Loading...
01-10-05 v~~ MINUTES REGULAR CITY COMMISSION MEETING JANUARY 10, 2005 CITY HALL, 800 SEMINOLE ROAD Attendance IN ATTENDANCE: Mayor John Meserve City Manager Jim Hanson Mayor Pro Tem Richard Beaver City Clerk Donna L. Bussey Commissioner Paul B. Parsons City Attorney Alan C. Jensen Commissioner Sylvia N. Simmons Commissioner J. Dezmond Waters III Call to Order/Pledge Mayor Meserve called the meeting to order at 7:15 p.m. The Invocation given by Mayor Meserve was followed by the Pledge of Allegiance to the Flag. Approval of Minutes 1. Approval of the Minutes of the Regular Meeting of December 13, 2004 Motion• Approve the Minutes of the Regular Meeting of December 13, 2004 as presented. Moved by Parsons, seconded by Waters Votes: Aye: 5-Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Courtesy of the Floor 2. Courtesy of the Floor to Visitors Valerie Britt of 378 Tilefish Court and on behalf of Pablo Point Civic Association at 71 San Pablo Road North commented on two items: (1) She spoke in favor of keeping the Kennedy naval ship at the base in Mayport. Ms. Britt recognized that the Pablo Point Civic Association has a history of military officers in the neighborhood and mentioned the importance of the naval base to local economy. (2) Ms. Britt expressed concern that city money used to retain outside Counsel was spent by Counsel questioning legitimacy of the address of Pablo Point Civic Association. She discussed the history of the establishment of the PPCA address and stated that it is correct and will be kept. Ms. Britt also discussed a lack of compliancy of postal regulations regarding mail sent to their address by the Board's Counsel. John Moreland of 1707 2"d Street South, Jacksonville Beach identified himself as the Chairperson of the Beaches Resource Center (BRC) and discussed the services they provide to the Beaches Community. He identified Atlantic Beach students as being among the recipients of these services and explained the Center's request for funds from all three local beach communities. Mr. Moreland provided the board with a handout Januarv 10, 2005 REGULAR COMMISSION MEETING Page 2 ~,,,,,, describing the goals and services of the Beaches Resource Center. A copy of Mr. Moreland's handout is attached hereto as Attachment A. Gale Leas of 1915 Oak Circle expressed her support of the Beaches Resource Center and spoke in favor of the Commission providing the funding requested by the Beaches Resource Center. Ms. Leas urged the board to approve the original requested amount of $2000 and to create a line-item in the city budget for these funds. 3. Unfinished Business from Previous Meetings A. City Manager's Follow-up Report City Manager Hanson reported on the following three items: 1. He informed the board that the Parliamentary Procedures Workshop, originally scheduled for January 19, 2005, was rescheduled due to a conflict in the presenter's schedule. The new date for this workshop is Wednesday, January 26, 2005, 6:OOpm-8:OOpm in the Commission Chambers. He invited all City board and committee appointments to attend and stated that the workshop is open to the public. .., 2. The City Manager gave afollow-up report on a subdivision waiver requested by the Frosios at the last Commission meeting. At the meeting held on December 13, 2004, the Commission did not approve the Frosios' request to subdivide a lot on Club Drive. The Frosios have since negotiated with their neighbors in order to buy the additional property needed to create two standard size lots. 3. City Manager Hanson reported on a Hazardous Waste Collection that took place Saturday, January 8, 2005 at the City Hall parking lot. He stated that records were broken for attendance, with a 37% increase compared to last January 2004. Commissioner Beaver commended the City Staff on its organization of the event. 4. Consent Agenda Commissioner Waters requested that Item C be removed from the Consent Agenda for discussion. A. Acknowledge receipt of Public Works and Utility Department Monthly Report for December, Financial Report for November, and Report of New Occupational Licenses issued in December (City Manager) B. Blower Replacement at Wastewater Plant #2 (City Manager) ~^ Motion• To approve Consent Agenda Items A-B as presented. There was no discussion. January 10 2005 REGULAR COMMISSION MEETING Page 3 Moved by Parsons, seconded by Waters Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED C. Approve Request from the Cultural Arts and Recreation Committee to donate $1,200 to the Beaches Resource Center Foundation for the purpose of literacy (City Manager) Commissioner Waters questioned the reason for reducing the original donation amount from $2000 