Item 4DAGENDA ITEM[ # 4D
AUGUST 13, D07
CITY OF ATLANTIC BEACH
CITY COMiVIISSION MEETING
STAFF REPORT
AGENDA ITEM:
SUBMITTED BY:
DATE:
Extension of Annual Contracts for Environmental Laboratory Services
RFP No. OS-6
Donna Kaluzniak,
August 1, 2007
Utility Directo
BACKGROUND: In August 2005, the City Commission awarded annual contracts for
Environmental Laboratory Services to Advanced Environmental Services, Inc. and Columbia
Analytical Services. These were the two top-ranked firms responding to RFP OS-6. The
Commission also authorized the use of Water Laboratories for bacteriological testing due to their
excellent service with that particular analysis.
This work requires specialized skill, experience, equipment, and certification through the
Department of Health. Advanced Environmental Laboratories (AEL) and Columbia Analytical
Services (CAS) meet these requirements. The fees charged by the firms have been reasonable
and competitive.
City staff has spoken to the laboratories regarding an extension of their current contract for one
year at the current rates and they have both agreed.
Staff has been pleased with the overall performance of these contractors, and recommends
renewal of the existing contracts for another year.
BUDGET: These services are used on an as-needed basis, and funding is included in the
Water and Sewer Funds in the amount of approximately $50,000 under account numbers 400-
5502-533-3400 and 410-5508-535-3400.
RECOMMENDATION: Extend the annual coYr'~racts for environmental laboratory services for
one additional year to Advanced Environmental Services, Inc. and Columbia Analytical Services
at the current contract prices, and authorize staff to use Water Laboratories for bacteriological
testing.
ATTACHMENTS: 1. Letters of Agreement to Extend Contract from Columbia Analytical
Services and Advanced Environmental Services.
REVIEWED BY CITY MANAGER:
AGENDA ITEM # 4D
AUGUST 13, 2007
CITX O7: ATT.A,NTTC BEACH
DEPARTMENT OA PUBLlC WORKS
120D SANDPIPER LANE
ATLANTIC BEACH. FLQRIDA 32233-4318
TELEPFIQNE: (904) 24'7.583d
FAX: (904) 24'7-SS43
BUNCOM: 652.5834
ww~.v.coab,us
July 31, 2007
>;A.~_ 904-363-9354
Mr. Paul Weber
project Manager , , .
ltdvanced Environmental Laboratories, Inc.
RF,: $xtensi.on, vf. Annual Contract
RFP 05-6
Bear Mr. Weber:
Q.S you are aware, the anritual contract with. tl~.e City of Atlantic Beach far enviromnental
laboratory services expires at the end of August, 2007. We would like to extezid tkie '
contract £or. another year. at the cuzt'e[.nt prices. T.f this i.s acceptable, pl eage Sign below
and return to ma by mail or fax before August 2, 2007, so T can prepare a staff report for
the City Commission.
We look forward tv recvntamez~di,>xg tb.at we continue our cvii~'act with your company.
Sincerely,
.~ ;
T)vnz~a Kaluzuiak
Utility Director
ADVANCED ENVIRONMENTAL LABORATORIES, INC. AGREES TO
E.~C'TEND THE CONTRACT WITH THE CITY OF ATLANTIC BEACH AT THE
CURRENT PRICES FO.R AN ADD.i'I'iON,A,i,, REAR BEGINNING 9/1/D7.
~,
Paul Weber, Project Manager
~~3 ~~~~
Hate
08/02/2067 13:24 9647392611 COLUP9BIA ANALYTIC AGENDAITEIvt#4D
AUGUST 13, 2007
tr'X'I'Y t)~',aTI..ANTIC BEACH
DBPART~IF~~"Or °CtaL1CwORKS
100 SANAPip~,R T_AN>r'
A71.a.NTiC BT~ACH. FLORIDA 32Z33.43t3
T2LEgHQt`!F: (904) 24y•SB?4
FAX: C4o4.) 2x7.58$3
3UNCOM: 852-5834
wanv,coab.us
~ll~y i ~. ~ 2007
Ivlr. Dreg .1ard,an
Laboratory ]Director
Cplum.bia I,~na.lytica.l Sen~iceS, Inc.
FAX.: 739~2Q 1 I.
RF: Cxte,7,sion oF1'~nnua~ Contract
RFP OS-6
:Dea.r. P,~S.r..laidan:
A.s you are a.,kare, the.an.raua1 colit7ract with the City of Atlantic F3eac,tt fur enVizonnxentaJ
]2th4ratary service expires at the end of .August, 2007. We would l>_ke to extend the
cax~tra.ct f~-r a~n.crther year at the cut[ent prices, i,C this i„~ aeceptabl,~ to yrou7• company. If
acceptable, ple~.se sigza below and return to me befa,te ttu,gust 2, 2tI07. sa I can prepare a
staff report fr~r the City r;;omm~ssi.ata..
We look. forward to tecoXrlmendi,ta.g that vvc conti.eue our cvmtract With yo~;r company.
Sincerely,
M~ 7i f
Donna Kaiuznialt.
Utilrtp TJirector
CC?T~UlY~I.A ANALY'~';[C~L SER~CF..S,1<NC. AG~C1n.ES TO EXTENT! Ti•IE
CONTRA,C? ~JV1TI~ THE CiTX 0-F ATLANTIC i3E1l.C~. AT 'Z'HE PRICES
SL1i3I~['I`TE.D iN PROT'45AL NO~ 45-fi ~'OR AN A,pDI.T'i0a~t~i1 XEA.R
BTGijV1+1PiG SEPTE.11!~E~t k, 2l!{l7.
~ ~ ~. p ~
g ] rd . , abaratory Direc~:ar Dat
