideas as discussed by Commissioner Beaver. He addressed the problems they are facing with determining a reasonable distance required from public areas frequented by children, without forcing individuals out of the city. He noted he would keep Atlantic Beach informed on their progress and he encouraged the beach communities to adopt similar solutions as ones developed by Jacksonville. He also mentioned that Councilman Daniel Davis initiated the project and is working closely with their sheriff on it. Chief David Thompson stated that he has reviewed a copy of Jacksonville's proposed ordinance with the 2500-foot restriction distance. He noted that adopting a similar ordinance would basically prevent any sex offender from moving into Atlantic Beach, June 13, 2005 REGULAR COMMISSION MEETING Paee 14 but they could not kick people out of the city. He further discussed issues of accountability and legal implications of what can be done to protect the City's residents as well as the rights of all citizens. Commissioner Simmons • Indicated that discrepancies in the data reported on sex offenders could be due to the fact that the information is recorded according to zip codes. She explained that the zip code for Atlantic Beach, 32233, includes areas beyond the City's jurisdiction. She discussed the rules that apply to the sex offenders and asked that police be vigilant about ensuring that those individuals abide by the laws. • Referenced a letter from atwelve-year old who believed that the skate park is above certain ability levels and asked for an additional area added to the park for those with lower skill levels. Commissioner Simmons believed that the park is not above anyone's skill level, if it is approached in the correct way. She noted the many different areas of the park that can be used. She suggested that the City monitor the situation of how the park is used by different ages and skill levels and possibly consider establishing blocks of time specifically set aside for those different groups of skaters. She encouraged making the park user-friendly for all ability levels without expending more City money on the issue. Chief Thompson mentioned that a search for data on sex offenders within afive-mile radius from certain addresses in the city would also include sex offenders located in Neptune Beach, Jacksonville Beach, and Jacksonville. He stated that Atlantic Beach has 14 sex offenders residing within the City limits. He directed people to the Public Safety page of the Atlantic Beach website in order to search for information on sex offenders in the area. Commissioner Parsons • Mentioned that there is a Fried Turkey Beach Bash being held on June 18`h in order to support Cancer Research. He noted that he and Councilman Art Graham are on the board together and encouraged everyone to attend and support the cause. Commissioner Waters • Asked for clarification of what defines a sex offender. Chief David Thompson, Director of Public Safety, responded that sex offenders are defined by law, and the definition involves a conviction of lewd or lascivious behavior with a child. Commissioner Waters inquired if it was strictly referring to pedophiles or could it include other types of sexual offenses other than with children. Chief Thompson ,Tune 13, 2005 REGULAR COMMISSION MEETING Paee 15 responded that the majority of the cases involve children but there are exceptions that involve sex offenses of other types. Commissioner Simmons asked if the state has a pedophile designation separate from other types of sexual predators. Chief Thompson replied that they do not and briefly explained the differences among the various terms used. He offered to submit a staff report to the Commission that would articulate these differences. Mayor Meserve • Addressed a citizen's comments implying that the new design of the Five Points Intersection would be less safe than it is today. He reported that neither he nor Chief Thompson believe that to be true. He acknowledged that the City is spending some money on aesthetics, however he asserted that it is a miniscule percentage of any of the City's budgets from the last few years. He noted that many other cities and counties do the same and that Atlantic Beach usually spends its money on utilities rather than beautification. He spoke strongly in favor of the project and predicted that the new design will re-create a polite and neighborly atmosphere at the intersection. Adjournment There being no further discussion~th;~ ;yor declared the meeting adjourned at 8:56 p.m. 'I) II'' ATTEST: Q~~~ Donna L. Bussey City Clerk John ding Officer ATTACHMENT A June 13, 2005 COMMISSION MEETING "'` June 6, 2005 MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Jim Hanson it~y Manager SUBJECT: Follow-up R port Dial-A-Ride Funding History; Following a recent story in the newspaper, Commissioner Parsons asked about past City of Atlantic Beach funding for the Dial-A-Ride Program. City records indicate that funding for Dial-A-Ride has been brought up on three occasions. In March of 1990, a request for funding was made for $1,000 to support the Dial-A-Ride Program, which was approved. The next time a contribution to the Dial-A-Ride Program was discussed was in the fall of 1992. The organization was attempting to purchase a new bus for $45,000 and the City of Jacksonville Beach had pledged $18,000 from CDBG funding for that purpose. City records do not indicate if money was later appropriated in connection with that request. The last time a contribution was discussed was as a result of a letter from Councilman Jerry Holland dated 8/29/2000 requesting $1,000. The City Commission approved this request on September 11, 2000. No other request for funding has been made to the City of Atlantic Beach since that time. Rezoning of the Moody Marine Site; A request was made at the last commission meeting to keep the Commission updated as to the status of the proposed rezoning of the Moody Marine site in Jacksonville on the west side of the Intercoastal Waterway. A memo from Sonya Doerr, Community Development Director, dated May 25, 2005 is attached for your review. Prioritization of Strategic Plan Items; In a recent commission meeting, staffwas requested to prepare a proposed prioritization of strategic plan items that were identified during the April 2005 workshops. To do this, a list of strategic plan items was sent to each member of the Mayor and Commission for ranking. Following is a summary of the rankings from the Mayor and Commission with number one being the highest priority. 