Item 4CAGENDA ITEM # 4C
AUGUST 13, 2007
AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Annual Janitorial Service Contract for City Facilities Bid No. 0607-10
Yvonne Calverley, Administrative Assistant to the City Manager ~ l/
August 6, 2007
BACKGROUND: The current contract with Coverall Cleaning Services will expire on
August 31, 2007. Due to some additions/changes to the current bid
specifications, and review of Coverall Cleaning Services' performance
over the last 12 months, city staff decided to re-bid the contract for
janitorial services. .
Request for bids were advertised and Bid No. 0607-10 was opened on
August 1, 2007. Staff reviewed all bid submissions and Jan-Pro was the
lowest bidder at a cost of $53,712.00 per year. However, city staff
determined that Jan-Pro did not meet all the requirements for award of the
contract due to the following reasons. First, their submitted list of
references were not positive. One of the facilities listed was not
comparable in size (less than 7,000 sq ft) and nature. Second, all their
references have experienced an extremely high number of franchise owner
turnover. In particular one of them had gone through four (4) different
franchise owners in a two year period. Lastly, Jan-Pro suggested. to city
staff that more than one franchise owner may be assigned to service the
city's 11 facilities. This does not meet the city's criteria and would not be
acceptable. The lowest qualified bidder was Miracle Janitorial Services at
a cost of $SS, 200.00. Miracle Janitorial Services met all requirements
and submitted all required documents, including positive references.
BUDGET: The City budgeted $51,100.00 in FY-08. The additional cost of $4,100.00
will be taken from budgeted operating accounts.
RECOMMENDATION: Recommend that the City Commission award a one (1) year contract
to expire on August 31, 2008 to Miracle Janitorial Services in the amount
of $SS,200.00.
ATTACHMENT: (1) Bid Analysis dated August 1, 2007.
CITY MANAGER:
AGENDA ITEM # 4C
AUGUST 13, 2007
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