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06-12-06MINUTES REGULAR CITY COMMISSION MEETING June 12, 2006 CITY HALL, 800 SEMINOLE ROAD Attendance IN ATTENDANCE: Mayor Donald Wolfson Commissioner Mike Borno Commissioner Jamie Fletcher Commissioner Sylvia N. Simmons ABSENT: Mayor Pro Tem J. Dezmond Waters III City Manager Jim Hanson City Clerk Donna L. Bussey City Attorney Alan C. Jensen Call to Order/Pledge Mayor Wolfson called the meeting to order at 7:15 p.m. The Invocation was given by Commissioner Borno. Miss Susannah Johnson led the Commission in the Pledge of Allegiance to the Flag. Mayor Wolfson introduced Miss Johnson and commended her for the letter she sent to him and the Commissioners. He presented her with the City pin and thanked her for her interest in the City. 1. Approval of the minutes of the Regular Commission Meeting on Approval of Minutes May 22, 2006. Motion: Annrove the minutes of the Regular Commission MeetinE on Mav 22.2006. Moved by Borno, seconded by Simmons Votes: Aye: 4 -Borno, Fletcher, Simmons, Wolfson Nay: 0 MOTION CARRIED Courtesy of the Floor 2. Courtesy of the Floor to Visitors Pat Pillmore, 995 Camelia Street, discussed the Mayport Waterfront Development project and its effect on the safety, speed, and development along Mayport Road. She reiterated her requests for reduced speed on Mayport Road and a large pedestrian crossing sign at Mayport and Plaza. She also commented on the Community Character project. Unfinished Business 3. Unfinished Business from Previous Meeting from Previous Meeting June 12.2006 REGULAR COMMISSION MEETING Page 2 A. City Manager's Follow-up Report City Manager Jim Hanson discussed his written report on short term rentals, which is attached and made part of this official record as Attachment A. He asked Chief David Thompson, Director of Public Safety, to provide further information to help clarify the topic. Chief Thompson discussed the details concerning complaints regazding short term rentals and explained the history of the law pertaining to this issue. He explained that the ordinance which the commission approved did not change the law, but merely reinforced it and prohibited the advertising of this illegal activity. He informed the Commission that the State government regulates short term rentals as a business and thus, those businesses would have to comply with many State regulations if they were even allowed in the residential districts. The Mayor reemphasized that this law prohibiting short term rentals has been on the books for over 15years. He noted that, although the City and the Commission have been awaze of and have been enforcing this law, there were citizens who did not have an understanding of it. He reiterated that the vote taken to adopt the ordinance at the last meeting was to clarify the law and to prohibit the advertisement of this illegal activity. City Manager asked Chief David Thompson, Director of Public Safety, and Rick Carper, Director of Public Works, to provide an overview of the weather update relating to Tropical Storm Alberto. Chief Thompson reviewed the report from Jacksonville's Emergency Operations Center and discussed how the storm might affect the Atlantic Beach area. Mr. Carper explained the prepazation measures being taken by the public works department. Consent Agenda 4. Consent Agenda A. Acknowledge receipt of Public Works and Utility Department Report and New Occupational Licenses issued in May (City Manager) B. Award Bid Number 0506-9 (Re-bid) for Resurfacing of Five Tennis Courts to Tennis Unlimited Maintenance & Supply in the amount of $16,000 (City Manager) C. Award the Annual Contract for Cleaning and Televising Sewers (Bid No. 0506-13) to American Water Services Underground Infrastructure, Inc. at the bid prices (City Manager) D. Award the contract for Security Fencing Improvements at Wastewater Plant No. 1 and Water Plant No. 1 (Bid No. 0506- 12) to Big T's, Inc. in the amount of $46,227.50 and include a contingency amount of $4,622.75 for a total of $50,850.25, and authorize the City Manager to sign the contract (City Manager) E. Extend the Annual Contract for Chlorine (Bid No. 0405-18) for one additional year to Jones Chemical, Inc. at the current contract prices (City Manager) June 12, 2006 _ __ REGOLAR COMMISSION MEETING Pa e 3 F. Eztend the Annual Contract for Sulfur Dio$ide (Bid No. 0405- 13) for one additional year to Brenntag Mid-South, Inc. at the current contract prices (City Manager) G. Authorize the Mayor to sign the Application for Revenue Sharing for 2006-2007 (City Manager) H. Authorize the Mayor to sign the related paperwork for the application and the paperwork related to the JAG II, and authorize Chief Thompson to submit the application on-line and electronically sign the on-line application on behalf of the Mayor and the City (City Manager) I. Authorize