06-26-06MINUTES
REGULAR CITY COMMISSION MEETING
June 26, 2006
CITY HALL, 800 SEMINOLE ROAD
Attendance
IN ATTENDANCE:
Mayor Donald Wolfson
Commissioner Mike Borno
Commissioner Jamie Fletcher
Commissioner Sylvia N. Simmons
City Manager Jim Hanson
City Attorney Alan C. Jensen
Call to Order/Pledge
Approval of Minutes
ABSENT:
Mayor Pro Tem J. Dezmond Waters III
City Clerk Donna L. Bussey
Mayor Wolfson called the meeting to order at 7:15 p.m. The Invocation,
given by Mayor Wolfson, was followed by the pledge to the flag.
1. Approval of the minutes of the Regular Commission Meeting on
June 12, 2006.
Motion: Approve the minutes of the Regular Commission Meeting on
June 12, 2006.
The Mayor asked that the last item in the Mayor's report on page nine be
corrected to state that he suggested that the City consider inviting "...the
Commanding Officer of the Naval Station Mayport to attend a Commission
meeting..."
Moved by Borno, seconded by Simmons
Votes:
Aye: 4 -Borno, Fletcher, Simmons, Wolfson
Nay: 0
MOTION CARRIED
Courtesy of the Floor 2. Courtesy of the Floor to Visitors
A. Presentation awarding Retired Deputy Chief John Campbell his
duty pistol
Mayor Wolfson commended Deputy Chief John Campbell for his lengthy
service in the police department and expressed appreciation for everything
he has done on behalf of the City.
City Manager Hanson noted that the Deputy Chief had been on Atlantic
Beach's police force for sixteen years and reviewed his long history as
,Tune 26, 2006 REGULAR COMMISSION MEETING Paee 2
police officer in other locations as well. He wished him luck in his future
endeavors.
Deputy Chief Campbell thanked the City Manager and the Mayor and stated
he enjoyed working for the City but was now moving on to a job in the
private sector. The Mayor then presented the Deputy Chief with his duty
revolver and badge.
The Mayor also informed the Commission that Jeanne Shaw, Secretary to
the City Clerk, will be moving to Cocoa Beach and this would be her last
meeting. He thanked her for her service to the City and wished her luck in
her endeavors.
B. Presentation from Greg Kupperman, Sub-Committee
Chairman, on Town Center Overlay District
Mayor Wolfson reported that the Town Center Agency had to postpone this
item and that they will contact the City when they are ready to reschedule
their presentation.
Stephen Kuti, 1132 Linkside Drive, noted that he has been traveling in
Europe and has missed several meetings. He expressed his concern with
how the proposed Walmart in Neptune Beach may affect the main exit from
Atlantic Beach on Seminole Road. He indicated that he is not against
Walmart as a business but is very concerned with the potential impacts on
traffic in Atlantic Beach. He asked the Commission to consider having a
traffic study done on that area or reviewing the results from Neptune
Beach's traffic study. He strongly urged the Commission to prevent
Walmart from adversely affecting Atlantic Beach's traffic patterns.
Mayor Wolfson responded to Mr. Kuti's comments and discussed the
resolution proposed by Commissioner Fletcher at a previous meeting. He
recapped the City Attorney's position and response to that proposal. Mr.
Kuti strongly reiterated that a traffic study be conducted specifically on the
Seminole Road area.
Susan Snead, 261 Beach Ave, related an incident in which she picked up a
canister of phosphorous found on the beach and referenced a discussion she
had with a police officer during that situation. She reported that there is a
rumor in the community that the Sea Turtle Inn has been sold to Marriott
and that they would like to renovate the entire footprint up to eight stories
high. She stated her opposition to any portion of the Sea Turtle Inn being
higher than 35 feet, other than what currently exists. She expressed concern
that plans to build the entire structure up to eight stories would overpower
Town Center. She believed the community had the right to be informed of
the plans for that location.
June 26, 2006 REGULAR COMMISSION MEETING Page 3
Unfinished Business 3. Unfinished Business from Previous Meeting
from Previous Meeting
A. City Manager's Follow-up Report
City Manager Jim Hanson announced that the post office entrance from
Plaza Road is now open after a number of years of working on this project.
He reviewed the discussions that the City has had with the post office
regarding this project since December 1999. He noted that the main delay
was the post office needed to acquire funds to make the changes on their
property. He indicated that the main purpose for this access was to improve
safety of the traffic flow and there will be more improvements made in the
near future. Mayor Wolfson thanked the City Manager for his perseverance
with this project.