1) 2) 3) 4) 5) 6) 7) 8) Community Chazacter Mayport Road Beach Renourishment Personnel and Benefits Hopkins Creek Pond Water/Sewer/ Storm water Funds Bike Paths/Sidewalks Security/IT Issues AGENDA ITEM #3A JUNE 13, 2005 "'' 9) Legislative Presence 10) New Environmental Regulations 11) Welcome Sign 12) Public Art Please note public art was not included in the original list of priorities discussed at the strategic planning workshops, but was included on this list at the request of Commissioner Parsons. Future strategic reports will be presented in the order of these priorities. MPO Transaortation Priority List; When the First Coast MPO made a report at the last city commission meeting about the projects included on their multi-year priority list it was noted that the resurfacing of Mayport Road in Atlantic Beach and Jacksonville was not included. Since that time, Wanda Forest has confirmed that the resurfacing is on the list for FY 2006-07 in an amount of $3,080,000 for the construction portion of the project. The resurfacing will run between West 7~' Street to Naval Station, Mayport. Beach Renourishment; The last meeting of the beach renourishment coordinating committee, which includes the beach cities, Jacksonville, the Corps of Engineers and others was held on May 20~' in Jacksonville Beach. The Bean Company is the low bidder with a price of $6,579,000. This compares with a Corps of Engineers estimate of the cost of $7.7 million dollars. Since that meeting, the notice to proceed had been issued and a preconstruction meeting is scheduled for June 9, 2005. Final topographic surveys of the beach in preparation for the '' renourishment project should be ongoing by the time of the June 13a' commission meeting. Kevin Bodge of Olsen and Associates is expected to attend the commission meeting and report on the upcoming project. As the Commission has previously authorized, Mr. Bodge has been hired by the beach cities to assist with the renourishment project. Since the renourishment meeting on May 20~', Jacksonville's project manager, Ron Schumaker, resigned unexpectedly. As of the writing of this follow-up report, the City of Jacksonville is considering their options and hopefully will come to an agreement with Olsen and Associates to provide management support of the project. House Numbers on Seminole Road; Survey responses have been received from 19 of the 37 residents on Seminole Rd. that would be affected by the proposed renumbering. Of those, 17 or 89% are opposed to the renumbering. Several included comments on the bottom of their surveys, which are consolidated on the attached summary. AGENDA ITEM #3A JUNE 13, 2005 City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 Telephone (904) 247-5800 Fax (904) 247-5805 www.coab.us MEMORANDUM TO: Jim Hanson, City Manager Mayor and City Commission FROM: Sonya B. Doerr, AICP Community Development Director DATE: May 25, 2005 RE: City of Jacksonville Comprehensive Plan Amendment process as related to Moody Marine Site a~ In response to questions the City Commission had at Monday night's meeting related to the proposed Comprehensive Plan amendment and rezoning for the Moody Marine property, I will summarize the process for such applications. The Moody property is fully within City of Jacksonville, however, State law establishes a process through which other local governments have an opportunity to review and comment on the application. Both the COJ and the COAB Comprehensive Plans also contain policies requiring that the jurisdictions coordinate on various issues when considering Plan amendments and the potential impacts to development. Humcane evacuation routes and times and protection of natural resources aze only two of the primary issues that must be fully addressed during this process. The Moody application is the far more complex and lengthy regular or large-scale amendment, rather than the small-scale amendment we have recently experienced. This process contains two phases. At the Proposed Phase, after lengthy COJ internal review, the COJ will consider a vote to transmit the application to the Department of Community Affairs (DCA). This has not yet occurred, and I am advised that it will be the end of June before the COJ holds this hearing. The COAB is automatically notified of these hearings. If the COJ votes to transmit the proposed application, it must then be sent to DCA, the Regional Planning Council, the Water Management District, the Department of State, the Department of Transportation, the Department of Environmental Protection, the Department of Agriculture, and the Florida Fish and Wildlife Conservation Commission. Additionally, the application must also be provided to any other local government requesting review of the proposed amendment. (I have already requested a copy of the transmittal application when it is available.) This will be the appropriate time for the COAB to review and comment on the application. All of these agencies and the COAB will then have 30 days to review