staff to purchase the Walker Process clarifier equipment from MTS Environmental in the amount of $89,840 and authorize the City's annual Point Repair Contractor, Gruhn May, Inc. to complete the repair and rehabilitation of the clarifier in the amount of $42,180 and waive the formal bidding process (City Manager) J. Approve the list of property declared as surplus and authorize removal of items from City's property records and disposal of items in accordance with City policy (City Manager) Motion: Aunrove Consent Agenda Items as aresented Moved by Simmons, seconded by Fletcher Votes: Aye: 4 - Borno, Fletcher, Simmons, Wolfson Nay: 0 MOTION CARRIED Committee Reports 5. Committee Reports None. Action on Resolutions 6. Action on Resolutions None. Action on Ordinances 7. Action on Ordinances A. Ordinance No. 20-06-78, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2005 AND ENDING SEPTEMBER 30, 2006. Mayor Wolfson read the ordinance by title only. Commissioner Borno pointed out that this ordinance would adjust the general fund in order to pay professional legal services fees that were incurred since the budget was approved. Motion: To aaarove Ordinance No. 20-06-78 on first reading June_ 12, 2006 REGULAR COMMISSION MEETING Pa e 4 Moved by Simmons, seconded by Borno Votes: Aye: 4 - Borno, Fletcher, Simmons, Wolfson Nay: 0 MOTION CARRIED Miscellaneous Business 8. Miscellaneous Business A. Policy on Holiday Displays in Town Center (City Manager) City Manager Hanson reviewed the background of the issue. He stated that the City never intended to discriminate against anyone, but ended up involved in a legal suit as a result of trying to accommodate different groups. He pointed out that now is an appropriate time to determine a policy for the holiday display in the future. Mr. Hanson reviewed the advantages and disadvantages of each of the options in the staff report, as provided by the City's insurance attorney Michael Roper of Bell, Leeper and Roper, P.A. He stated his recommendation to maintain the holiday tradition as established and provided by the two cities. He asked the Commission for a decision on the matter. Motion: To Umit holidav disulavs in the Town Center area to a secular holidav tree which is owned. erected. and controlled by the two city government entities and denv all other requests for private disnlays The Commission discussed the issue. Mayor Wolfson noted that he has spoken with Neptune Beach's Mayor Brown but that currently Neptune Beach officials have not provided any feedback on the issue. He stated that he would like to ensure that the City of Neptune Beach is in agreement with the City of Atlantic Beach before moving forward. The Mayor proposed that, since the property at Town Center is owned by both cities, the city managers should meet in order to get an indication if they are in accord with each other. Commissioner Simmons called the question. Moved by Borno, seconded by Fletcher Votes: Aye: 3 - Borno, Fletcher, Simmons Nay: 1-Wolfson MOTION CARRIED The Mayor clarified that he was not opposed to the motion but that he wanted to provide Neptune Beach officials the courtesy of discussing the issue before declaring a position on the issue. B. Report on the Palms Apartments (City Manager) City Manager Hanson asked Chief David Thompson, Director of Public Safety, to present a report on the current situation at the Palms Apartments. June 12, 2006 REGULAR COMMISSION MEETING Page 5 Chief Thompson showed photos indicating the deplorable conditions at the apartment complex and discussed the health hazards and state of disrepair. City Manager Hanson informed the Commission of the legal status of the apartment complex and noted that it has been vacant of paying tenants for a couple months. He indicated that a number of developers have expressed interest in buying the property, but so far no definitive action has been taken. At the advice of the City Attorney a letter was written and sent to the owner of the property, giving a deadline of June 26, 2006 for the owner to appeal the City's determination that the property is unsafe and unsanitary and the buildings should be demolished. The City Manager notified the Commission that this item would come before them at the next Commission meeting for consideration of the owner's response or lack thereof. The Commission continued to discuss the status and condition of the property. The Mayor asked that signs be posted notifying that the City has condemned the property. He expressed his displeasure with the situation and believed it to be a health and safety hazard for the community. He strongly encouraged staff to move towards demolishing the property as soon as legally possible. C. Approve awarding the Deputy Chief Officer's duty pistol and duty badge to Retired Deputy Chief John Campbell (City Manager) City Manager Hanson commended