Consent Agenda 4. Consent Agenda
A. Acknowledge receipt of Monthly Financial Report and Utility
Sales Report for May 2006 (City Manager)
Motion: Approve Consent Agenda as presented.
Moved by Simmons, seconded by Fletcher
Votes:
Aye: 4 - Borno, Fletcher, Simmons, Wolfson
Nay: 0
MOTION CARRIED
Committee Reports 5. Committee Reports
None.
Action on Resolutions 6. Action on Resolutions
None.
Action on Ordinances 7. Action on Ordinances
A. Ordinance No. 90-06-194, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, CALLING FOR A REFERENDUM TO AMEND SEC. 59
OF THE CITY CHARTER TO LIMIT THE HEIGHT OF ALL
BUILDINGS IN THE CITY TO THIRTY-FIVE FEET, PROVIDING
FOR EXCEPTIONS, AND PROVIDING AN EFFECTIVE DATE
The Mayor read the ordinance by title only.
Motion: To approve Ordinance No. 90-06-194 on first reading.
Jane 26.2806 REGULAR COMMISSION MEETING e 4
Moved by Borno, seconded by Fletcher
City Manager Hanson reported that he has received further correspondence
from management of the Sea Turtle Inn, addressing the Commission's
discussion at the previous meeting to grant the Sea Turtle Inn an exemption
from the proposed 35-foot height referendum. He distributed a letter from
Remington Hotels, management company for the Inn. This document is
attached and made part of this official document as Attachment A. He
pointed out that Bill Hood, of Remington Hotels, and Jeff Johnson, general
manager of the Sea Turtle Inn, were both in the audience this evening and
asked Mr. Hood if he would come forward and explain their suggested
alternative.
Bill Hood, representative from Remington Hotels, Dallas, Texas,
reviewed his understanding of the first reading being presented that
evening. He believed that the proposed option for expansion would be
oppressive to the Town Center area by its massive scale and its obstruction
of the ocean view. He made it clear that the Sea Turtle Inn will not be a
Marriott Hotel He explained their fim~re ideas and goals for expanding,
renovating, and reconfiguring the structure in order to add a new entrance,
elevators, and other improvements. He expressed their desire to maintain
the right to create more rooms on the property in order to raise money for
future renovations. However, instead of being allowed the right to request
expanding the height of the existing footprint, Mr. Hood suggested
considering the right to expand on a smaller footprint, extending westward
from the current tower.
Mayor Wolfson noted the importance of this decision and encouraged Mr.
Hood to thoroughly explain his position as much as possible before the
referendum goes before the citizens.
Mr. Hood continued to compare the two ideas and noted that he should be
able to provide the City with a rendering of his proposed idea within the
next few weeks. Commissioner Borno addressed the differences between
the two plans as presented in Remington's letter.
Commissioner Fletcher asked for specific facts to persuade the Commission
of the necessity to upgrade the hotel. Mr. Hood indicated the upgrade
would help generate the revenue needed in order to meet the competitive
edge in the area of group and meeting space. He mentioned that they would
like to include the addition of a spa in their upgrade and believed that a
boutique-style, four-star hotel would fit perfectly in the community here.
Commissioner Simmons discussed problems with the proposed parking
garage and the fact that it would be surrounded by residential zones on three
sides. She did not believe it would be appropriate in that area and suggested
that, if the City wished to consider the idea, they should poll the residents in
the surrounding neighborhood.
June 26, 2006 REGULAR COMMISSION MEETING Paee 5
Discussion ensued regarding the various possible ways to expand the
current footprint of the hotel and which portions to allow exemption from
the proposed 35 foot height referendum. Mayor Wolfson clarified that the
Sea Turtle Inn's new proposal would allow a height exemption of only the
westward expansion of the tower and would keep the rest of the current
footprint at its existing height. The Commission and City Attorney
proposed language to adequately state the exemption being discussed. The
Mayor emphasized that this language does not give approval of the
exemption but allows future commissions to consider a proposal as allowed
in the referendum.
Mr. Hood mentioned that the Inn desired to have larger rooms in the new
westward expansion of the building so that, as part of a luxury hotel, more
bathroom fixtures could be included. He indicated that this might make the
westward expansion extend slightly past the. north and south boundaries of
the current tower.