to $1200. He stated that he concurred with citizens' comments regarding the importance of the services provided by the Beaches Resource Center. He noted that Jacksonville Beach created a line item in their budget for funding the BRC. Commissioner Waters recommended that the City of Atlantic Beach move the appropriation to $2000 and make the funding aline-item. Commissioner Parsons seconded the motion. Motion• To approve a $2,000 donation to the Beaches Resource Center and put it as a line-item in the City budget. ... Moved by Waters, seconded by Parsons Commissioner Parsons echoed Commissioner Waters' sentiments. He stated that the BRC is a good cause and agreed that the City should make it aline-item in the budget, should give at least $2000 now and should revisit it in the Budget again in the future. Mayor Meserve offered a different perspective and discussed the following concerns: (1) Several other organizations had similar budget requests for operational funds; (2) There were conflicts with the city ordinance which says the City does not give money to charities; and (3) The City would have to chose from a large number of good causes deserving of donations. The Mayor stated that he did not believe it is part of what the board is formed to do as a small city government. Mayor Meserve expressed his strong support of the Beaches Resource Center, however he had concerns for the direction the line-item precedent would establish for the City. Commissioner Waters stated the City had experience in drawing boundaries between charities and services for citizens and this issue was not without precedent. Upon further discussion, Commissioner Waters withdrew his motion to approve the $2,000 donation to the Beaches Resource Center and put it """ as a line-item in the City budget and Commissioner Parsons withdrew his second. January 10 2005 REGULAR COMMISSION MEETING Page 4 Commissioner Waters recommended adding the budget issue to the Cultural Arts and Recreation Committee agenda. Commissioner Parsons agreed. Commissioner Simmons indicated that if the Commission was to pursue charitable giving, then there was a need to workshop in order to create a set of standards to follow. She believed that the issue had been given to the Cultural Arts and Recreation Committee to consider within their budget and did not feel comfortable overriding their decision. Commissioner Beaver echoed Commissioner Simmons' statements to adhere to the budgetary decision made by the Cultural Arts and Recreation Committee. Commissioner Parsons received confirmation from the Mayor that the money would come out of the Cultural Arts budget. He then agreed that the Board should not override the decision made by the Cultural Arts Committee. Motion• To approve a $2,000 one-time donation to the Beaches Resource Center as part of the City's charitable giving. Moved by Waters, seconded by Parsons Votes: Aye: 2 -Parsons, Waters Nay: 3 -Beaver, Simmons, Meserve MOTION DEFEATED by 3-2 Vote The Mayor asked for any alternative motion from the prevailing side. Motion• To support the recommendation from the Cultural Arts and Recreation Committee to donate $1,200 to the Beaches Resource Center Foundation for the purpose of literacy Moved by Beaver, seconded by Simmons Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Committee Reports 5. Committee Reports A. Committee Report on the Community Development Board members (Commissioner Simmons) '' Commissioner Simmons reported that the Chair for the Community Development Board was out of town and not able to attend the committee meeting. She reported that the Chair met with the two board members whose first terms were expiring and were eligible for a second term and that January 10 2005 REGULAR COMMISSION MEETING Pase 5 the Chair was comfortable with the two members returning. The Community Development Director agreed and the committee decided to recommend to the Commission that the terms for the two members be renewed. Commissioner Simmons identified the two board members referenced as Lynn Drysdale and David Maclrmes. Motion• To reappoint Lynn Drysdale and Daavid MacInnes to serve on the Community Development Board for a second term. Moved by Simmons, seconded by Waters Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Action on Resolutions 6. Action on Resolutions None. Action on Ordinances 7. Action on Ordinances A. Ordinance No. 60-04-15, Public Hearing and Final Reading r.. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADOPTING ORDINANCE NUMBER 60-04-15, WHICH SHALL AMEND CHAPTER 17 OF THE CODE OF ORDINANCES, SIGNS AND ADVERTISING STRUCTURES, AS PREVIOUSLY ADOPTED AND AMENDED THROUGH ORDINANCE NUMBER 60-03-13; TO ADD NEW SECTION 17-29 (a) (3) v.; PROVIDING FOR RECORDATION AND PROVIDING AN EFFECTIVE DATE The Mayor read the ordinance by title and commented that the ordinance referred to authorizing small bracket signs in the Town Center area. The Mayor opened the floor to public discussion on the ordinance. Mr. Stephen Kuti of 1132 Linkside Drive stated that he had concerns with the maximum allowable size being set at 10'X6'. After the Commission clarified that the correct maximum allowable size was 2' X 3', Mr. Kuti stated that he had no problem with the ordinance. There were no further public comments. The Mayor closed the public hearing and asked the Commission for discussion. There was no further discussion. January 10 2005 REGULAR COMMISSION MEETING Page 6 ~, Motion: To approve Ordinance No. 60-04-15 on final reading. Moved by Waters, seconded by Simmons Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Miscellaneous Business 8. Miscellaneous Business A. Request from George Bull, Jr., on behalf of Tom Petway, seeking a waiver from the 25-foot height limit within the Central Business District to allow exterior elements to extend to a height of 31-feet as part of renovations to an existing commercial building at 375 Atlantic Boulevard (former Famous Amos restaurant location) (City Manager) Motion: To approve request from George Bull, Jr., on behalf of Tom Petway, for a waiver from the 25-foot height limit within the Central Business District to allow exterior elements to extend to a height of 31- feet as part of renovations to an existing commercial building at 375 Atlantic Boulevard. Sonya Doerr, Community Development Director, provided background information on the property and the owner's request. Ms. Doerr discussed the provisions in the Comprehensive Plan amendments which allow for such waivers based on the Commission's approval. Ms. Doerr displayed photographs of surrounding areas that included structures which where also two-storied and/or exceed the maximum 25-foot height limit. Discussion from the Commission ensued. Commissioner Waters questioned reasons for the proposed second story height of 12 feet. George Bull, Jr, on behalf of 375 Atlantic Boulevard, explained the considerations involved in that decision. Commissioner Waters questioned if the waiver fell within the Comprehensive Plan's intention for architectural design elements. Ms. Doerr responded and indicated that the purpose of the requested height was part of the design element of the building. Commissioner Waters inquired whether Mr. Bull intended to have his sidewalk continue the brick pavers of Town Center. Mr. Bull responded that he would certainly consider continuation of the brick pavers. Further discussion ensued regarding the structures on the surrounding properties and the process for continuing the brick pavers. Commissioner Simmons inquired about Mr. Bull's intentions for landscaping the property. She expressed concerns regarding paved surfaces and recommended consideration of continuing the palm tree colonnade onto Mr. Bull's property. Mr. Bull responded that all those landscaping items would be taken into consideration. January 10 2005 REGULAR COMMISSION MEETING Page 7 ., Commissioner Beaver inquired if the vestibule of the building still existed. Mr. Bull responded that the vestibule was removed and his building would remain within the required setback. Commissioner Beaver expressed his support for continuing the same Town Center style as the commercial district expands westerly. No further discussion. Moved by Simmons, seconded by Parsons Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED B. Approve agreement with the Beaches Area Historical Society and authorize the City Manager to execute the agreement on behalf of the City (City Manager) City Manager Hanson provided background information on the item and reported that the Beaches Area Historical Society provided a copy of a similar agreement they had with Jacksonville Beach. City Attorney Jensen drafted the agreement presented to match needs of Atlantic Beach. The City Manager recommended authorization of the agreement. Commissioner Waters proposed the amending Item lb of the agreement to state the following: "Provide equal access to all citizens as well as provide open access to all records of the Historical Society to the public and allow the public to obtain copies of archival material at the applicant's expense." Commissioner Simmons recommended that the amendment be listed as a stand-alone item in the agreement. Motion: To approve the amendment to the agreement with the Beaches Area Historical Society. Moved by Waters, seconded by Simmons Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED Motion: To approve the agreement with the Beaches Area Historical Society, as amended. Moved by Waters, seconded by Parsons "~ Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED January 10 2005 REGULAR COMMISSION MEETING Page 8 .. C. Authorize staff to negotiate with the top-ranked firm(s) for architectural services relative to an expansion of the Public Safety Building (City Manager) Motion: To authorize staff to negotiate with the top-ranked firm(s) for architectural services relative to an expansion of the Public Safety Building. City Manager Hanson stated that the design would primarily be an expansion of the dispatch area of the Public Safety building which is currently a very cramped space for employees working within it. Chief Thompson and Don Ford, Building Official, reviewed and ranked the architectural firms who responded to the proposal. The City Manager asked for permission to negotiate with the top-ranked firm. Commission Parsons expressed favor to move forward with plans for expanding the Public Safety dispatch area. Commission Beaver inquired how much square footage was being planned. Chief Thompson replied he was currently unsure until further communication with the architects ensued. Chief Thompson indicated that most of the added area would be used for office space. Commissioner Waters asked who the top-ranked firm was. Chief Thompson responded that it was Fleet & Associates. Commissioner Parsons asked if the parking lot area had could be considered for the needed extra space. Chief Thompson responded that it could not be used since extra parking space would also be a necessary component of the expansion plans. Moved by Waters, seconded by Parsons Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED D. Authorize staff to negotiate with the top-ranked firm(s) for engineering services for the Five Points Intersection Improvements Project (City Manager) Motion: To authorize staff to negotiate with the top-ranked firm(s) for engineering services for the Five Points Intersection Improvements Project Mayor Meserve asked for the meaning of HDR. A member of the audience replied that it referred to a connection the engineering company had with Omaha, Nebraska. No further discussion ensued. January 10, 2005 REGULAR COMMISSION MEETING Page 9 .. Moved by Waters, seconded by Simmons Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED E. Authorize staff to negotiate with the top-ranked firm(s) for engineering services for the Ocean Blvd -13th Street Drainage Improvements Project (City Manager) Motion: ~rvices for the Ocean Blvd - Improvements Prolect anked Commissioner Parsons asked what exactly was involved in the project. Rick Carper, Director of Public Works, addressed the questions of the Commission regarding the scope of the project and the specific areas involved. Moved by Parsons, seconded by Beaver Votes: ,., Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED F. Request for aUse-by-Exception to allow for the sale of used automobiles and also Heavy Automotive Repair services for property within the Commercial General (CG) Zoning District located at 1800 Mayport Road (City Manager) Motion: To approve request for aUse-bv-Exception to allow for the sale of used automobiles and also Heavy Automotive Repair services for commercial property located at 1800 Mayport Road Community Development Director Doerr presented the background and information regarding the Use by Exception request. She stated that the Community Development Board recommended approval of such request. Mayor Meserve opened the item to public discussion. There was no discussion. Mayor Meserve closed the public hearing and brought the item before Commissioners for discussion. Commissioner Parsons requested clarification of the term, "Heavy Automotive Repair". Applicant, Eduardo A. Medina of 272 Beech Brook Street, Jacksonville FL, introduced himself and responded to the question. Commissioner Beaver expressed similar concerns regarding major repairs. January 10 2005 REGULAR COMMISSION MEETING Page 10 •. Sonya Doerr responded and distinguished the difference between Minor Automotive Repair and Heavy Automotive Repair. Commissioner Beaver expressed concerns regarding the necessity for improving Mayport Road and for enforcing the Use-by-Exceptions authorized by the Commission. Commissioner Waters expressed similar concerns regarding granting Use-by-Exceptions and the number of used car lots on Mayport Road. Commissioner Simmons shared similar concerns but commented that the business already exists and the applicant is before the Commission only because the property had changed ownership. Mayor Meserve further commented on the status of