and comment to DCA. -.. Within an additional 30 days, all of the comments from the vazious agencies and any other local government are then compiled by DCA in the ORC (Objections, Recommendations and Comments} report. Once the ORC report is issued, the COJ would have up to 60 days to adopt the amendment (the Adopted Phase) with no changes if there are no "ORC issues" or with revisions to address any objections and comments. A ITEM #3A ;13, 2005 r Local government requests review. RPC/Affected person request feVl ew Proposed Phase Local government transmits three cropies of the plan amendment to the Department of Community Affairs (DCA) and one copy to review agendes.' (Localpooemmenrmayrequest reWew et hansmlttalJ. ~nmptere" Local government and agendes notified submittal is "complete." (Wnhln nwe wnrklnp days of reoelpq. Review agendes send comments to DCA. (WMNn 30 days o/recelptdcompdete amendmeraq. Regional Planning Councl (RPC)/ Affected person sends DCA request to feVl eW. (Must be raceNed wAriln 90 days aner trensmXte/.) Local government and agencies notified submittal "lncomp/ete" is "incomplete.' (Within nve working days or recelpq. Review agencies include: appropriate Regional Planning Council and Water Management District; Department of Transportation, Department of Environmental Protection, Department of State; the appropriate county (municlpal plan amendments only); the Florida Fish and Wildlife Conservation Commission and the Department of Agriculture and Consumer Services (county plan amendments only); and the Department of Education (public educational facilities element only). "Nn request to review" DCA issues ORC. (wrrnln " ` DCA notifies sodaysorrecelprolcomplete Review local government of its propose! amendment). decision to review. (tMmx, 35 days ottecelptolcompYete amendment), "No R[Vlew" Adopted Phase Local government adopts plan amendments with effective date. (w,thln so days over reoa/pt orORC or wlthM 120 days loran FAR~ta setl amendnentJ. Local government submits three copies of adopted plan amendment to DCA; one copy to review agencies= (Within 1n working days aneredoptlon). "Adopted,tmendment with Objections or Changes" "UnchangedAmendntent no! Reviewed or wigr no Dbjedioru" DCA issues 3 DCA issues Notice of Intent ~tice of I ntent (NOI). (wltren as "7n" ys of receipt o1a complete aobpted "Itr" (NOI).~ (wnnln 20 days otreceiprola plan amendment). complete adopted plan emendrnent). `?vnt in Cnm liancr" "!n Compliancy" DCA requests hearing, If challenged, or Affected Party has 21 days 'DCA does not review DOAH. (ONlsbnolAtlminlslrathre Hearings, Deportment oIManage- found not in to challenge. for compliance adopted meetSeMCes.) compliance small scale amendments. Local Administrative Proceeding negotiation may governments are If challenged, refer to required to submit one pursuant to s. 120.57, F.S. leadto a DOAH Administrative copy of the adopted com lance ~ Proceeding pursuant to s. small scale amendment 120.57, F.S. to DCAandthe RPC. agreement and DCA or Administration remedial plan ' NOI will be published Commission Final Order DCA orAdministration 30 days after receipt of 1 amendment Commission Final Order compliance agreement pursuant to amendment. Effective Date ~ s.163.3164(16), Effective Date ~ Local government F.S. confirms that the Ouesriars, callRavEubanks, Bureau ojSrateplanninx adopted amendment is unchanged from the Depru4n+ent ojConrmur:ityfl,((airsat (8.501 932-1 76 7; proposed amendment email: rnxeubanksr12,dcn.stateJ7.us• , Updated April 2002 was not reviewed and no objections were raised by an affected parry or the Department. AGENDA ITEM #3A JUNE 13, 2005 applied management strategies to improve the overall fisheries industry in Jacksonville. The City may assist in such efforts as coordinating site selection, recruiting talented personnel, and acquiring funding through grants and other means. 3.8.7 The AWQD will continue to aggressively pursue inclusion of significant aquatic biological studies in the SWIM Plan for the Lower St. Johns River. GOAL 4 To achieve no further net loss of the natural functions of the City's remaining wetlands, improve the quality of the City's wetlands resources over the long-term and improve the water quality and fish and wildlife values of wetlands. Issue: Imaact on Wetlands Of the nearly 840 square miles of area in the City, about 23 percent is classified as wetlands which require protective conservation and protection measures. About two- thirds of wetlands is in forested or swamp vegetation. Much of the rest is comprised of the extensive saltwater marshlands of the Nassau and St. Johns River estuaries. These """" wetland areas have suffered extensively from development pressure. In some areas of the City, very little remains of the original marshlands. Wetlands encroachment remains a major issue for growth management in Jacksonville. Objective 4.1 The City shall protect and conserve the natural functions of its existing wetlands, including estuarine marshes. In order to achieve this objective and its associated policies, the City shall continue to work with the applicable regional, state and federal agencies charged with these regulatory responsibilities. Policies 4.1.1 The permitted land uses within Salt Water Marshes, Riverine/Estuarine Wetlands and All Other Wetlands as depicted on Map C-3 (same as the adopted Map L-5 of the Future Land Use Element) shall be limited to the following land uses and associated standards, provided such use is consistent with the Future Land Use Map series (FLUMs). A) Within Salt Water Marshes, the following land uses are permitted: (1) Conservation uses, provided the following standards City of Jacksonville 2010 Comprehensive Plan Conservation/Coastal Management Element Revised November 