The Mayor suggested that the ordinance be sent back to staff to be rewritten
so as to include the Sea Turtle Inn's new proposal.
Commissioner Borno withdrew his motion and Commissioner Fletcher
withdrew his second.
Mayor Wolfson inquired about the timeline for the referendum. The City
Manager replied that the ordinance would need to be passed in July in order
to get the referendum on the ballot this year.
Commissioner Fletcher proposed some grammatical changes be made to
the referendum in order to make it clear for citizens when casting their
votes. He asked that these be incorporated in the revised language. The
Mayor also suggested it would be appropriate to amend the language as
follows, "... allowing buildings presently exceeding 35 feet to be repaired
or to be replaced to existing height, ...."
It was the consensus of the Commission to have staff bring back the
ordinance with the revised language as discussed.
B. Ordinance No. 20-06-78, Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR
THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2005 AND ENDING SEPTEMBER 30,
2006.
The Mayor read the ordinance by title only and opened the floor to a public
hearing. There were no public comments and the Mayor closed the public
hearing.
June 26.2006 REGULAR COMMISSION MEETING Paee 6
Motion: To approve Ordinance No. 20-06-78 on final reading
Commissioner Borno explained that this is a change to the general fund in
order to cover expenses for legal services that have been incurred since the
budget was created.
Moved by Simmons, seconded by Borno
Votes:
Aye: 4 -Borno, Fletcher, Simmons, Wolfson
Nay: 0
MOTION CARRIED
Miscellaneous Business 8. Miscellaneous Business
A. Report on condition of The Palms Apartments (City Manager)
City Manager Hanson provided the background on this item. He noted that
the City sent a certified letter to Mr. Kologi, the owner of the Palms, stating
their ruling on the status of the apartments, and Mr. Kologi has since
responded with phone calls and a letter outlining a plan of action for the
complex. The City Manager asked the police department to look into the
condition of the area last weekend and this morning. He asked Lieutenant
Henry Bartle to present an update on the complex.
Lieutenant Bartle displayed pictures that were shown at the last
Commission meeting and compared them with photos taken that morning at
the Palms Apartments. He pointed out that there were workers boarding up
the buildings, 24-hour security on the premises, windows and doors were
secured, grass had been cut, debris was removed, and `No Trespassing' and
code enforcement signs were posted on all the buildings.
Commissioner Simmons stated that she drove through the area that
morning and found the complex's appearance very ugly and unacceptable,
especially to neighboring residential areas. She did not believe that it fit in
with the City's community standards and urged the Commission to move
forward with correcting the situation as quickly as possible.
Commissioner Fletcher agreed with Commissioner Simmons. He noted that
despite improvements made, the area is still a disaster in appearance. He
also was concerned that the pool is a safety hazard and should be closed
immediately. He asked the City Attorney what actions and time limits can
be established by the City to have the owner correct the situation. City
Attorney Alan Jensen responded that ultimately the City can demolish the
property if the situation is not corrected but that there is no legal time limit
established for that. Commissioner Fletcher spoke in favor of demolition of
the site if the appearance of the area is not improved within 3-6 months.
June 26, 2006 REGULAR COMMISSION MEETING Paae 7
Mayor Wolfson noted that the owner indicated there was an offer pending
to have a contract for sale of the property by August ls`. The Mayor asked
that the owner be required to fill the pool in with sand immediately and to
have the complex well-lit at night. The Mayor stated the current standards
set for the area by the owner are not satisfactory.
City Manager Hanson discussed the need for continuous security services to
remain in place in order to keep the vagrants, prostitutes, and drug dealers
out of the area. The Mayor stated that any new owner should also be
required to meet the same standards set by the City for the condition of the
complex or else the City will have the buildings demolished. He asked if
there was a representative for the property owner in the audience.
Paul Harden, introduced himself as Mr. Kologi's attorney and informed the
Commission that he has been communicating recently with the City
Manager. He suggested that he and the City work out an agreement and a
time frame for the conditions they would like to see met. He stated that the
previous contract for the property fell through but the owner is now in the
process of negotiating a new contract and believed he would need more
than six months to follow through on everything. He asked that the City
create a written understanding of their expectations for the property owner.
The Mayor continued discourse with Mr. Harden and strongly declared his
discontent for the property owner. He declared Mr. Kologi to be
irresponsible and an embarrassment to the community. Mayor Wolfson
noted that the Commission has been patient up to this point but the situation
has become intolerable. He indicated that if the condition is not improved
as negotiated, the City will call for demolition of the property immediately.