Mayport Road as a light industrial area and stated he believed that Mayport Road is going in the right direction of redevelopment. Mayor Meserve requested that the applicant make all efforts possible to create an attractive facade at his business. Moved by Simmons, seconded by Beaver Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED G. Authorize staff to draft an ordinance amending Chapter 22 on utilities to allow billing adjustments for excess water consumption resulting from leaks (City Manager) Motion: To authorize staff to draft an ordinance amending Chapter 22 on utilities to allow billing adjustments for excess water consumption resulting from leaks Mayor Meserve provided background information on the billing process and rates for high water consumption. He stated that currently residents who have a water leak get charged a higher rate even though the water was not used. City Manager Hanson reported that staff's recommendation is to be authorized to prepare an ordinance for the Commission's consideration that would allow the customers with leaks to be charged the standard rate rather than the higher rate for increased water usage. He also recommended that the lower rate be used for one-time situations such as filling up pools. City Manager Hanson stated that the higher rate was intended as a deterrent to wasting water through practices such as over-watering landscape. He believed it was a good recommendation from the Finance Department. Commissioner Parsons questioned allowable time frame for water leak to continue. City Manager Hanson explained that they do not consider the situation until the citizen has proven that the leak is fixed. January 10 2005 REGULAR COMMISSION MEETING Paee 11 Moved by Parsons, seconded by Simmons Votes: Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve Nay: 0 MOTION CARRIED City Manager 9. City Manager A. City Manager's Report City Manager Hanson reported on each item of his written report. The report is attached and made part of this official record as Attachment B. Parking Lease for 10`h Street Condominiums Commissioner Beaver commented that the signage involved with this project needs to be consistent with the City's signage and inquired who creates the signage. Rick Carper, Director of Public Works, responded to the Commissioner's questions. Commissioner Beaver was satisfied with the City's involvement in that process. Septic Tank Conversions City Manager Hanson asked for any input for further adjustment to the City's policy regarding incentives and enforcement of this issue. Commissioner Waters spoke in favor of offering additional incentives again. Commissioner Beaver asked if the City could send reminder notices to the remaining 57 septic tank owners. City Manager Hanson replied that the City had sent notices and recommended that the City personally contact each owner again if there are any changes in the policy. Commissioner Beaver commented that the owners who took advantage of the original incentives should not feel penalized for doing so in a timely fashion. Mayor Meserve proposed a policy change that would offer a loan program at a competitive rate. He also recommended that the City not charge the owners through their utility bill, but rather make it a lien against the house. Commissioner Simmons believed there should be a cap placed on the lien amount. Commissioner Waters felt comfortable with the lien idea. City Manager Hanson stated he would prepare a report for the next meeting. City Manager Hanson then reported on the following items which were brought to his attention after he prepared the report. City Manager Hanson reported that city contractors will be replacing the Aztec grass around palm trees in Town Center with Asparagus fern. He stated that they believe the Asparagus fern would survive better than the Aztec grass. He reported that the City of Atlantic Beach and Neptune Beach will split the cost. City Manager reported on the status of beach renourishment. He stated that the Corps of Engineers received new information used to calculate the amount of sand needed for the project. He reported that the additional sand cost would be paid 100% by Federal funds because all of the expense is a result of hurricane damage. The City Manager reported that Dune January 10 2005 REGULAR COMMISSION MEETING Page 12 Reconstruction is being discussed between the Corps of Engineers and the City. City Manager Hanson stated that this project would be 100% local cost with some State help. He stated that they expect the project to bid in mid-February and hope to have it completed between May 15th and September 15th. City Manager Hanson passed around a letter from Kevin Bodge, the