Deputy Chief Campbell on his years of excellent service with the City. Motion: To aoarove awardins the duty aistol and the Deputy Chief duty badge to Retired Denuty Chief John Campbell. Moved by Borno, seconded by Simmons Votes: Aye: 4 - Borno, Fletcher, Simmons, Wolfson Nay: 0 MOTION CARRIED Mayor Wolfson asked if Chief Campbell could come before the Commission at one of their meetings in order to be awarded his badge and duty pistol. D. Update on City Welcome Signs (City Manager) City Manager Hanson asked Rick Carper, Director of Public Works, to present his report on this item. June 1212006 REGULAR COMMISSION MEETING Pa e 6 Mr. Carper displayed and discussed the changes made to the first draft of the welcome sign. This information is attached and made part of this official record as Attachment B. Mr. Carper noted that currently there is no sign located at the entrance on the Atlantic Boulevard and showed examples of the sign recommended by staff, explaining the improvements proposed. He discussed the cost estimates for a sign from a local sign company versus an out of state business. The Commission proceeded to discuss the details of the sign options. Mayor Wolfson mentioned the need to address the lighting and landscaping at the sign location. It was the consensus of the Commission to proceed with staff's recommendation to purchase a cedar sign from the local company and regularly maintain the signs. E. Update on Hurricane Protection for Commission Chambers (City Manager) City Manager Hanson asked Rick Carper, Director of Public Works, to present the information on this item. Mr. Carper described the details of the options for window protection of the Commission Chambers. He noted that prior to the meeting he distributed an update to the cost comparison given in the agenda packet and discussed this new information. This information is attached and made part of this official record as Attachment C. Mr. Carper addressed the availability of each product from the different suppliers and the amount of time and labor involved with the installation of each type of system. Commissioner Borno asked for a comparison of the wind-load for each system. Mr. Carper responded that all meet the requirements for the wind zone of Atlantic Beach. The Commission discussed the pros and cons of each system presented and the fastening mechanisms used with each. They addressed the effect on the budget, the need to waive the bid process, and the estimated delivery time involved. Mayor Wolfson spoke in favor of choosing the Lexan panels which have been proven to work well at other municipalities. Motion: To waive the bid process due to an emeraency situation and authorize the purchase of the Lezan transaarent storm aanels from Ace at the cost of $15, 933 with an estimated three to five weeks delivery time. Moved by Borno, seconded by Wolfson Votes: Aye: 4 - Borno, Fletcher, Simmons, Wolfson Nay: 0 MOTION CARRIED June 12.2006 REGULAR COMMISSION MEETING Pa e 7 F. Discussion of 35-foot height limitation language to be considered within the ordinance authorizing a voter referendum amendment to the City Charter (City Manager) City Manager Hanson reviewed the efforts given to crafting the language for the referendum in order to address exceptions for the Sea Turtle Inn and for certain architectural elements in non-residential azeas. He indicated that City staff has met with Sea Turtle staff and that the owner of the Inn, Jeff Johnson, is in the audience tonight. An aerial view of the Sea Turtle Inn was displayed, illustrating the areas being discussed. Mr. Hanson reviewed the proposed language which would allow the Sea Turtle Inn to be exempt from the 35 foot height limit in the southern portion of its property, subject to Commission approval. Jeff Johnson, General Manager of the Sea Turtle Inn, thanked the Commission for their consideration and inclusion in the planning process. He stated that the business currently has no specific plans for expansion. Commissioner Fletcher clarified and discussed the property area being proposed as an exemption from the height limit. Mayor Wolfson voiced concern with the possible mass and scale of future construction and expansion on the property outside of the building's current footprint. He believed this could be detrimental to Town Center. The Commission discussed a variety of options for exempting the Sea Turtle Inn from the height referendum. It was suggested to present a compromise by allowing the business to build up to its existing height, but only within its current footprint. It was the consensus of the Commission to direct staff to rewrite the proposed Charter referendum amendment, limiting the Sea Turtle exemption to its current footprint, or equal size, on the property, and bring it back for first reading of the Ordinance. City Manager 9. City Manager A. City