2004 35 AGENDA ITEM #3A JUNE 13, 2005 are met: (a) Encroachment Encroachment in the salt water marsh is the least damaging to the marsh and that no practicable on-site alternative exists; and (b) No net loss Development is designed and located in such a manner that there is no net loss to the wetland functions including but not limited to: the habitat of fish, wildlife and threatened or endangered species, ii the abundance and diversity of fish, wildlife and threatened or endangered species, iii the food sources of fish and wildlife including those which are threatened or endangered, iv the water quality of the wetland, and v the flood storage and flood conveyance capabilities of the wetland; and (c) Floodplain protection Buildings are built at an elevation of sufficient height to meet the designated flood zone standards as set forth by the Federal Emergency Management Agency. The design must be in conformance with Chapter 652 (Floodplain Regulations) of the Ordinance Code; and (d) Dredge and fill Dredging or filling of the salt water marshes shall not exceed more than 5% of the marsh City of Jacksonville 2010 Comprehensive Plan Conservation/Coastal Management Element Revised November 2004 36 AGENDA ITEM #3A JUNE 13, 2005 on-site; and (e) Stormwater quality In the design and review of developments which will discharge stormwater into the salt water marsh the following performance standards shall be used to protect water quality in the marsh: i Stormwater runoff shall be subjected to best management practices prior to discharging into natural or created mitigation wetlands. Best management practices shall mean a practice, or combination of practices determined by the local government to be the most effective, practical means of preventing or reducing the amount of pollution generated by the development to a level compatible with Florida Surface Water •- Quality Standards found in Chapters 17- 301 and 17-302, F.A.C. No site alteration shall result in violation of State and local water quality standards caused by siltation of wetlands or pollution of downstream wetlands, or reduce the natural retention of filtering capability of wetlands. iii No site alteration shall allow water to become a health hazard or contribute to the breeding of mosquitoes. iv All site alteration activity shall provide for such water retention, filtration, and settling structures, and flow attenuation devices as may be necessary to ensure that the foregoing standards and requirements are met. Issuance of a Management and Storage of Surface Waters permit pursuant to Chapter 40C-4 or 40C-40, F.A.C. or a City of Jacksonville 2010 Comprehensive Plan Conservation/Coastal Management Element Revised November 2004 37 AGENDA ITEM #3A JUNE 13, 2005 stormwater permit issued pursuant to Chapter 40C-42, F.A.C., provides assurances necessary for compliance with subsections (i) - (iv) above provided the stormwater management system is constructed in accordance with the permit. v Regular monitoring and maintenance program on an annual basis for the performance of stormwater treatment systems; and (f) Septic tanks Septic tanks, drainfields and/or greywater systems are located outside the salt water marsh area and not within 75 feet of the mean high water line of tidal bodies or within 75 feet of any wetland unless the Duval County Health Department grants a variance for a hardship •- case pursuant to the provisions of Section 381.0065, F.S. Where public utilities are available, development is required to connect to these facilities; and (g) Vegetation All native salt water marsh vegetation outside the development area is maintained in its natural state; and (h) Hydrology The design of the fill shall include measures to maintain the wetlands hydrology of the site. (2) Residential uses, provided the following standards are met: (a) Density/Dredge and fill Where lots, except for lots of record as defined in the Future Land Use Element, are located City of Jacksonville 2010 Comprehensive Plan Conservation/Coastal Management Element Revised November 2004 38 AGENDA ITEM #3A JUNE 13, 2005 totally within the salt water marshes, density shall not exceed one (1) dwelling unit per five (5) acres; and ii buildings shall be clustered together to the maximum extent practicable; and iii dredging or filling shall not exceed 5% of the salt water marsh on-site; and (b) Encroachment Encroachment in the salt water marsh is the least damaging to the marsh and that no practicable on-site alternative exists; and (c) No net loss Development is designed and located in such a manner that there is no net loss to the wetland ~e•. functions including but not limited to: i the habitat of fish, wildlife and threatened or endangered species, ii the abundance and diversity of fish and wildlife and threatened or endangered species, iii the food sources of fish and wildlife including those which are threatened or endangered, iv the water quality of the wetland, and v the flood storage and flood conveyance capabilities of the wetland; and (d) Floodplain protection Buildings are built at an elevation of sufficient height to meet the designated flood zone standards as set forth by the Federal Emergency Management Agency. The design City of Jacksonville 2010 Comprehensive Plan Conservation/Coastal Management Element Revised November 2004 39 AGENDA ITEM #3A JUNE 13, 2005 the impacts of man-made structures on beach or dune systems. These standards shall include, but not be limited to, roadways, ramps, walkways, pavilions, recreation structures, retaining walls, and fences. GOAL 7 The City shall make every reasonable effort to ensure the public safety, health, and welfare of people and property from the effects of coastal storm and hurricane damage. Issue: Timing Hurricane Evacuation Total