City's consultant for the project, which gives a summary of the renourishment. A copy of his letter is attached and made part of this official record as Attachment C. The City Manager quoted Mr. Bodge in the letter as stating that "... the project is presently on solid ground -physically, fiscally, and schedule-wise". No further discussion. Reports/Requests 10. Reports and/or requests from City Commissioners and City City Commissioners Attorney City Attorney City Attorney Alan Jensen • Reported that he hopes to have the deed to Aquatic Garden Pond this month. Commissioner Beaver • Asked if the City Police automatically get dispatched when the Fire Department receives a call. Chief Thompson replied and explained the procedure involved with 911 calls received by dispatch. • Commented on the increase in Comcast Cable rates and inquired about the history of their rates. City Manager Hanson noted that the Federal government passed an Act in 1996 which removed cities from having any control over the cable service. Commissioner Beaver stated he would pursue the issue due to the fact that Comcast is the only cable provider for the City. • Announced that he would be absent for the next Commission meeting in two weeks. He will be attending a meeting in Washington DC as a representative for a commercial property owners organization to which he belongs. Commissioner Simmons • Inquired about the regulations governing towing signs. Chief Thompson responded and explained the statutes regarding the signs and policies involved. Commissioner Simmons expressed concerns that the towing signs are counterproductive to the parking problems at the beaches. Commissioner Parsons • Inquired about the Little League organization using the City's marquee for advertising. January 10 2005 REGULAR COMMISSION MEETING Page 13 • Reported that he had received comments that the trees in the medians look great and congratulated Timmy Johnson, Director of Parks and Recreation, on a job well done. • Recommended to Rick Carper, Director of Public Works, the need to keep everyone informed on 13th and 15th Street drainage project in order to answer questions and phone calls. • Commented on a newspaper article he read regarding Jacksonville Beach and Neptune Beach intending to repair some of their drains and dump them into Hopkins Creek. Commissioner Waters • Reported a comment from a friend who thought the cigarette butt receptacles placed in Town Center are effective and appreciated the City staff efforts with that. • Commented to Chief Thompson that the new design for the Five Points Intersection may impede fire trucks needing to turn west onto Plaza. Chief Thompson replied he would look into this issue. • Recommended attending Northeast Florida League of Cities' dinner meeting this month in St. Augustine. • Discussed issue of reducing amount of city signage. Asked about possibility of changing or removing crosswalk signs. Chief Thompson replied that crosswalk signs need to remain visible. • Recommended cutting the asparagus fern in Town Center less and letting it grow more. Mayor Meserve • Reported that he attended meetings with Congressman Crenshaw and Councilman Lad Daniels supporting Kennedy naval ship. Stated there are other options available if the Kennedy gets de-commissioned. Adjournment There being no further adjourned at 9:00 p.m. declared the meeting Officer ATTEST: O~vo'ynd~ Donna L. Bussey City Clerk ~~~~ ATTACHMENT A ~~~ ~~Cg JANUARY 10, 2005 COMMISSION MTG. Atlantic Beach City Council Presentation January 10, 2005 Full Service Schools: Project Horizon The Beaches Resource Center, the Full Service School at the Beaches, is dedicated to Andrew Jackson Senior Highimproving student achievement, attendance and behavior by strengthening families and 3816 Main St. Jacksonville, Florida 32206 neighborhoods. The BRC aims to remove or ameliorate non-school based stresses that may 359-6250 interfere with student achievement. Project RAMS Englewood Senior High Students from Atlantic Beach attend Atlantic Beach Elementary School, Neptune Beach 4412 Barnes Road Elementary School, Jacksonville Beach Elementary School, Mayport Middle School and Jacksonville, Florida 32207 730-6289 Fletcher High School. The BRC services are also available to students from Atlantic Beach who attends various magnet schools not in the BRC feeder pattern. Project Open Door Terry Parker Senior High 7301 Parker School Road Relying on funds from United Way and the Jacksonville Children's Commission the BRC Jacksonville, Florida 32211 , provides 727-3786 1. Intake and evaluation services Project WINGS 2. Case mans ement services g Paxon Senior High 3239 W. 5th St. 3. Individual and family