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Item 4EAGENDA [TEiVt ~ aE AUGUST 13, 2007 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Concrete Repairs for the Public WorkslUtilities Department SUBMITTED BY: Rick Carper, P.E. ~-~ Director of Public Works DATE: August 3, 2007 BACKGROUND: The City's current contract with Gruhn May, Inc. for concrete repairs expired on August 31, 2007. We have contacted Mr. Gordon Gruhn, Vice President of Gruhn May, Inc., who has agreed to extend the contract for another year at the current prices. The City has the option of extending the current contract for two (2) one (1) year periods. This proposed extension would be the second. RECOMMENDATION: Extend the contract for one year at the current prices. ATTACHMENTS: Letter signed by Gordon Gruhn, Vice President of Gruhn May, Inc. agreeing to the extension. BUDGET: 06/07 Budget 001-5002-541.34-00 10,000.00 470-0000-538.34-00 8,000.00 400-5504-533.34-00 14, 000.00 Total $32,000.00 REVIEWED BY CITY MANAGER• AGENDA ITEM # 4E AUGUST 13, 2007 CITY OF ATLANTIC BEACH DEPARTMENT OF PUBLIC WORKS 1200 SANDPIPER LANE ATLANTIC BEACH, FLORIDA 32233-4318 TELEPHONE: (904) 247-SS34 FAX: (904) 247-5843 SUNCOM: 852-5834 www.coab.us July 10, 2007 Gordon Gruhn Vice President Gruhn May Inc. 6897 Philips Parkway Drive North Jacksonville, Florida 32256 Dear Mr Gruhn: As you are aware, the contract with the City of Atlantic Beach for concrete repairs expires on August 31, 2007. We would like to extend the contract for another year at the current prices, if this is acceptable to your company. We want to clarify work requirement of the contract in that excavation back filling and worksite clean up are included in the contract unit prices. If acceptable, please sign below and return to me before July 31, 2007, so I can prepare a staff report for the City Commission to accept the extension. We look forward to recommending that we continue our contract with your company. Phil Nodine Streets and Maintenance Division Director GRUHN MAY, INC. AGREES TO EXTEND THE CONTRACT FOR ONE YEAR FOR THE SAME E. ~' 3 d ~ ~rdon Gruhn Vice President for Gruhn May, Inc. D e