Mr. Harden stated he will convey the City's sentiments to the owner and
again requested that the City Attorney and City Manager present an
accurate written draft of their expectations for the property.
Mayor Wolfson stated for the record that the Palms apartment had
previously provided affordable housing for low-income members of the
community and that the property owner forced those people to find other
homes and has made it into a place of squalor and unfit living conditions.
The Mayor insisted that he has no confidence in the owner and that Mr.
Kologi needs to close on the sale of the property by August 15.
B. Stormwater Storage (Public vs Private) Cost Comparison (City
Manager)
City Manager Hanson asked Rick Carper, Director of Public Works, to
present his report. Mr. Carper noted that Atlantic Beach is one of few
communities in Florida that has created a stormwater storage requirement at
the individual lot level. He reported that at the City Manager's request, he
created a cost analysis comparing the individuals' costs to the City's cost to
June 26.2006 REGULAR COMMISSION MEETING Pace 8
provide the additional stormwater storage needed if the City no longer
required individual owners to provide it. He reviewed the cost comparisons
and the alternatives as provided in his report. Mr. Carper recommended
that, based on the analysis presented, the City should continue requiring
onsite storage by individual owners.
Commissioner Borno commented on the misunderstandings from citizens
regazding this requirement. He noted that there are a number of options and
ways for homeowners to meet the stormwater regulations and encouraged
people to approach the issue innovatively.
Mayor Wolfson thanked Mr. Carper for his informative report and
suggested that staff put together information that can be mailed from the
City Clerk's office to citizens who contact the City with questions regarding
the issue.
C. Investment Policy Update (City Manager)
Nelson Van Liere, Finance Director, provided a summary of the investment
policy update. He pointed out that it had not been updated in ten years and
that it was originally adopted as a mandate from Florida State Statutes. He
created the updated version by examining how other cities revised their
policies and also received input from the City's financial and pension
advisors. He highlighted the reasons for the changes, noting that the
primary one is to allow the City to make investments for longer than
eighteen months. He reviewed some of the other changes made to the
policy, as noted in his report. He pointed out that an additional change was
made to the draft that was presented in the agenda packet. The amended
language would require both the Finance Director and the City Manager to
sign off on any investment transactions, as opposed to the current
requiremenrt which allows any two signatures out of the Finance Director,
City Manager, or City Clerk. This revision to the draft is attached and made
part of this official record as Attachment B.
Motion: To aoarove the updated Investment Policy with the revision as
noted.
Moved by Borno, seconded by Fletcher
Votes:
Aye: 4 - Borno, Fletcher, Simmons, Wolfson
Nay: 0
MOTIUN CARRIED
D. Designate Voting Delegate for the Florida League of Cities
eonference (City Manager)
City Manager Hanson explained activities at the Florida League of Cities'
June 26, 2006 REGULAR COMMISSION MEETING Paee 9
annual conference and the need for each city to have a delegate present to
vote on the issues.
Commissioner Simmons commented that Commissioner Waters has been a
wonderful delegate for the City, however, she noted that he is now term
limited. She suggested designating a new delegate who would be able to
provide some longevity in that role. Commissioner Simmons recommended
either Commissioner Fletcher or Commissioner Borno as the new Voting
Delegate.
Commissioner Fletcher stated he is currently involved with the Northeast
Florida Regional Planning Commission. Thus, Commissioner Borno
agreed to accept if designated.
Motion: To designate Commissioner Borno as Voting Delegate for the
Florida League of Cities conference.
Moved by Simmons, seconded by Fletcher
Votes:
Aye: 4 -Borno, Fletcher, Simmons, Wolfson
Nay: 0
MOTION CARRIED
Commissioner Fletcher asked if the Commission has any issues they would
like to submit for resolutions at the next conference and pointed out that
they only have until July 5th to do so.
Mayor Wolfson suggested that the Commissioners think about it and bring
their ideas to next meeting.
City Manager 9. City Manager
A. City Manager's Report
City Manager Jim Hanson reported that the vacant position from John
Campbell's retirement has been downgraded from a deputy police chief to a
captain. He gave the reasons for this change and noted that the City has had
a good response in applications. He discussed the selection process in
further detail and expected it will take 2-3 months to hire the right person
for the position.