evacuation clearance times for Jacksonville, Atlantic Beach, Jacksonville Beach and Neptune Beach are manageable. However, for the area not to exceed a maximum required hurricane evacuation time of 23 hours for a storm event will necessitate proper traffic control and early evacuation decision making. The scheduling of future roadway improvements must address volume and capacity as related to hurricane evacuation. The City fully recognizes the critical importance of intergovernmental coordination with neighboring beach communities and adjacent counties. "'"' Objective 7.1 The City, acting as Duval County, shall reduce excessive hurricane evacuation times where they exist within specific areas of designated Hurricane Evacuation Zones and maintain all other evacuation times within the acceptable standard. Policies 7.1.1 The City establishes 23 hours as the maximum acceptable hurricane evacuation time standard for a Category 3 storm event, based upon the following criteria: A. The evacuation should be complete prior to the arrival of gale force winds. B. That the clearance time to evacuate fora category 3 hurricane with average public urgency will be 16 3/ hours. C. Provides six hours for evacuation message to reach all of those affected. D. Recognizes that all hurricane evacuation situations are unique, with numerous factors that may contribute to longer required evacuation periods. 7.1.2 The City, acting as Duval County, will develop and implement provisions for increasing the rate of evacuee mobilization, including City of Jacksonville 2010 Comprehensive Plan Conservation/Coastal Management Element Revised November 2004 80 AGENDA ITEM #3A JUNE 13, 2005 the expansion of its comprehensive awareness program, to ensure that Duval County residents and visitors are informed regarding evacuation zones, clearance times, shelter locations and capacities, and evacuation routes. The Emergency Preparedness Division shall develop for general public distribution, a Duval County "All Hazards Guide," that will include the following: Family Disaster Planning; Disaster Supply Kits; Home Protection; Hurricane Evacuation Zones, Routes & Shelters; Flooding, Thunderstorms & Lightning; Tornadoes & Waterspouts; Hazardous Materials; What to Expect After the Disaster; Advice for Senior Citizens, Home-bound Patients and Special Need Populations; Pets; Business Protection; and Emergency Phone Numbers. 7.1.3 The City, acting as Duval County, shall review, and update as necessary, items related to hurricane evacuation in the Comprehensive Emergency Management Plan (CEMP) prior to June 1 of each year. The latest versions of, or changes to, all State and regional emergency plans shall be incorporated into the CEMP to ensure intergovernmental plan consistency. 7.1.4 The Emergency Preparedness Division, acting as the City of Jacksonville and Duval County, shall maintain a formalized intergovernmental strategy for hurricane evacuation planning and regional emergency planning efforts with adjacent counties and municipalities within the County. 7.1.5 The Comprehensive Planning Division of the Planning and Development Department and the Emergency Preparedness Division shall maintain procedures and guidelines for assessing the impact of a new development and redevelopment on hurricane evacuation times. Such procedures and guidelines shall be adopted and implemented in a manner consistent with the requirements of Section 163.3202(1), F.S., and therefore shall be formalized and integrated into the City's Land Development Regulations. 7.1.6 The City shall not amend the Future Land Use Element or the Future Land Use Map series unless; the requested change can be determined to not exceed the established hurricane evacuation times; the requested change is for a lower density; or the requested change for increased density provides adequate remedies to reduce impacts on hurricane evacuation times which exceed the acceptable standard. 7.1.7 All new development and redevelopment within Hurricane City of Jacksonville 2010 Comprehensive Plan Conservation/Coastal Management Element Revised November 2004 81 AGENDA ITEM #3A JUNE 13, 2005 Evacuation Zones shall be consistent with hurricane evacuation times and the Future Land Use Element of the 2010 Comprehensive Plan. In conjunction with the Emergency Preparedness Division, the City shall develop procedures for evaluating the impact of new development and redevelopment on hurricane evacuation times. 7.1.8 The Emergency Preparedness Division shall review all development orders for projects located within Hurricane Evacuation Zones and recommend development conditions where necessary. The City shall develop a process to allow the adequate review of impacts of development orders by the Emergency Preparedness Division. 7.1.9 The cumulative impact of development orders or permits shall not exceed the established hurricane evacuation time. 7.1.10 The City Traffic Engineer and Chief of Emergency Preparedness shall review at least annually evacuation route road needs to ensure that the necessary improvements are incorporated within the Capital Improvements Element and Transportation Element. 