counseling Jacksonville, Florida 32205 4. Crisis intervention services 5 5. Relationship abuse prevention classes ,EACH 6. Anti-bullying programs and other interventions to reduce violence in schools Ribaul[ Senior High 3701 Winton Drive 7, Drug screenings jacksonville, Florida 32208 8. Drug and alcohol counseling 924-1680 g. Drug and alcohol prevention programs Beaches Resource Center 10. Learning disability evaluations Fle[cher Senior High 11. Psychiatric assessment and psychotropic medication management 700 Seagate Avenue Neptune Beach, Florida 32266 12. Student mentoring ' 13. Tutoring Director s Office PO. Box 41428 14. Parent education and anent skills trainin p g Jacksonville, Florida 15. Reading enhancement programs for children reading below grade level 32203-1428 390-3247 ~ 16. Ps cho-education rou s hel In children co a with loss Y 9 p P~ g P 17. Economic counseling for parents, and 18. Referrals to other community agencies The need for our services exceeds the amount of money provided by our major funders. In 2003 we established the BRC Foundation as a fund raising arm of the BRC so that we could expand our offering of services to the families at the beaches, including Atlantic Beach. Last year each of the three Beaches City Councils helped support the BRC through generous donations. We are coming before you again this year asking for your help in our efforts to provide services to the students and families of Atlantic Beach Full Service Schools ~~~ °'°'®''°""R111f0' f~'~ ~~*. CHILDREN are brought to you by: ® ~~ ~/~, ~ma L FAMILIES J1?~-~e M ~~~ ATTACHMENT B JANUARY 10, 2005 COMMISSION MTG. January 3, 2005 MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Jim Hans SUBJECT: City M er's Report Parking Lease For lOt" Street Condominiums. Several Commissioners have asked the status of signing the parking lease for parking spaces adjacent to the condominiums on 10th Street. Authorization to execute this lease was approved by the City Commission several weeks ago on the condition that the owners form an association and various other conditions. Since that approval was given, the homeowners have created an association called "Island Club Homeowner's, Inc" and filed the proper paperwork with the Sate of Florida. Our City Attorney has reviewed the paperwork and approved it as to form. The lease has been revised to reflect the new organization's name and the City is ready to sign that agreement as soon as the homeowners have the first payment ready which is expected within the next few weeks. The Public Works ,, Department has already been in contact with the homeowners to discuss the necessary signage to designate the leased parking spaces. Septic Tank Conversions. In May of 2000 the City Commission adopted an ordinance delaying the city's enforcement of the state law requiring septic tank owners to connect to public sewer systems. A timetable was provided to give ample time for the septic tank owners to convert. The first group required to connect are those that do not have any water/sewer assessments. They are to be connected within five years of the adoption of the ordinance: by May 2005. The ordinance also provides loans to encourage the septic tank owners to make those conversions. Community Development Block Grant Funds were also used for several homeowners who fell within the income requirements. This program has been very successful in the first four and half years. The initial count of septic tanks in Atlantic Beach where sewer service was available was 279. The number of remaining septic tanks yet to be converted is 169; a 40% reduction. Most of these have a considerable amount of time before the expiration of their enforcement timetable, which will be one year after the pay out of their outstanding water and sewer assessments. However, the first group without assessments is to be completed by May 2005 and there are 57 of those remaining. Originally, this group comprised almost half of all the septic tanks. This report is being made to give the Mayor and Commission notice that the timetable delaying enforcement for this first group of septic tank owners will expire soon and to consider if any further adjustments to the City's policies for septic tank conversion should be made. ATTACHMENT C JANUARY 10, 2005 COMMISSION MTG. MEMORANDUM To: Jim Hanson Jim Jarboe George Forbes Olsen associates, inc. 4438 Herschel Street Jacksonville, FL. 32210 (904) 387-6114 (904) 384-7368 fax Cc: Ron Schumaker Steve Ross Phil Sanders (FDEP) From: Kevin Bodge, PhD PE Date: 6 January 2004 Re: Duval County Shore Protection Project (SPP); Meeting with Corps on 6 Jan 2005 Ron Schumaker and I attended a meeting at the Corps of Engineers' offices to discuss technical issues and schedules for the Duval County SPP. There was, in my opinion, good news on all project fronts, and I believe that the project is presently on solid ground -- physically, fiscally, and schedule-wise. Brief synopsis of my minutes, per below: 1. Checks. Ron hand-delivered a check to Corps today, which I assume was for some significant portion ofnon-federal project shaze. 