Reports/Requests 10. Reports and/or requests from City Commissioners and City
City Commissioners Attorney
City Attorney
A. Recommendation for appointment to the Cultural Arts and
Recreational Advisory Committee (Mayor)
une 26, 2006 REGULAR COMMISSION MEETING Paee 10
Mayor Wolfson recalled the interview that took place in April. He noted
that Kelly Mannel was appointed for the first vacancy on the Committee
and that Jolyn Johnson was recommended to fill the next vacancy, starting
in July. He acknowledged that Ms. Johnson is in the audience that evening.
Motion: To appoint .Tolyn .Tohnson to fill the vacancy on the Cultural
Arts and Recreational Advisory Committee
The Mayor thanked Ms. Johnson for her willingness to join the City and
offer her services to the Committee.
Moved by Borno, seconded by Fletcher
Votes:
Aye: 4 -Borno, Fletcher, Simmons, Wolfson
Nay: 0
MOTION CARRIED
Commissioner Borno
• Addressed a letter sent from resident, Chris Anderson, and the
concerns Mr. Anderson expressed regarding the bike path being
extended on the west side of Seminole Road. The Commissioner
asked if anyone responded to the letter. The City Manager stated
that there are no plans in the immediate future to connect the bike
path on either side of Seminole Road. The Commission discussed
the plans for the bike path. Commissioner Borno asked that the City
Manager send a response to Mr. Anderson.
Commissioner Fletcher
• Brought up the Neptune Beach development board meeting held that
week to discuss the Walmart issue. He noted that almost 300
citizens showed up to express opposition to the proposed plan. He
reiterated his concerns for the traffic and crime problems that could
arise for Atlantic Beach residents. He asked if the City Attorney
could review findings of fact in the Neptune Beach traffic study to
determine if it would give the Commission reason to object to the
Walmart. He handed out and reviewed statistics on crime relating to
Walmart stores. He asked if the City could proactively consider
legislation limiting the square footage for commercial businesses in
Atlantic Beach. City Manager Hanson responded that that City
Code already does that by addressing big box retailers at the beach.
Mayor Wolfson asked for the Commissioner's thoughts on
Walmart's potential impact on the intersection of Seminole Road.
Commissioner Fletcher mentioned that, with the high cost of traffic
studies, he would suggest reviewing the results of Neptune Beach's
study first. He discussed more details regarding the issues affecting
June 26, 2006 REGULAR COMMISSION MEETING Pase 11
Seminole Road and Atlantic Boulevard. Mayor Wolfson asked that
staff continue to monitor and inform the Commission on the traffic
patterns and site plans being proposed by Walmart.
Mayor Wolfson
• Reminded everyone that the Community Development Board will
resume its meeting this Thursday at the Adele Grage Community
Center. He stated that there will be a final workshop sometime after
that meeting and will involve the members of the CDB, the citizen
adhoc committee, and the recommendation from the CDB. After
that workshop, the Mayor indicated that the issue will be forwarded
to the City Attorney.
Commissioner Fletcher asked the City Attorney if it is legally
required to hold another workshop. City Attorney Jensen responded
it is not a legal requirement and noted that the Community
Development Board has indicated they do not desire to have another
workshop. The Commission proceeded to discuss their views on
whether or not another workshop should be scheduled at this time.
It was the consensus of the Commission to wait until receiving a
recommendation from the Community Development Board in order
to determine if a workshop would be necessary to answer any
questions or provide further clarification of the recommendation.
Adjournment
There being no further discussion, the Mayor declared the meeting
adjourned at 9:22 p.m.
W
Donald M. Wo fson, Mayor/Presidin Officer
ATTEST:
r"
y~
~ti~~
Donna L. Bussey
City Clerk
ATTACHMENT A
JUNE 26, 2006 COMMISSION MTG
RE MINGTON
The pretrtier service provider to the hcrs~iitalitl~ ltu~arstry'"
June 21, 2006
Mr. Jim Hanson
City Manager
City of Atlantic Beach
S00 Seminole Road
Atlantic Beach, FL 32233
Subject: Current and Future Development of the Sea Turtle Inn
Dear Mr. Hanson,
Remington, manager of the Sea Turtle Inn located in Atlantic Beach, Florida, has met
with the property owner, Ashford Hospitality Trust several times regarding the future
plans for this hotel. Several important goals were determined during these meetings.
1. Immediate improvement the appearance and amenity offering of the existing hotel
interior and exterior.