7.1.11 The City shall utilize hurricane evacuation times, as well as Level of Service standards, in determining the timing and priority of roadway improvements as contained within the Transportation Element. Existing evacuation route deficiencies shall be included in the five year schedule of capital improvements. Issue: Providing Hurricane Shelter The City currently has a deficit in State ARC 4496 design criteria-compliant shelter spaces according to the State of Florida Department of Community Affairs Division of Emergency Management Annual Statewide Emergency Shelter Plan. The Emergency Preparedness Division, the Planning and Development Department, the Duval County School Board and other potential providers of shelter space are working to retrofit schools to reduce the deficit. It is the City's intent to monitor the relationship between population growth and shelter capacity to ensure the provision of additional shelter spaces, as determined to be necessary. Further, the City will continue to assist in the emergency preparedness requirements of its people with special needs. Objective 7.2 Adequate shelter space shall continue to be available for the population in the Hurricane Evacuation Zones at risk under a Category 3 storm event. The City, acting as Duval County, shall have a mechanism in place to assist in providing shelter and transportation for people with special needs during an emergency. City of Jacksonville 2010 Comprehensive Plan Conservation/Coastal Management Element Revised November 2004 82 AGENDA ITEM #3A JUNE 13, 2005 Policies 7.2.1 The City, acting as Duval County, shall increase its shelter capacity. All new or retrofit school projects shall be evaluated for sheltering of special needs as well as general populations. 7.2.2 The Chief of Emergency Preparedness, with assistance from State and regional agencies, shall establish the target shelter demand, and make recommendations on additional policies and strategies to ensure, if needed, the availability of additional shelter space. 7.2.3 In the event that the Chief of Emergency Preparedness determines that the shortage of shelter space requires mitigation, then policies 7.2.5, 7.2.6 and 7.2.7 shall apply. 7.2.4 The Emergency Preparedness Division shall, for evacuation purposes, continue to identify the special needs population of Duval County, and plan for appropriate facilities and services through the Duval County Health Department, with the assistance of such government and quasi-government agencies as the Northeast Florida American Red Cross, the First Coast Disaster Council, and other similar agencies. 7.2.5 The City shall require that all new development located in the Coastal High Hazard Area in land use categories that permit residential density greater than Low Density Residential shall contribute to the cost of emergency shelter space in existing school sites. 7.2.6 For purposes of determining an owner's assessment for the cost of emergency shelter space in existing school sites, the City shall use a quantitative formula where: A equals the total number of residential units proposed; B equals number of persons per household; and C equals average cost to retrofit one shelter space; D owners assessment A X B X C= D Owner's Assessment 7.2.7 The City shall use the most recent U.S. Census data related to average household size, population in households and households. In calculating the assessment owed, the City shall use the full unit count of the proposed development, the county-wide average City of Jacksonville 2010 Comprehensive Plan Conservation/Coastal Management Element Revised November 2004 83 AGENDA ITEM #3A JUNE 13, 2005 household size from the U. S. Census, and the average shelter retrofit cost as provided by the City's Emergency Preparedness Division in consultation with the Duval County School District Facilities Services Division. The City shall not allow a reduction of the shelter space required based on assumptions of smaller household sizes than the county-wide census data or reduced uses of public shelters for certain developments. These factors shall be updated as warranted by the City to ensure accuracy of costs and population factors. Issue: Restricting Imprudent Coastal Development The City will continue to enforce building standards and requirements to minimize structural damage to property in hazardous coastal areas. Future City expenditures for infrastructure improvements will be limited to meeting the needs of existing residents and resource protection. Land use decisions will direct new development to areas outside of hazardous coastal areas. Objective 7.3 Limit public expenditures that subsidize growth by ensuring that building and development activities are carried out in a manner which minimizes danger to life and property from natural disasters and restricting the intensity of development within designated Coastal High Hazard Areas consistent with public safety needs. Policies 7.3.1 The City shall designate the Coastal High Hazard Areas (CHHA) as those areas designated as the evacuation zone for a category 1 hurricane as established by the 1998 Northeast Florida Hurricane Evacuation Study or the most current study. 7.3.2 The City shall continue to participate in the National Flood Insurance Program. 7.3.3 The City shall maintain requirements for wind resistance, as stated in the latest edition of the Statewide Florida Building Code. 7.3.4 Shoreline development in Coastal High Hazard Areas shall be protected by vegetation, setbacks, and/or restoration, rather than by seawalls or other coastal protection structures which contribute to erosion. Exception may be made for navigation and emergency transportation purposes. City of Jacksonville 2010 Comprehensive Plan Conservation/Coastal Management Element Revised November 2004 84 AGENDA ITEM #3A JUNE 13, 2005 COMMENTS FROM SEMINOLE ROAD RESIDENTS CONCERNING CHANGING HOUSE NUMBERS Comments to Not Change the House Numbers: 1) The east side numbers correspond with the numbering of streets i.e. 17th Street begins the 1800 block and 18th Street begins the 1900 series. The problem arises from the drainage ditch between 17th and 18th. The obvious solution is to eliminate even numbers between 1800 and 1900 -the simple solution is to erect proper and obvious signage to point out the discrepancy and to mandate that those houses on the west side of Seminole from 18th Street north to prominently display their house numbers. The house numbering on parallel streets would then remain coincide with the e-w-numbered streets. 