Manager's Report City Manager Jim Hanson referred the Commission to his written report, which is attached and made part of this official record as Attachment D. His report discussed the issues of the City Building Official position and of the Florida League of Cities Annual Conference. He also reported that he and Donna Kaluzniak attended a meeting regarding the TMDL standazds last week. He reported that the process is slow but is moving towazds setting more stringent limits that would cost the City more money. He discussed the attempts being made by the DEP and by an environmental group to set different standards for reducing the allowable June 12.2006 REGULAR COMMISSION MEETING Page 8 amount of nitrogen in the river. The City Manager provided more details on the potential effects the standards could have on the City of Atlantic Beach and its budget. Mayor Wolfson inquired as to the timeline for any decisions regarding the TMDL issue. Donna Kaluzniak, Director of Public Utilities, responded and indicated that permitting issues might be affected as early as August. ReportslRequests 10. Reports and/or requests from City Commissioners and City City Commissioners Attorney City Attorney City Attorney Jensen A. Two-lot subdivision ordinance (City Attorney) City Attorney Jensen discussed the proposed draft of the ordinance to change the subdivision regulations. He referred the Commission to his opinion as provided in their agenda packets. Commissioner Borno spoke against changing the approval process for the regulations. He believed the current system works well and that staff reviews and makes decisions in accordance with the law. City Attorney Jensen advised that the regulations need to be stated clearly, defmitively, non-arbitrarily and with no discretion involved in the decision process. Commissioner Simmons clarified that the Commission needed to decide on two separate issues pertaining to the subdivision regulations: what criteria need to be met for approval and who decides if the criteria have been met. City Attorney Jensen reviewed his recommendations aslisted in his staff report. He advised that the subdivision regulations should not involve any decisions regarding trees on the property in question. He noted that those issues should be addressed by the Tree Conservation Board. Commissioner Simmons spoke in favor of the subdivision regulations continuing to be approved administratively. Commissioner Fletcher believed that, in order to create more checks and balances, the approval process for a land subdivision should be changed to require a decision by the Community Development Board. The Mayor agreed with the City Attorney's opinions, but believed that the new regulations should state that no lot can be subdivided from afully- platted subdivision or be subdivided into lots smaller than it was originally platted. ,June 12, 2006 REGULAR COMMISSION MEETING Paee 9 Commissioner Borno questioned the reasons for changing the decision- making process from an administrative approval to a decision made by the Community Development Board. It was suggested that the City Attorney rewrite the ordinance so as to include the language that no lots in afully-platted subdivision of record may be further subdivided into lots of less size than the historically platted lots. City Attorney Jensen stated he would like to confer with the Community Development Director, Sonya Doerr, prior to bringing back the revised ordinance. It was agreed that the item would be put on the agenda for reconsideration at the first regular Commission meeting in July. Mayor Wolfson • Encouraged the Commission to attend the Florida League of Cities meeting in Jacksonville this August. • Reported that he continues to attend the Mayors' Meetings and that there has been strong cooperation in their discussions of many issues affecting the beach cities and Jacksonville. • Noted that he attended the ceremonies for the return to service of the U.S.S. Florida and the commissioning of the U.S.S. Farragut. He was pleased to report that he spoke at great length with the Secretary of the Navy regarding the spirit of the relationship between the City and the naval base. Mayor Wolfson suggested that the City consider creating a proclamation to honor the naval base and invite the Commanding Officer of Naval Station Mayport to attend a Commission meeting in order to be presented with the proclamation. City Clerk • Announced that she will be absent at the next Commission meeting, due to attending the FACC conference. Adjournment There being no further discussion, the Mayor declared the meeting adjourned at 9:42 p.m. Donald M. Wolfson, Mayor/Pres~ ing Officer ATTEST: ~~ , ~~~~ Donna L. Bussey City Clerk ATTACHMENT A JUNE 12, 2006 COMMISSION MTG STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM: Report on Short-term Rentals DATE: May 31, 2006 