2. Volume & Costs. Corps confirmed that project fill volume, presented in Project Information Report (PIR) for final approval, shall be increased from about 505,000 cubic yazds to approximately 710,000 cubic yards. The estimated federal shaze of ..,~ costs will increase from about $6.1M to $8.SM. The estimated non-federal cost- share will decrease from abut $1.SM to $1.4M. The revised sand volume is a significant increase (40%). The additional sand is valued at about $2.2M -basically all of which is 100% federally funded. The higher volume also makes the project more physically constructible (about 23 cubic yards per ft alongshore), and will slightly increase the length of shoreline to be nourished. These revisions azose from our identification to the Corps of adata-source error just before the Christmas break, which the District acted upon quickly to correct. Note - FINAL Corps approval of these values is still pending and is expected within about 2 weeks. A further decrease in the non-federal cost share might be expected by the end of the project (i.e., audit). The Corps has preliminarily re-computed the cost share percentage for the Shore Protection Project (based upon latest pazking data, land development, etc.), and foresees an increase in the federal share. The present federal share, for the non-storm reparations, is 61.6%. Such increase would be reflected in a document that the Corps will prepaze in the coming weeks; i.e., once approvals for .the scope of the pending storm-restoration project aze complete. Page 1 of 2 Olsen associates, inc. '' 3. Sand Quality Corps will use new standard specification by which sand fill is sampled on the beach every 2000 cy (about 4 to 8 times per day), sieved for coazse shell and fine silt, etc., and compazed to native beach and allowable standazds. (Prior to the project, the Corps will also sample the native beach as basis for comparison.*) In brief: Failure of 3 concurrent sand tests to meet State sand requirements forces contractor to move dredge locations. In my opinion, this is a strict and suitable QA regimen. I also requested the complete geotechnical report, for our examination. 4 Dune, Vegetation & Sand Fencing. Sand fence repair/installation would be deleted from project. Sand pushed up to form the landward dike, during the filling operation, would be left in place (i.e., to `face' or `replace' the eroded dune). This would be done by field direction from the Corps' Contracting Officer, and would be a topic for the pre-construction conference. We spoke of deleting vegetation from the Corps work; however, on later thought, I am recommending that vegetation of the `re-faced' or `replaced' dune be included in the Corps contract as a sepazate line item. This item would be 100% non-federal cost, except for those portions of the vegetation (if any) that can be approved by the Corps as storm damage repair. Keeping dune vegetation in the Corps' construction contract (albeit at non-federal cost) would do two important things: (1) take advantage of the Corps' contracting mechanisms and construction review - in order to get the work done with minimum effort on City's and Beaches' part, and (2) emphasize importance to the field operations crew of "re-facing" the dune with sand -- in order to complete the vegetation planting. 5 Permits & Av rp ovals. Moving along well. Critical path may be FDEP permit; however, this is not anticipated to impact/delay project schedule. 6 Anticipated Schedule (from Corps): Final PIR Complete -January 14 Final PIR Approval -January 21 Complete Plans & Specifications -end January Receive Bids -mid February. I'm predicting construction between, say, May 15 and September 15, 2005. I would expect total construction to take about 2 to 2-1/2 months, plus vegetation thereafter. 7. Action Required (besides City/Corps signatures on various documents): • Need to inform Corps as to whether dune vegetation should be included in construction contract. I'd suggest Yes. • Ron and I were thinking that next Beaches/City meeting might be best held in eazly February. • * We should ensure that pre-construction beach sand samples are not taken from the `cleaned-shell' area of the 2003 project. Please call if questions. Thank you. Page 2 of 2 Olsen associates, inc. ~, _~ --