2) I just read in the paper a proposal for re-numbering the west side of Seminole Road, north of 18th Street. I would be one of the owners concerned by this proposal. Re-numbering our property would cause us a significant inconvenience and cost for a very marginal benefit, if any. Apparently this only affects about 40 properties....correct? The problem of reaching the property with maybe a few minutes delay, can be solved with teaching the emergency crews about the numbering system, especially that it involves only a small portion of Seminole Road. I have been a paramedic and knowing the local roads and numbering systems was always part of the orientation for emergency personnel and ~" improving the visibility of house numbers would certainly be cheaper and a lot less convenient, and therefore I am opposed to any re-numbering of Seminole Road. 3) Significant costs to change all associated bills, cards, taxes, etc. to do this. 4) Please do not change unless the City is prepared to pay residents for the inconvenience. 5) I have lived at this address since 1986 (19 years). I do not wish to change my address. 6) Over the years how many problems related to safety have occurred because of numbering? This is a straight street with easily visible numbers. It would make more sense to require those homes on the east side of Seminole without easily visible numbers to make them visible. 7) I've lived at this address 28 %2 years -please do not change 8) If this is done, problems, problems, problems----- same thing exists on Beach Ave. Please do not change numbers. I have had rescue twice to my house with no problems. 9) Anyone concerned about the safety aspect has only to make sure that their house number is prominently displayed on their house and/or curbside mailbox. Let's not create problems where none exist. By the way, the JEA poles are also numbered in sequence with the houses. Thanks for asking! Comments to Change the House Numbers: 1) We know there will be some inconvenience at first, but it is much better for the long term. ATTACHMENT B June 13, 2005 COMMISSION MEETING June 6, 2005 MEMORANDUM TO: The Honorable Mayor and Members of the Commission FROM: Jim Hans Manager SUBJECT: City Manage s Report Janitorial Service Resigns; In August of 2004, the City Commission authorized execution of a contract with Atlantic Coast Total Office Care for janitorial service for a period of one year. The City has experienced several problems with this contractor since that time. Several portions of their work have not been completed leading to the city's withholding of part of their monthly payments on at least two occasions. In a letter dated May 18, 2005, Atlantic Coast Total Office Care notified the City that it was canceling the contract effective May 31, 2005. City staffthen contacted the previous janitorial service, Coverall Concepts, which agreed to handle the work on a monthly basis until the job can be rebid in the next few months. The monthly cost for janitorial service will remain the same under the new contractor as under the company previously authorized by the City Commission. Grant for Hopkins Creek Project; Rick Carper made an application several months ago to the state for funding in connection with the Hopkins Creek retention pond project. The project was included in the DEP's proposed list of projects and made it through the legislature and was recently approved by the Governor. The grant is in the amount of $400,000. Note that the City had a new appraisal done on the Hopkins Creek property and a request for a determination on next steps by the city is on this agenda for Commission's consideration. Uacoming Meetings; Community Character Workshops with Winter and Company; a series of workshops, focus groups and public forums will be conducted during the week of June 13, 2005 in connection with the community character project. A listing of those meetings is attached for your use. Water Tank Dedication; the dedication of the city's new water tank has not been rescheduled to June 27a'. The event will be held at the new water tank off Mayport Road. Both the ex-Mayor from Kissimmee, Florida who donated the tank to the City of Atlantic Beach and the family of Jack Etheridge, who died during the tank construction project, are expected to attend this dedication. The event is expected to conclude with enough time for the Mayor and Commissioners to return for the start of the regular commission meeting later than night. Northeast Florida League of Cities Monthly Meeting; Thursday, June 16, 2005 in Green Cove Springs. A copy of the announcement is attached for your use. AGENDA ITEM #9A JUNE 13, 2005 Florida League of Cities Annual Conference; will be held from August 18-20 in the Orlando Marriott World Center. Those wishing to attend should check with City Clerk Donna Bussey. AGENDA ITEM #9A JUNE 13, 2005 CITY OF ATLANTIC BEACH RESIDENTIAL DESIGN STANDARDS WEEK OF JUNE 13, 2005 Trip #1 Agenda -Refining Character Management Study Monday, June 13th Late afternoon Winter & Company arrives 'Itiesday, June 14th 9 -loam Conduct orientation session with staff Winter & Company will review the base modeling that has been completed, discuss the trip agenda, review community start-up workshop presentation and materials and allow for a question & answer session with city staff. 11 - lpm Conduct tour of sample neighborhoods & lunch with planning staff A city representative will take Winter & Company on a tour of the study block as well as surrounding neighbor- hoods that are experiencing the similar development pressures. 