SUBMITTED BY: David E. Thompson, Chief of Police/DPS Alex Sherrer, Code Enforcement Officer BACKGROUND: Complaints: The Code Enforcement Officer has received complaints from full time residents concerned primarily with complaints about lack of parking, loud parties at all hours, trash and beer cans left all over the place and the inability to utilize common facilities such as the community pool at Seaplace. One of the Condos was advertising their ability to accommodate as many 11 people. In 2005, thirty-one (31) short-term rentals were identified: nineteen (19) condominiums, eleven (11) houses and one (1) garage apartment. Rentals varied from $400.00 per week to $3,500.00 a month. All properties involved were residential, and none were licensed or inspected as required by the state and therefore were not paying any of the required taxes. At the time of the investigation, only one (1) property was advertising for 3-day rentals. All of the violations involving houses and the garage apartment were discovered through researching the classifieds and Internet, while most of the condominiums were the result of complaints from full time residents. Most of the complaints and violations came from Seaplace at 901 Ocean Blvd, whose covenants and restrictions forbid such rentals. Most owners were quick to respond to their notices, and even the realtors involved with short- term rentals, with the exception of one, agreed to stop advertising short-term rentals. Code Enforcement was successful in gaining compliance with the exception of the single realty company. This year there was a marked improvement with only twelve (12) short-term rentals identified, several of which were being advertised by the same realty company noted above, that was unwilling to comply. There have been three (3) houses and nine (9) condominiums being advertised and, as before, most of the violations discovered were the result of complaints from full time residents at Seaplace. Rental prices varied from $500.00 a week to $5,500.00 a month and once again these were residential properties that are not permitted to rent on a short-term basis and are not being licensed and inspected as required by state. Four (4) of the twelve (12) short-term rentals were advertising as daily rentals as well. Since amending Chapter 24, Sec 24-17 to better ATTACHMENT A JUNE 12, 2006 COMMISSION MT'G define our already existing restriction against short-term rentals, Code Enforcement has received two (2) additional complaints about short-term rentals at Seaplace and one (1)complaint at the Cloisters. Code Amendments: 'The prohibition of short-term rentals in Atlantic Beach under Chapter 24, Sec 24-17 & 24-82 is nothing new. Atlantic Beach has restricted short-term rentals since at least 1990. This was previously defined under the definitions section of Chapter 24, but some people argued that a definition was not an ordinance. The new section of the proposed amendment is the inclusion of the wording that forbids the advertising of short-term rentals. Since short-term rentals are illegal, we should not allow people or businesses to advertise something that violates the law. One realtor who insisted on continuing to advertise short-term rentals claimed it was only a violation if they were caught renting short term. If we eliminate the advertising, then we will reduce the incidences of unlawful short-term rentals. Additionally, Florida Statute 509.242 (1) (g) requires properties rented or advertised to be rented more then 3 times a yeaz for less than 30 days have to be licensed and inspected by the state. The state requires taxes to be paid to the county and the state. The majority of the short-term rentals are not owned by Florida residents, and in one case several condos are owned by the same person, who resides in Ohio. Cleazly, this is an example of running a business in a residential neighborhood. BUDGET: None RECOMMENDATIONS: For information only ATTACHMENTS: REVIEWED BY CITY MANAGER: AGE A ITEM NUMBER: ATTACHMENT B JUNE 12, 2006 COMMISSION MTG { ~~ ATTACHMENT B JUNE 12, 2006 COMMISSION MTG ATTACHMENT B JUNE 12, 2006 COMMISSION MTG ^~ L V V .~ V .~ 0 L ~ ~ L 0 __ ~ 0 ~ 0 ~ ~ ~_ ~ ~ ~_ 0 ~ ~ ~ ~ ~ ~ ~ ~+ ~ N ~ ~ ~ ~ - ~ t y ~ ~ .~ ~ N ~ ~ Z ~ t/~ t .~ 0. ._ O ~ ~ ~ N C V ~ ~ •N O ..