2. Create additional hotel keys for a total of approximately 300 guestrooms.
(currently 193 keys)
3. Provide additional meeting and event space to serve more than one group at a
time.
4. Improve parking for current condition and provide far additional future parking.
Design and construction documents are currently underway to meet the following
immediate goals for the property:
1. Perform structural maintenance on the existing hotel. Non-structural patching is
underway at this time. Reinforcing repair/replacement plans shall be submitted for
permit the week of June 26, 2006.
2. Renovate tower and lower level exterior in a fashion similar to the attached
rendering.
3. Construct a new Porte Cochere and relocate the hotel lobby/registration area to
effectively and aesthetically address accessibility issues.
4. Renovate the dining and meeting space with the incorporation of a spa.
5. Renovate the pool and exterior event areas both aesthetically and structurally.
6. Renovate the loading dock area in both fanetion and aesthetics.
(Cy _' /Rv--_ ~ i.\~!c,- l)4..- -Gi 1~' .1'.1''~III ->1'(.711+17i L~~i..~ti'ti
Conceptual drawings are underway to depict the desired future guestrooms, meeting
space and parking garage. We believe the pazcel immediately west of the existing hotel
(surface pazking) would accommodate approximately 108 guestrooms in an eight story
hotel adjacent or slightly offset from the existing hotel tower with the additional meeting
and event space located on the ground floor and second floors. The footprint of this
addition would be approximately 11,000 sf, which is approximately 1/3 of the existing
hotel footprint. We envision new motor court hotel entry off the Ocean Blvd. roundabout.
Incorporation of an architectural water feature. with signage in the center of the
roundabout would be optimal.
Parking would be accommodated on the north parcel. (currently surface parking north of
Ahern Street) This would be a three level above ground garage that would comply with
the current 35' building height restriction referenced in the Comprehensive Plan. The
exterior of the gazage would receive architectural treatment that coordinates with the
hotel exterior improvements. Coordination with the planning and zoning department will
be necessary to adjust building setback conditions to facilitate a functional parking
structure. Beach access and single family access will remain via Ahern Street.
The Atlantic Beach address, community atmosphere and spectacular beach have allowed
this property to become the icon it is today. However, the increasingly competitive hotel
market in the northeast Florida area will require this hotel to undergo major changes to
remain economically viable as a destination resort in the future.
We appreciate your consideration of our alternative proposal to exempt the Sea Turtle Inn
property from the currently proposed development restrictions.
Sincerely,
r ? ~ ''1
'.~'' ! 4
~~
'` Bili Hood
BH/mj
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ATTACHMENT B
JUNE 26, 2006 COMMISSION MTG
City of Atlantic Beach,
Commission Meeting
Revision to Item #8C June 26, 2006
XII. Internal Controls
The Finance Director shall establish and monitor a set of internal controls designed to '
prevent loss of funds by fraud, employee error misrepresentation by thirdparties or imprudent actions by
employees of the Citv and enswe proper accounting and reporting of the securities transactions. Such internal
controls, shall include, but not be limited to, the following:
A. All securities pwchased or sold will be transferred only under the "deliver versus payment" (D.V.P.)
method to ensure that funds or securities are not released until all criteria relating to the specific
transaction are met;
B. The Finance Director is authorized to accept, on behalf of and in the name of the City of Atlantic Beach,
bank trust receipts or confirmations as evidence of actual delivery of the obligations or securities in return
for investment of funds;
C. Trust receipts or confirmations shall fully describe the various obligations or securities held, and the
receipt or confirmation shall state that the investment is held in the name of the City of Atlantic Beach;
D. The actual obligations, or securities, whether in book entry or physical form, on which trust receipts or
confirmations are issued, may be held by a third party custodial bank and/or institution or a designated
correspondent, bank which has a correspondent relationship to the City's third party custodian; and,
E. Other internal controls such as:
1. Written documentation of telephone transactions;
2. Adequate segregation of duties;
3. Custodial safekeeping;
4. Supervisory control of employee actions and operations review;
5. Performance evaluations and interim reporting;
6. Requirement of dual signatures on all investment transactions (except overnight repurchase
agreements and sweep accounts) from :the
Finance Director and City Manager.
Ohy~
City-~F~IeFiE
7. Staff in the Finance Department reconciles the City's ge, neral depository account on a monthly
basis.
8. Independent auditors as a normal Hart of the annual financial audit to the City shall conduct a
review of the system of internal controls to ensure compliance with policies and procedures