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Item 4CAGENDA ITEM # 4C AUGUST 13, 2007 AGENDA ITEM: SUBMITTED BY: DATE: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Annual Janitorial Service Contract for City Facilities Bid No. 0607-10 Yvonne Calverley, Administrative Assistant to the City Manager ~ l/ August 6, 2007 BACKGROUND: The current contract with Coverall Cleaning Services will expire on August 31, 2007. Due to some additions/changes to the current bid specifications, and review of Coverall Cleaning Services' performance over the last 12 months, city staff decided to re-bid the contract for janitorial services. . Request for bids were advertised and Bid No. 0607-10 was opened on August 1, 2007. Staff reviewed all bid submissions and Jan-Pro was the lowest bidder at a cost of $53,712.00 per year. However, city staff determined that Jan-Pro did not meet all the requirements for award of the contract due to the following reasons. First, their submitted list of references were not positive. One of the facilities listed was not comparable in size (less than 7,000 sq ft) and nature. Second, all their references have experienced an extremely high number of franchise owner turnover. In particular one of them had gone through four (4) different franchise owners in a two year period. Lastly, Jan-Pro suggested. to city staff that more than one franchise owner may be assigned to service the city's 11 facilities. This does not meet the city's criteria and would not be acceptable. The lowest qualified bidder was Miracle Janitorial Services at a cost of $SS, 200.00. Miracle Janitorial Services met all requirements and submitted all required documents, including positive references. BUDGET: The City budgeted $51,100.00 in FY-08. The additional cost of $4,100.00 will be taken from budgeted operating accounts. RECOMMENDATION: Recommend that the City Commission award a one (1) year contract to expire on August 31, 2008 to Miracle Janitorial Services in the amount of $SS,200.00. ATTACHMENT: (1) Bid Analysis dated August 1, 2007. CITY MANAGER: AGENDA ITEM # 4C AUGUST 13, 2007 w .~ t0 U Z w V y m v ti m•~o V ~ N C y r R ~ r.+ Q ~ 3 O =~ ~ ;a U r'- L C 0 V W 7 C C Q O r 0 cp 0 m itt '~ U =~ -~ o O C O O o O O O O o O X X X X X X X X X ~ ~ ~ O O p ti Orp O ~ ~ ~ ~ ^ ~ ~ N tl ~ th r ~ ~- r N r 4 N: ~ ~ ~ ~ to ~ t6 d ~ ~ ~ ~ ~ bf? K : fA ~ ~ o 0 c °o °o °o o°° ° ° o° ° °o °o ~° X X X X X X X X X ~ , ~ O M , M o d' o O ~ o O ~ N ~ *~ ~ tD N ~ N ~- O th tD ty ~ ~ ~ ~ ~ ~ M ~ ~ ~ M ~ ~ ! A l q~ fR O ~ O O O C _ N O O O O O O O O O Y a X X X X X X X X X ~ N ~ N N ~ ti ~ r ti ~ ti W ~ 07 O N O P. O 00 tJ1 O 01 tD N ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ w ~ m t) c to d a+ ~ X X X X )C X X X X Q Q Q Q Q Q Q Q Q Q Q Q Z Z Z Z Z Z Z Z Z Z Z Z t ~ L m tp ~ O O~ O t1 O H O O O O O O d O O O O O O O ® O O ~ m~ X X X X X X X X X ~ O O ~ N D O N ~ O O C ~ N Q N N ~ N ~ 1~ ~ tD M M M N N N N iA f/i !A ~ ~ V! K ~' ~ U ~ ~ O c ~ w N w O Y 7 ~ ~ ~ ~ ~ m c 3 °: m v - L U ~ N ~ "-' ~ C C ~ Q <D o f° m U U '' t0 Y C .~ ~ ( ~ N N C L N ~ J ~ ~ ~ d ~ ~ O N ~- U ~ U ~ N ~ E U ~ ~-- ~ ~:- ~ t i-- -~ H Y .~ • d a N E 7 m ~ ~ ~- CV m 3 o f ~ O ~ N i ~ ~ O ~ U y ~ rn ~"_ ~ ~ ~ U V Q C V N C = w ~ C C (n Y ` ~ ~ C N U O ~ ~ C ~ t o a. L).. ~ ~ f 0 O N ~ tII N y. N .. N d f0 Z vi o c ~ m N ~ W o _ ~ ~ ` U' ~ 3 d 4. ~ ~ ` a z '~ ~ cLts ~ = u- ~ t1. ~ = o m ~ a~ ~ ~ to m m c Q N ~ ~ ' U iq .0.. rte., U U C f0 ~ ~ O y _ N U ~ i 7 ' ~ C ~ O 'D ~ c0 c0 N ~ ~ O cn o _ ~ O w o a Q v a Q a ~ ~ ~ m m v ° ~ O ~, W;: Q. U' H: a w _ w a ~' N M9 ~`' to F to W' e ~: N ~' N (~ V Q W ~ m ~ V' v Z'' N g Q., W , 'fl }O ~ F-' ~ d U o W _ V F, ~ m. W`' v °a m' ~ ~ W w c ~. Q V F" ~ Q% 0 _ J F"; ~, ~. ~ N !n w~~a t9i ~- m z ~ v w U ~ i0 w :°. c Q:':, y V" O ~ ~,' ~ Z_' V ~ o ~.3 ~= C U Z Q J J ~' +~'' N W+' C m F-; t- ~ ~dm J~~ _ 'C ~ E9 3 •L _; y w ~ V = Q .~ !Q ~ a~i a~i Q' ~ v W U L ~>` a