~ ~ ~ = v . i ._ Ri Q. = ~ 0~ ~ O ~ _ ~ m . ~ ~ _ ~ ~ ~ ~ V ' . ~ ~ _ ~ ~ ~ ~ ~ ~ ~ 0 ~ ~ . ~ a ~ rage i of i Carper, Rick From: weathertopwood@sbcglobal.net Sent: Thursday, June 01, 2006 6:14 PM To: Carper, Rick Cc: weathertopwood@sbcglobal.net Attachments: beach 3.bmp; weathertop.JPG Hello Rick: Enclosed is my graphic response to your a-mail and photos. ATTACHMENT B JUNE 12, 2006 COMMISSION MTG What I have attempted to do here is develop a design based on your size parameters (10' x 4' - 40 sq. ft.) taking into consideration your present sign(s) -upper and lower case lettering, italics and the two signs of mine you mentioned (Oak Brook Bath and Warrenville). I indicated no colors giving you an opportunity to review the general design -also because your town logo has colors in it that 1 would think you would like to work into the design. I have had success with art work such as this town symbol using vinyl graphics technology where an exact replica of your logo could be generated in vinyl and placed on the sign (I have my logo duplicated on my truck in such a manner (see photo). As far as posts are concerned, I encourage folks to buy them where the sign is being erected because there is really nothing special about them that would warrant you to ship them from me to you. Wind load requirements I would think would favor a compact design rather than a longer narrower one. The pricing is as follows: 1 7' 7" x 5' 2" x I U2" thick single sided sandblasted city identification sign (cedar) as per accompanying layout $2,620.00 1 7' 7" x 5' 2" x 1 I/2'' thick single sided city identification sign (HDU foam 15 Ib. density) $2,785.00 Pricing for additional signs: 2 3' x 4' signs (725.00 each) $1,450.00 1 3' x 8' sign $1,440.00 Shipping included in above prices. t/2 down payment required to cover the cost of materials. Dick Malacek Weathertop Woodcraft This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. ~~l/~/~a ~ y i~. ~ ~ C6 ~!~-y ~ ~~'.~' C ~T~ J'I(~J p R~~4itl(.~. ~n ~ nnn~ 6/12/2006 11:05 AM FROM: Fax SLi7ip Sign _Desian Inc PG: 297-5845 PAGE: 002 OF 00'_ SHiMP R~~"' c~~ 1884 Mealy St. Atlantic Beach, Fl. 3223 ~ (904) 241-9990, (904) 241-3957 fax June 12, 2006 PROPOSAL City of Atlantic Beach Attn: Sonya Doerr, Rick. Carper Re: exterior sign ATTACHMENT B JUNE 12, 2006 COMMISSION MTG Description: Fabricate one dimensional sign as per sketch; 48" x 91" on 6x6x12' pressure treated and painted posts. Sign to read "VVelcoi~tr; to Atlantic Beach" with custom cut sign shape. palm trees and area for city logo. ''Cent, border and. graphics will be raised, background will be recessed. Logo will be supplied by Atla~Ztic Beach. Price per sign with posts: $3675 Price per installation: $400 (approximate,) Note: We would be happy to discus cre<<ting an alternate, updated design for the signs. Design fees range according to the complexity of the project. Fora $300 prelinunary fee we could submit rough concept drawings to build on. Please call to discus. Changes to this proposal could result in additional costs. Price is based on no unforeseen circumstances tllat could occur during production or installation. Any changes will be agreed upon by both client and Shimp Sign 6;Design. For ground sign installations, price is based on typical amounts of time required to dig holes for post/foundations supports. Underground obstructions such as tree; roots, hard pan, concrete, water, eta will result in additional labor costs. These costs will be charged at an hourly rate. Client agrees to be present at time of u>.stallatioti to specify sign placement. Additional time at job site due to absence of client or various repositioning of sign(,s) at client's request will be billed additionally at an hourly rate. Not responsiole for lancLscape damage in immec late area of sign installation. Completed signs will remain the property of Shimp Sign &; Design until all payments are made in full. Prices are good for thirty days. Please call if you have any questions. Thank you for this opportunity to bid on this project. Jean Shimp Name LlSt f Olli' 11 ~ebsite at Nm~»'. shimysipns. corn Date Please add signature and fax back ATTACHMENT C JUNE 12, 2006 COMMISSION MTG __ Commission Chamber Window Protection Cost Com arison u date) S stem T e Cost Windshield HPS Translucent anel $8,700.00 Armor Screen Nettin $14,000.00 Aluminum Storm anels all -ACE O a ue anel $9.433.00 Lexan Storm anels all -ACE Trans arent anel $15.933.00 Mixture Lexan (high) /Aluminum (low) - Rollawa Mixture $14,730.00 Mixture Lexan (doors/east face) /Aluminum -ACE Mixture $13,323.60 June 12, 2006 Regular Meeting ATTACHMENT D JUNE 12, 2006 COMMISSION MTG June 5, 2006 MEMORANDUM TO: The Honorable Mayor and Members of the Commission FROM: Jim Hans i anager SUBJECT: City Manag is Report City Building Official; As previously reported, Don Ford has retired from the City of Atlantic Beach as the City Building Official. He continued to serve on a part time basis until June 2°d While the City of Atlantic Beach has a Deputy Building Official who is fully competent to do most inspections and plan reviews and has a provisional license from the State of Florida as a Building Official, state law requires that each jurisdiction that approves plans and does inspections most have a fully certified Building Official supervising the work of others, including those who may have provisional certificates. While the City continues to recruit