2:00 - 3:15pm Conduct focus group meeting Winter & Company will meet with the Tree Board to hear their feedback on the project and answer any ques- bons in an open forum. 4 -Spm Set up for public workshop 5 - 6:30pm Dinner Break 7 -Spm Conduct community start-up workshop This workshop will include a powerpoint presentation of the purpose and goals of the project and the back- ground information, including the findings from the earlier workshop. The workshop will be designed to pro- vide the public with an opportunity to establish the issues and a direction for the project. Wednesday, June 15th 9 - 3 pm Generate alternative code scenarios, including modeling Develop overall strategy Prepare outline report Winter & Company will use the morning worksession to generate presentation of initial findings including alter- native code scenarios, modeling strategy and outline report for the session with City Commission. 3 - 4:15pm Conduct focus group meeting Winter & Company will meet with a developers group to hear their feedback on the project and answer any questions in an open forum. 4:30 - 5:30pm Dinner Break Winter & Company AGENDA ITEM #9A JUNE 13, 2005 6 - Spm Conduct study session with the City Commission Winter & Company will present the initial findings including alternative code scenarios, modeling strategy and outline report to the City Commission an allow for a question and answer period. Thursday, June 16th 9 - llam Conduct briefing session with staff During the briefing session Winter & Company will review the previous evenings City Commission session and discuss any changes that need to made in advance of the final public open house. 11 -Spm Winter & Company will refine draft strategy report These refinements will be based upon the discussion with city staff members and the previous evenings City Commission session. 5 - 6:OOpm Dinner Break 6 -Spm Conduct public open house Winter and Company will give. a powerpoint presentation to the public to review the purpose and goals of the project, background information, initial findings, alternative code scenarios, modeling and draft strategy report Friday, June 17th 9:00 - 10:30 am Wrap-up with City Winter & Company will meet with the City to discuss outcome of focus groups and public workshops as well as next steps to city staff, department heads and elected/appointed officials. Winter & Company 2 AGENDA ITEM #9A JUNE 13, 2005 Northeast Florida League of Cities 7455 Highway 203 Screven, Georgia 31560 912/579-6921 or 9041868-1613 Fax: 7751205-6479 Email: neflcities@screvenmail.com Leasue Motto: "To¢ether we achieve more." Steve Futch, President; Dezmond Waters, Vice President; Max Royle, Secretary/T'reasurer; Anne Jackson, Executive Director Directors: Lad Daniels, Richard Tillis, Allen Bush, John Bowles, Sue Heath, George Sanders, Louie Davis Dinner/Meeting, Thursday, June 16, 2005 Magnolia Point Golf & Country Club 3670 Clubhouse Drive Green Cove Springs, Florida 32043 904/269-9276 (see dvections below) Attitude Adjustment Hour: 6:00-7:00 p.m. -Dinner/Meeting: 7:00 p.m. Board of Directors meeting: 6:00 p.m. RSVP: Reservations by NOON, MONDAY, June 13, 2005 Please furnish first and last names for name badges. Whenever possible, please email reservations. League: 912/579-6921 or 904/868-1613 - E-mail: neflcities~screvenmail.com Buffet Menu: Fresh Vegetable Medley, Green Beans w/Bacon and Onion, Rice Pilaf, Garlic Mashed Potatoes, Herb Roasted Chicken, Carved Roast Beef w/au jus and Horseradish Sauce, Assorted Rolls and Butter, Dessert Bar. COST: $1 x.00 per person Host: City of Green Cove Springs Speaker: Representative William "Bill" Proctor Rep. Proctor represents District 20 and serves on the Education appropriations Committee, Growth Management Committee, Health Care Regulation Committee and Military & Veteran Affairs Committee. ATTITUDE ADJUSTMENT HOUR SPONSOR: Southland Waste Services 8619 Western Way Jacksonville, Florida 32256 Phone: 904/731-2456 Thank you to the City of Jacksonville Beach, Atlantic Beach and Neptune Beach for hosting our dinner/meeting last month. The Casa Marina location was a beautiful site for the May event. Thanks to PBS&J for sponsoring our "Attitude Adjustment Hour" and thanks for the door prize donated by: Riverplace Capital. A special thanks to Meg Zabijaka, Constangy Brooks & Smith, for an outstanding and informative speech. AGENDA ITEM #9A JUNE 13, 2005 Welcome New Associate Member: King Engineering Associates 6500 Bowden Road Jacksonville, Florida Attitude Adjustment Hour Sponsors for the past year: Aug. 2004 Gardnyr Michael Capital, Inc. (regional breakfast) Sept. 2004 Constangy Brooks & Smith Oct. 2004 Earth Tech Consulting Dec. 2004 Southland Waste Systems Jan. 2005 BHR Feb. 2005 Ayres & Associates Mar. 2005 Stone Joca & Mahoney Apr. 2005 CGS Consulting Engineers May 2005 PBS&J Uucomin~ events Florida Lea ue of Cities Annual Conference_ Orlando World Center Marriott, Orlando August 18, 19 & 20, 2005 The Northeast Florida League will be hosting a breakfast on Saturday, August 20, 2005 at the Orlando World Center Marriott, Orlando. Thanks to HDR Engineering, Inc., the cost of the breakfast will be reduced to $10.00 per person. If you are planning on attending the Conference, make plans to attend this breakfast. Directions to Magnolia Point Golf & Country Club: From US 17, Traveling South Turn right onto Harbor Road (Landmark: Just before Green Cove City limits there is a sign for Magnolia Point Golf and Country Club) Turn right at the Amoco Turn right onto Magnolia Point Blvd. Turn left onto Muirfield Drive, continue south on Colonial Drive Turn right onto Clubhouse Drive. From US 17, Traveling North Drive through Green Cove Springs, just after the city limits ends, turn left onto Harbor Road. (Landmark: Turn left after the Food Lion shopping center) The follow the above directions. 4