to hire a full time employee as a Building Official, it is necessary to have a Building Official at least on a part time basis so that operations can continue. The firm of GFA International has been contracted to provide the services of a Building Code Administrator at a rate of $95.00 per hour. We anticipate using their services for approximately 16 hours per week. Additionally, GFA is available to provide plan review services for some of the more complex commercial and industrial permits. These services are priced at $85.00 per hour and will be provided through their Orlando ofl"ice. Utilizing a state certified Building Code Administrator for approximately two days per week will provide the compliance with state regulations and will allow the combination of city staff and contractors to provide plan reviews and inspections following our normal schedules. Florida League of Cities Annual Conference; The annual conference for the Florida League of Cities will be held this year in Jacksonville on August 10-12~' at the Hyatt Regency Hotel. During this conference, each of the Florida League of Cities' six policy committees will meet to discuss legislative priorities for the upcoming year and a number of educational sessions for local elected officials will be available. A copy of the preliminary schedule is attached. See Donna Bussey for registration ATTACHMENT D JUNE 12, 2006 ~'' Workshops Topics Under Development The League is working on an exciting and timely list of topics for this year's workshop program. Topics will be announced in the June issue of the Datagram and will also be posted on our Web site at www.flcities.com. 1:30 p.m. - 3:30 p.m. FLC Policy Committee Meetings Criminal Justice Environmental Quality Intergovernmental Relations Municipal Finance & Taxation Retirement, Personnel & Collective Bargaining Transportation & Urban Administration Thursday, August 10, 2006 4:0o p.m. - 5:0o p.m. Resolutions Committee 8:00 a.m. - 6:00 p.m. Registration Open 8:30 a.m. - 11:30 a.m. Pre-Conference Seminar "Creating Partnerships for Creative Solutions" Presented by: Wendy Grey, AICP, Principal, Wendy Grey Land Use Planning, Tallahassee See page 4 for seminar details. Additional registration fee of $90.00 required. 4:00 p.m. - 5:00 p.m. First-Time Attendees' Orientation If this is your first FLC Conference -Welcome! This workshop will acquaint you with the League, the conference program (with tips for the best use of your time), how to get involved in your local or regional league, FLC legislative policy com- mittees and other municipal services. Come and join League officers, staff and your colleagues as each shares ways to take advantage of all that the League has to offer. Be sure to attend this important and informative session. 8:30 a.m. - 5:00 p.m. Florida League of Mayors Meeting Open to mayors only. Sponsored by Leadership Florida. 11:30 a.m. - 2:00 p.m. Florida Black Caucus of local Elected Officials luncheon For more information contact Commissioner Carlton B. Moore, City of Fort Lauderdale, at cmooreC> fortlauderdale.gov. 12:00 p.m. - 4:30 p.m. Exhibit Hall Open 6:00 p.m. - 7:00 p.m. President's Reception Friday, August 11, 2006 _.-.- 7:00 a.m. - 5:00 p.m. Registration Desk Open 7:00 a.m. - 1:00 p.m. Exhibit Hall Open (Prize Drawings at 12:30 p.m.) 8:00 a.m. - 5:00 p.m. Internet Cafe Do you want to learn more about computers and technology? Are you looking for technology ser- vices for your city? Need a place to relax? Or do you just want to browse the Internet, check your Web-based a-mail or get some work done? Again this year, the League's Technology Services Depart- mentand the Florida Local Government Information Systems Association will provide an Internet Cafe. fr~day, A~gs~st 1 1, X006 (rant.) The eFLC Internet Cafe is a place where both new and experienced computer users are welcome. Now you don't have to go back to your room or find a place to "get connected"; your connection to the information superhighway is in the eFLC Internet Cafe. You will enjoy personal attention and professional service. Be sure to look for us at the conference and visit us at the eFLC Internet Cafel 8:00 a.m. - 9:30 a.m. Round One: Concurrent Sessions 9:45 a.m. - i 1:30 a.m. Opening General Session Featuring the E. Harris Drew Award presentation and a Keynote Presentation by James Lee Witt. 11:45 a.m. - 3:00 p.m. Grants and Technical Assistance Resource Center This unique and valuable session will provide you with grants information, technical assistance and other resources that are available to your' city. The Resource Center is specifically designed so that you may drop by at your convenience to meet with representatives from various state, federal and private organizations that provide grants and other services. Preview the 2006 version of FLC's much sought after grants exchange guide, Financial and Technical Assistance for Florida Municipalities, which will be sent to your city. You will want to check this workshop as a "must attend!" 11:45 a.m. - 1:00 p.m. Women Elected to Municipal Government Luncheon Luncheon by invitation only. If you do not receive your invitation, please call Helen Ludwig, executive director, at (904) 743-6042. 11:45 a.m. - 1:00 p.m. Sidewalk Cafe in Exhibit Hall (Cosh Sales) 1:00 p.m. Walking Tour of Downtown Jacksonville Come join us for a walking tour of downtown Jacksonville near and around the hotel. Led by a "Downtown Ambassador," we will see what Jack- ATTACHMENT D . JUNE 12, 2006 sonville offers to its vibrant downtown communifiy. The tour ends at the famous Jacksonville Landing. There is no charge for the walking tour, but prereg- istration is required. To register, contactlan Piland at (850J 222-9684 or jpilandC>flcities.com. i:15 p.m. - 2:45 p.m. Round Two: Concurrent Sessions 1:15 p.m. - 2:45 p.m. Florida Association of City Clerks Workshop 1:15 p.m. - 2:45 p.m. Guest Session "Becoming an American Idol in Your Personal and Professional Presented by: Mel Jurado, M.S., M.A., Ph.D., CWFP, The Profitable Group, Tampa Enjoy a humorous look at how the differences among us can build up or tear down relationships. In this session, participants will identify style strengths and weaknesses, as they poignantly explore why we click with some people, while clanking with others. Dr. Mel is back by popular demand. For those of you fortunate enough to participate in her presentation two years ago, you'll hear additional ways to build upon your relationship skills. Those who didn't participate in 2004 will not want to miss this opportunity to have fun while you laugh and learn! Dr. Mel's primary goal is to personally lead, and help others lead, richer and fuller lives. 3:30 p.m. - 5:30 p.m. Candidates' Forum Find out where the candidates stand on all the major issues facing the state and country in this election year. Both gubernatorial and U.S. Senate candidates have been invited to participate in this forum. 5:30 p.m. - 6:30 p.m. "Meet the Candidates" Reception All candidates participating in the forum have been invited to attend this reception. Evening Open Relationships" Saturday, Avg~st 1 ' ; a0t)b 7:00 a.m. - 3:00 p.m. Banquet Ticket Exchange 7:30 a.m. - 8:45 a.m. Various local/Regional League Breakfast Meetings (Contact your local league for more information.) 8:00 a.m. - 5:00 p.m. Internet Cafe See Page 5 for more information. 8:30 a.m. - 3:00 p.m. Registration Desk Open 9:00 a.m. - 10:30 a.m. Second General Session Featuring a Keynote Presentation by Joe Scarborough 11:00 a.m. - 12:15 p.m. Round Three: Concurrent Sessions 12:30 p.m. - 2:30 p.m. Past Presidents' luncheon The Laughing Stock -Cabaret-Style Political Parody at its Best! Smart, edgy, funny, satirical and unfor- gettable! Enjoy the cutting-edge humor of The Laughing Stock, a troupe of professional sing- ers and actors based in Florida's Capital City. Writers Peggy Brady and Elise Judelle draw upon state, nation- al and international news and infamous personalities for their original musical parodies. Performed cabaret style, old standards, Broadway melodies and rock 'n' roll hits are all treated to their satirical spin. You want to laugh? Then attend the past presidents' luncheon so you won't miss this wonderful ensemble of comedic geniuses. 6:00 p.m. - 11:00 p.m. Childcare Provided (See enclosed registration form.) 6:30 p.m. - 7:30 p.m. Reception ATTACHMENT D JUNE 12, 2006 7:30 p.m. - 10:30 p.m. Banquet and Entertainment Note: Due to seating limitations, we ask that parents of children under five years old take advantage of our complimentary childcare service. See enclosed form for details. Richard Jeni -Award-winning Comedian and Actor Back by popular demand! Enjoy the brilliant and rip- roaring humor of actor and funnyman Richard Jeni at this year's annual banquet! Jeni is immediately recog- nized for his role as Jim Carrey's sidekick in the blockbuster hit The Mask, and as a frequent guest on all of the late night talk shows. In addition to his movie and stand-up work, Jeni created award-winning specials for HBO - A Good Catholic Boy, Platypus Man -and most recently, A Big Steaming Pile of Me. Jeni's humor benefits from his youth in the rough neighborhood of Brooklyn, combined with a keen mind and perceptive observations of the human condition. A mental cartoonist, he paints funny images with words and actions, completely transporting the audience into his off-the-wall but honest interpreta- tions of the world. In a recent Comedy Central poll, Jeni was voted one of the 100 Greatest Stand-Ups of All Time. Be entertained by one of film's most comedic actors, Richard Jeni! (*subject to change) Voting Delegate Registration, Business Meeting and awards immediately following luncheon.